RPVCCA_CC_SS_2012_06_19_01_Review_Tentative_AgendasTENTATIVE AGENDAS
Note:Time Estimates include 15 mins.for the first section of the agenda (Mayor's Announcements,
etc.through the Consent Calendar)and 15 mins.for the last section (Future Agenda Items through
Adjournment).
July 3,2012 -(Time Est.-1 hours 50 mins)
Closed Session:City Mgr.Performance Evaluation;Potential Litigation
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Register
May 2012 Monthly Report of Cash Balances
Regular Business
Establish Neighborhood Permit Parking for Peninsula Verde (10 mins)
Skateboarding Resolution (15 mins)
Proposals for Performance Audit (30 mins)
Investment Policy (5 mins)
City Hall Seasonal Temperature Plan (20 mins)
July 17,2012 (Time Est.- 4 hours)
6:00 P.M.StUdy Session
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Notice of Completion for the Arterial Roads Rehab.Projects -PVDS FY 10-11
City Acquisition of Montemalaga Canyon Parcels
Acceptance of Salvation Army Public Trail Easement
Public Hearings
General Plan Amendment &Zone Change -10 Chaparral Lane (continued)(30 mins)
Storm Drain User Fee (30 mins)
Lower Hesse Park Mitigated Negative Declaration (60 mins)
Abalone Cove Sewer System Engineer's Report (15 mins)
Regular Business
Terranea Resort -One Year Follow-Up on Roadway Vegetation (20 mins)
Citation Ordinance regarding Amendments and Fines Resolution (10 mins)
SCE Presentation on Variety of Current Issues (45 mins)
SS 1-1
July 31,2012 (Adj.Meetingl •(Time Est.- 2 hours 35 minsl
Closed Session:Existing Litigation -Monks
New Business:
Consent
License Agreement with 25 1h Street Mobiie Park
Public Hearing
Certification of 2012 Congestion Management Plan (5 mins)
Regular Business
Landslide Workshop (2 hrs)
August 7,2012 •(Time Est.- 4 hours 15 minsl
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Marymount College Extension Request (3 hrs.)
Special Assessment for Nuisance Abatement Costs -3527 Heroic Drive (15 mins)
Appeal of View Restoration Permit No.2011-00064 -25 Narcissa (30 mins)
Regular Business
August 21.2012·(Time Est.- 4 hours 10 minsl
6:00 P.M.Study Session
Mayor'S Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Beautification Grant Program -Review Guidelines (20 mins)
SS 1-2
Preserve Trails Plan (3 hrs)
Records Retention &Destruction Schedules (20 mins)
September 4,2012
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
September 18,2012 •(Time Est.- 2 hrs 45 mins)
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Report from IT Consulting Firm (45 mins)
Civic Center Master Plan Status Report (60 mins)
Follow-Up Report Regarding Temporary Banners (30 mins)
SS 1-3
RANCHO PALOS VERDES CITY COUNCIL
2012 GOALS &PRIORITIES
Adopted March 20,2012
1)PUBLIC SAFETY AND TRAFFIC ISSUES
•Focus on Crime Prevention:Prioritization of "Crime Watch,"notification of the
public,Neighborhood Watch (Score =14)
o City.Mgr.Office developed several new crime prevention programs-
many no or low cost for inclusion in FY12-13 Budget:
•Hosting of Crime Prevention Seminar series citywide or HOA's
•Sheriff crime prevention booth at citywide special events
•Kids fingerprint days paired with citywide events
•Encourage "Night Out"events in neighborhoods
•Showcase specialized crime prevention technology or equipment at
youth events
•Door Hanger program with crime prevention tips-give to HOA's for
distribution
•Bicycle Patrol along Western Ave.
Public Presentation was held at recent Council meeting by Dep.Bartlett
re:best residential crime prevention tips
RPV staff immediately posts Breaking News notices on city website of
accidents,road closures,emergencies etc.on a 24f7 basis as we are
notified (a level of service not found in most other cities).
Summer edition of City Newsletter will be focused on Crime Prevention
New Law Enforcement web page added to City's web site to provide the
public with more information and resources on crime trends and
prevention.
•Forge Closer City Relationship with Sheriff's Department:Improve
communication with leadership at the Lomita Sheriff's station (Score =9)
o Staff engaged in greater communication with new Captain re:goals of the
Council,unacceptable incidents of non-communication or lack of follow-
thru such as correcting speed traps.
•Increase Sheriff's Presence on South and West Sides of the City:Consider
creation of Sheriff's Department substation on City property (Score =6)
City Council Goals &Priorities
Page 1 of 11SS 1-4
o Preliminary discussions held with ambulance,Rangers and Sheriff re:
potential locations at UPV or Ladera Linda.Will follow as master plans
develop or new opportunities arise.
