RPVCCA_CC_SR_2012_09_18_H_Arterial_Roads_Rehab_Project_Contract_CBM_ConsultingCrrvOF
MEMORANDUM
TO:
FROM:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
~JAMES HENDRICKSON,INTERIM DIRECTOR OFY\£}
PUBLIC WORKS
DATE:.
SUBJECT:
SEPTEMBER 18,2012
AWARD PROFESSIONAL SERVICES
AGREEMENT FOR THE ARTERIAL ROADS
REHABILITATION PROJECT,FY11·12 PALOS VERDES
DRIVE EAST (SUPPORTS 2012 CITY COUNCIL GOAL
#4,PUBLIC INFRASTRUCTURE -CITY WIDE STREET
MAINTENANCE)
REVIEWED:CAROLYN LEHR,CITY MANAGER09-
Project Manager:Nicole Jules,Senior Engineer 1\75
RECOMMENDATION
Award a contract for professional services to CBM Consulting for a not-to-exceed amount
of $159,690 for civil engineering services related to the Arterial Roads Rehabilitation
Project,FY 11-12 Palos Verdes Drive East and authorize the Mayor and City Clerk to
execute the agreement.
BACKGROUND
This year's Infrastructure Street Improvement budget includes $2,380,000 for the Arterial
Roads Rehabilitation Project.The project budget will be used to overlay Palos Verdes
Drive East.The project design will incorporate priority projects as identified in the Palos
Verdes Drive East Preliminary Study Report,approved at the January 23,2010 City
Council meeting.Proposed improvements include rubberized asphalt concrete,micro-
surface pavement seal,asphalt patching,crack sealing,sidewalk repairs,improved
visibility,equestrian trail improvements and upgraded signage and roadway striping.
Attachment A displays the project area.
Professional services are needed for preparation of plans,specifications and construction
estimates.Staff solicited proposals from professional engineering firms to provide civil
engineering design services.Proposals from two teams were received and evaluated
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using the Quality-Based Selection (QBS)process,which entails a selection process
based on qualifications and performance.
As a result of the evaluation process,staff is recommending the professional services of
CBM Consulting to serve as consultants to the City for the successful design of the FY11-
12 Arterial Roads Rehabilitation Project,Palos Verdes Drive East.
DISCUSSION
The FY 11-12 Arterial Roads Rehabilitation Project will be funded by Proposition C,
Measure R,Capital Improvement and General funds.Completion of the design and
construction of this project will result in over 90%of the City's primary roadways being in
"very good to excellenf'condition,per the latest Pavement Management Report.
CBM Consulting has worked with the City satisfactorily on several similar type projects in
the past.Their work has been professional,free of errors and omissions and has resulted
in successfully completed projects.Staff is confident that CBM will deliver the project
plans,specifications and cost estimate on time and within budget.
The budget appropriation for this project is $2.38M and is included in the Arterial Roads
Rehabilitation Program of the FY 2012-2013 budget.
ALTERNATIVE
An alternative recommendation is to reject CBM's proposal and consider other proposals
received for the project.This alternative could potentially delay the design effort and may
result in increased costs and delays to the overall construction timeline.
FISCAL IMPACT
Funding for the project is included in the Arterial Roads Rehabilitation Program of the
FY12-13 budget.The City Attorney has reviewed and approved the professional services
agreement.
Attachments:Project Location Map
Professional Services Agreement -CBM Consulting
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•z ~
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CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement")is made and entered into this 18th day of
September,2012 by and between the City of Rancho Palos Verdes (hereinafter
referred to as the "CITY")and CBM Consulting (hereafter referred to as
"CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth,the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1'Project Description
The Project is described as the Arterial Roads Rehabilitation Project FY11-
12,Palos Verdes Drive East.
1.2 Description of Services
CONSULTANT shall provide professional engineering services to design
pavement resurfacing treatments for Palos Verdes Drive,as described in the CITY's
Request For Proposals,which is attached hereto as Exhibit "A"and incorporated herein
by this reference,and in CONSULTANT's Proposal,which is attached hereto as Exhibit
"B"and incorporated herein by this reference.In the event of any conflict between the
terms of this Agreement and incorporated documents,the terms of this Agreement shall
control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY,CONSULTANT
shall perform with due diligence the services requested by the CITY.Time is of the
essence in this Agreement.CONSULTANT shall not be responsible for delay,nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default by
reason of strikes,lockouts,accidents,or acts of God,or the failure of CITY to furnish timely
information or to approve or disapprove CONSULTANT's work promptly,or delay or faulty
performance by CITY,other consultants/contractors,or governmental agencies,or any
other delays beyond CONSULTANT's control or without CONSULTANT's fault.
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ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed one
hundred fifty nine thousand six hundred ninety dollars and no cents ($159,690.00)for
services as described in Article 1.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
CBM Consulting,Inc.
1411 West 190th Street,Suite 525
Gardena,CA 90248
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month.CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30)days of receipt of each invoice.CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10)days of the receipt of each invoice.However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally,in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45)days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
2.4 Additional Services
CITY may request additional specified work under this Agreement.All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement.CONSULTANT shall perform such services,and CITY shall pay for such
additional services in accordance with CONSULTANT's Schedule of Hourly Rates,which is
within Exhibit "B."The rates in Exhibit "B"shall be in effect through the end of this
Agreement.
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2.5 Term of Agreement
This Agreement shall commence on September 19,2012 and shall terminate
on December 31,2013,unless sooner terminated pursuant to Article 4 of this Agreement.
Additionally,there shall be a one-year option to renew the Agreement with the mutual
written consent of both parties.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification,Hold Harmless,and Duty to Defend
(a)Indemnity for Design Professional Services.In connection with its
design professional services,CONSULTANT shall hold harmless and indemnify CITY,and
its officials,officers,employees,agents and independent contractors serving in the role of
CITY officials,and designated volunteers (collectively,"Indemnitees"),with respect to any
and all claims,demands,causes of action,damages,injuries,liabilities,losses,costs or
expenses,including reimbursement of attorneys'fees and costs of defense (collectively,
"Claims"hereinafter),including but not limited to Claims relating to death or injury to any
person and injury to any property,which arise out of,pertain to,or relate to in whole or in
part to the negligence,recklessness,or willful misconduct of CONSULTANT or any of its
officers,employees,subcontractors,or agents in the performance of its design
professional services under this Agreement.
(b)Other Indemnities.In connection with any and all claims,demands,
causes of action,damages,injuries,liabilities,losses,costs or expenses,including
attorneys'fees and costs of defense (collectively,"Damages"hereinafter)not covered by
Section 3.1 (a),CONSULTANT shall defend,hold harmless and indemnify the Indemnitees
with respect to any and all Damages,including but not limited to,Damages relating to
death or injury to any person and injury to any property,which arise out of,pertain to,or
relate to the acts or omissions of CONSULTANT or any of its officers,employees,
subcontractors,or agents in the performance of this Agreement,except for such loss or
damage arising from the sole negligence or willful misconduct of the CITY,as determined
by final arbitration or court decision or by the agreement of the parties.CONSULTANT
shall defend Indemnitees in any action or actions filed in connection with any such
Damages with counsel of CITY's choice,and shall pay all costs and expenses,inclUding all
attorneys'fees and experts'costs actually incurred in connection with such defense.
Consultant's duty to defend pursuant to this Section 3.1 (b)shall apply independent of any
prior,concurrent or subsequent misconduct,negligent acts,errors or omissions of
Indemnitees.
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(c)All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain,and keep in full force and effect,a policy or policies of Commercial General
Liability Insurance,with minimum limits of one million dollars ($1,000,000)for each
occurrence and two million dollars ($2,000,000)general aggregate for bodily injury,death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement.Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M.Best's Insurance Guide with a rating of A:VII or better.
3.3'Professional Liability
CONSULTANT shall at all times during the term of this Agreement,carry,
maintain,and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement.Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better,If a "claims
made"policy is provided,such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed.Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement,which reinstates all limits for the
extended reporting period.If any such policy and/or policies have a retroactive date,that
date shall be no later than the date of first performance of work or services on behalf of the
CITY.Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain,and keep in full force and effect,a policy or policies of Automobile Liability
Insurance,with minimum of one million dollars ($1 ,000,000)per claim and occurrence and
two million dollars ($2,000,000)in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000)for property damage arising from one
incident.
3.5 Worker's Compensation
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CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law.CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a)All insurance policies shall provide that the insurance coverage shall
not be cancelled by the insurance carrier without thirty (30)days prior written notice to
CITY,or ten (10)days notice if cancellation is due to nonpayment of premium.
CONSULTANT agrees that it will not cancel or reduce said insurance coverage.
(b)CONSUL TANT agrees that if it does not keep the aforesaid insurance
in full force and effect,CITY may either immediately terminate this Agreement or,if
insurance 'is available at a reasonable cost,CITY may take out the necessary insurance
and pay,at CONSULTANT's expense,the premium thereon.
3.7 Certificate of Insurance
At all times during the term of this Agreement,CONSULTANT shall maintain
on file with the CITY Clerk a certificate of insurance showing that the aforesaid policies are
in effect in the required amounts.The commercial general liability policy shall contain
endorsements naming the CITY,its officers,agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY.The insurance policies (other than workers compensation and
professional liability)shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a)This Agreement may be terminated at any time,with or without cause,
by the CITY upon thirty (30)days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice.Notice shall be deemed served if completed in compliance with
Section 6.14.
