RPVCCA_CC_SR_2012_09_18_G_FY11-12_Continuing_Appropriations_&_Fiscal_Yr_Budget_AdjustmentsCrTYOF
REVIEWED:
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
HONORABLE MAYOR &CITY COUNCIL MEM~S
DENNIS McLEAN,DIRECTOR OF FINANCE &<4
INFORMATION TECHNOLOGY
SEPTEMBER 18,2012
FY11-12 CONTINUING APPROPRIATIONS &FISCAL
YEAR-END BUDGET ADJUSTMENTS
CAROLYN LEHR,CITY MANAGER ~
Project Manager:Kathryn Downst ~puty Director of Finance &Information
Technology iv
RECOMMENDATION
1.Adopt Resolution No.2012-, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES,AMENDING RESOLUTION 2011-44,THE
BUDGET APPROPRIATION FOR FY11-12,TO REDUCE THE BUDGET FOR THE
APPROVED CONTINUING APPROPRIATIONS.
2.Adopt Resolution No.2012-, A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES,AMENDING RESOLUTION 2012-43,THE
BUDGET APPROPRIATION FOR FY12-13,TO INCREASE THE BUDGET FOR THE
APPROVED CONTINUING APPROPRIATIONS.
3.Adopt Resolution No.2012-,A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF RANCHO PALOS VERDES,AMENDING RESOLUTION 2011-44,THE
BUDGET APPROPRIATION FOR FY11-12,TO ADJUST THE BUDGET IN VARIOUS
FUNDS OF THE CITY.
EXECUTIVE SUMMARY
This is an annual staff report (with accompanying resolutions)for the sole purpose of
ensuring budgetary compliance for FY11-12 and FY12-13.Because the proposed
continued appropriations were included in the FY11-12 budget,there is no fiscal impact on
the estimated fund balances presented with the FY12-13 budget.The amounts requested
are consistent with prior years.
G-1
FY11-12 CONTINUING APPROPRIATIONS &FISCAL YEAR-END BUDGET
ADJUSTMENTS
September 18,2012
Page 2 of 4
Staff is requesting several fiscal year end adjustments to ensure FY11-12 budgetary
compliance.These adjustments offset each other resulting in a net impact to the General
Fund of $0.
BACKGROUND AND DISCUSSION
Continuing Appropriations
At the end of each fiscal year,it is necessary to prepare a summary of budgeted
appropriations that must be carried over to the next fiscal year.The attached list of FY11-
12 Continuing Appropriations (Attachment A)identifies projects that were included in the
FY11-12 oudget,but were not completed by June 30,2012.
The majority of the continuing appropriation items relate to ongoing Public Works projects.
Many of these projects are performed in the summer months to avoid the rainy season
(e.g.street overlay projects)or are large projects that take several years to complete (e.g.
General Plan Update).City staff anticipates that the majority of these projects will be
completed during FY12-13.However,in some instances,completion will not necessarily
occur until after June 30,2013.In these instances it will likely be necessary to carry over
remaining budget amounts to FY13-14 as a part of next year's continuing appropriations.
Staff presented all budgeted appropriations for FY11-12,including the amounts requested
for carryover,in the FY11-12 column of the 2012 Five-Year Financial Model that was
prepared in conjunction with the FY12-13 budget.Therefore,estimated beginning fund
balances presented with the FY12-13 budget were already reduced by the amount of the
proposed continuing appropriations.Approval of these continuing appropriations will not
change estimated ending fund balances at June 30,2013.
The list of FY11-12 Continuing Appropriations itemizes each project for which staff
recommends a continuation of the appropriation into FY12-13.A brief description of each
item is provided.
Year-End Budget Adjustments
Chapter 3.32 of Title 3 of the Rancho Palos Verdes Municipal Code sets forth guidelines
related to the City's budget administration.Section 3.32.070 of the Code requires that all
expenditures in excess of a program/function's budgeted allocation must be approved by
supplemental appropriation by the City Council.A discussion of the requested adjustments
to the programs follows.
GENERAL FUND
General Liability Insurance
The City's FY11-12 general liability insurance expenditure was less than expected,and
Staff requests an adjustment of $73,900 to decrease the budgeted expenditures for thisG-2
FY11-12 CONTINUING APPROPRIATIONS &FISCAL YEAR-END BUDGET
ADJUSTMENTS
September 18,2012
Page 3 of 4
cost savings.
November 2011 Election
The FY11-12 budget for the November 2011 election was $104,000,based upon an
estimate provided by the County to our City Clerk in March 2011.The actual invoice
was received in March 2012,and was for $139,328.Staff requests an adjustment of
$35,000 to increase the FY11-12 budget for this expenditure.
RPVTV
The FY11-12 budget included an allocation for part-time wages for the Television
Producer:The part-time employee was not available much of FY11-12.Therefore,the
City used outside contractors for production at a higher cost.Staff requests an adjustment
of $8,500 to increase the budget for this unexpected additional expenditure.
Unemployment Claims
The City was required to pay $28,783 of unemployment claims during FY11-12.Staff
requested a Midyear adjustment of $13,400 for claims that had already been paid.Staff
currently requests another $15,400 adjustment for the remainder of claims paid during
FY11-12.
Pension White Paper
Per direction of the City Council,the City Council pension subcommittee utilized the
services of Management Partners,Inc.to advise the City in the development of the pension
reform approved in fall 2011,including the preparation of its pension white paper in fall
2011.Staff requests an adjustment of $15,000 to increase the budget in the Personnel
program by an amount necessary to cover this expenditure.
Recreation Part-Time Salaries
When the annual bUdget is prepared,staff salaries are allocated among the programs.
Actual allocations sometimes vary from what was initially planned.Staff requests an
adjustment to shift $15,000 of part-time salary budget from the Recreation Administration
program to the Recreational Facilities program.This request does not impact the General
Fund Balance,and does not increase General Fund expenditures.
HABITAT RESTORATION FUND
The City incurred about $4,000 of unplanned expenditures for water related to habitat
restoration during FY11-12.Staff requests an adjustment of $4,000 to increase budgeted
expenditures in the Habitat Restoration Fund.This fund has an estimated available fund
balance of $100,657 at June 30,2012 (in excess of Reserve Policy levels);which is
adequate to fund this additional expenditure.
G-3
FY11-12 CONTINUING APPROPRIATIONS &FISCAL YEAR-END BUDGET
ADJUSTMENTS
September 18,2012
Page 4 of 4
CITY'S AFFORDABLE HOUSING FUND
The City has not yet been able to sell its affordable housing condominium unit,and has
incurred homeowners'association dues that were not anticipated when preparing the
FY11-12 budget.Staff requests an adjustment of $2,000 to increase the budgeted
expenditures in this fund;which has an estimated available fund balance of $832,162 at
June 30,2012.
ENVIRONMENTAL EXCISE TAX (EET)FUND
During FY11-12,the City expended $38,245 for consulting work related to the Civic Center
Master Plan.Previous years'expenditures for this project were paid from the EET Fund;
however,the FY11-12 expenditures were not bUdgeted.Staff requests an adjustment of
$38,245 to increase budgeted expenditures in the EET Fund;which has an estimated
available fund balance of $354,007 at June 30,2012.
EMPLOYEE BENEFITS FUND
The City's actual workers compensation insurance expenditure was $94,906 for FY11-12.
