RPVCCA_CC_SR_2012_05_15_03_FY_2012-13_Budget_Meeting_2CITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:.
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUN~I .
DENNIS McLEAN,DIRECTOR OF FINANCE &INFORMATIO
TECHNOLOGY
MAY 15,2012
FISCAL YEAR 2012·13 BUDGET ME~T.~IGG 22
CAROLYN LEHR,CITY MANAGER &--
Staff Coordinator:Kathryn Downs,Deputy Director of Finance &Information
Technology ~
RECOMMENDATION
1.Conduct the Hybrid Zero-Based Budgeting exercise;and
2.Provide additional direction to Staff for preparation of the draft FY12-13 budget.
EXECUTIVE SUMMARY
The City uses a Hybrid Zero-Base Budgeting approach.The City Council begins with a
baseline budget that includes non-discretionary expenditures (e.g.those required by law)
and existing service levels.Staff calculates an estimate of resources available for the
remainder of the General Fund budget,and the City Council makes selections from a
Menu of choices to prepare a balanced budget.The Menu includes discretionary items
and new proposals,as well as other items previously identified by City Council during
Budget Meeting 1 on March 20,2012.
During Budget Meeting 2,the City Council is expected to make Menu selections and
identify for Staff those items which require decision packages with further analysis and
alternatives to be presented during Budget Meeting 3 on June 5,2012.Adoption of the
City's FY12-13 budget is currently targeted for June 19,2012.
BACKGROUND
On March 20,2012,the City Council took the following action:
"Directed Staff to prepare a menu of budget items to analyze as part of the Hybrid Zero-
Based Budgeting process to include the following:1)Expenditures that have increased more
than 5%and at least $25,000 from prior year activity;2)Discretionary items,including
3-1
FISCAL YEAR 2012·13 BUDGET MEETING 2
May 15,2012
Page 2 of 4
service levels that are of a discretionary nature;3)Proposals to support the City Council's
2012 goals;4)Other changes identified by 8taff that may include new mandates or
expenditures that are no longer necessary;and,5)Expenditures that are $250,000 or more."
The City's Hybrid Zero-Based Budget
Like most cities using Zero-Based Budgeting,the City utilizes a hybrid approach.Instead
of beginning at zero,the City begins with a baseline that includes non-discretionary
expenditures (e.g.those required by law)and existing service levels.The proposed budget
for existing service levels is not simply increased by a standard percentage during budget
preparation.Staff analysis focuses on the actual expected cost of providing the service,
and whether there are opportunities to improve efficiency and reduce the cost.The City
Council is presented with a Menu (accompanied by justifications)of changes to existing
service levels and discretionary expenditures to build the remainder of the budget.'
The Two-Year Budget Document
The City currently prepares a two-year budget document,but does not adopt a two-year
budget.The City Council adopts the first year of the budget document.The second year
of the budget document is presented to the City Council for adoption the following year with
changes previously directed by the City Councilor recommended by Staff.This method
reduces the amount of work and administration cost in the second year of the cycle.The
2012 process is the second year of this two-year budget preparation cycle.
The two-year budget document provides detail and justifications for every line item in the
City's budget,and has been available on the City's website since July 2011.
The Menu
The Menu (see Attachment A)includes about 50 items totaling about $9.6 million which fit
the parameters set by City Council on March 20,2012.Justifications for the Menu items
are included as an attachment to this Staff Report (see Attachment B).
Staff has identified $9.3 million of funding available for the City Council's selections.The
most current estimate of FY12-13 General Fund revenue is attached to this report (see
Attachment C).
Revised FY12-13 Revenue Estimate
FY12-13 Transfers In (per two-year document)
FY12-13 Baseline Expenditures
FY12-13 Baseline Transfers Out
23,941,634
462,000
(11,664,440)
During Budget Meeting 2,the City Council is expected to select a number of the Menu
items to balance the FY12-13 draft budget.Selection of all Menu items would result in a
deficit budget of about $0.3 million.The City Council also has the option of selecting Menu
items at lesser amounts,or additional items not on the Menu.
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FISCAL YEAR 2012·13 BUDGET MEETING 2
May 15,2012
Page 3 of 4
Baseline Expenditures &Transfers Out
A small number of Menu items have been modified from amounts originally presented in
the two-year document,based upon more current information.These revisions result in a
net $382,592 decrease of FY12-13 proposed expenditures.Based on the City Council
direction (see March 20,2012 City Council parameters stated above),FY12-13 proposed
expenditures were added to the Menu by removing them from the "General Fund
Expenditure Categorization"list provided to City Council on March 20,2012 (see
Attachment D)to arrive at the Baseline.Expenditures that have increased more than 5%
and $25,000 were identified by comparing the current FY12-13 proposed amount with the
actual FY10-11 amount.The calculation of-Baseline Expenditures follows.
FY12-13 Expenditures (per two-year document)
Net reductions of proposed amounts based on current information
Items moved to Menu
Assume FY11-12 Employee Compensation Rates &58 Full-Time Positions
('r.r,tinr,on,-u Reserve (1)
19,445,875
(382,592)
(7,612,483)
(286,360)
(1)The Contingency Reserve provides for additional maintenance projects,potential
additions to employee compensation,and other initiatives to support the City Council's
2012 goals.
FY12-13 Baseline Transfers Out (a use of General Fund money)has been calculated as
follows.
FY12-13 Transfers Out (per two-year document)
Increase of TOT estimate to transfer to CIP Reserve
Prior Year CIP savings available for small projects
Items moved to Menu
4,974,200
338,574
(255,000)
The FY12-13 Baseline Transfers Out is primarily comprised of estimated FY12-13 transient
occupancy tax (TOT)revenue totaling $3,211,074 that would be transferred to the Capital
Improvement Projects (CIP)Reserve.
Additional Information -Potential New Public Safety Programs
In addition to the Public Safety items on the Menu,there are additional options for Public
Safety programs that can be provided through the existing contract with the Los Angeles
County Sheriff (see attachment E).Staff recommends that the City Council provide
direction about these programs.
Budget Timeline
The remaining budget meeting is tentatively scheduled as follows.
Budget Meeting 3 -Finalize Draft Budget (60 minutes on June 5th
)
~Review draft Five-Year Financial Model.
~Review draft Five-Year Capital Improvement Plan
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FISCAL YEAR 2012·13 BUDGET MEETING 2
May 15,2012
Page 4 of 4
~Review decision packages for expenditures,and provide final direction for Staff to
prepare the budget for adoption on June 19th •
Attachments:
A -FY12-13 Hybrid Zero-Based Budgeting Menu
B -FY12-13 Hybrid Zero-Based Budgeting Menu Item Justifications
C -FY12-13 Estimated General Fund Revenue
o-General Fund Expenditure Categorization -originally presented to City Council on
March 20,2012,modified to include General Fund Transfers Out and to indicate which
items were removed from the proposed budget to be added to the Menu.
E -Additional Public Safety Program Options
3-4
FY12-13 Hybrid Zero-Based Budgeting Menu Attachment A
____Menu Items Selections
Funds Available 9,256,420
...A Balanced Budget 9,256,420
Increased Expenditures (more than 5%&
$25,000)
Public Works Right of Way Inspections
Catch Basin Maintenance
Building &Safety Plan Checks &Inspection
Discretionary Items
Salaries &Benefits for City Council Members
Aircraft Noise Consultant
Departmental Meetings &Conferences
Holiday Reception
Community Leaders'Breakfast
Mayors'Luncheon
Mayor's Breakfasts &City Council Meetings
Chambers of Commerce &PVP Coordinating
Council Memberships
Community Outreach Office Expenses
City Grants to Non-Profit Entities
Leadership &Succession Consulting
Planning Commissioners'Stipends
Recreation Advertisements
Recreation Printing &Binding
Part-Time Salaries &Benefits to Support Recreation
Special Events
Palos Verdes Symphonic Band Performance
Shakespeare by the Sea Performance
Recreation Special Event Sound Equipment Rental
Whale of a Day Parking
Fourth of July Celebration
Special Event Portable Toilet &Lighting Rental
Special Event Supplies
PVIC Museum Curator
Annual Docent Appreciation Luncheon
Current Service Levels (of a discretionary nature)
City Council Meetings &Conferences
Community Newsletter Postage &Printing
RPV TV Station Manager &Other Production
Services
RPV TV Part-Time Salaries &Benefits
RPV TV Membership to NATOA
RPV TV Supplies &Minor Equipment
Recreation Administration Office Expenses
Park Ranger Services
PVIC Operating Expenditures
REACH Operating Expenditures
Page 1 of 2
55,000
32,000
65,000
100,000
15,000
31,500
3,000
2,000
1,200
11,800
3,300
4,500
60,500
20,000
12,208
2,000
5,100
8,200 •
800
1,200
1,500
1,500
25,000
2,500
28,200
5,100 .
