RPVCCA_CC_SR_2012_03_06_04C_Fiscal_Yr_Budget_Meeting_1CrTYOF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:.
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCI~
DENNIS McLEAN,DIRECTOR OF FINANCE &INFORMATION
TECHNOLOGY
MARCH 6,2012
FISCAL YEAR 2012·13 BUDGET ME:~G 1
CAROLYN LEHR,CITY MANAGER ~
Staff Coordinator:Kathryn Downs,Deputy Director of Finance &Information
Technology
RECOMMENDATION
1.Identify programs,contracts,projects,or specific expenditures that the City Council
deems appropriate for analysis in preparation for the FY12-13 Zero-Based
Budgeting process.
2.Provide Staff with feedback regarding any changes to the categorization of
expenditures and initial set of program metrics.
3.Receive and file the update to the 2011 Five-Year Capital Improvement Plan.
EXECUTIVE SUMMARY
The City is currently using a Hybrid Zero-Base Budgeting approach.The hybrid method is
an efficient way to consider the totality of the budget,and refrain from using generic annual
increases for expenditures.The City has a balanced operating budget,and well funded
reserves.
The purpose of Budget Meeting 1 is for City Council to identify expenditures that should be
analyzed and included in the Zero-Based Budgeting process for Budget Meeting 2
currently sched uled for April 3rd .Staff has also prepared an update to the 20 11 Five-Year
Capital Improvement Plan (CIP)in anticipation of the City Council establishing future goals
that may impact the CIP.
DISCUSSION
The City Council conducted workshops on January 3,2012 and January 31,2012 to
establish its short-term and long-term priorities.At the end of it's discuss on January 31,
2012,the Council directed Staff to provide a summary of the top 10 priorities,while
4C-1
FISCAL YEAR 2012-13 BUDGET MEETING 1
March 6,2012
Page 2 of 6
identifying where there was a clear natural cut off of interest (between 8-12 priorities),with
a listing of the point tally for any priority receiving points,and the opportunity for the public
to provide comments on the goals.Staff expects that the City Council will separately
consider Staff's summary of the City Council's proposed goals at tonight's meeting,
followed by further public outreach at a subsequent Council meeting.
Staff presented an overview of the proposed budget process to the City Council on January
31,2012.At the conclusion of the questions and answer period and discussion by the
Council,it directed Staff to move forward with the preparation of a Hybrid Zero-Base
Budgeting process,including the preparation of expenditure summaries forthe 30 General
Fund Expenditure Programs.
The City's-Hybrid Zero-Based Budget
Like most cities using Zero-Based Budgeting,the City utilizes a hybrid approach.Instead
of beginning at zero,the City begins with a baseline that includes non-discretionary
expenditures (e.g.those required by law)and existing service levels.The proposed budget
for existing service levels is not simply increased by a standard percentage during budget
preparation.Staff analysis focuses on the actual expected cost of providing the service,
and whether there are opportunities to improve efficiency and reduce the cost.The City
Council is presented with a Menu (accompanied by justifications)of changes to existing
service levels and discretionary expenditures to build the remainder of the budget.
Other Issues Impacting the 2012 Budget Process
The City currently prepares a two-year budget document,but does not adopt a two-year
budget.The City Council adopts the first year of the budget document.The second year
of the budget document is presented to the City Council for adoption the following year with
changes previously directed by the City Councilor recommended by Staff.This method
reduces the amount of work and administration cost in the second year of the cycle.The
2012 process is the second year of this two-year budget preparation cycle.
The FY11-12 Budget includes appropriations for a Community Survey and Infrastructure
Report Card.These work efforts have not been presented to the City Council for
consideration and the results of these studies are not expected to be completed in time for
the 2012 budget process.Staff also expects that the City Council will provide direction
regarding program metrics.The data will be more meaningful as more time is provided to
gather it.These tools will provide critical information to the City Council that can be used to
shape service levels and spending plans during the 2013 budget process.
General Fund Expenditures by Program
In an attempt to efficiently answer the questions "what do we get"and "how much does it
cost",Staff has prepared expenditure summaries for all 30 General Fund programs
(Attachment A).These one-page summaries include the following information:
>-A quick summary of the service provided by the program;
>-Historical and proposed expenditures categorized by Non-Discretionary,Revenue
4C-2
FISCAL YEAR 2012·13 BUDGET MEETING 1
March 6,2012
Page 3 of 6
Generation,Current Service Levels,and Discretionary;
~Page references to the full budget document;
~The percentage of total General Fund expenditures;and
~Initial program metrics.
An Excel worksheet electronic file with General Fund Expenditures has been emailed to
City Council separately.
The list of current vendor contracts funded with General Fund money,as provided on
January 31 st,has been included for reference purposes (Attachment B).This information
will be useful for the City Council to take a targeted approach,and direct Staff to focus
analysis on certain expenditure activities for the 2012 process.
Employee Compensation Information
Rancho Palos Verdes continues to have low employee compensation costs when
compared with other cities.
Carson
Rolling Hills
Palos Verdes Estates
Rolling Hills Estates
Lomita
Lawndale
Rancho Palos Verdes
Employee Compensation Budget
as a percentage of Citywide Budget
54%
36%
34%
32%
25%
25%
12%
population Served per Full-Time Employee
4C-3
FISCAL YEAR 2012-13 BUDGET MEETING 1
March 6,2012
Page 4 of 6
Following is a 10-year history of employee salary and bonus costs at the City of Rancho
Palos Verdes.
~f_~2I;jI~
FY02-03 2,933,680 2,455,521 84%14%5.10%39,160
FY03-04 3,041,131 2,529,310 83%14%3.90%27,000
FY04-05 3,157,031 3,099,319 98%15%3.90%28,000
FY05-06 3,704,600 3,442,920 93%16%7.00%49,000
FY06-07 4,083,930 3,752,537 92%16%7.00%52,900
FY07-08 4,366,407 4,100,249 94%18%7.00%70,280
FY08-09 5,151,309 4,913,854 95%19%6.50%75,200
FY09-10 5,182,331 5,213,649 101%17%3.50%79,911
FY10-11 5,581,440 5,544,400 99%22%3.50%81,100
FY11-12 5,720,090 N/A N/A 12%4.60%114,300
The FY12-13 draft budget per the two-year document currently includes a provision for a
Cost of Living Allowance (COLA,estimated 3%salary increase that will be based on the
increase in the Consumer Price Index for the 12 months ended March 2012 for Los
Angeles/Riverside/Orange counties).The FY12-13 draft budget also includes an average
2%merit salary increase (tied to annual employee evaluations),and a $119,700 bonus
pool (one-time cash payments based on the City Council approved results of the 2012-13
Employee Incentive Program).
Capital Improvement Plan
A Capital Improvement Plan (CIP)is a guide for the efficient and effective provision of
resources for improving and maintaining public infrastructure and facilities.Programming
capital facilities and improvements over time can promote better use of the City's limited
financial resources,reduce costs and assist in the coordination of public and private
development.Based on the guidelines of the framework and those set forth by the City
Council,Staff developed an inventory of capital projects.This inventory was compiled
4C-4
FISCAL YEAR 2012-13 BUDGET MEETING 1
March 6,2012
Page 5 of 6
through a comprehensive review of existing reports,infrastructure plans,community input
and City Council direction.
The 2011 Five-Year CIP (Attachment C)has been updated for the revised FY11-12
budget,which includes projects carried forward from FY10-11 (see page 11 of the
document).The CIP includes currently includes $33.9 million of funded improvements of
roadways,storm drains,facilities, parks and trails,as well as updates and development of
infrastructure planning documents.
Because capital improvement planning is a dynamic process,projects in the remaining four
years ofthe CIP will likely change based upon new information,City Council direction and
funding availability.Even though the CIP document includes five-years of projects,the City
Council appropriates projects one year at a time by adopting an annual budget.Only the
FY11-12 column of the CIP has been appropriated at this time.
A list of identified projects with a total cost range of $70 million to $105 million remains
unfunded (see page 49 ofthe document).As funding becomes available,the City Council
may consider moving projects to the funded list.
In addition,Staff has prepared a Status of FY11-12 Capital Improvement Projects
(Attachment D).
Budget Timeline
The remaining budget meetings are tentatively scheduled as follows.
Budget Meeting 2 -Refined Budget Direction (60 minutes on April 3rd
)
~Review information that was requested during Budget Meeting 1.
~Review any new and updated expenditure/project information from Staff.
~Review initial estimate of FY12-13 revenues.
~Provide Staff with direction for preparing and ranking FY12-13 budget decision
packages.