The budgeted expenditure was $53,000.Although the expenditure savings for other line
items within this fund were nearly enough to offset the increased workers compensation
cost,Staff requests an adjustment of $45,000 to increase budgeted expenditures and
ensure budgetary compliance.The Employee Benefits Fund has an estimated available
fund balance of $47,686 at June 30,2012;which is sufficient to provide for this increase.
FISCAL IMPACT
As described previously,the proposed continuing appropriations will have no impact on the
estimated (budgeted)fund balance at June 30,2013 for any of the City's funds.The first
continuing appropriations resolution merely authorizes increasing the FY12-13 budget for
each of the continuing appropriations listed in Attachment A.The second continuing
appropriations resolution authorizes decreasing the FY11-12 budget for the same
appropriations.
The net effect of the FY11-12 General Fund budget adjustments requested within this
report is $0.The estimated fund balances at June 30,2012 are adequate to cover the
other fund adjustments requested herein,as noted above (Habitat Restoration Fund,
Affordable Housing Fund,EET Fund,and Employee Benefits Fund).
G-4
RESOLUTION NO.2012 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION 2011-44,THE BUDGET APPROPRIATION
FOR FY11-12,TO REDUCE THE BUDGET FOR THE APPROVED CONTINUING
APPROPRIATIONS
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation
of the City Council:and
WHEREAS,on June 21,2011,the City Council of the City of Rancho Palos Verdes
adopted Resolution 2011-44,approving a spending plan and appropriating the budget
for FY11-12:and
WHEREAS,certain projects included in the FY11-12 bUdget will be carried over as
continuing appropriations to FY12-13;and
WHEREAS,the City Council desires that the FY11-12 budget be reduced for each of
the continuing appropriations carried over to FY12-13.
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments are made to the FY11-12 bUdget per Attachment A:
Decrease the General Fund budget as follows:
City Manager 101-1002-411-32-00 7,905
City Manager 101-1002-411-32-00 75,000
City Manager 101-1002-411-71-00 21,900
Emergency Preparedness 101-1026-421-61-00 48,202
Information Technology -Data 101-2030-411-32-00 60,000
Information Technology -Data 101-2030-411-61-00 6,000
Traffic Management 101-3006-431-32-00 80,000
Traffic Management 101-3006-431-73-00 14,300
Building Maintenance 101-3008-431-43-00 10,000
Building Maintenance 101-3008-431-43-00 6,000
Parks,Trails &Open Space Maintenance 101-3009-431-43-00 26,000
Parks,Trails &Open Space Maintenance 101-3009-431-43-00 24,000
G-5
Parks,Trails &Open Space Maintenance 101-3009-431-43-00 90,000
Sewer Maintenance 101-3026-431-32-00 25,000
Planning 101-4001-441-32-00 25,045
Planning 101-4001-441-32-00 19,602
Planning 101-4001-441-55-00 15,000
Building &Safety 101-4002-441-32-00 22,074
Building &Safety 101-4002-441-32-00 15,000
Building &Safety 101-4002-441-32-00 7,220
Building &Safety 101-4002-441-32-00 29,000
Building &Safety 101-4002-441-61-00 4,500
Natural Community Conservation Plan
(NCCP)101-4005-441-32-00 61,593
Recreation Special Events 101-5040-451-61-00 5,161
Decrease the Street Maintenance Fund budget as follows:
Street Landscape Maintenance
Traffic Signal Maintenance
202-3003-431-43-00 22,640
202-3004-431-73-00 90,000
Decrease the Proposition A Fund Budget as follows:
Proposition A 216-3016-431-43-00 17,000
Decrease the Public Safety Grants Fund budget as follows:
Public Safety Grants 217-1027-421-69-00 19,600
Decrease the Community Development Block Grant Fund budget as follows:
310-3095-461-73-00
Community Development Block Grant -ADA Project #3 70,000
Decrease the Capital Improvement Projects Fund budget as follows:
Infrastructure Improvements Administration 330-3030-461-32-00 50,000
Street Improvements 330-3031-461-73-00 473,690
Street Improvements 330-3031-461-73-00 1,282,763
Street Improvements 330-3031-461-73-00 793,885
Street Improvements 330-3031-461-73-00 273,114
G-6
Street Improvements 330-3031-461-73-00 2,380,000
Street Improvements 330-3031-461-73-00 1,512,691
Street Improvements 330-3031-461-73-00 1,600,000
Street Improvements 330-3031-461-73-01 779,525
Street Improvements 330-3031-471-32-00 120,000
Parks,Trails &Open Space Improvements 330-3033-461-32-00 9,647
Parks,Trails &Open Space Improvements 330-3033-461-32-00 100,000
Parks,Trails &Open Space Improvements 330-3033-461-73-00 76,030
Parks,Trails &Open Space Improvements 330-3033-461-73-00 22,000
Parks,Trails &Open Space Improvements 330-3033-461-73-00 180,645
Parks,Trails &Open Space Improvements 330-3033-461-73-00 238,923
Parks,Trails &Open Space Improvements 330-3033-461-73-00 200,000
Parks,Trails &Open Space Improvements 330-3033-461-73-00 665,176
Decrease the Quimby Fund budget as follows:
Quimby 334-3034-461-73-00 29,000
Decrease the Environmental Excise Tax Fund budget as follows:
Environmental Excise Tax (EET)
Environmental Excise Tax (EET)
338-3038-461-61-00 10,800
338-3038-461-73-00 51,000
Decrease the Water Quality Flood Protection Fund budget as follows:
Water Quality Flood Protection 501-3052-431-32-00 697,789
Water Quality Flood Protection 501-3052-431-32-00 191,867
Water Quality Flood Protection 501-3052-431-43-00 196,715
Water Quality Flood Protection 501-3052-431-43-00 126,571
Water Quality Flood Protection 501-3052-431-73-00 999,023
Water Quality Flood Protection 501-3052-431-73-00 242,500
Water Quality Flood Protection 501-3052-431-73-00 555,440
G-7
Decrease the Equipment Replacement Fund bUdget as follows:
Equipment Replacement -Computers 681-2082-499-61-00 37,600
Equipment Replacement -Computers 681-2082-499-75-20 459,000
Equipment Replacement -Computers 681-2082-499-75-20 271,000
Equipment Replacement -Vehicles 681-3081-499-76-00 15,000
Equipment Replacement -Other Equipment 681-6083-499-75-1 0 10,000
Equipment Replacement -Other Equipment 681-6083-499-75-10 30,000
Decrease the Employee Benefits Fund budget as follows:
Employee 13enefits 685-1015-499-27-00 99,268
Decrease the BUilding Replacement/Improvements Fund budget as follows:
Building Replacement 686-3086-461-73-00 5,479
PASSED,APPROVED,AND ADOPTED THE 18th DAY OF SEPTEMBER 2012.
MAYOR
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2012-was duly and regularly passed and adopted by
the said City Council at regular meeting thereof held on September 18,2012.
CITY CLERK
CITY OF RANCHO PALOS VERDES
G-8
FY11-12 Continuing Appropriations Requests Attachment A
The continued appropriation will help to fund
Ci~_r.JIanager 101-1002-411-32-00 Team Building 15,000 7,905 7,90.5 implementation of the current Performance Audit.