3,100
20,000
20,500
53,000
28,900
100
14,000
13,100
166,000
152,175
36,700
3-5
FY12-13 Hybrid Zero-Based Budgeting Menu
Proposals to Support City Council 2012 Goals
Crime Prevention Deputy
Traffic Enforcement Motorcycle Deputy Reallocation
Bike Patrol on Western Avenue &PVDS
Public Safety Outreach to Residents &Businesses
Federal Lobbyist
Portuguese Bend Dewatering Well
Organizational Performance Audit
Expenditures Greater Than $250,000
General Liability &Other Insurance
City Attorney Legal Services
Sheriff Services
Help Desk,IT System Development,and Website
Maintenance
Landscape Maintenance at City Parks
Open Space Fuel Modification
Residential Street Project (transfer to CIP)
Totals
Page 2 of 2
178,000
74,000
30,500
2,500
48,000
75,000
$25,000 to $50,000
602,000
880,000
4,200,000
332,000
250,000
281,000
1,575,000
$9,558,683
Attachment A
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HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
Increased Expenditures (more than 5%&$25.000)
Public Works Right of Way Inspections $55,000
Inspections for encroachment permits,traffic projects and right-of-way
maintenance projects have been consolidated into one budget program.Permit
fees collected as General Fund revenue partially offset the cost of this program,
This item was originally included in the two-year document with a cost of
$80,000.Staff proposes a reduction of the FY12-13 budget to $55,000.
xpen lures
FY10-11 11,394
FY09-10 8,632
FY08-09 11,697
FY07-08 11,591
FY06-07 13,933
Catch Basin Maintenance $32,000
The City's compliance with National Pollution Discharge Elimination System
(NPDES)requirements necessitates this expenditure.The line item includes
catch basin cleaning and maintenance of inserts in streets and city-owned
parki~g lots.A five-year history of expenditures follows.
E d't
The City contracts with the County for catch basin maintenance;but due to
limited County resources,work has fallen behind.Staff is planning to solicit
outside bids for catch basin maintenance in FY12-13,and expects that the entire
proposed budget of $32,000 will be needed.
Building &Safety Plan Checks &Inspection $65,000
The estimated cost for engineering plan check services (structural and drainage)
of $40,000 is offset by plan check fees that are charged to the applicants.This
item also includes inspection services as needed,for a contract amount not to
exceed $25,000,A five-year history of actual expenditures follows,Prior to
2008,inspection services were entirely performed by a contractor.
Subsequently,inspection services were performed in-house.Recently,due to
staff vacancies,contract work has increased and is expected to reach the
proposed expenditure of $65,000 for FY12-13.
E d'txpenlures
FY11-12 est.60,000
FY10-11 31,625
FY09-10 48,070
FY08-09 53,499
FY07-08 246,482
Geotechnical Consultant Services $150,000
Geo-technical consultant services to review and make recommendations
regarding the need for,and/or adequacy of,privately initiated project geo-
Page 1 of 9
3-7
HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
technical reports.Actual costs vary depending upon the level of activity that
occurs during the year.Although the proposed FY12-13 budget amount exceeds
5%and $25,000 of the actual FY10-11 expenditure,the expenditure is
completely offset by the geologic review fees collected;and,therefore,Staff has
not included this item on the Menu.A five-year history of revenue and
expenditures follows.
d·tERevenuexpenlures
FY10-11 139,016 120,360
FY09-10 117,334 108,453
FY08-09 171,936 160,722
FY07-08 177,136 176,748
FY06-07 175,500 182,189
Discretionary Items
Salaries &Benefits for City Council Members $100,000
Each City Council Member is provided with a salary of $4,800 and health benefits
of about $15,000 annually.
Aircraft Noise Consultant $15,000
Funds professional contract services for City's aviation (aircraft noise)consultant
regarding several on-going air space safety and noise issues affecting the City's
residents.
Departmental Meetings &Conferences $31,500
Each of 5 departments has a meetings &conferences budget averaging about
$6,300.These budgets allow for Staff (and Planning Commissioners)to attend
conferences to share and improve knowledge necessary to effectively conduct
City business.These budget amounts also provide for other incidental City
meeting expenses (e.g.coffee at a public meeting).
Holiday Reception $3,000
The City Council invites community leaders and Staff to this event,which is held
annually at the beginning of December.
Community Leaders'Breakfast $2,000
This budget provides for 1 Community Leaders'Breakfast.In previous years,the
City hosted 2 of these events annually.
Mayors'Luncheon $1,200
Much like the Departmental Meetings &Conferences above,the Mayor
participates in a monthly luncheon with Mayors of neighboring cities to share
information.
Page 2 of 9
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HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
Mayor's Breakfasts &City Council Meetings $11,800
This budget provides the Mayor an opportunity to meet with City
Committee/Commission Chairs on a monthly basis;and provides for working
meetings that are conducted during a mealtime.
Chambers of Commerce &PVP Coordinating Council Memberships $3,300
Annual memberships with three organizations.
Community Outreach Office Expenses $4,500
Weekly cable television channel guide,City tiles,lapel pins,engraving and
proclamations.
City Grants to Non-Profit Entities $60,500
The City Council grants funding to the following non-profit organizations serving
the Peninsula and South Bay area.
Animal Lovers of South Bay $500
Chamber Orchestra of the South Bay $500
Harbor Community Clinic $4,000
Helpline Youth Counseling $1,000
Kiwanis Club of Rolling Hills Estates $5,000
Los Serenos de Point Vicente $7,000
Norris Center for the Performing Arts $2,500
Palos Verdes Library District (Annex)$10,000
Peninsula Seniors $10,000
Peninsula Symphony Association $500
Pet Protector's League $2,000
South Bay Chamber Music Society $500
South Bay Children's Health Center $10,000
South Bay Family Healthcare $5,000
Support for Harbor Area Women's Lives (SHAWL)$2,000
Leadership &Succession Consulting $20,000
This budget provides for the Leadership Academy offered to residents interested
in further participation,as well as succession planning and other initiatives that
prepare both the Community and Staff for the future.
Planning Commissioners'Stipends $12,208
On May 1,2012,the City Council took action to increase the Planning
Commissioners'stipends to $135 per month,and to place the Commissioners on
the City's payroll including payment of payroll taxes.This line item has been
increased from $10,500,as presented in the two-year document,to $12,208 to
accommodate the May 1st action.
Recreation Advertisements $2,000
Advertising in local newspapers for Recreation events and activities.
Page 3 of 9
3-9
HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
Recreation Printing &Binding $5,100
This item reflects printing costs for event banners,brochures advertising the
availability of City locations for weddings,receptions,hikes and private parties as
well as tickets for Abalone Cove parking.
Part-Time Salaries &Benefits to Support Recreation Special Events $8,200
The FY12-13 allocation includes staffing for the City's 40th anniversary event.
This item is presented on the Menu at FY11-12 compensation rates.
Palos Verdes Symphonic Band Performance $jillQ
The Band performs annually at the Fourth of July Celebration.
Shakespeare by the Sea Performance $1 ,200
A Sh~kespearean drama production is performed annually at a City park.
Recreation Special Event Sound Equipment Rental $1,500
This allocation provides for sound equipment rental at various City events.
Whale of a Day Parking $1 ,500
Parking at Lower Point Vicente is inadequate for this event.This allocation
provides for a shuttle to and from Upper Point Vicente for the public.
Fourth of July Celebration $25.000
The annual event is held at Upper Point Vicente,and includes midway rides,
games and other forms of entertainment.This item is partially offset with
donations of about $4,000.
Special Event Portable Toilet &Lighting Rental $2,500
This allocation provides for the cost of renting chemical toilets,hand-washing
stations and lights for various special events.
Special Event Supplies $28.200
This budget item allows for replacement of special event equipment and
miscellaneous event expenses.The FY12-13 allocation includes $15,000 of
anticipated costs for the City's 40th Anniversary celebration .
.:....P.:::.o.:..:..;in:.::..t..:.V.:.;:ic~e~n~te~1n:.:.;te::::.:r..l:::p.:..:re~t.:..:.iv.:::.e....:::C~e::.:.n.:..:.te~r~(I.:-P....:::V..:.1 C::::..J-),:.:.M.:.::u:.:::s.:::.e.::.um:..:.:....:C:::;,;u:.:r...::::a~to::.:.r $5,100
Professional services for a museum curator program update.
