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RPVCCA_CC_SR_2012_11_07_C_NOC_Eastview_Park_Playground_ImprovementsCity of RANCHO PALOS VERDES TO: FROM: DATE: SUBJECT: REVIEWED: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL JIM HENDRICKSON,INTERIM DIRECTOR OF PUBLIC WORKS Qfiul NOVEMBER 7,2012 p-- NOTICE OF COMPLETION FOR EASTVIEW PARK PLAYGROUND AND ACCESSIBILITY IMPROVEMENTS PROJECT (SUPPORTS 2012 CITY COUNCIL GOAL No.4, PUBLIC INFRASTRUCTURE).';' CAROLYN LEHR,CITY MANAGER ~ Staff Coordinator:Siamak Motahari,Senior Engineer RECOMMENDATIONS 1.Accept the project as complete. 2.Authorize the City Clerk to file a Notice of Completion for the project with the County Recorder;and if no claims are filed within 35 days after recordation,and upon the contractor posting an acceptable warranty bond,notice the surety company to exonerate the Payment and Performance Bonds. 3.Authorize the Director of Public Works to release the 5%retention payment in the amount of $10,962.44 to ZK Construction 35 days after recordation of the Notice of Completion by the County Recorder contingent upon no claims being filed on the project,and the contractor posting an acceptable warranty. 4.Adopt Resolution 2012-_,a Resolution of the City Council of the City of Rancho Palos Verdes to adopt a Youth Employment Plan for the Regional Park and Open Space District excess funds grant program for Eastview Park Playground and Accessibility Improvements project. C-1 NOC-Eastview Park Playground and Accessibility Improvements Project Page 2 BACKGROUND AND DISCUSSION Current facility components at Eastview Park (9.9 acres)include a children's playground,picnic facilities,jogging path,restrooms,landscaping,and an off-street parking lot.In 1989 the City signed a 30-year lease with the County of Los Angeles Sanitation District with the option to extend the lease 4 times,and each time for 5 years (a total of 20 years extension option).The City built the existing restrooms after the lease agreement was signed and since then,no major improvements have been done to these facilities.The restrooms were in poor condition and the access ramp was not in compliance with the ADA requirements.Additionally,the playground equipment was not in compliance with current safety codes (U.S.Consumer Product Safety Commission)and ADA requirements.The parking lot needed to be resurfaced and provided with a more efficient parking space configuration.Eastview Park is frequently used by the community over the weekends and during the holidays or special events. These improvements will enhance service to the community b¥making the facility accessible,safe and in good condition. This project was advertized and sealed bids were received on April 3,2012.ZK Construction was the lowest bidder and their bid was $25,201 under the engineer's estimate of $226,000.ZK Construction completed all improvements in accordance with the plans and specifications. ADDITIONAL INFORMATION Adoption of Youth Employment Plan (YEP) The Eastview Park Improvements Project have been partially funded by Measure 'A' grant funds from the County of Los Angeles Board of Supervisors in the amount of $150,000.The Los Angeles Regional Park and Open Space District (District) administers Proposition 'A'grants (please note that historically,the City refers to "Proposition A"funds as "Measure An funds).Since 1998,the City has received various Proposition 'A'grants,totaling approximately $11,750,000.As a condition of receiving those grant funds,the City was required to adopt a Youth Employment Plan (YEP). Furthermore,the City had a goal/obligation to expend $324,500 on the employment of At-Risk Youth (ARY)through FY 2018-2019.The City adopted its original YEP in July 1998,and Council approved an updated plan in October 2000.The YEP outlined how ,the City would reach its goal. Over the past decade,staff worked diligently to meet this goal and each year reported its ARY activities,expenditures and progress towards meeting the YEP to the District. For example,the City contracted the Los Angeles Conservation Corp (LACC),whose members met the District's ARY criteria.The LACC youth worked at various Proposition 'A'funded sites including PVIC pre-construction site cleanup,and regular fuel modification and brush clearing activities at Forrestal,Barkentine and Portuguese Bend Open spaces. By January 2010,the City had met its Youth Employment Plan goal of $324,500.Since