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RPVCCA_CC_SR_2012_05_29_03_Rules_of_ProcedureCr r v O F ME M O R A N D U M RA N C H O PA L O S VE R D E S TO : HO N O R A B L E MA Y O R & CI T Y CO U N C I L ME M B E R S FR O M : MA Y O R MI S E T I C H AN D CO U N C I L W O M A N BR O O K S DA T E : MA Y 29 , 20 1 2 SU B J E C T : CI T Y CO U N C I L RU L E S OF PR O C E D U R E AN D CI T Y CO U N C I L AN D CO M M I S S I O N / C O M M ~ E :R O T O C O L RE V I E W E D BY : CA R O L Y N LE H R , CI T Y MA N A G E R , ... Pr o j e c t Ma n a g e r : Ki t Fo x , AI C P , Se n i o r Ad m i n i s t r a t i v e An a l y s t {j RE C O M M E N D A T I O N Ad o p t Re s o l u t i o n No . 2 0 1 2 - _ , ap p r o v i n g re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ; an d ad o p t Re s o l u t i o n No . 2 0 1 2 - _ , en a c t i n g th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l . BA C K G R O U N D On Ma r c h 20 , 20 1 2 , th e Ci t y Co u n c i l di s c u s s e d pr o p o s e d re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e (R u l e s ) an d th e ad o p t i o n of th e pr o p o s e d Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l (P r o t o c o l ) . At th a t me e t i n g , th e Ci t y Co u n c i l co n t i n u e d th e pr o p o s e d Ru l e s an d Pr o t o c o l to th e Ma y 15 , 20 1 2 , Ci t y Co u n c i l me e t i n g , wi t h th e ex c e p t i o n of Se c t i o n 5 (" O r d e r an d Pr e p a r a t i o n of Ag e n d a " ) of th e pr o p o s e d Ru l e s , wh i c h wa s pu t in pl a c e im m e d i a t e l y wi t h th e un d e r s t a n d i n g th a t th e y co u l d co n s i d e r e d fo r fu r t h e r re v i s i o n in th e fu t u r e , as de t e r m i n e d ne c e s s a r y by th e Ci t y Co u n c i l . At th e fo l l o w i n g me e t i n g on Ap r i l 3, 20 1 2 , th e Ci t y Co u n c i l au t h o r i z e d th e Co u n c i l Ru l e s an d Pr o t o c o l A d Ho c Su b c o m m i t t e e (M a y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s ) to co n d u c t ou t r e a c h to th e Ci t y ' s ad v i s o r y bo a r d s to in t r o d u c e an d re c e i v e fe e d b a c k on th e Ru l e s an d Pr o t o c o l . At th e re q u e s t of Pl a n n i n g Co m m i s s i o n Ch a i r Pa u l Te t r e a u l t , an it e m wa s pl a c e d on th e Pl a n n i n g Co m m i s s i o n ' s Ap r i l 10 , 20 1 2 , ag e n d a to gi v e Co m m i s s i o n e r s an op p o r t u n i t y to di s c u s s th e dr a f t Ru l e s an d Pr o t o c o l in ad v a n c e of t h e Su b c o m m i t t e e ' s ou t r e a c h ef f o r t s . At th a t me e t i n g , th e Pl a n n i n g Co m m i s s i o n pr o v i d e d it s pr e l i m i n a r y fe e d b a c k on th e pr o p o s e d Pr o t o c o l ; co n t i n u e d th e di s c u s s i o n of th e Ru l e s to it s ne x t me e t i n g on Ap r i l 24 , 20 1 2 ; an d in v i t e d th e en t i r e Ci t y Co u n c i l to me e t wi t h th e Pl a n n i n g Co m m i s s i o n to di s c u s s th e dr a f t Cr r v O F ME M O R A N D U M RA N C H O PA L O S VE R D E S TO : HO N O R A B L E MA Y O R & CI T Y CO U N C I L ME M B E R S FR O M : MA Y O R MI S E T I C H AN D CO U N C I L W O M A N BR O O K S DA T E : MA Y 29 , 20 1 2 SU B J E C T : CI T Y CO U N C I L RU L E S OF PR O C E D U R E AN D CI T Y CO U N C I L AN D CO M M I S S I O N / C O M M ~ E :R O T O C O L RE V I E W E D BY : CA R O L Y N LE H R , CI T Y MA N A G E R " ... Pr o j e c t Ma n a g e r : Ki t Fo x , AI C P , Se n i o r Ad m i n i s t r a t i v e An a l y s t ~ RE C O M M E N D A T I O N Ad o p t Re s o l u t i o n No . 2 0 1 2 - _ , ap p r o v i n g re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ; an d ad o p t Re s o l u t i o n No . 2 0 1 2 - _ , en a c t i n g th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l . BA C K G R O U N D On Ma r c h 20 , 20 1 2 , th e Ci t y Co u n c i l di s c u s s e d pr o p o s e d re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e (R u l e s ) an d th e ad o p t i o n of th e pr o p o s e d Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l (P r o t o c o l ) . At th a t me e t i n g , th e Ci t y Co u n c i l co n t i n u e d th e pr o p o s e d Ru l e s an d Pr o t o c o l to th e Ma y 15 , 20 1 2 , Ci t y Co u n c i l me e t i n g , wi t h th e ex c e p t i o n of Se c t i o n 5 (" O r d e r an d Pr e p a r a t i o n of Ag e n d a l l ) of th e pr o p o s e d Ru l e s , wh i c h wa s pu t in pl a c e im m e d i a t e l y wi t h th e un d e r s t a n d i n g th a t th e y co u l d co n s i d e r e d fo r fu r t h e r re v i s i o n in th e fu t u r e , as de t e r m i n e d ne c e s s a r y by th e Ci t y Co u n c i l . At th e fo l l o w i n g me e t i n g on Ap r i l 3, 20 1 2 , th e Ci t y Co u n c i l au t h o r i z e d th e Co u n c i l Ru l e s an d Pr o t o c o l A d Ho c Su b c o m m i t t e e (M a y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s ) to co n d u c t ou t r e a c h to th e Ci t y ' s ad v i s o r y bo a r d s to in t r o d u c e an d re c e i v e fe e d b a c k on th e Ru l e s an d Pr o t o c o l . At th e re q u e s t of Pl a n n i n g Co m m i s s i o n Ch a i r Pa u l Te t r e a u l t , an it e m wa s pl a c e d on th e Pl a n n i n g Co m m i s s i o n ' s Ap r i l 10 , 20 1 2 , ag e n d a to gi v e Co m m i s s i o n e r s an op p o r t u n i t y to di s c u s s th e dr a f t Ru l e s an d Pr o t o c o l in ad v a n c e of th e Su b c o m m i t t e e ' s ou t r e a c h eff o r t s ~ At th a t me e t i n g , th e Pl a n n i n g Co m m i s s i o n pr o v i d e d it s pr e l i m i n a r y fe e d b a c k on th e pr o p o s e d Pr o t o c o l ; co n t i n u e d th e di s c u s s i o n of th e Ru l e s to it s ne x t me e t i n g on Ap r i l 24 , 20 1 2 ; an d in v i t e d th e en t i r e Ci t y Co u n c i l to me e t wi t h th e Pl a n n i n g Co m m i s s i o n to di s c u s s th e dr a f t 3- 1 ME M O R A N D U M : Ru l e s of Pr o c e d u r e & Ci t y Co u n c i l / C o m m i s s i o n / C o m m i t t e e Pr o t o c o l Ma y 29 , 2 0 1 2 Pa g e 2 Ru l e s an d Pr o t o c o l . Th e Pl a n n i n g Co m m i s s i o n su b s e q u e n t l y to o k up th e dr a f t Ru l e s at it s me e t i n g of Ap r i l 24 , 20 1 2 . Ma y o r Pr o Te m Ca m p b e l l al s o su b m i t t e d wr i t t e n su g g e s t i o n s fo r fu r t h e r re v i s i o n s to Se c t i o n 5 of th e Ru l e s as "L a t e Co r r e s p o n d e n c e " pr i o r to th a t ev e n i n g ' s me e t i n g . In re s p o n s e to th e Ap r i l 1 0, 20 1 2 , re q u e s t fr o m th e Pl a n n i n g Co m m i s s i o n , on Ma y 1, 2 0 1 2 , th e Ci t y Co u n c i l ag r e e d to pa r t i c i p a t e in a jo i n t se s s i o n to di s c u s s th e Ru l e s an d Pr o t o c o l wi t h th e Pl a n n i n g Co m m i s s i o n at it s re g u l a r me e t i n g of Ma y 8, 20 1 2 . Th e fo l l o w i n g da y , St a f f di s t r i b u t e d e- m a i l s (s e e at t a c h m e n t s ) an d po s t e d no t i c e on th e Ci t y ' s we b s i t e , in v i t i n g me m b e r s of th e Ci t y ' s ot h e r ad v i s o r y bo a r d s an d th e ge n e r a l pu b l i c to at t e n d th i s jo i n t se s s i o n an d pr o v i d e or a l an d wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l . Th e Su b c o m m i t t e e an d Ci t y Co u n c i l as k e d fo r wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l to be su b m i t t e d by Ma y 11 , 20 1 2 . Th e Ci t y Co u n c i l al s o ag r e e d to ag e n d i z e th e Ru l e s an d Pr o t o c o l fo r re v i e w by th e fu l l Ci t y Co u n c i l at a "f i f t h Tu e s d a y " me e t i n g to be he l d on Ma y 29 , 2 0 1 2 . Af t e r th e Ma y 8, 2 0 1 2 , jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n me e t i n g , th e Su b c o m m i t t e e me t wi t h se v e r a l ot h e r Ci t y ad v i s o r y bo a r d s to di s c u s s th e Ru l e s an d Pr o t o c o l : Ad v i s o r y Bo a r d Ov e r s i g h t Co m m i t t e e fo r th e Wa t e r Qu a l i t y an d Fl o o d Pr o t e c t i o n Pr o g r a m Em e r g e n c y Pr e p a r e d n e s s Co m m i t t e e Tr a f f i c Sa f e t y Co m m i s s i o n Me e t i n g Da t e Ma y 9, 2 0 1 2 Ma y 17 , 20 1 2 M a y 2 1 , 2 0 1 2 As of th e da t e of th i s re p o r t , th e Su b c o m m i t t e e ha d co m p l e t e d it s ou t r e a c h to th e Ci t y ' s ad v i s o r y bo a r d s an d so l i c i t e d co m m e n t s fr o m th e s e bo a r d s an d fr o m th e ge n e r a l pu b l i c . Th e r e f o r e , th e Su b c o m m i t t e e is no w pr e p a r e d to pr e s e n t it s re c o m m e n d a t i o n s fo r th e Ru l e s an d Pr o t o c o l fo r th e co n s i d e r a t i o n of th e fu l l Ci t y Co u n c i l . DI S C U S S I O N Su m m a r y of Ad v i s o r y Bo a r d Re v i e w of Ru l e s an d Pr o t o c o l As no t e d ab o v e , a jo i n t me e t i n g of th e Ci t y Co u n c i l an d Pl a n n i n g Co m m i s s i o n oc c u r r e d on Ma y 8, 20 1 2 , fo l l o w e d by me e t i n g s be t w e e n th e Su b c o m m i t t e e an d se v e r a l ot h e r Ci t y ad v i s o r y bo a r d s wi t h i n th e ne x t tw o (2 ) we e k s . Ma j o r is s u e s of co n c e r n id e n t i f i e d at al l of th e s e me e t i n g s in c l u d e d th e fo l l o w i n g : • Th e di s c u s s i o n of th e Ru l e s fo c u s e d ma i n l y on Se c t i o n 5, wh i c h de a l t wi t h se t t i n g th e Ci t y Co u n c i l ' s ag e n d a fo r me e t i n g s . • Th e di s c u s s i o n of th e Pr o t o c o l fo c u s e d ma i n l y on It e m No . 17 , wh i c h de a l t wi t h th e ap p e a r a n c e of ad v i s o r y bo a r d me m b e r s be f o r e ad m i n i s t r a t i v e bo d i e s of ot h e r go v e r n m e n t a l ag e n c i e s . ME M O R A N D U M : Ru l e s o f Pr o c e d u r e & Ci t y Co u n c i l / C o m m i s s i o n / C o m m i t t e e Pr o t o c o l Ma y 29 , 2 0 1 2 Pa g e 2 Ru l e s an d Pr o t o c o l . Th e Pl a n n i n g Co m m i s s i o n su b s e q u e n t l y to o k up th e dr a f t Ru l e s at it s me e t i n g o f Ap r i l 24 , 20 1 2 . Ma y o r Pr o Te m Ca m p b e l l al s o su b m i t t e d wr i t t e n su g g e s t i o n s fo r fu r t h e r re v i s i o n s to Se c t i o n 5 of th e Ru l e s as "L a t e Co r r e s p o n d e n c e " pr i o r to th a t ev e n i n g ' s me e t i n g . In re s p o n s e to th e Ap r i l 10 , 20 1 2 , re q u e s t fr o m th e Pl a n n i n g Co m m i s s i o n , on Ma y 1, 20 1 2 , th e Ci t y Co u n c i l ag r e e d to pa r t i c i p a t e in a jo i n t se s s i o n to di s c u s s th e Ru l e s an d Pr o t o c o l wi t h th e Pl a n n i n g Co m m i s s i o n at it s re g u l a r me e t i n g o f Ma y 8, 20 1 2 . Th e fo l l o w i n g da y , St a f f di s t r i b u t e d e- m a i l s (s e e at t a c h m e n t s ) an d po s t e d no t i c e on th e Ci t y ' s we b s i t e , in v i t i n g me m b e r s of th e Ci t y ' s ot h e r ad v i s o r y bo a r d s an d th e ge n e r a l pu b l i c to at t e n d th i s jo i n t se s s i o n an d pr o v i d e or a l an d wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l . Th e Su b c o m m i t t e e an d Ci t y Co u n c i l as k e d fo r wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l to be su b m i t t e d by Ma y 11 , 20 1 2 . Th e Ci t y Co u n c i l al s o ag r e e d to ag e n d i z e th e Ru l e s an d Pr o t o c o l fo r re v i e w by th e fu l l Ci t y Co u n c i l at a "f i f t h Tu e s d a y " me e t i n g to be he l d on Ma y 29 , 2 0 1 2 . Af t e r th e Ma y 8, 20 1 2 , jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n me e t i n g , th e Su b c o m m i t t e e me t wi t h se v e r a l ot h e r Ci t y ad v i s o r y bo a r d s to di s c u s s th e Ru l e s an d Pr o t o c o l : Ad v i s o r y Bo a r d Me e t i n g Da t e Ov e r s i g h t Co m m i t t e e fo r th e Wa t e r Qu a l i t y an d Fl o o d Pr o t e c t i o n Pr o g r a m Ma y 9, 20 1 2 Em e r g e n c y Pr e p a r e d n e s s Co m m i t t e e Ma y 17 , 20 1 2 Tr a f f i c Sa f e t y Co m m i s s i o n Ma y 21 , 20 1 2 As of th e da t e of th i s re p o r t , th e S u b c o m m i t t e e ha d co m p l e t e d it s ou t r e a c h to th e Ci t y ' s ad v i s o r y bo a r d s an d so l i c i t e d co m m e n t s fr o m th e s e bo a r d s an d fr o m th e ge n e r a l pu b l i c . Th e r e f o r e , th e Su b c o m m i t t e e is no w pr e p a r e d to pr e s e n t it s re c o m m e n d a t i o n s fo r th e Ru l e s an d Pr o t o c o l fo r th e co n s i d e r a t i o n of th e fu l l Ci t y Co u n c i l . DI S C U S S I O N Su m m a r y of Ad v i s o r y Bo a r d Re v i e w of Ru l e s an d Pr o t o c o l As no t e d ab o v e , a jo i n t me e t i n g of th e Ci t y Co u n c i l an d Pl a n n i n g Co m m i s s i o n oc c u r r e d on Ma y 8, 20 1 2 , fo l l o w e d by me e t i n g s be t w e e n th e Su b c o m m i t t e e an d se v e r a l ot h e r Ci t y ad v i s o r y bo a r d s wi t h i n th e ne x t tw o (2 ) we e k s . Ma j o r is s u e s of co n c e r n id e n t i f i e d at al l of th e s e me e t i n g s in c l u d e d th e fo l l o w i n g : • Th e di s c u s s i o n of th e Ru l e s fo c u s e d ma i n l y on Se c t i o n 5, wh i c h de a l t wi t h se t t i n g th e Ci t y Co u n c i l ' s ag e n d a fo r me e t i n g s . • Th e di s c u s s i o n o f th e Pr o t o c o l fo c u s e d ma i n l y on It e m No . 17 , wh i c h de a l t wi t h th e ap p e a r a n c e of ad v i s o r y bo a r d me m b e r s be f o r e ad m i n i s t r a t i v e bo d i e s of ot h e r go v e r n m e n t a l ag e n c i e s . 3- 2 ME M O R A N D U M : Ru l e s o f Pr o c e d u r e & Ci t y Co u n c i l / C o m m i s s i o n / C o m m i t t e e Pr o t o c o l Ma y 29 , 2 0 1 2 Pa g e 3 Dr a f t Mi n u t e s fo r th e Ma y 8, 2 0 1 2 , jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n me e t i n g ha v e be e n pr e p a r e d bu t no t ye t ap p r o v e d by th e Pl a n n i n g Co m m i s s i o n ; a co p y of th e dr a f t Mi n u t e s is at t a c h e d to to n i g h t ' s re p o r t fo r th e Ci t y Co u n c i l ' s re f e r e n c e . As di s c u s s e d in th e ac c o m p a n y i n g co v e r me m o , th e Pl a n n i n g Co m m i s s i o n be l i e v e s th a t th e dr a f t Mi n u t e s pr e s e n t e d fo r it s co n s i d e r a t i o n on Ma y 22 , 20 1 2 , we r e in c o m p l e t e an d no t ye t re a d y fo r ap p r o v a l . Al s o at t a c h e d to to n i g h t ' s re p o r t ar e co p i e s of t h e dr a f t Mi n u t e s of th e Ov e r s i g h t Co m m i t t e e me e t i n g of Ma y 9, 2 0 1 2 ; th e Em e r g e n c y Pr e p a r e d n e s s Co m m i t t e e me e t i n g of Ma y 17 , 21 0 2 ; an d th e Tr a f f i c Sa f e t y Co m m i s s i o n me e t i n g of Ma y 21 , 20 1 2 . Al t h o u g h th e Su b c o m m i t t e e wa s no t in v i t e d to me e t wi t h th e Fi n a n c e Ad v i s o r y Co m m i t t e e to di s c u s s th e Ru l e s an d Pr o t o c o l , th e me m b e r s of al l of th e Ci t y ' s ad v i s o r y bo a r d s we r e in v i t e d to su b m i t wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l as in d i v i d u a l s . As of th e da t e th a t th i s re p o r t wa s co m p l e t e d , at le a s t on e (1 ) me m b e r of th e Fi n a n c e Ad v i s o r y Co m m i t t e e ha d do n e so . Su m m a r y of Su b c o m m i t t e e Re c o m m e n d a t i o n s fo r Pr o p o s e d Ru l e s an d Pr o t o c o l Ru l e s o f Pr o c e d u r e Wi t h re g a r d to th e dr a f t Ru l e s of Pr o c e d u r e , th e Su b c o m m i t t e e us e d a dr a f t of th e Ru l e s pr e p a r e d by Co u n c i l m a n Du h o v i c as th e ba s e do c u m e n t fr o m wh i c h to ma k e fu r t h e r re v i s i o n s . Th e pr i m a r y su g g e s t e d re v i s i o n s ar e as fo l l o w s : • Se c t i o n 2. 5 wa s re v i s e d to id e n t i f y re l i a n c e up o n "R o s e n b e r g ' s Ru l e s of Or d e r " ; • Se c t i o n 3. 6 wa s re w o r d e d an d ex p a n d e d to pr o v i d e ru l e s fo r co n d u c t i n g re g u l a r Ci t y Co u n c i l St u d y Se s s i o n s ; • Se c t i o n 3. 1 0 wa s ad d e d to cl a r i f y th e st a t u s of ci v i c , so c i a l an d ot h e r ev e n t s ; • Se c t i o n 5 wa s re v i s e d ex t e n s i v e l y to es t a b l i s h a pr o c e s s fo r th e pr e p a r a t i o n of ag e n d a s an d re q u e s t s fo r th e pl a c e m e n t of it e m s by in d i v i d u a l Co u n c i l m e m b e r s ; • Se c t i o n 9. 2 wa s re v i s e d an d ex p a n d e d to pr o v i d e mo r e ex p l a n a t i o n of th e ro l e an d du t i e s of th e Ci t y ' s ad v i s o r y bo a r d s ; an d , • Se c t i o n 9. 3 wa s ad d e d to di s c u s s th e cr e a t i o n of Ci t y Co u n c i l Su b c o m m i t t e e s Pr o t o c o l As wa s di s c u s s e d at th e Ma y 8, 2 0 1 2 , Ci t y Co u n c i l me e t i n g , th e Su b c o m m i t t e e re v i s e d th e Pr o t o c o l to in c o r p o r a t e th e su g g e s t e d re v i s i o n s th a t we r e pr o f f e r e d by Pl a n n i n g Co m m i s s i o n Ch a i r Te t r e a u l t . In ad d i t i o n , tw o (2 ) pa r a g r a p h s (N o s . 10 an d 12 ) we r e mo v e d fr o m th e ru l e s in t o th e le t t e r e d pa r a g r a p h s of th e in t r o d u c t i o n . A me m b e r of th e pu b l i c su g g e s t e d ad d i n g It e m 12 of th e Ro l l i n g Hi l l s Es t a t e s ' Co d e of Co n d u c t , wh i c h is no w se t fo r t h in Pa r a g r a p h No . 15 . In ad d i t i o n to so m e mi n o r la n g u a g e ch a n g e s , fo r m e r Pa r a g r a p h No s . 16 an d 17 ha v e be e n co m b i n e d in t o ne w Pa r a g r a p h No . 14 to av o i d re d u n d a n c y . ME M O R A N D U M : Ru l e s o f Pr o c e d u r e & Ci t y Co u n c i l / C o m m i s s i o n / C o m m i t t e e Pr o t o c o l Ma y 29 , 2 0 1 2 Pa g e 3 Dr a f t Mi n u t e s fo r th e Ma y 8, 20 1 2 , jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n me e t i n g ha v e be e n pr e p a r e d bu t no t ye t ap p r o v e d by th e Pl a n n i n g Co m m i s s i o n ; a co p y of th e dr a f t Mi n u t e s is at t a c h e d to to n i g h t ' s re p o r t fo r th e Ci t y Co u n c i l ' s re f e r e n c e . As di s c u s s e d in th e ac c o m p a n y i n g co v e r me m o , th e Pl a n n i n g Co m m i s s i o n be l i e v e s th a t th e dr a f t Mi n u t e s pr e s e n t e d fo r it s co n s i d e r a t i o n on Ma y 22 , 20 1 2 , we r e in c o m p l e t e an d no t ye t re a d y fo r ap p r o v a l . Al s o at t a c h e d to to n i g h t ' s re p o r t ar e co p i e s of th e dr a f t Mi n u t e s of th e Ov e r s i g h t Co m m i t t e e me e t i n g of Ma y 9, 20 1 2 ; th e Em e r g e n c y Pr e p a r e d n e s s Co m m i t t e e me e t i n g of Ma y 17 , 21 0 2 ; an d th e Tr a f f i c Sa f e t y Co m m i s s i o n me e t i n g of Ma y 21 , 20 1 2 . Al t h o u g h th e Su b c o m m i t t e e wa s no t in v i t e d to me e t wi t h th e Fi n a n c e Ad v i s o r y Co m m i t t e e to di s c u s s th e Ru l e s an d Pr o t o c o l , th e me m b e r s of al l o f th e C i t i s ad v i s o r y bo a r d s we r e in v i t e d to su b m i t wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l as in d i v i d u a l s . As of th e da t e th a t th i s re p o r t wa s co m p l e t e d , at le a s t on e (1 ) me m b e r of th e Fi n a n c e Ad v i s o r y Co m m i t t e e ha d do n e so . Su m m a r y of Su b c o m m i t t e e Re c o m m e n d a t i o n s fo r Pr o p o s e d Ru l e s an d Pr o t o c o l Ru l e s o f Pr o c e d u r e Wi t h re g a r d to th e dr a f t Ru l e s of Pr o c e d u r e , th e Su b c o m m i t t e e us e d a dr a f t of th e Ru l e s pr e p a r e d by Co u n c i l m a n Du h o v i c as th e ba s e do c u m e n t fr o m wh i c h to ma k e fu r t h e r re v i s i o n s . Th e pr i m a r y su g g e s t e d re v i s i o n s ar e as fo l l o w s : • Se c t i o n 2. 5 wa s re v i s e d to id e n t i f y re l i a n c e up o n "R o s e n b e r g ' s Ru l e s of Or d e r " ; • Se c t i o n 3. 6 wa s re w o r d e d an d ex p a n d e d to pr o v i d e ru l e s fo r co n d u c t i n g re g u l a r Ci t y Co u n c i l St u d y Se s s i o n s ; • Se c t i o n 3. 1 0 wa s ad d e d to cl a r i f y th e st a t u s of ci v i c , so c i a l an d ot h e r ev e n t s ; • Se c t i o n 5 wa s re v i s e d ex t e n s i v e l y to es t a b l i s h a pr o c e s s fo r th e pr e p a r a t i o n of ag e n d a s an d re q u e s t s fo r th e pl a c e m e n t of it e m s by in d i v i d u a l Co u n c i l m e m b e r s ; • Se c t i o n 9. 2 wa s re v i s e d an d ex p a n d e d to pr o v i d e mo r e ex p l a n a t i o n o f th e ro l e an d du t i e s o f th e Ci t y ' s ad v i s o r y bo a r d s ; an d , • Se c t i o n 9. 3 wa s ad d e d to di s c u s s th e cr e a t i o n o f Ci t y Co u n c i l Su b c o m m i t t e e s Pr o t o c o l As wa s di s c u s s e d at th e Ma y 8, 20 1 2 , Ci t y Co u n c i l me e t i n g , th e Su b c o m m i t t e e re v i s e d th e Pr o t o c o l to in c o r p o r a t e th e su g g e s t e d re v i s i o n s th a t we r e pr o f f e r e d by Pl a n n i n g Co m m i s s i o n Ch a i r Te t r e a u l t . In ad d i t i o n , tw o (2 ) pa r a g r a p h s (N o s . 10 an d 12 ) we r e mo v e d fr o m th e ru l e s in t o th e le t t e r e d pa r a g r a p h s o f th e in t r o d u c t i o n . A me m b e r of th e pu b l i c su g g e s t e d ad d i n g It e m 12 of th e Ro l l i n g Hi l l s Es t a t e s ' Co d e of Co n d u c t , wh i c h is no w se t fo r t h in Pa r a g r a p h No . 15 . In ad d i t i o n to so m e mi n o r la n g u a g e c h a n g e s , fo r m e r Pa r a g r a p h No s . 16 an d 17 ha v e be e n co m b i n e d in t o ne w Pa r a g r a p h No . 14 to av o i d re d u n d a n c y . 3- 3 ME M O R A N D U M : Ru l e s o f Pr o c e d u r e & Ci t y Co u n c i l / C o m m i s s i o n / C o m m i t t e e Pr o t o c o l Ma y 29 , 2 0 1 2 Pa g e 4 La s t l y , th e sc o p e of ne w Pa r a g r a p h No . 17 wa s ex p a n d e d to in c l u d e pr o s p e c t i v e bu s i n e s s in t e r e s t s , as we l l as pr o s p e c t i v e em p l o y m e n t . St a f f ha s pr e p a r e d tw o (2 ) dr a f t Re s o l u t i o n s fo r th e Ci t y C o u n c i l ' s co n s i d e r a t i o n : on e fo r th e pr o p o s e d re v i s i o n s to th e Ru l e s an d on e fo r th e en a c t m e n t of th e Pr o t o c o l . In ea c h ca s e , th e re l a t e d la n g u a g e is at t a c h e d to ea c h dr a f t Re s o l u t i o n as Ex h i b i t 'A ' . Ve r s i o n s of th e Ru l e s an d Pr o t o c o l de p i c t i n g th e Su b c o m m i t t e e ' s pr o p o s e d re v i s i o n s in un d e r l i n e an d st r i k e o u t te x t ar e al s o at t a c h e d to to n i g h t ' s re p o r t . CO N C L U S I O N In co n c l u s i o n , St a f f re c o m m e n d s th a t th e Ci t y Co u n c i l ad o p t Re s o l u t i o n No . 2 0 1 2 - _ , ap p r o v i n g re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ; an d ad o p t Re s o l u t i o n No . 20 1 2 - _ ' en a c t i n g th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l . AL T E R N A T I V E S In ad d i t i o n to th e St a f f re c o m m e n d a t i o n , th e al t e r n a t i v e ac t i o n s av a i l a b l e fo r th e Ci t y Co u n c i l ' s co n s i d e r a t i o n in c l u d e (b u t ar e no t li m i t e d to ) : 1. Ad o p t th e dr a f t re s o l u t i o n s fo r th e Ru l e s an d Pr o t o c o l wi t h fu r t h e r re v i s i o n s re a d in t o th e Mi n u t e s of to n i g h t ' s me e t i n g . 2. Di s c u s s fu r t h e r re v i s i o n s to th e Ru l e s an d Pr o t o c o l an d di r e c t St a f f to pr e p a r e re v i s e d re s o l u t i o n s fo r ad o p t i o n at a su b s e q u e n t Ci t y Co u n c i l me e t i n g . 3. Do no t ad o p t th e dr a f t re s o l u t i o n s fo r th e Ru l e s an d Pr o t o c o l . At t a c h m e n t s : • Re s o l u t i o n No . 2 0 1 2 - _ (r e v i s i n g th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ) • Re s o l u t i o n No . 2 0 1 2 - _ (e n a c t i n g th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l ) • E- m a i l fr o m Ma y o r Pr o Te m Ca m p b e l l (d a t e d Ja n u a r y 9, 2 0 1 2 ) • Le t t e r fr o m Pa l o s Ve r d e s Es t a t e s Ma y o r Jo h n Re a (d a t e d Ma r c h 6, 20 1 2 ) • E- m a i l in v i t a t i o n to th e Ci t y ' s ad v i s o r y bo a r d s (d a t e d Ma y 2, 2 0 1 2 ) • Co v e r Me m o an d Dr a f t Mi n u t e s of th e Jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n Me e t i n g of Ma y 8, 2 0 1 2 (e x c e r p t ) • Dr a f t Mi n u t e s of th e Ov e r s i g h t Co m m i t t e e Me e t i n g of Ma y 9, 2 0 1 2 • Dr a f t Mi n u t e s of th e Em e r g e n c y Pr e p a r e d n e s s Co m m i t t e e Me e t i n g of Ma y 17 , 20 1 2 (e x c e r p t ) • Dr a f t Mi n u t e s of th e Tr a f f i c Sa f e t y Co m m i s s i o n Me e t i n g of Ma y 21 , 20 1 2 • Un d e r l i n e / s t r i k e a - l : R ve r s i o n of th e Ru l e s • Un d e r l i n e / s t r i k e o u t ve r s i o n of th e Pr o t o c o l • Ad d i t i o n a l wr i t t e n co m m e n t s on th e Ru l e s an d / o r Pr o t o c o l re c e i v e d at an d si n c e th e Ma y 8, 20 1 2 , Jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n Me e t i n g ME M O R A N D U M : Ru l e s o f Pr o c e d u r e & Ci t y Co u n c i l / C o m m i s s i o n / C o m m i t t e e Pr o t o c o l Ma y 29 , 2 0 1 2 Pa g e 4 La s t l y , th e sc o p e of ne w Pa r a g r a p h No . 17 wa s ex p a n d e d to in c l u d e pr o s p e c t i v e bu s i n e s s in t e r e s t s , as we l l as pr o s p e c t i v e em p l o y m e n t . St a f f ha s pr e p a r e d tw o (2 ) dr a f t Re s o l u t i o n s fo r th e Ci t y Co u n c i l ' s co n s i d e r a t i o n : on e fo r th e pr o p o s e d re v i s i o n s to th e Ru l e s an d on e fo r th e en a c t m e n t o f th e Pr o t o c o l . In ea c h ca s e , th e re l a t e d la n g u a g e is at t a c h e d to ea c h dr a f t Re s o l u t i o n as Ex h i b i t 'A ' . Ve r s i o n s of th e Ru l e s an d Pr o t o c o l de p i c t i n g th e Su b c o m m i t t e e ' s pr o p o s e d re v i s i o n s in un d e r l i n e an d st r i k e o u t te x t ar e al s o at t a c h e d to to n i g h t ' s re p o r t . CO N C L U S I O N In co n c l u s i o n , St a f f re c o m m e n d s th a t th e Ci t y Co u n c i l ad o p t Re s o l u t i o n No . 2 0 1 2 - _ , ap p r o v i n g re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ; an d ad o p t Re s o l u t i o n No . 20 1 2 - _ ' en a c t i n g th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l . AL TE R N A T I V E S In ad d i t i o n to th e St a f f re c o m m e n d a t i o n , th e al t e r n a t i v e ac t i o n s av a i l a b l e fo r th e Ci t y Co u n c i l ' s co n s i d e r a t i o n in c l u d e (b u t ar e no t li m i t e d to ) : 1. Ad o p t th e dr a f t re s o l u t i o n s fo r th e Ru l e s an d Pr o t o c o l wi t h fu r t h e r re v i s i o n s re a d in t o th e Mi n u t e s of to n i g h t ' s me e t i n g . 2. Di s c u s s fu r t h e r re v i s i o n s to th e Ru l e s an d Pr o t o c o l an d di r e c t St a f f to pr e p a r e re v i s e d re s o l u t i o n s fo r ad o p t i o n at a su b s e q u e n t Ci t y Co u n c i l me e t i n g . 3. Do no t ad o p t th e dr a f t re s o l u t i o n s fo r th e Ru l e s an d Pr o t o c o l . At t a c h m e n t s : • Re s o l u t i o n No . 2 0 1 2 - _ (r e v i s i n g th e Ci t y Co u n c i l Ru l e s o f Pr o c e d u r e ) • Re s o l u t i o n No . 2 0 1 2 - _ (e n a c t i n g th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l ) • E- m a i l fr o m Ma y o r Pr o Te r n Ca m p b e l l (d a t e d Ja n u a r y 9, 20 1 2 ) • Le t t e r fr o m Pa l o s Ve r d e s Es t a t e s Ma y o r Jo h n Re a (d a t e d Ma r c h 6, 20 1 2 ) • E- m a i l in v i t a t i o n to th e Ci t y ' s ad v i s o r y bo a r d s (d a t e d Ma y 2, 20 1 2 ) • Co v e r Me m o an d Dr a f t Mi n u t e s of th e Jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n Me e t i n g of Ma y 8, 2 0 1 2 (e x c e r p t ) • Dr a f t Mi n u t e s of th e Ov e r s i g h t Co m m i t t e e Me e t i n g o f Ma y 9, 2 0 1 2 • Dr a f t Mi n u t e s of th e Em e r g e n c y Pr e p a r e d n e s s Co m m i t t e e Me e t i n g of Ma y 17 , 20 1 2 (e x c e r p t ) • Dr a f t Mi n u t e s of th e Tr a f f i c Sa f e t y Co m m i s s i o n Me e t i n g of Ma y 21 , 20 1 2 • Un d e r l i n e / s t r i k e o u t ve r s i o n of th e Ru l e s • Un d e r l i n e / s t r i k e o u t ve r s i o n of th e Pr o t o c o l • Ad d i t i o n a l wr i t t e n co m m e n t s on th e Ru l e s an d / o r Pr o t o c o l re c e i v e d at an d si n c e th e Ma y 8, 20 1 2 , Jo i n t Ci t y Co u n c i l / P l a n n i n g Co m m i s s i o n Me e t i n g 3- 4 RE S O L U T I O N NO . 2 0 1 2 - _ A RE S O L U T I O N OF TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S AM E N D I N G TH E CI T Y CO U N C I L RU L E S OF PR O C E D U R E . WH E R E A S , on Fe b r u a r y 21 , 20 1 2 , th e Ci t y Co u n c i l fo r m e d th e Co u n c i l Ru l e s an d Pr o t o c o l Ad Ho c Su b c o m m i t t e e , co n s i s t i n g of Ma y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s , wh i c h wa s ta s k e d wi t h th e pr o m u l g a t i o n of co m p r e h e n s i v e re v i s i o n s to th e Ci t y Co u n c i l Ru l e s an d Pr o c e d u r e ; an d , WH E R E A S , on Ma r c h 20 , 20 1 2 , th e Ci t y Co u n c i l am e n d e d th e Ru l e s of Pr o c e d u r e to ma k e ch a n g e s to Se c t i o n 5 (O r d e r an d Pr e p a r a t i o n of Ag e n d a ) , re c o g n i z i n g th a t in al l li k e l i h o o d , th e y wo u l d be am e n d e d ag a i n ; an d , WH E R E A S , th e Su b c o m m i t t e e an d th e Ci t y Co u n c i l ha v e ac t i v e l y so u g h t in p u t on th e pr o p o s e d re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e fr o m th e Ci t y ' s re s i d e n t s an d fr o m me m b e r s of it s ad v i s o r y bo a r d s ; an d , WH E R E A S , th e Ci t y Co u n c i l no w de s i r e s to am e n d sa i d Ru l e s of Pr o c e d u r e , ba s e d up o n th i s in p u t . NO W , TH E R E F O R E , TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S DO E S HE R E B Y FI N D , DE T E R M I N E AN D RE S O L V E AS FO L L O W S : Se c t i o n 1: Th a t th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ar e he r e b y re v i s e d to re a d as de s c r i b e d in th e at t a c h e d Ex h i b i t 'A , ' wh i c h is ma d e a pa r t he r e o f by th i s re f e r e n c e . PA S S E D , AP P R O V E D an d AD O P T E D th i s _ t h da y of Ma y 20 1 2 . Ma y o r At t e s t : Ci t y Cl e r k St a t e of Ca l i f o r n i a ) Co u nt y of Lo s An g e l e s ) ss Ci t y of Ra n c h o Pa l o s Ve r d e s ) I, Ca r l a Mo r r e a l e , Ci t y Cl e r k of th e Ci t y of Ra n c h o Pa l o s Ve r d e s , he r e b y ce r t i f y th a t th e ab o v e Re s o l u t i o n No . 2 0 1 2 - _ wa s du l y an d re g u l a r l y pa s s e d an d ad o p t e d by th e sa i d Ci t y Co u n c i l at a re g u l a r me e t i n g th e r e o f he l d on Ma y 29 , 2 0 1 2 . Ci t y Cl e r k M: \ P o l i c y Is s u e s \ R u l e s of Pr o c e d u r e \ 2 0 1 2 0 5 2 9 _ R e s o _ R u l e s . d o c RE S O L U T I O N NO . 2 0 1 2 - _ A RE S O L U T I O N OF TH E CI T Y C O U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S AM E N D I N G TH E CI T Y CO U N C I L RU L E S OF PR O C E D U R E . WH E R E A S , on Fe b r u a r y 21 , 20 1 2 , th e Ci t y Co u n c i l fo r m e d th e Co u n c i l Ru l e s an d Pr o t o c o l Ad Ho c Su b c o m m i t t e e , co n s i s t i n g of Ma y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s , wh i c h wa s ta s k e d wi t h th e pr o m u l g a t i o n of co m p r e h e n s i v e re v i s i o n s to th e Ci t y Co u n c i l Ru l e s an d Pr o c e d u r e ; an d , WH E R E A S , on Ma r c h 20 , 20 1 2 , th e Ci t y Co u n c i l am e n d e d th e Ru l e s of Pr o c e d u r e to ma k e ch a n g e s to Se c t i o n 5 (O r d e r an d Pr e p a r a t i o n of Ag e n d a ) , re c o g n i z i n g th a t in al l li k e l i h o o d , th e y wo u l d be am e n d e d ag a i n ; an d , WH E R E A S , th e Su b c o m m i t t e e an d th e Ci t y Co u n c i l ha v e ac t i v e l y so u g h t in p u t on th e pr o p o s e d re v i s i o n s to th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e fr o m th e Ci t y ' s re s i d e n t s an d fr o m me m b e r s of it s ad v i s o r y bo a r d s ; an d , WH E R E A S , th e Ci t y Co u n c i l no w de s i r e s to am e n d sa i d Ru l e s of Pr o c e d u r e , ba s e d up o n th i s in p u t . NO W , TH E R E F O R E , TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S DO E S HE R E B Y FI N D , DE T E R M I N E AN D RE S O L V E AS FO L L O W S : Se c t i o n 1: Th a t th e Ci t y Co u n c i l Ru l e s of Pr o c e d u r e ar e he r e b y re v i s e d to re a d as de s c r i b e d in th e at t a c h e d Ex h i b i t 'A , ' wh i c h is ma d e a pa r t he r e o f by th i s re f e r e n c e . PA S S E D , AP P R O V E D an d AD O P T E D th i s _ t h da y of Ma y 20 1 2 . Ma y o r At t e s t : Ci t y Cl e r k St a t e of Ca l i f o r n i a ) Co u nt y of Lo s An g e l e s ) ss Ci t y of Ra n c h o Pa l o s Ve r d e s ) I, Ca r l a Mo r r e a l e , Ci t y Cl e r k of th e Ci t y of Ra n c h o Pa l o s Ve r d e s , he r e b y ce r t i f y th a t th e ab o v e Re s o l u t i o n No . 2 0 1 2 - _ wa s du l y an d re g u l a r l y pa s s e d an d ad o p t e d by th e sa i d Ci t y Co u n c i l at a re g u l a r me e t i n g th e r e o f he l d on Ma y 29 , 20 1 2 . Ci t y Cl e r k M: \ P o l i c y Is s u e s \ R u l e s o f Pr o c e d u r e \ 2 0 1 2 0 5 2 9 _ R e s o _ R u l e s . d o c 3- 5 RA N C H O PA L O S VE R D E S CI T Y CO U N C I L D LA S T AM E N D E D : Ma r c h 20 , 20 1 2 -1 - RA N C H O PA L O S VE R D E S CI T Y CO U N C I L LA S T AM E N D E D : Ma r c h 20 , 2 0 1 2 -1 - EX H I B I T A 3- 6 Ta b l e of Co n t e n t s Su b j e c t Pa g e 1. Au t h o r i t y 4 2. Ge n e r a l Ru l e s 4 2. 1 Qu o r u m 4 2. 2 Va c a n c y by Un e x c u s e d Ab s e n c e 4 2. 3 Mi n u t e s o f Pr o c e e d i n g s 4 2. 4 Ri g h t o f Fl o o r 4 2. 5 Ru l e s o f Or d e r 4 2. 6 Ci t y Ma n a g e r 4 2. 7 Ci t y At t o r n e y 5 2. 8 Ci t y Cl e r k 5 2. 9 De p u t y Ci t y Ma n a g e r l D e p a r t m e n t He a d s l E m p l o y e e s 5 3. Ty p e s o f Me e t i n g s 5 3. 1 Pu b l i c Me e t i n g s 5 3. 2 Re g u l a r Me e t i n g s 5 3. 3 Ad j o u r n e d Me e t i n g s 6 3. 4 Sp e c i a l Me e t i n g s 6 3. 5 Cl o s e d Se s s i o n Me e t i n g s 6 3. 6 St u d y Se s s i o n Me e t i n g s 6 3. 7 Me d i a At t e n d a n c e 7 3. 8 Re c e s s 7 3. 9 Re d e v e l o p m e n t Ag e n c y an d Im p r o v e m e n t Au t h o r i t y Bu s i n e s s 7 3. 1 0 Ci v i c an d Ot h e r Ev e n t s 7 4. Du t i e s o f th e Ma y o r 7 4. 1 El e c t i o n o f th e Ma y o r 7 4. 2 Ma y o r Pr o Te r n 7 4. 3 Pr e s i d i n g Of f i c e r 8 4. 4 Ca l l to Or d e r 8 4. 5 Pr e s e r v a t i o n o f Or d e r 8 4. 6 Po i n t o f Or d e r 8 5. Or d e r an d Pr e p a r a t i o n o f Ag e n d a 8 5. 1 Or d e r o f Bu s i n e s s 9 5. 2 Ag e n d a Di s t r i b u t i o n 9 5. 3 Ag e n d a Po s t i n g 9 5. 4 Mi n u t e s 9 5. 5 Pu b l i c Co m m e n t s (s e e Ci t i z e n s ' Ri g h t s in Se c t i o n 6) 9 5. 6 Pu b l i c He a r i n g s 9 5. 7 Co n s e n t Ca l e n d a r 10 5. 8 Ci t y Co u n c i l Or a l Re p o r t s 10 5. 9 Ac t i o n s Li m i t e d to Po s t e d Ag e n d a 10 -2 - Ta b l e of Co n t e n t s Su b j e c t Pa g e 1. Au t h o r i t y 4 2. Ge n e r a l Ru l e s 4 2. 1 Qu o r u m 4 2. 2 Va c a n c y by Un e x c u s e d Ab s e n c e 4 2. 3 Mi n u t e s o f Pr o c e e d i n g s 4 2. 4 Ri g h t o f Fl o o r 4 2. 5 Ru l e s o f Or d e r 4 2. 6 Ci t y Ma n a g e r 4 2. 7 Ci t y At t o r n e y 5 2. 8 Ci t y Cl e r k 5 2. 9 De p u t y Ci t y Ma n a g e r / D e p a r t m e n t He a d s l E m p l o y e e s 5 3. Ty p e s o f Me e t i n g s 5 3. 1 Pu b l i c Me e t i n g s 5 3. 2 Re g u l a r Me e t i n g s 5 3. 3 Ad j o u r n e d Me e t i n g s 6 3. 4 Sp e c i a l Me e t i n g s 6 3. 5 Cl o s e d Se s s i o n Me e t i n g s 6 3. 6 St u d y Se s s i o n Me e t i n g s 6 3. 7 Me d i a At t e n d a n c e 7 3. 8 Re c e s s 7 3. 9 Re d e v e l o p m e n t Ag e n c y an d Im p r o v e m e n t Au t h o r i t y Bu s i n e s s 7 3. 1 0 Ci v i c an d Ot h e r Ev e n t s 7 4. Du t i e s o f th e Ma y o r 7 4. 1 El e c t i o n o f th e Ma y o r 7 4. 2 Ma y o r Pr o Te r n 7 4. 3 Pr e s i d i n g Of f i c e r 8 4. 4 Ca l l to Or d e r 8 4. 5 Pr e s e r v a t i o n o f Or d e r 8 4. 6 Po i n t o f Or d e r 8 5. Or d e r an d Pr e p a r a t i o n o f Ag e n d a 8 5. 1 Or d e r o f Bu s i n e s s 9 5. 2 Ag e n d a Di s t r i b u t i o n 9 5. 3 Ag e n d a Po s t i n g 9 5. 4 Mi n u t e s 9 5. 5 Pu b l i c Co m m e n t s (s e e Ci t i z e n s ' Ri g h t s in Se c t i o n 6) 9 5. 6 Pu b l i c He a r i n g s 9 5. 7 Co n s e n t Ca l e n d a r 10 5. 8 Ci t y Co u n c i l Or a l Re p o r t s 10 5. 9 Ac t i o n s Li m i t e d to Po s t e d Ag e n d a 10 -2 - 3- 7 Su b j e c t Pa g e 6. Ci t i z e n s ' Ri g h t s 10 6. 1 Ad d r e s s i n g th e Co u n c i l 10 6. 2 Co n d u c t o f Me m b e r s o f th e Pu b l i c 11 6. 3 En f o r c e m e n t o f De c o r u m 11 6. 4 Re a d i n g o f Pr o t e s t s 11 6. 5 Wr i t t e n Co m m u n i c a t i o n s 12 7. Or d i n a n c e s , Re s o l u t i o n s an d Co n t r a c t s 12 7. 1 Do c u m e n t Pr e p a r a t i o n 12 7. 2 Do c u m e n t Ap p r o v a l 12 7. 3 Or d i n a n c e In t r o d u c t i o n ! Ad o p t i o n . 12 7. 4 Ma j o r i t y Vo t e Re q u i r e d 12 7. 5 Or d i n a n c e Pr e s e r v a t i o n 12 8. Pr o c e d u r e s Re g a r d i n g P u b l i c He a r i n g s 13 8. 1 In t r o d u c t i o n 13 8. 2 St a f f an d Wr i t t e n Ma t e r i a l Pr e s e n t a t i o n 13 8. 3 Pu b l i c Te s t i m o n y 13 8. 4 Co u n c i l De l i b e r a t i o n s 14 8. 5 Co u n c i l Ac t i o n 14 9. Bo a r d s , Co m m i s s i o n s , Co m m i t t e e s an d Su b c o m m i t t e e s 14 9. 1 Ma y o r / C i t y Co u n c i l Co m m i t t e e 14 9. 2 Ci t i z e n Bo a r d s , Co m m i s s i o n s , an d Co m m i t t e e s 15 9. 3 Ci t y Co u n c i l Su b c o m m i t t e e s 15 10 . Su s p e n s i o n an d Am e n d m e n t o f Th e s e Ru l e s 16 10 . 1 Su s p e n s i o n 16 10 . 2 Am e n d m e n t 16 11 . Mi s c e l l a n e o u s Ru l e s 16 11 . 1 Mo t i o n to be St a t e d 16 11 . 2 Ro l l Ca l l V o t e s 16 11 . 3 Si l e n c e 16 11 . 4 Co n t i n u a n c e o f an It e m 16 11 . 5 Pe r s o n a l Pr i v i l e g e 17 11 . 6 Mo t i o n to Re c o n s i d e r 17 12 . Ru l e s o f De b a t e 17 12 . 1 Ma y o r as Pr e s i d i n g Of f i c e r 17 12 . 2 Ap p e a l s 17 12 . 3 Pr e c e d e n c e o f Mo t i o n s 17 -3 - Su b j e c t Pa g e 6. Ci t i z e n s ' R i g h t s 10 6. 1 Ad d r e s s i n g th e Co u n c i l 10 6. 2 Co n d u c t o f Me m b e r s o f th e Pu b l i c 11 6. 3 En f o r c e m e n t o f De c o r u m 11 6. 4 Re a d i n g o f Pr o t e s t s 11 6. 5 Wr i t t e n Co m m u n i c a t i o n s 12 7. Or d i n a n c e s , Re s o l u t i o n s an d Co n t r a c t s 12 7. 1 Do c u m e n t Pr e p a r a t i o n 12 7. 2 Do c u m e n t Ap p r o v a l 12 7. 3 Or d i n a n c e In t r o d u c t i o n ! Ad o p t i o n . 12 7. 4 Ma j o r i t y Vo t e Re q u i r e d 12 7. 5 Or d i n a n c e Pr e s e r v a t i o n 12 8. Pr o c e d u r e s Re g a r d i n g Pu b l i c He a r i n g s 13 8. 1 In t r o d u c t i o n 13 8. 2 St a f f an d Wr i t t e n Ma t e r i a l Pr e s e n t a t i o n 13 8. 3 Pu b l i c Te s t i m o n y 13 8. 4 Co u n c i l De l i b e r a t i o n s 14 8. 5 Co u n c i l Ac t i o n 14 9. Bo a r d s , Co m m i s s i o n s , Co m m i t t e e s an d Su b c o m m i t t e e s 14 9. 1 Ma y o r / C i t y Co u n c i l Co m m i t t e e 14 9. 2 Ci t i z e n Bo a r d s , Co m m i s s i o n s , an d Co m m i t t e e s 15 9. 3 Ci t y Co u n c i l Su b c o m m i t t e e s 15 10 . Su s p e n s i o n an d Am e n d m e n t o f Th e s e Ru l e s 16 10 . 1 Su s p e n s i o n 16 10 . 2 Am e n d m e n t 16 11 . Mi s c e l l a n e o u s Ru l e s 16 11 . 1 Mo t i o n to be St a t e d 16 11 . 2 Ro l l Ca l l Vo t e s 16 11 . 3 Si l e n c e 16 11 . 4 Co n t i n u a n c e o f an It e m 16 11 . 5 Pe r s o n a l Pr i v i l e g e 17 11 . 6 Mo t i o n to Re c o n s i d e r 17 12 . Ru l e s o f De b a t e 17 12 . 1 Ma y o r as Pr e s i d i n g Of f i c e r 17 12 . 2 Ap p e a l s 17 12 . 3 Pr e c e d e n c e o f Mo t i o n s 17 -3 - 3- 8 RU L E S OF PR O C E D U R E 1. AU T H O R I T Y As pr o v i d e d by Go v e r n m e n t Co d e Se c t i o n 36 8 1 3 , th e Ci t y Co u n c i l he r e b y es t a b l i s h e s th e s e Ru l e s of Pr o c e d u r e fo r th e co n d u c t o f me e t i n g s . Th e s e Ru l e s sh a l l be in ef f e c t up o n th e ad o p t i o n by Ci t y Co u n c i l an d un t i l su c h ti m e as th e y ar e am e n d e d or ne w ru l e s ar e ad o p t e d in th e ma n n e r pr o v i d e d by th e s e Ru l e s . 2. GE N E R A L RU L E S 2. 1 Qu o r u m Th r e e me m b e r s o f th e Co u n c i l sh a l l co n s t i t u t e a qu o r u m ne c e s s a r y to tr a n s a c t bu s i n e s s . In th e ev e n t a qu o r u m is no t in at t e n d a n c e , th e Ci t y C l e r k wi l l ad j o u r n th e me e t i n g to a la t e r se t ti m e . 2. 2 Va c a n c y by Un e x c u s e d Ab s e n c e I f a Ci t y Co u n c i l me m b e r is ab s e n t wi t h o u t pe r m i s s i o n fr o m al l re g u l a r Ci t y Co u n c i l me e t i n g s fo r 60 da y s co n s e c u t i v e l y fr o m th e la s t re g u l a r me e t i n g s/ h e at t e n d e d , hi s / h e r of f i c e be c o m e s va c a n t an d sh a l l be fi l l e d as an y ot h e r va c a n c y , as pr o v i d e d by Go v e r n m e n t Co d e Se c t i o n 36 5 1 3 . 2. 3 Mi n u t e s o f Pr o c e e d i n g s An ac c o u n t o f al l pu b l i c pr o c e e d i n g s o f th e Ci t y Co u n c i l sh a l l be re c o r d e d by th e Ci t y Cl e r k or hi s / h e r de s i g n e e an d en t e r e d in t o th e of f i c i a l mi n u t e bo o k s o f th e Co u n c i l . Th e mi n u t e s sh a l l be pr e p a r e d as ex p e d i t i o u s l y as po s s i b l e an d sh o u l d be pr e s e n t e d wi t h i n 60 da y s o f th e me e t i n g . Mi n u t e s wi l l be av a i l a b l e to th e pu b l i c fo l l o w i n g ap p r o v a l by th e Co u n c i l . 2. 4 Ri g h t o f Fl o o r An y Co u n c i l m e m b e r de s i r i n g to sp e a k sh a l l fi r s t be re c o g n i z e d by th e Ma y o r an d sh a l l co n f i n e an y re m a r k s to th e su b j e c t un d e r co n s i d e r a t i o n . 2. 5 Ru l e s o f Or d e r In al l ma t t e r s an d th i n g s no t ot h e r w i s e pr o v i d e d fo r he r e i n , th e pr o c e e d i n g s o f th e Co u n c i l sh a l l be go v e r n e d by "R o s e n b e r g ' s Ru l e s of O r d e r ~ " I f a pa r t i c u l a r is s u e is no t ad d r e s s e d by "R o s e n b e r g ' s Ru l e s o f Or d e r , " "R o b e r t ' s Ru l e s o f Or d e r " wi l l be ut i l i z e d in s t e a d ; ho w e v e r , no or d i n a n c e , re s o l u t i o n , pr o c e e d i n g s or ot h e r ac t i o n o f th e Ci t y Co u n c i l wi l l be in v a l i d a t e d , or th e le g a l i t y th e r e o f af f e c t e d , by th e fa i l u r e or om i s s i o n to ob s e r v e or fo l l o w sa i d Ru l e s . In th e ev e n t o f a co n f l i c t be t w e e n th e Ci t y ' s Mu n i c i p a l Co d e an d / o r th e s e Ru l e s o f Pr o c e d u r e wi t h Ro s e n b e r g ' s or Ro b e r t ' s Ru l e s o f Or d e r , th e pr o v i s i o n s of th e Ci t y ' s Mu n i c i p a l Co d e , wh i c h is pa r a m o u n t , an d / o r th e s e Ru l e s , as ap p l i c a b l e , sh a l l go v e r n . 2. 6 Ci t y Ma n a g e r Th e Ci t y Ma n a g e r re p o r t s to an d se r v e s at th e pl e a s u r e o f th e Ci t y Co u n c i l . Th e Ci t y Ma n a g e r sh a l l at t e n d al l me e t i n g s o f th e Co u n c i l un l e s s ex c u s e d , an d in hi s / h e r ab s e n c e , th e De p u t y Ci t y Ma n a g e r or Ac t i n g -4 - RU L E S OF PR O C E D U R E 1. AU T H O R I T Y As pr o v i d e d by Go v e r n m e n t Co d e Se c t i o n 36 8 1 3 , th e Ci t y Co u n c i l he r e b y es t a b l i s h e s th e s e Ru l e s o f Pr o c e d u r e fo r th e co n d u c t o f me e t i n g s . Th e s e Ru l e s sh a l l be in ef f e c t up o n th e ad o p t i o n by Ci t y Co u n c i l an d un t i l su c h ti m e as th e y ar e am e n d e d or ne w ru l e s ar e ad o p t e d in th e ma n n e r pr o v i d e d by th e s e Ru l e s . 2. GE N E R A L RU L E S 2. 1 Qu o r u m Th r e e me m b e r s o f th e Co u n c i l sh a l l co n s t i t u t e a qu o r u m ne c e s s a r y to tr a n s a c t bu s i n e s s . In th e ev e n t a qu o r u m is no t in at t e n d a n c e , th e Ci t y Cl e r k wi l l ad j o u r n th e me e t i n g to a la t e r se t ti m e . 2. 2 Va c a n c y by Un e x c u s e d Ab s e n c e If a Ci t y Co u n c i l me m b e r is ab s e n t wi t h o u t pe r m i s s i o n fr o m al l re g u l a r Ci t y Co u n c i l me e t i n g s fo r 60 da y s co n s e c u t i v e l y fr o m th e la s t re g u l a r me e t i n g sl b e at t e n d e d , hi s l b e r of f i c e be c o m e s va c a n t an d sh a l l be fi l l e d as an y ot h e r va c a n c y , as pr o v i d e d by Go v e r n m e n t Co d e Se c t i o n 36 5 1 3 . 2. 3 Mi n u t e s o f Pr o c e e d i n g s An ac c o u n t o f al l pu b l i c pr o c e e d i n g s o f th e Ci t y Co u n c i l sh a l l be re c o r d e d by th e Ci t y Cl e r k or hi s l b e r de s i g n e e an d en t e r e d in t o th e o f f i c i a l mi n u t e bo o k s o f th e Co u n c i l . Th e mi n u t e s sh a l l be pr e p a r e d as ex p e d i t i o u s l y as po s s i b l e an d sh o u l d be pr e s e n t e d wi t h i n 60 da y s o f th e me e t i n g . Mi n u t e s wi l l be av a i l a b l e to th e pu b l i c fo l l o w i n g ap p r o v a l by th e Co u n c i l . 2. 4 Ri g h t o f Fl o o r An y Co u n c i l m e m b e r de s i r i n g to sp e a k sh a l l fi r s t be re c o g n i z e d by th e Ma y o r an d sh a l l co n f i n e an y re m a r k s to th e su b j e c t un d e r co n s i d e r a t i o n . 2. 5 Ru l e s o f Or d e r In al l ma t t e r s an d th i n g s no t ot h e r w i s e pr o v i d e d fo r he r e i n , th e pr o c e e d i n g s o f th e Co u n c i l sh a l l be go v e r n e d by "R o s e n b e r g ' s Ru l e s o f Or d e r , ; " If a pa r t i c u l a r is s u e is no t ad d r e s s e d by "R o s e n b e r g ' s Ru l e s o f Or d e r , " "R o b e r t ' s Ru l e s o f Or d e r " wi l l be ut i l i z e d in s t e a d ; ho w e v e r , no or d i n a n c e , re s o l u t i o n , pr o c e e d i n g s or ot h e r ac t i o n o f th e Ci t y Co u n c i l wi l l be in v a l i d a t e d , or th e le g a l i t y th e r e o f af f e c t e d , by th e fa i l u r e or om i s s i o n to ob s e r v e or fo l l o w sa i d Ru l e s . In th e ev e n t o f a co n f l i c t be t w e e n th e Ci t y ' s Mu n i c i p a l Co d e an d / o r th e s e Ru l e s o f Pr o c e d u r e wi t h Ro s e n b e r g ' s or Ro b e r t ' s Ru l e s o f Or d e r , th e pr o v i s i o n s of th e Ci t y ' s Mu n i c i p a l Co d e , wh i c h is pa r a m o u n t , an d / o r th e s e Ru l e s , as ap p l i c a b l e , sh a l l go v e r n . 2. 6 Ci t y Ma n a g e r Th e Ci t y Ma n a g e r re p o r t s to an d se r v e s at th e pl e a s u r e o f th e Ci t y Co u n c i l . Th e Ci t y Ma n a g e r sh a l l at t e n d al l me e t i n g s o f th e Co u n c i l un l e s s ex c u s e d , an d in hi s / h e r ab s e n c e , th e De p u t y Ci t y Ma n a g e r or Ac t i n g -4 - 3- 9 Ci t y Ma n a g e r sh a l l su b s t i t u t e . Th e Ci t y Ma n a g e r ma y ma k e re c o m m e n d a t i o n s an d sh a l l ha v e th e ri g h t to ta k e pa r t in al l di s c u s s i o n s o f th e Co u n c i l , bu t sh a l l ha v e no vo t e . Th e du t i e s o f th e Ci t y Ma n a g e r ar e se t fo r t h in Ch a p t e r 2. 0 8 o f th e Ra n c h o Pa l o s Ve r d e s Mu n i c i p a l Co d e Th e Ci t y Ma n a g e r sh a l l en s u r e th a t st a f f ma i n t a i n s an d im p l e m e n t s th e po l i c i e s an d di r e c t i o n o f th e Co u n c i l in an op e n an d tr a n s p a r e n t ma n n e r . 2. 7 Ci t y At t o r n e y Th e Ci t y At t o r n e y re p o r t s to an d se r v e s at th e pl e a s u r e o f th e Ci t y Co u n c i l . Th e Ci t y At t o r n e y sh a l l at t e n d al l me e t i n g s o f th e Co u n c i l un l e s s ex c u s e d , an d in hi s / h e r ab s e n c e , th e Ci t y At t o r n e y sh a l l ma k e ar r a n g e m e n t s fo r a su b s t i t u t e at t o r n e y . Th e Ci t y At t o r n e y , up o n re q u e s t , sh a l l gi v e op i n i o n s , ei t h e r wr i t t e n or or a l , on qu e s t i o n s of l a w an d sh a l l ac t as th e Co u n c i l ' s pa r l i a m e n t a r i a n . 2. 8 Ci t y Cl e r k Th e Ci t y Cl e r k or hi s / h e r de s i g n e e sh a l l at t e n d al l me e t i n g s o f th e Co u n c i l un l e s s ex c u s e d by th e Ci t y Ma n a g e r , an d i n he r / h i s ab s e n c e , th e De p u t y Ci t y C l e r k sh a l l su b s t i t u t e . Th e Ci t y Cl e r k sh a l l re c o r d , pr e p a r e an d ma i n t a i n th e of f i c i a l re c o r d o f th e Co u n c i l an d pe r f o r m ot h e r re l a t e d du t i e s as pr e s c r i b e d by th e Co u n c i l an d / o r Ci t y Ma n a g e r . 2. 9 De p u t y Ci t y Ma n a g e r l D e p a r t m e n t He a d s / E m p l o y e e s Th e De p u t y Ci t y Ma n a g e r , De p a r t m e n t He a d s an d ot h e r ci t y em p l o y e e s , as di r e c t e d by th e Ci t y M a n a g e r , sh a l l at t e n d Co u n c i l me e t i n g s . 3. TY P E S OF ME E T I N G S 3. 1 Pu b l i c Me e t i n g s Al l me e t i n g s (e x c e p t cl o s e d se s s i o n s as pr o v i d e d by St a t e la w ) o f th e Co u n c i l sh a l l be op e n to th e pu b l i c . 3. 2 Re g u l a r Me e t i n g s - Mu n i c i p a l Co d e Se c t i o n (M C §) 2. 0 4 . 0 2 0 Th e Ci t y Co u n c i l sh a l l me e t in th e Ci t y Co u n c i l Ch a m b e r s lo c a t e d at Fr e d He s s e Co m m u n i t y Pa r k , 29 3 0 1 Ha w t h o r n e Bo u l e v a r d , fo r al l re g u l a r me e t i n g s . Re g u l a r me e t i n g s of th e Ci t y Co u n c i l sh a l l be he l d on th e fi r s t an d th i r d Tu e s d a y o f ea c h mo n t h at th e ho u r o f se v e n p. m . in th e Co u n c i l Ch a m b e r s ex c e p t as fo l l o w s : 1. Wh e n a Ra n c h o Pa l o s Ve r d e s mu n i c i p a l el e c t i o n is co n d u c t e d in th e Ci t y on th e fi r s t or th i r d Tu e s d a y o f an y mo n t h , th e me e t i n g sh a l l be he l d on th e ne x t su c c e e d i n g da y th a t is no t a ho l i d a y . 2. Wh e n an of f i c i a l Ci t y ho l i d a y fa l l s on th e fi r s t or th i r d Tu e s d a y o f an y mo n t h , th e me e t i n g sh a l l be he l d on th e ne x t su c c e e d i n g da y th a t is no t a ho l i d a y . On l y cl o s e d se s s i o n s an d st u d y se s s i o n s ma y be he l d be t w e e n 6: 0 0 p. m . an d 7 p. m . , un l e s s a re g u l a r me e t i n g is ad j o u r n e d to , or a sp e c i a l me e t i n g is ca l l e d fo r , su c h ti m e . No st u d y se s s i o n or cl o s e d se s s i o n wi l l be he l d du r i n g su c h ho u r s un l e s s th e ag e n d a is po s t e d at le a s t se v e n t y - t w o ho u r s pr i o r to th e me e t i n g as re q u i r e d by Go v e r n m e n t Co d e Se c t i o n 54 9 5 4 . 2 . -5 - Ci t y Ma n a g e r sh a l l su b s t i t u t e . Th e Ci t y Ma n a g e r ma y ma k e re c o m m e n d a t i o n s an d sh a l l ha v e th e ri g h t to ta k e pa r t in al l di s c u s s i o n s o f th e Co u n c i l , bu t sh a l l ha v e no vo t e . Th e du t i e s o f th e Ci t y Ma n a g e r ar e se t fo r t h in Ch a p t e r 2. 0 8 o f th e Ra n c h o Pa l o s Ve r d e s Mu n i c i p a l Co d e Th e Ci t y Ma n a g e r sh a l l en s u r e th a t st a f f ma i n t a i n s an d im p l e m e n t s th e po l i c i e s an d di r e c t i o n o f th e Co u n c i l in an op e n an d tr a n s p a r e n t ma n n e r . 2. 7 Ci t y At t o r n e y Th e Ci t y At t o r n e y re p o r t s to an d se r v e s at th e pl e a s u r e o f th e Ci t y Co u n c i l . Th e Ci t y At t o r n e y sh a l l at t e n d al l me e t i n g s o f th e Co u n c i l un l e s s ex c u s e d , an d in hi s / h e r ab s e n c e , th e Ci t y At t o r n e y sh a l l ma k e ar r a n g e m e n t s fo r a su b s t i t u t e at t o r n e y . Th e Ci t y At t o r n e y , up o n re q u e s t , sh a l l gi v e op i n i o n s , ei t h e r wr i t t e n or or a l , on qu e s t i o n s o f la w an d sh a l l ac t as th e Co u n c i l ' s pa r l i a m e n t a r i a n . 2. 8 Ci t y Cl e r k Th e Ci t y Cl e r k or hi s / h e r de s i g n e e sh a l l at t e n d al l me e t i n g s o f th e Co u n c i l un l e s s ex c u s e d by th e Ci t y Ma n a g e r , an d in he r / h i s ab s e n c e , th e De p u t y Ci t y Cl e r k sh a l l su b s t i t u t e . Th e Ci t y Cl e r k sh a l l re c o r d , pr e p a r e an d ma i n t a i n th e of f i c i a l re c o r d o f th e Co u n c i l an d pe r f o r m ot h e r re l a t e d du t i e s as pr e s c r i b e d by th e Co u n c i l an d / o r Ci t y Ma n a g e r . 2. 9 De p u t y Ci t y Ma n a g e r l D e p a r t m e n t He a d s l E m p l o y e e s Th e De p u t y Ci t y Ma n a g e r , De p a r t m e n t He a d s an d ot h e r ci t y em p l o y e e s , as di r e c t e d by th e Ci t y Ma n a g e r , sh a l l at t e n d Co u n c i l me e t i n g s . 3. TY P E S OF ME E T I N G S 3. 1 Pu b l i c Me e t i n g s Al l me e t i n g s (e x c e p t cl o s e d se s s i o n s as pr o v i d e d by St a t e la w ) o f th e Co u n c i l sh a l l be op e n to th e pu b l i c . 3. 2 Re g u l a r Me e t i n g s - Mu n i c i p a l Co d e Se c t i o n (M C §) 2. 0 4 . 0 2 0 Th e Ci t y Co u n c i l sh a l l me e t in th e Ci t y Co u n c i l Ch a m b e r s lo c a t e d at Fr e d He s s e Co m m u n i t y Pa r k , 29 3 0 1 Ha w t h o r n e Bo u l e v a r d , fo r al l re g u l a r me e t i n g s . Re g u l a r me e t i n g s o f th e Ci t y Co u n c i l sh a l l be he l d on th e fi r s t an d th i r d Tu e s d a y o f ea c h mo n t h at th e ho u r o f se v e n p. m . in th e Co u n c i l Ch a m b e r s ex c e p t as fo l l o w s : 1. Wh e n a Ra n c h o Pa l o s Ve r d e s mu n i c i p a l el e c t i o n i s c o n d u c t e d in th e Ci t y on th e fi r s t or th i r d Tu e s d a y o f an y mo n t h , th e me e t i n g sh a l l be he l d on th e ne x t su c c e e d i n g da y th a t is no t a ho l i d a y . 2. Wh e n an of f i c i a l Ci t y ho l i d a y fa l l s on th e fi r s t or th i r d Tu e s d a y o f an y mo n t h , th e me e t i n g sh a l l be he l d on th e ne x t su c c e e d i n g da y th a t is no t a ho l i d a y . On l y cl o s e d se s s i o n s an d st u d y se s s i o n s ma y be he l d be t w e e n 6: 0 0 p. m . an d 7 p. m . , un l e s s a re g u l a r me e t i n g is ad j o u r n e d to , or a sp e c i a l me e t i n g is ca l l e d fo r , su c h ti m e . No st u d y se s s i o n or cl o s e d se s s i o n wi l l be he l d du r i n g su c h ho u r s un l e s s th e ag e n d a is po s t e d at le a s t se v e n t y - t w o ho u r s pr i o r to th e me e t i n g as re q u i r e d by Go v e r n m e n t Co d e Se c t i o n 54 9 5 4 . 2 . -5 - 3- 1 0 Th e Ci t y Co u n c i l wi l l ad j o u r n it s me e t i n g s on or be f o r e 11 :0 0 p. m . an d wi l l no t co n s i d e r ne w bu s i n e s s it e m s af t e r 10 : 15 p. m . , un l e s s th e ma j o r i t y o f th e Co u n c i l me m b e r s wh o ar e pr e s e n t af f i r m a t i v e l y vo t e ei t h e r to ex t e n d th e me e t i n g af t e r 11 :0 0 p. m . or to co n s i d e r ne w bu s i n e s s af t e r 10 : 15 p. m . If th e me e t i n g en d s be f o r e al l o f th e it e m s li s t e d on th e ag e n d a ar e co m p l e t e d , an y un f i n i s h e d bu s i n e s s wi l l be co n t i n u e d to th e ne x t su c c e e d i n g da y th a t is no t a ho l i d a y , at a lo c a t i o n to be de t e r m i n e d . Th e Ci t y Cl e r k , or hi s or he r de p u t y , wi l l po s t no t i c e o f an y co n t i n u e d he a r i n g or ot h e r un f i n i s h e d bu s i n e s s , as re q u i r e d by la w . 3. 3 Ad j o u r n e d Me e t i n g s - MC § 2. 0 4 . 0 3 0 An y me e t i n g o f th e Ci t y Co u n c i l ma y be ad j o u r n e d to a la t e r da t e , pl a c e an d ti m e , pr o v i d e d no ad j o u r n m e n t is fo r a lo n g e r pe r i o d th a n th e ne x t re g u l a r l y sc h e d u l e d me e t i n g . 3. 4 Sp e c i a l Me e t i n g s - MC § 2. 0 4 . 0 4 0 Sp e c i a l me e t i n g s ma y be ca l l e d by th e Ma y o r or by a ma j o r i t y o f th e Co u n c i l me m b e r s . Th e no t i c e fo r a sp e c i a l me e t i n g mu s t sp e c i f y th e su b j e c t ( s ) to be co n s i d e r e d . In ac c o r d a n c e wi t h Go v e r n m e n t Co d e Se c t i o n 54 9 5 6 , tw e n t y - f o u r ho u r s no t i c e mu s t be gi v e n pr i o r to th e me e t i n g ; on l y th e ma t t e r s sp e c i f i e d in th e no t i c e ma y be di s c u s s e d at sp e c i a l me e t i n g s . 3. 5 Cl o s e d Se s s i o n Me e t i n g s - MC § 2. 0 4 . 0 5 0 Cl o s e d se s s i o n s ma y be he l d in ac c o r d a n c e wi t h th e pr o v i s i o n s o f th e Br o w n Ac t . Th e Ci t y At t o r n e y sh a l l at t e n d al l cl o s e d se s s i o n s ei t h e r in pe r s o n or te l e p h o n i c a l l y , un l e s s hi s or he r pe r f o r m a n c e is be i n g re v i e w e d . Cl o s e d se s s i o n s sh a l l be pr e s i d e d ov e r by th e Ma y o r , or th e Ma y o r Pr o Te r n in th e Ma y o r ' s ab s e n c e , wi t h th e pr e s e n t a t i o n o f in f o r m a t i o n by th e Ci t y At t o r n e y an d / o r Ci t y Ma n a g e r an d Ci t y St a f f wi t h di s c u s s i o n an d de c i s i o n s by th e Ci t y Co u n c i l , in ac c o r d a n c e wi t h th e pr o v i s i o n s o f th e Br o w n Ac t . 3. 6 St u d y Se s s i o n s Th e Ci t y Co u n c i l sh a l l ho l d a re g u l a r l y sc h e d u l e d an d ag e n d i z e d St u d y Se s s i o n be t w e e n 6 pm an d 7 pm at th e se c o n d re g u l a r l y sc h e d u l e d mo n t h l y Ci t y Co u n c i l me e t i n g . Th e Co u n c i l al s o ma y me e t fo r sp e c i a l St u d y Se s s i o n s ca l l e d by th e Ma y o r or th e ma j o r i t y o f th e Co u n c i l me m b e r s . St u d y Se s s i o n s ar e op e n to th e pu b l i c an d ar e co n s i d e r e d "m e e t i n g s " fo r th e pu r p o s e s o f th e Br o w n Ac t bu t wi l l no t be te l e v i s e d . Th e pr i m a r y pu r p o s e o f th e St u d y Se s s i o n is to pr o v i d e an op p o r t u n i t y fo r th e Co u n c i l me m b e r s to 'i n t e r a c t fre ~ l y an d in f o r m a l l y , as k qu e s t i o n s an d di s c u s s po l i c y it e m s th a t ar e li s t e d on th e ag e n d a fo r th a t sp e c i f i c St u d y Se s s i o n . Th e Ci t y Co u n c i l wi l l al s o pr o v i d e gu i d a n c e to St a f f re g a r d i n g up c o m i n g ag e n d a it e m s an d te n t a t i v e ag e n d a s , in c l u d i n g pr i o r i t i z a t i o n o f ag e n d a it e m s th a t ar e li s t e d on th e ag e n d a fo r th a t sp e c i f i c st u d y se s s i o n . No ac t i o n sh a l l be ta k e n du r i n g an y St u d y Se s s i o n un l e s s th e ag e n d a so pr o v i d e s . If a Co u n c i l me m b e r wi s h e s to ha v e th e Ci t y Co u n c i l pr i o r i t i z e an ag e n d a it e m th a t he or sh e ha s ra i s e d pr e v i o u s l y as a fu t u r e ag e n d a it e m , th e n th e Co u n c i l me m b e r sh a l l su b m i t to th e Ci t y Ma n a g e r a on e to tw o pa g e me m o r a n d u m br i e f l y de s c r i b i n g th e pr o p o s e d ag e n d a it e m , in c l u d i n g th e re q u e s t e d ac t i o n an d th e ra t i o n a l e an d fa c t s su p p o r t i n g th e ag e n d a it e m by th e de a d l i n e wh e n it e m s ar e to be su b m i t t e d fo r in c l u s i o n in th e ag e n d a pa c k e t fo r th e St u d y S e s s i o n . On c e th a t me m o r a n d u m is su b m i t t e d to th e Ci t y Co u n c i l , th e Ci t y Co u n c i l wi l l pr i o r i t i z e th e it e m fo r pl a c e m e n t on a fu t u r e ag e n d a , in ac c o r d a n c e wi t h th e pr o c e d u r e di s c u s s e d ab o v e . -6 - Th e Ci t y Co u n c i l wi l l ad j o u r n it s me e t i n g s on or be f o r e 11 :0 0 p. m . an d wi l l no t co n s i d e r ne w bu s i n e s s it e m s af t e r 10 : 1 5 p. m . , un l e s s th e ma j o r i t y o f th e Co u n c i l me m b e r s wh o ar e pr e s e n t af f i r m a t i v e l y vo t e ei t h e r to ex t e n d th e me e t i n g af t e r 11 :0 0 p. m . or to c o n s i d e r ne w bu s i n e s s af t e r 10 : 15 p. m . I f th e me e t i n g en d s be f o r e al l o f th e it e m s li s t e d on th e ag e n d a ar e co m p l e t e d , an y un f i n i s h e d bu s i n e s s wi l l be co n t i n u e d to th e ne x t su c c e e d i n g da y th a t is no t a ho l i d a y , at a lo c a t i o n to be de t e r m i n e d . Th e Ci t y Cl e r k , or hi s or he r de p u t y , wi l l po s t no t i c e o f an y co n t i n u e d he a r i n g or ot h e r un f i n i s h e d bu s i n e s s , as re q u i r e d by la w . 3. 3 Ad j o u r n e d Me e t i n g s - MC § 2. 0 4 . 0 3 0 An y me e t i n g o f th e Ci t y Co u n c i l ma y be ad j o u r n e d to a la t e r da t e , pl a c e an d ti m e , pr o v i d e d no ad j o u r n m e n t is fo r a lo n g e r pe r i o d th a n th e ne x t re g u l a r l y sc h e d u l e d me e t i n g . 3. 4 Sp e c i a l Me e t i n g s - MC § 2. 0 4 . 0 4 0 Sp e c i a l me e t i n g s ma y be ca l l e d by th e Ma y o r or by a ma j o r i t y o f th e Co u n c i l me m b e r s . Th e no t i c e fo r a sp e c i a l me e t i n g mu s t sp e c i f y th e su b j e c t ( s ) to be co n s i d e r e d . In ac c o r d a n c e wi t h Go v e r n m e n t Co d e Se c t i o n 54 9 5 6 , tw e n t y - f o u r ho u r s no t i c e mu s t be gi v e n pr i o r to th e me e t i n g ; on l y th e ma t t e r s sp e c i f i e d in th e no t i c e ma y be di s c u s s e d at sp e c i a l me e t i n g s . 3. 5 Cl o s e d Se s s i o n Me e t i n g s - MC § 2. 0 4 . 0 5 0 Cl o s e d se s s i o n s ma y be he l d in ac c o r d a n c e wi t h th e pr o v i s i o n s o f th e Br o w n Ac t . Th e Ci t y At t o r n e y sh a l l at t e n d al l cl o s e d se s s i o n s ei t h e r in pe r s o n or te l e p h o n i c a l l y , un l e s s hi s or he r pe r f o r m a n c e is be i n g re v i e w e d . Cl o s e d se s s i o n s sh a l l be pr e s i d e d ov e r by th e Ma y o r , or th e Ma y o r Pr o Te m in th e Ma y o r ' s ab s e n c e , wi t h th e pr e s e n t a t i o n o f in f o r m a t i o n by th e Ci t y At t o r n e y an d / o r Ci t y Ma n a g e r an d Ci t y St a f f wi t h di s c u s s i o n an d de c i s i o n s by th e Ci t y Co u n c i l , in ac c o r d a n c e wi t h th e pr o v i s i o n s o f th e Br o w n Ac t . 3. 6 St u d y Se s s i o n s Th e Ci t y Co u n c i l sh a l l ho l d a re g u l a r l y sc h e d u l e d an d ag e n d i z e d St u d y Se s s i o n be t w e e n 6 pm an d 7 pm at th e se c o n d re g u l a r l y sc h e d u l e d mo n t h l y Ci t y Co u n c i l me e t i n g . Th e Co u n c i l al s o ma y me e t fo r sp e c i a l St u d y Se s s i o n s ca l l e d by th e Ma y o r or th e ma j o r i t y o f th e Co u n c i l me m b e r s . St u d y Se s s i o n s ar e op e n to th e pu b l i c an d ar e co n s i d e r e d "m e e t i n g s " fo r th e pu r p o s e s o f th e Br o w n Ac t bu t wi l l no t be te l e v i s e d . Th e pr i m a r y pu r p o s e o f th e St u d y Se s s i o n is to pr o v i d e an op p o r t u n i t y fo r th e Co u n c i l me m b e r s to 'i n t e r a c t fre ~ l y an d in f o r m a l l y , as k qu e s t i o n s an d di s c u s s po l i c y it e m s th a t ar e li s t e d on th e ag e n d a fo r th a t sp e c i f i c St u d y Se s s i o n . Th e Ci t y Co u n c i l wi l l al s o pr o v i d e gu i d a n c e to St a f f re g a r d i n g up c o m i n g ag e n d a it e m s an d te n t a t i v e ag e n d a s , in c l u d i n g pr i o r i t i z a t i o n o f ag e n d a it e m s th a t ar e li s t e d on th e ag e n d a fo r th a t sp e c i f i c st u d y se s s i o n . No ac t i o n sh a l l be ta k e n du r i n g an y St u d y Se s s i o n un l e s s th e ag e n d a so pr o v i d e s , I f a Co u n c i l me m b e r wi s h e s to ha v e th e Ci t y Co u n c i l pr i o r i t i z e an ag e n d a it e m th a t he or sh e ha s ra i s e d pr e v i o u s l y as a fu t u r e ag e n d a it e m , th e n th e Co u n c i l me m b e r sh a l l su b m i t to th e Ci t y Ma n a g e r a on e to tw o pa g e me m o r a n d u m br i e f l y de s c r i b i n g th e pr o p o s e d ag e n d a it e m , in c l u d i n g th e re q u e s t e d ac t i o n an d th e ra t i o n a l e an d fa c t s su p p o r t i n g th e ag e n d a it e m by th e de a d l i n e wh e n it e m s ar e to be su b m i t t e d fo r in c l u s i o n in th e ag e n d a pa c k e t fo r th e St u d y Se s s i o n . On c e th a t me m o r a n d u m is su b m i t t e d to th e Ci t y Co u n c i l , th e Ci t y Co u n c i l wi l l pr i o r i t i z e th e it e m fo r pl a c e m e n t on a fu t u r e ag e n d a , in ac c o r d a n c e wi t h th e pr o c e d u r e di s c u s s e d ab o v e . -6 - 3- 1 1 3. 7 Me d i a At t e n d a n c e Ex c e p t fo r cl o s e d se s s i o n s , al l me e t i n g s of th e Ci t y Co u n c i l an d Ci t y Bo a r d s / Co m m i s s i o n s sh a l l be op e n to th e me d i a , an d ma y be re c o r d e d by ta p e , ra d i o , te l e v i s i o n , or ph o t o g r a p h y , pr o v i d e d su c h re c o r d i n g s do no t in t e r f e r e wi t h th e or d e r l y co n d u c t of th e me e t i n g s . Al l me e t i n g s , ex c e p t fo r cl o s e d se s s i o n s an d st u d y se s s i o n s , sh a l l be te l e v i s e d an d br o a d c a s t li v e du r i n g th e me e t i n g wh e n e v e r po s s i b l e an d in ac c o r d a n c e wi t h th e Ci t y ' s co n t r a c t wi t h th e co m p a n y p r o v i d i n g br o a d c a s t se r v i c e s ; a re p l a y sh a l l be br o a d c a s t on th e go v e r n m e n t a l ac c e s s ch a n n e l at le a s t on e ti m e du r i n g th e se v e n (7 ) da y pe r i o d fo l l o w i n g th e me e t i n g . Ar c h i v e d re c o r d i n g s o f Co u n c i l m e e t i n g s sh a l l be ma i n t a i n e d by th e Ci t y Cl e r k ' s of f i c e fo r a pe r i o d o f no t le s s th a n 30 ye a r s . 3. 8 Re c e s s On c e ev e r y ho u r an d on e - h a l f , or as Co u n c i l bu s i n e s s pe r m i t s , th e Co u n c i l sh a l l re c e s s fo r a pe r i o d of ti m e sp e c i f i e d by th e Ma y o r . 3. 9 Re d e v e l o p m e n t Su c c e s s o r Ag e n c y an d Im p r o v e m e n t Au t h o r i t y Bu s i n e s s Un l e s s ot h e r w i s e di r e c t e d by th e Ci t y Co u n c i l , up o n ad j o u r n m e n t of t h e Ci t y Co u n c i l me e t i n g he l d on th e fi r s t Tu e s d a y o f ea c h mo n t h , th e Ci t y Co u n c i l wi l l me e t as th e Su c c e s s o r Ag e n c y to th e Ra n c h o Pa l o s Ve r d e s Re d e v e l o p m e n t Ag e n c y an d th e n as th e Ra n c h o Pa l o s Ve r d e s Im p r o v e m e n t Au t h o r i t y . 3. 1 0 Ci v i c an d Ot h e r Ev e n t s I f a qu o r u m or mo r e o f th e Me m b e r s o f th e Ci t y Co u n c i l wi l l at t e n d an ev e n t wh e r e Ci t y bu s i n e s s wi l l be di s c u s s e d , Co u n c i l Me m b e r s sh a l l no t i f y th e Ci t y Cl e r k or Ci t y Ma n a g e r so th a t th e ev e n t ca n be no t i c e d as a Ci t y Co u n c i l me e t i n g , in ac c o r d a n c e wi t h th e pr o v i s i o n s of th e Br o w n Ac t . Th i s Se c t i o n is no t in t e n d e d to ex p a n d th e ap p l i c a t i o n o f th e Br o w n Ac t to so c i a l , ce r e m o n i a l or ot h e r oc c a s i o n s th a t ar e se t fo r t h in Go v e r n m e n t Co d e Se c t i o n 54 9 5 2 . 2 . Ci t y ex p e n d i t u r e fo r ot h e r in v i t e d gu e s t s (a s pe r m i t t e d by St a t e la w ) mu s t be ap p r o v e d by th e Ci t y Co u n c i l at a re g u l a r l y sc h e d u l e d Ci t y Co u n c i l me e t i n g th a t is he l d in ad v a n c e of t h e ev e n t . 4. DU T I E S OF TH E MA Y O R 4. 1 El e c t i o n of t h e Ma y o r Th e Ma y o r is a me m b e r o f th e Ci t y Co u n c i l an d is an n u a l l y el e c t e d by ma j o r i t y vo t e of t h e Ci t y Co u n c i l at th e fi r s t re g u l a r me e t i n g in De c e m b e r or , in th e ca s e o f an el e c t i o n ye a r , up o n ce r t i f i c a t i o n o f th e el e c t i o n re s u l t s . Th e Ma y o r se r v e s as Ma y o r at th e pl e a s u r e o f th e Ci t y Co u n c i l . As a me m b e r o f th e Ci t y Co u n c i l , th e Ma y o r sh a l l ha v e al l th e po w e r s o f a me m b e r . 4. 2 Ma y o r Pr o Te r n Th e Ma y o r Pr o Te r n sh a l l be se l e c t e d by a Co u n c i l ma j o r i t y vo t e . Th e Ma y o r Pr o Te r n se r v e s as Ma y o r Pr o Te r n at th e pl e a s u r e o f th e Ci t y Co u n c i l . -7 - 3. 7 Me d i a At t e n d a n c e Ex c e p t fo r cl o s e d se s s i o n s , al l me e t i n g s o f th e Ci t y Co u n c i l an d Ci t y Bo a r d s / Co m m i s s i o n s sh a l l be op e n to th e me d i a , an d ma y be re c o r d e d by ta p e , ra d i o , te l e v i s i o n , or ph o t o g r a p h y , pr o v i d e d su c h re c o r d i n g s do no t in t e r f e r e wi t h th e or d e r l y co n d u c t o f th e me e t i n g s . Al l me e t i n g s , ex c e p t fo r cl o s e d se s s i o n s an d st u d y se s s i o n s , sh a l l be te l e v i s e d an d br o a d c a s t li v e du r i n g th e me e t i n g wh e n e v e r po s s i b l e an d in ac c o r d a n c e wi t h th e Ci t y ' s co n t r a c t wi t h th e co m p a n y pr o v i d i n g br o a d c a s t se r v i c e s ; a re p l a y sh a l l be br o a d c a s t on th e go v e r n m e n t a l ac c e s s ch a n n e l at le a s t on e ti m e du r i n g th e se v e n (7 ) da y pe r i o d fo l l o w i n g th e me e t i n g . Ar c h i v e d re c o r d i n g s o f Co u n c i l me e t i n g s sh a l l be ma i n t a i n e d by th e Ci t y Cl e r k ' s of f i c e fo r a pe r i o d o f no t le s s th a n 30 ye a r s . 3. 8 Re c e s s On c e ev e r y ho u r an d on e - h a l f , or as Co u n c i l bu s i n e s s pe r m i t s , th e Co u n c i l sh a l l re c e s s fo r a pe r i o d o f ti m e sp e c i f i e d by th e Ma y o r . 3. 9 Re d e v e l o p m e n t Su c c e s s o r Ag e n c y an d Im p r o v e m e n t Au t h o r i t y Bu s i n e s s Un l e s s ot h e r w i s e di r e c t e d by th e Ci t y Co u n c i l , up o n ad j o u r n m e n t o f th e Ci t y Co u n c i l me e t i n g he l d on th e fi r s t Tu e s d a y o f ea c h mo n t h , th e Ci t y Co u n c i l wi l l me e t as th e Su c c e s s o r Ag e n c y to th e Ra n c h o Pa l o s Ve r d e s Re d e v e l o p m e n t Ag e n c y an d th e n as th e Ra n c h o Pa l o s Ve r d e s Im p r o v e m e n t Au t h o r i t y . 3. 1 0 Ci v i c an d Ot h e r Ev e n t s I f a qu o r u m or mo r e o f th e Me m b e r s o f th e Ci t y Co u n c i l wi l l at t e n d an ev e n t wh e r e Ci t y bu s i n e s s wi l l be di s c u s s e d , Co u n c i l Me m b e r s sh a l l no t i f y th e Ci t y Cl e r k or Ci t y Ma n a g e r so th a t th e ev e n t ca n be no t i c e d as a Ci t y Co u n c i l me e t i n g , in ac c o r d a n c e wi t h th e pr o v i s i o n s of th e Br o w n Ac t . Th i s Se c t i o n is no t in t e n d e d to ex p a n d th e ap p l i c a t i o n o f th e Br o w n Ac t to so c i a l , ce r e m o n i a l or ot h e r oc c a s i o n s th a t ar e se t fo r t h in Go v e r n m e n t Co d e Se c t i o n 54 9 5 2 . 2 . Ci t y ex p e n d i t u r e fo r ot h e r in v i t e d gu e s t s (a s pe r m i t t e d by St a t e la w ) mu s t be ap p r o v e d by th e Ci t y Co u n c i l at a re g u l a r l y sc h e d u l e d Ci t y Co u n c i l me e t i n g th a t is he l d in ad v a n c e o f th e ev e n t . 4. DU T I E S OF TH E MA Y O R 4. 1 El e c t i o n o f th e Ma y o r Th e Ma y o r is a me m b e r o f th e Ci t y Co u n c i l an d is an n u a l l y el e c t e d by ma j o r i t y vo t e o f th e Ci t y Co u n c i l at th e fi r s t re g u l a r me e t i n g in De c e m b e r or , in th e ca s e o f an el e c t i o n ye a r , up o n ce r t i f i c a t i o n o f th e el e c t i o n re s u l t s . Th e Ma y o r se r v e s as Ma y o r at th e pl e a s u r e o f th e Ci t y Co u n c i l . As a me m b e r o f th e Ci t y Co u n c i l , th e Ma y o r sh a l l ha v e al l th e po w e r s o f a me m b e r . 4. 2 Ma y o r Pr o Te r n Th e Ma y o r Pr o Te r n sh a l l be se l e c t e d by a Co u n c i l ma j o r i t y vo t e . Th e Ma y o r Pr o Te r n se r v e s as Ma y o r Pr o Te r n at th e pl e a s u r e o f th e Ci t y Co u n c i l . -7 - 3- 1 2 4. 3 Pr e s i d i n g Of f i c e r Th e Ma y o r , if p r e s e n t , sh a l l pr e s i d e . In th e Ma y o r ' s ab s e n c e , th e Ma y o r Pr o Te r n sh a l l pr e s i d e . In th e ab s e n c e o f bo t h , th e Co u n c i l me m b e r s pr e s e n t sh a l l el e c t a Pr e s i d i n g Of f i c e r . 4. 4 Ca l l to Or d e r Th e Ma y o r or Ma y o r Pr o Te r n sh a l l ca l l th e me e t i n g to or d e r at th e ho u r ap p o i n t e d . In th e ab s e n c e o f bo t h , th e me e t i n g sh a l l be ca l l e d to or d e r by th e Ci t y Cl e r k an d th o s e Co u n c i l me m b e r s pr e s e n t sh a l l pr o c e e d to el e c t a te m p o r a r y Pr e s i d i n g Of f i c e r . 4. 5 Pr e s e r v a t i o n o f Or d e r Th e Ma y o r sh a l l pr e s e r v e st r i c t or d e r an d de c o r u m , sh a l l pr e v e n t di s r u p t i v e ve r b a l at t a c k s by or on Co u n c i l me m b e r s , st a f f an d / o r ci t i z e n s , sh a l l co n f i n e de b a t e to th e it e m un d e r di s c u s s i o n , an d sh a l l di s c o u r a g e de b a t e be t w e e n Co u n c i l me m b e r s an d pe r s o n s ad d r e s s i n g th e Co u n c i l . 4. 6 Po i n t o f Or d e r Th e Ma y o r sh a l l de t e r m i n e al l po i n t s o f or d e r , su b j e c t to th e ri g h t o f an y me m b e r to ap p e a l . If an ap p e a l is ta k e n , th e qu e s t i o n sh a l l be , "S h a l l th e de c i s i o n o f th e Ma y o r be su s t a i n e d ? " 5. OR D E R AN D PR E P A R A T I O N OF AG E N D A Pu r s u a n t to th e di r e c t i o n of t h e Ci t y Co u n c i l fr o m a pr i o r St u d y Se s s i o n he l d in ac c o r d a n c e wi t h Ru l e 3. 6 or at an o t h e r du l y no t i c e d Ci t y Co u n c i l me e t i n g , th e Ci t y Ma n a g e r pr e p a r e s th e ag e n d a , in c l u d i n g th e or d e r an d pr i o r i t y o f ag e n d a it e m s . Th e Ci t y Ma n a g e r wi l l be re s p o n s i b l e fo r pr o v i d i n g an es t i m a t e o f th e ti m e th a t sh o u l d be re q u i r e d fo r th e Ci t y Co u n c i l to re v i e w , co n s i d e r an d ta k e ac t i o n re g a r d i n g ea c h ag e n d a it e m . Ca r e mu s t be ex e r c i s e d so th a t th e it e m s th a t wi l l be ad d r e s s e d on ea c h Co u n c i l ag e n d a ca n be co m p l e t e d wi t h i n th e de s i g n a t e d fo u r - h o u r ti m e li m i t fo r Ci t y Co u n c i l me e t i n g s pu r s u a n t to Se c t i o n 3. 2 . Th e Ci t y Ma n a g e r sh a l l ad v i s e Co u n c i l me m b e r s o f th e st a t u s o f te n t a t i v e ag e n d a s fo r up c o m i n g me e t i n g s on a we e k l y ba s i s , in c l u d i n g th e ne e d , i f an y , to mo v e an it e m to an o t h e r ag e n d a or to ad d a ne w ag e n d a it e m du e to ci r c u m s t a n c e s th a t we r e no t an t i c i p a t e d at th e ti m e o f th e la s t di r e c t i v e fr o m th e Ci t y Co u n c i l . Th e Ma y o r is au t h o r i z e d to ap p r o v e ch a n g e s to th e ag e n d a th a t ar e re c o m m e n d e d by th e Ci t y Ma n a g e r . Al l ag e n d a it e m s sh a l l be ac c o m p a n i e d by a st a f f re p o r t . To en a b l e th e Ci t y Co u n c i l to ma k e in f o r m e d de c i s i o n s , th e Ci t y Ma n a g e r is re s p o n s i b l e fo r pr o v i d i n g st a f f re p o r t s to th e Ci t y Co u n c i l wi t h so u n d , pr o f e s s i o n a l re c o m m e n d a t i o n s su p p o r t e d by th o r o u g h an d im p a r t i a l an a l y s i s th a t in c l u d e pe r t i n e n t fa c t s an d th e pr o s an d co n s o f th e re c o m m e n d e d co u r s e o f ac t i o n . Sh o u l d oc c a s i o n s ar i s e wh e r e th a t is no t po s s i b l e , th e Ci t y Ma n a g e r wi l l so ad v i s e th e Ci t y Co u n c i l . Sh o u l d a Co u n c i l me m b e r ch o o s e to pr e p a r e a re p o r t fo r an ag e n d a it e m th a t he or sh e ha s re q u e s t e d , it sh a l l be su b m i t t e d to th e Ci t y Ma n a g e r by th e sa m e de a d l i n e th a t th e ot h e r ag e n d a re p o r t s ar e to be su b m i t t e d fo r in c l u s i o n in th e ag e n d a pa c k e t . Wh e n an in d i v i d u a l Co u n c i l me m b e r wi s h e s to pl a c e an it e m on a fu t u r e ag e n d a , he or sh e fi r s t mu s t ra i s e th e is s u e at a Ci t y Co u n c i l me e t i n g du r i n g th e ag e n d a se c t i o n en t i t l e d "F u t u r e Ag e n d a It e m s . " No vo t e is re q u i r e d to pl a c e an it e m on th e ag e n d a . Ho w e v e r , i f th e Ci t y Co u n c i l de e m s an it e m to be ur g e n t , th e Ci t y Co u n c i l ma y di r e c t th a t th e it e m be pl a c e d on th e ne x t ag e n d a ra t h e r th a n ha v i n g it pr i o r i t i z e d du r i n g an up c o m i n g St u d y Se s s i o n pu r s u a n t to Ru l e 3. 6 . -8 - 4. 3 Pr e s i d i n g Of f i c e r Th e Ma y o r , if p r e s e n t , sh a l l pr e s i d e . In th e Ma y o r ' s ab s e n c e , th e Ma y o r Pr o Te r n sh a l l pr e s i d e . In th e ab s e n c e o f bo t h , th e Co u n c i l me m b e r s pr e s e n t sh a l l el e c t a Pr e s i d i n g Of f i c e r . 4. 4 Ca l l to Or d e r Th e Ma y o r or Ma y o r Pr o Te r n sh a l l ca l l th e me e t i n g to or d e r at th e ho u r ap p o i n t e d . In th e ab s e n c e o f bo t h , th e me e t i n g sh a l l be ca l l e d to or d e r by th e Ci t y Cl e r k an d th o s e Co u n c i l me m b e r s pr e s e n t sh a l l pr o c e e d to el e c t a te m p o r a r y Pr e s i d i n g Of f i c e r . 4. 5 Pr e s e r v a t i o n o f Or d e r Th e Ma y o r sh a l l pr e s e r v e st r i c t or d e r an d de c o r u m , sh a l l pr e v e n t di s r u p t i v e ve r b a l at t a c k s by or on Co u n c i l me m b e r s , st a f f an d / o r ci t i z e n s , sh a l l co n f i n e de b a t e to th e it e m un d e r di s c u s s i o n , an d sh a l l di s c o u r a g e de b a t e be t w e e n Co u n c i l me m b e r s an d pe r s o n s ad d r e s s i n g th e Co u n c i l . 4. 6 Po i n t o f Or d e r Th e Ma y o r sh a l l de t e r m i n e al l po i n t s o f or d e r , su b j e c t to th e ri g h t o f an y me m b e r to ap p e a l . I f an ap p e a l is ta k e n , th e qu e s t i o n sh a l l be , "S h a l l th e de c i s i o n o f th e Ma y o r be su s t a i n e d ? " 5. OR D E R AN D PR E P A R A T I O N OF AG E N D A Pu r s u a n t to th e di r e c t i o n o f th e Ci t y Co u n c i l fr o m a pr i o r St u d y Se s s i o n he l d in ac c o r d a n c e wi t h Ru l e 3. 6 or at an o t h e r du l y no t i c e d Ci t y Co u n c i l me e t i n g , th e Ci t y Ma n a g e r pr e p a r e s th e ag e n d a , in c l u d i n g th e or d e r an d pr i o r i t y o f ag e n d a it e m s . Th e Ci t y Ma n a g e r wi l l be re s p o n s i b l e fo r pr o v i d i n g an es t i m a t e o f th e ti m e th a t sh o u l d be re q u i r e d fo r th e Ci t y Co u n c i l to re v i e w , co n s i d e r an d ta k e ac t i o n re g a r d i n g ea c h ag e n d a it e m . Ca r e mu s t be ex e r c i s e d so th a t th e it e m s th a t wi l l be ad d r e s s e d on ea c h Co u n c i l ag e n d a ca n be co m p l e t e d wi t h i n th e de s i g n a t e d fo u r - h o u r ti m e li m i t fo r Ci t y Co u n c i l me e t i n g s pu r s u a n t to Se c t i o n 3. 2 . Th e Ci t y Ma n a g e r sh a l l ad v i s e Co u n c i l me m b e r s o f th e st a t u s o f te n t a t i v e ag e n d a s fo r up c o m i n g me e t i n g s on a we e k l y ba s i s , in c l u d i n g th e ne e d , i f an y , to mo v e an it e m to an o t h e r ag e n d a or to ad d a ne w ag e n d a it e m du e to ci r c u m s t a n c e s th a t we r e no t an t i c i p a t e d at th e ti m e o f th e la s t di r e c t i v e fr o m th e Ci t y Co u n c i l . Th e Ma y o r is au t h o r i z e d to ap p r o v e ch a n g e s to th e ag e n d a th a t ar e re c o m m e n d e d by th e Ci t y Ma n a g e r . Al l ag e n d a it e m s sh a l l be ac c o m p a n i e d by a st a f f re p o r t . To en a b l e th e Ci t y Co u n c i l to ma k e in f o r m e d de c i s i o n s , th e Ci t y Ma n a g e r is re s p o n s i b l e fo r pr o v i d i n g st a f f re p o r t s to th e Ci t y Co u n c i l wi t h so u n d , pr o f e s s i o n a l re c o m m e n d a t i o n s su p p o r t e d by th o r o u g h an d im p a r t i a l an a l y s i s th a t in c l u d e pe r t i n e n t fa c t s an d th e pr o s an d co n s o f th e re c o m m e n d e d co u r s e o f ac t i o n . Sh o u l d oc c a s i o n s ar i s e wh e r e th a t is no t po s s i b l e , th e Ci t y Ma n a g e r wi l l so ad v i s e th e Ci t y Co u n c i l . Sh o u l d a Co u n c i l me m b e r ch o o s e to pr e p a r e a re p o r t fo r an ag e n d a it e m th a t he or sh e ha s re q u e s t e d , it sh a l l be su b m i t t e d to th e Ci t y Ma n a g e r by th e sa m e de a d l i n e th a t th e ot h e r ag e n d a re p o r t s ar e to be su b m i t t e d fo r in c l u s i o n in th e ag e n d a pa c k e t . Wh e n an in d i v i d u a l Co u n c i l me m b e r wi s h e s to pl a c e an it e m on a fu t u r e ag e n d a , he or sh e fi r s t mu s t ra i s e th e is s u e at a Ci t y Co u n c i l me e t i n g du r i n g th e ag e n d a se c t i o n en t i t l e d "F u t u r e Ag e n d a It e m s . " No vo t e is re q u i r e d to pl a c e an it e m on th e ag e n d a . Ho w e v e r , i f th e Ci t y Co u n c i l de e m s an it e m to be ur g e n t , th e Ci t y Co u n c i l ma y di r e c t th a t th e it e m be pl a c e d on th e ne x t ag e n d a ra t h e r th a n ha v i n g it pr i o r i t i z e d du r i n g an up c o m i n g St u d y Se s s i o n pu r s u a n t to Ru l e 3. 6 . -8 - 3- 1 3 5. 1 Or d e r o f Bu s i n e s s 1. Ca l l to Or d e r , Ro l l Ca l l , Pl e d g e of Al l e g i a n c e 2. Ce r e m o n i a l 3. ~a y o r ' s A n n o u n c e m e n t s 4. Re c y c l i n g Dr a w i n g 5. Ap p r o v a l o f Ag e n d a 6. Pu b l i c Co m m e n t s 7. Ci t y ~a n a g e r Re p o r t s 8. Co n s e n t Ca l e n d a r 9. Pu b l i c He a r i n g s 10 . Re g u l a r Bu s i n e s s 11 . Fu t u r e Ag e n d a It e m s 12 . Ci t y Co u n c i l Or a l Re p o r t s 13 . Cl o s e d Se s s i o n Re p o r t 14 . Ad j o u r n m e n t 5. 2 Ag e n d a Di s t r i b u t i o n Th e Ag e n d a sh a l l be de l i v e r e d to th e ~a y o r an d Co u n c i l me m b e r s as so o n as pr a c t i c a b l e on th e Th u r s d a y pr e c e d i n g th e Tu e s d a y me e t i n g wh e n th a t ag e n d a wi l l be co n s i d e r e d . Th e ag e n d a sh a l l be po s t e d on th e bu l l e t i n bo a r d at Ci t y Ha l l an d on th e Ci t y ' s we b s i t e at th e sa m e ti m e th a t it is di s t r i b u t e d to Co u n c i l me m b e r s . Th e fu l l ag e n d a pa c k e t , in c l u d i n g st a f f re p o r t s , sh a l l be ma d e av a i l a b l e to th e pu b l i c , in ac c o r d a n c e wi t h th e pr o v i s i o n s o f th e Br o w n Ac t an d by po s t i n g it on th e Ci t y ' s we b s i t e wi t h i n 24 ho u r s o f de l i v e r y o f th e pa c k e t s to Co u n c i l me m b e r s . Ag e n d a pa c k e t s sh a l l be de l i v e r e d to Co u n c i l me m b e r s no t la t e r th a n se v e n t y - t w o ho u r s pr i o r to th e re g u l a r l y sc h e d u l e d me e t i n g . 5. 3 Ag e n d a Po s t i n g Th e Ci t y Cl e r k sh a l l po s t , in a lo c a t i o n th a t is fr e e l y ac c e s s i b l e to me m b e r s of th e pu b l i c an d on th e Ci t y ' s we b s i t e , an ag e n d a at le a s t 72 ho u r s be f o r e a re g u l a r me e t i n g . Th e ag e n d a sh a l l sp e c i f y th e ti m e an d lo c a t i o n o f th e me e t i n g an d co n t a i n a br i e f de s c r i p t i o n o f ea c h it e m of bu s i n e s s to be tr a n s a c t e d or di s c u s s e d . 5. 4 ~i n u t e s Un l e s s re q u e s t e d by Co u n c i l , mi n u t e s ma y be ap p r o v e d wi t h o u t re a d i n g if th e Ci t y Cl e r k pr e v i o u s l y fu r n i s h e d a co p y to ea c h me m b e r . 5. 5 Pu b l i c Co m m e n t s - (s e e Ci t i z e n s ' Ri g h t s in Se c t i o n 6) Du r i n g Pu b l i c Co m m e n t s an y pe r s o n ma y ad d r e s s th e Co u n c i l , pr o v i d e d th a t th e it e m is wi t h i n th e su b j e c t ma t t e r ju r i s d i c t i o n o f th e Co u n c i l an d is no t ot h e r w i s e on th e ag e n d a . 5. 6 Pu b l i c He a r i n g s It e m s re q u i r i n g a Pu b l i c He a r i n g wi l l be pu b l i s h e d an d / o r ma i l e d to pr o p e r t y ow n e r s as re q u i r e d by la w . -9 - 5. 1 Or d e r o f Bu s i n e s s 1. Ca l l to Or d e r , Ro l l Ca l l , Pl e d g e o f Al l e g i a n c e 2. Ce r e m o n i a l 3. ~a y o r ' s ~ o u n c e m e n t s 4. Re c y c l i n g Dr a w i n g 5. Ap p r o v a l o f Ag e n d a 6. Pu b l i c Co m m e n t s 7. Ci t y Ma n a g e r Re p o r t s 8. Co n s e n t Ca l e n d a r 9. Pu b l i c He a r i n g s 10 . Re g u l a r Bu s i n e s s 11 . Fu t u r e Ag e n d a It e m s 12 . Ci t y Co u n c i l Or a l Re p o r t s 13 . Cl o s e d Se s s i o n Re p o r t 14 . Ad j o u r n m e n t 5. 2 Ag e n d a Di s t r i b u t i o n Th e Ag e n d a sh a l l be de l i v e r e d to th e ~a y o r an d Co u n c i l me m b e r s as so o n as pr a c t i c a b l e on th e Th u r s d a y pr e c e d i n g th e Tu e s d a y me e t i n g wh e n th a t ag e n d a wi l l be co n s i d e r e d . Th e ag e n d a sh a l l be po s t e d on th e bu l l e t i n bo a r d at Ci t y Ha l l an d on th e Ci t y ' s we b s i t e at th e sa m e ti m e th a t it is di s t r i b u t e d to Co u n c i l me m b e r s . Th e fu l l ag e n d a pa c k e t , in c l u d i n g st a f f re p o r t s , sh a l l be ma d e av a i l a b l e to th e pu b l i c , in ac c o r d a n c e wi t h th e pr o v i s i o n s o f th e Br o w n Ac t an d by po s t i n g it on th e Ci t y ' s we b s i t e wi t h i n 24 ho u r s o f de l i v e r y o f th e pa c k e t s to Co u n c i l me m b e r s . Ag e n d a pa c k e t s sh a l l be de l i v e r e d to Co u n c i l me m b e r s no t la t e r th a n se v e n t y - t w o ho u r s pr i o r to th e re g u l a r l y sc h e d u l e d me e t i n g . 5. 3 Ag e n d a Po s t i n g Th e Ci t y Cl e r k sh a l l po s t , in a lo c a t i o n th a t is fr e e l y ac c e s s i b l e to me m b e r s of th e pu b l i c an d on th e Ci t y ' s we b s i t e , an ag e n d a at le a s t 72 ho u r s be f o r e a re g u l a r me e t i n g . Th e ag e n d a sh a l l sp e c i f Y th e ti m e an d lo c a t i o n o f th e me e t i n g an d co n t a i n a br i e f de s c r i p t i o n o f ea c h i t e m of bu s i n e s s to be tr a n s a c t e d or di s c u s s e d . 5. 4 Mi n u t e s Un l e s s re q u e s t e d by Co u n c i l , mi n u t e s ma y be ap p r o v e d wi t h o u t re a d i n g i f th e Ci t y Cl e r k pr e v i o u s l y fu r n i s h e d a co p y to ea c h me m b e r . 5. 5 Pu b l i c Co m m e n t s - (s e e Ci t i z e n s ' Ri g h t s in Se c t i o n 6) Du r i n g Pu b l i c Co m m e n t s an y pe r s o n ma y ad d r e s s th e Co u n c i l , pr o v i d e d th a t th e it e m is wi t h i n th e su b j e c t ma t t e r ju r i s d i c t i o n o f th e Co u n c i l an d is no t ot h e r w i s e on th e ag e n d a . 5. 6 Pu b l i c He a r i n g s It e m s re q u i r i n g a Pu b l i c He a r i n g wi l l be pu b l i s h e d an d / o r ma i l e d to pr o p e r t y ow n e r s as re q u i r e d by la w . -9 - 3- 1 4 5. 7 Co n s e n t Ca l e n d a r It e m s li s t e d un d e r th e Co n s e n t Ca l e n d a r ar e th o s e it e m s st a f f be l i e v e s wi l l no t re q u i r e Co u n c i l di s c u s s i o n an d ar e co n s i d e r e d mi n i s t e r i a l , ro u t i n e , an d / o r o f a pe r i o d i c or re c u r r i n g na t u r e . Th e Co n s e n t Ca l e n d a r ma y co n t a i n re s o l u t i o n s co n f i r m i n g pr i o r Co u n c i l ac t i o n ; ho w e v e r , th e Co n s e n t Ca l e n d a r is no t fo r ne w po l i c i e s th a t ha v e no t be e n di s c u s s e d pr e v i o u s l y by th e Ci t y Co u n c i l . Su c h it e m s , or an y it e m th a t is an t i c i p a t e d to re q u i r e di s c u s s i o n by th e Ci t y Co u n c i l , sh o u l d be pl a c e d un d e r th e bu s i n e s s it e m en t i t l e d Re g u l a r Bu s i n e s s . An y me m b e r o f th e Co u n c i l ma y re m o v e an it e m fo r di s c u s s i o n or cl a r i f i c a t i o n . It e m s re m o v e d fr o m th e Co n s e n t Ca l e n d a r wi l l be he a r d af t e r th e Re g u l a r Bu s i n e s s se c t i o n o f th e ag e n d a , un l e s s ot h e r w i s e di r e c t e d by th e Ci t y Co u n c i l . I f an it e m ha s be e n re m o v e d fr o m th e Co n s e n t Ca l e n d a r , an d a me m b e r o f th e pu b l i c ha s re q u e s t e d to sp e a k to th a t it e m , th e i t e m sh a l l be he a r d im m e d i a t e l y af t e r t h e Co n s e n t Ca l e n d a r . 5. 8 Ci t y Co u n c i l Or a l Re p o r t s Ci t y Co u n c i l Or a l Re p o r t s ar e sh o r t su m m a r i e s o f ma t t e r s a Co u n c i l m e m b e r ha s at t e n d e d as an el e c t e d of f i c i a l of t h e Ci t y . Th e Ma y o r ma y , wi t h th e co n s e n t o f th e Ci t y Co u n c i l , li m i t th e ti m e fo r su c h re p o r t s or de f e r th e m to a fu t u r e me e t i n g , pr o v i d e d th a t th e Co u n c i l m e m b e r ' s le g a l re p o r t i n g ob l i g a t i o n s ar e me t . Co u n c i l me m b e r s ar e re q u i r e d to pr o v i d e a br i e f or a l re p o r t on th e i r at t e n d a n c e at an y me e t i n g s wh e r e Ci t y fu n d s ha v e be e n ex p e n d e d . De t a i l e d re p o r t s sh o u l d be ma d e in wr i t i n g . Wr i t t e n re p o r t s wi l l be po s t e d on th e Ci t y ' s we b s i t e . Re p o r t s sh o u l d om i t fu n c t i o n s th a t ar e pu r e l y o f a so c i a l or pe r s o n a l na t u r e . 5. 9 Ac t i o n s Li m i t e d to Po s t e d Ag e n d a Th e Ci t y Co u n c i l sh a l l no t ta k e ac t i o n on an y it e m no t ap p e a r i n g on th e po s t e d ag e n d a ex c e p t un d e r th e co n d i t i o n s pe r m i t t e d by Go v e r n m e n t Co d e Se c t i o n 54 9 5 4 . 2 (B r o w n Ac t ) . 6. CI T I Z E N S ' RI G H T S 6. 1 Ad d r e s s i n g th e Co u n c i l 1. An y pe r s o n ma y ad d r e s s th e Co u n c i l on th e fo l l o w i n g po r t i o n s o f th e ag e n d a : . (a ) Pu b l i c Co m m e n t s as pr o v i d e d in Se c t i o n 5. 5 . (b ) Pu b l i c He a r i n g s as pr o v i d e d in Se c t i o n 8. (c ) Al l ot h e r po r t i o n s o f th e ag e n d a pr i o r to th e vo t e , i f an y , be i n g ta k e n . 2. Th e fo l l o w i n g sh a l l ap p l y : (a ) Ea c h pe r s o n ad d r e s s i n g th e Co u n c i l sh a l l st e p to th e po d i u m an d is re q u e s t e d to gi v e - h i s / h e r na m e fo r th e re c o r d . (b ) Ea c h sp e a k e r is li m i t e d to th r e e mi n u t e s on Pu b l i c Co m m e n t s as pr o v i d e d in Se c t i o n 5. 5 . Al l re m a r k s sh a l l be di r e c t e d to th e Ma y o r an d Co u n c i l as a bo d y an d no t to an y pa r t i c u l a r me m b e r . (c ) No pe r s o n , ot h e r th a n me m b e r s o f th e Co u n c i l an d th e pe r s o n ha v i n g th e fl o o r , sh a l l be pe r m i t t e d to en t e r in t o th e di s c u s s i o n . -1 0 - 5. 7 Co n s e n t Ca l e n d a r It e m s li s t e d un d e r th e Co n s e n t Ca l e n d a r ar e th o s e it e m s st a f f be l i e v e s wi l l no t re q u i r e Co u n c i l di s c u s s i o n an d ar e co n s i d e r e d mi n i s t e r i a l , ro u t i n e , an d / o r o f a pe r i o d i c or re c u r r i n g na t u r e . Th e Co n s e n t Ca l e n d a r ma y co n t a i n re s o l u t i o n s co n f i r m i n g pr i o r Co u n c i l ac t i o n ; ho w e v e r , th e Co n s e n t Ca l e n d a r is no t fo r ne w po l i c i e s th a t ha v e no t be e n di s c u s s e d pr e v i o u s l y by th e Ci t y Co u n c i l . Su c h it e m s , or an y it e m th a t is an t i c i p a t e d to re q u i r e di s c u s s i o n b y th e Ci t y Co u n c i l , sh o u l d be pl a c e d un d e r th e bu s i n e s s it e m en t i t l e d Re g u l a r Bu s i n e s s . An y me m b e r o f th e Co u n c i l ma y re m o v e an it e m fo r di s c u s s i o n or cl a r i f i c a t i o n . It e m s re m o v e d fr o m th e Co n s e n t Ca l e n d a r wi l l be he a r d af t e r th e Re g u l a r Bu s i n e s s se c t i o n o f th e ag e n d a , un l e s s ot h e r w i s e di r e c t e d by th e Ci t y Co u n c i l . I f an it e m ha s be e n re m o v e d fr o m th e Co n s e n t Ca l e n d a r , an d a me m b e r o f th e pu b l i c ha s re q u e s t e d to sp e a k to th a t it e m , th e it e m sh a l l be he a r d im m e d i a t e l y af t e r th e Co n s e n t Ca l e n d a r . 5. 8 Ci t y Co u n c i l Or a l Re p o r t s Ci t y Co u n c i l Or a l Re p o r t s ar e sh o r t su m m a r i e s o f ma t t e r s a Co u n c i l m e m b e r ha s at t e n d e d as an el e c t e d of f i c i a l o f th e Ci t y . Th e Ma y o r ma y , wi t h th e co n s e n t o f th e Ci t y Co u n c i l , li m i t th e ti m e fo r su c h re p o r t s or de f e r th e m to a fu t u r e me e t i n g , pr o v i d e d th a t th e Co u n c i l m e m b e r ' s le g a l re p o r t i n g ob l i g a t i o n s ar e me t . Co u n c i l me m b e r s ar e re q u i r e d to pr o v i d e a br i e f or a l re p o r t on th e i r at t e n d a n c e at an y me e t i n g s wh e r e Ci t y fu n d s ha v e be e n ex p e n d e d . De t a i l e d re p o r t s sh o u l d be ma d e in wr i t i n g . Wr i t t e n re p o r t s wi l l be po s t e d on th e Ci t y ' s we b s i t e . Re p o r t s sh o u l d om i t fu n c t i o n s th a t ar e pu r e l y o f a so c i a l or pe r s o n a l na t u r e . 5. 9 Ac t i o n s Li m i t e d to Po s t e d Ag e n d a Th e Ci t y Co u n c i l sh a l l no t ta k e ac t i o n on an y it e m no t ap p e a r i n g on th e po s t e d ag e n d a ex c e p t un d e r th e co n d i t i o n s pe r m i t t e d by Go v e r n m e n t Co d e Se c t i o n 54 9 5 4 . 2 (B r o w n Ac t ) . 6. CI T I Z E N S ' RI G H T S 6. 1 Ad d r e s s i n g th e Co u n c i l 1. An y pe r s o n ma y ad d r e s s th e Co u n c i l 9n th e fo l l o w i n g po r t i o n s o f th e ag e n d a : ' (a ) Pu b l i c Co m m e n t s as pr o v i d e d in Se c t i o n 5. 5 . (b ) Pu b l i c He a r i n g s as pr o v i d e d in Se c t i o n 8. (c ) Al l ot h e r po r t i o n s o f th e ag e n d a pr i o r to th e vo t e , i f an y , be i n g ta k e n . 2. Th e fo l l o w i n g sh a l l ap p l y : (a ) Ea c h pe r s o n ad d r e s s i n g th e Co u n c i l sh a l l st e p to th e po d i u m an d is re q u e s t e d to gi v e - h i s / h e r na m e fo r th e re c o r d . (b ) Ea c h sp e a k e r is li m i t e d to th r e e mi n u t e s on Pu b l i c Co m m e n t s as pr o v i d e d in Se c t i o n 5. 5 . Al l re m a r k s sh a l l be di r e c t e d to th e Ma y o r an d Co u n c i l as a bo d y an d no t to an y pa r t i c u l a r me m b e r . (c ) No pe r s o n , ot h e r th a n me m b e r s o f th e Co u n c i l an d th e pe r s o n ha v i n g th e fl o o r , sh a l l be pe r m i t t e d to en t e r in t o th e di s c u s s i o n . -1 0 - 3- 1 5 (d ) No qu e s t i o n sh a l l be as k e d o f Co u n c i l me m b e r s or st a f f ex c e p t th r o u g h th e Ma y o r . (e ) Th e s e gu i d e l i n e s wi l l ge n e r a l l y ap p l y to sp e c i a l me e t i n g s as we l l , bu t th e Ci t y Co u n c i l re s e r v e s th e ri g h t to ot h e r w i s e li m i t or pr e c l u d e P u b l i c Co m m e n t s du r i n g sp e c i a l me e t i n g s to it e m s li s t e d on th e ag e n d a o f th e sp e c i a l me e t i n g . (f ) Th e Ci t y Co u n c i l ma y li m i t th e pu b l i c in p u t on an y it e m ba s e d on th e nu m b e r o f pe o p l e re q u e s t i n g to sp e a k , th e le n g t h o f th e ag e n d a , or th e bu s i n e s s o f th e Co u n c i l . 6. 2 Co n d u c t o f Me m b e r s o f th e Pu b l i c No pe r s o n in th e au d i e n c e at a Co u n c i l me e t i n g sh a l l en g a g e in di s o r d e r l y or bo i s t e r o u s co n d u c t , in c l u d i n g th e ut t e r a n c e o f lo u d , th r e a t e n i n g , pr o f a n e or ab u s i v e la n g u a g e , pe r s o n a l , im p e r t i n e n t or sl a n d e r o u s re m a r k s , wh i s t l i n g , st a m p i n g o f fe e t , bo o i n g or ot h e r ac t s wh i c h di s t u r b , di s r u p t or ot h e r w i s e im p e d e th e or d e r l y co n d u c t o f an y Co u n c i l me e t i n g . Ap p l a u s e wi l l be pe r m i t t e d , as de e m e d ac c e p t a b l e by th e Ma y o r , ex c e p t du r i n g pu b l i c he a r i n g it e m s . An y pe r s o n wh o co n d u c t s hi m s e l f or he r s e l f in th e af o r e m e n t i o n e d ma n n e r sh a l l , at th e di s c r e t i o n o f th e Ma y o r or by a ma j o r i t y o f th e Co u n c i l , pu r s u a n t to a po i n t o f or d e r re q u e s t e d pu r s u a n t to Se c t i o n 4. 