Budget Meeting 3 -Review Decision Packages (90 minutes on May 1st)
~Review revised estimates of FY12-13 revenues.
~Review decision packages,and provide direction to Staff.
~Review draft 2012-13 Performance Goals,and provide direction to Staff.
Budget Meeting 4 -Finalize Draft Budget (30 minutes on May 15th )
~Review the final version of the draft budget.
~Review the draft 2012 Five-Year Financial Model and the draft 2012 Five-YearCIP.
~Provide final direction to Staff for the budget to be adopted by the City Council on
June 5th
•
Attachments:
A -General Fund Expenditures by Program
B -General Fund Contracts
4C-5
FISCAL YEAR 2012-13 BUDGET MEETING 1
March 6,2012
Page 6 of 6
C -2011 Capital Improvement Plan,March 6,2012 Update
D -Status of FY11-12 Capital Improvement Projects
4C-6
Attachment A
General Fund Expenditure Summaries by Program
EXPENDITURE CATEGORIZATION
Categorizing General Fund Expenditures is a useful method to narrow the scope
of analysis during the budget process.Although not formally identified
previously,the following categories have been utilized by Staff to identify the
baseline budget presented to City Council in previous budget cycles.
Non-Discretionary
Those activities required by law or legal covenants,as well as prudent costs of
risk management (e.g.general liability insurance).
Revenue Generation
The costs of generating revenue to the City (e.g.grant writing).
Curre'nt Service Levels
Services to the public and the City Council,as well as support services.Core
services include police,infrastructure maintenance,and land use issues.
Discretionary
Those activities not required by law or legal covenants,not related to revenue
generation,and not tied to core public service levels.
Summary
Current Service Levels 13,832,137 14,095,972 15,616,031 16,360,325
Discretionar 365,637 221,654 426,100 348,100
Non-Discretionar 2,145,247 2,598,701 3,113,790 2,583,450
Revenue Generation 48,146 164,941 178,375 154,000
STAFFING
Staff positions support all 4 expenditure categories presented here.For
example,the City is required by law to hold elections,maintain records and
respond to Public Records Act requests;therefore,the expenditure to provide for
a City Clerk may be considered Non-Discretionary.In addition,certain Staff
positions may support functions that can be placed in several categories.For
example,a Senior Administrative Analyst in the City Manager's Office may
support risk management (Non-Discretionary),grant writing (Revenue
Generation),analysis (Current Service Levels),and the composition of
proclamations (Discretionary).
For purposes of this exercise,all Staff compensation expenditures have been
categorized as Current Service Levels.A distributed categorization of Staff
4C-7
Attachment A
General Fund Expenditure Summaries by Program
compensation would require a much more comprehensive analysis of all job
duties.It should be noted that most Staff positions likely support 2 or more
categories;and that job descriptions are designed to require a certain skill set
and education level,not to support a specific categorization of expenditures.
4C-8
General Fund Expenditure Summaries by Program
City Council
Service Provided
The City Council formulates policies in response to needs,values and interests
of the citizens.The City Council appoints the City Manager and City Attorney,as
well as residents to serve on various volunteer boards,commissions and
committees.The City Council also fixes the compensation of its officers and
staff,as well as takes action on fees,assessments and other forms of revenues
set forth by the government code.In addition,the Council approves the
expenditures of City funds,establishes City ordinances and resolutions and
approves City contracts.
This program is 0.6 %of General Fund Expenditures.
4C-9
General Fund Expenditure Summaries by Program
City Manager Program
Service Provided
As administrative head of the City,the City Manager ensures that the policies of
the City Council are carried out.Aside from the day-to-day direction of the City's
departments,the City Manager's Office is also responsible for overseeing the
budget and risk management,managing Community Outreach,RPV TV,
Personnel and Employee Benefits programs,as well as overseeing the City's
Emergency Preparedness Program and contract with the Los Angeles County
Sheriff's Department contract.
4,100 3,400 26,000
680,685 727,316 861,800
3,127 3,143
15,000
This program is 7.2%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~50 Weekly Report produced
~10-15 grants submitted
~1 tax-defaulted property purchased every few years
~Significant impact on aircraft noise reduction
32,900 Current Service Levels
916,000 Current Service Levels
4C-10
General Fund Expenditure Summaries by Program
City Attorney Program
Service Provided
The City Attorney provides legal advice to the City Council,City Manager and
other City officials.The City Attorney attends all regular City Council meetings
and reviews City ordinances,resolutions,contracts and prepares legal opinions.
In addition,the City Attorney's Office represents the City in legal matters and
court cases.
This program is 4.5%of General Fund Expenditures.
4C-11
General Fund Expenditure Summaries by Program
City Clerk Program
Service Provided
The City Clerk's Office is responsible for City records management (contracts,
meeting minutes,ordinances and resolutions,recorded documents,agenda
packets,and other public records),public meeting coordination,election
coordination and campaign filings management.In addition,this office
coordinates municipal code updates,rules of procedure administration,
recruitment of advisory boards,and response to Public Records Act requests.
Staff Memberships to professional organizations
Training
Meetings &Conferences
Election Supplies &Translation
General and/or Special Ejection
Legal Ads
&
1,700 1,400 20,000
283,808 299,202 342,900
25,700 Current Service Levels
365,900 Current Service Levels
This program is 2.1 %of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~30 -40 Public Meetings annually
~Biennial elections,plus special elections
~Quarterly code updates
~2 - 3 Advisory Board recruitments annually
~45 -60 Public Records Act requests annually
4C-12
General Fund Expenditure Summaries by Program
Community Outreach Program
Service Provided
The Community Outreach Program is responsible for coordinating town hall
meetings and workshops and events such as Community Leaders Breakfasts
and the monthly Mayor's Breakfast meeting.As well,this program is responsible
for publishing city newsletters,administers the cable television franchise and
issues proclamations and certificates of appreciation to members of the
community.
This program is 0.4%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 100 proclamations,certificates of appreciation and letters
of recommendation per year
~Oversee approximately 50 film permits per year
~15 City Grants awarded
4C-13
General Fund Expenditure Summaries by Program
RPV TV Program
Service Provided
RPV TV provides educational programming and useful information to the
residents of Rancho Palos Verdes,including programs that are produced or
commissioned by the City.The television station also provides educational
opportunities for students to learn pre-production,production and post-production
of programs that to be broadcast on cable television.
Membership to National Association of
Telecommunications Officers &Advisors
Operating'supplies and equipment
purchases
Proportionate allocation of office
equipment,computers &software
75
4,842
800
100
14,000
5,100
100 Current Service Levels
14,000 Current Service Levels
6,200 Current Service Levels
RPV TV Staff for editing content and
production labor,as well as Station
Manager
Salaries &Benefits for 0.5 F~T~E2'sllillilli
"This program was previously accounted for in a separate fund through FY10-11
This program is 0.4%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 100 shows per year produced
~RPV TV won 2 Telly Awards in FY10-11
53,000 Current Service Levels
31,400 Current Service Levels
4C-14
General Fund Expenditure Summaries by Program
Personnel Program
Service Provided
The Personnel Program administers the City's employee salary ranges and
compensation pools,conducts personnel recruitments,monitors performance
reviews,promotions and disciplinary actions,conducts training sessions,and
prepares and updates the Management and Competitive Service Employee
Personnel Rules,job descriptions and Employee Handbook.
600 Current Service Levels
2,000 Current Service Levels
-Discretiona
-Current Service Levels
3,000 Current Service Levels
5,300 Current Service Levels
3,600 Current Service Levels
4,250 Non-Discretiona
8,000 Current Service Levels
20,000 Discretiona
217,500 Current Service Levels
10,526 19,197 8,000
1,717 2,584 3,000
510 180 600
3,422 3,377 3,600
833 319 2,000
700 28,412 4,200
171,308 174,147 204,000
20,000
4,650
Salary &Benefits for 1.5 FTE positions
ADP HR System
Printing &Binding
Smart Goals Training
Office Expenses
Leadership &Succession consulting
Other consulting services
Actuarial Consultant
Legal Notices and Ads
Proportionate allocation of office
equipment,computers &software
Memberships &Dues
This program is 0.9%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 4 personnel recruitment conducted annually
~Approximately 4 City-wide employee training administered annually
4C-15
General Fund Expenditure Summaries by Program
Public Safety -Sheriff Program
Service Provided
The City contracts with the Los Angeles Sheriff's Department for general law
enforcement services through a joint regional law enforcement agreement with
the Cities of Rolling Hills and Rolling Hills Estates.Sheriff services include patrol
services,traffic and parking enforcement,general and specialized investigations
and various crime prevention services.