Annual Docent Appreciation Luncheon $3,100
An annual appreciation luncheon is provided to recognize Los Serenos de Point
Vicente,which guides hikes and tours on City trails and provides docent services
for PVIC.
Page 4 of 9
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HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
Current Service Levels (of a discretionary naturel
City Council Meetings &Conferences $20,000
An amount of $4,000 is allocated for each member of City Council for travel,
training,and conference expenses.
Community Newsletter Postage &Printing $20,500
This allocation provides for a printed quarterly newsletter to be mailed to all
households in the City,and is partially funded (35%)with Waste Reduction
money to promote recycling activities.The amount presented here represents
65%of the cost.
RPV TV Station Manager &Other Production Services $53,000
Professional services for editing content and production labor,as well as the
Statio'n Manager's professional services.
RPV TV Part-Time Salaries &Benefits $28,900
Salaries and benefits paid to part-time City employees who support production
development.The item is presented on the Menu at FY11-12 compensation
rates.
RPV TV Membership to NATOA $100
This allocation provides for City membership in the National Association of
Telecommunications Officers and Advisors (NATOA).
RPV TV Supplies &Minor Equipment $14,000
The expenditure is for miscellaneous operating supplies and minor equipment for
production purposes,including camcorders,microphones,monitors,tripods,etc.
Recreation Administration Office Expenses $13,100
The Recreation Administration function oversees all recreation activities of the
City including special events,park-site staffing,park-site rentals,the park ranger
program,and PVIC.Administration supervises and schedules staff,writes Staff
Reports to City Council,plans for the City's Recreation needs,purchases
supplies,and provides overall organizational support.Office expenses include
office supplies,fees for Class B drivers'licenses,mileage reimbursement,First-
Aid training,memberships in professional organizations,and subscriptions.
Park Ranger Services $166,000
The City contracts with Mountains Recreation and Conservation Authority for
ranger services primarily in the Palos Verdes Nature Preserve.The Park
Rangers provide an average of 46 hours of patrol and 8 hours of interpretive
programming per week.Ranger services are concentrated in the Palos Verdes
Nature Preserve,but also include Abalone Cove Shoreline Park and other City
park sites.
Page 5 of 9
3-11
HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
PVIC Operating Expenditures $152,175
This budget provides for anticipated operating needs of the facility including part-
time staffing (on the Menu at FY11-12 rates),furniture,equipment purchases and
rentals,and exhibits;as well as mileage reimbursement,training,publications
and memberships to support the activities of PVIC.The total cost of operating
PVIC,which includes full-time staffing not on the Menu,is partially offset by
rental revenue estimated to be $170,000 for FY12-13.
REACH Operating Expenditures $36}OO
This allocation provides for part-time staffing (on the Menu at FY11-12 rates),
office supplies,consumable supplies,lodging,transportation,and training
associated with the operation of the REACH program.The total cost of this
program is partially offset with program fees and donations totaling about
$15,0.00 annually.
Proposals to Support City Council 2012 Goals
Crime Prevention Deputv $178,000
To support the Public Safety goal to focus on crime prevention,the City Council
may consider the addition of 1 dedicated deputy at a discounted "growth"rate for
the first year of service.This would be a new cost that has not been included in
the two-year budget document.The deputy would be a 40-hour/week non-relief
position providing flexibility to deploy the unit to address specific areas of
concern.If Council is interesting in this option,Staff would bring back an
amendment to create this position in late August 2012,after the FY12-13
Sheriff's Contract is approved,in order to maximize the growth rate available for
this new position.
Traffic Enforcement Deputy Reallocation $74,000
To support the Public Safety Goal to focus on traffic enforcement,the City
Council may consider the reallocation of up to 30%of one of the three traffic
enforcement units in the regional law contract (two cars and one motorcycle).
Rolling Hills Estates is opting out of its 30%allocation of one of these units,
which would make it available to the City;however,the City Council may elect to
stay with its current 60%allocation.If this option is selected,the City Council
could choose any percentage allocation between 60%and 90%for the one traffic
enforcement unit under consideration.The City of Rolling Hills would retain its
10%allocation.The $74,000 on the Menu is a reallocation of the full 30%
available.This would be a new cost that has not been included in the two-year
budget document.
Bike Patrol on Western Avenue &PVDS $30,500
To support the Public Safety goal to focus on crime prevention and the Western
Avenue Corridor Issues goal,the City Council may consider the addition of a
bicycle patrol.The bike patrols would include Western Avenue year round and
Palos Verdes Drive South during the summer months (June -August)when
Page 6 of 9
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HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
activity along the City's coastline is high and crimes of opportunity (such as
vehicle burglaries)tend to increase in this area.This would be a new cost that
has not been included in the two-year budget document.
Public Safety Outreach to Residents &Businesses $2,500
To support various Public Safety goals,the City Council may consider an
appropriation of $2,500 for printed materials (e.g.door-hangers distributed to
homeowners'associations and notices of town hall meetings).This would be a
new cost that has not been included in the two-year budget document.
Federal Lobbyist $48,000
To support the goal of San Ramon Canyon Stabilization,the City has contracted
with a federal lobbyist to pursue funding.
Portuguese Bend Dewatering Well $75,000
To support the Portuguese Bend Landslide goal,the City Council may considera
project to construct 1 or more dewatering wells in the Portuguese Bend landslide
area.The estimated cost is about $75,000 per well;however,that may change
depending on the depth of the well and the geology of the specific well site.
Organizational Performance Audit $25,000 to $50,000
To support the goal to Improve Organizational Efficiency,the City Council may
consider retention of an outside firm to conduct an organizational performance
audit.Depending upon the scope of audit,the cost may range from $25,000 to
$50,000.This would be a new cost that has not been included in the two-year
budget document.
Expenditures Greater Than $250,000
General Liability &Other Insurance $602,000
Cost for the City's general liability and property insurance coverage through the
California Joint Powers Insurance Authority (CJPIA).The annual fluctuations in
insurance cost are the result of retrospective refunds or deposits.These
adjustments are applied annually based on CJPIA's analysis of the City's actual
claims history.The amount presented here differs from the two-year budget
document amount of $580,000,as it has been updated to include the actual
deposit amount required by CJPIA for FY12-13.
City Attorney Legal Services $880,000
Legal services are provided to the City by Richards,Watson &Gershon (RWG).
Basic legal costs account for about 40%of RWG annual legal fees,while
litigation costs represent about 60%.Based on historical expenditures,the
proposed amount of $880,000 is a reduction from the $1,000,000 allocation
included in the two-year budget document.The FY11-12 expenditure amount is
an estimate that has been extrapolated from 8 months of actual billings.
Page 7 of 9
3-13
HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
E d'txpenlures
FY11-12 est.879,733
FY10-11 876,905
FY09-10 908,384
FY08-09 974,552
FY07-08 620,858
Sheriff Services $4,200,000
The FY12-13 allocation reflects a 2.23%increase from the FY11-12 estimated
actual expenditure.The two-year budget document amount of $4,300,800
assumed a 3.0%increase from the FY11-12 budget amount.
General Law Enforcement:Provides for basic law enforcement services by the
Los Angeles County Sheriff's Department as part of the Peninsula Regional Law
Enfo~cement Agreement.Operating from the Lomita Station,Sheriff provides law
enforcement for the Cities of Rancho Palos Verdes,Rolling Hills and Rolling Hills
Estates.Services include regular patrol units,traffic enforcement,and the
Surveillance and Apprehension Team (SAT)undercover unit.$3,850,400
Grant Deputy Program:Provides for the Community Resource (CORE)policing
team that primarily focuses on juvenile crime and drug abuse prevention,
neighborhood conflict resolution and other quality of life policing issues.The
team also teaches Student &the Law classes at Peninsula High School and
Rancho del Mar High School.First established in FY96-97 with one deputy,the
Team was increased in size until it had three deputies beginning in FY99-00.
Beginning in FY09-10,the regional contract CORE team was reduced to two
deputies.$188,100
The City's draft FY12-13 deployment schedule with the Sheriff includes 13.2
assigned service level full-time equivalent units as follows.