6 o f th e s e Ru l e s o f Pr o c e d u r e , be ba r r e d fr o m fu r t h e r au d i e n c e be f o r e th e Co u n c i l du r i n g th e me e t i n g . Th e Ma y o r sh a l l re q u e s t th a t a pe r s o n wh o is br e a c h i n g th e s e ru l e s o f co n d u c t be or d e r l y an d si l e n t . If , af t e r re c e i v i n g a wa r n i n g fr o m th e Ma y o r , a pe r s o n pe r s i s t s in di s t u r b i n g th e me e t i n g , th e Ma y o r sh a l l or d e r th e pe r s o n to le a v e th e Co u n c i l me e t i n g . I f su c h pe r s o n do e s no t im m e d i a t e l y re m o v e hi m s e l f or he r s e l f , th e Ma y o r ma y or d e r an y la w en f o r c e m e n t of f i c e r wh o is on du t y at th e me e t i n g as se r g e a n t - a t - ar m s o f th e Co u n c i l to re m o v e th e pe r s o n fr o m th e Co u n c i l Ch a m b e r s . A l t e r n a t i v e l y , th e Ma y o r ma y re c e s s th e me e t i n g un t i l a la w en f o r c e m e n t of f i c e r is ab l e to ar r i v e an d re m o v e th e pe r s o n . 6. 3 En f o r c e m e n t o f De c o r u m Af t e r is s u i n g a ve r b a l wa r n i n g , th e Ma y o r sh a l l or d e r re m o v e d fr o m th e Co u n c i l Ch a m b e r s an y pe r s o n or pe r s o n s wh o co m m i t th e fo l l o w i n g ac t s in re s p e c t to a re g u l a r or sp e c i a l me e t i n g o f th e Ci t y Co u n c i l : 1. Di s o r d e r l y , co n t e m p t u o u s or in s o l e n t b e h a v i o r to w a r d th e Co u n c i l o r an y me m b e r th e r e o f , te n d i n g to in t e r r u p t th e du e an d or d e r l y co u r s e o f sa i d me e t i n g . 2. A br e a c h o f th e pe a c e , bo i s t e r o u s co n d u c t or vi o l e n t di s t u r b a n c e , te n d i n g to in t e r r u p t th e du e an d or d e r l y co u r s e o f sa i d me e t i n g . 3. Di s o b e d i e n c e o f an y la w f u l or d e r o f th e Ma y o r wh i c h sh a l l in c l u d e an or d e r to be se a t e d or to re f r a i n fr o m di s r u p t i n g th e me e t i n g by ad d r e s s i n g th e Co u n c i l fr o m th e au d i e n c e . 4. An y ot h e r un l a w f u l in t e r f e r e n c e wi t h th e du e an d or d e r l y co u r s e o f th e me e t i n g . 6. 4 Re a d i n g o f Pr o t e s t s fu t e r e s t e d pe r s o n s or th e i r re p r e s e n t a t i v e s ma y ad d r e s s th e Co u n c i l fo r th e re a d i n g o f pr o t e s t s , pe t i t i o n s or co m m u n i c a t i o n s re l a t i n g to th e ma t t e r un d e r co n s i d e r a t i o n i f a ma j o r i t y o f th e Co u n c i l ag r e e s th a t th e -1 1 - (d ) No qu e s t i o n sh a l l be as k e d o f Co u n c i l me m b e r s or st a f f ex c e p t th r o u g h th e Ma y o r . (e) Th e s e gu i d e l i n e s wi l l ge n e r a l l y ap p l y to sp e c i a l me e t i n g s as we l l , bu t th e Ci t y Co u n c i l re s e r v e s th e ri g h t to ot h e r w i s e li m i t or pr e c l u d e Pu b l i c Co m m e n t s du r i n g sp e c i a l me e t i n g s to it e m s li s t e d on th e ag e n d a o f th e sp e c i a l me e t i n g . (f ) Th e Ci t y Co u n c i l ma y li m i t th e pu b l i c in p u t on an y it e m ba s e d on th e nu m b e r o f pe o p l e re q u e s t i n g to sp e a k , th e le n g t h o f th e ag e n d a , or th e bu s i n e s s o f th e Co u n c i l . 6. 2 Co n d u c t o f Me m b e r s o f th e Pu b l i c No pe r s o n in th e au d i e n c e at a Co u n c i l me e t i n g sh a l l en g a g e in di s o r d e r l y or bo i s t e r o u s co n d u c t , in c l u d i n g th e ut t e r a n c e of lo u d , th r e a t e n i n g , pr o f a n e or ab u s i v e la n g u a g e , pe r s o n a l , im p e r t i n e n t or sl a n d e r o u s re m a r k s , wh i s t l i n g , st a m p i n g o f fe e t , bo o i n g or ot h e r ac t s wh i c h di s t u r b , di s r u p t or ot h e r w i s e im p e d e th e or d e r l y co n d u c t o f an y Co u n c i l me e t i n g . Ap p l a u s e wi l l be pe r m i t t e d , as de e m e d ac c e p t a b l e by th e Ma y o r , ex c e p t du r i n g pu b l i c he a r i n g it e m s . An y pe r s o n wh o co n d u c t s hi m s e l f or he r s e l f in th e af o r e m e n t i o n e d ma n n e r sh a l l , at th e di s c r e t i o n o f th e Ma y o r or by a ma j o r i t y o f th e Co u n c i l , pu r s u a n t to a po i n t o f or d e r re q u e s t e d pu r s u a n t to Se c t i o n 4. 6 o f th e s e Ru l e s o f Pr o c e d u r e , be ba r r e d fr o m fu r t h e r au d i e n c e be f o r e th e Co u n c i l du r i n g th e me e t i n g . Th e Ma y o r sh a l l re q u e s t th a t a pe r s o n wh o is br e a c h i n g th e s e ru l e s o f co n d u c t be or d e r l y an d si l e n t . If , af t e r re c e i v i n g a wa r n i n g fr o m th e Ma y o r , a pe r s o n pe r s i s t s in di s t u r b i n g th e me e t i n g , th e Ma y o r sh a l l or d e r th e pe r s o n to le a v e th e Co u n c i l me e t i n g . I f su c h pe r s o n do e s no t im m e d i a t e l y re m o v e hi m s e l f or he r s e l f , th e Ma y o r ma y or d e r an y la w en f o r c e m e n t of f i c e r wh o is on du t y at th e me e t i n g as se r g e a n t ~ a t ~ ar m s o f th e Co u n c i l to re m o v e th e pe r s o n fr o m 't h e Co u n c i l Ch a m b e r s . Al t e r n a t i v e l y , th e Ma y o r ma y re c e s s th e me e t i n g un t i l a la w en f o r c e m e n t of f i c e r is ab l e to ar r i v e an d re m o v e th e pe r s o n . 6. 3 En f o r c e m e n t o f De c o r u m Af t e r is s u i n g a ve r b a l wa r n i n g , th e Ma y o r sh a l l or d e r re m o v e d fr o m th e Co u n c i l Ch a m b e r s an y pe r s o n or pe r s o n s wh o co m m i t th e fo l l o w i n g ac t s in re s p e c t to a re g u l a r or sp e c i a l me e t i n g o f th e Ci t y Co u n c i l : 1. Di s o r d e r l y , co n t e m p t u o u s or in s o l e n t be h a v i o r to w a r d th e Co u n c i l o r an y me m b e r th e r e o f , te n d i n g to in t e r r u p t th e du e an d or d e r l y co u r s e o f sa i d me e t i n g . 2. A br e a c h o f th e pe a c e , bo i s t e r o u s co n d u c t or vi o l e n t di s t u r b a n c e , te n d i n g to in t e r r u p t th e du e an d or d e r l y co u r s e o f sa i d me e t i n g . 3. Di s o b e d i e n c e o f an y la w f u l or d e r o f th e Ma y o r wh i c h sh a l l in c l u d e an or d e r to be se a t e d or to re f r a i n fr o m di s r u p t i n g th e me e t i n g by ad d r e s s i n g th e Co u n c i l fr o m th e au d i e n c e . 4. An y ot h e r un l a w f u l in t e r f e r e n c e wi t h th e du e an d or d e r l y co u r s e o f th e me e t i n g . 6. 4 Re a d i n g o f Pr o t e s t s fu t e r e s t e d pe r s o n s or th e i r re p r e s e n t a t i v e s ma y ad d r e s s th e Co u n c i l fo r th e re a d i n g o f pr o t e s t s , pe t i t i o n s or co m m u n i c a t i o n s re l a t i n g to th e ma t t e r un d e r co n s i d e r a t i o n i f a ma j or i t y o f th e Co u n c i l ag r e e s th a t th e ~1 1 - 3- 1 6 pe r s o n sh o u l d be he a r d . Su c h pr e s e n t a t i o n sh a l l be su b j e c t to th e ti m e li m i t s th a t ha v e be e n es t a b l i s h e d fo r ad d r e s s i n g th e Ci t y Co u n c i l . 6. 5 Wr i t t e n Co m m u n i c a t i o n s An y pe r s o n ( s ) ma y su b m i t wr i t t e n co m m e n t s to th e Co u n c i l ei t h e r di r e c t l y or th r o u g h th e Ci t y C l e r k or Ci t y Ma n a g e r ' s of f i c e an d re q u e s t th a t Co u n c i l re c e i v e co p i e s in th e ag e n d a pa c k e t pr o v i d e d su c h wr i t t e n co m m e n t s ar e re c e i v e d in su f f i c i e n t ti m e to in c l u d e th e m in th e ag e n d a pa c k e t . Wr i t t e n co m m u n i c a t i o n s ma y co n s i s t o f le t t e r s , fa c s i m i l e s or me s s a g e s re c e i v e d by el e c t r o n i c ma i l . Wr i t t e n co m m u n i c a t i o n s th a t ar e su b m i t t e d af t e r th e ag e n d a ha s be e n di s t r i b u t e d to th e Ci t y Co u n c i l wi l l be di s t r i b u t e d to th e Ci t y Co u n c i l as la t e co r r e s p o n d e n c e . 7. OR D I N A N C E S , RE S O L U T I O N S AN D CO N T R A C T S 7. 1 Do c u m e n t Pr e p a r a t i o n Th e co n t e n t an d fo r m o f al l or d i n a n c e s an d re s o l u t i o n s sh a l l be ap p r o v e d by th e Ci t y At t o r n e y . No or d i n a n c e sh a l l be pr e p a r e d fo r pr e s e n t a t i o n to th e Co u n c i l un l e s s or d e r e d by a ma j o r i t y vo t e o f th e Co u n c i l o r pr e p a r e d by th e Ci t y At t o r n e y on hi s / h e r ow n in i t i a t i v e . 7. 2 Do c u m e n t Ap p r o v a l Al l or d i n a n c e s , re s o l u t i o n s , an d co n t r a c t s sh a l l , be f o r e be i n g pl a c e d on th e ag e n d a , be ap p r o v e d as to fo r m an d le g a l i t y by th e Ci t y At t o r n e y . Al l do c u m e n t s sh a l l be re v i e w e d by th e Ci t y Ma n a g e r . 7. 3 Or d i n a n c . e In t r o d u c t i o n ! Ad o p t i o n A pr o p o s e d or d i n a n c e wi l l be re a d by ti t l e on l y un l e s s a Co u n c i l me m b e r di s a g r e e s th a t th e or d i n a n c e ca n be re a d by ti t l e on l y an d r e q u e s t s a fu l l re a d i n g . Or d i n a n c e s in t r o d u c e d by fi r s t re a d i n g sh a l l no t be ad o p t e d wi t h i n fi v e da y s o f th e in t r o d u c t i o n no r at ot h e r th a n a re g u l a r or an ad j o u r n e d re g u l a r Co u n c i l me e t i n g . I f th e or d i n a n c e ca r r i e s an ur g e n c y c l a u s e , in t r o d u c t i o n an d ad o p t i o n ma y oc c u r at th e sa m e me e t i n g . Af t e r an or d i n a n c e ha s be e n in t r o d u c e d fo r fi r s t re a d i n g , it ca n be pl a c e d on th e Co n s e n t Ca l e n d a r fo r ad o p t i o n at a su b s e q u e n t me e t i n g . 7. 4 Ma j o r i t y Vo t e Re q u i r e d Re s o l u t i o n s , or d e r s fo r th e pa y m e n t o f mo n e y , an d al l or d i n a n c e s re q u i r e a re c o r d e d ma j o r i t y vo t e o f th e to t a l me m b e r s h i p o f th e Ci t y Co u n c i l , pu r s u a n t to Go v e r n m e n t Co d e Se c t i o n 36 9 3 6 . An ur g e n c y or d i n a n c e mu s t be ad o p t e d by at le a s t a fo u r - f i f t h s vo t e o f th e Ci t y Co u n c i l , pu r s u a n t to Go v e r n m e n t Co d e Se c t i o n 36 9 3 7 . (N O T E : Mo t i o n s an d a n y ot h e r ma t t e r s no t in v o l v i n g an y o f th e ab o v e ac t i o n s ma y be ad o p t e d by a ma j o r i t y vo t e o f th e Co u n c i l Me m b e r s wh o ar e pr e s e n t . ) 7. 5 Or d i n a n c e Pr e s e r v a t i o n Fo l l o w i n g ad o p t i o n o f an or d i n a n c e , th e Ci t y Cl e r k wi l l as s i g n it a nu m b e r an d po s t it ac c o r d i n g to st a t e la w . Al l or d i n a n c e s ar e fi l e d an d pr e s e r v e d in th e Ci t y Cl e r k ' s Of f i c e . -1 2 - pe r s o n sh o u l d be he a r d . Su c h pr e s e n t a t i o n sh a l l be su b j e c t to th e ti m e li m i t s th a t ha v e be e n es t a b l i s h e d fo r ad d r e s s i n g th e Ci t y Co u n c i l . 6. 5 Wr i t t e n Co m m u n i c a t i o n s An y pe r s o n ( s ) ma y su b m i t wr i t t e n co m m e n t s to th e Co u n c i l ei t h e r di r e c t l y or th r o u g h th e Ci t y Cl e r k or Ci t y Ma n a g e r ' s of f i c e an d re q u e s t th a t Co u n c i l re c e i v e co p i e s in th e ag e n d a pa c k e t pr o v i d e d su c h wr i t t e n co m m e n t s ar e re c e i v e d in su f f i c i e n t ti m e to in c l u d e th e m in th e ag e n d a pa c k e t . Wr i t t e n co m m u n i c a t i o n s ma y co n s i s t o f le t t e r s , fa c s i m i l e s or me s s a g e s re c e i v e d by el e c t r o n i c ma i l . Wr i t t e n co m m u n i c a t i o n s th a t ar e su b m i t t e d af t e r th e ag e n d a ha s be e n di s t r i b u t e d to th e Ci t y Co u n c i l wi l l be di s t r i b u t e d to th e Ci t y Co u n c i l as la t e co r r e s p o n d e n c e . 7. OR D I N A N C E S , RE S O L U T I O N S AN D CO N T R A C T S 7. 1 Do c u m e n t Pr e p a r a t i o n Th e co n t e n t an d fo r m o f al l or d i n a n c e s an d re s o l u t i o n s sh a l l be ap p r o v e d by th e Ci t y At t o r n e y . No or d i n a n c e sh a l l be pr e p a r e d fo r pr e s e n t a t i o n to th e Co u n c i l un l e s s or d e r e d by a ma j o r i t y vo t e o f th e Co u n c i l o r pr e p a r e d by th e Ci t y At t o r n e y on hi s / h e r ow n in i t i a t i v e . 7. 2 Do c u m e n t Ap p r o v a l Al l or d i n a n c e s , re s o l u t i o n s , an d co n t r a c t s sh a l l , be f o r e be i n g pl a c e d on th e ag e n d a , be ap p r o v e d as to fo r m an d le g a l i t y by th e Ci t y At t o r n e y . Al l do c u m e n t s sh a l l be re v i e w e d by th e Ci t y Ma n a g e r . 7. 3 Or d i n a n c , e In t r o d u c t i o n ! Ad o p t i o n A pr o p o s e d or d i n a n c e wi l l be re a d by ti t l e on l y un l e s s a Co u n c i l me m b e r di s a g r e e s th a t th e or d i n a n c e ca n be re a d by ti t l e on l y an d re q u e s t s a fu l l re a d i n g . Or d i n a n c e s in t r o d u c e d by fi r s t re a d i n g sh a l l no t be ad o p t e d wi t h i n fi v e da y s o f th e in t r o d u c t i o n no r at ot h e r th a n a re g u l a r or an ad j o u r n e d re g u l a r Co u n c i l me e t i n g . I f th e or d i n a n c e ca r r i e s an ur g e n c y cl a u s e , in t r o d u c t i o n an d ad o p t i o n ma y oc c u r at th e sa m e me e t i n g . Af t e r an or d i n a n c e ha s be e n in t r o d u c e d fo r fi r s t re a d i n g , it ca n be pl a c e d on th e Co n s e n t Ca l e n d a r fo r ad o p t i o n at a su b s e q u e n t me e t i n g . 7. 4 Ma j o r i t y Vo t e Re q u i r e d Re s o l u t i o n s , or d e r s fo r th e pa Y m e n t o f mo n e y , an d al l or d i n a n c e s re q u i r e a re c o r d e d ma j o r i t y vo t e o f th e to t a l me m b e r s h i p o f th e Ci t y Co u n c i l , pU r s u a n t to Go v e r n m e n t Co d e Se c t i o n 36 9 3 6 . An ur g e n c y or d i n a n c e mu s t be ad o p t e d by at le a s t a fo u r - f i f t h s vo t e o f th e Ci t y Co u n c i l , pu r s u a n t to Go v e r n m e n t Co d e Se c t i o n 36 9 3 7 . (N O T E : Mo t i o n s an d an y ot h e r ma t t e r s no t in v o l v i n g a n y o f th e ab o v e ac t i o n s ma y be ad o p t e d by a ma j o r i t y vo t e o f th e Co u n c i l Me m b e r s wh o ar e pr e s e n t . ) 7. 5 Or d i n a n c e Pr e s e r v a t i o n Fo l l o w i n g ad o p t i o n o f an or d i n a n c e , th e Ci t y Cl e r k wi l l as s i g n it a nu m b e r an d po s t it ac c o r d i n g to st a t e la w . Al l or d i n a n c e s ar e fi l e d an d pr e s e r v e d in th e Ci t y Cl e r k ' s Of f i c e . -1 2 - 3- 1 7 8. PR O C E D U R E S RE G A R D I N G PU B L I C HE A R I N G S 8. 1 mt r o d u c t i o n Th e Ma y o r an n o u n c e s th e su b j e c t o f th e pu b l i c he a r i n g an d de c l a r e s th e pu b l i c he a r i n g op e n . 8. 2 St a f f an d Wr i t t e n Ma t e r i a l Pr e s e n t a t i o n 1. St a f f su m m a r y re p o r t , wh i c h sh a l l in c l u d e th e fi n d i n g s an d de t e r m i n a t i o n s th a t th e Ci t y Co u n c i l is re q u i r e d to ma k e , in c l u d e d in th e ag e n d a pa c k e t is re c e i v e d an d fi l e d . Wr i t t e n co m m e n t s (e . g . pr o t e s t s , et c . ) ar e no t e d fo r th e re c o r d . 2. Wr i t t e n ma t e r i a l no t in th e ag e n d a pa c k e t , i f an y , is re c e i v e d an d fi l e d . 3. Or a l st a f f re p o r t , i f an y , is pr e s e n t e d by a st a f f me m b e r , un l e s s wa i v e d by th e Co u n c i l . 4. St a f f re s p o n d s to Co u n c i l m e m b e r qu e s t i o n s . 5. Pr i o r to he a r i n g pu b l i c te s t i m o n y or co m m e n t s , Co u n c i l me m b e r s ar e en c o u r a g e d to ra i s e qu e s t i o n s or id e n t i f y is s u e s o f co n c e r n th a t th e y ma y ha v e , wh i c h ma y as s i s t me m b e r s o f th e pu b l i c to fo c u s th e i r co m m e n t s up o n th o s e qu e s t i o n s or is s u e s . Ho w e v e r , Co u n c i l me m b e r s sh a l l re f r a i n fr o m st a t i n g th e i r fi n a l po s i t i o n or ho w th e y in t e n d to vo t e on th e is s u e un t i l al l pu b l i c te s t i m o n y ha s be e n re c e i v e d . 8. 3 Pu b l i c Te s t i m o n y 1. Th e pu r p o s e o f th i s se c t i o n is to pr o v i d e an op p o r t u n i t y to me m b e r s o f th e pu b l i c wh o wi s h to te s t i f y in su p p o r t or op p o s i t i o n to th e ma t t e r be i n g he a r d . 2. Th e Ma y o r ' s in s t r u c t i o n s to th e au d i e n c e wi l l va r y an d wi l l de p e n d up o n th e is s u e be i n g di s c u s s e d . Ge n e r a l l y , th e in s t r u c t i o n s wi l l fo l l o w th e s e ge n e r a l gu i d e l i n e s : (a ) Pa r t i c i p a n t s mu s t sp e a k fr o m th e po d i u m ; (b ) Th e no r m a l ti m e li m i t fo r ea c h sp e a k e r is th r e e mi n u t e s ; (c ) Re p e t i t i o n sh o u l d be av o i d e d ; an d , . (d ) Sp e a k e r s wi l l be di s c o u r a g e d fr o m re a d i n g a su b m i s s i o n th a t ha s be e n co p i e d an d is co n t a i n e d in th e ag e n d a ma t e r i a l s . 3. Al t h o u g h th e no r m a l ti m e li m i t is th r e e mi n u t e s fo r ea c h sp e a k e r , th e Ma y o r ma y gr a n t ad d i t i o n a l ti m e to a re p r e s e n t a t i v e sp e a k i n g fo r an en t i r e gr o u p . Ho w e v e r , th i s sh o u l d no t di s c o u r a g e an y o n e fr o m ad d r e s s i n g th e Ci t y Co u n c i l in d i v i d u a l l y . Th e Ma y o r al s o ma y ad j u s t th e ti m e li m i t fo r in d i v i d u a l sp e a k e r s de p e n d i n g up o n th e nu m b e r o f sp e a k e r s wh o in t e n d to sp e a k . . 4. Th e ap p e l l a n t or th e i r re p r e s e n t a t i v e sp e a k s fi r s t an d wi l l ge n e r a l l y be al l o w e d te n mi n u t e s . If th e ap p l i c a n t is di f f e r e n t fr o m th e ap p e l l a n t , th e ap p l i c a n t or th e i r re p r e s e n t a t i v e wi l l sp e a k fo l l o w i n g th e ap p e l l a n t an d wi l l al s o be al l o w e d te n mi n u t e s to ma k e a pr e s e n t a t i o n . Ot h e r pu b l i c sp e a k e r s wi l l fo l l o w th e pr e s e n t a t i o n by th e ap p e l l a n t -1 3 - 8. PR O C E D U R E S RE G A R D I N G PU B L I C HE A R I N G S 8. 1 In t r o d u c t i o n Th e Ma y o r an n o u n c e s th e su b j e c t of th e pu b l i c he a r i n g an d de c l a r e s th e pu b l i c he a r i n g op e n . 8. 2 St a f f an d Wr i t t e n Ma t e r i a l Pr e s e n t a t i o n I. St a f f su m m a r y re p o r t , wh i c h sh a l l in c l u d e th e fi n d i n g s an d de t e r m i n a t i o n s th a t th e Ci t y Co u n c i l is re q u i r e d to ma k e , in c l u d e d in th e ag e n d a pa c k e t is re c e i v e d an d fi l e d . Wr i t t e n co m m e n t s (e . g . pr o t e s t s , et c . ) ar e no t e d fo r th e re c o r d . 2. Wr i t t e n ma t e r i a l no t in th e ag e n d a pa c k e t , i f an y , is re c e i v e d an d fi l e d . 3. Or a l st a f f re p o r t , if an y , is pr e s e n t e d by a st a f f me m b e r , un l e s s wa i v e d by th e Co u n c i l . 4. St a f f re s p o n d s to Co u n c i l m e m b e r qu e s t i o n s . 5. Pr i o r to he a r i n g pu b l i c te s t i m o n y or co m m e n t s , Co u n c i l me m b e r s ar e en c o u r a g e d to ra i s e qu e s t i o n s or id e n t i f y is s u e s o f co n c e r n th a t th e y ma y ha v e , wh i c h ma y as s i s t me m b e r s o f th e pu b l i c to fo c u s th e i r co m m e n t s up o n th o s e qu e s t i o n s or is s u e s . Ho w e v e r , Co u n c i l me m b e r s sh a l l re f r a i n fr o m st a t i n g th e i r fi n a l po s i t i o n or ho w th e y in t e n d to vo t e on th e is s u e un t i l al l pu b l i c te s t i m o n y ha s be e n re c e i v e d . 8. 3 Pu b l i c Te s t i m o n y I. Th e pu r p o s e o f th i s se c t i o n is to pr o v i d e an op p o r t u n i t y to me m b e r s of th e pu b l i c wh o wi s h to te s t i f y in su p p o r t or op p o s i t i o n to th e ma t t e r be i n g he a r d . 2. Th e Ma y o r ' s in s t r u c t i o n s to th e au d i e n c e wi l l va r y an d wi l l de p e n d up o n th e is s u e be i n g di s c u s s e d . Ge n e r a l l y , th e in s t r u c t i o n s wi l l fo l l o w th e s e ge n e r a l gu i d e l i n e s : (a ) Pa r t i c i p a n t s mu s t sp e a k fr o m th e po d i u m ; (b ) Th e no r m a l ti m e li m i t fo r ea c h sp e a k e r is th r e e mi n u t e s ; (c ) Re p e t i t i o n sh o u l d be av o i d e d ; an d , . (d ) Sp e a k e r s wi l l be di s c o u r a g e d fr o m re a d i n g a su b m i s s i o n th a t ha s be e n co p i e d an d is co n t a i n e d in th e ag e n d a ma t e r i a l s . 3. Al t h o u g h th e no r m a l ti m e li m i t is th r e e mi n u t e s fo r ea c h sp e a k e r , th e Ma y o r ma y gr a n t ad d i t i o n a l ti m e to a re p r e s e n t a t i v e sp e a k i n g fo r an en t i r e gr o u p . Ho w e v e r , th i s sh o u l d no t di s c o u r a g e an y o n e fr o m ad d r e s s i n g th e Ci t y Co u n c i l in d i v i d u a l l y . Th e Ma y o r al s o ma y ad j u s t th e ti m e li m i t fo r in d i v i d u a l sp e a k e r s de p e n d i n g up o n th e nu m b e r o f sp e a k e r s wh o in t e n d to sp e a k . . 4. Th e ap p e l l a n t or th e i r re p r e s e n t a t i v e sp e a k s fi r s t an d wi l l ge n e r a l l y be al l o w e d te n mi n u t e s . If th e ap p l i c a n t is di f f e r e n t fr o m th e ap p e l l a n t , th e ap p l i c a n t or th e i r re p r e s e n t a t i v e wi l l sp e a k fo l l o w i n g th e ap p e l l a n t an d wi l l al s o be al l o w e d te n mi n u t e s to ma k e a pr e s e n t a t i o n . Ot h e r pu b l i c sp e a k e r s wi l l fo l l o w th e pr e s e n t a t i o n by th e ap p e l l a n t -1 3 - 3- 1 8 an d th e ap p l i c a n t . No r m a l l y , th e ap p l i c a n t s an d ap p e l l a n t s wi l l be li m i t e d to a th r e e mi n u t e re b u t t a l (i f re q u e s t e d ) . 5. At th e Ma y o r ' s di s c r e t i o n , st a f f an d / o r Co u n c i l wi l l an s w e r qu e s t i o n s po s e d by sp e a k e r s af t e r th e co m p l e t i o n o f th e sp e a k e r ' s te s t i m o n y . 6. Co u n c i l wi l l ge n e r a l l y re s e r v e qu e s t i o n i n g o f in d i v i d u a l sp e a k e r s un t i l af t e r th e co m p l e t i o n o f th e sp e a k e r ' s co m m e n t s . 8. 4 Co u n c i l De l i b e r a t i o n s 1. Af t e r th e Ma y o r ha s de t e r m i n e d th a t th e r e is no mo r e pu b l i c te s t i m o n y , th e Co u n c i l wi l l th e n de l i b e r a t e o n th e ma t t e r . 2. Th e Co u n c i l ma y as k ad d i t i o n a l qu e s t i o n s o f sp e a k e r s an d / o r st a f f fo r cl a r i f i c a t i o n . 3. Th e Co u n c i l wi l l th e n de b a t e an d / o r ma k e mo t i o n s on th e ma t t e r . 4. Du r i n g Co u n c i l de l i b e r a t i o n s , th e Ma y o r wi l l al l o w ea c h Co u n c i l m e m b e r to sp e a k on c e pr i o r to al l o w i n g an o t h e r Co u n c i l m e m b e r to sp e a k ag a i n . Co u n c i l me m b e r s sh o u l d st r i v e to av o i d re p e t i t i o n . Co u n c i l m e m b e r s ma y be pe r m i t t e d to as k qu e s t i o n s o f ea c h ot h e r or de b a t e re l e v a n t is s u e s as pa r t o f th e i r de l i b e r a t i o n s . 8. 5 Co u n c i l Ac t i o n 1. Co u n c i l ma y , at th i s po i n t , co n t i n u e th e op e n pu b l i c he a r i n g . (a ) Th i s sh o u l d be do n e i f an y ad d i t i o n a l in f o r m a t i o n is re q u e s t e d (e . g . a st a f f re p o r t ) , or i f ad d i t i o n a l fa c t s or is s u e s ha v e be e n ra i s e d by Co u n c i l me m b e r s th a t we r e no t ra i s e d by th e pu b l i c sp e a k e r s or ad d r e s s e d in th e st a f f re p o r t an d th a t ha v e a be a r i n g on th e it e m . Me m b e r s o f th e pu b l i c sh a l l be gi v e n ad d i t i o n a l op p o r t u n i t y to co m m e n t on su c h ne w fa c t s , in f o r m a t i o n an d is s u e s at th e co n t i n u e d pu b l i c he a r i n g . (b ) Co n t i n u i n g a pu b l i c he a r i n g to a sp e c i f i c da t e do e s no t re q u i r e ad d i t i o n a l no t i c e . 2. Th e Co u n c i l ma y : (a ) Cl o s e th e pu b l i c he a r i n g an d vo t e on th e it e m ; (b ) Of f e r am e n d m e n t s or su b s t i t u t e mo t i o n s al l o w i n g ad d i t i o n a l pu b l i c co m m e n t ; or (c ) Cl o s e th e pu b l i c he a r i n g an d co n t i n u e th e ma t t e r to a la t e r da t e fo r a de c i s i o n . (N O T E : No ad d i t i o n a l re p o r t s or te s t i m o n y ma y be re c e i v e d , af t e r th e pu b l i c he a r i n g ha s be e n cl o s e d . ) 9. B O A R D S , CO M M I S S I O N S , CO M M I T T E E S AN D SU B C O M M I T T E E S 9. 1 Ma y o r / Ci t y Co u n c i l Co m m i t t e e At th e fi r s t or se c o n d me e t i n g in Ja n u a r y o f ea c h ye a r , th e Ma y o r sh a l l ap p o i n t Co u n c i l me m b e r s to se r v e on va r i o u s co m m i t t e e s th a t re q u i r e a Co u n c i l re p r e s e n t a t i v e . -1 4 - an d th e ap p l i c a n t . No r m a l l y , th e ap p l i c a n t s an d ap p e l l a n t s wi l l be li m i t e d to a th r e e mi n u t e re b u t t a l (i f re q u e s t e d ) . 5. At th e Ma y o r ' s di s c r e t i o n , st a f f an d l o r Co u n c i l wi l l an s w e r qu e s t i o n s po s e d by sp e a k e r s af t e r th e co m p l e t i o n o f th e sp e a k e r ' s te s t i m o n y . 6. Co u n c i l wi l l ge n e r a l l y re s e r v e qu e s t i o n i n g o f in d i v i d u a l sp e a k e r s un t i l af t e r th e co m p l e t i o n o f th e sp e a k e r ' s co m m e n t s . 8. 4 Co u n c i l De l i b e r a t i o n s 1. Af t e r th e Ma y o r ha s de t e r m i n e d th a t th e r e is no mo r e pu b l i c te s t i m o n y , th e Co u n c i l wi l l th e n de l i b e r a t e on th e ma t t e r . 2. Th e Co u n c i l ma y as k ad d i t i o n a l qu e s t i o n s o f sp e a k e r s an d l o r st a f f fo r cl a r i f i c a t i o n . 3. Th e Co u n c i l wi l l th e n de b a t e an d l o r ma k e mo t i o n s on th e ma t t e r . 4. Du r i n g Co u n c i l de l i b e r a t i o n s , th e Ma y o r wi l l al l o w ea c h Co u n c i l m e m b e r to sp e a k on c e pr i o r to al l o w i n g an o t h e r Co u n c i l m e m b e r to sp e a k ag a i n . Co u n c i l me m b e r s sh o u l d st r i v e to av o i d re p e t i t i o n . Co u n c i l me m b e r s ma y be pe r m i t t e d to as k qu e s t i o n s o f ea c h ot h e r or de b a t e re l e v a n t is s u e s as pa r t o f th e i r de l i b e r a t i o n s . 8. 5 Co u n c i l Ac t i o n 1. Co u n c i l ma y , at th i s po i n t , co n t i n u e th e op e n pu b l i c he a r i n g . (a ) Th i s sh o u l d be do n e i f an y ad d i t i o n a l in f o r m a t i o n is re q u e s t e d (e . g . a st a f f re p o r t ) , or i f ad d i t i o n a l fa c t s or is s u e s h a v e be e n ra i s e d by Co u n c i l me m b e r s th a t we r e no t ra i s e d by th e pu b l i c sp e a k e r s or ad d r e s s e d in th e st a f f re p o r t an d th a t ha v e a be a r i n g on th e it e m . Me m b e r s o f th e pu b l i c sh a l l be gi v e n ad d i t i o n a l op p o r t u n i t y to co m m e n t on su c h ne w fa c t s , in f o r m a t i o n an d is s u e s at th e co n t i n u e d pu b l i c he a r i n g . (b ) Co n t i n u i n g a pu b l i c he a r i n g to a sp e c i f i c da t e do e s no t re q u i r e ad d i t i o n a l no t i c e . 2. Th e Co u n c i l ma y : (a ) Cl o s e th e pu b l i c he a r i n g an d vo t e on th e it e m ; (b ) Of f e r am e n d m e n t s or su b s t i t u t e mo t i o n s al l o w i n g ad d i t i o n a l pu b l i c co m m e n t ; or (c ) Cl o s e th e pu b l i c he a r i n g an d co n t i n u e th e ma t t e r to a la t e r da t e fo r a de c i s i o n . (N O T E : No ad d i t i o n a l re p o r t s or te s t i m o n y ma y be re c e i v e d , af t e r th e pu b l i c he a r i n g ha s be e n cl o s e d . ) 9. BO A R D S , CO M M I S S I O N S , CO M M I T T E E S AN D SU B C O M M I T T E E S 9. 1 Ma y o r / Ci t y Co u n c i l Co m m i t t e e At th e fi r s t or se c o n d me e t i n g in Ja n u a r y o f ea c h ye a r , th e Ma y o r sh a l l ap p o i n t Co u n c i l me m b e r s to se r v e on va r i o u s co m m i t t e e s th a t re q u i r e a Co u n c i l re p r e s e n t a t i v e . -1 4 - 3- 1 9 9. 2 Ci t i z e n Bo a r d s , Co m m i s s i o n s , an d Co m m i t t e e s 1. Cr e a t i o n Th e Ci t y Co u n c i l ma y cr e a t e bo a r d s , co m m i s s i o n s or co m m i t t e e s to ac t in an ad v i s o r y ca p a c i t y to th e Co u n c i l . 2. Ap p o i n t m e n t s Th e Ci t y Co u n c i l sh a l l ma k e ap p o i n t m e n t s to ci t i z e n Ci t y bo a r d s , co m m i s s i o n s an d co m m i t t e e s . Al l co m m i t t e e an d co m m i s s i o n ap p l i c a n t s wi l l be in t e r v i e w e d by th e Ci t y Co u n c i l at a pu b l i c me e t i n g an d be ap p o i n t e d by a ma j o r i t y o f th e Ci t y Co u n c i l to se r v e th e te r m o f of f i c e sp e c i f i e d by th e Ci t y Co u n c i l . Me m b e r s o f Ci t y bo a r d s , co m m i s s i o n s an d co m m i t t e e s sh a l l co n t i n u e to ho l d th e i r re s p e c t i v e ap p o i n t e d of f i c e s un t i l re p l a c e d by a di f f e r e n t in d i v i d u a l wh o is ap p o i n t e d by a ma j o r i t y vo t e o f th e Ci t y Co u n c i l . At an y ti m e , on a ca s e by ca s e ba s i s , th e Ci t y Co u n c i l ma y re c o n s i d e r an y ap p o i n t m e n t . 3. Du t i e s Ot h e r th a n th e P l a n n i n g Co m m i s s i o n , wh o s e du t i e s ar e sp e c i f i e d in th e Mu n i c i p a l Co d e an d th e Ca l i f o r n i a Go v e r n m e n t Co d e , th e pr i m a r y pu r p o s e o f Ci t y Bo a r d s , Co m m i s s i o n s an d Co m m i t t e e s is to ac t in an ad v i s o r y ca p a c i t y to th e Ci t y Co u n c i l . Th e Ci t y Co u n c i l sh a l l pr o v i d e sp e c i f i c di r e c t i o n to ea c h co m m i s s i o n or co m m i t t e e as to wh a t ta s k s or pr o j e c t s th e Ci t y Co u n c i l de s i r e s th e co m m i s s i o n or co m m i t t e e to ac c o m p l i s h in th e fo r m o f an an n u a l wo r k p 1 a n th a t is ap p r o v e d by th e Ci t y Co u n c i l . I t wi l l al s o de f i n e th e me t h o d fo r sa i d co m m i s s i o n s or co m m i t t e e s to re p o r t ba c k to th e Ci t y Co u n c i l on th e i r re s p e c t i v e ac c o m p l i s h m e n t s . Th e Ci t y Ma n a g e r sh a l l as s i g n a st a f f me m b e r to as s i s t ea c h co m m i s s i o n or co m m i t t e e an d to pr o v i d e ne c e s s a r y su p p o r t . Sh o u l d th e Ci t y Ma n a g e r be l i e v e th a t re q u e s t s o f st a f f ti m e an d Ci t y re s o u r c e s ar e ei t h e r in a p p r o p r i a t e or ex c e s s i v e , th e Ci t y Ma n a g e r ma y re q u e s t di r e c t i o n / a c t i o n fr o m th e Ci t y Co u n c i l fo r re s o l u t i o n . 4. Di s s o l u t i o n Ex c e p t as pr o v i d e d by th e Ci t y ' s Mu n i c i p a l Co d e , th e Ci t y Co u n c i l ma y di s s o l v e an ex i s t i n g bo a r d , co m m i s s i o n , or co m m i t t e e i f th e Ci t y Co u n c i l fi n d s th a t th e pu r p o s e o f th e ad v i s o r y bo a r d , co m m i t t e e or co m m i s s i o n is no lo n g e r ne c e s s a r y or re q u i r e d . 9. 3 Ci t y Co u n c i l Su b c o m m i t t e e s Ci t y Co u n c i l Ad - H o c an d St a n d i n g Su b c o m m i t t e e s ma y be cr e a t e d by th e Ci t y Co u n c i l fr o m ti m e to ti m e to ga t h e r in f o r m a t i o n an d re p o r t ba c k to th e fu l l Ci t y Co u n c i l . Th e Ci t y Ma n a g e r sh a l l pr o v i d e st a f f su p p o r t as de e m e d ap p r o p r i a t e by th e Ci t y Co u n c i l in ac h i e v i n g th e sp e c i f i e d go a l s . Ci t y Co u n c i l Su b c o m m i t t e e s sh a l l be co m p o s e d o f tw o Ci t y Co u n c i l me m b e r s . Ti m e l y Su b c o m m i t t e e Re p o r t s sh a l l be co n v e y e d to th e fu l l Ci t y Co u n c i l du r i n g th e Co u n c i l Re p o r t s se c t i o n o f th e Co u n c i l ag e n d a . Th e Ci t y Co u n c i l Ad - H o c an d St a n d i n g Su b c o m m i t t e e s wi l l st r i v e to ke e p -1 5 - 9. 2 Ci t i z e n Bo a r d s , Co m m i s s i o n s , an d Co m m i t t e e s 1. Cr e a t i o n Th e Ci t y Co u n c i l ma y cr e a t e bo a r d s , co m m i s s i o n s or co m m i t t e e s to ac t in an ad v i s o r y ca p a c i t y to th e Co u n c i l . 2. Ap p o i n t m e n t s Th e Ci t y Co u n c i l sh a l l ma k e ap p o i n t m e n t s to ci t i z e n Ci t y b o a r d s , co m m i s s i o n s an d co m m i t t e e s . Al l co m m i t t e e an d co m m i s s i o n ap p l i c a n t s wi l l be in t e r v i e w e d by th e Ci t y Co u n c i l at a pu b l i c me e t i n g an d be ap p o i n t e d by a ma j or i t y o f th e Ci t y Co u n c i l to se r v e th e te r m o f of f i c e sp e c i f i e d by th e Ci t y Co u n c i l . Me m b e r s o f Ci t y bo a r d s , co m m i s s i o n s an d co m m i t t e e s sh a l l co n t i n u e to ho l d th e i r re s p e c t i v e ap p o i n t e d of f i c e s un t i l re p l a c e d by a di f f e r e n t in d i v i d u a l wh o is ap p o i n t e d by a ma j o r i t y vo t e o f th e Ci t y Co u n c i l . At an y ti m e , on a ca s e by ca s e ba s i s , th e Ci t y Co u n c i l ma y re c o n s i d e r an y ap p o i n t m e n t . 3. Du t i e s Ot h e r th a n th e Pl a n n i n g Co m m i s s i o n , wh o s e du t i e s ar e sp e c i f i e d in th e Mu n i c i p a l Co d e an d th e Ca l i f o r n i a Go v e r n m e n t Co d e , th e pr i m a r y pu r p o s e o f Ci t y Bo a r d s , Co m m i s s i o n s an d Co m m i t t e e s is to ac t in an ad v i s o r y ca p a c i t y to th e Ci t y Co u n c i l . Th e Ci t y Co u n c i l sh a l l pr o v i d e sp e c i f i c di r e c t i o n to ea c h co m m i s s i o n or co m m i t t e e as to wh a t ta s k s or pr o j e c t s th e Ci t y Co u n c i l de s i r e s th e co m m i s s i o n or co m m i t t e e to ac c o m p l i s h in th e fo r m o f an an n u a l wo r k p l a n th a t is ap p r o v e d by th e Ci t y Co u n c i l . It wi l l al s o de f i n e th e me t h o d fo r sa i d co m m i s s i o n s or co m m i t t e e s to re p o r t ba c k to th e Ci t y Co u n c i l on th e i r re s p e c t i v e ac c o m p l i s h m e n t s . Th e Ci t y Ma n a g e r sh a l l as s i g n a st a f f me m b e r to a s s i s t ea c h co m m i s s i o n or co m m i t t e e an d to pr o v i d e ne c e s s a r y su p p o r t . Sh o u l d th e Ci t y Ma n a g e r be l i e v e th a t re q u e s t s o f st a f f ti m e an d Ci t y re s o u r c e s ar e ei t h e r in a p p r o p r i a t e or ex c e s s i v e , th e Ci t y Ma n a g e r ma y re q u e s t di r e c t i o n / a c t i o n fr o m th e Ci t y Co u n c i l fo r re s o l u t i o n . 4. Di s s o l u t i o n Ex c e p t as pr o v i d e d by th e Ci t y ' s Mu n i c i p a l Co d e , th e Ci t y Co u n c i l ma y di s s o l v e an ex i s t i n g bo a r d , co m m i s s i o n , or co m m i t t e e i f th e Ci t y Co u n c i l fi n d s th a t th e pu r p o s e o f th e ad v i s o r y bo a r d , co m m i t t e e or co m m i s s i o n is no lo n g e r ne c e s s a r y or re q u i r e d . 9. 3 Ci t y Co u n c i l Su b c o m m i t t e e s Ci t y Co u n c i l Ad - H o c an d St a n d i n g Su b c o m m i t t e e s ma y be cr e a t e d by th e Ci t y Co u n c i l fr o m ti m e to ti m e to ga t h e r in f o r m a t i o n an d re p o r t ba c k to th e fu l l Ci t y Co u n c i l . Th e Ci t y Ma n a g e r sh a l l pr o v i d e st a f f su p p o r t as de e m e d ap p r o p r i a t e by th e Ci t y Co u n c i l in ac h i e v i n g th e sp e c i f i e d go a l s . Ci t y Co u n c i l Su b c o m m i t t e e s sh a l l be co m p o s e d o f tw o Ci t y Co u n c i l me m b e r s . Ti m e l y Su b c o m m i t t e e Re p o r t s sh a l l be co n v e y e d to th e fu l l Ci t y Co u n c i l du r i n g th e Co u n c i l Re p o r t s se c t i o n o f th e Co u n c i l ag e n d a . Th e Ci t y Co u n c i l Ad - H o c an d St a n d i n g Su b c o m m i t t e e s wi l l st r i v e to ke e p -1 5 - 3- 2 0 al l Co u n c i l me m b e r s an d th e pu b l i c ap p r i s e d o f Co u n c i l Ad - H o c an d St a n d i n g Su b c o m m i t t e e s ' ac t i o n s an d ac c o m p l i s h m e n t s . 10 . SU S P E N S I O N AN D AM E N D M E N T OF TH E S E RU L E S 10 . 1 Su s p e n s i o n Ex c e p t as re q u i r e d by St a t e la w , an y pr o v i s i o n o f th e s e Ru l e s no t al r e a d y go v e r n e d by th e Ci t y ' s Mu n i c i p a l Co d e or th e Ca l i f o r n i a Go v e r n m e n t Co d e ma y be te m p o r a r i l y su s p e n d e d by a ma j o r i t y vo t e o f th e Co u n c i l me m b e r s wh o ar e pr e s e n t . 10 . 2 Am e n d m e n t Th e s e Ru l e s ma y be am e n d e d by ad d i t i o n s or de l e t i o n s or ne w ru l e s ad o p t e d by a ma j o r i t y vo t e of t h e Co u n c i l , pr o v i d e d th e pr o p o s e d am e n d m e n t or ne w ru l e s ar e pl a c e d on an ag e n d a as a Re g u l a r Bu s i n e s s it e m at a du l y no t i c e d Ci t y Co u n c i l me e t i n g an d th e pu b l i c is af f o r d e d th e op p o r t u n i t y to co m m e n t th e r e o n . 11 . MI S C E L L A N E O U S RU L E S 1 1 . 1 Mo t i o n to be St a t e d Th e Ci t y Cl e r k sh a l l st a t e al l mo t i o n s su b m i t t e d fo r a vo t e an d an n o u n c e th e re s u l t . 11 . 2 Ro l l Ca l l Vo t e s Ro l l ca l l vo t e s sh a l l be re q u i r e d fo r ad o p t i o n o f or d i n a n c e s , ad o p t i o n o f re s o l u t i o n s , ap p r o v a l o f ag r e e m e n t s an d ac t i o n s in v o l v i n g th e pa y m e n t o f mo n e y . Up o n de m a n d by a Co u n c i l m e m b e r , a ro l l ca l l vo t e sh a l l be ta k e n on an y mo t i o n be f o r e th e Co u n c i l . Th e Ma y o r Pr o Te r n ' s na m e sh a l l be ca l l e d se c o n d to la s t , an d th e Ma y o r ' s na m e sh a l l be ca l l e d la s t wi t h ot h e r me m b e r s ' na m e s ca l l e d at ra n d o m by th e Ci t y Cl e r k . Me m b e r s sh a l l no t be re q u i r e d to gi v e ex p l a n a t i o n s o f th e i r vo t e du r i n g ro l l ca l l . 11 . 3 Si l e n c e Al t h o u g h no t in ac c o r d a n c e w i t h " Ro s e n b e r g ' s " or "R o b e r t ' s Ru l e s o f Or d e r , " du r i n g a co l l e c t i v e vo t e (A y e s an d Na y s ) , si l e n c e o f an y Co u n c i l me m b e r ( s ) de n o t e s an af f i r m a t i v e vo t e . 11 . 4 Co n t i n u a n c e o f an It e m 1. Co n t i n u a n c e by a Co u n c i l me m b e r An y Co u n c i l m e m b e r ma y ma k e a mo t i o n to co n t i n u e an it e m (n o t su b j e c t to a de a d l i n e ) to th e ne x t ag r e e d up o n me e t i n g . Th i s co n t i n u a n c e ma y on l y be ap p r o v e d or de n i e d by a ma j o r i t y vo t e o f th e Co u n c i l . 2. Co n t i n u a n c e s Re q u e s t e d by So m e o n e No t a Co u n c i l me m b e r -1 6 - al l Co u n c i l me m b e r s an d th e pu b l i c ap p r i s e d o f Co u n c i l Ad - H o c an d St a n d i n g Su b c o m m i t t e e s ' ac t i o n s an d ac c o m p l i s h m e n t s . 10 . SU S P E N S I O N AN D AM E N D M E N T OF TH E S E RU L E S 10 . 1 Su s p e n s i o n Ex c e p t as re q u i r e d by St a t e la w , an y pr o v i s i o n o f th e s e Ru l e s no t al r e a d y go v e r n e d by th e Ci t y ' s Mu n i c i p a l Co d e or th e Ca l i f o r n i a Go v e r n m e n t Co d e ma y be te m p o r a r i l y su s p e n d e d by a ma j o r i t y vo t e o f th e Co u n c i l me m b e r s wh o ar e pr e s e n t . 10 . 2 Am e n d m e n t Th e s e Ru l e s ma y be am e n d e d by ad d i t i o n s or de l e t i o n s or ne w ru l e s ad o p t e d by a ma j o r i t y vo t e of th e Co u n c i l , pr o v i d e d th e pr o p o s e d am e n d m e n t or ne w ru l e s ar e pl a c e d on an ag e n d a as a Re g u l a r Bu s i n e s s it e m at a du l y no t i c e d Ci t y Co u n c i l me e t i n g an d th e pu b l i c is af f o r d e d th e op p o r t u n i t y to co m m e n t th e r e o n . 11 . MI S C E L L A N E O U S RU L E S 11 .1 Mo t i o n to be St a t e d Th e Ci t y Cl e r k sh a l l st a t e al l mo t i o n s su b m i t t e d fo r a vo t e an d an n o u n c e th e re s u l t . 11 . 2 Ro l l Ca l l Vo t e s Ro l l ca l l vo t e s sh a l l be re q u i r e d fo r ad o p t i o n o f or d i n a n c e s , ad o p t i o n o f re s o l u t i o n s , ap p r o v a l o f ag r e e m e n t s an d ac t i o n s in v o l v i n g th e pa y m e n t o f mo n e y . Up o n de m a n d by a Co u n c i l m e m b e r , a ro l l c a l l vo t e sh a l l be ta k e n on an y mo t i o n be f o r e th e Co u n c i l . Th e Ma y o r Pr o Te r n ' s na m e sh a l l be ca l l e d se c o n d to la s t , an d th e Ma y o r ' s na m e sh a l l be ca l l e d la s t wi t h ot h e r me m b e r s ' na m e s ca l l e d at ra n d o m by th e Ci t y Cl e r k . Me m b e r s sh a l l no t be re q u i r e d to gi v e ex p l a n a t i o n s o f th e i r vo t e du r i n g ro l l ca l l . 11 . 3 Si l e n c e Al t h o u g h no t in ac c o r d a n c e w i t h " Ro s e n b e r g ' s " or "R o b e r t ' s Ru l e s o f Or d e r , " du r i n g a co l l e c t i v e vo t e (A y e s an d Na y s ) , si l e n c e of an y Co u n c i l me m b e r ( s ) de n o t e s an af f i r m a t i v e vo t e . 11 . 4 Co n t i n u a n c e o f an It e m 1. Co n t i n u a n c e by a Co u n c i l me m b e r An y Co u n c i l m e m b e r ma y ma k e a mo t i o n to co n t i n u e an it e m (n o t su b j e c t to a de a d l i n e ) to th e ne x t ag r e e d up o n me e t i n g . Th i s co n t i n u a n c e ma y on l y be ap p r o v e d or de n i e d by a ma j o r i t y vo t e o f th e Co u n c i l . 2. Co n t i n u a n c e s Re q u e s t e d by So m e o n e No t a Co u n c i l me m b e r -1 6 - 3- 2 1 An y o n e ma y re q u e s t a co n t i n u a n c e o f an it e m an d th e Co u n c i l , by a ma j o r i t y vo t e , ma y gr a n t su c h a co n t i n u a n c e . A re q u e s t fo r a su b s e q u e n t co n t i n u a n c e ma y be gr a n t e d by a ma j o r i t y vo t e o f th e Co u n c i l on l y i f it fi n d s th a t : (a ) Th e ne e d fo r th e co n t i n u a n c e wa s be y o n d th e co n f r o l o f th e pe r s o n re q u e s t i n g it ; (b ) Th e ne e d fo r th e co n t i n u a n c e ar o s e af t e r : (l ) th e da t e o f th e no t i c e o f pu b l i c he a r i n g wa s pu b l i s h e d i f th e it e m is su b j e c t to a pu b l i c he a r i n g or ; (2 ) th e ti m e e f th e Co u n c i l ag e n d a wa s po s t e d fo r it e m s no t su b j e c t to a pu b l i c he a r i n g ; or , (c ) Th e co n t i n u a n c e do e s no t ad v e r s e l y af f e c t th e Ci t y , an y o f th e af f e c t e d pa r t i e s , or th e we l f a r e o f th e Ci t y ' s re s i d e n t s . 11 . 5 Pe r s o n a l Pr i v i l e g e Th e ri g h t o f a Co u n c i l m e m b e r to ad d r e s s th e Co u n c i l on a qu e s t i o n o f pe r s o n a l pr i v i l e g e sh a l l be li m i t e d to ca s e s in wh i c h th e in t e g r i t y , ch a r a c t e r , or mo t i v e s of t h e Co u n c i l m e m b e r is in qu e s t i o n , or wh e r e th e we l f a r e o f th e Co u n c i l is co n c e r n e d . 11 . 6 Mo t i o n to Re c o n s i d e r A mo t i o n to re c o n s i d e r an y ac t i o n ta k e n by th e Co u n c i l ma y be ma d e in ac c o r d a n c e wi t h th e fo l l o w i n g : 1. Th e mo t i o n mu s t be ma d e by a me m b e r o f th e pr e v a i l i n g si d e , al t h o u g h it ma y be se c o n d e d by an y Co u n c i l me m b e r . 2. Th e mo t i o n mu s t be ma d e pr i o r to th e ad j o u r n m e n t o f th e me e t i n g at wh i c h th e or i g i n a l ac t i o n wa s ta k e n . 3. Th e mo t i o n is de b a t a b l e an d ha s pr e c e d e n c e ov e r a pe n d i n g mo t i o n . 12 . RU L E S OF DE B A T E 12 . 1 Ma y o r as Pr e s i d i n g Of f i c e r Th e Ma y o r ma y mo v e , se c o n d , an d de b a t e fr o m th e Ch a i r , an d sh a l l no t be de p r i v e d o f an y ri g h t s an d pr i v i l e g e s o f a Co u n c i l m e m b e r . 12 . 2 Ap p e a l An y ru l i n g o f th e Ma y o r ma y be ap p e a l e d at th e re q u e s t o f a Co u n c i l m e m b e r . Th e Ma y o r sh a l l ca l l fo r a ro l l ca l l vo t e to de t e r m i n e i f th e ru l i n g is up h e l d by a ma j o r i t y vo t e . 12 . 3 Pr e c e d e n c e o f Mo t i o n s Wh e n a mo t i o n is be f o r e th e Co u n c i l , no mo t i o n sh a l l be en t e r t a i n e d ex c e p t : 1. Mo t i o n to Am e n d A mo t i o n to am e n d is de b a t a b l e on l y as it re l a t e s to th e am e n d m e n t . An am e n d m e n t th a t mo d i f i e s th e mo t i o n is in or d e r ; ho w e v e r , a su b s t i t u t e mo t i o n is in or d e r i f th e in t e n t is ch a n g e d . Am e n d m e n t s ar e vo t e d on fi r s t ; ma i n mo t i o n vo t e is la s t . A mo t i o n ma y be am e n d e d mo r e th a n -1 7 - An y o n e ma y re q u e s t a co n t i n u a n c e o f an it e m an d th e Co u n c i l , by a ma j o r i t y vo t e , ma y gr a n t su c h a co n t i n u a n c e . A re q u e s t fo r a su b s e q u e n t co n t i n u a n c e ma y be gr a n t e d by a ma j o r i t y vo t e o f th e Co u n c i l on l y i f it fi n d s th a t : (a ) Th e ne e d fo r th e co n t i n u a n c e wa s be y o n d th e co n t r o l o f th e pe r s o n re q u e s t i n g it ; (b ) Th e ne e d fo r th e co n t i n u a n c e ar o s e af t e r : ( l ) th e da t e o f th e no t i c e o f pu b l i c he a r i n g wa s pu b l i s h e d i f th e it e m is su b j e c t to a pu b l i c he a r i n g or ; (2 ) th e ti m e a t th e Co u n c i l ag e n d a wa s po s t e d fo r it e m s no t su b j e c t to a pu b l i c he a r i n g ; or , (c ) Th e co n t i n u a n c e do e s no t ad v e r s e l y af f e c t th e Ci t y , an y o f th e af f e c t e d pa r t i e s , or th e we l f a r e o f th e Ci t y ' s re s i d e n t s . 11 . 5 Pe r s o n a l Pr i v i l e g e Th e ri g h t o f a Co u n c i l m e m b e r to ad d r e s s th e Co u n c i l on a qu e s t i o n o f pe r s o n a l pr i v i l e g e sh a l l be li m i t e d to ca s e s in wh i c h th e in t e g r i t y , ch a r a c t e r , or mo t i v e s o f th e Co u n c i l m e m b e r is in qu e s t i o n , or wh e r e th e we l f a r e o f th e Co u n c i l is co n c e r n e d . 11 . 6 Mo t i o n to Re c o n s i d e r A mo t i o n to re c o n s i d e r an y ac t i o n ta k e n by th e Co u n c i l ma y be ma d e in ac c o r d a n c e wi t h th e fo l l o w i n g : 1. Th e mo t i o n mu s t be ma d e by a me m b e r o f th e pr e v a i l i n g si d e , al t h o u g h it ma y be se c o n d e d by an y Co u n c i l me m b e r . 2. Th e mo t i o n mu s t be ma d e pr i o r to th e ad j o u r n m e n t o f th e me e t i n g at wh i c h th e or i g i n a l ac t i o n wa s ta k e n . 3. Th e mo t i o n is de b a t a b l e an d ha s pr e c e d e n c e ov e r a pe n d i n g mo t i o n . 12 . RU L E S OF DE B A T E 12 . 1 Ma y o r as Pr e s i d i n g Of f i c e r Th e Ma y o r ma y mo v e , se c o n d , an d de b a t e fr o m th e Ch a i r , an d sh a l l no t be de p r i v e d o f an y ri g h t s an d pr i v i l e g e s o f a Co u n c i l m e m b e r . 12 . 2 Ap p e a l An y ru l i n g o f th e Ma y o r ma y be ap p e a l e d at th e re q u e s t o f a Co u n c i l m e m b e r . Th e Ma y o r sh a l l ca l l fo r a ro l l ca l l vo t e to de t e r m i n e i f th e ru l i n g is up h e l d by a ma j o r i t y vo t e . 12 . 3 Pr e c e d e n c e o f Mo t i o n s Wh e n a mo t i o n is be f o r e th e Co u n c i l , no mo t i o n sh a l l be en t e r t a i n e d ex c e p t : 1. Mo t i o n to Am e n d A mo t i o n to am e n d is de b a t a b l e on l y as it re l a t e s to th e am e n d m e n t . An am e n d m e n t th a t mo d i f i e s th e mo t i o n is in or d e r ; ho w e v e r , a su b s t i t u t e mo t i o n is in or d e r i f th e in t e n t is ch a n g e d . Am e n d m e n t s ar e vo t e d on fi r s t ; ma i n mo t i o n vo t e is la s t . A mo t i o n ma y be am e n d e d mo r e th a n -1 7 - 3- 2 2 on c e wi t h ea c h am e n d m e n t be i n g vo t e d on se p a r a t e l y . Th e r e sh a l l on l y be on e am e n d i n g mo t i o n on th e fl o o r at an y o n e ti m e . 2. Mo t i o n to Po s t p o n e A mo t i o n to po s t p o n e in d e f i n i t e l y is de b a t a b l e . I f su c h a mo t i o n is ad o p t e d , th e pr i n c i p a l qu e s t i o n is lo s t . A mo t i o n to po s t p o n e to a de f m i t e ti m e is su b j e c t to de b a t e an d am e n d m e n t as it re l a t e s to pr o p r i e t y o f th e po s t p o n e m e n t an d ti m e se t . 3. Mo t i o n to Ta b l e A mo t i o n to ta b l e is no t de b a t a b l e an d is no t su b j e c t to am e n d m e n t . Th e pu r p o s e o f a mo t i o n to ta b l e is to te m p o r a r i l y by p a s s th e it e m . I f a mo t i o n to ta b l e is ad o p t e d , th e it e m ma y be ta k e n fr o m th e ta b l e at an y ti m e pr i o r to th e ad j o u r n m e n t o f th e ne x t re g u l a r me e t i n g . I f th e it e m is no t ta k e n fr o m th e ta b l e in th e ti m e sp e c i f i e d , th e bu s i n e s s o f th e it e m is ki l l e d . 4. Mo t i o n to Ca l l th e Qu e s t i o n A mo t i o n to Ca l l th e Qu e s t i o n mu s t ge t a se c o n d an d is no t de b a t a b l e . A vo t e on th e mo t i o n is ta k e n im m e d i a t e l y by ro l l ca l l . I f th e mo t i o n to Ca l l th e Qu e s t i o n pa s s e s , a vo t e on th e mo t i o n on th e fl o o r is ta k e n by ro l l ca l l . I f th e mo t i o n to Ca l l th e Qu e s t i o n fa i l s , di s c u s s i o n on th e mo t i o n on th e fl o o r co n t i n u e s . 5. Mo t i o n to Re s c i n d A mo t i o n to Re s c i n d mu s t ge t a se c o n d an d is de b a t a b l e . Th e mo t i o n ma y be ad o p t e d by a ma j o r i t y vo t e o f th e en t i r e Ci t y Co u n c i l (3 vo t e s ) . * * -1 8 - * on c e wi t h ea c h am e n d m e n t be i n g vo t e d on se p a r a t e l y . Th e r e sh a l l on l y be on e am e n d i n g mo t i o n on th e fl o o r at an y o n e ti m e . 2. Mo t i o n to Po s t p o n e A mo t i o n to po s t p o n e in d e f i n i t e l y is de b a t a b l e . I f su c h a mo t i o n is ad o p t e d , th e pr i n c i p a l qu e s t i o n is lo s t . A mo t i o n to po s t p o n e to a de f m i t e ti m e is s u b j e c t to de b a t e an d am e n d m e n t as it re l a t e s to pr o p r i e t y o f th e po s t p o n e m e n t an d ti m e se t . 3. Mo t i o n to Ta b l e A mo t i o n to ta b l e is no t de b a t a b l e an d is no t su b j e c t to am e n d m e n t . Th e pu r p o s e o f a mo t i o n to ta b l e is to te m p o r a r i l y by p a s s th e it e m . I f a mo t i o n to ta b l e is ad o p t e d , th e it e m ma y be ta k e n fr o m th e ta b l e at an y ti m e pr i o r to th e ad j o u r n m e n t o f th e ne x t re g u l a r me e t i n g . I f th e it e m is no t ta k e n fr o m th e ta b l e in th e ti m e sp e c i f i e d , th e bu s i n e s s o f th e it e m is ki l l e d . 4. Mo t i o n to Ca l l th e Qu e s t i o n A mo t i o n to Ca l l th e Qu e s t i o n mu s t ge t a se c o n d an d is no t de b a t a b l e . A vo t e on th e mo t i o n is ta k e n im m e d i a t e l y by ro l l ca l l . I f th e mo t i o n to Ca l l th e Qu e s t i o n pa s s e s , a vo t e on th e mo t i o n on th e fl o o r is ta k e n by ro l l ca l l . If th e mo t i o n to Ca l l th e Qu e s t i o n fa i l s , di s c u s s i o n on th e mo t i o n on th e fl o o r co n t i n u e s . 5. Mo t i o n to Re s c i n d A mo t i o n to Re s c i n d mu s t ge t a se c o n d an d is de b a t a b l e . Th e mo t i o n ma y be ad o p t e d by a ma j o r i t y vo t e o f th e en t i r e Ci t y Co u n c i l (3 vo t e s ) . * * -1 8 - * 3- 2 3 RE S O L U T I O N NO . 2 0 1 2 - _ A RE S O L U T I O N OF TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S AD O P T I N G TH E CI T Y CO U N C I L AN D CO M M I S - SI O N / C O M M I T T E E PR O T O C O L . WH E R E A S , on Fe b r u a r y 21 , 20 1 2 , th e Ci t y Co u n c i l f o r m e d th e Co u n c i l Ru l e s an d Pr o t o c o l Ad Ho c Su b c o m m i t t e e , co n s i s t i n g of Ma y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s , wh i c h wa s ta s k e d wi t h th e de v e l o p m e n t of a co d e of co n d u c t or pr o t o c o l fo r th e Ci t y Co u n c i l an d me m b e r s of th e Ci t y ' s co m m i s s i o n s an d co m m i t t e e s ; an d , WH E R E A S , th e Su b c o m m i t t e e an d th e Ci t y Co u n c i l ha v e ac t i v e l y so u g h t in p u t on th e pr o p o s e d Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l fr o m th e Ci t y ' s re s i d e n t s an d fr o m me m b e r s of it s ad v i s o r y bo a r d s ; an d , WH E R E A S , th e Ci t y Co u n c i l no w de s i r e s to ad o p t th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l , ba s e d up o n th i s in p u t . NO W , TH E R E F O R E , TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S DO E S HE R E B Y FI N D , DE T E R M I N E AN D RE S O L V E AS FO L L O W S : Se c t i o n 1: Th a t th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l is he r e b y ad o p t e d as de s c r i b e d in th e at t a c h e d Ex h i b i t 'A , ' , wh i c h is ma d e a pa r t he r e o f by th i s re f e r e n c e . PA S S E D , AP P R O V E D an d AD O P T E D th i s _ t h da y of Ma y 20 1 2 . Ma y o r At t e s t : Ci t y Cl e r k St a t e of Ca l i f o r n i a ) Co u n t y of Lo s An g e l e s ) ss Ci t y of Ra n c h o Pa l o s Ve r d e s ) I, Ca r l a Mo r r e a l e , Ci t y Cl e r k of th e Ci t y of Ra n c h o Pa l o s Ve r d e s , he r e b y ce r t i f y th a t th e ab o v e Re s o l u t i o n No . 2 0 1 2 - _ wa s du l y an d re g u l a r l y pa s s e d an d ad o p t e d by th e sa i d Ci t y Co u n c i l at a re g u l a r me e t i n g th e r e o f he l d on Ma y 29 , 2 0 1 2 . Ci t y Cl e r k M: \ P o l i c y Is s u e s \ R u l e s o f Pr o c e d u r e \ 2 0 1 2 0 5 2 9 _R e s o _P r o t o c o l . d o c RE S O L U T I O N NO . 2 0 1 2 - _ A RE S O L U T I O N OF TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S AD O P T I N G TH E CI T Y CO U N C I L AN D CO M M I S - SI O N / C O M M I T T E E PR O T O C O L . WH E R E A S , on Fe b r u a r y 21 , 20 1 2 , th e Ci t y Co u n c i l fo r m e d th e Co u n c i l Ru l e s an d Pr o t o c o l Ad Ho c Su b c o m m i t t e e , co n s i s t i n g o f Ma y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s , wh i c h wa s ta s k e d wi t h th e de v e l o p m e n t of a co d e of co n d u c t or pr o t o c o l fo r th e Ci t y Co u n c i l an d me m b e r s of th e Ci t y ' s co m m i s s i o n s an d co m m i t t e e s ; an d , WH E R E A S , th e Su b c o m m i t t e e an d th e Ci t y Co u n c i l ha v e ac t i v e l y so u g h t in p u t on th e pr o p o s e d Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l fr o m th e Ci t y ' s re s i d e n t s an d fr o m me m b e r s of it s ad v i s o r y bo a r d s ; an d , WH E R E A S , th e Ci t y Co u n c i l no w de s i r e s to ad o p t th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l , ba s e d up o n th i s in p u t . NO W , TH E R E F O R E , TH E CI T Y CO U N C I L OF TH E CI T Y OF RA N C H O PA L O S VE R D E S DO E S HE R E B Y FI N D , DE T E R M I N E AN D RE S O L V E AS FO L L O W S : Se c t i o n 1: Th a t th e Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l is he r e b y ad o p t e d as de s c r i b e d in th e at t a c h e d Ex h i b i t JA , ' , wh i c h is ma d e a pa r t he r e o f by th i s re f e r e n c e . PA S S E D , AP P R O V E D an d AD O P T E D th i s _ t h da y of Ma y 20 1 2 . Ma y o r At t e s t : Ci t y Cl e r k St a t e of Ca l i f o r n i a ) Co u n t y of Lo s An g e l e s ) ss Ci t y of Ra n c h o Pa l o s Ve r d e s ) I, Ca r l a Mo r r e a l e , Ci t y Cl e r k of th e Ci t y of Ra n c h o Pa l o s Ve r d e s , he r e b y ce r t i f y th a t th e ab o v e Re s o l u t i o n No . 2 0 1 2 - _ wa s du l y an d 'r e g u l a r l y pa s s e d an d ad o p t e d by th e sa i d Ci t y Co u n c i l at a re g u l a r me e t i n g th e r e o f he l d on Ma y 29 , 2 0 1 2 . Ci t y Cl e r k M: \ P o l i c y Is s u e s \ R u l e s o f Pr o c e d u r e \ 2 0 1 2 0 5 2 9 _R e s o _P r o t o c o l . d o c 3- 2 4 DR A F T as o f 5/ 2 4 / 2 0 1 2 CI T Y OF RA N C H O PA L O S VE R D E S PR O T O C O L FO R EL E C T E D OF F I C I A L S AN D AP P O I N T E D CO M M I S S I O N AN D CO M M I T T E E ME M B E R S I. ST A T E M E N T OF PU R P O S E Th e pu r p o s e of th i s do c u m e n t is to cr e a t e a si n g l e co m p r e h e n s i v e pr o t o c o l fo r th e Ci t y Co u n c i l an d Me m b e r s of Ci t y Co m m i s s i o n s an d Co m m i t t e e s (h e r e i n a f t e r re f e r r e d to co l l e c t i v e l y as "O f f i c i a l s " ) to in s u r e th e ef f i c i e n t , ef f e c t i v e an d et h i c a l op e r a t i o n of th i s mu n i c i p a l go v e r n m e n t . As a st a t e m e n t of pu r p o s e , th i s po l i c y al s o re c o g n i z e s th a t th e pr o p e r op e r a t i o n of th i s mu n i c i p a l i t y re q u i r e s th a t al l of it s pu b l i c Of f i c i a l s be in d e p e n d e n t an d im p a r t i a l in th e i r ju d g m e n t an d ac t i o n s ; th a t pu b l i c of f i c e no t be us e d fo r pe r s o n a l ga i n ; th a t th e pu b l i c ha v e co n f i d e n c e in th e in t e g r i t y of it s Of f i c i a l s ; an d th a t pu b l i c de l i b e r a t i o n s an d ac t i o n s be co n d u c t e d in an at m o s p h e r e fr e e fr o m pe r s o n a l an i m o s i t y an d ho s t i l i t y . II . IN T R O D U C T I O N A. Ex i s t i n g St a t e st a t u t e s al r e a d y ad d r e s s ma n y ar e a s of ap p r o p r i a t e co n d u c t . Th i s po l i c y st a t e m e n t is no t in t e n d e d to su p e r s e d e th e St a t e la w s wi t h wh i c h Ci t y of f i c i a l s mu s t co m p l y , in c l u d i n g th e Po l i t i c a l Re f o r m Ac t of 19 7 4 , Go v e r n m e n t Co d e Se c t i o n 10 9 0 an d th e Ra l p h M. Br o w n Ac t . B. As a ma t t e r of pr a c t i c e , th i s po l i c y sh o u l d be re a d an d re v i e w e d pe r i o d i c a l l y by al l me m b e r s of th e Ci t y Co u n c i l an d by th e Me m b e r s of Ci t y Co m m i s s i o n s an d Co m m i t t e e s . C. No t al l co n d u c t an d be h a v i o r fi t ne a t l y wi t h i n th i s Pr o t o c o l . Th e ru l e s an d pr o c e d u r e s li s t e d he r e i n ar e de s i g n e d to cl e a r l y de f i n e co n d u c t in co m m o n si t u a t i o n s . Sp e c i a l ci r c u m s t a n c e s ma y no t be ea s i l y re s o l v e d by si m p l y re f e r r i n g to th i s Pr o t o c o l . Th e Ci t y Co u n c i l ca n pr o v i d e sp e c i f i c in t e r p r e t a t i o n th r o u g h re v i e w wi t h th e Ci t y At t o r n e y , as ne c e s s a r y . D. In th i s · Ci t y ' s Co u n c i l / M a n a g e r fo r m of go v e r n m e n t , th e Ci t y Ma n a g e r is th e "a d m i n i s t r a t i v e he a d " (M u n i c i p a l Co d e Se c t i o n 2. 0 8 . 0 7 0 ) of th e Ci t y go v e r n m e n t un d e r th e di r e c t i o n an d co n t r o l of th e Ci t y Co u n c i l . Th e Ci t y Co u n c i l is th e ch i e f po l i c y - ma k i n g bo d y of th e Ci t y . Di r e c t i o n to th e Ci t y Ma n a g e r on po l i c y ma t t e r s an d is s u e s sh a l l oc c u r at re g u l a r an d / o r sp e c i a l se s s i o n s by a ma j o r i t y of th e Ci t y Co u n c i l . E. Th e Ci t y hi s t o r i c a l l y ha s re c o g n i z e d th e va l u e of mu n i c i p a l or g a n i z a t i o n s an d as s o c i a t i o n s in c l u d i n g th e Le a g u e of Ca l i f o r n i a Ci t i e s , Ca l i f o r n i a Co n t r a c t Ci t i e s As s o c i a t i o n , So u t h Ba y Ci t i e s As s o c i a t i o n , et c . , an d th a t Ci t y Of f i c i a l s sh o u l d pa r t i c i p a t e in th e i r me e t i n g s an d se m i n a r s wh e n ap p r o p r i a t e . -1 - DR A F T as o f 5/ 2 4 / 2 0 1 2 CI T Y OF RA N C H O PA L O S VE R D E S PR O T O C O L FO R EL E C T E D OF F I C I A L S A N D AP P O I N T E D CO M M I S S I O N AN D CO M M I T T E E ME M B E R S I. ST A T E M E N T OF PU R P O S E Th e pu r p o s e of th i s do c u m e n t is to cr e a t e a si n g l e co m p r e h e n s i v e pr o t o c o l fo r th e Ci t y Co u n c i l an d Me m b e r s of Ci t y Co m m i s s i o n s an d Co m m i t t e e s (h e r e i n a f t e r re f e r r e d to co l l e c t i v e l y as "O f f i c i a l s " ) to in s u r e th e ef f i c i e n t , ef f e c t i v e an d et h i c a l op e r a t i o n of th i s mu n i c i p a l go v e r n m e n t . As a st a t e m e n t o f pu r p o s e , th i s po l i c y al s o re c o g n i z e s th a t th e pr o p e r op e r a t i o n of th i s mu n i c i p a l i t y re q u i r e s th a t al l of it s pu b l i c Of f i c i a l s be in d e p e n d e n t an d im p a r t i a l in th e i r ju d g m e n t an d ac t i o n s ; th a t pu b l i c of f i c e no t be us e d fo r pe r s o n a l ga i n ; th a t th e pu b l i c ha v e co n f i d e n c e in th e in t e g r i t y of it s Of f i c i a l s ; an d th a t pu b l i c de l i b e r a t i o n s an d ac t i o n s be co n d u c t e d in an at m o s p h e r e fr e e fr o m pe r s o n a l an i m o s i t y an d ho s t i l i t y . II . IN T R O D U C T I O N A. Ex i s t i n g St a t e st a t u t e s al r e a d y ad d r e s s ma n y ar e a s of ap p r o p r i a t e co n d u c t . Th i s po l i c y st a t e m e n t is no t in t e n d e d to su p e r s e d e th e St a t e la w s wi t h wh i c h Ci t y of f i c i a l s mu s t co m p l y , in c l u d i n g th e Po l i t i c a l Re f o r m Ac t of 19 7 4 , Go v e r n m e n t Co d e Se c t i o n 10 9 0 an d th e Ra l p h M. Br o w n Ac t . B. As a ma t t e r of pr a c t i c e , th i s po l i c y sh o u l d be re a d an d re v i e w e d pe r i o d i c a l l y by al l me m b e r s of th e Ci t y Co u n c i l an d by th e Me m b e r s of Ci t y Co m m i s s i o n s an d Co m m i t t e e s . C. No t al l co n d u c t an d be h a v i o r fi t ne a t l y wi t h i n th i s Pr o t o c o l . Th e ru l e s an d pr o c e d u r e s li s t e d he r e i n ar e de s i g n e d to cl e a r l y de f i n e co n d u c t in co m m o n si t u a t i o n s . Sp e c i a l ci r c u m s t a n c e s ma y no t be ea s i l y re s o l v e d by si m p l y re f e r r i n g to th i s Pr o t o c o l . Th e Ci t y Co u n c i l ca n pr o v i d e sp e c i f i c in t e r p r e t a t i o n th r o u g h re v i e w wi t h th e Ci t y At t o r n e y , as ne c e s s a r y . D. In th i s · Ci t y ' s Co u n c i l / M a n a g e r fo r m of go v e r n m e n t , th e Ci t y Ma n a g e r is th e "a d m i n i s t r a t i v e he a d " (M u n i c i p a l Co d e Se c t i o n 2. 0 8 . 0 7 0 ) of th e Ci t y go v e r n m e n t un d e r th e di r e c t i o n an d co n t r o l of th e Ci t y Co u n c i l . Th e Ci t y Co u n c i l is th e ch i e f po l i c y - ma k i n g bo d y of th e Ci t y . Di r e c t i o n to th e Ci t y Ma n a g e r on po l i c y ma t t e r s an d is s u e s sh a l l oc c u r at re g u l a r an d / o r sp e c i a l se s s i o n s by a ma j o r i t y of th e Ci t y Co u n c i l . E. Th e Ci t y hi s t o r i c a l l y ha s re c o g n i z e d th e va l u e of mu n i c i p a l or g a n i z a t i o n s an d as s o c i a t i o n s in c l u d i n g th e Le a g u e of Ca l i f o r n i a Ci t i e s , Ca l i f o r n i a Co n t r a c t Ci t i e s As s o c i a t i o n , So u t h Ba y Ci t i e s As s o c i a t i o n , et c . , an d th a t Ci t y Of f i c i a l s sh o u l d pa r t i c i p a t e in th e i r me e t i n g s an d se m i n a r s wh e n ap p r o p r i a t e . -1 - EX H I B I T A 3- 2 5 DR A F T as of 5/ 2 4 / 2 0 1 2 II I . PR O T O C O L FO R CI T Y OF F I C I A L S Th e pr o p e r op e r a t i o n of th i s lo c a l go v e r n m e n t re q u i r e s th a t it s pu b l i c Of f i c i a l s be in d e p e n d e n t , im p a r t i a l an d re s p o n s i b l e to it s re s i d e n t s ; th a t it s pu b l i c Of f i c i a l s st r i v e to co o p e r a t e an d wo r k to g e t h e r fo r th e co m m o n go o d of th e Ci t y ; th a t de c i s i o n s an d po l i c y be ma d e in th e pr o p e r ch a n n e l s of th e go v e r n m e n t st r u c t u r e ; th a t pu b l i c of f i c e no t be us e d fo r pe r s o n a l ga i n ; an d th a t th e pu b l i c ha v e co n f i d e n c e in th e in t e g r i t y of it s pu b l i c Of f i c i a l s . In re c o g n i t i o n of th e s e go a l s , th e fo l l o w i n g pr o t o c o l is he r e b y pr e s c r i b e d fo r th e Ci t y ' s Of f i c i a l s , wh o sh a l l : 1. At al l ti m e s du r i n g th e pe r f o r m a n c e of th e i r Ci t y du t i e s , ad h e r e to th e i r oa t h of of f i c e (C a l . Co n s t . Ar t . XX Se c t i o n 3) an d co m p l y wi t h al l St a t e et h i c s la w s fo r pu b l i c of f i c i a l s . 2. Pr o v i d e fa i r an d eq u a l tr e a t m e n t fo r al l pe r s o n s an d ma t t e r s co m i n g be f o r e th e Ci t y Co u n c i l , Co m m i s s i o n s or Co m m i t t e e s . No Of f i c i a l sh a l l gr a n t an y sp e c i a l co n s i d e r a t i o n or ad v a n t a g e to an y ci t i z e n be y o n d th a t wh i c h is av a i l a b l e to ev e r y ot h e r ci t i z e n . 3. Be pr e p a r e d , le a r n an d st u d y th e ba c k g r o u n d an d pu r p o s e s of it e m s th a t ar e on th e ag e n d a be f o r e vo t i n g . To th e ex t e n t po s s i b l e , ra i s e an y qu e s t i o n s pe r t a i n i n g to ag e n d a it e m s wi t h ap p r o p r i a t e Ci t y St a f f an d th e Ci t y Ma n a g e r pr i o r to th e me e t i n g wh e r e th e it e m wi l l be di s c u s s e d . 4. Re p r e s e n t an d wo r k to pr o t e c t th e ri g h t s of al l re s i d e n t s of th e Ci t y , wi t h o u t fa v o r i t i s m , co n f l i c t of in t e r e s t or fo r an y pe r s o n a l ga i n . 5. Fa i t h f u l l y pe r f o r m al l du t i e s of of f i c e . 6. Re f r a i n fr o m di s c l o s i n g co n f i d e n t i a l in f o r m a t i o n th a t is le a r n e d du r i n g a cl o s e d se s s i o n he l d in ac c o r d a n c e wi t h th e Ra l p h M. Br o w n Ac t (C a l . Go v t . Co d e Se c t i o n 54 9 5 0 , et se q . ) of th e Ci t y Co u n c i l or an y of th e Ci t y ' s Co m m i s s i o n ' s or Co m m i t t e e s an d re f r a i n fr o m di s c l o s i n g in f o r m a t i o n th a t is su b j e c t to th e Ci t y ' s at t o r n e y cl i e n t pr i v i l e g e , un l e s s di s c l o s u r e is sp e c i f i c a l l y au t h o r i z e d by a ma j o r i t y vo t e of th e Ci t y Co u n c i l . 7. Re f r a i n fr o m ab u s i v e co n d u c t , pe r s o n a l ch a r g e s or ve r b a l at t a c k s up o n th e ch a r a c t e r , mo t i v e s , et h i c s or mo r a l s of ot h e r me m b e r s of th e Co u n c i l , Co m m i s s i o n s , Co m m i t t e e Me m b e r s , Ci t y St a f f or th e pu b l i c , or fr o m ma k i n g ot h e r pe r s o n a l co m m e n t s th a t ar e no t ge r m a n e to th e is s u e s be f o r e th e Ci t y Co u n c i l , Co m m i s s i o n or Co m m i t t e e . 8. Li s t e n ca r e f u l l y , co u r t e o u s l y an d at t e n t i v e l y to al l pu b l i c di s c u s s i o n s at Ci t y Co u n c i l , Co m m i s s i o n or Co m m i t t e e me e t i n g s an d av o i d -2 - DR A F T as o f 5/ 2 4 / 2 0 1 2 II I . PR O T O C O L FO R CI T Y OF F I C I A L S Th e pr o p e r op e r a t i o n of th i s lo c a l go v e r n m e n t re q u i r e s th a t it s pu b l i c Of f i c i a l s be in d e p e n d e n t , im p a r t i a l an d re s p o n s i b l e to it s re s i d e n t s ; th a t it s pu b l i c Of f i c i a l s st r i v e to co o p e r a t e an d wo r k to g e t h e r fo r th e co m m o n go o d of th e Ci t y ; th a t de c i s i o n s an d po l i c y be ma d e in th e pr o p e r ch a n n e l s of th e go v e r n m e n t st r u c t u r e ; th a t pu b l i c of f i c e no t be us e d fo r pe r s o n a l ga i n ; an d th a t th e pu b l i c ha v e co n f i d e n c e in th e in t e g r i t y of it s pu b l i c Of f i c i a l s . In re c o g n i t i o n of th e s e go a l s , th e fo l l o w i n g pr o t o c o l is he r e b y pr e s c r i b e d fo r th e Ci t y ' s Of f i c i a l s , wh o sh a l l : 1. At al l ti m e s du r i n g th e pe r f o r m a n c e of th e i r Ci t y du t i e s , ad h e r e to th e i r oa t h of of f i c e (C a l . Co n s t . Ar t . XX Se c t i o n 3) an d co m p l y wi t h al l St a t e et h i c s la w s fo r pu b l i c of f i c i a l s . 2. Pr o v i d e fa i r an d eq u a l tr e a t m e n t fo r al l pe r s o n s an d ma t t e r s co m i n g be f o r e th e Ci t y Co u n c i l , Co m m i s s i o n s or Co m m i t t e e s . No Of f i c i a l sh a l l gr a n t an y sp e c i a l co n s i d e r a t i o n or ad v a n t a g e to an y ci t i z e n be y o n d th a t wh i c h is av a i l a b l e to ev e r y ot h e r ci t i z e n . 3. Be pr e p a r e d , le a r n an d st u d y th e ba c k g r o u n d an d pu r p o s e s of it e m s th a t ar e on th e ag e n d a be f o r e vo t i n g . To th e ex t e n t po s s i b l e , ra i s e an y qu e s t i o n s pe r t a i n i n g to ag e n d a it e m s wi t h ap p r o p r i a t e Ci t y St a f f an d th e Ci t y Ma n a g e r pr i o r to th e me e t i n g wh e r e th e it e m wi l l be di s c u s s e d . 4. Re p r e s e n t an d wo r k to pr o t e c t th e ri g h t s of al l re s i d e n t s of th e Ci t y , wi t h o u t fa v o r i t i s m , co n f l i c t of in t e r e s t or fo r an y pe r s o n a l ga i n . 5. Fa i t h f u l l y pe r f o r m al l du t i e s of of f i c e . 6. Re f r a i n fr o m di s c l o s i n g co n f i d e n t i a l in f o r m a t i o n th a t is le a r n e d du r i n g a cl o s e d se s s i o n he l d in ac c o r d a n c e wi t h th e Ra l p h M. Br o w n Ac t (C a l . Go v t . Co d e Se c t i o n 54 9 5 0 , et se q . ) of th e Ci t y Co u n c i l or an y of th e Ci t y ' s Co m m i s s i o n ' s or Co m m i t t e e s an d re f r a i n fr o m di s c l o s i n g in f o r m a t i o n th a t is su b j e c t to th e Ci t y ' s at t o r n e y cl i e n t pr i v i l e g e , un l e s s di s c l o s u r e is sp e c i f i c a l l y au t h o r i z e d by a ma j o r i t y vo t e of th e Ci t y Co u n c i l . 7. Re f r a i n fr o m ab u s i v e co n d u c t , pe r s o n a l ch a r g e s or ve r b a l at t a c k s up o n th e ch a r a c t e r , mo t i v e s , et h i c s or mo r a l s of ot h e r me m b e r s of th e Co u n c i l , Co m m i s s i o n s , Co m m i t t e e Me m b e r s , Ci t y St a f f or th e pu b l i c , or fr o m ma k i n g ot h e r pe r s o n a l co m m e n t s th a t ar e no t ge r m a n e to th e is s u e s be f o r e th e Ci t y Co u n c i l , Co m m i s s i o n or Co m m i t t e e . 8. Li s t e n ca r e f u l l y , co u r t e o u s l y an d at t e n t i v e l y to aU pu b l i c di s c u s s i o n s at Ci t y Co u n c i l , Co m m i s s i o n or Co m m i t t e e me e t i n g s an d av o i d -2 - 3- 2 6 DR A F T as of 5/ 2 4 / 2 0 1 2 in t e r r u p t i n g ot h e r sp e a k e r s , in c l u d i n g ot h e r Ci t y Of f i c i a l s , Ci t y St a f f , or th e pu b l i c . 9. Fo s t e r a po s i t i v e at t i t u d e an d co n s t r u c t i v e l y fo s t e r op e n co m m u n i c a t i o n in de a l i n g wi t h th e pu b l i c , Ci t y st a f f an d al l Ci t y Of f i c i a l s . Ci t y Of f i c i a l s sh o u l d ke e p an op e n mi n d in de a l i n g wi t h is s u e s an d at t e m p t to wo r k ou t so l u t i o n s an d / o r co m p r o m i s e s th a t me e t th e ne e d s an d in t e r e s t s of al l pa r t i e s . 10 . Fa i t h f u l l y at t e n d al l se s s i o n s of th e Ci t y Co u n c i l , Co m m i s s i o n or Co m m i t t e e of wh i c h th e pe r s o n is a me m b e r un l e s s un a b l e to do so fo r so m e co m p e l l i n g re a s o n or di s a b i l i t y . 11 . Ac c e p t as a pe r s o n a l du t y th e re s p o n s i b i l i t y to co n d u c t th i s Ci t y ' s bu s i n e s s wi t h pr o f e s s i o n a l co m p e t e n c e , fa i r n e s s , im p a r t i a l i t y , ef f i c i e n c y an d ef f e c t i v e n e s s . 12 . Ad v i s e ap p r o p r i a t e Ci t y st a f f wh e n a qu o r u m of th e Ci t y Co u n c i l or a Co u n c i l st a n d i n g su b - c o m m i t t e e or a qu o r u m of a Ci t y Co m m i s s i o n or Co m m i t t e e me e t s wi t h an o t h e r go v e r n m e n t a l ag e n c y ' s of f i c i a l s , ci t i z e n gr o u p s , ho m e o w n e r s ' as s o c i a t i o n s , co u n t y or co n t r a c t o f f i c i a l s , de v e l o p m e n t ap p l i c a n t s , et c . , to in s u r e pr o p e r no t i c e of su c h me e t i n g s is gi v e n in ac c o r d a n c e wi t h th e pr o v i s i o n s of th e Ra l p h M. Br o w n Ac t . 13 . Re s p e c t , su p p o r t , an d wh e n ne c e s s a r y , wo r k to im p r o v e in t e r g o v e r n m e n t a l re l a t i o n s h i p s be t w e e n th i s Ci t y an d ot h e r ne i g h b o r i n g ci t i e s , th e Co u n t y of Lo s An g e l e s , th e St a t e of Ca l i f o r n i a , an d th e fe d e r a l go v e r n m e n t . 14 . Un l e s s ' au t h o r i z e d to do so by th e Ci t y Co u n c i l , do no t ma k e st a t e m e n t s , ei t h e r or a l l y or in wr i t i n g , th a t as s e r t or wo u l d ca u s e a re a s o n a b l e pe r s o n to be l i e v e th a t yo u ar e ac t i n g on be h a l f of th e Ci t y . Ac c o r d i n g l y , if a Ci t y Of f i c i a l te s t i f i e s , ei t h e r or a l l y or in wr i t i n g , be f o r e an ad m i n i s t r a t i v e bo d y of a go v e r n m e n t a l ag e n c y ou t s i d e of th e Ci t y , an d id e n t i f i e s hi m s e l f or he r s e l f as a Ci t y Of f i c i a l , th a t Of f i c i a l al s o mu s t st a t e th a t he or sh e is no t ap p e a r i n g or te s t i f y i n g in an y of f i c i a l ca p a c i t y an d is no t re p r e s e n t i n g th e vi e w s or op i n i o n s of th e Ci t y ; ra t h e r , he or sh e is re p r e s e n t i n g hi s or he r ow n vi e w s as a pr i v a t e ci t i z e n . 15 . Th e us e of Ci t y - o w n e d eq u i p m e n t , ma t e r i a l s or pr o p e r t y fo r pe r s o n a l pu r p o s e s is pr o h i b i t e d , ex c e p t wh e n su c h eq u i p m e n t or pr o p e r t y is av a i l a b l e to th e pu b l i c ge n e r a l l y or is pr o v i d e d to Ci t y Of f i c i a l s , pu r s u a n t to Ci t y po l i c y , in th e co n d u c t of Ci t y bu s i n e s s . 16 . Al l Ci t y Of f i c i a l s sh a l l di s c l o s e an y co r r u p t i o n , fr a u d , an d br i b e r y to ap p r o p r i a t e au t h o r i t i e s . -3 - DR A F T as o f 5/ 2 4 / 2 0 1 2 in t e r r u p t i n g ot h e r sp e a k e r s , in c l u d i n g ot h e r Ci t y Of f i c i a l s , Ci t y St a f f , or th e pu b l i c . 9. Fo s t e r a po s i t i v e at t i t u d e an d co n s t r u c t i v e l y fo s t e r op e n co m m u n i c a t i o n in de a l i n g wi t h th e pu b l i c , Ci t y st a f f an d al l Ci t y Of f i c i a l s . Ci t y Of f i c i a l s sh o u l d ke e p an op e n mi n d in de a l i n g wi t h is s u e s an d at t e m p t to wo r k ou t so l u t i o n s an d / o r co m p r o m i s e s th a t me e t th e ne e d s an d in t e r e s t s of al l pa r t i e s . 10 . Fa i t h f U l l y at t e n d al l se s s i o n s of th e Ci t y Co u n c i l , Co m m i s s i o n or Co m m i t t e e of wh i c h th e pe r s o n is a me m b e r un l e s s un a b l e to do so fo r so m e co m p e l l i n g re a s o n or di s a b i l i t y . 11 . Ac c e p t as a pe r s o n a l du t y th e re s p o n s i b i l i t y to co n d u c t th i s Ci t y ' s bu s i n e s s wi t h pr o f e s s i o n a l co m p e t e n c e , fa i r n e s s , im p a r t i a l i t y , ef f i c i e n c y an d ef f e c t i v e n e s s . 12 . Ad v i s e ap p r o p r i a t e Ci t y st a f f wh e n a qu o r u m of th e Ci t y Co u n c i l or a Co u n c i l st a n d i n g su b - c o m m i t t e e or a qu o r u m of a Ci t y Co m m i s s i o n or Co m m i t t e e me e t s wi t h an o t h e r go v e r n m e n t a l ag e n c y ' s of f i c i a l s , ci t i z e n gr o u p s , ho m e o w n e r s ' as s o c i a t i o n s , co u n t y or co n t r a c t of f i c i a l s , de v e l o p m e n t ap p l i c a n t s , et c . , to in s u r e pr o p e r no t i c e of su c h me e t i n g s is gi v e n in ac c o r d a n c e wi t h th e pr o v i s i o n s of th e Ra l p h M. Br o w n Ac t . 13 . Re s p e c t , su p p o r t , an d wh e n ne c e s s a r y , wo r k to i m p r o v e in t e r g o v e r n m e n t a l re l a t i o n s h i p s be t w e e n th i s Ci t y an d ot h e r ne i g h b o r i n g ci t i e s , th e Co u n t y of Lo s An g e l e s , th e St a t e of Ca l i f o r n i a , an d th e fe d e r a l go v e r n m e n t . 14 . Un l e s s ' au t h o r i z e d to do so by th e Ci t y Co u n c i l , do no t ma k e st a t e m e n t s , ei t h e r or a l l y or in wr i t i n g , th a t as s e r t or wo u l d ca u s e a re a s o n a b l e pe r s o n to be l i e v e th a t yo u ar e ac t i n g on be h a l f of th e Ci t y . Ac c o r d i n g l y , if a Ci t y Of f i c i a l te s t i f i e s , ei t h e r or a l l y or in wr i t i n g , be f o r e an ad m i n i s t r a t i v e bo d y of a go v e r n m e n t a l ag e n c y ou t s i d e of th e Ci t y , an d id e n t i f i e s hi m s e l f or he r s e l f as a Ci t y Of f i c i a l , th a t Of f i c i a l al s o mu s t st a t e th a t he or sh e is no t ap p e a r i n g or te s t i f y i n g in an y of f i c i a l ca p a c i t y an d is no t re p r e s e n t i n g th e vi e w s or op i n i o n s of th e Ci t y ; ra t h e r , he or sh e is re p r e s e n t i n g hi s or he r ow n vi e w s as a pr i v a t e ci t i z e n . 15 . Th e us e of Ci t y - o w n e d eq u i p m e n t , ma t e r i a l s or pr o p e r t y fo r pe r s o n a l pu r p o s e s is pr o h i b i t e d , ex c e p t wh e n su c h eq u i p m e n t or pr o p e r t y is av a i l a b l e to th e pu b l i c ge n e r a l l y or is pr o v i d e d to Ci t y Of f i c i a l s , pu r s u a n t to Ci t y po l i c y , in th e co n d u c t of Ci t y bu s i n e s s . 16 . Al l Ci t y Of f i c i a l s sh a l l di s c l o s e an y co r r u p t i o n , fr a u d , an d br i b e r y to ap p r o p r i a t e au t h o r i t i e s . -3 - 3- 2 7 DR A F T as o f 5/ 2 4 / 2 0 1 2 17 . No Ci t y Of f i c i a l sh a l l ma k e , pa r t i c i p a t e in ma k i n g , or us e hi s or he r of f i c i a l po s i t i o n wi t h th e Ci t y to in f l u e n c e an y go v e r n m e n t a l de c i s i o n di r e c t l y re l a t i n g to an y pe r s o n or en t i t y wi t h wh o m he or sh e is ne g o t i a t i n g or ha s an y ar r a n g e m e n t co n c e r n i n g pr o s p e c t i v e em p l o y m e n t or an y ot h e r pr o s p e c t i v e bu s i n e s s re l a t i o n s h i p th a t wi l l be a so u r c e of fi n a n c i a l ga i n to th e Ci t y Of f i c i a l . -4 - DR A F T as o f 5/ 2 4 / 2 0 1 2 17 . No Ci t y Of f i c i a l sh a l l ma k e , pa r t i c i p a t e in ma k i n g , or us e hi s or he r of f i c i a l po s i t i o n wi t h th e Ci t y to in f l u e n c e an y go v e r n m e n t a l de c i s i o n di r e c t l y re l a t i n g to an y pe r s o n or en t i t y wi t h wh o m he or sh e is ne g o t i a t i n g or ha s an y ar r a n g e m e n t co n c e r n i n g pr o s p e c t i v e em p l o y m e n t or an y ot h e r pr o s p e c t i v e bu s i n e s s re l a t i o n s h i p th a t wi l l be a so u r c e of fi n a n c i a l ga i n to th e Ci t y Of f i c i a l . -4 - 3- 2 8 Ca r o l y n Le h r Fr o m : Se n t : To : Su b j e c t : At t a c h m e n t s : IT E M S TO BE DE D TO TH E AG E N I br i a n ca m p b e l l [b r i a n . c a m p b e l l @ c o x . n e t ] Mo n d a y , Ja n u a r y 09 , 2 0 1 2 9 : 1 3 AM 'C a r o l W. Ly n c h ' ; 'C a r o l y n Le h r ' ; An t h o n y Mi s e t i c h IT E M S TO BE AD D E D TO TH E AG E N D A by Ma y o r Pr o Te m Ca m p b e l l IT E M S TO BE AD D E D TO TH E AG E N D A by Ma y o r Pr o Te m Ca m p b e l l . D O C X . d o c x 1 Ca r o l y n Le h r Fr o m : Se n t : To : Su b j e c t : At t a c h m e n t s : IT E M S TO BE OE D TO TH E AG E N l br i a n ca m p b e l l [b r i a n . c a m p b e l l @ c o x . n e t ] Mo n d a y , Ja n u a r y 09 , 2 0 1 2 9 : 1 3 AM 'C a r o l W. Ly n c h ' ; 'C a r o l y n Le h r ' ; An t h o n y Mi s e t i c h IT E M S TO BE AD D E D TO TH E AG E N D A by Ma y o r Pr o Te r n Ca m p b e l l IT E M S TO BE AD D E D TO TH E AG E N D A by Ma y o r Pr o Te m Ca m p b e l l . D O C X . d o c x 1 3- 2 9 IT E M S TO BE AD D E D TO TH E AG E N D A IT E M S TO BE AD D E D TO TH E CO N S E N T CA L E N D A R N. Co m p e t i t i v e l y Bi d th e Ci t y ' s Ba n k i n g Bu s i n e s s (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Fi n a n c e Ad v i s o r y Co m m i t t e e to ov e r s e e th e de v e l o p m e n t of a co m p e t i t i v e bi d d i n g pr o c e s s of th e Ci t y ' s ba n k i n g bu s i n e s s an d re p o r t it s re c o m m e n d a t i o n s to th e Ci t y Co u n c i l wi t h i n 60 da y s . O. Tr a n s p a r e n c y : Di s c l o s u r e of Co m m u n i c a t i o n s Be t w e e n th e Ci t y Ma n a g e r an d In d i v i d u a l Me m b e r s of th e Ci t y Co u n c i l (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r to pr e p a r e a wr i t t e n su m m a r y , to be pr o v i d e d we e k l y to th e Ci t y Co u n c i l an d th e pu b l i c , th a t di s c l o s e s an y di s c u s s i o n s re g a r d i n g Ci t y bu s i n e s s th a t oc c u r r e d du r i n g th e pr i o r we e k be t w e e n th e Ci t y Ma n a g e r an d cu r r e n t Ci t y Co u n c i l Me m b e r s . Th e me m o r a n d u m sh a l l si m p l y st a t e th e to p i c an d th e Co u n c i l Me m b e r ( s ) wi t h wh o m th e Ci t y Ma n a g e r sp o k e . P. Pr e s s re l e a s e s by Ci t y St a f f (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r th a t Ci t y St a f f sh a l l no t is s u e an y pr e s s re l e a s e s or qu o t e s to th e pr e s s or co n d u c t in t e r v i e w s wi t h th e pr e s s wi t h o u t pr i o r ap p r o v a l o f th e Ci t y Co u n c i l , ex c e p t in th e ca s e of an em e r g e n c y . Q. Tr a n s p a r e n c y : As c e r t a i n th e Cu r r e n t Am o u n t of th e Ci t y ' s Un f u n d e d Pe n s i o n Li a b i l i t y (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Fi n a n c e Ad v i s o r y Co m m i t t e e (F A C ) to ov e r s e e an d to re p o r t wi t h i n 30 da y s to ci t y co u n c i l th e i r re c o m m e n d e d ac t i o n s to ac c u r a t e l y as c e r t a i n th e Ca l P E R S Un f u n d e d Pe n s i o n Li a b i l i t y ow e d by RP V , as ot h e r CA Ge n e r a l La w ci t i e s ha v e su c c e s s f u l l y do n e . R. Tr a n s p a r e n c y : Re v i e w of cu r r e n t l y al l o w a b l e Pe n s i o n Sp i k i n g in RP V (C a m p b e l l ) Re c o m m e n d a t i o n : Re v i e w at th e ne x t pu b l i c ci t y co u n c i l me e t i n g an it e m i z a t i o n of al l cu r r e n t l y al l o w a b l e sp i k i n g of ci t y em p l o y e e Ba s e Pa y fo r th e pu r p o s e of in c r e a s i n g Ca l P E R S pe n s i o n pa y m e n t s in re t i r e m e n t . S. Re v i e w o f th e cu r r e n t R P V E m p l o y e e Pe r s o n n e l Ru l e s (C a m p b e l l ) Re c o m m e n d a t i o n : A t th e ne x t co u n c i l me e t i n g re v i e w an d di s c u s s th e cu r r e n t Pe r s o n n e l Ru l e s an d de t e r m i n e if a n y ch a n g e s sh o u l d be co n s i d e r e d . T. E m p l o y e e Hi r i n g Re v i e w (C a m p b e l l ) IT E M S TO BE AD D E D TO TH E AG E N D A IT E M S TO BE AD D E D TO TH E CO N S E N T CA L E N D A R N. Co m p e t i t i v e l y Bi d th e Ci t y ' s Ba n k i n g Bu s i n e s s (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Fi n a n c e Ad v i s o r y Co m m i t t e e to ov e r s e e th e de v e l o p m e n t of a co m p e t i t i v e bi d d i n g pr o c e s s of th e Ci t y ' s ba n k i n g bu s i n e s s an d re p o r t it s re c o m m e n d a t i o n s to th e Ci t y Co u n c i l wi t h i n 60 da y s . O. Tr a n s p a r e n c y : Di s c l o s u r e of Co m m u n i c a t i o n s Be t w e e n th e Ci t y Ma n a g e r an d In d i v i d u a l Me m b e r s of th e Ci t y Co u n c i l (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r to pr e p a r e a wr i t t e n su m m a r y , to be pr o v i d e d we e k l y to th e Ci t y Co u n c i l an d th e pu b l i c , th a t di s c l o s e s an y di s c u s s i o n s re g a r d i n g Ci t y bu s i n e s s th a t oc c u r r e d du r i n g th e pr i o r we e k be t w e e n th e Ci t y Ma n a g e r an d cu r r e n t Ci t y Co u n c i l Me m b e r s . Th e me m o r a n d u m sh a l l si m p l y st a t e th e to p i c an d th e Co u n c i l Me m b e r ( s ) wi t h wh o m th e Ci t y Ma n a g e r sp o k e . P. Pr e s s re l e a s e s by Ci t y St a f f (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r th a t Ci t y St a f f sh a l l no t is s u e an y pr e s s re l e a s e s or qu o t e s to th e pr e s s or co n d u c t in t e r v i e w s wi t h th e pr e s s wi t h o u t pr i o r ap p r o v a l of th e Ci t y Co u n c i l , ex c e p t in th e ca s e of an em e r g e n c y . Q. Tr a n s p a r e n c y : As c e r t a i n th e Cu r r e n t Am o u n t of th e Ci t y ' s Un f u n d e d Pe n s i o n Li a b i l i t y (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Fi n a n c e Ad v i s o r y Co m m i t t e e (F A C ) to ov e r s e e an d to re p o r t wi t h i n 30 da y s to ci t y co u n c i l th e i r re c o m m e n d e d ac t i o n s to ac c u r a t e l y as c e r t a i n th e Ca l P E R S Un f u n d e d Pe n s i o n Li a b i l i t y ow e d by RP V , as ot h e r CA Ge n e r a t La w ci t i e s ha v e su c c e s s f u l l y do n e . R. Tr a n s p a r e n c y : Re v i e w of cu r r e n t l y al l o w a b l e Pe n s i o n Sp i k i n g in RP V (C a m p b e l l ) Re c o m m e n d a t i o n : Re v i e w at th e ne x t pu b l i c ci t y co u n c i l me e t i n g an it e m i z a t i o n of al l cu r r e n t l y al l o w a b l e sp i k i n g of ci t y em p l o y e e Ba s e Pa y fo r th e pu r p o s e of in c r e a s i n g Ca l P E R S pe n s i o n pa y m e n t s in re t i r e m e n t . s. Re v i e w of th e cu r r e n t RP V Em p l o y e e Pe r s o n n e l Ru l e s (C a m p b e l l ) Re c o m m e n d a t i o n : At th e ne x t co u n c i l me e t i n g re v i e w an d di s c u s s th e cu r r e n t Pe r s o n n e l Ru l e s an d de t e r m i n e if an y ch a n g e s sh o u l d be co n s i d e r e d . T. Em p l o y e e Hi r i n g R e v i e w (C a m p b e l l ) 3- 3 0 Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r no t to hi r e ne w em p l o y e e s fo r up to 3 mo n t h s or un t i l th e Ci t y Co u n c i l ha s th e op p o r t u n i t y to re v i e w an d co n s i d e r th e pr o s an d co n s of se l e c t i v e co n t r a c t i n g ou t , li k e ma n y of th e ot h e r ci t y se r v i c e s , of ce r t a i n po s i t i o n s . IT E M S TO BE AD D E D TO RE G U L A R BU S I N E S S (1 0 Mi n u t e s ) 8. Es t a b l i s h a Tw o - M e m b e r Co u n c i l Su b - C o m m i t t e e an d Re t a i n a Co n s u l t a n t to Co n d u c t a Co n f i d e n t i a l Su r v e y of Cu r r e n t an d Fo r m e r Em p l o y e e s an d Cu r r e n t Co u n c i l Me m b e r s (C a m p b e l l ) Re c o m m e n d a t i o n : Es t a b l i s h a Co u n c i l Su b - C o m m i t t e e , wh i c h wi l l re v i e w at le a s t th r e e co m p a n i e s th a t Co n d u c t Co n f i d e n t i a l Su r v e y s o f Cu r r e n t an d Fo r m e r (t o th r e e ye a r s ag o ) Em p l o y e e s an d Cu r r e n t Co u n c i l Me m b e r s an d br i n g ba c k a Re c o m m e n d a t i o n to th e Ci t y Co u n c i l as to wh i c h Co n s u l t a n t sh o u l d be en g a g e d by th e Ci t y to pe r f o r m th e su r v e y at th e ne x t co u n c i l me e t i n g . (2 0 Mi n u t e s ) 11 . La d e r a Li n d a Fa c i l i t y (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r to re p o r t on th e st a t u s of th e li f e sa f e t y is s u e s at th e La d e r a Li n d a fa c i l i t y . (1 0 Mi n u t e s ) 12 . Pl a n n i n g Co m m i s s i o n re v i e w of Wi t h d r a w n An n e n b e r g pr o j e c t s (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Pl a n n i n g Co m m i s s i o n to re v i e w th e tw o pr o j e c t s th a t ha d be e n pr o p o s e d by th e An n e n b e r g Fo u n d a t i o n an d to de t e r m i n e th e le s s o n s th a t sh o u l d be le a r n e d by th e Ci t y fo r fu t u r e pr o p o s a l s an d gi v e a pu b l i c re p o r t of it s fi n d i n g s to th e Ci t y C o u n c i l by Ma y 31 s t, 20 1 2 . Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r no t to hi r e ne w em p l o y e e s fo r up to 3 mo n t h s or un t i l th e Ci t y Co u n c i l ha s th e op p o r t u n i t y to re v i e w an d co n s i d e r th e pr o s an d co n s of se l e c t i v e co n t r a c t i n g ou t , li k e ma n y of th e ot h e r ci t y se r v i c e s , of ce r t a i n po s i t i o n s . IT E M S TO BE AD D E D TO RE G U L A R BU S I N E S S (1 0 Mi n u t e s ) 8. Es t a b l i s h a Tw o - M e m b e r Co u n c i l Su b - C o m m i t t e e an d Re t a i n a Co n s u l t a n t to Co n d u c t a Co n f i d e n t i a l Su r v e y of Cu r r e n t an d Fo r m e r Em p l o y e e s an d Cu r r e n t Co u n c i l Me m b e r s (C a m p b e l l ) Re c o m m e n d a t i o n : Es t a b l i s h a Co u n c i l Su b - C o m m i t t e e , wh i c h wi l l re v i e w at le a s t th r e e co m p a n i e s th a t Co n d u c t Co n f i d e n t i a l Su r v e y s o f Cu r r e n t an d Fo r m e r (t o th r e e ye a r s ag o ) Em p l o y e e s an d Cu r r e n t Co u n c i l Me m b e r s an d br i n g ba c k a Re c o m m e n d a t i o n to th e Ci t y Co u n c i l as to wh i c h Co n s u l t a n t sh o u l d be en g a g e d by th e Ci t y to pe r f o r m th e su r v e y at th e ne x t co u n c i l me e t i n g . (2 0 Mi n u t e s ) 11 . La d e r a Li n d a Fa c i l i t y (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Ci t y Ma n a g e r to re p o r t on th e st a t u s of th e li f e sa f e t y is s u e s at th e La d e r a Li n d a fa c i l i t y . (1 0 Mi n u t e s ) 12 . Pl a n n i n g Co m m i s s i o n re v i e w of Wi t h d r a w n An n e n b e r g pr o j e c t s (C a m p b e l l ) Re c o m m e n d a t i o n : Di r e c t th e Pl a n n i n g Co m m i s s i o n to re v i e w th e tw o pr o j e c t s th a t ha d be e n pr o p o s e d by th e An n e n b e r g Fo u n d a t i o n an d to de t e r m i n e th e le s s o n s th a t sh o u l d be le a r n e d by th e Ci t y fo r fu t u r e pr o p o s a l s an d gi v e a pu b l i c re p o r t of it s fi n d i n g s to th e Ci t y Co u n c i l by Ma y 31 s t, 20 1 2 . 3- 3 1 OF F I C E OF TH E MA Y O R 11 I C O U O l t A T E I > 1. 3 Q .. . / _0 · . _ · _ _ _ Ma r c h 'A 20 1 2 Ma y o r An t h o n y Mi s e t i c h Ci t y of Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bo u l e v a r d Ra n c h o Pa l o s Ve r d e s . CA 90 2 7 5 De a r Ma y o r Mi , s e t i c h , . RE C E I V E D CI t y of Ra n o h o Pa l i ) S Ve r d e s MA R {) 7 20 1 2 PU S t l C WO R K S DE P A R T M E N T ,'. ;: MA R 7 20 1 2 t , f t1 , ~ ~.~ ~ _~ _ ... _-- , . ~ ~ - - . ' .~.. i_ . __ ~_~~ _ , _ ... __ _" J As ¥a y o r of Pa l o s Ve r d e s Es t a t e s , I am we l l aw a r e th e . Pe n i n s u l a ci t i e s no t on l y va l u e ou r cl o s e wo r k i n g re l a t i o n s h i p s , bu t al s o ma i n t a i n gr e a t re s p e c t . fo r ou r se p a r a t e pr o c e s s e s an d in d e p e n d e n t de l i b e r a t i o n s . I wi s h to br i n g to yo u r at t e n t i o n th a t Mr . Da v i d Kr a m e r ha s ap p e a r e d th r e e ti m e s be f o r e th e Pa l o s Ve r d e s Es t a t e s Tr a f f i c Sa f e t y Co m m i t t e e wi t h i n th e la s t ye a r , an d at tw o o f th o s e ap p e a r a n c e s id e n t i f i e d hi m s e l f as a me m b e r o f th e Ra . t 1 c h o Pa l o s Ve r d e s Tr a f f i c Sa f e t y Co m m i s s i o n . Wh i l e Pa l o s Ve r d e s Es t a t e s ce r t a i n l y re s p e c t s th e ri g h t of ev e r y ci t i z e n to ad d r e s s th e Co u n c i l or ou r Co ~ s s i o n l C O I ! l n } i . ~ e e s Qn . @y II l a t t ; e r of co n c ~ m , I. : ~~l ! ~ : v e it is in a p p r o p r i a t e fo r an ip . d i v i d u a l to re f e r ~Q· h i s po s i t i o n . wi t h an o t h e r ju r i s d i c t i o n .. $~ c h re f e r e n c e co u l d be in t e r p r e t e d as re p r e s e n t i n g an of f i c i a l po s i t i o n of th a t Ci t y or co u l d im p l y by vi r t u e of hi s po s i t i o n th a t hi s co m m e n t s sh o u l d be gi v e n gr e a t e r we i g h t th a n th o s e of ot h e r me m b e r s of t h e · pu b l i c . 1 am as s u m i n g th a t Mr . Kr a m e r wa s ao t i n g on hi s ow n wi t h o u t th e kn o w l e d g e an d ap p r o v a l of yo u r Co u n c i l . I f ! am mi s t a k e n , an d Mr . Kr a m e r ' s co m m u n i c a t i o n s to ou r Ci t y go v e r n m e n t we r e pu r s u a n t to yo u r di r e c t i o n , pl e a s e le t me kn o w . Th a n k yo u fo r yo u r ti m e an d c . o n s i d e r a t i o n . Si n c e r e l y , Jo h n Re a Ma y o r Co : Ma y o r Pr o Te m Br i a n Ca m p b e l l , Ci t y of Ra n c h o Pa l o s Ve r d e s Co u n c i l m e m b e r s Br o o k s , Du h o v i c an d Kn i g h t , Ci t y of Ra n c h o Pa l o s Ve r d e s 34 0 Pa l o s Ve r d e s Dr i v e We s t , Pa l o s Ve r d e s Es r a r e s , Ca l i f o r n i a 90 2 7 4 31 0 - 3 7 8 - 0 3 8 3 OF F I C E OF TH E MA Y O R 11 I C O U O l t A T E I > 1. 3 Q Ma r c h 'A 20 1 2 Ma y o r An t h o n y Mi s e t i c h Ci t y of Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bo u l e v a r d Ra n c h o Pa l o s Ve r d e s . CA 90 2 7 5 De a r Ma y o r Mi , s e t i c h , . RE C E I V E D CI t y of Ra n o h o Pa l i ) S Ve r d e s MA R {) 7 20 1 2 PU S t l C WO R K S DE P A R T M E N T .. . / _0 · . _ · _ _ _ ,'. ;: MA R 7 20 1 2 t , f t1 , ~ ~.~ ~ _~ _ ... _-- , . ~ ~ - - . ' .~.. i_ . __ ~_~~ _ , _ ... __ _" J As ¥a y o r of Pa l o s Ve r d e s Es t a t e s , I am we l l aw a r e th e . Pe n i n s u l a ci t i e s no t on l y va l u e ou r cl o s e wo r k i n g re l a t i o n s h i p s , bu t al s o ma i n t a i n gr e a t re s p e c t . fo r ou r se p a r a t e pr o c e s s e s an d in d e p e n d e n t de l i b e r a t i o n s . I wi s h to br i n g to yo u r at t e n t i o n th a t Mr . Da v i d Kr a m e r ha s ap p e a r e d th r e e ti m e s be f o r e th e Pa l o s Ve r d e s Es t a t e s Tr a f f i c Sa f e t y Co m m i t t e e wi t h i n th e la s t ye a r , an d at tw o o f th o s e ap p e a r a n c e s id e n t i f i e d hi m s e l f as a me m b e r o f th e Ra . t 1 c h o Pa l o s Ve r d e s Tr a f f i c Sa f e t y Co m m i s s i o n . Wh i l e Pa l o s Ve r d e s Es t a t e s ce r t a i n l y re s p e c t s th e ri g h t of ev e r y ci t i z e n to ad d r e s s th e Co u n c i l or ou r Co ~ s s i o n l C O I ! l n } i . ~ e e s Qn . @y II l a t t ; e r of co n c ~ m , I. : ~~l ! ~ : v e it is in a p p r o p r i a t e fo r an ip . d i v i d u a l to re f e r ~Q· h i s po s i t i o n . wi t h an o t h e r ju r i s d i c t i o n .. $~ c h re f e r e n c e co u l d be in t e r p r e t e d as re p r e s e n t i n g an of f i c i a l po s i t i o n of th a t Ci t y or co u l d im p l y by vi r t u e of hi s po s i t i o n th a t hi s co m m e n t s sh o u l d be gi v e n gr e a t e r we i g h t th a n th o s e of ot h e r me m b e r s of t h e · pu b l i c . 1 am as s u m i n g th a t Mr . Kr a m e r wa s ao t i n g on hi s ow n wi t h o u t th e kn o w l e d g e an d ap p r o v a l of yo u r Co u n c i l . I f ! am mi s t a k e n , an d Mr . Kr a m e r ' s co m m u n i c a t i o n s to ou r Ci t y go v e r n m e n t we r e pu r s u a n t to yo u r di r e c t i o n , pl e a s e le t me kn o w . Th a n k yo u fo r yo u r ti m e an d c . o n s i d e r a t i o n . Si n c e r e l y , Jo h n Re a Ma y o r Co : Ma y o r Pr o Te m Br i a n Ca m p b e l l , Ci t y of Ra n c h o Pa l o s Ve r d e s Co u n c i l m e m b e r s Br o o k s , Du h o v i c an d Kn i g h t , Ci t y of Ra n c h o Pa l o s Ve r d e s 34 0 Pa l o s Ve r d e s Dr i v e We s t , Pa l o s Ve r d e s Es r a r e s , Ca l i f o r n i a 90 2 7 4 31 0 - 3 7 8 - 0 3 8 3 3- 3 2 Pa g e 1 o f 2 Ki t Fo x Fr o m : Ki t Fo x Se n t : We d n e s d a y , Ma y 02 , 2 0 1 2 6 : 1 6 PM To : 't r a f f i c @ r p v . c o m ' ; ' f a c @ r p v . c o m ' ; 'e p c @ r p v . c o m ' ; 'o v e r s i g h t @ r p v . c o m ' Cc : 'p c @ r p v . c o m ' ; Ca r o l y n Le h r ; Ca r o l y n n Pe t r u ; Jo e l Ro j a s ; Ca r l a Mo r r e a l e Su b j e c t : In v i t a t i o n to Co m m e n t on Ru l e s of Pr o c e d u r e an d Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l (M e s s a g e 1 of 4 ) Ho n o r a b l e Ch a i r s an d Me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s : As yo u ma y be aw a r e , th e Ci t y Co u n c i l ha s be e n re c e n t l y di s c u s s i n g re v i s i o n s to it s Ru l e s of Pr o c e d u r e (R u l e s ) an d th e ad o p t i o n o f a Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l (P r o t o c o l ) . As me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s , th e Ci t y Co u n c i l in v i t e s yo u r in p u t on th e s e im p o r t a n t to p i c s . Tw o (2 ) pU b l i c me e t i n g s wi l l be he l d in th e co m i n g we e k s to re c e i v e co m m e n t s on th e Ru l e s an d Pr o t o c o l fr o m th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s an d fr o m th e pu b l i c . A jo i n t Ci t y Co u n c i l - P l a n n i n g Co m m i s s i o n me e t i n g wi l l be he l d on Tu e s d a y , Ma y 8, 2 0 1 2 , an d a de d i c a t e d Ci t y Co u n c i l me e t i n g wi l l be he l d on Tu e s d a y , Ma y 29 , 2 0 1 2 . We en c o u r a g e yo u to ta k e th e fo l l o w i n g op p o r t u n i t i e s to co m m e n t on th e Ru l e s an d Pr o t o c o l : • On Tu e s d a y . Ma y 8. 