then,as a good faith effort,the City has exceeded its goal by continuing to utilize ARY C-2 NOC-Eastview Park Playground and Accessibility Improvements Project Page 3 where possible.For example,the City continued to successfully utilize the LACC in FY 10-11 ($150,000)and FY 11-12 ($118,000)toward its annual fuel modification efforts. Staff is preparing documents to request the District to reimburse the City for Eastview Park improvements costs in the amount of $150,000 in accordance with the terms of the approved grant.However,staff was recently notified that although the City has met its ARY obligation,it is still a grant requirement to prepare an updated YEP specifically including Eastview Park.Therefore,to adhere to the District's guidelines,staff has updated the YEP and requests that the Council adopt the attached Resolution.The YEP states that no ARY was used on the Eastview park project because the City has exceeded its ARY obligation,and,the majority of work needed skilled laborers. However,the plan states that the City will continue to use ARY when feasible.Staff has spoken with a District representative,who affirmed that this is acceptable. ALTERNATIVE The City Council may choose not to adopt the updated YEP.However,that would jeopardize receipt of grant reimbursement funds in the amount of $150,000. CONCLUSION ZK Construction has completed all work in accordance with the plans and specifications.Therefore,the project needs to be accepted as complete;a Notice of Completion must be filed,and the City needs to adopt the updated YEP to obtain reimbursement. FISCAL IMPACT The construction cost of this project was in the amount of $219,248.70.Upon adopting the new YEP,staff will send the District a request for reimbursement in the amount of $150,000 in accordance with the terms of the approved grant.Funds received will be deposited in the City's Measure 'A'Capital Fund. Attachments:Notice of Completion Form Resolution 2012__and Youth Employment Plan C-3 RECORDING REOUESTED B : City of Rancho Palos Verdes WHEN RECORDED MAIL TO: ,,I r Name Street Address City State Zip L City Clerk 1 City of Rancho Palos VerdEs 30940 Hawthorne Blvd. Rancho P~los Verdes Californ[ia 90275 J Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code jection 3093,must be filed within 10 days after completion,(See reverse side for complete requirements.) Notice is hereby given that: 1.The undersigned is owne or corporate officer of the owner of the interest or estate stated below in the property hereinafter described 2.The full name of the own r is Ci ty of Rancho Palos Verdes". 3.The full address of the o~ner is 30940 Hawthorne Blvd.,Rancho",I?'alos Verdes,CA 902 75 4.The nature of the interest or estate of the owner is:In fee. If other than Fee.strike "In fee"and insert.for exarJ1)le."purchaser under contra~1 ot purchase:or "Lessee") 5.The full names and full aa dresses of all persons,if any,who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6.The full names and full addresses of the predecessors in interest of the undersigned,if the property was transferred subsequent to the commencement of the wo 1<or improvements herein referred to: NAMES ADDRESSES 7.A work of improvement on the property hereinafter described was completed on October 26,201 2 .The work done was: Eastview Park Plavaround and Accessibility Improvements Project 8.The names of the contract r,if any.for such work of improvement was _ ZK Const uction (I no contractor for work of irJ1)rovement as a whole.insert "None")(Date of Contract) 9.The property on which saic work of improvement was completed is in the City of , County of T.,....<=!1I.n("l',.10",•State of CA ,andisdescribedasfollows:1700 Westmont Drive, Rancho pJlos Verdes,CA 90275 10.The street address of said ropertyis 1700 Westmont Drive,Rancho Palos Verdes,CA 90275 (If no street address has been oIIicialiy assigned.insert "none",) Dated _'1_1_/_7_/_2_0_1_2_-+__ (Signature of Owner or corporate officer of Owner named in paragraph 2.or his agent) VERIFICATION I,the undersigned.say:Il m the City Clerk ,the Declarant of the foregoing Notice of Completion; (President of.Manager of.Partner 01.Owner 01.etc.) I have read said Notice of Completion and know the contents thereof;the same is true to my own knowledge.I declare under penalty of perjury that the foregoing i true and correct. Executed on --1 •20_at C-=-=i:...:t::""'YL--=.o-=-f-=--=-R-=-a::;:.n_c_h_o_P_a_l_o_s__V_e_r_d_e_s__.C_A_ (Personal signature of the individual who is swearing that the contents of the Notice of Con1>letion are lrue) Before you use this form fill in ~I blanks,and make whatever chan~es are appropriate and necessary to your particular transaction.C nsult a lawyer if you doubt the form s fitness for your purpose and use. Wolcotts makes no representati n or warranty,express or implied,with respect to the merchantability or fitness of this form for an inte ded use or purpose.