RPVCCA_CC_SR_2012_09_18_K_Ryan_Park_Parking_Lot_RestorationMEMORANDUM RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
JIM HENDRICKSON,INTERIM DIRECTOR OF PUBLIC WORKS ~n ./
SEPTEMBER 18,2012 ~
EXPENDITURE AUTHORIZATION FOR RESTORATION OF A
DAMAGED PORTION OF THE PARKING LOT AT RYAN PARK
(SUPPORTS 2012 CITY COUNCIL GOAL No.4,PUBLIC
INFRASTRUCTURE)..r"'\
CAROLYN LEHR,CITY MANAGER ClY--
Staff Coordinator:Siamak Motahari,Senior Engineer o;}11·
RECOMMENDATIONS
Adopt Resolution No.2012-_a Resolution of the City Council of the City of
Rancho Palos Verdes,amending Resolution 2012-43,the City's Budget
Appropriation for Fiscal Year 2012-13,for a budget adjustment to the City's Parks,
Trails &Open Space Improvements Program in the Capital Improvement Budget
Fund in the amount of $26,468,with 10%contingency in amount of $2,646 for a
total of $29,114,authorizing expenditure of this amount for restoration of the
damaged surface of Ryan Park parking lot.
BACKGROUND &DISCUSSION
In preparation for ground drilling for a geotechnical investigation at Ryan Park parking
lot,the City's consultants had asked Dig Alert to locate utility lines at specific locations
which they marked.California Water Company (Cal Water)marked one of these
locations to be clear of water lines and showed the existing line at a spot about 20 ft
away from it.Unfortunately,on July 19,the contractor drilled through a 6-inch Fire
Hydrant line exactly at the spot marked by Cal Water as clear.
City crews rushed to the site and called the Fire Department and Cal Water and were
able to shut off the valve in a relatively short amount of time.However water had
gushed out with tremendous pressure which caused damage to the asphalt concrete
surface.Since then,the City Crews have closed off the damaged portion of the parking
lot for safety reasons.
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Staff followed up with Cal Water to see why the spot was mistakenly marked.Cal
Water investigated it further,and eventually located the drawing in their archives which
depicted the correct location of the water line.When staff pursued the issue,Cal Water
eventually accepted responsibility and agreed to pay for the cost of restoring the
damaged area through their insurance firm.
DISCUSSION
The damaged portion of Ryan park parking lot has been closed for safety reasons.
This closure has caused an inconvenience for park users,however,staff had to go
through necessary process of claiming the cost for damages.Since the damage is on
the City's property,restoration work needs to be done by the City.
Staff has obtained three bids for the restoration work and intends to hire the contractor
who has submitted the lowest bid of $26,468.Cal Water's insurance firm has offered to
issue a check to the City in the amount of $26,468,however this payment is subject to
the City signing a 'Release of Claims'form prior to construction.After reviewing this
document,the City Attorney advised staff to sign the release form after construction
work is completed,and,based on the reimbursement amount for the actual cost of
restoration work.This will prevent potential unforeseen construction costs to be
incurred upon the City.
This work is expected to be completed within two weeks of Council's action.
ALTERNATIVE
It does not appear that there are better alternatives than the restoration of the parking
lot pavement through the City's claim.
CONCLUSION
Adopting this Resolution will restore the damaged portion of Ryan Park parking lot and
make it available for public use.
FISCAL IMPACT
This resolution is needed to increase the budget for an amount equal to the
construction cost proposed by the lowest bidder (with 10%contingency)for a total of
$29,114,and,to authorize expenditure of those funds for the restoration work which is
expected to be reimbursed by Cal Water's insurance subsequent to completion of work.
Therefore,it is anticipated there should be no net cost to the City for the restoration of
the parking lot.
Attachment:Resolution 2012-
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RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION 2012-43,THE BUDGET
APPROPRIATION
FOR FISCAL YEAR 2012-13,FOR A BUDGET ADJUSTMENT TO THE CITY'S
PARKS,TRAILS &OPEN SPACE IMPROVEMENTS PROGRAM IN THE
CAPITAL IMPROVEMENTS BUDGET FUND
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code
provides that all expenditures in excess of budgeted allocations must be by
supplemental appropriation of the City Council;and
WHEREAS,on June 19,2012,the City Council of the City of Rancho
Palos Verdes adopted Resolution 2012-43,approving a spending plan and
authorizing a budget appropriation for the 2012-13 fiscal year;and
WHEREAS,a fire hydrant water line breakage caused damages to the parking
lot asphalt surface estimated for the amount of $26,468;and
WHEREAS,California Water Services Company,which is responsible for the
damage,will reimburse the City for the cost of restoration through its insurance
firm;and
WHEREAS,it is necessary for the City to allocate $26,468 with 10%contingency
in the amount of $2,646 for a total of $29,114 for Ryan Park Parking Lot Water
Damage Restoration;and
WHEREAS,a budget increase on $29,114 in the Parks,Trails &Open Space
Improvements fund is necessary to authorize the expenditure for this work;and
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustment(s)be made to the following fund(s):
Parks,Trails &Open Space Improvements Program in the Capital Improvements
Budget Fund~
Ryan Park S.Entrance Road Improvements 330-3033-461-73-00 $29,114
Verified by Finance:-L.CiJ-
Resolution No.2012-
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PASSED,APPROVED,AND ADOPTED THIS 18th DAY OF SEPTEMBER 2012.
MAYOR
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby
certify that the above Resolution No.2012-was duly and regularly passed and
adopted by the said City Council at a regular meeting thereof held on September
18,2012.
CITY CLERK
CITY OF RANCHO PALOS VERDES
Resolution No.2012-
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