!
iStaff expects that after the current Performance
i i I IAudit is completed,the City Council will provide
I Idirection for the Community Survey and the
101-1002-411-32-00 ICommunity Survey
I I
City_~~nager 75,000 i 75,000 75,000 I project will proceed.
In December 2011,Staff completed the
paperwork to complete the purchase of tax
defaulted property on Cherry Hill Lane,as
authorized by the City Council in August 2011.
I
iThe County Board of Supervisors approved the
I sale ofthe parcel to the City in March 2012.Staff
ITax Defaulted Property is awaiting final notice from the County to
City Manager 1101-1002-411-71-00 Purchase 22,000 100 21,900 21,900 complete the acquisition.
Staff requests that the unspent appropriation be
carried forward to continue adding to the
emergency supply caches and to complete
72,150 I
I
Iinstallation of the emergency radio antenna facility
Emergency Emergency Supply at San Pedro Hill.Installation should be
Preparedness 101-1026-421-61-00 Caches 23,9481 48,202 48,202 'completed by the end of the calendar year.
Information
I I
Appropriation will provide for strategic planning,a
Technology -I competitive bid process and any other necessary
Data 101-2030-411-32-00 INetwork Consulting 439,000 I 326,832 I 112,168 60,000 IT advisory services.
Information I
Technology -Information Technology i 20,7561 6,2441
IAppropriation will provide for several desktop
Data 101-2030-411-61-00 Minor Equipment 27,000 !6,000 scanners and computers.
The project was delayed due to City Council
consideration of alternatives.A Notice to Proceed
is expected to be issued during September 2012.
The estimate for the Pedestrian Crossing is $52K.
Staff requests to continue the remaining $28K
Traffic !Crest &Whitley Collins available for various traffic engineering studies
Management 101-3006-431-32-00 IPedestrian Crossing 80,000 -80,000 80,000 currently in process.
--~~--
The Safe Routes to School (Walk to School)
Program is scheduled for October 2012 at
101-3006-431-73-00 iSafe Route to Schools 30,000 15,700 ;14,300 14,300 RidQecrest Intermediate School.
G
-
9
FY11-12 Continuing Appropriations Requests Attachment A
To improve air circulation,an additional window
Building Building Maintenance will be installed in the Community Development
Maintenance 101-3008-431-43-00 Miscellaneous Projects 10,000 -10,000 10,000 building with this appropriation during FY12-13.
Building Explore Cooling Options i
i This appropriation will be used to purchase fans
Maintenance 101-3008-431-43-00 at City Hall !6,000 -6,000 ,6,000 for City Hall buildings during FY12-13.
Per City Council direction,the City Manager's
office has requested to carry forward unused Park
Maintenance budget to install a fence for a Dog
Parks,Trails &Park at the City Hall Campus.The project is
Open Space City Hall Dog Park currently out to bid.Estimated completion date is
Maintenance 101-3009-431-43-00 Fencing 26,000 -26,000 26,000 November 2012.
Parks,Trails &I I
Open Space City Hall Campus Sewer
Maintenance 101-3009-431-43-00 Lining 24,000 1 -24,000 I 24,000 1Project was completed at the end of July 2012.
In addition to the FY11-12 appropriation of
$62,000,the City received a $28,000 payment for
a public trail easement.These funding sources
will be combined to design and construct the
Salvation Army and Bronco trails.Community
Parks,Trails &I Development Staff is finalizing the easement
Open Space Open Space Trail
62,000 I
documents with the surveyor.The tentative start
Maintenance 101-3009-431-43-00 Projects 62,000 -90,000 date for design is November 2012.
Citywide Sewer I Staff is currently finalizing the report with Harris
Sewer I IMaintenance Funding
25,000 !
and Associates.The estimated completion date
Maintenance 101-3026-431-32-00 Study 25,000 -25,000 is November 2012.
36,3541 11,309 [
The draft EIR is expected to circulate to the pubic
Zone 2 Environmental by October 2012,and will likely be forwarded to
Planning 1101-4001-441-32-00 !Impact Review (EIR)25,045 i 25,045 the City Council in January 2013.
The comprehensive update is still in progress.
The updated General Plan is expected to be
submitted to City Council for consideration in
Plan nina 1101-4001-441-32-00 iGeneral Plan Update 30,980 I 11,378 1 19,602 19,602 12013.
G
-
1
0
FY11-12 Continuing Appropriations Requests Attachment A
The comprehensive update to Planning
applications is expected to be completed during
FY12-13 ($5K).The printing appropriation for the
General Plan update and Zoning Code update
Planning Printing
24,383\6,1981 18,185 [
also need to be carried forward,pending
Planning 1101-4001-441-55-00 IProjects 15,000 finalization of those documents ($5K each).
Over half of the Monks Plaintiffs have not
completed the planning entitlemenVbuilding
Building &Monks Plaintiffs Geotech i
22,0741
permit process.Therefore,this appropriation will
Safety 101-4002-441-32-00 Review ;24,000 1,926 22,074 need to be continued.
:I
These scans were not completed during FY11-12,
as the conversion of files in the City's Clerks
office was still in process.Now that the initial
1101-4002-441-32-00 kaSerfiChe Scans 15,000 I I
conversion of documents in the Clerk's office has
Building &!been completed,the Laserfiche scans are
Safety i -15,000 15,000 expected to commence during FY12-13.
Tasks involving the creation or updating of GIS
10,000 I 2,780 I
layers for Community Development (ex..General
Building &i IGeographic Information Plan update)are still ongoing,and should be
Safety i 101-4002-441-32-00 System (GIS)j 7,220 7,220 completed during 2013.
This appropriation will be used to review the City's
open space hazard zoning areas,and other
i services related to updating the General Plan and
Building &Zoning Map;which is expected to be completed
Safety 101-4002-441-32-00 Geological Review 29,000 -29,000 29,000 during 2013.
i
The City's microfiche reader used to review
I County building permits on file cannot be repaired
!101-4002-441-<l1-J Microfiche Reader
and must be replaced.The FY11-12 Building &
Building &Safety program has sufficient savings to fund the
Safety - - -4,500 carryover for the replacement machine.
Natural I '
ICommunityI Natural Community Approval of the final NCCP is still pending stateI
Conservation I Conservation Plan and federal agency approval.The final NCCP is
Plan (NCCP)101-4005-441-32-00 (NCCP)63,973 2,380 61,593 61,593 expected to be completed durina 2013.
G
-
1
1
FY11-12 Continuing Appropriations Requests
ll~_I!I_
Attachment A
Construction is complete.The Notice of
22,640 iCompletion is scheduled for October 2012.54,382140,000 I 85,618
Recreation 'iStaffexpects to purchase additional banners
Special Events 101-5040-451-61-0Q~§f>ecial Event Banners 5,500 i 339 5,161 Iduring FY12-13.
Street
Landscape FY11-12 Sidewalk
Maintenance 202-3003-431-43-00 Repairs
19,60019,600
Automatic License Plate
Recognition (ALPR)
217-1027-421-69-00 Equipment Purchase
Public Safety
Grants
Traffic Signal
Maintenance
IStaff expects that this project will begin during
i Citywide Traffic Signal !FY12-13.Due to limited Staff availability,the
202-3004-431-73-00 iBattery Backup 90,000 project could not be implemented in FY11-12.
~Funds will be combined with the FY12-13 Bus
,Stop Improvement budget of $17,000 to provide
Proposition A 1216-3016-431-43-00 J!3us Stop Improvements 17,000 two bus shelters on Palos Verdes Drive West.
