RPVCCA_CC_SR_2012_09_18_F_Eastview_Park_Playground_Improvements_ProjectMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL
JIM HENDRICKSON,INTERIM DIRECTOR OF PUBLIC WORKS Qa II ~
SEPTEMBER 18,2012 ~
EASTVIEW PARK PLAYGROUND AND ACCESSIBILITY
IMPROVEMENTS PROJECT (SUPPORTS 2012 CITY COUNCIL
GOAL No.4,PUBLIC INFRASTRUCTUAE)
CAROLYN LEHR,CITY MANAGER C!J-
Staff Coordinator:Siamak Motahari,Senior Engineer
RECOMMENDATION
Adopt Resolution No.2012-_a Resolution of the City Council of the City of
Rancho Palos Verdes,amending Resolution 2012-43,the City's Budget
Appropriation for Fiscal Year 2012-13,for a budget adjustment to the City's Parks,
Trails &Open Space Improvements Program in the Capital Improvement Budget
Fund in the amount of $4,920,authorizing expenditure of this amount for additional
resilient safety surface necessitated at the playground.
BACKGROUND &DISCUSSION
The majority of construction work at Eastview Park for improving the restrooms,access
ramp and playground for ADA and safety compliance has been completed.However,
the quantity specified by the City's design consultant for the resilient safety surface at
the playground was found to be short by 410 square feet of the amount required.This
results in an additional cost of $4,920.The contingency fund for this project has been
used for other additional or unforeseen works.The resilient surface is required to be
installed over the concrete slab for safety reasons.Staff held lengthy discussions with
the design consultant to pay for the cost of the error.The owner,ultimately,balked at
doing so.While it would be possible to file a claim against the consultants "errors and
omissions"insurance policy,staff is not recommending we do so,because this
additional amount would have been the City's cost in the first place if the quantity
calculated by the consultant had been correct.Therefore staff is requesting a budget
adjustment in the amount of $4,920.
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Eastview Park Restrooms and Accessibility Improvements Project
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ALTERNATIVE
The amount of the required budget adjustment is relatively small and it will cover the
cost of a safety issue.It appears that there are no better alternatives to proceeding
with this work.
CONCLUSION
Adopting this Resolution will cover the cost of additional 410 square feet of the resilient
safety surface and will result in final completion of the project.
FISCAL IMPACT
The total project budget is $240,000 ($90,000 from General Fund and $150,000 from
Measure 'A'Grant)which has been encumbered or expensed.Therefore,an additional
appropriation of $4,920 will be needed to complete the project.
Attachment:Resolution 2012-
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Resolution No.2012-
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RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION 2012-43,THE BUDGET
APPROPRIATION
FOR FISCAL YEAR 2012-13,FOR A BUDGET ADJUSTMENT TO THE CITY'S
PARKS,TRAILS AND OPEN SPACE IMPROVEMENTS PROGRAM IN THE
CAPITAL IMPROVEMENT BUDGET FUND
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code provides
that all expenditures in excess of budgeted allocations must be by supplemental
appropriation of the City Council;and
WHEREAS,on June 19,2012,the City Council of the City of Rancho
Palos'Verdes adopted Resolution 2012-43,approving a spending plan and
authorizing a budget appropriation for the 2012-13 fiscal year;and
WHEREAS,The majority of construction work at Eastview Park for improving the
restrooms,access ramp and playground for ADA and safety compliance has
been completed;and
WHEREAS,the estimated quantity of the resilient safety surface at the
playground was found to be short by 410 square feet of the actual value with an
additional cost of $4,920;and
WHEREAS,the project budget is encumbered or expensed;and,
WHEREAS,a budget increase of $4,920 in the Parks,Trails &Open Space
Improvements fund is therefore necessary to authorize the expenditure for this
work;and
WHEREAS,the revised total of FY 12-13 program expenditures for Parks,Trails
and Open Space Improvements will be $822,920;and
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustment(s)be made to the following fund(s):
Parks,Trails &Open Space Improvements Program in the Capital Improvement
Budget Fund:
Infrastructure Improvements 330-3033-461-73-00 $4,920
Verified by Finance:~
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PASSED,APPROVED,AND ADOPTED THIS 18th DAY OF SEPTEMBER 2012.
MAYOR
ATIEST:
CITY CLERK
State 'of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby
certify that the above Resolution No.2012-was duly and regularly passed and
adopted by the said City Council at a regular meeting thereof held on September
18,2012.
CITY CLERK
CITY OF RANCHO PALOS VERDES
Resolution No.2012-
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