•Review Sheriffs Department's Allocation of Assets:Promote better focus the
Department's efforts in the City (Score =5)
o Staff worked with Regional Law subcommittee and Peninsula cities to re-
design allocation of CORE,traffic and patrol units to best meet safety
needs as well as budgetary conditions.
•Notification of Public Safety Issues:Formalize system to notify City Staff of public
safety issues,review communications policy and guidelines (Score =5)
o See above.
•Create Joint Powers Agency for Emergency Management for the Peninsula:Pre-
arrangements to share resources during natural disasters (i.e.,wildfire,
earthquake,tsunami,flooding,etc.)and for other hazards (Score =4)
•Focus on Traffic Enforcement:Eliminate "speed traps"&replace with speed
warning signs/units,target perceived erratic driving related to Marymount College
(Score =3)
o Allocated additional 30%to traffic enforcement in FY12-13 Budget
•Palos Verdes Drive East Safety:Improve roadway safety (Score =2)
o Public Works preparing to hold public workshops on PVDE safety
improvements of public rights-of-way;preparing design bids
o In design phase for traffic controls including guardrails,warning signs,
chevrons,etc.
•Bicycle Safety:Cyclist safety and awareness,sharing of roadways with motor
vehicles (Score =2)
o Design begins in June for PVDS construction bike compatible lanes both
sides
2)SAN RAMON CANYON PROJECT
•San Ramon Canyon Stabilization:Solicit financial support from the City &County
of Los Angeles and present financing alternatives (Score =12)
o Design plans 100%completed
o Awarded $9.5 million grant funding and applied for Tiger IV grant
City Council Goals &Priorities
Page 2 of 11SS 1-5
o Sewer re-Iocation complete
o Shelf-ready early action stabilization project plan designed and ready
o Pursuing federal,state and LA funding,working with Council
Subcommittee
3)CITIZEN INVOLVEMENT
•Increase Citizen Involvement in Infrastructure Goal-Setting &Planning:Review
"lessons learned"from past projects,need more direct Staff outreach to residents
and businesses,identify instances and plans to deal with deferred maintenance
of facilities (Score =12)
o Public outreach in planning for Safe Routes to Schools with parent
surveys and student tallies to design project;also PTA presentation and
PW will participate in annual Walk to School Day
o Public Works use of community workshops for planning of San Ramon:
RPV neighbors as well as LA mobile home park
o Public outreach in design of Whitley Collins crosswalk
o Preserve Trails Plan extensive public input from all user groups
o Planning staff worked with many interest groups in preparing policy
reports on:Garage Sales,FAR,Hedges,Clean-Up Amendments,Open
Space Hazard and GIS Zoning
•City Skate Park:Consider location for City skate park (Score =5)
o Next presentation to Council June 19
•City Dog Beach:Consider location for City dog beach (Score =4)
o Completed
•Peninsula-Wide Park Support of City Parks:Conduct outreach to other Peninsula
cities for support of park maintenance &improvement (Score =3)
o Staff outreach was part of Skate Park and Dog Park issues
•Evaluate City Recreation Programs:Review the current types of recreation
programs offered to the public (Score =2)
o Staff continues to evaluate and adjust recreational programs to meet the
needs of the community.This summer,the R&P Dept.has added Jr.
Ranger Summer Camps,Adult Softball League and new music and dance
programs at Ladera Linda.
•City Dog Park:Consider location for City dog park (Score =2)
City Council Goals &Priorities
Page 3 of 11SS 1-6
o Per Council directive,staff is pursuing temporary dog park at Civic Center;
plans underway for location and setup;expect to implement this summer
4)PUBLIC INFRASTRUCTURE
•Infrastructure Funding:Consider a full range of funding options (Score =12)
o Staff and San Ramon Subcommittee currently pursuing funding resources
for project with County and City of LA,as well as exploring debt financing
options to take advantage of low interest rates
o Mayor and staff lobbied our representatives in Washington DC for funding
for the San Ramon project
•Portuguese Bend Landslide:Roadway maintenance,dewatering wells
(Score =6)
o Current proposed budget provides funding for new dewatering well
(Abalone Cove)
o Staff is working with Bob Douglas to conduct landslide workshop for
Council and public
o Staff identified new CIP project at Paintbrush Canyon to capture water in
new storm drain above landslide area
•Citywide Sewer Maintenance:Review maintenance program,schedule and
projects (Score =6)
o Abalone Cove Sewer Lift Station being repaired
o Harris &Assoc.revised Citywide Sewer Report on needs and
maintenance
•Citywide Storm Drain Maintenance:Review maintenance program,schedule and
projects (Score =5)
o PW Storm Drain Master Plan Update underway
o Storm Drain Lining Project $1 million recently approved by Council
o Completed construction of Ronsard to Stokowski storm drain
improvements
o Completed emergency project to restore drain facility in PB Landslide
o Awarded GPS mapping contract for storm drains on east side of RPV
•Energy Audit of City Facilities:Provide update of grants and completed projects
(Score =3)
o Met with Contractor re:audit of City facilities;determined PVIC and Hesse
potential candidates for Auto Demand Response.Did agree to Enterprise
Energy Mgmt.System with SCE (free).The City is currently designated a
City Council Goals &Priorities
Page 4 of 11SS 1-7
Valued Partner and working toward Silver status to achieve 5%kwh
savings.
