RPVCCA_CC_SR_2012_09_18_C_Amendment_To_Agreement_PCICrrYOF
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
JAMES HENDRICKSON,INTERIM DIRECTOR OF
PUBLIC WORKS
SEPTEMBER 18,2012
AUTHORIZE AN AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF RANCHO PALOS VERDES
AND PAVEMENT COATINGS INC.(PCI)
CAROLYN LEHR,CITY MANAGER ~.
Nicole Jules,Senior Engineer ""Y'?f
RECOMMENDATION
Authorize the Mayor and City Clerk to execute the Third Amendment to the Agreement
between the City of Rancho Palos Verdes and Pavement Coatings Inc.(PCI)allowing
an extension to the term of the agreement to June 30,2013.
BACKGROUND/DISCUSSION
PCI performs roadway striping services on the City's streets.Roadway striping is an
essential safety component for pedestrians and motorists.On April 3,2007,the City
awarded a contract to PCI for the City's pavement striping maintenance.The original
contract has an initial term of three years with the possibility of three (3)one-year
extensions.The original term of the contract expired April 2,2010.The City Council
has approved two previous amendments to this contract which extended the term to
May 16,2012
PCI has performed pavement striping services to the satisfaction of the City.Due to the
City's successful experience with PCI,it is recommended that a final one-year extension
be granted in accordance with the approved agreement on file.
Granting a one-year extension will allow staff time to prepare updated project
specifications for advertising and award for the ensuing FY 2013-2014.
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FISCAL IMPACT
Adopting staff's recommendation will not result in an impact to the FY 2012-2013
budget.Funding for pavement striping is included in the Traffic Maintenance Program
of the adopted FY 2012-2013 budget.
Attachments:
•PCI First Amendment to April 3,2007 agreement
•PCI Second Amendment to April 3,2007 Agreement
•Third Amendment to April 3,2007 Agreement between the City of Rancho Palos
Verdes and PCI
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FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF RANCHO PALOS VERDES AND PCI
This agreement is an amendment to the.pavement striping maintenance
agreement between the City of Rancho Palos Verdes ("City")and PCI ("qontractor"),
dated April 3,2007 ("the Agreement"),This amendment to Agreement is effective as of
April 3,2010 and is being made to extend the term of the Agreement for one year.
Section 1.Section 2 of the Agreement is hereby amended to read as follows:
2.Term:The Contract shall commence on April 3,2010,and shall continue in
full force and effect through and including April 2,2011,unless earlier terminated as
provided in section 6 herein.This Contract may be extended for up to two (2)additional
one-year terms by mutual consent of both parties.
Section 2.Except as expressly amended by this first amendment to
Agreement,all of the other provisions of the Agreement shall remain in full force and
effect as written in the Agreement.
IN WITNESS WHEREOF,City and Contractor have executed this amendment to
the Agreement as of the day and year first above written.
CITY OF RANCHO PALOS VERDES
("City")
PCI .
("Contractor:')~-.-",I-./.....'.'-_'00_.'"-'--
Signature:)(;~.::.v·,£"'t.v
Printed Name:uJ//(,aft{G.~c06
Title:PyeS ;Je.n-r
R6876-0001\1212381v1.doc
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•
SECOND AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF RANCHO PALOS VERDES AND PCI
This agreement is the second amendment to the pavement striping maintenance
agreement between the City of Rancho Palos Verdes ("City")and PCI ("Contractor"),
dated April 3,2007 ("Agreement").This amendment to Agreement is effective as of
May 17,2011 and is being made to extend the term of the Agreement for one year.
Section 1.Section 2 of the Agreement is hereby amended to read as follows:
2.Term:The Contract shall commence on May 17,2011,and shall continue in
full force and effect through and including May 16,2012,unless earlier terminated as
provided in section 6 herein.This Contract may be ext,ended for up to one (1)additional
one-year term by mutual consent of both parties.
Section 2.Except as expressly amended by this second amendment to
Agreement.all of the other provisions of the Agreement shall remain in full force and
effect as written in the Agreement.
IN WITNESS WHEREOF,City and Contractor have executed this amendment to
the Agreement as of the day and year first above written .
CITY OF RANC
("City")
By:__........'------'~_+--
:~E~~
City Clerk
PCI
("ContractorJ.-Slgnature~·-'£;&~
Printed Name:t<J,II/'1tl 6.;:;;ct:JP
Title:Ffe s /'dl!f!./I-f
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Third Amendment to Agreement between
the City of Rancho Palos Verdes and PCI
This agreement is the third amendment ("Amendment")to the pavement striping
agreement between the City of Rancho Palos Verdes ("CITY")and PCI ("CONTRACTOR"),
dated April 3rd ,2007 ("Agreement").This Amendment is effective as of September 19,
2012 and is being made to extend the term of the Agreement for one final year.
Section 1.Section 2 of the Agreement is hereby amended to read as follows:
"This Agreement shall commence on September 19,2012 and shall terminate on
June 30,2013,unless sooner terminated pursuant to Article 4 of this Agreement."
Section 2.Except as expressly amended by this amendment to the
Agreement,all of the other provisions of the Agreement shall remain in full force and
effect as written in the Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this Amendment as of
the date and year first above written.
Dated:_
ATTEST:
By:_
City Clerk
R6876-0001\1490296v2.doc
PCI ("CONTRACTOR")
By:_
Printed Name:_
Title:_
By:_
Printed Name:_
Title:_
CITY OF RANCHO PALOS VERDES
("CITY")
By:_
Mayor
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