20 1 2 , th e Ci t y Co u n c i l an d Pl a n n i n g Co m m i s s i o n wi l l me e t in a jo i n t se s s i o n to di s c u s s th e Ru l e s an d Pr o t o c o l du r i n g th a t ev e n i n g ' s re g u l a r Pl a n n i n g Co m m i s s i o n me e t i n g . Th e Pl a n n i n g Co m m i s s i o n me e t s at 7: 0 0 PM at He s s e Pa r k Co m m u n i t y BU i l d i n g , 29 3 0 1 Ha w t h o r n e Bl v d . , Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 . Yo u ar e we l c o m e to pr o v i d e or a l co m m e n t s at th a t me e t i n g . Yo u ar e al s o we l c o m e to su b m i t wr i t t e n co m m e n t s pr i o r to th e jo i n t me e t i n g by se n d i n g th e m to cc @ r p v . c o m an d / o r pc @ r p v . c o m . • If yo u ar e no t ab l e to at t e n d th e jo i n t me e t i n g on Ma y 8, 20 1 2 , an d / o r do no t ha v e wr i t t e n co m m e n t s pr e p a r e d by th a t da t e , yo u ar e st i l l we l c o m e to su b m i t wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l to cc @ r p v . c o m by 4: 0 0 PM on Fr i d a y , Ma y 11 , 2 0 1 2 . Su b m i t t a l of yo u r co m m e n t s by th i s de a d l i n e wi l l pr o v i d e th e Co u n c i l Ru l e s an d Pr o t o c o l Ad Ho c Su b c o m m i t t e e (M a y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s ) wi t h en o u g h ti m e to re v i e w an d co m p i l e al l co m m e n t s th a t ar e su b m i t t e d pr i o r to th e co n s i d e r a t i o n of th e s e ma t t e r s by th e fu l l Ci t y Co u n c i l at th e de d i c a t e d Ci t y Co u n c i l me e t i n g on Ma y 29 , 2 0 1 2 . • On Tu e s d a y . Ma y 29 . 20 1 2 , th e Ci t y Co u n c i l wi l l co n d u c t a me e t i n g de d i c a t e d to th e di s c u s s i o n of th e Ru l e s an d Pr o t o c o l . Th e me e t i n g wi l l be he l d at 7: 0 0 PM at He s s e Pa r k Co m m u n i t y Bu i l d i n g , 29 3 0 1 Ha w t h o r n e Bl v d . , Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 . Yo u ar e we l c o m e to pr o v i d e or a l co m m e n t s at th a t me e t i n g , an d to su b m i t wr i t t e n co m m e n t s pr i o r to th a t me e t i n g by se n d i n g th e m to cc @ r p v . c o m . . To as s i s t yo u in re v i e w i n g an d co m m e n t i n g up o n th e Ru l e s an d Pr o t o c o l , yo u wi l l be re c e i v i n g a se r i e s of e- m a i l s (o f wh i c h th i s is th e fi r s t ) wi t h at t a c h e d do c u m e n t s . Th e do c u m e n t s wi l l be se n t in ba t c h e s so as to tr y to av o i d ov e r w h e l m i n g yo u r pe r s o n a l e- m a i l sy s t e m s . Th e s e do c u m e n t s wi l l in c l u d e va r i o u s ve r s i o n s of th e Ru l e s an d Pr o t o c o l th a t ha v e be e n un d e r co n s i d e r a t i o n , me e t i n g mi n u t e s , pU b l i c co r r e s p o n d e n c e an d ot h e r in f o r m a t i o n . Al l of th e s e do c u m e n t s wi l l al s o be po s t e d on th e Ci t y ' s we b s i t e at th e fo l l o w i n g ad d r e s s : ht t p : / / w w w . p a / o s v e r d e s . c o m / r p v / c i t v c o u n c i I l C i t y - C o u n c i l - R u l e s - o f - Pr o c e d u r e . c f m . If yo u ha v e di f f i c u l t y re c e i v i n g an d / o r op e n i n g an y of th e at t a c h m e n t s to th i s or an y su b s e q u e n t e- m a i l s , pl e a s e vi s i t th e Ci t y ' s we b s i t e . Fi n a l l y , in or d e r to av o i d an y po t e n t i a l co n f l i c t s wi t h th e Br o w n Ac t by cr e a t i n g a "s e r i a l me e t i n g , " ~ re m i n d yo u no t to us e th e "R e p l y Al l " fe a t u r e of yo u r e- m a i l sy s t e m if yo u ar e re p l y i n g to th i s or an y sU b s e q u e n t me s s a g e s on th i s to p i c . Pl e a s e re p l y on l y to cc @ r p v . c o m an d / o r pc @ r p v . c o m . Th a n k yo u ve r y mu c h . Si n c e r e l y , 5/ 2 4 / 2 0 1 2 Pa g e 1 o f 2 Ki t Fo x Fr o m : Ki t Fo x Se n t : We d n e s d a y , Ma y 02 , 2 0 1 2 6 : 1 6 PM To : 't r a f f i c @ r p v . c o m ' ; 'f a c @ r p v . c o m ' ; 'e p c @ r p v . c o m ' ~ 'o v e r s i g h t @ r p v . c o m ' Cc : 'p c @ r p v . c o m ' ; Ca r o l y n Le h r ; Ca r o l y n n Pe t r u ; Jo e l Ro j a s ; Ca r l a Mo r r e a l e Su b j e c t : In v i t a t i o n to Co m m e n t on Ru l e s of Pr o c e d u r e an d Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l (M e s s a g e 1 of 4 ) Ho n o r a b l e Ch a i r s an d Me m b e r s o f th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s : As yo u ma y b e aw a r e , th e Ci t y Co u n c i l ha s be e n re c e n t l y di s c u s s i n g re v i s i o n s to it s Ru l e s of Pr o c e d u r e (R u l e s ) an d th e ad o p t i o n o f a Ci t y Co u n c i l an d Co m m i s s i o n / C o m m i t t e e Pr o t o c o l (P r o t o c o l ) . As me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s . th e Ci t y Co u n c i l in v i t e s yo u r in p u t on th e s e im p o r t a n t to p i c s . Tw o (2 ) pU b l i c me e t i n g s wi l l be he l d in th e co m i n g we e k s to re c e i v e co m m e n t s on th e Ru l e s an d Pr o t o c o l fr o m th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s an d fr o m th e pu b l i c . A jo i n t Ci t y Co u n c i l - P l a n n i n g Co m m i s s i o n me e t i n g wi l l be he l d on Tu e s d a y , Ma y 8, 2 0 1 2 , an d a de d i c a t e d Ci t y Co u n c i l me e t i n g wi l l be he l d on Tu e s d a y . Ma y 29 , 2 0 1 2 . We en c o u r a g e yo u to ta k e th e fo l l o w i n g op p o r t u n i t i e s to co m m e n t on th e Ru l e s an d Pr o t o c o l : • On Tu e s d a y . Ma y 8. 20 1 2 , th e Ci t y Co u n c i l an d Pl a n n i n g Co m m i s s i o n wi l l me e t in a jo i n t se s s i o n to di s c u s s th e Ru l e s an d Pr o t o c o l du r i n g th a t ev e n i n g ' s re g u l a r Pl a n n i n g Co m m i s s i o n me e t i n g . Th e Pl a n n i n g Co m m i s s i o n me e t s at 7: 0 0 PM at He s s e Pa r k Co m m u n i t y Bu i l d i n g . 29 3 0 1 Ha w t h o r n e Bl v d . , Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 . Yo u ar e we l c o m e to pr o v i d e or a l co m m e n t s at th a t me e t i n g . Yo u ar e al s o we l c o m e to su b m i t wr i t t e n co m m e n t s pr i o r to th e jo i n t me e t i n g by se n d i n g th e m to cc @ r o v . c o m an d / o r pc @ r p v . c o m . • If yo u ar e no t ab l e to at t e n d th e jo i n t me e t i n g on Ma y 8, 20 1 2 , an d / o r do no t ha v e wr i t t e n co m m e n t s pr e p a r e d by th a t da t e , yo u ar e st i l l we l c o m e to su b m i t wr i t t e n co m m e n t s on th e Ru l e s an d Pr o t o c o l to cc @ r p v . c o m by 4: 0 0 PM on Fr i d a y . Ma y 11 , 2 0 1 2 . Su b m i t t a l of yo u r co m m e n t s by th i s de a d l i n e wi l l pr o v i d e th e Co u n c i l Ru l e s an d Pr o t o c o l Ad Ho c Su b c o m m i t t e e (M a y o r Mi s e t i c h an d Co u n c i l w o m a n Br o o k s ) wi t h en o u g h ti m e to re v i e w an d co m p i l e al l co m m e n t s th a t ar e su b m i t t e d pr i o r to th e co n s i d e r a t i o n o f th e s e ma t t e r s by th e fu l l Ci t y Co u n c i l at th e de d i c a t e d Ci t y Co u n c i l me e t i n g on Ma y 29 , 2 0 1 2 . • On Tu e s d a y . Ma y 29 . 20 1 2 , th e Ci t y Co u n c i l wi l l co n d u c t a me e t i n g de d i c a t e d to th e di s c u s s i o n of th e Ru l e s an d Pr o t o c o l . Th e me e t i n g wi l l be he l d at 7: 0 0 PM at He s s e Pa r k Co m m u n i t y Bu i l d i n g , 29 3 0 1 Ha w t h o r n e Bl v d . , Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 . Yo u ar e we l c o m e to pr o v i d e or a l co m m e n t s at th a t me e t i n g , an d to su b m i t wr i t t e n co m m e n t s pr i o r to th a t me e t i n g by se n d i n g th e m to cc @ r p v . c o m . . To as s i s t yo u in re v i e w i n g an d co m m e n t i n g up o n th e Ru l e s an d Pr o t o c o l , yo u wi l l be re c e i v i n g a se r i e s of e- m a i l s (o f wh i c h th i s is th e fi r s t ) wi t h at t a c h e d do c u m e n t s . Th e do c u m e n t s wi l l be se n t in ba t c h e s so as to tr y to av o i d ov e r w h e l m i n g yo u r pe r s o n a l e- m a i l sy s t e m s . Th e s e do c u m e n t s wi l l in c l u d e va r i o u s ve r s i o n s o f th e Ru l e s an d Pr o t o c o l th a t ha v e be e n un d e r co n s i d e r a t i o n , me e t i n g mi n u t e s , pU b l i c co r r e s p o n d e n c e an d ot h e r in f o r m a t i o n . Al l of th e s e do c u m e n t s wi l l al s o be po s t e d on th e Ci t y ' s we b s i t e at th e fo l l o w i n g ad d r e s s : ht t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t v c o u n c i l / C i t y - C o u n c i l - R u l e s - o f - Pr o c e d u r e . c f m . If yo u ha v e di f f i c u l t y re c e i v i n g an d / o r op e n i n g an y of th e at t a c h m e n t s to th i s or an y su b s e q u e n t e- m a i l s , pl e a s e vi s i t th e Ci t y ' s we b s i t e . Fi n a l l y , in or d e r to av o i d an y po t e n t i a l co n f l i c t s wi t h th e Br o w n Ac t by cr e a t i n g a "s e r i a l me e t i n g , " : t @ re m i n d yo u no t to us e th e It R e p l y Al l " fe a t u r e of yo u r e- m a i l sy s t e m if yo u ar e re p l y i n g to th i s or an y sU b s e q u e n t me s s a g e s on th i s to p i c . Pl e a s e re p l y on l y to cc @ r p v . c o m an d / o r pc @ r p v . c o m . Th a n k yo u ve r y mu c h . Si n c e r e l y , 5/ 2 4 / 2 0 1 2 3- 3 3 Ki t Fo x , AI C P Se n i o r Ad m i n i s t r a t i v e An a l y s t Ci t y Ma n a g e r ' s GH i c e Ci t y of Ra n c h o P al a s Ve r d e s 30 9 4 0 Ha w t h o r n e Bl v d . Ra n c h o Pa l o s Ve r d e s , CA 00 2 7 5 T: (3 1 0 ) 54 4 - 5 2 2 6 F: (3 1 0 ) 5 4 4 - 5 2 9 1 E: ki t f @ r p v . c o m 5/ 2 4 / 2 0 1 2 Pa g e 2 o f 2 Ki t Fo x , AI C P Se n i o r Ad m i n i s t r a t i v e An a l y s t Ci t y Ma n a g e r ' s OH i c e Ci t y of Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bl v d . Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 T: (3 1 0 ) 54 4 - 5 2 2 6 F: (3 1 0 ) 5 4 4 - 5 2 9 1 E: ki t f @ r p v . c o m 5/ 2 4 / 2 0 1 2 Pa g e 2 o f 2 3- 3 4 Pa g e 1 o f 1 Ki t Fo x Fr o m : Ki t Fo x Se n t : We d n e s d a y , Ma y 02 , 2 0 1 2 6 : 1 7 PM To : 't r a f f i c @ r p v . c o m ' ; 'f a c @ r p v . c o m ' ; 'e p c @ r p v . c o m ' ; 'o v e r s i g h t @ r p v . c o m ' Cc : 'p c @ r p v . c o m ' ; Ca r o l y n Le h r ; Ca r o l y n n Pe t r u ; Jo e l Ro j a s ; Ca r l a Mo r r e a l e SU b j e c t : Ru l e s an d Pr o t o c o l (M e s s a g e 2 of 4) At t a c h m e n t s : Ru l e s as am e n d e d by Ci t y Co u n c i l on De c e m b e r 20 , 20 1 1 . d o c ; Ru l e s as pr o p o s e d by Co u n c i l Su b c o m m i t t e e on Ma r c h 20 , 20 1 2 . D O C ; Ru l e s as ad o p t e d by Ci t y Co u n c i l on Ma r c h 20 , 20 1 2 . D O C X ; Pr o t o c o l as pr o p o s e d by Co u n c i l Su b c o m m i t t e e on Ap r i l 3, 20 1 2 . D O C X ; Ru l e s as pr o p o s e d by Co u n c i l m a n Du h o v i c on Ma y 1, 20 1 2 . d o c Ho n o r a b l e Ch a i r s an d Me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s : At t a c h e d to th i s e- m a i l ar e se v e r a l ve r s i o n s of th e Ru l e s an d Pr o t o c o l fo r yo u r re f e r e n c e an d re v i e w . Th e s e in c l u d e : • Th e Ru l e s as am e n d e d by th e Ci t y Co u n c i l on De c e m b e r 20 , 20 1 1 ; • Th e Ru l e s as pr o p o s e d by th e Co u n c i l Su b c o m m i t t e e on Ma r c h 20 , 20 1 2 ; • Th e Ru l e s as ad o p t e d by th e Ci t y Co u n c i l on Ma r c h 20 , 20 1 2 , wh i c h on l y in c l u d e d th e pr o p o s e d re v i s i o n s to Se c t i o n 5; • Th e Pr o t o c o l as pr o p o s e d by th e Co u n c i l Su b c o m m i t t e e on Ap r i l 3, 2 0 1 2 ; an d , • Th e Ru l e s as pr o p o s e d by Co u n c i l m a n Du h o v i c on Ma y 1, 20 1 2 . If yo u ha v e di f f i c u l t y op e n i n g an y of th e s e do c u m e n t s , th e y ha v e al s o be e n po s t e d on th e Ci t y ' s we b s i t e at ht t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t y c o u n c i l / C i t y - C o u n c i l - R u l e s - o f - P r o c e d u r e . c f m . Ki t Fo x , AI C P Se n i o r Ad m i n i s t r a t i v e An a l y s t Ci t y Ma n a g e r ' s Of f i c e Ci t y o£ Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bl v d . Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 T: (3 1 0 ) 54 4 - 5 2 2 6 F: ( 3 1 0 ) 5 4 4 - 5 2 9 1 :E : ki t £ @ r p v . c o m 5/ 2 4 / 2 0 1 2 Pa g e 1 o f 1 Ki t Fo x Fr o m : Ki t Fo x Se n t : We d n e s d a y , Ma y 02 , 2 0 1 2 6 : 1 7 PM To : 't r a f f i c @ r p v . c o m ' ; 'f a c @ r p v . c o m ' ; 'e p c @ r p v . c o m ' ; 'o v e r s i g h t @ r p v . c o m ' Cc : 'p c @ r p v . c o m ' ; Ca r o l y n Le h r ; Ca r o l y n n Pe t r u ; Jo e l Ro j a s ; Ca r l a Mo r r e a l e SU b j e c t : Ru l e s an d Pr o t o c o l (M e s s a g e 2 of 4) At t a c h m e n t s : Ru l e s as am e n d e d by Ci t y Co u n c i l on De c e m b e r 20 , 20 1 1 . d o c ; Ru l e s as pr o p o s e d by Co u n c i l Su b c o m m i t t e e on Ma r c h 20 , 20 1 2 . D O C ; Ru l e s as ad o p t e d by Ci t y Co u n c i l on Ma r c h 20 , 20 1 2 . D O C X ; Pr o t o c o l as pr o p o s e d by Co u n c i l Su b c o m m i t t e e on Ap r i l 3, 20 1 2 . D O C X ; Ru l e s as pr o p o s e d by Co u n c i l m a n Du h o v i c on Ma y 1, 20 1 2 . d o c Ho n o r a b l e Ch a i r s an d Me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s : At t a c h e d to th i s e- m a i l ar e se v e r a l ve r s i o n s of th e Ru l e s an d Pr o t o c o l fo r yo u r re f e r e n c e an d re v i e w . Th e s e in c l u d e : • Th e Ru l e s as am e n d e d by th e Ci t y Co u n c i l on De c e m b e r 20 , 20 1 1 ; • Th e Ru l e s as pr o p o s e d by th e Co u n c i l Su b c o m m i t t e e on Ma r c h 20 , 20 1 2 ; • Th e Ru l e s as ad o p t e d by th e Ci t y Co u n c i l on Ma r c h 20 , 20 1 2 , wh i c h on l y in c l u d e d th e pr o p o s e d re v i s i o n s to Se c t i o n 5; • Th e Pr o t o c o l as pr o p o s e d by th e Co u n c i l Su b c o m m i t t e e on Ap r i l 3, 2 0 1 2 ; an d , • Th e Ru l e s as pr o p o s e d by Co u n c i l m a n Du h o v i c on Ma y 1, 2 0 1 2 . If yo u ha v e di f f i c u l t y op e n i n g an y of th e s e do c u m e n t s , th e y ha v e al s o be e n po s t e d on th e Ci t y ' s we b s i t e at ht t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t v c o u n c i l / C i t y - C o u n c i l - R u l e s - o f - P r o c e d u r e . c f m . Ki t Fo x , AI e r Se n i o r Ad m i n i s t r a t i v e An a l y s t Ci t y Ma n a g e r ' s Of f i c e Ci t y ol Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bl v d . Ra n c h o Pa l o s Ve r d e s , CA 90 2 7 5 T: (3 1 0 ) 54 4 - 5 2 2 6 F: (3 1 0 ) 54 4 - 5 2 9 1 E: ki t £ @ r p v . c o m 5/ 2 4 / 2 0 1 2 3- 3 5 Pa g e 1 of 1 Ki t Fo x Fr o m : Ki t Fo x Se n t : We d n e s d a y , Ma y 02 , 2 0 1 2 6 : 1 8 PM To : 't r a f f i c @ r p v . c o m ' ; 'f a c @ r p v . c o m ' ; 'e p c @ r p v . c o m ' ; 'o v e r s i g h t @ r p v . c o m ' Cc : 'p c @ r p v . c o m ' ; Ca r o l y n Le h r ; Ca r o l y n n Pe t r u ; Jo e l Ro j a s ; Ca r l a Mo r r e a l e SU b j e c t : Ru l e s an d Pr o t o c o l (M e s s a g e 3 of 4) At t a c h m e n t s : Ci t y Co u n c i l Me e t i n g o f De c e m b e r 20 , 20 1 1 . p d f ; Ci t y Co u n c i l Me e t i n g of Ma r c h 20 , 20 1 2 . p d f ; Ci t y Co u n c i l Me e t i n g of Ap r i l 3, 20 1 2 . p d f ; Pl a n n i n g Co m m i s s i o n Me e t i n g of Ap r i l 10 , 20 1 2 . p d f ; Pl a n n i n g Co m m i s s i o n Me e t i n g o f Ap r i l 24 , 20 1 2 (S U M M A R Y ) . p d f ; Pl a n n i n g Co m m i s s i o n Me e t i n g o f Ap r i l 24 , 20 1 2 (D R A F T ) . p d f Ho n o r a b l e Ch a i r s an d Me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s : At t a c h e d to th i s e- m a i l ar e co p i e s of ex c e r p t e d Mi n u t e s (o r ot h e r me e t i n g su m m a r i e s ) at wh i c h th e Ru l e s an d Pr o t o c o l ha v e be e n di s c u s s e d , fo r yo u r re f e r e n c e an d re v i e w . Th e s e in c l u d e : • Ci t y Co u n c i l Me e t i n g of De c e m b e r 12 , 20 1 1 ; • Ci t y Co u n c i l Me e t i n g of Ma r c h 20 , 20 1 2 ; • Ci t y Co u n c i l Me e t i n g of Ap r i l 3, 20 1 2 ; • Pl a n n i n g Co m m i s s i o n Me e t i n g of Ap r i l 10 , 20 1 2 (d r a f t ) ; an d • Pl a n n i n g Co m m i s s i o n Me e t i n g of Ap r i l 24 , 20 1 2 (s u m m a r y an d dr a f t ) . If yo u ha v e di f f i c u l t y op e n i n g an y of th e s e do c u m e n t s , th e y ha v e al s o be e n po s t e d on th e Ci t y ' s we b s i t e at ht t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t y c o u n c i l / C i t y - C o u n c i l - R u l e s - o f - P r o c e d ur e . c f m . Ki t Fo x , A I C P Se n i o r Ad m i n i s t r a t i v e An a l y s t Ci t y Ma n a g e r ' s O£ £ i c e Ci t y of Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bl v d . Ra n c h o Pa l o s Ve r d e s , CA 00 2 7 5 T: (3 1 0 ) 54 4 - 5 2 2 6 F: (3 1 0 ) 5 4 4 - 5 2 9 1 E: ki t f @ r p v . c o m 5/ 2 4 / 2 0 1 2 Pa g e 1 0 f 1 Ki t Fo x Fr o m : Ki t Fo x Se n t : We d n e s d a y , Ma y 02 , 20 1 2 6 : 1 8 PM To : 't r a f f i c @ r p v . c o m ' ; 'f a c @ r p v . c o m ' ; 'e p c @ r p v . c o m ' ; 'o v e r s i g h t @ r p v . c o m ' Cc : 'p c @ r p v . c o m ' ; Ca r o l y n Le h r ; Ca r o l y n n Pe t r u ; Jo e l Ro j a s ; Ca r l a Mo r r e a l e SU b j e c t : Ru l e s an d Pr o t o c o l (M e s s a g e 3 of 4) At t a c h m e n t s : Ci t y Co u n c i l Me e t i n g o f De c e m b e r 20 , 20 1 1 . p d f ; Ci t y Co u n c i l Me e t i n g of Ma r c h 20 , 20 1 2 . p d f ; Ci t y Co u n c i l Me e t i n g of Ap r i l 3, 20 1 2 . p d f ; Pl a n n i n g Co m m i s s i o n Me e t i n g of Ap r i l 10 , 20 1 2 . p d f ; Pl a n n i n g Co m m i s s i o n Me e t i n g o f Ap r i l 24 , 20 1 2 (S U M M A R Y ) . p d f ; Pl a n n i n g Co m m i s s i o n Me e t i n g o f Ap r i l 2 4 , 20 1 2 (D R A F T ) . p d f Ho n o r a b l e Ch a i r s an d Me m b e r s of th e Ci t y ' s Co m m i s s i o n s an d Co m m i t t e e s : At t a c h e d to th i s e- m a i l ar e co p i e s of ex c e r p t e d Mi n u t e s (o r ot h e r me e t i n g su m m a r i e s ) at wh i c h th e Ru l e s an d Pr o t o c o l ha v e be e n di s c u s s e d , fo r yo u r re f e r e n c e an d re v i e w . Th e s e in c l u d e : • Ci t y Co u n c i l Me e t i n g of De c e m b e r 12 , 20 1 1 ; • Ci t y Co u n c i l Me e t i n g of Ma r c h 20 , 20 1 2 ; • Ci t y Co u n c i l Me e t i n g of Ap r i l 3, 20 1 2 ; • Pl a n n i n g Co m m i s s i o n Me e t i n g of Ap r i l 10 , 2 0 1 2 (d r a f t ) ; an d • Pl a n n i n g Co m m i s s i o n Me e t i n g of Ap r i l 24 , 20 1 2 (s u m m a r y an d dr a f t ) . If yo u ha v e di f f i c u l t y op e n i n g an y of th e s e do c u m e n t s , th e y ha v e al s o be e n po s t e d on th e Ci t y ' s we b s i t e at ht t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t y c o u n c i l / C i t y - C o u nc i l - R u l e s - o f - P r o c e d ur e . c f m . Ki t Fo x , AI C P Se n i o r Ad m i n i s t r a t i v e An a l y s t Ci t y Ma n a g e r ' s Of f i c e Ci t y of Ra n c h o Pa l o s Ve r d e s 30 9 4 0 Ha w t h o r n e Bl v d . Ra n c h o Pa l o s Ve r d e s , CA 00 2 7 5 T: (3 1 0 ) 54 4 52 2 6 F: (3 1 0 ) 5 4 4 52 9 1 E: ki t f @ r p v . c o m 5/ 2 4 / 2 0 1 2 3- 3 6 P a g e 1 o f 1 K i t F o x F r o m : K i t F o x S e n t : W e d n e s d a y , M a y 0 2 , 2 0 1 2 6 : 2 0 P M T o : ' t r a f f i c @ r p v . c o m ' ; ' f a c @ r p v . c o m ' ; ' e p c @ r p v . c o m ' ; ' o v e r s i g h t @ r p v . c o m ' C c : ' p c @ r p v . c o m ' ; C a r o l y n L e h r ; C a r o l y n n P e t r u ; J o e l R o j a s ; C a r l a M o r r e a l e S u b j e c t : R u l e s a n d P r o t o c o l ( M e s s a g e 4 o f 4 ) A t t a c h m e n t s : C o r r e s p o n d e n c e f r o m C i t y C o u n c i l M e e t i n g o f M a r c h 2 0 , 2 0 1 2 . p d f ; C o m m e n t s f r o m C h a i r m a n T e t r e a u l t a t A p r i l 1 0 , 2 0 1 2 P C M e e t i n g . p d f ; T r a n s m i t t a l f r o m C i t y A t t o r n e y t o P C f r o m A p r i l 1 0 , 2 0 1 2 . p d f ; C o m m e n t s f r o m M a y o r P r o T e m C a m p b e l l a t A p r i l 2 4 , 2 0 1 2 P C M e e t i n g . p d f ; P u b l i c C o m m e n t s t o t h e P l a n n i n g C o m m i s s i o n . p d f ; C o r r e s p o n d e n c e f r o m C i t y C o u n c i l M e e t i n g o f M a y 1 , 2 0 1 2 . p d f H o n o r a b l e C h a i r s a n d M e m b e r s o f t h e C i t y ' s C o m m i s s i o n s a n d C o m m i t t e e s : A t t a c h e d t o t h i s e - m a i l a r e c o p i e s o f c o r r e s p o n d e n c e r e c e i v e d o n t h e R u l e s a n d P r o t o c o l a t t h e r e c e n t C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n m e e t i n g s , f o r y o u r r e f e r e n c e a n d r e v i e w . T h e s e i n c l u d e : • C o r r e s p o n d e n c e f r o m t h e M a r c h 2 0 , 2 0 1 2 , C i t y C o u n c i l M e e t i n g • C o m m e n t s f r o m C h a i r m a n T e t r e a u l t a t t h e A p r i l 1 0 , 2 0 1 2 , P l a n n i n g C o m m i s s i o n M e e t i n g • T r a n s m i t t a l f r o m C i t y A t t o r n e y f r o m t h e A p r i l 1 0 , 2 0 1 2 , P l a n n i n g C o m m i s s i o n M e e t i n g • C o m m e n t s f r o m M a y o r P r o T e m C a m p b e l l a t t h e A p r i l 2 4 , 2 0 1 2 , P l a n n i n g C o m m i s s i o n M e e t i n g • P u b l i c C o r r e s p o n d e n c e f r o m t h e P l a n n i n g C o m m i s s i o n m e e t i n g s • C o r r e s p o n d e n c e f r o m t h e M a y 1 , 2 0 1 2 , C i t y C o u n c i l M e e t i n g I f y o u h a v e d i f f i c u l t y o p e n i n g a n y o f t h e s e d o c u m e n t s , t h e y h a v e a l s o b e e n p o s t e d o n t h e C i t y ' s w e b s i t e a t h t t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t v c o u n c i l / C i t y - C o u n c i l - R u l e s - o f - P r o c e d u r e . c f m . T h i s i s t h e f i n a l m e s s a g e i n t h i s s e r i e s . T h a n k y o u f o r y o u r p a t i e n c e . P l e a s e r e f e r t o t h e f i r s t m e s s a g e i n t h e s e r i e s f o r d e a d l i n e s a n d i n s t r u c t i o n s f o r s u b m i t t i n g c o m m e n t s . K i t F o x , A I C r S e n i o r A d m i n i s t r a t i v e A n a l y s t C i t y M a n a g e r ' s O £ £ i c e C i t y o £ R a n c h o P a l o s V e r d e s 3 0 9 4 0 H a w t h o r n e B l v d . R a n c h o P a l o s V e r d e s , C A 0 0 2 7 5 T : ( 3 1 O ) 5 4 4 5 2 2 6 F : ( 3 1 0 ) 5 4 4 5 2 9 1 : E . : k i t £ @ r p v . c o m 5 / 2 4 / 2 0 1 2 P a g e 1 o f 1 K i t F o x - - - - - - - , - - - - F r o m : K i t F o x S e n t : W e d n e s d a y , M a y 0 2 , 2 0 1 2 6 : 2 0 P M T o : ' t r a f f i c @ r p v . c o m ' ; ' f a c @ r p v . c o m ' ; ' e p c @ r p v . c o m ' ; ' o v e r s i g h t @ r p v . c o m ' C c : ' p c @ r p v . c o m ' ; C a r o l y n L e h r ; C a r o l y n n P e t r u ; J o e l R o j a s ; C a r l a M o r r e a l e S u b j e c t : R u l e s a n d P r o t o c o l ( M e s s a g e 4 o f 4 ) A t t a c h m e n t s : C o r r e s p o n d e n c e f r o m C i t y C o u n c i l M e e t i n g o f M a r c h 2 0 , 2 0 1 2 . p d f ; C o m m e n t s f r o m C h a i r m a n T e t r e a u l t a t A p r i l 1 0 , 2 0 1 2 P C M e e t i n g . p d f ; T r a n s m i t t a l f r o m C i t y A t t o r n e y t o P C f r o m A p r i l 1 0 , 2 0 1 2 . p d f ; C o m m e n t s f r o m M a y o r P r o T e m C a m p b e l l a t A p r i l 2 4 , 2 0 1 2 P C M e e t i n g . p d f ; P u b l i c C o m m e n t s t o t h e P l a n n i n g C o m m i s s i o n . p d f ; C o r r e s p o n d e n c e f r o m C i t y C o u n c i l M e e t i n g o f M a y 1 , 2 0 1 2 . p d f H o n o r a b l e C h a i r s a n d M e m b e r s o f t h e C i t y ' s C o m m i s s i o n s a n d C o m m i t t e e s : A t t a c h e d t o t h i s e - m a i l a r e c o p i e s o f c o r r e s p o n d e n c e r e c e i v e d o n t h e R u l e s a n d P r o t o c o l a t t h e r e c e n t C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n m e e t i n g s , f o r y o u r r e f e r e n c e a n d r e v i e w . T h e s e i n c l u d e : • C o r r e s p o n d e n c e f r o m t h e M a r c h 2 0 , 2 0 1 2 , C i t y C o u n c i l M e e t i n g • C o m m e n t s f r o m C h a i r m a n T e t r e a u l t a t t h e A p r i l 1 0 , 2 0 1 2 , P l a n n i n g C o m m i s s i o n M e e t i n g • T r a n s m i t t a l f r o m C i t y A t t o r n e y f r o m t h e A p r i l 1 0 , 2 0 1 2 , P l a n n i n g C o m m i s s i o n M e e t i n g • C o m m e n t s f r o m M a y o r P r o T e m C a m p b e l l a t t h e A p r i l 2 4 , 2 0 1 2 , P l a n n i n g C o m m i s s i o n M e e t i n g • P u b l i c C o r r e s p o n d e n c e f r o m t h e P l a n n i n g C o m m i s s i o n m e e t i n g s • C o r r e s p o n d e n c e f r o m t h e M a y 1 , 2 0 1 2 , C i t y C o u n c i l M e e t i n g I f y o u h a v e d i f f i c u l t y o p e n i n g a n y o f t h e s e d o c u m e n t s , t h e y h a v e a l s o b e e n p o s t e d o n t h e C i t y ' s w e b s i t e a t h t t p : / / w w w . p a l o s v e r d e s . c o m / r p v / c i t v c o u n c i l / C i t y - C o u n c i l - R u l e s - o f - P r o c e d u r e . c f m . T h i s i s t h e f i n a l m e s s a g e i n t h i s s e r i e s . T h a n k y o u f o r y o u r p a t i e n c e . P l e a s e r e f e r t o t h e f i r s t m e s s a g e i n t h e s e r i e s f o r d e a d l i n e s a n d i n s t r u c t i o n s f o r s u b m i t t i n g c o m m e n t s . K i t F o x , A I C r S e n i o r A d m i n i s t r a t i v e A n a l y s t C i t y M a n a g e r ' s O £ £ i c e C i t y o £ R a n c h o P a l o s V e r d e s 3 0 9 4 0 H a w t h o r n e B l v d . R a n c h o P a l o s V e r d e s , C A 0 0 2 7 5 T : ( 3 1 O ) 5 4 4 5 2 2 6 F : ( 3 1 0 ) 5 4 4 5 2 9 1 : E . : k i t £ @ r p v . c o m 5 / 2 4 / 2 0 1 2 3 - 3 7 C r T Y O F M E M O R A N D U M R A N C H O P A L O S V E R D E S T O : F R O M : D A T E : · S U B J E C T : R E V I E W E D : H O N O R A B L E M A Y O R & C I T Y C O U N C I L M E M B E R S G R E G O R Y P F O S T , D E P U T Y C O M M U N I T Y D E V E L O P M E N 1 ~ ~ D I R E C T O R l J 7 4 M A Y 2 9 , 2 0 1 2 M A Y 8 , 2 0 1 2 D R A F T M I N U T E S O F T H E J O I N T C I T Y C O U N C I U P L A N I N G C O M M I S S I O N M E E T I N G C A R O L Y N L E H R , C I T Y M A N A G E R A t t a c h e d a r e t h e " D R A F T " M i n u t e s f r o m t h e M a y 8 , 2 0 1 2 j o i n t m e e t i n g o f t h e C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n . W h i l e t h e " D R A F T " M i n u t e s w e r e p r e s e n t e d t o t h e P l a n n i n g C o m m i s s i o n a t t h e i r M a y 2 2 , 2 0 1 2 m e e t i n g , t h e P l a n n i n g C o m m i s s i o n d i d n o t a d o p t t h e M i n u t e s a s t h e y f e l t t h a t t h e " D R A F T " M i n u t e s w e r e i n c o m p l e t e . S p e c i f i c a l l y , i n a d d i t i o n t o n o t i n g t h r e e r e l a t i v e l y m i n o r c o r r e c t i o n s , t h e C o m m i s s i o n a l s o i n d i c a t e d t h a t t h e " D R A F T " M i n u t e s n e e d e d t o i n c l u d e t h e d i s c u s s i o n i n i t i a t e d b y C o u n c i l m a n D u h o v i c a n d d i r e c t e d t o t h e o t h e r C o u n c i l m e m b e r s r e g a r d i n g t h e l e t t e r f r o m P a l o s V e r d e s E s t a t e s , a s w e l l a s C o u n c i l w o m a n B r o o k s ' c o m m e n t s p e r t a i n i n g t o T r a f f i c S a f e t y C o m m i s s i o n e r K r a m e r . S u b s e q u e n t l y , a s d i r e c t e d b y t h e P l a n n i n g C o m m i s s i o n , t h e " D r a f t " M i n u t e s w i l l b e r e v i s e d b y S t a f f a n d w i l l b e p r e s e n t e d t o t h e P l a n n i n g C o m m i s s i o n f o r r e - c o n s i d e r a t i o n a t t h e i r J u n e 1 2 , 2 0 1 2 m e e t i n g . C r r v O F M E M O R A N D U M R A N C H O P A L O S V E R D E S T O : F R O M : D A T E : · S U B J E C T : R E V I E W E D : H O N O R A B L E M A Y O R & C I T Y C O U N C I L M E M B E R S G R E : G O R Y P F O S T , D E P U T Y C O M M U N I T Y D E V E L O P M E N 1 ~ ~ D I R E C T O R l Y " \ M A Y 2 9 , 2 0 1 2 M A Y 8 , 2 0 1 2 D R A F T M I N U T E S O F T H E J O I N T C I T Y C O U N C I U P L A N I N G C O M M I S S I O N M E E T I N G C A R O L Y N L E H R , C I T Y M A N A G E R A t t a c h e d a r e t h e I I D R A F T " M i n u t e s f r o m t h e M a y 8 , 2 0 1 2 j o i n t m e e t i n g o f t h e C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n . W h i l e t h e " D R A F T " M i n u t e s w e r e p r e s e n t e d t o t h e P l a n n i n g C o m m i s s i o n a t t h e i r M a y 2 2 , 2 0 1 2 m e e t i n g , t h e P l a n n i n g C o m m i s s i o n d i d n o t a d o p t t h e M i n u t e s a s t h e y f e l t t h a t t h e " D R A F T " M i n u t e s w e r e i n c o m p l e t e . S p e c i f i c a l l y , i n a d d i t i o n t o n o t i n g t h r e e r e l a t i v e l y m i n o r c o r r e c t i o n s , t h e C o m m i s s i o n a l s o i n d i c a t e d t h a t t h e " D R A F T " M i n u t e s n e e d e d t o i n c l u d e t h e d i s c u s s i o n i n i t i a t e d b y C o u n c i l m a n D u h o v i c a n d d i r e c t e d t o t h e o t h e r C o u n c i l m e m b e r s r e g a r d i n g t h e l e t t e r f r o m P a l o s V e r d e s E s t a t e s , a s w e l l a s C o u n c i l w o m a n B r o o k s ' c o m m e n t s p e r t a i n i n g t o T r a f f i c S a f e t y C o m m i s s i o n e r K r a m e r . S u b s e q u e n t l y , a s d i r e c t e d b y t h e P l a n n i n g C o m m i s s i o n , t h e " D r a f t " M i n u t e s w i l l b e r e v i s e d b y S t a f f a n d w i l l b e p r e s e n t e d t o t h e P l a n n i n g C o m m i s s i o n f o r r e - c o n s i d e r a t i o n a t t h e i r J u n e 1 2 , 2 0 1 2 m e e t i n g . 3 - 3 8 C I T Y O F R A N C H O P A L O S V E R D E S J O I N T C I T Y C O U N C I L I P L A N N I N G C O M M I S S I O N M E E T I N G M I N U T E S M A Y 8 , 2 0 1 2 K n i g h t , M a y o r M i s e t i c h . J o m b l i n , V i c e C h a i r m a n m e y L y n c h , C i t y C l e r k M o r r e a l e , i a t e P l a n n e r K i m , a n d A s s o c i a t e r o v e d a s p r e s e n t e d . a t a t t h e i r M a y 1 s t m e e t i n g t h e C i t y C o u n c i l d i r e c t e d t h a t t h e v e l o p a p e r m i t p r o c e s s t o a l l o w h e d g e s o v e r 4 2 i n c h e s i n s e t b a c k . C o u n c i l m e m b e r s B r o o k C o m m i s s i o n e r s G e r s E m e n h i s e r , a n d C h a i r A b s e n t : N o n e A T T E N D A N C E P r e s e n t : F L A G S A L U T E C o m m i s s i o n e r T o m b l i n l e d t h e a s s e m b l y i n t h e R T h e m e e t i n g w a s c a l l e d t o o r d e r b y C h a i r m a n T e t r e a u l t a t 7 : 0 C o m m u n i t y R o o m , 2 9 3 0 1 H a w t h o r n e B o u l e v a r d . D i r e c t o P l a n n i n g h e i g h t i n t h e A l s o p r e s e n t w e r e C i t y C o m m u n i t y D e v e l o P l a n n e r S e e r a t y . C A L L T O O R D E R D i r e c t o r R o j a s d i s t r i b u t e d s e v e r a l i t e m s o f l a t e c o r r e s p o n d e n c e f o r a g e n d a i t e m N o . 1 a n d f o u r l e t t e r s o f l a t e c o r r e s p o n d e n c e f o r a g e n d a i t e m N o . 2 . C O M M E N T S F R O M T H E A U D I E N C E ( r e g a r d i n g n o n - a g e n d a i t e m s ) : N o n e C O N T I N U E D B U S I N E S S C I T Y O F R A N C H O P A L O S V E R D E S J O I N T C I T Y C O U N C I L I P L A N N I N G C O M M I S S I O N M E E T I N G M I N U T E S M A Y 8 , 2 0 1 2 K n i g h t , M a y o r M i s e t i c h . J o m b l i n , V i c e C h a i r m a n m e y L y n c h , C i t y C l e r k M o r r e a l e , i a t e P l a n n e r K i m , a n d A s s o c i a t e r o v e d a s p r e s e n t e d . a t a t t h e i r M a y 1 s t m e e t i n g t h e C i t y C o u n c i l d i r e c t e d t h a t t h e v e l o p a p e r m i t p r o c e s s t o a l l o w h e d g e s o v e r 4 2 i n c h e s i n s e t b a c k . C o u n c i l m e m b e r s B r o o k C o m m i s s i o n e r s G e r s E m e n h i s e r , a n d C h a i r A b s e n t : N o n e A T T E N D A N C E P r e s e n t : C o m m i s s i o n e r T o m b l i n l e d t h e a s s e m b l y i n t h e R T h e m e e t i n g w a s c a l l e d t o o r d e r b y C h a i r m a n T e t r e a u l t a t 7 : 0 C o m m u n i t y R o o m , 2 9 3 0 1 H a w t h o m e B o u l e v a r d . F L A G S A L U T E C A L L T O O R D E R D i r e c t P l a n n i n g h e i g h t i n t h e A l s o p r e s e n t w e r e C i t y C o m m u n i t y D e v e l o p . P l a n n e r S e e r a t y . D i r e c t o r R o j a s d i s t r i b u t e d s e v e r a l i t e m s o f l a t e c o r r e s p o n d e n c e f o r a g e n d a i t e m N o . 1 a n d f o u r l e t t e r s o f l a t e c o r r e s p o n d e n c e f o r a g e n d a i t e m N o . 2 . C O M M E N T S F R O M T H E A U D I E N C E ( r e g a r d i n g n o n - a g e n d a i t e m s ) : N o n e C O N T I N U E D B U S I N E S S 3 - 3 9 ~ D R A f T 1 . D i s c u s s i o n o f t h e C i t y C o u n c i l R u l e s o f P r o c e d u r e a n d p r o p o s e d C o m m i s s i o n p r o t o c o l D i r e c t o r R o j a s p r e s e n t e d t h e s t a f f r e p o r t , g i v i n g a b r i e f b a c k g r o u n d o f h o w t h i s j o i n t m e e t i n g c a m e a b o u t a n d t h e m a t e r i a l s p r o v i d e d i n t h e s t a f f r e p o r t . r o c e d u r e a n d t h e i t t e e i s l o o k i n g t h a t i t h a s b e e n d u r e a n d P r o t o c o l e o f c o d e o f a s g o o d i t y . I n d d r e s s r e d . H e n t h a t t h e n d t h e C o m m i s s i o n a n d a l s o m e n t i o n e d t h a t a l l o t t e d f o r a c l o s e d h i s m e e t i n g w o u l d b e . o r i t y o f a g e n d a i t e m s a t h e w o u l d l i k e t o n o w a s k I s a n d s p e c i f i c a l l y i t e m N o . H e f e l t t h a t t h e w a y N o . 1 7 i s c u r r e n t l y w w h e r e i t f i t s i n t o t h e f r e e d o m o f C t . H e a l s o n o t e d t h a t t h e r e a r e s o m e a v e a p r o f e s s i o n o f s p e a k i n g b e f o r e o t h e r t h e y d o f o r t h e C i t y o f R a n c h o P a l o s V e r d e s i s p a r t o f o u l d b e a g o o d u s e o f C i t y C o u n c i l t i m e t o h a v e t o f t h e s e a l l o w a n c e s t o s p e a k e v e r y t i m e t h e C o u n c i l M a y o r M i s e t i c h s t a t e d t h e i t e m s b e i n g d i s c u s s e d w i l l b e t h e R u l e s p r o p o s e d C o m m i s s i o n a n d C o m m i t t e e p r o t o c o l s , a n d t h a t t h e s u f o r f e e d b a c k a n d i n p u t f r o m t h e C o m m i s s i o n a n d t h e p u b l i c . q u e s t i o n e d a s t o w h y t h e C i t y C o u n c i l i s l o o k i n g a t t h e R u l e a n d h e e x p l a i n e d t h a t , u n l i k e o t h e r c i t i e s , t h i s C i t y h a s n c o n d u c t f o r i t s C o u n c i l , c o m m i s s i o n , a n d c o m m i t t e e m p r a c t i c e t o h a v e g u i d e l i n e s f o r c o n d u c t o f a p e r s o n r e g a r d s ' t o t h e R u l e s o f P r o c e d u r e , h e e x p l a i n e d t h e v o l u m e o f a n y g i v e n a g e n d a a n d h o w a g e s u b c o m m i t t e e h a s a l r e a d y r e c e i v e d f e e d b a c k m u c h o f w h a t t h e y h a v e h e a r d i s w o r t h w h i l e t o C o u n c i l m a n D u h o v i c h a s s u g g e s t e d t a k i n g t h e t i m s e s s i o n a n d u t i l i z e t h a t t i m e t o d i s c a g e n d a o p e n t o t h e p u b l i c a n d w o u l d a l l o w e c i d t h a t s h o u l d b e o n t h e a g e n d a s . M a t h e C o m m i s s i o n f o r t h e i r f e e d b a c k , s 1 7 w h i c h s e e m s t o b e t h e i s s i o n C o m m i s s i o n e r N e l s w o r d e d i s b a s i c a l l s p e e c h . H e f e l t C o m m i s s i o n o r C b o d i e s , a n e s t h a t s p a u t h m C o m m d w i t h C o m m i s s i o n e r N e l s o n , a d d i n g t h a t i t e m N o . 1 7 . o v e r s t a t a s a C i t y : H e f e l t t h a t p e r h a p s h a v i n g o t h e r s n o t r e p r e s e n t t h e m s e l v e s e n t a s r e p r e s e n t i n g t h e m a j o r i t y o f t h e C i t y w o u l d b e a b e t t e r s t a t e m e n t , b u u a l l y w i t h h o l d t h e i n f o r m a t i o n t h a t o n e i s o n a C o m m i s s i o n o r C o m m i t t e e i s o v r z e a l o u s . C o m m i s s i o n e r G e r s t n e r e x p l a i n e d t h a t i t i s p a r t o f h i s p r o f e s s i o n t o r e g u l a r l y s p e a k t o s e n i o r p e o p l e i n o t h e r c i t i e s . H e f e l t t h a t t h e p r o t o c o l , w h i l e w e l l i n t e n t i o n e d , o v e r a c c o m p l i s h e s w h a t t h e C o u n c i l i s t r y i n g t o a c c o m p l i s h . H e f e l t t h e C o u n c i l m a y b e t r y i n g t o m a k e s u r e t h e r e i s n o p e r c e p t i o n b y t h e o t h e r p e o p l e t h a t o n e i s r e p r e s e n t i n g t h e C i t y o f R a n c h o P a l o s V e r d e s . H e d i d n o t t h i n k t h e s o l u t i o n i s t o s p e c i f i c a l l y r e q u i r e a c e r t a i n s t a t e m e n t o r t h e l a c k o f a s t a t e m e n t i n o r d e r t o a c c o m p l i s h t h a t . H e f e l t i t w a s i m p o r t a n t t o h a v e a r u l e w i t h c o m m o n s e n s e e n f o r c e m e n t s u c h t h a t i t d o e s n ' t g a g t h o s e P l a n n i n g C o m m i s s i o n M i n u t e s M a y S , 2 0 1 2 P a g e 2 ~ D R A f l 1 . D i s c u s s i o n o f t h e C i t y C o u n c i l R u l e s o f P r o c e d u r e a n d p r o p o s e d C o m m i s s i o n p r o t o c o l D i r e c t o r R o j a s p r e s e n t e d t h e s t a f f r e p o r t , g i v i n g a b r i e f b a c k g r o u n d o f h o w t h i s j o i n t m e e t i n g c a m e a b o u t a n d t h e m a t e r i a l s p r o v i d e d i n t h e s t a f f r e p o r t . . H e f e l t t h a t t h e w a y N o . 1 7 i s c u r r e n t l y w w h e r e i t f i t s i n t o t h e f r e e d o m o f a . H e a l s o n o t e d t h a t t h e r e a r e s o m e a v e a p r o f e s s i o n o f s p e a k i n g b e f o r e o t h e r t t h e y d o f o r t h e C i t y o f R a n c h o P a l o s V e r d e s i s p a r t o f o u l d b e a g o o d u s e o f C i t y C o u n c i l t i m e t o h a v e t o f t h e s e a l l o w a n c e s t o s p e a k e v e r y t i m e t h e C o u n c i l C o m m i s s i o n e r N e l s o w o r d e d i s b a s i c a l l s p e e c h . H e f e l t C o m m i s s i o n o r C o b o d i e s , a n e s n t h a t s p a t a u t h m M a y o r M i s e t i c h s t a t e d t h e i t e m s b e i n g d i s c u s s e d w i l l b e t h e R u l e s r o c e d u r e a n d t h e p r o p o s e d C o m m i s s i o n a n d C o m m i t t e e p r o t o c o l s , a n d t h a t t h e s i t t e e i s l o o k i n g f o r f e e d b a c k a n d i n p u t f r o m t h e C o m m i s s i o n a n d t h e p u b l i c . t h a t i t h a s b e e n q u e s t i o n e d a s t o w h y t h e C i t y C o u n c i l i s l o o k i n g a t t h e R u l e d u r e a n d P r o t o c o l a n d h e e x p l a i n e d t h a t , u n l i k e o t h e r c i t i e s , t h i s C i t y h a s n e e o f c o d e o f c o n d u c t f o r i t s C o u n c i l , c o m m i s s i o n , a n d c o m m i t t e e m t ) e a s g o o d p r a c t i c e t o h a v e g u i d e l i n e s f o r c o n d u c t o f a p e r s o n a p o s i t i o n i t y . I n r e g a r d s ' t o t h e R u l e s o f P r o c e d u r e , h e e x p l a i n e d e c u r r e n t r u l e s d d r e s s t h e v o l u m e o f a n y g i v e n a g e n d a a n d h o w a g e I b e a r e d . H e n t h a t t h e s u b c o m m i t t e e h a s a l r e a d y r e c e i v e d f e e d b a c k n d t h e C o m m i s s i o n a n d m u c h o f w h a t t h e y h a v e h e a r d i s w o r t h w h i l e t o a l s o m e n t i o n e d t h a t C o u n c i l m a n D u h o v i c h a s s u g g e s t e d t a k i n g t h e t i m e a l l o t t e d f o r a c l o s e d s e s s i o n a n d u t i l i z e t h a t t i m e t o d i s c u a g e n d a h i s m e e t i n g w o u l d b e o p e n t o t h e p u b l i c a n d w o u l d a l l o w e c i d · o r i l y o f a g e n d a i t e m s t h a t s h o u l d b e o n t h e a g e n d a s . M a a t h e w o u l d l i k e t o n o w a s k t h e C o m m i s s i o n f o r t h e i r f e e d b a c k , s I s a n d s p e c i f i c a l l y i t e m N o . 1 7 w h i c h s e e m s t o b e t h e i s s i o n C o m m d w i t h C o m m i s s i o n e r N e l s o n , a d d i n g t h a t i t e m N o . 1 7 ' o v e r s t a t e a s a C i t y ; H e f e l t t h a t p e r h a p s h a v i n g o t h e r s n o t r e p r e s e n t t h e m s e l v e s e n t a s r e p r e s e n t i n g t h e m a j o r i t y o f t h e C i t y w o u l d b e a b e t t e r s t a t e m e n t , b u u a l l y w i t h h o l d t h e i n f o r m a t i o n t h a t o n e i s o n a C o m m i s s i o n o r C o m m i t t e e i s o v e r z e a l o u s . C o m m i s s i o n e r G e r s t n e r e x p l a i n e d t h a t i t i s p a r t o f h i s p r o f e s s i o n t o r e g u l a r l y s p e a k t o s e n i o r p e o p l e i n o t h e r c i t i e s . H e f e l t t h a t t h e p r o t o c o l , w h i l e w e l l i n t e n t i o n e d , o v e r a c c o m p l i s h e s w h a t t h e C o u n c i l i s t r y i n g t o a c c o m p l i s h . H e f e l t t h e C o u n c i l m a y b e t r y i n g t o m a k e s u r e t h e r e i s n o p e r c e p t i o n b y t h e o t h e r p e o p l e t h a t o n e i s r e p r e s e n t i n g t h e C i t y o f R a n c h o P a l o s V e r d e s . H e d i d n o t t h i n k t h e s o l u t i o n i s t o s p e c i f i c a l l y r e q u i r e a c e r t a i n s t a t e m e n t o r t h e l a c k o f a s t a t e m e n t i n o r d e r t o a c c o m p l i s h t h a t . H e f e l t i t w a s i m p o r t a n t t o h a v e a r u l e w i t h c o m m o n s e n s e e n f o r c e m e n t s u c h t h a t i t d o e s n ' t g a g t h o s e P l a n n i n g C o m m i s s i o n M i n u t e s M a y a , 2 0 1 2 P a g e 2 3 - 4 0 ~ D R A F T w h o a r e t r y i n g t o n o t m i s r e p r e s e n t t h e m s e l v e s a s m e m b e r s o f t h e C i t y a n d r e p r e s e n t i n g C i t y i d e a s , b u t b y t h e s a m e t o k e n a l l o w o n e t o s p e a k t o t h e s e p e o p l e i n a m a n n e r t h a t d o e s n ' t m a k e o n e s e e m l i k e a f o o l . H e s t a t e d i t w o u l d b e v e r y i n a p p r o p r i a t e a n d u n p r o f e s s i o n a l i f e v e r y t i m e h e s p o k e t o a c l i e n t h e h a d t o m a k e t h e d i s c l a i m e r . H e w o u l d s u p p o r t a r u l e t h a t c o u l d b e e n f o r c e d a n d m o r e b a s e d i n a c o m m o n s e n s e s o l u t i o n . . 1 7 w a s i n r e s p o n s e t o a o u n c i l a f t e r a m e m b e r o f t h i s g H i l l s E s t a t e s T r a f f i c a n d p e r c e i v e d p r o b l e m w a s w i t h t h a t a n d u a t i o n . a r i t y i n i n s t a t e s w h e r e a C o m m i s s i o n e r y . H o w e v e r , t h e w a y t h e p r o t o c o l i s e o p l e f r o m h a v i n g t h a t a b i l i t y a n d t h a t m a n y o f t h e m a d e i n r e g a r d s t o N o . 1 7 h a v e m e r i t . H e s t a t e d t h a t i t r e e s p e e c h r i g h t s , a n d r e c o m m e n d a t i o n s o n h o w t h i s c e r t a i n l y w e l c o m e . M a y o r M i s e t i c h ~ w i s h e s t o s p e a k t c u r r e n t l y w . c o m m e w a s s e V i c e C h a i r m a n E m e n h i s e r s t a t e d h i s s e r v i c e t o t h e C i t y i s d o n e a n d a n o p p o r t u n i t y t o s e r v e i t s c i t i z e n s . H e a l s o a c k n o w l e d g o f t h e C i t y C o u n c i l , a n d t h a t g e n e r a l g u i d e l i n e s a r e a g o o d c o n c e r n s w i t h i t e m N o s . 1 4 , 1 6 , a n d 1 7 a n d t h e i r i n t e r p r q u e s t i o n e d i f s t a f f i s n e e d e d t o f o l l o w t h e C o m m i s s i o n m e e t i n g s . I n i t e m N o . 1 6 h e q u e s t i o n e d i f t h e r e i s r c a n m a k e a s t a t e m e n t t h a t w i l l b i n d t h e C i t y t o s q u e s t i o n e d i f m e m b e r s o f t h e C o m m i s s i o n s o r w r i t e a l e t t e r t o t h e e d i t o r a b o u t i s s u e s o f c o n q u e s t i o n e d i f m e m b e r s o f t h e C o m m i s s i o n s o r C b o d i e s a n d t o m e n t i o n t h e i r s e r v i c e w i t h t h e C i t y , a w o u l d h a v e o n t h e p r o f e s s i o n a l s w h o n t h e C o C o u n d e d t h a t t h e f e e d b a c k t h e s u b c o m m i t t e e h a s r e c e i v e d f r o m t h e C o m s o f t h e p u b l i c , a n d m e m b e r s o f o t h e r C o m m i t t e e s h a s b e e n a v e r y p o s i t i v h e C i t y C o u n c i l t o p r o d u c e a w o r k a b l e d o c u m e n t . S h e e x p l a i n e d t h a t t h e y d i d n d f o r t h e d o c u m e n t t o b e c o m e s o m e t h i n g o f t h e m a g n i t u d e i t i s t u r n i n g o u t t o b e , h o w e v e r s h e f e l t i n t h e e n d t h e y c a n p r o d u c e a s t e l l a r d o c u m e n t t h a t c a n b e a p r o t o t y p e f o r o t h e r c i t i e s t o f o l l o w . S h e a l s o c l a r i f i e d t h a t t h e i s s u e w a s n o t w i t h R o l l i n g H i l l s E s t a t e s , b u t r a t h e r P a l o s V e r d e s E s t a t e s . S h e e x p l a i n e d t h a t , a c c o r d i n g t o a l e t t e r w r i t t e n b y t h e M a y o r o f P a l o s V e r d e s E s t a t e s , a n i n d i v i d u a l f r o m t h i s c i t y ' s T r a f f i c S a f e t y C o m m i s s i o n a p p e a r e d b e f o r e t h e P V E T r a f f i c S a f e t y C o m m i s s i o n a n d i d e n t i f i e d h i m s e l f a s a m e m b e r o f t h e R P V T r a f f i c S a f e t y C o m m i s s i o n . T h e m a y o r e x p r e s s e d h i s c o n c e r n s t h a t i t m a y b e i n a p p r o p r i a t e f o r a n i n d i v i d u a l t o r e f e r t o h i s p o s i t i o n i n a n o t h e r j u r i s d i c t i o n a s s u c h r e f e r e n c e c o u l d b e i n t e r p r e t e d a s a n P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 3 ~ D R A F T w h o a r e t r y i n g t o n o t m i s r e p r e s e n t t h e m s e l v e s a s m e m b e r s o f t h e C i t y a n d r e p r e s e n t i n g C i t y i d e a s , b u t b y t h e s a m e t o k e n a l l o w o n e t o s p e a k t o t h e s e p e o p l e i n a m a n n e r t h a t d o e s n ' t m a k e o n e s e e m l i k e a f o o l . H e s t a t e d i t w o u l d b e v e r y i n a p p r o p r i a t e a n d u n p r o f e s s i o n a l i f e v e r y t i m e h e s p o k e t o a c l i e n t h e h a d t o m a k e t h e d i s c l a i m e r . H e w o u l d s u p p o r t a r u l e t h a t c o u l d b e e n f o r c e d a n d m o r e b a s e d i n a c o m m o n s e n s e s o l u t i o n . V i c e C h a i r m a n E m e n h i s e r s t a t e d h i s s e r v i c e t o t h e C i t y i s d o n e a n d a n o p p o r t u n i t y t o s e r v e i t s c i t i z e n s . H e a l s o a c k n o w l e d g o f t h e C i t y C o u n c i l , a n d t h a t g e n e r a l g u i d e l i n e s a r e a g o o d c o n c e r n s w i t h i t e m N o s . 1 4 , 1 6 , a n d 1 7 a n d t h e i r i n t e r p r e q u e s t i o n e d i f s t a f f i s n e e d e d t o f o l l o w t h e C o m m i s s i o n m e e t i n g s . I n i t e m N o . 1 6 h e q u e s t i o n e d i f t h e r e i s r c a n m a k e a s t a t e m e n t t h a t w i l l b i n d t h e C i t y t o s q u e s t i o n e d i f m e m b e r s o f t h e C o m m i s s i o n s o r w r i t e a l e t t e r t o t h e e d i t o r a b o u t i s s u e s o f c o n c q u e s t i o n e d i f m e m b e r s o f t h e C o m m i s s i o n s o r C b o d i e s a n d t o m e n t i o n t h e i r s e r v i c e w i t h t h e C i t y , a w o u l d h a v e o n t h e p r o f e s s i o n a l s w h o n t h e C o . 1 7 w a s i n r e s p o n s e t o a o u n c i ! a f t e r a m e m b e r o f t h i s n g H i l l s E s t a t e s T r a f f i c a n d p e r c e i v e d p r o b l e m w a s w i t h t h a t a n d u a t i o n . a r i t y i n i n s t a t e s w h e r e a C o m m i s s i o n e r y . H o w e v e r , t h e w a y t h e p r o t o c o l i s o p l e f r o m h a v i n g t h a t a b i l i t y a n d t h a t m a n y o f t h e m a d e i n r e g a r d s t o N o . 1 7 h a v e m e r i t . H e s t a t e d t h a t i t r e e s p e e c h r i g h t s , a n d r e c o m m e n d a t i o n s o n h o w t h i s c e r t a i n l y w e l c o m e . C o u n d e d t h a t t h e f e e d b a c k t h e s u b c o m m i t t e e h a s r e c e i v e d f r o m t h e C o m r s o f t h e p u b l i c , a n d m e m b e r s o f o t h e r C o m m i t t e e s h a s b e e n a v e r y p o s i t i v h e C i t y C o u n c i l t o p r o d u c e a w o r k a b l e d o c u m e n t . S h e e x p l a i n e d t h a t t h e y d i d n n d f o r t h e d o c u m e n t t o b e c o m e s o m e t h i n g o f t h e m a g n i t u d e i t i s t u r n i n g o u t t o b e , h o w e v e r s h e f e l t i n t h e e n d t h e y c a n p r o d u c e a s t e l l a r d o c u m e n t t h a t c a n b e a p r o t o t y p e f o r o t h e r c i t i e s t o f o l l o w . S h e a l s o c l a r i f i e d t h a t t h e i s s u e w a s n o t w i t h R o l l i n g H i l l s E s t a t e s , b u t r a t h e r P a l o s V e r d e s E s t a t e s . S h e e x p l a i n e d t h a t , a c c o r d i n g t o a l e t t e r w r i t t e n b y t h e M a y o r o f P a l o s V e r d e s E s t a t e s , a n i n d i v i d u a l f r o m t h i s c i t y ' s T r a f f i c S a f e t y C o m m i s s i o n a p p e a r e d b e f o r e t h e P V E T r a f f i c S a f e t y C o m m i s s i o n a n d i d e n t i f i e d h i m s e l f a s a m e m b e r o f t h e R P V T r a f f i c S a f e t y C o m m i s s i o n . T h e m a y o r e x p r e s s e d h i s c o n c e r n s t h a t i t m a y b e i n a p p r o p r i a t e f o r a n i n d i v i d u a l t o r e f e r t o h i s p o s i t i o n i n a n o t h e r j u r i s d i c t i o n a s s u c h r e f e r e n c e c o u l d b e i n t e r p r e t e d a s a n P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 3 3 - 4 1 ~ D R A F T a n e x a m p l e o n r e s p e c t . S h e s i s t o f o l l o w . t a k e n . I f t h e C i t y a d o p t s a s e l v e s a s a C o m m i s s i o n o r C o m m i t t e e o f f i c i a l c a p a c i t y o r a s a n i n d i v i d u a l , i t i c h i t s t a t e s t h e p e r s o n i s a c t i n g w i t h i n e C h a i r m a n t o r e a d h i s s u g g e s t e d w o r d i n g f o r i t e m N o . C o u n c i l w o m a n B r o o k s s t a t e d t h i s i s j u s t a n e x a m p l e , a n d t t h e P l a n n i n g C o m m i s s i o n . H o w e v e r , t h e p o i n t i s t o h a v e f e l t t h e w o r d i n g t h e C h a i r m a n p r o v i d e d g i v e s t h e s u b A s a n e x a m p l e , C h a i r m a n T e t r e a u l t s t a t e d t h e M t h e C i t y w h e r e m a n y o f t h e m e m b e r s m a y k n o a l s o b e i n a t t e n d a n c e m a n y w h o d o n o t k n o w M a y o r d i s c l o s i n g w h o h e i s , a n d w i t h o u t t h e o t h e m a y o r , t h e r e i s a l a c k o f c o m m u n i c a t i o n a n d a l a c k e r a w h e r e o n e i s l o o k i n g f o r t h e g r e e l o f t r a n C o m m i s s i o n i s g o i n g t o b e r e s t r i c t e I e t h e m s e l v e s a n d t h e i r e x p e r i e n c e i s o f f i c i a l p o s i t i o n o f t h a t c i t y a n d a n i m p l i c a t i o n c a n b e m a d e t h a t t h o s e c o m m e n t s s h o u l d b e g i v e n m o r e w e i g h t t h a n t h o s e o f o t h e r m e m b e r s o f t h e p u b l i c . M a y o r P r o - T e m C a m p b e l l a s k e d C o u n c i l w o m a n B r o o k s i f i t i s k n o w n e x a c t l y w h a t w a s s a i d a t t h e s e T r a f f i c S a f e t y C o m m i s s i o n m e e t i n g s a n d f u r t h e r , w a s t h e r e a n y o t h e r c o m m e n t o r r e s p o n s e b a c k f r o m t h e o f f i c i a l o f P a l o s V e r d e s E s t a t e s o t h e r t h a n t h e o n e l e t t e r . H e a l s o q u e s t i o n e d i f t h e M a y o r o f P a l o s V e r d e s E s t a t e s w a a u t h o r i z e d b y t h e e n t i r e C i t y C o u n c i l t o w r i t e t h a t l e t t e r , o r w a s i t w r i t t e n a s a n i n d i v M a y o r M i s e t i c h f e l t t h e C h p r o t o c o l t h a t a l l o w s a n . m e m b e r a n d s t a t e g i v e s t h e C i t y C o t h e C i t y ' s g u i d e l i C h m m e n d a t i o n w a s t o r e p l a c e p r o t o c o l N o . 1 7 w i t h t h e f o i l a C i t y C o m m i s s i o n o r C o m m i t t e e w h o t e s t i f i e s b e f o r e a n a d m i o v e m m e n t a l a g e n c y i d e n t i f i e s h i m s e l f o r h e r s e l f a s a m e m b e r o f a C i t y C o m m i t t e e , t h a t m e m b e r m u s t a l s o s t a t e t h e h e o r s h e i s n o t t e s t i f y i n g i c a p a c i t y o r i s r e p r e s e n t i n g t h e v i e w s o r o p i n i o n s o f t h e C i t y u n l e s s t h a t m i s p r o v i d i n g s u c h t e s t i m o n y a s a n o f f i c i a l r e p r e s e n t a t i v e o f t h e C i t y a s a u t h o r i z e d b t h e C i t y C o u n c i l . H e q u e s t i o n e d i f t h i s s h o u l d t h e n b e e x p a n d e d t o a p p l y t o t h e C i t y C o u n c i l . C o m m i s s i o n e r L e w i s a g r e e d w i t h t h e p r o p o s e d r e v i s i o n s t o N o . 1 7 a s s u g g e s t e d b y t h e C h a i r m a n . H e n o t e d t h a t h e w a s t h e m e m b e r o f t h e P l a n n i n g C o m m i s s i o n r e f e r r e d t o b y C o u n c i l w o m a n B r o o k s , i n t h a t h i s l a w f i r m w a s r e p r e s e n t i n g a c l i e n t s u i n g a s i s t e r c i t y . H e a d d e d t h a t h e f e l t i t w a s i m p o r t a n t t h a t t h e C i t y C o u n c i l a d h e r e t o m a n y o f t h e c a m p a i g n p r o m i s e s t h a t w e r e m a d e i n t e r m s o f e n c o u r a g i n g c i t i z e n i n v o l v e m e n t . I f t h e C i t y C o u n c i l w a n t s t o e n c o u r a g e c i t i z e n s t o v o l u n t e e r t h e i r t i m e , t h e s e v o l u n t e e r s n e e d P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 4 ~ D R A F T a n e x a m p l e o n r e s p e c t . S h e s i s t o f o l l o w . t a k e n . I f t h e C i t y a d o p t s a s e l v e s a s a C o m m i s s i o n o r C o m m i t t e e o f f i c i a l c a p a c i t y o r a s a n i n d i v i d u a l , i t i c h i t s t a t e s t h e p e r s o n i s a c t i n g w i t h i n e C h a i r m a n t o r e a d h i s s u g g e s t e d w o r d i n g f o r i t e m N o . C o u n c i l w o m a n B r o o k s s t a t e d t h i s i s j u s t a n e x a m p l e , a n d t t h e P l a n n i n g C o m m i s s i o n . H o w e v e r , t h e p o i n t i s t o h a v e f e l t t h e w o r d i n g t h e C h a i r m a n p r o v i d e d g i v e s t h e s u b A s a n e x a m p l e , C h a i r m a n T e t r e a u l t s t a t e d t h e M t h e C i t y w h e r e m a n y o f t h e m e m b e r s m a y k n o a l s o b e i n a t t e n d a n c e m a n y w h o d o n o t k n o w M a y o r d i s c l o s i n g w h o h e i s , a n d w i t h o u t t h e o t h e m a y o r , t h e r e i s a l a c k o f c o m m u n i c a t i o n a n d a l a c k e r a w h e r e o n e i s J o o k i n g f o r t h e g r e e l o f t r a n C o m m i s s i o n i s g o i n g t o b e r e s t r i c t e b l e t h e m s e l v e s a n d t h e i r e x p e r i e n c e i s n o f f i c i a l p o s i t i o n o f t h a t c i t y a n d a n i m p l i c a t i o n c a n b e m a d e t h a t t h o s e c o m m e n t s s h o u l d b e g i v e n m o r e w e i g h t t h a n t h o s e o f o t h e r m e m b e r s o f t h e p u b l i c . M a y o r P r o - T e r n C a m p b e l l a s k e d C o u n c i l w o m a n B r o o k s i f i t i s k n o w n e x a c t l y w h a t w a s s a i d a t t h e s e T r a f f i c S a f e t y C o m m i s s i o n m e e t i n g s a n d f u r t h e r , w a s t h e r e a n y o t h e r c o m m e n t o r r e s p o n s e b a c k f r o m t h e o f f i c i a l o f P a l o s V e r d e s E s t a t e s o t h e r t h a n t h e o n e l e t t e r . H e a l s o q u e s t i o n e d i f t h e M a y o r o f P a l o s V e r d e s E s t a t e s w a a u t h o r i z e d b y t h e e n t i r e C i t y C o u n c i l t o w r i t e t h a t l e t t e r , o r w a s i t w r i t t e n a s a n i n d i · M a y o r M i s e t i c h f e l t t h e C h . p r o t o c o l t h a t a l l o w s a n . m e m b e r a n d s t a t e w g i v e s t h e C i t y C o t h e C i t y ' s g u i d e l i C h m m e n d a t i o n w a s t o r e p l a c e p r o t o c o l N o . 1 7 w i t h t h e f o i l a C i t y C o m m i s s i o n o r C o m m i t t e e w h o t e s t i f i e s b e f o r e a n a d m i o v e m m e n t a l a g e n c y i d e n t i f i e s h i m s e l f o r h e r s e l f a s a m e m b e r o f a C i t y C o m m i t t e e , t h a t m e m b e r m u s t a l s o s t a t e t h e h e o r s h e i s n o t t e s t i f y i n g i n c a p a c i t y o r i s r e p r e s e n t i n g t h e v i e w s o r o p i n i o n s o f t h e C i t y u n l e s s t h a t m i s p r o v i d i n g s u c h t e s t i m o n y a s a n o f f i c i a l r e p r e s e n t a t i v e o f t h e C i t y a s a u t h o r i z e d b y t h e C i t y C o u n c i f . H e q u e s t i o n e d i f t h i s s h o u l d t h e n b e e x p a n d e d t o a p p l y t o t h e C i t y C o u n c i l . C o m m i s s i o n e r L e w i s a g r e e d w i t h t h e p r o p o s e d r e v i s i o n s t o N o . 1 7 a s s u g g e s t e d b y t h e C h a i r m a n . H e n o t e d t h a t h e w a s t h e m e m b e r o f t h e P l a n n i n g C o m m i s s i o n r e f e r r e d t o b y C o u n c i l w o m a n B r o o k s , i n t h a t h i s l a w f i r m w a s r e p r e s e n t i n g a c l i e n t s u i n g a s i s t e r c i t y . H e a d d e d t h a t h e f e l t i t w a s i m p o r t a n t t h a t t h e C i t y C o u n c i l a d h e r e t o m a n y o f t h e c a m p a i g n p r o m i s e s t h a t w e r e m a d e i n t e r m s o f e n c o u r a g i n g c i t i z e n i n v o l v e m e n t . I f t h e C i t y C o u n c i l w a n t s t o e n c o u r a g e c i t i z e n s t o v o l u n t e e r t h e i r t i m e , t h e s e v o l u n t e e r s n e e d P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 4 3 - 4 2 ~ D R A F T e M a y o r o f P a l o s t e d t h i s i s t h e o n l y s s t h a t h a s n s t e m a t i o n o b e v e r y · t h . i f i t w a s t h e i r i n t e n t , f a n y C o m m i s s i o n o r l a i m a g a i n s t a o s . 4 a n d 1 5 c o u l d b e t o f t h e s u b c o m m i t t e e t o c h a s t i s e g a s t h e y m a k e i t l e g a l l y . a t i s b e i n g p r o p o s e d i n t h e s e p r o t o c o l s i s I o n o f t h e l e a d e r s o f t h e c o m m u n i t y w h o m i t t e e s . H e s t a t e d h e i s f u l l y s u p p o r t i v e o f t h e l a n g u a g e a r d s t o N o . 1 7 . r r e d o m m i s s i o n e r G e r s t n e r ' s c o m m e n t s a b o u t m a k i n g c o n v e r s a t i o n s w i t h c l i e n t s i n o t h e r c i t i e s . H e d i d n o t t h i n k t h i s m m i t t e e , b u t a s k e d C o m r n i s s i o n e r G e r s t n e r i f h e w a s a i m e r w h e n s p e a k i n g a t a p u b l i c v e n u e . M a y o r M i s e t i c h a n s w e s o m e b o d y o n h o w t M a y o r P r o - T e r n u n n e c e s s a r y a n d n s e r v e o n s u g g e s C d i s w a s t d i s i n c l i n M a y o r P r o - T e m C a m p b e l l r e i t e r a t e d h i s c o n c e r n w i t h t h e l e t t V e r d e s E s t a t e s a n d t h e c i r c u m s t a n c e s s u r r o u n d i n g t h a t I e e x a m p l e h e i s a w a r e o f t h a t i s t h e d r i v e r b e h i n d t h i s e n t i e a t e n u p s o m u c h o f t h e C i t y ' s t i m e a n d e f f o r t a n d h a a m o n g s t t h e C i t y ' s v a l u a b l e v o l u n t e e r s . H e f e l t t h a r e s p e c t f u l a n d c a r e f u l a s t o h o w m a n y r u l e s t h e y C o m m i s s i o n e r T o m b l i n a l s o s u p p o r t e d t h e C h C h a i r m a n T e t r e a u l t a s k e d t h e m e m b e r s o f t h e s u b t h r o u g h a n y o f t h e p r o p o s e d p r o t o v e n t a C o m m i t t e e f r o m r e p r e s e n t i n g t h e i n . t t n e i g h b o r i n g c i t y . H e f e l t h e c o u l d m i n t e r p r e t e d t o d o s o . t o k n o w t h e C i t y C o u n c i l h a s t h e i r b a c k a n d t h e y w i l l n o t b e s u r r e n d e r i n g t h e i r F i r s t A m e n d m e n t r i g h t s , s u r r e n d e r i n g t h e i r r i g h t t o m a k e a l i v i n g , a n d w i l l n o t b e i n a p p r o p r i a t e l y p r e s s u r e d i f a c t i v i t i e s t h a t d o n o t a f f e c t t h e i r s e r v i c e s o n a C o m m i s s i o n a r e c o n d u c t e d . H e s u g g e s t e d a p o s s i b l e s o l u t i o n t o a n y p r e s s u r e o r d i s c o m f o r t t h e C o u n c i l m e m b e r s m a y f e e l i s t o , i n s t e a d o f p u t t i n g i n a n e w r u l e , b e p r o u d o f t h e c i t i z e n s a n d v o l u n t e e r s o f t h i s C i t y a n d t h e i r d i v e r s i t y o f t h o u g h t . H e t h o u g h t t h a t p e r h a p s t h e r e n e e d s t o b e a l i t t l e l e s s s e n s i t i v i t y f r o m s i s t e r c i t i e s . C o m m i s s i o n e t n e r a n s w e r e d t h a t h e a g r e e d w i t h C h a i r m a n T e t r e a u l t ' s c o m m e n t t h a t t o t h e e x t e n t h a t y o u r e p r e s e n t y o u r s e l f a s a C o m m i s s i o n m e m b e r o f R a n c h o P a l o s V e r d e s , i t i s i m p o r t a n t t o s t a t e u n d e r w h a t p r e t e n s e y o u a r e g i v i n g y o u r t e s t i m o n y . H o w e v e r , i f o n e d o e s n o t r e p r e s e n t t h e m s e l v e s a s a C o m m i s s i o n e r , i t i s n ' t n e c e s s a r y t o g i v e t h a t d i s c l a i m e r . H e f e l t t h e r e i s a t i m e a n d p l a c e f o r t h e d i s c l a i m e r a n d a c e r t a i n a m o u n t o f d i s c r e t i o n i s n e c e s s a r y . M a y o r M i s e t i c h t h e n m o v e d o n t o t h e p r o p o s e d R u l e s o f P r o c e d u r e . H e n o t e d t h a t N o . 5 h a s r e c e i v e d m u c h a t t e n t i o n , a n d a s k e d t h e P l a n n i n g C o m m i s s i o n e r s f o r t h e i r i n p u t P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e S ~ D R A F T e M a y o r o f P a l o s t e d t h i s i s t h e o n l y s s t h a t h a s n s t e m a t i o n o b e v e r y · t h . t e d r e v i s i o n t o N o . 1 7 . i f i t w a s t h e i r i n t e n t , o f a n y C o m m i s s i o n o r l a i m a g a i n s t a o s . 4 a n d 1 5 c o u l d b e t o f t h e s u b c o m m i t t e e t o c h a s t i s e g a s t h e y m a k e i t l e g a l l y . a t i s b e i n g p r o p o s e d i n t h e s e p r o t o c o l s i s I o n o f t h e l e a d e r s o f t h e c o m m u n i t y w h o m i t t e e s . H e s t a t e d h e i s f u l l y s u p p o r t i v e o f t h e l a n g u a g e g a r d s t o N o . 1 7 . r r e d o m m i s s i o n e r G e r s t n e r ' s c o m m e n t s a b o u t m a k i n g c o n v e r s a t i o n s w i t h c l i e n t s i n o t h e r c i t i e s . H e d i d n o t t h i n k t h i s m m i t t e e , b u t a s k e d C o m m i s s i o n e r G e r s t n e r i f h e w a s · a i m e r w h e n s p e a k i n g a t a p u b l i c v e n u e . C o d i s w a s t i l d i s i n c l i n M a y o r M i s e t i c h a n s w e r s o m e b o d y o n h o w t M a y o r P r o - T e r n u n n e c e s s a r y a n d n s e r v e o n · i o s u g g e s t o k n o w t h e C i t y C o u n c i l h a s t h e i r b a c k a n d t h e y w i l l n o t b e s u r r e n d e r i n g t h e i r F i r s t A m e n d m e n t r i g h t s , s u r r e n d e r i n g t h e i r r i g h t t o m a k e a l i v i n g , a n d w i l l n o t b e i n a p p r o p r i a t e l y p r e s s u r e d i f a c t i v i t i e s t h a t d o n o t a f f e c t t h e i r s e r v i c e s o n a C o m m i s s i o n a r e c o n d u c t e d . H e s u g g e s t e d a p o s s i b l e s o l u t i o n t o a n y p r e s s u r e o r d i s c o m f o r t t h e C o u n c i l m e m b e r s m a y f e e l i s t o , i n s t e a d o f p u t t i n g i n a n e w r u l e , b e p r o u d o f t h e c i t i z e n s a n d v o l u n t e e r s o f t h i s C i t y a n d t h e i r d i v e r s i t y o f t h o u g h t . H e t h o u g h t t h a t p e r h a p s t h e r e n e e d s t o b e a l i t t l e l e s s s e n s i t i v i t y f r o m s i s t e r c i t i e s . M a y o r P r o - T e r n C a m p b e l l r e i t e r a t e d h i s c o n c e r n w i t h t h e l e t t e V e r d e s E s t a t e s a n d t h e c i r c u m s t a n c e s s u r r o u n d i n g t h a t l e t t e x a m p l e h e i s a w a r e o f t h a t i s t h e d r i v e r b e h i n d t h i s e n t i r e a t e n u p s o m u c h o f t h e C i t y ' s t i m e a n d e f f o r t a n d h a a m o n g s t t h e C i t y ' s v a l u a b l e v o l u n t e e r s . H e f e l t t h a r e s p e c t f u l a n d c a r e f u l a s t o h o w m a n y r u l e s t h e y C o m m i s s i o n e r T o m b l i n a l s o s u p p o r t e d t h e C h C h a i r m a n T e t r e a u l t a s k e d t h e m e m b e r s o f t h e s u b t h r o u g h a n y o f t h e p r o p o s e d p r o t o e v e n t a m C o m m i t t e e f r o m r e p r e s e n t i n g t h e i n . t t h a n e i g h b o r i n g c i t y . H e f e l t h e c o u l d m i n t e r p r e t e d t o d o s o . C o m m i s s i o n e t n e r a n s w e r e d t h a t h e a g r e e d w i t h C h a i r m a n T e t r e a u l t ' s c o m m e n t t h a t t o t h e e x l e n t h a t y o u r e p r e s e n t y o u r s e l f a s a C o m m i s s i o n m e m b e r o f R a n c h o P a l o s V e r d e s , i t i s i m p o r t a n t t o s t a t e u n d e r w h a t p r e t e n s e y o u a r e g i v i n g y o u r t e s t i m o n y . H o w e v e r , i f o n e d o e s n o t r e p r e s e n t t h e m s e l v e s a s a C o m m i s s i o n e r , i t i s n ' t n e c e s s a r y t o g i v e t h a t d i s c l a i m e r . H e f e l t t h e r e i s a t i m e a n d p l a c e f o r t h e d i s c l a i m e r a n d a c e r t a i n a m o u n t o f d i s c r e t i o n i s n e c e s s a r y . M a y o r M i s e t i c h t h e n m o v e d o n t o t h e p r o p o s e d R u l e s o f P r o c e d u r e . H e n o t e d t h a t N o . 5 h a s r e c e i v e d m u c h a t t e n t i o n , a n d a s k e d t h e P l a n n i n g C o m m i s s i o n e r s f o r t h e i r i n p u t P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 5 3 - 4 3 ~ D R A F T o n t h e i t e m . H e a l s o a s k e d f o r i n p u t o n t h e q u e s t i o n o f w h e t h e r o r n o t t o a l l o w a p u b l i c s p e a k e r t o d o n a t e t h e i r t i m e t o a n o t h e r s p e a k e r . C o m m i s s i o n e r N e l s o n s p o k e o n i t e m N o . 5 , a n d s t r o n g l y s u g g e s t e d t h e C i t y C o u n c i l g u a r a n t e e t h e r i g h t s o f t h e m i n o r i t y . H e n o t e d t h a t f o r y e a r s t h e C i t y C o u n c i l h a s h a d 3 - 2 v o t e s o n i t e m s , a n d h e d i d n o t t h i n k t h e t w o d i s s e n t i n g v o t e s n e v e r s e e m t o b e t r u l y r e p r e s e n t e d . H e u r g e d t h e C o u n c i l t o m a k e s u r e t h e m i n o r i t y h a s t o p p o r t u n i t y t o p u t s o m e t h i n g o n t h e a g e n d a w i t h o u t t h e a p p r o v a l o f a m a j o r i t y o f t h C o u n c i l . M a y o r M i s e t i c h a s k e d C o m m i s s i o n e r N e l s o n i f h a v i n g t h e a g r e e i n g t o p u t a n i t e m a f u t u r e a g e n d a d u r i n g t h e F u t u r a g e n d a b e s u f f i c i e n t . C o m m i s s i o n e r N e l s o n f e l t t h a t w a s s e n s i b l e . t w o p r e m i s e s t h a t o n e e i a t e d w i t h p u t t i n g i t e m s o n a i n t a i n e d . H a v i n g t w o u e s t h a t a r e r e l e v a n t a n d p B r o w n A c t i s s u e s , i n d a , s p e a k t o a n o t h e r t h e n n o t b e a l l o w e d t o e m . H e s u p p o r t e d t h e i d e a o f t u r e a g e n d a i t e m s i n a n o p e n f o r u m , a s i t m o p e n l y w i t h a l l o f t h e C o u n c i l i n g a g e n e r a l g u i d e l i n e o f t h r e e m i n u t e s p r o p r i a t e f o r p u b l i c s p e a k e r s t o b a n d c h m a y t a k e m o r e t h a n t h r e e m i n u t e s i n t a n c e s , t h e M a y o r o r C h a i r m a n m a y l i s t e n t o t h e k e a d e c i s i o n , a s o p p o s e d t o h a v i n g a f i x e d g u i d e l i n e i n u t e s . C o g r e e d t h a t h a v i n g a g e n e r a l t h r e e m i n u t e r u l e w o r k s w e l l , w i t h t h e v i n g t h e d i s c r e t i o n t o m a k e a d e t e r m i n a t i o n o n h o w e x t r a t i m e w i l l b e g t o s e t t i n g t h e a g e n d a s , h e a g r e e d t h a t d i s c u s s i n g f u t u r e a g e n d a i t e i c f o r u m d e f i n i t e l y m a k e s a b i g d i f f e r e n c e , a n d n e e d s t o p u b l i c . H e a l s o f e l t t h r i t y n e e d s t o b e s u p p o r t e d a n d a n y t w o p e o p l e s h o u l d b e a b l e t o p u t s o m e t h i n g 0 t h e a g e n d a . I f t h e c o n c e r n i s t h a t t w o p e o p l e t e n d t o p u t s o m e t h i n g o n t h e a g e n d a m e e t i n g a f t e r m e e t i n g , t h a t w i l l b e a s e l f c o r r e c t i n g p r o b l e m . E i t h e r t h e p e o p l e t r y i n g t o p u t s o m e t h i n g o n t h e a g e n d a w i l l b e g i n t o l o o k f o o l i s h f o r t r y i n g t o p u t s o m e t h i n g f o o l i s h o n t h e a g e n d a o v e r a n d o v e r , o r t h e t h r e e w h o t a k e i t o f f t h e a g e n d a w e e k a n d w e e k f o r h a V i n g d o n e t h a t . H e d i d n o t t h i n k t h e C i t y M a n a g e r , o r a n y p e r s o n t h a t w a s n o t e l e c t e d , s h o u l d h a v e t h e p o w e r t o v e t o a n y t h i n g t h a t g o e s o n t h e a g e n d a . H e a d d e d t h a t h e w a s q u e s t i o n i n g w h a t p r o b l e m t h e C i t y C o u n c i l w a s t r y i n g t o s o l v e b y a d d i n g t h i s g u i d e l i n e . P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 . 2 0 1 2 P a g e 6 m D R A F T o n t h e i t e m . H e a l s o a s k e d f o r i n p u t o n t h e q u e s t i o n o f w h e t h e r o r n o t t o a l l o w a p u b l i c s p e a k e r t o d o n a t e t h e i r t i m e t o a n o t h e r s p e a k e r . C o m m i s s i o n e r N e l s o n s p o k e o n i t e m N o . 5 , a n d s t r o n g l y s u g g e s t e d t h e C i t y C o u n c i l g u a r a n t e e t h e r i g h t s o f t h e m i n o r i t y . H e n o t e d t h a t f o r y e a r s t h e C i t y C o u n c i l h a s h a d 3 - 2 v o t e s o n i t e m s , a n d h e d i d n o t t h i n k t h e t w o d i s s e n t i n g v o t e s n e v e r s e e m t o b e t r u l y r e p r e s e n t e d . H e u r g e d t h e C o u n c i l t o m a k e s u r e t h e m i n o r i t y h a s t o p p o r t u n i t y t o p u t s o m e t h i n g o n t h e a g e n d a w i t h o u t t h e a p p r o v a l o f a m a j o r i t y o f t h C o u n c i l . M a y o r M i s e t i c h a s k e d C o m m i s s i o n e r N e l s o n i f h a v i n g t h e a g r e e i n g t o p u t a n i t e m a f u t u r e a g e n d a d u r i n g t h e F u t u r a g e n d a b e s u f f i c i e n t . C o m m i s s i o n e r N e l s o n f e l t t h a t w a s s e n s i b l e . t w o p r e m i s e s t h a t o n e c i a t e d w i t h p u t t i n g i t e m s o n a i n t a i n e d . H a v i n g t w o u e s t h a t a r e r e l e v a n t a n d u p B r o w n A c t i s s u e s , i n d a , s p e a k t o a n o t h e r t h e n n o t b e a l l o w e d t o I t e m . H e s u p p o r t e d t h e i d e a o f u r e a g e n d a i t e m s i n a n o p e n f o r u m , a s i t o p e n l y w i t h a l l o f t h e C o u n c i l i n g a g e n e r a l g u i d e l i n e o f t h r e e m i n u t e s p r o p r i a t e f o r p U b l i c s p e a k e r s t o b a n d i c h m a y t a k e m o r e t h a n t h r e e m i n u t e s i n s t a n c e s , t h e M a y o r o r C h a i r m a n m a y l i s t e n t o t h e a k e a d e c i s i o n , a s o p p o s e d t o h a v i n g a f i x e d g u i d e l i n e i n u t e s . C o g r e e d t h a t h a V i n g a g e n e r a l t h r e e m i n u t e r u l e w o r k s w e U ~ w i t h t h e M v i n g t h e d i s c r e t i o n t o m a k e a d e t e r m i n a t i o n o n h o w e x t r a t i m e w i l l b e g l t o s e t t i n g t h e a g e n d a s , h e a g r e e d t h a t d i s c u s s i n g f u t u r e a g e n d a i t e i c f o r u m d e f i n i t e l y m a k e s a b i g d i f f e r e n c e , a n d n e e d s t o p u b l i c . H e a l s o f e l t t h o r i t y n e e d s t o b e s u p p o r t e d a n d a n y t w o p e o p l e s h o u l d b e a b l e t o p u t s o m e t h i n g 0 t h e a g e n d a . I f t h e c o n c e m i s t h a t t w o p e o p l e t e n d t o p u t s o m e t h i n g o n t h e a g e n d a m e e t i n g a f t e r m e e t i n g , t h a t w i l l b e a s e l f c o r r e c t i n g p r o b l e m . E i t h e r t h e p e o p l e t r y i n g t o p u t s o m e t h i n g o n t h e a g e n d a w i l l b e g i n t o l o o k f o o l i s h f o r t r y i n g t o p u t s o m e t h i n g f o o l i s h o n t h e a g e n d a o v e r a n d o v e r , o r t h e t h r e e w h o t a k e i t o f f t h e a g e n d a w e e k a n d w e e k f o r h a v i n g d o n e t h a t . H e d i d n o t t h i n k t h e C i t y M a n a g e r , o r a n y p e r s o n t h a t w a s n o t e l e c t e d , s h o u l d h a v e t h e p o w e r t o v e t o a n y t h i n g t h a t g o e s o n t h e a g e n d a . H e a d d e d t h a t h e w a s q u e s t i o n i n g w h a t p r o b l e m t h e C i t y C o u n c i l w a s t r y i n g t o s o l v e b y a d d i n g t h i s g u i d e l i n e . P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 6 3 - 4 4 ~ D R A F T C o u n c i l m a n C a m p b e l l f e l t t h a t w a s a g o o d p o i n t , a s m u c h h a s b e e n m a d e a b o u t a p a r t i c u l a r C o u n c i l m e e t i n g w h e r e h e p l a c e d t h r e e i t e m s o n t h e a g e n d a b y o n e C o u n c i l m e m b e r . H o w e v e r , a l l t h r e e o f t h o s e i t e m s h a d s u p p o r t f r o m o n e o t h e r C o u n c i l m e m b e r . H e n o t e d t h a t n o t h i n g t h a t h e i s a w a r e o f h a s e v e r p u t o n a n a g e n d a b y a s i n g l e C o u n c i l m e m b e r . H e a p p l a u d e d t h e C o m m i s s i o n f o r r a i s i n g t h e q u e s t i o n o f w h a t p r o b l e m i s t r y i n g t o b e s o l v e d . t h e d i f f e r e n c e a l l y t h e p r a c t i c a l v i n g a t l e a s t t w o o f w h e r e t h a t o m e i n t o p l a y . t s h e d o e s n o t c o n s i d e r t h a t s e v e r a l t i m e s i n t h e t o i n c l u d e i n t h e a g e n d a o n e . H e f e l t t h a t , a s w r i t t e n , i t i t y o f t h e C o u n c i l m e m b e r s i t y ' s a g e n d a . W h i l e h e a g r e e d t h e r i g h t s o f t h e C i t y ' s g o v e r n m e n t i s d r i v e n b y t h e e d e b a t e s h o u l d b e t e m p e r e d a n d o p i n i o n . I f o n l y t h e C i t y M a n a g e r , t h e s a w a t e r e d d o w n v e r s i o n o f g o v e r n a n c e f o r i d o p t i o n s . t h a t t h e o l d r u l e s t a t e s o n l y t h a t t h e a g e n d a s h a l l b e I p r e p a r a t i o n p r o c e d u r e a s d i r e c t e d b y t h e C i t y w i t h t h e M a y o r a n d / o r M a y o r P r o T e r n e a c h a g e n d a i t e m s h a l l e t h a t s h o u l d b e r e q u i r e d f o r t h e C i t y C o u n c i l t o r e v i e w , s r e g a r d i n g t h e a g e n d a i t e m . S h e s t a t e d t h e s u b c o m m i t t e e i s e u p t o d a t e a n d i s g e t t i n g g o o d f e e d b a c k o n t h e i s s u e . C o u n c i l m a n K n i g h t f e l t t h a t t h e r e h a s b e e n s o m e m i s u n d e r s t a n d · b e t w e e n h a v i n g t h e a b i l i t y t o p l a c e s o m e t h i n g o n t h e a g e n d a m a t t e r o f w h e r e i t w i l l g o o n t h e a g e n d a . H e s u p p o r t e d t h e · C o u n c i l m e m b e r s s u p p o r t i n g a n i t e m t o b e p u t o n t h e a g i t e m i s p l a c e d o n t h e a g e n d a , t h a t i s w h e r e t h e C i t y M C o m m i s s i o n e r G e r s t n e r a g r e e d t h a t t h e C i t y M a p r o c e s s . C i t y M a n a g e r L e h r a p p r e c i a t e d t h e c o m m e n t s a h e r s e l f a g a t e k e e p e r , b u t r a t h e r a n a d m i n i s t r a t o r . p a s t o n e C o u n c i l m e m b e r h a s p r o v o h a s t a f o r t h e n e x t a v a i l a b l e C o u n c i l m e e t i a s C o u p ~ M a i n c l u c o n s i d e r , l o o k i n g t o I J C h a i r m a n T e t r e I t a g r e e d w i t h C o m m i s s i o n e r G e r s t n e r ' s c o m m e n t s i n r e g a r d s t o p u b l i c s p e a k e r s t i m e , n o t i n g t h a t i t h a s w o r k e d v e r y w e l l f o r t h e P l a n n i n g C o m m i s s i o n o v e r t h e e i g h t y e a r s h e h a s s e r v e d a n d i t h a s b e e n v e r y f a i r t o t h e p u b l i c . I n r e g a r o s t o N o . 5 h e f e l t t h a t , w h e t h e r i t w a s i t s i n t e n t i o n o r n o t , i t d o e s c r e a t e t h e p o s i t i o n o f g a t e k e e p e r i n t h e C i t y M a n a g e r . I f a C o u n c i l m e m b e r w i s h e s t o p l a c e a n i t e m o n t h e a g e n d a t h e r e i s a p r o c e d u r e t o d o s o , w h i c h i s t o g o t h r o u g h t h e M a y o r o r C i t y M a n a g e r . H o w e v e r , b o t h h a v e t h e a b i l i t y t o d e c l i n e . I n t h a t c a s e , i t w i l l g o t o a v o t e w i t h t h e f u l l C i t y C o u n c i l a n d n e e d s a m a j o r i t y v o t e t o b e p l a c e d o n a f u t u r e a g e n d a . H e f e l t t h i s p r o c e d u r e d o e s s h u t o u t t h e m i n o r i t y . H e s t a t e d t h a t h e w a s i n f a v o r o f P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 7 ~ D R A F T C o u n c i l m a n C a m p b e l l f e l t t h a t w a s a g o o d p o i n t , a s m u c h h a s b e e n m a d e a b o u t a p a r t i c u l a r C o u n c i l m e e t i n g w h e r e h e p l a c e d t h r e e i t e m s o n t h e a g e n d a b y o n e C o u n c i l m e m b e r . H o w e v e r , a l l t h r e e o f t h o s e i t e m s h a d s u p p o r t f r o m o n e o t h e r C o u n c i l m e m b e r . H e n o t e d t h a t n o t h i n g t h a t h e i s a w a r e o f h a s e v e r p u t o n a n a g e n d a b y a s i n g l e C o u n c i l m e m b e r . H e a p p l a u d e d t h e C o m m i s s i o n f o r r a i s i n g t h e q u e s t i o n o f w h a t p r o b l e m i s t r y i n g t o b e s o l v e d . a r t o f t h e t h e d i f f e r e n c e a U y t h e p r a c t i c a l v i n g a t l e a s t t w o o f w h e r e t h a t o r n e i n t o p l a y . t s h e d o e s n o t c o n s i d e r t h a t s e v e r a l t i m e s i n t h e t o i n c l u d e i n t h e a g e n d a o n e . . H e f e l t t h a t , a s w r i t t e n , i t I t y o f t h e C o u n c i l m e m b e r s i t y ' s a g e n d a . W h i l e h e a g r e e d t h e r i g h t s o f t h e C i t y ' s g o v e r n m e n t i s d r i v e n b y t h e e d e b a t e s h o u l d b e t e m p e r e d a n d o p i n i o n . I f o n l y t h e C i t y M a n a g e r , t h e a s a w a t e r e d d o w n v e r s i o n o f g o v e r n a n c e f o r i d o p t i o n s . t h a t t h e o l d r u l e s t a t e s o n l y t h a t t h e a g e n d a s h a l l b e i t h p r e p a r a t i o n p r o c e d u r e a s d i r e c t e d b y t h e C i t y w i t h t h e . M a y o r a n d / o r M a y o r P r o T e r n e a c h a g e n d a i t e m s h a l l e t h a t s h o u l d b e r e q u i r e d f o r t h e C i t y C o u n c i l t o r e v i e w , s r e g a r d i n g t h e a g e n d a i t e m . S h e s t a t e d t h e s u b c o m m i t t e e i s e u p t o d a t e a n d i s g e t t i n g g o o d f e e d b a c k o n t h e i s s u e . C o u n c i l m a n K n i g h t f e l t t h a t t h e r e h a s b e e n s o m e m i s u n d e r s t a n d ' b e t w e e n h a v i n g t h e a b i l i t y t o p l a c e s o m e t h i n g o n t h e a g e n d a m a t t e r o f w h e r e i t w i l l g o o n t h e a g e n d a . H e s u p p o r t e d t h e ' C o u n c i l m e m b e r s s u p p o r t i n g a n i t e m t o b e p u t o n t h e a g i t e m i s p l a c e d o n t h e a g e n d a , t h a t i s w h e r e t h e C i t y M C o m m i s s i o n e r G e r s t n e r a g r e e d t h a t t h e C i t y M a p r o c e s s . C i t y M a n a g e r L e h r a p p r e c i a t e d t h e c o m m e n t s a h e r s e l f a g a t e k e e p e r , b u t r a t h e r a n a d m i n i s t r a t o r . p a s t o n e C o u n c i l m e m b e r h a s p r o v i w i t h a s t a f o r t h e n e x t a v a i l a b l e C o u n c i l m e e t i a s C o u p ~ M a i n c l u d c o n s i d e r , l o o k i n g t o t j C h a i r m a n T e t r e a u l t a g r e e d w i t h C o m m i s s i o n e r G e r s t n e r ' s c o m m e n t s i n r e g a r d s t o p u b l i c s p e a k e r s t i m e , n o t i n g t h a t i t h a s w o r k e d v e r y w e l l f o r t h e P l a n n i n g C o m m i s s i o n o v e r t h e e i g h t y e a r s h e h a s s e r v e d a n d i t h a s b e e n v e r y f a i r t o t h e p u b l i c . I n r e g a r d s t o N o . 5 h e f e l t t h a t , w h e t h e r i t w a s i t s i n t e n t i o n o r n o t , i t d o e s c r e a t e t h e p o s i t i o n o f g a t e k e e p e r i n t h e C i t y M a n a g e r . I f a C o u n c i l m e m b e r w i s h e s t o p l a c e a n i t e m o n t h e a g e n d a t h e r e i s a p r o c e d u r e t o d o S a t w h i c h i s t o g o t h r o u g h t h e M a y o r o r C i t y M a n a g e r . H o w e v e r , b o t h h a v e t h e a b i l i t y t o d e c l i n e . I n t h a t c a s e , i t w i l l g o t o a v o t e w i t h t h e f u l l C i t y C o u n c i l a n d n e e d s a m a j o r i t y v o t e t o b e p l a c e d o n a f u t u r e a g e n d a . H e f e l t t h i s p r o c e d u r e d o e s s h u t o u t t h e m i n o r i t y . H e s t a t e d t h a t h e w a s i n f a v o r o f P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 7 3 - 4 5 I l i ! D R A F T l a n g u a g e s t a t i n g a n y C i t y C o u n c i l m e m b e r c a n p u t a n i t e m o n a f u t u r e a g e n d a w i t h o u t t h e n e e d o f a s e c o n d . H e f e l t t h a t t h e a b i l i t y t o p u t a n i t e m o n a n a g e n d a c o u l d p o s s i b i l i t y b e t h e m o s t p o w e r f u l a n d i m p o r t a n t r o l e a C i t y C o u n c i l m e m b e r c o u l d h a v e . H e f e l t t h a t t h e s o l u t i o n t o t h e p r o b l e m i s n o t p r e v e n t i n g i n d i v i d u a l m e m b e r s o f t h e C i t y C o u n c i l p l a c i n g i t e m s o n a n a g e n d a , b u t r a t h e r t o s t a g e t h e s e i t e m s o n a g e n d a s a s a p p r o p r i a t e w i t h t h e p r o p e r s t a f f r e p o r t s a n d p r i o r i t y . e m b e r s l i s t o f q u e s t i o n s t h e M a y o r . H e e d , h o w e v e r i t t s f r o m t h e t i m e a n d r e s o u r c e s , a n d a s y c o u n c i l m e m b e r c a n a s k s i n g t h e i r t i m e t o p r e p a r e e a l s o f e l t t h a t i f a , o r t e n m e r i t o r i o u s i t e m s n o t i c e , t h e p U b l i c s h o u l d w t h e l a s t t h r e e o r f o u r p a r e w h a t h a s b e e n a g e n d i z e d t o t h e o r l < i n g . C o m m i s s i o n e r L e w i s s t a t e d h e d i s t r i b u t e d i n a d v a n c e o f t h e m e t h a t h e f e l t h a v e b e e n m o o t e d , i n a l a r g e p a r t , b y c o m m e n t s h a d c o n c e r n s a b o u t t h e m i n o r i t y n o t b e i n g a b l e t o h a v e i s s o u n d s a s i f t h e s u b c o m m i t t e e h a v e t a k e n t o h e a r t s o m e p u b l i c a n d t h e P l a n n i n g C o m m i s s i o n . M a y o r · M i s e t i c h a . s k e d . C o m m i s s i o n e r L e w i s i f h e h a v i n g t h e a b i l i t y t o p u t a n l t e m o n a f u t u r e a g C o m m i s s i o n e r L e w i s s t a t e d t h a t s t a f f h a s a f i n i t l o n g a s t h e r e i s a p e r m a n e n t p l a c e o n t h e a g e n d a f o r a s e c o n d h e i s s a t i s f i e d . H e d i d s t a f f s h s t a f f r e p o r t s f o r i t e m s o n a g e n d a t a C o u n c i l m e m b e r i s b e a r i n g s t a f f w i t h a t h e i s i n s i s t i n g b e p u t o n a s i n g l e k n o w a b o u t t h i s . H e e n t h e m e e t i n g s u n d e r t h i s . 5 C i t y C o u n c i l ' s g o a l s h a s t h r e e m i n u t e r u l e , n o t i n g t h a t w h e n h e i t w a s h e l p f u l t o h a v e t h e d i s c r e t i o n t o w h e n a p p r o p r i a t e . I n r e g a r d s t o s e t t i n g a g e n d a i t e m s , c ; h o o l B o a r d p r o t o o o l o n t h e s u b j e c t , w h i c h s a y s t h e p p r o v a l o f t h e B o a r d , P r e s i d e n t , a n d t h e p r o b f e m s h e f e J t t h i s c a u s e d , h e w a s v e r y p a s s i o n a t e C o u n c i l w o u l d w a n t t o e m b r a c e t h e i d e a o f a l l o w i n g a t l e a s t a b i l i t y t o p l a c e a n i t e m o n t h e a g e n d a . M a r k W e l l s c u r r e n t C i t y C o u n c i l a d o p t e d a s e t o f r u l e s o f p r o c e d u r e o n D e c e m b e r 2 I n M a r c h 2 0 1 2 t h e C i t y C o u n c i l a d o p t e d a n o t h e r s e t o f r u l e s o f p r o c e d u r e . N o I n M a y t h e C i t y C o u n c i l i s l o o k i n g t o a d o p t a n o t h e r s e t o f r u l e s o f p r o c e d u r e . H e f e l t t h a t C i t y C o u n c i l m e m b e r s a n d C o m m i s s i o n a n d C o m m i t t e e m e m b e r s a r e v e r y i n t e l l i g e n t v o l u n t e e r s a n d k n o w w h a t t h e y s h o u l d a n d s h o u l d n o t s a y a n d h o w t h e y r e p r e s e n t s t h e r e s i d e n t s o f t h e C i t y . H e a s k e d w h a t i s s o w r o n g w i t h t h e w h e e l s o f g o v e r n m e n t i n t h e C i t y t h a t C o u n c i l m e m b e r s f e e l t h e y n e e d t o r e i n v e n t t h e w h e e l s o o f t e n . H e f e l t t h a t t h e C o u n c i l g o t i t r i g h t i n M a r c h a n d i t i s t i m e t o m o v e a l o n g t o o t h e r m o r e i m p o r t a n t i t e m s . P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 8 ~ D R A F T l a n g u a g e s t a t i n g a n y C i t y C o u n c i l m e m b e r c a n p u t a n i t e m o n a f u t u r e a g e n d a w i t h o u t t h e n e e d o f a s e c o n d . H e f e l t t h a t t h e a b i l i t y t o p u t a n i t e m o n a n a g e n d a c o u l d p o s s i b i l i t y b e t h e m o s t p o w e r f u l a n d i m p o r t a n t r o l e a C i t y C o u n c i l m e m b e r c o u l d h a v e . H e f e l t t h a t t h e s o l u t i o n t o t h e p r o b l e m i s n o t p r e v e n t i n g i n d i v i d u a l m e m b e r s o f t h e C i t y C o u n c i l p l a c i n g i t e m s o n a n a g e n d a , b u t r a t h e r t o s l $ g e t h e s ~ i t e m s o n a g e n d a s a s a p p r o p r i a t e w i t h t h e p r o p e r s t a f f r e p o r t s a n d p r i o r i t y . e m ~ e r s l i s t o f q u e s t i o n s t h e M a y o r . H e · z e d , h o w e v e r i t n t s f r o m t h e t i m e a n d r e s o u r c e s , a n d a s y c o u n c i l m e m b e r c a n a s k s i n g t h e i r t i m e t o p r e p a r e e a l s o f e l t t h a t i f a i t e , o r t e n m e r i t o r i o u s i t e m s n o t i c e , t h e p u b l i c s h o u l d w t h e l a s t t h r e e o r f o u r p a r e w h a t h a s b e e n a g e n d i z e d t o t h e o r k i n g . C o m m i s s i o n e r L e w i s s t a t e d h e d i s t r i b u t e d i n a d v a n c e o f t h e m e t h a t h e f e l t h a v e b e e n m o o t e d , i n a l a r g e p a r t , b y c o m m e n t s h a d c o n c e r n s a b o u t t h e . m i n o r i t y n o t b e i n g a b l e t o h a v e . i s s s o u n d s a s i f t h e s u b c o m m i t t e e h a v e t a k e n t o h e a r t s o m p u b l i c a n d t h e P l a n n i n g C o m m i s s i o n . M a y o r ' M i s e t i c h a . s k e d . C o m m i s s i o n e r L e w i s i f h e h a v i n g t h e a b U i t y t o p u t a n i t e m o n a f u t u r e a g C o m m i s s i o n e r L e w i s • s t a t e d · · t h a t . s t a f f • • h a s • • a • • f i n i t l o n g a s t h e r e i s a p e r m a n e n t p l a o e . o n t h e a g e n d a f o r a s e c o n d h e · i s s a t i s f i e d • . H e d i d . s t a f f s h s t a f f r e p o r t s f o r l t e m s o n a g e n d a t h l a C o u n c i l m e m b e r i s b e a r i n g s t a f f W i t h a t h e i s i n s i s t i n g b e p u t o n a s l n g l e k n o w a b o u t t h i s . H e e n e d > t h e m e e t i n g s u n d e r t h i s n e 0 . 