This program is 17.0%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
>-26,450 hours of patrol time
>-3 regional traffic units providing 3,398 hours of service
>-2 community resource deputies providing 2,146 hours of service
>-Approximately $180,000 revenue from fines
>-Crime rate of 110 per 10,000 residents,compared to 246 for Los Angeles
County (2011)
4C-16
General Fund Expenditure Summaries by Program
Public Safety -Special Programs
Service Provided
Special law enforcement programs include school crossing guard and traffic
control services,the parking citation-processing contract,and focused traffic
safety enforcement and crime prevention programs.
This program is 0.3%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~3 schools provided with crossing guard and traffic control services
~409 parking citations were issued in 2011
4C-17
General Fund Expenditure Summaries by Program
Public Safety -Animal Control Program
Service Provided
The City contracts with the County of Los Angeles,Department of Animal Care
and Control for animal control service,which entails,but not limited to:
Enforcement of animal regulations and the removal of dead animals from public
thoroughfares,shelter services,euthanasia services,impoundment of stray
animals,spay/neuter referrals and animal licensing.The County provides and
charges for services tendered upon request or service call.
This program is 0.5%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 550 service requests per year
~Approximately 250 total animals impounded annually
~Approximately 2,400 animal licenses collected annually
~Approximately 25 animals returned to owners annually
~Approximately 20 animals placed in new homes annually
4C-18
General Fund Expenditure Summaries by Program
Public Safety -Emergency Preparedness Program
Service Provided
The City provides for disaster planning and coordination of a comprehensive
emergency action program in the event of a natural or man-made disaster.
During an event,staff coordinates a response to infrastructure and facility needs,
as well as communicates with the public.
Development of Emergency Preparation
Programs
Distaster Preparedness Consultant
Emergency Phone Service
FEMA Claims Consultant
Office Expenses
Printing &Binding
Proportionate allocation of office
equipment,computers &software
Purchase of Supplies
Salary &Benefits for 0.25 FTE's
Emergency Area G Dues
6,968 23,597 28,500
10,450 38,650 21,500
2,978 1,570 3,000
27,231 6,469
2,946 416 1,200
2,843 400 3,000
50,000 Current Service Levels
Current Service Levels
3,000 Current Service Levels
Current Service Levels
1,200 Current Service Levels
3,000 Current Service Levels
Current Service Levels
Current Service Levels
Current Service Levels
Non-Discretiona
This program is 0.6%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~1 Functional exercise and 1 table top exercise annually
~2 Training sessions for staff in FY10-11
~Maintain 3 supply caches
4C-19
General Fund Expenditure Summaries by Program
Finance &Information Technology -Finance Program
Service Provided
The Finance and Information Technology Department is responsible for
managing all financial and information technology affairs of the City,including
preparing the City budget,prepare the annual Comprehensive Annual Financial
Report,preparing the Five-Year Financial Model,managing cash balances and
investments,preparing the Capital Improvement Plan and providing staff support
to the Finance Advisory Committee and Storm Drain Oversight Committee.
City Financial Advisor
Contracted Services for Payroll Processing
Memberships &Dues
Office Expenses
Other Professional Services
Printing &Binding
Proportionate allocation of office equipment,
computers &software
Salaries &Benefits for 8.5 FTE's
Training
Municipal Finance Meetings &Conferences
Bank Fees
Independent audit of the City's Financial
Statements
Merchant Credit Card Processing Fees
Property Tax Administration Fee paid to County
of LA
Rental for offsite record storage
7,300
972,190
3,739
1,700
6,412
31,875
29,056
139,099
4,008
5,900
956,136
1,297
2,435
3,626
36,874
24,407
157,661
4,008
56,800
976,800
4,000
4,200
6,000
35,000
30,000
161,000
4,100
5,000 Current Service Levels
23,000 Current Service Levels
2,500 Current Service Levels
7,800 Current Service Levels
15,000 Current Service Levels
6,500 Current Service Levels
72,700 Current Service Levels
1,072,700 Current Service Levels
4,000 Current Service Levels
4,200 Discretionary
6,000 Non-Discretionary
36,400 Non-Discretionary
30,000 Non-Discretionary
164,000 Non-Discretionary
4,200 Non-Discretiona
This program is 5.8%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~About 6,000 disbursements annually
~About 16,000 cash receipts annually
~About 20 financial reports to other governmental agencies annually
~More than 50 financial reports to City Council and the public annually
~About 2,000 payroll transactions annually
4C-20
General Fund Expenditure Summaries by Program
Finance &Information Technology -Data Program
Service Provided
The Data Program of the Finance &Information Technology Department is
responsible for maintaining the City's website,maintaining the City's software
systems and maintaining the computer data network at City Hall and several park
sites.
Computer supplies,equipment,repairs 26,293 24,936 27,000 27,500 Current Service Levels
Help Desk Services/IT System
DevelopmentlWebsite Maintenance 480,089 461,017 439,000 417,000 Current Service Levels
Proporli0l'\ate allocation of office
equipment,computers &software 1,100 900 8,400 10,700 Current Service Levels
Salaries &Benefits for 1.0 FTE's 34,442 128,500 Current Service Levels
Publications 640 900 900 Current Service Levels
Training 765 2,200 2,200 Current Service Levels
This program is 2.5%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 220 Help Desk service calls/month
~Maintain 92 workstations and 10 servers
4C-21
General Fund Expenditure Summaries by Program
Finance &Information Technology -Voice Program
Service Provided
The Voice Program of the Finance &Information Technology Department
maintains the Voice over Internet Protocol (VoIP)system at City Hall and several
park sites.
Consulting services for revisions and
upgrades to the phone system 5,142 8,200
Supplies,equipment,repairs for phone and
messaging system 2,543 3,178 7,800
Telephone Service and Data 47,413 62,741 71,800
License Costs for phone and messaging
system •
This program is 0.4%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Maintain 106 handsets
8,400 Current Service Levels
7,800 Current Service Levels
101,000 Current Service Levels
4C-22
General Fund Expenditure Summaries by Program
Public Works -Administration Program
Service Provided
The Public Works Administration Program accounts for City engineering,
engineering studies,encroachment permits and inspections,grant administration
and transit coordination.
Contract engineering services to review land
maps and development plans
Contract services for engineering studies
Contract services for inspections
Filing System for Engineering Plans
Legal Noti es &Ads
Memberships &Dues
Miscellaneous Office Expenses
Office Supplies and Minor Equipment
Other Contractual Services
Printing &Binding
Proportionate allocation of office equipment,
computers &software
Salaries &Benefits for 14.0 FTE's
Training
Meetings &Conferences
7,824
11,837
19,766
1,215
902
9,827
46,898
17,971
2,475
4,025
5,700
14,408
1,346
1,364
19,464
85,840
14,775
13,700
1,691,102
2,450
3,209
10,000
32,000
80,000
10,000
12,000
1,200
1,100
18,308
39,500
25,000
10,000 Current Service Levels
12,000 Current Service Levels
80,000 Current Service Levels
10,000 Current Service Levels
12,000 Current Service Levels
1,200 Current Service Levels
1,100 Current Service Levels
10,500 Current Service Levels
6,000 Current Service Levels
25,000 Current Service Levels
121,300 Current Service Levels
1,855,600 Current Service Levels
3,500 Current Service Levels
4,000 Discretiona
5,500 Non-Discretiona
This program is 8.7%of General Fund Expenditures.
Program Metrics
~Administer 14 Federal and State grant programs
~927 Right-of-Way Maintenance Requests were issued in FY10-11 to utility
and telecommunication companies working with the city streets,to
residents for driveway approaches,street trees,sewer lines,dumpsters
and curb drains
4C-23
General Fund Expenditure Summaries by Program
Public Works -Traffic Management Program
Service Provided
The Traffic Management Program accounts for management,maintenance and
improvements of the City's traffic engineering facilities,consulting traffic
engineering support to the City's Traffic Safety Commission,Radar Trailer
Program for traffic education and enforcement,Pavement Striping and Marking
Program,traffic signal maintenance,and repair and upgrade activities.
This program is 0.7%of General Fund Expenditures.
Program Metrics
~22 miles striped
~Approximately 70 citizen requests for traffic services in FY10-11
~96 hours of staff time to provide technical support to Traffic Safety
Commission
4C-24
General Fund Expenditure Summaries by Program
Public Works -Storm Water Quality Program
Service Provided
The Storm Water Quality Program implements projects and permits in order to
comply with the numerous governmental water quality control programs that
apply to the Los Angeles Basin.The City has expended funds on structural
improvements,such as catch basin inserts and programmatic efforts,such as
shared monitoring and public outreach plans with other peninsula cities.