(b)In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY,due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
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in an amount to be determined as follows:for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement,CONSULTANT shall be paid an amount
equal to the percentage of services performed prior to the effective date of termination or
cancellation in accordance with the work items;provided,in no event shall the amount of
money paid under the foregoing provisions of this paragraph exceed the amount which
would have been paid to CONSULTANT for the full performance of the services described
in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents,plans,specifications,reports,information,data,exhibits,
photographs,images,video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products")shall be and remain the property of the
CITY without restriction or limitation upon its use,duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire,"and all Written Products
and any and all intellectual property rights arising from their creation,including,but not
limited to,all copyrights and other proprietary rights,shall be and remain the property of the
CITY without restriction or limitation upon their use,duplication or dissemination by the
CITY.CONSULTANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses,consents or approvals to use any instrumentality,thing or component as to which
any intellectual property right exists,including computer software,used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend,indemnify and hold the CITY,and its elected officials,officers,
employees,servants,attorneys,designated volunteers,and agents serving as independent
contractors in the role of CITY officials,harmless from any loss,claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal,state
or local laws,or any contractual provisions,or any laws relating to trade names,licenses,
franchises,copyrights,patents or other means of protecting intellectual property rights
and/or interests in products or inventions.CONSULTANT shall bear all costs arising from
the use of patented,copyrighted,trade secret or trademarked documents,materials,
equipment,devices or processes in connection with its provision of the services and
Written Products produced under this Agreement.In the event the use of any of the
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Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined,CONSULTANT,at its expense,
shall:(a)secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction,or by procuring a license or licenses for CITY;
or (b)modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement.This
covenant shall survive the termination of this Agreement.
Upon termination,abandonment or suspension of the Project,the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY.If CONSULTANT prepares a
document on a computer,CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee,and CONSULTANT shall notify CITY of CONSULTANT's designated
representative.These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement,CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48),the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C.200e-217),and the Americans with Disabilities Act of
1992 (42 U.S.C.§11200,etseq.).
6.3 Personnel
CONSULTANT represents that it has,or shall secure at its own expense,all
personnel required to perform CONSULTANT's services under this Agreement.Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing.CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement,but at all times shall CONSULTANT be
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responsible for its associates and subcontractors'services.
6.4 CONSULTANT's Representations
CONSULTANT represents,covenants and agrees that:a)CONSULTANT is
licensed,qualified,and capable offurnishing the labor,materials,and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement;b)there are no obligations,commitments,or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement;and c)to the
extent required by the standard of practice,CONSULTANT has investigated and
considered the scope of services performed,has carefully considered how the services
should be performed,and understands the facilities,difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12)months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100)in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a)Should either party to this Agreement bring legal action against the
other,the validity,interpretation,and performance of this Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules.Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b)If any legal action or other proceeding,including action for declaratory
relief,is brought for the enforcement of this Agreement or because of an alleged dispute,
breach,default or misrepresentation in connection with this Agreement,the prevailing party
shall be entitled to recover reasonable attorneys'fees,experts'fees,and other costs,in
addition to any other relief to which the party may be entitled.
(c)Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent,CITY shall compensate CONSULTANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
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6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY.Any such purported
assignment without written consent shall be null and void,and CONSULTANT shall hold
harmless,defend and indemnify the CITY and its officers,officials,employees,agents and
representatives with respect to any claim,demand or action arising from any unauthorized
assignment.
Notwithstanding the above,CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so.Such persons and entities include,but are not necessarily limited to,surveyors,
specialized consultants,and testing laboratories.CONSULTANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain,as to the CITY,a wholly
independent contractor.Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees,except as herein set
forth,and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons,firms,or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation,or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent.CONSULTANT shall not,at any
time or in any manner,represent that it or any of its agents,servants or employees,are in
any manner agents,servants or employees of CITY.CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement,and to indemnify
and hold the CITY harmless from any and all taxes,assessments,penalties,and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement.CONSULTANT shall fully comply with the workers'compensation law
regarding CONSULTANT and its employees.CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers'compensation laws.The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
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part of the Agreement.
6.10 Entire Agreement
This Agreement,including any other documents incorporated herein by
specific reference,represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations,representations or agreements,
either written or oral.This Agreement may be modified or amended,or provisions or
breach may be waived,only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in,or dispute regarding the
interpretation of any matter herein,the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms.Rights and Remedies
Waiver by either party of anyone or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement.In no event shall the making by the CITY of any payment to
CONSUL TANT constitute or be construed as a waiver by the CITY of any breach of
covenant,or any default which may then exist on the part of CONSULTANT,and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid,illegal,or
otherwise unenforceable by a court of competent jurisdiction,the remaining provisions of
this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law,any notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a)the day of delivery if delivered by hand or overnight courier service during
CONSULTANT's or CITY's regular business hours or (b)on the third business day
following deposit in the United States mail,postage prepaid,to the addresses listed below,
or at such other address as one party may notify the other:
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To CITY:
James Hendrickson,Interim Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
To CONSULTANT:
Chuck Stephan
1411 West 190th Street,Suite 525
Gardena,CA 90248
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of
the date ahd year first above written.
Dated:_
Dated:_
ATTEST:
CBM CONSULTING
("CONSUL TANT")
By:_
Printed Name:_
Title:_
By:_
Printed Name:---------
Title:_
CITY OF RANCHO PALOS VERDES
("CITY")
By:_
Mayor
APPROVED AS TO FORM:
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Agreement for Design Professional Services
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By:_
City Clerk
By:_
City Attorney
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Agreement for Design Professional Services
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CITYOF
Exhibit "A"
RANCHO PALOS VERDES
PUBLIC WORI<S DEPARTMENT
July 21,2012
City of Rancho Palos Verdes
Request for Proposal for
Engineering Design Services
The City of Rancho Palos Verdes requests proposals from selected qualified civil
engineering firms to provide design services related to the Arterial Roads
Rehabilitation Project FY 11-12 -Palos Verdes Drive East Project.
To be considered for this project,submit four (4)copies of the proposal to the
Department of Public Works,30940 Hawthorne Blvd.,Rancho Palos Verdes,CA
90275,Phone number (310)544-5252,no later than 4:00 PM,on Friday,August 24,
2012.
The pavement management plan has made preliminary recommendations for
rehabilitation options as shown on the attached exhibit.The City wishes to obtain
services to prepare and begin to rehabilitate the roadway based upon budget
constraints and pavement design principles.
The City's budget for the proposed project is $2M.It is the City's desire to begin
constructing improvements as soon as practical.
The scope of work is defined below.
SCOPE OF WORK
FIELD INVENTORY /PAVEMENT ANAL YSIS
A field inventory shall be conducted to review the preliminary analysis and to make a
final recommendation as to the preferred method of rehabilitation as identified in Exhibit
A.The Design Consultant shall deliver a written report of findings and
recommendations generated from the field inventory.
Aerial survey has been completed for the project area.Some survey may be needed to
finalize design at specific areas.
DESIGN SERVICES
1-Civil Design Services
30940 HAWTHORNE BOULEVARD /r.(ANCHO I11.LOS VERDl'S,CA 90275-5391/(310)544-5252 I FAX (310)544-5292 /WWWPALOSVERDES.COM!RPV
PRINI ED ON r~ECYGLED PAPER H-16
Exhibit "A"
City of Rancho Palos Verdes
Request for Proposal
Arterial Roads Rehabilitation Program FY 11·12
7121/2012
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The units of quantities shall include:
Crack Sealing
Patching
Asphalt Rubber Concrete
Construct new Curb and Gutter
Remove and replace damaged Curb and Gutter
Remove and replace asphalt berms
Repair Asphalt Walkways
Cross-gutter
ADA Ramp
Cold Mill
Adjust manhole
Slurry Seal Type"with 2-1/2%latex
Centerline tie restoration
Traffic Loop Detector
Traffic Striping,markings,legends and RPM's
Removal and Paint House Number
Re-establish flow line
Inventory of damaged/faded traffic and street signs
LF of street
SF of patching
Tons
LF
LF
SF
EACH
SF
EACH
E.L.T.
EACH
EACH
L.S.
EACH
LF
EA
The locations of patching,ADA Ramps,remove and construct cross-gutter per
APWA std.Plan no.122-1 and construction of new and reconstructed curb and
gutter shall be marked in the field and an inventory of locations by street address
shall be prepared.Include inventory of damaged traffic and other street signs
and show the locations on the plans.Also note locations of street repair and curb
and gutter repair due to root or other damage.
Proposals shall include reviewing the existing pavement condition and making a
recommendation as to the proposed overlay thickness or if reconstruction Is
recommended.
(a)Review existing records
Proposal shall include time to review existing records,including but not limited to
the existing street construction plans,traffic plans,storm water runoff facility
plans,street base maps and tax assessor maps.A number of these documents
are on file with the Public Works Department.
(b)Prepare construction plans as follows:
All sheets are to be prepared in plan view only at 1II =40'scale,with details as
listed below,and as necessary to construct.