5 C i t y C o u n c i l ' s g o a l s h a s l J t h r e e m i n u t e r u l e , n o t i n g t h a t w h e n h e i f w a s h e l p f u l t o h a v e t h e d i s c r e t i o n t o e W h e n a p p r o p r i a t e . I n r e g a r d s t o s e t t i n g a g e n d a i t e m s , c ; h o o l B o a r d p r o t o c o l o n t h e s u b j e c t , w h i c h s a y s t h e p p r o v a l o f t h e B o a r d , P r e s i d e n t , a n d t h e p r o b l e m s h e f e J t t h i s c a u s e d , h e w a s v e r y p a s s i o n a t e C o u n c i l w o u l d w a n t t o e m b r a c e · t h e i d e a o f a l l O W i n g a t l e a s t a b i U t y t o p l a c e a n i t e m o n t h e a g e n d a . M a r k W e l l s c u r r e n t C i t y C o u n c i l a d o p t e d a s e t o f r u l e s o f p r o c e d u r e o n D e c e m b e r 2 0 , . I n M a r c h 2 0 1 2 t h e C i t y C o u n c i l a d o p t e d a n o t h e r s e t o f r u l e s o f p r o c e d u r e . N o I n M a y t h e C i t y C o u n c i l i s l o o k i n g t o a d o p t a n o t h e r s e t o f r u l e s o f p r o c e d u r e . H e f e l t t h a t C i t y C o u n c i l m e m b e r s a n d C o m m i s s i o n a n d C o m m i t t e e m e m b e r s a r e v e r y i n t e l l i g e n t v o l u n t e e r s a n d k n o w w h a t t h e y s h o u l d a n d s h o u l d n o t s a y a n d h o w t h e y r e p r e s e n t s t h e r e s i d e n t s o f t h e C i t y . H e a s k e d w h a t i s s o w r o n g w i t h t h e w h e e l s o f g o v e r n m e n t i n t h e C i t y t h a t C o u n c i l m e m b e r s f e e l t h e y n e e d t o r e i n v e n t t h e w h e e l s o o f t e n . H e f e l t t h a t t h e C o u n c i l g o t i t r i g h t i n M a r c h a n d i t i s t i m e t o m o v e a l o n g t o o t h e r m o r e i m p o r t a n t i t e m s . . P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 8 3 - 4 6 ~ D R A F T i c e t o t h e C i t y , a d d i n g a i r . H e a p p l a u d e d h i m f o r e t h e t r u t h . H e f e l t t h a t m b r a c e t h e c h a n g e s w o u l d m a k e a b i g d i f f e r e n c e t o u r i s d i c t i o n s t o k n o w t h e C i t y h a s a s e t o f e m e m b e r s a r e o p e r a t i n g u n d e r t h o s e C o u n c i l m a n C a m p b e l l t h a n k e d M r . K r a m e r f o r t h a t h e t h o u g h t w h a t h a p p e n e d t o h i m w a s d e p l o g o i n g b e f o r e a p u b l i c h e a r i n g a n d s h a t h e t h e C i t y C o u n c i l s h o u l d d e f e n d . t h e i s i t D a v i d K r a m e r s t a t e d h e h a s s e r v e d s i x y e a r s o n t h e T r a f f i c S a f e t y C o m m i s s i o n , t h r e e o f t h o s e y e a r s a s C h a i r m a n o f t h a t C o m m i s s i o n . H e s t a t e d t h a t h e m e n t i o n e d h i s t i t l e a n d b a c k g r o u n d b e c a u s e h e t h o u g h t i t h a d r e l e v a n c e a n d h e h o p e d i t p r o v i d e s a s e n s e t o t h e C i t y C o u n c i l a b o u t h i s b a c k g r o u n d , a n d t h a t p e r h a p s h e h a s a b i t m o r e k n o w l e d g e a b o u t s o m e o f t h e i s s u e s b e i n g d i s c u s s e d . H e e x p l a i n e d t h a t e a r l y t h i s y e a r h e w e n t t o t h e c i t y o f P a l o s V e r d e s E s t a t e s a n d s p o k e t o t h e i r T r a f f i c S a f e t y C o m m i t t e e . O n t w o o c c a s i o n s h e i d e n t i f i e d h i m s e l f b y n a m e a n d p o s i t i o n i n t h e C i t y , a m a d e i t v e r y c l e a r t h a t h e w a s s p e a k i n g a s a n i n d i v i d u a l . H e s t a t e d t h e r e w a s n o w o n e i n t h a t r o o m c o u l d h a v e c o n s t r u e d t h a t h e w a s i n a n y w a y r e p r e s e n t i n g t h R a n c h o P a l o s V e r d e s . W i t h a l l d u e r e s p e c t , h e f e l t t h e f o r m e r m a y o r o f P s E s t a t e s w a s v e r y m u c h o u t o f l i n e w h e n h e w r o t e t h e l e t t e r t o t h e C i t y . a n a t t e m p t t o b u l l y h i m , t o q u i e t h i m , a n d t o p r e v e n t h i m f r o m s p e a k ' p i c h e f e e l s h e k n o w s s o m e t h i n g a b o u t . H e r e s p e c t f u l l y r e q u e p r o t o c o l b e s t r i c k e n a n d b e r e p l a c e d w i t h t h e l a n g u a g e t h T e t r e a u l t . e s o f p r o c e d u r e . H e f e l t t h a t w h a t e v e r m a y h e e l e e d o f f i c i a l s t h a t n e e d t o b e i n c h a r g e . H e s u g g e s t e d b y C o u n c i l m a n D u h o v i c . H e f e l t t h e i t o f w o r k . H e p o i n t e d t o S e c t i o n C o f t h e p r o t o c o l , u t l i n e d i n t h a t s e c t i o n b e l o n g s t o t h e v o t e r s . J o e L t h e c u r r e n t C h a i r m a n o f t h e T r a f f i c S a f e t y C o m m i s s i o n , a n d w o u l d l i k e c o m m e n t s a s t h e C h a i r m a n a n d s o m e c o m m e n t s a s a n i n d i v i d u a l " e C i t y . H e s t a t e d t h a t t h e T r a f f i c S a f e t y C o m m i s s i o n h a s a m e e t i n g s c h e r M a y 2 1 s t a t w h i c h t i m e t h e y p l a n t o d i s c u s s t h e p r o t o c o l a n d r u l e s o f p r o c e d u r e a n r e t u r n t h e i r c o m m e n t s t o t h e C i t y C o u n c i l . H e c o m m e n d e d t h e P l a n n i n g C o m m i s s i o n f o r t h e i r r e v i e w o f t h e d o c u m e n t s . H e w a s e x t r e m e l y c o n c e r n e d a b o u t a n y e l e c t e d o f f i c i a l t h a t w o u l d a b r o g a t e t h e i r r e s p o n s i b i l i t i e s t o t h e C i t y M a n a g e r o r o t h e r n o n - e l e c t e d e m p l o y e e . H e s t a t e d t h a t g i v i n g t h e C i t y M a n a g e r r e s p o n s i b i l i t y a n d a u t h o r i t y t h a t s h o u l d b e m a i n t a i n e d w i t h i n t h e e l e c t e d C i t y C o u n c i l i s a t r a v e s t y a n d m i s u s e o f t h e t r u s t p l a c e d i n t h e C o u n c i l b y t h e C i t y . F i n a l l y , a s a C o m m i s s i o n m e m b e r , h e f o u n d i t a v i o l a t i o n o f h i s F i r s t A m e n d m e n t r i g h t w i t h r e g a r d t o a n y a t t e m p t t o c u r t a i l o r r e s t r i c t h i s s p e a k i n g , i d e n t i f y i n g i s c r e d e n t i a l s , o r e a r n e d e x p e r i e n c e i n a d d r e s s i n g a n i s s u e t h a t p e r t a i n s t o a r e a o f e x p e r t i s e . P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 9 ~ D R A F T r v i c e t o t h e C i t y , a d d i n g n f a i r . H e a p p l a u d e d h i m f o r e t h e t r u t h . H e f e l t t h a t e m b r a c e t h e c h a n g e s w o u l d . m a k e a b i g d i f f e r e n c e t o u r i s d i c t i o n s t o k n o w t h e C i t y h a s a s e t o f e m e m b e r s a r e o p e r a t i n g u n d e r t h o s e C o u n c i l m a n C a m p b e l l t h a n k e d M r . K r a m e r f o r h t h a t h e t h o u g h t w h a t h a p p e n e d t o h i m w a s d e p l o g o i n g · b e f o r e a p u b l i c h e a r i n g a n d s w h a t h e t h e C i t y C o u n c i l s h o u l d d e f e n d · t h e i h s i t D a v i d K r a m e r s t a t e d h e h a s s e r v e d s i x y e a r s o n t h e T r a f f i c S a f e t y C o m m i s s i o n , t h r e e o f t h o s e y e a r s a s C h a i r m a n o f t h a t C o m m i s s i o n . H e s t a t e d t h a t h e m e n t i o n e d h i s t i t l e a n d b a c k g r o u n d b e c a u s e h e t h o u g h t i t h a d r e l e v a n c e a n d h e h o p e d i t p r o v i d e s a s e n s e t o t h e C i t y C o u n c i l a b o u t h i s b a c k g r o u n d , a n d t h a t p e r h a p s h e h a s a b i t m o r e k n o w l e d g e a b o u t s o m e o f t h e i s s u e s b e i n g d i s c u s s e d . H e e x p l a i n e d t h a t e a r l y . t h i s y e a r h e w e n t t o t h e c i t y o f P a l o s V e r d e s E s t a t e s a n d s p o k e t o t h e i r T r a f f i c S a f e t y C o m m i t t e e . O n t w o o c c a s i o n s h e i d e n t i f i e d h i m s e l f b y n a m e a n d p o s i t i o n i n · t h e C i t y , a n m a d e i t v e r y c l e a r t h a t h e w a s s p e a k i n g a s a n i n d i v i d u a l . H e s t a t e d t h e r e w a s n o w o n e i n t h a t r o o m c o u l d h a v e c o n s t r u e d t h a t h e w a s i n a n y w a y r e p r e s e n t i n g t h e R a n c h o P a l o s V e r d e s . W i t h a U d u e r e s p e c t , h e f e l t t h e f o r m e r m a y o r o f P s E s t a t e s w a s v e r y m u c h o u t o f l i n e w h e n h e w r o t e t h e l e t t e r t o t h e C i t y . a n a t t e m p t t o b u l l y h i m , t o q u i e t h i m , a n d t o p r e v e n t h i m f r o m s p e a k i p i c h e f e e l s h e k n o w s s o m . e t h i n g a b o u t . . H e · r e s p e c t f u U y r e q u e s e p r o t o c o l b e s t r i c k e n a n d b e r e p l a c e d w i t h t h e l a n g u a g e t h T e t r e a u l t . e s o f p r o c e d u r e . H e f e l t t h a t w h a t e v e r m a y t h e e l e e d o f f i c i a l s t h a t n e e d t o b e i n c h a r g e . H e s u g g e s t e d b y C o u n c i l m a n D u h o v i c . H e f e l t t h e b i t o f w o r k . H e p o i n t e d t o S e c t i o n C o f t h e p r o t o c o l , o u t l i n e d i n t h a t s e c t i o n b e l o n g s t o t h e v o t e r s . J o e L t h e c u r r e n t C h a i r m a n o f t h e T r a f f i c S a f e t y C o m m i s s i o n , a n d w o u l d U I < e c o m m e n t s a s t h e C h a i r m a n a n d s o m e c o m m e n t s a s a n i n d i v i d u a l " e C i t y . H e s t a t e d t h a t t h e T r a f f i c S a f e t y C o m m i s s i o n h a s a m e e t i n g s c h e r M a y 2 1 s t a t w h i c h t i m e t h e y p l a n t o d i s c u s s t h e p r o t o c o l a n d r u l e s o f p r o c e d u r e a n r e t u r n t h e i r c o m m e n t s t o t h e C i t y C o u n c i l . H e c o m m e n d e d t h e P l a n n i n g C o m m i s s i o n f o r t h e i r r e v i e w o f t h e d o c u m e n t s . H e w a s e x t r e m e l y c o n c e r n e d a b o u t a n y e l e c t e d o f f i c i a l t h a t w o u l d a b r o g a t e t h e i r r e s p o n s i b i l i t i e s t o t h e C i t y M a n a g e r o r o t h e r n o n - e l e c t e d e m p l o y e e . H e s t a t e d t h a t g i v i n g t h e C i t y M a n a g e r r e s p o n s i b i l i t y a n d a u t h o r i t y t h a t s h o u l d b e m a i n t a i n e d w i t h i n t h e e l e c t e d C i t y C o u n c i l i s a t r a v e s t y a n d m i s u s e o f t h e t r u s t p l a c e d i n t h e C o u n c i l b y t h e C i t y . F i n a l l y , a s a C o m m i s s i o n m e m b e r , h e f o u n d i t a v i o l a t i o n o f h i s F i r s t A m e n d m e n t r i g h t w i t h r e g a r d t o a n y a t t e m p t t o c u r t a i l o r r e s t r i c t h i s s p e a k i n g , i d e n t i f y i n g i s c r e d e n t i a l s , o r e a r n e d e x p e r i e n c e i n a d d r e s s i n g a n i s s u e t h a t p e r t a i n s t o a r e a o f e x p e r t i s e . P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 9 3 - 4 7 ~ D R A f T l a t i o n w i t h s u c h a a s p a r t o f t h e . n i d e a . S h e t o a l l , j u s t l i k e r r a n e a H O , u t i s C o u n c i l w a s t r y i n g t o t h a s w o r k e d f o r 4 0 y e a r s , i a l i n t h i s c i t y t h a t h a s e v e r a s n ' t . H e f e l t i t w a s m o r e o n t h e s e i s s u e s . L a s t l y , e b u t a n e l e c t e d o f f i c i a l b e n a g e n d a . n d m e m b e r s o f t h e p u b l i c f o r t h e i r o u n c l l a d j o u r n , s e c o n d e d b y e c o u l d f i r s t a s k e d a q u e s t i o n o f t h e C h a i r m a n , h a d a l r e a d y b e e n a m o t i o n a n d s e c o n d t o a d j o u r n . n e d a t 9 : 3 4 p . m . b y a Y o t e o f ( 3 - 2 ) w i t h C o u n c i l m e m b e r s i s s e n t i n g . L o w e l l W e d e m e y e r w a s h a p p y t o s e e t h e s u g g e s t i o n f o r a d d i t i o n a l w a y s a s i n g l e C o u n c i l m e m b e r c a n p l a c e a n i t e m o n a n u p c o m i n g a g e n d a a n d a p p l a u d e d h a v i n g a f u t u r e a g e n d a i t e m ~ t e g o r y o n t h e a g e n d a . H e a s k e d i f i t w o u l d b e f e a s i b l e t o a l l o w e a c h C i t y C o u n c i l m e m b e r t o s u b m i t t o t h e C i t y M a n a g e r a l i s t o f r e q u e s t e d f u t u r e a g e n d a i t e m s , w h i c h c o u l d t h e n b e t r a n s m i t t e d a s p a r t o f t h e m e e t i n g p r o t o c o l i n a d v a n c e . C i t y A t t o r n e y L y n c h c o m m e n t e d t h a t t h e r e w o u l d b e n o B r o w p r o c e d u r e , a s t h e f u l l C i t y C o u n c i l w o u l d b e r e c e i v i n g t h e i n F u t u r e A g e n d a I t e m p o r t i o n o f t h e a g e n d a o r a s p a r t o f t n o t e d t h a t a n y s t u d y s e s s i o n w o u l d b e a f u l l y n o t i c e d a n y o t h e r C o u n c i l m e e t i n g . . C o u n c i l m a n D u C o u n c i l m a n K n i g T h e M a y o r t h a n k e d t h e c o m m e n t s . G e o r g e Z u g s m i t h s t a t e d h e i s t h e V i c e P r e s i d s p e a k i n g a s a n i n d i v i d u a l . H e d i d n o t u n d e r s a c c o m p l i s h . H e f e l t t h a t t h e C i t y h a s s o m e t h i n g a n d h e h a s n e v e r h e a r d o f a r o g u e e l e c t e d o r a p p o c l a i m e d t o b e s p e a k i n g o n b e h a l f o f w h e n i n i m p o r t a n t t o s p e n d t i m e o n i s s u e s r h e a g r e e d w i t h t h e i n d i v i d u a l s w h o h v e s t e d w i t h t h e a u t h o r i t y , j u r i s d i c t i o n , D i r e c t o r R o j a s o r t e d t h a t l a t e t h i s a f t e r n s t a f f r e c e i v e d a c o n t i n u a n r e q u e s t f r o m b o t h a p p e l l a n c i t i n g t h a t o n e o f a p p e l l a c o u l d n o t a t t e n d t h e m e e t i n d u e t o a f a m i l y e m e r g e n c y . H e t e d i t i s u p t o t h e C o m m l . n a s w h e t h e r o r n o t t o g r a c o n t i n u a n c e r e q u e s t , a n d n d s t a f f h a s r e c e i v e d t e n s k e r s l i p s f o r t h e i t e m . I f t P l a n n i n g C o m m i s s i o n d o e s g r a e c o n t i n u a n c e , s t a f f i s r e e n d i n g i t b e c o n t i n u e d t o t h e n e x t m e e t i n g o n M a H e a l s o n o t e d t h a t ' t h e C o m m i s s i o n P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 1 0 ~ D R A F T l a t i o n w i t h s u c h a a s p a r t o f t h e . n i d e a . S h e t o a l l , j u s t l i k e r r a n e a H O , u t i s C o u n c i l w a s t r y i n g t o t h a s w o r k e d f o r 4 0 y e a r s , i a l i n t h i s c i t y t h a t h a s e v e r a s n ' t . H e f e l t i t w a s m o r e o n t h e s e i s s u e s . L a s t l y , a e b u t a n e l e c t e d o f f i c i a l b e n a g e n d a . n d m e m b e r s o f t h e p u b l i c f o r t h e i r o u n c i l a d j o u r n , s e c o n d e d b y e c o u l d f i r s t a s k e d a q u e s t i o n o f t h e C h a i r m a n , h a d a l r e a d y b e e n a m o t i o n a n d s e c o n d t o a d j o u r n . n e d a t 9 : 3 4 p . m . b y a v o t e o f ( 3 - 2 ) w i t h C o u n c i l m e m b e r s i s s e n t i n g . L o w e l l W e d e m e y e r w a s h a p p y t o s e e t h e s u g g e s t i o n f o r a d d i t i o n a l w a y s a s i n g l e C o u n c i l m e m b e r c a n p l a c e a n i t e m o n a n u p c o m i n g a g e n d a a n d a p p l a u d e d h a v i n g a f u t u r e a g e n d a i t e m ~ t e g o r y o n t h e a g e n d a . H e a s k e d i f i t w o u l d b e f e a s i b l e t o a l l o w e a c h C i t y C o u n c i l m e m b e r t o s u b m i t t o t h e C i t y M a n a g e r a l i s t o f r e q u e s t e d f u t u r e a g e n d a i t e m s , w h i c h c o u l d t h e n b e t r a n s m i t t e d a s p a r t o f t h e m e e t i n g p r o t o c o l i n a d v a n c e . T h e M a y o r t h a n k e d t h e c o m m e n t s . C o u n c i l m a n D u C o u n c i l m a n K n i g C i t y A t t o r n e y L y n c h c o m m e n t e d t h a t t h e r e w o u l d b e n o B r o w p r o c e d u r e , a s t h e f u l l C i t y C o u n c i f w o u l d b e r e c e i v i n g t h e i n F u t u r e A g e n d a I t e m p o r t i o n o f t h e a g e n d a o r a s p a r t o f t n o t e d t h a t a n y s t u d y s e s s i o n w o u l d b e a f u l l y n o t i c e d a n y o t h e r C o u n c i l m e e t i n g . . G e o r g e Z u g s m i t h s t a t e d h e i s t h e V i c e P r e s i d s p e a k i n g a s a n i n d i v i d u a l . H e d i d n o t u n d e r s a c c o m p l i s h . H e f e l t t h a t t h e C i t y h a s s o m e t h i n g a n d h e h a s n e v e r h e a r d o f a r o g u e e l e c t e d o r a p p o c l a i m e d t o b e s p e a k i n g o n b e h a l f o f . w h e n i n i m p o r t a n t t o s p e n d t i m e o n i s s u e s ' t r a t h e a g r e e d w i t h t h e i n d i v i d u a l s w h o h v e s t e d w i t h t h e a u t h o r i t y , j u r i s d i c t i o n , D i r e c t o r R o j a s o r t e d t h a t l a t e t h i s a f t e r n s t a f f r e c e i v e d a c o n t i n u a n r e q u e s t f r o m b o t h a p p e l l a n c i t i n g t h a t o n e o f a p p e l l a c o u l d n o t a t t e n d t h e m e e t i n d u e t o a f a m i l y e m e r g e n c y . H e t e d i t i s u p t o t h e C o m m l . n a s w h e t h e r o r n o t t o g r a c o n t i n u a n c e r e q u e s t , a n d n d s t a f f h a s r e c e i v e d t e n s k e r s l i p s f o r t h e i t e m . I f t P l a n n i n g C o m m i s s i o n d o e s g r a e c o n t i n u a n c e , s t a f f i s r e e n d i n g i t b e c o n t i n u e d t o t h e n e x t m e e t i n g o n M a H e a l s o n o t e d t h a t ' t h e C o m m i s s i o n P l a n n i n g C o m m i s s i o n M i n u t e s M a y 8 , 2 0 1 2 P a g e 1 0 3 - 4 8 D R A F T M I N U T E S S T O R M D R A I N O V E R S I G H T C O M M I T T E E M E E T I N G C I T Y O F R A N C H O P A L O S V E R D E S M a y 9 , 2 0 1 2 C o m m u n i t y c t i n g A s s o c i a t e e c h n o l o g y M c L e a n , E n g i n e e r W i n j e , G I S o m a n B r o o k s a n d C o u n c i l w o m a n b l i c i n a t t e n d a n c e w h o a r r i v e d a t F P R O C E D U R E A N D C I T Y C O U N C I L A N D I T T E E P R O T O C O L K i m W e d e m e y e r , L y o n , S a l a , J o h n s o n a n d s e c o n d e d b y M e m b e r J o h n s o n t o a p p r o v e i n g n o o b j e c t i o n s , C h a i r W e d e m e y e r o r d e r e d d i f i e d . ( A p p r o v e d 4 - 0 ) R O L L C A L L A b s e n t : P r e s e n t : A t 7 : 0 2 P . M . C h a i r W e d e m e y e r c a l l e d t h e m e e t i n g t o o r R o o m a t C i t y H a l l , 3 0 9 4 0 H a w t h o r n e B l v d . , f o r t h e p u r . b u s i n e s s p u r s u a n t t o t h e a g e n d a . A t t h e r e q u e s t 0 E n g i n e e r W i n j e l e d t h e P l e d g e o f A l l e g i a n c e . C A L L T O O R D E R C h a i r W e d e r o p e n e d a d i s c u s s i o n o f t h i s i t e m b y a s k i n g t h e C o u n c i l M e m b e r s i n t h e a u d i e n c e t o s p e a k f r o m t h e p o d i u m , t o a d d r e s s o n l y t h e O v e r s i g h t C o m m i t t e e m e m b e r s a n d t o r e f r a i n f r o m d i s c u s s i n g t h e i s s u e w i t h e a c h o t h e r i n o r d e r t o p r e v e n t v i o l a t i o n s o f t h e B r o w n A c t . M a y o r M i s e t i c h , r e p r e s e n t i n g t h e C i t y C o u n c i l ' s s u b c o m m i t t e e f o r t h i s m a t t e r , p r e s e n t e d a n o v e r v i e w o f t h e b a c k g r o u n d f o r t h e p r o p o s e d r u l e s a n d p r o t o c o l s a n d d i s c u s s e d t h e d r a f t v e r s i o n p r e p a r e d b y t h e s u b c o m m i t t e e . T h e M a y o r , t o o k q u e s t i o n s a n d c o m m e n t s f r o m O v e r s i g h t C o m m i t t e e m e m b e r s . A d d i t i o n a l l y C o u n c i l m e m b e r C a m p b e l l , p r o v i d e d h i s o w n p o i n t o f v i e w a n d t o o k q u e s t i o n s f r o m t h e O v e r s i g h t C o m m i t t e e . D R A F T M I N U T E S S T O R M D R A I N O V E R S I G H T C O M M I T T E E M E E T I N G C I T Y O F R A N C H O P A L O S V E R D E S M a y 9 , 2 0 1 2 C o m m u n i t y c t i n g A s s o c i a t e ; T e c h n o l o g y M c L e a n , E n g i n e e r W i n j e , G I S o m a n B r o o k s a n d C o u n c i l w o m a n b l i c i n a t t e n d a n c e w h o a r r i v e d a t F P R O C E D U R E A N D C I T Y C O U N C I L A N D I T T E E P R O T O C O L K i m W e d e m e y e r , L y o n , S a l a , J o h n s o n a n d s e c o n d e d b y M e m b e r J o h n s o n t o a p p r o v e i n g n o o b j e c t i o n s , C h a i r W e d e m e y e r o r d e r e d d i f i e d . ( A p p r o v e d 4 - 0 ) C A L L T O O R D E R A b s e n t : P r e s e n t : R O L L C A L L A t 7 : 0 2 P . M . C h a i r W e d e m e y e r c a l l e d t h e m e e t i n g t o o r R o o m a t C i t y H a l l , 3 0 9 4 0 H a w t h o r n e B l v d . , f o r t h e p u r : b u s i n e s s p u r s u a n t t o t h e a g e n d a . A t t h e r e q u e s t 0 E n g i n e e r W i n j e l e d t h e P l e d g e o f A l l e g i a n c e . C h a i r W e d e r o p e n e d a d i s c u s s i o n o f t h i s i t e m b y a s k i n g t h e C o u n c i l M e m b e r s i n t h e a u d i e n c e t o s p e a k f r o m t h e p o d i u m , t o a d d r e s s o n l y t h e O v e r s i g h t C o m m i t t e e m e m b e r s a n d t o r e f r a i n f r o m d i s c u s s i n g t h e i s s u e w i t h e a c h o t h e r i n o r d e r t o p r e v e n t v i o l a t i o n s o f t h e B r o w n A c t . M a y o r M i s e t i c h , r e p r e s e n t i n g t h e C i t y C o u n c i l ' s s u b c o m m i t t e e f o r t h i s m a t t e r , p r e s e n t e d a n o v e r v i e w o f t h e b a c k g r o u n d f o r t h e p r o p o s e d r u l e s a n d p r o t o c o l s a n d d i s c u s s e d t h e d r a f t v e r s i o n p r e p a r e d b y t h e s u b c o m m i t t e e . T h e M a y o r , t o o k q u e s t i o n s a n d c o m m e n t s f r o m O v e r s i g h t C o m m i t t e e m e m b e r s . A d d i t i o n a l l y C o u n c i l m e m b e r C a m p b e l l , p r o v i d e d h i s o w n p o i n t o f v i e w a n d t o o k q u e s t i o n s f r o m t h e O v e r s i g h t C o m m i t t e e . 3 - 4 9 S t o r m D r a i n O v e r s i g h t C o m m i t t e e M e e t i n g - D r a f t M i n u t e s M a y 9 , 2 0 1 2 P a g e 2 o f 2 A C T I O N : N o n e t a k e n . A P P R O V A L O F M I N U T E S O F A P R I L 1 0 , 2 0 1 2 - D R A F T ' n u i n g a n d n w m f o r F Y 1 2 - 1 3 a n d r o g r a m ' s a c t i v i t i e s . n s c o n c e r n i n g a l l o w a b l e p r o c e d u r e s h i c h w e r e d i s c u s s e d a m o n g t h e o m m i t t e e t h a t s t a f f h a d m e t w i t h t h e h o m e o w n e r s b i l e H o m e P a r k r e g a r d i n g t h e S a n R a m o n C a n y o n e s t a t e d t h a t t h e m e e t i n g w a s p r o d u c t i v e a n d t h a t t h e o d t h e v a l u e o f t h e p r o j e c t t o t h e i r c o m m u n i t y . C h a i r W e d e m e y e r i n t r f o r d e t e r m i n i n g t h e c o m m i t t e e a n d s A C T I O N : A s s o c i a t e E n g i n e e r W i n j e m a d e a p r e s e n t . a c t i v i t i e s o f t h e W a t e r · Q u a l i t y a n d F l o o d P r o a n s w e r e d q u e s t i o n s f r o m t h e C o m m i t t e e r e g a r A C T I O N : N o n e t a k e n . D i r e c t o r M c L e a n d i s t r i b u t e d f o r r e v i e w d r a f t M i n u t e s f o r t h e A p r i l 1 0 , 2 0 1 2 m e e t i n g w i t h t h e A g e n d a o n F r i d a y , M a y 4 , 2 0 1 2 . M e m b e r L y o o t i o n e d a n d M e m b e r J o h n s o n s e c o n d e d t o a c c e p t t h e M i n u t e s . H e a r i n g c t i o n s , C h a i r W e d e m e y e r o r d e r e d a p p r o v a l o f t h e d r a f t M i n u t e s o f t h e m o n d u c t e d A p r i l 1 0 , 2 0 1 2 . ( A p p r o v e d 4 - 0 ) W A T E R Q U A L I T Y A N D F L O O D P R O T E C T I O N P F Y 1 2 · 1 3 B U D G E T A N D D R A F T 5 · Y E A R P L A N T h e r e w e r e n o c o m m e n t s f r o m t h e p u b l i c . A D J O U R N M E N T H a v i n g r e a c h e d t h e e n d o f t h e a g e n d a , C h a i r W e d e m e y e r a s k e d f o r a n y d i s c u s s i o n r e g a r d i n g a d j o u r n m e n t . H e a r i n g n o o b j e c t i o n , C h a i r W e d e m e y e r o r d e r e d t h e m e e t i n g a d j o u r n e d a t 9 : 3 1 P . M . S t o r m D r a i n O v e r s i g h t C o m m i t t e e M e e t i n g - D r a f t M i n u t e s M a y 9 , 2 0 1 2 P a g e 2 o f 2 A C T I O N : N o n e t a k e n . A P P R O V A L O F M I N U T E S O F A P R I L 1 0 , 2 0 1 2 - D R A F T n s c o n c e r n i n g a l l o w a b l e p r o c e d u r e s h i c h w e r e d i s c u s s e d a m o n g t h e d t h e o m m i t t e e t h a t s t a f f h a d m e t w i t h t h e h o m e o w n e r s b i l e H o m e P a r k r e g a r d i n g t h e S a n R a m o n C a n y o n e s t a t e d t h a t t h e m e e t i n g w a s p r o d u c t i v e a n d t h a t t h e o d t h e v a l u e o f t h e p r o j e c t t o t h e i r c o m m u n i t y . A C T I O N : M E T H O D O L O G Y F O R D E T E R M I A C T I O N : N o n e t a k e n . C h a i r W e d e m e y e r i n t ~ f o r d e t e r m i n i n g t h e c o m m i t t e e a n d s A s s o c i a t e E n g i n e e r W i n j e m a d e a p r e s e n t . a c t i v i t i e s o f t h e W a t e r · Q u a l i t y a n d F l o o d P r o a n s w e r e d q u e s t i o n s f r o m t h e C o m m i t t e e r e g a r D i r e c t o r M c L e a n d i s t r i b u t e d f o r r e v i e w d r a f t M i n u t e s f o r t h e A p r i l 1 0 , 2 0 1 2 m e e t i n g w i t h t h e A g e n d a o n F r i d a y , M a y 4 , 2 0 1 2 . M e m b e r L y o o t i o n e d a n d M e m b e r J o h n s o n s e c o n d e d t o a c c e p t t h e M i n u t e s . H e a r i n g c t i o n s , C h a i r W e d e m e y e r o r d e r e d a p p r o v a l o f t h e d r a f t M i n u t e s o f t h e m c o n d u c t e d A p r i l 1 0 , 2 0 1 2 . ( A p p r o v e d 4 - 0 ) W A T E R Q U A L I T Y A N D F L O O D P R O T E C T I O N P F Y 1 2 · 1 3 B U D G E T A N D D R A F T 5 · Y E A R P L A N T h e r e w e r e n o c o m m e n t s f r o m t h e p u b l i c . A D J O U R N M E N T H a v i n g r e a c h e d t h e e n d o f t h e a g e n d a , C h a i r W e d e m e y e r a s k e d f o r a n y d i s c u s s i o n r e g a r d i n g a d j o u r n m e n t . H e a r i n g n o o b j e c t i o n , C h a i r W e d e m e y e r o r d e r e d t h e m e e t i n g a d j o u r n e d a t 9 : 3 1 P . M . 3 - 5 0 D R A F T M I N U T E S E M E R G E N C Y P R E P A R E D N E S S C O M M I T T E E R E G U L A R M E E T I N G M A Y 1 7 , 2 0 1 2 T h e m e e t i n g w a s c a l l e d t o o r d e r a t 7 : 0 0 p . m . b y C h a i r W e i n e r i n t h e C o m m u n i t y R o o m a t C i t y H a l l , 3 0 9 4 0 H a w t h o r n e B o u l e v a r d , n o t i c e h a v i n g b e e n g i v e n w i t h a f f i d a v i t o n f i l e . A B S E N T : M e m b e r J e n n i f e r B o u d r e a u y C h a i r W e i n e r , t h a t t h e m i n u t e s b e C o u n c i l R u l e s o f P r o c e d u r e a n d P r o t o c o l a y o r M i s e t i c h a n d C o u n c i l m e m b e r B r o o k s f o r a t t e n d i n g s t h e C i t y C o u n c i l ' s p r o p o s e d R u l e s o f P r o c e d u r e a n d i t t e e P r o t o c o l . P R E S E N T : C h a i r T i m o t h y W e i n e r , V i c e C h a i r D i a n a M a r t y F o s t e r , M e m b e r K e i t h H a r t e r C h a i r t h e m e e C o m m i s s i o A P P R O V A L O F T H E A G E N D A : N E W B U S I N E S S : A l s o p r e s e n t w e r e : M a y o r A n t h o n y M i s e t i c h , C M a y o r P r o - T e r n B r i a n C a m p b e l l , D e p u t y C i t A d m i n i s t r a t i v e A n a l y s t T r a c y B o n a n o , A d m A s s i s t a n t M a r y H i r s c h V i c e C h a i r F e i n b e r g m o v e d , s e c o a g e n d a . M o t i o n p a s s e d , ( 4 - 0 ) . M a y o r M i s e t i c h t h a n k e d t h e E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e ( E P C ) f o r h a v i n g t h e s u b c o m m i t t e e a t t e n d , t h e i r s e r v i c e , a n d e m p h a s i z e d t h e i m p o r t a n c e o f e m e r g e n c y p r e p a r e d n e s s t o t h e C i t y . M a y o r M i s e t i c h c o m m u n i c a t e d t h a t t h e p u r p o s e o f t h e P r o c e d u r e a n d C o m m i s s i o n / C o m m i t t e e P r o t o c o l d o c u m e n t i s t o e n s u r e e f f i c i e n t , e f f e c t i v e , a n d e t h i c a l a d h e r e n c e t o t h e p o l i c i e s o f m u n i c i p a l g o v e r n m e n t . H e i n d i c a t e d t h a t t h e D R A F T M I N U T E S E M E R G E N C Y P R E P A R E D N E S S C O M M I T T E E R E G U L A R M E E T I N G M A Y 1 7 , 2 0 1 2 T h e m e e t i n g w a s c a l l e d t o o r d e r a t 7 : 0 0 p . m . b y C h a i r W e i n e r i n t h e C o m m u n i t y R o o m a t C i t y H a l l , 3 0 9 4 0 H a w t h o r n e B o u l e v a r d , n o t i c e h a v i n g b e e n g i v e n w i t h a f f i d a v i t o n f i l e . A B S E N T : M e m b e r J e n n i f e r B o u d r e a u y C h a i r W e i n e r , t h a t t h e m i n u t e s b e C o u n c i l R u l e s o f P r o c e d u r e a n d P r o t o c o l a y o r M i s e t i c h a n d C o u n c i l m e m b e r B r o o k s f o r a t t e n d i n g s t h e C i t y C o u n c i l ' s p r o p o s e d R u l e s o f P r o c e d u r e a n d i t t e e P r o t o c o l . P R E S E N T : C h a i r T i m o t h y W e i n e r , V i c e C h a i r D i a n a M a r t y F o s t e r , M e m b e r K e i t h H a r t e r C h a i r t h e m e e t l C o m m i s s i o A P P R O V A L O F T H E A G E N D A : N E W B U S I N E S S : V i c e C h a i r F e i n b a p p r o v A l s o p r e s e n t w e r e : M a y o r A n t h o n y M i s e t i c h , C M a y o r P r o - T e r n B r i a n C a m p b e l l , D e p u t y C i t A d m i n i s t r a t i v e A n a l y s t T r a c y B o n a n o , A d m A s s i s t a n t M a r y H i r s c h V i c e C h a i r F e i n b e r g m o v e d , s e c o a g e n d a . M o t i o n p a s s e d , ( 4 - 0 ) . M a y o r M i s e t i c h t h a n k e d t h e E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e ( E P C ) f o r h a v i n g t h e s u b c o m m i t t e e a t t e n d , t h e i r s e r v i c e , a n d e m p h a s i z e d t h e i m p o r t a n c e o f e m e r g e n c y p r e p a r e d n e s s t o t h e C i t y . M a y o r M i s e t i c h c o m m u n i c a t e d t h a t t h e p u r p o s e o f t h e P r o c e d u r e a n d C o m m i s s i o n / C o m m i t t e e P r o t o c o l d o c u m e n t i s t o e n s u r e e f f i c i e n t , e f f e c t i v e , a n d e t h i c a l a d h e r e n c e t o t h e p o l i c i e s o f m u n i c i p a l g o v e r n m e n t . H e i n d i c a t e d t h a t t h e 3 - 5 1 C i t y h a s n o t h a d s u c h a d o c u m e n t i n t h e p a s t , a n d t h e s u b c o m m i t t e e t o o k s p e c i a l c a r e r e s e a r c h i n g a n d u s i n g b e n c h m a r k i n g a s t o o l s i n i t s c r e a t i o n . r a l m a n u a l s m e n t a n d d i n q u i r e d a s t o w h e t h e r a f u n c t i o n a n d i n d i c a t e e , b u t t h e n a l s o g i v e a n i n d i v i d u a l . I v e d t h e m o s t c o n c e r n e d o c u m e n t i s b e i n g b c o m m i t t e e a p p r e c i a t e s t h e E P C ' s . P C ' s c o n c e r n s w i l l b e t a k e n i n t o s o n t h e f i n a l d r a f t o f t h e d o c u m e n t . S h e o m m i t t e e i s a t t e n d i n g t h e m e e t i n g t o c l a r i f y a n y m e n t . S h e s h a r e d t h a t m a n y m u n i c i p a l h a o f c o n d u c t t o f a c i l i t a t e p r o d u c t i v e a n d r e s p e c t f u l t m u n i c i p a l a n d c i v i c o r g a n i z a t i o n s . C o u n c i l m e m b e r : i n t e r e s t a n d f e e c o n s i d e r a t i o n a s a l s o e x m i s c o r c M a y o r M i s e t i c h s h a r e d t h a t t h e s u b f r o m c o m m i t t e e s / c o m m ' w i t h r e v i s e d t o a d d r e s s t C h a i r W e i n e r e x p r e s s e d c o n c e r n w i t h p o l i c y i c o m m i t t e e / c o m m i s s i o n m e m b e r s w o u l d b e a b l e t h a t t h a t t h e y a r e m e m b e r s o f a C i s s i o n / c a n e x p r e s s d i s c l a i m e r t h a t t h e y a s p H e e x p r e s s e d t h a t t h e s u b c o m m i t t e e ' s v i e w s a r e t h a t p r o t o c o l s h e l p c o m m i t t e e s , c o m m i s s i o n s , a n d C o u n c i l e x a m i n e t h e i r c o n d u c t a s o f f i c i a l r e p r e s e n t a t i v e s o f t h e C i t y , a n d t h e y a r e a h e l p f u l p l a n n i n g t o o l . H e e m p h a s i z e d t h e r e l e v a n c e o f a t t e n d i n g a f u n c t i o n o r s p e a k i n g a s a n o f f i c i a l r e p r e s e n t i n g t h e C i t y v e r s u s a s a n i n d i v i d u a l , a n d t h e i m p o r t a n c e o f d e l i n e a t i n g t h e t w o . H e a l s o c l a r i f i e d t h a t t h e r o l e o f t h e s u b c o m m i t t e e i s t o s o l i c i t f e e d b a c k f r o m c o m m i s s i o m m i t t e e s , a n d t o b r i n g t h e f e e d b a c k t o C o u n c i l f o r c o n s i d e r a t i o n . M e m b e r F o s t e r e x p r e s s e d t h a t f r o m h e r e x p e r i e n c e , w f o r c o m m i t t e e s i n c l u d e l e n g t h y d i r e c t i o n a n d g u i d e l i r e s t r i c t i v e . S h e a l s o i n d i c a t e d t h a t s o m e o f t h e p r m a y b e c o n t a i n e d i n o t h e r e x i s t i n g p r o c e d u r a l M u n i c i p a l C o d e o r s t a t e c o d e . S h e c l a g e w i l l a p p e a r i n t h e n e x t d r a f t t h a t w i l l i n d i c a t e t h a t i f a m e m b e r e e / c o m m i s s i o n o r C o u n c i l t e s t i f i e s o u t s i d e o f t h e C i t y a s a n i n d i v i d u a l , a t i f i e s h i m / h e r s e l f a s a c o m m i s s i o n / c o m m i t t e e o r C o u n c i l m e m b ; t h e y m u s t s t a t e t h a t t h e y a r e n o t i n a n o f f i c i a l c a p a c i t y o r r e p r e s e n t i n g t h e C i t y . M e m b e r F o s t e r e x p r e s s e d t h a t p o l i c y i t e m # 1 0 d o e s n ' t s e e m t o f i t w i t h t h e o t h e r p o l i c y i t e m s a n d t h a t i t e m # 8 w a s u n n e c e s s a r y . C o u n c i l m e m b e r B r o o k s i n d i c a t e d t h a t t h e s u b c o m m i t t e e i s w o r k i n g t o e l i m i n a t e r e d u n d a n c i e s i n t h e d o c u m e n t a n d w i l l a d d r e s s # ' s 8 a n d 1 0 . C i t y h a s n o t h a d s u c h a d o c u m e n t i n t h e p a s t , a n d t h e s u b c o m m i t t e e t o o k s p e c i a l c a r e r e s e a r c h i n g a n d u s i n g b e n c h m a r k i n g a s t o o l s i n i t s c r e a t i o n . r a l m a n u a l s m e n t a n d d i n q u i r e d a s t o w h e t h e r a f u n c t i o n a n d i n d i c a t e e , b u t t h e n a l s o g i v e a n i n d i v i d u a l . I v e d t h e m o s t c o n c e r n e d o c u m e n t i s b e i n g b c o m m i t t e e a p p r e c i a t e s t h e E P C ' s . P C ' s c o n c e r n s w i l l b e t a k e n i n t o s o n t h e f i n a l d r a f t o f t h e d o c u m e n t . S h e m m i t t e e i s a t t e n d i n g t h e m e e t i n g t o c l a r i f y a n y m e n t . S h e s h a r e d t h a t m a n y m u n i c i p a l h o f c o n d u c t t o f a c i l i t a t e p r o d u c t i v e a n d r e s p e c t f u l t m u n i c i p a l a n d c i v i c o r g a n i z a t i o n s . C h a i r W e i n e r e x p r e s s e d c o n c e r n w i t h p o l i c y i c o m m i t t e e / c o m m i s s i o n m e m b e r s w o u l d b e a b l e t h a t t h a t t h e y a r e m e m b e r s o f a C · i s s i o n / c a n e x p r e s s d i s c l a i m e r t h a t t h e y a s p C o u n c i l m e m b e r i n t e r e s t a n d f e e c o n s i d e r a t i o n a s a l s o e x m i s c o r c M e m b e r F o s t e r e x p r e s s e d t h a t f r o m h e r e x p e r i e n c e , w f o r c o m m i t t e e s i n c l u d e l e n g t h y d i r e c t i o n a n d g u i d e l i e r e s t r i c t i v e . S h e a l s o i n d i c a t e d t h a t s o m e o f t h e p r m a y b e c o n t a i n e d i n o t h e r e x i s t i n g p r o c e d u r a l M u n i c i p a l C o d e o r s t a t e c o d e . H e e x p r e s s e d t h a t t h e s u b c o m m i t t e e ' s v i e w s a r e t h a t p r o t o c o l s h e l p c o m m i t t e e s , c o m m i s s i o n s , a n d C o u n c i l e x a m i n e t h e i r c o n d u c t a s o f f i c i a l r e p r e s e n t a t i v e s o f t h e C i t y , a n d t h e y a r e a h e l p f u l p l a n n i n g t o o l . H e e m p h a s i z e d t h e r e l e v a n c e o f a t t e n d i n g a f u n c t i o n o r s p e a k i n g a s a n o f f i c i a l r e p r e s e n t i n g t h e C i t y v e r s u s a s a n i n d i v i d u a l , a n d t h e i m p o r t a n c e o f d e l i n e a t i n g t h e t w o . H e a l s o c l a r i f i e d t h a t t h e r o l e o f t h e s u b c o m m i t t e e i s t o s o l i c i t f e e d b a c k f r o m c o m m i s s i o m m i t t e e s , a n d t o b r i n g t h e f e e d b a c k t o C o u n c i l f o r c o n s i d e r a t i o n . S h e c a g e w i l l a p p e a r i n t h e n e x t d r a f t t h a t w i l l i n d i c a t e t h a t i f a m e m b e r e e / c o m m i s s i o n o r C o u n c i l t e s t i f i e s o u t s i d e o f t h e C i t y a s a n i n d i v i d u a l , a t i f i e s h i m / h e r s e l f a s a c o m m i s s i o n / c o m m i t t e e o r C o u n c i l m e m b ; t h e y m u s t s t a t e t h a t t h e y a r e n o t i n a n o f f i c i a l c a p a c i t y o r r e p r e s e n t i n g t h e C i t y . M e m b e r F o s t e r e x p r e s s e d t h a t p o l i c y i t e m # 1 0 d o e s n ' t s e e m t o f i t w i t h t h e o t h e r p o l i c y i t e m s a n d t h a t i t e m # 8 w a s u n n e c e s s a r y . C o u n c i l m e m b e r B r o o k s i n d i c a t e d t h a t t h e s u b c o m m i t t e e i s w o r k i n g t o e l i m i n a t e r e d u n d a n c i e s i n t h e d o c u m e n t a n d w i l l a d d r e s s # ' s 8 a n d 1 0 . 3 - 5 2 V i c e C h a i r F e i n b e r g s h a r e d t h a t t h e d o c u m e n t i s a n e x c e l l e n t s t a r t t o s o m e t h i n g t h a t i s a s s i s t i v e i n m a i n t a i n i n g a h i g h s t a n d a r d o f c o n d u c t a n d i t i s a n e c e s s i t y i n . t h e c u r r e n t p o l a r i z i n g p o l i t i c a l c l i m a t e . S h e i n d i c a t e d t h a t i t w o u l d b e u s e f u l t o a d d a p r o v i s i o n a d d r e s s i n g a b u s e o f p o w e r a s a c o m m i s s i o n / c o m m i t t e e o r C o u n c i l m e m b e r , f o r e x a m p l e , u s i n g a c i t y b a d g e t o g a i n s p e c i a l p r i v i l e g e s o r t r e a t m e n t . S h e w o u l d a l s o l i k e t o s e e c o n f l i c t s o f i n t e r e s t a d d r e s s e d i n t h e d o c u m e n t ; w h i l e t h e d o c u m e n t a d d r e s s e s f i n a n c i a l c o n f l i c t s o f i n t e r e s t , i t d o e s n o t a d d r e s s o t h e r f o r m s o f c o n f l i c t s u c h a s l o b b y i n g , p e d d l i n g , e t c . i n d i c a t e d t h a t t h i s i s s u e h a s a l r e a d y b e e n a d d r e s s e d i n c t i o n s B a n d C . e o f w o r d s s u c h a s C I s e c t i o n s B a n d C a p p e a r n C I m m b e r ' s a n d p l y i n g w i t h t h e p o l i c y . T h e r e i s c h t o r e p r i m a n d i n g a r e p r i m a n d s , w h i l e t h e l a n g u a g e t h a t t h e p l e a s u r e o f t h e C o u n c i l " s u g g e s t s a y b e d i s m i s s e d w i t h l i t t l e w a r n i n g f o r e p o l i c i e s . H e r e q u e s t s t h a t t h e l a n g u a g e b e g u a g e m o r e c o n c i s e , a n d t o h a v e t h e I I o r n o t h i n g " a p p r o a c h . M a y o r M i s e t i c h a g r e e d , a n d c l a r i f i e d t h a t p o l i C o u n c i l m e m b e r ' s , a n d t h a t i t c o u l d b e c l a r i f i e d i C h a i r W e i n e r i n q u i r e d a b o u t p o l i c y # 3 , a n d s t a t e t o a S K q u e s t i o n s o f s t a f f d u r i n g p u b l i c m e e t i n g i n f o r m a t i o n w h e n t h e d i a l o g u e i s p u b l i c . S h e a l s o e x p r e s s e d t h a t t h e p r i n c i p l e d i r e c t i v e s o f p o l i c y # ' s c o n f l i c t . W h i l e # ' s 1 2 a n d 1 5 e n c o u r a g e c o m m i s s i o n / c o a n d p a r t i c i p a t i o n w i t h i n t h e c o m m u n i t y , # 1 7 l i m i t s i t . C h a i r W e i n e r e x p r e s s e d c o n c e r n P o l i c y # 1 3 d e f i n e s d u t i e s b r o a d l y " f a i r n e s s , e f f i c i e n c y , a n d p r o f e s s i o n t o d e f i n e v e r y d i f f e r e n t . . e r e s u l c o m m i s s i o n / c o m m i t t s f o r d i s p a r i t y b e t w e e n u r e d C o u n c i l m e m b e r r n i n " c o m m i s s i o n / c o t h a t c o m m i s s i o n / c i n c o m p l ' c h a n c o C h a i r W e i n s s e d p o l i c y # 1 4 , w h i c h i n d i c a t e s t h a t a p p r o p r i a t e s t a f f s h o u l d b e i n c l u d e d w n a q u o r u m o f a c o m m i s s i o n / c o m m i t t e e m e e t s , a n d t h a t t h i s c o u l d b e c o s t p r o h i b i t i v e f o r t h e E P C i f t h e y w o u l d n e e d t o i n c l u d e A n a l y s t B o n a n o a t a l l o f t h e i r c o m m u n i t y p r e s e n t a t i o n s . C o u n c i l m e m b e r B r o o k s i n d i c a t e d t h a t p o l i c y # 1 4 w o u l d b e m o d i f i e d t o a d d r e s s t h i s c o n c e r n . V i c e C h a i r F e i n b e r g s h a r e d t h a t t h e d o c u m e n t i s a n e x c e l l e n t s t a r t t o s o m e t h i n g t h a t i s a s s i s t i v e i n m a i n t a i n i n g a h i g h s t a n d a r d o f c o n d u c t a n d i t i s a n e c e s s i t y i n " t h e c u r r e n t p o l a r i z i n g p o l i t i c a l c l i m a t e . S h e i n d i c a t e d t h a t i t w o u l d b e u s e f u l t o a d d a p r o v i s i o n a d d r e s s i n g a b u s e o f p o w e r a s a c o m m i s s i o n / c o m m i t t e e o r C o u n c i l m e m b e r , f o r e x a m p l e , u s i n g a c i t y b a d g e t o g a i n s p e c i a l p r i v i l e g e s o r t r e a t m e n t . S h e w o u l d a l s o l i k e t o s e e c o n f l i c t s o f i n t e r e s t a d d r e s s e d i n t h e d o c u m e n t ; w h i l e t h e d o c u m e n t a d d r e s s e s f i n a n c i a l c o n f l i c t s o f i n t e r e s t , i t d o e s n o t a d d r e s s o t h e r f o r m s o f c o n f l i c t s u c h a s l o b b y i n g , p e d d l i n g , e t c . S h e a l s o e x p r e s s e d t h a t t h e p r i n c i p l e d i r e c t i v e s o f p o l i c y # ' s c o n f l i c t . W h i l e # ' s 1 2 a n d 1 5 e n c o u r a g e c o m m i s s i o n / c o a n d p a r t i c i p a t i o n w i t h i n t h e c o m m u n i t y , # 1 7 l i m i t s i t . C h a i r W e i n e r i n q u i r e d a b o u t p o l i c y # 3 , a n d s t a t e d t o a s l < q u e s t i o n s o f s t a f f d u r i n g p u b l i c m e e t i n g s i n f o r m a t i o n w h e n t h e d i a l o g u e i s p u b l i c . M a y o r M i s e t i c h a g r e e d , a n d c l a r i f i e d t h a t p o l i C o u n c i l m e m b e r ' s , a n d t h a t i t c o u l d b e c l a r i f i e d i c t i o n s B a n d C . e o f w o r d s s u c h a s C I s e c t i o n s B a n d C a p p e a r n c i l m m b e r ' s a n d p l y i n g w i t h t h e p o l i c y . T h e r e i s a c h t o r e p r i m a n d i n g a r e p r i m a n d s , w h i l e t h e l a n g u a g e t h a t t h e p l e a s u r e o f t h e C o u n c i l " s u g g e s t s a y b e d i s m i s s e d w i t h l i t t l e w a r n i n g f o r e p o l i c i e s . H e r e q u e s t s t h a t t h e l a n g u a g e b e g u a g e m o r e c o n c i s e , a n d t o h a v e t h e a l l o r n o t h i n g " a p p r o a c h . i n d i c a t e d t h a t t h i s i s s u e h a s a l r e a d y b e e n a d d r e s s e d i n C h a i r W e i n s s e d p o l i c y # 1 4 , w h i c h i n d i c a t e s t h a t a p p r o p r i a t e s t a f f s h o u l d b e i n c l u d e d w n a q u o r u m o f a c o m m i s s i o n / c o m m i t t e e m e e t s , a n d t h a t t h i s c o u l d b e c o s t p r o h i b i t i v e f o r t h e E P C i f t h e y w o u l d n e e d t o i n c l u d e A n a l y s t B o n a n o a t a l l o f t h e i r c o m m u n i t y p r e s e n t a t i o n s . C o u n c i l m e m b e r B r o o k s i n d i c a t e d t h a t p o l i c y # 1 4 w o u l d b e m o d i f i e d t o a d d r e s s t h i s c o n c e r n . 3 - 5 3 V i c e - C h a i r F e i n b e r g c o m m u n i c a t e d c o n c e r n t h a t p o l i c y # 1 7 w o u l d r e q u i r e c o m m i s s i o n s / c o m m i t t e e s t o g a i n C o u n c i l a p p r o v a l p r i o r t o t e s t i f y i n g i n f r o n t o f o u t s i d e o r g a n i z a t i o n s . C o u n c i l m e m b e r B r o o k s i n d i c a t e d t h a t p o l i c y # 1 7 w o u l d b e m o d i f i e d t o a d d r e s s t h i s c o n c e r n . r e s t r i c t i o n s o n e m e m b e r s t o p o l i c y h e d i s a g r e e s o f o r g a n i z a t i o n s p o l i c y B t h a t s t a t e s t h a t M e m b e r s o f t h e p l e a s u r e o f t h e C i t y C o u n c i l , a n d C o u n c i l ' s r o l e i s t o r e s t r i c t m e m b e r e r o r g a n i z a t i o n s . o m m i t t e e m e m b e r s h a v e e a r n e d t h e r e s p e c t o f o b l e t o s h a r e t h e i r o p i n i o n s o n t h e i r a r e a s o f r e s t r i c t e d b y e x c e s s i v e p r o t o c o l s . H e b e l i e v e s i n t h e f s p e e c h . o f t h e M a y o r i f t h e E P C c o u l d r e v i e w a c o p y o f t h e r e v i s e d b l i c r e l e a s e . H e a l s o i s n o t c o C i t y C o m m i s s i o f u r t h e r m o r e , h e c o m m u n i c a t i o n s M a y o r P r o - T e r n B r i a n C a m p b e l l i n t r o d u c e d h i f o r t h e o p p o r t u n i t y t o s p e a k w i t h t h e m . H e i e x p r e s s a n a l t e r n a t e v i e w o n t h e C o m m i s s D o c u m e n t s h a r e d b y s o m e C o u n c i l m e m b e r ' s . C h a i r W e i n e r m a d e t h e p o i n t t h a t o v e r l y r e s t r i c t i v e p o l i c i e s a n d p r o c e d u r e s c a n d e t e r q u a l i t y i n d i v i d u a l s f r o m v o l u n t e e r i n g t o s e r v e o n c o m m i s ' a n d c o m m i t t e e s . H e a l s o i n d i c a t e d t h a t t h e t e r m " w a s t e " a s u s e I i c y i t e m # 1 9 i s a v a g u e t e r m t h a t c o u l d b e b e t t e r d e f i n e d . H e a l s o e x p r e o p i n i o n t h a t i t s h o u l d n o t b e t h e c o m m i t t e e ' s d u t y t o s e e k o u t i n s t a n c a n d t h a t t h i s t a s k i s b e t t e r l e f t i n t h e h a n d s o f s t a f f a n d p e r s o n s h e t a s k . H e h e l d t h e a l t e r n a t e v i e w t h a t p i c o m m i t t e e / c o m m i s s i o n m e m b e r s e f f e c t i v e l y p e r f o r m t h e i r r o l e . S o m w i t h i n c l u d e p o l i c y # 1 2 , a s i t i s t o o c o m m i s s i o n s / c o m m i t t e I d o u t r M a y o r M i s e t i c h c o n f i r m e d t h i s . C o u n c i l m e m b e r B r o o k s t o o k s o m e t i m e t o p r o v i d e c l a r i f i c a t i o n o n a r e c e n t i n c i d e n t t h a t o c c u r r e d d u r i n g a P a l o s V e r d e s E s t a t e s C o u n c i l M e e t i n g , a n d s h e a l s o e m p h a s i z e d t h e i m p o r t a n c e o f c o d e s o f c o n d u c t i n t h e c u r r e n t o f t e n d i v i s i v e p o l i t i c a l c l i m a t e . S h e s h a r e d t h a t w h i l e t h e i n c i d e n t i n P a l o s V e r d e s E s t a t e s m a y h a v e b e e n a n a c c u r a t e i l l u s t r a t i o n o f t h e n e e d f o r p o l i c i e s o n c o m m u n i c a t i o n s b e t w e e n g o v e r n m e n t a l o r g a n i z a t i o n s , t h e i n c i d e n t w a s n o t t h e d r i v i n g f o r c e V i c e - C h a i r F e i n b e r g c o m m u n i c a t e d c o n c e r n t h a t p o l i c y # 1 7 w o u l d r e q u i r e c o m m i s s i o n s / c o m m i t t e e s t o g a i n C o u n c i l a p p r o v a l p r i o r t o t e s t i f y i n g i n f r o n t o f o u t s i d e o r g a n i z a t i o n s . C o u n c i l m e m b e r B r o o k s i n d i c a t e d t h a t p o l i c y # 1 7 w o u l d b e m o d i f i e d t o a d d r e s s t h i s c o n c e r n . i t t e e e w a s a t t e n g t o R u l e s o f P r o c e d u r e r e s t r i c t i o n s o n e m e m b e r s t o p o l i c y h e d i s a g r e e s o f o r g a n i z a t i o n s p o l i c y B t h a t s t a t e s t h a t M e m b e r s o f t h e p l e a s u r e o f t h e C i t y C o u n c i l , a n d C o u n c i l ' s r o l e i s t o r e s t r i c t m e m b e r e r o r g a n i z a t i o n s . o m m i t t e e m e m b e r s h a v e e a r n e d t h e r e s p e c t o f o a b l e t o s h a r e t h e i r o p i n i o n s o n t h e i r a r e a s o f r e s t n c t e d b y e x c e s s i v e p r o t o c o l s . H e b e l i e v e s i n t h e f s p e e c h . o f t h e M a y o r i f t h e E P C c o u l d r e v i e w a c o p y o f t h e r e v i s e d u b l i c r e l e a s e . H e a l s o i s n o t c o C i t y C o m m i s s i o f u r t h e r m o r e , h e c o m m u n i c a t i o n s H e h e l d t h e a l t e r n a t e v i e w t h a t p i c o m m i t t e e / c o m m i s s i o n m e m b e r s e f f e c t i v e l y p e r f o r m t h e i r r o l e . S o m w i t h i n c l u d e p o l i c y # 1 2 , a s i t i s t o o c o m m i s s i o n s / c o m m i t t e I d o u t r M a y o r P r o - T e m B r i a n C a m p b e l l i n t r o d u c e d h i f o r t h e o p p o r t u n i t y t o s p e a k w i t h t h e m . H e i e x p r e s s a n a l t e r n a t e v i e w o n t h e C o m m i s s i D o c u m e n t s h a r e d b y s o m e C o u n c i l m e m b e r ' s . C h a i r W e i n e r m a d e t h e p o i n t t h a t o v e r l y r e s t r i c t i v e p o l i c i e s a n d p r o c e d u r e s c a n d e t e r q u a l i t y i n d i v i d u a l s f r o m v o l u n t e e r i n g t o s e r v e o n c o m m i s ' a n d c o m m i t t e e s . H e a l s o i n d i c a t e d t h a t t h e t e r m l I w a s t e " a s u s e l i c y i t e m # 1 9 i s a v a g u e t e r m t h a t c o u l d b e b e t t e r d e f i n e d . H e a l s o e x p r e o p i n i o n t h a t i t s h o u l d n o t b e t h e c o m m i t t e e ' s d u t y t o s e e k o u t i n s t a n c a n d t h a t t h i s t a s k i s b e t t e r l e f t i n t h e h a n d s o f s t a f f a n d p e r s o n s h e t a s k . M a y o r M i s e t i c h c o n f i r m e d t h i s . C o u n c i l m e m b e r B r o o k s t o o k s o m e t i m e t o p r o v i d e c l a r i f i c a t i o n o n a r e c e n t i n c i d e n t t h a t o c c u r r e d d u r i n g a P a l o s V e r d e s E s t a t e s C o u n c i l M e e t i n g , a n d s h e a l s o e m p h a s i z e d t h e i m p o r t a n c e o f c o d e s o f c o n d u c t i n t h e c u r r e n t o f t e n d i v i s i v e p o l i t i c a l c l i m a t e . S h e s h a r e d t h a t w h i l e t h e i n c i d e n t i n P a l o s V e r d e s E s t a t e s m a y h a v e b e e n a n a c c u r a t e i l l u s t r a t i o n o f t h e n e e d f o r p o l i c i e s o n c o m m u n i c a t i o n s b e t w e e n g o v e r n m e n t a l o r g a n i z a t i o n s , t h e i n c i d e n t w a s n o t t h e d r i v i n g f o r c e 3 - 5 4 b e h i n d t h e R a n c h o P a l o s V e r d e s C i t y C o u n c i l ' s d e c i s i o n t o c r e a t e C o m m i s s i o n / C o m m i t t e e P o l i c i e s a n d P r o c e d u r e s . I n t e r n a l c i r c u m s t a n c e s e n c o u r a g e d t h e C o u n c i l t o c r e a t e a f o r m a l p o l i c y . S h e e m p h a s i z e d t h e i m p o r t a n c e o f e f f e c t i v e a n d e t h i c a l c o m m u n i c a t i o n , e s p e c i a l l y a m o n g s t t h e g o v e r n m e n t a l o r g a n i z a t i o n s o n t h e P e n i n s u l a a s t h e y a r e q u i t e i n t e r t w i n e d , s h a r i n g m a n y s e r v i c e s s u c h a s p o l i c e , f i r e , l i b r a r y , a n d t h e s c h o o l d i s t r i c t . a p p r o v e d i s c u s s i o n s f t h e s e M i n u t e s i o n p a s s e d , ( 4 - 0 ) . E P C t o a p p r o v e t h i s d r a f t o f t h e i t o n t o t h e C i t y C o u n c i l . S h e r e a d i s t e d i n o r d e r o f p r i o r i t y . f a n e m e r g e n c y p r e p a r e d n e s s w e b p a g e , s i m i l a r t o r s . o r g , t o c o m p l i m e n t t h e e x i s t i n g R a n c h o P a l o s P s i t e s e c t i o n . t i o n o f t w o P u b l i c S e r v i c e A n n o u n c e m e n t s ( P S A ' s ) . E P C b m i t o n s c r e e n t a l e n t r e c o m m e n d a t i o n s a n d s c r i p t s t o b e t e l e v i s e d o n R P V C h a n n e l 3 3 a n d G o v e r n m e n t e 1 3 5 . 3 . C o n e " B e a u t y a n d t h e B e a s t " e m e r g e n c y p r e p a r e d n e s s p u b l i c o u t r e a p r e s e n t a t i o n s t o C i t y H o m e o w n e r s A s s o c i a t i o n s . 4 . C o n t i n u e p a r t i c i p a t i o n i n t h e 4 t h o f J u l y c o m m u n i t y o u t r e a c h e v e n t . 5 . C o n t i n u e t h e t w o P e r s o n a l P r e p a r e d n e s s K i t s d r a w i n g a t t h e f i r s t C o u n c i l m e e t i n g o f e a c h m o n t h a n d s e l l i n g t h e K i t s a t t h e P o i n t V i c e n t e I n t e r p r e t i v e C e n t e r ( P V I C ) . 6 . C o n t i n u e p r o d u c t i o n o f a n R P V E m e r g e n c y G u i d e t o d i s p l a y o n t h e R P V w e b s i t e , i n t h e P a l o s V e r d e s P e n i n s u l a D i r e c t o r y , a n d h a n d o u t a t c o m m u n i t y p r e s e n t a t i o n s a n d e v e n t s . 7 . C o n t i n u e r e v i e w o f t h e C i t y ' s A l l H a z a r d s M u l t i - J u r i s d i c t i o n a l M i t i g a t i o n C h a i r W e i n e r m o v e d , s e c o n d e d b w i t h t h e S u b c o m m i t t e e a n d t o h a s u b m i t t e d p r i o r t o t h e M a y 2 9 , 2 0 1 A n a l y s t B o n a n o s A n n u a l E P C W t h e b e l o w i t e m s C h a i r W e i n e r t h a n k e d M a y o r M i s e t i c h , M a C o u n c i l m e m b e r B r o o k s f o r a t t e n d i n g . S h e s h a r e d t h a t r e c e n t l y a t a P a l o s V e r d e s E s t a t e s C o u n c i l M e e t i n g ; a n i n d i v i d u a l i d e n t i f i e d h i m s e l f a s a R a n c h o P a l o s V e r d e s T r a f f i c i t t e e m e m b e r , h i s c o m m e n t s w e r e p o i n t e d , a n d t h e r e w a s c o n f u s ' t o w h e t h e r h e s p o k e o n b e h a l f o f t h e C i t y o r a s a n i n d i v i d u a l . M a y o r P r o - T e m C a m p b e l l e n c o u r a g e d E P C m e m b P l a n n i n g C o m m i s s i o n M e e t i n g , b e c a u s e i t i n c l u d d i s c u s s i o n o n t h e i n c i d e n t d e s c r i b e d a b o v e . b e h i n d t h e R a n c h o P a l o s V e r d e s C i t y C o u n c i l ' s d e c i s i o n t o c r e a t e C o m m i s s i o n / C o m m i t t e e P o l i c i e s a n d P r o c e d u r e s . I n t e r n a l c i r c u m s t a n c e s e n c o u r a g e d t h e C o u n c i l t o c r e a t e a f o r m a l p o l i c y . S h e e m p h a s i z e d t h e i m p o r t a n c e o f e f f e c t i v e a n d e t h i c a l c o m m u n i c a t i o n , e s p e c i a l l y a m o n g s t t h e g o v e r n m e n t a l o r g a n i z a t i o n s o n t h e P e n i n s u l a a s t h e y a r e q u i t e i n t e r t w i n e d , s h a r i n g m a n y s e r v i c e s s u c h a s p o l i c e , f i r e , l i b r a r y , a n d t h e s c h o o l d i s t r i c t . a p p r o v e d i s c u s s i o n s f t h e s e M i n u t e s i o n p a s s e d , ( 4 - 0 ) . E P C t o a p p r o v e t h i s d r a f t o f t h e i t o n t o t h e C i t y C o u n c i l . S h e r e a d i s t e d i n o r d e r o f p r i o r i t y . o f a n e m e r g e n c y p r e p a r e d n e s s w e b p a g e , s i m i l a r t o s . o r g , t o c o m p l i m e n t t h e e x i s t i n g R a n c h o P a l o s s i t e s e c t i o n . t i o n o f t w o P u b l i c S e r v i c e A n n o u n c e m e n t s ( P S A ' s ) . E P C b m i t o n s c r e e n t a l e n t r e c o m m e n d a t i o n s a n d s c r i p t s t o b e t e l e v i s e d o n R P V C h a n n e l 3 3 a n d G o v e r n m e n t e 1 3 5 . 3 . C o n e U B e a u t y a n d t h e B e a s t " e m e r g e n c y p r e p a r e d n e s s p u b l i c o u t r e a p r e s e n t a t i o n s t o C i t y H o m e o w n e r s A s s o c i a t i o n s . 4 . C o n t i n u e p a r t i c i p a t i o n i n t h e 4 t h o f J u l y c o m m u n i t y o u t r e a c h e v e n t . 5 . C o n t i n u e t h e t w o P e r s o n a l P r e p a r e d n e s s K i t s d r a w i n g a t t h e f i r s t C o u n c i l m e e t i n g o f e a c h m o n t h a n d s e l l i n g t h e K i t s a t t h e P o i n t V i c e n t e I n t e r p r e t i v e C e n t e r ( P V I C ) . 6 . C o n t i n u e p r o d u c t i o n o f a n R P V E m e r g e n c y G u i d e t o d i s p l a y o n t h e R P V w e b s i t e , i n t h e P a l o s V e r d e s P e n i n s u l a D i r e c t o r y , a n d h a n d o u t a t c o m m u n i t y p r e s e n t a t i o n s a n d e v e n t s . 7 . C o n t i n u e r e v i e w o f t h e C i t y ' s A l l H a z a r d s M u l t i - J u r i s d i c t i o n a l M i t i g a t i o n C h a i r W e i n e r t h a n k e d M a y o r M i s e t i c h , M a C o u n c U m e m b e r B r o o k s f o r a t t e n d i n g . C h a i r W e i n e r m o v e d , s e c o n d e d b w i t h t h e S u b c o m m i t t e e a n d t o h a s u b m i t t e d p r i o r t o t h e M a y 2 9 , 2 0 1 A n a l y s t B o n a n o s A n n u a l E P C W t h e b e l o w i t e m s S h e s h a r e d t h a t r e c e n t l y a t a P a l o s V e r d e s E s t a t e s C o u n c i l M e e t i n g ; a n i n d i v i d u a l i d e n t i f i e d h i m s e l f a s a R a n c h o P a l o s V e r d e s T r a f f i c m i t t e e m e m b e r , h i s c o m m e n t s w e r e p o i n t e d , a n d t h e r e w a s c o n f u s · t o w h e t h e r h e s p o k e o n b e h a l f o f t h e C i t y o r a s a n i n d i v i d u a l . M a y o r P r o - T e r n C a m p b e l l e n c o u r a g e d E P C m e m b e s P l a n n i n g C o m m i s s i o n M e e t i n g , b e c a u s e i t i n c l u d d i s c u s s i o n o n t h e i n c i d e n t d e s c r i b e d a b o v e . 3 - 5 5 1 s t D R A F T M I N U T E S C I T Y O F R A N C H O P A L O S V E R D E S , C A L I F O R N I A T R A F F I C S A F E T Y C O M M I S S I O N S P E C I A L M E E T I N G M O N D A Y , M A Y 2 1 , 2 0 1 2 i s s i o n e r s a t 7 : 0 4 P M a t t h e r d , R a n c h o P a l o s t i c h ; M a y o r P r o T e r n B r i a n s ; N i c o l e J u l e s , S e n i o r t o e p u t y C h r i s K n o x , S h e r i f f ' s c i a t e E n g i n e e r a n d A c t i n g o r s D e p a r t m e n t e m b l y i n t h e P l e d g e o f A l l e g i a n c e . e t h e A g e n d a , s e c o n d e d b y C o m m i s s i o n e r S e l f . A B S E N T : P R E S E N T : C h a i r L o c a s c i o , D o n a h u e a n d S e l f C A l l T O O R D E R : C h a i r L o c a s c i o c a l l e d t h e m e e t i n g t R a n c h o P a l o s V e r d e s C o m m u n i t y R o o m , 3 0 9 4 0 H a w t h o V e r d e s , C a l i f o r n i a 9 0 2 7 5 . V i c e A P P R O V A L O F A R O l l C A l l : F L A G S A L U T E : M o t i o n A y e s 4 , A b s e n t : C o C h a i r L o c a s c i o s t a t e d t h a t t h i s i s a s p e c i a l m e e t i n g a n d t h a t h e w o u l d l i k e t o c a l l a t t e n t i o n t o t h e p r e s e n c e o f M a y o r M i s e t i c h , M a y o r P r o T e r n C a m p b e l l , a n d C o u n c i l M e m b e r B r o o k s . H e e x p l a i n e d t h a t t h i s s p e c i a l m e e t i n g i s a n o p p o r t u n i t y t o d i s c u s s t h e p r o p o s e d c h a n g e s t o t h e r u l e s a n d p r o c e d u r e s t h a t t h e C i t y i s e x p l o r i n g a n d t o g i v e a n o p p o r t u n i t y f o r t h e T r a f f i c S a f e t y C o m m i s s i o n e r s t o c o m m e n t o n t h o s e . H e a s k e d f o r e v e r y o n e t o s u b m i t a s p e a k e r s l i p t h a t w i s h e d t o s p e a k a n d t o f o l l o w t h e u s u a l r u l e s o f t h e C o m m i s s i o n a n d C o u n c i l m e e t i n g s . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 1 o f 4 1 8 t D R A F T M I N U T E S C I T Y O F R A N C H O P A L O S V E R D E S , C A L I F O R N I A T R A F F I C S A F E T Y C O M M I S S I O N S P E C I A L M E E T I N G M O N D A Y , M A Y 2 1 , 2 0 1 2 i s s i o n e r s a t 7 : 0 4 P M a t t h e r d , R a n c h o P a l o s t i c h ; M a y o r P r o T e r n B r i a n s ; N i c o l e J u l e s , S e n i o r e p u t y C h r i s K n o x , S h e r i f f s c i a t e E n g i n e e r a n d A c t i n g o r s D e p a r t m e n t e m b l y i n t h e P l e d g e o f A l l e g i a n c e . e t h e A g e n d a , s e c o n d e d b y C o m m i s s i o n e r S e l f . A B S E N T : P R E S E N T : C h a i r L o c a s c i o , D o n a h u e a n d S e l f M o t i o n A y e s 4 , A b s e n t : C o F L A G S A L U T E : A P P R O V A L O F A V i c e R O L L C A L L : C A L L T O O R D E R : C h a i r L o c a s c i o c a l l e d t h e m e e t i n g t R a n c h o P a l o s V e r d e s C o m m u n i t y R o o m , 3 0 9 4 0 H a w t h o V e r d e s , C a l i f o r n i a 9 0 2 7 5 . C h a i r L o c a s c i o s t a t e d t h a t t h i s i s a s p e c i a l m e e t i n g a n d t h a t h e w o u l d l i k e t o c a l l a t t e n t i o n t o t h e p r e s e n c e o f M a y o r M i s e t i c h , M a y o r P r o T e r n C a m p b e l l , a n d C o u n c i l M e m b e r B r o o k s . H e e x p l a i n e d t h a t t h i s s p e c i a l m e e t i n g i s a n o p p o r t u n i t y t o d i s c u s s t h e p r o p o s e d c h a n g e s t o t h e r u l e s a n d p r o c e d u r e s t h a t t h e C i t y i s e x p l o r i n g a n d t o g i v e a n o p p o r t u n i t y f o r t h e T r a f f i c S a f e t y C o m m i s s i o n e r s t o c o m m e n t o n t h o s e . H e a s k e d f o r e v e r y o n e t o s u b m i t a s p e a k e r s l i p t h a t w i s h e d t o s p e a k a n d t o f o l l o w t h e u s u a l r u l e s o f t h e C o m m i s s i o n a n d C o u n c i l m e e t i n g s . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 1 o f 4 3 - 5 6 S H E R I F F ' S S T A T U S R E P O R T : u t e n f o r c e m e n t o v e r t h e K n o x r e s p o n d e d t h a t , n o , s e a t b e l t s . e p u t y K n o x , s i n c e t h e y w e r e e j e c t e d n o t w e a r i n g t h e i r s e a t b e l t s . S E D C I T Y C O U N C I L R U L E S O F P R O C E D U R E S T T E E P R O T O C O L P U B L I C C O M M E N T S : O L D B U S I N E S S : C h a i r L o c a s c i o a s k e d i f t h e t w o p e o p l e w e r e r e s p o n d e d t h a t h e d i d n o t k n o w . C h a i r L o c a f r o m t h e v e h i c l e , i s i t r e a s o n a b l e t o a s s u m e t h a t D e p u t y K n o x r e i t e r a t e d t h a t h e d i d n o t k n o w . D e p u t y K n o x s t a t e d t h a t S g t . T o n y B l a n c h a r d a s k e d h i m t o a t t e n d s i n c e S g t . B l a n c h a r d w a s n o t a b l e t o a t t e n d t o n i g h t ' s m e e t i n g a n d t h a t h e s e n d s h i s r e g a r d s . D e p u t y K n o x d e s c r i b e d a f a t a l c r a s h t h a t o c c u r r e d o n P a l o s V e r d e s D r i v e S o u t h n e a r t h e P o i n t V i c e n t e I n t e r p r e t i v e c e n t e r l a t e T h u r s d a y n i g h t j u s t b e f o r e m i d n i g h t . H e r e p o r t e d t h a t t h e s p e e d i n g v e h i c l e w a s t r a v e l i n g a t a b o u t 7 0 M P H h e a d i n g w e s t b o u n d w h e n i t h i t t h e m e d i a n a n d r o l l e d o v e r t w i c e . H e s t a t e d t h a t t h e d r i v e r a n d t h e p a s s e n g e r , w h o w e r e m a l e s i n t h e i r t h i r t i e s , w e r e e j e c t e d f r o m t h e v e h i c l e ; t h e d r i v e r i I I e d , p r o n o u n c e d d e a d a t t h e s c e n e , a n d t h e p a s s e n g e r w a s t a k e n t o t h e h a n d i s i n c r i t i c a l c o n d i t i o n . D e p u t y K n o x s t a t e d t h a t h e w a s n o t a t t h e s c e i n c i d e n t , b u t S g t . T o n y B l a n c h a r d w a s t h e r e a n d i s t r a i n e d i n f a t a l a c c i d e n . H e a d d e d t h a t S g t . B l a n c h a r d b e l i e v e s t h a t a l c o h o l w a s i n v o l v e d , m o r e o n c e t h e a u t o p s y h a s b e e n c o m p l e t e d . C h a i r L o c a s c i o a s k e d i f D e p u t y K n l a s t m o n t h o r t w o t o s h a r e w i t h t h e h e d i d n o t . 1 . D i s c u p r o p o s e d C i t y C o u n c i l R u l e s o f P r o c e d u r e s a n d C o m m i s m m i t t e e P r o t o c o l a n d s u b m i t c o m m e n t s t o t h e C i t y C o u n c i l S u b c o m m l e a n d o t h e r C o u n c i l m e m b e r s p r i o r t o t h e M a y 2 9 , 2 0 1 2 m e e t i n g . C h a i r L o c a s c i o a s k e d S e n i o r E n g i n e e r J u l e s i f s h e w o u l d l i k e t o s p e a k o n t h e i t e m . S e n i o r E n g i n e e r J u l e s d e s c r i b e d t h e i t e m , a n d e x p l a i n e d t h a t a t t h e c o n c l u s i o n o f t o n i g h t a n d a f t e r t h e s u b c o m m i t t e e h a s d i s c u s s e d t h e c o m m e n t s p r e s e n t e d b y t h e C o m m i s s i o n a n d p u b l i c t e s t i m o n y , S t a f f w i l l p r e p a r e a s u m m a r y o f t h o s e c o m m e n t s d i s c u s s e d a n d f o r w a r d t h e m t o t h e C i t y C l e r k ' s o f f i c e f o r i n c l u s i o n i n t h e S t a f f R e p o r t i n p r e p a r a t i o n f o r t h e M a y 2 9 , 2 0 1 2 C i t y C o u n c i l m e e t i n g . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 2 o f 4 S H E R I F F ' S S T A T U S R E P O R T : u t e n f o r c e m e n t o v e r t h e K n o x r e s p o n d e d t h a t t n O t . s e a t b e l t s . e p u t y K n o x , s i n c e t h e y w e r e e j e c t e d n o t w e a r i n g t h e i r s e a t b e l t s . S E D C I T Y C O U N C I L R U L E S O F P R O C E D U R E S T T E E P R O T O C O L p r o p o s e d C i t y C o u n c i l R u l e s o f P r o c e d u r e s a n d o m m i t t e e P r o t o c o l a n d s u b m i t c o m m e n t s t o t h e C i t y C o u n c i l e a n d o t h e r C o u n c i l m e m b e r s p r i o r t o t h e M a y 2 9 , 2 0 1 2 m e e t i n g . D i s c u C o m m i s S u b c o m m l O L D B U S I N E S S : P U B L I C C O M M E N T S : C h a i r L o c a s c i o a s k e d i f t h e t w o p e o p l e w e r e r e s p o n d e d t h a t h e d i d n o t k n o w . C h a i r L o c a f r o m t h e v e h i c l e t i s i t r e a s o n a b l e t o a s s u m e t h a t D e p u t y K n o x r e i t e r a t e d t h a t h e d i d n o t k n o w . C h a i r L o c a s c i o a s k e d i f D e p u t y K n l a s t m o n t h o r t w o t o s h a r e w i t h t h e h e d i d n o t . 1 . D e p u t y K n o x s t a t e d t h a t S g t . T o n y B l a n c h a r d a s k e d h i m t o a t t e n d s i n c e S g t . B l a n c h a r d w a s n o t a b l e t o a t t e n d t o n i g h t ' s m e e t i n g a n d t h a t h e s e n d s h i s r e g a r d s . D e p u t y K n o x d e s c r i b e d a f a t a l c r a s h t h a t o c c u r r e d o n P a l o s V e r d e s D r i v e S o u t h n e a r t h e P o i n t V i c e n t e I n t e r p r e t i v e c e n t e r l a t e T h u r s d a y n i g h t j u s t b e f o r e m i d n i g h t . H e r e p o r t e d t h a t t h e s p e e d i n g v e h i c l e w a s t r a v e l i n g a t a b o u t 7 0 M P H h e a d i n g w e s t b o u n d w h e n i t h i t t h e m e d i a n a n d r o l l e d o v e r t w i c e . H e s t a t e d t h a t t h e d r i v e r a n d t h e p a s s e n g e r , w h o w e r e m a l e s i n t h e i r t h i r t i e s , w e r e e j e c t e d f r o m t h e v e h i c l e ; t h e d r i v e r i I I e d , p r o n o u n c e d d e a d a t t h e s c e n e , a n d t h e p a s s e n g e r w a s t a k e n t o t h e h a n d i s i n c r i t i c a l c o n d i t i o n . D e p u t y K n o x s t a t e d t h a t h e w a s n o t a t t h e s c e e i n c i d e n t . b u t S g t . T o n y B l a n c h a r d w a s t h e r e a n d i s t r a i n e d i n f a t a l a c c i d e n . n . H e a d d e d t h a t S g t . B l a n c h a r d b e l i e v e s t h a t a l c o h o l w a s i n v o l v e d , m o r e o n c e t h e a u t o p s y h a s b e e n c o m p l e t e d . C h a i r L o c a s c i o a s k e d S e n i o r E n g i n e e r J u l e s i f s h e w o u l d l i k e t o s p e a k o n t h e i t e m . S e n i o r E n g i n e e r J u l e s d e s c r i b e d t h e i t e m , a n d e x p l a i n e d t h a t a t t h e c o n c l u s i o n o f t o n i g h t a n d a f t e r t h e s u b c o m m i t t e e h a s d i s c u s s e d t h e c o m m e n t s p r e s e n t e d b y t h e C o m m i s s i o n a n d p u b l i c t e s t i m o n y , S t a f f w i l l p r e p a r e a s u m m a r y o f t h o s e c o m m e n t s d i s c u s s e d a n d f o r w a r d t h e m t o t h e C i t y C l e r k t s o f f i c e f o r i n c l u s i o n i n t h e S t a f f R e p o r t i n p r e p a r a t i o n f o r t h e M a y 2 9 , 2 0 1 2 C i t y C o u n c i l m e e t i n g . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 2 o f 4 3 - 5 7 C o m m i s s i o n D i s c u s s i o n a n d S t a f f Q u e s t i o n s a n d C o m m i s s i o n e r S e l f v i d e d t h e i r c o m m e n t s . w a s t a k e n a s M a y o r M i s e t i c h , M a y o r P r o T e m C a m p b e l l , a n d s t h a n k e d t h e C o m m i s s i o n f o r t h e i r i n p u t a n d l e f t t h e m e e t i n g . . S h a r o n Y a r b e r p r o v i d e d a d d i t i o n a l c o m m e n t s . C h a i r L o c a s c i o c l o s e d t h e p u b l i c h e a r i n g . C o m m i s s i o n D i s c u s s i o n a n d S t a f f C h a i r L o c a s c i o , V i c e C h a i r K l a t t , p r o v i d e d t h e i r c o m m e n t s . C h a i r L o c a s c i o c o m m e n t e d t h a t t h e C o m m i s s i o n e r s a r e i n s o m e w h a t o f a n a w k w a r d p o s i t i o n s i n c e t h e T r a f f i c S a f e t y C o m m i s s i o n d o e s n o t h a v e q u i t e t h e i n v o l v e m e n t o r a c t i v i t y t h a t t h e P l a n n i n g C o m m i s s i o n h a s w i t h t h e s e i s s u e s . H e a l s o c o m m e n t e d t h a t s o m e o f t h e c o r r e s p o n d e n c e o n t h e t o p i c h a s b e e n l a t e c o r r e s p o n d e n c e s o t h e C o m m i s s i o n h a s n o t h a d m u c h t i m e t o r e v i e w i t a l l t h a t w e l l . S e n i o r E n g i n e e r J u l e s e x p l a i n e d t h a t t h e m a j o r i t y o f t h e c o r r e s p o n d e n c e t h a t w a s d i s t r i b u t e d a s l a t e c o r r e s p o n d e n c e w a s f r o m t h e C i t y o f P a l o s V e r d e s E s t a a s w e l l a s l a t e c o r r e s p o n d e n c e t h a t w a s r e c e i v e d b y t h e C i t y C l e r k ' s o f f i c e a u l t o f t h e j o i n t C i t y C o u n c i l / P l a n n i n g C o m m i s s i o n w o r k s h o p . M s . S h a r - o n Y a r b e r a n d M a y o r P r o T e m C a m p b e l l C h a i r L o c a s c i o o p e n e d t h e p u b l i c h e a r i n g . S e n i o r E n g i n e e r J u l e s e x p l a i n e d t h a t t h e r e i s a d i g i t a l a u d i o c o p y o f t h e c o m m e n t s b u t S t a f f w i l l h a v e t o c o n v e r t t h e m i n t o w r i t t e n c o m m e n t s v e r y q u i c k l y t h a t c a n b e t u r n e d o v e r t o t h e C i t y C l e r k f o r i n c l u s i o n i n t h e S t a f f R e p o r t s i n c e t h e i t e m i s o n M a y 2 9 t h . S h e a s k e d i f t h e C o m m i s s i o n w i s h e d t o s e e t h e w r i t t e n c o m m e n t s b e f o r e t h e y a r e s u b m i t t e d t o t h e C i t y C l e r k ' s o f f i c e . T h e C o m m i s s i o n r e s p o n d e d t h a t , y e s , t h e y w o u l d . S e n i o r E n g i n e e r J u l e s a s k e d t h a t t h e C o m m i s s i o n r e v i e w a n d r e t u r n a n y c o m m e n t s t h e y h a v e e x p e d i t i o u s l y t o S t a f f d u e t o t h e s h o r t t i m e f r a m e g i v e n . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 3 o f 4 C o m m i s s i o n D i s c u s s i o n a n d S t a f f Q u e s t i o n s a n d C o m m i s s i o n e r S e l f v i d e d t h e i r c o m m e n t s . w a s t a k e n a s M a y o r M i s e t i c h , M a y o r P r o T e m C a m p b e l l , a n d s t h a n k e d t h e C o m m i s s i o n f o r t h e i r i n p u t a n d l e f t t h e m e e t i n g . . S h a r o n Y a r b e r p r o v i d e d a d d i t i o n a l c o m m e n t s . C h a i r L o c a s c i o c l o s e d t h e p u b l i c h e a r i n g . D i s c u s s i o n e n s u e d r e g a r d i C h a i r L o c a s c i o , V i c e C h a i r K l a t t , p r o v i d e d t h e i r c o m m e n t s . C h a i r L o c a s c i o c o m m e n t e d t h a t t h e C o m m i s s i o n e r s a r e i n s o m e w h a t o f a n a w k w a r d p o s i t i o n s i n c e t h e T r a f f i c S a f e t y C o m m i s s i o n d o e s n o t h a v e q u i t e t h e i n v o l v e m e n t o r a c t i v i t y t h a t t h e P l a n n i n g C o m m i s s i o n h a s w i t h t h e s e i s s u e s . H e a l s o c o m m e n t e d t h a t s o m e o f t h e c o r r e s p o n d e n c e o n t h e t o p i c h a s b e e n l a t e c o r r e s p o n d e n c e s o t h e C o m m i s s i o n h a s n o t h a d m u c h t i m e t o r e v i e w i t a l l t h a t w e l l . S e n i o r E n g i n e e r J u l e s e x p l a i n e d t h a t t h e m a j o r i t y o f t h e c o r r e s p o n d e n c e t h a t w a s d i s t r i b u t e d a s l a t e c o r r e s p o n d e n c e w a s f r o m t h e C i t y o f P a l o s V e r d e s E s t a a s w e l l a s l a t e c o r r e s p o n d e n c e t h a t w a s r e c e i v e d b y t h e C i t y C l e r k ' s o f f i c e a u l t o f t h e j o i n t C i t y C o u n c i l / P l a n n i n g C o m m i s s i o n w o r k s h o p . C o m m i s s i o n D i s c u s s i o n a n d S t a f f M s . S h a r - o n Y a r b e r a n d M a y o r P r o T e m C a m p b e l l C h a i r L o c a s c i o o p e n e d t h e p u b l i c h e a r i n g . S e n i o r E n g i n e e r J u l e s e x p l a i n e d t h a t t h e r e i s a d i g i t a l a u d i o c o p y o f t h e c o m m e n t s b u t S t a f f w i l l h a v e t o c o n v e r t t h e m i n t o w r i t t e n c o m m e n t s v e r y q u i c k l y t h a t c a n b e t u r n e d o v e r t o t h e C i t y C l e r k f o r i n c l u s i o n i n t h e S t a f f R e p o r t s i n c e t h e i t e m i s o n M a y 2 9 t h . S h e a s k e d i f t h e C o m m i s s i o n w i s h e d t o s e e t h e w r i t t e n c o m m e n t s b e f o r e t h e y a r e s u b m i t t e d t o t h e C i t y C l e r k ' s o f f i c e . T h e C o m m i s s i o n r e s p o n d e d t h a t , y e s , t h e y w o u l d . S e n i o r E n g i n e e r J u l e s a s k e d t h a t t h e C o m m i s s i o n r e v i e w a n d r e t u r n a n y c o m m e n t s t h e y h a v e e x p e d i t i o u s l y t o S t a f f d u e t o t h e s h o r t t i m e f r a m e g i v e n . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 3 o f 4 3 - 5 8 A P P R O V A L O F M I N U T E S : R e c o m m e n d a t i o n : A p p r o v e t h e M i n u t e s o f t h e A p r i l 2 3 , 2 0 1 2 m e e t i n g . C o m m i s s i o n D i s c u s s i o n a n d S t a f f Q u e s t i o n s i c S a f e t y o n e v o i c e d a n y r M u r p h y d i d a n r e o m m i s s i o n . C o m m i s s i o n e r S e l f h e b o o t h f o r o n l y p a r t o f t h e d a y . C h a i r o n a h u e i n d i c a t e d t h a t t h e y w o u l d n o t b e i o r E n g i n e e r J u l e s i n d i c a t e d t h a t S t a f f 1 0 s t a t e d t h a t w e w i l l t h e n l e a v e t h e o p t i o n i f C o m m i s s i o n e r K r a m e r i s a v a i l a b l e t o h e l p e a C o m m i s s i o n m e e t i n g i n J u l y a n d S e n i o r E n g i n e e r t h e r e w i l l n o t b e o n e i f t h e r e w i l l b e a m e e t i n g h e l d i n J u n e . p u s h i n g t h e J u n e m e e t i n g t o J u l y i f t h e r e a r e n o p r e s s i n g e n i o r E n g i n e e r J u l e s c o n f i r m e d t h a t t h e n e x t m e e t i n g w i l l b e A D J O U R N M E N . C h a i r J u l e C h a i r L i s s u e s t o h e l d o n J u l y C o m m i s s i o n D i s c u s s i o n a n d S t a f f C o m m i s s i o n e r D o n a h u e m o v e d t o a p p r o v e C o m m i s s i o n m e e t i n g o f A p r i l 2 3 , 2 0 1 2 , s e c o C h a i r L o c a s c i o a s k e d a b o r e s p o n d e d t h a t h e w o u l L o c a s c i o , V i c e C h a i r a v a i l a b l e t o h e l p . c o u l d b e p r e s e n t a o f h a v i n g t h e b o o t h w i t h t h e b o M o t i o n a p p r o v e d : A y e s 4 , N a y s 0 A b s e n t : C o m m i s s i o n e r K r a m e r A C T I O N T A K E N : C h a i r L o c a s c i o a s k e d f o r c o m m e n t s f r o m t h e C o m m i s s i o n e r s . c o m m e n t s . C h a i r L o c a s c i o c o m m e n t e d t h a t A s s o c i a t e E e x c e l l e n t j o b p r e p a r i n g t h e m e e t i n g m i n u t e s . M e e t i n g a d j o u r n e d a t 8 : 5 1 p m t o t h e n e x t m e e t i n g o f t h e T r a f f i c S a f e t y C o m m i s s i o n o n J u l y 2 3 , 2 0 1 2 . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 4 o f 4 A P P R O V A L O F M I N U T E S : R e c o m m e n d a t i o n : A p p r o v e t h e M i n u t e s o f t h e A p r i l 2 3 , 2 0 1 2 m e e t i n g . C o m m i s s i o n D i s c u s s i o n a n d S t a f f Q u e s t i o n s i e S a f e t y o n e v o i c e d a n y r M u r p h y d i d a n r e o m m i s s i o n . C o m m i s s i o n e r S e l f h e b o o t h f o r o n l y p a r t o f t h e d a y . C h a i r o n a h u e i n d i c a t e d t h a t t h e y w o u l d n o t b e i o r E n g i n e e r J u l e s i n d i c a t e d t h a t S t a f f 1 0 s t a t e d t h a t w e w i l l t h e n l e a v e t h e o p t i o n i f C o m m i s s i o n e r K r a m e r i s a v a i l a b l e t o h e l p e a C o m m i s s i o n m e e t i n g i n J u l y a n d S e n i o r E n g i n e e r t h e r e w i l l n o t b e o n e i f t h e r e w i l l b e a m e e t i n g h e l d i n J u n e . p u s h i n g t h e J u n e m e e t i n g t o J u l y i f t h e r e a r e n o p r e s s i n g e n i o r E n g i n e e r J u l e s c o n f i r m e d t h a t t h e n e x t m e e t i n g w i l l b e A D J O U R N M E N . C h a i r J u l e C h a i r L i s s u e s t o h e l d o n J u l y C o m m i s s i o n D i s c u s s i o n a n d S t a f f C o m m i s s i o n e r D o n a h u e m o v e d t o a p p r o v e C o m m i s s i o n m e e t i n g o f A p r i l 2 3 , 2 0 1 2 , s e e o C h a i r L o c a s c i o a s k e d a b o r e s p o n d e d t h a t h e w o u l L o c a s c i o , V i c e C h a i r a v a i l a b l e t o h e l p . c o u l d b e p r e s e n t a o f h a v i n g t h e b o o t h w i t h t h e b o M o t i o n a p p r o v e d : A y e s 4 , N a y s 0 A b s e n t : C o m m i s s i o n e r K r a m e r A C T I O N T A K E N : C h a i r L o c a s c i o a s k e d f o r c o m m e n t s f r o m t h e C o m m i s s i o n e r s . c o m m e n t s . C h a i r L o c a s c i o c o m m e n t e d t h a t A s s o c i a t e E e x c e l l e n t j o b p r e p a r i n g t h e m e e t i n g m i n u t e s . M e e t i n g a d j o u r n e d a t 8 : 5 1 p m t o t h e n e x t m e e t i n g o f t h e T r a f f i c S a f e t y C o m m i s s i o n o n J u l y 2 3 , 2 0 1 2 . T r a f f i c S a f e t y C o m m i s s i o n D r a f t M i n u t e s M a y 2 1 , 2 0 1 2 P a g e 4 o f 4 3 - 5 9 RANCHO PALOS VERDES ,.. CITY COUNCIL DRAFT LAST AMENDED:March 20,2012 -1- 3-60 Table of Contents Subject 1.Authority 2.General Rules 2.1 Quorum 2.2 Vacancy by Unexcused Absence 2.3 Minutes of Proceedings 2.4 Right of Floor 2.5 Rules of Order 2.6 City Manager 2.7 City Attorney 2.8 City Clerk 2.9 Deputy City Manager/Department Heads/Employees 3.Types of Meetings 3.1 Public Meetings 3.2 Regular Meetings 3.3 Adjoumed Meetings 3.4 Special Meetings 3.5 Closed Session Meetings 3.6 Weffi ~Session Meetings 3.7 Media Attendance 3.8 Recess 3.9 Redevelopment Agency and Improvement Authority Business 3.1 0 Civic and Other Events 4.Duties of the Mayor 4.1 Election of the Mayor/Absence of the Mavor 4.2 Mayor Pro Tern 4.3 Presiding Officer 4.4 Call to Order 4.5 Preservation of Order 4.6 Point of Order 5.Order and Preparation of Agenda 5.1 Order of Business 5.2 Agenda Distribution 5.3 Agenda Posting 5.4 Minutes 5.5 Public Comments (see Citizens'Rights in Section 6) 5.6 Public Hearings 5.7 Consent Calendar 5.8 City Council Oral Reports 5.9 Actions Limited to Posted Agenda -2- Page 4 4 4 4 4 4 4 4 5 5 5 5 5 5 6 6 6 6 62 7 7 7 7 &2 &2 9.l..Q 910 9lQ 9 .LQ 9J_Q 9lQ +Gil 3-61 Subject 6.Citizens'Rights 6.1 Addressing the Council 6.2 Personal and Slanderous Remarks Conduct of Members of the Public 6.3 Enforcement of Decorum 6.4 Reading of Protests 6.5 Written Communications 7.Ordinances,Resolutions and Contracts 7.1 Document Preparation 7.2 Document Approval 7.3 Ordinance Introduction/Adoption 7.4 Majority Vote Required 7.5 Ordinance Preservation 8.Procedures Regarding Public Hearings 8.1 Introduction 8.2 Staff and Written Material Presentation 8.3 Public Testimony 8.4 Council Deliberations 8.5 Council Action 9.Boards,Commissions,anti Committees and_S.JJ.b.C.QJIlm~ 9.1 Mayor/City Council Committee 9.2 Citizen Boards,Commissions,and Committees 9.3 City Council Subcommittees 10.Suspension and Amendment of These Rules 10.1 Suspension 10.2 Amendment II.Miscellaneous Rules 11.1 Motion to be Stated 11.2 Roll Call Votes 11.3 Silence 11.4 Continuance of an Item 11.5 Personal Privilege 11.6 Motion to Reconsider 12.Rules of Debate 12.1 Mayor as Presiding Officer 12.2 Appeals 12.3 Precedence of Motions -3- Page +G II +G II ++12 ++12 12 12 12 12 +2013. +2013. +2oU 13 13 13 -8-14 14 14 IS IS IS 16 Mll MI7 Ml7 Mll Mll 17 17 3-62 RULES OF PROCEDURE 1.AUTHORITY As provided by Government Code Section 36813,the City Council hereby establishes these Rules of Procedure for the conduct of meetings.These Rules shall be in effect upon the adoption by City Council and until such time as they are amended or new rules are adopted in the manner provided by these Rules. 2.GENERAL RULES 2.1 Quorum Three members ofthe Council shall constitute a quorum necessary to transact business.In the event a quorum is not in attendance,the City Clerk will adjourn the meeting to a later set time. 2.2 Vacancy by Unexcused Absence If a City COlineilmel11berCouncillM~is absent without pern1ission from all regular City Council meetings for 60 days consecutively from the last regular meeting s/he attended,his/her office becomes vacant and shall be filled as any other vacancy,as provided by Government Code Section 36513. 2.3 Minutes of Proceedings An account of all public proceedings of the City Council shall be recorded by the City Clerk or his/her designee and entered into the official minute books of the Council.~inutes shall be prep.a~.d.Jls expeditiously as QQSsible and shoul<1,be grs;§entes!}XithiQ,(1_Q~R oftbx mexting.:rlle5El.ll1in!'!tt!~_~_~~!!_~_~------{:=D=e=let=ed=:=,n=u=~t=========< Minutes will be available to the public following approval by the Council.-------{Deleted::\5 ~----=----------' 2.4 Right of Floor Any Councilmember desiring to speak shall first be recognized by the Mayor and shall confine any remarks to the subject under consideration. 2.5 Rules of Order In all matters and things not otherwise provided for herein,the proceedings of the Council shall be governed by "Rosenberg's~~~~}_~s_~.f9_r~e_~~"__I.f~J1~r!:!~_~!~!"_!??_~~_!?_~_<?!_~9.g!~~~?~_d_~Y_~'~~?~_l!~_~!·g'_~------{Deleted:-Rosenberg'sRobert's Rules of Order.""Robert's Rules of Order"will be utilized instead.IIeweYeF;.Jwwever,I!o__<?!-9_i~~_~~_~'-------{LD_e_le_t_ed_:-'h'--~ resolution,proceedings or other action of the City Council will be invalidated,or the legality thereof affected,by the failure or omission to observe or follow said Rules.In the event of a conflict between the City's MuDicip.aLCillle.JlndLN1.~se..RuLesofYrocedure with Rosenberg's or Robert's~Rul\t§gfQrger..1h.e __-------{Deleted:Rgbert'sRosenberlU p..IQYisiP..ns ollie City..'.s....MJmici.paLCod"'_.»'_~!c!!.i_~L?~~ln_q~_~!:.J\illILQrJb_eseRllks..JlS.JlImLiQilik...shall ------{Deleted:ilidina=.s ~------{~D_e_let_ed_:___' 2.6 City Manager The City Manager repOits to and serves at the pleasure of the City Council.The City Manager shall attend all meetings of the Council unless excused,and in his/her absence,the Deputy City Manager or Acting -4- 3-63 City Manager shall substitute.The City Manager may make recommendations and shall have the right to take part in all discussions of the Council,but shall have no vote. The duties of the City Manager are set forth in Chapter 2.08 of the Rancho Palos Verdes Municipal Code The City Manager shall.,c;;nsure that taff.maintains and imnLem5:.oJs tbe...pQlL~and directi.o.n QLthe u----.-- Cmm.cil in an open and transparent manner~ 2.7 City Attorney The City Attornev reports to and serves at the pleasure of the City Council The City Attorney shall attend all meetings of the Council unless excused,and in his/her absence,the City Attorney shall make arrangements for a substitute attorney.The City Attorney,upon request,shall give opinions,either written or oral,on questions of law and shall act as the Council's parliamentarian. 2.8 City Clerk The City Clerk or his/her designee shall attend all meetings of the Council unless excused by the City Manager,and in her/his absence,the Deputy City Clerk shall substitute.The City Clerk shall record, prepare and maintain the official record ofthe Council and perform other related duties as prescribed by the Council and/or City Manager. 2.9 Deputy City ManagerIDepal1ment Heads/Employees The Deputy City Manager,Department Heads and other city employees,as directed by the City Manager, shall attend Council meetings. 3.TYPES OF MEETINGS 3.\Public Meetings Deleted:inclI!!k...b.yJjlre not limited 10. ensuring that City HaJJ operates jn the best interests oCtile residents jn and an open and transparent manner The City Manager shall All meetings (except closed sessions as provided by State law)of the Council shall be open to the public. 3.2 _-.{Deleted:, Regular Meetings.-:-f\t1l:1!!l~!p.~!_c.o~e.?~~.tj~I).fMq..).?.Q4.Q20 __-.-- The City Council shall meet in the City Council Chambers located at Fred Hesse Community Pal'k,2930\ Hawthome Boulevard,for all regular meetings.Regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hour of seven p.m.in the Council Chambers except as follows: 1.When a Rancho Palos Verdes municipal election is conducted in the City on the first or third Tuesday of any month,the meeting shall be held on the next succeeding day~that is not a holiday. 2.When an official City holiday falls on the first or third Tuesday of any month,the meeting shall be held on the next succeeding day,.--wlti-€lt.1hat is not a holiday.Only closed sessions and study sessions may be held between 6:00 p.m.and 7 p.m ..unless a regular meeting is adjourned to.or a special meeting is called for.such time.No study session or closed session will be held during such hours unless the agenda is posted at least seventy-two hours prior to the meeting as reg ired bv Govemment Code Section 54954.2. -5- 3-64 ;.f!'H_~!'!~_St~dx _~_~~~!~[l~_.<" ORly closed sessioRs and 'Nork sessions may be held betweeR siJi p.lTl.and seven p.lTl.uRless a regular meetiRg is adjourned to,or a speeiallTl€€tiRg is ealled for,sueh tilTle.~Jo work sessioR or elosed sessioR will be held during such hours uRless the agenda is posted at least seveRty t'.vo hours prior to the IfleetiRg as required by SeetioR 5'1951.2 of the California GoveFfllTleRt Code.~Io actioR shall be takeR duriRg an)' work sessioR held betweeR sueh hours uRless the ageRda so provides. The City Council will adjoum its meetings on or before II :00 p.m.and will not consider new business items after 10:IS p.m.,unless the majority of the CouncilFAelflbersCouncil members who are present affirmatively vote either to extend the meeting after II :00 p.m.or to consider new business after 10:IS p.m.If the meeting ends before all of the items listed on the agenda are completed,any unfinished business will be continued to the next succeeding day~Jhatis not a holiday,at a location to be determined.The City Clerk,or his or her deputy,will post notice of any continued hearing or other unfinished business,as required by law. 3.3 Adjoumed Meetings -MC §2 04 030 Any meeting of the City Council may be adjourned to a later date,place and time,provided no adjournment is for a longer period than the next regularly scheduled meeting. 3.4 Special Meetings~§~04Q Special meetings may be called by the Mayor or by a majority of the CouneilFAelTlbers.Council members The notice for a special meeting must specifY the subject(s)to be considered.In accordance with Government Code Section 54956,twenty-four hours notice must be given prior to the meeting;only the matters specified in the notice may be discussed at special meetings. 3.5 Closed Session Meetings..=.M.c §2~ Closed sessions may be held in accordance with the provisions of the Brown Act.The City Attorney shall attend all closed sessions either in person or telephonically,unless his or her performance is being reviewed.Closed sessions shall be presided over by the Mayor.or the Mayor Pro Tern in the Mavor's absence.with the presentation of information by the City Attorney and/or City Manager and City Staff with discussion and decisions lLy~City CouncilJu-accQIdance with the-provisions of the Brown Act. Deleted:C1QSed sessions may be held between sjx p III and seven p III unless a IAAular meetingisadjoumcdJ.u.....or...a ,sRccial meeting i~callcd,The£;i~£ouncj1 shall hold a regularly §cbeduled and agendifed §tudy §e§§ign.J2etween §I2Ill ang 7 pm ....~~~~~~;;;,.,.---...< - - - -- -">.,Deleted:Meetings at th~second regul.arl y scheduled monthly City Q2un~i I .me_trigg.J~e_~9_~!1.c~!.~!~~_J!l:iX Il~?_~~_~_~_~_l:I~_fur -_.".:.:.>>=D~e~l~et~ed~:~c~~~~~~~-=< sPecIal Study SesslOnsfa!le~_~x_t!~~_~:iX<!.r_~~t-'~~_~_a19!1~_0f.~~_~_9.~~!J:'l_~~l_l~~!!!~_~l:~:CouncIl members -----"""'{D I ted"- ~~~essions are open to the public and are considered "meetings::'for the purposes of the Brown \\.(>==e~e~~.;;,c~.~~~~~~~ Act but will not be televised.lhe pr.imarX )2lu.:p-frs.e oLtlle Study S.e.ssio.n is to provide an opportunit;x f.o.r ....\>=D=e~let~ed~:~I~ne~et~m:;;g~~~==~ the Council members to interact freely and informally ask questions and discuss policy items that are \.(:o=D=e~le~t~ed~:c~~~~~~~~=< listed on the agmQ<:J.for th~t sl2.ec_itic_§tu_~x §es§ion,_.Tl1e_~jty.<:~unc51_~i!!iil§R WR~!~_~_g!-:1!sh~nc:e_t9_~tafL__(:o=D~e~let~ed~:~m~e~et~in;;;;gs;....=======< regarding upcomingagenda items and tentative agendas.including prioritization of agenda items that are ------{~D_e_let_ed_____':izl:d=='-------' listed on the agenda for that specific studv session.No action shall be taken during anv we*Study Session unless the agenda so provides. -6- 3-65 If a Council member wishes to have the City Council prioritize an agenda item that he or she has raised previouslv as a future agenda item.then the Council member shall submit to the City Manager a one to two page memorandum briefly describing the proposed agenda item.including the requested action and the rationale and facts supporting the agenda item by the deadline when items are to be submitted for inclusion in the agenda packet for the Study Session.Once that memorandum is submitted to the Citv CounciL the City Council will prioritize the item for placement on a future agenda in accordance with the procedure discussed above. Deleted:Smdy Sessions may be held ~-)-----------------~-~~}-~-~~-~~-q~~-~-----------------__h __h h ----------------------~~O':f::d~~~Oa~~~~ manner provided by Goyemmenl Code Except for closed sessions,all meetings of the City Council and City Boards!Commissions shall be open Section at least 72 hQurs n to the media,and may be recorded by tape,radio,television,or photogI'aphy,provided such recordings do days prior tQ the meeting NQ actiQn shall be taken during any_W<>Fk.s.Jlli!Y SessiQn notJ.J.1~~l:f~~~.:y}_th_~~~.~~~_~~~Y.~.~~~~~!.C!f !~_~_~~_~!!J)g~:All meetiDg§o._~~~_~Rt__~~~'_':!9_~~~_~~?_S)_~!1_~_~!1.~_~!~_~X .._held between 5u.chJlOurS unless the sessions.shall be televised and broadcast live during the meeting whenever possible and in accordance ....~~~o~~~!llilYi.¢£.~~·~.=====~ with the City's contract with the company providing brgadca§t service§'a replay shaJl ge grg'!s!ca§t~Qn_!~_e____1Deleted:unreasQnably governmental access channel at l.ea~t gne tj!ne during tge seven (lll!ay period following the meetin&h_-----{Deleted:~ Archived recordings...cl'Council meetings shall be maintained by the City Clerk's office for a period of -----1'-D_e_l_et_ed_:illrn.IY===--~ !Lot less than 30 years 3.8 Recess Once every hour and one-half,or as Council business permits,the Council shall recess for a period of time specified by the Mayor. 3.9 Redevelopment Successor Agency and Improvement Authority Business Unless otherwise directed by the City Council,upon adjournment of the City Council meeting held on the first Tuesday of each month,the City Council will meet as the Successor Agency to the Rancho Palos Verdes Redevelopment Agency and then as the Rancho Palos Verdes Improvement Authority of the Cit)'. 3 10 Civic and Other Events Ifa quorum or more of the Members of the City Council will attend an event where City business will be di.s..c~.Council Members shalLnillify tbe C.ity Clerk or City ManageLSo~theevent can be noticed as a City Council meeting in accordance with the provisions of the Brown Act.This Section is not intended to expand the application of the Brown Act to sociaL ceremonial or other occasions that are set forth in Government Code Section 54952.2.,&;i\X expenditure for gtger invited guests (as permitted gYm_h.------ State law)must be aRProved by the City Council at a regularly scheduled City Council meetingthatis held in advance of the event 4.DUTIES OF THE MAYOR Deleted:This does nol include purely social or ceremonjal occasions for which the BLIlllCn..ACJ defi"-~iiJh!:ES!ll!l!si.hiJities uLe1<:.cte,LQfflCials. 4.1 Election of the Mayo!;._h ..h_hh __. . h _.h ._ ._-{Deleted:!AmQ<;l:Qftlle MaYQr The Mayor is a member of the City Council and is annually elected by majority vote of the City Council at the first regular meeting in December or,in the case of an election year,upon certification of the election results.The Mayor serves as Mayor at the pleasure of the City Council.As a member of the City Council,the Mayor shall have all the powers of a member. -7- 3-66 4.5 Preservation of Order ",~_.~M!1.Y.9.r }:~!~J:~!l1 // The Mayor,if present,shall preside.In the Mayor's absence,the Mayor Pro Tern shall preside.In the absence of both,the CoaRcilmembersCouncil members present shall elect a Presiding Officer. The Mayor or Mayor Pro Tern shall call the meeting to order at the hour appointed.In the absence of both,the meeting shall be called to order by the City Clerk and those COllRcilmembers Cou.ru;,ilm~mb.eJ:s present shall proceed to elect a temporary Presiding Officer. Deleted:D,-e.JJl~XQrlp~lUl.ffilli!! umst.he.pbxs.il<allx--present l=Qndll~Ul City Councjl meeting-however any Council member (including the mayor as long as he/she is not the presiding oificiallmay l1a(JicipatJ:_JeJephomcallx,jn accordance with the provisions of the B.r=n..&L. Deleted:ShQuld the MaYQr for any reason be Of expect to be unable to he gmlil.ill'.d by telephQne Qut Qf LQS AngeksJ:QlI!1lY-.fuLa.p¢Qd.-Of?1JtQllcs Of longer helshe shall Dotjfy the Mayor Pro rem and the City Manager of his/her expected unavailabjlity absence and the Mayor pro rem wjJJ assume the Mayor's dutjes until the Mayor has..n.o.ti.fi..edlll~ Mayor Pro Tern and the City Manager that the Mayor is ooce again available by telephooeofhjs/her rehlm to Los Angeles ~ l Deleted:ill Call to Order4.4 The Mayor Pro Tern shall be selected by a Council majority vote.The Mayor Pro Tern serves as Mayor £m....Thrn"at the Qlea§ure oftne Cit;{k2yncil.uuuuuuuuuumuuuuumuuuuuumm_ummuu um_m\........ 4.3 Presiding Officer The Mayor shall preserve strict order and decorum,shall prevent disruptive verbal attacks efI COllRcilmembersby or on Council members,staff and/or citizens,shall confine debate to the item under discussion,and shall discourage debate between COllRcilmembersCouncil members and persons addressing the Council. 4.6 Point of Order The Mayor shall determine all points of order,subject to the right of any member to appeal.If an appeal is taken,the question shall be,"Shall the decision of the Mayor be sustained?" 5.ORDER AND PREPARATION OF AGENDA Pursuant to the direction of the City Council from a prior Study Session held in accordance with Rule 3.6 or at another duly noticed City Council meeting,the City Manager prepares the agenda, including the order and priority of agenda items.The City Manager will be responsible for providing an estimate of the time that should be required for the City Council to review,consider and take action regarding each agenda item.Care must be exercised so that the items that will be addressed on each Council agenda can be completed within the designated four-hour time limit for City Council meetings pursuant to Section 3.2. The City Manager shall advise Council members of the status of tentative agendas for upcoming meetings on a weekly basis,including the need,if any,to move an item to another agenda or to add a new agenda item due to circumstances that were not anticipated at the time of the last directive from the City Council.The Mayor is authorized to approve changes to the agenda that are recommended by the City Manager. All agenda items shall be accompanied by a staff report.To enable the City Council to make informed decisions,the City Manager is responsible for providing staff reports to the City Council with sound,professional recommendations supported by thorough and impartial analysis that include pertinent facts and the pros and cons of the recommended course of action.Should occasions arise where that is not possible,the City Manager will so advise the City Council.Should a Council member choose to prepare a report for an agenda item that he or she has requested,it -8- 3-67 -.5_--l 9.~d~L0f.?!1_~i.I)~_~~. . ._._.. .....J shall be submitted to the City Manager by the same deadline that the other agenda reports are to be submitted for inclusion in the agenda packet. Unless requested by Council,minutes may be approved without reading if the City Clerk previously furnished a copy to each member. The City Clerk shall post,in a location that is freely accessible to members of the public and on the City's website,an agenda at least 72 hours before a regular meeting.The agenda shall specify the time and location of the meeting and contain a brief description of each item of business to be transacted or discussed. Call to Order,Roll Call,Pledge of Allegiance Ceremonial Mayor's Announcements Recycling Drawing Approval of Agenda Public Comments City Manager Reports Consent Calendar Public Hearings Regular Business Future Agenda Items City Council Oral Reports Closed Session Report Adjournment Minutes Agenda Posting Agenda Distribution 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 3. I. 2. 5.4 5.3 5.2 When an individual Council member wishes to place an item on a future agenda,he or she first must raise the issue at a City Council meeting during the agenda section entitled "Future Agenda Items."No vote is required to place an item on the agenda.However,if the City Council deems an item to be urgent,the City Council may direct that the item be placed on the next agenda rather than having it prioritized during an upcoming Study Session pursuant to Rule 3.6. Deleted:With-the-advic-e-ef.tlJe-Mayer. er ift"e ~4ayef-is.llel-lwiltJal>lethe ~4a.,.eF Pffl--+etfl;-tfieill City Manager prepares the agenda,inel-tHHng as directed by the City Council at a priQr Study Session held pursuant to Rule"6 under the direction .an.d-approyal of the Mayor This shall include the order and priority of agenda itelns;-ilfid-!l1e-estiHtates~ Manager will he responsjble for proyjding an estimate of the time-t-hat sfle..Jd-1>e required for the City Council to review,consider and take action regarding each agenda item.--A+l-etlieF membeFS-ef.1Ji~Iffi€iI~ In the absence of the Mayor the Mayor Pro rem will assume this responsibility ~--.C..o..u~presentative The Mayor will provide mmro.priate oversight to ensure that agenda jtems are timely and I:¥SP0DSjve to the needs of the resjdents All other CQuncil members shall he made aware of tentative agendas for upcoming meetings on a weekly basis,--Gare-mttst ee-e>reF€i5ed-se-tfiaHfie-items-tllat-wiJj-f>e addressefre»-eaffi-teuu€il-ab"'Ada-€aH-lJe €effiJ*etea 'ithin the aesi.bnatea Ceur hsur time limit far City CewteH meekHb~~1-lal-l-SH'+ve-tB I'f6vid~l'el'ls-t&the-Gity-teAncil with seuAa,l'>efessieHilI Fe€6ffiffieHaarie~urse efaetisA feralt--Gity-issues,-ttl----tfle....·mtBi-imuffi-e,:-teHi I'Fa€li€al,aleHj,'-Witlt-j>eFtinent-faets-and analysis-te-enaele-lhe-Gity-C--<lun€iI-t" tHa1;:e all in fanned Eleeisierr.~ AtH-Hsi ,"ianel Ce~meiIHlelH.berIn.d.i.Y.id..u. Council members may request that an item of concem be placed on a-ftttUFe The Agenda shall be delivered to the Mayor and CouneilmembersCounciLm~.mh~rsas soon as practicable agend!l7-Sueh-requests-nlay-ee-made-te ~_gn _~0~Jhl}~?~~Y!:~_l!!"?_d~y,~.R~e~(;~)-,~g ~heJ:u_~~d_~yJ.l!~?_~~X }!!~~!ll)g wheo.th~t agenda will ge \~~~7~~:~~~~F7':;~F;81:lt~: considered.The agenda shall be posted on the bulletin board at City Hall and on the City's website at the the requested item en an ufleemin,; same time that it is distributed to the Cit)'Couneilmembers.I[the agenda is distributed to Cit)';:=e:~e::::~~:~:'::7.~F-ffiay Couneilmembers after 5 :30 p.m.,theCouncil members.The full agenda packet,including staff reports,request--Elire€tly to the City Council at a I City Council meeting Hllser the I:msines5 shall be made available to the public upon reqaest,without delay,in accordance with the provisions \item duringJhe agenda_st:.Gtion entitled ofthe Brown Act and by posting it on the City's website within 24 hours of delivery of the packets I,"I'ttlure·Agenda-ltem?aHd-shnIl,--aHl ,€6UFtesy-;-neli·fy-lhe-,'Ykryef-itHrdvan€<>-A to Council members.Agenda packets shall be delivered to Council members not later than ~majeFity-ef4e-Meml>eFs-ef-lhe-Gily~Cel:lneil 1111::15t ,'ete te I3laee the item--eR-a,.1ev_e l1 ty_-_t ':V o__h()uX:j,prig!"tg th e ~eg!1-'arlx_§cQeduled meetiIJ g,.h _1:ftrt.Hre..age"da;-ilfid-i-f-tl;al-flEtie"is tA"e ... \~,',the-Gi-ty-C-euRGii-alse-may"Future A~ \'~':'Items"lrthe request js seconded by one ..,'~,~additional Council member the item shall\II'",:"""~;"':'::"""::"::::,,,,be placed on a (tillite a!©1da ~e,.meetinc;aoensa uflsll ..'hieh the item shal-l-f>e-»lil€etk-Alt-ab",,,aa-ilems-shall--lJe a€C-effiJ'anie~~a-staf.f-refleFlc-l.f-a ",',GBuneilmember J3~afeS--a--t'e~ "\':\"Hg<'nda-i#m,itshalll3e sus ...[11 ""I 1......::Deleted:after 5:00;)Q.p.m "\:.1 Deleted:~] \"'[Deleted:~) \1 Deleted:J ] I Deleted:~) -9- 3-68 5.5 Public Comments -(see Citizens'Rights in Section 6) During Public Comments any person may address the Council,provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. 5.6 Public Hearings Items requiring a Public Hearing will be published and/or mailed to property owners as required by law. 5.7 Consent Calendar Items listed under the Consent Calendar are those items staff..~_~~i_~Y_~~_~!~LI!~tF_~qllir<::_~~ll~~!~_~i~~ll~_~i_C?~__-------{Deleted:and the Mayor and are considered ministerial,routine,andLQr of a periodic or recurring nature.The Consent Calendar al-s&may contain resolutions confirming prior Council action.HO'oyeVer,;JlOwever.the Consent Calendar is not for new ~_policie~~h~~_~1_1!Y~_1~9_t_~<::e_n_dis_~~_~~~_4_p~~~y_i~ll_s}y._~y._~~~_'<;:.i~),_C_C?~I!~i);_!i~~~,_Such ------{'--D_e_let_ed_:~~==__~ items,or any item that is anticipated to require discussion by the City Councilbshould be placed under the business item entitled Regular Business. Any member of the Council may remove an item for discussio~oi-clarification.Items removed from the Consent Calendar will be heard after the Regular Business section of the agenda,unless otherwise directed by the City Council.If an item has been removed from the Consent Calendar,and a member of the public has requested to speak to that item,the item shall be heard immediately after the Consent Calendar. 5.8 City Council Oral Reports City Council Oral Reports are short summaries of matters a Councilmember has attended as an elected official of the City.The Mayor may,with the consent of the City Council,limit the time for such reports or defer them to a future meeting,provided that the Councilmember's legal reporting obligations are met. CouneilmembersCouncil members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.Detailed reports should be made in writing.Written reports will be posted on the City's website.Reports should omit functions that are purely of a social or personal nature. 5.9 Actions Limited to Posted Agenda The City Council shall not take action on any item not appearing on the posted agenda except under the conditions permitted by Government Code Section 54954.2 (Brown Act). 