Staff is awaiting a recommendation from the
Sheriff to purchase either another ALPR unit,or to
make a contribution to the purchase of a mobile
emergency operations center for the Lomita
19,600 ISheriffs station.
Community
Development
Block Grant
Americans with
Disabilities Act (ADA)
Compliant Curb Ramps
310-3095-461-73-00 Blackhorse Road 70,000 70,000
Design has been initiated.Staff expects the
70,000 Iproject will be completed by March 2012.
Infrastructure
Improvements
Administration
The project is currently on hold pending the
Infrastructure Report I I I [[comPletion of other infrastructure planning
330-3030-461-32-00 Card 50,000 -50,000 50,000 updates.
I
793,885 i794,245 I 360
Palos Verdes Drive
Street I South Bikeway Safety
Improvements 330-3031-461-73-00 Improvements
i Palos Verdes Drive!As this project is funded with recycling money,
Street .West Median I completion is contingent upon City Council
Improvements 330-3031-461-73-00 iImprovements 500,500 26,810 473,690 473,690 direction for the beautification program.
i
I
Design has been completed.Staff is waiting for
i Pedestrian Access .the federal funding authorization to proceed (E-
Street ;Improvements on 176).The authorization establishes a
Improvements 330-3031-461-73-00 Hawthorne Blvd.1,422,581 139,818 1,282,763 1,282,763 'reimbursement date for the construction phase.
---.-IThis project has been delayed pending issuance
iof an amendment from Metro to redefine the
Iproject scope.Staff expects that the project will
793,885 !be initiated durino FY12-13.
G
-
1
2
FY11-12 Continuing Appropriations Requests Attachment A
Palos Verdes Drive East Design has been completed.Staff is waiting for
Traffic Safety the federal funding authorization to proceed (E-
Street Improvements 76).The authorization establishes a
Improvements 330-3031-461-73-00 (Guardrails)273,114 -273,114 273,114 reimbursement date for the construction phase.
Street FY11-12 Arterial Street ,Project design is scheduled for consideration by
Improvements 330-3031-461-73-00 Project 2,380,000 i _2,380,000 2,380,000 the City Council on September 18,2012.-
This project will be combined with the FY11-12
Residential Street Project (see below).The
project design is about 90%complete;and Staff
Street FY10-11 Residential I
1,512,691 I
Ianticipates the City Council will award a
Improvements 330-3031-461-73-00 Street Project 1,520,000 I 7,309 1,512,691 construction contract in November 2012.
The project design is about 90%complete;and
Street FY11-12 Residential Staff anticipates the City Council will award a
Improvements 330-3031-461-73-00 Street Project 1,600,000 -1,600,000 1,600,000 construction contract in November 2012.
This project has been delayed due to lack of Staff
availability;however,Staff anticipates that the
project will be initiated during FY12-13.This
project must be coordinated with the Hawthorne
IHawthorne Blvd.Traffic
Blvd.Pedestrian Improvements so that conduit for
Street the synchronization fiber will be laid prior to work
Improvements 330-3031-461-73-01 Signal Synchronization 785,532 !6,007 779,525 779,525 on the sidewalks.
Street IPavement Management Staff expects that the Pavement Management
Improvements 330-3031-471-32-00 Plan Update 120,000 -120,000 120,000 Plan update will be completed prior to June 2013.
The design is expected to be completed in
Parks,Trails &Realignment of Ryan October 2012.To accommodate the scheduled
Open Space Park Road Entrance activities at Ryan Park,the anticipated start date
Improvements 330-3033-461-32-00 (Design Phase)20,000 10,353 9,647 9,647 for construction is February 2013.
Parks,Trails &
Open Space I Ladera Linda Site I I IThe project is currently on hold pending furtherI100,000 -100,000 I 100,000 direction.Improvements 330-3033-461-32-QO Master Plan I
Parks,Trails &I IThiS project is currently in the design phase.The
Open Space I PVIC Blufftop Drainage tentative date to start construction is November
Improvements 330-3033-461-73-00 Control 80,000,3,970 76,030 76,030 12012.
G
-
1
3
FY11-12 Continuing Appropriations Requests Attachment A
Parks,Trails &
1
This project is currently in the design phase.The
Open Space Subregion One Blufftop "tentative date to start construction is November
Improvements 330-3033-461-73-00 Drainage Control 22,000 -22,000 22,000 2012.
Parks,Trails &Eastview Park This project is currently under construction,and is
Open Space Playground expected to be completed by the end of October
Improvements 330-3033-461-73-00 Improvements 240,000 59,355 180,645 180,645 2012.
Parks,Trails &
Open Space This project is currently out to bid.The bid
Improvements 330-3033-461-73-00 California Coastal Trail 280,000 41,077 238,923 238,923 opening is scheduled for September 18,2012.
Parks,Trails &
Open Space Gateway Park Community Development Staff is currently
Improvements 330-3033-461-73-00 Development 200,000 -200,000 200,000 pursuing grant opportunities to fund this project.
Parks,Trails &Staff is currently reviewing proposals;and
Open Space Abalone Cove Shoreline expects that the City Council will award a design
Improvements 330-3033-461-73-00 Park Improvements 665,176 -665,176 665,176 contract in October 2012.
The City has begun the process of negotiating a
Memorandum of Understanding (MOU)with the
School District for use of the pool facilities.Once
that MOU is in place,the contribution to
construction will be made.The pool is currently
Contribution to School I
I
under construction,and Staff expects that the
District for Swimming
I
process leading to payment of the contribution will
Quimby 334-3034-461-73-00 IPool 29,000 -29,000 29,000 be completed by the end of the year.
Environmental !
IExciseTaxINaturePreserveTrail Installation of the new signs will be completed
(EET)338-3038-461-61-00 ISigns r 10,800 -10,800 10,800 during FY12-13.
Environmental Contribution to School i
Excise Tax District for Swimming i !i I
(EET)338-3038-461-73-00 Pool
,
51,000 51,000 i 51,000i-
G
-
1
4
FY11-12 Continuing Appropriations Requests Attachment A
The asset management element of the master
plan in underway.Some aspects of
Water Quality implementation are dependent upon the pending
Flood upgrade of the GIS system,including the
Protection 501-3052-431-32-00 Storm Drain Master Plan 697,789 -697,789 697,789 expected migration to the LAR-IAC system.
Design has been completed.The City's
Water Quality t ISan Ramon Canyon I i consultant is finalizing environmental permits.
Flood Stabilization (Design &I :This project may be ready to go out to bid in
Protection 501-3052-431-32-00 Permit Phase)[867,575 675,708 191,867 i 191,867 October 2012.
i Ongoing funding is needed to repair damaged
Water Quality I I I inverts,outleUinlet structures,and to clean and
Flood Storm Drain I i video inspect lines.Funds are utilized as projects
Protection 501-3052-431-43-00 Maintenance Projects i 239,465 42,750 196,715 I 196,715 are identified.
I Previously,the City used the County for this
service.Due to a desire to improve the service
level,Staff proposes to move forward with utilizing
a private contractor for this service.The FY11-12
appropriation would be carried over to provide for
Water Quality catCh-up cleaning,planned maintenance,and
Flood Maintenance of Storm additional maintenance newly required by the
Protection 501-3052-431-43-00 Drain Filtration Devices 126,571 -126,571 126,571 County.