Other Storm Water Consulting Services 25,831
Bus Shelter Maintenance/Parking Lot Sweeper 19,645
Catch Basin Maintenance 5,987
Lake Machado Storm Water Runoff
Legal Services to review new Storm Water
regulations
NPDES Consultant
Other Storm Water Maintenance
State Water Resources Control
7,468
21,070
11,394
14,000
4,773
9,000
27,000
32,000
25,000
8,500 Current Service Levels
27,000 Non-Discretiona
32,000 Non-Discretiona
25,000 Non-Discretiona
This program is 0.7%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~270 curb miles of street sweeping
~Service approximately 100 catch basins per year
~Attend approximately 4 "Jurisdiction 7"meetings per year
4C-25
General Fund Expenditure Summaries by Program
Public Works -Building Maintenance Program
Service Provided
The Building Maintenance program centralizes maintenance expenditures for all
City-owned buildings,including those at the Civic Center and various park sites.
Building Maintenance includes routine activities such as custodial services,
general repairs,security,utility service and Generation maintenance;as well as
non-routine or preventive activities such as flooring replacement and painting.
Building Supplies &Equipment
Fuel for Generators at City Hall
Maintenance -Building Alarm Monitoring
Maintenance -Building Repairs
Maintenance -Custodial Services
Maintenance -HVAC Maintenance
Maintenance -Painting
Maintenance -Pest Control
Maintenance -Utility Repairs
IT Services for Building Maintenance
Proportionate allocation of office equipment,
computers &software
Small Projects
Utilities -Electricity
Utilities -Gas
Utilities -Water
TotalPtiblic
Program{~~J8
40,802
14,340
47,430
69,951
5,692
19,870
2,957
50,786
978
51,842
14,470
30,000
70,508
15,894
36,620
28,616
30,000
5,302
23,500
22,000
40,000
90,000
15,000
59,000
5,000
40,000
5,000
55,000 Current Service Levels
24,000 Current Service Levels
22,500 Current Service Levels
41,000 Current Service Levels
92,000 Current Service Levels
15,500 Current Service Levels
56,000 Current Service Levels
5,000 Current Service Levels
41,000 Current Service Levels
5,000 Current Service Levels
14,700 Current Service Levels
61,500 Current Service Levels
120,000 Current Service Levels
5,000 Current Service Levels
"..,.""..,."",...,,;2;;;,,6,000 Current Service Levels
This program is 2.6%of General Fund Expenditures.
Program Metrics
~252 Building &Maintenance Requests
~65,700 square feet of city buildings maintained
4C-26
General Fund Expenditure Summaries by Program
Public Works -Parks,Trails &Open Space Maintenance Program
Service Provided
The Parks,Trails &Open Space Maintenance Program centralizes maintenance
expenditures for all City park sites and open space areas.
Abalone Cove Shoreline Park Parking Lot Repairs 25,000 -Current Service Levels
Backflow Valve Testing &Repairs 8,348 9,953 5,000 5,000 Current Service Levels
City Parcel Weed Abatement 35,708 47,814 50,000 51,000 Current Service Levels
Contracted Project Administration,Design &
Inspection 19,063 15,000 15,000 Current Service Levels
Electrical Repairs 156 21,263 5,000 5,000 Current Service Levels
Irrigation Repairs 9,826 19,698 24,000 24,500 Current Service Levels
Ladera Linda Paddle Tennis Court 4,000 4,000 Current Service Levels
Landscape Maintenance City Parks 249,855 228,797 255,000 260,000 Current Service Levels
Light &Power (for irrigation control boxes)1,028 1,101 1,000 1,000 Current Service Levels
Parking Lot Resurfacing 5,878 5,694 11,000 11,000 Current Service Levels
Pest Control 15,453 15,000 15,500 Current Service Levels
Play Surface Maintenance 7,800 22,000 23,000 Current Service Levels
Portable Toilets 10,088 9,789 12,000 12,500 Current Service Levels
Purchase Trash/Recycling Bins
19,181 23,520 15,000 Current Service Levels
PVIC &Eastview Irrigation Rehab 2,150 46,500 Current Service Levels
Repairs &Special Event Set-Up 12,000 28,850 50,000 51,000 Current Service Levels
Supplies &Minor Equipment 8,580 37,230 15,000 15,000 Current Service Levels
Trail &Park Signs 2,378 10,000 10,000 Current Service Levels
Trail Projects 62,000 Current Service Levels
Traiis Maintenance 20,040 28,627 25,000 26,000 Current Service Levels
Unanticipated Maintenance Projects 54,859 10,000 10,000 Current Service Levels
Upper PI.Vicente Tennis Court 5,750 5,000 5,000 Current Service Levels
Water Efficient Sprinkler Heads 15,000 15,000 Current Service Levels
Water Utility Service 114,117 117,761 130,000 132,000 Current Service Levels
Abalone Cove Landsiide Abatement District
Assessments for City Parcels 17,306 39,049 40,000 40,000 Non-Discretiona
Abalone Cove Sewer User Fee for City Parcels 1,159 1,181 -Non-Discretiona
Brush Discing 7,864 10,000 10,000 Non-Discretiona
Klondike Canyon Landslide Abatement District
Assessments for City Parcels
Open Space Fuel Modification
Playground Safety Audit &Repairs
Storm Drain User Fee for City Parcels
PI.Vicente Water Main
This program is 5.5%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~18 parks maintained
~474 Parks,Trails &Open Space Maintenance Requests
~1400 acres of open space maintained in the Preserve
~94%of all public maintenance requests addressed within 2 weeks during
FY 09-10
4C-27
General Fund Expenditure Summaries by Program
Public Works -Sewer Maintenance Program
Service Provided
The City owns the sewer system within the City's boundaries;however,Los
Angeles County provides maintenance and emergency repairs.This program
accounts for the cost of updating the Sewer System Master Plan,industrial waste
monitoring,pipe filming,and investigating and cleaning sewer pipes.
Minor pipe repair
Sewer Pipe Filming &GIS Layers
Industrial Waste Monitoring
10,000
50,517 28,525 45,000
6,677 8,655 8,000
25,375
10,000 Current Service Levels
45,000 Current Service Levels
8,000 Non-Discretionar
-Revenue Generation
This program is 0.3%of General Fund Expenditures.
Program Metrics
~15 miles of sewer video inspection per year
~4 miles of video inspection for "hot spot"sewer areas
4C-28
General Fund Expenditure Summaries by Program
Community Development -Planning Program
Service Provided
The Planning Program is responsible for ensuring that all development within the
City is consistent with the General Plan and Zoning Map.All applications that
are not considered "By Right"require further applications and procedures such
as a Conditional Use Permit,a Variance and other discretionary actions that are
considered by the Planning Board.The Planning Program is responsible for the
process for which a permit application is considered and making a
recommendation to the Planning Board in accordance with the municipal code.
Memberships
Mileage Reimbursement
Office Expenses
Printing &Binding
Proportionate allocation of office equipment,
computers &software
Salaries &Benefits for 9.5 FTE's
Supplies &Equipment
Training
Meetings &Conferences
Planning Commissioners Annual Stipends
General Plan &Zoning Code update printing
&binding
Landslide Moritorium &General Plan Update
Consultants
10,200
1,194,927
10,048
3,458
11,014
53,296
8,700
1,191,683
9,931
5,767
7,582
139,591
62,000
1,131,700
6,200
5,000
7,800
10,500
18,383
67,334
71,400 Current Service Levels
1,207,800 Current Service Levels
6,200 Current Service Levels
5,000 Current Service Levels
7,800 Discretiona
10,500 Discretionary
-Non-Discretionary
o Non-Discretiona
This program is 5.5%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~308 decisions on cases rendered over the counter
~50 decisions on cases rendered by the Director of Community
Development
~104-day median application processing time for applications that did not
require the approval of the Planning Commission and/or City Council
~37 decisions on cases rendered by Planning Commission and/or City
Council
~231-day median application processing time for applications that required
approval from the Planning Commission and/or City Council
4C-29
General Fund Expenditure Summaries by Program
Community Development -Building &Safety Program
Service Provided
The Building &Safety Program is responsible for ensuring that all development
applications meet State building code requirements in regards to safety.This
includes both the plan check review and the inspection of the development upon
completion.Most projects require a structural engineering or geo-technical
review.
