RPVCCA_CC_SR_2012_03_06_D_Household_Hazardous_&_Electronic_Waste_ProgramCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
TOM ODOM,DIRECTOR OF PUBLIC WORKBS~
MARCH 6,2012
HOUSEHOLD HAZARDOUS AND ELECTRONIC
WASTE COLLECTION PROGRAM SITE LIABILITY
AGREEMENT WITH COUNTY OF LOS ANGELES
CAROLYN LEHR,CITY MANAGER ~./
Lauren Ramezani,Sr.Administrative Analyst 'f'J-
RECOMMENDATION
Authorize the Mayor and City Clerk to execute the attached Household Hazardous and
Electronic Waste Collection Program Site Liability Agreement with the County of Los
Angeles and County Sanitation District No.2 of Los Angeles County.
BACKGROUND
On Saturday,May 5,2012,the City of Rancho Palos Verdes (RPV)will be co-hosting
its free annual Household Hazardous Waste and Electronic Waste (HHW/E-Waste)
Round-Up at the City Hall/City Yard facility sponsored by the Los Angeles County
Department of Public Works and the County Sanitation District NO.2.
DISCUSSION
Since 1996,these City-held round-ups have been an excellent and convenient
opportunity for residents of RPV and neighboring cities to properly dispose of
household hazardous waste and electronic waste material.The attached agreement
will hold-harmless the City of RPV against any liability claims that may result from the
HHW/E-Waste round-up activities taking place on City-owned property,and shifts the
liability to the County of Los Angeles.The County has also provided a certificate of self-
insurance.The agreement has been reviewed ·and approved by the City Attorney's
office.
W:\LAUREN\STAFFRPT\REFUSE\2012\HHW-E waste roundup 2012.doc 2/28/2012
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HHW Agreement
March 6,2012
Page 2
Staff plans to publicize this free event via the City newsletter,City website,list server
announcements,Channel 33,hauler newsletters and press releases to local papers.
Staff has also contacted the neighboring cities,and the County will place ads in local
newspapers.This is one of the City's continued efforts in implementing its Source
Reduction and Recycling Element (SRRE)programs.
FISCAL IMPACT
There will be a cost of approximately $2,000-3,000,which includes:City staff time
organizing and publicizing this event and maintenance workers time preparing the City
Yard area prior to this roundup.These expenditures are already budgeted in the Waste
Reduction Fund,and no further action is necessary.
Attachments:Agreement
Certificate of Self-Insurance
W:\LAUREN\STAFFRPnREFUSE\2012\HHW-E waste roundup 2012.doc
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COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE
COLLECTION PROGRAM SITING LIABILITY AGREEMENT
This Agreement is made and entered into this __day of ,2012,
by and between the COUNTY OF LOS ANGELES,(hereinafter referred to as "County"),
County Sanitation District No.2 of Los Angeles County (hereinafter referred to as
"District"),and the City of Rancho Palos Verdes (hereinafter referred to as "Owner").
Whereas,the County and District have agreed to co-sponsor a Household
Hazardous and Electronic Waste Collection Event ("Roundup")to provide Los Angeles
County residents an environmentally safe means and place to dispose of household
hazardous waste.
Whereas,the County and the District have entered into that certain Household
Hazardous Waste Collection Agreement dated February 1,1992 (the "County-District
Agreement),which sets forth the obligations of the County and the District in connection
with Household Hazardous Waste Collection Events such as the Roundup.
Whereas,Owner desires to support this worthwhile project by offering use of its
property located at Rancho Palos Verdes City Hall/City Yard,30940 Hawthorne Boulevard,
Rancho Palos Verdes,for the Roundup.The Roundup is scheduled for May 5,2012.
NOW,THEREFORE,County,District,and Owner agree as follows:
Article 1.DEFINITIONS
Household hazardous waste includes,but is not limited to,pesticides,cleaning solvents,
automotive fluids,waste oil,paint and related products,hobby and art chemicals,batteries,
and similar items.Electronic waste includes,but is not limited to computers,printers,
cables,televisions,VCRs,stereos,and similar items.
