RPVCCA_CC_SR_2012_07_03_04_Appointment_To_Ad_Hoc_Subcommittee_Org_Performance_AuditTO:
FROM:
DATE:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
COUNCILWOMAN SUSAN BROOKS
JULY 3,2012
SUBJECT:MAYOR'S APPOINTMENT OF CITY COUNCIL MEMBERS TO AN
AD HOC SUBCOMMITTEE ON ORGANIZATIONAL
PERFORMANCE AUDIT
REVIEWED:CAROLYN LEHR,CITY MANAGER ~
RECOMMENDATION
Appoint an Ad Hoc Subcommittee consisting of Councilwoman Susan Brooks and
Councilman Jerry Duhovic to negotiate a proposed contract for the conduct of an
Organizational Performance Audit for presentation at a future Council meeting.
BACKGROUND
On March 20 th ,the City Council adopted goals and priorities for 2012.Under the general
heading of "Government Efficiency,Fiscal Control and Transparency"is a more focused
goal to "Improve Organizational Efficiency,"which in turn specifies "[conducting]a
performance audit of City staffing and programs."
At Council's direction,Councilwoman Brooks solicited three separate proposals from
qualified firms that specialize in conducting such an assessment of municipal agencies.
The firms responding included Koff &Associates,Matrix Consulting Group and Kosmont
Companies.
DISCUSSION
On May 15,the City Council agreed to reserve $50,000 in the FY 12-13 operating budget
for this audit as a potentially valuable exercise that would contribute to Council Goal #5
Government Efficiency,Fiscal Control and Transparency.
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Upon review of all three proposals by Councilwoman Brooks and Councilman Duhovic,it
appears that the City would benefit from further discussion from two of the three
consulting firms:Koff &Associates as well as Matrix Consulting Group.Kosmont opted
to withdraw its proposal with the request that the City consider their services for our
future needs as warranted.
Councilwoman Brooks and Councilman Duhovic would propose to work together as an
Ad-Hoc Subcommittee to better define the scope of work with the two remaining
proposers,and to negotiate pricing with the firm they find to be in the best position to
fulfill the objectives defined by the Council.
CONCLUSION
The City Council is asked to authorize the Mayor to appoint Council Members Brooks
and Duhovic as Subcommittee Members to negotiate a proposal for the conduct of an
Organizational Performance Audit to address the 2012 Council Goal,"Government
Efficiency,Fiscal Control and Transparency."
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