15,000 Current Service Levels
700 Current Service Levels
3,000 Current Service Levels
2,500 Current Service Levels
1,000 Cu rrent Service Levels
500 Current Service Levels
This program is 2.8%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~1293 Building permits issued over-the-counter
~154 Permits that were taken in for Plan Check
~52 days was the median processing time between building permit
submittal into plan check and when the permit was ready for issuance
4C-30
General Fund Expenditure Summaries by Program
Community Development -Code Enforcement Program
Service Provided
The Code Enforcement Program is responsible for ensuring that the City's
ordinances are maintained throughout the City,such as non-permitted
construction or property maintenance.Cases are typically resolved through a site
visit,written notice and consultation with the offending party.
Meetin s &Conferences
Nuisance Abatement
Proportionate allocation of office equipment,
computers &software
Salaries &'Benefits for 2.0 FIE's
Staff Memberships to professional
or anizations
1,400 1,100 8,400
174,073 172,611 182,200
10,700 Current Service Levels
194,100 Current Service Levels
This program is 0.9%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~189 Municipal Code violations closed in FY1 0-11,with a 30-day median
processing time
~7 Building Code violations closed in FY1 0-11,with a 75-day median
processing time
~107 Zoning Code violations closed in FY10-11,with a 23-day median
processing time
4C-31
General Fund Expenditure Summaries by Program
Community Development -View Restoration Program
Service Provided
The View Restoration Program is both responsible for helping residents mediate
conflict when views become hindered do to neighbors and removing public
foliage that hinders resident view sheds.
10,700 Current Service Levels
262,100 Current Service Levels
Tree Trim'Services
Proportionate allocation of office eqUipment,
computers &software
Salaries &Benefits for 2.0 FTE's
Minor Supplies/Equipment
Other view resotration contractual services
This program is 1.5%of General Fund Expenditures.
Program Metrics
~18 View Restoration permits processed in FY10-11
~9 View Preservation permits processed in FY10-11
~10 City Tree Review permits processed in FY10-11
~31 View Maintenance requests processed in FY10-11
4C-32
General Fund Expenditure Summaries by Program
Community Development -NCCP Program
Service Provided
The National Community Conservation Plan (NCCP)Program is responsible for
funding the Palos Verdes Peninsula Land Conversancy (PVPLC)for the
management of the NCCP preserve in accordance with the City's approved
NCCP Subarea Plan.This General Fund expenditure is to prepare the NCCP
Plan.
This program is 0.3%of General Fund Expenditures
Program Metrics
~About 2 City projects streamlined through permitting process per year
4C-33
General Fund Expenditure Summaries by Program
Community Development -Geology Program
Service Provided
The Geology Program is responsible for reviewing and making recommendations
regarding the need for,and adequacy of,privately initiated project geo-technical
reports.The General Fund expenditure is offset directly by the geologic review
fees collected.
This program is 0.6%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~124 geological cases in FY10-11,with approximately 65%requiring
geologic reports
4C-34
General Fund Expenditure Summaries by Program
Recreation &Parks -Administration Program
Service Provided
The Recreation &Parks Department is responsible for coordinating a
comprehensive park system and numerous community activities.The
Administration Program is responsible for staffing the Recreation &Parks
Department,which manages the department's five programs:Administration,
Recreational Facilities,Special Events,Point Vicente Interpretive Center,and the
REACH Program.
2,000 Current Service Levels
500 Current Service Levels
1,000 Current Service Levels
1,400 Current Service Levels
5,200 Current Service Levels
3,000 Current Service Levels
38,200 Current Service Levels
603,400 Current Service Levels
166,000 Current Service Levels
930 1,217 1,400
2,195 1,306 2,000
6,472 3,802 5,100
305 3,000
3,100
288
Salaries &Benefits for 7.75 FTE's
Publications
Ranger Services for Nature Preserve
Other Professional Services
Office SUPl9lies &Equipment
Memberships
Mileage Reimbursement
Training
Proportionate allocation of office equipment,
computers &software
This program is 3.3%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Administer the Gifts for Parks program that generates $_in donations
~Approximately 30 part-time employees supervised at park facilities
~Approximately 2,392 hours of Park Ranger patrol time in the Palos Verdes
Nature Preserve
~Coordinate park planning projects,such as Grandview &Lower Hesse
Park,RPV Beach,and skate park
4C-35
General Fund Expenditure Summaries by Program
Recreation &Parks -Facilities Program
Service Provided
The Facilities Program is responsible for coordinating the day-to-day activities at
all City park facilities,including Fred Hesse Jr.Community Park,Robert E.Ryan
Community Park,Ladera Linda Community Center,and Abalone Cove Shoreline
Park.As well,this program is responsible for the creation and promotion of
recreation programs,as well as the oversight of facility rentals for events.
This program is 1.9%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 1,800 privatized recreation classes offered each year
~About 600 rentals of City facilities per year
~Average of 20 film shoots at City parks per year
4C-36
General Fund Expenditure Summaries by Program
Recreation &Parks -Special Events Program
Service Provided
The Special Events Program is responsible for the coordination of City-wide
community events such as Whale of a Day,Egg Hunt Eggstravaganza,the July
4th Celebration,Shakespeare by the Sea,Halloween Spooktacular,and
Breakfast with Santa.
City 40th Anniversary Celebration
Fourth of July Celebration
Palos Verdes Symphonic Band Performance
Portable Toilet &Lighting Rental
Salaries &Benefits for Part-Time Staff Support
Shakespeare by the Sea Performa;nce
Sound Equipment Rental
Special Event Supplies
Whale of a Day Parking
15,884
500
545
3,533
5,325
16,196 25,000
800
2,500
2,954 6,500
1,200
1,500
8,626 18,700
1,500
15,000 Discretiona
25,000 Discretiona
800 Discretiona
2,500 Discretiona
8,800 Discretiona
1,200 Discretionary
1,500 Discretiona
13,200 Discretiona
1,500 Discretiona
This program is 0.2%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~3-5 special events per year
~About 4,000 attendance at Whale of a Day
~About 500 attendance at Shakespeare by the Sea performance
~About 3,000 attendance at Forth of July
4C-37
General Fund Expenditure Summaries by Program
Recreation &Parks -Point Vicente Interpretive Center Program
Service Provided
The Point Vicente Interpretive Center (PVIC)Program is responsible for
managing all operations at PVIC,including the Los Serenos de Point Vicente
docents,the coordination of the day-to-day activities of the gift shop and
museum,coordination of facility rentals,and curation and oversight of the
museum exhibits.
Museum Curation Consultant
Museum Supplies &Equipment
Annual Docent Appreciation Luncheon
Salaries &Benefits for 4.5 FTE's
Proportionate allocation of office equipment,
computers &software
PVIC Giftshop Resale Items
This program is 1.6%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~Approximately 45,000 visitors each year to the museum
~About 105 schedule docent-led hikes and tours per year
~2 "Night at the Museum"events in 2011
~12 adult docents graduated in 2011
4C-38
General Fund Expenditure Summaries by Program
Recreation &Parks -REACH Program
Service Provided
The REACH Program is responsible for coordination of programs and activities
for participants with developmental disabilities and the quarterly newsletter
highlighting news and upcoming events in regards to the REACH Program.
This program is 0.2%of General Fund Expenditures.