Water Quality I I The construction contract was awarded on April
Flood 17,2012.Work is currently in process and is
Protection 501-3052-431-73-00 IStorm Drain Lining 1,146,698 147,675 999,023 999,023 expected to be completed by December 2012.
This project is currently in the design phase,
Water Quality I IVia Colinita Vickery which is e><pecled 10 be completed in October
Flood Canyon Storm Drain 2012.The project will likely go out to bid in spring
Protection 501-3052-431-73-00 Improvements 242,500 -242,500 242,500 2013.
I
Water Quality I iPVDE San Pedro I Construction of the improvements at Miraleste
Flood ICanyon Storm Drain Plaza is scheduled to begin mid-September.The
Protection 501-3052-431-73-00 ISystem Improvements 570,000 14,560 I 555,440 555,440 estimated comple~~n date is November 2012.
Equipment I I I [Appropriation for upgrade of Adobe Standard
Replacement -I IComputer Minor I I licensing for all users,as well as Adobe In-Design
ComputersJ681-2082-499-61-QQ IEquipment I 115,549 77,898 I 37,651 37,60Q licensing for desktop publishino bv certain users.
G
-
1
5
FY11-12 Continuing Appropriations Requests Attachment A
Staff is currently obtaining informal bids;and
expects to complete the purchase by December
15,000 12012.15,000
271,084
15,000
407,262 I 136,178
Equipment
Replacement -I ICovered Equipment
Vehicles 681-3081-499-76-00 Trailer
Equipment
Replacement -I IOther Computer
Computers 681-2082-499-75-20 Capitalized Equipment
Request for Proposal process is complete
and the draft contract with the proposed vendor is
Equipment Enterprise Resource currently being finalized.Staff expects a
Replacement -Planning System proposed contract will be presented to City
Computers 681-2082-499-75-20 Acquisition 500,000 41,000 459,000 459,000 Council in November 2012.
Replacement of about 60 desktop computers and
handsets that are beyond their useful lives
($165,000)and services regarding the 2012 IT
upgrade,as well as replacement of several
scanner/copier devices ($40,000),replacement of
data back-up and DR servers ($40,000),Hesse
and PVIC AN upgrades ($20,000)and firewall
271,000 Ireplacements.
Equipment
Replacement -
Other
Equipment 681-6083-499-75-10 ILaserfiche Equipment 10,000 10,000
Upgrade of document management software and
10,000 ladditional user licensing.
Building
Replacement 1686-3086-461-73-00 IADA Master Plan
Equipment
Replacement -
Other
Equipment
Employee
Benefits
681-6083-499-75-10 IAdministration Copier
i
Employee Performance
685-1015-499-27-00 IIncentive Pool
I
30,000 i -30,000
I
i
I
114,300 I 15,032 99,268
!
26,234 i 20,755 i 5,479
Replacement of City Administration high speed
II copier/scanner device that has reached the end 0
30,000 its useful life.
Staff expects that the FY11-12 Performance
Incentive Program results will be completed and
99,268 !funds paid out during FY12-13.
The Master Plan is substantially complete;and
will be forwarded to City Council for consideration
5,479 Iwhen finalized.
G
-
1
6
RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION 2012-43,THE BUDGET APPROPRIATION
FOR FY12-13,TO INCREASE THE BUDGET FOR THE APPROVED CONTINUING
APPROPRIATIONS
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation
of the City Council:and
WHEREAS,on June 19,2012,the City Council of the City of Rancho Palos Verdes
adopted Resolution 2012-43,approving a spending plan and appropriating a budget for
FY12-13:and
WHEREAS,certain projects included in the FY11-12 bUdget will be carried over as
continuing appropriations to FY12-13;and
WHEREAS,the City Council desires that the FY12-13 budget be increased for each of
the continuing appropriations carried over to FY12-13.
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments are made to the FY12-13 budget per the attached
Attachment A:
Increase the General Fund budget as follows:
City Manager 101-1002-411-32-00 7,905
City Manager 101-1002-411-32-00 75,000
City Manager 101-1002-411-71-00 21,900
Emergency Preparedness 101-1 026-421-61 ~OO 48,202
Information Technology -Data 101-2030-411-32-00 60,000
Information Technology -Data 101-2030-411-61-00 6,000
Traffic Management 101-3006-431-32-00 80,000
Traffic Management 101-3006-431-73-00 14,300
Building Maintenance 101-3008-431-43-00 10,000
Building Maintenance 101-3008-431-43-00 6,000
Parks,Trails &Open Space Maintenance 101-3009-431-43-00 26,000
G-17
Parks,Trails &Open Space Maintenance 101-3009-431-43-00 24,000
Parks,Trails &Open Space Maintenance 101-3009-431-43-00 90,000
Sewer Maintenance 101-3026-431-32-00 25,000
Planning 101-4001-441-32-00 25.045
Planning 101-4001-441-32-00 19,602
Planning 101-4001-441-55-00 15,000
Building &Safety 101-4002 -441-32 -00 22,074
Building &Safety 101-4002 -441-32 -00 15,000
Building &6afety 101-4002 -441-32 -00 7,220
Building &Safety 101-4002 -441-32 -00 29.000
Building &Safety 101-4002-441-61-00 4.500
Natural Community Conservation Plan
(NCCP)101-4005-441-32-00 61,593
Recreation Special Events 101-5040-451-61-00 5,161
Increase the Street Maintenance Fund budget as follows:
Street Landscape Maintenance
Traffic Signal Maintenance
202-3003-431-43-00 22.640
202-3004-431-73-00 90,000
Increase the Proposition A Fund Budget as follows:
Proposition A 216-3016-431-43-00 17.000
Increase the Public Safety Grants Fund budget as follows:
Public Safety Grants 217-1027-421-69-00 19,600
Increase the Community Development Block Grant Fund budget as follows:
310-3095-461-73-00
Community Development Block Grant -ADA Project #3 70,000
Increase the Capital Improvement Projects Fund budget as follows:
Infrastructure Improvements Administration 330-3030-461-32-00 50.000
Street Improvements 330-3031-461-73-00 473,690
Street Improvements 330-3031-461-73-00 1,282.763
Street Improvements 330-3031-461-73-00 793,885
G-18
Street Improvements 330-3031-461-73-00 273,114
Street Improvements 330-3031-461-73-00 2,380,000
Street Improvements 330-3031-461-73-00 1,512,691
Street Improvements 330-3031-461-73-00 1,600,000
Street Improvements 330-3031-461-73-01 779,525
Street Improvements 330-3031-471-32-00 120,000
Parks,Trails &Open Space Improvements 330-3033-461-32-00 9,647
Parks,Trails &Open Space Improvements 330-3033-461-32-00 100,000
Parks,Trails &Open Space Improvements 330-3033-461-73-00 76,030
Parks,Trails &Open Space Improvements 330-3033-461-73-00 22,000
Parks,Trails &Open Space Improvements 330-3033-461-73-00 180,645
Parks,Trails &Open Space Improvements 330-3033-461-73-00 238,923
Parks,Trails &Open Space Improvements 330-3033-461-73-00 200,000
Parks,Trails &Open Space Improvements 330-3033-461-73-00 665,176
Increase the Quimby Fund budget as follows:
Quimby 334-3034-461-73-00 29,000
Increase the Environmental Excise Tax Fund budget as follows:
Environmental Excise Tax (EET)
Environmental Excise Tax (EET)
338-3038-461-61-00 10,800
338-3038-461-73-00 51,000
Increase the Water Quality Flood Protection Fund budget as follows:
Water Quality Flood Protection 501-3052-431-32-00 697,789
Water Quality Flood Protection 501-3052-431-32-00 191,867
Water Quality Flood Protection 501-3052-431-43-00 196,715
Water Quality Flood Protection 501-3052-431-43-00 126,571
Water Quality Flood Protection 501-3052-431-73-00 999,023
Water Quality Flood Protection 501-3052-431-73-00 242,500
Water Quality Flood Protection 501-3052-431-73-00 555,440
G-19
Increase the Equipment Replacement Fund budget as follows:
Equipment Replacement -Computers 681-2082-499-61-00 37,600
Equipment Replacement -Computers 681-2082-499-75-20 459,000
Equipment Replacement -Computers 681-2082-499-75-20 271,000
Equipment Replacement -Vehicles 681-3081-499-76-00 15,000
Equipment Replacement -Other Equipment 681-6083-499-75-1 0 10,000
Equipment Replacement -Other Equipment 681-6083-499-75-10 30,000
Increase the Employee Benefits Fund budget as follows:
Employee Benefits 685-1015-499-27-00 99,268
Increase the Building Replacement/Improvements Fund budget as follows:
Building Replacement 686-3086-461-73-00 5,479
PASSED,APPROVED,AND ADOPTED THE 18th DAY OF SEPTEMBER 2012.