General Deputies 8.6100
Traffic Deputies 1.2000
Motor Traffic Deputy 0.6000
SAT Detectives 1.6062
CORE Grant Deputy 0.6000
CORE Grant with dedicated vehicle 0.6000
The total cost of the Sheriff's services includes a 4%contribution to the Liability
Trust Fund that is administered by the County of Los Angeles.Oversight of this
fund is conducted by the Liability Trust Fund Oversight Committee,which was
established by the California Contract Cities Association.The FY12-13 allocation
includes the required 4%contribution.$161,500
Page 8 of 9 3-14
HYBRID ZERO-BASED BUDGETING MENU ITEM JUSTIFICATIONS
Attachment B
IT Services $332,000
IT services for administration of the City's IT network,including day to day IT
network administration and support services,website services,GIS (mapping)
services,email management,after-hours services,special projects and user
help-desk services.Services provided by other independent contractors include
network cabling,equipment repair and service and strategic planning services
provided by IT the proposed consulting firm.Based upon savings derived from
the agreement entered into between the City and Palos Verdes on the Net,the
proposed FY12-13 budget has been decreased by $85,000.
Landscape Maintenance at City Parks $250,000
Landscape Maintenance at Parks and City facilities:Services include turf and
ground cover care on a weekly basis,fertilization,playground maintenance,
shrub and tree care,ball field maintenance,litter patrol on a seasonal and as-
needed basis,maintenance of park furniture and other park amenities,and plant
material replacement.Based on historical spending trends,the FY12-13
proposed amount has been reduced by $10,000 from the $260,000 amount
presented in the two-year document.
Open Space Fuel Modification $281,000
Fuel ModificationlWeed Abatement (brush clearance)for open space areas:The
L.A.County Weed Abatement Division of the LA County Agricultural Commission
and the LA County Fire Department require the City to perform annual fuel
modification on 36 City-owned parcels identified in the NCCP preserve.These
costs are to be partially funded with approximately $100,000 of Measure A
maintenance monies.Based on historical spending trends,the FY12-13
proposed amount has been reduced by $25,000 from the $306,000 amount
presented in the two-year document.
Residential Street Project $1,575,000
As part of the pavement management program,residential streets are scheduled
for resurfacing on a 7-year cycle.The General Fund transfers money to the
Capital Improvement Projects fund for residential street projects,as there are no
restricted monies available for this activity.Funding fluctuates each year based
upon the streets that have been scheduled.A five-year history of General Fund
transfers for residential street projects follows.
Transfers to CIP
FY11-12 1,575,000
FY10-11 1,097,732
FY09-10 1,362,000
FY08-09 1,462,001
FY07-08 1,256,131
Page 9 of ~3-15
FY12·13 Estimated General Fund Revenue Attachment C
,-Property taxes 5,820,225 6,239,417 5,979,684 (259,733)6,172,700 6,289,800
Property taxes In-Lieu of VLF Revenues 3,433,202 3,490,200 3,511,629 21,429 3,599,400 3,714,000
Property taxes In-Lieu of Sales Tax 296,349 430,500 431,487 987 542,000 558,260
Sales and use tax 1,157,795 1,510,400 1,518,291 7,891 1,625,300 1,574,200
Property transfer tax 238,303 180,000 229,816 49,816 209,100 210,000
Business license tax/Application processing 609,176 608,800 581,141 (27,659)593,300 695,000
Transient occupancy tax 1,954,507 2,626,100 2,640,368 14,268 3,226,000 3,211,074
Franchise taxes 1,711,456 1,726,000 1,824,891 98,891 1,811,700 1,877,000
Utility user tax 2,395,107 2,461,800 2,406,833 (54,967)2,432,700 2,415,000
Golf tax 346,413 336,300 363,402 27,102 338,600 409,000
SUBTOTAL TAXES 17,962,533 19,609,517 19,487,540 (121,977)20,550,800 20,953,334
Animal control fees 50,161 58,600 50,364 (8,236)51,200 52,200
Right of way &parking permits 58,947 59,100 78,204 19,104 87,500 65,000
Building and safety permits &geology fees 1,310,513 1,351,200 1,383,908 32,708 1,446,800 1,437,000
Planning perll)its 462,509 495,600 347,458 (148,142)378,400 337,000
Film permits 68,982 50,000 70,820 20,820 76,900 45,000
Massage Permits 2,715 0 2,090 2,090 2,800 2,900
SUBTOTAL L1q:NSES &PERMITS 1,953,827 2,014,500 1,932,844 (81,656)2,043,600 1,939,100
Miscellaneous court fines 173,049 140,600 201,878 61,278 217,900 192,000
False alarm fines 5,900 13,400 7,900 (5,500)6,000 8,200
SUBTOTAL FINES &FORFEITURES 178,949 154,000 209,778 55,778 223,900 200,200
Property &Monopole Leases 228,814 125,800 235,556 109,756 142,500 137,000
Facility rentals·PVIC 208,855 180,000 159,702 (20,299)122,800 170,000
Facility rentals -Other 115,118 106,500 135,313 28,813 115,600 113,000
Parking lot fees 50,582 43,500 46,062 2,562 48,900 58,000
PVIC gift shop 97,738 98,100 100,557 2,457 110,000 100,000
Interest earnings 73,144 66,920 61,504 (5,416)50,800 60,000
SUBTOTAL USE OF MONEY &PROPERTY 774,251 620,820 738,692 117,872 590,600 638,000
Recreation fees 6,695 9,000 9,782 782 9,400 9,600
Sale of Signs/Services 7,308 6,600 6,921 321 7,500 7,700
Interfund charges for services 148,200 151,200 151,200 0 154,300 157,400
SUBTOTAL CHARGES FOR SERVICES 162,203 166,800 167,903 1,103 171,200 174,700
Motor vehicle license fees 127,658 140,000 220,790 80,790 0 0
Grant income 43,018 15,000 6,013 (8,987)15,000 0
SUBTOTAL REVENUE FROM OTHER AGENCIES 170,676 155,000 226,803 71,803 15,000 0
Donations 11,722 16,100 28,609 12,509 21,000 21,300
Other miscellaneous 89,067 18,900 129,650 110,750 6,200 15,000
SUBTOTAL OTHER REVENUES 100,789 35,000 158,258 123,258 27,200 36,300
TOTAL GENERAL FUND REVENUES 21,303,228 22,755,637 22,921,818 166,181 23,622,300 23,941,634
3-16
General Fund Expenditure Categorization
FY12-13 by program
Attachment D
City Council
City Council
City Council
City Council
City Manager
1001
1001
1001
1001
1002
Meetings &Conferences
Memberships
Office Expenses
Salaries &Benefits for City Council
Members
Aircraft Noise Consultant
18,645
21,898
4,352
61,040
13,345
22,218
1,915
63,070
15,000
20,000
20,000
3,500
93,000
15,000
20,000
20,000
3,500
100,000
15,000
20,000
20,000
3,500
100,000
15,000
-,Current Service Levels
20,000 I Current Service Levels
3,500 ICurrent Service Levels
Discretionary
Discretionary
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
City Manager
1002
1002
1002
1002
1002
1002
1002
1002
1002
City Memberships
Community Survey
Federal Lobbyist
General Liability &Other Insurance
Grant Writing Consultant
Land Purchases
Meetings &Conferences
Office Expenses
Other Consulting Services
18,126
417,170
49,062
170,678
8,395
3,034
21,200
18,294
40,000
515,034
74,035
6,946
10,513
9,921
22,983
18,700
75,000
48,000
795,000
50,000
22,000
8,500
2,600
20,000
18,700
48,000
580,000
50,000
8,500
2,600
18,700
48,000
602,000
50,000
8,500
2,600
18,700
50,000
2,600
Current Service Levels
Discretionary
Revenue Generation
Non-Discretionary
Revenue Generation
Discretionary
Discretionary
Current Service Levels
Current Service Levels
City Manager
City Manager
City Manager
City Attorney
1002
1002
1002
1003
Proportionate allocation of office
equipment,computers &software
Salaries &Benefits for 5.5 FTE's
Staff Memberships to professional
organizations
City Attorney Legal Services
4,100
680,685
3,127
908,384
3,400
727,316
3,143
876,905
26,000
861,800
3,300
1,000,000
32,900
916,000
3,300
1,000,000
32,900
916,000
3,300
880,000
32,900 I Current Service Levels
916,000 I Current Service Levels
3,300 ICurrent Service Levels
-'Non-Discretionary
365,900 ICurrent Service Levels
25,700 ICurrent Service Levels
City Attorney
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
City Clerk
Community Outreach
Community Outreach
Community Outreach
Community Outreach
Community Outreach
Community Outreach
RPVTV
1003
1004
1004
1004
1004
1004
1004
1004
1004
1004
1004
1005
1005
1005
1005
1005
1005
1006
Third-Party Professional Legal
Services
Election Supplies &Translation
General and/or Special Election
Legal Ads
Meetings &Conferences
Municipal &County Code Updates
Office Expenses
Proportionate allocation of office
equipment,computers &software
Salaries &Benefits for 3.0 FTE's
Staff Memberships to professional
organizations
Training
City Grants
Meetings &Conferences
Memberships &Dues
Miscellaneous Office Expenses
Postage
Printing &Binding
Membership to National Association
of Telecommunications Officers &
Advisors
140,337
2,409
77,129
3,023
557
5,862
3,864
1,700
283,808
457
480
53,500
19,100
3,180
4,743
5,438
71,700
4,301
144,488
4,002
1,437
4,429
6,957
1,400
299,202
527
1,580
53,500
14,982
720
4,227
2,865
6,134
75
65,000
5,000
104,000
2,500
2,000
3,500
3,550
20,000
342,900
1,200
5,100
60,500
19,000
3,300
4,500
5,500
15,000
100
65,000
5,000
2,500
2,000
3,500
3,550
25,700
365,900
1,200
5,100
60,500
19,000
3,300
4,500
5,500
15,000
100
65,000
5,000
2,500
2,000
3,500
3,550
25,700
365,900
1,200
5,100
60,500
18,000
3,300
4,500
5,500
15,000
100
65,000
5,000
2,500
3,500
3,550
1,200
5,100
Non-Discretionary
Non-Discretionary
Non-Discretionary
Non-Discretionary
Discretionary
Non-Discretionary
Current Service Levels
Current Service Levels
Current Service Levels
Discretionary
Discretionary
Discretionary
Discretionary
Current Service Levels
Current Service Levels
Current Service Levels
Page 1 of 8
3
-
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7
General Fund Expenditure Categorization
FY12-13 by program
Attachment D
,....>.<..........""01
.;
»>
••••••.••••••••••.••••••.••~.~~......................