©2OOS WOLCOnS FORMS,INC. C-4 RESOLUTION NO.2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES TO ADOPT A YOUTH EMPLOYMENT PLAN FOR THE REGIONAL PARK AND OPEN SPACE DISTRICT EXCESS FUNDS GRANT PROGRAM FOR EASTVIEW PARK PLAYGROUND &ACCESSIBILITY IMPROVEMENTS PROJECT WHEREAS,the people of the County of Los Angeles on November 3,1992,and on November 5,1996,enacted Los Angeles County Proposition 'A',Safe Neighborhood Parks,Gang Prevention,Tree-Planting,Senior and Youth Recreation,Beaches and Wildlife Protection (the Propositions),which,among other uses,provides funds to public agencies and nonprofit organizations in the County for the purposes of acquiring and/or developing facilities and open space for public recreation;and WHEREAS,the Propositions also created the Los Angeles County Regional Park and Open Space District (the District)to administer said funds;and WHEREAS,the District's procedures require the City to adopt,by resolution,a Youth Employment Plan (YEP)at a duly noticed public meeting;and WHEREAS,the City adopted a YEP in July 1998,Council approved an updated YEP in October 2000,and by January 2010,the City had met its YEP goal of $324,500 in expenditures;and WHEREAS,although the City has met its At-Risk Youth (ARY)obligation,District staff has stated that it is still a grant requirement to prepare an updated YEP specifically including Eastview Park,even if no ARY were used on the Eastview Park project because the City has exceeded its ARY obligation and the majority of work needed skilled laborers;and WHEREAS,the City certifies,through this resolution,that the attached YEP is approved for submission to the District. NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND,DETERMINE AND RESOLVE AS FOLLOWS: Section 1.The City Council hereby specifically finds that all of the facts set forth in the recitals of this Resolution are true and correct and hereby incorporates these facts into this Resolution by this reference. Section 2.The City Council adopts the Updated Youth Employment Plan, which is attached hereto and incorporated herein,for the above-named Project. C-5 PASSED,APPROVED,AND ADOPTED THIS t h DAY OF NOVEMBER 2012. MAYOR ATTEST: CITY CLERK State 'of California County of Los Angeles City of Rancho Palos Verdes ) )ss ) I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify that the above Resolution No.2012-was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on November 7,2012. CITY CLERK CITY OF RANCHO PALOS VERDES Attachment:Updated Youth Employment Plan,November 2012 C-6 City of Rancho Palos Verdes Updated Youth Employment Plan (YEP) November 2012 Eastview Park Playground and Accessibility Improvements (Grant #58H4-12-2264) Background The City of Rancho Palos Verdes received funds pursuant to the Safe Neighborhood Park Proposition (Proposition 'A')of 1992 and 1996 to fund the above named project.The project at Eastview Park includes: Removal and replacement of the playground equipment to comply with safety and ADA requirements;and,improvement of existing ramps,renovation of existing restrooms,and,installation of picnic tables in aC,cofdance with ADA guidelines. Tasks That Maybe Performed by At-Risk Youth: The City has exceeded its YEP-obligated goal,and since the majority of the project's scope of work required skilled laborers,youth did not work at the construction phase of this project. Estimated Cost of Youth Employment: The cost of youth employment is not applicable to this project.However,the City will continue to pursue the employment of youth to the extent feasible on other grant-funded projects. Method of Youth Employment: The City will continue to utilize local Conservation Corps to assist on projects, whenever feasible. Youth Employment Goal: In January 2010,the City met its total youth employment goal of $324,501.To date,by continued employment of the local Conservation Corps,the City has exceeded its YEP goal. C-7