Program Metrics
Program Metrics include,but are not limited to:
~6 events per month
~30 participants per week
4C-39
Attachment B -Current City General Fund Contracts
Contractor Description Amount Beginning Date Ending Date
«}«••••••••••••••••••••••••.•••..•
•••••••••••••••••••••••••••••••••••••••••••••••
COllUl1unilyOevelopl11el1t ••••••••••.••........«<)<•••••••«<.•.•..«iii
Charles Abbot and Associates Building and Safety Consulting Services $89-$132/hour +CPllndex 1984 FY12-13
Choice Mediation View RestorationlPreservation Consulting Not to exceed $40,000 5/17/2011 FY12-13
Coleen Berg Mediation Consulting Services for View $125/hou r -not to exceed 11/3/2004 FY12-13RestorationlPreservation$40 ,0001yea r
David Magney Environmental Consulting -Bio $45-$115/hour (paid by applicant)9/6/2005 Ongoing
Kling Consulting Group Engineering geologist and soils engineering $50-$165/hour 1017/1997 Ongoing
Kling Consulting Group Consulting Services for the City's General Plan Not to exceed $23,800 2/20/2007 Until completion of General Plan
Update Update
Linscott,Law &Greenspan,Eng Consultant for Traffic Engineering Design Services Not to exceed $16,500 7/21/2009 Until completion of General Plan
Update
Palos Verdes on the Net Consulting services for General Plan.For GIS and Not to exceed $8,241 2/20/2007 Until completion of General Plan
mapping work Update
Rincon Environmental documents for Zone 2 Not to exceed $139,826 4/6/2010 Until completion of project
Scott Fazekas &Assoc Building and Safety Consulting Services $70-$100/hour 9116/2008 Ongoing
URS Environmental Review for NCCP document and Bio Not to exceed $164,438 81712000 Upon completion of environmental
document
West Coast Arborists City Tree Trimming -View Budget of $39,000,cost based on 717/2009 FY11-12actualservicesprovided
·················i .....)......._.....................·······.........i ....i}............................))..............••••••••••••••••••<
<..•.•••...•...•.•.•..•.••»i··.·.·.·........i>
ADP Human Resources Human Resources Software $8,000/yr (varies based on actual 8/5/2008 Ongoingactivity)
Albert Edwards Consultant for Leadership Academy Not to exceed $20,000 71712011 FY11-12
Blais &Associates Grant Writing Services $95/hour +mileage 7/1/2009 Ongoing
Federal Advocates Grant Lobbying Services $4,000/month 8/17/2010 Through 6/30/12
4
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Attachment B -Current City General Fund Contracts
Contractor Description Amount Beginning Date Ending Date
Gerard Quinn FEMA Claims Specialist $225/hour for services performed 6/512007 Upon final close of FY04-05 claims
LPA,Inc.Civic Center Space Needs Plan Not to exceed $25,000 5/24/2010 Upon completion of project
Mark Doddy Station Manager RPVTV $32/hour 1/16/2008 Ongoing
Richards,Watson &Gershon Legal Services Fee by necessity 1973 Ongoing
TelVue Virtual Television Network Customer support for Access Channel Equipment $50/hour 7/2/2007 Ongoing
.....
·i<<).•.•.•..••••••••••<..........................
••••••••••
.................
Public Safety >..........................<•.•...................................../»........«...
All City Management Services Crossing Guard Services Not to exceed $17,260 per year 9/1/1992 Ongoing
Emergency Planning Consultants Natural Hazards Mitigation Plan Not to exceed $12,000 2/9/2012 Upon completion of project
LA County Dept of Animal Control Animal Control Services Budget of $120,000,cost based on 11/15/2011 FY13-14actualservices
LA County Sheriffs Dept Law Enforcement Services $5,754,489.27 3/24/1980 FY11-12
.............................................)...................//.......
Public·WorksMailitenal1ce ..........................<«</)</.•.•...•..............<>•••.<•.••>>••••••••..•...••.••........................................................
AJ Fistes Building Painting Maintenance Per bid proposal 4/3/2007 FY11-12
Bennett Landscape Weed abatement Control and Landscape Per bid proposal 9/19/2000 FY11-12
Coastal Building Services Janitorial ServiceslCarpet Cleaning $6,741.89 6/20/2006 FY11-12
Fire Grazers Open Space Fuel modification (Brush removal)Not to exceed $107,574/year 6/15/2010 FY12-13
Great Cleaning Services Custodial Services $69,264 +PPI 3/16/2010 FY13-14
Los Angeles Conservation Corp Fuel Modification $125,000/yr.6/1/2010 FY12-13
4
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Attachment B -Current City General Fund Contracts
Contractor Description Amount Beginning Date Ending Date
Marina Landscape Landscape Maintenance for Parks and Trails,City Not to exceed $148,050.24 4/29/2008 FY12-13Medians,etc.
Merchants Landscape Services Fuel Modification $25,000/yr.5/17/2011 FY11-12
Nationwide Environmental Svcs Street Sweeping,Parking Lot Sweeping &Bus Budget of $167,000,cost based on 5/19/2009 FY11-12ShelterCleaningactualservices
PCI Pavement Striping Maintenance Project Not to exceed $70,000 annually 4/3/2007 FY12-13
······iii·.····.·.·.·.-iiT 7 •••··•••••./iii···........•••••••
Public WorksConsultallts .•....»••.•••.•.•...••.•......•.•.•..•.•••....>\»••...••.••••••••...........i »..................>..>••..
Hunter &Assoc.NPDES Implementation FY11-12-$61,631,FY12-13-9/16/2003 FY12-13$62,455
KCD in SGV (Traffic Solutions)Traffic Data Collection Services Not to exceed $60,000 for one year 6/16/2009 FY11-12and$25,000 for one event
Kling Consulting Group Geotechnical Consultant Not to exceed $60,000 for one year 10/19/199 Ongoingand$25,000 for one event
Nobel Systems GIS solution services Not to exceed $60,000 for one year 6/16/2009 FY11-12and$25,000 for one event
Willdan Engineering Crest Road at Whitley Collins Pedestrian Crossing Not to exceed $16,160 11/15/2011 FY11-12
Withers &Sandgren Landscape Architectural Services Not to exceed $60,000 for one year 5/6/2008 FY11-12and$25,000 for one event
><i ............>/»>.•.•.•.•i»......»..............
Finance&1T >>................\..............\••••••••••.••.••>...........»>»>
ADP Payroll Payroll Services $23,400 (varies bases on actual 8/5/2008 Ongoingtransactions)
Bank of America Merchant Services Bank Card Processing Services Per transaction based on card use 5/20/2011 Ongoing
Cost Recovery Systems Consultant to prepare eligible claims for State $7,250/year 7/18/2000 OngoingMandateReimbursement
Diehl,Evans &Company LLP Auditing Services Not to exceed $50,000 7/16/2008 Ongoing
GFOA Accounting Software Selection Service Contract Not to exceed $51,000 4/19/2011 Upon completion of project
4
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Attachment B -Current City General Fund Contracts
Contractor Description Amount Beginning Date Ending Date
NEXUS Phones and voicemail $6,000/year 8/6/2002 Ongoing
Oce North America Copier Agreement $21,600/year 8/30/2007 Ongoing
Palos Verdes on the Net IT Services $270,000 +$40-$50/hr for special 10/1/1996 FY13-14additionalservices
··.i ....·.·.·.«.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·.·..................
••••.••••••.•.••.•••..••«>»ii«.»....>....
Recreation &Parks i .............<.......................
>.•..•••.•..•..»>.•••.•.i<».•.....•........................>•..•......>
Bell Event Services July 4th Celebration at Point Vicente Park/Civic Not to exceed $12,000 2/6/2007 Oct 2013Center
Jeff Robinson -Disaster Coordinatorfor Area G -consists of 14 cities in the $7,OOO/year 11/19/2012 OngoingManagementAreaCoordinatorSouthBay
Mountain Conservation &Ranger Patrol and Interpretive Programs Not to exceed $170,052.48/year 6/16/2009 FY13-14RecreationAuthority
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Attachment C
.-;
RANCHO PALOS VERDES
2011
Five-Year Capital Improvement Plan
March 6,2012 Update
4C-44
TABLE OF CONTENTS
INTRODUCTION 3
FUNDED PROJECTS 11
BUILDINGS AND OTHER FACILITY IMPROVEMENTS 12
INTANGIBLE CAPITAL OUTLAY 15
ROADWAY INFRASTRUCTURE 20
PUBLIC UTILITIES,31
STORM DRAIN SySTEM 32
RECREATION,PARKS &OPEN SPACE 41
UNFUNDED PROJECTS 49
BUILDINGS AND OTHER FACILITY IMPROVEMENTS 50
INTANGIBLE CAPITAL OUTLAY 60
ROADWAY INFRASTRUCTURE 61
PUBLIC UTILITIES,72
STORM DRAIN SySTEM 77
RECREATION,PARKS &OPEN SPACE 82
Page 2 of 90
4C-45
INTRODUCTION
A Capital Improvement Plan (CIP)is a guide toward the efficient and effective provision of public
infrastructure and facilities.Programming capital facilities and improvements over time can
promote better use of the City's limited financial resources,reduce costs and assist in the
coordination of public and private development.In addition,the planning process is valuable as a
means of coordinating and taking advantage of joint planning and development of facilities and
infrastructure where possible.Careful management of these assets keeps the City poised for
flexible and responsive strategic planning that allows the City to proactively prepare the
groundwork for capital projects so when funding opportunities arise,a plan is ready to be
implemented.By looking beyond year-to-year budgeting and projecting what,where,when and
how capital investments should be made,capital planning enables public organizations to
maintain an effective level of service for the present and future population.
THE CAPITAL IMPROVEMENT PLAN (CIP)
The result of this continuing planning process is the CIP,which is the City's five-year roadmap for
creating,maintaining,and funding present and future infrastructure requirements.The CIP
addresses the City's needs relating to the acquisition,expansion,and rehabilitation of long-lived
facilities and infrastructure. The CIP serves as a planning instrument in conjunction with the
City's General Plan and the City Council's Tactical Goals to identify needed capital projects and
coordinate the financing and timing of improvements in a way that maximizes the return to the
public.It provides a planned systematic approach to utilizing the City's financial resources in the
most responsive and efficient manner to meet its service and facility needs.It serves as the
"blueprint"for the future of the community and is a management and planning tool,rather than a
binding document.