6.CITIZENS'RIGHTS 6.1 Addressing the Council I.Any person may address the Council on the following portions ofthe agenda: (a)Public Comments as provided in Section 5.5. (b)Public Hearings as provided in Section 8. (c)All other portions of the agenda prior to the vote,if any,being taken. -10- 3-69 2.The following shall apply: (a)Each person addressing the Council shall step to the podium and is requested to give tHcif-his/her name for the record. (b)Each speaker is limited to three minutes on Public Comments as provided in Section 5.5.All remarks shall be directed to the Mayor and Council as a body and not to any particular member. (c)No person,other than members of the Council and the person having the floor, shall be permitted to enter into the discussion. (d)No question shall be asked of CouncilmembersCo.uncil members or staff except through the Mayor. (e)These guidelines will generally apply to special meetings as well,but the City Council reserves the right to otherwise limit or preclude Public Comments during special meetings to items listed on the agenda of the special meeting. (f)The City Council may limit the public input on any item based on the number of 6:0~~:i;'~~~~~~~~_~~_~~~~~:_~~e__I~_~~~~_~_~:~~_~_~e_~~_~~_~:'_~I~_~_~~_~~~~_~~_~_~~~_~-------1 =~f!~~b~~::~~I:d to 6.2 Personal and Sianderolls RCITlarks Conduct of Members of the Public No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance ofloud,threatening,profane or abusive language,personal,impertinent or slanderous remarks,whistling,stamping of feet,booing or other acts which disturb,disrupt or otherwise impede the orderly conduct of any Council meeting.Applause will be permitted,as deemed acceptable by the Mayor,except during public hearing items. Any person who conducts himself or herself in the aforementioned manner shall,at the discretion of the Mayor or by a majority of the Council,pursuant to a point of order requested pursuant to Section 4.6 of these Rules of Procedure,be barred from further audience before the Council during the meeting. The Mayor shall request that a person who is breaching these rules of conduct be orderly and silent.If, after receiving a warning from the Mayor,a person persists in disturbing the meeting,the Mayor shall order the person to leave the Council meeting.If such person does not immediately remove himself or herself,the Mayor may order any law enforcement officer who is on duty at the meeting as sergeant-at- arms ofthe Council to remove the person from the Council Chambers.Alternatively,the Mayor may recess the meeting until a law enforcement officer is able to arrive and remove the person. 6.3 Enforcement of Decorum After issuing a verbal warning,the Mayor shall order removed from the Council Chambers any person or persons who commit the following acts in respect to a regular or special meeting of the City Council: I.Disorderly,contemptuous or insolent behavior toward the Councilor any member thereof,tending to interrupt the due and orderly course of said meeting. 2.A breach of the peace,boisterous conduct or violent disturbance,tending to interrupt the due and orderly course of said meeting. -11- 3-70 3.Disobedience of any lawful order of the Mayor which shall include an order to be seated or to refrain from disrupting the meeting by addressing the Council from the audience. 4.Any other unlawful interference with the due and orderly course of the meeting. 6.4 Reading of Protests Interested persons or their representatives may address the Council for the reading of protests,petitions or communications relating to the matter under consideration if a majority of the Council agrees that the person should be heard.Such presentation shall be subject to the time limits that have been established for addressing the City Council. 6.5 Written Communications Any person(s)may submit written comments to the Council either directly or through the City Clerk or City Manager's office and request that Council receive copies in the agenda packet provided such written comments are received in sufficient time to include them in the agenda packet.Written communications may consist of letters,facsimiles or messages received by elect(Ollic mail.Written communications that are submitted after the agenda has been distributed to the City Council will be distributed to the City Council as late correspondence. 7.ORDINANCES,RESOLUTIONS AND CONTRACTS 7.1 Document Preparation The content and form of all ordinances and resolutions shall be approved by the City Attorney.No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the ...{Deleted:~S.Jllal(b~.Nguiredbl(JID!' Council or prepared'p)'.~~.~.<;::.i.tX l~~<?!!!~X _<?~_~!?(~~~_<?_~n.!11_i~!~t_i!:~:__._.._ . 7.2 Document Approval All ordinances,resolutions,and contracts shall,before being placed on the agenda,be approved as to form and legality by the City Attorney.All documents shall be reviewed by the City Manager. 7.3 Ordinance Introduction/Adoption A proposed ordinance will be read by title only unless a CsuRcilmsmbsrCouncii member disagrees that the ordinance can be read by title only and requests a full reading.Ordinances introduced by first reading shall not be adopted within five days of the introduction nor at other than a regular or an adjourned regular Council meeting.If the ordinance carries an urgency clause,introduction and adoption may occur at the same meeting.After an ordinance has been introduced for first reading,it can be placed on the Consent Calendar for adoption at a subsequent meeting. 7.4 Majority Vote Required Resolutions,orders for the payment of money,and all ordinances require a recorded majority vote ofthe total membership of the City Council,pursuant to Government Code Section 36936.An urgency ordinance must be adopted by at least a four-fifths vote of the City Council,pursuant to Government -12- 3-71 Code Section 36937.(NOTE:Motions and any other matters not involving any ofthe above actions may be adopted by a majority vote of the Council Members who are present.) 7.5 Ordinance Preservation Following adoption of an ordinance,the City Clerk will assign it a number and post it according to state law.All ordinances are filed and preserved in the City Clerk's Office. 8.PROCEDURES REGARDING PUBLIC HEARINGS 8.1 Introduction The Mayor announces the subject of the public hearing and declares the public hearing open. 8.2 Staff and Written Material Presentation I.Staff summary report,which shall include the findings and determinations that the City Council is required to make,included in the agenda packet is received and filed.Written comments (e.g.protests,etc.)are noted for the record. 2.Written material not in the agenda packet,if any,is received and filed. 3.Oral staff report,if any,is presented by a staff member,unless waived by the Council. 4.Staff responds to Council member questions. 5.Prior to hearing public testimony or comments,COlineiltnembersCounciJ IReJnhm are encouraged to raise questions or identify issues of concern that they may have,which may assist members of the public to focus their comments upon those questions or issues. However,COlineilmembersCouncil members shall refrain from stating their final position or how they intend to vote on the issue until all public testimony has been received. 8.3 Public Testimony 1.The purpose of this section is to provide an opportunity to members of the public who wish to testify in support or opposition to the matter being heard. 2.The Mayor's instructions to the audience will vary and will depend upon the issue being discussed.Generally,the instructions will follow these general guidelines: (a)partieipants £"al1icip.ants must speak from the podium; (b)tflat tfleIh~normal time limit for each speaker is three minutes; (c)tflat repetitionRJ':.p-eJ.i1i.o.n should be avoided;and, (d)that speakersSQ¥arus will be discouraged from reading a submission that has been copied and is contained in the agenda materials. 3.Although the normal time limit is three minutes for each speaker,the Mayor may grant additional time to a representative speaking for an entire group.However,this should not discourage anyone from addressing the City Council individually.The Mavor also mav -13- 3-72 4. adjust the time limit for individual speakers depending upon the number of speakers who intend to ~-. The appellant or their representative speaks first and will generally be allowed ten minutes.lfthe applicant is different from the appellant,the applicant or their representative will speak following the appellant and will also be allowed ten minutes to make a presentation.Other public speakers will follow the presentation by the appellant and the applicant.Normally,the applicants and appellants will be limited to a three minute rebuttal (if requested). Deleted:~peaker whQ is in attendance at the meetingjUld who has sig!1.e.!l..;u~~~ l.Q..aS.Si.gn his tilDe to another speaker No jndjyjdual speaker shall speak for JDQre than J 5 mjnutes 5.At the Mayor's discretion,staff and/or Council will answer questions p~o~~d_by speakers after the completion of the speaker's testimony. 6.Council will generally reserve questioning of individual speakers until after the completion of the speaker's testimol1ycomments. 8.4 Council Deliberations 1.After the Mayor has determined that there is no more public testimony,the Council will then deliberate on the matter. 2.The Council may ask additional questions of speakers and/or staff for clarification. 3.The Council will then debate and/or make motions on the matter. Council Action Deleted:CQuncilmembers.shali refrain frOID Whispering Of othenvjse ~ting with one another in an i.naudible manner,AlL=metl!•.mad~ CQJlDciLmemb.ers.shQuld be p!lWi.c anct made into the microphone 8.5 4.During Council deliberations,the Mayor will allow each Council member to speak once ,p!·j~~.t.~.~)!9.~iI?g.~~.~~~.~r.~9.'-!~.~\!~e.~~.~1:.t.~.~P.~~.~g~!~..<::~~l.~~.i!!'!1.el11~~!"?Council .-.....{Deleted:fQr lip tQ 5 miDlltes members should strive to avoid repetition.Coul1eilmembers Council members may be permitted to ask questions of each other or debate relevant issues as part of their deliberations~_. 1.Council may,at this point,continue the open public hearing. (a)This should be done if any additional information is requested (e.g.a staff report)or if additional facts or issue§,,&wx greg mi§<;s!9X k2HQf;il memke[a !hat ·{Deleted:Lcka.'----==----------'were not raised by the public speakers or addressed in the staffreport and that have a bearing.Jln the item Members of the public shall be given additimlal opportunity to comment on such new facts.information and issues at the continued public hearin?____ ____{~D_e_let_ed___':i=d=ea=-s ~ (b)Continuing a public hearing to a specific date does not require additional notice. 2.The Council may: (a)Close the public hearing and vote on the item; (b)Offer amendments or substitute motions allowing additional public comment;or -14- 3-73 (c)Close the public hearing and continue the matter to a later date for a decision. (NOTE:No additional repm1s or testimony may be received,.ait~~_th<;:_p.l:1~~ic -------{Deleted:nor;ss"es raised hearing has been closed.) 9.BOARDS,COMMISSIONS-AN-I)!COMMITTEES AND SUBCOMMITTEES 9.1 Mayor /City Council Committee At the first or second meeting in January of each year,the Mayor shall appoint CouncilmembersCouncil members to serve on various committees,...wlli€fl that require a Council representative. 9.2 Citizen Boards,Commissions,and Committees 1.Creation The City Council may create boards"e9_m.~1]is_si_0!1~,_~01!1.~1:t!~_s.i_C!I1_~_C!~_~_C!!l!!!!~t.t_e<;:s_!~_'!~!_~.!~_'!I1 --.----{~D=e=l=et=ed=:=========< advisory capacity OOaffis-to the Council._------Deleted:Cmnmi~siJlns..are..gi.l=.ll~ l'.~-- - - --_n _.-_•.-ou ••U ••u ••u._.--- ---- - - - - _•••- - ---- ---- - -_.- - - - - - --authority to act within their assigned scope of jurisdjctjon subject to appeal to 2.Appointments theCity Counru.~~~~-.J The City Council shall make appointments to citizen lliboards,commissions and committees. All committee and commission applicants will be interviewed by the City Council at a public meeting7.l!Dd be apQ.Q.i.nlliLby..a..majority of the City CQJ.!I1cil to serve the term of office specified by the City Council.Members of City boards.commissions and committees shall continue to hold their respective appointed offices until replaced bv a different individual who is appointed bv a majority vote of the City Council.M:_~!_~!1.y_!i!l!~._!:ln_~~a?~_~v._~~?_~_~a.s.~~._tI1e_C:i!y_C:!:l':l_~~j!,.-----{~D~e~l~et~ed=:""MJl=illnJy",·~=======< may reconsider any appointment.--Deleted:Commjnee and Comm;ss;on members may be removed for cause UP-Q!! 3 ~lU\n.d.majority YOle byJM"==~===",D""u...t""ie",,s '-'C=o=un=c=;I'-------' QJ:her than the Planlling.Dllnmj iilln ..whose duties are specified in the..M.lll.icipal Code and the Califomia Government Code the primary purpose of City Boards.Commissions and Committees is to act in an advisory capacity to the City Council. The City Council shall provide specific direction to each commission or committee as to what tasks or projects the City Council desires the commission or committee to accomplish in the form of an annual workplan that is approved by the Citv Council~illalso de.fin.e th.e melhilllfur said commissions or committees to report back to the City Council on their respective accomplishments.The City Manager shall assign a staff member to assist each commission or committee and to provide necessary support.Should the City Manager believe that requests of staff time and City resources are either inappropriate or excessive the City Manager maY request direction/action from the...city Council for resolution M Dissolution Except as provided by the City's Municipal Code,the City Council may dissolve an eKisting board,commission,or commi~ee if the Couneil finds that the j3urj3ose of the advisory board is no longer necessary or reEjuired.dissolve an existing board commission or committee if the City -15- 3-74 CQuncil finds that the purpQse Qfthe advisQry bQard cQmmittee Qr cQmmissiQn is nQ lQnger necessary Qr required. 9 3 City CQuncil SubcQmmittees City CQuJlC.ilAd-HQC an~LS1andin!LSJ.!hcpmmi.ttees may he c.realliL.hy~Ci.ty-.i&unciLimm timtlQ-.J~ to gatherinfQrmatiQn andERPI:t badJp-.J~fuU Cjty CQundLIbe City ManageLshall RIQyid~f S1!PPQrt as deemed apprQpriate by the City CQuncil in achieving the specified gQals City CQuncil SubcQmmittees shall be cQmpQsed QftWQ City CQuncil members. Timely SubcQmmittee RepQrts shall be cQnveyed tQ the full City CQuncil during the CQuncil Reports s.~c.ilim..i>i..the CQunciLagenda~City CQuncil Ad-HQC and Standjn Sul1cQmmLt~--.W.illstriye tQ kee_ all CQuncil memb~and~publ&aRWis.ed QfCQuncjl.Ad-HQc and Standing S.ubcpmmlltees'actLQns and accQmplishments 10.SUSPENSION AND AMENDMENT OF THESE RULES 10.1 SuspensiQn Except as required by State law,any provisiQn Qfthese Rules nQt already gQverned by the City's Municipal CQde Qr the CalifQl11ia GQvernment CQde may be tempQrarily suspended by a majQrity VQte Qf the Couneilmembers.cilllJ1cil..meJ11.ill:rs whQ are present. 10.2 Amendment These Rules may be amended by additiQns Qr deletiQns Qr new rules adQpted by a majQrity VQte Qfthe CQuncil,provided the propQsed amendment Qr new rules are introdueed into the reeord at a prior placed QllJlD.J1genda~gular Business item at a duly nQticed Citx...CQuncil meeting and the public is affmded 1h.umRQJ1l!nity tQ cQmme.nU!lere-.ill1. 11.MISCELLANEOUS RULES 11 .1 MQtiQn tQ be Stated The City Clerk shall state all motiQns submitted fQr a VQte and annQunce the result. 11.2 RQIl Call V Qtes RQIl call VQtes shall be required fQr adQptiQn Qf Qrdinances,adQptiQn Qf resQlutiQns,apprQval Qf agreements and actiQns invQlving the payment Qf mQney.UpQn demand by a CQuncilmember,ffiaf!e before the "J>lays"are ealled for.a rQIl call VQte shall be taken Qn any mQtiQn befQre the CQuncil.The Mayor Pro Tern's name shall be called secQnd tQ last and the MaYQr's name shall be called last with Qther members'names called at randQm by the City Clerk.Members shall nQt be required tQ give explanatiQns Qftheir VQte during roll call. 11.3 Silence -16- 3-75 11.4 Continuance of an Item Although not in accordance with '~B-~s~_nb_erg)'_'_o_('R:~)~elt)_.B-~l~~_9rQl:~~r,':_~~~\l)IL!!(j~:i_Rp:..,_-----{Deleted:~ collective vote (Ayes and Nays),silencep.L~Y_FI1_~~l!~~!·?_~_q~_~~i)_m!tm12¥r{§)d~,"!0_t_e~_~n__~m~~!J:t5_,:,~_x<?~~_.:::::-{>=D~e~let~ed~:~R;;;;o;;;;be;;;;rt~~__~~_ -{Deleted:or abstention 1.Continuance by a CouR€ilrl1€rnber~cjl m~mlli:.r Any Councilmember may make a motion to continue an item (not subject to a deadline)to the next agreed upon meeting.This continuance may only be approved or denied by a majority vote of the Council. 2.Continuances Requested by Someone Not a Coul1€ill11emberCouncil member Anyone may request a continuance of an item and the Council,by a majority vote,may grant such a continuance.A request for a subsequent continuance may be granted by a majority vote of the Council only if it finds that: (a)The need for the continuance was beyond the control of the person requesting it; (b)The need for the continuance arose after:.(I)the date of the notice of public hearing was published if the item is subject to a public hearing or;(2)the time ef the Council agenda was posted for items not subject to a public hearing;or, (c)The continuance does not adversely affect the City,any of the affected parties,or the welfare of the City's residents. 11.5 Personal Privilege The right of a Councilmember to address the Council on a question of personal privilege shall be limited to cases in which the integrity.character,or motives of the Councilmember is in question,or where the welfare of the Council is concerned. 11.6 Motion to Reconsider A motion to reconsider any action taken by the Council may be made in accordance with the following: 1.The motion must be made by a member of the prevailing side,although it may be seconded by any Coul1€ilrnernber.Council mem.!lex.. 2.The motion must be made prior to the adjournment of the meeting at which the original action was taken. 3.The motion is debatable and has precedence over a pending motion. 12.RULES OF DEBATE 12.1 Mayor as Presiding Officer The Mayor may move,second,and debate from the Chair,and shall not be deprived of any rights and privileges of a Councilmember. -17- 3-76 Any ruling of the Mayor may be appealed at the request of a Councilmember.The Mayor shall call for a roll call vote to determine if the ruling is upheld by a majority vote. 12.3 Precedence of Motions When a motion is before the Council,no motion shall be entertained except: I.Motion to Amend A motion to amend is debatable only as it relates to the amendment.An amendment that modifies the motion is in order;however,a substitute motion is in order if the intent is changed. Amendments are voted on first;main motion vote is last.A motion may be amended more than once with each amendment being voted on separately.There shall only be one amending motion on the floor at anyone time. 2.Motion to Postpone A motion to postpone indefinitely is debatable.If such a motion is adopted,the principal question is lost.A motion to postpone to a definite tim~is subject to debate and amendment as it relates to propriety of the postponement and time set. 3.Motion to Table A motion to table is uAdelJatableJl.QUkha1ab.k and ~not subject to amendment.The purpose of a motion to table is to temporarily bypass the item.If a motion to table is adopted,the item may be taken from the table at any time prior to the adjoumment of the next regular meeting.If the item is not taken from the table in the time specified,the business of the item is killed. 4 Motion to Call the QJJ.e..Sti.Qn AJuotion to Call.th.e-QuJ:&ioo..must get a second and is not deba1.abk..-A vote un thS:....DlQ1L<m....is taken immediately by roll call I[the motion to Call the Question passes a vote on the motion on the floor is taken by roll call If the motion to Call the Question fails discussion on the motion on the floor continues 5.Motion to Rescind A motion to Rescind must get a second and is debatable.The motion mav be adopted by a majority vote of the entire City Council (3 votes). ...--..........{Formatted:Indent:Left:0" Formatted:Numbered +Level:1 + Numbering Style:1,2,3,...+Start at:5 +Alignment:Left +Aligned at: 0.5"+Tab after:0"+Indent at: 0.75" Formatted:Indent:Left:0" ** ....18- * 3-77 DRAFT as of 5/24/2012 CITY OF RANCHO PALOS VERDES PROTOCOL FOR ELECTED OFFICIALS AND APPOINTED COMMISSION AND COMMITTEE MEMBERS I.STATEMENT OF PURPOSE The purpose of this document is to create a single comprehensive protocol for the City Council and Members of City Commissions and Committees (hereinafter referred to collectively as "Officials")to insure the efficient,effective and ethical operation of this municipal government.As a statement of purpose,this policy also recognizes that the proper operation of this municipality requires that all of its public officialsOfficials be independent and impartial in their judgment and actions;that public office not be used for personal 'gain;that the public have confidence in the integrity of its municipal officialsOfficials;and that public deliberations and actions be conducted in an atmosphere free from personal animosity and hostility. II.INTRODUCTION As a matter of practice,this policy should be read and revie'Ned periodically by all members of the City Council,the Members of the Planning Commission and members of the other City Commissions and Committees. A.Existing State statutes already address many areas of appropriate conduct.This policy statement is not intended to supersede the State laws with which City officials must comply,including the Political Reform Act of 1974,Government Code Section 1090 and the Ralph M.Brown Act. B.As a matter of practice,this policy should be read and reviewed periodically by all members of the City Council and by the Members of City Commissions and Committees. C.B-,.-Not all conduct and behavior fit neatly tJ-A€i.e.rwithin this Protocol.The rules and procedures listed herein are designed to clearly define conduct in common situations.Special circumstances may not be easily resolved by simply referring to this Protocol.The City Council can provide specific interpretation through review with the City Attorney,as necessary. D.In this City's Council/Manager form of government.the City Manager is the "administrative head"(Municipal Code Section 2.08.070)of the City government under the direction and control of the City Council.The City Council is the chief policy- making body of the City.Direction to the City Manager on policy matters and issues shall occur at regular and/or special sessions by a majority of the City Council. E.The City historically has recognized the value of municipal organizations and associations including the League of California Cities,California Contract Cities -1- Error!Unknown document property name.3-78 DRAFT as of 5/24/2012 Association,South Bay Cities Association,etc ..and that City Officials should participate in their meetings and seminars when appropriate. III.PROTOCOL FOR CITY COUNCIL,CITY COMMISSIONS AND CITY COMMITTEE MEMBERSOFFICIALS A.The proper operation of this local government requires that its public officialsOfficials be independent,impartial and responsible to its residents;that its public officialsOfficials strive to cooperate and work together for the common good of the City; that decisions and policy be made in the proper channels of the government structure; that public office not be used for personal gain;and that the public have confidence in the integrity of its public officialsOfficials.In recognition of these goals,the following protocol is hereby prescribed for the City Council and for members of City Commissions and Committees's Officials,who shall: 1.Respect and adhere to the American ideals of government,the rule of la\N,and the high ethical conduct in the performance of public duties.At all times during the performance of their City duties, adhere to their oath of office (Cal.Const.Art,XX Section 3)and comply with all State ethics laws for public officials. 2.Provide fair and equal treatment for all persons and matters coming before the City Council---feF...Commissions or Committees1.No officialOfficial shall grant any special consideration or advantage to any citizen beyond that which is available to every other citizen. 3,Be prepared,learn and study the background and purposes of items that are on the agenda before voting,To the extent possible, raise any questions pertaining to agenda items with appropriate City Staff and the City Manager prior to the meeting where the item will be discussed, 4,Represent and work fefl:o protect the common goodrights of all residents of the City and not without favoritism,conflict of interest or for any private interests or personal gain. 5,Faithfully perform all duties of office, 6,Except INith proper authorization by a majority vote of the City Council,refrain from disclosing any information received confidentially concerning the business of the City or received during any closed session of the Council (or Commission)held pursuant to state laIN.Refrain from disclosing confidential information that is learned during a closed session held in accordance with the Ralph M.Brown Act (Cal.Govt.Code Section 54950,et seq,)of the City Council or any of the City's Commission's or Committees and refrain from disclosing information that is subject to the City's -2- Error!Unknown document property name,3-79 DRAFT as of 5/24/2012 attorney client privilege,unless disclosure is specifically authorized by a majority vote of the City Council. 7,Refrain from abusive conduct,personal charges or verbal attacks upon the character~,"motives,ethics or morals of other members of the Council,Commissions,Committee Members,City Staff or the public,or from making other personal comments that are not germane to the issues before the City Council (or City,"Commission or Committeet. 8.Listen carefully,courteously and attentively to all public discussions at ~Council,"fCommission or Committeet meetings and avoid interrupting other speakers,including other Council,Commission or Committee memberSGity Officials,City Staff,or the public. 9.Foster a positive attitude and constructively foster open communication in dealing with the public,City staff and all City officials both elected and appointedOfficials.City officialsOfficials should keep an open mind in dealing with issues and attempt to work out solutions and/or compromises whichthat meet the needs and interests of all parties. 10.In this City's Council/Manager form of government,the City Manager is the "administrative head"(Municipal Code Section 2,08.070)of the City government under the direction and control of the City Council.The City Council is the chief policy making body of the City.Direction to the City Manager on policy matters and issues shall occur at regular and/or special sessions by a majority of the City Council. 10.4-4-:--Faithfully attend all sessions of the City Council (Commissions or Committees),Commission or Committee of which the person is a member unless unable to do so for some compelling reason or disability. 12.Recognize the value of municipal organizations and associations including the League of California Cities,California Contract Cities Association,South Bay Cities Association,etc.,and participate in their meetings and seminars 'Nhen appropriate. 11.+J.:-Accept as a personal duty the responsibility to promoteconduct this City's business with professional competence,fairness, impartiality,efficiency and effectiveness. 12.14.InvolveAdvise appropriate City staff when a quorum of the City Councilor a Council standing sub-committee for a quorum Gf-a sub committee of another§!City Commission or Committeet meets with another governmental agency's officials,citizen groups, Error!Unknown document property name.3-80 DRAFT as of 5/24/2012 homeowners:associations,county or contract officials, development applicants,etc.,to insure proper staff support,as needed,and to keep staff informed and abreast of City related businessnotice of such meetings is given in accordance with the provisions of the Ralph M.Brown Act. 13...f.B.:.-Respect,support,and when necessary,work to improve intergovernmental relationships between this City and other neighboring cities,the County of Los Angeles,the State of California,and the federal government. 16.Do not make unauthorized statements,commitments or promises which might bind the City in any manner,and do not make statements or write~letters representing the City 'Nithout authorization by a majority vote of the City Council. 17.Do not identify oneself as a member of a City Commission or Committee \Nhen testifying before administrative bodies of other governmental agencies outside the City,unless specifically so authorized by the City Council. 18.Disclose and declare all financial interests pursuant to the provisions of the Political Reform Act ("the Act")and Government Code Section 1090.In those situations in 'Nhich a conflict of interest exists for a City official,that official shall disqualify himself/herself from participation in the 'Nhole decision making process,including discussing the issue 'Nith Staff,voting,making appointments,entering into contractual agreements,or negotiating on behalf of the City 'Nith any individual regarding the decision. 14.Unless authorized to do so by the City Council,do not make statements,either orally or in writing.that assert or would cause a reasonable person to believe that you are acting on behalf of the City.Accordingly.if a City Official testifies,either orally or in writing.before an administrative body of a governmental agency outside of the City.and identifies himself or herself as a .City Official,that Official also must state that he or she is not appearing or testifying in any official capacity and is not representing the views or opinions of the City;rather.he or she is representing his or her own views as a private citizen. 15.The use of City-owned equipment.materials or property for personal purposes is prohibited.except when such equipment or property is available to the public generally or is provided to City Officials,pursuant to City policy.in the conduct of City business. -4- Error!Unknown document property name. 3-81 DRAFT as of 5/24/2012 16.~AII City officialsOfficials shall disclose any corruption,'Naste, abuse,fraud,and bribery to appropriate authorities. 20.City officials may not be involved in any City matter that involves a business or organization 'Nith which that official is negotiating or seeking employment. B.The City Council seeks to achieve compliance with this Protocol by Members of City Commissions and Committees,who serve at the pleasure of the City Council. C.Councilmembers "\tho do not abide by this Protocol are subject to warning, reprimand,admonishment,or censure,by majority vote of the Council. 17.No City Official shall make,participate in making.or use his or her official position with the City to influence any governmental decision directly relating to any person or entity with whom he or she is negotiating or has any arrangement concerning prospective employment or any other prospective business relationship that will be a source of financial gain to the City Official. -5- Error!Unknown document property name.3-82 T 310 265 4490 FROM THE DESK OF JEFFREY LEWIS F (310)872-5389 Via Hand Delivery May 8,2012 Hon.Anthony Misetich,IV[ayor 'City of Rancho Palos Verdes 30940 Hawthome Blvd. Rancho Palos Verdes,CA 90275 Dear :Mayor Misetich, In anticipation of this evening's joint meeting between the city council and plmming commission,I have prepared the below questions in lieu of my comments for discussion purposes.I have nothing new to offer concerning the proposed rul~revisions that have not been previously voiced by the public.The below represents a sampling of questions that I have heard members of the public ask when the issue of revising council procedures arises in conversation. Questions re Section 5 and the Agenda Setting Process 1.What is the "problem"that the subcommittee has identified that needs to be fixed by changingSection 5 concerning the setting of agendas? 2.·What can the city council do to allay concerns about stifling the abil- ity of the minority to be able to get issues on the agenda? a.Query:if one city council member wanted to agendize the issue of zero based budgeting over the objection of the other four council members,could the issue still get agendized under the current Section 5? RECEIVED FROM It':y .1c I...PlII'J,S Since then,with the new Secti9n 5 in place,is the council satis- fied with the new agenda setting process? a. Section 5's agenda setting process was changed by a 3-2 vote of the city council in March. nJ. 3-83 FROM THE DESK OF JEFFREY LEWIS b.Are the goals of the city council moving forward?Consider the last three agendas under the new Section 5. May 1:Dog Park,Film Permits,Hedge Permits,Travel Expense Policies, Performance Audit April 17:Marymount,10 Chaparal Lane Project,Appoint FAC lV[embel~ Door to Door solicitation regulati?~ April 3:Garage Sale Ordinance,Code Amendment re Ancillary Use within Commercial Property,Rescind Dog Beach,Speed Limit SUlvey, Cooperative Agreement v\lith successor to RDA Compare to Cit;y's Top Ten Goals adopted A1arch 12 2012: 1)PUBLIC SAFETY AND TRAFFIC ISSUES 2)SAN RAMON CANYON PROJECT 3)CITIZEN INVOLVEMENT 4)PUBLIC INFRASTRUCTURE 5)GOVERNMENT EFFICIENCY;FISCAL CONTROL AND TRANSPARENCY 6)PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT 7)WESTERN AVENUE CORRIDOR ISSUES 8)CITY RESERVE POLICY 9)SOUTHERN CALIFORNIA EDISON ISSUES 10)CITY TRAIL SYSTEM ENHANCEMENT Questions re new Protocols and/or Ethics Code 4.What is the problem that the subcommittee has identified that needs to be fixed regarding the manner in which council members and conmuttee and commission members conduct themselves? 5.Is the subcommittee concerned about infringing upon personal ac- tivities protected by the First Amendment of council members and conu1uttee and commission members 6.Is the cure worse than the disease in terms of deterring the desire of citizehS to be involved in volunteering? 7.Is the cure consistent with city council goal number 3 re Citizen In- volvement? PAGE 2 3-84 FROM THE DESI,OF JEFFREY LEWIS Questions re Publishing Agenda 8.What is the problem that is attempting to be fi"Ced by pushing back publishing staff reports and agenda from Wednesday to Thursday? 9.Do any members of the public support pushing back publishing staff reports and agenda from ·Wednesday to Thursday? 10.Would this solution do more harm than good in terms of buliding public trust and citizen involvement (City Council goal numbers 3 and 5). Sincerely yours, Jeffrey Lewis PAGE 3 3-85 r,'c Hello Carolyn, As you know,I believe that all Rancho Palos Verdes city related personnel (including the City Council,staff,commissioners,committee members,board members,subcommittee members,standing committee members,etc.)should be able to identify themselves including their title/membership when speaking in public. I maintain this position with the following"caveat;prior to making any public comments,RPV city related personnel will be required to make an affirmative disclaimer similar to the following: My name is Jerry Duhovic.and I am a Councilmanfor the City ofRancho Palos Verdes.The opinions,comments and viewpoints that I express tonight are mine and mine alone and do not necessarily reflect those ofthe City ofRancho Palos Verdes,its staff or any other Council member. Another example: My name is and I am the Chairman of the ABC fiommission for the City ofRancho Palos Verdes.The opinions,comments and viewpoints that I express tonight are mine and mine alone and do not necessarily reflect those ofthe RPV ABC Commission,any other ABC Commissioner,the City ofRancho Palos Verdes,its staff or Council members. I believe this should be added to the Protocol.Please provide this to the Ad Hoc Subcommittee and add it as a submission for public consideration. Thank you. Regards, Jerry RECEIVED FROM '.w...v If v l r I". AND MADE A PART OF ~~CgR£~/~ COUNCIL MEETING OF _~_l./-/.Jo:,,;:::----I OFFICE OF THE CIT CLERK CARLA MORREALE,CITY CLERK 3-86 TO: FROM: DATE: SUBJECT: HONORABLE MAVOR &CITY COUNCIL MEMBERS CITY CLERK MAY 7,2012 ADDITIONS/REVISIONS AND AMENDMENTS TO AGENDA Attached are revisions/additions and/or'amendments to the agenda materia!received through Monday afternoon for the Tuesday,May 8,2012 Planning Commission/City Council joint meeting: Item No. 1 Description of Material Councilman Duhovic's Revisions to his Proposed Changes; Emails from:Timothy Weine r;Dr,Timothy P.Scully;Minas Yerelian;lowell Wedemeyer;John Stillo;Paul Tetreault;Eva Cicoria;Ken Delong;Ken Dyda Respectfully submitted, Id /)C~~l ~'I~}/)l_.h-z.;..£,«,Il!JCJ Al :axIL- Carla Morreale W:\AGENDA\2012 Additions Revisions to agendas\20120507 additions revisions to agenda through Monday afternoon.doc 3-87 RANCHO PALOS VERDES CITY COUNCIL LAST AMENDED:March 20,2012 -1-/3-88 Subject 1. 2. 2.1 2.2 ?., -.j 2.4 2.5 2.6 2.7 2.8 2.9 3. 3.1 .,? j.-.,., J.J 3.4 3.5 3.6 3.7 3.8 3.9 3.10 4. 4.1 4.2 4.3 4.4 4.5 4.6 5. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 Table of Contents Authority General Rules Quorum Vacancy by Unexcused Absence Minutes of Proceedings Right of Floor Rules of Order City Manager City Attorney City Clerk Deputy City Manager/Depal1ment Heads/Employees Types of Meetings Public Meetings Regular Meetings Adjoumed Meetings Special Meetings Closed Session Meetings Weffi Study Session Meetings Media Attendance Recess Redevelopment Agency and Improvement Authority Business Civic and Other Events Duties of the Mayor Election of the Mayor/Absence of the May...Qf Mayor Pro Tern Presiding Officer Call to Order Preservation of Order Point of Order Order and Preparation of Agenda Order of Business Agenda Distribution Agenda Posting Minutes Public Comments (see Citizens'Rights in Section 6) Public Hearings Consent Calendar City Council Oral Reports Actions Limited to Posted Agenda -2- Page 4 4 4 4 4 4 4 4 5 5 5 5 5 5 6 6 6 6 61 7 7 7 7 8 82 &2 910 910 910 910 910 910 -\{}ll 3-89 Subject 6.Citizens'Rights 6.1 Addressing the Council 6.2 -Personal and Slanderous Remarks Cmlduct of Members o~ 6.3 Enforcement of Decorum 6.4 Reading of Protests 6.5 Written Communications 7.Ordinances,Resolutions and Contracts 7.1 Document Preparation 7.2 Document Approval 7.3 Ordinance Introduction/Adoption 7.4 Majority Vote Required 7.5 Ordinance Preservation 8.Procedures Regarding Public Hearings 8.1 Introduction 8.2 Staff and Written Material Presentation 8.3 Public Testimony 8.4 Council Deliberations 8.5 Council Action 9.Boards,Commissions.·afl.6 Committees and Subcommittees 9.1 Mayor/City Council Committee 9.2 Citizen Boards,Commissions,and Committees 9.3 City Council Subcommittees 10.Suspension and Amendment of These Rules 10.1 Suspension 10.2 Amendment 11.Miscellaneous Rules 11.1 Motion to be Stated 1 1.2 Roll Call Votes 11.3 Silence 11.4 Continuance of an Item I 1.5 Personal Privilege 11.6 Motion to Reconsider 12.Rules of Debate 12.1 Mayor as Presiding Officer 12.2 Appeals 12.3 Precedence of Motions -3- Page .w J 1 +G 11 ++12 ++12 12 12 12 12 HD BD -8B 13 13 13 +;lA 14 14 15 15 15 16 +6 17 Mli +eli +617 17 17 3-90 RULES OF PROCEDURE 1.AUTHORlTY As provided by Government Code Section 36813,the City Council hereby establishes these Rules of Procedure for the conduct of meetings.These Rules shall be in effect upon the adoption by City Council and until such time as they are amended or new rules are adopted in the manner provided by these Rules. 2.GENERAL RULES 2.1 Quorum Three members of the Council shall constitute a qjJoFum necessary to transact business.In the event a quorum is not in attendance,the City Clerk will adjourn the meeting to a later set time. 2.2 Vacancy by Unexcused Absence If a City CeuncilmemberCouncil member is absent without permission from all regular City Council meetings for 60 days consecutively from the last regular meeting s/he attended,his/her office becomes vacant and shall be filled as any other vacancy,as provided by Government Code Section 36513. 2.3 Minutes of Proceedings An account of all public proceedings of the City Council shall be recorded by the City Clerk or his/her designee and entered into the official minute books of the Council.The minutes shall be pn;.p.ar.e.d.as l:Xpeditiously as possible and must be presented within 45 days of the meetinfL These minutes shall be Minutes will be available to the public following approval by the Council. 2.4 Right of Floor Any Councilmember desiring to speak shall first be recognized by the Mayor and shall confine any remarks to the subject under consideration. Rules of Order In all matters and things not otherwise provided for herein,the proceedings of the Council shall be governed by "Robe=-:'Rosenberg's Rules of Order",""However:however,no ordinance,resolution, proceedings or other action of the City Council will be invalidated,or the legality thereof affected,by the failure or omission to observe or follow said Rules.In the event of a conflict between th.¥-Citv..:s M!!.I1i.cipalCQd~/Q[these Rules ofProce~t1LB..osenberg's Rules ofOnkr.J:b...e llli'l-Yliioos oft~ City's Municipal Ordinances and/or these Rules,as applicable.shall govenL 2.6 City Manager The City Mana~ports to and serves at the pleasure of the City Council.The City Manager shall attend all meetings ofthe Council unless excused,and in his/her absence,the Deputy City Manager or Acting City Manager shall substitute.The City Manager may make recommendations and shall have the right to take part in all discussions of the Council,but shall have no vote. -4- 3-91 The duties ortlle CAY Manager shall include.but are not limited to.ensuring that City Hall operates in the b~t interests orthe residents in and an open and transparent manner.The City Manager shall ensure that staff maintains andjrnplements the policies and direction or tile Council. 2.7 City Attorney The City AttQrneY....ffiports to and serves at the pleaillLeJ).f..t~ty Council.The City AttQrney shall attend all meetings Qfthe Council unless excused,and in his/her absence,the City AttQrney shall make arrangements for a substitute attomey.The City Attomey,upon request,shall give Qpinions,either written 01'Qral,on questions of law and shall act as the Council's parliamentarian. 2.8 City Clerk The City Clerk or his/her designee shall attend all ,m~etings of the Council unless excused by the City Manager,and in her/his absence,the Deputy City Clerk shall substitute.The City Clerk shall record, prepare and maintain the official record of the Council and perfQrm other related duties as prescribed by the CQuncil and/or City Manager. 2.9 Deputy City Manager/Department Heads/Employees The Deputy City Manager,Department Heads and other city employees,as directed by the City Manager, shall attend Council meetings. 3.TYPES OF MEETINGS 3.1 Public Meetings All meetings (except closed sessiQns as provided by State law)Qfthe Council shall be open to the public. ...')..l._Regular Meetings -MC 2.04.020 The City CQuncil shall meet in the City Council Chambers located at Fred Hesse Community Park,2930 I Hawthorne Boulevard,for all regular meetings.Regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hQur of seven p.m.in the Council Chambers except as follows: 1.When a Rancho PalQs Verdes municipal electiQn is cQnducted in the City Qn the first or third Tuesday Qf any mQnth,the meeting shall be held Qn the next succeeding day,',.vlTf€iT-.th.at is nQt a hQliday. ')When an Qfficial City hQliday falls Qn the first Qr third Tuesday Qf any month,the meeting shall be held Qn the next succeeding day,",..hich that is not a holiday. Only closed sessions,and '",'ork sessions :nay be held betv.eea six p.m.and seven p.m.unless a regular meeting is adjoHl'n€d to,or a special meeti:1g is called For,Stich ti,..t:::.1'.0 work session Of closed session "...ill be held dur:ng such hou:-s unless the agenda :s posied atJeas,:seveR,t)'two hou:-s prior to the meeting as required by Section 5 '195·!.2 of the California Govel11ment Code.No actio:1 shall be taken during an)' v.:e-ffi-session hek4-l3etween sue-lHl-etlrs unless the agenda so provides. -5- 3-92 The City Council will adjourn its meetings on or before 11 :00 p.m.and will not consider new business items after 10:15 p.m.,unless the majority of the CouAcilm~mbe.rsCouncil meJ1~who are present affirmatively vote either to extend the meeting after II :00 p.m.or to consider new business after 10:15 p.m.If the meeting ends before all of the items listed on the agenda are completed,any unfinished business will be continued to the next succeeding day,",..h:c!:J!lat is not a holiday,at a location to be determined.The City Clerk,or his or her deputy,will post notice of any continued hearing or other unfinished business,as required by law. 3.3 Adjourned Meetings -MC 2.04.030 Any meeting of the City Council may be adjourned to a later date,place and time,provided no adjournment is for a longer period than the next regularly scheduled meeting. 3.4 Special Meetings -MC 2.04.040 Special meetings may be called by the Mayor or by a majority of the Councilmembers.Council members. The notice for a special meeting must specifY the subject(s)to be considered.In accordance with Government Code Section 54956,twenty-four hours notice must be given prior to the meeting;only the matters specified in the notice may be discussed at special meetings. 3.5 Closed Session Meetings -MC 2.04.050 Closed sessions may be held in accordance with the provisions ofthe Brown Act.The City Attorney shall attend all closed sessions either in person or telephonically,unless his or her performance is being reviewed.Closed s..e.ssions shall be !l@.si1kd.-O.~Lby the Mayor with the ~tation of infurmation by the City Attorneyand/or City Manager and Ci~ffwith discuss.iP--ll.Jlnd_d~.sions by the City G..OJID..ci.l.jn ~ance with the provisions of the Brown Act. ~sessions mav be held between six QJJJ.Jlod seven p.m.unless a regular meeting i aclj.o..urned to--ill iLspecjall~g is called. 3.6 Weffi ~Session Meetings The city council shall hold a regularly scheduled and agendized Studv Session meetingbetween 6 pITI.Jiilli 2pm at the second regularly scheduled monthly City council meeting,The Council may meet ill weffi for special Study Sessions meetings called by the Mayor or the majority of the Counq:!members.CQU1l.cil mentb.-eLS..Wefk:Stud'l ~essions are open to the public and are meetings for the purposes of the Brown Act.~p.J:i.nLary p~rpose of the Study Sessiutlis...1o provide an opportunity for tl1e..CilllnciLmembers tQ interact freely and informally.ask questions and discuss policv items agendized for that.specific S1JJ.dY Session.CQuncil will also provide guidance to Staff regarding upcominfUlgenda items and tentative ag@d...as., Study Sessions may be held betwe~P.M....and....7:00 P.M.,-proyided the a~posted in the manner provided by Government Code Section at least 72 hours / 3 daY£-.pri.or to the ~g~No actiQn shall be tak.e.iLduring anY...~Stud~<;sion held beJween such hours lInless the §L~1.da.su..provides. -6- 3-93 3.7 Media Attendance Except for closed sessions,all meetings of the City Council and City Boards/Commissions shall be open to the media,and may be recorded by tape,radio,television,or photography,provided such recordings do not unreasonably interfere with the orderly conduct of the meetings.All meetings shall be televised and b.rn1LckastJive.duriDg the meeting whenever possible and in accordance with the City contract with the company supplying broadcast services;a replay shall be broJldcast on local TV at least one tin~ng the seven (7)d.ay period follQwim.!the meeting.Archived recordings of Council meetings shall be maintainecLhYJh.e.i:ity Clerk's Qffice fQr a periQdM..not less than 30 years. 3.8 Recess Once every hour and one-half,or as Council business permits,the CQuncil shall recess fQr a periQd of time specified by the Mayor. 3.9 Redevelopment Successor Agency and Improvement Authority Business Unless otherwise directed by the City CQuncil,upon adjournment Qfthe City CQuncil meeting held Qn the first Tuesday Qf each month,the City CQuncil will meet as the ~~gency tQ the Rancho Palos Verdes Redevelopment Agency and then as the Rancho PalQs Verdes Improvement Authority ef-ffie-Gtfy. 3.10 Civjc and_ruher Events 1fJLguorum Qr mQre of the MeI1]Qers-Q.f.1heCity Council will attend an event where City business wil~ discussed.CQuncil Members shall nQtify the City Clerk or City Managersotb.at the event can be noticed as a City Council meeting.in accordance with the provisions of the Brown Act.This dQes not include purely social or ceremQnial QccasiQns fQr which the Brown Act defines the responsibilities Qf elected officials.City expenditure for other invited guests (as Rennitted bv State law)must be approved bv the Citx...C.mmcil aLa regularlv scheduled City CQuncil meeting that is held in advance orthe event. 4.DUTlliS OF THE MAYOR 4.1 Election of the Mayor/Absence of the MaYQr The Mayor is a member Qfthe City Council and is annually elected by majority vote of the City Council at the first regular meeting in December or,in the case of an electiQn year,upon certification of the election results.The Mayor serves as Mayor at the nkasure Qrthe City CQuncjl As a member of the-City Council,the Mayor shall have all the powers of a member. Should the MaYQr.for anv reasQn.J2e..or expect to be.Qut of Ln.s..An~ountyfor a period of 2.A.1lmJ..rs Qr IQn~.he/~ll notify the Mavor Pro Tern and the City Manager oihis/her expected absence aill! ~yor Pro Tern will assume the MaYQr's duties until t~yor has nQtifie_d.tb~_Mavor Pro Tern and the CitvrvLlll1ager of his/her return to Los Angeles COl1nty~ ~avor/w.§.iding Qfficial must be plwsicaJlv Dresent tQ conduct a City CQuncil meeting;bowever.any Council member (including the mayor as.-loog as he/she is nQt the presiding official)maY.J?Mticin.at¥ telepJlQmlly.in accordance with the prQvisions of the Brown Act. -7- 3-94 4.2 Mayor Pro Tern The Mayor Pro Tern shall be selected by a Council majority vote.The Mavor Pro Tern serves as MaYQI Pro Tern at the Pleasure of the Cjty CQuncil. 4.3 Presiding Officer The Mayor,if present,shall preside.In the Mayor's absence,the Mayor Pro Tern shall preside.In the absence of both,the .co uncilmemeef.5CounciI members present shall elect a Presiding Officer. 4.4 Call to Order The Mayor or Mayor Pro Tern shall call the meeting to order at the hour appointed.In the absence Qf both,the meeting shall be called to order by the City Clerk and those Counciln1"embers Council memb~ present shall proceed to elect a temporary Presiding"Officer. 4.5 Preservation of Order The Mayor shall preserve strict order and decorum,shall prevent disruptive verbal attacks en Councilmembershy Qr Qn CQJJncil members,staff and/or citizens,shall confine debate to the item under discussion,and shall discourage debate between Coullcilmembef5CQuncil members and persons addressing the Council. 4.6 Point of Order The Mayor shall determine all points of order,subject to the right of any member to appeal..If an appeal is taken,the question shall be,"Shall the decision of the Mayor be sustained?" 5.ORDER AND PREPARATION OF AGENDA With the advice 0:the Mayor,OF if the Mayo:-is not a','ail::ble the M:::J'o:-P:-o Tem,the The City Manager prepares the agenda;including under the directiQn and a)lR[Q¥a1 Qftlle MaYQr.This shall include the Qrder and priority of-agenda items,and the estimates.The City Manager will be respQnsible fQr Jllil-YidingJlQ estimate Qf the time that should be required for the City Council tQ review,consider and take action regarding each agenda it~m.A.ll other members of the City Council In the absence of the MayQr,the Mayor Pro Tem will assume thi.ue.s.pousibility as the City~Ls. representative.The Mayor will ~PJllilPri~-I:sight to ensure that a@lliia items are timely iljld ffi£Ponsiye to the needs ofthe residents.All other Council mel11l:!lli shall be made aware of tentative agem~as f0[upcoming meetings on a weekly basis.Care must be ~xercised so that the items that ',¥i-I-I--Be addressed OR each Coune:1 agenda can be completed within the des:gnated fo.cf hour :ime limit for City Cm:ncil :ucet:ngs.The Cty Staff shall strive to provide s!£:ff [epom tG :he City Council '",ith sound, p:-ofessional reco;'t1;:1endations or:a course of ::ctio"for a!1 City issues,to the maximum e:tteut prac:ical, ala:,;',',:t11 pertinent facts and a;:alysis to enable the City Cocr:ci!:0 make a.:::nfonned dacisior:. An individ.ual CouRcilmelllQer.Lnd.ivi.dua1 Council members may request that an item of concern be placed on a future agenda.Such requests may be made to the M::yor or to the City Manager.If the Mayor and City Manager decline to place the requested item on an upcoming Council agenda,the Coun.cilmember -8- 3-95 :nay make thean a~n..da.hv making sum request directly to the City Coun'cil at a City Council meeting unde;-the btlS;i~~5S ite.1.duringJhe agenda section enti,t1ed ''fU~UfC .."<genda Items"and simi!,~5 ::courtesy, not:f)'l'1e ~,l-ye"in a..l'·a~ce II ma;-·':ty -+'ut..e ~4embe--Grtlle ri...·C-"nc:1 moost ,.-te ~--(---~he item•"'<f;~1 ...G.u .Jt Jo.t 0 .....l\J ....1::>C~J u-....U to CUp ....cc ....... en a !'attire age:;da;ai;ld ::that ac:ion is taken,the City Cound also may"Future Agenda Items".Ifthe request is seconded by one additionaLCouncil member.the item shall be placed on a future a~ spe.cif)·~he,med"g age.nda upon which t!le ite:n shall be placed.AI!agenda items sl~all be accompanied by a staff report:.If a COllneilmember prepares a report for al~agenda i~e"m,it shall be submitted to the C-tty-Man-ager at the same time ..that other agenda repolts are to be submiltechSb.Q..uld the concern be deemed an em~J:gency itetn>-..aJe9uest mav be directedjQjhe Mayor for inclusion on the next meeting agenda. The City Manager is resJlQ!llibkJoLproviding staff reports with sound profess..imlal recommendatio....!l,~ SuRP~cLb..y thorough and impartial analysis thatill;clu.des both pros and cons regarding the recommended course ofaction.ready for inclusion in all Co..JUlciLAgenda packag~s.Should occasions arise where that is not R-ossible.the City Manager will so advise the May-or who wjll then decide a cours.e. ofactjoD. 5.1 Order of Business 1.Call to Order,Roll Call,Pledge of Allegiance 2.Ceremonial 3.Mayor's Announcements 4.Recycling Drawing 5.Approval of Agenda 6.Public Comments 7.City Manager Reports 8.Consent Calendar 9.Public Hearings 10.Regular Business 11.Future Agenda Items 12.City Council Oral Reports 13.Closed Session Report 14.Adjournment 5.2 Agenda Distribution The Agenda shall be delivered to the Mayor and Cciuncilme.mbel'sCouncil members as soon as practicable after 5:0010 p.m.on the ~ay Wednesday preceding the Tu.e$day meeting where that agenda will be considered.The agenda shall be posted on the bulletin board at City Hall and Qn the City website at the same time that it is distributed to the City Coundmembers.If the ager:da is distributed to City Council1::e:nbers ,after 5:30p.m.,theCouncil members.The full agenda packet,including staff reports, shall be made available to the public upon ;-eques:,·....i:beu:delay,in accordance with the provisions of the Brown Act..1illd..bUQsting it on the City's website within 24 hours ofdeliverv of the packets to Council members.Agenda packets shall be delivered to CQuncil members nQt later than 3 days prior to the scheduled meeting. -9- 3-96 5.3 Agenda Posting The City Clerk shall post,in a location that is freely accessible to members of the public and on the City's website,an agenda at least 72 hours before a regular meeting.The agenda shall specify the time and location of the meeting and contain a brief description of each item of business to be transacted or discussed. 5.4 Minutes Unless requested by Council,minutes may be approved without reading if the City Clerk previously furnished a copy to each member. 5.5 Public Comments -(see Citizens'Rights in Section 6) ,.- During Public Comments any person may address the Council,provided that the item is within the subject matter jurisdiction of the Council and is not otherwise on the agenda. 5.6 Public Hearings Items requiring a Public Hearing will be published and/or mailed to property owners as required by law. 5.7 Consent Calendar Items listed under the Consent Calendar are those items staff alLd.Jl1.e..M.ayor believes will not require Council discussion and are considered ministerial,routine.and/or of a periodic or recurring nature.The Consent Calendar-a-l5e-may contain resolutions confinning prior Council action.,.....Me-vl'le'l'ef;:however.the Consent Calendar is not for new policies items that have not been discussed previously by the City Council~.Such items,or any item that is anticipated to require discussion by the City Council, should be placed under the business item entitled Regular Business. Any member of the Council may remove an item for discussion or clarification.Items removed from the Consent Calendar will be heard after the Regular Business section ofthe agenda,unless otherwise directed by the City Council.If an item has been removed fi'om the Consent Calendar,and a member of the public has requested to speak to that item,the item shall be heard immediately after the Consent Calendar. 5.8 City Council Oral Reports City Council Oral Reports are short summaries of matters a Councilmember has attended as an elected official ofthe City.The Mayor may,with the consent of the City Council,limit the time for such reports or defer them to a future meeting,provided that the Councilmember's legal reporting obligations are met. Counc;be:nbersCouncil members are required to provide a brief oral report on their attendance at any meetings where City funds have been expended.Detailed reports should be made in writing.Written reports will be posted on the City's website.Reports should omit functions that are purely of a social or personal nature. -10- 3-97 5.9 Actions Limited to Posted Agenda The City Council shall not take action on any item not appearing on the posted agenda except under the conditions permitted by Government Code Section 54954.2 (Brown Act). 6.CITIZENS'RIGHTS 6.1 Addressing the Council 1.Any person may address the Council on the following portions of the agenda: (a)Public Comments as provided in Section 5.5. (b)Public Hearings as provided in Section 8. (c)All other p0l1ions of the agenda prior to the vote,if any,being taken. 2.The following shall apply: (a)Each person addressing the Council shall step to the podium and give tfleH: his/heLname for the record. (b)Each speaker is limited to three minutes on Public Comments as provided in Section 5.5.All remarks shall be directed to the Mayor and Council as a body and not to any particular member. (c)No person,other than members of the Council and the person having the 11001', shall be permitted to enter into the discussion. (d)No question shall be asked of Ca4ncil~embersCounciime~or staff except through the Mayor. (e)These guidelines will generally apply to special meetings as well,but the City Council reserves the right to othenvise limit or preclude Public Comments during special meetings to items listed on the agenda of the special meeting. (f)The City Council may limit the public input on any item based on the number of people requesting to speak,the length of the agenda,or the business of the .Gc:iuncil.Council:provided.however.no speaker's time limit shall be reduced to less than two millll1e.s.. 6.2 Personal and Slan,derailS'Remqrks Conduct of Members of the Public No person in the audience at a Council meeting shall engage in disorderly or boisterous conduct, including the utterance of loud,threatening,profane or abusive language,personal,impertinent or slanderous remarks,whistling,stamping of feet,booing or other acts which disturb,disrupt or otherwise impede the orderly conduct of any Council meeting.Applause will be permitted,as deemed acceptable by the Mayor,except during public hearing items. Any person who conducts himself or herself in the aforementioned manner shall,at the discretion ofthe Mayor or by a majority of the Council,pursuant to a point of order requested pursuant to Section 4.6 of these Rules of Procedure,be barred from further audience before the Council during the meeting. The Mayor shall request that a person who is breaching these rules of conduct be orderly and silent.If, after receiving a warning from the Mayor,a person persists in disturbing the meeting,the Mayor shall order the person to leave the Council meeting.If such person does not immediately remove himself or -11- 3-98 herself,the Mayor may order any law enforcement officer who is on duty at the meeting as sergeant-at- arms of the Council to remove the person from the Council Chambers.Alternatively,the Mayor may recess the meeting until a law enforcement officer is able to arrive and remove the person. 6.3 Enforcement of Decorum After issuing a verbal warning,the Mayor shall order removed from the Council Chambers any person or persons who commit the following acts in respect to a regular or special meeting of the City Council: I.Disorderly,contemptuous or insolent behavior toward the Councilor any member thereof,tending to interrupt the due and orderly course of said meeting. 2.A breach of the peace,boisterous conduct or violent disturbance,tending to interrupt the due and orderly course of said meeting. 3.Disobedience of any lawful order of the Mayor which shall include an order to be seated or to refrain from disrupting the meeting by addressing the Council from the audience. 4.Any other unlawful interference with the due and orderly course ofthe meeting. 6.4 Reading of Protests Interested persons or their representatives may address the Council for the reading of protests,petitions or communications relating to the matter under consideration if a majority of the Council agrees that the person should be heard.Such presentation shall be subject to the time limits that have been established for addressing the City Council. 6.5 Written Communications Any person(s)may submit written comments to the Council either directlV-OLthrough the City Clerk or City Manager's office and request that Council receive copies in the agenda packet provided such written comments are received in sufficient time to include them in the agenda packet.Written communications may consist of letters,facsimiles or messages received by electronic mail.Written communications that are submitted after the agenda has been distributed to the City Council will be distributed to the City Council as late correspondence. 7.ORDINANCES,RESOLUTIONS AND CONTRACTS 7.1 Document Preparation The ~nd..form of all ordinances and resolutions shall be approved by the City Attorney.No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the Council or prepared as may be required by law by the City Attorney on his/her own initiative. 7.2 Document Approval All ordinances,resolutions,and contracts shall,before being placed on the agenda,be approved as to form and legality by the City Attorney.All documents shall be reviewed by the City Manager. -12- 3-99 7.3 Ordinance Introduction/Adoption A proposed ordinance will be read by title only unless a COl:l:1dmembeiCilltnciJ member disagrees that the ordinance can be read by title only and requests a full reading.Ordinances introduced by fIrst reading shall not be adopted within fIve days ofthe introduction nor at other than a regular or an adjourned regular Council meeting.If the ordinance carries an urgency clause,introduction and adoption may occur at the same meeting.After an ordinance has been introduced for first reading,it can be placed on the Consent Calendar for adoption at a subsequent meeting. 7.4 Majority Vote Required Resolutions,orders for the payment of money,and all ordinances require a recorded majority vote of the total membership of the City Council,pursuant to Government Code Section 36936.An urgency ordinance must be adopted by at least a four-fifths vote of the City Council,pursuant to Government Code Section 36937.(NOTE:Motions and any other matters not involving any of the above actions may be adopted by a majority vote of the Council Members who are present.) 7.5 Ordinance Preservation Following adoption of an ordinance,the City Clerk will assign it a number and post it according to state law.All ordinances are filed and preserved in the City Clerk's Office. 8.PROCEDURES REGARDING PUBLIC HEARINGS 8.1 Introduction The Mayor announces the subject of the public hearing and declares the public hearing open. 8.2 Staff and Written Material Presentation 1.Staff summary report,which shall include the findings and determinations that the City Council is required to make,included in the agenda packet is received and filed.Written comments (e.g.protests,etc.)are noted for the record. 2.Written material not in the agenda packet,if any,is received and filed. 3.Oral staff report,if any,is presented by a staff member,unless waived by the Council. 4.Staff responds to Councilmember questions. 5.Prior to hearing public testimony or comments,CoundmembersCouncil membe-.rs are encouraged to raise questions or identify issues of concern that they may have,which may assist members of the public to focus their comments upon those questions or issues. However,Counci!mei:ibersCouncil members shall refrain from stating their fInal position or how they intend to vote on the issue until all public testimony has been received. -13- 3-100 8.3 Public Testimony 1.The purpose of this section is to provide an opportunity to members of the public who wish to testify in support or opposition to the matter being heard. 2.The Mayor's instructions to the audience will vary and will depend upon the issue being discussed.Generally,the instructions will follow these general guidelines: (a)participants.Ea!:ticill.ants must speak from the podium; (b)-tltaHI'leThe normal time limit for each speaker is three minutes; (c)tlrnt fepctition~petition should be avoided;and, (d)that spcak:ef5s.~s will be discouraged from reading a submission that has been copied and is contained in the agenda materials. 3.Although the normal time limit is'th'ree minutes for each speaker,the Mayor may grant additional time to a representative speaking for an entire group.However,this should not discourage anyone from addressing the City Council individually.A speaker who is in attendance at the meeting and who has..signed a speaker's slip shall be permitted to assign his time to another sPMk-~.No individual s~all speak for more than J 5 minutes. 4.The appellant or their representative speaks first and will generally be allowed ten minutes.If the applicant is different from the appellant,the applicant or their representative will speak following the appellant and will also be allowed ten minutes to make a presentation.Other public speakers will follow the presentation by the appellant and the applicant.Normally,the applicants and appellants will be limited to a three minute rebuttal (if requested). 5.At the Mayor's discretion,staff andlor Council will answer questions posecl.by speakers after the completion of the speaker's testimony. 6.Council will generally reserve questioning of individual speakers until after the completion of the speaker's te5:i;i1ony~. 8.4 Council Deliberations 1.After the Mayor has determined that there is no more public testimony,the Council will then deliberate on the matter. 2.The Council may ask additional questions of speakers and/or staff for clarification. 3.The Council will then debate and/or make motions on the matter. 4.During Council deliberations,the Mayor will allow each Councilmember to speak once fur....u.Q...1Q....iJninutes prior to allowing another Councilmember to speak again. CGuRc:~members Council members should strive to avoid repetition.CG~ncilmembcrs. Council members may be permitted to ask questions of each other or debate relevant issues as part of their deliberations.Council members shall refrain from whispe..rinQ.QI -14- 3-101 otherwise communicating with one alillther in an inaudible manner.All commentS-.mad.~ bY...CQuncilmembers should be public and made into the 1J1iqQ~ 8.5 Council Action 1.Council may,at this point,continue the open public hearing. (a)This should be done if any additional information is requested (e.g.a staff report)....m:J[gddll.illru.llJ'aC-ts or ideas have beeluaised by Council members....that were not rai~dJ2y--1h.e.JlUblic speakers or the staff.re.pOlt and that haVSl-ll-.be..acing on the item.Members of the public shall be given additional opportunil:Y.J.Q comment on such new facts.infQJJuation and ideas. (b)Continuing a public hearing to a specific date does not require additional notice. 2.The Council may: (a)Close the public hearing and vote on the item; (b)Offer amendments or substitute motions allowing additional public comment;or (c)Close the public hearing and continue the matter to a later date for a decision. (NOTE:No additional reports or testimony may be received.nQr issues raised. after the public hearing has been closed.) 9.BOARDS,COMMISSIONS-AND!COMMITTEES AND SUBCOMMITTEES 9.1 Mayor /City Council Committee At the first or second meeting in Janumy of each year,the Mayor shall appoint Councilmci:1bef5CillJJJcil members to serve on various committees,whicbJhat.require a Council representative. 9.2 Citizen Boards,Commissions,and Committees I.Creation The City Council may create boards,COITH:1issions,or committees to act a5 in an advisory capacity b'eaffi5-to the Council.Commissions are given the authority to act within their assjgned gnP¥--Q.fjm:.is.diction subject to appeal to the City Council. 2.Appointments The City Council shall make appointments to citizen c.i.t-'Lboards,commissions and committees. All committee and commission applicants will be interviewed by the City Council at a public meeting~and appointed by a Council Majoritv.Committee and Commission members may be remQY.ed.ior cause uPoll.Juwhlic hearing and maLOJity vote by the Council. 3.~ ~than the Planning Commission.whose du.tkL~_specified in tb..e._Municipal Code and the C...alilornia Government CQ..d~.Jh~--I1rimarv=Q.illJJose of City Boards.Commissions and C-!2mm~ .is...llljJ,~in_an adYisorv capacity to the City CQu.llciL -15- 3-102 The City CQuncil shall provide specific directiQn to each commission Qr cQmmittee as to what .ta~Jl[Qjectsthe City Council desires the cQmmission Qr committee to accQmplish.It will also define the method for said commissions Qr committees to report back to the City Council Qn their respective accomplishments.The City Manager shall assign a staff member to assi~ commissiQn or committee and to provide necessarv SUPPQrt.Should the City Manager believe that reguests of staff time and City resources are eithe.Linappropriate Qr excessive,the City Manager may req1l§t directiQnlaction from the City Council fQr resQlution. M,--OissQlutiQn Except as provided by the City'S Municipal Code,the City CQuncil may a+&&el-ve an existing eeaf€l,-eemmission,or committee ifthe Council finds that the purpose of the ad'.-isory board is no longer ne~ess:b"Y or requ:red.dissolve an existing board.commis.-SNn,Qr committee if tlte c.i..tv ~iLfinds that the p.JJ.rpose of the advis_Qj,\~.committee or commissjQn is DQ lQ.llger necessarv Qsrequired. 9.3 CitLCQuncil Subcommittees City CQuncil Ad-HQC and Standing SubcQmmittees mav be created bv the CitLCilllDcil frQm time tQ time m.gather informatiQn and repQrt back to the full City Council.The Citv.M.an.ager shaH provide staff 5.lIJIDort as deemecLaRRrQpria1¥-.hv the City CQuncil in achievingJM.specified gQals, City Council SubcQmmittees shall be composed oftwQJ:ity CQuncil members. Timely Subcommittee RepQrts shaH be conveyed to the full City CQuncil during the CQuncil Reports sectiQn Qfthe CQuncil agenda.The City CQuncil Ad::.I::IQC and StandingSubcommittees will strive tQ keep all CQuncil rmanbers and the public apprised QfCouncil Ad-HQC and Standing Subcommittees'actiQns .and accQmplishments. 10.SUSPENSION AND AMENDME~"OF THESE RULES 10,1 SuspensiQn Except as required by State law,any prQvisiQn Qfthese Rules nQt already gQverned by the City's Municipal CQde Qr the CalifQrnia GQvernment CQde may be temporarily suspended by a majQrity VQte Qf the Councilmem.bersCQuncilmembers whQ are present 10,2 Amendment These Rules may be amended by additiQns Qr deletiQns Qr new rules adQpted by a majQrity VQte of the CQuncil,provided the propQsed amendment or new rules are in:roduced .into the reco;-d a:a prior _p1a@ on an agendaas a Regular Business item at a nQticed Ci1Y..Council meering..andjhe wblic is afforded the OPPQrtunity tQ CQmment thereQn. 11.MISCELLANEOUS RULES 1 1.1 MQtion tQ be Stated The City Clerk shaH state all mQtiQns submitted fQr a VQte and announce the result -16- 3-103 I 1.2 Roll Call Votes Roll call votes shall be required for adoption of ordinances,adoption of resolutions,approval of agreements and actions involving the payment of money.Upon demand by a Councilmember,fflatie before the "Nays"are :alled fo;-,a roll call vote shall be taken on any motion before the Council.The Mayor Pro Tern's name shall be called second to last and the Mayor's name shall be called last with other members'names called at random by the City Clerk.Members shall not be required to give explanations of their vote during roll call. 11.3 Silence Althou!!h not in accordance with "Rosenber!!'s Rules of Order."durin!!During a collective vote (Ayes and Nays),silence ~of any members Council ~ber(sl.denotes an affirmative v,?te. 11.4 Continuance of an Item 1.Continuance by a CouncilmemberCoullcil member Any Councilmember may make a motion to continue an item (not subject to a deadline)to the next agreed upon meeting.This continuance may only be denied by a majority vote of the Council. 2.Continuances Requested by Someone Not a CouncilmemberCouncil mem1~ Anyone may request a continuance of an item and the Council,by a majority vote,may grant such a continuance.A request for a subsequent continuance may be granted by a majority vote of the Council only if it finds that: (a)The need for the continuance was beyond the control of the person requesting it; (b)The need for the continuance arose after:(1)the date of the notice of public hearing was published if the item is subject to a public hearing or;(2)the time e.f the Council agenda was posted for items not subject to a public hearing;or, (c)The continuance does not adversely affect the City,any of the affected parties,or the welfare of the City's residents. 11.5 Personal Privilege The right of a Councilmemher to address the Council on a question of personal privilege shall he limited to cases in which the integrity,character,or motives of the Councilmemher is in question,or where the welfare of the Council is concerned. 11.6 Motion to Reconsider A motion to reconsider any action taken by the Council may be made in accordance with the following: 1.The motion must he made by a member of the prevailing side,although it may be seconded by any Counci!member.Councjl member. -17- 3-104 2.The motion must be made prior to the adjournment of the meeting at which the original action was taken. 3.The motion is debatable and has precedence over a pending motion. 12.RULES OF DEBATE 12.1 Mayor as Presiding Officer The Mayor may move,second,and debate from the Chair,and shall not be deprived of any rights and privileges of a Councilmember. 12.2 /\ppea!s:Appeal Any ruling of the Mayor may be appealed at the request of a Councilmember.The Mayor shall call for a roll call vote to determine if the ruling is upheld. 12.3 Precedence of Motions When a motion is before the Council,no motion shall be entertained except: 1.Motion to Amend A motion to amend is debatable only as it relates to the amendment.An amendment that modifies the motion is in order;however,a substitute motion is in order if the intent is changed. Amendments are voted on first;main motion vote is last.A motion may be amended more than once with each amendment being voted on separately.There shall only be one amending motion on the floor at anyone time. 2.Motion to Postpone A motion to postpone indefinitely is debatable.If such a motion is adopted,the principal question is lost.A motion to postpone to a definite time is subject to debate and amendment as it relates to propriety of the postponement and time set. 3.Motion to Table A motion to table is :';i1deba~able~\m1aQk and not subject to amendment.The purpose ofa motion to table is to temporarily bypass the item.If a motion to table is adopted,the item may be taken from the table at any time prior to the adjournment of the next regular meeting.If the item is not taken from the table in the time specified,the business ofthe item is killed. 4.Motion to Call the Question amotion to Call the QuestiQ!lJllllsLue.t.a second and is not debatable.A vote on the motion is taken immediately b'Lrn.lU&lI1.lithe motion to Call the Question passes,a vote on the motion on the flooill taken bv roll call.If the motion to Call the Question fails,JIiscussion on the motion all the floor coll.tinu..es.. :I::I: -18- * 3-105 F r o m : T i m o t h y W e i n e r [ t i m w e i n e r @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 1 0 : 3 0 A M T o : e p c @ r p v . c o m S U b j e c t : P r o p o s e d P r o t o c o l f o r A p p o i n t e d C o m m i t t e e M e m b e r s A t t a c h m e n t s : P r o t o c o l - a s - p r o p o s e d - b y - C o u n c i l . p d f D e a r F e l l o w E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e M e m b e r : A s y o u m a y b e a w a r e , t h e C i t y C o u n c i l i s c i r c u l a t i n g a d o c u m e n t e n t i t l e d " P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n a n d C o m m i t t e e M e m b e r s . " A c o p y i s a t t a c h e d f o r y o u r r e v i e w . A s u b c o m m i t t e e o f t h e C i t y C o u n c i l h a d p r e v i o u s l y p l a n n e d t o m e e t w i t h u s t o g e t o u r i n p u t o n t h e p r o p o s e d p r o t o c o l . I w a s i n f o r m e d y e s t e r d a y t h a t m e e t i n g h a s b e e n c a n c e l e d . A c c o r d i n g l y , I h a v e d i r e c t e d T r a c y B o n a n o t o i n c l u d e d i s c u s s i o n o f t h e p r o p o s e d p r o t o c o l a s a n i t e m o n o u r M a y 1 7 , 2 0 1 2 , a g e n d a , w i t h t h e h o p e t h a t w e c a n p r o v i d e o u r i n p u t t o t h e C i t y C o u n c i l p r i o r t o i t s M a y 2 9 , 2 0 1 2 , m e e t i n g . ' . A s a r e s i d e n t w h o h a s b e e n a p p o i n t e d t o a c i t y c o m m i t t e e , t h e p r o p o s e d p r o t o c o l a f f e c t s y o u . S p e c i f i c a l l y , t h e p r o p o s e d p r o t o c o l w i l l ( i f a d o p t e d i n i t s p r e s e n t f o r m ) p l a c e c e r t a i n r e s t r i c t i o n s o n y o u b e c a u s e o f y o u r p o s i t i o n o n t h e E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e . S o m e e x a m p l e s : 1 . T h e p r o p o s e d p r o t o c o l w i l l p r o h i b i t y o u f r o m i d e n t i f y i n g y o u r s e l f a s a m e m b e r o f t h e E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e - e v e n f o r i n f o r m a t i o n a l p u r p o s e s o n l y a n d w i t h a n e x p r e s s d i s c l a i m e r t h a t y o u a r e n o t s p e a k i n g o n b e h a l f o f t h e c o m m i t t e e - w h e n a p p e a r i n g o r t e s t i f y i n g b e f o r e a n y o t h e r g o v e r n m e n t a l b o d i e s w i t h o u t t h e e x p r e s s c o n s e n t o f t h e R a n c h o P a l o s V e r d e s C i t y C o u n c i l . ( S e e S e c t i o n I I I , p a r a g r a p h ( a ) ( 1 7 ) . ) 2 . T h e p r o p o s e d p r o t o c o l a p p e a r s t o p r o h i b i t m e m b e r s o f o u r c o m m i t t e e f r o m a c t i o n s t h a t a r e e i t h e r u n d e f m e d , o r s t a t e d s o b r o a d l y a s t o m a k e t h e d e f m i t i o n s c o m p l e t e l y s u b j e c t i v e . F o r e x a m p l e , t h e p r o p o s e d p r o t o c o l s t a t e s t h a t a c o m m i t t e e m e m b e r m a y n o t m a k e " p e r s o n a l c o m m e n t s t h a t a r e n o t g e r m a n e t o t h e i s s u e s b e f o r e t h e C o u n c i l ( o r C i t y C o m m i s s i o n o r C o m m i t t e e ) . " N o d e f m i t i o n i s p r o v i d e d r e g a r d i n g w h a t i s a n d i s n o t " g e r m a n e " t o a p a r t i c u l a r d i s c u s s i o n . ( S e e S e c t i o n I I I , p a r a g r a p h ( a ) ( 7 ) . ) S i m i l a r l y , t h e p r o p o s e d p r o t o c o l s t a t e s t h a t c o m m i t t e e m e m b e r s m u s t " [ a ] c c e p t a s a p e r s o n a l d u t y t h e r e s p o n s i b i l i t y t o p r o m o t e t h i s C i t y ' s b u s i n e s s w i t h p r o f e s s i o n a l c o m p e t e n c e , f a i r n e s s , i m p a r t i a l i t y , e f f i c i e n c y a n d e f f e c t i v e n e s s , " b u t d o e s n o t d e f m e w h a t c o n s t i t u t e s " c o m p e t e n c e , " " f a i r n e s s , " e t c . ( S e e S e c t i o n I I I , p a r a g r a p h ( a ) ( 1 3 ) . ) T h e n e x t t o l a s t p a r a g r a p h o f t h e p r o p o s e d p r o t o c o l s t a t e s t h a t t h e " C i t y C o u n c i l s e e k s t o a c h i e v e c o m p l i a n c e w i t h t h i s P r o t o c o l b y M e m b e r s o f C i t y C o m m i s s i o n s a n d C o m m i t t e e s , w h o s e r v e a t t h e p l e a s u r e o f t h e C i t y C o u n c i l . " ( E m p h a s i s a d d e d . ) B e c a u s e i t a p p e a r s t h a t v i o l a t i o n o f a n y o f t h e t e r m s o f t h e p r o p o s e d p r o t o c o l c o u l d b e u s e d a s j u s t i f i c a t i o n t o r e m o v e a s i t t i n g c o m m i t t e e m e m b e r , I u r g e y o u t o r e a d t h i s d o c u m e n t c a r e f u l l y a n d b e p r e p a r e d t o d i s c u s s i t d u r i n g o u r m e e t i n g o n M a y 1 7 t h , s o w e c a n p r o v i d e o u r i n p u t t o t h e C i t y C o u n c i l . T h a n k y o u i n a d v a n c e f o r y o u r c o n s i d e r a t i o n . L o o k i n g f o r w a r d t o s e e i n g y o u o n M a y 1 7 t h . B e s t r e g a r d s , T i m W e i n e r C h a i r C i t y o f R a n c h o P a l o s V e r d e s E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e 5 / 3 / 2 0 1 2 P a g e 1 o f 1 I F r o m : T i m o t h y W e i n e r [ t i m w e i n e r @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 1 0 : 3 0 A M T o : e p c @ r p v . c o m S U b j e c t : P r o p o s e d P r o t o c o l f o r A p p o i n t e d C o m m i t t e e M e m b e r s A t t a c h m e n t s : P r o t o c o l - a s - p r o p o s e d - b y - C o u n c i l . p d f D e a r F e l l o w E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e M e m b e r : A s y o u m a y b e a w a r e , t h e C i t y C o u n c i l i s c i r c u l a t i n g a d o c u m e n t e n t i t l e d " P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n a n d C o m m i t t e e M e m b e r s . " A c o p y i s a t t a c h e d f o r y o u r r e v i e w . A s u b c o m m i t t e e o f t h e C i t y C o u n c i l h a d p r e v i o u s l y p l a n n e d t o m e e t w i t h u s t o g e t o u r i n p u t o n t h e p r o p o s e d p r o t o c o l . I w a s i n f o r m e d y e s t e r d a y t h a t m e e t i n g h a s b e e n c a n c e l e d . A c c o r d i n g l y , I h a v e d i r e c t e d T r a c y B o n a n o t o i n c l u d e d i s c u s s i o n o f t h e p r o p o s e d p r o t o c o l a s a n i t e m o n o u r M a y 1 7 , 2 0 1 2 , a g e n d a , w i t h t h e h o p e t h a t w e c a n p r o v i d e o u r i n p u t t o t h e C i t y C o u n c i l p r i o r t o i t s M a y 2 9 , 2 0 1 2 , m e e t i n g . ' . A s a r e s i d e n t w h o h a s b e e n a p p o i n t e d t o a c i t y c o m m i t t e e , t h e p r o p o s e d p r o t o c o l a f f e c t s y o u . S p e c i f i c a l l y , t h e p r o p o s e d p r o t o c o l w i l l ( i f a d o p t e d i n i t s p r e s e n t f o r m ) p l a c e c e r t a i n r e s t r i c t i o n s o n y o u b e c a u s e o f y o u r p o s i t i o n o n t h e E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e . S o m e e x a m p l e s : 1 . T h e p r o p o s e d p r o t o c o l w i l l p r o h i b i t y o u f r o m i d e n t i f y i n g y o u r s e l f a s a m e m b e r o f t h e E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e - e v e n f o r i n f o r m a t i o n a l p u r p o s e s o n l y a n d w i t h a n e x p r e s s d i s c l a i m e r t h a t y o u a r e n o t s p e a k i n g o n b e h a l f o f t h e c o m m i t t e e - w h e n a p p e a r i n g o r t e s t i f y i n g b e f o r e a n y o t h e r g o v e r n m e n t a l b o d i e s w i t h o u t t h e e x p r e s s c o n s e n t o f t h e R a n c h o P a l o s V e r d e s C i t y C o u n c i l . ( S e e S e c t i o n I I I , p a r a g r a p h ( a ) ( 1 7 ) . ) 2 . T h e p r o p o s e d p r o t o c o l a p p e a r s t o p r o h i b i t m e m b e r s o f o u r c o m m i t t e e f r o m a c t i o n s t h a t a r e e i t h e r u n d e f m e d , o r s t a t e d s o b r o a d l y a s t o m a k e t h e d e f m i t i o n s c o m p l e t e l y s u b j e c t i v e . F o r e x a m p l e , t h e p r o p o s e d p r o t o c o l s t a t e s t h a t a c o m m i t t e e m e m b e r m a y n o t m a k e " p e r s o n a l c o m m e n t s t h a t a r e n o t g e r m a n e t o t h e i s s u e s b e f o r e t h e C o u n c i l ( o r C i t y C o m m i s s i o n o r C o m m i t t e e ) . " N o d e f m i t i o n i s p r o v i d e d r e g a r d i n g w h a t i s a n d i s n o t " g e r m a n e " t o a p a r t i c u l a r d i s c u s s i o n . ( S e e S e c t i o n I I I , p a r a g r a p h ( a ) ( 7 ) . ) S i m i l a r l y , t h e p r o p o s e d p r o t o c o l s t a t e s t h a t c o m m i t t e e m e m b e r s m u s t " [ a ] c c e p t a s a p e r s o n a l d u t y t h e r e s p o n s i b i l i t y t o p r o m o t e t h i s C i t y ' s b u s i n e s s w i t h p r o f e s s i o n a l c o m p e t e n c e , f a i r n e s s , i m p a r t i a l i t y , e f f i c i e n c y a n d e f f e c t i v e n e s s , " b u t d o e s n o t d e f m e w h a t c o n s t i t u t e s " c o m p e t e n c e , " " f a i r n e s s , " e t c . ( S e e S e c t i o n I I I , p a r a g r a p h ( a ) ( 1 3 ) . ) T h e n e x t t o l a s t p a r a g r a p h o f t h e p r o p o s e d p r o t o c o l s t a t e s t h a t t h e " C i t y C o u n c i l s e e k s t o a c h i e v e c o m p l i a n c e w i t h t h i s P r o t o c o l b y M e m b e r s o f C i t y C o m m i s s i o n s a n d C o m m i t t e e s , w h o s e r v e a t t h e p l e a s u r e a / t h e C i t y C o u n c i l . " ( E m p h a s i s a d d e d . ) B e c a u s e i t a p p e a r s t h a t v i o l a t i o n o f a n y o f t h e t e r m s o f t h e p r o p o s e d p r o t o c o l c o u l d b e u s e d a s j u s t i f i c a t i o n t o r e m o v e a s i t t i n g c o m m i t t e e m e m b e r , I u r g e y o u t o r e a d t h i s d o c u m e n t c a r e f u l l y a n d b e p r e p a r e d t o d i s c u s s i t d u r i n g o u r m e e t i n g o n M a y 1 7 t h , s o w e c a n p r o v i d e o u r i n p u t t o t h e C i t y C o u n c i l . T h a n k y o u i n a d v a n c e f o r y o u r c o n s i d e r a t i o n . L o o k i n g f o r w a r d t o s e e i n g y o u o n M a y 1 7 t h . B e s t r e g a r d s , T i m W e i n e r C h a i r C i t y o f R a n c h o P a l o s V e r d e s E m e r g e n c y P r e p a r e d n e s s C o m m i t t e e 5 / 3 / 2 0 1 2 P a g e 1 o f 1 I 3 - 1 0 6 t _ n _ - F r o m : S e n t : T o : S u b j e c t : t p s c u l l y @ a o l . c o m T h u r s d a y , M a y 0 3 , 2 0 1 2 1 2 : 1 4 A M c c @ r p v . c o m R u l e s & P r o c e d u r e s H o n o r a b l e M a y o r & C o u n c i l M e m b e r s : I a m h a v i n g a g r e a t d e a l o f d i f f i c u l t y c o m i n g t o g r i p s w i t h t h e p r o p o s e d R u l e s a n d P r o t o c o l s t h a t h a v e b e c o m e t h e c e n t e r p i e c e o f a l l c o u n c i l a c t i o n . F i r s t , e a c h o f y o u w a s e l e c t e d i n d i v i d u a l l y t o s e r v e t h e p o p u l a t i o n o f R a n c h o P a l o s V e r d e s . Y o u w e r e e l e c t e d b e c a u s e t h o s e v o t i n g s a w e a c h o f y o u a s a n i n d e p e n d e n t v o i c e r e p r e s e n t i n g t h e p e o p l e . W i t h t h e p r o p o s e d R u l e s a n d P r o t o c o l s t h e a g e n d a f o r e a c h m e e t i n g i s b e i n g h i j a c k e d b y t h e C i t y M a n a g e r w i t h w h a t a p p e a r s t o b e c o n s u l t a t i o n w i t h t h e M a y o r . T h e C i t y M a n a g e r i s h i r e d t o h a n d l e a w i d e v a r i e t y o f i s s u e s . I s e e t h e C i t y M a n a g e r ' s i s s u e s b e i n g h a n d l e d t h r o u g h c o n s e n t c a l e n d a r i t e m s w i t h a b s o l u t e l y n o n e c e s s i t y t o c o n t r o l t h e o v e r a l l a g e n d a . T h i s d i r e c t i o n i s d i s i n g e n u o u s o n t h e p a r t e a c h o f y o u t h a t h a v e b e e n e l e q ~ e d t o e x e r c i s e y o u r a b i l i t i e s t o g u i d e t h e C i t y . F r o m w h a t I h a v e s e e n a n d h e a r d , M s . B r o o k s s e e m s t o e m p l o y T h e T s u n a m i P r o t o c o l w h e n m a k i n g h e r p o s i t i o n s k n o w n . T h i s P r o t o c o l p r o v i d e s t h a t s h e c o m p l e t e l y o v e r w h e l m s t h o s e w i t h w h o m s h e i s d e a l i n g w i t h n o n - s t o p w a v e a f t e r w a v e o f h e r t a k e o n a l l i s s u e s . T h i s s o m e h o w c o n c l u d e s w i t h t h e i m p l i c a t i o n t h a t t h o s e w h o a r e n o t i n a g r e e m e n t a r e t h e u n w a s h e d , d u m b e r - t h a n - d u m b , a n d n o d o u b t o n e o f t h o s e 9 9 % e r s . I t i s v i r t u a l l y i m p o s s i b l e t o s t o p a t s u n a m i , b u t w i t h p r e p a r a t i o n i t s i m p a c t c e r t a i n l y c a n b e l e s s e n e d , o r i n t h i s c a s e n u l l i f i e d . F o r s o m e r e a s o n , I a m g e t t i n g t h e f e e l i n g t h a t i f t h i s d i r e c t i o n i s n o t c u r b e d , w e w i l l b e r e t u r n i n g t o t h e ' L o n g P a r t D e u x ' f o r m o f g o v e r n m e n t a l a t t e m p t a t d e s p o t i s m . W h y d o y o u w a n t t o d o t h i s t y p e o f t h i n g t o y o u r s e l v e s ? T h i s s h o u l d n o t g o f o r w a r d D r . T i m o t h y P . S c u l l y 3 2 5 1 0 S e a h i l l D r i v e R a n c h o P a l o s V e r d e s , C A 9 0 2 7 5 1 I t _ U _ - F r o m : S e n t : T o : S u b j e c t : t p s c u l l y @ a o l . c o m T h u r s d a y , M a y 0 3 , 2 0 1 2 1 2 : 1 4 A M c c @ r p v . c o m R u l e s & P r o c e d u r e s H o n o r a b l e M a y o r & C o u n c i l M e m b e r s : I a m h a v i n g a g r e a t d e a l o f d i f f i c u l t y c o m i n g t o g r i p s w i t h t h e p r o p o s e d R u l e s a n d P r o t o c o l s t h a t h a v e b e c o m e t h e c e n t e r p i e c e o f a l l c o u n c i l a c t i o n . F i r s t , e a c h o f y o u w a s e l e c t e d i n d i v i d u a l l y t o s e r v e t h e p o p u l a t i o n o f R a n c h o P a l o s V e r d e s . Y o u w e r e e l e c t e d b e c a u s e t h o s e v o t i n g s a w e a c h o f y o u a s a n i n d e p e n d e n t v o i c e r e p r e s e n t i n g t h e p e o p l e . W i t h t h e p r o p o s e d R u l e s a n d P r o t o c o l s t h e a g e n d a f o r e a c h m e e t i n g i s b e i n g h i j a c k e d b y t h e C i t y M a n a g e r w i t h w h a t a p p e a r s t o b e c o n s u l t a t i o n w i t h t h e M a y o r . T h e C i t y M a n a g e r i s h i r e d t o h a n d l e a w i d e v a r i e t y o f i s s u e s . I s e e t h e C i t y M a n a g e r ' s i s s u e s b e i n g h a n d l e d t h r o u g h c o n s e n t c a l e n d a r i t e m s w i t h a b s o l u t e l y n o n e c e s s i t y t o c o n t r o l t h e o v e r a l l a g e n d a . T h i s d i r e c t i o n i s d i s i n g e n u o u s o n t h e p a r t e a c h o f y o u t h a t h a v e b e e n e l e q ~ e d t o e x e r c i s e y o u r a b i l i t i e s t o g u i d e t h e C i t y . F r o m w h a t I h a v e s e e n a n d h e a r d , M s . B r o o k s s e e m s t o e m p l o y T h e T s u n a m i P r o t o c o l w h e n m a k i n g h e r p o s i t i o n s k n o w n . T h i s P r o t o c o l p r o v i d e s ' t h a t s h e c o m p l e t e l y o v e r w h e l m s t h o s e w i t h w h o m s h e i s d e a l i n g w i t h n o n - s t o p w a v e a f t e r w a v e o f h e r t a k e o n a l l i s s u e s . T h i s s o m e h o w c o n c l u d e s w i t h t h e i m p l i c a t i o n t h a t t h o s e w h o a r e n o t i n a g r e e m e n t a r e t h e u n w a s h e d , d u m b e r - t h a n - d u m b , a n d n o d o u b t o n e o f t h o s e 9 9 % e r s . I t i s v i r t u a l l y i m p o s s i b l e t o s t o p a t s u n a m i , b u t w i t h p r e p a r a t i o n i t s i m p a c t c e r t a i n l y c a n b e l e s s e n e d , o r i n t h i s c a s e n u l l i f i e d . F o r s o m e r e a s o n , I a m g e t t i n g t h e f e e l i n g t h a t i f t h i s d i r e c t i o n i s n o t c u r b e d , w e w i l l b e r e t u r n i n g t o t h e ' L o n g P a r t D e u x ' f o r m o f g o v e r n m e n t a l a t t e m p t a t d e s p o t i s m . W h y d o y o u w a n t t o d o t h i s t y p e o f t h i n g t o y o u r s e l v e s ? T h i s s h o u l d n o t g o f o r w a r d D r . T i m o t h y P . S c u l l y 3 2 5 1 0 S e a h i l l D r i v e R a n c h o P a l o s V e r d e s , C A 9 0 2 7 5 1 I 3 - 1 0 7 F r o m : M i n a s Y e r e l i a n [ y e r e l i a n @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 3 : 0 5 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m G o o d D a y . I t i s i m p o r t a n t t o n o t e t h a t w h e n e v e r a c i t y c o u n c i l i n c l u d i n g t h e m a y o r w a n t s t o p u t a n i t e m o n t h e a g e n d a , h a v e t h a t i t e m i n p o s i t i o n o f t h e c i t y m a n a g e r f o r a t l e a s t 3 0 d a y s , s o t h e r e i s n o l a s t m i n u t e R U S H f o r a p p r o v a l a n d s t a f f r e p o r t . . A l l i t e m s m u s t b e p o s t e d f o r t h e p u b l i c t o o v i e w . A l i s t o f i t e m s a n d t h e R O T A T I O N ( p i c k i n g n u m b e r s 1 t o 5 ) t h a t I h a v e s u g g e s t e d , h e l p s t h e . s t a f f t o g e t t h e r e p o r t r e a d y a h e a d o f t i m e , a n d g i v e s e v e r y C m e m b e r a n e q u a l c h a n c e t o p l a c e a g e n d a i t e m s . P r i o r i t y i s f o r C C 2 0 1 2 G O A L S A N D P R I O R I T I E S , a n d c i t y o f f i c i a l b u s i n e s s . I n r e g a r d s t o t h e w r i t i n g o f t h e a g e n d a . F o r m i n g a c o m m i t t e e t h e M a y o r a n d t w o c o u n c i l m e m b e r s t o w r i t e t h e a g e n d a o n a r o t a t i n g b a s e s . l e t m e e x p l a i n , t h e m a y o r i s a l w a y s t h e r e t o p a r t i c i p a t e i n w r i t i n g t h e a g e n d a , t h e o t h e r 4 m e m b e r s b e t w e e n t h e m h a v e 6 c o m b i n a t i o n s a - 1 - - 2 d - 2 - - 3 b - 1 - - 3 e - 2 - - 4 c - 1 - - 4 f - 3 - - 4 p i c k t h e g r o u p t h a t w i l l s t a r t s f i r s t a b . . . . T h e n e a c h c o u n c i l m e m b e r w i l l p i c k a n u m b e r ( 1 t o 4 ) b a s e d o n t h e n u m b e r p i c k e d y o u f i n d y o u r g r o u p t h a t f o r m s t h e A g e n d a w r i t i n g c o m m i t t e e . I f t h e r o t a t i o n i s b a s e d o n 8 m o t h s p e r i o d , e a c h g r o u p g e t s t o s e r v e o n e t i m e d u r i n g t h e i r 4 y e a r s t e r m , e x c e p t f o r t h e m a y o r . W h a t I h a v e d e s c r i b e d a b o v e i n b o t h i n s t a n c e s i s m a t h e m a t i c s n o t p o l i t i c s , e a c h C m e m b e r w i l l g e t a c h a n c e t o s e r v e e q u a l l y , e x c e p t f o r t h e m a y o r . W h e n a c o u n c i l m e m b e r i s v o t e d i n t o b e t h e n e w m a y o r , t h e o l d m a y o r a n d t h e n e w m a y o r s w i t c h p l a c e s , a n d t h e r o t a t i o n c o n t i n u e s . K e e p t h e w r i t i n g o f t h e a g e n d a i n t h e h a n d s o f t h e e l e c t e d o f f i c i a l s . B y t h e t i m e t h i s i s d o n e , a n d i f i m p l e m e n t e d ( s i x m o n t h s p a s s e d ) a s i x m o n t h m o n t h s r o t a t i o n g i v e ' s a c h a n c e t o t h i s c i t y c o u n c i l t o s e r v e e q u a l l y t o t h e e n d o f t h e t e r m . M Y e r e l i a n 5 / 3 / 2 0 1 2 / F r o m : M i n a s Y e r e l i a n [ y e r e l i a n @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 3 : 0 5 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m G o o d D a y . I t i s i m p o r t a n t t o n o t e t h a t w h e n e v e r a c i t y c o u n c i l i n c l u d i n g t h e m a y o r w a n t s t o p u t a n i t e m o n t h e a g e n d a , h a v e t h a t i t e m i n p o s i t i o n o f t h e c i t y m a n a g e r f o r a t l e a s t 3 0 d a y s , s o t h e r e i s n o l a s t m i n u t e R U S H f o r a p p r o v a l a n d s t a f f r e p o r t . . A l l i t e m s m u s t b e p o s t e d f o r t h e p u b l i c t o o v i e w . A l i s t o f i t e m s a n d t h e R O T A T I O N ( p i c k i n g n u m b e r s 1 t o 5 ) t h a t I h a v e s u g g e s t e d , h e l p s t h e . s t a f f t o g e t t h e r e p o r t r e a d y a h e a d o f t i m e , a n d g i v e s e v e r y C m e m b e r a n e q u a l c h a n c e t o p l a c e a g e n d a i t e m s . P r i o r i t y i s f o r C C 2 0 1 2 G O A L S A N D P R I O R I T I E S , a n d c i t y o f f i c i a l b u s i n e s s . I n r e g a r d s t o t h e w r i t i n g o f t h e a g e n d a . F o r m i n g a c o m m i t t e e t h e M a y o r a n d t w o c o u n c i l m e m b e r s t o w r i t e t h e a g e n d a o n a r o t a t i n g b a s e s . l e t m e e x p l a i n , t h e m a y o r i s a l w a y s t h e r e t o p a r t i c i p a t e i n w r i t i n g t h e a g e n d a , t h e o t h e r 4 m e m b e r s b e t w e e n t h e m h a v e 6 c o m b i n a t i o n s a - 1 - - 2 d - 2 - - 3 b - 1 - - 3 e - 2 - - 4 c - 1 - - 4 f - 3 - - 4 