•County Sewer Pump Station at Western Avenue &Avenida Aprenda:Identify
issues to be addressed,encourage LA County Sanitation Districts to complete
work (Score =1)
o PW staff are in communication with County to complete and restore the
work site.
•CalWater Facilities within Portuguese Bend Community:Meet with CalWater to
ensure the safety of water lines and other infrastructure in active landslide area
(Score =1)
•Cell Sites in Public Right-of-Way:Explore options to provide better visual
screening (Score =0)
•Citywide Street Maintenance:Review street maintenance program (Score =?)
o PW staff continually implementing Pavement Management Program,
largely on schedule for residential and arterial street paving projects.
Arterial rehab of PVDS nearing completion this month with final punchlist
being prepared
5)GOVERNMENT EFFICIENCY,FISCAL CONTROL AND TRANSPARENCY
•Evaluate "Core"City Services:What services do citizens really want from the
City?(Score =11)
•Full Transparency of Financial Information:Improve public access to City
financial information (Score =10)
o The following information is now posted on the City website and easily
identified for citizens:
•Employee Salary Rates
•Employee Salary Ranges
•Adopted Pension Revision that was implemented in September
2011,including employee's assumption of remainder of 8%share
of contribution immediately saving the City 1.5%of compensation
and establishing a 2
nd tier for new employees (in process)
•City Manager Employment Contract
•Employee W-2 Wages
•Employee Salary Survey of Market Area
•RPV Staffing Levels and Cost,Comparing to other South Bay Cities
•Full-Time Employee Benefits
•Personnel Rules
•CalPERS link to Facts vs.Myths re:Pensions
City Council Goals &Priorities
Page 5 of 11SS 1-8
•State Controller's Certificate of Compliance
•All agendas,staff reports and minutes of the Oversight Board of the
Successor Agency of the RDA are prepared by Staff and posted on
the City's website
•All monthly cash balance reports and payment warrant registers are
available
•All financial reports,including the budget,CIP,5 Year Model,CAFR
(with audited financial statements)and midyear financial report
•Establishing a Council policy for banking procurement,possibly
.leading to a competitive process for banking and merchant credit
card services
•Coordinated a review by the FAC of the alternative methods for
obtaining and/or estimated the City's unfunded pension liability
culminating in a report to the City Council on June 19th
•Improve Organizational Efficiency:Run a "tight ship,"conduct performance audit
of City staffing &programs,analyze "needs"vs."wants,"consider increased use
of volunteers (Score =10)
o Identified opportunity to augment crime prevention neighborhood patrols
by using Lomita Station "Volunteers on Patrol"hours.
o Staff is assisting Council to award a contract to conduct an organizational
efficiency study of City staffing vs.workload assignments
o Current comparative data shows RPV having the lowest per capita
employee compensation cost compared to other South Bay cities
o Staff and PVNET,its current IT provider,are proceeding with the 2012
upgrade of the IT system,leading to improved energy and IT network
support efficiencies,cost savings,standardization of software and desktop
computers,improved remote access for users and video-conferencing
capabilities
o Complete replacement of the Main Page of the City's website,including
new features like Spotlight,City News &Events,topical scroll bar and
revisions of the drop-down menu that are now consistent with other
California cities
o Recently Integrated texting and Twitter into the City's emergency
notification Iistserver system
•Overview of Current Business Environment:Staff to brief City Council on the
current regulatory framework affecting City businesses (permits,fees,zoning,
etc.);tentatively agendized for 3/6/12 meeting (Score =6)
o Completed;Joel Rojas presentation to Council on March 6,2012.
•Review City Fees:Review all fees charged the public,especially to City property
owners and businesses (Score =4)
City Council Goals &Priorities
Page 6 of 11SS 1-9
o Completed a review of fees related to business;Joel Rojas presentation to
Council March 6,2012.