Article 2.USE OF PROPERTY
Owner agrees to permit County,District and their agents,employees and waste
collection contractors to use Owner's property located at Rancho Palos Verdes City
Hall/City Yard,30940 Hawthorne Boulevard,Rancho Palos Verdes,beginning
May 4,2012,at 8 a.m.to prepare for the Roundup and to conduct the Roundup to be held
on May 5,2012.The Roundup will be scheduled,advertised,and available to the public
between the hours of 9 a.m.and 3 p.m.on May 5,2012,although household hazardous
and electronic waste may be accepted as early as 8 a.m.and as late as 4 p.m.
Page 1 of 3
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Owner agrees to permit the County and District to use the area where the Roundup
is held for a reasonable time,not to exceed 24 hours following termination of the Roundup
on May 5,2012,by 4 p.m.,to package and remove all collected hazardous,nonhazardous,
and electronic waste from Owner's property.Limited rental equipment such as fork lifts,
etc.,may be left at Owner's property until pick up by the rental company no later than the
second work day of the week following the Roundup. The County and District will store
such equipment away from traffic areas,approved by the Owner,until picked up by the
rental company.The Owner shall not be responsible for any loss,damage or liabilities
arising out of the use or storage of such rental equipment.
Owner further agrees to provide such use of its property to the County and District
without compensation.
Article 3.COUNTY AND DISTRICTS RESPONSIBILITIES:
A.County is a self-insured agency and shall provide Owner a Certificate of
Self-Insurance.
B.County agrees to release,indemnify,defend,and hold harmless Owner,its partners,
employees,officers,and agents against any and all liability and expense,including defense
costs and legal fees and claims for damages,including but not limited to,bodily injury,
death,personal injury or property damage,arising out of or associated with the use of
Owner's property for the purposes of the Roundup,including but not limited to the acts or
omissions of County or District's contractors in conducting the Roundup,except to the
extent caused by an act or omission of Owner or its officers,employees or agents.
C.County and District agree to comply with all applicable Federal,State,and local laws
in conducting the Roundup,and in packaging,removing,and disposing of all waste
collected.
D.County and District agree to remove and clean up any spill or other release of
hazardous,non-hazardous waste,or electronic waste resulting from the Roundup and
restore affected site facilities to their original condition.
E.County and District agree to provide all overnight security and protection
personnel/services necessary for the County's,District's,and their contractor's
equipment/supplies that are stored on the Owner's property prior to or following the
Roundup,until such time that all such equipment/supplies are removed from the Owner's
property.
F.The responsibilities of the County and the District to each other with regard to the
Roundup are governed by the County-District Agreement,which shall remain in full force
and effect which is not intended to be superseded by this Agreement.
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IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed
by their respective officers,duly authorized,by COUNTY SANITATION DISTRICT
NO.2 LOS ANGELES COUNTY on ,2012,and by the
COUNTY OF LOS ANGELES on ,2012,and by the OWNER
on ,2012.
COUNTY SANITATION DISTRICT NO.2
OF LOS ANGELES COUNTY
By _
Chief Engineer and General Manager
ORIGINAL APPROVED AS TO FORM:
LEWIS,BRISBOIS,BISGAARD &SMITH,LLP
District COl:lnsel
By _
COUNTY OF LOS ANGELES
By _
Director of Public Works
APPROVED AS TO FORM:
ANDREA SHERIDAN ORDIN
County Counsel
By=--_
.Deputy
City of Rancho Palos Verdes
By _
APPROVED AS TO FORM:
Print Name
(OWNER COUNSEL)
By _
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Page 3 of 3
Title
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DEPARTMENT OF PUBLIC WORKS
COUNTY OF LOS ANGELES
GAIL FARBER,Director
February 27,2012
'To Enrich Lives Through Effective and Caring Service"
900 SOUTH FREMONT AVENUE
ALHAMBRA,CALIFORNIA 91803·1331
Telephone:(626)458·5100
http://dpw.lacounty.goY ADDRESS ALL CORRESPONDENCE TO:
P.O.BOX 1460
ALHAMBRA,CALIFORNIA 91802·1460
IN REPLY PLEASE
REFER TO FILE:EP-3
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes,CA 90275-5351
Dear Site Owner:
COUNTYWIDE HOUSEHOLD HAZARDOUS AND ELECTRONIC
WASTE COLLECTION PROGRAM
SITE LIABILITY AGREEMENT
CERTIFICATE OF INSURANCE
.Please accept our certification that self-insurance will apply with respect to the liabilities
assured by the County under the subject agreement.This coverage is in effect only
for the dates and locations specified in the certificate.You must report any
claim or demand immediately in order not to jeopardize your coverage.