p i c k t h e g r o u p t h a t w i l l s t a r t s f i r s t a b . . . . T h e n e a c h c o u n c i l m e m b e r w i l l p i c k a n w n b e r ( 1 t o 4 ) b a s e d o n t h e n u m b e r p i c k e d y o u f i n d y o u r g r o u p t h a t f o r m s t h e A g e n d a w r i t i n g c o m m i t t e e . I f t h e r o t a t i o n i s b a s e d o n 8 m o t h s p e r i o d , e a c h g r o u p g e t s t o s e r v e o n e t i m e d u r i n g t h e i r 4 y e a r s t e r m , e x c e p t f o r t h e m a y o r . W h a t I h a v e d e s c r i b e d a b o v e i n b o t h i n s t a n c e s i s m a t h e m a t i c s n o t p o l i t i c s , e a c h C m e m b e r w i l l g e t a c h a n c e t o s e r v e e q u a l l y , e x c e p t f o r t h e m a y o r . W h e n a c o u n c i l m e m b e r i s v o t e d i n t o b e t h e n e w m a y o r , t h e o l d m a y o r a n d t h e n e w m a y o r s w i t c h p l a c e s , a n d t h e r o t a t i o n c o n t i n u e s . K e e p t h e w r i t i n g o f t h e a g e n d a i n t h e h a n d s o f t h e e l e c t e d o f f i c i a l s . B y t h e t i m e t h i s i s d o n e , a n d i f i m p l e m e n t e d ( s i x m o n t h s p a s s e d ) a s i x m o n t h m o n t h s r o t a t i o n g i v e ' s a c h a n c e t o t h i s c i t y c o u n c i l t o s e r v e e q u a l l y t o t h e e n d o f t h e t e r m . M Y e r e l i a n 5 / 3 / 2 0 1 2 / 3 - 1 0 8 F r o m : M i n a s Y e r e l i a n [ y e r e l i a n @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 3 : 1 4 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m R e g a r d i n g t h e M a y 8 2 0 1 2 j o i n t m e e t i n g . T h i s i s s p e c i a l s e s s i o n . T h i s j o i n t m e e t i n g w a s i n i t i a t e d f o r t h e s o l e r e a s o n f o r a d i s c u s s i o n b e t w e e n t h e C C a n d t h e P C S i n c e C o u n c i l w o m a n B r o o k s w a n t s t o l i m i t t h e j o i n t s e s s i o n t o o n e h o u r . I t i s n o t a g o o d i d e a t o h a v e p u b l i c s p e a k e r s a t t h i s m e e t i n g , t h a t w i l l i n t e r f e r e a n d i n t e r r u p t t h e p u r p o s e o f t h i s j o i n t s e s s i o n . M Y e r e l i a n 5 / 3 / 2 0 1 2 / F r o m : M i n a s Y e r e l i a n [ y e r e l i a n @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 3 : 1 4 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m R e g a r d i n g t h e M a y 8 2 0 1 2 j o i n t m e e t i n g . T h i s i s s p e c i a l s e s s i o n . T h i s j o i n t m e e t i n g w a s i n i t i a t e d f o r t h e s o l e r e a s o n f o r a d i s c u s s i o n b e t w e e n t h e C C a n d t h e P C S i n c e C o u n c i l w o m a n B r o o k s w a n t s t o l i m i t t h e j o i n t s e s s i o n t o o n e h o u r . I t i s n o t a g o o d i d e a t o h a v e p u b l i c s p e a k e r s a t t h i s m e e t i n g , t h a t w i l l i n t e r f e r e a n d i n t e r r u p t t h e p u r p o s e o f t h i s j o i n t s e s s i o n . M Y e r e l i a n 5 / 3 / 2 0 1 2 / 3 - 1 0 9 F r o m : M i n a s Y e r e l i a n [ y e r e l i a n @ g m a i l . c o m ] S e n t : F r i d a y , M a y 0 4 , 2 0 1 2 1 2 : 4 1 P M T o : P a u l T e t r e a u l t C c : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : R e : C o m m i s s i o n e r T e t r e a u l t Y o u w e r e v e r y g e n e r o u s t o g i v e u p y o u r p o s i t i o n a n d t h e s e a t i n g t o t h e M a y o r a n d C C i n t h e l a s t m e e t i n g t o c o n d u c t t h e j o i n t s e s s i o n , v e r y h o n o r a b l e o f y o u . B u t y o u a s t h e c h a i r m a n o f t h e P C i n v i t e d t h e C C t o y o u r m e e t i n g , y o u a s t h e c h a i r m a n s h o u l d b e c o n d u c t i n g t h e m e e t i n g j o i n t l y i f y o u w i l l w i t h t h e M a y o r . T h i s s e s s i o n w a s i n t e n d e d f o r s o l e d i s c u s s i o n o f t h e r u l e s o f p r o c e d u r e s & C C a n d C o m m i s s i o n / c o m m i t t e e . P C s i t s i n t h e i r m e e t i n g s e a t s ( s o t h e r e w i l l b e n o d i s r u p t i o n w h e n t h e j o i n t s e s s i o n e n d s Y o u c a n c o n t i n u e y o u r P C b u s i n e s s ) a n d t h e C C s i t s a t a n e x t e n d e d m i r r o r i m a g e s e a t i n g o f t h e P C s e a t s , f o r m i n g a s e m i c i r c u l a r s e t t i n g f a c i n g t h e c e n t e r , n o p o d i u m n o s p e a k e r s s o t h e p u b l i c w i l l b e a b l e t o s e e a l l P C & C C d u r i n g t h e d i s c u s s i o n . L e t t h e p u b l i c s p e a k e r s d o t h e s p e a k i n g a t t h e n e x t C C m e e t i n g i f t h e M a y o r w i s h e s . ( h e c a n a n n o u n c e i t a t t h e b e g i n n i n g o f t h e j o i n t s e s s i o n . ) M Y e r e l i a n O n T h u , M a y 3 , 2 0 1 2 a t 5 : 1 1 P M , P a u l T e t r e a u l t < p a u l @ a g a j a n i a n l a w . c o m > w r o t e : M i n a s A l t h o u g h I c a n n o t g u a r a n t e e i t b e c a u s e t h e M a y o r w i l l r u n t h e m e e t i n g , I i n t e n d t o a l l o w a s m u c h t i m e a s a n y c o m m i s s i o n e r w a n t s t o s p e a k t o t h e s e i t e m s . I w i l l b e d i s c u s s i n g t h i s w i t h . t h e M a y o r o n S u n d a y . I f M e m b e r B r o o k s w a n t s o r n e e d s t o l e a v e e a r l y t h e r e w i l l s t i l l b e a q u o r u m o f t h e C C r e m a i n i n g . P a u l , S e n t v i a B l a c k B e r r y b y A T & T F r o m : M i n a s Y e r e l i a n < y e r e l i a n @ g m a i l . c o m > . D a t e : T h u , 3 M a y 2 0 1 2 1 5 : 1 4 : 2 8 - 0 7 0 0 T o : c c @ r n v . c o m < c c @ t : p v . c o m > ; p c @ t : p v . c o m < p c @ r n v . c o m > S u b j e c t : R e g a r d i n g t h e M a y 8 2 0 1 2 j o i n t m e e t i n g . T h i s i s s p e c i a l s e s s i o n . T h i s j o i n t m e e t i n g w a s i n i t i a t e d f o r t h e s o l e r e a s o n f o r a d i s c u s s i o n b e t w e e n t h e C C a n d t h e P C S i n c e C o u n c i l w o m a n B r o o k s w a n t s t o l i m i t t h e j o i n t s e s s i o n t o o n e h o u r . I t i s n o t a g o o d i d e a t o h a v e p u b l i c s p e a k e r s a t t h i s m e e t i n g , t h a t w i l l i n t e r f e r e a n d i n t e r r u p t t h e p u r p o s e o f t h i s j o i n t s e s s i o n . M Y e r e l i a n 5 / 4 / 2 0 1 2 / F r o m : M i n a s Y e r e l i a n [ y e r e l i a n @ g m a i l . c o m ] S e n t : F r i d a y , M a y 0 4 1 2 0 1 2 1 2 : 4 1 P M T o : P a u l T e t r e a u l t C c : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : R e : C o m m i s s i o n e r T e t r e a u l t Y o u w e r e v e r y g e n e r o u s t o g i v e u p y o u r p o s i t i o n a n d t h e s e a t i n g t o t h e M a y o r a n d C C i n t h e l a s t m e e t i n g t o c o n d u c t t h e j o i n t s e s s i o n , v e r y h o n o r a b l e o f y o u . B u t y o u a s t h e c h a i r m a n o f t h e P C i n v i t e d t h e C C t o y o u r m e e t i n g , y o u a s t h e c h a i r m a n s h o u l d b e c o n d u c t i n g t h e m e e t i n g j o i n t l y i f y o u w i l l w i t h t h e M a y o r . T h i s s e s s i o n w a s i n t e n d e d f o r s o l e d i s c u s s i o n o f t h e r u l e s o f p r o c e d u r e s & C C a n d C o m m i s s i o n / c o m m i t t e e . P C s i t s i n t h e i r m e e t i n g s e a t s ( s o t h e r e w i l l b e n o d i s r u p t i o n w h e n t h e j o i n t s e s s i o n e n d s Y o u c a n c o n t i n u e y o u r P C b u s i n e s s ) a n d t h e C C s i t s a t a n e x t e n d e d m i r r o r i m a g e s e a t i n g o f t h e P C s e a t s , f o r m i n g a s e m i c i r c u l a r s e t t i n g f a c i n g t h e c e n t e r , n o p o d i u m n o s p e a k e r s s o t h e p u b l i c w i l l b e a b l e t o s e e a l l P C & C C d u r i n g t h e d i s c u s s i o n . L e t t h e p u b l i c s p e a k e r s d o t h e s p e a k i n g a t t h e n e x t C C m e e t i n g i f t h e M a y o r w i s h e s . ( h e c a n a n n o u n c e i t a t t h e b e g i n n i n g o f t h e j o i n t s e s s i o n . ) M Y e r e l i a n O n T h u , M a y 3 , 2 0 1 2 a t 5 : 1 1 P M , P a u l T e t r e a u l t < p a u l @ a g a j a n i a n l a w . c o m > w r o t e : M i n a s : A l t h o u g h I c a n n o t g u a r a n t e e i t b e c a u s e t h e M a y o r w i l l r u n t h e m e e t i n g , I i n t e n d t o a l l o w a s · m u c h t i m e a s a n y c o m m i s s i o n e r w a n t s t o s p e a k t o t h e s e i t e m s . I w i l l b e d i s c u s s i n g t h i s w i t h · t h e M a y o r o n S u n d a y . I f M e m b e r B r o o k s w a n t s o r n e e d s t o l e a v e e a r l y t h e r e w i l l s t i l l b e a q u o r u m o f t h e C C r e m a i n i n g . P a u l : S e n t v i a B l a c k B e r r y b y A T & T F r o m : M i n a s Y e r e l i a n < y e r e l i a n @ g m a i l . c o m . > · D a t e : T h u , 3 M a y 2 0 1 2 1 5 : 1 4 : 2 8 - 0 7 0 0 T o : c c @ m v . c o m < c c @ m v . c o m > ; p c @ r p v . c o m < p c @ r p v . c o m > S u b j e c t : R e g a r d i n g t h e M a y 8 2 0 1 2 j o i n t m e e t i n g . T h i s i s s p e c i a l s e s s i o n . T h i s j o i n t m e e t i n g w a s i n i t i a t e d f o r t h e s o l e r e a s o n f o r a d i s c u s s i o n b e t w e e n t h e C C a n d t h e P C S i n c e C o u n c i l w o m a n B r o o k s w a n t s t o l i m i t t h e j o i n t s e s s i o n t o o n e h o u r . I t i s n o t a g o o d i d e a t o h a v e p u b l i c s p e a k e r s a t t h i s m e e t i n g , t h a t w i l l i n t e r f e r e a n d i n t e r r u p t t h e p u r p o s e o f t h i s j o i n t s e s s i o n . M Y e r e l i a n 5 / 4 / 2 0 1 2 / 3 - 1 1 0 F r o m : L o w e l l R W e d e m e y e r [ I o w e l l @ t r a n s t a l k . c o m ] S e n t : S u n d a y , M a y 0 6 , 2 0 1 2 1 1 : 4 1 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : C o m m e n t o n R u l e s f o r S e t t i n g C i t y C o u n c i l A g e n d a s A t t a c h m e n t s : C O M M E N T O N P R O C E D U R A L R U L E S F O R S E T T I N G A G E N D A S 2 0 1 2 - 0 5 - 0 6 . d o c x H o n o r a b l e M a y o r M i s e t i c h , C o u n c i l M e m b e r s , H o n . C h a i r T e t r a u l t a n d C o m m i s s i o n M e m b e r s : R E : J o i n t C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n M e e t i n g , T u e s d a y , M a y 8 . A p p e n d e d i s a c o m m e n t c o n c e r n i n g t h e i s s u e o f r u l e s f o r s e t t i n g c o u n c i l a n d c o m m i s s i o n a g e n d a s . T h i s c o m m e n t i s s t r i c t l y i n m y i n d i v i d u a l c a p a c i t y a s a c i t i z e n a n d d e f i n i t e l y i s n o t a s C h a i r o f t h e S t o r m D r a i n O v e r s i g h t C o m m i t t e e . T h e O v e r s i g h t C o m m i t t e e h a s n o t y e t h a d a m e e t i n g w h e r e t h e i s s u e w a s o n i t s n o t i c e d m e e t i n g a g e n d a . P e r m i t m e t o r e m i n d y o u a l l n o t t o f o r w a r d m y c o m m e n t t o a n y o t h e r m e m b e r s o f t h e O v e r s i g h t C o m m i t t e e t o a v o i d i n a d v e r t e n t v i o l a t i o n o f t h e B r o w n A c t . T h e i s s u e h a s b e e n n o t i c e d f o r t h e O v e r s i g h t C o m m i t t e e m e e t i n g a g e n d a f o r W e d n e s d a y . L o w e l l R . W e d e m e y e r 5 / 7 / 2 0 1 2 I F r o m : L o w e l l R W e d e m e y e r [ I o w e l l @ t r a n s t a l k . c o m ] S e n t : S u n d a y , M a y 0 6 , 2 0 1 2 1 1 : 4 1 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : C o m m e n t o n R u l e s f o r S e t t i n g C i t y C o u n c i l A g e n d a s A t t a c h m e n t s : C O M M E N T O N P R O C E D U R A L R U L E S F O R S E T T I N G A G E N D A S 2 0 1 2 - 0 5 - 0 6 . d o c x H o n o r a b l e M a y o r M i s e t i c h , C o u n c i l M e m b e r s , H o n . C h a i r T e t r a u l t a n d C o m m i s s i o n M e m b e r s : R E : J o i n t C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n M e e t i n g , T u e s d a y , M a y 8 . A p p e n d e d i s a c o m m e n t c o n c e r n i n g t h e i s s u e o f r u l e s f o r s e t t i n g c o u n c i l a n d c o m m i s s i o n a g e n d a s . T h i s c o m m e n t i s s t r i c t l y i n m y i n d i v i d u a l c a p a c i t y a s a c i t i z e n a n d d e f i n i t e l y i s n o t a s C h a i r o f t h e S t o r m D r a i n O v e r s i g h t C o m m i t t e e . T h e O v e r s i g h t C o m m i t t e e h a s n o t y e t h a d a m e e t i n g w h e r e t h e i s s u e w a s o n i t s n o t i c e d m e e t i n g a g e n d a . P e r m i t m e t o r e m i n d y o u a l l n o t t o f o r w a r d m y c o m m e n t t o a n y o t h e r m e m b e r s o f t h e O v e r s i g h t C o m m i t t e e t o a v o i d i n a d v e r t e n t v i o l a t i o n o f t h e B r o w n A c t . T h e i s s u e h a s b e e n n o t i c e d f o r t h e O v e r s i g h t C o m m i t t e e m e e t i n g a g e n d a f o r W e d n e s d a y . L o w e l l R . W e d e m e y e r 5 / 7 / 2 0 1 2 I 3 - 1 1 1 C O M M E N T O N P R O C E D U R A L R U L E S F O R S E T T I N G A G E N D A S J o i n t M e e t i n g o f C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n , T u e s d a y , M a y 8 , 2 0 1 2 . M a y o r M i s e t i c h , C o u n c i l M e m b e r s , a n d P l a n n i n g C o m m i s s i o n M e m b e r s : I a m C h a i r o f t h e S t o r m D r a i n O v e r s i g h t C o m m i t t e e b u t I a m s u b m i t t i n g t h i s c o m m e n t s t r i c t l y i n a n i n d i v i d u a l c a p a c i t y . T h e O v e r s i g h t C o m m i t t e e h a s n o t y e t h e l d a m e e t i n g w i t h t h i s t o p i c o n i t s a g e n d a s o I c o u l d n o t d i s c u s s t h i s w i t h t h e C o m m i t t e e w i t h o u t v i o l a t i o n O f t h e . . R a l p h M . B r o w n O p e n M e e t i n g L a w . T h e C o m m i t t e e a s a w h o l e , o f c o u r s e , h a s n o t d e b a t e d o r a d o p t e d a n y p o s i t i o n o n t h i s i s s u e . I a d d r e s s h e r e t h e r u l e s a n d p r o c e d u r e s f o r s e t t i n g a g e n d a s . Y o u a l l a r e f a m i l i a r w i t h t h e p r e s s u r e s o f y o u r C i t y p o s i t i o n s . N o n e t h e l e s s , I w i l l f r a m e t h e i s s u e a t t h e C i t y C o u n c i l l e v e l w i t h a b r i e f d e s c r i p t i o n o f t h e u n a v o i d a b l e , u n r e m i t t i n g p r e s s u r e s o f s e t t i n g a n d m a n a g i n g m e e t i n g a g e n d a s . T h e a g e n d a - s e t t i n g i s s u e s f o r P l a n n i n g C o m m i s s i o n a n d C i t y C o u n c i l a r e q u i t e s i m i l a r , t h o u g h w i t h s u b s t a n t i a l d i f f e r e n c e s i n d e g r e e b e c a u s e o f t h e p l e n a r y j u r i s d i c t i o n o f t h e C o u n c i l v e r s u s t h e l i m i t e d j u r i s d i c t i o n o f t h e P l a n n i n g C o m m i s s i o n . A s a l w a y s , t h i s C o m m e n t a d d r e s s e s i s s u e s o f p u b l i c p o l i c y o n l y . I t d o e s n o t a d d r e s s o r c r i t i c i z e a n y C o u n c i l M e m b e r , C o m m i s s i o n M e m b e r , o r C i t y S t a f f m e m b e r . C o u n c i l m e m b e r s h i p i s e s s e n t i a l l y a v o l u n t e e r , u n p a i d p o s i t i o n . E a c h M e m b e r a l s o h a s a d a y j o b a n d a f a m i l y . T h e r e i s a s t r i c t l y l i m i t e d a m o u n t o f v o l u n t e e r t i m e t h a t C i t y C o u n c i l M e m b e r s c a n d e v o t e t o c o u n c i l m e e t i n g s . [ T h e r e a l s o i s a l i m i t e d a m o u n t o f t i m e t h a t C o u n c i l M e m b e r s c a n s p e n d o u t s i d e o f m e e t i n g s , b u t t h a t p o s e s d i f f e r e n t i s s u e s t h a t a r e l e f t f o r a n o t h e r c o m m e n t . ] T h e r e i s a n i m p o s s i b l y l a r g e v o l u m e o f w r i t t e n , a n d o r a l i n f o r m a t i o n a n d d e m a n d s d i r e c t e d a t C o u n c i l M e m b e r s . T h e i n f o r m a t i o n f l o w i s a k i n t o d r i n k i n g f r o m a f i r e h o s e . - - i t i s i m p o s s i b l e t o d r i n k w i t h o u t d r o w n i n g i n t h e a b s e n c e o f a t l e a s t o n e p o w e r f u l c o n t r o l v a l v e . W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 1 C O M M E N T O N P R O C E D U R A L R U L E S F O R S E T T I N G A G E N D A S J o i n t M e e t i n g o f C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n , T u e s d a y , M a y 8 , 2 0 1 2 . M a y o r M i s e t i c h , C o u n c i l M e m b e r s , a n d P l a n n i n g C o m m i s s i o n M e m b e r s : I a m C h a i r o f t h e S t o r m D r a i n O v e r s i g h t C o m m i t t e e b u t I a m s u b m i t t i n g t h i s c o m m e n t s t r i c t l y i n · a n i n d i v i d u a l c a p a c i t y . T h e O v e r s i g h t C o m m i t t e e h a s n o t y e t h e l d a m e e t i n g w i t h t h i s t o p i c o n i t s a g e n d a s o I c o u l d n o t d i s c u s s t h i s w i t h t h e C o m m i t t e e w i t h o u t v i o l a t i o n o f t h e . , R a l p h M . B r o w n O p e n M e e t i n g L a w . T h e C o m m i t t e e a s a w h o l e , o f c o u r s e , h a s n o t d e b a t e d o r a d o p t e d a n y p o s i t i o n o n t h i s i s s u e . I a d d r e s s h e r e t h e r u l e s a n d p r o c e d u r e s f o r s e t t i n g a g e n d a s . Y o u a l l a r e f a m i l i a r w i t h t h e p r e s s u r e s o f y o u r C i t y p o s i t i o n s . N o n e t h e l e s s , I w i l l f r a m e t h e i s s u e a t t h e C i t y C o u n c i l l e v e l w i t h a b r i e f d e s c r i p t i o n o f t h e u n a v o i d a b l e , u n r e m i t t i n g p r e s s u r e s o f s e t t i n g a n d m a n a g i n g m e e t i n g a g e n d a s . T h e a g e n d a - s e t t i n g i s s u e s f o r P l a n n i n g C o m m i s s i o n a n d C i t y C o u n c i l a r e q u i t e s i m i l a r , t h o u g h w i t h s u b s t a n t i a l d i f f e r e n c e s i n d e g r e e b e c a u s e o f t h e p l e n a r y j u r i s d i c t i o n o f t h e C o u n c i l v e r s u s t h e l i m i t e d j u r i s d i c t i o n o f t h e P l a n n i n g C o m m i s s i o n . A s a l w a y s , t h i s C o m m e n t a d d r e s s e s i s s u e s o f p u b l i c p o l i c y o n l y . I t d o e s n o t a d d r e s s o r c r i t i c i z e a n y C o u n c i l M e m b e r , C o m m i s s i o n M e m b e r , o r C i t y S t a f f m e m b e r . C o u n c i l m e m b e r s h i p i s e s s e n t i a l l y a v o l u n t e e r , u n p a i d p o s i t i o n . E a c h M e m b e r a l s o h a s a d a y j o b a n d a f a m i l y . T h e r e i s a s t r i c t l y l i m i t e d a m o u n t o f v o l u n t e e r t i m e t h a t C i t y C o u n c i l M e m b e r s c a n d e v o t e t o c o u n c i l m e e t i n g s . [ T h e r e a l s o i s a l i m i t e d a m o u n t o f t i m e t h a t C o u n c i l M e m b e r s c a n s p e n d o u t s i d e o f m e e t i n g s , b u t t h a t p o s e s d i f f e r e n t i s s u e s t h a t a r e l e f t f o r a n o t h e r c o m m e n t . ] T h e r e i s a n i m p o s s i b l y l a r g e v o l u m e o f w r i t t e n ~ n d o r a l i n f o r m a t i o n a n d d e m a n d s d i r e c t e d a t C o u n c i l M e m b e r s . T h e i n f o r m a t i o n f l o w i s a k i n t o d r i n k i n g f r o m a f i r e h o s e . - - i t i s i m p o s s i b l e t o d r i n k w i t h o u t d r o w n i n g i n t h e a b s e n c e o f a t l e a s t o n e p o w e r f u l c o n t r o l v a l v e . W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 1 3 - 1 1 2 T h e C o u n c i l ' s m e e t i n g a g e n d a g e n e r a l l y s e r v e s a s i t s m a i n c o n t r o l v a l v e . A t l e a s t s i x p e o p l e a r e t r y i n g s i m u l t a n e o u s l y t o o p e r a t e t h a t m a i n c o n t r o l v a l v e - - f i v e c o u n c i l m e m b e r s a n d t h e C i t y M a n a g e r . O n l y o n e o f t h o s e p e r s o n s , t h e C i t y M a n a g e r , h a s a f u l l t i m e , p a i d j o b d e a l i n g w i t h t h e m a s s i v e f l o w o f i n f o r m a t i o n . P O I N T 1 . N e v e r s h o u l d a n y C i t y M a n a g e r e v e r b e g i v e n d i s c r e t i o n t o c o n t r o l t h e C o u n c i l ' s m e e t i n g a g e n d a t o t h e e x c l u s i o n o f C i t y C o u n c i l M e m b e r s . N o i n d i v i d u a l C o u n c i l M e m b e r c a n e v e r h o p e t o s p e n d t h e a m o u n t o f t i m e s e t t i n g t h e a g e n d a t h a t t h e C i t y M a n a g e r c a n a n d d o e s . T h i s c r e a t e s a p o w e r f u l i n d u c e m e n t , e v e n a " s e n s e o f n e c e s s i t y , f o r t h e C o u n c i l t o d e l e g a t e t h e s e t t i n g o f C o u n c i l m e e t i n g a g e n d a s t o t h e C i t y M a n a g e r w h o h a s t h e t i m e a n d i s p a i d t o d o i t . T H E R E I N L I E S G R A V E P E R I L T O D E M O C R A T I C G O V E R N M E N T , R E G A R D L E S S O F W H O H O L D S T H E P O S I T I O N O F C I T Y M A N A G E R . W h y i s t h e r e p e r i l ? T h e r e i s p e r i l b e c a u s e w h o s e t s t h e m e e t i n g a g e n d a c o n t r o l s t h e d e b a t e . T h i s i s t r u e o f a n y m e e t i n g , b u t i t i s e s p e c i a l l y , h a r s h l y t r u e i n C a l i f o r n i a g o v e r n m e n t m e e t i n g s . U n d e r t h e R a l p h M . B r o w n O p e n M e e t i n g A c t , w h o s e t s t h e a g e n d a i s e x e r c i s i n g t h e p o w e r t o c r i m i n a l i z e d e b a t e o f a n y a n d a l l t o p i c s l e f t o f f t h e m e e t i n g a g e n d a . T h e r e i s p e r i l b e c a u s e w h o s e t s t h e a g e n d a a l s o c h o o s e s t h e p u b l i c p o l i c i e s a n d p r i o r i t i e s t h a t a c t u a l l y a r e i m p l e m e n t e d b y t h e C o u n c i l a n d t h e C i t y . O n l y t h a t w h i c h a p p e a r s o n t h e m e e t i n g a g e n d a g e t s m e e t i n g t i m e a n d a t t e n t i o n . T h a t w h i c h d o e s n o t a p p e a r o n t h e a g e n d a g e t s a z e r o p r i o r i t y - o m i t t e d m a t t e r i s a f f i r m a t i v e l y p r e v e n t e d f r o m r e c e i v i n g m a j o r i t y a t t e n t i o n b o t h d u r i n g a n d o u t s i d e a m e e t i n g b e c a u s e o f t h e c r i m i n a l s t r i c t u r e s o f t h e R a l p h M . B r o w n O p e n M e e t i n g L a w . T h e r e i s p e r i l t o d e m o c r a t i c g o v e r n m e n t b e c a u s e e l e c t e d C o u n c i l M e m b e r s a r e e x c l u d e d b y a n o n - e l e c t e d C i t y e m p l o y e e f r o m o p e r a t i n g t h e m o s t p o w e r f u l c o n t r o l v a l v e i n t h e g o v e r n m e n t s y s t e m . W h e n t h e t a s k o f s e t t i n g t h e C o u n c i l a g e n d a i s d e l e g a t e d t o t h e C i t y M a n a g e r , t h e n t h e C i t y M a n a g e r i s g i v e n t h e v e r y r e a l , p r a c t i c a l p o w e r t o l i m i t t h e s p e e c h o f W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 2 T h e C o u n c i l ' s m e e t i n g a g e n d a g e n e r a l l y s e r v e s a s i t s m a i n c o n t r o l v a l v e . A t l e a s t s i x p e o p l e a r e t r y i n g s i m u l t a n e o u s l y t o o p e r a t e t h a t m a i n c o n t r o l v a l v e - - f i v e c o u n c i l m e m b e r s a n d t h e C i t y M a n a g e r . O n l y o n e o f t h o s e p e r s o n s , t h e C i t y M a n a g e r , h a s a f u l l t i m e , p a i d j o b d e a l i n g w i t h t h e m a s s i v e f l o w o f i n f o r m a t i o n . P O I N T 1 . N e v e r s h o u l d a n y C i t y M a n a g e r e v e r b e g i v e n d i s c r e t i o n t o c o n t r o l t h e C o u n c i l ' s m e e t i n g a g e n d a t o t h e e x c l u s i o n o f C i t y C o u n c i l M e m b e r s . . N o i n d i v i d u a l C o u n c i l M e m b e r c a n e v e r h o p e t o s p e n d t h e a m o u n t o f t i m e s e t t i n g t h e a g e n d a t h a t t h e C i t y M a n a g e r c a n a n d d o e s . T h i s c r e a t e s a p o w e r f u l i n d u c e m e n t , e v e n a . ' s e n s e o f n e c e s s i t y , f o r t h e C o u n c i l t o d e l e g a t e t h e s e t t i n g o f C o u n c i l m e e t i n g a g e n d a s t o t h e C i t y M a n a g e r w h o h a s t h e t i m e a n d i s p a i d t o d o i t . T H E R E I N L I E S G R A V E P E R I L T O D E M O C R A T I C G O V E R N M E N T , R E G A R D L E S S O F W H O H O L D S T H E P O S I T I O N O F C I T Y M A N A G E R . W h y i s t h e r e p e r i l ? T h e r e i s p e r i l b e c a u s e w h o s e t s t h e m e e t i n g a g e n d a c o n t r o l s t h e d e b a t e . T h i s i s t r u e o f a n y m e e t i n g , b u t i t i s e s p e c i a l l y , h a r s h l y t r u e i n C a l i f o r n i a g o v e r n m e n t m e e t i n g s . U n d e r t h e R a l p h M . B r o w n O p e n M e e t i n g A c t , w h o s e t s t h e a g e n d a i s e x e r c i s i n g t h e p o w e r t o c r i m i n a l i z e d e b a t e o f a n y a n d a l l t o p i c s l e f t o f f t h e m e e t i n g a g e n d a . T h e r e i s p e r i l b e c a u s e w h o s e t s t h e a g e n d a a l s o c h o o s e s t h e p u b l i c p o l i c i e s a n d p r i o r i t i e s t h a t a c t u a l l y a r e i m p l e m e n t e d b y t h e C o u n c i l a n d t h e C i t y . O n l y t h a t w h i c h a p p e a r s o n t h e m e e t i n g a g e n d a g e t s m e e t i n g t i m e a n d a t t e n t i o n . T h a t w h i c h d o e s n o t a p p e a r o n t h e a g e n d a g e t s a z e r o p r i o r i t y - o m i t t e d m a t t e r i s a f f i r m a t i v e l y p r e v e n t e d f r o m r e c e i v i n g m a j o r i t y a t t e n t i o n b o t h d u r i n g a n d o u t s i d e a m e e t i n g b e c a u s e o f t h e c r i m i n a l s t r i c t u r e s o f t h e R a l p h M . B r o w n O p e n M e e t i n g L a w . T h e r e i s p e r i l t o d e m o c r a t i c g o v e r n m e n t b e c a u s e e l e c t e d C o u n c i l M e m b e r s a r e e x c l u d e d b y a n o n - e l e c t e d C i t y e m p l o y e e f r o m o p e r a t i n g t h e m o s t p o w e r f U l c o n t r o l v a l v e i n t h e g o v e r n m e n t s y s t e m . W h e n t h e t a s k o f s e t t i n g t h e C o u n c i l a g e n d a i s d e l e g a t e d t o t h e C i t y M a n a g e r , t h e n t h e C i t y M a n a g e r i s g i v e n t h e v e r y r e a l , p r a c t i c a l p o w e r t o l i m i t t h e s p e e c h o f W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 2 3 - 1 1 3 e l e c t e d C o u n c i l M e m b e r s b y t h e i n h e r e n t t h r e a t o f c r i m i n a l p e n a l t y f o r a t t e m p t i n g t o d e b a t e t h a t w h i c h t h e C i t y M a n a g e r h a s c h o s e n t o o m i t f r o m t h e a g e n d a . T h e r e i s p e r i l o f i m p a i r e d a c c o u n t a b i l i t y o f t h e C i t y M a n a g e r ( a n d t h e r e s t o f t h e S t a f f ) t o t h e C i t y C o u n c i l . T h i s i s b e c a u s e t h e C i t y M a n a g e r c a n a v o i d s c r u t i n y a n d d e b a t e s i m p l y b y e x c l u d i n g p o t e n t i a l l y e m b a r r a s s i n g t o p i c s f r o m t h e C i t y C o u n c i l ' s a g e n d a - - o r b y d e l a y i n g t h o s e t o p i c s i n d e f i n i t e l y . H a v e y o u a s k e d y o u r s e l f , " H o w d i d t h i n g s g o s o w r o n g i n t h e C i t y o f B e l l a n d o t h e r s m a l l c i t i e s ? " H o w d i d t h e C i t y M a n a g e r o f B e l l o b t a i n t h e p r a c t i c a l p o w e r t o d o m i n a t e t h e C i t y C o u n c i l ? A l m o s t c e r t a i n l y t h e c i t y m a n a g e r w a s a m a s t e r a t m a n i p u l a t i n g t h e m e e t i n g . ' . a g e n d a s . T h i s e n a b l e s a c i t y m a n a g e r n o t o n l y t o c o n t r o l a n d l i m i t c i t y c o u n c i l m e e t i n g s , b u t a l s o t o s t r i c t l y l i m i t c o u n c i l m e m b e r s ' c o m m u n i c a t i o n s o u t s i d e o f m e e t i n g s u n d e r t h e c r i m i n a l t h r e a t o f t h e R a l p h M . B r o w n O p e n M e e t i n g L a w . B e c a u s e o f t h e s e g r a v e p e r i l s , I u r g e t h e C i t y C o u n c i l t o j e a l o u s l y p r e s e r v e i t s p r e r o g a t i v e s a n d i t s d i s c r e t i o n t o c o n t r o l i t s m e e t i n g a g e n d a s . T h e r e c e r t a i n l y c a n b e a s a f e p r o c e d u r e , e v e n a n e c e s s i t y , t o o b t a i n t h e s u g g e s t i o n s o f t h e C i t y M a n a g e r a s t o a g e n d a i t e m s , b u t n e v e r s h o u l d a n y C i t y M a n a g e r b e g i v e n d i s c r e t i o n t o c o n t r o l t h e m e e t i n g a g e n d a t o t h e e x c l u s i o n o f C i t y C o u n c i l M e m b e r s . I t i s e f f i c i e n t a n d e a s y i n t h e s h o r t t e r m t o d e l e g a t e t h e s e t t i n g o f a g e n d a s t o a C i t y M a n a g e r . T h e t e m p t a t i o n s h o u l d b e r e s i s t e d b e c a u s e o f t h e p e r i l s . B e t t e r t o s u f f e r l e s s e f f i c i e n c y i n t h e s h o r t e r t e r m t o p r e v e n t d i s a s t e r i n t h e l o n g e r t e r m . P O I N T 2 . C o u n c i l r u l e s m u s t p r o v i d e o p p o r t u n i t y f o r M e m b e r s w h o a r e i n t h e m i n o r i t y ( e i t h e r o n a s i n g l e i s s u e o r o n a b r o a d e r s p l i t w i t h i n t h e C o u n c i l ) n o t o n l y t o m a k e a b a r e o f f e r o f i t e m s f o r m e e t i n g a g e n d a s , b u t a l s o t o e x p l a i n t h e i r p r o p o s a l s o n t h e m e r i t s s o a s t o h a v e a m e a n i n g f u l o p p o r t u n i t y t o l a w f u l l y b u i l d a m a j o r i t y . T h e C o u n c i l R u l e s m u s t n o t e n s h r i n e a t y r a n n y o f a m a j o r i t y w i t h t h e p o w e r t o i n s u l a t e t h e m s e l v e s f r o m m e a n i n g f u l c o m m e n t o r d e b a t e f r o m m i n o r i t y M e m b e r s . W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 3 e l e c t e d C o u n c i l M e m b e r s b y t h e i n h e r e n t t h r e a t o f c r i m i n a l p e n a l t y f o r a t t e m p t i n g t o d e b a t e t h a t w h i c h t h e C i t y M a n a g e r h a s c h o s e n t o o m i t f r o m t h e a g e n d a . T h e r e i s p e r i l o f i m p a i r e d a c c o u n t a b i l i t y o f t h e C i t y M a n a g e r ( a n d t h e r e s t o f t h e S t a f f ) t o t h e C i t y C o u n c i l . T h i s i s b e c a u s e t h e C i t y M a n a g e r c a n a v o i d s c r u t i n y a n d d e b a t e s i m p l y b y e x c l u d i n g p o t e n t i a l l y e m b a r r a s s i n g t o p i c s f r o m t h e C i t y C o u n c i l ' s a g e n d a - - o r b y d e l a y i n g t h o s e t o p i c s i n d e f i n i t e l y . H a v e y o u a s k e d y o u r s e l f , I I H o w d i d t h i n g s g o s o w r o n g i n t h e C i t y o f B e l l a n d o t h e r s m a l l c i t i e s ? " H o w d i d t h e C i t y M a n a g e r o f B e l l o b t a i n t h e p r a c t i c a l p o w e r t o d o m i n a t e t h e C i t y C o u n c i l ? A l m o s t c e r t a i n l y t h e c i t y m a n a g e r w a s a m a s t e r a t m a n i p u l a t i n g t h e m e e t i n g " . a g e n d a s . T h i s e n a b l e s a c i t y m a n a g e r n o t o n l y t o c o n t r o l a n d l i m i t c i t y c o u n c i l m e e t i n g s , b u t a l s o t o s t r i c t l y l i m i t c o u n c i l m e m b e r s ' c o m m u n i c a t i o n s o u t s i d e o f m e e t i n g s u n d e r t h e c r i m i n a l t h r e a t o f t h e R a l p h M . B r o w n O p e n M e e t i n g L a w . B e c a u s e o f t h e s e g r a v e p e r i l s , I u r g e t h e C i t y C o u n c i l t o j e a l o u s l y p r e s e r v e i t s p r e r o g a t i v e s a n d i t s d i s c r e t i o n t o c o n t r o l i t s m e e t i n g a g e n d a s . T h e r e c e r t a i n l y c a n b e a s a f e p r o c e d u r e , e v e n a n e c e s s i t y , t o o b t a i n t h e s u g g e s t i o n s o f t h e C i t y M a n a g e r a s t o a g e n d a i t e m s , b u t n e v e r s h o u l d a n y C i t y M a n a g e r b e g i v e n d i s c r e t i o n t o c o n t r o l t h e m e e t i n g a g e n d a t o t h e e x c l u s i o n o f C i t y C o u n c i l M e m b e r s . I t i s e f f i c i e n t a n d e a s y i n t h e s h o r t t e r m t o d e l e g a t e t h e s e t t i n g o f a g e n d a s t o a C i t y M a n a g e r . T h e t e m p t a t i o n s h o u l d b e r e s i s t e d b e c a u s e o f t h e p e r i l s . B e t t e r t o s u f f e r l e s s e f f i c i e n c y i n t h e s h o r t e r t e r m t o p r e v e n t d i s a s t e r i n t h e l o n g e r t e r m . P O I N T 2 . C o u n c i l r u l e s m u s t p r o v i d e o p p o r t u n i t y f o r M e m b e r s w h o a r e i n t h e m i n o r i t y ( e i t h e r o n a s i n g l e i s s u e o r o n a b r o a d e r s p l i t w i t h i n t h e C o u n c i l ) n o t o n l y t o m a k e a b a r e o f f e r o f i t e m s f o r m e e t i n g a g e n d a s , b u t a l s o t o e x p l a i n t h e i r p r o p o s a l s o n t h e m e r i t s s o a s t o h a v e a m e a n i n g f u l o p p o r t u n i t y t o l a w f u l l y b u i l d a m a j o r i t y . T h e C o u n c i l R u l e s m u s t n o t e n s h r i n e a t y r a n n y o f a m a j o r i t y w i t h t h e p o w e r t o i n s u l a t e t h e m s e l v e s f r o m m e a n i n g f u l c o m m e n t o r d e b a t e f r o m m i n o r i t y M e m b e r s . W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 ~ 0 5 ~ 0 6 P a g e 3 3 - 1 1 4 J u s t a s a c i t y m a n a g e r c a n c o n t r o l d e b a t e a n d c a n c r i m i n a l i z e d i s s e n t i n g s p e e c h o f e l e c t e d C o u n c i l M e m b e r s b y o m i t t i n g t o p i c s f r o m t h e m e e t i n g a g e n d a s , s o a l s o c a n a m a y o r o r a c o u n c i l m a j o r i t y . T h i s i s a m u c h , m u c h m o r e d i f f i c u l t i s s u e i n p r a c t i c a l o p e r a t i o n . T h i s i s b e c a u s e o u r g o v e r n m e n t o p e r a t e s b y m a j o r i t y r u l e . I t c a n b e d i f f i c u l t i n p r a c t i c e t o d i s t i n g u i s h b e t w e e n a p p r o p r i a t e m a j o r i t y r u l e a n d t y r a n n y o f a m a j o r i t y ( o r j u s t s e l f - s a t i s f i e d b l i n d n e s s o f a m a j o r i t y ) . H e r e t h e b e s t o p e r a t i n g s o l u t i o n s a r i s e f r o m c u l t i v a t i n g c o l l e g i a l i t y , m u t u a l r e s p e c t , a n d s e l f - d i s c i p l i n e a m o n g a l l C o u n c i l M e m b e r s . Y o u a l r e a d y u n d e r s t a n d a n d w o r k o n t h i s " i d e a w i t h " t e a m b u i l d i n g " s e m i n a r s a n d y o u r r e m a r k a b l e e f f o r t t o i d e n t i f y a s e t o f p r i o r i t i e s . T h e s e s o l u t i o n s r e q u i r e n o t o n l y s e l f - d i s c i p l i n e o f t h e m a j o r i t y t o g i v e r e s p e c t f u l o p p o r t u n i t y t o t h e m i n o r i t y , b u t a l s o s e l f - d i s c i p l i n e o f t h e m i n o r i t y t o a v o i d b o g g i n g d o w n a g e n d a s w i t h e n d l e s s a r g u m e n t s t h a t a r e u n l i k e l y t o g o a n y w h e r e . T h e s e i d e a s m a y s o u n d t o o u t o p i a n t o b e p r a c t i c a l , b u t t h e y h a v e o p e r a t e d w i t h s i g n i f i c a n t , e v e n r e m a r k a b l e s u c c e s s i n t h e p a s t i n R a n c h o P a l o s V e r d e s a n d t h e y s t i l l c a n . O n t h i s p o i n t I u r g e t h a t t h e C o u n c i l k e e p i n m i n d t h e r u l e t h a t i s d r i l l e d i n t o m e d i c a l p r o f e s s i o n a l s : F i r s t d o n o h a r m . I u r g e t h a t y o u a l l c a r e f u l l y c o n s i d e r t h e v e r y r e a l p o t e n t i a l f o r a b u s e t h a t i s i n h e r e n t i n r u l e s t h a t r e s t r i c t m e a n i n g f u l o p p o r t u n i t y o f t h e m i n o r i t y t o p l a c e i t e m s o n m e e t i n g a g e n d a s - e s p e c i a l l y g i v e n t h e R a l p h M . B r o w n O p e n M e e t i n g L a w . C o n s i d e r a l s o t h a t t h e g e n i u s o f d e m o c r a c y i s t h a t i t a l l o w s d i s c o n t e n t a n d n e w i d e a s t o b u b b l e u p f r o m a m i n o r i t y t o b e c o m e r e f o r m . R u l e s t h a t r e s t r i c t a c c e s s o f t h e m i n o r i t y t o o p e n , p u b l i c d e b a t e i n m e e t i n g s d e p r i v e t h e P e o p l e o f o n e o f t h e m o s t i m p o r t a n t m e c h a n i s m s o f d e m o c r a c y . Y e s , d e m o c r a c y i s m e s s y a n d i n e f f i c i e n t , b u t t h a t i s o n e o f t h e m e c h a n i s m s t h r o u g h w h i c h d e m o c r a c y e n a b l e s r e f o r m w i t h o u t v i o l e n t r e v o l u t i o n . N O T E : S o a s n o t t o l e a v e y o u i n s u s p e n s e , I t h i n k t h e R a l p h M . B r o w n O p e n M e e t i n g L a w a s i t n o w e x i s t s i s a c l e v e r e x p e r i m e n t t h a t h a s p r o v e n t o b e d i s a s t r o u s l y b a d p u b l i c p o l i c y i n a c t u a l p r a c t i c e . T h i s i s b e c a u s e i t p r e v e n t s e s s e n t i a l c o m m u n i c a t i o n a m o n g e l e c t e d r e p r e s e n t a t i v e s o f t h e P e o p l e o n t h e v e r y t o p i c s t h e y w e r e e l e c t e d t o a d d r e s s . I t i s a W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 4 J u s t a s a c i t y m a n a g e r c a n c o n t r o l d e b a t e a n d c a n c r i m i n a l i z e d i s s e n t i n g s p e e c h o f e l e c t e d C o u n c i l M e m b e r s b y o m i t t i n g t o p i c s f r o m t h e m e e t i n g a g e n d a s , s o a l s o c a n a m a y o r o r a c o u n c i l m a j o r i t y . T h i s i s a m u c h , m u c h m o r e d i f f i c u l t i s s u e i n p r a c t i c a l o p e r a t i o n . T h i s i s b e c a u s e o u r g o v e r n m e n t o p e r a t e s b y m a j o r i t y r u l e . I t c a n b e d i f f i c u l t i n p r a c t i c e t o d i s t i n g u i s h b e t w e e n a p p r o p r i a t e m a j o r i t y r u l e a n d t y r a n n y o f a m a j o r i t y ( o r j u s t s e l f - s a t i s f i e d b l i n d n e s s o f a m a j o r i t y ) . H e r e t h e b e s t o p e r a t i n g s o l u t i o n s a r i s e f r o m c u l t i v a t i n g c o l l e g i a l i t y , m u t u a l r e s p e c t , a n d s e l f - d i s c i p l i n e a m o n g a l l C o u n c i l M e m b e r s . Y o u a l r e a d y u n d e r s t a n d a n d w o r k o n t h i s . < i d e a w i t h ~ I t e a m b u i l d i n g " s e m i n a r s a n d y o u r r e m a r k a b l e e f f o r t t o i d e n t i f y a s e t o f p r i o r i t i e s . T h e s e s o l u t i o n s r e q u i r e n o t o n l y s e l f - d i s c i p l i n e o f t h e m a j o r i t y t o g i v e r e s p e c t f u l o p p o r t u n i t y t o t h e m i n o r i t y , b u t a l s o s e l f - d i s c i p l i n e o f t h e m i n o r i t y t o a v o i d b o g g i n g d o w n a g e n d a s w i t h e n d l e s s a r g u m e n t s t h a t a r e u n l i k e l y t o g o a n y w h e r e . T h e s e i d e a s m a y s o u n d t o o u t o p i a n t o b e p r a c t i c a l , b u t t h e y h a v e o p e r a t e d w i t h s i g n i f i c a n t , e v e n r e m a r k a b l e s u c c e s s i n t h e p a s t i n R a n c h o P a l o s V e r d e s a n d t h e y s t i l l c a n . O n t h i s p o i n t I u r g e t h a t t h e C o u n c i l k e e p i n m i n d t h e f u l e t h a t i s d r i l l e d i n t o m e d i c a l p r o f e s s i o n a l s : F i r s t d o n o h a r m . I u r g e t h a t y o u a l l c a r e f u l l y c o n s i d e r t h e v e r y r e a l p o t e n t i a l f o r a b u s e t h a t i s i n h e r e n t i n r u l e s t h a t r e s t r i c t m e a n i n g f u l o p p o r t u n i t y o f t h e m i n o r i t y t o p l a c e i t e m s o n m e e t i n g a g e n d a s - e s p e c i a l l y g i v e n t h e R a l p h M . B r o w n O p e n M e e t i n g L a w . C o n s i d e r a l s o t h a t t h e g e n i u s o f d e m o c r a c y i s t h a t i t a l l o w s d i s c o n t e n t a n d n e w i d e a s t o b u b b l e u p f r o m a m i n o r i t y t o b e c o m e r e f o r m . R u l e s t h a t r e s t r i c t a c c e s s o f t h e m i n o r i t y t o o p e n , p u b l i c d e b a t e i n m e e t i n g s d e p r i v e t h e P e o p l e o f o n e o f t h e m o s t i m p o r t a n t m e c h a n i s m s o f d e m o c r a c y . Y e s , d e m o c r a c y i s m e s s y a n d i n e f f i c i e n t , b u t t h a t i s o n e o f t h e m e c h a n i s m s t h r o u g h w h i c h d e m o c r a c y e n a b l e s r e f o r m w i t h o u t v i o l e n t r e v o l u t i o n . N O T E : S o a s n o t t o l e a v e y o u i n s u s p e n s e , I t h i n k t h e R a l p h M . B r o w n O p e n M e e t i n g L a w a s i t n o w e x i s t s i s a c l e v e r e x p e r i m e n t t h a t h a s p r o v e n t o b e d i s a s t r o u s l y b a d p u b l i c p o l i c y i n a c t u a l p r a c t i c e . T h i s i s b e c a u s e i t p r e v e n t s e s s e n t i a l c o m m u n i c a t i o n a m o n g e l e c t e d r e p r e s e n t a t i v e s o f t h e P e o p l e o n t h e v e r y t o p i c s t h e y w e r e e l e c t e d t o a d d r e s s . I t i s a W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 4 3 - 1 1 5 s i g n i f i c a n t c o n t r i b u t o r t o l e g i s l a t i v e g r i d l o c k . A m a j o r i t y c a n i n s u l a t e t h e m s e l v e s a n d p r e v e n t d e b a t e b y s i m p l y r e f u s i n g t o a l l o w a n i t e m o n t h e a g e n d a . W h y r e a s o n w i t h y o u r o p p o n e n t w h e n y o u c a n j u s t d e n y a p l a c e o n t h e m e e t i n g a g e n d a a n d a u t o m a t i c a l l y i n v o k e t h e t h r e a t o f c r i m i n a l p r o s e c u t i o n i f t h e m i n o r i t y e v e n t a l k s t o y o u a b o u t t h e i s s u e a t a p u b l i c o r p r i v a t e m e e t i n g ? S o f a r a s I h a v e h e a r d , n o o t h e r S t a t e o f t h e U n i o n h a s f o l l o w e d C a l i f o r n i a ' s l e a d o n t h i s d r a c o n i a n O p e n M e e t i n g L a w t h a t c r i m i n a l i z e s s p e e c h o f e l e c t e d r e p r e s e n t a t i v e s o n m a t t e r s o f p u b l i c i n t e r e s t ( t h o u g h I h a v e n o t d o n e a d e t a i l e d s e a r c h o f o t h e r S t a t e s ' l a w s ) . N o n e t h e l e s s , t h e O p e n M e e t i n g L a w i s i n f o r c e s o w e a t t h e l o c a l g o v e r n m e n t l e v e l i n C a l i f o r n i a m u s t a b i d e b y i t a s l o n g a s i t r e m a i n s C a l i f o r n i a s t a t e l a w . C i t y C o u n c i l r u l e s o n . . s e t t i n g a g e n d a s s h o u l d b e f r a m e d w i t h a w a r e n e s s o f t h e a b u s e s t h a t a r e e n a b l e d b y t h e O p e n M e e t i n g L a w . L o w e l l R . W e d e m e y e r W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 5 s i g n i f i c a n t c o n t r i b u t o r t o l e g i s l a t i v e g r i d l o c k . A m a j o r i t y c a n i n s u l a t e t h e m s e l v e s a n d p r e v e n t d e b a t e b y s i m p l y r e f u s i n g t o a l l o w a n i t e m o n t h e a g e n d a . W h y r e a s o n w i t h y o u r o p p o n e n t w h e n y o u c a n j u s t d e n y a p l a c e o n t h e m e e t i n g a g e n d a a n d a u t o m a t i c a l l y i n v o k e t h e t h r e a t o f c r i m i n a l p r o s e c u t i o n i f t h e m i n o r i t y e v e n t a l k s t o y o u a b o u t t h e i s s u e a t a p u b l i c o r p r i v a t e m e e t i n g ? S o f a r a s I h a v e h e a r d , n o o t h e r S t a t e o f t h e U n i o n h a s f o l l o w e d C a l i f o r n i a ' s l e a d o n t h i s d r a c o n i a n O p e n M e e t i n g L a w t h a t c r i m i n a l i z e s s p e e c h o f e l e c t e d r e p r e s e n t a t i v e s o n m a t t e r s o f p u b l i c i n t e r e s t ( t h o u g h I h a v e n o t d o n e a d e t a i l e d s e a r c h o f o t h e r S t a t e s ' l a w s ) . N o n e t h e l e s s , t h e O p e n M e e t i n g L a w i s i n f o r c e s o w e a t t h e l o c a l g o v e r n m e n t l e v e l i n C a l i f o r n i a m u s t a b i d e b y i t a s l o n g a s i t r e m a i n s C a l i f o r n i a s t a t e l a w . C i t y C o u n c i l r u l e s o n . . s e t t i n g a g e n d a s s h o u l d b e f r a m e d w i t h a w a r e n e s s o f t h e a b u s e s t h a t a r e e n a b l e d b y t h e O p e n M e e t i n g L a w . L o w e l l R . W e d e m e y e r W e d e m e y e r C o m m e n t o n R u l e s f o r S e t t i n g C o u n c i l A g e n d a s , 2 0 1 2 - 0 5 - 0 6 P a g e 5 3 - 1 1 6 F r o m : J o h n S t i l l o [ m a i l t o : j o h n s t i l l o l @ c o x . n e t ] S e n t : S u n d a y , M a y 0 6 , 2 0 1 2 1 2 : 1 6 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n s a n d C o m m i t t e e M e m b e r s H o n o r a b l e M a y o r , C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n m e m b e r s : I a m s u b m i t t i n g m y c o m m e n t s a n d s u g g e s t i o n s r e g a r d i n g t h e d r a f t d o c u m e n t e n t i t l e d " P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n a n d C o m m i t t e e M e m b e r s " . W h i l e I s e r v e o n t h e F i n a n c e A d v i s o r y C o m m i t t e e , t h e f o l l o w i n g r e f l e c t m y p e r s o n a l t h o u g h t s r e g a r d i n g t h e d o c u m e n t d r a f t a n d d o n o t r e f l e c t t h e v i e w s o f t h e F i n a n c e A d v i s o r y C o m m i t t e e : G e n e r a l : T h r o u g h o u t t h e d o c u m e n t t h e C i t y a n d / o r i t s o f f i c i a l s a r e r e f e r r e d t o a s t h e " m u n i c i p a l i t y " , t h e " C i t y " o r t h e " l o c a l g o v e r n m e n t " . I w o u l d s u g g e s t u s i n g t h e w o r d " C i t y " c o n s i s t e n t l y t h r o u g h o u t t h e d o c u m e n t . . I I . I n t r o d u c t i o n : " A s a m a t t e r o f p r a c t i c e , t h i s p o l i c y s h o u l d b e r e a d a n d r e v i e w e d p e r i o d i c a l l y b y a l l m e m b e r s o f t h e C i t y C o u n c i l , t h e m e m b e r s o f t h e P l a n n i n g C o m m i s s i o n a n d m e m b e r s o f t h e o t h e r C i t y C o m m i s s i o n s a n d C o m m i t t e e s . " T h i s p a r a g r a p h s e e m s t o b e m o r e o f a g u i d e l i n e o r s u g g e s t i o n . T h e C i t y C o u n c i l m a y w i s h t o c o n s i d e r a p r a c t i c e t h a t w o u l d r e q u i r e k e y m e m b e r s t o s i g n a n a n n u a l c e r t i f i c a t i o n t h a t t h e y h a v e r e a d t h e P r o t o c o l a n d a t t e s t t o t h e i r u n d e r s t a n d i n g a n d c o m p l i a n c e w i t h t h e d o c u m e n t . I I I . 5 . A n d 1 1 . T h e s e p a r a g r a p h s s e e m s i m i l a r a n d m i g h t b e c o m b i n e d . T h e l a s t w o r d o f p a r a g r a p h 1 1 , " d i s a b i l i t y " s e e m s i m p r o p e r . I s u g g e s t d e l e t i n g t h e w o r d " d i s a b i l i t y " a n d i n s e r t t h e w o r d s " s c h e d u l i n g c o n f l i c t " I I I . 1 8 . I t i s u n c l e a r w h e t h e r t h i s p a r a g r a p h r e q u i r e s w r i t t e n d i s c l o s u r e o f p o t e n t i a l c o n f l i c t s o f i n t e r e s t . T h e C i t y C o u n c i l m a y w i s h t o c o n s i d e r a p r a c t i c e t h a t w o u l d r e q u i r e k e y m e m b e r s t o p r o v i d e a n n u a l w r i t t e n d i s c l o s u r e o f s i g n i f i c a n t r e l a t i o n s h i p s s u c h a s d i r e c t o r s h i p s , o f f i c e r p o s i t i o n s a n d i n v e s t m e n t h o l d i n g s . R e s p e c t f u l l y s u b m i t t e d , J o h n F . S t i l l o / . F r o m : J o h n S t i l l o [ m a i l t o : j o h n s t i l l o 1 @ c o x . n e t ] S e n t : S u n d a y , M a y 0 6 , 2 0 1 2 1 2 : 1 6 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n s a n d C o m m i t t e e M e m b e r s H o n o r a b l e M a y o r , C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n m e m b e r s : I a m s u b m i t t i n g m y c o m m e n t s a n d s u g g e s t i o n s r e g a r d i n g t h e d r a f t d o c u m e n t e n t i t l e d " P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n a n d C o m m i t t e e M e m b e r s " . W h i l e I s e r v e o n t h e F i n a n c e A d v i s o r y C o m m i t t e e , t h e f o l l o w i n g r e f l e c t m y p e r s o n a l t h o u g h t s r e g a r d i n g t h e d o c u m e n t d r a f t a n d d o n o t r e f l e c t t h e v i e w s o f t h e F i n a n c e A d v i s o r y C o m m i t t e e : G e n e r a l : T h r o u g h o u t t h e d o c u m e n t t h e C i t y a n d / o r i t s o f f i c i a l s a r e r e f e r r e d t o a s t h e " m u n i c i p a l i t y " , t h e " C i t y " o r t h e " l o c a l g o v e r n m e n t l l • I w o u l d s u g g e s t u s i n g t h e w o r d " C i t y " c o n s i s t e n t l y t h r o u g h o u t t h e d o c u m e n t . . I I . I n t r o d u c t i o n : " A s a m a t t e r o f p r a c t i c e , t h i s p o l i c y s h o u l d b e r e a d a n d r e v i e w e d p e r i o d i c a l l y b y a l l m e m b e r s o f t h e C i t y C o u n c i l , t h e m e m b e r s o f t h e P l a n n i n g C o m m i s s i o n a n d m e m b e r s o f t h e o t h e r C i t y C o m m i s s i o n s a n d C o m m i t t e e s . " T h i s p a r a g r a p h s e e m s t o b e m o r e o f a g u i d e l i n e o r s u g g e s t i o n . T h e C i t y C o u n c i l m a y w i s h t o c o n s i d e r a p r a c t i c e t h a t w o u l d r e q u i r e k e y m e m b e r s t o s i g n a n a n n u a l c e r t i f i c a t i o n t h a t t h e y h a v e r e a d t h e P r o t o c o l a n d a t t e s t t o t h e i r u n d e r s t a n d i n g a n d c o m p l i a n c e w i t h t h e d o c u m e n t . I I I . 5 . A n d 1 1 . T h e s e p a r a g r a p h s s e e m s i m i l a r a n d m i g h t b e c o m b i n e d . T h e l a s t w o r d o f p a r a g r a p h 1 1 , " d i s a b i l i t y " s e e m s i m p r o p e r . I s u g g e s t d e l e t i n g t h e w o r d " d i s a b i l i t y " a n d i n s e r t t h e w o r d s " s c h e d u l i n g c o n f l i c t " I I I . 1 8 . I t i s u n c l e a r w h e t h e r t h i s p a r a g r a p h r e q u i r e s w r i t t e n d i s c l o s u r e o f p o t e n t i a l c o n f l i c t s o f i n t e r e s t . T h e C i t y C o u n c i l m a y w i s h t o c o n s i d e r a p r a c t i c e t h a t w o u l d r e q u i r e k e y m e m b e r s t o p r o v i d e a n n u a l w r i t t e n d i s c l o s u r e o f s i g n i f i c a n t r e l a t i o n s h i p s s u c h a s d i r e c t o r s h i p s , o f f i c e r p o s i t i o n s a n d i n v e s t m e n t h o l d i n g s . R e s p e c t f u l l y s u b m i t t e d , J o h n F . S t i l l o / . 3 - 1 1 7 F r o m : C a r o l y n n P e t r u S e n t : M o n d a y , M a y 0 7 , 2 0 1 2 8 : 1 3 A M T o : C a r l a M o r r e a l e C c : T e r i T a k a o k a S u b j e c t : F W : W r i t t e n C o m m e n t s f o r J o i n t S e s s i o n o f C C a n d P C o n M a y 8 A t t a c h m e n t s : R P V P l a n n i n g C o m m i s s i o n M e m o r e C i t y P r o t o c o l s ( U p d a t e d C o m m e n t s ) . p d f ; R P V P l a n n i n g C o m m i s s i o n M e m o r e C i t y , R u l e s o f P r o c e d u r e . p d f F r o m : P a u l T e t r e a u l t [ m a i l t o : p a u l . r p v @ g m a i l . c o m ] s e n t : M o n d a y , M a y 0 7 , 2 0 1 2 1 2 : 2 7 A M T o : J o e l R o j a s ; c i t y m a n a g e r @ r p v . c o m S u b j e c t : W r i t t e n C o m m e n t s f o r J o i n t S e s s i o n o f C C a n d P C o n M a y 8 A t t a c h e d a r e m y w r i t t e n c o m m e n t s f o r t h e J o i n t S e s s i o n t h i s w e e k r e l a t i n g t o t h e p r o p o s e d P r o t o c o l a n d R u l e s o f . P r o c e d u r e s f o r t h e C i t y C o u n c i l . T h e y m a y b e d i s t r i b u t e d t o a l l m e m b e r s a n d m a d e a v a i l a b l e t o t h e p u b l i c . P a u l T e t r e a u l t 5 / 7 / 2 0 1 2 ! F r o m : C a r o l y n n P e t r u S e n t : M o n d a y , M a y 0 7 , 2 0 1 2 8 : 1 3 A M T o : C a r l a M o r r e a l e C c : T e r i T a k a o k a S u b j e c t : F W : W r i t t e n C o m m e n t s f o r J o i n t S e s s i o n o f C C a n d P C o n M a y 8 A t t a c h m e n t s : R P V P l a n n i n g C o m m i s s i o n M e m o r e C i t y P r o t o c o l s ( U p d a t e d C o m m e n t s ) . p d f ; R P V P l a n n i n g C o m m i s s i o n M e m o r e C i t y · R u l e s o f P r o c e d u r e . p d f F r o m : P a u l T e t r e a u l t [ m a i l t o : p a u l . r p v @ g m a i l . c o m ] s e n t : M o n d a y , M a y 0 7 , 2 0 1 2 1 2 : 2 7 A M T o : J o e l R o j a s ; c i t y m a n a g e r @ r p v . c o m S u b j e c t : W r i t t e n C o m m e n t s f o r J o i n t S e s s i o n o f C C a n d P C o n M a y 8 A t t a c h e d a r e m y w r i t t e n c o m m e n t s f o r t h e J o i n t S e s s i o n t h i s w e e k r e l a t i n g t o t h e p r o p o s e d P r o t o c o l a n d R u l e s o f . P r o c e d u r e s f o r t h e C i t y C o u n c i l . T h e y m a y b e d i s t r i b u t e d t o a l l m e m b e r s a n d m a d e a v a i l a b l e t o t h e p u b l i c . P a u l T e t r e a u l t 5 / 7 / 2 0 1 2 ! 3 - 1 1 8 C I T Y O F R A N C H O P A L O S V E R D E S R U L E S O F P R O C E D U R E A D O P T E D M A R C H 2 0 , 2 0 1 2 C o m m e n t s a n d R e c o m m e n d a t i o n s S u b m i t t e d b y P a u l T e t r e a u l t M a y 8 , 2 0 1 2 5 . O R D E R A N D P R E P A R A T I O N O F A G E N D A W i t h t h e a d v i c e o f t h e M a y o r , o r i f t h e M a y o r i s n o t a v a i l a b l e t h e M a y o r P r o T e r n , t h e C i t y M a n a g e r p r e p a r e s t h e a g e n d a , i n c l u d i n g t h e o r d e r a n d p r i o r i t y o f a g e n d a i t e m s , a n d t h e e s t i m a t e s o f t h e t i m e t h a t s h o u l d b e r e q u i r e d f o r t h e C i t y C o u n c i l t o r e v i e w , c o n s i d e r a n d t a k e a c t i o n r e g a r d i n g e a c h a g e n d a i t e m . A l l o t h e r m e m b e r s o f t h e C i t y C o u n c i l s h a l l b e m a d e a w a r e o f t e n t a t i v e a g e n d a s f o r u p c o m i n g m e e t i n g s o n a w e e k l y b a s i s . C a r e m u s t b e e x e r c i s e d s o t h a t t h e i t e m s t h a t w i l l b e a d d r e s s e d o n e a c h C o u n c i l a g e n d a c a n b e c o m p l e t e d w i t h i n t h e d e s i g n a t e ~ f o u r - h o u r t i m e l i m i t f o r C i t y C o u n c i l m e e t i n g s . T h e C i t y S t a f f s h a l l s t r i v e t o p r o v i d e s t a f f r e p o r t s t o t h e C i t y C o u n c i l w i t h s o u n d , p r o f e s s i o n a l r e c o m m e n d a t i o n s o n a c o u r s e o f a c t i o n f o r a l l C i t y i s s u e s , t o t h e m a x i m u m e x t e n t p r a c t i c a l , a l o n g w i t h p e r t i n e n t f a c t s a n d a n a l y s i s t o e n a b l e t h e C i t y C o u n c i l t o m a k e a n i n f o r m e d d e c i s i o n . A n i n d i v i d u a l C o u n c i l m e m b e r m a y r e q u e s t t h a t a n i t e m o f c o n c e r n b e p l a c e d o n a f u t u r e a g e n d a . S u c h r e q u e s t s m a y b e m a d e t o t h e M a y o r o r t o t h e C i t y M a n a g e r . I f t h e M a y o r a n d C i t y M a n a g e r d e c l i n e t o p l a c e t h e r e q u e s t e d i t e m o n a n u p c o m i n g C o u n c i l a g e n d a , t h e C o u n c i l m e m b e r m a y m a k e t h e r e q u e s t d i r e c t l y t o t h e C i t y C o u n c i l a t a C i t y C o u n c i l m e e t i n g u n d e r t h e b u s i n e s s i t e m e n t i t l e d " F u t u r e A g e n d a I t e m s " a n d s h a l l , a s a c o u r t e s y , n o t i f y t h e M a y o r i n a d v a n c e . A m a j o r i t y o f t h e M e m b e r s o f t h e C i t y C o u n c i l m u s t v o t e t o p l a c e t h e i t e m o n a f u t u r e a g e n d a , a n d i f t h a t a c t i o n i s t a k e n , t h e C i t y C o u n c i l a l s o m a y s p e c i f y t h e m e e t i n g a g e n d a u p o n w h i c h t h e i t e m s h a l l b e p l a c e d ' . A l l a g e n d a i t e m s s h a l l b e a c c o m p a n i e d b y a s t a f f r e p o r t . I f a C o u n c i l m e m b e r p r e p a r e s a r e p o r t f o r a n a g e n d a i t e m , i t s h a l l b e s u b m i t t e d t o t h e C i t y M a n a g e r a t t h e s a m e t i m e t h a t o t h e r a g e n d a r e p o r t s a r e t o b e s u b m i t t e d . C o m m e n t s : T h e g o a l i s t o p r e v e n t t h e o v e r l o a d i n g o f s t a f f a n d t h e p u b l i c w i t h e x c e s s i v e a g e n d a i t e m s b e i n g p l a c e d o n t o a n y g i v e n C i t y C o u n c i l a g e n d a . M y c o n c e r n i s t h a t R u l e 5 , a b o v e , u n d U l y r e s t r i c t s t h e a b i l i t y o f a m e m b e r t o p u t i t e m s o n t o t h e a g e n d a . T h e g o a l o f t h e c o u n c i l r e g a r d i n g t h e o v e r l o a d i n g o f t h e a g e n d a c a n b e a c c o m p l i s h e d t h r o u g h s c h e d u l i n g o f t h e i t e m s a m e m b e r s u b m i t s t o t h e m a y o r a n d c i t y m a n a g e r . T h e c i t y m a n a g e r s h o u l d h a v e t h e d i s c r e t i o n t o d e t e r m i n e w h e n i t e m s r e q u e s t e d b y t h e m e m b e r s c a n b e p r o p e r l y p r e p a r e d b y s t a f f a n d p l a c e d o n t o a n a g e n d a g i v e n t h e c o u r s e o f b u s i n e s s a n d t h e a g r e e d p r i o r i t i e s o f t h e c i t y c o u n c i l . I n t h e e v e n t t h a t a m a t t e r r e q u e s t e d t o b e p l a c e d o n t h e a g e n d a i s p r e s e n t e d a s w o r t h y o f a n e x p e d i t e d v o t e , s u c h s h o u l d b e p r e s e n t e d t o t h e e n t i r e c o u n s e l a s a n e m e r g e n c y a n d w i t h a m a j o r i t y v o t e o f t h e c o u n c i l i t s h o u l d b e a g e n d i z e d a s s o o n a s p r a c t i c a l . O t h e r w i s e i t s h o u l d b e p l a c e d i n l i n e f o r c o n s i d e r a t i o n . R e c o m m e n d a t i o n : R u l e 5 s h o u l d b e a m e n d e d a s f o l l o w s : " W i t h t h e a d v i c e o f t h e M a y o r , o r i f t h e M a y o r i s n o t a v a i l a b l e t h e M a y o r P r o T e r n , t h e C i t y M a n a g e r p r e p a r e s t h e a g e n d a , i n c l u d i n g t h e o r d e r a n d p r i o r i t y o f a g e n d a C o m m e n t s r e g a r d i n g C i t y o f R a n c h o P a l o s V e r d e s R u l e s o f P r o c e d u r e ( M a r c h 2 0 , 2 0 1 2 ) P a g e 1 C I T Y O F R A N C H O P A L O S V E R D E S R U L E S O F P R O C E D U R E A D O P T E D M A R C H 2 0 , 2 0 1 2 C o m m e n t s a n d R e c o m m e n d a t i o n s S u b m i t t e d b y P a u l T e t r e a u l t M a y 8 , 2 0 1 2 5 . O R D E R A N D P R E P A R A T I O N O F A G E N D A W i t h t h e a d v i c e o f t h e M a y o r , o r i f t h e M a y o r i s n o t a v a i l a b l e t h e M a y o r P r o T e r n , t h e C i t y M a n a g e r p r e p a r e s t h e a g e n d a , i n c l u d i n g t h e o r d e r a n d p r i o r i t y o f a g e n d a i t e m s , a n d t h e e s t i m a t e s o f t h e t i m e t h a t s h o u l d b e r e q u i r e d f o r t h e C i t y C o u n c i l t o r e v i e w , c o n s i d e r a n d t a k e a c t i o n r e g a r d i n g e a c h a g e n d a i t e m . A l l o t h e r m e m b e r s o f t h e C i t y C o u n c i l s h a l l b e m a d e a w a r e o f t e n t a t i v e a g e n d a s f o r u p c o m i n g m e e t i n g s o n a w e e k l y b a s i s . C a r e m u s t b e e x e r c i s e d s o t h a t t h e i t e m s t h a t w i l l b e a d d r e s s e d o n e a c h C o u n c i l a g e n d a c a n b e c o m p l e t e d w i t h i n t h e d e s i g n a t e ~ f o u r - h o u r t i m e l i m i t f o r C i t y C o u n c i l m e e t i n g s . T h e C i t y S t a f f s h a l l s t r i v e t o p r o v i d e s t a f f r e p o r t s t o t h e C i t y C o u n c i l w i t h s o u n d , p r o f e s s i o n a l r e c o m m e n d a t i o n s o n a c o u r s e o f a c t i o n f o r a l l C i t y i s s u e s , t o t h e m a x i m u m e x t e n t p r a c t i c a l , a l o n g w i t h p e r t i n e n t f a c t s a n d a n a l y s i s t o e n a b l e t h e C i t y C o u n c i l t o m a k e a n i n f o r m e d d e c i s i o n . A n i n d i v i d u a l C o u n c i l m e m b e r m a y r e q u e s t t h a t a n i t e m o f c o n c e r n b e p l a c e d o n a f u t u r e a g e n d a . S u c h r e q u e s t s m a y b e m a d e t o t h e M a y o r o r t o t h e C i t y M a n a g e r . I f t h e M a y o r a n d C i t y M a n a g e r d e c l i n e t o p l a c e t h e r e q u e s t e d i t e m o n a n u p c o m i n g C o u n c i l a g e n d a , t h e C o u n c i l m e m b e r m a y m a k e t h e r e q u e s t d i r e c t l y t o t h e C i t y C o u n c i l a t a C i t y C o u n c i l m e e t i n g u n d e r t h e b u s i n e s s i t e m e n t i t l e d " F u t u r e A g e n d a I t e m s l l a n d s h a l l , a s a c o u r t e s y , n o t i f y t h e M a y o r i n a d v a n c e . A m a j o r i t y o f t h e M e m b e r s o f t h e C i t y C o u n c i l m u s t v o t e t o p l a c e t h e i t e m o n a f u t u r e a g e n d a , a n d i f t h a t a c t i o n i s t a k e n , t h e C i t y C o u n c i l a l s o m a y s p e c i f y t h e m e e t i n g a g e n d a u p o n w h i c h t h e i t e m s h a l l b e p l a c e d ' . A l l a g e n d a i t e m s s h a l l b e a c c o m p a n i e d b y a s t a f f r e p o r t . I f a C o u n c i l m e m b e r p r e p a r e s a r e p o r t f o r a n a g e n d a i t e m , i t s h a l l b e s u b m i t t e d t o t h e C i t y M a n a g e r a t t h e s a m e t i m e t h a t o t h e r a g e n d a r e p o r t s a r e t o b e s u b m i t t e d . C o m m e n t s : T h e g o a l i s t o p r e v e n t t h e o v e r l o a d i n g o f s t a f f a n d t h e p u b l i c w i t h e x c e s s i v e a g e n d a i t e m s b e i n g p l a c e d o n t o a n y g i v e n C i t y C o u n c i l a g e n d a . M y c o n c e r n i s t h a t R u l e 5 , a b o v e , u n d U l y r e s t r i c t s t h e a b i l i t y o f a m e m b e r t o p u t i t e m s o n t o t h e a g e n d a . T h e g o a l o f t h e c o u n c i l r e g a r d i n g t h e o v e r l o a d i n g o f t h e a g e n d a c a n b e a c c o m p l i s h e d t h r o u g h s c h e d u l i n g o f t h e i t e m s a m e m b e r s u b m i t s t o t h e m a y o r a n d c i t y m a n a g e r . T h e c i t y m a n a g e r s h o u l d h a v e t h e d i s c r e t i o n t o d e t e r m i n e w h e n i t e m s r e q u e s t e d . b y t h e m e m b e r s c a n b e p r o p e r l y p r e p a r e d b y s t a f f a n d p l a c e d o n t o a n a g e n d a g i v e n t h e c o u r s e o f b u s i n e s s a n d t h e a g r e e d p r i o r i t i e s o f t h e c i t y c o u n c i l . I n t h e e v e n t t h a t a m a t t e r r e q u e s t e d t o b e p l a c e d o n t h e a g e n d a i s p r e s e n t e d a s w o r t h y o f a n e x p e d i t e d v o t e , s u c h s h o u l d b e p r e s e n t e d t o t h e e n t i r e c o u n s e l a s a n e m e r g e n c y a n d w i t h a m a j o r i t y v o t e o f t h e c o u n c i l i t s h o u l d b e a g e n d i z e d a s s o o n a s p r a c t i c a l . O t h e r w i s e i t s h o u l d b e p l a c e d i n l i n e f o r c o n s i d e r a t i o n . R e c o m m e n d a t i o n : R u l e 5 s h o u l d b e a m e n d e d a s f o l l o w s : l l W i t h t h e a d v i c e o f t h e M a y o r , o r i f t h e M a y o r i s n o t a v a i l a b l e t h e M a y o r P r o T e r n , t h e C i t y M a n a g e r p r e p a r e s t h e a g e n d a , i n c l u d i n g t h e o r d e r a n d p r i o r i t y o f a g e n d a C o m m e n t s r e g a r d i n g C i t y o f R a n c h o P a l o s V e r d e s R u l e s o f P r o c e d u r e ( M a r c h 2 0 1 2 0 1 2 ) P a g e 1 3 - 1 1 9 i t e m s , a n d t h e e s t i m a t e s o f t h e t i m e t h a t s h o u l d b e r e q u i r e d f o r t h e C i t y C o u n c i l t o r e v i e w , c o n s i d e r a n d t a k e a c t i o n r e g a r d i n g e a c h a g e n d a i t e m . A l l o t h e r m e m b e r s o f t h e C i t y C o u n c i l s h a l l b e m a d e a w a r e o f t e n t a t i v e a g e n d a s f o r u p c o m i n g m e e t i n g s o n a w e e k l y b a s i s . C a r e m u s t b e e x e r c i s e d s o t h a t t h e i t e m s t h a t w i l l b e a d d r e s s e d o n e a c h C o u n c i l a g e n d a c a n b e c o m p l e t e d w i t h i n t h e d e s i g n a t e d f o u r - h o u r t i m e l i m i t f o r C i t y C o u n c i l m e e t i n g s . T h e C i t y S t a f f s h a l l s t r i v e t o p r o v i d e s t a f f r e p o r t s t o t h e C i t y C o u n c i l w i t h s o u n d , p r o f e s s i o n a l r e c o m m e n d a t i o n s o n a c o u r s e o f a c t i o n f o r a l l C i t y i s s u e s , t o t h e m a x i m u m e x t e n t p r a c t i c a l , a l o n g w i t h p e r t i n e n t f a c t s a n d a n a l y s i s t o e n a b l e t h e C i t y C o u n c i l t o m a k e a n i n f o r m e d d e c i s i o n . A n i n d i v i d u a l C o u n c i l m e m b e r m a y r e q u e s t t h a t a n i t e m o f c o n c e r n b e p l a c e d o n a f u t u r e a g e n d a . S u c h r e q u e s t s m a y b e m a d e t o t h e M a y o r o r t o t h e C i t y M a n a g e r . W h e n a n i n d i v i d u a l C o u n c l l m e m b e r m a k e s s u c h a r e Q u e s t t h e C i t y M a n a g e r s h a l l i n f o r m t h e C o u n c i l m e m b e r o f w h e n i t i s Q r o j e c t e d t o b e h e a r d , t a k i n g i n t o a c c o u n t t h e m a t t e r s a l r e a d y s e t f o r f u t u r e h e a r i n g s , t h e n o r m a l c o u r s e o f b u s i n e s s f o r t h e C i t y , t h e C o u n c i l ' s a g r , e e d u p o n l i s t o f p r i o r i t i e s a n d t h e c o m Q l e x i t y o f t h e r e Q u e s t e d m a t t e r . I f t h e r e g J . . l e s t i n g C o u n c i l m e m b e r d e s i r e s t o h a v e t h e m a t t e r a g e n d i z e d e a r l i e r t h a n Q r o j e c t e d b y t h e C i t y M a n a g e r t h e C o u n c i l m e m b e r m a y a s k f o r p r i o r i t y a n d a n e a r l i e r d a t e f o r t h e i t e m t o b e p r e s e n t e d . S u c h a r e Q u e s t s h a l l b e m a d e I f t h e M a y o r a n e C i t y M a n a g e r € I e G I + R e - ~ e q u e s t e d i t e m o n a n - u ~ § - C e - 1 : l - O O i 1 a g e n d a , t R e C e u n o i l m e m b e r m a y m a k e t h e r e q u e s t E l i r e a t l y t o t h e C i t y C o u n c i l a t a C i t y C o u n c i l m e e t i n g u n d e r t h e b u s i n e s s i t e m e n t i t l e d " F u t u r e A g e n d a I t e m s " a n d s h a l l , a s a o o u f t e s . y ; · - n e - t i f y t h e M a y G f - f R . . a d . v a f l G e . A m a j o r i t y o f t h e M e m b e r s o f t h e C i t y C o u n c i l m u s t v o t e t o g i v e t h e i t e m p r i o r i t y a n d s c h e d u l e i t f o r a n e a r l i e r a g e n d a p l a a 6 t h e i t e m 0 R a · - f ~ t u F e a g e n a a , a n d i f t h a t a c t i o n i s t a k e n , t h e C i t y C o u n c i l a l s o m a y s p e c i f y t h e m e e t i n g a g e n d a u p o n w h i c h t h e i t e m s h a l l b e p l a c e d . A l l a g e n d a i t e m s s h a l l b e a c c o m p a n i e d b y a s t a f f r e p o r t . I f a C o u n c i l m e m b e r p r e p a r e s a r e p o r t f o r a n a g e n d a i t e m , i t s h a l l b e s u b m i t t e d t o t h e C i t y M a n a g e r a t t h e s a m e t i m e t h a t o t h e r a g e n d a r e p o r t s a r e t o b e s u b m i t t e d . 5 . 2 A G E N D A D I S T R I B U T I O N T h e A g e n d a s h a l l b e d e l i v e r e d t o t h e M a y o r a n d C o u n c i l m e m b e r s a s s o o n a s p r a c t i c a b l e a f t e r 5 : 0 0 p . m . o n t h e T h u r s d a y p r e c e d i n g t h e T u e s d a y m e e t i n g . T h e a g e n d a s h a l l b e p o s t e d o n t h e b u l l e t i n b o a r d a t C i t y H a l l a t t h e s a m e t i m e t h a t i t i s d i s t r i b u t e d t o t h e C i t y C o u n c i l m e m b e r s . I f t h e a g e n d a i s d i s t r . i b u t e d t o C i t y C o u n c i l m e m b e r s a f t e r 5 : 3 0 p . m . , t h e f u l l a g e n d a p a c k e t , i n c l u d i n g r e p o r t s , s h a l l b e m a d e a v a i l a b l e t o t h e p u b l i c u p o n r e q u e s t , w i t h o u t d e l a y , i n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f t h e B r o w n A c t . C o m m e n t : T h e a b o v e c h a n g e s t h e p r i o r r u l e b y d e l a y i n g d e l i v e r y a n d p o s t i n g o f t h e u p c o m i n g C o u n c i l a g e n d a b y a d a y . I t i s s u g g e s t e d t h a t t h e o l d r u l e o f W e d n e s d a y b y 5 p m b e r e t a i n e d . 8 . 3 P U B L I C T E S T I M O N Y 4 . T h e a p p e l l a n t o r t h e i r r e p r e s e n t a t i v e s p e a k s f i r s t a n d w i l l g e n e r a l l y b e a l l o w e d t e n m i n u t e s . I f t h e a p p l i c a n t i s d i f f e r e n t f r o m t h e a p p e l l a n t , t h e a p p l i c a n t o r t h e i r r e p r e s e n t a t i v e w i l l s p e a k f o l l o w i n g t h e a p p e l l a n t a n d w i l l a l s o b e a l l o w e d t e n m i n u t e s t o C o m m e n t s r e g a r d i n g C i t y o f R a n c h o P a l o s V e r d e s R u l e s o f P r o c e d u r e ( M a r c h 2 0 , 2 0 1 2 ) P a g e 2 i t e m s , a n d t h e e s t i m a t e s o f t h e t i m e t h a t s h o u l d b e r e q u i r e d f o r t h e C i t y C o u n c i l t o r e v i e w , c o n s i d e r a n d t a k e a c t i o n r e g a r d i n g e a c h a g e n d a i t e m . A l l o t h e r m e m b e r s o f t h e C i t y C o u n c i l s h a l l b e m a d e a w a r e o f t e n t a t i v e a g e n d a s f o r u p c o m i n g m e e t i n g s o n a w e e k l y b a s i s . C a r e m u s t b e e x e r c i s e d s o t h a t t h e i t e m s t h a t w i l l b e a d d r e s s e d o n e a c h C o u n c i l a g e n d a c a n b e c o m p l e t e d w i t h i n t h e d e s i g n a t e d f o u r - h o u r t i m e l i m i t f o r C i t y C o u n c i l m e e t i n g s . T h e C i t y S t a f f s h a l l s t r i v e t o p r o v i d e s t a f f r e p o r t s t o t h e C i t y C o u n c i l w i t h s o u n d , p r o f e s s i o n a l r e c o m m e n d a t i o n s o n a c o u r s e o f a c t i o n f o r a l l C i t y i s s u e s , t o t h e m a x i m u m e x t e n t p r a c t i c a l , a l o n g w i t h p e r t i n e n t f a c t s a n d a n a l y s i s t o e n a b l e t h e C i t y C o u n c i l t o m a k e a n i n f o r m e d d e c i s i o n . A n i n d i v i d u a l C o u n c i l m e m b e r m a y r e q u e s t t h a t a n i t e m o f c o n c e r n b e p l a c e d o n a f u t u r e a g e n d a . S u c h r e q u e s t s m a y b e m a d e t o t h e M a y o r o r t o t h e C i t y M a n a g e r . W h e n a n i n d i v i d u a l C o u n c H m e m b e r m a k e s s u c h a r e g u e s t t h e C i t y M a n a g e r s h a l l i n f o r m t h e C o u n c i l m e m b e r o f w h e n i t i s Q r o i e c t e d t o b e h e a r d , t a k i n g i n t o a c c o u n t t h e m a t t e r s a l r e a d y s e t f o r f u t u r e h e a r i n g s , t h e n o r m a l c o u r s e o f b u s i n e s s f o r t h e C i t } ! , t h e C o u n c i l ' s a g r e e d u Q o n l i s t o f p r i o r i t i e s a n d t h e c o m g l e x i t y o f t h e r e q u e s t e d m a t t e r . I f t h e r e g u e s t i n g C o u n c i l m e m b e r d e s i r e s t o h a v e t h e m a t t e r a g e n d i z e d e a r l i e r t h a n p r o j e c t e d b y t h e C i t y M a n a g e r t h e C o u n c i l m e m b e r m a y a s k f o r p r i o r i t y a n d a n e a r l i e r d a t e f o r t h e i t e m t o b e p r e s e n t e d . S u c h a r e q u e s t s h a l l b e m a d e I f t h e M a y o r a R e C i t y M a n a g e r G e G l f R e - ~ - e q u e s t e d i t e m o n a R - W ~ ~ ~ 1 a g e n d a , t A e G e u n o i l m e m b e r m a y m a k e t h e r e q u e s t E J i r e e t l y t o t h e C i t y C o u n c i l a t a C i t y C o u n c i l m e e t i n g u n d e r t h e b u s i n e s s i t e m e n t i t l e d " F u t u r e A g e n d a I t e m s l l a n d s h a l l l a s a o o u f t e s y j ' - O O t i f y t h e M a y G f - f A . . a G V 8 f l O O . A m a j o r i t y o f t h e M e m b e r s o f t h e C i t y C o u n c i l m u s t v o t e t o g i v e t h e i t e m p r i o r i t y a n d s c h e d u l e i t f o r a n e a r l i e r a g e n d a p l a e e t h e i t e m a R a , . . f ~ t l : J f e o § e n G l a , a n d i f t h a t a c t i o n i s t a k e n , t h e C i t y C o u n c i l a l s o m a y s p e c i f y t h e m e e t i n g a g e n d a u p o n w h i c h t h e i t e m s h a l l b e p l a c e d . A l l a g e n d a i t e m s s h a l l b e a c c o m p a n i e d b y a s t a f f r e p o r t . I f a C o u n c i l m e m b e r p r e p a r e s a r e p o r t f o r a n a g e n d a i t e m , i t s h a l l b e s u b m i t t e d t o t h e C i t y M a n a g e r a t t h e s a m e t i m e t h a t o t h e r a g e n d a r e p o r t s a r e t o b e s u b m i t t e d . 5 . 2 A G E N D A D I S T R I B U T I O N T h e A g e n d a s h a l l b e d e l i v e r e d t o t h e M a y o r a n d C o u n c i l m e m b e r s a s s o o n a s p r a c t i c a b l e a f t e r 5 : 0 0 p . m . o n t h e T h u r s d a y p r e c e d i n g t h e T u e s d a y m e e t i n g . T h e a g e n d a s h a l l b e p o s t e d o n t h e b u l l e t i n b o a r d a t C i t y H a l l a t t h e s a m e t i m e t h a t i t i s d i s t r i b u t e d t o t h e C i t y C o u n c i l m e m b e r s . I f t h e a g e n d a i s d i s t r . i b u t e d t o C i t y C o u n c i l m e m b e r s a f t e r 5 : 3 0 p . m . , t h e f u l l a g e n d a p a c k e t , i n c l u d i n g r e p o r t s , s h a l l b e m a d e a v a i l a b l e t o t h e p u b l i c u p o n r e q u e s t , w i t h o u t d e l a y , i n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f t h e B r o w n A c t . C o m m e n t : T h e a b o v e c h a n g e s t h e p r i o r r u l e b y d e l a y i n g d e l i v e r y a n d p o s t i n g o f t h e u p c o m i n g C o u n c i l a g e n d a b y a d a y . I t i s s u g g e s t e d t h a t t h e o l d r u l e o f W e d n e s d a y b y 5 p m b e r e t a i n e d . 8 . 3 P U B L I C T E S T I M O N Y 4 . T h e a p p e l l a n t o r t h e i r r e p r e s e n t a t i v e s p e a k s f i r s t a n d w i l l g e n e r a l l y b e a l l o w e d t e n m i n u t e s . I f t h e a p p l i c a n t i s d i f f e r e n t f r o m t h e a p p e l l a n t , t h e a p p l i c a n t o r t h e i r r e p r e s e n t a t i v e w i l l s p e a k f o l l o w i n g t h e a p p e l l a n t a n d w i l l a l s o b e a l l o w e d t e n m i n u t e s t o C o m m e n t s r e g a r d i n g C i t y o f R a n c h o P a l o s V e r d e s R u l e s o f P r o c e d u r e ( M a r c h 2 0 1 2 0 1 2 ) P a g e 2 3 - 1 2 0 m a k e a p r e s e n t a t i o n . O t h e r p u b l i c s p e a k e r s w i l l f o l l o w t h e p r e s e n t a t i o n b y t h e a p p e l l a n t a n d t h e a p p l i c a n t . N o r m a l l y , t h e a p p l i c a n t s a n d a p p e l l a n t s w i l l b e l i m i t e d t o a t h r e e m i n u t e r e b u t t a l ( i f r e q u e s t e d ) . C o m m e n t s : U s e o f " a p p e l l a n t " a n d " a p p l i c a n t " a p p e a r s i n a p p r o p r i a t e h e r e . I f w h a t i s b e i n g c o n s i d e r e d i s a n a p p e a l f r o m t h e d e c i s i o n o f t h e P l a n n i n g C o m m i s s i o n t h e n i t s h o u l d b e " a p p e l l a n t " a n d " r e s p o n d e n t . " I f w h a t i s b e i n g c o n s i d e r e d w a s s u b m i t t e d d i r e c t l y t o t h e C o u n c i l , i t s h o u l d b e " a p p l i c a n t " a n d " r e s p o n d e n t . " R e c o m m e n d a t i o n : R u l e 8 . 3 , s u b p a r t 4 s h o u l d b e a m e n d e d a s f o l l o w s : 4 . T h e a p p l i c a n t o r a p p e l l a n t o r t h e i r r e p r e s e n t a t i v e s p e a k s f i r s t a n d w i l l g e n e r a l l y b e a l l o w e d t e n m i n u t e s . U t h e a p f C l l i c a n t i s - G i f f e f e R t - f f e . I : f t t h e a p p e l l a n t , t I h e r e s p o n d e n t a f C l f C l l i c a n t o r g t h e H : r e p r e s e n t a t i v e w i l l s p e a k f o l l o w i n g t h e a p p l i c a n t o r a p p e l l a n t a n d w i l l a l s o b e a l l o w e d t e n m i n u t e s t o m a k e a p r e s e n t a t i o n . O t h e r p u b l i c s p e a k e r s w i l l f o l l o w t h e p r e s e n t a t i o n b y t h e a p p l i c a n t o r a p p e l l a n t a n d t h e r e ~ p o n d e n t a p p l i c a n t . N o r m a l l y , t h e a p p l i c a n t s o r a n G a p p e l l a n t s a n d r e s p o n d e n t s w i l l b e l i m i t e d t o a t h r e e m i n u t e r e b u t t a l ( i f r e q u e s t e d ) C o m m e n t s r e g a r d i n g C i t y o f R a n c h o P a l o s V e r d e s R u l e s o f P r o c e d u r e ( M a r c h 2 0 , 2 0 1 2 ) P a g e 3 m a k e a p r e s e n t a t i o n . O t h e r p u b l i c s p e a k e r s w i l l f o l l o w t h e p r e s e n t a t i o n b y t h e a p p e l l a n t a n d t h e a p p l i c a n t . N o r m a l l y , t h e a p p l i c a n t s a n d a p p e l l a n t s w i l l b e l i m i t e d t o a t h r e e m i n u t e r e b u t t a l ( i f r e q u e s t e d ) . C o m m e n t s : U s e o f u a p p e l l a n t " a n d u a p p l i c a n t " a p p e a r s i n a p p r o p r i a t e h e r e . I f w h a t i s b e i n g c o n s i d e r e d i s a n a p p e a l f r o m t h e d e c i s i o n o f t h e P l a n n i n g C o m m i s s i o n t h e n i t s h o u l d b e " a p p e l l a n t " a n d " r e s p o n d e n t . " I f w h a t i s b e i n g c o n s i d e r e d w a s s u b m i t t e d d i r e c t l y t o t h e C o u n c i l , i t s h o u l d b e " a p p l i c a n t " a n d " r e s p o n d e n t . " R e c o m m e n d a t i o n : R u l e 8 . 3 , s u b p a r t 4 s h o u l d b e a m e n d e d a s f o l l o w s : 4 . T h e a p p l i c a n t o r a p p e l l a n t o r t h e i r r e p r e s e n t a t i v e s p e a k s f i r s t a n d w i l l g e n e r a l l y b e a l l o w e d t e n m i n u t e s . - I f t h e a f > ~ l i c a n t i s - € H # S f e f l t - f F e m t h e a l 3 f 3 s l l a n t r t I h e r e s p o n d e n t a p p l i G a A t o r g # : l e H : r e p r e s e n t a t i v e w i l l s p e a k f o l l o w i n g t h e a p p l i c a n t o r a p p e l l a n t a n d w i l l a l s o b e a l l o w e d t e n m i n u t e s t o m a k e a p r e s e n t a t i o n . O t h e r p u b l i c s p e a k e r s w i l l f o l l o w t h e p r e s e n t a t i o n b y t h e a p p l i c a n t o r a p p e l l a n t a n d t h e r e ~ p o n d e n t a p p l i c a n t . N o r m a l l y , t h e a p p l i c a n t s o r a A G a p p e l l a n t s a n d r e s p o n d e n t s w i l l b e l i m i t e d t o a t h r e e m i n u t e r e b u t t a l ( i f r e q u e s t e d ) C o m m e n t s r e g a r d i n g C i t y o f R a n c h o P a l o s V e r d e s R u l e s o f P r o c e d u r e ( M a r c h 2 0 , 2 0 1 2 ) P a g e 3 3 - 1 2 1 C I T Y O F R A N C H O P A L O S V E R D E S P R O T O C O L F O R E L E C T E D O F F I C I A L S A N D A P P O I N T E D C O M M I S S I O N A N D C O M M I T E E M E M B E R S U p d a t e d C o m m e n t s a n d R e c o m m e n d a t i o n s S u b m i t t e d b y P a u l T e t r e a u l t M a y 8 , 2 0 1 2 I I I . A . 1 . R e s p e c t a n d a d h e r e t o t h e A m e r i c a n i d e a l s o f g o v e r n m e n t , t h e r u l e o f l a w , a n d t h e h i g h e t h i c a l c o n d u c t i n t h e p e r f o r m a n c e o f p u b l i c d u t i e s . C o m m e n t s : T o o v a g u e . S e t s a s t a n d a r d t h a t c a n n o t b e d e f i n e d . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 1 . M e m b e r s o f C i t y C o u n c i l , C i t y C o m m i s s i o n s a n d C o m m i t t e e s s h a l l a t a l l t i m e s d u r i n g t h e p e r f o r m a n c e o f t h e i r . ' d u t i e s a d h e r e t o t h e i r o a t h o f o f f i c e ( C a l . C o n s t . , a r t . X X , § 3 ) a n d c o m p l y w i t h a l l S t a t e e t h i c s l a w s f o r p u b l i c o f f i c i a l s . " 1 * * * 4 . R e p r e s e n t a n d w o r k f o r t h e c o m m o n g o o d o f t h e C i t y a n d n o t f o r a n y p r i v a t e i n t e r e s t s o r p e r s o n a l g a i n . C o m m e n t s : T h e t e r m " c o m m o n g o o d " i s n o t w e l l d e f i n e d a n d c a n b e i n t e r p r e t e d a s p o s s i b l y d i s c r i m i n a t i n g a g a i n s t m i n o r i t y i n t e r e s t s o r i n t e r e s t s o u t s i d e t h e C i t y . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 4 . R e p r e s e n t a n d w o r k t o p r o t e c t t h e r i g h t s o f a l l r e s i d e n t s o f t h e C i t y , w i t h o u t f a v o r i t i s m , c o n f l i c t o f i n t e r e s t o r f o r p e r s o n a l g a i n . ' , 2 * * * 6 . E x c e p t w i t h p r o p e r a u t h o r i z a t i o n b y a m a j o r i t y v o t e o f t h e C i t y C o u n c i l , r e f r a i n f r o m d i s c l o s i n g a n y i n f o r m a t i o n r e c e i v e d c o n f i d e n t i a l l y c o n c e r n i n g t h e b u s i n e s s o f t h e C i t y o r r e c e i v e d d u r i n g a n y c l o s e d s e s s i o n o f t h e C o u n c i l ( o r C o m m i s s i o n ) h e l d p u r s u a n t t o s t a t e l a w . C o m m e n t s : T h e w o r d " c o n f i d e n t i a l l y " i s v a g u e a n d o v e r b r o a d . A s w o r d e d t h i s c l a u s e a p p e a r s t o s u p p r e s s t h e r i g h t a n d d u t y o f o f f i c i a l s t o d i s c l o s e t o t h e p u b l i c i l l e g a l o r i m p r o p e r c o n d u c t t h a t m a y b e d i s c o v e r e d o u t s i d e o f a l e g a l l y p r i v i l e g e d e n v i r o n m e n t . E x a m p l e : W h i l e v i s i t i n g C i t y H a l l , a c i t y e m p l o y e e s a y s t o a m e m b e r o f t h e P l a n n i n g C o m m i s s i o n " J u s t b e t w e e n y o u a n d m e , I g e t g r e a t b o x s e a t s t o D o d g e r S t a d i u m e v e r y t i m e B u i l d e r B o b c o m e s i n t o a p p l y f o r a b u i l d i n g p e r m i t . " S e c t i o n A . 6 . , a s w o r d e d , p r o h i b i t s t h e C o m m i s s i o n e r f r o m d i s c l o s i n g t h i s i n f o r m a t i o n t o a n y o n e . T h e C o m m i s s i o n e r c a n n o t e v e n t e l l t h e C i t y M a n a g e r 1 O n A p r i l 1 0 a l l c o m m i s s i o n e r s a g r e e d w i t h t h i s p r o p o s e d c h a n g e , w i t h C o m m r . L e w i s r e c o m m e n d i n g t h e a d d i t i o n o f " C i t y C o u n c i l " t o t h e t e x t , w h i c h i s i n c l u d e d i n t h i s p r o p o s a l . 2 O n A p r i l 1 0 t h e c o m m i s s i o n e r s a g r e e d w i t h t h e p r o p o s e d c h a n g e t o t h i s s e c t i o n o f t h e P r o t o c o l s . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 1 C I T Y O F R A N C H O P A L O S V E R D E S P R O T O C O L F O R E L E C T E D O F F I C I A L S A N D A P P O I N T E D C O M M I S S I O N A N D C O M M I T E E M E M B E R S U p d a t e d C o m m e n t s a n d R e c o m m e n d a t i o n s S u b m i t t e d b y P a u l T e t r e a u l t M a y 8 , 2 0 1 2 I I I . A . 1 . R e s p e c t a n d a d h e r e t o t h e A m e r i c a n i d e a l s o f g o v e r n m e n t , t h e r u l e o f l a w , a n d t h e h i g h e t h i c a l c o n d u c t i n t h e p e r f o r m a n c e o f p u b l i c d u t i e s . C o m m e n t s : T o o v a g u e . S e t s a s t a n d a r d t h a t c a n n o t b e d e f i n e d . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 1 . M e m b e r s o f C i t y C o u n c i l , C i t y C o m m i s s i o n s a n d C o m m i t t e e s s h a l l a t a l l t i m e s d u r i n g t h e p e r f o r m a n c e o f t h e i r " d u t i e s a d h e r e t o t h e i r o a t h o f o f f i c e ( C a l . C o n s t . , a r t . X X , § 3 ) a n d c o m p l y w i t h a l l S t a t e e t h i c s l a w s f o r p u b l i c o f f i c i a l s . " 1 * * * 4 . R e p r e s e n t a n d w o r k f o r t h e c o m m o n g o o d o f t h e C i t y a n d n o t f o r a n y p r i v a t e i n t e r e s t s o r p e r s o n a l g a i n . C o m m e n t s : T h e t e r m l l c o m m o n g o o d " i s n o t w e l l d e f i n e d a n d c a n b e i n t e r p r e t e d a s p o s s i b l y d i s c r i m i n a t i n g a g a i n s t m i n o r i t y i n t e r e s t s o r i n t e r e s t s o u t s i d e t h e C i t y . R e c o m m e n d a t i o n : R e p l a c e w i t h : 1 1 4 . R e p r e s e n t a n d w o r k t o p r o t e c t t h e r i g h t s o f a l l r e s i d e n t s o f t h e C i t y , w i t h o u t f a v o r i t i s m , c o n f l i c t o f i n t e r e s t o r f o r p e r s o n a l g a i n . 1 I 2 * * * 6 . E x c e p t w i t h p r o p e r a u t h o r i z a t i o n b y a m a j o r i t y v o t e o f t h e C i t y C o u n c i l , r e f r a i n f r o m d i s c l o s i n g a n y i n f o r m a t i o n r e c e i v e d c o n f i d e n t i a l l y c o n c e r n i n g t h e b u s i n e s s o f t h e C i t y o r r e c e i v e d d u r i n g a n y c l o s e d s e s s i o n o f t h e C o u n c i l ( o r C o m m i s s i o n ) h e l d p u r s u a n t t o s t a t e l a w . C o m m e n t s : T h e w o r d I I c o n f i d e n t i a l l y l l i s v a g u e a n d o v e r b r o a d . A s w o r d e d t h i s c l a u s e a p p e a r s t o s u p p r e s s t h e r i g h t a n d d u t y o f o f f i c i a l s t o d i s c l o s e t o t h e p u b l i c i l l e g a l o r i m p r o p e r c o n d u c t t h a t m a y b e d i s c o v e r e d o u t s i d e o f a l e g a l l y p r i v i l e g e d e n v i r o n m e n t . E x a m p l e : W h i l e v i s i t i n g C i t y H a l l , a c i t y e m p l o y e e s a y s t o a m e m b e r o f t h e P l a n n i n g C o m m i s s i o n l l J u s t b e t w e e n y o u a n d m e , I g e t g r e a t b o x s e a t s t o D o d g e r S t a d i u m e v e r y t i m e B u i l d e r B o b c o m e s i n t o a p p l y f o r a b u i l d i n g p e r m i t . " S e c t i o n A . 6 . , a s w o r d e d , p r o h i b i t s t h e C o m m i s s i o n e r f r o m d i s c l o s i n g t h i s i n f o r m a t i o n t o a n y o n e . T h e C o m m i s s i o n e r c a n n o t e v e n t e l l t h e C i t y M a n a g e r 1 O n A p r i l 1 0 a l l c o m m i s s i o n e r s a g r e e d w i t h t h i s p r o p o s e d c h a n g e , w i t h C o m m r . L e w i s r e c o m m e n d i n g t h e a d d i t i o n o f " C i t y C o u n c i l " t o t h e t e x t , w h i c h i s i n c l u d e d i n t h i s p r o p o s a l . 2 O n A p r i l 1 0 t h e c o m m i s s i o n e r s a g r e e d w i t h t h e p r o p o s e d c h a n g e t o t h i s s e c t i o n o f t h e P r o t o c o l s . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 1 3 - 1 2 2 u n l e s s f i r s t c l e a r e d t o d o s o b y t h e C i t y C o u n c i l . I n t h i s w a y , t h e r u l e c o n f l i c t s w i t h s e c t i o n A . 1 9 . F u r t h e r , t h i s s e c t i o n v i o l a t e s t h e s p i r i t i f n o t t h e l e t t e r o f t h e C a l i f o r n i a W h i s t l e b l o w e r P r o t e c t i o n S t a t u t e ( C A L a b o r C o d e § 1 1 0 6 ) , w h i c h p r o t e c t s e m p l o y e e s f r o m r e t a l i a t i o n b y e m p l o y e r s f o r d i s c l o s i n g i l l e g a l a c t i v i t y . T o t h e e x t e n t t h a t t h i s s e c t i o n i s t o p r o t e c t a g a i n s t t h e d i s c l o s u r e o f i n f o r m a t i o n t h a t i s l e g a l l y c o n f i d e n t i a l i n c o n f o r m i t y w i t h t h e B r o w n A c t , i t n e e d s t o b e b e t t e r d e s c r i b e d . C l o s e d s e s s i o n m e e t i n g s a r e s p e c i f i c a l l y d e f i n e d a n d a r e l i m i t e d i n s c o p e . T h e y p r i m a r i l y i n v o l v e p e r s o n n e l i s s u e s , p e n d i n g l i t i g a t i o n , l a b o r n e g o t i a t i o n s a n d r e a l p r o p e r t y a c q u i s i t i o n s . ( C A G o v t . C o d e § § 5 4 9 5 6 . 8 , 5 4 9 5 6 . 9 , 5 4 9 5 7 , 5 4 9 5 7 . 6 . ) D u r i n g t h e A p r i l 1 0 P l a n n i n g C o m m i s s i o n h e a r i n g t h e C i t y A t t o r n e y e x p l a i n e d t h a t t h e r e a r e t i m e s w h e n t h e C i t y A t t o r n e y c o n v e y s a t t o r n e y - c l i e n t c o n f i d e n t i a l i n f o r m a t i o n t o t h e P l a n n i n g C o m m i s s i o n e r o r o t h e r c i t y o f f i c i a l o u t s i d e o f a c l o s e d s e s s i o n o f t h e C i t y C o u n c i l . H o w e v e r , s h e a l s o s a i d t h a t s h e c o u l d n o t t h i n k o f a n i n s t a n c e w h e n t h i s w o u l d h a p p e n o t h e r t h a n t h r o u g h h e r o f f i c e . I n s u c h i n s t a n c e s t h e C i t y A t t o r n e y w o u l d i n f o r m t h e o f f i c i a l o f t h e c o n f i d e n t i a l n a t u r e o f t h e c o m m u n i c a t i o n . I f a m e m b e r o f a C i t y c o m m i s s i o n o r c o m m i t t e e i s p r e s e n t d u r i n g a c l o s e d s e s s i o n o f t h e C o u n c i l t h a t p e r s o n s h o u l d b e r o u t i n e l y a d v i s e d t h a t a l l i n f o r m a t i o n d i s s e m i n a t e d i n t h a t s e s s i o n i s c o n f i d e n t i a l a n d c a n n o t b e r e p e a t e d w i t h o u t C o u n c i l a p p r o v a l . I f c o n f i d e n t i a l i n f o r m a t i o n i s p r o v i d e d t h r o u g h t h e o f f i c e o f t h e C i t y A t t o r n e y t h e n t h e c o n f i d e n t i a l n a t u r e o f t h e i n f o r m a t i o n w i l l b e d i s c l o s e d t o t h e o f f i c i a l . O u t s i d e o f a c l o s e d s e s s i o n o f t h e C o n c i l o r a t t o r n e y - c l i e n t c o m m u n i c a t i o n f r o m t h e o f f i c e o f t h e C i t y A t t o r n e y , t h e r e s h o u l d b e n o " c o n f i d e n t i a l i n f o r m a t i o n " t h a t a c o m m i s s i o n o r c o m m i t t e e m e m b e r l e a r n s o f t h a t s h o u l d r e m a i n a s e c r e t f r o m t h e p u b l i c . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 6 . A n y i n f o r m a t i o n l e a r n e d d u r i n g a c o n f i d e n t i a l c o m m u n i c a t i o n w i t h t h e o f f i c e o f t h e C i t y A t t o r n e y o r a c l o s e d s e s s i o n o f t h e C i t y C o u n c i l h e l d p u r s u a n t t o t h e R a l p h M . B r o w n A c t ( G o v . C o d e , § 5 4 9 5 0 1 e t s e q . ) s h a l l r e m a i n c o n f i d e n t i a l u n l e s s d i s c l o s u r e i s a u t h o r i z e d b y a m a j o r i t y v o t e o f t h e C i t y C o u n c i l . " 3 * * * 1 5 . R e s p e c t , s u p p o r t , a n d w h e n n e c e s s a r y , w o r k t o i m p r o v e i n t e r g o v e r n m e n t a l r e l a t i o n s h i p s b e t w e e n t h i s C i t y a n d o t h e r n e i g h b o r i n g c i t i e s , t h e C i t y o f L o s A n g e l e s , t h e S t a t e o f C a l i f o r n i a a n d t h e f e d e r a l g o v e r n m e n t . C o m m e n t s : " R e s p e c t " a n d " s u p p o r t " a r e o v e r l y v a g u e . W i l l a m e m b e r o f t h e c o u n c i l a c o m m i s s i o n o r c o m m i t t e e v i o l a t e t h i s p r o t o c o l i f h e o r s h e p a r t i c i p a t e d i n a p r o t e s t a g a i n s t t h e w a r i n A f g h a n i s t a n o r G o v e r n o r B r o w n ' s p r o p o s e d t a x 3 F o l l o w i n g a d i s c u s s i o n w i t h t h e C i t y A t t o r n e y d u r i n g t h e A p r i l 1 0 P l a n n i n g C o m m i s s i o n h e a r i n g , a d d i t i o n a l l a n g u a g e h a s b e e n a d d e d t o t h i s p r o p o s a l t o i n c l u d e c o n f i d e n t i a l a t t o r n e y - c l i e n t c o m m u n i c a t i o n s . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 2 u n l e s s f i r s t c l e a r e d t o d o s o b y t h e C i t y C o u n c i l . I n t h i s w a y , t h e r u l e c o n f l i c t s w i t h s e c t i o n A . 1 9 . F u r t h e r , t h i s s e c t i o n v i o l a t e s t h e s p i r i t i f n o t t h e l e t t e r o f t h e C a l i f o r n i a W h i s t l e b l o w e r P r o t e c t i o n S t a t u t e ( C A L a b o r C o d e § 1 1 0 6 ) , w h i c h p r o t e c t s e m p l o y e e s f r o m r e t a l i a t i o n b y e m p l o y e r s f o r d i s c l o s i n g i l l e g a l a c t i v i t y . T o t h e e x t e n t t h a t t h i s s e c t i o n i s t o p r o t e c t a g a i n s t t h e d i s c l o s u r e o f i n f o r m a t i o n t h a t i s l e g a l l y c o n f i d e n t i a l i n c o n f o r m i t y w i t h t h e B r o w n A c t , i t n e e d s t o b e b e t t e r d e s c r i b e d . C l o s e d s e s s i o n m e e t i n g s a r e s p e c i f i c a l l y d e f i n e d a n d a r e l i m i t e d i n s c o p e . T h e y p r i m a r i l y i n v o l v e p e r s o n n e l i s s u e s , p e n d i n g l i t i g a t i o n , l a b o r n e g o t i a t i o n s a n d r e a l p r o p e r t y a c q u i s i t i o n s . ( C A G o v t . C o d e § § 5 4 9 5 6 . 8 , 5 4 9 5 6 . 9 , 5 4 9 5 7 , 5 4 9 5 7 . 6 . ) D u r i n g t h e A p r i l 1 0 P l a n n i n g C o m m i s s i o n h e a r i n g t h e C i t y A t t o r n e y e x p l a i n e d t h a t t h e r e a r e t i m e s w h e n t h e C i t y A t t o r n e y ' c o n v e y s a t t o r n e y - c l i e n t c o n f i d e n t i a l i n f o r m a t i o n t o t h e P l a n n i n g C o m m i s s i o n e r o r o t h e r c i t y o f f i c i a l o u t s i d e o f a c l o s e d s e s s i o n o f t h e C i t y C o u n c i l . H o w e v e r , s h e a l s o s a i d t h a t s h e c o u l d n o t t h i n k o f a n i n s t a n c e w h e n t h i s w o u l d h a p p e n o t h e r t h a n t h r o u g h h e r o f f i c e . I n s u c h i n s t a n c e s t h e C i t y A t t o r n e y w o u l d i n f o r m t h e o f f i c i a l o f t h e c o n f i d e n t i a l n a t u r e o f t h e c o m m u n i c a t i o n . I f a m e m b e r o f a C i t y c o m m i s s i o n o r c o m m i t t e e i s p r e s e n t d u r i n g a c l o s e d s e s s i o n o f t h e C o u n c i l t h a t p e r s o n s h o u l d b e r o u t i n e l y a d v i s e d t h a t a l l i n f o r m a t i o n d i s s e m i n a t e d i n t h a t s e s s i o n i s c o n f i d e n t i a l a n d c a n n o t b e r e p e a t e d w i t h o u t C o u n c i l a p p r o v a l . I f c o n f i d e n t i a l i n f o r m a t i o n i s p r o v i d e d t h r o u g h t h e o f f i c e o f t h e C i t y A t t o r n e y t h e n t h e c o n f i d e n t i a l n a t u r e o f t h e i n f o r m a t i o n w i l l b e d i s c l o s e d t o t h e o f f i c i a l . O u t s i d e o f a c l o s e d s e s s i o n o f t h e C o n e i l o r a t t o r n e y - c l i e n t c o m m u n i c a t i o n f r o m t h e o f f i c e o f t h e C i t y A t t o r n e y , t h e r e s h o u l d b e n o l I c o n f i d e n t i a l i n f o r m a t i o n " t h a t a c o m m i s s i o n o r c o m m i t t e e m e m b e r l e a r n s o f t h a t s h o u l d r e m a i n a s e c r e t f r o m t h e p u b l i c . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 6 . A n y i n f o r m a t i o n l e a r n e d d u r i n g a c o n f i d e n t i a l c o m m u n i c a t i o n w i t h t h e o f f i c e o f t h e C i t y A t t o r n e y o r a c l o s e d s e s s i o n o f t h e C i t y C o u n c i l h e l d p u r s u a n t t o t h e R a l p h M . B r o w n A c t ( G o v . C o d e , § 5 4 9 5 0 1 e t s e q . ) s h a l l r e m a i n c o n f i d e n t i a l u n l e s s d i s c l o s u r e i s a u t h o r i z e d b y a m a j o r i t y v o t e o f t h e C i t y C o u n c i l . " 3 * * * 1 5 . R e s p e c t , s u p p o r t , a n d w h e n n e c e s s a r y , w o r k t o i m p r o v e i n t e r g o v e r n m e n t a l r e l a t i o n s h i p s b e t w e e n t h i s C i t y a n d o t h e r n e i g h b o r i n g c i t i e s , t h e C i t y o f L o s A n g e l e s , t h e S t a t e o f C a l i f o r n i a a n d t h e f e d e r a l g o v e r n m e n t . C o m m e n t s : I ' R e s p e c t " a n d " s u p p o r t " a r e o v e r l y v a g u e . W i l l a m e m b e r o f t h e c o u n c i l a c o m m i s s i o n o r c o m m i t t e e v i o l a t e t h i s p r o t o c o l i f h e o r s h e p a r t i c i p a t e d i n a p r o t e s t a g a i n s t t h e w a r i n A f g h a n i s t a n o r G o v e r n o r B r o w n ' s p r o p o s e d t a x 3 F o l l o w i n g a d i s c u s s i o n w i t h t h e C i t y A t t o r n e y d u r i n g t h e A p r i l 1 0 P l a n n i n g C o m m i s s i o n h e a r i n g , a d d i t i o n a l l a n g u a g e h a s b e e n a d d e d t o t h i s p r o p o s a l t o i n c l u d e c o n f i d e n t i a l a t t o r n e y - c l i e n t c o m m u n i c a t i o n s . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 2 3 - 1 2 3 i n c r e a s e s ? A m a n d a t e t o i m p r o v e w o r k i n g r e l a t i o n s h i p s w i t h n e i g h b o r i n g c i t i e s c o u l d b e i n t e r p r e t e d t o m e a n t h a t c i t y o f f i c i a l s s h o u l d c a p i t u l a t e t o o p p o s i n g v i e w s o r p o l i c i e s h e l d o r a d v a n c e d b y o f f i c i a l s a n d o f f i c e h o l d e r s f r o m o t h e r c i t i e s . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 1 5 . M e m b e r s o f t h e c o u n c i l , c o m m i s s i o n s a n d c o m m i t t e e s , w h i l e a c t i n g i n t h e i r o f f i c i a l c a p a c i t i e s o n b e h a l f o f t h e C i t y o f R a n c h o P a l o s V e r d e s , s h a l l r e s p e c t a n d c o o p e r a t e w i t h o f f i c i a l s f r o m o t h e r g o v e r n m e n t a l a g e n c i e s w i t h o u t c o m p r o m i s i n g t h e i n t e r e s t s o f t h e r e s i d e n t s o f t h e C i t y o f R a n c h o P a l o s V e r d e s . * * * 1 6 . D o n o t m a k e u n a u t h o r i z e d s t a t e m e n t s , c o m m i t m e n t s o r p r o m i s e s w h i c h m i g h t b i n d t h e C i t y i n a n y m a n n e r , a n d d o n o t m a k e s t a t e m e n t s o r w r i t e l e t t e r s " r e p r e s e n t i n g t h e C i t y w i t h o u t a u t h o r i z a t i o n b y a m a j o r i t y v o t e o f t h e C i t y C o u n c i l . C o m m e n t s : T h i s d i r e c t i v e i s t o o v a g u e a n d r e q u i r e s l e g a l t r a i n i n g a n d k n o w l e d g e t o k n o w w h e n a s t a t e m e n t o r w r i t i n g " m i g h t b i n d t h e C i t y . " A s s u c h i t c h i l l s f r e e s p e e c h r i g h t s . M u n i c i p a l C o d e § 2 . 