RPVTV 1006 purchases -4,842 14,000 14,000 14,000 -Current Service Levels
Proportionate allocation of office
RPVTV 1006 equipment,computers &software -800 5,100 6,200 6,200 6,200 Current Service Levels
RPV TV Staff for editing content and
production labor,as well as Station
RPVTV 1006 Manager -87,580 52,000 53,000 53,000 -Current Service Levels
RPVTV 1006 Salaries &Benefits for 0.5 FTE's -4,632 29,800 31,400 31,400 -Current Service Levels
Personnel 1011 Actuarial Consultant -4,650 ----Discretionary
Personnel 1011 ADP HR System 10,526 19,197 8,000 8,000 8,000 8,000 Current Service Levels
Personnel 1011 Leadership &Succession consulting --20,000 20,000 20,000 -Discretionary
Personnel 1011 Legal Notices and Ads 1,717 2,584 3,000 3,000 3,000 3,000 Current Service Levels
Personnel 1011 Memberships &Dues 510 180 600 600 600 600 Current Service Levels
Personnel 1011 Office Expenses 3,422 2,777 3,600 3,600 3,600 3,600 Current Service Levels
Personnel 1011 Other consulting services 17,196 17,986 4,250 4,250 4,250 4,250 Non-Discretionarv
Personnel 1011 Printing &Binding 833 319 2,000 2,000 2,000 2,000 Current Service Levels
Proportionate allocation of office
Personnel 1011 equipment,computers &software 700 600 4,200 5,300 5,300 5,300 Current Service Levels
Salary &Benefits for 1.5 FTE
Personnel 1011 positions 171,308 174,147 204,000 217,500 217,500 217,500 Current Service Levels
Personnel 1011 Smart Goals Training -20,000 -- -
-Current Service Levels
Personnel 1011 Unemployment Claims -28,412 13,400 -30,000 30,000 Non-Discretionarv
Sheriff 1021 Sheriff Services 3,939,997 3,989,703 4,015,000 4,300,800 4,200,000 -Current Service Levels
Public Safetv Special Proms 1024 Minor Equipment Purchase 7,501 594 2,000 2,000 2,000 2,000 Current Service Levels
Public Safetv Special Prams 1024 Printing and Binding 2,153 -2,500 2,500 2,500 2,500 Current Service Levels
Public Safety Special Prams 1024 Prof Services 28,640 139,273 85,000 67,000 67,000 67,000 Current Service Levels
Animal Control 1025 Animal Control Contract 77,845 64,753 130,000 122,500 88,000 88,000 Current Service Levels
Animal Control 1025 Minor Equipment Purchase 34 -250 250 250 250 Current Service Levels
Animal Control 1025 Other Animal Control Programs 14,650 -----Current Service Levels
EmerQencv Preparedness 1026 Distaster Preparedness Consultant 17,418 62,247 50,000 50,000 50,000 50,000 Current Service Levels
Emergencv Preparedness 1026 EmerQency Area G Dues 9,675 10,030 11,000 11,000 11,000 11,000 Non-Discretionarv
Emeroencv Preparedness 1026 Emergency Phone Service 2,978 1,570 3,000 3,000 3,000 3,000 Current Service Levels
Emeraencv Preparedness 1026 FEMA Claims Consultant 27,231 6,469 --- -Current Service Levels
Emergencv Preparedness 1026 Office Expenses 2,946 416 1,200 1,200 1,200 1,200 Current Service Levels
Emergency Preparedness 1026 Printing &Binding 2,843 400 3,000 3,000 3,000 3,000 Current Service Levels
Proportionate allocation of office
EmerQencv Preparedness 1026 equipment,computers &software 2,300 1,700 19,800 26,500 26,500 26,500 Current Service Levels
Emergencv Preparedness 1026 Purchase of Supplies 79,192 23,350 72,150 30,000 30,000 30,000 Current Service Levels
Emeraencv Preparedness 1026 Salary &Benefits for 0.25 FTE's 26,682 8,951 30,000 32,200 32,200 32,200 Current Service Levels
Finance 2020 Bank Fees 6,412 3,626 6,000 6,000 6,000 6,000 Non-Discretionary
Finance 2020 City Financial Advisor 2,655 4,737 5,000 5,000 5,000 5,000 Current Service Levels
Contracted Services for Payroll
Finance 2020 Processina 22,785 23,444 23,000 23,000 23,000 23,000 Current Service Levels
Page 2 of 8
3
-
1
8
General Fund Expenditure Categorization
FY12-13 by program
Attachment D
·I~~.~·I~udgat ..•.•/lbal'.......