H-17
Exhibit "A"
City of Rancho Palos Verdes
Request for Proposal
Arterial Roads Rehabilitation Program FY 11-12
712112012
Page 3 of8
For roadway segments that require reconstruction:Plan and profile sheets are
required.Plans shall be at a 1"=40'scale,shall include details as listed below
and as necessary to construct.
Plans for the overlay and reconstruction shall include the following details:
•Pavement thickness and calculations
•Location of fabric material if applicable
•P.C.C.access ramps,in accordance with City and ADA standards
•Reconstruction of P.C.C.curb &gutter which may cause major
disturbances in the street's ability to convey water runoff properly
•New curb and Gutter construction where no curb and gutter exist.
•Asphalt Concrete leveling course and/or patching to address local failures
and deformations
•Areas to be removed and reconstructed,ie.areas to be patched
•Areas to be Crack Sealed
•Areas of grinding (Curb Lines,Cross Gutters,Joins,Street
Crown/Elevation Adjustments (if necessary))
• A method to maintain the drainage pattern and improve the condition of
the paved shoulders and/or A.C.curb of streets without traditional P.C.C.
curb &gutter
•Locations of root barrier where applicable
•Utilities manholes,water &gas valves,and other utility access facilities
within the overlay limits
•Traffic striping
•Inventory of damaged/faded traffic and street signs
At this time it appears that there are no street segments that will require
reconstruction.It is possible,however,that upon review,some areas may
require reconstruction.Accordingly,proposals shall include a per sheet additive
cost to accommodate this uncertainty.
All plans shall be delivered to the City in both printed and electronic formats.
Electronic submittals shall include *.pdf and *.dwg files and shall be compatible
with the City's GIS system.
(c)Prepare Engineer's Estimate.
(d)Prepare technical specifications and special provisions.
Specifications shall be delivered to the City both in printed format and on CD.All
documents shall be prepared in Microsoft Word format.Any other computer
generated documents,including plans and calculations,shall be submitted on
CD in a format acceptable to the City of Rancho Palos Verdes (i.e.spreadsheets
-Microsoft Excel and CAD drawings -AutoCAD ).
H-18
Exhibit "A"
Ci\y of Rancho Palos Verdes
Request for PropOSal
Arterial Roads Rehabilitation Program FY 11-12
712112012
Page 4 of8
Specifications for this project shall contain requirements of the contractor
consistent with the provisions of the National Pollutant Discharge Elimination
System (NPDES)and the Clean Water Act.
(e)Attend Design Team meetings.
Attend periodic meetings with City staff during the design phase.
(f)Final Deliverables &As builds
Prepare one set of reproducible plans for construction.At the end of the
construction,prepare "As-Built"mylars and submit final drawings electronically
<;>n CD in CAD &PDF formats at the close of the project
Clerical services and materials to carry out items 1&2 above shall be incorporated into
the costs of the appropriate items.
FORM OF PROPOSAL
The Proposal shall be prepared in a "two sealed envelope"format.
The first sealed envelope shall contain the technical proposal and shall include:
1.Qualifications and experience of the firm
2.Qualifications and experience of the key individual assigned to this contract.
3.Project Approach utilizing the outline of required work as listed above
4.Schedule of activities and deliverables
The second envelope shall contain the cost proposal and shall be outlined as indicated
below:
Field Inventory/Pavement Analysis $-------Time and Materials not to
exceed amount
Item 1-Civil Design Services
(a)Review Existing Records $_
(b)Prepare Construction Plans $_
(c)Prepare Engineer's Estimates $_
(d)Prepare Technical specifications and $_
special Provisions
(e)Attend Design Team Meetings $_
(f)Final Deliverables &As builts $_
Time and Materials not to
exceed amount
GRAND TOTAL $
H-19
Exhibit "A"
City ofRancho Palos Verdes
Request for Proposal
Arterial Roads Rebabilitation Program FY 11·12
712112012
Page 5 of8
EVALUATION PROCESS
Technical proposals received will be evaluated on the following criteria:
1.Experience of firm in performing this type of service.
2.Relevant experience of individual team members assigned to the project.
3.Understanding of project as demonstrated by the thoroughness of the
proposal,the introduction of innovative or cost-saving ideas and the approach
to the study or design.
4.References from clients for whom similar work was performed.
5.Depth of staff available to perform services.
6.Previous work in RPV performed by the firm.
7.Previous work in RPV performed by members of the team.
8.Project Schedule.
9.Interview (if applicable)
All questions are to be submitted in writing to City of Rancho Palos Verdes Department.
of Public Works,30940 Hawthorne Blvd.,Rancho Palos Verdes,CA 90275,Attention:
Nicole Jules.Questions may be submitted via fax to (310)544-5292 or e-mail to
nicolej@rpv.com .
Please note that the responses to this request for proposal are subject to the follOWing
conditions:
Insurance
The City of Rancho Palos Verdes requires the selected firm to have a minimum of
$1,000,000.00 of professional errors and omissions insurance and a minimum of
$1.000,000.00 of automobile liability insurance prior to entering into an agreement with
the City.
Acceptance of Terms
Submission of a proposal shall constitute acknowledgment and acceptance of all terms
and conditions hereinafter set forth in the RFP unless otherwise expressly stated in the
proposal.
H-20
Exhibit "A"
City of Rancho Palos Verdes
Request for Proposal
Arterial Roads Rehabilitation Program FY 11·12
7f2I12012
Page 6 of8
Right of Rejection by the City
Not withstanding any other provisions of this RFP,the City reserves the right to reject
any and all proposals and to waive any informality in a proposal.
Financial Responsibility
The proposer understands and agrees that the City shall have no financial responsibility
for any costs incurred by the proposer in responding to this RFP.
Interview
If successful,the proposer will be invited to participate in an interview.The interview will
be a part of final selection process.
Award of Contract
The selected firm shall be required to enter into a written contract with the City of
Rancho Palos Verdes,in a form approved by the City Attorney,to perform the
prescribed work.This RFP and the proposal,or any part thereofl may be incorporated
into and made a part of the final contract;however,the City reserves the right to further
negotiate the terms and conditions of the contract with the selected consultant.The
contract will,in any event,include a maximum "fixed cosf'to the City of Rancho Palos
Verdes.
Conferences During the Proposal Preparation Period
As of the issuance date of this RFP and continuing until the time for submitting proposal
has expired,the City will provide relevant information and access to City facilities and
documents as necessary for all proposers to familiarize themselves with the
requirements set forth in the RFP.Access to City facilities shall be during normal
business hours and will require at least twenty-four (24)hours advance notice.
Number of CopIes Required
The proposer must submit four (4)copies of the proposal.
Proposals must be received by the Department of Public Works,30940 Hawthorne
Blvd.,Rancho Palos Verdes,CA 90275,Phone number (310)541-5252,by the
deadline indicated in this RFP.
H-21
Exhibit "A"
City of Rancho Palos Verdes
Request for Proposal
Arterial Roads Rehabilitation Program FY 11-12
712112012
Page 7 ofS
Exhibit A
Arterial Roads Rehabilitation -Palos Verdes Drive East
FY 11 ..12 Program
Roadway Segment From To L W
Palos Verdes Drive East PVDS Crest Road 10,025 32-54
Palos Verdes Drive East Crest Road Miraleste Plaza 7,115 32-54
Palos Verdes Drive East Miraleste Plaza Roan Drive 6,565 32-60
Palos Verdes Drive East Roan Drive North City Limits 7,095 32
H-22
City of Rancho Palos Verdes
Request for Proposal
Siuny Seal and Overlay Design
9/612012
PageS of8
zw
Exhibit "A"
Exhibit A
Arterial Roads Rehabilitation Project
FY 11·12 Program
PALOS VERDES DRIVE EAS
Pavement Zones
_Ol'4&Vtvl:ottl
OHt·'fJf%·lcII,:
-""",l-%od
-'),11 'w"'%~UI
-1J.t:·
-1:-1)-1!-.".---
H-23
Exhibit "B"
II KOA CORPORATION,
CBM Consulting
August 21,2012
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes,CA 90275
Attention:Nicole Jules
RE:Proposal for Palos Verdes Drive East Rehabilitation
Dear Ms.)ules:
141 1 W.190th St.,Suite 525
Gardena,CA 90248
t:310.329.0102 f:310.329.1021
www.koacorporation.com
CBM Consulting,Inc.("CBM"),a wholly owned subsidiary of KOA Corporation ("KOA"),appreciates
the opportunity to submit qualifications to the City of Rancho Palos Verdes for Civil Design services.
CBM has the expertise and resources required to assist the City of Rancho Palos Verdes for the design
of the City's Palos Verdes Drive East Rehabilitation in a timely and efficient manner.We are committed
to working seamlessly with your staff and project team to ensure the successful delivery of this project.
CBM has teamed with KDM Meridian to provide services for this project.
The CBM team,our project systems,and our entire management structure are geared to providing
flexible services to agencies such as yours.Descriptions of similar projects and respective references for
these projects are included in our proposal.We assure that our key personnel will be assigned to the
project for its duration and will not be removed or replaced by us without concurrence from the City
of Rancho Palos Verdes.Every member of our proposed team is available to be committed to the
projects assigned to us beginning the start date.
Chuck Stephan,P.E.,LEED AP will be the Management Contact and Project Manager for this contract.