MAYOR
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2012-was duly and regularly passed and adopted by
the said City Council at regular meeting thereof held on September 18,2012.
CITY CLERK
CITY OF RANCHO PALOS VERDES
G-20
FY11-12 Continuing Appropriations Requests Attachment A
,
:The continued appropriation will help to fund
City Manager 1101-1002-411-32-00 ITeam Building 15,000 i 7,095 1 7,9051 7,905 ;implementation of the current Performance Audit.
"I
I
IStaff expects that after the current Performance
IAudit is completed,the City Council will provide
City Manager 1101-1002-411-32-00
~direction for the Community Survey and the
Community Survey 75,000 1 -75,000 75,000 project will proceed.
lin December 2011,Staff completed the
paperwork to complete the purchase of tax
defaulted property on Cherry Hill Lane,as
authorized by the City Council in August 2011.
The County Board of Supervisors approved the
Isale of the parcel to the City in March 2012.Staff
ITax Defaulted Property is awaiting final notice from the County to
City Manager 101-1002-411-71-00 !Purchase 21,900 complete the acquisition.
Staff requests that the unspent appropriation be
carried forward to continue adding to the
emergency supply caches and to complete
Emergency IEmergency Supply 1
Iinstallation of the emergency radio antenna facility
i at San Pedro Hill.Installation should be
Preparedness 101-1026-421-61-00 Caches I 72,150 23,948 48,202 48,202 completed by the end of the calendar year.
Information !Appropriation will provide for strategic planning,a
Technology -I competitive bid process and any other necessaryI
Data 101-2030-411-32-00 Network Consulting 439,000 I 326,832 I 112,168 60,000 IT advisory services.
Information
Information Technology I
I
Technology -iAppropriation will provide for several desktop
Data 101-2030-411-61-00 Minor Equipment 27,000 20,756 6,244 6,000 Iscanners and computers.
I I !,
The project was delayed due to City Council
consideration of alternatives.A Notice to Proceed
is expected to be issued during September 2012.
The estimate for the Pedestrian Crossing is $52K.
I
Staff requests to continue the remaining $28K
Traffic I ,Crest &Whitley Collins available for various traffic engineering studies
Management 101-3006-431-32-00 Pedestrian Crossing 80,000 I -80,000 80,000 currently in process.
I The Safe Routes to School (Walk to School)
Traffic I
30,000 I 14,300 I
Program is scheduled for October 2012 at
Manaaement 101-3006-431-73-00 Safe Route to Schools 15,700 14,300 Ridaecrest Intermediate School.
G
-
2
1
FY11-12 Continuing Appropriations Requests Attachment A
.'~ll~~~~~~~~i~~r:li~i;[t.
Building
Maintenance
Building
Maintenance
Parks,Trails &
Open Space
Maintenance
Building Maintenance
101-3008-431-43-00 IMiscellaneous Projects
Explore Cooling Options
101-3008-431-43-00 lat City Hall
City Hall Dog Park
101-3009-431-43-00 IFencing
10,000
6,000
26,000
10,000
6,000
26,000
10,000
6,000
26,000
To improve air circulation,an additional window
will be installed in the Community Development
building with this appropriation during FY12-13.
This appropriation will be used to purchase fans
for City Hall buildings during FY12-13.
Per City Council direction,the City Manager's
office has requested to carry forward unused Park
Maintenance budget to install a fence for a Dog
Park at the City Hall Campus.The project is
currently out to bid.Estimated completion date is
November 2012.
Parks,Trails &
Open Space
Maintenance
Parks,Trails &
Open Space
Maintenance
Sewer
Maintenance
Planning
City Hall Campus Sewer
101-3009-431-43-00 ILining
Open Space Trail
101-3009-431-43-00 IProjects
Citywide Sewer
Maintenance Funding
101-3026-431-32-00 IStudy
Zone 2 Environmental
101-4001-441-32-00 IImpact Review (EIR)
I
'101-4001-441-32-00 iGeneral Plan Update
24,000 I -24,000 I 24,000 IProject was completed at the end of July 2012.
In addition to the FY11-12 appropriation of
$62,000,the City received a $28,000 payment for
a public trail easement.These funding sources
will be combined to design and construct the
Salvation Army and Bronco trails.Community
Development Staff is finalizing the easement
documents with the surveyor.The tentative start
62,000 I ---+-62,000 I 90,000 Idate for design is November 2012.
Staff is currently finalizing the report with Harris
and Associates.The estimated completion date
25,000 I -25,000 I 25,000 lis November 2012.
The draft EIR is expected to circulate to the pubic
25,0451
by October 2012,and will likely be forwarded to
36,354 I 11,309 i 25,045 Ithe City Council in January 2013.
The comprehensive update is still in progress.
The updated General Plan is expected to be
submitted to City Council for consideration in
30,980 I 11,378 ;19,602 I 19,602 12013.
G
-
2
2
FY11-12 Continuing Appropriations Requests Attachment A
The comprehensive update to Planning
applications is expected to be completed during
FY12-13 ($5K).The printing appropriation for the
General Plan update and Zoning Code update
Planning Printing
I
I also need to be carried forward,pendingI
Planning 1101-4001-441-55-00 IProjects 24,383 6,198 18,185 I 15,000 finalization of those documents ($5K each).
I I
Over half of the Monks Plaintiffs have not
completed the planning entitiemenUbuilding
Building &Monks Plaintiffs Geotech I permit process.Therefore,this appropriation will
Safety 101-4002-441-32-00 Review i 24,000 1,926 22,074 22,074 need to be continued.
I
These scans were not completed during FY11-12,
as the conversion of files in the City's Clerks
office was still in process.Now that the initial
conversion of documents in the Clerk's office has
Building &
1101-4002-441-32-00 kaSerfiChe Scans
I
15,000 I I 15,000 I
Ibeen completed,the Laserfiche scans are
Safety I -15,000 expected to commence during FY12-13.