Independent audit of the City's
Finance 2020 Financial Statements 31,875 36,874 35,000 •36,400 36,400 36,400 Non-Discretionary
Finance 2020 Memberships &Dues 3,944 1,975 2,500 2,500 2,500 2,500 Current Service Levels
Merchant Credit Card Processing
Finance 2020 Fees 29,056 24,407 30,000 30,000 30,000 30,000 Non-Discretionary
Municipal Finance Meetings &
Finance 2020 Conferences 1,700 2,435 4,200 4,200 4,200 -Discretionary
Finance 2020 Office Expenses 9,438 5,651 7,800 7,800 7,800 7,800 Current Service Levels
Finance 2020 Other Professional Services 28,066 15,168 28,688 15,000 15,000 15,000 Current Service Levels
Finance 2020 Printing &Binding 7,023 1,695 6,500 6,500 6,500 6,500 Current Service Levels
Property Tax Administration Fee paid
Finance 2020 to County of LA 139,099 157,661 161,000 164,000 164,000 164,000 Non-Discretionarv
Proportionate allocation of office
Finance 2020 equipment,computers &software 7,300 5,900 56,800 72,700 72,700 72,700 Current Service Levels
Finance 2020 Rental for offsite record storage 4,008 4,008 4,100 4,200 4,200 4,200 Non-Discretionary
Finance 2020 Salaries &Benefits for 8.5 FTE's 972,190 956,136 976,800 1,072,700 1,072,700 1,072,700 Current Service Levels
Finance 2020 Training 3,739 1,297 4,000 4,000 4,000 4,000 Current Service Levels
Computer supplies,equipment,
Info Tech -Data 2030 repairs 26,293 24,936 27,000 27,500 27,500 27,500 Current Service Levels
Help Desk ServicesllT System
Info Tech -Data 2030 DevelopmenUWebsite Maintenance 480,089 461,017 439,000 417,000 332,000 -Current Service Levels
Proportionate allocation of office
Info Tech -Data 2030 equipment,computers &software 1,100 900 8,400 10,700 10,700 10,700 Current Service Levels
Info Tech -Data 2030 Publications -640 900 900 900 900 Current Service Levels
Info Tech -Data 2030 Salaries &Benefits for 1.0 FTE's 34,442 --128,500 128,500 128,500 Current Service Levels
Info Tech -Data 2030 Training 3,990 765 2,200 2,200 2,200 2,200 Current Service Levels
Consulting services for revisions and
Info Tech -Voice 2035 upgrades to the phone system 5,142 -8,200 8,400 8,400 8,400 Current Service Levels
License Costs for phone and
Info Tech -Voice 2035 messaging system 18,577 6,088 6,000 6,200 6,200 6,200 Current Service Levels
Supplies,equipment,repairs for
Info Tech -Voice 2035 phone and messaging system 2,543 3,178 7,800 7,800 7,800 7,800 Current Service Levels
Info Tech -Voice 2035 Telephone Service and Data 47,413 62,741 71,800 101,000 66,000 66,000 Current Service Levels
Public Works Administration 3001 Cell Phone Service 7,755 5,808 6,000 6,500 6,500 6,500 Current Service Levels
Contract engineering services to
review land maps and development
Public Works Administration 3001 plans 7,824 2,475 10,000 10,000 10,000 10,000 Current Service Levels
Contract services for engineering
Public Works Administration 3001 studies -4,025 32,000 12,000 12,000 12,000 Current Service Levels
Public Works Administration 3001 Contract services for inspections 11,837 5,700 80,000 80,000 55,000 -Current Service Levels
Public Works Administration 3001 Filing System for Engineering Plans - -
10,000 10,000 10,000 10,000 Current Service Levels
Public Works Administration 3001 Legal Notices &Ads 19,766 14,408 12,000 12,000 12,000 12,000 Current Service Levels
Public Works Administration 3001 Meetings &Conferences 1,190 3,209 4,000 4,000 4,000 -Discretionary
Public Works Administration 3001 Memberships &Dues 1,215 1,346 1,200 1,200 1,200 1,200 Current Service Levels
Page 3 of 8
3
-
1
9
General Fund Expenditure Categorization
FY12-13 by program
Attachment 0
..••«
Public Works Administration 3001 Miscellaneous Office Expenses 902 1,364 1,100 1,100 1,100 1,100 Current Service Levels
.
Public Works Administration 3001 Office Supplies and Minor Equipment 9,827 19,464 18,308 10,500 10,500 10,500 Current Service Levels
Public Works Administration 3001 Other Contractual Services 46,898 85,840 39,500 6,000 6,000 6,000 Current Service Levels
Public Works Administration 3001 Printing &Binding 17,971 14,775 25,000 25,000 25,000 25,000 Current Service Levels
Proportionate allocation of office
Public Works Administration 3001 equipment,computers &software 15,800 13,700 104,400 121,300 121,300 121,300 Current Service Levels
Public Works Administration 3001 Rental of Storage Facility - -5,500 5,500 5,500 5,500 Non-Discretionarv
Public Works Administration 3001 Salaries &Benefits for 14.0 FTE's 1,515,911 1,691,102 1,742,900 1,855,600 1,855,600 1,855,600 Current Service Levels
Public Works Administration 3001 Training 1,720 2,450 3,500 3,500 3,500 3,500 Current Service Levels
Traffic Manaoement 3006 Maintenance Services (Striping)68,368 64,322 80,000 80,500 80,500 80,500 Current Service Levels
Traffic Management 3006 Printing &Binding - -2,000 2,000 2,000 2,000 Current Service Levels
Traffic Management 3006 Rental of Radar Trailer 5,091 2,079 5,000 5,500 5,500 5,500 Current Service Levels
Traffic Management 3006 Supplies &Minor Equipment 17,415 7,579 ----Current Service Levels
Traffic Management 3006 Traffic Engineering Services 118,904 93,336 177,000 68,000 68,000 68,000 Current Sefvice Levels
Bus Shelter Maintenance/Parking Lot
Storm Water Quality 3007 Sweeper 19,645 21,070 27,000 27,000 27,000 27,000 Non-Discretionarv
Storm Water Quality 3007 Catch Basin Maintenance 5,987 11,394 32,000 32,000 32,000 -Non-Discretionarv
Storm Water Quality 3007 Lake Machado Storm Water Runoff -14,000 25,000 25,000 25,000 25,000 Non-Discretionary
Legal Services to review new Storm
Storm Water Quality 3007 Water regulations 7,037 4,773 10,000 10,000 10,000 10,000 Non-Discretionary
Storm Water Quality 3007 NPDES Consultant 48,826 46,730 53,000 54,000 54,000 54,000 Non-Discretionarv
Other Storm Water Consulting
Storm Water Quality 3007 Services 25,831 7,468 9,000 8,500 8,500 8,500 Current Service Levels
Storm Water Quality 3007 Other Storm Water Maintenance 4,731 -14,000 14,000 14,000 14,000 Non-Discretionarv
Storm Water Quality 3007 State Water Resources Control 10,226 10,226 10,300 10,300 10,300 10,300 Non-Discretionarv
Buildino Maintenance 3008 Building Supplies &Equipment 40,802 51,842 54,000 55,000 55,000 55,000 Current Service Levels
Building Maintenance 3008 Fuel for Generators at City Hall - -
23,500 24,000 24,000 24,000 Current Service Levels
Building Maintenance 3008 IT Services for Building Maintenance 978 5,302 5,000 5,000 5,000 5,000 Current Service Levels
Maintenance -Building Alarm
Building Maintenance 3008 Monitoring 14,340 14,470 22,000 22,500 22,500 22,500 Current Service Levels
Building Maintenance 3008 Maintenance -Building Repairs 47,430 30,000 40,000 41,000 41,000 41,000 Current Service Levels
Buildino Maintenance 3008 Maintenance -Custodial Services 69,951 70,508 90,000 92,000 92,000 92,000 Current Service Levels
Buildino Maintenance 3008 Maintenance -HVAC Maintenance 5,692 15,894 15,000 15,500 15,500 15,500 Current Service Levels
Buildino Maintenance 3008 Maintenance -Painting 19,870 36,620 59,000 56,000 56,000 56,000 Current Service Levels
Building Maintenance 3008 Maintenance -Pest Control 2,957 28,616 5,000 5,000 5,000 5,000 Current Service Levels
Building Maintenance 3008 Maintenance -Utility Repairs 50,786 30,000 40,000 41,000 41,000 41,000 Current Service Levels
Proportionate allocation of office
Building Maintenance 3008 equipment,computers &software 3,300 3,100 17,800 14,700 14,700 14,700 Current Service Levels
Building Maintenance 3008 Small Projects 63,758 41,085 102,500 61,500 61,500 61,500 Current Service Levels
Buildino Maintenance 3008 Utilities -Electricity 105,439 101,241 120,000 120,000 120,000 120,000 Current Service Levels
Building Maintenance 3008 Utilities -Gas 1,830 1,333 5,000 5,000 5,000 5,000 Current Service Levels
Buildino Maintenance 3008 Utilities -Water 20,692 23,158 26,000 26,000 26,000 26,000 Current Service Levels
Page 4 of 8
3
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0
General Fund Expenditure Categorization
FY12-13 by program
Attachment D
·...2·····>·················.....................
•>..............
Abalone Cove Landslide Abatement .