The contract would be managed though the South Bay office at 1411 W.19()th Street,Suite 525,
Gardena,CA,90248;Phone:310.329.0102;Fax:310.329.1021;Email:cstephan@koacorporation.com.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes.Should you
have questions during the selection process,please contact me at 310.329.0 I02.
Sincerely,
CBM Consulting,Inc.
Chuck Stephan,P.E.(CA RCE C50481)
V.P.of South Bay Operations
LOS ANGELES ONTARIO ORANGE SAN DIEGO SOUTH BAY
H-24
Exhibit "B"
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Proposal
for the
City of Rancho Palos Verdes
Engineering Services
for the
Palos Verdes Drive East Rehabilitation Project
Table of Contents
III KOA CORPORATION
CBM Consulting
I.KEY INDiViDUALS 3
1.1 ORGANIZATION CHART ............••...•.•.•.•.•.•...••3
1.2 PROJECT MANAGER .•.•..•.•.•...........•....••••.•.•.•..•.4
1.3 PROJECT TEAM .•.•..•.•.•.••.•...••..••.•.•..........•.•.•.•..•6
2.FIRM EXPERIENCE 1I
2.1 FIRM PROFILE 11
2.2 PROJECT ExPERIENCE 12
2.3 REFERENCES 16
3.APPROACH AND SCOPE OF WORK .•.•........•I7
3.1 PROJECT ApPROACH 17
4.FEE SCHEDULE 23
Page 2H-25
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
I.Key Individuals
Exhibit "B"
I.Key Individuals
CBM proposes Chuck Stephan,P.E.as the design engineer and manager for the Palos Verdes Drive
East Rehabilitation Project.Chuck has extensive experience with arterial street pavement rehabilitation
and improvement projects,conventional and ARHM pavement materials.Christine Kaskara,P.E.will
assist Chuck with CAD and field engineering tasks.Christine is SWPPP QSD/QSP certified and will
provide the required stormwater protection provisions in the plans and specifications.Cris Cole and
Scott Neumann will provide field inspection and constructability oversight services for this project.
KDM Meridian has already performed the preliminary topographic survey work for the entire project
area.We anticipate that some additional detailed survey work will be required to complete the
construction plans,and propose utilizing KDM for those services.
GeoEnvironmental Inc.has already completed the geotechnical engineering investigation and
evaluation for the project area.We do not anticipate that any additional services will be needed.
1.1 ORGANIZATION CHART
Christine Kaskara,PE,QSO
Design Engineer
Patrick Earl,PLS
Survey Manager
KDM Meridian
PI KOA CORPORATION
CBM Consulting
Kevin Wakefield,EIT
Assistant Design Engineer
CBM Consulting
Crispen Cole
Senior Construction Inspector
CBM Consulting
Page 3H-26
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
1.2 PROJECT MANAGER
CHUCK STEPHAN,PE,LEED AP
VP of South Bay Operations
Principal-In-Charge I Design Engineer I Project
Manager
E.ducation
BS,Agricultural Engineering,California
Polytechnic State University,San Luis
Obispo (1982)
Professional Experience
Chuck Stephan has thirty years of extensive experience in
civil engineering design and project management on projects
for many municipalities and private firms.He has diverse
project experience in planning,design,management,and
construction of transportation,educational,institutional,
industrial,aerospace,municipal,residential and commercial
projects.Mr.Stephan works in multiple capacities as
Principal-In-Charge,project manager,project engineer,lead
engineer,design engineer,and construction engineer in
both the civil and construction management disciplines.
Professional Affiliations
American Public Works Association
American Society of Civil Engineers
Year E.ntered Profession
1982
Year Started with Firm
2000
Registrations
Prof.Engineer (Civil)CA #C5048I
(/993)
Prof.Engineer (Civil)OR #1 872PE
(1995)
Prof.Engineer (Civil)HI #PE-8432(CE)
(1996)Specializing in Project Management,Civil
Engineering Design,and Construction Management
for municipal Capital Improvement Projects,LEED Accredited Professional (2007)
including pavement design and rehabilitation;ADA
improvements;water pipelines;storm drain and
sanitary sewers;medians and landscaping;parking
lots;site improvements;plan checking;NPDES
requirements.
Providing staff assistance to municipal engineering departments on temporary or part-time basis
as needed;provide staff training in project management,design,and construction management
skills.
Manage various funding sources including local,state,and federal-aid projects;SR2S;SRTS;STPL;
various grant applications and reimbursement requests.
•
•
•
Project Experience
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011,Rancho Palos Verdes,CA:
Project Manager &Design Engineer.Prepared Plans,Specifications and Estimate for the rehabilitation of
Palos Verdes (PV)Drive South in the City of Rancho Palos Verdes.PV Drive South is a challenging
arterial highway winding along the bluffs of the Palos Verdes peninsula overlooking the Pacific Ocean.
The street varies from a fully developed 4 lane divided highway with bicycle path,to a 2 lane highway
over unstable creeping subgrade soils.Rehabilitation strategies included selective removal and
replacement (R&R)areas,asphalt rubber hot mix (ARHM)and conventional asphalt overlays,and
.microsurface application.Work included the relocation and improvement of bus pads and shelters,
retaining walls,PCC repairs,striping and markings.A comprehensive traffic sign field review and
replacement plan was prepared to bring all traffic signs into uniformity and conformance with MUTCD
requirements.Construction Cost $2,000,000.
PI KOA CORPORATION
CBM Consulting Page 4H-27
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
Residential Streets Improvement Project,FY2009-20 I0 Area 4 and Area 8,Rancho Palos
Verdes,CA:Project Manager &Design Engineer.Prepared Plans,Specifications and Estimate for the
rehabilitation of various residential streets in the City of Rancho Palos Verdes.Project included Type II
Slurry Seal and Cape Seal rehabilitation methods,associated concrete curb,gutter,sidewalk,and curb
access ramp construction,and replacement of signs,striping and markings.Construction Cost $2M.
City of La Habra Engineering Services -Program Management,Project Management,
Design,Construction Management,La Habra,CA 2003 to Present:Provided engineering
services to the City of La Habra Department of Public Works for the management,design,and
construction of various public works capital improvement projects and studies.Projects included annual
pavement rehabilitation projects and annual water main replacement projects.
Residential &Arterial Overlay 20 I I Design,Thousand Oaks,CA:Design Engineer.Prepared
Plans,Specifications and Estimate for the City's 3 year Pavement Rehabilitation Project.Work included
field review,documentation,and photographing of all street sections and repair locations;determination
of rehabilitation strategies;preparation of plans,specifications,and estimate for bid;and bid support.
The project included 50,000 tons of asphalt pavement reconstruction and Asphalt Rubber Hot Mix
overlay on 30 miles of local,collector,and arterial streets.All work was completed in a compressed
time schedule of 4 weeks.Construction Cost $7.000,000.
Sun Valley EDA Public Improvement Project,Los Angeles,CA:Project Manager &Design
Engineer.Engineering design services to develop Plans,Specifications,and Estimate (PS&E)for the repair
and rehabilitation of 2 major arterial highways and 5 major intersections in the City of Los Angeles.
Work included removal and replacement of failed AC and PCC pavement sections;reconstruction of
driveways and curb access ramps to meet ADA requirements;milling and overlay of PCC and AC
pavement;and complete reconstruction of intersections with cross gutters,grading,and paving.
Construction Cost $3,000,000.
Sepulveda Boulevard Pedestrian Improvements,Culver City,CA:Project Manager &Design
Engineer.Prepared the Plans,Specifications,and Estimate (PS&E)for the enhancement of a Y2 mile
section of Sepulveda Blvd in a busy commercial area of Culver City.The project included the challenging
installation of landscaped areas with trees,plants,benches,curb access ramps,and driveway and
sidewalk replacements in a fully developed area with outdoor dining and retail shops.Construction Cost
$350,000.
City of Hermosa Beach pavement rehabilitation projects,Hermosa Beach,CA 200 1-
present:Project Manager I Engineer.Provided project management,design,and construction
management for various pavement improvement projects including residential streets,and arterial
streets with federal-aid funding.Project included sidewalk repairs,ADA curb access ramps,storm drain
repairs,curb &gutter replacement,grinding,asphalt pavement,and striping.
PI KOA CORPORATION
CBM Consulting Page 5H-28
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
1.3 PROJECT TEAM
CHRISTINE KASKARA,P.E.,QSD
Design Engineer
Professional Experience
Ms.Kaskara has nearly 10 years of experience in
engineering including structural and civil assignments.At
CBM,she prepares civil engineering plans,specifications and
estimate (PS&E);assists in construction inspection,
construction management and project management;obtains
field information as necessary;and prepares Safe Route to
School (SR2S)grant applications.She previously worked for
both the County of Riverside Department of Building and
Safety and the Community Redevelopment Agency of Los
Angeles.Her experience encompasses street design,site
plans,base maps,storm drain design,construction
management,construction observation,contract
administration,and educational!commercial!residential
building design.Christine is proficient in AutoCAD and
familiar with APWA and Caltrans Standards and Building
Codes.She received her QSD Certification in 201 I.
Education
M.S.,Civil Engineering,University of
Southern California,Los Angeles,CA,
(2004)
B.S.,Civil Engineering,Cal Poly Pomona,
Pomona,CA,(2002)
Year Entered Profession
2002
Year started with Firm
2009
Registrations
Prof.Engineer (Civil)CA #C75585
(2010)
Certifications
Quali~ed SWPPP Developer (QSD)!