•Conduct a Business Survey:Staff to prepare a survey,with the assistance of the
Chamber of Commerce or other organizations with similar experience and
expertise,to assess what the City can do for businesses and how can the City be
a better partner with businesses.(Score =4)
o While not intended to fulfill this goal,Planning did conduct a small survey
of businesses in conjunction with proposed mixed zoning at Golden Cove
•Council Liaison to Advisory Boards:Consider whether each City advisory board
should have a designated City Council liaison (Score =4)
•Review of Existing Contracts/Consultants:Review all contracts and consider
formal bid process,review City's use of consultants,ensure that consultant work
product is actually used,review IT/PV on the Net (Score =3)
o Staff Analyst has prepared a comprehensive list of contracts,value and
term in order to aide in the process of determining new bids to be
undertaken
•Evaluate Business Fees:Review fees charged for business licenses,sign
permits,etc.(Score =3)
o Completed March 6,see above.
•Streamline Business Openings:Review and improve City processes for new
business (Score =3)
o Completed March 6,see above.
Council completed on March 6,see above.
•Evaluate Development Review Process:Review fees,expand lower-level
decision making,streamlined review processes,etc.(Score =3)
•Zero-Based Budgeting (ZBB):Consider "hybrid"ZBB and provide other detailed
information (Score =1)
o Completed,and staff would consider this to be one of our top
accomplishments for the fact that the menu of discretionary items for
Council to scrutinize was greatly expanded to 50 items at a total value of
$9.6 million.Easy to use one-page summaries were provided for each
program to facilitate identification of budgetary priorities.Staff conducted
City Council Goals &Priorities
Page 7 of 11SS 1-10
three budget workshops leading to the Public Hearing conducted on June
19 th .
•Support of Local Businesses:Streamline processes,be more "business friendly"
(Score =1)
o Completed March 6,see above.
•Create a City Business Forum:Include City Council and Staff (Score =1)
•Evaluate View Restoration Process:Re-evaluate ordinance and procedures
(Score =1)
•Evaluate Employee Compensation:Review salary,benefits &pension
(Score =0)
•RPV Chamber of Commerce:Focus on developing RPV businesses,possible
"subset"of existing Peninsula Chamber of Commerce (Score =0)
•Evaluate City Tree Review Process:Re-evaluate ordinance and procedures,try
to preserve existing street trees (Score =0)
6)PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT
•Shared Use of PVPUSD &City Facilities:Coordinate with the school district to
share active recreation facilities (Score =11)
o Efforts still actively underway as School District nears fund raising goal for
pool
•Eastview School District Issue:Consider whether to resume efforts to resolve
disenfranchisement of Eastview residents regarding PVPUSD issues (Score =2)
o [Identified as a separate item (No.11)on Councilman Duhovic's list,but
may fit here]
7)WESTERN AVENUE CORRIDOR ISSUES
•Western Avenue Commercial Corridor:Evaluate &integrate existing Western
Avenue specific plans,SCAG grant proposal,City Municipal Code and other
programs for future discussion and goal-setting;SCAG grant status tentatively
agendized for 1/17/12 meeting (Score =10)
o Western Ave Corridor Strategy award of $100,000 Compass Blueprint
grant to develop plans and opportunities.Will include an advisory
committee.
•Western Avenue Improvement:City "gateway,"improve aesthetics (Score =7)
City Council Goals &Priorities
Page 8 of 11SS 1-11
o Staff has met with the SCAG consultant AECOM as well as City of LA
Councilman Buscaino's staff and over the course of about 1 year,expect
to develop a Vision Plan for Western Ave:streetscape beautification,
increase walk ability,improve pedestrian and bicycle experience and
create incentives for businesses to renovate their buildings.See also
above.
•Ponte Vista Project in San Pedro:Monitor and evaluate development proposal
for Ponte Vista site,focus on traffic impacts (Score =5)
o Project updates monitored by staff and presented in Border Reports
8)CITY RESERVE POLICY
•Enhance General Fund &CIP Reserves:Increase reserves from cost savings
and improved efficiencies to increase future infrastructure funding (Score =9)
o Staff report received by Council;FAC has finalized its recommendations to
Council that was presented on June 19th.
9)SOUTHERN CALIFORNIA EDISON ISSUES
•SCE Infrastructure Safety &Reliability:Confer with SCE to ensure the safety of
electrical lines (Score =9)
o RPV staff participated in Peninsula-wide workshop held by SCE in
February where we demanded and received a comprehensive planning
document for improved electrical service reliability
10)CITY TRAIL SYSTEM ENHANCEMENT
•Trail System Enhancement:In coordination with the Land Conservancy
(Score =9)
o In May,the Council considered master plans for the preserve trails system
in conjunction with the PVPLC.Council directed that further analysis of
safety considerations be undertaken and the usage proposals will come
back in approximately two months.
o In addition,staff is working on opportunities to enhance trails outside of
the Preserve (Salvation Army,Bronco and Lower Hesse Park)and will be
presented at upcoming Council agendas in next three months.
City Council Goals &Priorities
Page 9 of 11SS 1-12