Parks,Trails &as Mnt 3009 District Assessments for City Parcels 17,306 39,049 40,000 40,000 40,000 40,000 Non-Discretionary
Abalone Cove Sewer User Fee for·
Parks,Trails &as Mnt 3009 City Parcels 1,159 1,181 ----Non-Discretionary
Abalone Cove Shoreline Park Parking
Parks,Trails &as Mnt 3009 Lot Repairs --25,000 ---Current Service Levels
Parks,Trails &as Mnt 3009 Backflow Valve Testing &Repairs 8,348 9,953 5,000 5,000 5,000 5,000 Current Service Levels
Parks,Trails &as Mnt 3009 Brush Discing 7,864 -10,000 10,000 10,000 10,000 Non-Discretionary
Parks,Trails &as Mnt 3009 City Parcel Weed Abatement 35,708 47,814 50,000 51,000 51,000 51,000 Current Service Levels
Contracted Project Administration,
Parks,Trails &as Mnt 3009 Design &Inspection -19,063 15,000 15,000 15,000 15,000 Current Service Levels
Parks,Trails &as Mnt 3009 Electrical Repairs 156 21,263 5,000 5,000 5,000 5,000 Current Service Levels
Parks,Trails &as Mnt 3009 Irrigation Repairs 9,826 19,698 24,000 24,500 24,500 24,500 Current Service Levels
Klondike Canyon Landslide
Abatement District Assessments for
Parks,Trails &as Mnt 3009 City Parcels 39,650 39,650 40,000 40,000 40,000 40,000 Non-Discretionarv
Parks,Trails &as Mnt 3009 Ladera Linda Paddle Tennis Court - -
4,000 4,000 4,000 4,000 Current Service Levels
Parks,Trails &as Mnt 3009 Landscape Maintenance City Parks 249,855 228,797 255,000 260,000 250,000 -Current Service Levels
Light &Power (for irrigation control
Parks,Trails &as Mnt 3009 boxes)1,028 1,101 1,000 1,000 1,000 1,000 Current Service Levels
Parks,Trails &as Mnt 3009 Open Space Fuel Modification 51,736 256,396 300,000 306,000 281,000 -Non-Discretionary
Parks,Trails &as Mnt 3009 Parking Lot Resurfacing 5,878 5,694 11,000 11,000 11,000 11,000 Current Service Levels
Parks,Trails &as Mnt 3009 Pest Control -15,453 15,000 15,500 15,500 15,500 Current Service Levels
Parks,Trails &as Mnt 3009 Play Surface Maintenance -7,800 22,000 23,000 23,000 23,000 Current Service Levels
Parks,Trails &as Mnt 3009 Playground Safety Audit &Repairs 2,149 4,381 7,500 7,500 7,500 7,500 Non-Discretionary
Parks,Trails &as Mnt 3009 Portable Toilets 10,088 9,789 12,000 12,500 12,500 12,500 Current Service Levels
Parks,Trails &as Mnt 3009 Purchase Trash/Recycling Bins -19,181 23,520 15,000 15,000 15,000 Current Service Levels
Parks,Trails &as Mnt 3009 PVIC &Eastview Irrigation Rehab -2,150 46,500 ---Current Service Levels
Parks,Trails &as Mnt 3009 Repairs &Special Event Set-Up 12,000 28,850 50,000 51,000 51,000 51,000 Current Service Levels
Parks,Trails &as Mnt 3009 Storm Drain User Fee for City Parcels 12,318 12,552 13,750 14,000 14,000 14,000 Non-Discretionary
Parks,Trails &as Mnt 3009 Supplies &Minor Equipment 8,580 37,230 15,000 15,000 15,000 15,000 Current Service Levels
Parks,Trails &as Mnt 3009 Trail &Park Signs -2,378 10,000 10,000 10,000 10,000 Current Service Levels
Parks,Trails &as Mnt 3009 Trail Projects --62,000 ---Current Service Levels
Parks,Trails &as Mnt 3009 Trails Maintenance 20,040 28,627 25,000 26,000 26,000 26,000 Current Service Levels
Parks,Trails &as Mnt 3009 Unanticipated Maintenance Projects -54,859 10,000 10,000 10,000 10,000 Current Service Levels
Parks,Trails &as Mnt 3009 Upper Pt.Vicente Tennis Court 5,750 -5,000 5,000 5,000 5,000 Current Service Levels
Parks,Trails &as Mnt 3009 Upper Pt.Vicente Water Main Repair -35,917 60,000 ---Non-Discretionary
Parks,Trails &as Mnt 3009 Water Efficient Sprinkler Heads - -
15,000 15,000 15,000 15,000 Current Service Levels
Parks,Trails &as Mnt 3009 Water Utility Service 114,117 117,761 130,000 132,000 132,000 132,000 Current Service Levels
Sewer Maintenance 3026 Industrial Waste Monitoring 6,677 8,655 8,000 8,000 8,000 8,000 Non-Discretionary
Sewer Maintenance 3026 Minor pipe repair --10,000 10,000 10,000 10,000 Current Service Levels
Page 5 of 8
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General Fund Expenditure Categorization
FY12-13 by program
Attachment 0
ii iiii ...
Sewer Maintenance 3026 Sewer Maintenance Funding Study --25,375 ---Revenue Generation
Sewer Maintenance 3026 Sewer Pipe Filming &GIS Layers 50,517 28,525 45,000 45,000 45,000 45,000 Current Service Levels
General Plan &Zoning Code update
Planning 4001 printing &binding --18,383 ---Non-Discretionary
Landslide Moritorium &General Plan
Planning 4001 Update Consultants 53,296 139,591 67,334 ---Non-Discretionary
Legal Notices &Advertisements (PVP
Planning 4001 News)21,017 26,131 25,000 25,000 25,000 25,000 Non-Discretionary
Planning 4001 Meetings &Conferences 11,014 7,582 7,800 7,800 7,800 -Discretionary
Planning 4001 Memberships 4,415 4,793 4,000 4,000 4,000 4,000 Current Service Levels
Planning 4001 Mileage Reimbursement 636 10,321 800 800 800 800 Current Service Levels
Planning 4001 Office Expenses 6,600 2,459 5,200 5,200 5,200 5,200 Current Service Levels
Planning Commissioners Annual
Plannina 4001 Stipends --10,500 10,500 12,208 -Discretionary
Planning 4001 Printing &Binding 5,256 2,617 6,000 6,000 6,000 6,000 Current Service Levels
Proportionate allocation of office
Planning 4001 equipment,computers &software 10,200 8,700 62,000 71,400 71,400 71,400 Current Service Levels
Planning 4001 Rental of storage facility --2,800 2,800 2,800 2,800 Non-Discretionarv
Planning 4001 Salaries &Benefits for 9.5 FTE's 1,194,927 1,191,683 1,131,700 1,207,800 1,207,800 1,207,800 Current Service Levels
Planning 4001 Supplies &Equipment 10,048 9,931 6,200 6,200 6,200 6,200 Current Service Levels
Plan nina 4001 Training 3,458 5,767 5,000 5,000 5,000 5,000 Current Service Levels
Building &Safety Plan Check and
Building &Safety 4002 Inspection Services 48,070 31,625 65,000 65,000 65,000 -Current Service Levels
Building &Safety 4002 Geotechnical Consulting 32,896 19,815 68,000 15,000 15,000 15,000 Current Service Levels
Building &Safety 4002 Memberships 644 801 700 700 700 700 Current Service Levels
Building &Safety 4002 Minor supplies and equipment 2,900 3,156 3,000 3,000 3,000 3,000 Current Service Levels
Building &Safety 4002 Office Expenses 2,945 3,272 2,500 2,500 2,500 2,500 Current Service Levels
Building &Safety 4002 Other B&S Consulting Services 13,625 2,675 26,000 1,000 1,000 1,000 Current Service Levels
Building &Safety 4002 Printing &Binding 235 -500 500 500 500 Current Service Levels
Proportionate allocation of office
Building &Safety 4002 equipment,computers &software 5,700 5,000 38,700 41,300 41,300 41,300 Current Service Levels
Building &Safety 4002 Publications 864 6,478 1,500 1,500 1,500 1,500 Non-Discretionary
Building &Safety 4002 Salaries &Benefits for 5.0 FTE's 499,172 495,071 455,200 552,300 552,300 552,300 Current Service Levels
Building &Safety 4002 Training 4,094 1,425 3,500 3,500 3,500 3,500 Current Service Levels
Code Enforcement 4003 Field Expenses 782 825 --- -
Current Service Levels
Code Enforcement 4003 Meetings &Conferences 1,656 525 1,000 1,000 1,000 -Current Service Levels
Code Enforcement 4003 Nuisance Abatement 720 -10,000 10,000 10,000 10,000 Current Service Levels
Proportionate allocation of office
Code Enforcement 4003 equipment,computers &software 1,400 1,100 8,400 10,700 10,700 10,700 Current Service Levels
Code Enforcement 4003 Salaries &Benefits for 2.0 FTE's 174,073 172,611 182,200 194,100 194,100 194,100 Current Service Levels
Staff Memberships to professional
Code Enforcement 4003 organizations 205 300 400 400 400 400 Current Service Levels
Code Enforcement 4003 Technical Consultants 660 2,644 5,000 5,000 5,000 5,000 Current Service Levels
View Restoration 4004 Mediation Services 39,375 46,999 42,000 42,000 42,000 42,000 Current Service Levels
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General Fund Expenditure Categorization
FY12-13 by program
Attachment D
..•.•.•.•••••••••••...••••••>••»...•••••••••••••••
""
View Restoration 4004 Minor Supplies/Equipment 1,998 -----Current Service Levels
Other view resotration contractual •