The underlying strategy of the CIP is to plan for necessary land acquisition,construction and
maintenance of public facilities necessary for the safe and efficient provision of public services in
accordance with City policies and objectives adopted in the City's General Plan.A critical
element of a balanced CIP is the provision of funds to both preserve or enhance existing facilities
and provide new assets to respond to changing service needs and community growth.While the
program serves as the long range plan,it is reviewed and revised bi-annually in conjunction with
the budget.Priorities may be changed due to funding opportunities or circumstances that cause
a more rapid deterioration of an asset.Projects may be revised for significant costing variances.
The CIP is primarily a planning document to assist in the City's long-term planning.As such,the
projects and their scopes are subject to change from year to year as the needs of the community
become more defined and projects move closer to final implementation.The adoption of the CIP
is neither a commitment to a particular project nor a limitation to a particular cost.As a basic tool
for scheduling anticipated capital projects,it is also a key element in planning and controlling
future capital financing.For this reason,the CIP includes some "unfunded"projects in which
needs have been identified,but specific solutions and funding have not been determined.
When adopted,the CIP provides the framework for the City's management team and the City
Council with respect to investment planning,project planning and managing any debt.This
document is independent of the City Council's tactical goals and is intended to serve as a long-
term planning document.
THE CIP PROCESS
The capital plan and budget is the result of an ongoing infrastructure planning process.
Infrastructure planning decisions must be made with regard to both existing and new facilities and
equipment.For existing facilities,the planning process addresses appropriate capital renewal
strategies and repair-versus-replacement of facilities.New service demands are also considered
since they often affect capital facility requirements.Planning for the five-year CIP period and
subsequent five years,includes linking the General Plan to the capital plan requirements,
conducting needs assessments and allowing for flexibility to take advantage of opportunities for
Page 3 of 90
4C-46
capital investment.The FY11-12 through FY15-16 CIP is developed through input by
professional staff,citizens of Rancho Palos Verdes,and elected or appointed City officials.
CIP REVIEW TEAM
A CIP Review team is responsible for annually reviewing capital project requests and providing
recommendations to the City Manager.This team is comprised of staff from the Office of the City
Manager,Finance and Information Technology,Public Works,Community Development,and
Recreation and Parks departments,and the City Attorney.This team conducts an in-depth
analysis of the impact of the CIP on cash flow and financial obligations,as well as the City's
ability to finance,process,design,and ultimately maintain projects.The team will also analyze
the fiscal impact for each individual project;including future maintenance and replacement costs,
associated monetary benefits (e.g.future maintenance savings),as well as any applicable future
revenue opportunities.The team meets periodically throughout the year to evaluate the progress
of projects,and examine future needs of the City.
The overall goal of the CIP Review Team is to develop CIP recommendations that:
• .Preserve the past,by investing in the continued upgrade of City assets and infrastructure;
•Protect the present with improvements to City facilities and infrastructure;
•Plan for the future.
Projects are identified by staff,professional consultants,residents or elected officials.There are
typically more proposals than can be funded in the five-year CIP period,so the team conducts an
internal project ranking process.The criteria used in this internal ranking includes,but is not
limited to,safety,support of essential City services,support of City's goals,economy and
efficiency,outside funding committed or eligible,and community quality/sustainability.Projects
are prioritized and scored based on the criteria outlined in this plan in the following section.If a
project receives a lower ranking,there is no reason to believe that any damages will occur if the
project has not been completed.While ratings are important in determining recommended
projects,the realities of the City's financial situation are critical to all decisions.
CIP CRITERIA
Safety:Enhance or improve the overall safety of the City and delivery of services.Protect the
health and welfare of residents.
Supports Essential City Services:Maintenance and development of existing or new facilities and
infrastructure which allows the City to deliver essential services to residents of Rancho Palos
Verdes.
Supports City Goals:Supports the goals annually established by the City Council in the Tactical
Plan.Meets citywide long-term goals and is in compliance with the City's General Plan.
Economy and Efficiency:Maintain and enhance the economy and efficiency of providing services
in Rancho Palos Verdes.This criterion would include projects which improve business processes
and overall efficiency while also evaluating environmental impacts.
Outside Funding Committed or Eligible:Support a project which outside funding has been
committed to or may be obtained through restricted revenue sources.
Community Quality/Sustainability:Maintain and enhance the infrastructure and services which
supports our residential and business community.This criterion would include projects which
preserve and enhance the overall quality of life in Rancho Palos Verdes and projects which
ensure economic viability to support a sustainable community.
Page 4 of 90
4C-47
CATEGORIES
Category 1:The project is urgent and/or mandated,and must be completed quickly.The City
could face severe consequences if the project is delayed,possibly impacting the health,safety,or
welfare of the community,or having a significant impact on the financial wellbeing of the City.
The project must be initiated or financial/opportunity losses will result.
Category 2:The project is important and addressing it is necessary.The project impacts safety,
law enforcement,health,welfare,economic base,and/or quality of life in the community.
Category 3:The project would enhance the quality of life and would provide a benefit to the
community.Completion of the project would improve the community providing cultural,
recreational,and/or aesthetic effects.
Category 4:The project would be an improvement to the community,but need not be completed
within a five-year CIP.
THE CIP CALENDAR
August-October
November-January
February
May
May
Departments prepare CIP requests
CIP Team reviews requests
Recommendations developed to be included in the Five-Year
Model and Two-Year Budget
Planning Commission Review
Recommendations presented to the City Council for approval
Additional forms and methods of public outreach will be conducted as directed by the City
Council.
PROJECT LISTS
The CIP includes a comprehensive listing of all projects contained in the Five-Year CIP and also
projects beyond the Five-Year Period.Detailed project sheets are contained in the plan for all
projects included in the CIP.Another list of unfunded projects is also contained in the plan to
highlight the City's needs beyond the five year period.Projects which are included in the CIP
were evaluated based on the criteria approved by the City Council and are in compliance with the
goals set forth in the City's General Plan.Application of these criteria ensures that each project
recommended for Council consideration does indeed support the policy objectives of the City's
long-term planning documents and identifies a basis for scheduling and allocation of resources.
Cost estimates have been developed for each project based on preliminary project descriptions,
and include all estimated costs for land acquisition,permits and inspections,project management
and project engineering,consultant design,construction,utilities,information technology
infrastructure and other associated project fees.Estimates are in today's dollars.
CAPITAL IMPROVEMENT POLICIES
Time Period
The Finance and Information Technology Department,in cooperation with all other City
Departments and the City Attorney,shall produce a working document designed to identify capital
needs bi-annually in conjunction with the budget process.This Five-Year Capital Improvement
Plan (CIP)is submitted to the City Council to utilize in reviewing and prioritizing capital projects.
Page 50f90 4C-48
Type of Project
Definition of a capital asset:An asset with a cost in excess of $5,000 and an expected useful life
of more than one year,such as automobiles,equipment,and furniture.These items will continue
to be included in the operating budget.Items such as automobiles,minor equipment,and
furniture will continue to be accounted for and funded using the Equipment Replacement Fund
and are not included in the capital improvement plan.
Definition of a capital project:A project expected to have a useful life greater than ten years and
an estimated cost of $100,000 or more.Capital projects include the construction,acquisition,or
major renovation of buildings,utility systems,or other structures,purchase of land,and major
landscaping projects.
Projects meeting the above definition will be included in the CIP document in addition to the City's
two-year budget document.The information will be tied to the capital budget and totals for each
project in the CIP will be included in the capital budget.
Selecting the Projects for the CIP
The comprehensive capital project planning process has the following essential components:
•The General Plan (Long-term Plan-10 Years)
•The Capital Improvement Plan (Mid-term Plan-5 Years)
•The Capital Budget (Short-term Plan-1 Year)
•City Council Tactical Plan (Long-term and Short-term-evaluated each year)
All projects selected for the CIP should be consistent with the goals identified in the City Council
Tactical Plan or as outlined in the City's General Plan.The project selection process strives to
achieve a balanced plan for the community to include all necessary and high priority projects,
while also enhancing City services and facilities.
Operating Budget Impact Identified in the CIP
The operating impact of proposed capital projects,including personnel,operating expenditures,
capital outlay,and debt service,as applicable,will be identified in the CIP document and
considered in preparing the annual operating budget and Five-Year Financial Model.