1 4 . 0 1 0 s t a t e s t h a t o n l y t h e c i t y c o u n c i l , c i t y m a n a g e r , d e p u t y c i t y m a n a g e r a n d d i r e c t o r o f p u b l i c w o r k s m a y c o n t r a c t u a l l y b i n d t h e C i t y . I t i s d i f f i c u l t t o i m a g i n e a s i t u a t i o n w h e r e a m e m b e r o f a C i t y c o m m i s s i o n o r c o m m i t t e e c o u l d l e g a l l y b i n d t h e C i t y u n d e r a n y c i r c u m s t a n c e . N o t e v e n a m e m b e r o f t h e C o u n c i l o r t h e M a y o r m a y d o s o . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 1 6 . U n l e s s y o u a r e a u t h o r i z e d t o d o s o b y t h e C i t y C o u n c i l , d o n o t m a k e s t a t e m e n t s o r w r i t i n g s t h a t a s s e r t o r c a u s e a r e a s o n a b l e l i s t e n e r o r r e a d e r t o b e l i e v e t h a t y o u a r e a c t i n g o n b e h a l f o f t h e C i t y . , , 4 * * * 1 7 . D o n o t i d e n t i f y o n e s e l f a s a m e m b e r o f a C i t y C o m m i s s i o n o r C o m m i t t e e w h e n t e s t i f y i n g b e f o r e a d m i n i s t r a t i v e b o d i e s o f o t h e r g o v e r n m e n t a l a g e n c i e s o u t s i d e t h e C i t y , u n l e s s s p e c i f i c a l l y s o a u t h o r i z e d b y t h e C i t y C o u n c i l . C o m m e n t : T h i s r e s t r i c t i o n p r o b a b l y v i o l a t e s f r e e s p e e c h r i g h t s . I f a m e m b e r o f a c o m m i s s i o n o r c o m m i t t e e i s s p e a k i n g a s a p r i v a t e c i t i z e n b e f o r e a g o v e r n m e n t a l a g e n c y , i t i s p r o b a b l y p o l i t i c a l s p e e c h , t h e m o s t h i g h l y p r o t e c t e d f o r m o f s p e e c h r e q U i r i n g s t r i c t s c r u t i n y c o n s t i t u t i o n a l a n a l y s i s . T o p a s s s t r i c t s c r u t i n y , t h e l a w o r p o l i c y m u s t s a t i s f y t h r e e t e s t s : I t m u s t b e j u s t i f i e d b y a c o m p e l l i n g g o v e r n m e n t a l i n t e r e s t , t h e l a w o r p o l i c y m u s t b e n a r r o w l y t a i l o r e d t o a c h i e v e t h a t g o a l o r i n t e r e s t , a n d t h e l a w o r p o l i c y m u s t b e t h e l e a s t r e s t r i c t i v e m e a n s f o r a c h i e v i n g t h a t i n t e r e s t . T h e C i t y ' s i n t e r e s t i n m a k i n g t h i s r e s t r i c t i o n i s t o a v o i d c o n f u s i o n o r e m b a r r a s s m e n t w i t h a n o t h e r g o v e r n m e n t a g e n c y i f a C i t y ' s c o m m i s s i o n o r c o m m i t t e e m e m b e r c o m m e n t s o r t e s t i f i e s a t a g o v e r n m e n t h e a r i n g . T h a t i n t e r e s t 4 W i t h t h e d e l e t i o n o f " u n l e s s y o u a r e a c t i n g i n y o u r o f f i c i a l c a p a c i t y " t h i s r e v i s e d p r o p o s a l w a s a g r e e d t o b e t h e e n t i r e P l a n n i n g C o m m i s s i o n . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 3 i n c r e a s e s ? A m a n d a t e t o i m p r o v e w o r k i n g r e l a t i o n s h i p s w i t h n e i g h b o r i n g c i t i e s c o u l d b e i n t e r p r e t e d t o m e a n t h a t c i t y o f f i c i a l s s h o u l d c a p i t u l a t e t o o p p o s i n g v i e w s o r p o l i c i e s h e l d o r a d v a n c e d b y o f f i c i a l s a n d o f f i c e h o l d e r s f r o m o t h e r c i t i e s . R e c o m m e n d a t i o n : R e p l a c e w i t h : 1 1 1 5 . M e m b e r s o f t h e c o u n c i l , c o m m i s s i o n s a n d c o m m i t t e e s , w h i l e a c t i n g i n t h e i r o f f i c i a l c a p a c i t i e s o n b e h a l f o f t h e C i t y o f R a n c h o P a l o s V e r d e s , s h a l l r e s p e c t a n d c o o p e r a t e w i t h o f f i c i a l s f r o m o t h e r g o v e r n m e n t a l a g e n c i e s w i t h o u t c o m p r o m i s i n g t h e i n t e r e s t s o f t h e r e s i d e n t s o f t h e C i t y o f R a n c h o P a l o s V e r d e s . * * * 1 6 . D o n o t m a k e u n a u t h o r i z e d s t a t e m e n t s , c o m m i t m e n t s o r p r o m i s e s w h i c h m i g h t b i n d t h e C i t y i n a n y m a n n e r , a n d d o n o t m a k e s t a t e m e n t s o r w r i t e l e t t e r s " r e p r e s e n t i n g t h e C i t y w i t h o u t a u t h o r i z a t i o n b y a m a j o r i t y v o t e o f t h e C i t y C o u n c i l . C o m m e n t s : T h i s d i r e c t i v e i s t o o v a g u e a n d r e q u i r e s l e g a l t r a i n i n g a n d k n o w l e d g e t o k n o w w h e n a s t a t e m e n t o r w r i t i n g I l m i g h t b i n d t h e C i t y . I I A s s u c h i t c h i l l s f r e e s p e e c h r i g h t s . M u n i c i p a l C o d e § 2 . 1 4 . 0 1 0 s t a t e s t h a t o n l y t h e c i t y c o u n c i l , c i t y m a n a g e r , d e p u t y c i t y m a n a g e r a n d d i r e c t o r o f p u b l i c w o r k s m a y c o n t r a c t u a l l y b i n d t h e C i t y . I t i s d i f f i c u l t t o i m a g i n e a s i t u a t i o n w h e r e a m e m b e r o f a C i t y c o m m i s s i o n o r c o m m i t t e e c o u l d l e g a l l y b i n d t h e C i t y u n d e r a n y c i r c u m s t a n c e . N o t e v e n a m e m b e r o f t h e C o u n c i l o r t h e M a y o r m a y d o s o . R e c o m m e n d a t i o n : R e p l a c e w i t h : 1 1 1 6 . U n l e s s y o u a r e a u t h o r i z e d t o d o s o b y t h e C i t y C o u n c i l , d o n o t m a k e s t a t e m e n t s o r w r i t i n g s t h a t a s s e r t o r c a u s e a r e a s o n a b l e l i s t e n e r o r r e a d e r t o b e l i e v e t h a t y o u a r e a c t i n g o n b e h a l f o f t h e C i t y . 1 I 4 * * * 1 7 . D o n o t i d e n t i f y o n e s e l f a s a m e m b e r o f a C i t y C o m m i s s i o n o r C o m m i t t e e w h e n t e s t i f y i n g b e f o r e a d m i n i s t r a t i v e b o d i e s o f o t h e r g o v e r n m e n t a l a g e n c i e s o u t s i d e t h e C i t y , u n l e s s s p e c i f i c a l l y s o a u t h o r i z e d b y t h e C i t y C o u n c i l . C o m m e n t : T h i s r e s t r i c t i o n p r o b a b l y v i o l a t e s f r e e s p e e c h r i g h t s . I f a m e m b e r o f a c o m m i s s i o n o r c o m m i t t e e i s s p e a k i n g a s a p r i v a t e c i t i z e n b e f o r e a g o v e r n m e n t a l a g e n c y , i t i s p r o b a b l y p o l i t i c a l s p e e c h , t h e m o s t h i g h l y p r o t e c t e d f o r m o f s p e e c h r e q u i r i n g s t r i c t s c r u t i n y c o n s t i t u t i o n a l a n a l y s i s . T o p a s s s t r i c t s c r u t i n y , t h e l a w o r p o l i c y m u s t s a t i s f y t h r e e t e s t s : I t m u s t b e j u s t i f i e d b y a c o m p e l l i n g g o v e r n m e n t a l i n t e r e s t , t h e l a w o r p o l i c y m u s t b e n a r r o w l y t a i l o r e d t o a c h i e v e t h a t g o a l o r i n t e r e s t , a n d t h e l a w o r p o l i c y m u s t b e t h e l e a s t r e s t r i c t i v e m e a n s f o r a c h i e v i n g t h a t i n t e r e s t . T h e C i t y ' s i n t e r e s t i n m a k i n g t h i s r e s t r i c t i o n i s t o a v o i d c o n f u s i o n o r e m b a r r a s s m e n t w i t h a n o t h e r g o v e r n m e n t a g e n c y i f a C i t y ' s c o m m i s s i o n o r c o m m i t t e e m e m b e r c o m m e n t s o r t e s t i f i e s a t a g o v e r n m e n t h e a r i n g . T h a t i n t e r e s t 4 W i t h t h e d e l e t i o n o f " u n l e s s y o u a r e a c t i n g i n y o u r o f f i c i a l c a p a c i t y " t h i s r e v i s e d p r o p o s a l w a s a g r e e d t o b e t h e e n t i r e P l a n n i n g C o m m i s s i o n . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 3 3 - 1 2 4 i s n o t l i k e l y t o b e f o u n d t o b e c o m p e l l i n g . B u t i f i t i s , t h e r e s t r i c t i o n i s n o t n a r r o w l y t a i l o r e d o r t h e l e a s t r e s t r i c t i v e m e a n s t o a c h i e v e t h i s g o a l . A l t e r n a t i v e l y , t h e C i t y c a n l a r g e l y o r c o m p l e t e l y a c h i e v e i t s p u r p o s e b y r e q u i r i n g a n y m e m b e r w h o c h o o s e s t o i d e n t i f y h i m s e l f o r h e r s e l f a s a c o m m i s s i o n o r c o m m i t t e e m e m b e r t o s t a t e t h a t h e o r s h e i s n o t a p p e a r i n g i n a n y o f f i c i a l c a p a c i t y ; r a t h e r , h e o r s h e i s a p r i v a t e c i t i z e n . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 1 7 . I f a m e m b e r o f a C i t y C o m m i s s i o n o r C o m m i t t e e w h o t e s t i f i e s b e f o r e a n a d m i n i s t r a t i v e b o d y o f a g o v e r n m e n t a l a g e n c y o u t s i d e o f t h e C i t y i d e n t i f i e s h i m s e l f o r h e r s e l f a s a m e m b e r o f a C i t y C o m m i s s i o n o r C o m m i t t e e , t h a t m e m b e r m u s t a l s o s t a t e t h a t h e o r s h e i s n o t a p p e a r i n g o r t e s t i f y i n g i n a n y o f f i c i a l c a p a c i t y o r a s r e p r e s e n t i n g t h e v i e w s o r o p i n i o n s o f t h e C i t y , u n l e s s t h a t m e m b e r i s p r o v i d i n g s u c h t e s t i m o n y a s a n o f f i c i a l r e p r e s e n t a t i v e o f t h e C i t y a s a u t h o r i z e d b y t h e C i t y C o u n c i l . , , 5 . ' * * * 2 0 . C i t y o f f i c i a l s m a y n o t b e i n v o l v e d i n a n y C i t y m a t t e r t h a t i n v o l v e s a b u s i n e s s o r o r g a n i z a t i o n w i t h w h i c h t h a t o f f i c i a l i s n e g o t i a t i n g o r s e e k i n g e m p l o y m e n t . C o m m e n t : T h e w o r d s " i n v o l v e d , " " i n v o l v e s " a n d " n e g o t i a t i n g " a n d t h e p h r a s e " C i t y m a t t e r " a r e v a g u e a n d a m b i g u o u s . G o v e r n m e n t C o d e § 8 7 4 0 7 a l r e a d y c o v e r s t h i s a r e a . I t s t a t e s : " N o p u b l i c o f f i c i a l s h a l l m a k e , p a r t i c i p a t e i n m a k i n g , o r u s e h i s o r h e r o f f i c i a l p o s i t i o n t o i n f l u e n c e , a n y g o v e r n m e n t a l d e c i s i o n d i r e c t l y r e l a t i n g t o a n y p e r s o n w i t h w h o m h e o r s h e i s n e g o t i a t i n g , o r h a s a n y a r r a n g e m e n t c o n c e r n i n g , p r o s p e c t i v e e m p l o y m e n t . " T h e a d d i t i o n o f t h e w o r d " o r g a n i z a t i o n " a f t e r " p e r s o n " i n t h e a b o v e s t a t u t e a p p r o x i m a t e s t h e p r o p o s e d w o r d i n g o f t h i s s e c t i o n . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 2 0 . N o p u b l i c o f f i c i a l s h a l l m a k e , p a r t i c i p a t e i n m a k i n g , o r u s e h i s o r h e r o f f i c i a l p o s i t i o n t o i n f l u e n c e , a n y g o v e r n m e n t a l d e c i s i o n d i r e c t l y r e l a t i n g t o a n y p e r s o n o r o r g a n i z a t i o n w i t h w h o m h e o r s h e i s n e g o t i a t i n g , o r h a s a n y a r r a n g e m e n t c o n c e r n i n g , p r o s p e c t i v e e m p l o y m e n t . " B . T h e C i t y C o u n c i l s e e k s t o a c h i e v e c o m p l i a n c e w i t h t h i s P r o t o c o l b y M e m b e r s o f C i t y C o m m i s s i o n s a n d C o m m i t t e e s , w h o s e r v e a t t h e p l e a s u r e o f t h e C i t y C o u n c i l . C o m m e n t : I n c o m p l e t e s e n t e n c e . P u r p o s e i s u n c l e a r . M u n i c i p a l C o d e § 2 . 2 0 . 0 2 0 s t a t e s t h a t m e m b e r s o f t h e P l a n n i n g C o m m i s s i o n " s e r v e a t t h e p l e a s u r e o f t h e c i t y c o u n c i l . " T h e r e f o r e t h i s s e c t i o n i s r e d u n d a n t . R e c o m m e n d a t i o n : T h e A d - h o c S u b - c o m m i t t e e s h o u l d r e v i e w a n d r e v i s e t h i s s e c t i o n t o c l a r i f y i t s i n t e n d e d m e a n i n g o r d e l e t e i t a s r e d u n d a n t t o t h e M u n i c i p a l C o d e . 5 T h e e n t i r e P l a n n i n g C o m m i s s i o n a t t h e A p r i l 1 0 a g r e e d t h a t t h i s p r o p o s e d p r o t o c o l w a s o v e r l y r e s t r i c t i v e . U p d a t e d ( M a y 8 , 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 4 i s n o t l i k e l y t o b e f o u n d t o b e c o m p e l H n g . B u t i f i t i s , t h e r e s t r i c t i o n i s n o t n a r r o w l y t a i l o r e d o r t h e l e a s t r e s t r i c t i v e m e a n s t o a c h i e v e t h i s g o a l . A l t e r n a t i v e l y , t h e C i t y c a n l a r g e l y o r c o m p l e t e l y a c h i e v e i t s p u r p o s e b y r e q u i r i n g a n y m e m b e r w h o c h o o s e s t o i d e n t i f y h i m s e l f o r h e r s e l f a s a c o m m i s s i o n o r c o m m i t t e e m e m b e r t o s t a t e t h a t h e o r s h e i s n o t a p p e a r i n g i n a n y o f f i c i a l c a p a c i t y ; r a t h e r , h e o r s h e i s a p r i v a t e c i t i z e n . R e c o m m e n d a t i o n : R e p l a c e w i t h : " 1 7 . I f a m e m b e r o f a C i t y C o m m i s s i o n o r C o m m i t t e e w h o t e s t i f i e s b e f o r e a n a d m i n i s t r a t i v e b o d y o f a g o v e r n m e n t a l a g e n c y o u t s i d e o f t h e C i t y i d e n t i f i e s h i m s e l f o r h e r s e l f a s a m e m b e r o f a C i t y C o m m i s s i o n o r C o m m i t t e e , t h a t m e m b e r m u s t a l s o s t a t e t h a t h e o r s h e i s n o t a p p e a r i n g o r t e s t i f y i n g i n a n y o f f i c i a l c a p a c i t y o r a s r e p r e s e n t i n g t h e v i e w s o r o p i n i o n s o f t h e C i t y , u n l e s s t h a t m e m b e r i s p r o v i d i n g s u c h t e s t i m o n y a s a n o f f i c i a l r e p r e s e n t a t i v e o f t h e C i t y a s a u t h o r i z e d b y t h e C i t y C o u n c i l . ' 1 5 . ' * * * 2 0 . C i t y o f f i c i a l s m a y n o t b e i n v o l v e d i n a n y C i t y m a t t e r t h a t i n v o l v e s a b u s i n e s s o r o r g a n i z a t i o n w i t h w h i c h t h a t o f f i c i a l i s n e g o t i a t i n g o r s e e k i n g e m p l o y m e n t . C o m m e n t : T h e w o r d s " i n v o l v e d . " I I i n v o l v e s " a n d I l n e g o t i a t i n g " a n d t h e p h r a s e " C i t y m a t t e r " a r e v a g u e a n d a m b i g u o u s . G o v e r n m e n t C o d e § 8 7 4 0 7 a l r e a d y c o v e r s t h i s a r e a . I t s t a t e s : " N o p u b l i c o f f i c i a l s h a l l m a k e . p a r t i c i p a t e i n m a k i n g , o r u s e h i s o r h e r o f f i c i a l p o s i t i o n t o i n f l u e n c e , a n y g o v e r n m e n t a l d e c i s i o n d i r e c t l y r e l a t i n g t o a n y p e r s o n w i t h w h o m h e o r s h e i s n e g o t i a t i n g . o r h a s a n y a r r a n g e m e n t c o n c e r n i n g , p r o s p e c t i v e e m p l o y m e n t . " T h e a d d i t i o n o f t h e w o r d " o r g a n i z a t i o n " a f t e r " p e r s o n l J i n t h e a b o v e s t a t u t e a p p r o x i m a t e s t h e p r o p o s e d w o r d i n g o f t h i s s e c t i o n . R e c o m m e n d a t i o n : R e p l a c e w i t h : 1 1 2 0 . N o p u b l i c o f f i c i a l s h a l l m a k e , p a r t i c i p a t e i n m a k i n g , o r u s e h i s o r h e r o f f i c i a l p o s i t i o n t o i n f l u e n c e , a n y g o v e r n m e n t a l d e c i s i o n d i r e c t l y r e l a t i n g t o a n y p e r s o n o r o r g a n i z a t i o n w i t h w h o m h e o r s h e i s n e g o t i a t i n g , o r h a s a n y a r r a n g e m e n t c o n c e r n i n g , p r o s p e c t i v e e m p l o y m e n t . " B . T h e C i t y C o u n c i l s e e k s t o a c h i e v e c o m p l i a n c e w i t h t h i s P r o t o c o l b y M e m b e r s o f C i t y C o m m i s s i o n s a n d C o m m i t t e e s , w h o s e r v e a t t h e p l e a s u r e o f t h e C i t y C o u n c i l . C o m m e n t : I n c o m p l e t e s e n t e n c e . P u r p o s e i s u n c l e a r . M u n i c i p a l C o d e § 2 . 2 0 . 0 2 0 s t a t e s t h a t m e m b e r s o f t h e P l a n n i n g C o m m i s s i o n " s e r v e a t t h e p l e a s u r e o f t h e c i t y c o u n c i l . " T h e r e f o r e t h i s s e c t i o n i s r e d u n d a n t . R e c o m m e n d a t i o n : T h e A d - h o c S u b - c o m m i t t e e s h o u l d r e v i e w a n d r e v i s e t h i s s e c t i o n t o c l a r i f y i t s i n t e n d e d m e a n i n g o r d e l e t e i t a s r e d u n d a n t t o t h e M u n i c i p a l C o d e . . 5 T h e e n t i r e P l a n n i n g C o m m i s s i o n a t t h e A p r i l 1 0 a g r e e d t h a t t h i s p r o p o s e d p r o t o c o l w a s o v e r l y r e s t r i c t i v e . U p d a t e d ( M a y 8 1 2 0 1 2 ) C o m m e n t s f o r P r o t o c o l f o r C i t y E l e c t e d a n d A p p o i n t e d O f f i c i a l s P a g e 4 3 - 1 2 5 F r o m : c i c o r i a e @ a o l . c o m S e n t : M o n d a y , M a y 0 7 , 2 0 1 2 1 2 : 3 1 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : P l a n n i n g C o m m i s s i o n J o i n t M e e t i n g w i t h C i t y C o u n c i l r e R u l e s o f P r o c e d u r e a n d P r o t o c o l M a y o r M i s e t i c h a n d C o u n c i l m e m b e r s , C h a i r m a n T e t r a u l t a n d P l a n n i n g C o m m i s s i o n e r s , I ' v e r e a d o v e r t h e S t a f f R e p o r t a n d a t t a c h m e n t s f o r t h e u p c o m i n g j o i n t m e e t i n g o f t h e C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n r e g a r d i n g t h e R u l e s o f P r o c e d u r e a n d P r o t o c o l a n d w i l l a d d r e s s a p o i n t i n t h e S t a f f R e p o r t a n d t h e n w o r k m y w a y t h r o u g h t h e R u l e s a n d P r o t o c o l w i t h m y c o m m e n t s . T h e r u l e s a n d p r o c e d u r e s o f C i t y C o u n c i l , c o m m i s s i o n s , c o m m i t t e e s , s t a f f , e t c . , w h e t h e r o r n o t t h e y a r e m e m o r i a l i z e d i n w r i t i n g , s h o u l d b e c a r r i e d o u t w i t h a v i e w t o e n c o u r a g i n g f u l l y i n f o r m e d p u b l i c d i a l o g u e a n d e f f i c i e n t g o v e r n m e n t . F i n d i n g t h e o p t i m a l b a l a n c e i s a c h a l l e n g e , o f c o u r s e , a n d I w o u l d t e n d t o g i v e u p a l i t t l e i n s h o r t t e r m e f f i c i e n c y i n o r d e r t o e n s u r e t h a t t h e p u b l i c a n d o u r l e a d e r s h a v e g r e a t e r o p p o r t u n i t y t o e x c h a n g e i n f o r m a t i o n , i d e a s , a n d p o i n t s o f v i e w . I n t h e e n d , I b e l i e v e b e t t e r d e c i s i o n s w i l l b e m a d e a n d l o n g e r t e r m t h a t m a y b e m o s t e f f i c i e n t . . ' M a n y o f m y c o m m e n t s e c h o t h o s e o f o t h e r s w h o w r o t e i n p r e v i o u s l y o r w h o s e p u b l i c c o m m e n t s w e r e m e m o r i a l i z e d i n m i n u t e s o f p r e v i o u s m e e t i n g s a n d I ' m g r a t e f u l t h a t o t h e r s h a v e b e e n s t u d y i n g t h e m a t e r i a l s a n d w e i g h i n g i n o n t h e m f o r t h e p a s t s e v e r a l m o n t h s . S t a f f R e p o r t : A l t h o u g h t h e S t a f f R e p o r t s e e m s t o s u g g e s t o t h e r w i s e , a s I r e a d t h e m i n u t e s o f t h e M a r c h 2 0 C i t y C o u n c i l m e e t i n g , t h e d e c i s i o n t o a p p r o v e r e v i s i o n s t o S e c t i o n 5 o f t h e R u l e s a n d c o n t i n u e d i s c u s s i o n o f o t h e r R u l e s t o a l a t e r d a t e l e f t o p e n t h e p o s s i b i l i t y o f r e , v i s i t i n g S e c t i o n 5 a s w e l l . S e c t i o n 5 : T h i s s e c t i o n w o u l d b e c l e a r e r t o t h e p u b l i c - e a s i e r t o f o l l o w - i f t h e o r d e r o f t h e p a r a g r a p h s w e r e r e v e r s e d . T h a t w o u l d a l i g n w i t h t h e s e q u e n c e o f e v e n t s t o p r e p a r e t h e a g e n d a . I a g r e e w i t h t h o s e w h o h a v e s a i d t h a t t w o m e m b e r s o f c i t y c o u n c i l o u g h t t o b e a b l e t o p l a c e a n i t e m o n t h e a g e n d a , b u t t h a t s h o u l d b e d i s c u s s e d a t a c i t y c o u n c i l m e e t i n g . O t h e r w i s e , t h e t e m p t a t i o n w o u l d b e f o r o n e c o u n c i l m e m b e r t o g o o n t h e h u n t f o r a s e c o n d o u t s i d e o f t h e p u b l i c m e e t i n g a n d r u n a f o u l o f t h e B r o w n A c t i f t h e f i r s t c o u n c i l m e m b e r h e / s h e a p p r o a c h e s d o e s n ' t a g r e e t o t h e a g e n d a i t e m . T h u s , I f a v o r t h e p r o p o s a l t h a t a m o t i o n a n d s e c o n d a t a m e e t i n g w o u l d b e a l l i t t a k e s t o a g e n d i z e a n i t e m f o r a s u b s e q u e n t m e e t i n g . T h e m o t i o n s h o u l d m a k e c l e a r t h e t i m e f r a m e i n w h i c h t h e i t e m i s t o b e a g e n d i z e d , f o r e x a m p l e , w h e t h e r o r n o t t h e i t e m i s o f s u c h n e a r t e r m i m p o r t a n c e t h a t i t m u s t b e p l a c e d o n t h e a g e n d a f o r t h e n e x t m e e t i n g , w i t h i n t h e m o n t h , t h e y e a r , e t c . S o l o n g a s t h e p r o c e d u r e f o r p r e p a r i n g t h e a g e n d a r e q u i r e s t h a t a n y i t e m a p p r o v e d f o r a p a r t i c u l a r a g e n d a b y m o t i o n m a d e b y o n e c o u n c i l m e m b e r a n d s e c o n d o f a n o t h e r c o u n c i l m e m b e r m u s t b e a g e n d i z e d b y t h e c i t y m a n a g e r w i t h i n a c e r t a i n t i m e f r a m e , I ' m n o t t o o c o n c e r n e d w i t h t h e l a n g u a g e t h a t t h e c i t y m a n a g e r p r e p a r e s t h e a g e n d a o n t h e a d v i c e o f t h e m a y o r . I d o t h i n k t h a t t h e r e s h o u l d b e a p r o c e d u r e i n p l a c e w h e r e b y c i t y c o u n c i l b y m a j o r i t y v o t e c a n e l i m i n a t e a n i t e m f r o m t h e a g e n d a . A t s o m e p o i n t , t h o u g h , y o u h a v e t o t r u s t t h a t c i t y c o u n c i l m e m b e r s w i l l a c t h o n o r a b l y a n d n o t e l i m i n a t e b y m a j o r i t y v o t e a n i t e m p l a c e d o n t h e a g e n d a i n t h e m a n n e r d e s c r i b e d a b o v e ( a m o t i o n a n d s e c o n d ) w i t h o u t g i v i n g a n o p p o r t u n i t y f o r d i s c u s s i o n o f w h a t m a y b e a m i n o r i t y p o s i t i o n - o r y o u h a v e t o 5 / 7 / 2 0 1 2 / . F r o m : c i c o r i a e @ a o l . c o m S e n t : M o n d a y , M a y 0 7 1 2 0 1 2 1 2 : 3 1 P M T o : c c @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : P l a n n i n g C o m m i s s i o n J o i n t M e e t i n g w i t h C i t y C o u n c i l r e R u l e s o f P r o c e d u r e a n d P r o t o c o l M a y o r M i s e t i c h a n d C o u n c i l m e m b e r s , C h a i r m a n T e t r a u l t a n d P l a n n i n g C o m m i s s i o n e r s , I ' v e r e a d o v e r t h e S t a f f R e p o r t a n d a t t a c h m e n t s f o r t h e u p c o m i n g j o i n t m e e t i n g o f t h e C i t y C o u n c i l a n d P l a n n i n g C o m m i s s i o n r e g a r d i n g t h e R u l e s o f P r o c e d u r e a n d P r o t o c o l a n d w i l l a d d r e s s a p o i n t i n t h e S t a f f R e p o r t a n d t h e n w o r k m y w a y t h r o u g h t h e R u l e s a n d P r o t o c o l w i t h m y c o m m e n t s . T h e r u l e s a n d p r o c e d u r e s o f C i t y C o u n c i l , c o m m i s s i o n s , c o m m i t t e e s , s t a f f , e t c . , w h e t h e r o r n o t t h e y a r e m e m o r i a l i z e d i n w r i t i n g , s h o u l d b e c a r r i e d o u t w i t h a v i e w t o e n c o u r a g i n g f U l l y i n f o r m e d p u b l i c d i a l o g u e a n d e f f i c i e n t g o v e r n m e n t . F i n d i n g t h e o p t i m a l b a l a n c e i s a c h a l l e n g e , o f c o u r s e , a n d I w o u l d t e n d t o g i v e u p a l i t t l e i n s h o r t t e r m e f f i c i e n c y i n o r d e r t o e n s u r e t h a t t h e p u b l i c a n d o u r l e a d e r s h a v e g r e a t e r o p p o r t u n i t y t o e x c h a n g e i n f o r m a t i o n , i d e a s , a n d p o i n t s o f v i e w . I n t h e e n d , I b e l i e v e b e t t e r d e c i s i o n s w i l l b e m a d e a n d l o n g e r t e r m t h a t m a y b e m o s t e f f i c i e n t . . ' M a n y o f m y c o m m e n t s e c h o t h o s e o f o t h e r s w h o w r o t e i n p r e v i o u s l y o r w h o s e p u b l i c c o m m e n t s w e r e m e m o r i a l i z e d i n m i n u t e s o f p r e v i o u s m e e t i n g s a n d I ' m g r a t e f u l t h a t o t h e r s h a v e b e e n s t u d y i n g t h e m a t e r i a l s a n d w e i g h i n g i n o n t h e m f o r t h e p a s t s e v e r a l m o n t h s . S t a f f R e p o r t : A l t h o u g h t h e S t a f f R e p o r t s e e m s t o s u g g e s t o t h e r w i s e , a s I r e a d t h e m i n u t e s o f t h e M a r c h 2 0 C i t y C o u n c i l m e e t i n g , t h e d e c i s i o n t o a p p r o v e r e v i s i o n s t o S e c t i o n 5 o f t h e R u l e s a n d c o n t i n u e d i s c u s s i o n o f o t h e r R u l e s t o a l a t e r d a t e l e f t o p e n t h e p o s s i b i l i t y o f r e , v i s i t i n g S e c t i o n 5 a s w e l l . S e c t i o n 5 : T h i s s e c t i o n w o u l d b e c l e a r e r t o t h e p u b l i c - e a s i e r t o f o l l o w - i f t h e o r d e r o f t h e p a r a g r a p h s w e r e r e v e r s e d . T h a t w o u l d a l i g n w i t h t h e s e q u e n c e o f e v e n t s t o p r e p a r e t h e a g e n d a . I a g r e e w i t h t h o s e w h o h a v e s a i d t h a t t w o m e m b e r s o f c i t y c o u n c i l o u g h t t o b e a b l e t o p l a c e a n i t e m o n t h e a g e n d a , b u t t h a t s h o u l d b e d i s c u s s e d a t a c i t y c o u n c i l m e e t i n g . O t h e r w i s e , t h e t e m p t a t i o n w o u l d b e f o r o n e c o u n c i l m e m b e r t o g o o n t h e h u n t f o r a s e c o n d o u t s i d e o f t h e p u b l i c m e e t i n g a n d r u n a f o u l o f t h e B r o w n A c t i f t h e f i r s t c o u n c i l m e m b e r h e / s h e a p p r o a c h e s d o e s n ' t a g r e e t o t h e a g e n d a i t e m . T h u s , I f a v o r t h e p r o p o s a l t h a t a m o t i o n a n d s e c o n d a t a m e e t i n g w o u l d b e a l l i t t a k e s t o a g e n d i z e a n i t e m f o r a s u b s e q u e n t m e e t i n g . T h e m o t i o n s h o u l d m a k e c l e a r t h e t i m e f r a m e i n w h i c h t h e i t e m i s t o b e a g e n d i z e d , f o r e x a m p l e , w h e t h e r o r n o t t h e i t e m i s o f s u c h n e a r t e r m i m p o r t a n c e t h a t i t m u s t b e p l a c e d o n t h e a g e n d a f o r t h e n e x t m e e t i n g , w i t h i n t h e m o n t h , t h e y e a r , e t c . S o l o n g a s t h e p r o c e d u r e f o r p r e p a r i n g t h e a g e n d a r e q u i r e s t h a t a n y i t e m a p p r o v e d f o r a p a r t i c u l a r a g e n d a b y m o t i o n m a d e b y o n e c o u n c i l m e m b e r a n d s e c o n d o f a n o t h e r c Q u n c i l m e m b e r m u s t b e a g e n d i z e d b y t h e c i t y m a n a g e r w i t h i n a c e r t a i n t i m e f r a m e , I ' m n o t t o o c o n c e r n e d w i t h t h e l a n g u a g e t h a t t h e c i t y m a n a g e r p r e p a r e s t h e a g e n d a o n t h e a d v i c e o f t h e m a y o r . I d o t h i n k t h a t t h e r e s h o u l d b e a p r o c e d u r e i n p l a c e w h e r e b y c i t y c o u n c i l b y m a j o r i t y v o t e c a n e l i m i n a t e a n i t e m f r o m t h e a g e n d a . A t s o m e p o i n t , t h o u g h , y o u h a v e t o t r u s t t h a t c i t y c o u n c i l m e m b e r s w i l l a c t h o n o r a b l y a n d n o t e l i m i n a t e b y m a j o r i t y v o t e a n i t e m p l a c e d o n t h e a g e n d a i n t h e m a n n e r d e s c r i b e d a b o v e ( a m o t i o n a n d s e c o n d ) w i t h o u t g i v i n g a n o p p o r t u n i t y f o r d i s c u s s i o n o f w h a t m a y b e a m i n o r i t y p o s i t i o n - o r y o u h a v e t o 5 / 7 / 2 0 1 2 / . 3 - 1 2 6 a d d r e s s t h a t s c e n a r i o a s w e l l . E q u a l l y i m p o r t a n t i s t h e t i m e f r a m e f o r g e t t i n g t h e i n f o r m a t i o n t o t h e p u b l i c s o t h a t w e t h e p u b l i c h a v e t i m e t o d o w h a t e v e r w e f e e l w e n e e d t o d o t o g e t " u p t o s p e e d " o n a n i s s u e a n d w e i g h i n i f w e ' r e s o i n c l i n e d . R e c e n t l y , I ' v e r e c e i v e d I i s t s e r v n o t i c e a m o n t h i n a d v a n c e o f c e r t a i n c o m p l e x m a t t e r s . T h i s i s e x t r e m e l y h e l p f u l a n d g r e a t l y a p p r e c i a t e d . W h i l e t h e s t a f f r e p o r t f o r t h e m a t t e r i s o f c o u r s e n o t a v a i l a b l e a t t h a t t i m e , i t g i v e s t h e p u b l i c a n o p p o r t u n i t y t o l o o k i n t o t h e m a t t e r . . I w o n d e r i f t h e r e i s a w a y t o i m p l e m e n t a t w o s t e p p r o c e s s f o r p U b l i c c o m m e n t s w h e r e b y t h e p u b l i c ( o f c o u r s e c i t y c o u n c i l m e m b e r s i n c l u d e d ) i s g i v e n n o t i c e o f w h a t e v e r i n f o r m a t i o n s t a f f h a s e a r l y o n , a s w e l l a s t h e i r p r e l i m i n a r y r e c o m m e n d a t i o n s , o n a p a r t i c u l a r m a t t e r t o c o m e b e f o r e c o u n c i l i n t h e n e a r f u t u r e ; t h e n t h e p u b l i c w o u l d b e g i v e n a w e e k o r t w o t o w r i t e i n ; t h e n t h e s t a f f w o u l d h a v e s o m e t i m e t o t a k e t h e i n f o r m a t i o n a n d o p i n i o n s r e c e i v e d f r o m t h e p u b l i c i n t o a c c o u n t i n f i n a l i z i n g t h e i r s t a f f r e p o r t s a n d m a k i n g t h e i r r e c o m m e n d a t i o n s t o c i t y c o u n c i l ; a n d t h e n t h e p u b l i c w o u l d h a v e a n o p p o r t u n i t y - i d e a l l y a w e e k o r s o - t o s u b m i t c o m m e n t s r e g a r d i n g t h e s t a f f r e p o r t r e c o m m e n d a t i o n s . W h i l e s u c h a p r o c e s s m a y s e e m c u m b e r s o m e a n d t i m e c o n s u m i n g i n t h e s h o r t t e r m , u l t i m a t e l y i t m a y b e m o r e e f f i c i e n t a n d l e a d t o m o r e t h o r o u g h l y v e t t e d d e c i s i o n m a k i n g . S e c t i o n 6 : I t ' s i n t e r e s t i n g t o m e t h a t t h i s s e c t i o n i s t i t l e d " C i t i z e n s ' R i g h t s . " R u l e s o f d e c o r u m s h o u l d c l e a r l y s t a t e t h a t t h . e y a p p l y t o t h e p u b l i c a s w e l l a s t o m e m b e r s o f c i t y c o u n c i l , c o m m i s s i o n s a n d c o m m i t t e e s . C o n s i d e r a t i o n s h o u l d b e g i v e n t o d e v e l o p i n g r u l e s t h a t g o v e r n t h e c o n t e m p o r a r y p r a c t i c e o f m a s s e m a i l s a n d b l o g g i n g b y o u r c i t y o f f i c i a l s , p a r t i c u l a r l y w h e n s u c h e m a i l a n d / o r b l o g g i n g i s d e f a m a t o r y . S e c t i o n 8 : W h i l e I l i k e t h e i d e a o f p e o p l e b e i n g a b l e t o g i v e t h e i r s p e a k i n g t i m e t o s o m e o n e w h o m i g h t b e l e s s s h y o r m o r e a r t i c u l a t e , I t h i n k m e m b e r s o f t h e p u b l i c s h o u l d b e e n c o u r a g e d t o s p e a k f o r t h e m s e l v e s . O f c o u r s e , i f t h e r e i s a g r o u p o f p e o p l e , p e r h a p s 1 0 o r m o r e p r e s e n t a t a m e e t i n g ( o r a s m a l l e r g r o u p i f t h e y a r e t h e o n l y p e o p l e a f f e c t e d b y t h e i s s u e , f o r e x a m p l e b y a c h a n g e t o a s m a l l n e i g h b o r h o o d ) , w h e t h e r o r n o t a f o r m a l o r g a n i z a t i o n , t h a t w a n t s t o m a k e a u n i f i e d , m o r e t h o r o u g h p r e s e n t a t i o n t h a n a n y o n e o r s e v e r a l o f t h e m c o u l d d o i n d e p e n d e n t l y , I t h i n k t h a t s h o u l d b e e n c o u r a g e d t o f a c i l i t a t e c o n v e y a n c e o f u s e f u l i n f o r m a t i o n . I a l s o t h i n k t h e r e s h o u l d b e s o m e a l l o w a n c e f o r a n e l d e r l y p e r s o n t o g i v e t h e i r t i m e t o a f a m i l y m e m b e r o r c a r e g i v e r t o s p e a k o n t h e i r b e h a l f . S e c t i o n 9 . 2 . 2 : T h e f a c t t h a t t h e p h r a s e " s e r v e a t t h e p l e a s u r e o f t h e C o u n c i l " h a s g e n e r a t e d c o n t r o v e r s y s u g g e s t s t h a t i t s h o u l d b e r e v i s e d o r r e m o v e d . I ' m n o t s u r e t h a t a s t a t e m e n t t o t h e e f f e c t t h a t a p p o i n t m e n t s c a n b e r e c o n s i d e r e d b y c i t y c o u n c i l i s a n y l e s s p r o b l e m a t i c . T h i s s e c t i o n c o u l d s t a t e t h a t m e m b e r s c a n b e r e m o v e d f o r c a u s e , b u t y o u ' d h a v e t o g e t i n t o w h a t t h e p r o c e d u r e w o u l d b e f o r t h a t , e t c . A l t e r n a t i v e l y , y o u c o u l d s t i c k w i t h w h a t y o u h a v e , b u t a d d s o m e t h i n g t o t h e e f f e c t t h a t n o t h i n g i n t h a t s t a t e m e n t s h o u l d b e c o n s t r u e d t o a b r o g a t e o n e ' s f r e e d o m o f s p e e c h a n d c o m m i t t e e a n d c o m m i s s i o n m e m b e r s s h o u l d n o t f e e l t h a t t h e y a r e r e q u i r e d t o t o e t h e l i n e o f t h e i r a p p o i n t e r s . B y t h e w a y , c i t y s t a f f s h o u l d a l s o f e e l a t l i b e r t y t o e x p r e s s t h e i r o p i n i o n s , b u t s t a f f r e p o r t s s h o u l d b e a p p r o a c h e d a s r e p o r t s t o i n f o r m t h e p u b l i c o f b a c k g r o u n d a n d o t h e r f a c t s a s m u c h a s c i t y c o u n c i l a n d / o r c o m m i s s i o n s / c o m m i t t e e s a n d s h o u l d b e a s o b j e c t i v e a n d t h o r o u g h a s p o s s i b l e . S t a f f s h o u l d m a k e e v e r y e f f o r t t o a v o i d a l l o W i n g p e r s o n a l b i a s t o i n f l u e n c e t h e w a y f a c t s a r e p r e s e n t e d a n d g i v e r e a s o n e d b a s e s f o r t h e i r r e c o m m e n d a t i o n s . S e c t i o n 9 . 2 . 3 : W h i l e c o m m i s s i o n a n d c o m m i t t e e m e m b e r s m a y n o t b e " e x p e c t e d " t o t a k e t h e p l a c e o f s t a f f o r d o t h e w o r k o f s t a f f , s u c h e f f o r t s s h o u l d b e e n c o u r a g e d . M o r e i n f o r m a t i o n m a d e a v a i l a b l e t o a n a d v i s o r y b o d y o r a p o l i c y - m a k i n g b o d y w i l l l e a d t o m o r e i n f o r m e d , a n d t h e r e f o r e b e t t e r , d e c i s i o n s . W e h a v e b e n e f i t t e d g r e a t l y f r o m t h e e x p e r t i s e a n d i n f o r m a t i o n - g a t h e r i n g o f c o m m i t t e e a n d c o m m i s s i o n m e m b e r s . C o m m i t t e e a n d c o m m i s s i o n m e m b e r s m u s t b e a b l e t o o b t a i n i n f o r m a t i o n f r o m c i t y s t a f f . S t a f f s h o u l d b e a b l e t o ( a n d h a s i n t h e p a s t ) c o m e u p w i t h w a y s i n w h i c h t h e y c a n a c c o m m o d a t e r e q u e s t s f o r i n f o r m a t i o n m o s t e f f i c i e n t l y a n d i n s u c h t i m e l y m a n n e r a s t o e n a b l e c o m m i s s i o n o r c o m m i t t e e m e m b e r s t o d i g e s t t h e i n f o r m a t i o n b e f o r e t h e y a r e c a l l e d u p o n t o t a k e a p o s i t i o n o n a m a t t e r r e l a t e d t o t h a t i n f o r m a t i o n . 5 / 7 / 2 0 1 2 a d d r e s s t h a t s c e n a r i o a s w e l l . E q u a l l y i m p o r t a n t i s t h e t i m e f r a m e f o r g e t t i n g t h e i n f o r m a t i o n t o t h e p u b l i c s o t h a t w e t h e p u b l i c h a v e t i m e t o d o w h a t e v e r w e f e e l w e n e e d t o d o t o g e t " u p t o s p e e d l l o n a n i s s u e a n d w e i g h i n i f w e ' r e s o i n c l i n e d . R e c e n t l y , I ' v e r e c e i v e d l i s t s e r v n o t i c e a m o n t h i n a d v a n c e o f c e r t a i n c o m p l e x m a t t e r s . T h i s i s e x t r e m e l y h e l p f u l a n d g r e a t l y a p p r e c i a t e d . W h i l e t h e s t a f f r e p o r t f o r t h e m a t t e r i s o f c o u r s e n o t a v a i l a b l e a t t h a t t i m e , i t g i v e s t h e p u b l i c a n o p p o r t u n i t y t o l o o k i n t o t h e m a t t e r . . I w o n d e r i f t h e r e i s a w a y t o i m p l e m e n t a t w o s t e p p r o c e s s f o r p U b l i c c o m m e n t s w h e r e b y t h e p u b l i c ( o f c o u r s e c i t y c o u n c i l m e m b e r s i n c l u d e d ) i s g i v e n n o t i c e o f w h a t e v e r i n f o r m a t i o n s t a f f h a s e a r l y o n , a s w e l l a s t h e i r p r e l i m i n a r y r e c o m m e n d a t i o n s , o n a p a r t i c u l a r m a t t e r t o c o m e b e f o r e c o u n c i l i n t h e n e a r f u t u r e ; t h e n t h e p u b l i c w o u l d b e g i v e n a w e e k o r t w o t o w r i t e i n ; t h e n t h e s t a f f w o u l d h a v e s o m e t i m e t o t a k e t h e i n f o r m a t i o n a n d o p i n i o n s r e c e i v e d f r o m t h e p u b l i c i n t o a c c o u n t i n f i n a l i z i n g t h e i r s t a f f r e p o r t s a n d m a k i n g t h e i r r e c o m m e n d a t i o n s t o c i t y c o u n c i l ; a n d t h e n t h e p u b l i c w o u l d h a v e a n o p p o r t u n i t y - i d e a l l y a w e e k o r s o - t o s u b m i t c o m m e n t s r e g a r d i n g t h e s t a f f r e p o r t r e c o m m e n d a t i o n s . W h i l e s u c h a p r o c e s s m a y s e e m c u m b e r s o m e a n d t i m e c o n s u m i n g i n t h e s h o r t t e r m , u l t i m a t e l y i t m a y b e m o r e e f f i c i e n t a n d l e a d t o m o r e t h o r o u g h l y v e t t e d d e c i s i o n m a k i n g . S e c t i o n 6 : I t ' s i n t e r e s t i n g t o m e t h a t t h i s s e c t i o n i s t i t l e d " C i t i z e n s ' R i g h t s . " R u l e s o f d e c o r u m s h o u l d c l e a r l y s t a t e t h a t t h , e y a p p l y t o t h e p u b l i c a s w e l l a s t o m e m b e r s o f c i t y c o u n c i l , c o m m i s s i o n s a n d c o m m i t t e e s . C o n s i d e r a t i o n s h o u l d b e g i v e n t o d e v e l o p i n g r u l e s t h a t g o v e r n t h e c o n t e m p o r a r y p r a c t i c e o f m a s s e m a i l s a n d b l o g g i n g b y o u r c i t y o f f i c i a l s , p a r t i c u l a r l y w h e n s u c h e m a i l a n d / o r b l o g g i n g i s d e f a m a t o r y . S e c t i o n 8 : W h i l e I l i k e t h e i d e a o f p e o p l e b e i n g a b l e t o g i v e t h e i r s p e a k i n g t i m e t o s o m e o n e w h o m i g h t b e l e s s s h y o r m o r e a r t i c u l a t e , I t h i n k m e m b e r s o f t h e p u b l i c s h o u l d b e e n c o u r a g e d t o s p e a k f o r t h e m s e l v e s . O f c o u r s e , i f t h e r e i s a g r o u p o f p e o p l e , p e r h a p s 1 0 o r m o r e p r e s e n t a t a m e e t i n g ( o r a s m a l l e r g r o u p i f t h e y a r e t h e o n l y p e o p l e a f f e c t e d b y t h e i s s u e , f o r e x a m p l e b y a c h a n g e t o a s m a l l n e i g h b o r h o o d ) , w h e t h e r o r n o t a f o r m a l o r g a n i z a t i o n , t h a t w a n t s t o m a k e a u n i f i e d , m o r e t h o r o u g h p r e s e n t a t i o n t h a n a n y o n e o r s e v e r a l o f t h e m c o u l d d o i n d e p e n d e n t l y , I t h i n k t h a t s h o u l d b e e n c o u r a g e d t o f a c i l i t a t e c o n v e y a n c e o f u s e f u l i n f o r m a t i o n . I a l s o t h i n k t h e r e s h o u l d b e s o m e a l l o w a n c e f o r a n e l d e r l y p e r s o n t o g i v e t h e i r t i m e t o a f a m i l y m e m b e r o r c a r e g i v e r t o s p e a k o n t h e i r b e h a l f . S e c t i o n 9 . 2 . 2 : T h e f a c t t h a t t h e p h r a s e " s e r v e a t t h e p l e a s u r e o f t h e C o u n c i l " h a s g e n e r a t e d c o n t r o v e r s y s u g g e s t s t h a t i t s h o u l d b e r e v i s e d o r r e m o v e d . I ' m n o t s u r e t h a t a s t a t e m e n t t o t h e e f f e c t t h a t a p p o i n t m e n t s c a n b e r e c o n s i d e r e d b y c i t y c o u n c i l i s a n y l e s s p r o b l e m a t i c . T h i s s e c t i o n c o u l d s t a t e t h a t m e m b e r s c a n b e r e m o v e d f o r c a u s e , b u t y o u ' d h a v e t o g e t i n t o w h a t t h e p r o c e d u r e w o u l d b e f o r t h a t , e t c . A l t e r n a t i v e l y , y o u c o u l d s t i c k w i t h w h a t y o u h a v e , b u t a d d s o m e t h i n g t o t h e e f f e c t t h a t n o t h i n g i n t h a t s t a t e m e n t s h o u l d b e c o n s t r u e d t o a b r o g a t e o n e ' s f r e e d o m o f s p e e c h a n d c o m m i t t e e a n d c o m m i s s i o n m e m b e r s s h o u l d n o t f e e l t h a t t h e y a r e r e q u i r e d t o t o e t h e l i n e o f t h e i r a p p o i n t e r s . B y t h e w a y , c i t y s t a f f s h o u l d a l s o f e e l a t l i b e r t y t o e x p r e s s t h e i r o p i n i o n s , b u t s t a f f r e p o r t s s h o u l d b e a p p r o a c h e d a s r e p o r t s t o i n f o r m t h e p u b l i c o f b a c k g r o u n d a n d o t h e r f a c t s a s m u c h a s c i t y c o u n c i l a n d / o r c o m m i s s i o n s / c o m m i t t e e s a n d s h o u l d b e a s o b j e c t i v e a n d t h o r o u g h a s p o s s i b l e . S t a f f s h o u l d m a k e e v e r y e f f o r t t o a v o i d a l l O W i n g p e r s o n a l b i a s t o i n f l u e n c e t h e w a y f a c t s a r e p r e s e n t e d a n d g i v e r e a s o n e d b a s e s f o r t h e i r r e c o m m e n d a t i o n s . S e c t i o n 9 . 2 . 3 : W h i l e c o m m i s s i o n a n d c o m m i t t e e m e m b e r s m a y n o t b e " e x p e c t e d " t o t a k e t h e p l a c e o f s t a f f o r d o t h e w o r k o f s t a f f , s u c h e f f o r t s s h o u l d b e e n c o u r a g e d . M o r e i n f o r m a t i o n m a d e a v a i l a b l e t o a n a d v i s o r y b o d y o r a p o l i c y - m a k i n g b o d y w i l l l e a d t o m o r e i n f o r m e d , a n d t h e r e f o r e b e t t e r , d e c i s i o n s . W e h a v e b e n e f i t t e d g r e a t l y f r o m t h e e x p e r t i s e a n d i n f o r m a t i o n - g a t h e r i n g o f c o m m i t t e e a n d c o m m i s s i o n m e m b e r s . C o m m i t t e e a n d c o m m i s s i o n m e m b e r s m u s t b e a b l e t o o b t a i n i n f o r m a t i o n f r o m c i t y s t a f f . S t a f f s h o u l d b e a b l e t o ( a n d h a s i n t h e p a s t ) c o m e u p w i t h w a y s i n w h i c h t h e y c a n a c c o m m o d a t e r e q u e s t s f o r i n f o r m a t i o n m o s t e f f i c i e n t l y a n d i n s u c h t i m e l y m a n n e r a s t o e n a b l e c o m m i s s i o n o r c o m m i t t e e m e m b e r s t o d i g e s t t h e i n f o r m a t i o n b e f o r e t h e y a r e c a l l e d u p o n t o t a k e a p o s i t i o n o n a m a t t e r r e l a t e d t o t h a t i n f o r m a t i o n . 5 / 7 / 2 0 1 2 3 - 1 2 7 P r o t o c o l : I u n d e r s t a n d t h e v a l u e o f e s t a b l i s h i n g a p r o t o c o l o r c o d e o f c o n d u c t f o r c i t y c o u n c i l , c o m m i s s i o n a n d c o m m i t t e e m e m b e r s a n d t h e r e i s a l o t t h a t i s g o o d i n t h e p r o p o s e d p r o t o c o l . T h e r e a r e a l s o s o m e i s s u e s t h a t s h o u l d b e a d d r e s s e d . F o r e x a m p l e , e v e n t h e i n t r o d u c t i o n c o u l d b e i m p r o v e d b y i d e n t i f y i n g h o w f r e q u e n t l y - a n n u a l l y ? - t h e p r o t o c o l w i l l b e r e v i e w e d b y m e m b e r s . B y t h e w a y , t h e c o v e r p a g e i n d i c a t e s t h a t t h i s i s c o m m i s s i o n / c o m m i t t e e p r o t o c o l , w h i l e t h e d o c u m e n t t i t l e / h e a d i n g i n c l u d e s c i t y c o u n c i l . I t s h o u l d a p p l y t o a l l . I a g r e e w i t h m o s t o f t h e c o m m e n t s s u b m i t t e d b y C h a i r m a n T e t r a u l t , a n d p a r t i c u l a r l y a p p r e c i a t e t h e c o n c r e t e r e c o m m e n d a t i o n s f o r s u b s t i t u t e v e r b i a g e . 1 . I a g r e e w i t h C h a i r m a n T e t r a u l t ' s r e c o m m e n d a t i o n s h e r e . W h i l e I a g r e e t h a t t h e r e f e r e n c e t o " A m e r i c a n i d e a l s o f g o v e r n m e n t " i s v a g u e , h o w e v e r , I t h i n k t h a t s o m e t h o u g h t s h o u l d b e g i v e n t o s u b s t i t u t i n g w h a t I b e l i e v e i s t h e i n t e n t b e h i n d t h e r e f e r e n c e , p e r h a p s b y r e f e r e n c i n g d e m o c r a t i c p r i n c i p l e s . 2 . A l t h o u g h I d o n ' t f e e l s t r o n g l y a b o u t t h i s , I ' m a c t u a l l y m o r e c o n c e r n e d w i t h p e o p l e t r i p p i n g o v e r t h e f o r m a l i t y o f M r . a n d M s . p l u s s u r n a m e t h a n t h e c l u b b y a p p e a r a n c e o f f i r s t n a m e u s e ( p e r h a p s b e c a u s e I k n o w I w o u l d b e t r i p p i n g ) . I t h i n k u s i n g f i r s t n a m e s i s m o r e f r i e n d l y a n d c r e a t e s a m o r e r e l a x e d e n v i r o n m e n t , s o l o n g a s i t i s u s e d c o n s i s t e n t l y w i t h p e o p l e w h o c o u n c i l , c o m m i s s i o n a n d c o m m i t t e e m e m b e r s k n o w r e g a r d l e s s w h e t h e r t h e y a g r e e o r d i s a g r e e w i t h a p a r t i c u l a r p e r s o n . T h a t f i r s t n a m e u s e , b y t h e w a y , a l s o p u t s t h e p u b l i c o n n o t i c e t h a t t h e r e i s s o m e r e l a t i o n s h i p t h e r e . 3 . C o u n c i l , c o m m i s s i o n , a n d c o m m i t t e e m e m b e r s s h o u l d , o f c o u r s e , b e p r e p a r e d . A n a s i d e - t h i s h i g h l i g h t s a l l t h e m o r e r e a s o n f o r s t a f f r e p o r t s t o b e d i s t r i b u t e d a w e e k o r m o r e b e f o r e a m e e t i n g . 4 . S i m i l a r t o m y c o m m e n t o n i t e m 1 , w h i l e I a g r e e w i t h C h a i r m a n T e t r a u l t h e r e , I d o t h i n k s o m e t h i n g i s l o s t i n t h e c h a n g e . M o s t p e o p l e u n d e r s t a n d t h e e x p r e s s i o n " t h e c o m m o n g o o d " a s a r e f e r e n c e t o m a k i n g t h e c o m m u n i t y , o r w o r l d , b e t t e r a n d t h a t ' s s o m e t h i n g w e s h o u l d b e s t r i v i n g f o r . 5 . I ' m n o t s u r e w h a t " f a i t h f u l l y p e r f o r m . . . " a d d s . 6 . I a g r e e w i t h C h a i r m a n T e t r a u l t . 7 . S t e t . 8 . S t e t . 9 . A g r e e . 1 0 . S t e t . 1 1 . I ' m n o t s u r e w h a t t h e w o r d " f a i t h f u l l y " a d d s h e r e . 1 2 . W h a t i s t h e i n t e n t b e h i n d " w h e n a p p r o p r i a t e " h e r e ? 1 3 . W o u l d " a d v a n c e " t h i s c i t y ' s b u s i n e s s b e m o r e t o t h e p o i n t h e r e t h a n " p r o m o t e ? " 1 4 . M a k e s s e n s e w h e n t h e s u b j e c t m a t t e r i s c i t y b u s i n e s s . 1 5 . O k . 1 6 . I a g r e e w i t h C h a i r m a n T e t r a u l t h e r e a n d l i k e h i s s u g g e s t e d c h a n g e . 1 7 . I a l s o a g r e e w i t h C h a i r m a n T e t r a u l t h e r e a n d l i k e h i s s u g g e s t e d c h a n g e . A s a m e m b e r o f t h e p u b l i c , I w a n t t o k n o w w h e n a m e m b e r o f a c i t y c o u n c i l , c o m m i s s i o n o r c o m m i t t e e i s s p e a k i n g o n a n i s s u e a n d I w a n t t o h e a r q u i t e c l e a r l y w h e t h e r o r n o t t h e y a r e s p e a k i n g o n b e h a l f o f a n y p a r t i c u l a r b o d y o r a s a p r i v a t e c i t i z e n . I a l s o w a n t t o k n o w w h e n a m e m b e r h a s a n o t h e r r o l e t h a t m a y s u g g e s t p a r t i c u l a r e x p e r t i s e a n d / o r b i a s . 5 / 7 / 2 0 1 2 P r o t o c o l : I u n d e r s t a n d t h e v a l u e o f e s t a b l i s h i n g a p r o t o c o l o r c o d e o f c o n d u c t f o r c i t y c o u n c i l , c o m m i s s i o n a n d c o m m i t t e e m e m b e r s a n d t h e r e i s a l o t t h a t i s g o o d i n t h e p r o p o s e d p r o t o c o l . T h e r e a r e a l s o s o m e i s s u e s t h a t s h o u l d b e a d d r e s s e d . F o r e x a m p l e , e v e n t h e i n t r o d u c t i o n c o u l d b e i m p r o v e d b y i d e n t i f y i n g h o w f r e q u e n t l y - a n n u a l l y ? - I h e p r o t o c o l w i l l b e r e v i e w e d b y m e m b e r s . B y t h e w a y , t h e c o v e r p a g e i n d i c a t e s t h a t t h i s i s c o m m i s s i o n / c o m m i t t e e p r o t o c o l , w h i l e t h e d o c u m e n t t i t l e / h e a d i n g i n c l u d e s c i t y c o u n c i l . I t s h o u l d a p p l y t o a l l . I a g r e e w i t h m o s t o f t h e c o m m e n t s s u b m i t t e d b y C h a i r m a n T e t r a u l t , a n d p a r t i c u l a r l y a p p r e c i a t e t h e c o n c r e t e r e c o m m e n d a t i o n s f o r s u b s t i t u t e v e r b i a g e . 1 . I a g r e e w i t h C h a i r m a n T e t r a u l t ' s r e c o m m e n d a t i o n s h e r e . W h i l e I a g r e e t h a t t h e r e f e r e n c e t o " A m e r i c a n i d e a l s o f g o v e r n m e n t " i s v a g u e , h o w e v e r , I t h i n k t h a t s o m e t h o u g h t s h o u l d b e g i v e n t o s u b s t i t u t i n g w h a t I b e l i e v e i s t h e i n t e n t b e h i n d t h e r e f e r e n c e , p e r h a p s b y r e f e r e n c i n g d e m o c r a t i c p r i n c i p l e s . 2 . A l t h o u g h I d o n ' t f e e l s t r o n g l y a b o u t t h i s , I ' m a c t u a l l y m o r e c o n c e r n e d w i t h p e o p l e t r i p p i n g o v e r t h e f o r m a l i t y o f M r . a n d M s . p l u s s u r n a m e t h a n t h e c l u b b y a p p e a r a n c e o f f i r s t n a m e u s e ( p e r h a p s b e c a u s e I k n o w I w o u l d b e t r i p p i n g ) . I t h i n k u s i n g f i r s t n a m e s i s m o r e f r i e n d l y a n d c r e a t e s a m o r e r e l a x e d e n v i r o n m e n t , s o l o n g a s i t i s u s e d c o n s i s t e n t l y w i t h p e o p l e w h o c o u n c i l , c o m m i s s i o n a n d c o m m i t t e e m e m b e r s k n o w r e g a r d l e s s w h e t h e r t h e y a g r e e o r d i s a g r e e w i t h a p a r t i c u l a r p e r s o n . T h a t f i r s t n a m e u s e , b y t h e w a y J a l s o p u t s t h e p u b l i c o n n o t i c e t h a t t h e r e i s s o m e r e l a t i o n s h i p t h e r e . 3 . C o u n c i l , c o m m i s s i o n , a n d c o m m i t t e e m e m b e r s s h o u l d , o f c o u r s e , b e p r e p a r e d . A n a s i d e - t h i s h i g h l i g h t s a l l t h e m o r e r e a s o n f o r s t a f f r e p o r t s t o b e d i s t r i b u t e d a w e e k o r m o r e b e f o r e a m e e t i n g . 4 . S i m i l a r t o m y c o m m e n t o n i t e m 1 , w h i l e I a g r e e w i t h C h a i r m a n T e t r a u l t h e r e , I d o t h i n k s o m e t h i n g i s l o s t i n t h e c h a n g e . M o s t p e o p l e u n d e r s t a n d t h e e x p r e s s i o n l ' t h e c o m m o n g o o d " a s a r e f e r e n c e t o m a k i n g t h e c o m m u n i t y , o r w o r l d , b e t t e r a n d t h a t ' s s o m e t h i n g w e s h o u l d b e s t r i v i n g f o r . 5 . I ' m n o t s u r e w h a t " f a i t h f u l l y p e r f o r m . . . " a d d s . 6 . I a g r e e w i t h C h a i r m a n T e t r a u l t . 7 . S t e t . 8 . S t e t . 9 . A g r e e . 1 O . S t e t . 1 1 . I ' m n o t s u r e w h a t t h e w o r d " f a i t h f u l l y " a d d s h e r e . 1 2 . W h a t i s t h e i n t e n t b e h i n d " w h e n a p p r o p r i a t e " h e r e ? 1 3 . W o u l d " a d v a n c e " t h i s c i t y ' s b u s i n e s s b e m o r e t o t h e p o i n t h e r e t h a n " p r o m o t e ? " 1 4 . M a k e s s e n s e w h e n t h e s u b j e c t m a t t e r i s c i t y b u s i n e s s . 1 5 . O k . 1 6 . I a g r e e w i t h C h a i r m a n T e t r a u l t h e r e a n d l i k e h i s s u g g e s t e d c h a n g e . 1 7 . I a l s o a g r e e w i t h C h a i r m a n T e t r a u l t h e r e a n d l i k e h i s s u g g e s t e d c h a n g e . A s a m e m b e r o f t h e p u b l i c , I w a n t t o k n o w w h e n a m e m b e r o f a c i t y c o u n c i l , c o m m i s s i o n o r c o m m i t t e e i s s p e a k i n g o n a n i s s u e a n d I w a n t t o h e a r q u i t e c l e a r l y w h e t h e r o r n o t t h e y a r e s p e a k i n g o n b e h a l f o f a n y p a r t i c u l a r b o d y o r a s a p r i v a t e c i t i z e n . I a l s o w a n t t o k n o w w h e n a m e m b e r h a s a n o t h e r r o l e t h a t m a y s u g g e s t p a r t i c u l a r e x p e r t i s e a n d / o r b i a s . 5 / 7 / 2 0 1 2 3 - 1 2 8 1 8 . N o c o m m e n t s . 1 9 . N o c o m m e n t s . 2 0 . C h a i r m a n T e t r a u l t ' s s u g g e s t i o n i s a n i m p r o v e m e n t . O n e m o r e t h i n g . . . I b e l i e v e t h a t I s a w a r u l e i n t h e m a t e r i a l s f i r s t c i r c u l a t e d o n t h e s e i s s u e s - p o s s i b l y a r u l e f r o m a n o t h e r c i t y - t h a t s t a t e d c i t y c o u n c i l , c o m m i s s i o n a n d c o m m i t t e e m e m b e r s w e r e n o t a l l o w e d t o u s e c i t y l e t t e r h e a d u n l e s s t h e y w e r e w r i t i n g o n b e h a l f o f t h e c i t y . T h a t s h o u l d b e a n o - b r a i n e r . I t s e e m s t o m e t h a t a n y u s e o f c i t y l e t t e r h e a d o t h e r t h a n f o r a u t h o r i z e d p u b l i c b u s i n e s s c a n o n l y b e i n t e n d e d t o m i s l e a d t h e r e c i p i e n t o f t h e l e t t e r t o b e l i e v e t h e r e i s a u t h o r i t y b e h i n d i t . T h a t s e e m s t o m e t o b e t h e k i n d o f a b u s e o f p o w e r f o r w h i c h a c o u n c i l , c o m m i s s i o n , o r c o m m i t t e e m e m b e r s h o u l d b e r e p r i m a n d e d b y t h e m a y o r , u n l e s s i t i s t h e m a y o r ' s c o n d u c t , s o t h e r e s h o u l d b e p r o v i s i o n f o r t h a t s c e n a r i o , a s w e l l . T h a n k y o u f o r y o u r t i m e a d d r e s s i n g t h e s e i s s u e s . E v a C i c o r i a . ' 5 / 7 / 2 0 1 2 1 8 . N o c o m m e n t s . 1 9 . N o c o m m e n t s . 2 0 . C h a i r m a n T e t r a u l t ' s s u g g e s t i o n i s a n i m p r o v e m e n t . O n e m o r e t h i n g . . . I b e l i e v e t h a t I s a w a r u l e i n t h e m a t e r i a l s f i r s t c i r c u l a t e d o n t h e s e i s s u e s - p o s s i b l y a r u l e f r o m a n o t h e r c i t y - t h a t s t a t e d c i t y c o u n c i l , c o m m i s s i o n a n d c o m m i t t e e m e m b e r s w e r e n o t a l l o w e d t o u s e c i t y l e t t e r h e a d u n l e s s t h e y w e r e w r i t i n g o n b e h a l f o f t h e c i t y . T h a t s h o u l d b e a n o - b r a i n e r . I t s e e m s t o m e t h a t a n y u s e o f c i t y l e t t e r h e a d o t h e r t h a n f o r a u t h o r i z e d p u b l i c b u s i n e s s c a n o n l y b e i n t e n d e d t o m i s l e a d t h e r e c i p i e n t o f t h e l e t t e r t o b e l i e v e t h e r e i s a u t h o r i t y b e h i n d i t . T h a t s e e m s t o m e t o b e t h e k i n d o f a b u s e o f p o w e r f o r w h i c h a c o u n c i l , c o m m i s s i o n , o r c o m m i t t e e m e m b e r s h o u l d b e r e p r i m a n d e d b y t h e m a y o r , u n l e s s i t i s t h e m a y o r ' s c o n d u c t , s o t h e r e s h o u l d b e p r o v i s i o n f o r t h a t s c e n a r i o , a s w e l l . T h a n k y o u f o r y o u r t i m e a d d r e s s i n g t h e s e i s s u e s . E v a C i c o r i a " 5 / 7 / 2 0 1 2 3 - 1 2 9 P a g e l o f l F ' l ) r n ; K ~ n l l e J ; . ' ( ) n g [ K . n . d e l ~ g @ J J l e r l z o f \ ; n e t l S e n b R i d a y , A p r i t 2 0 , 2 0 4 2 1 0 : 1 4 / A M T c u ~ s h a r a n y a r b e r , ' J e f f L e w f t j ' ; ' T o m R e d f t e l a ' ; c p r o t s m 1 3 @ v e r l z o r l o n e t C c : I J e t t y O U h o v i c ' S U b j . c t l R & a , O ' p c t l a t ~ A I L . l u p d a f e d · Q u t d h ; \ f t F f & , R d Q o u m e . n t W i t b . K e n . . Q y t t a ' $ , C O m m ~ n t $ c l ~ ~ f Q J ' l N a r ( J e c r t d S h a r q n t b r a a n o t h e r l o o k a n d · e c l i t i n g o n 3 : 1 G , 5 : . 2 a n d ; 5 t l , p l u s w W m e v e r e l s e s h e d e e m e d n e e d e d U t w e a ~ i r t Q . " S h ~ r o n h p P J a s ; ' k l ~ r ; n p l e t e ' t h i $ ' W ~ k e n d ~ n d W i H f 0 1 ' W a r ' d ' · f o r . a n o t h e r r e v i e w . t b " S t r . 9 Y ' i ~ s u ~ · a s : · t Q . ' h . . ' t ~ p t o ~ e d ' W a , . , p a r t i i j J f ) l ' i ~ N ' J l 4 " l a l S t , ~ v ~ · · I J i ; ~ ' , ¢ o l t v ~ f $ f R l Q P · . ' W i t h J e f t Y . · D , t l h Q V l e . . A , s ' . a · . t e $ u l t Q f : I ~ $ t . 1 " u t \ f ~ a ) : ~ $ ; C O , . n : t e . e t i O g w ~ . r e i f 1 J e t l y . " , $ ( i t e d . 1 i e w a $ · ~ . ~ h a p p y " · W i t h " $ e c ; ~ a : s n ~ w , ; a p " ~ e d . ; · f t e { ~ _ , b a e n ' C h a l f e l ' l g ~ d . $ " t Q w h : a t h e W ( ) U l d p r ( ) P o , s e , ~ r t c U n O U t d l ~ ~ . i ~ n r o e n t i O l ' l e c t . . . . , E t ; l N O l , I l d n a V , e ; , ( ) p r e p E l r e a : S e o . , S , r e p f a c e ~ e . n t ; l · ~ e h i m ~ a r e o f W t 1 ~ W ~ , ~ b ! i d . d ( ) n ( t ~ l r ' l G ~ l ' l t n i f t l > ~ l ; ~ ~ y . . l , + f i ~ ' m p Q M ~ w a l : l t l i a t h e I t k e t i J f , y t i t h t h . • . . , . · e n ~ f ~ Q , V l t J · Q , l , y ~ ~ : u i . g ~ r ~ f ( ) m ' t ~ ~ ~ ~ e c i ' S I ~ J l ' h ; ' ; l . o p ; ! ) f , . . l ' \ C i f . ~ ~ r · r e , g ~ . o . s . . • ' . n e l l ~ ' ! l ~ ~ ' . ' . ' . . . . . . n d t i l ~ t ~ e , $ t ~ ; $ l 1 b y ' ~ ; ; g Q t q t f . i ~ t ' h ~ ' ~ r i t f < ~ r t l . f f . · ~ « i ) t ~ ' ~ e l t ~ ~ ~ r t h e : C i t ) ' , J ~ a " $ Q e t : · r " l t l ~ i ; ~ t n ; 1 t i i $ : , f s ; t h a J ( 1 h e \ C . . . . , ' , . . r ' ~ h o u ( d r t o t h ~ y e ' a r t Y ~ l 1 t h o t i t y t ¢ ) d e n y . a < C o u n q i f m ~ m b e r t . . q u e s t , a s t h r $ a U l h Q I i t Y $ b o u t d ~ $ i d , e , o t n Y \ ' \ l i t ~ ~ h ~ . . ' . . . . . • V i l e n a v e p . \ ( ~ ' d d $ d i t h ~ ' i w o C Q u n d i l m e m b e r s i . • i n a p u b f i ~ · s e s s i o n , . · c a n . r e q u e s t l h a t , a n - i b e p l a e e d ' \ Q n ~ I ' U i O e m . i I i l , ' . A ' O O d : t ' e i 1 t S ? f l Y . . ' " , . m . K e n T h e : C i g M l n a g A r : , . p a " s " t l t e _ n . ' ~ N n d e r · t l t • . d i r a W l l n ; a l t d ; ' l , p r o v a ' l . o f : t h e M l V 9 r ~ . 1 1 l . l a b m m 9 , ; q f ; ~ l t e ' ' ' I D r ~ t b ' J : l l Y . r p m T l m ; w J l l · a ~ s u m e t h i s ' r e s p O ' n ~ l b i D f ; Y , a s t h e C q u n 9 1 1 ~ ~ ; m R r . ' Q . t l ¥ ~ " , ! 1 ( . \ M I . r · . D I . p r o l l $ f , e t " a . r g p i , ~ , q Y l m i g h U $ ! l l 1 M ! ' , ! h ! = l t · " t W ' i l 1 9 m s · , a r s ; t l m , l a r l n { l i l ! ! I i , q n s i v e , t A t I ) " b Q t ; p e e d $ : o I t h l t ' r , t t f i d f n . · A ; l I · · o t t & r m t m l ' J @ l . A f t b e , g l f , y l ; ' ~ o y n ! ( i J ' ) s l b a l f ' b A m : a l f i l ; a W l t Q · ( J f t s l 1 t a t 1 v e ! . a g e n d a s , ; m r u l l . c o m l n g m e e t l n g i " o t t a w e e k l Y f J a s i s , · l n d h t i d u l l ; Q j ) u n c l l m : J B . ' l I 1 t r " s . m l y r t g u e t s U t J l t ' m ; i t e m . o f ' c o n c e r n : b t l R l @ : & d o 1 t J a l t i l g e n i j a . b x ' m a k i r i g , . h . . g q u p f ; $ ; l o ; @ 1 ' t e t t h e - M a y q t , 1 t " ' I , S . . M l n f t f t J l , , · : t t U a : r & m . l i s t l S . f : t m l · t w i a g Q m p a n i ~ d b \ ! a R r J & f w r i t t ~ ! . ! ! ! H ~ r ! P - t ! g ! : L r J f t h e , c o n c e r r h T h e ' M a y o r m l Y d R i l t l f b a t d t h e r J I S U J S h a v . . . g t f , t e r p r i o r i t y a n d w i l l . . e i t h e r I c h e d u l e ; t h e : i t t m ' m r a : f U t u r e · a g m d a : . o f . d , o Y t b . ' r e q u e s l . T n e C t t U f l C l l t n e m b g T . m a y : ! t . n m i $ t t b t r ~ ' g u g t d i r e c t l y t o t h e O i t y C o u g c l I ' a t i l g i l ! g , g u n Q i l m g e t i D 9 p n d e r t b e . , , ' . , _ . . , . . - . . ' . , b U & l p e s s i t e ' m . e r m l " d · ~ F u t y r e A g e n d s l t e r q s " a n d p t o y i d e { J t b , t , 1 t r l a s t t w o : m e m l : t m o f t h e O i t v C o u D C i l · v q t e t q · R ! a c e t b f t i t e m , o n a f u t u r e a g e n d a , t b e g w c o u n c i l s h a U s p e c i f y t J j e m e e t i n S : ' 9 s n d a u p o n w h i c h t h e i t e m s h a l l b e p l a c e d . 4 / 2 0 / 2 0 1 2 I P a g e l o f l F ' l ) r n ; K ~ n l l e J ; . ' ( ) n g [ K . n . d e l ~ g @ J J l e r l z o f \ ; n e t l S e n b R i d a y , A p r i t 2 0 , 2 0 4 2 1 0 : 1 4 / A M T c u ~ s h a r a n y a r b e r , ' J e f f L e w f t j ' ; ' T o m R e d f t e l a ' ; c p r o t s m 1 3 @ v e r l z o r l o n e t C c : I J e t t y O U h o v i c ' S U b j . c t l R & a , O ' p c t l a t ~ A I L . l u p d a f e d · Q u t d h ; \ f t F f & , R d Q o u m e . n t W i t b . K e n . . Q y t t a ' $ , C O m m ~ n t $ c l ~ ~ f Q J ' l N a r ( J e c r t d S h a r q n t b r a a n o t h e r l o o k a n d · e c l i t i n g o n 3 : 1 G , 5 : . 2 a n d ; 5 t l , p l u s w W m e v e r e l s e s h e d e e m e d n e e d e d U t w e a ~ i r t Q . " S h ~ r o n h p P J a s ; ' k l ~ r ; n p l e t e ' t h i $ ' W ~ k e n d ~ n d W i H f 0 1 ' W a r ' d ' · f o r . a n o t h e r r e v i e w . t b " S t r . 9 Y · i ~ s u ~ · a s : · t Q . ' h . . ' t ~ p t o ~ e d ' W a , . , p a r t i i j J f . . N ' J l 4 " l a l S t , ~ v ~ · · I J i ; ~ ' , ¢ o l t v ~ f $ f R l Q P · . ' W i t h J e n y D , t j h Q V l ' o . A \ s ' a t e $ u l t , ; Q f : I ~ $ t 1 " u t \ f ~ a ) : ~ $ ; C O n : t e . e , . . . ' . w ~ . r e i f 1 J e t l y . " , $ ( i t e d 1 i e , w a $ ~ ~ h a p p y " · W i t h · · $ e c ; ~ a : s n ~ \ I ' N i l p p r o V e d . ; · f t e { ~ _ , b a e n . ' C h a l f e l ' l g ~ d . $ , . t Q w n a t h e W 9 U l d p r ( ) P o . s e , ~ r t c l . ' n O U t d l ~ ~ . i ~ n r o e n t i O l ' l e c t t ~ t . h E t ; W O l , l l d n a V , e ; , ( ) p r e p E l r e a : S e o . , S , r e p f a c e ~ e . n t ; 1 . ~ e h i m ~ a r e o f W h ~ W ~ , ~ b ! i d d ( ) n ( t ~ l r ' l G ~ l ' l t ' . . ; ~ . H i s : m p Q M ~ " a s t l i a t h e I t k e d J f , ¥ l i t h t h ~ · , . . . . . " ( ; ) I t o f ~ ' . ' . , ~ Q , l , y ~ ~ : u i . g ~ r , . , ~ F . , . · i C l . O p ; ! ) f , : a ~ ( A ~ l ' \ C i f . ~ ~ r , r e , g ~ . o . s \ a e l l ~ ' ! l ~ ~ H . . . . . . • ~ n d t i l ~ t ~ e , . s ; $ l 1 b y ' < l ; ; g ; . · . , f . i ~ . . . · : Q " . J Y t ' h ~ ' ~ r i t f < ~ r t l . f f . ' ~ « i ) t ~ ' ~ e l t ~ ~ " p r t h e : C i t ) ' , J ~ a " $ Q e t : · r " e l ~ i ; ~ t n ; 1 t i i $ : , f s ; t h a l ' h e \ C j . . . · . ~ ~ . . r ' ~ h o u ( d · r t o f h ~ y e ' ~ r t Y ~ l 1 t h o t i t y t ¢ ) d e n y . a < C o u n q i f m e m b e r t . . q u e s t ' a s t h r $ , · a U l h Q I i t Y $ b o u t d . ~ $ i d , e " o t n Y \ ' \ l i t ~ · ~ h ~ . ~ y o r . V i l e n a v e p . \ ( ~ ' d d $ . d i t h ~ ' i w o C C l u n d i l · m e m b e r s i , . ' i n · a " . p u b f i ~ · s e s s i o n , . · c a n · . . r e q u e s t l h a t , a n , i f e m . b e , . p l a e e d , ' O n ~ I ' U i O e m . i I i l , ' . A ' O O d : t ' e i 1 t S ? f l Y . . ' ' T . m . K e n T h e : C i g M l n a g A r : · . p a " s " t l t e . _ n . ' ~ N n d e r · t l t • . d i r a W l l n ; a l t d ; ' l , p r o v a ' l . o f : t h e M l V 9 r w . 1 1 l . l a b m m 9 , ; q f ; ~ l 1 ' e \ " I D r ~ t b ' J : I . y . r p m T l m ; w J l l · a ~ s u m e t h i s ' r e s p O ' n ~ l b i l i f ; Y , a s t h e C q u n 9 1 1 ~ ~ ; m R f I B Q . t l ¥ ~ " , ! 1 ( . \ M Q g r · . D I , p r o l l $ f , e t " a . r g p i , ~ , q Y l m i g h U $ ! l l 1 M ! ' , ! h ! = l t · " t W ' i l 1 9 m s · , a r s ; t l m , l y , n l l i l ! ! I i , q n s i v e , t A t I ) " b Q t ; p e e d $ : o I t h l t ' r , t t , U n . · A ; l I · · o t t & r m t m l ' J @ l . A f t b e , g l f , y l ; ' ~ o Y J : ! ! ( i J ' ) s l b a l f ' b A m : a l f i l ; a W l t Q · ( J f t s l 1 t a t 1 v e ! ' a g e n d a s , ; m r u l l . c o m l n g m e e t i t f s " o t t a w e e k l Y f J a s i s , · l n d h t i d u l l ; Q j ) u n c l l m : J B . ' l I 1 t r " s . m l y r t g u e t s U t J l t ' m ; i t e m . o f ' c o n c e r n : b t l R l @ : & d o 1 t J a n ' i l g e n i j a . b x ' m a k i r i g , . h . . g q u p f ; $ ; l o ; @ 1 ' t e t t h e ' M a " r q r ' ! t M I , I , . M l n f t f t . , I I b i r & m . l i s t l S l : t m l · O O i c g Q m p a n i : e d b \ l 8 l ! t J & f w r i t t ~ ! . ! ! ! H ~ r ! P - t ! g ! : L r J f t h e , c o n c e f n . T h e · M a y o r m l Y d R i l t l f b a t d t h e r J I S U J S h a v . . . g t f , t e r p r i o r i t y a n d w i l l . . e i t h e r I c h e d u l f d h e : i t t m ' m r a : f U t u r e · a g m d a : . o f , d , n Y t b . ' r e q u e s l . T n e C t t U f l C l l t n e m b g T . m a y : ! t . n m i $ t t b t ~ ' g u g t d i r e c t l y t o t h e O i t y C o u n C I l ' a t i l g i l ! g , g u n ~ i l m g e t i D 9 p n d e r t b e . , , ' . , _ . . , . . - . . ' . , b U & l p e s s i t e ' m . e r m l " d · ~ F u t y r e A g e n d s l t e r q s " a n d p t o y i d e { J t b , t · 1 t r l a s t t w o : m e m l : t m o f t h e O i t v C o u D C i l · v q t e t q · R ! a c e t b f t i t e m , o n a f u t u r e a g e n d a , t b e g w c o u n c i l s h a U s p e c i f y t J j e m e e t i n " : ' 9 s n d a u p o n w h i c l t t h e i t e m s h a l l b e p l a c e d . 4 / 2 0 / 2 0 1 2 I 3 - 1 3 0 F r o m : C a r l a M o r r e a l e S e n t : M o n d a y , M a y 0 7 , 2 0 1 2 1 : 5 7 P M T o : T e r i T a k a o k a S u b j e c t : F W : R u l e s & P r o c e d u r e s - - - - - - - - - ~ - - - - - - - - - - - F r o m : c a r o l y n L e h r s e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 6 : 0 2 P M T o : c a r l a M o r r e a l e S u b j e c t : F W : R u l e s & P r o c e d u r e s A n o t h e r o l d e r e m a i l s u b m i t t e d b y J i m K n i g h t . C L F r o m : J i m K n i g h t [ m a i l t o : k n i g h t j i m 3 3 @ g m a i l . c o m ] s e n t : T h u r s d a y , M a y 0 ; 3 - , 2 0 1 2 3 : 5 7 P M T o : c a r o l y n L e h r S u b j e c t : F w d : R u l e s & P r o c e d u r e s T o u n d i s c l o s e d r e c i p i e n t s . - - - - - - - - - - F o r w a r d e d m e s s a g e - - - - - - - - - - F r o m : < c p r o t e m 7 3 @ v e r i z o n . n e t > D a t e : T u e , M a r 1 3 , 2 0 1 2 a t 4 : 4 6 P M S u b j e c t : R u l e s & P r o c e d u r e s T o : O e a r c o u n c i l m e m b e r s 1 . W h a t i s t h e g r e a t u r g e n c y t h a t t h i s i m p o r t a n t m a t t e r m u s t b e c o m p l e t e d t h e n e x t d a y ? 2 . T h e r e w i l l b e i n s u f f i c i e n t t i m e f o r i n f o r m e d r e s i d e n t i n p u t o n t h e f i n a l d r a f t b y S t a f f . 3 . T h e w o r d i n g n e e d s c a r e f u l s c r u t i n y . 4 . R u l e s t h a t a r e w r i t t e n i n a p e r m i s s i v e c o n t e x t u s u s a l l y r e s u l t i n a n y p o s i t i v e c h a n g e b e i n g d e n i e d i f i t i s n o t i n c l u d e d . 5 . T h e c u r r e n t d r a f t c o n s t r u c t w o u l d m a k e c h a n g e s a l l b u t i m p o s s i b l e w i t h o u t C i t y M a n a g e r a p p r o v a l . T h e d e v i l i s i n t h e d e t a i l s b e t w e e n t h e l i n e s . 3 . I r e s p e c t f u l l y r e q u e s t t h a t t h e i t e m c a n b e p l a c e d o n t h e n e x t r e g u l a r T u e s d a y c o u n c i l m e e t i n g w i t h o u t a n y s e r i o u s c o n s e q u e n s e s . . K e n O y d a 5 / 7 / 2 0 1 2 / . F r o m : C a r l a M o r r e a l e S e n t : M o n d a y , M a y 0 7 , 2 0 1 2 1 : 5 7 P M T o : T e r i T a k a o k a S u b j e c t : F W : R u l e s & P r o c e d u r e s . _ - - - . _ - - - - ~ . _ - - - - - - - - - - F r o m : c a r o l y n L e h r s e n t : T h u r s d a y , M a y 0 3 , 2 0 1 2 6 : 0 2 P M T o : c a r l a M o r r e a l e S u b j e c t : F W : R u l e s & P r o c e d u r e s A n o t h e r o l d e r e m a i l s u b m i t t e d b y J i m K n i g h t . C L F r o m : J i m K n i g h t [ m a i l t o : k n i g h t j i m 3 3 @ g m a i l . c o m ] s e n t : T h u r s d a y , M a y 0 ; 3 - , 2 0 1 2 3 : 5 7 P M T o : c a r o l y n L e h r S u b j e c t : F w d : R u l e s & P r o c e d u r e s T o u n d i s c l o s e d r e c i p i e n t s . - - - - - - - - - - F o r w a r d e d m e s s a g e - - - - - - - - - - F r o m : < c p r o t e m 7 3 @ v e r i z o n . n e t > D a t e : T u e , M a r 1 3 , 2 0 1 2 a t 4 : 4 6 P M S u b j e c t : R u l e s & P r o c e d u r e s T o : O e a r c o u n c i l m e m b e r s 1 . W h a t i s t h e g r e a t u r g e n c y t h a t t h i s i m p o r t a n t m a t t e r m u s t b e c o m p l e t e d t h e n e x t d a y ? 2 . T h e r e w i l l b e i n s u f f i c i e n t t i m e f o r i n f o r m e d r e s i d e n t i n p u t o n t h e f i n a l d r a f t b y S t a f f . 3 . T h e w o r d i n g n e e d s c a r e f u l s c r u t i n y . 4 . R u l e s t h a t a r e w r i t t e n i n a p e r m i s s i v e c o n t e x t u s u s a l l y r e s u l t i n a n y p o s i t i v e c h a n g e b e i n g d e n i e d i f i t i s n o t i n c l u d e d . 5 . T h e c u r r e n t d r a f t c o n s t r u c t w o u l d m a k e c h a n g e s a l l b u t i m p o s s i b l e w i t h o u t C i t y M a n a g e r a p p r o v a l . T h e d e v i l i s i n t h e d e t a i l s b e t w e e n t h e l i n e s . 3 . I r e s p e c t f u l l y r e q u e s t t h a t t h e i t e m c a n b e p l a c e d o n t h e n e x t r e g u l a r T u e s d a y c o u n c i l m e e t i n g w i t h o u t a n y s e r i o u s c o n s e q u e n s e s . . K e n O y d a 5 / 7 / 2 0 1 2 / . 3 - 1 3 1 F r o m : D a v i d K r a m e r [ m a i l t o : d k r a m e r @ d m k e n g . c o m ] S e n t : T u e s d a y , M a y 0 8 , 2 0 1 2 1 1 : 5 8 P M T o : ' J o e L o c a s c i o ' C c : ' N i c o l e J u l e s ' ; ' M e l i s s a M u r p h y ' ; p c @ r p v . c o m S u b j e c t : P r o p o s e d R u l e s a n d P r o t o c o l s H i J o e , I w i l l b e u n a b l e t o a t t e n d t h e T S C m e e t i n g o n 5 / 2 1 b u t w o u l d l i k e t o r e l a y m y o p i n i o n o f t h e p r o p o s e d r u l e s a n d p r o t o c o l s . I b e l i e v e t h a t t h e p r o p o s e d R P V P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n a n d C o m m i t t e e M e m b e r s S e c t i o n I I I - A p a r a g r a p h 1 7 s h o u l d b e s t r i c k e n a n d r e p l a c e d w i t h t h e w o r d i n g p r o p o s e d b y P l a n n i n g C o m m i s s i o n C h a i r P a u l T e t r e a u l t w h i c h e s s e n t i a l l y s t a t e s t h a t i f a c o m m i s s i o n e r o r c o m m i t t e e m e m b e r i d e n t i f i e s t h e m s e l f w i t h t h e i r p o s i t i o n t h e y s h o u l d s t a t e t h a t t h e y a r e s p e a k i n g o n l y a s a p r i v a t e c i t i z e n a n d n o t r e p r e s e n t i n g t h e C i t y o f R P V u n l e s s a u t h o r i z e d t o d o s o b y t h e C i t y C o u n c i l . T h i s p r o p o s e d r u l e m a y h a v e c o m e a b o u t b e c a u s e o f a s i t u a t i o n I h a d w i t h o u r n e i g h b o r c i t y r e c e n t l y . H e r e i s a s u m m a r y o f w h a t h a p p e n e d . I n 2 0 1 1 1 s p o k e t w i c e t o t h e P a l o s V e r d e s E s t a t e s T r a f f i c S a f e t y C o m m i t t e e a n d i d e n t i f i e d m y s e l f a s C h a i r o f t h e R P V T r a f f i c S a f e t y C o m m i s s i o n ( T S C ) . I m a d e i t v e r y c l e a r t h a t I w a s s p e a k i n g a s a p r i v a t e . c i t i z e n a n d t h i s w a s v e r i f i e d b y s e v e r a l p e o p l e w h o w e r e i n a t t e n d a n c e a t t h o s e m e e t i n g s . E a r l i e r t h i s y e a r a t a m e e t i n g w i t h s e v e r a l C i t y C o u n c i l m e m b e r s I w a s a s k e d i n t h e f u t u r e t o n o t i d e n t i f y m y s e l f a s p a r t o f t h e T S C w h e n s p e a k i n g t o o t h e r g o v e r n m e n t b o d i e s . I h a v e c o m p l i e d w i t h t h e i r w i s h e s . O n 2 / 8 / 2 0 1 2 I a t t e n d e d t h e P V E T S C m e e t i n g t o s p e a k o u t a g a i n s t f o u r p r o p o s e d s t o p s i g n s o n V i a d e l M o n t e . A t t h a t m e e t i n g 1 i d e n t i f i e d m y s e l f b y n a m e a n d a d d r e s s o n l y . A c o p y o f t h e s t u d y d a t e d 1 / 2 3 / 2 0 1 2 t h a t w a s p r e s e n t e d a t t h a t m e e t i n g i s a t t a c h e d f o r y o u r r e f e r e n c e . T h e a n a l y s i s c l e a r l y s t a t e s t h e M U T C D w a r r a n t s a r e n o t m e t b u t o t h e r " c r i t e r i a " s u c h a s v e h i c l e / p e d e s t r i a n c o n f l i c t s a n d v i s i b i l i t y i s s u e s a r e p r e s e n t . T h e r e i s n o q u a n t i t a t i v e d a t a t o b a c k u p t h e s e a s s e r t i o n s a n d i f i n f a c t t h e s e w e r e s i g n i f i c a n t i s s u e s t h e y w o u l d s a t i s f y t h e M U T C D w a r r a n t s . T h e r e f o r e , I b e l i e v e t h e p r o p o s e d s t o p s i g n s a r e n o t w a r r a n t e d a n d I t o l d t h a t t o t h e c o m m i t t e e m e m b e r s . T h a t b o d y v o t e d t o r e c o m m e n d i n s t a l l a t i o n o f 2 o u t o f t h e 4 p r o p o s e d s t o p s i g n s . O n 3 / 1 3 / 2 0 1 2 I a t t e n d e d t h e P V E C i t y C o u n c i l m e e t i n g w h e r e t h e s t o p s i g n i s s u e w o u l d b e d e c i d e d . I a g a i n i d e n t i f i e d m y s e l f b y n a m e a n d a d d r e s s o n l y . A c o p y o f m y c o m m e n t s t o C C a r e a t t a c h e d . A t t h a t m e e t i n g C C v o t e d t o i n s t a l l o n e o f t h e f o u r p r o p o s e d s t o p s i g n s . O f i n t e r e s t i n g n o t e o n o r a b o u t 3 / 5 / 2 0 1 2 i n p r e p a r a t i o n f o r t h e u p c o m i n g C C m e e t i n g I r e q u e s t e d s e v e r a l d o c u m e n t s f r o m P V E i n c l u d i n g t h e s p e e d z o n e s u r v e y f o r V i a d e l M o n t e a n d t h e s t o p s i g n w a r r a n t a n a l y s e s f o r e a c h o f t h e p r o p o s e d s t o p s i g n s . T h e s e w e r e p r o v i d e d . I a l s o r e q u e s t e d t h e s t o p s i g n w a r r a n t a n a l y s i s f o r t h e n e w l y i n s t a l l e d s t o p s i g n a t V i a d e l M o n t e a n d G a t o s P l a c e . I w a s t o l d t h a t t h i s d o c u m e n t d i d n o t e x i s t . J u s t a f e w d a y s a f t e r m y d o c u m e n t r e q u e s t f o r m e r P V E M a y o r J o h n R e a w r o t e a l e t t e r t o R P V M a y o r M i s e t i c h a s k i n g f o r c o n f i r m a t i o n t h a t I w a s n ' t r e p r e s e n t i n g t h e C i t y o f R P V . T h a t l e t t e r i s a t t a c h e d f o r y o u r r e f e r e n c e . F r o m : D a v i d K r a m e r [ m a i l t o : d k r a m e r @ d m k e n g . c o m ] S e n t : T u e s d a y , M a y 0 8 , 2 0 1 2 1 1 = 5 8 P M T o : ' J o e L o c a s c i o ' C c : ' N i c o l e J u l e s ' ; ' M e l i s s a M u r p h y ' ; p c @ r p v . c o m S u b j e c t : P r o p o s e d R u l e s a n d P r o t o c o l s H i J o e , I w i l l b e u n a b l e t o a t t e n d t h e T S C m e e t i n g o n 5 / 2 1 b u t w o u l d l i k e t o r e l a y m y o p i n i o n o f t h e p r o p o s e d r u l e s a n d p r o t o c o l s . I b e l i e v e t h a t t h e p r o p o s e d R P V P r o t o c o l f o r E l e c t e d O f f i c i a l s a n d A p p o i n t e d C o m m i s s i o n a n d C o m m i t t e e M e m b e r s S e c t i o n I I I - A p a r a g r a p h 1 7 s h o u l d b e s t r i c k e n a n d r e p l a c e d w i t h t h e w o r d i n g p r o p o s e d b y P l a n n i n g C o m m i s s i o n C h a i r P a u l T e t r e a u l t w h i c h e s s e n t i a l l y s t a t e s t h a t i f a c o m m i s s i o n e r o r c o m m i t t e e m e m b e r i d e n t i f i e s t h e m s e l f w i t h t h e i r p o s i t i o n t h e y s h o u l d s t a t e t h a t t h e y a r e s p e a k i n g o n l y a s a p r i v a t e c i t i z e n a n d n o t r e p r e s e n t i n g t h e C i t y o f R P V u n l e s s a u t h o r i z e d t o d o s o b y t h e C i t y C o u n c i l . T h i s p r o p o s e d r u l e m a y h a v e c o m e a b o u t b e c a u s e o f a s i t u a t i o n I h a d w i t h o u r n e i g h b o r c i t y r e c e n t l y . H e r e i s a s u m m a r y o f w h a t h a p p e n e d . I n 2 0 1 1 1 s p o k e t w i c e t o t h e P a l o s V e r d e s E s t a t e s T r a f f i c S a f e t y C o m m i t t e e a n d i d e n t i f i e d m y s e l f a s C h a i r o f t h e R P V T r a f f i c S a f e t y C o m m i s s i o n ( T S C ) . I m a d e i t v e r y c l e a r t h a t I w a s s p e a k i n g a s a p r i v a t e . c i t i z e n a n d t h i s w a s v e r i f i e d b y s e v e r a l p e o p l e w h o w e r e i n a t t e n d a n c e a t t h o s e m e e t i n g s . E a r l i e r t h i s y e a r a t a m e e t i n g w i t h s e v e r a l C i t y C o u n c i l m e m b e r s I w a s a s k e d i n t h e f u t u r e t o n o t i d e n t i f y m y s e l f a s p a r t o f t h e T S C w h e n s p e a k i n g t o o t h e r g o v e r n m e n t b o d i e s . I h a v e c o m p l i e d w i t h t h e i r w i s h e s . O n 2 / 8 / 2 0 1 2 I a t t e n d e d t h e P V E T S C m e e t i n g t o s p e a k o u t a g a i n s t f o u r p r o p o s e d s t o p s i g n s o n V i a d e l M o n t e . A t t h a t m e e t i n g I i d e n t i f i e d m y s e l f b y n a m e a n d a d d r e s s o n l y . A c o p y o f t h e s t u d y d a t e d 1 / 2 3 / 2 0 1 2 t h a t w a s p r e s e n t e d a t t h a t m e e t i n g i s a t t a c h e d f o r y o u r r e f e r e n c e . T h e a n a l y s i s c l e a r l y s t a t e s t h e M U T C D w a r r a n t s a r e n o t m e t b u t o t h e r " c r i t e r i a " s u c h a s v e h i c l e / p e d e s t r i a n c o n f l i c t s a n d v i s i b i l i t y i s s u e s a r e p r e s e n t . T h e r e i s n o q u a n t i t a t i v e d a t a t o b a c k u p t h e s e a s s e r t i o n s a n d i f i n f a c t t h e s e w e r e s i g n i f i c a n t i s s u e s t h e y w o u l d s a t i s f y t h e M U T C D w a r r a n t s . T h e r e f o r e , I b e l i e v e t h e p r o p o s e d s t o p s i g n s a r e n o t w a r r a n t e d a n d I t o l d t h a t t o t h e c o m m i t t e e m e m b e r s . T h a t b o d y v o t e d t o r e c o m m e n d i n s t a l l a t i o n o f 2 o u t o f t h e 4 p r o p o s e d s t o p s i g n s . O n 3 / 1 3 / 2 0 1 2 I a t t e n d e d t h e P V E C i t y C o u n c i l m e e t i n g w h e r e t h e s t o p s i g n i s s u e w o u l d b e d e c i d e d . I a g a i n i d e n t i f i e d m y s e l f b y n a m e a n d a d d r e s s o n l y . A c o p y o f m y c o m m e n t s t o C C a r e a t t a c h e d . A t t h a t m e e t i n g C C v o t e d t o i n s t a l l o n e o f t h e f o u r p r o p o s e d s t o p s i g n s . O f i n t e r e s t i n g n o t e o n o r a b o u t 3 / 5 / 2 0 1 2 i n p r e p a r a t i o n f o r t h e u p c o m i n g C C m e e t i n g I r e q u e s t e d s e v e r a l d o c u m e n t s f r o m P V E i n c l u d i n g t h e s p e e d z o n e s u r v e y f o r V i a d e l M o n t e a n d t h e s t o p s i g n w a r r a n t a n a l y s e s f o r e a c h o f t h e p r o p o s e d s t o p s i g n s . T h e s e w e r e p r o v i d e d . I a l s o r e q u e s t e d t h e s t o p s i g n w a r r a n t a n a l y s i s f o r t h e n e w l y i n s t a l l e d s t o p s i g n a t V i a d e l M o n t e a n d G a t o s P l a c e . I w a s t o l d t h a t t h i s d o c u m e n t d i d n o t e x i s t . J u s t a f e w d a y s a f t e r m y d o c u m e n t r e q u e s t f o r m e r P V E M a y o r J o h n R e a w r o t e a l e t t e r t o R P V M a y o r M i s e t i c h a s k i n g f o r c o n f i r m a t i o n t h a t I w a s n ' t r e p r e s e n t i n g t h e C i t y o f R P V . T h a t l e t t e r i s a t t a c h e d f o r y o u r r e f e r e n c e . 3 - 1 3 2 I n m y o p i n i o n t h e r e i s n o w a y t h a t a n y o n e i n a t t e n d a n c e a t t h e t w o T S C m e e t i n g s i n 2 0 1 1 c o u l d h a v e c o n s t r u e d t h a t I w a s i n a n y w a y r e p r e s e n t i n g a n o f f i c i a l p o s i t i o n o f t h e C i t y o f R P V . M a y o r R e a w a s n o t i n a t t e n d a n c e a t e i t h e r o f t h o s e m e e t i n g s . I b e l i e v e t h i s l e t t e r w a s s e n t a s a n a t t e m p t t o i n t i m i d a t e m e f r o m s p e a k i n g o u t a g a i n s t i m p r o p e r s p e e d l i m i t s a n d u n w a r r a n t e d t r a f f i c c o n t r o l d e v i c e s . I b e l i e v e t h a t i f a n y o n e w e r e t o r e c e i v e a t r a f f i c c i t a t i o n f o r s p e e d i n g o r r u n n i n g a s t o p s i g n o n V i a d e l M o n t e t h e i r t i c k e t w o u l d b e u n e n f o r c e a b l e i n t r a f f i c c o u r t . T h e s p e e d l i m i t s a r e s e t a r t i f i c i a l l y l o w , w e l l b e l o w t h e 8 5 t h p e r c e n t i l e m e a s u r e d s p e e d a n d t h e r e f o r e c o n s t i t u t e a n i l l e g a l s p e e d t r a p u n d e r C a l i f o r n i a L a w . I n a d d i t i o n , e n f o r c e m e n t o f a n u n w a r r a n t e d s t o p s i g n i s e q u a l l y u n l i k e l y t o b e u p h e l d b y a c o u r t p r o v i d e d t h e a l l e g e d o f f e n d e r h a s t h e a p p r o p r i a t e d o c u m e n t a t i o n . I b e l i e v e t h a t I s h o u l d b e a l l o w e d t o i d e n t i f y m y s e l f a s a m e m b e r o f t h e T S C w h e n s p e a k i n g t o o t h e r o r g a n i z a t i o n s o n t h e s u b j e c t o f t r a f f i c s a f e t y . I t h i n k t h a t b y d o i n g s o I c a n e x p r e s s a d e p t h o f k n o w l e d g e o n t h e S U b j e c t t h a t m a y b e g r e a t e r t h a n t h a t o f t h e g e n e r a l p u b l i c . I d o n o t w i s h t o m a k e u n a u t h o r i z e d r e p r e s e n t ~ ~ i o n s f o r t h e C i t y a n d t h e r e f o r e d o n o t o b j e c t t o a r e q u i r e m e n t t h a t I e x p l i c i t l y s t a t e i n t h o s e c i r c u m s t a n c e s t h a t I a m s p e a k i n g a s a p r i v a t e c i t i z e n . I e n d o r s e t h e l a n g u a g e p r o p o s e d b y P l a n n i n g C o m m i s s i o n C h a i r P a u l T e t r e a u l t . D a v i d K r a m e r T r a f f i c a n d S a f e t y C o m m i s s i o n e r 3 1 0 - 5 4 4 - 1 2 2 2 x 1 0 1 I n m y o p i n i o n t h e r e i s n o w a y t h a t a n y o n e i n a t t e n d a n c e a t t h e t w o T S C m e e t i n g s i n 2 0 1 1 c o u l d h a v e c o n s t r u e d t h a t I w a s i n a n y w a y r e p r e s e n t i n g a n o f f i c i a l p o s i t i o n o f t h e C i t y o f R P V . M a y o r R e a w a s n o t i n a t t e n d a n c e a t e i t h e r o f t h o s e m e e t i n g s . I b e l i e v e t h i s l e t t e r w a s s e n t a s a n a t t e m p t t o i n t i m i d a t e m e f r o m s p e a k i n g o u t a g a i n s t i m p r o p e r s p e e d l i m i t s a n d u n w a r r a n t e d t r a f f i c c o n t r o l d e v i c e s . I b e l i e v e t h a t i f a n y o n e w e r e t o r e c e i v e a t r a f f i c c i t a t i o n f o r s p e e d i n g o r r u n n i n g a s t o p s i g n o n V i a d e l M o n t e t h e i r t i c k e t w o u l d b e u n e n f o r c e a b l e i n t r a f f i c c o u r t . T h e s p e e d l i m i t s a r e s e t a r t i f i c i a l l y l o w , w e l l b e l o w t h e 8 5 t h p e r c e n t i l e m e a s u r e d s p e e d a n d t h e r e f o r e c o n s t i t u t e a n i l l e g a l s p e e d t r a p u n d e r C a l i f o r n i a L a w . I n a d d i t i o n , e n f o r c e m e n t o f a n u n w a r r a n t e d s t o p s i g n i s e q u a l l y u n l i k e l y t o b e u p h e l d b y a c o u r t p r o v i d e d t h e a l l e g e d o f f e n d e r h a s t h e a p p r o p r i a t e d o c u m e n t a t i o n . I b e l i e v e t h a t I s h o u l d b e a l l o w e d t o i d e n t i f y m y s e l f a s a m e m b e r o f t h e T S C w h e n s p e a k i n g t o o t h e r o r g a n i z a t i o n s o n t h e s u b j e c t o f t r a f f i c s a f e t y . I t h i n k t h a t b y d o i n g s o I c a n e x p r e s s a d e p t h o f k n o w l e d g e o n t h e S U b j e c t t h a t m a y b e g r e a t e r t h a n t h a t o f t h e g e n e r a l p u b l i c . I d o n o t w i s h t o m a k e u n a u t h o r i z e d r e p r e s e n t ~ ~ i o n s f o r t h e C i t y a n d t h e r e f o r e d o n o t o b j e c t t o a r e q u i r e m e n t t h a t I e x p l i c i t l y s t a t e i n t h o s e c i r c u m s t a n c e s t h a t I a m s p e a k i n g a s a p r i v a t e c i t i z e n . I e n d o r s e t h e l a n g u a g e p r o p o s e d b y P l a n n i n g C o m m i s s i o n C h a i r P a u l T e t r e a u l t . D a v i d K r a m e r T r a f f i c a n d S a f e t y C o m m i s s i o n e r 3 1 0 ~ 5 4 4 ~ 1 2 2 2 x l 0 l 3 - 1 3 3 T O : F R O M : M E . M O R A N D U M A L L A N R I G G , C I T Y E N G I N E E R J A C K R Y D E L L , T R A F F I C E N G I N E E R S U B J E C T : S T O P S I G N W A R R A N T A N A L Y S I S V I A D E L M O N T E A N D V I A P I N A L E " D A T E : J A N U A R Y 2 3 , 2 0 1 2 R E C O M M E N D A T I O N 1 . C o n s i d e r t h e i n s t a l l a t i o n o f a U - w a y s t o p c o n t r o l s . . B A C K G R O U N D A s r e q u e s t e d I r e v i e w e d t h e i n t e r s e c t i o n o f V i a D e l M o n t e a n d V i a P i n a l e w i t h r e s p e c t t o t h e n e e d f o r a l l - w a y s t o p c o n t r o l s a n d o f f e r t h e f o l l o w i n g c o m m e n t s . D I S C U S S I O N V i a D e l M o n t e i n t h e s u b j e c t v i c i n i t y i s . c l a s s i f i e d a s a c o l l e c t o r r o a d w a y i n t h e c u r r e n t f u n c t i o n a l c l a s s i f i c a t i o n m a p . I t i s a w i n d i n g r o a d w a y t h a t r u n s e a s t - w e s t i n t h e v i c i n i t y o f V i a P i n a l e a n d b e c o m e s V i a . C a m p e n s i n a t o t h e e a s t a t V i a C o r t a . V i a D e l M o n t e i s 3 8 - 4 0 f e e t w i d e a n d i s s t r i p e d f o r o n e l a n e i n e a c h d i r e c t i o n . W e s t o f V i a P i r t a l e t h e r e a r e s t r i p e d p a r k i n g l a n e s o n b o t h s i d e s w h i l e e a s t o f t h e i n t e r s e c t i o n ' t h e r e i s a d e q u a t e w i d t h f o r o n - s t r e e t p a r k i n g b u t p a r k i n g l a n e s a r e n o t s t r i p e d . V i a D e l M o n t e h a s a 2 5 m p h s p e e d l i m i t a n d i s s t o p c o n t r o l l e d t o t h e e a s t a t V i a C o r t a . T h e n e a r e s t s t o p c o n t r o l t o t h e w e s t i s a p p r o x i m a t e l y 0 . 5 m i l e s a w a y a t V i a M o n t e m a r . . V i a P i n a l e i s a l o c a l r o a d w a y t h a t i n t e r s e c t s V i a D e l T O : F R O M : M E . M O R A N D U M A L L A N R I G G , C I T Y E N G I N E E R J A C K R Y D E L L , T R A F F I C E N G I N E E R S U B J E C T : S T O P S I G N W A R R A N T A N A L Y S I S V I A D E L M O N T E A N D V I A P I N A L E " D A T E : J A N U A R Y 2 3 , 2 0 1 2 R E C O M M E N D A T I O N 1 . C o n s i d e r t h e i n s t a l l a t i o n o f a U - w a y s t o p c o n t r o l s . . B A C K G R O U N D A s r e q u e s t e d I r e v i e w e d t h e i n t e r s e c t i o n o f V i a D e l M o n t e a n d V i a P i n a l e w i t h r e s p e c t t o t h e n e e d f o r a l l - w a y s t o p c o n t r o l s a n d o f f e r t h e f o l l o w i n g c o m m e n t s . D I S C U S S I O N V i a D e l M o n t e i n t h e s u b j e c t v i c i n i t y i s . c l a s s i f i e d a s a c o l l e c t o r r o a d w a y i n t h e c u r r e n t f u n c t i o n a l c l a s s i f i c a t i o n m a p . I t i s a w i n d i n g r o a d w a y t h a t r u n s e a s t - w e s t i n t h e v i c i n i t y o f V i a P i n a l e a n d b e c o m e s V i a . C a m p e n s i n a t o t h e e a s t a t V i a C o r t a . V i a D e l M o n t e i s 3 8 - 4 0 f e e t w i d e a n d i s s t r i p e d f o r o n e l a n e i n e a c h d i r e c t i o n . W e s t o f V i a P i r t a l e t h e r e a r e s t r i p e d p a r k i n g l a n e s o n b o t h s i d e s w h i l e e a s t o f t h e i n t e r s e c t i o n ' t h e r e i s a d e q u a t e w i d t h f o r o n - s t r e e t p a r k i n g b u t p a r k i n g l a n e s a r e n o t s t r i p e d . V i a D e l M o n t e h a s a 2 5 m p h s p e e d l i m i t a n d i s s t o p c o n t r o l l e d t o t h e e a s t a t V i a C o r t a . T h e n e a r e s t s t o p c o n t r o l t o t h e w e s t i s a p p r o x i m a t e l y 0 . 5 m i l e s a w a y a t V i a M o n t e m a r . . V i a P i n a l e i s a l o c a l r o a d w a y t h a t i n t e r s e c t s V i a D e l 3 - 1 3 4 M o n t e o n t h e s o u t h . V i a P i n a l e i s s t o p c o n t r o l l e d w i t h a " S T O P " p a v e m e n t m a r k i n g a n d a : w h i t e l i m i t l i n e . I t a p p r o a c h e s V i a D e l V O M L o o k i n g E a s t M o n t e a t a v e r y e x t r e m e a n g l e . T h e r e i s a s l i g h t d o w n g r a d e ( 2 % ) f r o m . w e s t t o e a s t o n V i a D e l M o n t e f r o m a p p r o x i m a t e l y 3 0 0 w e s t o f t h e i n t e r s e c t i o n t o V i a C a r t a . F u r t h e r w e s t . t h e g r a d e b e c o m e s m u c h s t e e p e r . T h e r e a r e t w o s e t s o f s p e e d c u s h i o n s o n V i a D e l M o n t e t o t h e w e s t o f V i a P i n a l e . I m m e d i a t e l y w e s t o f t h e i n t e r s e c t i o n , V i a D e l M o n t e h a s a r e v e r s e h o r i z o n t a l c u r v e . T h e r e a r e n o s t r e e t l i g h t s o r s i d e w a l k s i n t h e a r e a . T h e m o s t r e c e n t v o l u m e a n d s p e e d c o u n t s i n t h e v i c i n i t y o f t h i s i n t e r s e c t i o n w e r e t a k e n i n A p r i l 2 0 1 1 n e a r 5 5 6 V i a D e l M o n t e . T h e d a t a s h o w e d a n a v e r a g e w e e k d a y v o l u m e o f a p p r o x i m a t e l y 7 , 4 0 4 v e h i c l e s p e r d a y o n V i a D e l M o n t e , w i t h t h e e a s t b o u n d ( d o w n h i l l ) v o l u m e h e a v i e r ( 5 6 % t o 4 4 % ) . T h e p r e v a i l , i n g ( 8 5 I h % ) s p e e d w a s 3 7 m p h f o r e a s t b o u n d t r a f f i c a n d 3 2 m p h f o r w e s t b o u n d t r a f f i c . · F i e l d o b s e r v a t i o n s a n d v o l u m e c o u n t s t a k e n d u r i n g a r e c e n t w e e k d a y m o r n i n g r e v e a l e d v e r y l i g h t t r a f f i c e x i t i n g V i a P i n a l e ( 3 5 v e h i c l e s ) o n t o V i a D e l M o n t e · d u r i n g t h e m o r n i n g p e a k h o u r . A r e v i e w o f t h e a v a i l a b l e S W I T R S a c c i d e n t h i s t o r y a t t h i s l o c a t i o n r e v e a l e d o n e r e p o r t e d i n t e r s e c t i o n t y p e a c C i d e n t s i n c e 2 p 0 3 . I t o c c u r r e d o n 1 / 3 0 1 0 9 a n d i n v o l v e d a w e s t b o u n d v e h i c l e o n V i a D e l M o n t e s i d e s w i p i n g a n o t h e r w e s t b o u n d v e h i c l e a t t e m p t i n g t o t u r n l e f t o n t o V i a P i n a l e . F i e l d m e a s u r e m e n t s r e v e a l e d t h a t v i s i b i l i t y f o r m o t o r i s t s o n V i a P i n a l e s t o p p e d a t t h e l i m i t l i n e v i e w i n g v e h i c l e s t o t h e r i g h t ( e a s t ) o n V i a D e l M o n t e i s u n r e s t r i c t e d t o t h e i n t e r s e c t i o n o f V i a C a r t a , a p p r o x i m a t e l y 4 7 5 f e e t . W h e n v i e w i n g v e h i c l e s t o t h e l e f t ( w e s t ) , v i s i b i l i t y i s l i m i t e d t o a p p r o x i m a t e l y 2 3 5 f e e t d u e t o t h e h o r i z o n t a l c u r v e . F o r t h e l e g a l s p e e d l i m i t o f 2 5 m p h , t h e m i n i m u m s t o p p i n g s i g h t d i s t a n c e p e r A A S H T O ( A m e r i c a n A s s o c i a t i o n o f S t a t e H i g h w a y a n d T r a n s p o r t a t i o n O f f i c i a l s ) s t a n d a r d s i s a p p r o x i m a t e l y 1 5 5 f e e t . T h e 8 5 t h p e r c e n t i l e s p e e d f o r t r a f f i c , w h i c h w a s r e c e n t l y m e a s u r e d a t 3 7 m p h ( u s e 3 5 m p h f o r a n a l y s i s ) , w o u l d r e q u i r e a m i n i m u m s t o p p i n g s i g h t d i s t a n c e o f 2 5 0 f e e t . T h e r e f o r e , v i s i b i l i t y t o t h e w e s t d o e s n o t s a t i s f y t h e m i n i m u m s t o p p i n g s i g h t d i s t a n c e f o r t h e p r e v a i l i n g s p e e d o f t r a f f i c . M o n t e o n t h e s o u t h . V i a P i n a l e i s s t o p c o n t r o l l e d w i t h a " S T O P " p a v e m e n t m a r k i n g a n d a : w h i t e l i m i t l i n e . I t a p p r o a c h e s V i a D e l V O M L o o k i n g E a s t M o n t e a t a v e r y e x t r e m e a n g l e . T h e r e i s a s l i g h t d o w n g r a d e ( 2 % ) f r o m . w e s t t o e a s t o n V i a D e l M o n t e f r o m a p p r o x i m a t e l y 3 0 0 w e s t o f t h e i n t e r s e c t i o n t o V i a C a r t a . F u r t h e r w e s t . t h e g r a d e b e c o m e s m u c h s t e e p e r . T h e r e a r e t w o s e t s o f s p e e d c u s h i o n s o n V i a D e l M o n t e t o t h e w e s t o f V i a P i n a l e . I m m e d i a t e l y w e s t o f t h e i n t e r s e c t i o n , V i a D e l M o n t e h a s a r e v e r s e h o r i z o n t a l c u r v e . T h e r e a r e n o s t r e e t l i g h t s o r s i d e w a l k s i n t h e a r e a . T h e m o s t r e c e n t v o l u m e a n d s p e e d c o u n t s i n t h e v i c i n i t y o f t h i s i n t e r s e c t i o n w e r e t a k e n i n A p r i l 2 0 1 1 n e a r 5 5 6 V i a D e l M o n t e . T h e d a t a s h o w e d a n a v e r a g e w e e k d a y v o l u m e o f a p p r o x i m a t e l y 7 , 4 0 4 v e h i c l e s p e r d a y o n V i a D e l M o n t e , w i t h t h e e a s t b o u n d ( d o w n h i l l ) v o l u m e h e a v i e r ( 5 6 % t o 4 4 % ) . T h e p r e v a i l , i n g ( 8 5 I h % ) s p e e d w a s 3 7 m p h f o r e a s t b o u n d t r a f f i c a n d 3 2 m p h f o r w e s t b o u n d t r a f f i c . · F i e l d o b s e r v a t i o n s a n d v o l u m e c o u n t s t a k e n d u r i n g a r e c e n t w e e k d a y m o r n i n g r e v e a l e d v e r y l i g h t t r a f f i c e x i t i n g V i a P i n a l e ( 3 5 v e h i c l e s ) o n t o V i a D e l M o n t e · d u r i n g t h e m o r n i n g p e a k h o u r . A r e v i e w o f t h e a v a i l a b l e S W I T R S a c c i d e n t h i s t o r y a t t h i s l o c a t i o n r e v e a l e d o n e r e p o r t e d i n t e r s e c t i o n t y p e a c C i d e n t s i n c e 2 p 0 3 . I t o c c u r r e d o n 1 / 3 0 1 0 9 a n d i n v o l v e d a w e s t b o u n d v e h i c l e o n V i a D e l M o n t e s i d e s w i p i n g a n o t h e r w e s t b o u n d v e h i c l e a t t e m p t i n g t o t u r n l e f t o n t o V i a P i n a l e . F i e l d m e a s u r e m e n t s r e v e a l e d t h a t v i s i b i l i t y f o r m o t o r i s t s o n V i a P i n a l e s t o p p e d a t t h e l i m i t l i n e v i e w i n g v e h i c l e s t o t h e r i g h t ( e a s t ) o n V i a D e l M o n t e i s u n r e s t r i c t e d t o t h e i n t e r s e c t i o n o f V i a C a r t a , a p p r o x i m a t e l y 4 7 5 f e e t . W h e n v i e w i n g v e h i c l e s t o t h e l e f t ( w e s t ) , v i s i b i l i t y i s l i m i t e d t o a p p r o x i m a t e l y 2 3 5 f e e t d u e t o t h e h o r i z o n t a l c u r v e . F o r t h e l e g a l s p e e d l i m i t o f 2 5 m p h , t h e m i n i m u m s t o p p i n g s i g h t d i s t a n c e p e r A A S H T O ( A m e r i c a n A s s o c i a t i o n o f S t a t e H i g h w a y a n d T r a n s p o r t a t i o n O f f i c i a l s ) s t a n d a r d s i s a p p r o x i m a t e l y 1 5 5 f e e t . T h e 8 5 t h p e r c e n t i l e s p e e d f o r t r a f f i c , w h i c h w a s r e c e n t l y m e a s u r e d a t 3 7 m p h ( u s e 3 5 m p h f o r a n a l y s i s ) , w o u l d r e q u i r e a m i n i m u m s t o p p i n g s i g h t d i s t a n c e o f 2 5 0 f e e t . T h e r e f o r e , v i s i b i l i t y t o t h e w e s t d o e s n o t s a t i s f y t h e m i n i m u m s t o p p i n g s i g h t d i s t a n c e f o r t h e p r e v a i l i n g s p e e d o f t r a f f i c . 