View Restoration 4004 services 2,572 679 ----Current Service Levels
Proportionate allocation of office
View Restoration 4004 equipment,computers &software 1,400 1,100 8,400 10,700 10,700 10,700 Current Service Levels
View Restoration 4004 Salaries &Benefits for 2.0 FTE's 238,734 237,175 248,000 262,100 262,100 262,100 Current Service Levels
View Restoration 4004 Tree Trimming Services 40,060 43,600 39,000 39,000 39,000 39,000 Non-Discretionary
NCCP 4005 NCCP Consulting 10,550 1,476 63,973 ---Non-Discretionary
Geology 4006 Geotechnical Consulting 108,453 120,360 150,000 150,000 150,000 150,000 Current Service Levels
Recreation Administration 5010 Meetings &Conferences 405 3,191 4,000 4,000 4,000 -Discretionary
Recreation Administration 5010 Memberships 930 1,217 1,400 1,400 1,400 -Current Service Levels
Recreation Administration 5010 Mileage Reimbursement 2,195 1,306 2,000 2,000 2,000 -Current Service Levels
Recreation Administration 5010 Office Supplies &Equipment 6,523 3,802 5,100 5,200 5,200 -Current Service Levels
Recreation Administration 5010 Other Professional Services -305 3,000 3,000 3,000 -Current Service Levels
Proportionate allocation of office
Recreation Administration 5010 equipment,computers &software 3,800 3,100 30,200 38,200 38,200 38,200 Current Service Levels
Recreation Administration 5010 Publications 45 288 500 500 500 -Current Service Levels
Recreation Administration 5010 Ranger Services for Nature Preserve 47,084 -161,000 166,000 166,000 -Current Service Levels
Recreation Administration 5010 Salaries &Benefits for 7.75 FTE's 530,442 387,011 400,500 603,400 603,400 603,400 Current Service Levels
Recreation Administration 5010 Training 1,703 156 1,000 1,000 1,000 -Current Service Levels
Land Lease from LA County for
Recreation Facilities 5030 Eastview Park 2,102 2,117 2,200 2,250 2,250 2,250 Current Service Levels
Recreation Facilities 5030 Legal Notice &Ads --2,000 2,000 2,000 -Discretionary
Recreation Facilities 5030 Printing &Binding -180 5,100 5,100 5,100 -Discretionary
Proportionate allocation of office
Recreation Facilities 5030 equipment,computers &software 2,500 2,200 21,800 27,500 27,500 27,500 Current Service Levels
Recreation Facilities 5030 Recreation Supplies &Equipment 4,726 6,475 11,200 11,500 11,500 11,500 Current Service Levels
Recreation Facilities 5030 Salaries &Benefits for 7.0 FTE's 410,508 438,094 397,190 418,900 418,900 418,900 Current Service Levels
Recreation Special Events 5040 Fourth of July Celebration 15,884 16,196 25,000 25,000 25,000 -Discretionary
Palos Verdes Symphonic Band
Recreation Special Events 5040 Performance 500 -800 800 800 -Discretionary
Recreation Special Events 5040 Portable Toilet &Lighting Rental 545 -2,500 2,500 2,500 -Discretionary
Salaries &Benefits for Part-Time Staff
Recreation Special Events 5040 Support 3,533 2,954 6,500 8,800 8,800 -Discretionary
Recreation Special Events 5040 Shakespeare by the Sea Performance -- 1,200 1,200 1,200 -Discretionary
Recreation Special Events 5040 Sound Equipment Rental --1,500 1,500 1,500 -Discretionary
Recreation Special Events 5040 Special Event Supplies 5,325 8,626 18,700 28,200 28,200 -Discretionary
Recreation Special Events 5040 Whale of a Day Parking --1,500 1,500 1,500 -Discretionary
Annual Docent Appreciation
PVIC 5060 Luncheon 2,837 -3,000 3,100 3,100 -Discretionary
Full-Time Salaries &Benefits for 1.0
PVIC 5060 FTE 126,039 125,346 128,300 133,500 133,500 133,500 Current Service Levels
PVIC 5060 Misc Office Expenses 927 3,421 1,975 1,975 1,975 -Current Service Levels
Page 7 of 8
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General Fund Expenditure Categorization
FY12-13 by program
Attachment D
<
...--'.•.•••«••••••«....
.........••••••••••••••••••••••••<..•••••••
PVIC 5060 Museum Curator Consultant 1,486 2,236 5,000 5,100 5,100 -Discretionary
PVIC 5060 Museum Supplies &Equipment 17,991 20,304 29,000 29,600 29,600 -Current Service Levels
Part-Time Salaries &Benefits for 3.5
PVIC 5060 FTE's 133,677 116,477 121,500 129,300 129,300 -Current Service Levels
Proportionate allocation of office
PVIC 5060 equipment,computers &software 5,100 4,200 38,500 48,800 48,800 48,800 Current Service Levels
PVIC 5060 PVIC Giftshop Resale Items 6,508 50,906 55,000 56,000 56,000 56,000 Revenue Generation
Full-Time Salaries &Benefits for 0.07
REACH 5070 FTE 35,744 11,993 7,200 7,500 7,500 7,500 Current Service levels
REACH 5070 Minor equipment and supplies 5,362 4,913 6,900 7,000 7,000 -Current Service levels
REACH 5070 Misc Office Expenses 89 27 1,200 1,200 1,200 -Current Service levels
Part-Time Salaries &Benefits for 1.0
REACH 5070 FTE's 24,993 18,156 28,900 30,500 30,500 -Current Service levels
Proportionate allocation of office
REACH 5070 equipment,computers &software 2,300 2,200 9,500 4,000 4,000 4,000 Current Service levels
Assume FY11-12 Employee
Compensation Rates &58 FT
Various Employees - -
---(286,360)Current Service levels
Various Contingency - ----500,000 Current Service levels
TOTAL EXPENDITURES ..-.-..,·1·6,398;364.~·17,1)81;268·.19;3~4;2.96'>·······19;445;8;7;5/···19,063;2.83 ·····11;664;440·
I I I I I I I
Transfers Out 6000 Abalone Cove Sewer District Subsidy 14,700 32,700 10,700 10,700 10,700 10,700 Current Service levels
Transfers Out 6000 CIP Reserve Funding (TOT)-2,619,479 3,226,000 2,872,500 3,211,074 3,211,074 Current Service levels
Transfers Out 6000 Hesse Park Ball Fields -460,000 -- --Current Service levels
Transfers Out 6000 Hesse Park/Grandview -2,004,095 ----Current Service levels
Improvement Authority Portuguese
Transfers Out 6000 Bend Subsidy 110,000 101,000 60,000 106,000 106,000 106,000 Current Service levels
Transfers Out 6000 Nature Preserve Management 169,000 109,900 90,000 90,000 90,000 90,000 Current Service levels
Transfers Out 6000 Other Small Projects 170,125 469,442 237,953 255,000 --Current Service levels
Transfers Out 6000 Pension Side-Fund Liability Payoff 1,481,376 --- --Current Service levels
Transfers Out 6000 Residential Street Project 1,362,000 1,097,732 1,575,000 1,575,000 1,575,000 -Current Service levels
Transfers Out 6000 RPV TV Subsidy 105,000 -----Current Service levels
Transfers Out 6000 1 Subsidy 55,000 70,000 60,000 65,000 65,000 65,000 Current Service levels
TOTALTRANSFERS.OUT «
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ADDITIONAL PUBLIC SAFETY PROGRAM OPTIONS
Attachment E
Potential new crime prevention programs that could be provided through existing
Sheriff's contract services include:
1.Deputies attendance at homeowners association and other community
meetings to answer resident questions about Sheriff services and crime
prevention;
2.Hosting a crime prevention seminar series at Hesse Park covering such
topics as household crime prevention,"hardening the target,preventing
identity theft and how to organize a neighborhood crime prevention "Night
Out"event).RPV TV could also produce a show around this seminar
series that could be shown on local cable television and downloaded from
the City's website;
3.Offering "mini"crime prevention seminars at HOAs and other community
group meetings;
4 ..Sheriff information booth at City events,such as Whale of a Day and the
Fourth of July Celebration;
5."Kid Print"children fingerprinting services in conjunction with other
community events;
6.Showcasing a piece of specialized equipment or vehicles at local youth
sporting events,such as Little League or AYSO,in order to engage the
public,and especially children,in conversations about crime prevention.
7.Door hanger program with crime prevention tips and "do no disturb"
stickers for HOAs and property management companies to distribute to
residents;and,
8.Using Volunteers On Patrol and the Sheriff's Posse to provide additional
"eyes on the street"and law enforcement visibility in areas where specific
property crimes are occurring.
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