Please do not hesitate to call the County of Los Angeles,Chief Executive
Office,Risk Management Operations at (213)351-5354 if you need further
information.
'Sincerely,
GAIL FARBER
Director of Public Works
PAT PROANO
'Assistant Deputy Director
Environmental Programs Division
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COUNTY OF LOS ANGELES:CERTIFICATE OF SELF-INSURANCE
County Department or Agency:
SUbject Agreement or County
Program Name:
Event Location:
County of Los Angeles Department of Public Works
Household Hazardous and Electronic Waste Collection
Program Site Liability Agreement
Rancho Palos Verdes City Hall/City Yard
30940 Hawthorne Blvd.,Rancho Palos Verdes,CA.90275
February 27,2012
May 4,2012,to May 5,2012
May 5,2012
Any questions concer
Risk Management .Sranc
concerning this fi:9"iE:1eme
Board of Supervisors,~';at the Ke th Hahn Hall of Admin
Room 383,Los Angeles,C~'90Q12,.
.\\:::,\',:;"'":::,<:'<j:::.'\,.:',::::-;:::,::",',:',:,::':i":,:>T.:::::':::.':"t:"':~~,:j
For further information,or in eveflt~f 9!8irJj,9Q~~rcf't~e~;r9uq?,il'!~:\:'
\.;<:;:>::,>':>::":;~",;:.\"'(::>"~"<';"fb'~Certified by:".',".,;:Coority of Los Angeles,Chief Executive Office
Risk Management Branch,Risk Management Operations
3333 Wilshire Blvd,Suite 820,Los Angeles,CA 90010
Phone:(213)351-5354 Fax:(213)252-0404
Laurie Milhiser
Assistant Chief Executive Officer
Coverage Effective:
Date Issued:
Date(s)of Event:
County Program Coordinator:
Telephone and Fax Numbers:
;'j:::~jr
Between the County Off~Arlgeles and:
......";:?:,,';;;;;~:*.,.".......i):i·:;
Name of Reque~tfnQt~5 ...3 ,:....··.·..!i I,;::~~g Ad":WW),C;~~Rtil'~t::;;~lo pal~.1~i~!lJr5-'5~$i1i
~:,::~~f;;iA}i~"":.La~re"Ra",ezarii:l1:::i~i~~25:~Wii:.~,:~",0'"
This Q~~ificat~!~!~t·!]~~ti6~'::!:~lt~EgOdtingi otj~~~r~~~bbbl~difta87~·f~e~dlri~~t~j.!:t~1,·the ~9unty of
Los Angeles'(Couo~~authorized st~temenfl .~~to self-fund its financial obl~gations
pursuant to the above!1Xgt~~f!lef)t.1'JlL U,ltr i ' ,'g qetermined solely
by the terms of the.Agr!3em~'lt;;and !fl'".gt:jpe,..J~iLaw,
,i:,;,{(i<~~nt~:)::;:.;~;,:j;~~~:::.i {;j.:,;'","'\:,:,.,.:,:::~)f ':~,!,'i B~1:i~:l'~rt!j 1":;-1
·This,.~~rtificate.'rt>Vla~~f~rinfor .,;%oIlIYf~pd)d<?es·hot ~lf~~tI9r expartgj<flny of
the Cq~nty's (o~§i"PYt~9~nt I;~.'~imt,'T~i,qe~i e [ql~~l ~~~firm~toat th.e
County IS not Sil'L...."dec<:>mpan~411l.slillPhQall r r~le,ttq!'l§~IP eXists or WIll
be esta,plished in '1fil!;:~,~!?::~~;.petw '.~"i~y dro"P'alos Verdes.,
f~·.,..":."",,}f :4:'',',~?:d.r?';:':~;'::.C~~~?;;,lf<:·~';;I)-;"";~:1~:<1:~";~?;~i'~':i-":'~·~:j~?1,:~~;~.::!::r-<r,~~,:··,</)The G.0li!nty 4J~;;jifr!~L ...'..,........•.....e C~ynty ~nd
ItS appOlAted a,'V:o ud,~orruptlon
or malice)under ..~...~apter 5,32,and
Articles 1 and 2 elfapfliti~s include general
.and autom~~i"T liaisal.foQ':'j,::'
y ,
Executive Office,
54:ylaims for damages
Ex~~~tive Office of the
500'VVest Temple Street,
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