Quali~ed SWPPP Practitioner (QSP)
#20336
Professional Affiliations
Chi Epsilon,Civil Engineering Honor
Society
Project Experience
La Habra 2009·20 I0 Street Rehab,La Habra,CA.
Assistant Design Engineer.Provided overall project
management,engineering design,and construction management services for the City of La Habra's
annual street rehabilitation project for fiscal year 2008-2009.Work included initial project area selection
and field review,utility research,funding allocations,engineering design,coordination of surveying and
geotechnical services,bidding and award,and construction management throughout completion.Work
included preparing City Council items and coordination with City staff.
Sun Valley EDA Public Improvement Project,Los Angeles,CA:Design Engineer.Engineering
design services to develop Plans,Specifications,and Estimate (PS&E)for the repair and rehabilitation of 2
major arterial highways and 5 major intersections in the City of Los Angeles.Work included removal
and replacement of failed AC and PCC pavement sections;reconstruction of driveways and curb access
ramps to meet ADA requirements;milling and overlay of PCC and AC pavement;and complete
reconstruction of intersections with cross gutters,grading,and paving.Construction Cost $3,000,000.
Annual Residential Overlay and Slurry Seal,Rancho Palos Verdes,CA:Assistant Construction
Manager.CBM Consulting provided project and construction management services for the City of
Rancho Palos Verdes 20 I0 pavement rehabilitation project,which included street repairs consisting of
Cape Seal,slurry seal,and reconstruction,ADA improvements,PCC curb,gutter,sidewalk and
driveway repairs,signage,and striping.This project rehabilitated 92 residential and collector streets.
Construction Cost $1,500,000.
PI KOA CORPORATION
CBM Consulting Page 6H-29
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
Registrations
EIT Certified (2009)
Education
BS in Civil Engineering -California State
Polytechnic University,Pomona (2009)
Water treatment plant design,fluid
mechanics,and hydrology
Geodesy and Satellite Surveying using
AutoCAD and GPS surveying
equipment (Trimble 5700)in the field
AutoCAD (subdivisions,advanced
surveying)Coursework
Land Description and Boundary Law
Coursework
AutoCAD Civil 3D and Trimble Surveying
Equipment (Theodolite,Total Station)
Coursework
HEC-RAS/HMS Coursework
Year Entered Profession
2008
Year Started with Firm
2012
Professional Affiliations
American Society of Civil Engineers
(ASCE)-Member
California Land Surveyor's Association
(CLSA)CSU Pomona Chapter Officer -
Liaison (2008/09)
Project Experience
KEVIN WAKEFIELD,EIT
Assistant Design Engineer
Professional Experience
Mr.Wakefield is a recent graduate and new member of
CBM from Cal Poly Pomona and Intern from the City of
Anaheim,respectively.Mr.Wakefield is familiar with all
Orange County department of water,sewer,flood
standards,Geenbook,and LACDPW.Mr.Wakefield has
undertaken extensive education in current AutoCAD and
Surveying coursework.He is currently in the process of
receiving his Professional Engineering license.
Residential Street Rehabilitation Project Areas 3 &
S,Rancho Palos Verdes,CA:Design Engineer.
Improvements to rehabilitate residential street pavement
surfaces encompassing plan areas 3 and 5,in accordance
with the City's Pavement Management Report.Project
included pavement rehabilitation,associated work will
include root pruning,concrete curb,gutter,sidewalk,and
driveway repairs,ADA compliant curb access ramps,traffic
and street name sign placement/replacement,traffic striping
and markings,and protection or replacement of speed
humps.CBM considered all feasible pavement rehabilitation
alternatives including microsurfacing,Cape Seal,ARAM,
overlay,and reconstruction methods,and discuss the merits
and cost impact of each alternative.
Engineering Intern at the City of Anaheim
Department of Public Works (2008-2012),
Anaheim,CA:Intern.Preparation of paperwork for
Government Grant Applications;Create documents using Microsoft Word and Adobe Acrobat and
spreadsheets using Microsoft Excel;Review Street Improvement Plans for quality control and quantity
measurements;Preparation of legal documents and research for use in Right-of-Way acquisition cases,
using Land Deeds;Uses AutoCAD for calculations of construction quantities and Right-of-Way takes;
Field work includes surveying/taking photos for roadway improvement projects.
PI KOA CORPORATION
CBM Consulting Page 7H-30
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
Education
B.S.Accounting
State University of New York at
Binghamton,Binghamton,NY (2002)
Year Entered Profession
2002
Year Started with Firm
2004
Certifications
Qualified SWPPP Practitioner (QSP)
#22268
Certified Erosion,Sediment and Storm
Water Inspector (CESSWI)#2496
NASSCO Inspector Training and
Certification Program for the Inspection
of Cured-In-Place-Pipe (ClPP)
Installation
OSHA 10-hour Occupational Safety and
Health Training Course in Construction
Safety &Health #000391966 dated
5/10/04
SCOTT NEUMANN,QSP
Construction Manager/Construction Observer
Professional Experience
Scott Neumann's responsibilities include construction field
management;coordination between owner and engineer;
contract administration/documentation;scheduling of crews
and subcontractors;pay applications;subcontractor
management;project cost controls;analyze and report
current project financial status and cost to complete;
attendance at weekly construction meetings;field
reporting/logs,submittals;Request for Information;Change
Order Requests;Change Orders;and effective
communication between all parties involved on assigned
projects.Working on-staff with the CRA/LA,Mr.Neumann
has extensive management experience for public and
redevelopment projects between LACDPW and Los
Angeles City.
Torrance Blvd Rehabilitation,T.43/44,Torrance,
CA:Construction Observer.The scope of work consisted
of the grinding and removal of existing pavement,concrete
and asphalt paving,pavement slurry seal,removal and
reconstruction of sections of the street,construction of
curb and gutter,sidewalks,driveways,ADA ramps,Professional Affiliations
irrigation and landscaping of existing medians,striping and American Public Works Association
adjustment of utilities and other work.In addition to the
above the project involved the removal and replacement of 50,500 SF of residential sidewalks,and the
removal and replacement of cross gutters at 9 intersections.
City Wide Street Improvements Project,City of Hawthorne,CA:Construction Observer for
street and sidewalk rehabilitation at multiple sites throughout the City of Hawthorne.The project
included removal and reconstruction of sections of the roadway,grind and overlay,sidewalk and curb
ramp replacement,new signage and striping and construction of new landscaped medians.Project
funded by the ARRA requiring compliance with all federal regulations.Construction Cost $2,300,000.
Street Rehabilitation,2007/2008,La Habra,CA:Construction Observer.Provided project
management,design engineering,and construction management services to complete the annual street
rehabilitation project.The project pulverized existing asphalt concrete in place and regraded as base
material at significant savings and waste avoidance;constructed curb access ramps for ADA compliance;
and upgraded fire hydrants.Included 12,000 tons of asphalt concrete placement,42 curb access ramps,
and 400,000 SF of pulverized pavement.Construction Cost $3,000,000.
PI KOA CORPORATION
CBM Consulting Page 8H-31
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
Year E.ntered Profession
1971
Year started with Firm
2008
Certifications
Qualified SWPPP Practitioner (QSP)
#22536
Certified Erosion,Sediment and Storm
Water Inspector (CESSWI)#2602
Competent Person Underground Certified
E.ducation
American University in Beirut
AA Business Administration,Northern
Arizona University (1975)
Project Experience
Arterial Roads Rehabilitation Project Fiscal Year
20 I 0-20 II,Rancho Palos Verdes,CA:Assistant
Project Manager.Provided site assessment for the
preparation of Plans,Specifications and Estimate for the
rehabilitation of Palos Verdes (PV)Drive South in the City of Rancho Palos Verdes.PV Drive South is a
challenging arterial highway winding along the bluffs of the Palos Verdes peninsula overlooking the Pacific
Ocean.The street varies from a fully developed 4 lane divided highway with bicycle path,to a 2 lane
highway over unstable creeping subgrade soils.Rehabilitation strategies included selective removal and
replacement (R&R)areas,asphalt rubber hot mix (ARHM)and conventional asphalt overlays,and
microsurface application.Work included the relocation and improvement of bus pads and shelters,
retaining walls,PCC repairs,striping and markings.A comprehensive traffic sign field review and
replacement plan was prepared to bring all traffic signs into uniformity and conformance with MUTCD
requirements.Construction Cost $2,000,000.
CRISPEN COLE
Senior Construction Inspector
Professional Experience
Mr.Cole has over 35 years of varied construction and
construction inspection experience including bridges,rail,
piers,marinas,public facilities,water,sewer,&storm drain
lines,and streets and sidewalks.Cris preformed numerous
inspection services with CBM for Streets &Sidewalks,and
Water &Sewer.In addition,he is our key inspector for
Bridge,Rail and Pier projects.Mr.Cole is certified as
Competent Person Underground.
Residential &Arterial Overlay 20 I I,Thousand Oaks,CA:Construction Observer.CBM
provided complete construction management and inspection services for this $7 million residential and
arterial pavement rehabilitation project.Work included repair of concrete curb,gutter,sidewalk,cross
gutters,and driveways;pavement repairs;edge grinding;asphalt rubber hot mix overlay;striping and
markings;and traffic signal loop detectors.Construction Cost $7,000,000.