Tasks involving the creation or updating of GIS
layers for Community Development (ex..General
Building &I IGeographic Information
10,000 I 2,7801 7,2201
IPlan update)are still ongoing,and should be
Safety 101-4002-441-32-00 System (GIS)7,220 completed during 2013.
This appropriation will be used to review the City's
open space hazard zoning areas,and other
services related to updating the General Plan and
Building &
1101-4002-441-32-00 1Geological Review 29,000 I 1 29,000 I
Izoning Map;which is expected to be completed
Safety -29,000 durinJl2013.
The City's microfiche reader used to review
County building permits on file cannot be repaired
and must be replaced.The FY11-12 Building &
Building &i I Safety program has sufficient savings to fund the
Safety 101-4002-441-61-00 iMicrofiche Reader --I 4,500 carryover for the replacement machine.
Natural
Community Natural Community Approval of the final NCCP is still pending state
Conservation Conservation Plan and federal agency approval.The final NCCP is
Plan (NCCP)101-4005-441-32-00 (NCCP)63,973 2,380 61,593 61,593 expected to be completed durina 2013.
G
-
2
3
FY11-12 Continuing Appropriations Requests Attachment A
Recreation I
3391
IStaff expects to purchase additional banners
Special Events 101-5040-451-61-00 ISpecial Event Banners 5,500 5,161 5,161 during FY12-13.
Street
Landscape FY11-12 Sidewalk
I 140,000 I 85,6181
Construction is complete.The Notice of
Maintenance 202-3003-431-43-00 Repairs 54,382 22,640 Completion is scheduled for October 2012.
Staff expects that this project will begin during
Traffic Signal I ICitywide Traffic Signal FY12-13.Due to limited Staff availability,the
Maintenance 202-3004-431-73-00 Battery Backup 90,000 -90,000 90,000 project could not be implemented in FY11-12.
I
Funds will be combined with the FY12-13 Bus
I Stop Improvement budget of $17,000 to provide
Proposition A 216-3016-431-43-00 Bus Stop Improvements 17,000 -17,000 •17,000 two bus shelters on Palos Verdes Drive West.
I
Staff is awaiting a recommendation from the
Sheriff to purchase either another ALPR unit,or to
IAutomatic License Plate make a contribution to the purchase of a mobile
Public Safety I !Recognition (ALPR)emergency operations center for the Lomita
Grants 217-1027-421-69-00 IEquipment Purchase 19,600 -19,600 19,600 Sheriffs station.
Americans with
Community I IDisabilities Act (ADA)
Development I Compliant Curb Ramps Design has been initiated.Staff expects the
Block Grant 310-3095-461-73-00 Blackhorse Road 70,000 -70,000 70,000 project will be completed by March 2012.
,
Infrastructure I The project is currently on hold pending the
Improvements Infrastructure Report completion of other infrastructure planning
Administration 330-3030-461-32-00 Card 50,000 -50,000 50,000 updates.
i Palos Verdes Drive i As this project is funded with recycling money,
Street I iWest Median i completion is contingent upon City Council
Improvements 330-3031-461-73-00!Improvements 500,500 26,810 473,690 I 473,690 direction for the beautification program.
Design has been completed.Staff is waiting for
Pedestrian Access I the federal funding authorization to proceed (E-
Street J Improvements on 76).The authorization establishes a
Improvel1'!~nts 330-3031-461-73-00!Hawthorne Blvd.1,422,581 139,818 1,282,763 1,282,763 reimbursement date for the construction phase.
I I I This project has been delayed pending issuance,
Palos Verdes Drive
360 I
of an amendment from Metro to redefine the
Street South Bikeway Safety
I
project scope.Staff expects that the project will
Improvements 330-3031-461-73-00 I Improvements 794,245 793,885 :793,885 be initiated durina FY12-13.
G
-
2
4
FY11-12 Continuing Appropriations Requests Attachment A
Palos Verdes Drive East IDesign has been completed.Staff is waiting for
Traffic Safety .Ithe federal funding authorization to proceed (E-
Street Improvements 176).The authorization establishes a
Improvements 330-3031-461-73-00 (Guardrails)273,114 -273,114 273,114 Ireimbursement date for the construction phase.
Street FY11-12 Arterial Street IProject design is scheduled for consideration by
Imp!ovements 330-3031-461-73-00 Project 2,380,000 -2,380,000 2,380,000 the City Council on September 18,2012.
This project will be combined with the FY11-12
Residential Street Project (see below).The
project design is about 90%complete;and Staff
Street FY10-11 Residential anticipates the City Council will award a
Improvements 330-3031-461-73-00 Street Project 1,520,000 7,309 1,512,691 1,512,691 construction contract in November 2012.
The project design is about 90%complete;and
Street I IFY11-12 Residential Staff anticipates the City Council will award a
Improvements 330-3031-461-73-00 Street Project 1,600,000 construction contract in November 2012.
This project has been delayed due to lack of Staff
availability;however,Staff anticipates that the
project will be initiated during FY12-13.This
project must be coordinated with the Hawthorne
Blvd.Pedestrian Improvements so that conduit for
Street Hawthorne Blvd.Traffic
785,5321
the synchronization fiber will be laid prior to work
Improvements 330-3031-461-73-01 Signal Synchronization 6,007 779,525 779,525 on the sidewalks.
Street Pavement Management Staff expects that the Pavement Management
Improvements 330-3031-471-32-00 .Plan Update 120,000 -120,000 120,000 Plan update will be completed prior to June 2013.
The design is expected to be completed in
Parks,Trails &Realignment of Ryan IOctober 2012.To accommodate the scheduled
Open Space Park Road Entrance Iactivities at Ryan Park,the anticipated start date
Improvements 330-3033-461-32-00 (Design Phase)20,000 10,353 9,647 9,647 for construction is February 2013.
Parks,Trails &
I I
Open Space Ladera Linda Site I IThe project is currently on hold pending further
I 100,000 IImprovements330-3033-461-32-00 Master Plan I 100,000 direction.
I
Parks,Trails &I I
3,970 I 76,030 I
IThis project is currently in the design phase.The
Open Space PVIC Blufftop Drainage I !tentative date to start construction is November
Improvements 330-3033-461-73-00 Control !80,000 76,030 12012.
G
-
2
5
FY11-12 Continuing Appropriations Requests Attachment A
Parks,Trails &I
Open Space I ISubregion One Blufftop
Improvements 1330-3033-461-73-00 Drainage Control 22,000 22,000
11~~;:':;:'::~';~":urrently in the design phase.The
tentative date to start construction is November
22,000 12012.
Parks,Trails &Eastview Park
Open Space Playground
Improvements 330-3033-461-73-00 Improvements 240,000 1 59,355 180,645
This project is currently under construction,and is
expected to be completed by the end of October
180,645 12012.
Parks,Trails &
Open Space
Improvements 1330-3033-461-73-00 ICalifornia Coastal Trail 280,000 I 41,077 238,923
This project is currently out to bid.The bid
238,923 Iopening is scheduled for September 18,2012.
Parks,Trails &
Open Space I IGateway Park
Improvements 330-3033-461-73-00 Development 200,000 200,000
Community Development Staff is currently
200,000 Ipursuing grant opportunities to fund this project.
