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RPVCCA_CC_DM_2012_08_21_B_20120731_CC_MINS_ADJ_MTG_DRAFT Draft City Council Minutes July 31, 2012 Page 1 of 8 DRAFT MINUTES RANCHO PALOS VERDES CITY COUNCIL ADJOURNED REGULAR MEETING JULY 31, 2012 The meeting was called to order at 6:00 P.M. by Mayor Misetich*, at Fred Hesse Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit on file, and was immediately recessed into Closed Session. The meeting was reconvened at 7:04 P.M. City Council roll call was answered as follows: PRESENT: Brooks, Duhovic, Knight and Mayor Misetich* ABSENT: Campbell (excused) *Mayor Misetich was present via teleconference from 6:00 P.M. through 8:30 P.M. from the Blue Park Building, Calle 45, Suite 1902, Panama, Republic of Panama. Mayor Misetich moved, seconded by Councilman Knight to select Councilwoman Brooks to Chair this Council meeting. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight and Misetich NOES: None ABSENT: Campbell ABSTAIN: None Also present were Carolyn Lehr, City Manager; Carolynn Petru, Deputy City Manager/Interim Director of Recreation and Parks; Carol Lynch, City Attorney; Dennis McLean, Director of Finance/Information Technology; Joel Rojas, Community Development Director; Jim Hendrickson, Interim Director of Public Works; Ron Dragoo, Senior Engineer; Andy Winje, Associate Engineer and, Teresa Takaoka, Deputy City Clerk. Also present were: Scott Kerwin Associate Engineering Geologist with AMEC; Dr. Robert Douglas, Professor Emeritus, University of Southern California; and, James Lancaster Jr., Principal Engineering Geologist, Kling Consulting Group. FLAG SALUTE: The Flag Salute was led by Councilman Knight. B-1 Draft City Council Minutes July 31, 2012 Page 2 of 8 MAYOR’S ANNOUNCEMENTS: Councilwoman Brooks asked that this meeting be adjourned in memory of Daily Breeze columnist John Bogert, who wrote a daily column covering a variety of topics from politics to family life, for many years. APPROVAL OF THE AGENDA: Councilman Knight moved, seconded by Councilman Duhovic to approve the Consent Calendar, as presented. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight and Misetich NOES: None ABSENT: Campbell ABSTAIN: None PUBLIC COMMENTS: (For Audience Comments for Items not on the Agenda) None. CITY MANAGER REPORT: City Manager Lehr provided an update on the Employee Pension Reform noting that the contract revisions to revise the pension to include the 2-Tier plan should be completed by September 21, 2012. She also discussed current staffing levels and year to date savings based on the increased employee contributions. Councilman Knight stated that there is a current synopsis on the City’s website relating to the City’s finances, which he hopes residents will review. He also wanted to assure the residents, that, unlike other cities that are experiencing deficit financing, Rancho Palos Verdes is financially sound. Councilman Duhovic inquired as to how long it has been since all the employee positions were staffed. City Manager Lehr opined that some positions may have been vacant for about two years due to recruiting challenges. Councilwoman Brooks inquired if the upcoming performance audit would have any bearing on when the vacant positions would be filled. City Manager Lehr expressed that it would be most prudent to await the results of the audit prior to filling the vacant positions. B-2 Draft City Council Minutes July 31, 2012 Page 3 of 8 NEW BUSINESS: APPROVAL OF CONSENT CALENDAR: Deputy City Clerk Takaoka reported that late correspondence was distributed prior to the meeting regarding Item B and there were no requests to speak. Councilman Knight moved, seconded by Councilman Duhovic, to approve the Consent Calendar, as presented. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight and Misetich NOES: None ABSENT: Campbell ABSTAIN: None Motion to Waive Full Reading Adopted a motion to waive reading in full of all ordinances presented at this meeting with consent of the waiver of reading deemed to be given by all Council Members after the reading of the title. Establishment of the Annual User Fee Rate – F12-13 Water Quality and Flood Protection Program (Supports 2012 City Council Goal for Public Infrastructure) ADOPTED RESOLUTION NO. 2012-52, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, FINALLY ADOPTING A REPORT, AS AMENDED, IN CONNECTION WITH THE STORM DRAIN USER FEE ESTABLISHED PURSUANT TO CHAPTER 3.44 OF THE RANCHO PALOS VERDES MUNICIPAL CODE; DETERMINING THE AMOUNT