Valley Drive &Aviation Blvd,Manhattan Beach,CA:Construction Inspector.CBM provided
Construction Engineering and Project Management services for the City of Manhattan Beach for these
two projects including rehabilitation of Aviation Boulevard from Marine Avenue to Manhattan Beach
Boulevard,and Valley Drive from 15th Street to Sepulveda Boulevard.The worked included asphalt
pavement milling and overlay,localized reconstruction,utility adjustments,striping and markings,and
other incidental work.Both of these projects were funded with ARRA grants.CBM performed
complete management throughout construction such that the project was completed in accordance with
federal-aid requirements.The scope of work included daily record keeping and inspection,weekly
meeting notes and reports,photographs,change order and Request for Information processing,
DBElUDBE monitoring,Quality Assurance Program (QAP)implementation,City and utility
coordination,and employee interviews.
PI KOA CORPORATION
CBM Consulting Page 9H-32
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
I.Key Individuals
PRINCIPAL
Rich Maher is a professional land surveyor registered in the
state of California,with over twenty years of experience in the
land surveying and civil engineering industries.As principal of
KDM Meridian and project manager,Mr.Maher will be the
primary point of contact for this project.As a founding owner
of KDM Meridian he provides the driving force behind the
excellence of service demanded of his entire staff.He will
ensure this project's technical requirements are met,oversee
the application of proper quality control and assurance
procedures,and commit corporate resources to meet the
project's objectives and schedule.
Mr.Maher has extensive experience in all facets of land
surveying,participating on a consulting basis,as part of a project
team,or in the management of projects with over one hundred
different local,county,and state agencies and utilities districts.
In that capacity,he has been responsible in whole or in part for
project development,right-of-way engineering,annexations,
heavy and light construction,design topographic surveys,aerial
control networks,legal descriptions,boundary surveys,records
of survey,and parcel and tract map preparation.His persistent
involvement in the details of daily survey department operations
has provided him with extensive knowledge of state-of-the-art
technology,hardware,and software used industry-wide.
SURVEYOR MANAGER
Patrick Earl is a professional land surveyor registered in the
state of California,with nine years of experience in field and
office surveying.His previous employment allowed him to learn
under a land surveyor with vast experience in the title business,
giving him a unique understanding of the underpinnings of real
property boundary issues.Working at a small firm also afforded
Mr.Earl the opportunity to follow projects from inception to
deliverable.He has quickly risen through the ranks at KDM
Meridian to become a talented land surveyor with a certain
prodigious future.To compliment his field experience in
topographic,boundary,and construction surveying,he has
exceptional office surveying skills in mapping and calculation.
[I KDM MERIDIAN
I
Education
Civil Engineeringl University
Curriculum -Cal State Fullerton
1992
Land Surveying Continuing Education
-Coastline Community College
1995
GPS Technology Continuing
Education -UCR Extension 20 II
Professional Registrations
2000lPLSlCA #7564
Professional Affiliations
CLSA
American Congress on Survey &
Mapping
Years of Experience
Entered the profession in I 990
Education
BSI20041Mechanical Engineeringl
University of California Santa
Barbara
Professional Registrations
20 IOIPLSICA #8773
Professional Affiliations
CLSA
Years of Experience
Entered the profession in 2004
Mr.Earl joined KDM Meridian four years ago as a survey
technician,to assume the role of daily supervision of the office
staff's data reduction and mapping processes.He is responsible for topographic mapping,boundaries,
and survey calculations for the survey department.His responsibilities in this capacity will include the
preparation of topographic maps,boundary and record mapping,titles and records research,
construetability reviews and compilation of all field data.
"KOA CORPORATION
CBM Consulting Page 10H-33
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
2.Firm Experience
2.1 FIRM PROFILE
CBM Consulting,Inc.
1411 W I 90th Street
Suite 525
Gardena,CA 90248
Tel:310.329.0102
F~x:310.329.1021
KOA Corporation
1055 Corporate Center Dr
Suite 300
Monterey Park,CA 91754
Tel:323.260.4703
Fax:323.260.4705
www.koacorporation.com
Over 20 Years in Business
A California Corporation since
1995
Six Offices in California:
Monterey Park
Gardena
West Los Angeles
Orange
Ontario
San Diego
11.1 KOA CORPORATION
CBM Consulting
Exhibit "B"
2.Firm Experience
CBM Consulting ("CBM")is a multi-disciplined engineering
consulting firm that has been providing Civil Engineering Design,
Project Management,Construction Management and Observation,
Grant Application Processing and NPDES Program Implementation
services to private,commercial,industrial and municipal clients
collaboratively for twenty years.Our extraordinary team combines
a passion for design and management with a commitment to
successful project delivery.
CBM was recently acquired by KOA Corporation ("KOA").KOA
Corporation is one of the leading traffic engineering and
transportation planning and design firms in California.
Our professional planning and engineering staff members are
available to provide the following services:
Civil Engineering
Project Management
Construction Management &Observation
Staff Assistance
NPDES Program Implementation
ADA Assessment &Improvements
Plan Checking
Transportation Planning!Analysis
Highway &Infrastructure Design
Traffic Signal!Lighting Design
Storm Drainage &Design
Intelligent Transportation Systems Design
Signing and Striping Plans
Transit!Rail Planning
Circulation and Parking Studies
Parking Design &Analysis
Traffic &Parking Impact Studies
Pedestrian &Bikeway Design
Transportation Modeling
Travel Demand Forecasting!Modeling
Page IIH-34
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
2.2 PROJECT EXPERIENCE
Exhibit "B"
2.Firm Experience
Residential &Arterial Overlay 20 I I Design
Thousand Oaks,California
CBM Cost:
Construction Cost:
Owner:
Completion Date:
Design Engineers:
Contact:
$291,720
$7 million
City of Thousand Oaks
May 2011
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
Christine Kaskara,P.E.
Tom Pizza,P.E.
(805)449-2430
Prepared Plans,Specifications and Estimate for the City's 3 year Pavement Rehabilitation Project.Work
included field review,documentation,and photographing of all street sections and repair locations;
determination of rehabilitation strategies;preparation of plans,specifications,and estimate for bid;and
bid support.The project included 50,000 tons of asphalt pavement reconstruction and Asphalt Rubber
Hot Mix overlay on 30 miles of local,collector,and arterial streets.All work was completed in a
compressed time schedule of 4 weeks.
Long Beach Transit Mall
Long Beach,California
McGraw-HUIIENR California Project of the Year 2011-
Transportation
Construction Cost:
Owner:
Completion Date:
Contact:
Design Engineer:
Const.Support:
$5,000,000
Long Beach Transit Authority
March 2011
MIG,Inc.,Darren Rector
Phone:(714)449-8935
darrenr@migcom.com
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
CBM provided civil and traffic engineering and design services,and construction support services as a
subconsultant to MIG,Inc.for the Long Beach Transit Mall project.This project completely
reconstructed sidewalks and bus stations on First Street from Long
Beach Blvd to Pine Avenue.Subsequently the project was extended
to Pacific Avenue in cooperation with the Long Beach
Redevelopment Agency.This landmark project includes state of the
art post-tensioned fabric bus shelter structures,contemporary art
features,"living area"pedestrian furniture and amenities,full ADA
compliance,and landscape and irrigation improvements.
"KOA CORPORATION
CBM Consulting Page 12H-35
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "8"
2.Firm Experience
Arterial Roads Rehabilitation Project Fiscal Year 2010·2011
Rancho Palos Verdes,California
Consultant Cost:
Construction Cost:
Owner:
Completion Date:
Project Manager:
Design Engineer:
Contact:
$70,000
$2 million
City of Rancho Palos Verdes
July 2011
Chuck Stephan,P.E.
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
Nicole Jules,P.E.
Senior Engineer
310.544.5275
Prepared Plans,Specifications and Estimate for the rehabilitation of Palos Verdes (PV)Drive South in the
City of Rancho Palos Verdes.PV Drive South is a challenging arterial highway winding along the bluffs of
the Palos Verdes peninsula overlooking the Pacific Ocean.The street varies from a fully developed 4
lane divided highway with bicycle path,to a 2 lane highway over unstable creeping subgrade soils.
Rehabilitation strategies included selective removal and replacement (R&R)areas,asphalt rubber hot
mix (ARHM)and conventional asphalt overlays,and microsurface application.Work included the
relocation and improvement of bus pads and shelters,retaining walls,PCC repairs,striping and
markings.A comprehensive traffic sign field review and replacement plan was prepared to bring all traffic
signs into uniformity and conformance with MUTCD requirements.
Sun Valley EDA Public Improvement Project
Los Angeles,California
Consultant Cost:
Construction Cost:
Owner:
Completion Date:
Project Manager:
Design Engineers:
Contact:
$265,000
$3 million
Community Redevelopment
Agency of Los Angeles
July 2011
Chuck Stephan,P.E.
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
Christine Kaskara,P.E.
Dora Huerta
Assistant Project Manager
818.623.1060
Engineering design services to develop Plans,Specifications,and Estimate (PS&E)for the repair and
rehabilitation of 2 major arterial highways and 5 major intersections in the City of Los Angeles.Work
included removal and replacement of failed AC and PCC pavement sections;reconstruction of
driveways and curb access ramps to meet ADA requirements;milling and overlay of PCC and AC
pavement;and complete reconstruction of intersections with cross gutters,grading,and paving.
