RPVCCA_CC_SR_2012_04_17_D_2012-2013_School_Crossing_Guard_ServicesMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL
CAROLYNN PETRU,DEPUTY CITY MANAGE~
APRIL 17,2012
CROSSING GUARD SERVICES FOR 2012-2013 SCHOOL YEAR:
AMENDMENT TO CONTRACT WITH ALL CITY MANAGEMENT
SERVICES
CAROLYN LEHR,CITY MANAGERc9--
Staff Coordinator:Matt Waters,Senior Administrative AnaIYS~
RECOMMENDATION
Authorize the Mayor and the City Clerk to execute an amendment to the agreement
with All City Management Services,Inc.(ACMS),for an amount not to exceed $17,260
to provide crossing guard services at Miraleste Intermediate School and Silver Spur
Elementary School for the 2012-2013 School Year.
BACKGROUND
Because crossing guards work in the public right-of-way,cities are the typical providers
of this service for the schools within their jurisdictions.There are currently two locations
in Rancho Palos Verdes where the City provides crossing guards to protect the safety
of children walking to and from school:Miraleste Intermediate School on Palos Verdes
Drive East and Silver Spur Elementary School on Ironwood Street.
DISCUSSION
Each year,the City considers renewing its contract with ACMS for the upcoming school
year -in this case,the 2012-2013 School Year.Since the City first began contracting
with ACMS in 1991,the company has increased its hourly rates five times,in 1994,
2002, 2006,2009,and 2011.This year,ACMS is not requesting an increase for Fiscal
Year 12-13 and will maintain its current rate of $15.18 per hour (see attached letter).
The total cost to provide a crossing guard at Miraleste Intermediate School and Silver
Spur Elementary School in FY 12-13 will not exceed $17,260 based on 1080 hours of
service during the school year and 57 hours of summer service.ACMS did not provide
crossing guard service during the 2011-2012 Summer School session because the
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Topic:Crossing Guard Services for 2012·13 School Year
Date:April 17,2012
Page 2
program was cancelled that year due to construction near Miraleste Intermediate
School.Because ACMS has continued to provide reliable service to the City and has
been responsive to the needs of the City and the schools that are served,staff
recommends approval of the contract amendment.
FISCAL IMPACT
As ACMS is not proposing to increase its hourly rate for FY12-13,the impact to the
City's General Fund will be the same as FY11-12.The proposed contract amendment
for providing 1137 crossing guard hours totals $17,260.In addition,the City is fully
reimbursed for 540 hours of crossing guard service at Miraleste Intermediate School by
the Palos Verdes Peninsula Unified School District during the regular school year and
by the Peninsula Education Foundation for 57 hours of crossing guard service Summer
School.Hours.Therefore,the City's net cost of the contract is for 540 hours,totaling
$8,197.
Attachments:
Letter from All City Management Services
Amendment to Agreement
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April 3,2012
Matt Waters
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes,CA 90275
Dear Matt Waters:
It is once again the time of the year when many agencies are formulating their budgets for
the coming fiscal year.Toward that end,please allow this letter to serve as confirmation
of our interest in extending our agreement with the City of Rancho Palos Verdes for
Crossing Guard Services through the 2012-2013 fiscal year.
All City Management Services (ACMS)is keenly aware of the difficult economic times
faced by many of our clients.Many Agencies continue to reassess their budgets against
the need to maintain critical services and provide for public safety.
In light of these circumstances ACMS has placed a price freeze on our billing rate for the
coming 2012-2013 fiscal year for the City of Rancho Palos Verdes.The hourly billing
rate will remain at Fifteen Dollars and Eighteen Cents ($15.18)per hour.
We have taken the liberty of enclosing two (2)revised Amendments for the coming
2012-2013 fiscal year.If all meets with your approval please execute and return one of
the original Amendments for our records.
We look forward to another safe and successful school year.If you have any questions,
please feel free to contact us.
Sincerely,
667flJrJ,r£Clf@$:dtTmE (GlJjJ,(!JJlfrit rc((})lJlJ1],flJJ(!JJTmJ~~
10440 Pioneer Blvd.,Ste.#5,Santa Fe Springs,CA 90670 ~310-202-8284 ~800-540-9290 e FAX 310-202-8325D-3
Amendment to Agreement between
All City Management Services,Inc.and the City of Rancho Palos Verdes
for providing School Crossing Guard Services
The City of Rancho Palos Verdes hereinafter referred to as the "City",and All City
Management Services,Inc.,located at 10440 Pioneer Blvd.,Suite 5,Santa Fe Springs,
CA 90670,hereinafter referred to as the "Contractor",mutually agree to amend the
existing Agreement entered into on September 1,1992 as follows:
.Item #1
Item #17
The City and the Contractor agree to extend the telm of this
Agreement for the 2012-2013 fiscal year beginning July 1,2012
through June 30,2013.
The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fifteen Dollars and Eighteen Cents,
($15.18)per hour of guard service provided.It is understood that
the cost of providing One Thousand,One Hundred and Thirty-
Seven (1,137)hours of service shall not exceed Seventeen
Thousand,Two Hundred and Sixty Dollars ($17,260.00).
Except as provided for in Item #1 and Item #17,all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Rancho Palos Verdes
By _
Signature
Print Name and Title
Date------------
ATTEST:
Date April 2,2012
By _
Signature
Print Name and Title
Date _
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