OF SUCH FEE FOR FY12-13; AND ORDERING THAT SUCH FEE BE COLLECTED ON THE COUNTY OF LOS ANGELES TAX ROLL FOR FY12-13. # # # # # # # PUBLIC HEARINGS: Adoption of Annual Conformance Resolution Certifying Compliance with the 2010 Los Angeles County Congestion Management Program (Kim) Deputy City Clerk Takaoka reported that notice of the public hearing was duly published, no written protests were received and there were no requests to speak on this item. Councilwoman Brooks declared the public hearing open. B-3 Draft City Council Minutes July 31, 2012 Page 4 of 8 Director Rojas provided a brief staff report regarding this item. Discussion ensued among the Council Members. Councilman Knight moved, seconded by Councilman Duhovic, to approve staff’s recommendation to: ADOPT RESOLUTION NO. 2012-53, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES, THEREBY ADOPTING THE CITY’S 2012 LOCAL DEVELOPMENT REPORT (LDR) AND SELF-CERTIFYING THE CITY’S CONFORMANCE WITH THE 2010 CONGESTION MANAGEMENT PROGRAM (CMP) FOR LOS ANGELES COUNTY. Councilwoman Brooks closed the public hearing. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight and Misetich NOES: None ABSENT: Campbell ABSTAIN: None REGULAR BUSINESS: Landslide Workshop (Supports 2012 City Council Goal – Public Infrastructure) Deputy City Clerk Takaoka reported that late correspondence was distributed prior to the meeting and there were two requests to speak on this item. Interim Director Hendrickson provided a brief introduction of the item, noting that the presentation would take approximately one hour. He asked that Council kindly hold their questions until the end of the presentation in order to facilitate the order of the presentation and to allow ample time for questions of staff, from Council and the residents in attendance. Senior Engineer Dragoo provided a brief staff report and introduced the geologists that would be presenting various portions of the presentation. James Lancaster Jr., Principal Engineering Geologist, Kling Consulting Group, provided a brief overview using PowerPoint slides depicting: the various landslides and their progression over time; previous mitigation measures that were attempted over the years, and lessons learned. Scott Kerwin Associate Engineering Geologist with AMEC, provided a brief overview using PowerPoint slides depicting: the Klondike Canyon Landslide; remediation efforts B-4 Draft City Council Minutes July 31, 2012 Page 5 of 8 that were recommended and attempted over time; current conditions of the roadway and slide area. Robert Douglas, Professor Emeritus, University of Southern California, provided a brief overview using Powerpoint slides that depicted: the slow moving slides in the Portuguese Bend area; how the landslides have progressed over time; how different components of the larger landslide mass have coincided with development of homes in the area; and, what effect the buildup of groundwater has had in the slide areas. RECESS AND RECONVENE: Councilwoman Brooks called a brief recess from 8:30 P.M. to 8:44 P.M. Mayor Misetich signed off from the call at this point, thus ending his participation in the meeting. Discussion continued with staff recommendations and potential mitigation measures including dewatering wells; instrumentation wells; monitoring with Global Positioning Satellite Systems (GPS); gabion improvements in Klondike Canyon; and topographic surveys. Senior Engineer Dragoo opined that using the Los Angeles Region Imagery Acquisition Consortium (LARIAC) in conjunction with the City’s GIS aerial surveys would greatly enhance tracking movement in the landslide area. He also noted that the same aerials could be augmented to include flood plain models and building outlines so the product would be beneficial for use by staff in other City departments. Interim Public Works Director Hendrickson provided a brief recap of the reports as presented and requested further direction from Council after hearing from the public speakers. Ken Dyda, stated that though the report was long overdue, it was very comprehensive. He also stated that if some solutions that were looked at in 1983 had been implemented the City would have been closer to controlling the slide area now. He suggested that the one well that the experts believe would help, at the top of the slide area, might not be adequate but to add interceptor drains, as proposed in 1983, to intercept water before it gets into the slide area–and to then divert it with culverts to ocean. As far as roadway