Pm KOA CORPORATION
CBM Consulting Page 13H-36
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "8"
2.Firm Experience
La Habra Annual Street Rehabilitation Fiscal Years 2005-20 II
La Habra,California
Construction Cost:
Owner:
Contact:
Design Engineers:
Construction Observers:
-$3.5 million annually
City of La Habra
Sam Makar,P.E.
Principal Civil Engineer
562.905.9720
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
Christine Kaskara,P.E.
Nicolas Hsieh,P.E.
Mauricio Zeledon,P.E.
CBM has prOVided engineering design and project management services for the City of La Habra's
annual street rehabilitation and water main replacement projects since 2005.The pavement
rehabilitation scope of work includes a complete assessment of pavement condition,geotechnical
investigation,analysis of rehabilitation options and cost tradeoffs,development of plans,specifications
and estimate,and management of the project throughout construction.Work included removal and
replacement of curb,gutter,sidewalk,and driveways;construction of ADA curb access ramps;
replacement of water pipelines,valves,hydrants,and services;full depth asphalt,and asphalt overlay.
Residential Road Rehabilitation Project Fiscal Year 2009-20 I0
Rancho Palos Verdes,CA
Cost:
Owner:
Completion Date:
Contact:
Principal-In-Charge:
Project Manager:
Design Engineer:
Construction Manager:
Construction Observer:
$1.3 million
City of Rancho Palos Verdes
2010
Nicole Jules,P.E.
Senior Engineer
(310)377-0360
Chuck Stephan,P.E.
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
Chuck Stephan,P.E.
Cris Cole
CBM Consulting provided project and construction management services for the City of Rancho Palos
Verdes 20 I 0 pavement rehabilitation project,which included street repairs consisting of Cape Seal,
slurry seal,and reconstruction,ADA improvements,PCC curb,gutter,sidewalk and driveway repairs,
signage,and striping.This $1.3 million project rehabilitated 92 residential and collector streets (15
miles).
III KOA CORPORATION
CBM Consulting Page 14H-37
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
2.Firm Experience
Pier Avenue Improvement Project
Hermosa Beach,California
Construction Cost:
Owner:
Start Date:
Completion Date:
Contact:
Design Engineers:
$250,000
City of Hermosa Beach
April 2010
September 20 I0
Frank Senteno
(310)318-021 I
Chuck Stephan,P.E.
Nicolas Hsieh,P.E.
Christine Kaskara,P.E.
CBM prepared plans,specifications and cost estimates,for street improvements on Pier Ave from Valley
to Pacific Coast Highway.CBM also assisted Hermosa Beach in preparing all Federal documents in an
expedited manner.The project consisted of the following:construction of curb and gutter,construction
of curb access ramps,cold milling and AC overlay,and striping.CBM managed subconsultants for survey
and soils testing.CBM provided construction engineering services for this job at the request of Hermosa
Beach.
Harbor Boulevard Rehabilitation Project;
Harbor Boulevard &La Habra Boulevard Improvement Project
La Habra,California
Cost:
Owner:
Completion Date:
Contact:
ProjeetlConst Manager:
Construction Observer:
Construction Observer:
Funding Source:
$2,400,000
City of La Habra
September 2009
Sam Makar
Senior Civil Engineer
(562)905-9720
Chuck Stephan,P.E.
Mauricio Zeledon,P.E.
Nicolas Hsieh,P.E.
STPL
This federally-funded STPL project rehabilitated one mile of Harbor Blvd from Lambert Rd to Whittier
Blvd,and improved the intersection at La Habra Blvd by widening the street and installing additional
right and left turn lanes.This project was constructed in conjunction with a Rule 20 utility
undergrounding project,and commercial improvements at adjoining properties.Work included storm
drain box culvert;storm drains;curb,gutter,sidewalks,driveways;water pipelines,meter and fire
hydrant relocations;bore casing under railroad right-of-way;traffic signals;pavement construction and
asphalt rubber hot mix overlay.
PI KOA CORPORATION
CBM Consulting Page 15H-38
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
2.3 REFERENCES
Exhibit "B"
2.Firm Experience
City of Buena Park
6650 Beach Boulevard
Buena Park,California 90622
Jim Biery,City Engineer
City of Hermosa Beach
I 315 Valley Drive
Hermosa Beach,California 90254-3885
Frank Senteno,Public Works Director/City Engineer
City of La Habra
201 E.La Habra Blvd
La Habra California 90633-0337
Sam Makar,Senior Civil Engineer
City of LonE Beach
333 West Ocean Boulevard
Long Beach,California 90802
Sandra Gonzalez,Manager,Planning &Development Bureau
Parks,Recreation &Marine
City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach,California 90266
Steve Finton,City Engineer
City of SiEnal Hill
2175 Cherry Avenue
Signal Hill,California 90755-3799
Charlie Honeycutt,Deputy City Manager
(714)562-3672
(3 10)3 18-021 I
(562)905-9720
(562)570-3210
(310)802-5352
(562)989-7356
PI KOA CORPORATION
CBM Consulting Page 16H-39
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
3.Approach and Scope of Work
3.Approach and Scope of Work
3.1 PROJECT ApPROACH
Understandin~
The City of Rancho Palos Verdes plans to rehabilitate existing pavement surfaces on Palos Verdes Drive
East,and to construct related repairs and improvements within the project area.The proposed roadway
improvements will include the following street segments on Palos Verdes Drive East:
Se~ment
Palos Verdes Drive South to Crest Road
Crest Road to Miraleste Plaza
Miraleste Plaza to Roan Drive
Roan Drive to North City Limits
Length (ft)
10,025
7,115
6,565
7,095
Width (ft)
32 to 54
32 to 54
32 to 60
32
The existing roadway consists of asphalt pavement in varying condition from good to poor.In addition
to pavement rehabilitation,the City will improve bicycle transit,and construct selected curb access
ramps in conformance with the Americans with Disabilities Act (ADA)requirements,repair damaged or
missing curb,gutter,sidewalk and driveways.Related work will include replacement of striping,signing,
markings,pavement markers,survey monuments,and adjustment of utilities.Signing,striping and
markings will be upgraded to the current California Manual of Uniform Traffic Control Devices (Ca
MUTCD)requirements.
The City plans to obtain the services of an experienced professional civil engineering design firm to
evaluate the project area,prepare construction plans,specifications,and cost estimate,and assist the
City in preparing this project for bid.
The basic topographic survey,geotechnical engineering,and preliminary plan set has already been
completed for this project.CBM will utilize these existing documents as a basis for completing the
design work.
Field Inventory I Pavement Analysis
The design team will inspect the project area to assess the current pavement conditions,traffic usage
and volume,and develop possible alternatives to rehabilitate roadway surfaces.For asphalt pavement
surfaces,we will prepare a list of rehabilitation options,and compare their costs and relatives merits in
discussion with City staff.CBM has successfully implemented alternative cost-saving construction
methods on other similar projects.In order of cost and life effectiveness,the following options will be
compared (from lowest cost to highest):
•Slurry seal type I
•Slurry seal type II
•Slurry seal type II with latex binder
•Cape Seal
PI KOA CORPORATION
CBM Consulting Page 17H-40
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
3.Approach and Scope of Work
•Asphalt Rubber Aggregate Membrane (ARAM)
•Overlay with conventional asphalt
•Overlay with latex modified asphalt
•Overlay with pavement fabric (conventional or fiberglass)
•Pulverization in place and paving
•Pulverization,cement treated base,and paving
•Full reconstruction
Often we are able to develop pavement methods without resorting to full reconstruction,leading to
significant savings.
The field inventory will consider pavement condition;possible repair methods;local patch repairs;curb
and gutter repairs (due to ponding and/or root displacement);sidewalk and driveways repairs;curb
access ramp improvements;crack sealing;cross gutter repairs;survey monuments;striping and signing;
traffic signal loop detectors;landscaping;storm flow paths;and curb paint.Manholes and valves will be
identified and referenced on the plans.We will document our findings and prepare a written report to
the City with our recommendations.We will meet with the City to review this document and assist in
the budgeting and decision making process.
T oj;>ograj;>hic Survey
KDM Meridian has prepared a topographic survey of the project area.The topo survey consists of an
aerial photogrammetric survey.The survey will be augmented with ground level detail survey work at
critical locations including intersections and areas requiring storm flow rehabilitation improvements.At
this time,it is not anticipated that any streets will need to be completely reconstructed.However,if
roadways are to be reconstructed,full plan and profile design sections will be necessary,and will require
additional survey services.CBM will include a budget item to complete the surveying work as needed
for the project.
Geotechnical Survey
GeoEnvironmental Engineering Inc.(GEl)has performed field geotechnical investigation and sampling of
existing pavement and subsurface materials and conditions,and provided specific recommendations of
various pavement rehabilitation alternatives.
Civil Design Services
From our Field Inventory and Pavement Analysis work,topographic survey,and geotechnical survey,
CBM will complete the base plan of all locations within the project area.We will return to the field to
verify the accuracy of our base plan and update site information,surface topography,storm drain
locations,utility information,and other details as are relevant to the scope of work.