3 - 1 3 5 T h e C a l i f o r n i a M a n u a l o f U n i f o r m T r a f f i c C o n t r o l D e v i c e s ( C A M U T C D ) p r o v i d e s g u i d a n c e f o r t h e i n s t a l l a t i o n o f a l l - w a y s t o p c o n t r o l s . I t s u g g e s t s t h a t a l l - w a y s t o p c o n t r o l s m a y b e c o n s i d e r e d w h e n : . . T h e r e i s a c r a s h p r o b l e m , a s i n d i c a t e d b y 5 o r m o r e r e p o r t e d c r a s h e s i n a 1 2 - m o n t h p e r i o d t h a t a r e s u s c e p t i b l e t o c o r r e c t i o n b y a l l - w a y s t o p i n s t a l l a t i o n . S u c h c r a s h e s i n c l u d e r i g h t - a n d l e f t - t u r n ' c o l l i s i o n s a s w e l l a s r i g h t - a n g l e c o l l i s i o n s . . . W h e r e m i n i m u m t r a f f i c v o l u m e s a r e o b s e r v e d t h a t i n c l u d e a n a v e r a g e o f a t l e a s t 3 0 0 v e h i c l e s p e r h o u r e n t e r i n g t h e i n t e r s e c t i o n f r o m t h e m a j o r s t r e e t f o r a n y 8 h o u r s o f a n a v e r a g e d a y , a n d a c o m b i n e d v e h i c u l a r , p e d e s t r i a n , a n d b i c y c l e v o l u m e e n t e r i n g t h e i n t e r s e c t i o n f r o m t h e m i n o r s t r e e t o f a t l e a s t 2 0 0 u n i t s p e r h o u r f o r t h e s a m e 8 h o u r s . T h e C A M U T C D a l s o p r o v i d e s o t h e r c r i t e r i a t h a t m a y b e c o n s i d e r e d , i n c l u d i n g : e T h e n e e d t o c o n t r o l l e f t - t u r n c o n f l i c t s ; " T h e n e e d t o c o n t r o l v e h i c l e / p e d e s t r i a n c o n f l i c t s n e a r l o c a t i o n s t h a t g e n e r a t e h i g h p e d e s t r i a n v o l u m e s ; • L o c a t i o n s w h e r e a r o a d u s e r , a f t e r s t o p p i n g , c a n n o t s e e c o n f l i c t i n g t r a f f i c a n d i s n o t a b l e t o n e g o t i a t e t h e i n t e r s e c t i o n u n l e s s c o n f l i c t i n g c r o s s t r a f f i c i s a l s o r e q u i r e d t o s t o p ; a n d , I I I A n i n t e r s e c t i o n o f t w o r e s i d e n t i a l n e i g h b o r h o o d c o l l e c t o r ( t h r o u g h ) s t r e e t s o f s i m i l a r d e s i g n a n d o p e r a t i n g c h a r a c t e r i s t i c s w h e r e a l l - w a y s t o p c o n t r o l w o u l d i m p r o v e t r a f f i c o p e r a t i o n a l c h a r a c t e r i s t i c s o f t h e i n t e r s e c t i o n . B a s e d o n t h e a b o v e c r i t e r i a , t h e c o l l i s i o n a n d v o l u m e g u i d e l i n e s a r e n o t s a t i s f i e d a n d d o n o t s u p p o r t a l l - w a y s t o p c o n t r o l i n s t a l l a t i o n . H o w e v e r t w o c r i t e r i a l i s t e d a b o v e m a y b e a p p l i c a b l e t o t h i s l o c a t i o n : T h e n e e d t o c o n t r o l v e h i c l e / p e d e s t r i a n c o n f l i c t s n e a r l o c a t i o n s t h a t g e n e r a t e h i g h p e d e s t r i a n v o l u m e s - F i e l d o b s e r v a t i o n s r e v e a l e d a s u b s t a n t i a l n u m b e r o f p e d e s t r i a n s T h e C a l i f o r n i a M a n u a l o f U n i f o r m T r a f f i c C o n t r o l D e v i c e s ( C A M U T e D ) p r o v i d e s g u i d a n c e f o r t h e i n s t a l l a t i o n o f a l l - w a y s t o p c o n t r o l s . I t s u g g e s t s t h a t a l l - w a y s t o p c o n t r o l s m a y b e c o n s i d e r e d w h e n : , . T h e r e i s a c r a s h p r o b l e m , a s i n d i c a t e d b y 5 o r m o r e r e p o r t e d c r a s h e s i n a 1 2 - m o n t h p e r i o d t h a t a r e s u s c e p t i b l e t o c o r r e c t i o n b y a l l - w a y s t o p i n s t a l l a t i o n . S u c h c r a s h e s i n c l u d e r i g h t - a n d l e f t - t u r n ' c o l l i s i o n s a s w e l l a s r i g h t - a n g l e c o l l i s i o n s . . . W h e r e m i n i m u m t r a f f i c v o l u m e s a r e o b s e r v e d t h a t i n c l u d e a n a v e r a g e o f a t l e a s t 3 0 0 v e h i c l e s p e r h o u r e n t e r i n g t h e i n t e r s e c t i o n f r o m t h e m a j o r s t r e e t f o r a n y 8 h o u r s o f a n a v e r a g e d a y , a n d a c o m b i n e d v e h i c u l a r , p e d e s t r i a n . a n d b i c y c l e v o l u m e e n t e r i n g t h e i n t e r s e c t i o n f r o m t h e m i n o r s t r e e t o f a t l e a s t 2 0 0 u n i t s p e r h o u r f o r t h e s a m e 8 h o u r s . T h e C A M U T e D a l s o p r o v i d e s o t h e r c r i t e r i a t h a t m a y b e c o n s i d e r e d , i n c l u d i n g : C D T h e n e e d t o c o n t r o l l e f t - t u r n c o n f l i c t s ; • T h e n e e d t o c o n t r o l v e h i c l e / p e d e s t r i a n c o n f l i c t s n e a r l o c a t i o n s t h a t g e n e r a t e h i g h p e d e s t r i a n v o l u m e s ; • L o c a t i o n s w h e r e a r o a d u s e r , a f t e r s t o p p i n g , c a n n o t s e e c o n f l i c t i n g t r a f f i c a n d i s n o t a b l e t o n e g o t i a t e t h e i n t e r s e c t i o n u n l e s s c o n f l i c t i n g c r o s s t r a f f i c i s a l s o r e q u i r e d t o s t o p ; a n d , C I A n i n t e r s e c t i o n o f t w o r e s i d e n t i a l n e i g h b o r h o o d c o l l e c t o r ( t h r o u g h ) s t r e e t s o f s i m i l a r d e s i g n a n d o p e r a t i n g c h a r a c t e r i s t i c s w h e r e a l l - w a y s t o p c o n t r o l w o u l d i m p r o v e t r a f f i c o p e r a t i o n a l c h a r a c t e r i s t i c s o f t h e i n t e r s e c t i o n . B a s e d o n t h e a b o v e c r i t e r i a , t h e c o l l i s i o n a n d v o l u m e g u i d e l i n e s a r e n o t s a t i s f i e d a n d d o n o t s u p p o r t a l l - w a y s t o p c o n t r o J i n s t a l l a t i o n . H o w e v e r t w o c r i t e r i a l i s t e d a b o v e m a y b e a p p l i c a b l e t o t h i s l o c a t i o n : T h e n e e d t o c o n t r o l v e h i c l e / p e d e s t r i a n c o n f l i c t s n e a r l o c a t i o n s t h a t g e n e r a t e h i g h p e d e s t r i a n v o l u m e s - F i e l d o b s e r v a t i o n s r e v e a l e d a s u b s t a n t i a l n u m b e r o f p e d e s t r i a n s 3 - 1 3 6 w a l k i n g a l o n g a n d c r o s s i n g . V i a D e l M o n t e . T h e r e a r e n o s i d e w a l k s a l o n g V i a D e l M o n t e w h i c h f o r c e s p e d e s t r i a n s t o w a l k w i t h i n t h e r o a d w a y a n d i n c l o s e p r o x i m i t y t o v e h i c l e s t r a v e l l i n g a t a r e l a t i v e l y h i g h r a t e o f s p e e d f o r t h i s r e s i d e n t i a l a r e a . T h i s c r e a t e s t h e p o t e n t i a l f o r s i g n i f i c a n t c o n f l i c t b e t w e e n p e d e s t r i a n s a n d m o t o r i s t s , e s p e c i a l l y w h e n t h e y a r e a t t e m p t i n g t o c r o s s V i a D e l M o n t e . L o c a t i o n s w h e r e a r o a d u s e r , a f t e r s t o p p i n g , c a n n o t s e e c o n f l i c t i n g t r a f f i c a n d i s n o t a b l e t o r e a s o n a b l y s a f e l y n e g o t i a t e t h e i n t e r s e c t i o n u n l e s s c o n f l i c t i n g c r o s s t r a f f i c i s a l s o r e q u i r e d t o s t o . p - V i s i b i l i t y m e a s u r e m e n t s d o n o t s a t i s f y t h e A A S H T O m i n i m u m s t o p p i n g s i g h t ' d i s t a n c e f o r t h e w e s t a p p r o a c h o f t h e i n t e r s e c t i o n . S i n c e t h e V i s i b i l i t y r e s t r i c t i o n i s d u e t o r o a d w a y c u r v a t u r e , t h e r e a r e n o f e a s i b l e m o d i f i c a t i o n s t o i m p r o v e s i g h t d i s t a n c e . t ; \ d d i t i o n a l f a c t o r s t o b e c o n s i d e r e d i n d e t e r m i n i n g t h e a p p r o p r i a t e n e s s o f a l l - w a y s t o p . c o n t r o l a t t h i s l o c a t i o n s h o u l d i n c l u d e : • I t i s t y p i c a l l y d e s i r a b l e f o r a p p r o a c h v o l u m e s t o b e r e l a t i v e l y e q u a l . T h i s h e l p s t o m a i n t a i n c o m p l i a n c e w i t h t h e s t o p r e g u l a t i o n b y p r o v i d i n g m o r e c o n f l i c t f r o m c r o s s t r a f f i c . W h e n m o t o r i s t s s e l d o m e n c o u n t e r c r o s s t r a f f i c , t h e y m a y f e e l t h e r e i s l i t t l e n e e d t o s t o p . T h e v o l u m e o n V i a P i n a l e i s m u c h l e s s t h a n t h e v o l u m e o n V i a D e l M o n t e . . . • I n s t a l l i n g n e w s t o p c o n t r o l s w i l l i n c r e a s e n o i s e a n d a i r p o l l u t i o n , a s w e l l a s m o t o r i s t d e l a y d u e t o m o t o r i s t s o n V i a D e l M o n t e b e i n g r e q u i r e d t o s t o p w h e r e a s t h e y d i d n o t h a v e t o p r e v i o u s l y . I t s h o u l d b e n o t e d h o w e v e r t h a t t h e r e a r e a l r e a d y a l l - w a y s t o p c o n t r o l s o n V i a D e l M o n t e a t t h r e e o t h e r i n t e r s e c t i o n s t o t h e w e s t a n d a l s o a t V i a C a r t a t o t h e e a s t . • I n s t a l l i n g a d d i t i o n a l s t o p c o n t r o l s o n V i a D e l M o n t e a t t h i s i n t e r s e c t i o n m a y e n c o u r a g e m o t o r i s t s t o d i v e r t t o o t h e r r o a d w a y s . • I n s t a l l a t i o n o f a l l - w a y s t o p c o n t r o l s m a y a l l o w f o r t h e r e m o v a l o f t h e s p e e d c u s h i o n s w e s t o f t h e i n t e r s e c t i o n s i n c e m o t o r i s t s w i l l n e e d t o s l o w d o w n f o r t h e s t o p r e g u l a t i o n . C Q N C L U S I O N T h e t r a f f i c v o l u m e s a n d r e p o r t e d a c c i d e n t h i s t o r y a t t h i s l o c a t i o n d o n o t s a t i s f y C A M U T C D w a r r a n t s f o r t h e i n s t a l l a t i o n o f a l l - w a y s t o p c o n t r o l s . H o w e v e r t h e l i m i t e d v i s i b i l i t y t o t h e w e s t a n d i s s u e s r e l a t e d t o p e d e s t r i a n w a l k a b i l i t y a n d c r o s s i n g o p p o r t u n i t i e s j u s t i f y t h e c o n s i d e r a t i o n o f a f / - w a y s t o p c o n t r o l s . J R : V D M a t V i a P i n a t e A l l - W a y S t o p C o n t r o l A n a l y s i s - 1 - 2 3 - 1 2 A t t a c h . w a l k i n g a l o n g a n d c r o s s i n g . V i a D e l M o n t e . T h e r e a r e n o s i d e w a l k s a l o n g V i a D e l M o n t e w h i c h f o r c e s p e d e s t r i a n s t o w a l k w i t h i n t h e r o a d w a y a n d i n c l o s e p r o x i m i t y t o v e h i c l e s t r a v e l l i n g a t a r e l a t i v e l y h i g h r a t e o f s p e e d f o r t h i s r e s i d e n t i a l a r e a . T h i s c r e a t e s t h e p o t e n t i a l f o r s i g n i f i c a n t c o n f l i c t b e t w e e n p e d e s t r i a n s a n d m o t o r i s t s , e s p e c i a l l y w h e n t h e y a r e a t t e m p t i n g t o c r o s s V i a D e l M o n t e . L o c a t i o n s w h e r e a r o a d u s e r , a f t e r s t o p p i n g , c a n n o t s e e c : o n f l i c t h i g t r a f f i c a n d i s n o t a b l e t o r e a s o n a b l y s a f e l y n e g o t i a t e t h e i n t e r s e c t i o n u n l e s s c o n f l i c t i n g c r o s s t r a f f i c i s a l s o r e q u i r e d t o s t o . p - V i s i b i l i t y m e a s u r e m e n t s d o n o t s a t i s f y t h e A A S H T O m i n i m u m s t o p p i n g s i g h t ' d i s t a n c e f o r t h e w e s t a p p r o a c h o f t h e i n t e r s e c t i o n 4 S i n c e t h e V i s i b i l i t y r e s t r i c t i o n i s d u e t o r o a d w a y c u r v a t u r e , t h e r e a r e n o f e a s i b l e m o d i f i c a t i o n s t o i m p r o v e s i g h t d i s t a n c e . ~ d d i t i o n a l f a c t o r s t o b e c o n s i d e r e d i n d e t e r m i n i n g t h e a p p r o p r i a t e n e s s o f a l l - w a y s t o p . c o n t r o l a t t h i s l o c a t i o n s h o u l d i n c l u d e : • I t i s t y p i c a l l y d e s i r a b l e f o r a p p r o a c h v o l u m e s t o b e r e l a t i v e l y e q u a l . T h i s h e l p s t o m a i n t a i n c o m p l i a n c e w i t h t h e s t o p r e g u l a t i o n b y p r o v i d i n g m o r e c o n f l i c t f r o m c r o s s t r a f f i c . W h e n m o t o r i s t s s e l d o m e n c o u n t e r c r o s s t r a f f i c , t h e y m a y f e e l t h e r e . i s l i t t l e n e e d t o s t o p . T h e v o l u m e o n V i a P i n a l e i s m u c h l e s s t h a n t h e v o l u m e o n V i a D e l M o n t e . . ' . • I n s t a l l i n g n e w s t o p c o n t r o l s w i n i n c r e a s e n o i s e a n d a i r p o l l u t i o n , a s w e l l a s m o t o r i s t d e l a y d u e t o m o t o r i s t s o n V i a D e l M o n t e b e i n g r e q u i r e d t o s t o p w h e r e a s t h e y d i d n o t h a v e t o p r e v i o u s l y . I t s h o u l d b e n o t e d h o w e v e r t h a t t h ~ r e a r e a l r e a d y a l l - w a y s t o p c o n t r o l s o n V i a D e l M o n t e a t . t h r e e o t h e r i n t e r s e c t i o n s t o t h e w e s t a n d a l s o a t V i a C a r t a t o t h e e a s t . • I n s t a l l i n g a d d i t i o n a l s t o p c o n t r o l s o n V i a D e l M o n t e a t t h i s i n t e r s e c t i o n m a y e n c o u r a g e m o t o r i s t s t o d i v e r t t o o t h e r r o a d w a y s . • I n s t a l l a t i o n o f a l l - w a y s t o p c o n t r o l s m a y a l l o w f o r t h e r e m o v a l o f t h e s p e e d c u s h i o n s w e s t o f t h e i n t e r s e c t i o n s i n c e m o t o r i s t s w i l l n e e d t o s t o w d o w n f o r t h e s t o p r e g u l a t i o n . C O N C L U S I O N T h e t r a f f i c v o l u m e s a n d r e p o r t e d a c c i d e n t h i s t o r y a t t h i s l o c a t i o n d o n o t s a t i s f y C A M U T e D w a r r a n t s f o r t h e i n s t a l l a t i o n o f a l l - w a y s t o p c o n t r o l s . H o w e v e r t h e l i m i t e d v i s i b i l i t y t o t h e w e s t a n d i s s u e s r e l a t e d t o p e d e s t r i a n w a f k a b i l i t y a n d c r o s s i n g o p p o r t u n i t i e s j u s t i f y t h e c o n s i d e r a t i o n o f a f J - w a y s t o p c o n t r o l s . J R : V D M a t V i a P i n a l e A l l - W a y S t o p C o n t r o l A n a l y s i s - 1 - 2 3 - 1 2 A t t a c h . 3 - 1 3 7 M a r c h 1 3 , 2 0 1 2 - 7 : 3 0 p m P a l o s V e r d e s E s t a t e s C i t y C o u n c i l M e e t i n g O l d B u s i n e s s , A g e n d a I t e m 1 0 - S t o p S i g n W a r r a n t A n a l y s i s f o r V i a D e l M o n t e a t V i a P i n a l e , V i a S o m o n t e , P a s e o D e l S o l , a n d V i a R i n c o n . H o n o r a b l e M r . M a y o r a n d C i t y C o u n c i l M e m b e r s , M y n a m e i s D a v i d K r a m e r . I l i v e a t 2 8 5 0 3 L o m o D r i v e i n R a n c h o P a l o s V e r d e s . I a m h e r e t o n i g h t a s a c o n c e r n e d n e i g h b o r w h o t r a v e l s f r e q u e n t l y o n V i a D e l M o n t e . I a m v e r y m u c h i n f a v o r o f s t o p s i g n s a n d o t h e r t r a f f i c c o n t r o l d e v i c e s w h e r e t h e y a r e w a r r a n t e d . A c c o r d i n g t o t h e S t o p S i g n W a r r a n t A n a l y s i s p r e p a r e d b y M r . R y d e l l , s t o p s i g n s a t t h e f o u r i n t e r s e c t i o n s u n d e r c o n s i d e r a t i o n t o n i g h t a r e n o t w a r r a n t e d . P a l o s V ~ r d e s E s t a t e s i s g u i d e d b y t h e C a l i f o r n i a M a n u a l o f U n i f o r m T r a f f i c C o n t r o l D e v i c e s , o r M U T C D . T h a t m a n u a l i s v e r y c l e a r . T h e c r i t e r i a f o r i n s t a l l i n g s t o p s i g n s a n d o t h e r t r a f f i c c o n t r o l d e v i c e s r e q u i r e s s p e c i f i c a n d o b j e c t i v e f a c t o r s . A c c o r d i n g t o y o u r e n g i n e e r ' s r e p o r t n o t a s i n g l e o n e o f t h e s e w a r r a n t s i s m e t . I n s t e a d , t w o s u b j e c t i v e c o n d i t i o n s a r e m e n t i o n e d a s j u s t i f y i n g a d d i t i o n a l s t o p s i g n s : v e h i c l e / p e d e s t r i a n c o n f l i c t s a n d m i n i m u m s t o p p i n g d i s t a n c e s . T h e r e p o r t p r o v i d e s n o p e d e s t r i a n c o u n t s a n d t h e r e i s n o e v i d e n c e o f c o n f l i c t s b e t w e e n c a r s a n d f o o t t r a f f i c . D u r i n g t h e p a s t 2 7 y e a r s t r a v e l i n g o n V i a d e l M o n t e d u r i n g v a r i o u s h o u r s I h a v e s e e n r e l a t i v e l y f e w p e d e s t r i a n s . I n f a c t I c a n n o t r e c a l l e v e r s e e i n g a p e d e s t r i a n c r o s s i n g t h e r o a d a t a n y o f t h e s e f o u r i n t e r s e c t i o n s . W i t h o u t e v i d e n c e o f s i g n i f i c a n t p e d e s t r i a n v o l u m e s o r c o n f l i c t s w i t h v e h i c l e s a t t h e s e s p e c i f i c i n t e r s e c t i o n s t h i s p a r t o f t h e r e p o r t s h o u l d b e d i s c o u n t e d . T h e s e c o n d c o n d i t i o n c i t e d i s t h e m i n i m u m s t o p p i n g d i s t a n c e b a s e d o n c u r v a t u r e o f t h e r o a d w a y a n d p r e v a i l i n g t r a f f i c s p e e d . T h e r e p o r t r e f e r e n c e s A A S H T O f o r t h e s e n u m b e r s , t h e A m e r i c a n A s s o c i a t i o n o f S t a t e H i g h w a y a n d T r a n s p o r t a t i o n O f f i c i a l s . U s i n g m i n i m u m s t o p p i n g d i s t a n c e a s a r e a s o n f o r o v e r r i d i n g t h e M U T C D s e e m s t o b e a r a t h e r c i r c u l a r a r g u m e n t . C u r r e n t l y t h e r e i s n o r e a s o n t o c o m e t o a c o m p l e t e s t o p a t t h e s e i n t e r s e c t i o n s . T h e l a c k o f a c c i d e n t h i s t o r y s e e m s t o i n d i c a t e t h a t s t o p p i n g d i s t a n c e i s n o t c u r r e n t l y a p r o b l e m , b u t a n e w s t o p s i g n m a y i n f a c t c r e a t e o n e . I a s k y o u , w h a t a r e y o u r g o a l s f o r V i a d e l M o n t e ? D o y o u w a n t t o i m p r o v e s a f e t y a t t h e s e s p e c i f i c i n t e r s e c t i o n s o r d o y o u w a n t t o r e d u c e s p e e d a l o n g t h e e n t i r e t y o f t h e r o a d w a y ? T h e M U T C D c l e a r l y s t a t e s t h a t s t o p s i g n s a r e n o t t o b e u s e d a s s p e e d c o n t r o l d e v i c e s . T h e r e a r e r e a s o n s t o n o t i n s t a l l s t o p s i g n s w h e n t h e y a r e u n w a r r a n t e d . I n a d d i t i o n t o d r i v e r d e l a y a n d f r u s t r a t i o n t h e r e i s i n c r e a s e d n o i s e , f u e l c o n s u m p t i o n a n d p o l l u t i o n . O u t o f c u r i o s i t y I c a l c u l a t e d t h e e n e r g y r e q u i r e d t o a c c e l e r a t e a n a v e r a g e v e h i c l e f r o m a s t o p u p t o t h e p r e v a i l i n g t r a f f i c s p e e d . B a s e d o n r e p o r t e d v e h i c l e c o u n t s I d e t e r m i n e d t h a t e a c h o f t h e s e s t o p s i g n s w i l l b u m a n a d d i t i o n a l 7 , 0 0 0 g a l l o n s o f g a s o l i n e p e r y e a r . A l l f o u r o f t h e s e s t o p s i g n s w i l l c o n s u m e 2 8 , 0 0 0 g a l l o n s o f g a s a n d p r o d u c e 2 6 6 t o n s o f c a r b o n d i o x i d e . P l e a s e d o n o t i n s t a l l t h e s e u n w a r r a n t e d s t o p s i g n s . M a r c h 1 3 , 2 0 1 2 - 7 : 3 0 p m P a l o s V e r d e s E s t a t e s C i t y C o u n c i l M e e t i n g O l d B u s i n e s s , A g e n d a I t e m 1 0 - S t o p S i g n W a r r a n t A n a l y s i s f o r V i a D e l M o n t e a t V i a P i n a l e , V i a S o m o n t e , P a s e o D e l S o l , a n d V i a R i n c o n . H o n o r a b l e M r . M a y o r a n d C i t y C o u n c i l M e m b e r s , M y n a m e i s D a v i d K r a m e r . I l i v e a t 2 8 5 0 3 L o m o D r i v e i n R a n c h o P a l o s V e r d e s . I a m h e r e t o n i g h t a s a c o n c e r n e d n e i g h b o r w h o t r a v e l s f r e q u e n t l y o n V i a D e l M o n t e . I a m v e r y m u c h i n f a v o r o f s t o p s i g n s a n d o t h e r t r a f f i c c o n t r o l d e v i c e s w h e r e t h e y a r e w a r r a n t e d . A c c o r d i n g t o t h e S t o p S i g n W a r r a n t A n a l y s i s p r e p a r e d b y M r . R y d e l l , s t o p s i g n s a t t h e f o u r i n t e r s e c t i o n s u n d e r c o n s i d e r a t i o n t o n i g h t a r e n o t w a r r a n t e d . P a l o s V ~ r d e s E s t a t e s i s g u i d e d b y t h e C a l i f o r n i a M a n u a l o f U n i f o r m T r a f f i c C o n t r o l D e v i c e s , o r M U T C D . T h a t m a n u a l i s v e r y c l e a r . T h e c r i t e r i a f o r i n s t a l l i n g s t o p s i g n s a n d o t h e r t r a f f i c c o n t r o l d e v i c e s r e q u i r e s s p e c i f i c a n d o b j e c t i v e f a c t o r s . A c c o r d i n g t o y o u r e n g i n e e r ' s r e p o r t n o t a s i n g l e o n e o f t h e s e w a r r a n t s i s m e t . I n s t e a d , t w o s u b j e c t i v e c o n d i t i o n s a r e m e n t i o n e d a s j u s t i f y i n g a d d i t i o n a l s t o p s i g n s : v e h i c l e / p e d e s t r i a n c o n f l i c t s a n d m i n i m u m s t o p p i n g d i s t a n c e s . T h e r e p o r t p r o v i d e s n o p e d e s t r i a n c o u n t s a n d t h e r e i s n o e v i d e n c e o f c o n f l i c t s b e t w e e n c a r s a n d f o o t t r a f f i c . D u r i n g t h e p a s t 2 7 y e a r s t r a v e l i n g o n V i a d e l M o n t e d u r i n g v a r i o u s h o u r s I h a v e s e e n r e l a t i v e l y f e w p e d e s t r i a n s . I n f a c t I c a n n o t r e c a l l e v e r s e e i n g a p e d e s t r i a n c r o s s i n g t h e " r o a d a t a n y o f t h e s e f o u r i n t e r s e c t i o n s . W i t h o u t e v i d e n c e o f s i g n i f i c a n t p e d e s t r i a n v o l u m e s o r c o n f l i c t s w i t h v e h i c l e s a t t h e s e s p e c i f i c i n t e r s e c t i o n s t h i s p a r t o f t h e r e p o r t s h o u l d b e d i s c o u n t e d . T h e s e c o n d c o n d i t i o n c i t e d i s t h e m i n i m u m s t o p p i n g d i s t a n c e b a s e d o n c u r v a t u r e o f t h e r o a d w a y a n d p r e v a i l i n g t r a f f i c s p e e d . T h e r e p o r t r e f e r e n c e s A A S H T O f o r t h e s e n u m b e r s , t h e A m e r i c a n A s s o c i a t i o n o f S t a t e H i g h w a y a n d T r a n s p o r t a t i o n O f f i c i a l s . U s i n g m i n i m u m s t o p p i n g d i s t a n c e a s a r e a s o n f o r o v e r r i d i n g t h e M U T e D s e e m s t o b e a r a t h e r c i r c u l a r a r g u m e n t . C u r r e n t l y t h e r e i s n o r e a s o n t o c o m e t o a c o m p l e t e s t o p a t t h e s e i n t e r s e c t i o n s . T h e l a c k o f a c c i d e n t h i s t o r y s e e m s t o i n d i c a t e t h a t s t o p p i n g d i s t a n c e i s n o t c u r r e n t l y a p r o b l e m , b u t a n e w s t o p s i g n m a y i n f a c t c r e a t e o n e . I a s k y o u , w h a t a r e y o u r g o a l s f o r V i a d e l M o n t e ? D o y o u w a n t t o i m p r o v e s a f e t y a t t h e s e s p e c i f i c i n t e r s e c t i o n s o r d o y o u w a n t t o r e d u c e s p e e d a l o n g t h e e n t i r e t y o f t h e r o a d w a y ? T h e M U T C D c l e a r l y s t a t e s t h a t s t o p s i g n s a r e n o t t o b e u s e d a s s p e e d c o n t r o l d e v i c e s . T h e r e a r e r e a s o n s t o n o t i n s t a l l s t o p s i g n s w h e n t h e y a r e u n w a r r a n t e d . I n a d d i t i o n t o d r i v e r d e l a y a n d f r u s t r a t i o n t h e r e i s i n c r e a s e d n o i s e , f u e l c o n s u m p t i o n a n d p o l l u t i o n . O u t o f c u r i o s i t y I c a l c u l a t e d t h e e n e r g y r e q u i r e d t o a c c e l e r a t e a n a v e r a g e v e h i c l e f r o m a s t o p u p t o t h e p r e v a i l i n g t r a f f i c s p e e d . B a s e d o n r e p o r t e d v e h i c l e c o u n t s I d e t e r m i n e d t h a t e a c h o f t h e s e s t o p s i g n s w i l l b u m a n a d d i t i o n a l 7 , 0 0 0 g a l l o n s o f g a s o l i n e p e r y e a r . A l l f o u f o f t h e s e s t o p s i g n s w i l l c o n s u m e 2 8 , 0 0 0 g a l l o n s o f g a s a n d p r o d u c e 2 6 6 t o n s o f c a r b o n d i o x i d e . P l e a s e d o n o t i n s t a l l t h e s e u n w a r r a n t e d s t o p s i g n s . 3 - 1 3 8 O F F f C E O F T H E M A Y O R I N C O U O J l A T E J ) 1 9 3 D . . • ! _ . . . _ . - . . . . . - _ . . - M a r c h A 2 0 1 2 M a y o r A n t h o n y M i s e t i c h C i t y o f R a n c h o P a l o s V e r d e s 3 0 9 4 0 H a w t h o r n e B o u l e v a r d R a n c h o P a l o s V e r d e s , C A 9 0 2 7 5 D e a r M a y o r M i , e r e t i c h , . . R E C E I V E D C i t y o f R a n c h o P a q V e r d e s M A R " 7 2 0 1 2 P U B L I C W O R K S D E P A R T M E N T i ] : M A R 7 2 0 1 2 I . ! ~ ~ . ~ L . . _ ~ _ _ . _ ~ . _ _ . _ . . - ' . 1 _ . _ . . . . . . - - _ _ . . _ _ ~ . ~ . _ ~ J A s ¥ a y o r o f P a l o s V e r d e s E s t a t e s , I a m w e l l a w a r e t h e P e n i n s u l a c i t i e s n o t o n l y v a l u e o u r c l o s e w o r k i n g r e l a t i o n s h i p s , b u t a l s o m a i n t a i n g r e a t r e s p e c t , f o r o u r s e p a r a t e p r o c e s s e s a n d i n d e p e n d e n t d e l i b e r a t i o n s . I w i s h t o b r i n g t o y o u r a t t e n t i o n t h a t M r . D a v i d K r a m e r h a s a p p e a r e d t h r e e t i m e s b e f o r e t h e P a l o s V e r d e s E s t a t e s T r a f f i c S a f e t y C o m m i t t e e w i t h i n t h e l a s t y e a r , a n d a t t w o o f t h o s e a p p e a r a n c e s i d e n t i f i e d h i m s e l f a s a m e m b e r o f t h e R a n c h o P a l o s V e r d e s T r a f f i c S a f e t y C o m m i s s i o n . W h i l e P a l o s V e r d e s E s t a t e s c e r t a i n l y r e s p e c t s t h e r i g h t o f e v e r y c i t i z e n t o a d d r e s s t h e C o u n c i l o r o u r C o m m i s s i o n f C O I l l n ' ) : i t t e e s q n ~ y m a t t e r o f c o n c e r n , I . ~ b e l ~ : v e i t i s i n a p p r o p r i a t e f o r a n i ! 1 d i v i d u a t t o r e f e r ~ Q , h i s p o s i t i o n > ; : Y i t h a n o t h e r j u r i s d i c t i o n . . S 4 c h r e f e r e n c e c o u l d b e i n t e r p r e t e d a s r e p r e s e n t i n g a n o f f i c i a l p o s i t i o n o f t h a t C i t y o r c o u l d i m p l y b y v i r t u e o f h i s p o s i t i o n t h a t h i s c o m m e n t s s h o u l d b e g i v e n g r e a t e r w e i g h t t h a n t h o s e o f o t h e r m e m b e r s o f t h e p u b l i c . I a m a s s u m i n g t h a t M r . K r a m e r w a s a c t i n g o n h i s o w n w i t h o u t t h e k n o w l e d g e a n d a p p r o v a l o f y o u r C o u n c i l . I f ! a m m i s t a k e n , a n d M r . K r a m e r ' s c o m m u n i c a t i o n s t o o u r C i t y g o v e r n m e n t w e r e p u r s u a n t t o y o u r d i r e c t i o n , p l e a s e l e t m e k n o w . T h a n k y o u f o r y o u r t i m e a n d c o n s i d e r a t i o n . S i n c e r e l y , J o h n R e a M a y o r C c : M a y o r P r o T e r n B r i a n C a m p b e l l , C i t y o f R a n c h o P a l o s V e r d e s C o u n c i l m e m b e r s B r o o k s , D u h o v i c a n d K n i g h t , C i t y o f R a n c h o P a l o s V e r d e s 3 4 0 P a l o s V e l ' d e s D r i v e W e s t , P a l o s V e r d e s E s t a t e s . C a l i f o r n i a 9 0 2 7 4 3 I 0 - 3 7 8 - 0 3 8 3 O F F f C E O F T H E M A Y O R I N C O U O J l A T E J ) 1 9 3 D . . • ! _ . . . _ . - . . . . . - _ . . - M a r c h A 2 0 1 2 M a y o r A n t h o n y M i s e t i c h C i t y o f R a n c h o P a l o s V e r d e s 3 0 9 4 0 H a w t h o r n e B o u l e v a r d R a n c h o P a l o s V e r d e s , C A 9 0 2 7 5 D e a r M a y o r M i , e r e t i c h , . . R E C E I V E D C i t y o f R a n c h o P a q V e r d e s M A R " 7 2 0 1 2 P U B L I C W O R K S D E P A R T M E N T i ] : M A R 7 2 0 1 2 I . ! ~ ~ . ~ L . . _ ~ _ _ . _ ~ . _ _ . _ . . - ' . 1 _ . _ . . . . . . - - _ _ . . _ _ ~ . ~ . _ ~ J A s ¥ a y o r o f P a l o s V e r d e s E s t a t e s , I a m w e l l a w a r e t h e P e n i n s u l a c i t i e s n o t o n l y v a l u e o u r c l o s e w o r k i n g r e l a t i o n s h i p s , b u t a l s o m a i n t a i n g r e a t r e s p e c t , f o r o u r s e p a r a t e p r o c e s s e s a n d i n d e p e n d e n t d e l i b e r a t i o n s . I w i s h t o b r i n g t o y o u r a t t e n t i o n t h a t M r . D a v i d K r a m e r h a s a p p e a r e d t h r e e t i m e s b e f o r e t h e P a l o s V e r d e s E s t a t e s T r a f f i c S a f e t y C o m m i t t e e w i t h i n t h e l a s t y e a r , a n d a t t w o o f t h o s e a p p e a r a n c e s i d e n t i f i e d h i m s e l f a s a m e m b e r o f t h e R a n c h o P a l o s V e r d e s T r a f f i c S a f e t y C o m m i s s i o n . W h i l e P a l o s V e r d e s E s t a t e s c e r t a i n l y r e s p e c t s t h e r i g h t o f e v e r y c i t i z e n t o a d d r e s s t h e C o u n c i l o r o u r C o m m i s s i o n f C O I l l n ' ) : i t t e e s q n ~ y m a t t e r o f c o n c e r n , I . ~ b e l ~ : v e i t i s i n a p p r o p r i a t e f o r a n i ! 1 d i v i d u a t t o r e f e r ~ Q , h i s p o s i t i o n > ; : Y i t h a n o t h e r j u r i s d i c t i o n . . S 4 c h r e f e r e n c e c o u l d b e i n t e r p r e t e d a s r e p r e s e n t i n g a n o f f i c i a l p o s i t i o n o f t h a t C i t y o r c o u l d i m p l y b y v i r t u e o f h i s p o s i t i o n t h a t h i s c o m m e n t s s h o u l d b e g i v e n g r e a t e r w e i g h t t h a n t h o s e o f o t h e r m e m b e r s o f t h e p u b l i c . I a m a s s u m i n g t h a t M r . K r a m e r w a s a c t i n g o n h i s o w n w i t h o u t t h e k n o w l e d g e a n d a p p r o v a l o f y o u r C o u n c i l . I f ! a m m i s t a k e n , a n d M r . K r a m e r ' s c o m m u n i c a t i o n s t o o u r C i t y g o v e r n m e n t w e r e p u r s u a n t t o y o u r d i r e c t i o n , p l e a s e l e t m e k n o w . T h a n k y o u f o r y o u r t i m e a n d c o n s i d e r a t i o n . S i n c e r e l y , J o h n R e a M a y o r C c : M a y o r P r o T e r n B r i a n C a m p b e l l , C i t y o f R a n c h o P a l o s V e r d e s C o u n c i l m e m b e r s B r o o k s , D u h o v i c a n d K n i g h t , C i t y o f R a n c h o P a l o s V e r d e s 3 4 0 P a l o s V e l ' d e s D r i v e W e s t , P a l o s V e r d e s E s t a t e s . C a l i f o r n i a 9 0 2 7 4 3 I 0 - 3 7 8 - 0 3 8 3 3 - 1 3 9 F r o m : J i m K n i g h t [ k n i g h l j i m 3 3 @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 1 0 , 2 0 1 2 1 0 : 5 6 A M T o : c c @ r p v , c o m S U b j e c t : e - m a i l t o C o u n c i l M a y o r a n d C o u n c i l M e m b e r s : I r e a l i z e d a f t e r I s e n t m y w r i t t e n r e m a r k s t o a l l o f y o u a b o u t t h e R u l e s o f P r o c e d u r e ( f o l l o w i n g t h e m e e t i n g o n T u e s d a y e v e n i n g ) , t h a t i f m o r e t h a n o n e o f y o u w e r e t o r e s p o n d t o m y e m a i l , I w o u l d h a v e i n a d v e r t e n t l y c a u s e d a B r o w n A c t v i o l a t i o n . I d i d r e c e i v e o n e e - m a i l f r o m M a y o r P r o T e r n C a m p b e l l i n r e s p o n s e t o m y e m a i l . S i n c e h e a n d I h a v e d i s c u s s e d t h i s i s s u e , I r e q u e s t t h a t n o o t h e r C o u n c i l M e m b e r c o n t a c t m e t o d i s c u s s t h e R u l e s o f P r o c e d u r e a n d P r o t o c o l a n d m y w r i t t e n c o m m e n t s . A s y o u k n o w , w e w i l l b e a b l e t o f u l l y d i s c u s s t h e s e t o p i c s a t t h e d u l y n o t i c e d C i t y C o u n c i l m e e t i n g o n M a y 2 9 t h . " I h a v e c h e c k e d w i t h C a r o l L y n c h a n d t h u s f a r t h e r e i s n o B r o w n A c t v i o l a t i o n a s I h a v e o n l y r e c e i v e d o n e r e p l y . I a p o l o g i z e f o r t h i s o v e r s i g h t a n d t o a v o i d a n o t h e r p o t e n t i a l B r o w n A c t v i o l a t i o n , n o C o u n c i l M e m b e r s h o u l d r e p l y t o t h i s e m a i l , e i t h e r b y s e n d i n g a n e m a i l o n l y t o m e o r t o " a l l . " T h a n k y o u , J i m K n i g h t R P V C i t y C o u n c i l 3 0 9 4 0 H a w t h o r n e B l v d . R P V , C A 9 0 2 7 5 3 1 0 / 5 4 4 - 5 2 0 7 5 / 1 0 1 2 0 1 2 F r o m : J i m K n i g h t [ k n i g h l j i m 3 3 @ g m a i l . c o m ] S e n t : T h u r s d a y . M a y 1 0 , 2 0 1 2 1 0 : 5 6 A M T o : c c @ r p v . c o m S U b j e c t : e - m a i l t o C o u n c i l M a y o r a n d C o u n c i l M e m b e r s : I r e a l i z e d a f t e r I s e n t m y w r i t t e n r e m a r k s t o a l l o f y o u a b o u t t h e R u l e s o f P r o c e d u r e ( f o l l o w i n g t h e m e e t i n g o n T u e s d a y e v e n i n g ) , t h a t i f m o r e t h a n o n e o f y o u w e r e t o r e s p o n d t o m y e m a i l , I w o u l d h a v e i n a d v e r t e n t l y c a u s e d a B r o w n A c t v i o l a t i o n . I d i d r e c e i v e o n e e - m a i l f r o m M a y o r P r o T e r n C a m p b e l l i n r e s p o n s e t o m y e m a i l . S i n c e h e a n d I h a v e d i s c u s s e d t h i s i s s u e , I r e q u e s t t h a t n o o t h e r C o u n c i l M e m b e r c o n t a c t m e t o d i s c u s s t h e R u l e s o f P r o c e d u r e a n d P r o t o c o l a n d m y w r i t t e n c o m m e n t s . A s y o u k n o w , w e w i l l b e a b l e t o f u l l y d i s c u s s t h e s e t o p i c s a t t h e d u l y n o t i c e d C i t y C o u n c i l m e e t i n g o n M a y 2 9 t h . " I h a v e c h e c k e d w i t h C a r o l L y n c h a n d t h u s f a r t h e r e i s n o B r o w n A c t v i o l a t i o n a s I h a v e o n l y r e c e i v e d o n e r e p l y , I a p o l o g i z e f o r t h i s o v e r s i g h t a n d t o a v o i d a n o t h e r p o t e n t i a l B r o w n A c t v i o l a t i o n , n o C o u n c i l M e m b e r s h o u l d r e p l y t o t h i s e m a i l , e i t h e r b y s e n d i n g a n e m a i l o n l y t o m e o r t o " a l l . " T h a n k y o u , J i m K n i g h t R P V C i t y C o u n c i l 3 0 9 4 0 H a w t h o r n e B l v d . R P V , C A 9 0 2 7 5 3 1 0 / 5 4 4 - 5 2 0 7 5 / 1 0 / 2 0 1 2 3 - 1 4 0 F r o m : J i m K n i g h t [ k n i g h t j i m 3 3 @ g m a i l . c o m ] S e n t : W e d n e s d a y , M a y 0 9 , 2 0 1 2 1 2 : 0 2 P M T o : C i t y C o u n c i l C c : p c @ r p v . c o m S u b j e c t : J o i n t m e e t i n g C o u n c i l m e m b e r s a n d C o m m i s s i o n e r s : I w a n t e d t o m a k e s o m e c l o s i n g s u g g e s t i o n s / c o m m e n t s a t o u r j o i n t w o r k s h o p l a s t n i g h t b u t w h e n t h e M a y o r m a d e t o m o t i o n t o a d j o u r n , a n d I s a w t h e t i m e , I d e c i d e d t o f o r g o t h a t o p p o r t u n i t y a n d a l l o w t h e P C t o m o v e o n w i t h t h e i r a g e n d a . I k n o w f r o m e x p e r i e n c e t h a t a n a p p e a l ( w i t h a p e t i t i o n o f o p p o s i t i o n ) a n d a v i e w r e s t o r a t i o n c a s e c a n t a k e a l o n g t i m e ! S o h e r e a r e m y c l o s i n g s u g g e s t i o n s a n d c o m m e n t s o n t h e R u l e s a n d P r o t o c o l s t h a t I w a n t e d t o s t a t e l a s t n i g h t : 1 ) I w a n t t o t h a n k t h e P l a n n i n g C o m m i s s i o n f o r t h e i r i n s i g h t f u l c o m m e n t s t h a t w i l l n o d o u b t l e a d t o a b e t t e r s e t o f R u l e s a n d P r o t o c o l s . I w o u l d l i k e t o s t a t e t h a t I a g r e e w i t h m a n y o f t h e s u g g e s t i o n s p u t f o r t h , e s p e c i a l l y t h e w e l l a r t i c u l a t e d s u g g e s t e d l a n g u a g e f r o m C h a i r T e t r e a u l t . 2 ) I w a n t e d t o c o n f e r w i t h t h e C i t y M a n g e r t o m a k e c l e a r t o t h e p u b l i c t h e p r o c e s s , a n d o p p o r t u n i t y f o r i n p u t , f r o m t h e J o i n t m e e t i n g f o r w a r d . F r o m m y u n d e r s t a n d i n g : t h e p u b l i c h a s a c c e s s t o w r i t t e n m a t e r i a l a n d s t a f f r e p o r t s o n t h e w e b s i t e i n c l u d i n g r e c o r d i n g s o f a l l m e e t i n g s ( I r e c o m m e n d t h a t t h e J o i n t m e e t i n g b e a c c e s s i b l e f r o m b o t h t h e P C a n d C C l i n k s ) ; t h e S u b c o m m i t t e e w i l l b e c o n s i d e r i n g c o m m e n t s u p t o M a y 1 1 s o t h a t t h e y h a v e t i m e t o d i g e s t t h e i n p u t f o r t h e i r r e c o m m e n d a t i o n s t o C o u n c i l ; t h e p u b l i c c a n s t i l l r e v i e w a n d c o m m e n t u p t o a n d a t t h e M a y 2 9 t h C o u n c i l m e e t i n g ; a n d i n a d d i t i o n , a s w a s s t a t e d a t t h e J o i n t m e e t i n g , t h e p u b l i c w i l l h a v e a n o t h e r o p p o r t u n i t y t o c o m m e n t a t t h e T r a f f i c C o m m i s s i o n m e e t i n g o n M a y 2 1 . 3 ) T h e r e a r e s o m e i n s t a n c e s w h e r e l a n g u a g e i n t h e d o c u m e n t i s a l r e a d y c o v e r e d b y t h e B r o w n A c t , F P P C , t h e P o l i t i c a l R e f o r m A c t o r d e f i n i t i o n s i n o u r M u n i c i p a l c o d e . I w o u l d s u g g e s t , w h e r e p o s s i b l e , e i t h e r m a k e r e f e r e n c e t o a p p l i c a b l e c o d e s e c t i o n a n d / o r m i r r o r t h e l a n g u a g e o f t h a t c o d e . T h i s c o u l d s i m p l i f y t h e d o c u m e n t a n d a v o i d u n i n t e n d e d c o n f l i c t i n g l a n g u a g e . I t h i n k t h e C i t y A t t o r n e y , a s w e l l a s t h e C i t y M a n a g e r , c a n b e v e r y h e l p f u l w i t h t h i s . 4 ) C o o r d i n a t e , i f p o s s i b l e , w i t h a n y i n d i v i d u a l c o m m i t t e e / c o m m i s s i o n r u l e s . A n d I w a n t e d t o s h a r e s o m e t h o u g h t s o n t h e w h o l e p r o c e s s . I h a v e h e a r d p e o p l e s a y t h a t s o m e h o w t h e s e R u l e s a n d P r o t o c o l s a r e f u n d a m e n t a l l y c h a n g i n g o u r f o r m o f g o v e r n m e n t o r s o m e h o w l i m i t i n g o u r c i t i z e n ' s r i g h t s t o p e t i t i o n t h e i r e l e c t e d o f f i c i a l s a n d / o r t h e i r a p p o i n t e e s . F r o m t h e i n c e p t i o n o f o u r C i t y , w e h a v e o p e r a t e d a s a G e n e r a l L a w c i t y u n d e r a C o u n c i l / C i t y M a n a g e r f o r m o f g o v e r n m e n t , w h i c h d e f i n e s h o w t h e C o u n c i l a n d C i t y M a n a g e r o p e r a t e a s a t e a m . I t h a s w o r k e d w e l l f o r u s a l l o f t h o s e y e a r s a n d I d o n o t t h i n k i t i s o u r i n t e n t i o n a s a C o u n c i l , n o r d o I t h i n k t h e S u b c o m m i t t e e ' s i n t e n t i o n , t h a t t h e s e r u l e s w i l l i n a n y w a y , s h a p e o r f o r m , d i m i n i s h o u r c u r r e n t f o r m o f r e p r e s e n t a t i v e g o v e r n m e n t . I d o n ' t w a n t t o l o o s e s i g h t o f t h e p u r p o s e o f t h e s e R u l e s a n d P r o t o c o l s : t o g a i n g r e a t e r c l a r i t y o n t h e m a n n e r i n w h i c h C o u n c i l , c o m m i s s i o n s a n d c o m m i t t e e s m e m b e r s c o n d u c t t h e i r b u s i n e s s i n a n e f f o r t t o b e s t s e r v e t h e p u b l i c i n a n e f f i c i e n t , e f f e c t i v e a n d r e s p e c t f u l m a n n e r . W e a r e n o t r e i n v e n t i n g t h e w h e e l o f o u r g o v e r n m e n t n o r i s i t t h e i n t e n t t o d i m i n i s h t h e g o a l o f g o o d g o v e r n a n c e o r i n a n y w a y t o d i s c o u r a g e p u b l i c a c c e s s t o t h e i r r e p r e s e n t a t i v e s . A n d I w a n t t o m a k e s u r e t h e f i n a l d o c u m e n t I a c c e p t c r e a t e s a c u l t u r e t h a t e n c o u r a g e s t h o s e o f o u r r e s i d e n t s w h o a r e w i l l i n g t o s t e p u p t o t h e p l a t e a n d s e r v e o n o u r c o m m i t t e e s a n d 5 / 9 / 2 0 1 2 F r o m : J i m K n i g h t [ k n i g h t j i m 3 3 @ g m a i l . c o m ] S e n t : W e d n e s d a y , M a y 0 9 , 2 0 1 2 1 2 : 0 2 P M T o : C i t y C o u n c i l C c : p c @ r p v . c o m S u b j e c t : J o i n t m e e t i n g C o u n c i l m e m b e r s a n d C o m m i s s i o n e r s : I w a n t e d t o m a k e s o m e c l o s i n g s u g g e s t i o n s / c o m m e n t s a t o u r j o i n t w o r k s h o p l a s t n i g h t b u t w h e n t h e M a y o r m a d e t o m o t i o n t o a d j o u r n , a n d I s a w t h e t i m e , I d e c i d e d t o f o r g o t h a t o p p o r t u n i t y a n d a l l o w t h e P C t o m o v e o n w i t h t h e i r a g e n d a . I k n o w f r o m e x p e r i e n c e t h a t a n a p p e a l ( w i t h a p e t i t i o n o f o p p o s i t i o n ) a n d a v i e w r e s t o r a t i o n c a s e c a n t a k e a l o n g t i m e ! S o h e r e a r e m y c l o s i n g s u g g e s t i o n s a n d c o m m e n t s o n t h e R u l e s a n d P r o t o c o l s t h a t I w a n t e d t o s t a t e l a s t n i g h t : 1 ) I w a n t t o t h a n k t h e P l a n n i n g C o m m i s s i o n f o r t h e i r i n s i g h t f u l c o m m e n t s t h a t w i l l n o d o u b t l e a d t o a b e t t e r s e t o f R - u l e s a n d P r o t o c o l s . I w o u l d l i k e t o s t a t e t h a t I a g r e e w i t h m a n y o f t h e s u g g e s t i o n s p u t f o r t h , e s p e c i a l l y t h e w e l l a r t i c u l a t e d s u g g e s t e d l a n g u a g e f r o m C h a i r T e t r e a u l t . 2 ) I w a n t e d t o c o n f e r w i t h t h e C i t y M a n g e r t o m a k e c l e a r t o t h e p u b l i c t h e p r o c e s s , a n d o p p o r t u n i t y f o r i n p u t , f r o m t h e J o i n t m e e t i n g f o r w a r d . F r o m m y u n d e r s t a n d i n g : t h e p u b l i c h a s a c c e s s t o w r i t t e n m a t e r i a l a n d s t a f f r e p o r t s o n t h e w e b s i t e i n c l u d i n g r e c o r d i n g s o f a l l m e e t i n g s ( I r e c o m m e n d t h a t t h e J o i n t m e e t i n g b e a c c e s s i b l e f r o m b o t h t h e P C a n d C C l i n k s ) ; t h e S u b c o m m i t t e e w i l l b e c o n s i d e r i n g c o m m e n t s u p t o M a y 1 1 s o t h a t t h e y h a v e t i m e t o d i g e s t t h e i n p u t f o r t h e i r r e c o m m e n d a t i o n s t o C o u n c i l ; t h e p u b l i c c a n s t i l l r e v i e w a n d c o m m e n t u p t o a n d a t t h e M a y 2 9 t h C o u n c i l m e e t i n g ; a n d i n a d d i t i o n , a s w a s s t a t e d a t t h e J o i n t m e e t i n g , t h e p u b l i c w i l l h a v e a n o t h e r o p p o r t u n i t y t o c o m m e n t a t t h e T r a f f i c C o m m i s s i o n m e e t i n g o n M a y 2 1 . 3 ) T h e r e a r e s o m e i n s t a n c e s w h e r e l a n g u a g e i n t h e d o c u m e n t i s a l r e a d y c o v e r e d b y t h e B r o w n A c t , F P P C , t h e P o l i t i c a l R e f o r m A c t o r d e f i n i t i o n s i n o u r M u n i c i p a l c o d e . I w o u l d s u g g e s t , w h e r e p o s s i b l e , e i t h e r m a k e r e f e r e n c e t o a p p l i c a b l e c o d e s e c t i o n a n d / o r m i r r o r t h e l a n g u a g e o f t h a t c o d e . T h i s c o u l d s i m p l i f y t h e d o c u m e n t a n d a v o i d u n i n t e n d e d c o n f l i c t i n g l a n g u a g e . I t h i n k t h e C i t y A t t o r n e y , a s w e l l a s t h e C i t y M a n a g e r , c a n b e v e r y h e l p f u l w i t h t h i s . 4 ) C o o r d i n a t e , i f p o s s i b l e , w i t h a n y i n d i v i d u a l c o m m i t t e e / c o m m i s s i o n r u l e s . A n d I w a n t e d t o s h a r e s o m e t h o u g h t s o n t h e w h o l e p r o c e s s . I h a v e h e a r d p e o p l e s a y t h a t s o m e h o w t h e s e R u l e s a n d P r o t o c o l s a r e f u n d a m e n t a l l y c h a n g i n g o u r f o r m o f g o v e r n m e n t o r s o m e h o w l i m i t i n g o u r c i t i z e n ' s r i g h t s t o p e t i t i o n t h e i r e l e c t e d o f f i c i a l s a n d / o r t h e i r a p p o i n t e e s . F r o m t h e i n c e p t i o n o f o u r C i t y , w e h a v e o p e r a t e d a s a G e n e r a l L a w c i t y u n d e r a C o u n c i l / C i t y M a n a g e r f o r m o f g o v e r n m e n t , w h i c h d e f i n e s h o w t h e C o u n c i l a n d C i t y M a n a g e r o p e r a t e a s a t e a m . I t h a s w o r k e d w e l l f o r u s a l l o f t h o s e y e a r s a n d I d o n o t t h i n k i t i s o u r i n t e n t i o n a s a C o u n c i l , n o r d o I t h i n k t h e S u b c o m m i t t e e ' s i n t e n t i o n , t h a t t h e s e r u l e s w i l l i n a n y w a y , s h a p e o r f o r m , d i m i n i s h o u r c u r r e n t f o r m o f r e p r e s e n t a t i v e g o v e r n m e n t . I d o n ' t w a n t t o l o o s e s i g h t o f t h e p u r p o s e o f t h e s e R u l e s a n d P r o t o c o l s : t o g a i n g r e a t e r c l a r i t y o n t h e m a n n e r i n w h i c h C o u n c i l , c o m m i s s i o n s a n d c o m m i t t e e s m e m b e r s c o n d u c t t h e i r b u s i n e s s i n a n e f f o r t t o b e s t s e r v e t h e p u b l i c i n a n e f f i c i e n t , e f f e c t i v e a n d r e s p e c t f u l m a n n e r . W e a r e n o t r e i n v e n t i n g t h e w h e e l o f o u r g o v e r n m e n t n o r i s i t t h e i n t e n t t o d i m i n i s h t h e g o a l o f g o o d g o v e r n a n c e o r i n a n y . w a y t o d i s c o u r a g e p u b l i c a c c e s s t o t h e i r r e p r e s e n t a t i v e s . A n d I w a n t t o m a k e s u r e t h e f i n a l d o c u m e n t I a c c e p t c r e a t e s a c u l t u r e t h a t e n c o u r a g e s t h o s e o f o u r r e s i d e n t s w h o a r e w i l l i n g t o s t e p u p t o t h e p l a t e a n d s e r v e o n o u r c o m m i t t e e s a n d 5 / 9 / 2 0 1 2 3 - 1 4 1 c o m m i s s i o n s a s w e l l a s s h o w t h e m o u r a p p r e c i a t i o n a n d r e s p e c t f o r t h e i r e x p e r t i s e a n d i n d e p e n d e n t o p i n i o n s t h e y b r i n g t o t h e t a b l e . I l o o k f o r w a r d t o a f i n a l r e s o l u t i o n o n t h e m a t t e r i n t h e n e a r f u t u r e , J i m K n i g h t R P V C i t y C o u n c i l 3 0 9 4 0 H a w t h o r n e B l v d . R P V , C A 9 0 2 7 5 3 1 0 / 5 4 4 - 5 2 0 7 " 5 / 9 / 2 0 1 2 c o m m i s s i o n s a s w e l l a s s h o w t h e m o u r a p p r e c i a t i o n a n d r e s p e c t f o r t h e i r e x p e r t i s e a n d i n d e p e n d e n t o p i n i o n s t h e y b r i n g t o t h e t a b l e . I l o o k f o r w a r d t o a f i n a l r e s o l u t i o n o n t h e m a t t e r i n t h e n e a r f u t u r e , J i m K n i g h t R P V C i t y C o u n c i l 3 0 9 4 0 H a w t h o r n e B l v d . R P V , C A 9 0 2 7 5 3 1 0 / 5 4 4 - 5 2 0 7 " 5 / 9 / 2 0 1 2 3 - 1 4 2 P a g e 1 o f 1 C a r l a M o r r e a l e F r o m : K e n D e L o n g [ k e n . d e l o n g @ v e r i z o n . n e t ] S e n t : F r i d a y . M a y 1 1 , 2 0 1 2 1 : 3 6 P M T o : c c @ r p v . c o m C c : C a r l a M o r r e a l e S u b j e c t : R P V - R u l e s a n d P r o c e d u r e s C o m m e n t s C o u n c i l s u b c o m m i t t e e M e m b e r s M a y o r M i s e t i c h I C o u n c i l M e m b e r B r o o k s 1 - R u l e s a n d P r o c e d u r e s . T h e v e r s i o n p r e s e n t e d b y C o u n c i l m a n D u h o v i c i s a c c e p t a b l e w i t h o n e m o d i f i c a t i o n a n d t h a t i s t o a l l o w i n d i v i d u a l C o u n c i l m e m b e r s t o a d d a g e n d a i t e m s . O l d e r v e r s i o n s a r e n o t a c c e p t a b l e t o m y s e l f a n d m a n y R P V r e s i d e n t s a s t h e " e l e c t e d " c a n n o t a b r o g a t e t h e i r r e s p o n s i b i l i t i e s t o t h e C i t y M a n a g e r I s t a f f . I n f o r m a t i o n a l ; ' t h e r e s h o u l d b e o n e p e r s o n w h o m a k e s t h e f i n a l d e c i s i o n o n m e e t i n g a g e n d a s a n d t h a t i s t h e M a y o r . T h e r e m a i n i n g C o u n c i l m e m b e r s w i l l h a v e t h e i r o p p o r t u n i t y d u r i n g " F u t u r e C o u n c i l A g e n d a " s e g m e n t s a n d t h e C i t y M a n a g e r h a s i n p u t a s w e l l . F o r p r a c t i c a l p u r p o s e s , m o s t a g e n d a i t e m s d o n o t h a v e a n i m m e d i a c y a n d i f e v e r y o n e i s f a i r l y t r e a t e d e a c h C o u n c i l m e m b e r ' s r e q u e s t s c a n b e a p p r o p r i a t e l y s c h e d u l e d . T h e e l e c t o r a t e , n o t o t h e r C o u n c i l m e m b e r s , i s t h e f i n a l a r b i t e r o f i n d i v i d u a l C o u n c i l m e m b e r p e r f o r m a n c e . 2 - P r o t o c o l s T h e D r a f t P r o t o c o l s a s s u b m i t t e d b y t h e C o u n c i l s u b c o m m i t t e e a r e a b s u r d a n d o f d u b i o u s r e l e v a n c e . E a c h e l e c t e d C o u n c i l m e m b e r r e p o r t s t o t h e e l e c t o r a t e , n o t t h e o t h e r C o u n c i l m e m b e r s . I t e m C ; C o u n c i l m e m b e r ' s w h o d o n o t a b i d e b y t h i s P r o t o c o l a r e s u b j e c t t o w a r n i n g , r e p r i m a n d , a d m o n i s h m e n t o r c e n s u r e b y m a j o r i t y v o t e o f t h e C o u n c i l i s a n i n a p p r o p r i a t e a t t e m p t e d p o w e r g r a b n o t s a n c t i o n e d b y t h e v o t i n g p u b l i c . M e e t i n g d e c o r u m b y e v e r y o n e , C o u n c i l m e m b e r s a n d t h e p u b l i c , i s a l r e a d y d e f i n e d i n t h e R u l e s a n d P r o c e d u r e s a n d f u r t h e r c o m m e n t a r y i s s u p e r f l u o u s . I n s o f a r a s C o m m i s s i o n s a n d C o m m i t t e e s a r e c o n c e m e d , p e r h a p s s o m e a d v i s o r y a s s i s t a n c e p r e s e n t e d i n a p o s i t i v e m a n n e r m a y b e b e n e f i c i a l . H o w e v e r , t h e s u b c o m m i t t e e s h o u l d n o t i g n o r e t h a t f o r a l m o s t 4 0 y e a r s t h e l a c k o f a w r i t t e n " P r o t o c o l " h a s n o t b e e n a r e c o g n i z a b l e d e f i c i e n c y i n t h e C o m m i s s i o n I C o m m i t t e e o p e r a t i o n a l s t r u c t u r e . H o w e v e r , i t d o e s s e e m t h a t t h e s u b c o m m i t t e e i s m i s s i n g t h e o b v i o u s a n d t h a t i s f o r a b r i e f a n d w e l l - w r i t t e n p r o t o c o l I s t a n d a r d f o r C i t y e m p l o y e e p e r f o r m a n c e . K e n D e l o n g 5 / 1 1 / 2 0 1 2 P a g e 1 o f l C a r l a M o r r e a l e F r o m : K e n D e L o n g [ k e n . d e l o n g @ v e r i z o n . n e t ] S e n t : F r i d a y , M a y 1 1 , 2 0 1 2 1 : 3 6 P M T o : c c @ r p v . c o m C c : C a r l a M o r r e a l e S u b j e c t : R P V - R u l e s a n d P r o c e d u r e s C o m m e n t s C o u n c i l s u b c o m m i t t e e M e m b e r s M a y o r M i s e t i c h I C o u n c i l M e m b e r B r o o k s 1 - R u l e s a n d P r o c e d u r e s . T h e v e r s i o n p r e s e n t e d b y C o u n c i l m a n D u h o v i c i s a c c e p t a b l e w i t h o n e m o d i f i c a t i o n a n d t h a t i s t o a l l o w i n d i v i d u a l C o u n c i l m e m b e r s t o a d d a g e n d a i t e m s . O l d e r v e r s i o n s a r e n o t a c c e p t a b l e t o m y s e l f a n d m a n y R P V r e s i d e n t s a s t h e " e l e c t e d l l c a n n o t a b r o g a t e t h e i r r e s p o n s i b i l i t i e s t o t h e C i t y M a n a g e r I s t a f f . I n f o r m a t i o n a l ; ' t h e r e s h o u l d b e o n e p e r s o n w h o m a k e s t h e f i n a l d e c i s i o n o n m e e t i n g a g e n d a s a n d t h a t i s t h e M a y o r . T h e r e m a i n i n g C o u n c i l m e m b e r s w i l l h a v e t h e i r o p p o r t u n i t y d u r i n g l I F u t u r e C o u n c i l A g e n d a l l s e g m e n t s a n d t h e C i t y M a n a g e r h a s i n p u t a s w e l l . F o r p r a c t i c a l p u r p o s e s , m o s t a g e n d a i t e m s d o n o t h a v e a n i m m e d i a c y a n d i f e v e r y o n e i s f a i r l y t r e a t e d e a c h C o u n c i l m e m b e r ' s r e q u e s t s c a n b e a p p r o p r i a t e l y s c h e d u l e d . T h e e l e c t o r a t e , n o t o t h e r C o u n c i l m e m b e r s , i s t h e f i n a l a r b i t e r o f i n d i v i d u a l C o u n c i l m e m b e r p e r f o r m a n c e . 2 - P r o t o c o l s T h e D r a f t P r o t o c o l s a s s u b m i t t e d b y t h e C o u n c i l s u b c o m m i t t e e a r e a b s u r d a n d o f d u b i o u s r e l e v a n c e . E a c h e l e c t e d C o u n c i l m e m b e r r e p o r t s t o t h e e l e c t o r a t e , n o t t h e o t h e r C o u n c i l m e m b e r s . I t e m C ; C o u n c i l m e m b e r ' s w h o d o n o t a b i d e b y t h i s P r o t o c o l a r e s u b j e c t t o w a r n i n g , r e p r i m a n d , a d m o n i s h m e n t o r c e n s u r e b y m a j o r i t y v o t e o f t h e C o u n c i l i s a n i n a p p r o p r i a t e a t t e m p t e d p o w e r g r a b n o t s a n c t i o n e d b y t h e v o t i n g p u b l i c . M e e t i n g d e c o r u m b y e v e r y o n e , C o u n c i l m e m b e r s a n d t h e p u b l i c , i s a l r e a d y d e f i n e d i n t h e R u l e s a n d P r o c e d u r e s a n d f u r t h e r c o m m e n t a r y i s s u p e r f l u o u s . I n s o f a r a s C o m m i s s i o n s a n d C o m m i t t e e s a r e c o n c e r n e d , p e r h a p s s o m e a d v i s o r y a s s i s t a n c e p r e s e n t e d i n a p o s i t i v e m a n n e r m a y b e b e n e f i c i a l . H o w e v e r , t h e s u b c o m m i t t e e s h o u l d n o t i g n o r e t h a t f o r a l m o s t 4 0 y e a r s t h e l a c k o f a w r i t t e n " P r o t o c o l " h a s n o t b e e n a r e c o g n i z a b l e d e f i c i e n c y i n t h e C o m m i s s i o n I C o m m i t t e e o p e r a t i o n a l s t r u c t u r e . H o w e v e r . i t d o e s s e e m t h a t t h e s u b c o m m i t t e e i s m i s s i n g t h e o b v i o u s a n d t h a t i s f o r a b r i e f a n d w e l l - w r i t t e n p r o t o c o l I s t a n d a r d f o r C i t y e m p l o y e e p e r f o r m a n c e . K e n D e l o n g 5 / 1 1 / 2 0 1 2 3 - 1 4 3 C a r l a M o r r e a l e F r o m : S e n t : T o : C c : S u b j e c t : k r i s t a m j o h n s o n @ c o x . n e t F r i d a y , M a y 1 1 , 2 0 1 2 3 : 3 3 P M c c @ r p v . c o m k r i s t a m j o h n s o n @ c o x . n e t C o m m e n t s o f R u l e s o f P r o c e d u r e s a n d P r o t o c o l s T o t h e C i t y C o u n c i l - I a p p r e c i a t e a l l o f y o u r e f f o r t s o n b e h a l f o f t h e c i t y o f R P V . I w o u l d l i k e t o m a k e a n u m b e r o f c o m m e n t s r e g a r d i n g t h e n e w a n d p r o p o s e d r u l e s a n d p r o t o c o l s . B e i n g o n t h e c o u n c i l i s a f u l l t i m e e f f o r t w i t h l i t t l e c o m p e n s a t i o n . Y o u a r e w o r k i n g o n b e h a l f o f a l o t o f p e o p l e w h o r e p r e s e n t d i f f e r e n t t h o u g h t s a n d i d e a s . I h a v e a c o n c e r n r e g a r d i n g w h y w e a r e s p e n d i n g s o m u c h t i m e , m o n e y a n d e n e r g y o n t h i s p r o c e s s w h e n t h e r e d i d n o t s e e m t o b e a n y i s s u e s f o r t h e l a s t 3 5 y e a r s . T h i s i t e m w a s n o t s l a t e d a s a n i m p o r t a n t g o a l a t t h e e n d o f 2 0 1 1 w h e n n e w l y e l e c t e d c o u n c i l m e m b e r s t o o k o f f i c e . . ' I u n d e r s t a n d t h e n e e d f o r e f f i c i e n c y i n r u n n i n g a n o r g a n i z a t i o n , b u t r u n n i n g a c i v i c g o v e r n m e n t i s n e v e r g o i n g t o b e e f f i c i e n t . I t i s m e s s y , r e q u i r e s p u b l i c i n p u t a n d g e n e r a l l y c a u s e s l i v e l y d i s c u s s i o n a n d d e b a t e . T h e p u b l i c n e e d s t o b e i n v o l v e d a n d t h a t i s n ' t a l w a y s e a s y o r p l e a s a n t . T h a t i s h o w t h e p r o c e s s w o r k s a n d t h a t i s w h y i t w o r k s s o w e l l w h e n m a n y p e o p l e a r e i n v o l v e d a n d h a v e i n p u t . O u r f o u n d i n g f a t h e r s w e r e i n c r e d i b l y i n t e l l i g e n t a n d k n e w w h a t t h e y w e r e d o i n g w h e n t h e y c r e a t e d t h e c o n s t i t u t i o n , t h e a m e n d m e n t s a n d s t r u c t u r e f o r g o v e r n a n c e . I t i s a m i s t a k e t o t r y a n d g e t t h i n g s d o n e w i t h o u t p u b l i c i n p u t . I t l e a d s t o s u s p i c i o n o f t h e g o v e r n m e n t a n d p e o p l e w h o w o r k f o r i t . I s t h e r e s o m e t h i n g t o h i d e ? M a k e s m e w o n d e r w h o s e i n t e r e s t s a r e b e i n g l o o k e d a f t e r ? T o h a n d o v e r t h e a g e n d a s e t t i n g t o a c i t y m a n a g e r w i t h i n p u t f r o m t h e M a y o r a n d l i m i t t h e m i n o r i t y f r o m b e i n g a b l e t o b r i n g i t e m s f o r w a r d i s a n i n a p p r o p r i a t e w a y f o r a c i t y t o r u n . E v e r y s i n g l e r e s i d e n t s h o u l d h a v e t h e a b i l i t y t o w o r k w i t h i n t h e s y s t e m t o b r i n g t h i n g s t o t h e c o u n c i l . E a c h v o i c e i s i m p o r t a n t a n d s h o u l d b e h e a r d i f t h e v o i c e w a n t s t o s p e a k . W e c a n b e c i v i l a n d r e s p e c t f u l a b o u t i t w i t h e a c h o t h e r w i t h o u t s o m e o n e t e l l i n g u s t h i s . T h e c o u n c i l w a s e l e c t e d b y t h e r e s i d e n t s a n d I t h i n k t h e y s p e a k l o u d a n d c l e a r a b o u t w h a t t h e y w o u l d l i k e t o s e e . B y l i m i t i n g w h o d e c i d e s w h a t g o e s o n a g e n d a y o u l i m i t d e m o c r a c y a n d f r e e d o m o f s p e e c h . M o r e t r a n s p a r e n c y a n d a c c o u n t a b i l i t y a n d l e s s b e a u r o c r a t i c n o n s e n s e . I f i n d i t h a r d t o s u g g e s t h a n d i n g t h e o v e r s i g h t a n d a g e n d a s e t t i n g t o a p a i d s t a f f m e m b e r w h e n t h e c i t y c o u n c i l c a n ' t g e t i n f o r m a t i o n f r o m t h e c i t y o n i t e m s o f i m p o r t a n c e - l i k e p e n s i o n l i a b i l i t i e s a n d s t a f f b e n e f i t s i s a l i t t l e s t r a n g e . I f t h e c i t y s t a f f c a n ' t c o m p l y w i t h C a l i f o r n i a r e g u l a t o r y r e q u i r e m e n t s n o w , h o w c a n w e e x p e c t t o s e e i m p o r t a n t i t e m s o n a n a g e n d a ? H o w d i d t h i n g s g o s o w r o n g i n t h e C i t y o f B e l l a n d w h o w a s p a y i n g a t t e n t i o n ? I t m a y s e e m e a s y a n d e f f i c i e n t t o d e l e g a t e t h e s e t t i n g o f a g e n d a s t o a c i t y m a n a g e r o r s i m i l a r p o s i t i o n . T h e t e m p t a t i o n s h o u l d b e r e s i s t e d b e c a u s e o f t h e d o w n s i d e s . B e t t e r t o s u f f e r t h e l o s s o f e f f i c i e n c y i n t h e s h o r t e r t e r m t o p r e v e n t l o n g t e r m d i s a s t e r . T h e c o u n c i l s h o u l d a l s o b e h a n d l i n g i t e m s t h a t b e l o n g a t t h e i r d e c i s i o n m a k i n g l e v e l . T h i s i s w h y t h e y a r e e l e c t e d . T r u s t t h e p e o p l e w h o y o u s e l e c t e d t o p u t o n y o u r c o m m i s s i o n s a n d c o m m i t t e e s . D o n o t h a m s t r i n g t h e m w i t h r u l e s a n d p r o c e d u r e s t h a t e f f e c t i v e l y b l o c k t h e m f r o m w a n t i n g t o v o l u n t e e r a n d m a k e a d i f f e r e n c e . D o n o t t h r e a t e n c e n s u r e a n d a d m o n i s h m e n t . A b i d e b y t h e d e c i s i o n s t h e y m a k e . N o t e v e r y t h i n g n e e d s t o b e k i c k e d u p t o t h e c o u n c i l t o d e c i d e . I f t h e s t a f f c a n ' t d e t e r m i n e t h e a p p r o p r i a t e h e d g e h e i g h t , w h y a r e w e p a y i n g t h e m ? I w o u l d u r g e y o u t o c o n s i d e r l e a v i n g t h e r u l e s a n d p r o t o c o l s t h e w a y t h e w e r e . T h e r e s i d e n t s a r e n o t h a p p y w i t h t h e i d e a t h a t g o v e r n m e n t i s t e l l i n g t h e m w h a t t o d o ( a g a i n ) . 1 C a r l a M o r r e a l e F r o m : S e n t : T o : C c : S u b j e c t : k r i s t a m j o h n s o n @ c o x . n e t F r i d a y , M a y 1 1 , 2 0 1 2 3 : 3 3 P M c c @ r p v . c o m k r i s t a m j o h n s o n @ c o x . n e t C o m m e n t s o f R u l e s o f P r o c e d u r e s a n d P r o t o c o l s T o t h e C i t y C o u n c i l - I a p p r e c i a t e a l l o f y o u r e f f o r t s o n b e h a l f o f t h e c i t y o f R P V . I w o u l d l i k e t o m a k e a n u m b e r o f c o m m e n t s r e g a r d i n g t h e n e w a n d p r o p o s e d r u l e s a n d p r o t o c o l s . B e i n g o n t h e c o u n c i l i s a f u l l t i m e e f f o r t w i t h l i t t l e c o m p e n s a t i o n . Y o u a r e w o r k i n g o n b e h a l f o f a l o t o f p e o p l e w h o r e p r e s e n t d i f f e r e n t t h o u g h t s a n d i d e a s . I h a v e a c o n c e r n r e g a r d i n g w h y w e a r e s p e n d i n g s o m u c h t i m e , m o n e y a n d e n e r g y o n t h i s p r o c e s s w h e n t h e r e d i d n o t s e e m t o b e a n y i s s u e s f o r t h e l a s t 3 5 y e a r s . T h i s i t e m w a s n o t s l a t e d a s a n i m p o r t a n t g o a l a t t h e e n d o f 2 0 1 1 w h e n n e w l y e l e c t e d c o u n c i l m e m b e r s t o o k o f f i c e . " I u n d e r s t a n d t h e n e e d f o r e f f i c i e n c y i n r u n n i n g a n o r g a n i z a t i o n , b u t r u n n i n g a c i v i c g o v e r n m e n t i s n e v e r g o i n g t o b e e f f i c i e n t . I t i s m e s s y , r e q u i r e s p u b l i c i n p u t a n d g e n e r a l l y c a u s e s l i v e l y d i s c u s s i o n a n d d e b a t e . T h e p u b l i c n e e d s t o b e i n v o l v e d a n d t h a t i s n ' t a l w a y s e a s y o r p l e a s a n t . T h a t i s h o w t h e p r o c e s s w o r k s a n d t h a t i s w h y i t w o r k s s o w e l l w h e n m a n y p e o p l e a r e i n v o l v e d a n d h a v e i n p u t . O u r f o u n d i n g f a t h e r s w e r e i n c r e d i b l y i n t e l l i g e n t a n d k n e w w h a t t h e y w e r e d o i n g w h e n t h e y c r e a t e d t h e c o n s t i t u t i o n , t h e a m e n d m e n t s a n d s t r u c t u r e f o r g o v e r n a n c e . I t i s a m i s t a k e t o t r y a n d g e t t h i n g s d o n e w i t h o u t p u b l i c i n p u t . I t l e a d s t o s u s p i c i o n o f t h e g o v e r n m e n t a n d p e o p l e w h o w o r k f o r i t . I s t h e r e s o m e t h i n g t o h i d e ? M a k e s m e w o n d e r w h o s e i n t e r e s t s a r e b e i n g l o o k e d a f t e r ? T o h a n d o v e r t h e a g e n d a s e t t i n g t o a c i t y m a n a g e r w i t h i n p u t f r o m t h e M a y o r a n d l i m i t t h e m i n o r i t y f r o m b e i n g a b l e t o b r i n g i t e m s f o r w a r d i s a n i n a p p r o p r i a t e w a y f o r a c i t y t o r u n . E v e r y s i n g l e r e s i d e n t s h o u l d h a v e t h e a b i l i t y t o w o r k w i t h i n t h e s y s t e m t o b r i n g t h i n g s t o t h e c o u n c i l . E a c h v o i c e i s i m p o r t a n t a n d s h o u l d b e h e a r d i f t h e v o i c e w a n t s t o s p e a k . W e c a n b e c i v i l a n d r e s p e c t f u l a b o u t i t w i t h e a c h o t h e r w i t h o u t s o m e o n e t e l l i n g u s t h i s , T h e c o u n c i l w a s e l e c t e d b y t h e r e s i d e n t s a n d I t h i n k t h e y s p e a k l o u d a n d c l e a r a b o u t w h a t t h e y w o u l d l i k e t o s e e . B y l i m i t i n g w h o d e c i d e s w h a t g o e s o n a g e n d a y o u l i m i t d e m o c r a c y a n d f r e e d o m o f s p e e c h . M o r e t r a n s p a r e n c y a n d a c c o u n t a b i l i t y a n d l e s s b e a u r o c r a t i c n o n s e n s e . I f i n d i t h a r d t o s u g g e s t h a n d i n g t h e o v e r s i g h t a n d a g e n d a s e t t i n g t o a p a i d s t a f f m e m b e r w h e n t h e c i t y c o u n c i l c a n ' t g e t i n f o r m a t i o n f r o m t h e c i t y o n i t e m s o f i m p o r t a n c e - l i k e p e n s i o n l i a b i l i t i e s a n d s t a f f b e n e f i t s i s a l i t t l e s t r a n g e . I f t h e c i t y s t a f f c a n ' t c o m p l y w i t h C a l i f o r n i a r e g u l a t o r y r e q u i r e m e n t s n o w , h o w c a n w e e x p e c t t o s e e i m p o r t a n t i t e m s o n a n a g e n d a ? H o w d i d t h i n g s g o s o w r o n g i n t h e C i t y o f B e l l a n d w h o w a s p a y i n g a t t e n t i o n ? I t m a y s e e m e a s y a n d e f f i c i e n t t o d e l e g a t e t h e s e t t i n g o f a g e n d a s t o a c i t y m a n a g e r o r s i m i l a r p o s i t i o n . T h e t e m p t a t i o n s h o u l d b e r e s i s t e d b e c a u s e o f t h e d o w n s i d e s . B e t t e r t o s u f f e r t h e l o s s o f e f f i c i e n c y i n t h e s h o r t e r t e r m t o p r e v e n t l o n g t e r m d i s a s t e r . T h e c o u n c i l s h o u l d a l s o b e h a n d l i n g i t e m s t h a t b e l o n g a t t h e i r d e c i s i o n m a k i n g l e v e l . T h i s i s w h y t h e y a r e e l e c t e d . T r u s t t h e p e o p l e w h o y o u s e l e c t e d t o p u t o n y o u r c o m m i s s i o n s a n d c o m m i t t e e s . D o n o t h a m s t r i n g t h e m w i t h r u l e s a n d p r o c e d u r e s t h a t e f f e c t i v e l y b l o c k t h e m f r o m w a n t i n g t o v o l u n t e e r a n d m a k e a d i f f e r e n c e . D o n o t t h r e a t e n c e n s u r e a n d a d m o n i s h m e n t . A b i d e b y t h e d e c i s i o n s t h e y m a k e . N o t e v e r y t h i n g n e e d s t o b e k i c k e d u p t o t h e c o u n c i l t o d e c i d e . I f t h e s t a f f c a n ' t d e t e r m i n e t h e a p p r o p r i a t e h e d g e h e i g h t , w h y a r e w e p a y i n g t h e m ? I w o u l d u r g e y o u t o c o n s i d e r l e a v i n g t h e r u l e s a n d p r o t o c o l s t h e w a y t h e w e r e . T h e r e s i d e n t s a r e n o t h a p p y w i t h t h e i d e a t h a t g o v e r n m e n t i s t e l l i n g t h e m w h a t t o d o ( a g a i n ) . 1 3 - 1 4 4 T h e y f e e l l i k e s o m e t h i n g i s g o i n g o n t h a t s h o u l d n ' t b e . I c a n 1 t s p e a k t o t h i s i s s u e , b u t I c a n t e l l y o u t h a t p e r c e p t i o n i s r e a l i t y f o r m o s t p e o p l e . T h e q u e s t i o n i s w h o r e a l l y r u n s t h e c i t y - t h e s t a f f , t h e r e s i d e n t s o r t h e c o u n c i l ? T h e o r d e r s h o u l d b e g o v e r n m e n t o f t h e p e o p l e , b y t h e p e o p l e , f o r t h e p e o p l e . I s t h a t w h a t w e h a v e ? S i n c e r e l y , K r i s t a J o h n s o n R e s i d e n t o f R P V 2 T h e y f e e l l i k e s o m e t h i n g i s g o i n g o n t h a t s h o u l d n ' t b e . I c a n ' t s p e a k t o t h i s i s s u e , b u t I c a n t e l l y o u t h a t p e r c e p t i o n i s r e a l i t y f o r m o s t p e o p l e . T h e q u e s t i o n i s w h o r e a l l y r u n s t h e c i t y - t h e s t a f f , t h e r e s i d e n t s o r t h e c o u n c i l ? T h e o r d e r s h o u l d b e g o v e r n m e n t o f t h e p e o p l e , b y t h e p e o p l e , f o r t h e p e o p l e . I s t h a t w h a t w e h a v e ? S i n c e r e l y , K r i s t a J o h n s o n R e s i d e n t o f R P V 2 3 - 1 4 5 - - _ ' , - - - , P a g e 1 o f 1 - - - , , - - - - - - - - - - - , , - - - - - - - - - - - - . _ - - F r o m : S u s a n [ s u b r o o k s 0 8 @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 1 7 , 2 0 1 2 8 : 1 7 P M T o : C a r o l y n L e h r C c : M i z e t i c h A n t h o n y ; C a r l a M o r r e a l e S u b j e c t : D a v i d K r a m e r t e s t i m o n y A t t a c h m e n t s : T S c o m m i t t e e 4 1 3 1 1 . p d f ; A T T 0 0 0 0 1 . h t m C a r o l y n a n d C a r l a , P l e a s e e n t e r t h i s i n t o t h e r e c o r d a l o n g w i t h t h e l e t t e r f r o m f o r m e r M a y o r R e a d a t e d m a r c h 7 t h o b o t h s h o u l d b e m a d e a v a i l a b l e f o r t h e n e x t C o m m i t t e e / . C o m m i s s i o n m e e t i n g a t w h i c h t h e P r o t o c o l s w i l l b e b r o u g h t f o r t h . T h a n k y o u , S u s a n B r o o k s S e n t f r o m m y i P h o n e B e g i n f o r w a r d e d m e s s a g e : F r o m : J o h n R e a < w i l l i a m . j o h n . r e a @ g m a i 1 . c o m > D a t e : M a y 1 1 , 2 0 1 2 3 : 3 7 : 0 7 P M P D T T o : s u s a n b r o o k s O l @ y a h o o . c o m S u b j e c t : T r a f f i c S a f e t y C o m m i t t e e m e e t i n g A p r i l 1 3 , 2 0 1 1 H i S u s a n . I n c a s e y o u ' r e i n t e r e s t e d , h e r e a r e p a r t i a l m i n u t e s f r o m o u r c i t y ' s A p r i l 1 3 , 2 0 1 1 T r a f f i c S a f e t y C o m m i t t e e m e e t i n g w h e r e M r . K r a m e r f i r s t i n t r o d u c e d h i m s e l f a s a m e m b e r o f t h e R P V t r a f f i c s a f e t y c o m m i t t e e . I d o u b t a n y o n e w o u l d h a v e k n o w n w h o h e w a s o t h e r w i s e . I f t h e s t o r y i n t h e p a p e r i s a c c u r a t e , t h e n i t w o u l d s e e m t h a t M r . K r a m e r m a y h a v e m i s - r e m e m b e r e d . B y t h e w a y , w e h a v e a n u m b e r o f S u p e r i o r C o u r t J u d g e s l i v i n g i n o u r c i t y . F r o m t i m e t o t i m e , t h e y w i l l a d d r e s s t h e c o u n c i l o n a n a g e n d i z e d m a t t e r . T h e y N E V E R i d e n t i f y t h e m s e l v e s a s b e i n g j u d g e s ; n o t e v e n , I ' m a j u d g e b u t I ' m h e r e i n m y p e r s o n a l c a p a c i t y . T h e s o c r a t i c q u e s t i o n i s w h y j u d g e s a r e c o m f o r t a b l e i n n o t i d e n t i f y i n g t h e i r j o b t i t l e s w h e n t h e y a d d r e s s o u r c o u n c i l ? 5 / 2 1 / 2 0 1 2 P a g e 1 o f l - - _ • . _ - - F r o m : S u s a n [ s u b r o o k s 0 8 @ g m a i l . c o m ] S e n t : T h u r s d a y , M a y 1 7 , 2 0 1 2 8 : 1 7 P M T o : C a r o l y n L e h r C c : M i z e t i c h A n t h o n y ; C a r l a M o r r e a l e S u b j e c t : D a v i d K r a m e r t e s t i m o n y A t t a c h m e n t s : T S c o m m i t t e e 4 1 3 1 1 . p d f ; A T T 0 0 0 0 1 . h t m C a r o l y n a n d C a r l a , P l e a s e e n t e r t h i s i n t o t h e r e c o r d a l o n g w i t h t h e l e t t e r f r o m f o r m e r M a y o r R e a d a t e d m a r c h 7 t h o b o t h s h o u l d b e m a d e a v a i l a b l e f o r t h e n e x t C o m m i t t e e ! . C o m m i s s i o n m e e t i n g a t w h i c h t h e P r o t o c o l s w i l l b e b r o u g h t f o r t h . T h a n k y o u , S u s a n B r o o k s S e n t f r o m m y i P h o n e B e g i n f o r w a r d e d m e s s a g e : F r o m : J o h n R e a < w i l l i a m . j o h n . r e a @ g m a i l . c o m > D a t e : M a y 1 1 , 2 0 1 2 3 : 3 7 : 0 7 P M P D T T o : s u s a n b r o o k s O l @ y a h o o . c o m S u b j e c t : T r a f f i c S a f e t y C o m m i t t e e m e e t i n g A p r i l 1 3 , 2 0 1 1 H i S u s a n . I n c a s e y o u ' r e i n t e r e s t e d , h e r e a r e p a r t i a l m i n u t e s f r o m o u r c i t y ' s A p r i l l 3 , 2 0 1 1 T r a f f i c S a f e t y C o m m i t t e e m e e t i n g w h e r e M r . K r a m e r f i r s t i n t r o d u c e d h i m s e l f a s a m e m b e r o f t h e R P V t r a f f i c s a f e t y c o m m i t t e e . I d o u b t a n y o n e w o u l d h a v e k n o w n w h o h e w a s o t h e r w i s e . I f t h e s t o r y i n t h e p a p e r i s a c c u r a t e , t h e n i t w o u l d s e e m t h a t M r . K r a m e r m a y h a v e m i s - r e m e m b e r e d . B y t h e w a y , w e h a v e a n u m b e r o f S u p e r i o r C o u r t J u d g e s l i v i n g i n o u r c i t y . F r o m t i m e t o t i m e , t h e y w i l l a d d r e s s t h e c o u n c i l o n a n a g e n d i z e d m a t t e r . T h e y N E V E R i d e n t i f y t h e m s e l v e s a s b e i n g j u d g e s ; n o t e v e n , I ' m a j u d g e b u t I ' m h e r e i n m y p e r s o n a l c a p a c i t y . T h e s o c r a t i c q u e s t i o n i s w h y j u d g e s a r e c o m f o r t a b l e i n n o t i d e n t i f y i n g t h e i r j o b t i t l e s w h e n t h e y a d d r e s s o u r c o u n c i l ? 5 / 2 1 / 2 0 1 2 3 - 1 4 6 M I N U T E S O F i \ R E G U L A R M E E T I N G O F T H E T R A F F I C S A F E T Y C O M M I T T E E O F T H E C I T Y O F P A L O S V E R D E S E S T A T E S C A L I F O R N I A A p r i l 1 3 . 2 0 1 1 A r e g u l a r m e e t i n g o f t h e T r a f f i c S a f e t y C o m m i t t e e o f t h e C i t y o f P a l o s V e r d e s E s t a t e s w a s c a l l e d t o o r d e r b y C h a i r m a n M y r o n F r i e d m a n a t 4 : 0 0 p . m . i n t h e C i t y C o u n c i l C h a m b e r s , 3 4 0 P a l o s V e r d e s D r i v e W e s t . P a l o s V e r d e s E s t a t e s , C a l i f o r n i a . T h e P l e d g e o f A l l e g i a n c e f o l l o w e d . R O I l , C A L L P r e s e n t : A b s e n t : A l s o P r e s e n t : M e m b e r s G i l d o n B e a l l , D o n a l d C u l l e r , B l a k e L a M a r a n d C h a i r m a n M y r o n F r i e d m a n ; R o n B u s s a r r i v e d a t 4 : 1 0 p . m . N o n e A l l a n R i g g , P u b l i c W o r k s D i r e c t o r ; F l o r i z a R i v e r a , P u b l i c W o r k s D e p a r t m e n t ; J o s e p h H o e f g e n , C i t y M a n a g e r ; C h i e f D a n D r e i l i n g , P o l i c e D e p a r t m e n t ; a n d M a r g a r e t M o h r , M i n u t e s S e c r e t a r y * * M r . D a v i d K r a m e r , 2 8 5 0 3 L o m o D r i v e . R a n c h o P a l o s V e r d e s , s a i d h e h a s b e e n o n t h e R a n c h o P a l o s V e r d e s T r a f f i c S a f e t y C o m m i t t e e o f h i s c i t y f o r 4 y e a r s . H e i s a c y c l i s t a n d l i v e s n e a r t h e c o m e r o f G r a n v i a A l t a m i r a a n d H a w t h o r n e B l v d . H e r i d e s d o w n V i a D e l M o n t e 3 t o 5 t i m e s a w e e k . R e c e n t l y a s p e e d c u s h i o n w a s i n s t a l l e d i n t h e s a o b l o c k o f V i a D e l M o n t e w h i c h i s a n e x t r e m e h a z a r d t o c y c l i s t s . A n o t h e r c y c l i s t , R i c h a r d S l i c k m a n w a s s e r i o u s l y i n j u r e d t h e d a y a f t e r i t w a s i n s t a l l e d , a n d i s n o w i n a c o m a . T h i s i s d a n g e r o u s a n d t h e r e i s n o s a f e w a y t o m a n e u v e r a r o u n d i t . B e c a u s e o f t r a f f i c a n d t h e s p e c i f i c d e s i g n , a c y c l i s t c a n ' t g o b e t w e e n t h e h u m p s ; t h e y a r e a l s o s l i p p e r y a n d h a r d t o s e e . T h e d e s i g n i s p o o r w i t h a h a l f - i n c h r a i s e d l i p . T h i s i s a n e x t r e m e h a z a r d a n d h e r e q u e s t e d t h a t t h e C o m m i t t e e r e v i s i t t h e d e c i s i o n . H e l e f t a l e t t e r a s k i n g f o r m o r e i n f o r m a t i o n . D o n a l d C u l l e r a s k e d i f t h e r e i s c o n c e r n w i t h t h e d e s i g n o f t h e s e h u m p s o v e r a l l ; P u b l l c W o r k s D i r e c t o r R i g g d i s c o u r a g e d d i s c u s s i o n s i n c e t h e i t e m i s n o t o n t h e a g e n d a . M r . B r a d H o u s e , a r e s i d e n t o f R o l l i n g H i l l s E s t a t e s , s a i d h e i s a c y c l i s t a d v i s o r f o r t h e C i t y o f L o s A n g e l e s . H e s a i d h e w a n t e d t o c o m p l a i n a b o u t t h e s p e e d c u s h i o n , b u t p e o p l e s t o p l i s t e n i n g w h e n y o u c o m p l a i n . H o w e v e r , h e a s k e d t h a t t h e s p e e d c u s h i o n o n V i a D e l M o n t e b e r e m o v e d . H e a l s o c i t e d t h e l a r g e n u m b e r o f c a r s o n t h e r o a d , a n d s i g n a g e s p e c i f i c a l l y f o r c y c l i s t s , a s p r o b l e m s . H e s u g g e s t e d t h a t P o l i c e e n f o r c e t r a f f i c l a w s i n s t e a d . H e t h o u g h t t h e f a c t t h a t a c y c l i s t i s i n t h e h o s p i t a l c o u l d m a k e t h i s a n e m e r g e n c y w h i c h w o u l d a l l o w d i s c u s s i o n a n d a c t i o n . C h a i r m a n F r i e d m a n s u g g e s t e d t h a t M r . H o u s e w r i t e a l e t t e r s t a t i n g h i s c o n c e r n s . P u b l i c W o r k s D i r e c t o r R i g g s a i d t h e i n s t a l l a t i o n o f s p e e d c u s h i o n s w i l l b e d i s c u s s e d a t t h e M a y 1 1 m e e t i n g , a n d t h e r e a r e s t r o n g o p i n i o n s o n b o t h s i d e s . G i l d o n B e a l l a s k e d a b o u t t h e c r i t e r i a f o r d e c i d i n g i f a m a t t e r i s a n e m e r g e n c y . P u b l i c W o r k s D i r e c t o r R i g g s a i d a 4 / 5 v o t e o f t h e C o m m i t t e e c o u l d d e c i d e t h a t a m a n e r i s a n e m e r g e n c y , b u t h e w o u l d a d v i s e m e m b e r s t o h o l d t h e i r c o m m e n t s f o r t h e M a y m e e t i n g s i n c e p e o p l e n e e d t o b e n o t i c e d a n d m a n y r e s i d e n t s f a v o r t h e i n s t a l l a t i o n . M r . D a v i d K a l l , 1 5 2 1 V i a B o r o n a d o , s a i d h e h a s l i v e d i n t h i s C i t y f o r 4 2 y e a r s . H e o b j e c t e d t o t h e s p e e d c u s h i o n a n d a s k e d W h y n o t u s e t h e s a m e o n e s t h a t a r e a l r e a d y h e r e o n o t h e r s t r e e t s . S i n c e t h e i n s t a l l a t i o n , h e s a i d t h e r e i s m o r e t r a f f i c o n P a l o s V e r d e s D r i v e W e s t . R e c e n t l y h e c o u n t e d 7 2 c a r s b a c k e d u p . A l s o , h e s a i d t h e s e h u r n p s w i l l e n c o u r a g e c o s t l y l e g a l a c t i o n a g a i n s t t h e C i t y . H e t h o u g h t t h e r e s h o u l d b e o t h e r i d e a s t o a d d r e s s t h e p r o b l e m . T r a f f i c S a f e t y C o m m i t t e e 1 A p r i l 1 3 , 2 0 1 1 M I N U T E S O F 1 \ R E G U L A R M E E T I N G O F T H E T R A F F I C S A F E T Y C O M M I T I E E O F T H E C I T Y O F P A L O S V E R D E S E S T A T E S C A L I F O R N r A A p r i l 1 3 , 2 0 1 1 A r e g u l a r m e e t i n g o f t h e T r a f f i c S a f e t y C o m m i t t e e o f t h e C i t y o f P a l o s V e r d e s E s t a t e s w a s c a l I e d t o o r d e r b y C h a i r m a n M y r o n F r i e d m a n a t 4 : 0 0 p . m . i n t h e C i t y C o u n c i l C h a m b e r s , 3 4 0 P a l o s V e r d e s D r i v e W e s t , P a l o s V e r d e s E s t a t e s , C a l i f o r n i a . T h e P l e d g e o f A l l e g i a n c e f o l l o w e d . R O I l C A L L P r e s e n t : A b s e n t : A l s o P r e s e n t : M e m b e r s G i l d o n B e a l l , D o n a l d C u U e r , B l a k e L a M a r a n d C h a i r m a n M y r o n F r i e d m a n ; R o n B u s s a r r i v e d a t 4 : 1 0 p . m . N o n e A l l a n R i g g i P u b l i c W o r k s D i r e c t o r ; F l o r i z a R i v e r a , P u b l i c W o r k s D e p a r t m e n t ; J o s e p h H o e f g e n , C i t y M a n a g e r ; C h i e f D a n D r e i l i n g , P o l i c e D e p a r t m e n t ; a n d M a r g a r e t M o h r , M i n u t e s S e c r e t a r y * M r . D a v i d K r a m e r , 2 8 5 0 3 L o m e D r i v e , R a n c h o P a l o s V e r d e s . s a i d h e h a s b e e n o n t h e R a n c h o P a l o s V e r d e s T r a f f i c S a f e t y C o m m i t t e e o f h i s c i t y f o r 4 y e a r s . H e i s a c y c l i s t a n d l i v e s n e a r t h e c o m e r o f G r a n v i a A l t a m i r a a n d H a w t h o r n e B l v d . H e r i d e s d o w n V i a D e l M o n t e 3 t o 5 t i m e s a w e e k . R e c e n t l y a s p e e d c u s h i o n w a s i n s t a l l e d i n t h e 5 0 0 b l o c k o f V i a D e l M o n t e w h i c h i s a n e x t r e m e h a z a r d t o c y c l i s t s . A n o t h e r c y c l i s t , R i c h a r d S l i c k m a n w a s s e r i o u s l y i n j u r e d t h e d a y a f t e r i t w a s i n s t a l l e d , a n d i s n o w i n a c o m a . T h i s i s d a n g e r o u s a n d t h e r e i s n o s a f e w a y t o m a n e u v e r a r o u n d i t . B e c a u s e o f t r a f f i c a n d t h e s p e c i f i c d e S i g n , a c y c l i s t c a n ' t g o b e t w e e n t h e h u m p s ; t h e y a r e a l s o s l i p p e r y a n d h a r d t o s e e . T h e d e s i g n i s p o o r w i t h a h a l f - i n c h r a i s e d l i p . T h i s i s a n e x t r e m e h a z a r d a n d h e r e q u e s t e d t h a t t h e C o m m i t t e e r e v i s i t t h e d e c i s i o n . H e l e f t a l e t t e r a s k i n g f o r m o r e i n f o r m a t i o n . D o n a l d C u l l e r a s k . e d i f t h e r e i s c o n c e r n w i t h t h e d e s i g n o f t h e s e h u m p s o v e r a l l ; P u b l k W o r k s D i r e c t o r R i g g d i s c o u r a g e d d i s c u s s i o n s i n c e t h e i t e m i s n o t o n [ h e a g e n d a . M r . B r a d H o u s e , a r e s i d e n t o f R o l l i n g H i l l s E s t a t e s , s a i d h e i s a c y c l i s t a d v i s o r f o r t h e C i t y o f L o s A n g e l e s . H e s a i d h e w a n t e d t o c o m p l a i n a b o u t t h e s p e e d c u s h i o n , b u t p e o p l e s t o p l i s t e n i n g w h e n y o u c o m p l a i n . H o w e v e r , h e a s k e d t h a t t h e s p e e d c u s h i o n o n V i a D e l M o n t e b e r e m o v e d . H e a l s o c i t e d t h e l a r g e n u m b e r o f c a r s o n t h e r o a d , a n d s i g n a g e s p e c i f i c a L l y f o r c y c l i s t s , a s p r o b l e m s . H e s u g g e s t e d t h a t P o l i c e e n f o r c e t r a f f i c l a w s i n s t e a d . H e t h o u g h t t h e f a c t t h a t a c y c l i s t i s i n t h e h o s p i t a l c o u l d m a k e t h i s a n e m e r g e n c y w h i c h w o u l d a l l o w d i s c u s s i o n a n d a c t i o n . C h a i r m a n F r i e d m a n s u g g e s t e d t h a t M r . H o u s e w r i t e a l e t t e r s t a t i n g h i s c o n c e r n s . P u b l i c W o r k s D i r e c t o r R i g g s a i d t h e i n s t a l l a t i o n o f s p e e d c u s h i o n s w i l l b e d i s c u s s e d a t t h e M a y 1 1 m e e t i n g , a n d t h e r e a r e s t r o n g o p i n i o n s o n b o t h s i d e s . G i l d o n B e a l l a s k e d a b o u t t h e c r i t e r i a f o r d e c i d i n g i f a m a t t e r i s a n e m e r g e n c y . P u b l i c W o r k s D i r e c t o r R i g g s a i d a 4 / 5 v o t e o f t h e C o m m i t t e e c o u l d d e c i d e t h a t a m a t t e r i s a n e m e r g e n c y . b u t h e w o u l d a d v i s e m e m b e r s t o h o l d t h e i r c o m m e n t s f o r t h e M a y m e e t i n g s i n c e p e o p l e n e e d t o b e n o t i c e d a n d m a n y r e s i d e n t s f a v o r t h e i n s t a l l a t i o n . M r . D a v i d K a l l , 1 5 2 1 V i a B o r o n a d o r s a i d h e h a s l i v e d i n t h i s C i t y f o r 4 2 y e a r s . H e o b j e c t e d t o t h e s p e e d c u s h i o n a n d a s k e d w h y n o t u s e t h e s a m e o n e s t h a t a r e a l r e a d y h e r e o n o t h e r s t r e e t s . S i n c e t h e i n s t a l l a t i o n , h e s a i d t h e r e i s m o r e t r a f f i c o n P a l o s V e r d e s D r i v e W e s t . R e c e n t l y h e c o u n t e d 7 2 c a r s b a c k e d u p . A l s o , h e s a i d t h e s e h u m p s w i l l e n c o u r a g e c o s t l y l e g a l a c t i o n a g a i n s t t h e C i r y . H e t h o u g h t t h e r e s h o u l d b e o t h e r i d e a s t o a d d r e s s t h e p r o b l e m . T r a f f i c S a f e t y C o m m i t t e e 1 A p r i l 1 3 , 2 0 1 1 3 - 1 4 7 K i t F o x F r o m : S e n t : T o : S u b j e c t : C a r l a M o r r e a l e M o n d a y , M a y 2 1 , 2 0 1 2 . 1 2 : 4 0 P M K i t F o x F W : P r o c e d u r e s F o r L a t e C o r r e s p o n d e n c e . - - - - - O r i g i n a l M e s s a g e - - - - - F r o m : L o n g , T h o m a s D . [ m a i l t o : t l o n g @ n o s s a m a n . c o m ] S e n t : T h u r s d a y , M a y 1 7 , 2 0 1 2 7 : 2 7 P M T o : c c @ r p v . c o m C c : e p c @ r p v . c o m S u b j e c t : P r o c e d u r e s I u n d e r s t a n d t h e e p c i s h a v i n g i t s h e a r i n g o n t h e p r o p o s e d n e w r u l e s t o n i g h t . I t r u s t a n d h o p e i t w i l l l o o k a t t h e p r o p o s e d r u l e s c l o s e l y a n d p r o v i d e i t s b e s t i n d e p e n d e n t a d v i c e t o t h e p U b l i c a n d t h e c o u n c i l . I a l s o h o p e t h a t c o u n c i l m e m b e r s w i l l e n c o u r a g e s u c h i n d e p e n d e n t a d v i c e b y a l l o w i n g t h e c o m m i t t e e m e e t i n g t o t a k e p l a c e w i t h o u t t h e i n t e r f e r e n c e t h a t a c o u n c i l m e m b e r ' s a t t e n d a n c e c a n c a u s e . T o m L o n g S e n t f r o m m y B l a c k b e r r y w i r e l e s s d e v i c e . 1 K i t F o x F r o m : S e n t : T o : S u b j e c t : C a r l a M o r r e a l e M o n d a y , M a y 2 1 , 2 0 1 2 . 1 2 : 4 0 P M K i t F o x F W : P r o c e d u r e s F o r L a t e C o r r e s p o n d e n c e . - - - - - O r i g i n a l M e s s a g e - - - - - F r o m : L o n g , T h o m a s D . [ m a i l t o : t l o n g @ n o s s a m a n . c o m ] S e n t : T h u r s d a y , M a y 1 7 , 2 0 1 2 7 : 2 7 P M T o : c c @ r p v . c o m C c : e p c @ r p v . c o m S u b j e c t : P r o c e d u r e s I u n d e r s t a n d t h e e p c i s h a v i n g i t s h e a r i n g o n t h e p r o p o s e d n e w r u l e s t o n i g h t . I t r u s t a n d h o p e i t w i l l l o o k a t t h e p r o p o s e d r u l e s c l o s e l y a n d p r o v i d e i t s b e s t i n d e p e n d e n t a d v i c e t o t h e p u b l i c a n d t h e c o u n c i l . I a l s o h o p e t h a t c o u n c i l m e m b e r s w i l l e n c o u r a g e s u c h i n d e p e n d e n t a d v i c e b y a l l o w i n g t h e c o m m i t t e e m e e t i n g t o t a k e p l a c e w i t h o u t t h e i n t e r f e r e n c e t h a t a c o u n c i l m e m b e r ' S a t t e n d a n c e c a n c a u s e . T o m L o n g S e n t f r o m m y B l a c k b e r r y w i r e l e s s d e v i c e . 1 3 - 1 4 8 P a g e 1 o f 1 K i t F o x - - - _ . . - - - - - _ . - - - - - - - - - - - - - - - - - _ . . _ - - - - - _ _ _ - - - - - F r o m : C a r o l y n L e h r S e n t : M o n d a y , M a y 2 1 , 2 0 1 2 1 2 : 5 1 P M T o : K i t F o x S u b j e c t : F W : T r a f f i c S a f e t y C o m m i s s i o n " R u l e s a n d P r o c e d u r e s " S p e c i a l P u b l i c H e a r i n g - t o n i g h t a t 7 P M A t t a c h m e n t s : i m a g e 0 0 1 . j p g L a t e c o r r e s p o n d e n c e o n R u l e s a n d P r o t o c o l . F r o m : B r i a n c a m p b e l l [ m a i l t o : b . c a m p @ c o x . n e t ] S e n t : M o n d a y , M a y 2 1 , 2 0 1 2 1 1 : 2 1 A M T o : e p c @ r p v . c o m ; f a c @ r p v , c o m ; t r a f f i c @ r p v . c o m ; o v e r s i g h t @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : T r a f f i c S a f e t y C o m m i s s i o n " R u l e s a n d P r o c e d u r e s " S p e c i a l P u b l i c H e a r i n g - t o n i g h t a t 7 P M C o m m i s s i o n e r s a n d C o m m i t t e e M e m b e r s : T h e R P V T r a f f i c S a f e t y C o m m i s s i o n i s h a v i n g i t s o w n s p e c i a l p u b l i c h e a r i n g t o n i g h t . I t s a n o p p o r t u n i t y f o r t h e m t o h e a r f r o m r e s i d e n t s a n d t o w e i g h i n w i t h i t s o w n r e a c t i o n t o t h e c i t y c o u n c i l m e m b e r R u l e s a n d P r o c e d u r e s " A d H o c " c o m m i t t e e a n d t h e i r p r o p o s a l s f o r v a r i o u s c o n t r o l s / r e s t r i c t i o n s o v e r t h e c o n d u c t a n d s p e e c h o f R P V r e s i d e n t v o l u n t e e r s . I f y o u c a n n o t m a k e i t t o n i g h t , t h e n b e l o w i s t h e l i n k t o t h e c i t y w e b s i t e w h e r e y o u c a n w a t c h t h e j o i n t P l a n n i n g C o m m i s s i o n / C i t y C o u n c i l m e e t i n g a n d t h e s p i r i t e d d e b a t e t h a t t o o k p l a c e b e t w e e n t h e A d H o c c o u n c i l c o m m i t t e e , t h e o t h e r m e m b e r s o f t h e c i t y c o u n c i l t h a t a r e i n o p p o s i t i o n t o t h e s e p r o p o s a l s a n d t h e m e m b e r s a n d t h e P l a n n i n g C o m m i s s i o n . h t t p : / / w w w . p a l o s v e r d e s . c o m l r o v / p l a n n i n g l a g e n d a v i d e o s / d i s p l a y / i n d e x . c f m ? i d = 1 6 1 T h e p u b l i c i s w e l c o m e t o n i g h t t o e i t h e r j u s t l i s t e n i n t h e a u d i e n c e , o r t o p a r t i c i p a t e . A l s o , n e x t T u e s d a y M a y 2 9 t h w e h a v e a s p e c i a l c i t y c o u n c i l m e e t i n g t o d i s c u s s t h e s a m e . B e s t r e g a r d s , B r i a n B r i a n C a m p b e l l M a y o r P r o T e r n C i t y o f R a n c h o P a l o s V e r d e s , C A 3 1 0 - 5 4 4 - 7 4 0 0 o f f i c e + t e x t 4 2 4 - 2 5 5 - 8 8 8 7 c e l l 8 8 8 - 8 5 5 - 9 6 1 9 f a x " R e p l y " t o s i g n u p f o r m y E m a i l N e w s l e t t e r R P V W e b s i t e : w w w . p a l o s v e r d e s . c o m l m v T w i t t e r : h t t p : / / t w i t t e r . c o m / C a m p b e l l f o r R P V N o t i c e : T h e i n f o r m a t i o n c o n t a i n e d i n t h i s e l e c t r o n i c e - m a i l a n d a n y a c c o m p a n y i n g a t t a c h m e n t ( s ) i s i n t e n d e d o n l y f o r t h e u s e o f t h e i n t e n d e d r e c i p i e n t a n d m a y b e c o n f i d e n t i a V o r p r i v i l e g e d . I f a n y r e a d e r o f t h i s c o m m u n i c a t i o n i s n o t t h e i n t e n d e d r e c i p i e n t . u n a u t h o r i z e d u s e . d i s c l o s u r e o r c o p y i n g i s s t r i c t l y p r o h i b i t e d . a n d m a y b e u n l a w f u l . I f y o u h a v e r e c e i v e d t h i s c o m m u n i c a t i o n i n e r r o r , p l e a s e i m m e d i a t e l y n o t i f y t h e s e n d e r b y r e t u r n e - m a i l a n d d e l e t e t h e o r i g i n a l m e s s a g e a n d a l l c o p i e s f r o m y o u r s y s t e m . T h a n k y o u . 5 / 2 1 / 2 0 1 2 P a g e 1 o f 1 K i t F o x - - - , - - . _ ~ - - _ . _ . . _ - _ . _ - _ " _ - - - _ . F r o m : C a r o l y n L e h r S e n t : M o n d a y , M a y 2 1 , 2 0 1 2 1 2 : 5 1 P M T o : K i t F o x S u b j e c t : F W : T r a f f i c S a f e t y C o m m i s s i o n " R u l e s a n d P r o c e d u r e s " S p e c i a l P u b l i c H e a r i n g - t o n i g h t a t 7 P M A t t a c h m e n t s : i m a g e 0 0 1 . j p g L a t e c o r r e s p o n d e n c e o n R u l e s a n d P r o t o c o l . F r o m : B r i a n c a m p b e l l [ m a U t o : b . c a m p @ c o x . n e t ] S e n t : M o n d a y , M a y 2 1 , 2 0 1 2 1 1 : 2 1 A M T o : e p c @ r p v . c o m ; f a c @ r p v . c o m ; t r a f f i c @ r p v . c o m ; Q v e r s i g h t @ r p v . c o m ; p c @ r p v . c o m S u b j e c t : T r a f f i c S a f e t y C o m m i s s i o n l l R u l e s a n d P r o c e d u r e s " S p e c i a l P u b l i c H e a r i n g - t o n i g h t a t 7 P M C o m m i s s i o n e r s a n d C o m m i t t e e M e m b e r s : T h e R P V T r a f f i c S a f e t y C o m m i s s i o n i s h a v i n g i t s o w n s p e c i a l p u b l i c h e a r i n g t o n i g h t . I t s a n o p p o r t u n i t y f o r t h e m t o h e a r f r o m r e s i d e n t s a n d t o w e i g h i n w i t h i t s o w n r e a c t i o n t o t h e c i t y c o u n c i l m e m b e r R u l e s a n d P r o c e d u r e s " A d H o c " c o m m i t t e e a n d t h e i r p r o p o s a l s f o r v a r i o u s c o n t r o l s / r e s t r i c t i o n s o v e r t h e c o n Q u c t a n d s p e e c h o f R P V r e s i d e n t v o l u n t e e r s . I f y o u c a n n o t m a k e i t t o n i g h t , t h e n b e l o w i s t h e l i n k t o t h e c i t y w e b s i t e w h e r e y o u c a n w a t c h t h e j o i n t P l a n n i n g C o m m i s s i o n / C i t y C o u n c i l m e e t i n g a n d t h e s p i r i t e d d e b a t e t h a t t o o k p l a c e b e t w e e n t h e A d H o c c o u n c i l c o m m i t t e e , t h e o t h e r m e m b e r s o f t h e c i t y c o u n c i l t h a t a r e i n o p p o s i t i o n t o t h e s e p r o p o s a l s a n d t h e m e m b e r s a n d t h e P l a n n i n g C o m m i s s i o n . h t t p : / / w w w . p a l o s v e r d e s . c o m l r o v / p l a n n i n g / a g e n d a v i d e o s / d i s p l a y / i n d e x . c f m ? i d = 1 6 1 T h e p u b l i c i s w e l c o m e t o n i g h t t o e i t h e r j u s t l i s t e n i n t h e a u d i e n c e , o r t o p a r t i c i p a t e . A l s o , n e x t T u e s d a y M a y 2 9 t h w e h a v e a s p e c i a l c i t y c o u n c i l m e e t i n g t o d i s c u s s t h e s a m e . B e s t r e g a r d s , B r i a n B r i a n C a m p b e l l M a y o r P r o T e r n C i t y o f R a n c h o P a l o s V e r d e s , C A 3 1 0 - 5 4 4 - 7 4 0 0 o f f i c e + t e x t 4 2 4 - 2 5 5 - 8 8 8 7 c e l l 8 8 8 - 8 5 5 - 9 6 1 9 f a x [ . " R e p f y " t o s i g n u p f o r m y E m a i l N e w s l e t t e i R P V W e b s i t e : w w w . p a l o s v e r d e s . c o m J r o v T w i t t e r : h t t p : / / t w i t t e r . c o m / C a m p b e l l f o r R P V N o t i c e : T h e i n f o r m a t i o n c o n t a i n e d i n t h i s e l e c t r o n i c e - m a i l a n d a n y a c c o m p a n y i n g a t t a c h m e n t ( s ) i s i n t e n d e d o n l y f o r t h e u s e o f t h e i n t e n d e d r e c i p i e n t a n d m a y b e c a n f i d e n t i a V o r p r i v i l e g e d . I f a n y r e a d e r o f t h i s c o m m u n i c a t i o n i s n o t t h e i n t e n d e d r e c i p i e n t , u n a u t h o r i z e d u s e , d i s c l o s u r e o r c o p y i n g i s s t r i c t l y p r o h i b i t e d , a n d m a y b e u n l a w f u l . I f y o u h a v e r e c e i v e d t h i s c o m m u n i c a t i o n i n e r r o r , p l e a s e i m m e d i a t e l y n o t i f y t h e s e n d e r b y r e t u r n e - m a i l a n d d e l e t e t h e o n g i n a l m e s s a g e a n d a l l c o p i e s f r o m y o u r s y s t e m . T h a n k y o u . 5 / 2 1 / 2 0 1 2 3 - 1 4 9 C a r l a M o r r e a l e F r o m : S e n t : T o : S u b j e c t : G r e g P f o s t W e d n e s d a y , M a y 2 3 , 2 0 1 2 1 : 3 4 P M C a r l a M o r r e a l e F W : C o r r e s p o n d e n c e r e g a r d i n g R u l e s o f P r o c e d u r e f o r C o u n c i l i t e m ? S i n c e r e l y , G r e g o r y P f o s t , A I C P D e p u t y C o m m u n i t y D e v e l o p m e n t D i r e c t o r C i t y o f R a n c h o P a l o s V e r d e s 3 0 9 4 0 H a w t h o r n e B l v d . R a n c h o P a l o s V e r d e s , C A 9 0 2 7 5 ( 3 1 0 ) 5 4 4 - 5 2 2 8 - - - - - O r i g i n a l M e s s a g e - - - - - F r o m : M i n a s Y e r e l i a n [ m a i l t o : y e r e l i a n @ g m a i l . c o m ] S e n t : W e d n e s d a y , M a y 2 3 , 2 0 1 2 1 1 : 1 3 A M T o : p c @ r p v . c o m S u b j e c t : R e g a r d i n g R u l e s o f P r o c e d u r e a n d P r o t o c o l . I d i d a t t e n d y o u r o w n d i s c u s s i o n o f t h e R e a n d P r o t w h e r e y o u e x t e n d e d t h e i n v i t a t i o n t o t h e C C , I a l s o a t t e n d e d t h e j o i n t s e s s i o n . T h e j o i n t m e e t i n g w a s a n i n t e l l e c t u a l e x c h a n g e . y o u m a d e a f a n t a s t i c a r g u m e n t d o n o t q u i t n o w y o u r j o b i s n o t o v e r y e t . W a t c h t h e t a p e . Y e s t e r d a y t a l k i n g t o s o m e o f y o u I g o t t h e f e e l i n g t h a t y o u h a v e d o n e y o u r j o b . I t i s n o t o v e r y e t a t t e n d i n g t h e n e x t C C m e e t i n g a n d t h a n k i n g t h e C C f o r t h e j o i n t s e s s i o n a n d t a k i n g i n t o c o n s i d e r a t i o n y o u r i d e a s a n d c o n c e r n s , a n d c h a l l e n g e t h e m o n t h e i t e m s t h a t t h e y d i d n o t t a k e i n t o c o n s i d e r a t i o n . Y o u a r e d o i n g a g r e a t j o b d o n o t b e c o y a n d o r t i m i d I a m s u r e t h e s u b c o m m i t t e e a p p r e c i a t e s y o u r h e l p a n d s u p p o r t a n d s p e c i a l l y y o u r i n p u t . I a l s o a t t e n d e d t h e s u b c o m m i t t e e m e e t i n g s w i t h t h e O v e r s i g h t a n d t h e E m e r g e n c y P r e p a r e d n e s s c o m m i t t e e , T h e M a y o r i s t a k i n g h i s T I M E l i s t e n i n g t o a l l s u g g e s t i o n s . I c a n t e l l f o r a f a c t t h e s u b c o m m i t t e e a p p r e c i a t e s a l l t h e h e l p t h e y a r e g e t t i n g . M a n a s Y e r e l i a n 1 C a r l a M o r r e a l e F r o m : S e n t : T o : S u b j e c t : G r e g P f o s t W e d n e s d a y , M a y 2 3 , 2 0 1 2 1 : 3 4 P M C a r l a M o r r e a l e F W : C o r r e s p o n d e n c e r e g a r d i n g R u l e s o f P r o c e d u r e f o r C o u n c i l i t e m ? S i n c e r e l y , G r e g o r y P f o s t , A I C P D e p u t y C o m m u n i t y D e v e l o p m e n t D i r e c t o r C i t y o f R a n c h o P a l o s V e r d e s 3 0 9 4 0 H a w t h o r n e B l v d . R a n c h o P a l o s V e r d e s , C A 9 0 2 7 5 ( 3 1 0 ) 5 4 4 - 5 2 2 8 - - - - - O r i g i n a l M e s s a g e - - - - - F r o m : M i n a s Y e r e l i a n [ m a i l t o : y e r e l i a n @ g m a i l . c o m ] S e n t : W e d n e s d a y , M a y 2 3 , 2 0 1 2 1 1 : 1 3 A M T o : p c @ r p v . c o m S u b j e c t : R e g a r d i n g R u l e s o f P r o c e d u r e a n d P r o t o c o l . I d i d a t t e n d y o u r o w n d i s c u s s i o n o f t h e R e a n d P r o t w h e r e y o u e x t e n d e d t h e i n v i t a t i o n t o t h e C C , I a l s o a t t e n d e d t h e j o i n t s e s s i o n . T h e j o i n t m e e t i n g w a s a n i n t e l l e c t u a l e x c h a n g e . y o u m a d e a f a n t a s t i c a r g u m e n t d o n o t q u i t n o w y o u r j o b i s n o t o v e r y e t . W a t c h t h e t a p e . Y e s t e r d a y t a l k i n g t o s o m e o f y o u I g o t t h e f e e l i n g t h a t y o u h a v e d o n e y o u r j o b . I t i s n o t o v e r y e t a t t e n d i n g t h e n e x t C C m e e t i n g a n d t h a n k i n g t h e C C f o r t h e j o i n t s e s s i o n a n d t a k i n g i n t o c o n s i d e r a t i o n y o u r i d e a s a n d c o n c e r n s , a n d c h a l l e n g e t h e m o n t h e i t e m s t h a t t h e y d i d n o t t a k e i n t o c o n s i d e r a t i o n . Y o u a r e d o i n g a g r e a t j o b d o n o t b e c o y a n d o r t i m i d I a m s u r e t h e s u b c o m m i t t e e a p p r e c i a t e s y o u r h e l p a n d s u p p o r t a n d s p e c i a l l y y o u r i n p u t . I a l s o a t t e n d e d t h e s u b c o m m i t t e e m e e t i n g s w i t h t h e O v e r s i g h t a n d t h e E m e r g e n c y P r e p a r e d n e s s c o m m i t t e e , T h e M a y o r i s t a k i n g h i s T I M E l i s t e n i n g t o a l l s u g g e s t i o n s . I c a n t e l l f o r a f a c t t h e s u b c o m m i t t e e a p p r e c i a t e s a l l t h e h e l p t h e y a r e g e t t i n g . M a n a s Y e r e l i a n 1 3 - 1 5 0