maintenance is concerned, he opined that perforated steel plates could be used instead of traditional pavement and readjusted as land moves, for no additional costs. Mr. Dyda also recommended that the erosion of the toe of the landslide should be controlled and perhaps the use of an artificial reef would be effective by reducing the strength of waves, by means of the coanda effect, to move water along the coastline at low energy levels and thereby protect the toe. B-5 Draft City Council Minutes July 31, 2012 Page 6 of 8 Mickey Rodich, thanked staff and the panel for the presentation that was very detailed and comprehensive. He is concerned with the control of the toe of the landslide, noting that some time ago a portion of the hill near the Portuguese Bend Club was removed and added to/along roadway by Palos Verdes Drive South which he feels is contrary to what the experts have recommended tonight. Mr. Rodich also asked for clarification on the Portuguese Bend Landslide as he thought initially one of geologist may have noted that it is dormant. Lastly, Mr. Rodich noted that many years ago, Dr. Ehlig had suggested that the drainage from septic tanks, from the Rolling Hills area above the slide, may be a contributing factor in ground water build-up and he suggested this be investigated. Barry Hildebrand, spoke to the amount of water that is currently delivered to homes on south side of the hill. According to a conversation with the California Water Company it is 55 million gallons or roughly, 8 million cubic feet per year. Mr. Hildebrand suggested not moving soil near Portuguese Bend Club to Palos Verdes Drive South as it did not appear to help slow the land movement. He would also like to talk privately concerning the Rolling Hills septic tank issue. Councilwoman Brooks thanked the speakers and asked the panel to respond to the questions/concerns raised by the speakers. Discussion ensued between Council Members, staff and the panel of geologists. Councilman Duhovic inquired about long term goals to remediate the slide. Mr. Lancaster responded that these remediation measures are ongoing and although this maintenance would be continual, they will likely never completely mitigate the landslide. Senior Engineer Dragoo opined that if some of these measures are implemented and moved forward on a yearly basis, they do become the long term plan. Councilman Knight clarified that these measures are similar to the ongoing maintenance procedures in the Abalone Landslide Abatement District. Councilman Knight asked a series of questions to clarify the use of level loggers; how the Sanitation District would contribute to the roadway stabilization; and, issues concerning storm water runoff. Councilman Duhovic inquired as to the environmental impacts concerning the landslides. Dr. Douglas spoke to the environmental issues and the impact on marine life. B-6 Draft City Council Minutes July 31, 2012 Page 7 of 8 Concilman Duhovic inquired as to the limitations of mitigation measures that are allowable/can be conducted in the Preserve Area. Director Rojas stated that the City addressed those issues in the NCCP so those aspects are covered and the Council does have recourse to handle these measures, but that work in the water courses is out of the City’s jurisdiction. Councilman Knight moved, seconded by Councilman Duhovic, to: 1) Receive and file the staff report; 2) direct staff to return with a report summarizing recommendations from the panel of geologists, including prioritizing cost v. effectiveness of the recommendations; and 3) request Finance staff to review sources of funding, including the creation of new potential CIP projects. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight NOES: None ABSENT: Campbell, Misetich ABSTAIN: None FUTURE AGENDA ITEMS: None. CITY COUNCIL ORAL REPORTS: This item was deferred to the next meeting. CLOSED SESSION REPORT: City Attorney Lynch reported on the closed session item concerning Monks v Rancho Palos Verdes a report was provided, no action was taken. ADJOURNMENT: Councilman Duhovic moved, seconded by Councilman Knight, moved to adjourn the meeting at 10:08 P.M., in memory of John Bogert. The motion passed on the following roll call vote: AYES: Brooks, Duhovic, Knight NOES: None ABSENT: Campbell, Misetich ABSTAIN: None B-7 Draft City Council Minutes July 31, 2012 Page 8 of 8 ______________________ Mayor Attest: __________________________ City Clerk W:\City Council Minutes\2012\20120731 CC MINS ADJ MTG DRAFT.doc B-8