(a)CBM will obtain and review existing record data,including street plans,utilities,traffic plans,assessor
maps,storm water runoff facility plans,street base maps,etc.Utility companies will be requested to
submit utility information,and advised to complete any planned work prior to street construction.
PI KOA CORPORATION
CBM Consulting Page 18H-41
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
3.Approach and Scope of Work
(b)The project will be documented in plan view on 24"x36"plan sheets,at a scale of 1"=40'.Finer scale
will be included in details if necessary for clarification.Typical sections and notes will designate pavement
type and thickness,materials,and cross section dimensions.Plan views will include notes,symbols,lines,
or hatching designating pavement;pavement fabric;curb access ramps;curb &gutter repairs;driveway
repairs;sidewalk repair;cross gutter repairs;ac patch repairs;tree root pruning;ac leveling course;
manholes,valves,and utility boxes in pavement;survey monuments;crack seal areas;grinds;drainage
details;striping;fire hydrant markers;and other features as necessary for clarity or instruction to the
contractor.
Proposed replacement limits will be marked in the field for future reference.Photographs will be taken
throughout the project area for use during design and as a pre-construction baseline reference.
Plans will be developed using AutoCAD.Plans will be submitted in printed format,and in digital format
as .dwg and .pdf files in a format compatible with the City's GIS system.
We do not anticipate that full pavement reconstruction work will be necessary at this time.If it is
determined that full reconstruction is necessary,additional surveying and detailed design work can be
provided as additional services.
(c)Engineer's Estimate
Upon determination and approval of pavement rehabilitation methods and extents,construction
quantities will be determined,and an estimated construction cost prepared.Costs will be based upon
nominal unit costs experienced on similar projects within the past year.The estimate will be prepared in
spreadsheet format in MS Excel.The estimate will be submitted in printed form and digitally in .xls and
.pdf formats.
(d)Technical Specifications and Special Provisions
CBM will prepare specifications and provisions as necessary to describe the project,include adequate
requirements for the work and performance of the contractor,and to define bid items.Specifications
will include provisions to conform with the Americans with Disabilities Act,National Pollution
Discharge Elimination System and Clean Water Act.It is assumed that the City will provide the
necessary environmental documentation,and notification to the SWRQCB.Specifications will be
prepared using MS Word.Specifications will be delivered to the City in printed form and digitally in .doc
and .pdf formats.
(e)Preconstruction Meeting
CBM will attend the preconstruction meeting;conduct bi-weekly meetings with City staff during the
design phase;and provide nominal additional materials or meetings as necessary to finalize the project
documents.KOA-CBM staff will be made available to answer questions of the City during the bid
period.
(f)Final Deliverables and As Built Record Plans
Plans will be provided on 24"x36"mylar material for construction,and after construction in an "as
Built"format based on marked up plans to be provided by the Contractor and/or City.Specifications
and Estimate will be printed on 8.5"xll"bond paper.Digital files will be provided in AutoCAD and PDF
format for plans,and MS Office and Excel for specifications,tables,and estimates on CD format.
"KOA CORPORATION
CBM Consulting Page 19H-42
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
3.Approach and Scope of Work
Clerical services,minor incidental costs,travel,copying,printing,telephone,gas,computer,and
photographic costs are incidental and included in the basic hourly rates.
Review Existing Records
CBM will research and review existing available project area records.Documents will include the
Pavement Management Report (PMR),street construction plans,traffic plans,storm water runoff facility
plans,street base maps and tax assessor maps.CBM will field verify the Length and Area measurements
as shown in the PMR to ensure that they are accurate and provide sufficient quantities for the
construction bid items.
Utility Notification
CBM recommends notifying existing utility companies of the project so that any planned work can be
completed before construction begins.
Field Inventory /Pavement Analysis
The Project Manager will inspect the streets to determine:
•Curb &gutter,sidewalk,driveway,cross gutter repair locations
•ADA curb access ramp locations
•Pavement repair locations
•Pavement repair alternatives and preferred recommendation
•Drainage flowline,swale,and asphalt shoulder recommendations
•Signing,striping,pavement markings
•Locations of utility covers
The field inventory will consider pavement condition;possible repair methods;local patch repairs;curb
and gutter repairs (due to ponding and/or root displacement);sidewalk and driveways repairs;curb
access ramp improvements;crack sealing;cross gutter repairs;survey monuments;striping and signing.
Manholes and valves will be identified and referenced on the plans.CBM will document our findings and
prepare a written report with our updated recommendations.We will meet with the City to review
this document and assist in the budgeting and decision making process.
Photographs will be taken throughout the project area for use during design and for pre-construction
reference.
CBM will prepare specifications and provisions as necessary to describe the project,include adequate
requirements for the work and performance of the contractor,and to define bid items.Specifications
will include provisions to conform with the Americans with Disabilities Act,National Pollution
Discharge Elimination System and Clean Water Act.It is assumed that the City will provide the
necessary environmental documentation,and notification to the SWRQCB.CBM staff is certified to
prepare NPDES documentation and monitor compliance.Specifications will be delivered to the City in
both hard copy and electronic copy.
PI KOA CORPORATION
COM Consulting Page 20H-43
City of Rancho Palos Verdes
Palos Verdes Drive East Rehabilitation
Exhibit "B"
3.Approach and Scope of Work
Plans.Specifications and Estimate (PS&E)
The project will be shown in plan view on 24"x36"plan sheets,with limited details as necessary for
clarification.Typical sections and notes will designate pavement type and thickness,materials,and cross
section dimensions.Street work will be designated by hatching and notes.Detail plans will be provided
where needed for clarity.Plan views will include notes,symbols,lines,or hatching designating pavement;
pavement fabric;curb access ramps;curb &gutter repairs;driveway repairs;sidewalk repair;cross
gutter repairs;ac patch repairs;ac leveling course;manholes,valves,and utility boxes in pavement;
survey monuments;crack seal areas;grinds;drainage details;striping;fire hydrant markers;and other
features as necessary for clarity or instruction to the contractor.
Traffic Control Plans and Construction Phasing Plans will be prepared as needed for locations at major
arterial intersections,or as needed to clarify locations with limited or affected access.
Draft plans will be submitted on bond sheets marked "DRAFT"for City review.At least two
preliminary plan submittals will be delivered for review and comment by City staff.The final signed plan
set will be submitted in printed and electronic format.Electronic format shall include .pdf files,and .dwg
files compatible with the City's GIS format.
The Engineer's Estimate of construction cost will include a description of each construction bid item,
quantity,unit price,and total construction price.A construction contingency of 5%will be shown for
the total estimated cost.The Estimate will be delivered to the City in both printed and electronic
format.Electronic files will include .xls,and .pdf versions.
Project specifications will be based on the City's boilerplate document.CBM will prepare complete
specifications to include the project Special Provisions that will describe specific project requirements,
and a complete description of each bid item and incidental work.Worksheets will be included as
addenda to the specifications.Specifications will be delivered to the City in both printed and electronic
format.Electronic files will include .doc,.xls,and .pdf versions as applicable.Specifications for this
project will contain requirements consistent with provisions of the National Pollutant Discharge
Elimination System (NPDES),the Clean Water Act,the Standard Plans for Public Works Construction
(SPPWC)and Caltrans.
All computer generated documents,including plans and calculations,will be submitted on CD in a
format acceptable to the City of Rancho Palos Verdes.
Preconstruction Services
CBM will provide pre-construction support services including answering pre-bid questions and providing
a construction bid analysis.
Final Deliverables and As-Built Records
CBM will prepare one set of reproducible plans for construction.After completion of construction,
CBM will prepare "As-Built"mylars plan sheets and submit final drawings electronically on CD in .dwg
and .pdf formats.
Project Schedule
CBM will prepare a preliminary project scheduled created in MS Project,and submitted in both
electronic and hard copy format to the City.The schedule will take into account City holidays,street
sweeping,and trash collection days.The preliminary proposed schedule is shown below.
PI KOA CORPORATION
CBM Consulting Page 21H-44
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1 day
75 dayS
I Duration
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DelaHe<!Field Tope Survey
Prepare Ted1nical Specifications
ReView EXistirlg ReCalls
Prepare Consltvetlon Plans
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As Built Plans
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~City of Rancho Palos Verdes 0,<•"'"0nPalosVerdesDriveEastQii(I)<..........Q C1l ;0=>-"u (I)Pavement Rehabilitation Project GI "2 c .....P>
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iDetailed Field Review and StudylMarkings 16 100 24 160 8 $36,960 I ~.
IPavement field review and analysis 16 24 16 40 8 $12,280
!Detailed field surveying -ALLOWANCE KDM Meridian $20,000
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IReview existing records 4 8 16 8 4 $4240 ><:::T
prepare construction plans 24 80 200 120 8 $46,640 c:;::;:
iprepare engineers estimates 2 8 16 8 2 $3800 ~ispecs and provisions 16 24 24 24 4 $10,660
iPreconstruction Meeting 4 4 $960
ifinal deliverables and as builts 4 8 24 16 2 $5,870
iPublic Workshops,4 Each 16 16 16 $5,280
$77,450
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TOTAL HOURS:114 296 344 420
RATE:$155 I $110 !$90 I $130 i $65
SUBTOTALS:$17,670 $32,560 $30,960 $54,600 $3,900 $159,690
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