Parks,Trails &
Open Space I IAbalone Cove Shoreline
Improvements 330-3033-461-73-00 Park Improvements 665,176 665,176
Staff is currently reviewing proposals;and
expects that the City Council will award a design
665,176 Icontract in October 2012.
51,000 ISee the Quimb
Installation of the new signs will be completed
10,800 Iduring FY12-13.
The City has begun the process of negotiating a
Memorandum of Understanding (MOU)with the
School District for use of the pool facilities.Once
that MOU is in place,the contribution to
construction will be made.The pool is currently
under construction,and Staff expects that the
process leading to payment of the contribution will
29,000 Ibe completed by the end of the year.
51,000
10,800
51,000 j
Environmental I Contribution to School
Excise Tax I District for Swimming
(EET)1338-3038-461-73-00 Pool
Contribution to School
District for Swimming
Quimby 334-3034-461-73-00 Pool 29,000 I -~29,000
Environmental I i
Excise Tax Nature Preserve Trail I
(EET)338-3038-461-61-00 Signs 10,800!
G
-
2
6
FY11-12 Continuing Appropriations Requests Attachment A
The asset management element of the master
plan in underway.Some aspects of
Water Quality I I I implementation are dependent upon the pending
Flood upgrade of the GIS system,including the
Protection 501-3052-431-32-00 Storm Drain Master Plan I 697,789 -697,789 697,789 expected migration to the LAR-IAC system.
Design has been completed.The City's
Waler Quality I Isan Ramon Canyon i consultant is finalizing environmental permits.
Flood Stabilization (Design & 'This project may be ready to go out to bid in
Protection 501-3052-431-32-00 Permit Phase)I 867,575 675,708 191,867 191,867 October 2012.
Ongoing funding is needed to repair damaged
Water Quality I I
inverts,outlet/inlet structures,and to clean and
Flood Storm Drain video inspect lines.Funds are utilized as projects
Protection 501-3052-431-43-00 Maintenance Projects 239,465 42,750 196,715 196,715 are identified.
Previously,the City used the County for this
service.Due to a desire to improve the service
level,Staff proposes to move forward with utilizing
a private contractor for this service.The FY11-12
appropriation would be carried over to provide for
Water Quality I I I catch-up cleaning,planned maintenance,and
Flood Maintenance of Storm additional maintenance newly required by the
Protection 501-3052-431-43-00 Drain Filtration Devices 126,571 -126,571 126,571 County.
Water Quality I I
11.146.698[--'47.675 I
The construction contract was awarded on April
Flood 17,2012.Work is currently in process and is
Protection 501-3052-431-73-00 Storm Drain Lining 999,023 999,023 expected to be completed by December 2012.
This project is currently in the design phase,
Water Quality I IVia Colinita Vickery which is expected to be completed in October
Flood ,Canyon Storm Drain 2012.The project will likely go out to bid in spring
Protection 501-3052-431-73-00 IImprovements 242,500 -242,500 242,500 2013.
Water Quality I PVDE San Pedro Construction of the improvements at Miraleste
Flood Canyon Storm Drain Plaza is scheduled to begin mid-September.The
Protection 501-3052-431-73-00 System Improvements 570,000 14,560 555,440 555,440 estimated completion date is November 2012.
Equipment I IAppropriation for upgrade of Adobe Standard
Replacement -Computer Minor licensing for all users,as well as Adobe In-Design
Computers 1681-2082-499-61-00 Equipment 115,549 77,898 37,651 37,600 licensing for desktop publishina bv certain users.
G
-
2
7
FY11-12 Continuing Appropriations Requests
~..~.~
Equipment Enterprise Resource
Replacement -Planning System
Computers 681-2082-499-75-20 Acquisition 500,000 41,000 459,000
Attachment A
The Request for Proposal process
and the draft contract with the proposed vendor is
currently being finalized.Staff expects a
proposed contract will be presented to City
459,000 ICouncil in November 2012.
5,479
99,268
20,755
15,032
26,234
114,300
Building I I
Replacement 686-3086-461-73-00 iADA Master Plan
Employee
Rpnefits
Replacement of about 60 desktop computers and
handsets that are beyond their useful lives
($165,000)and services regarding the 2012 IT
upgrade,as well as replacement of several
scanner/copier devices ($40,000),replacement of
Equipment data back-up and DR servers ($40,000),Hesse
Replacement -Other Computer and PVIC AN upgrades ($20,000)and firewall
Computers 681-2082-499-75-20 Capitalized Equipment 407,262 136,178 271,084 271,000 replacements.
Equipment Staff is currently obtaining informal bids;and
Replacement -Covered Equipment expects to complete the purchase by December
Vehicles 681-3081-499-76-00 Trailer 15,000 -15,000 15,000 2012.
Equipment
Replacement -
Other Upgrade of document management software and
Equipment 681-6083-499-75-10 Laserfiche Equipment 10,000 -10,000 10,000 additional user licensing.
Equipment
Replacement -Replacement of City Administration high speed
Other copier/scanner device that has reached the end 0
Equipment 681-6083-499-75-10 Administration Copier 30,000 -30,000 30,000 its useful life.
Staff expects that the FY 11-12 Performance
Incentive Program results will be completed and
99,268 Ifunds paid out during FY12-13.
The Master Plan is substantially complete;and
will be forwarded to City Council for consideration
5,479 Iwhen finalized.
G
-
2
8
RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION 2011-44,THE BUDGET APPROPRIATION
FOR FY11-12,TO ADJUST THE BUDGET IN VARIOUS FUNDS OF THE CITY
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation
of the City Council:and
WHEREAS,on June 21,2011,the City Council of the City of Rancho Palos Verdes
adopted Resolution 2011-44,approving a spending plan and authorizing a budget
appropriation for FY11-12:and
WHEREAs,certain programs included in the FY11-12 budget will have expenditures
which vary from the adjusted bUdget;and
WHEREAS,the City Council desires that the FY11-12 budget be adjusted for each of
these programs to assure budgetary compliance.
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments are made to the FY11-12 budget:
Adjust the General Fund budget as follows:
City Manager 101-1002-411-52-00
City Clerk 101-1004-411-32-00
RPV TV 101-1006-411-32-00
Personnel 101-1011-411-69-00
Personnel 101-1011-411-32-00
Recreation Administration 101-5010-451-12-00
Recreational Facilities 101-5030-451-12-00
Net Impact to General Fund
(73,900)
35,000
8,500
15,400
15,000
(15,000)
15,000
Adjust the Habitat Restoration Fund budget as follows:
Habitat Restoration 222-3022-431-43-00 4,000
Adjust the Affordable Housing Fund budget as follows:
Affordable Housing 337-4037-441-43-00 2,000
Adjust the Environmental Excise Tax (EET)Fund budget as follows:
Environmental Excise Tax (EET)338-3038-461-73-00 38,245
Adjust the Employee Benefits Fund budget as follows:
Employee Benefits Fund 685-1015-499-52-00 5,000
G-29
PASSED,APPROVED,AND ADOPTED THE 18th DAY OF SEPTEMBER 2012.
MAYOR
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA'MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2012-was duly and regularly passed and adopted by
the said City Council at regular meeting thereof held on September 18,2012.
CITY CLERK
CITY OF RANCHO PALOS VERDES
G-30