Moving Projects from the CIP to the Capital Budget
All projects approved in the annual capital budget are appropriated at the estimated cost to
complete the project.At the end of each fiscal year,the remaining appropriation for uncompleted
portions of the project will be carried forward to subsequent fiscal years.
Staff will identify the estimated costs,potential funding sources,operating impact,and project
schedule for each capital project proposal before it is submitted to the City Council.
Staff will coordinate development of the capital improvement budget with the development of the
operating budget.All costs for internal professional services needed to implement the CIP will be
included in the capital budget as part of the two-year budget document for the years the CIP is to
be implemented.
Cost tracking for components of the capital improvement program will be updated semi-annually
to ensure project completion against budget and established time lines.
Definition of Capital Budget Year
A capital budget year runs concurrent to the operating budget fiscal year beginning July 15t and
ending June 30th .
Types of Financing
The nature and cost of the'project generally determine financing options as do projected revenue
resources.The following financing instruments could be used in the following preferred order:
Page 6 of 90 4C-49
•Outside funding that does not require repayment,including grants,federal,state and
county restricted funding (Le.transportation funding),and donations
•Developer Fees
•City restricted revenue imposed by voters (Le.environmental excise tax,storm drain user
fee)
•Accumulated Fund Balances in Restricted Funds
•General Fund
•Debt secured by a Restricted Revenue Source
•General Obligation Debt.
Remaining Balances
It is the City's policy to apply restricted funding sources after a project is completed and final cost
is identified,or at the close of each fiscal year,whichever occurs first.
Evaluation of Capital Projects
Capital project and program reviews are to monitor existing project performance and to update
the five year CIP.Each project must be actively managed and semi-annual reports on the
physical and fiscal status of each project should be made available to the City Council in
conjunction with the budget adoption and Mid-Year Review.
Green Building Standards
As a way to create a more sustainable way of life,the City of Rancho Palos Verdes requires the
incorporation of green building principles and practices into the design,construction,and
operation of all City facilities,and to evaluate all land purchases for future development on the
basis of reducing environmental impacts whenever feasible.
Standards for Maintenance
It is important to have standards in place for the various infrastructure systems throughout the
City to maintain this investment and be positioned to provide adequate services for the residents
of Rancho Palos Verdes.Staff will develop maintenance standards and schedules as
appropriate.
Contingency Policy
The need for contingencies will be evaluated with each project and be included in the CIP on a
case-by-case basis.
Project Change Orders
Project change orders will be made in accordance with the policy stated in Section 02.44.25 of
the Municipal Code.This policy requires that specific purchasing procedures be followed and
City Council approval obtained for any amount over twenty-five thousand dollars.
GENERAL PLAN GOALS
The goals stated below are included in the City's General Plan which serves as the City's long-
term strategic planning tool.The General Plan is currently undergoing its first update since its
adoption.The Director of Community Development has advised the CIP Team that none of the
proposed revisions that have been under consideration will significantly impact the draft CIP
Framework.Staff has elected to refer to the current General Plan in the conjunction with the
development of the CIP Framework.All CIP projects should contribute to fulfilling one or more of
the goals listed below to create a balanced,sustainable community.
Natural Environment Element
•It is the goal of the City of Rancho Palos Verdes to conserve,protect,and enhance its
natural resources,beauty,and open space for the benefit and enjoyment of its residents
and the residents of the entire region.Future development shall recognize the sensitivity
of the natural environmental and be accomplished in such a manner as to maximize the
protection of it.
Page 7 of 90
4C-50
Socio/Cultural Element
•The City shall strive to protect and preserve all significant archaeological,paleontological
and historical resources within the City.
Cultural Resources
•The City shall strive to protect and preserve all significant archaeological,paleontological
and historical resources with in the City.
Current Social,Service,and Cultural Organizations
•Work toward a coordinated program to aid in matching the facility needs of the many and
diverse groups in the community with existing and future facility resources throughout the
City.
Social Services
•Encourage programs for community involvement,participation,and action to minimize
the sense of isolation and powerlessness felt by many individuals in the community.
•Encourage programs for recreation,social services,and cultural and educational
achievement.
•Encourage a framework for interaction among the four cities of the peninsula and
between the peninsula and its surrounding communities to solve common problems.
Urban Environment Element
·It is the goal of the City to carefully control and direct future growth towards making a
positive contribution to all elements of the community.Growth in Rancho Palos Verdes
should be a cautious,evolutionary process that follows a well-conceived set of general
guidelines which respond to both holding capacity limitations for the region and
environmental factors on the peninsula.
Activity Areas
•It is the goal of the City of Rancho Palos Verdes to preserve and enhance the
community's quality living environment;to enhance the visual character and physical
quality of existing neighborhoods;and to encourage the development of housing in a
manner which adequately serves the needs of all present and future residents of the
community.
•The City shall discourage industrial and major commercial activities due to the terrain and
environmental characteristics of the City.Commercial development shall be carefully and
strictly controlled,and limited to consideration of convenience or neighborhood service
facilities.
•The City shall encourage the development of institutional facilities to serve the political,
social,and cultural needs of its citizens.
•The City shall endeavor to provide,develop,and maintain recreational facilities and
programs of various types to provide a variety of activities for persons of all age groups
and in all areas of the community.
•Agricultural uses within the City shall be encouraged,since they are desirable for
resource management and open space.
Infrastructure
•It shall be a goal of the City to ensure adequate public utilities and communications
services to al residents,while maintaining the quality of the environment.
Page 8 of 90
4C-51
•It shall be a goal of the City to provide residents with a safe and efficient system of roads,
trails and paths.
•It shall be a goal of the City to encourage the increased mobility of residents through the
development of an adequate public transportation system.
Safety
•It shall be a goal of the City to provide for the protection of life and property from both
natural and man-made hazards within the community.
•It shall be a goal of the City to provide for the protection of the public through effective
law enforcement and fire protection programs.
•It shall be a goal of the City to develop and enforce health and sanitation,emergency
communications,and disaster preparedness programs to ensure the overall health and
safety of all residents.
•It shall be a goal of the City to protect life and property and reduce adverse economic,
environmental,and social impacts resulting from any geologic activity.
Sensory Environment
•It shall be the goal of the City of Rancho Palos Verdes through proper land use planning
and regulations,to provide for a quiet and serene residential community with a minimum
of restriction on citizen activity.
•Palos Verdes peninsula is graced with views and vistas of the surrounding Los Angeles
basin and coastal region.Because of its unique geographic form and coastal resources,
these views and vistas are a significant resource to residents and to many visitors,as
they provide a rare means of experiencing the beauty of the peninsula and the Los
Angeles region.It is the responsibility of the City to preserve these views and vistas fro
the public benefit and,where appropriate,the City should strive to enhance and restore
these resources,the visual character of the City,and provide and maintain access for the
benefit and enjoyment of the public.
Land Use Plan
•It is the goal of the City of Rancho Palos Verdes to provide for land uses which will be
sensitive to and enhance the natural environment and character of the community,supply
appropriate facilities to serve residents and visitors,promote a range of housing types,
promote fiscal balance,and protect the general health,safety,and welfare of the
community.
Fiscal Element
•It shall be a goal of the City to hold the property tax to a minimum and to continually
explore and analyze the advantages and disadvantages of alternate or new sources of
revenue.
•It shall be a goal of the City to explore cooperative financing strategies that might be
undertaken in association with other jurisdictions.
•It shall be a goal of the City to take maximum advantage of regulatory legislation to obtain
contributions,dedications and reservations (Le.,easements).
•It shall be a goal of the City to ascertain that all revenues generated by growth are
sufficient to cover costs related to growth.
•It shall be a goal of the City to thoroughly evaluate capital acquisition and operating
expenditures and their impacts before implementation of programs.
Page 9 of 90
4C-52
(THIS PAGE IS BLANK)
Page 10 of 90
4C-53
Updated 3/6/12
FY11·12*Identified Funding Source
$152,500 Building Replacement Fund
CIP Reserve
$697,789 WQFP User Fees
$120,000 General Fund
$100,000 General Fund
$1,520,000 I I General Fund
$1,600,0001 General Fund,TDA Article 3 for $25,000
$1,600,0001 General Fund,TDA Article 3 for $25,000
$1,600,000 General Fund,TDA Article 3 for $25,000
$1,500,000 General Fund,TDA Article 3 for $25,000
$1,500,000 General Fund,TDA Article 3 for $25,000
$2,349,949 Prop 1BlMeasure RlProp C/GrantIClP fund bal
$2,380,000 Prop C,STPL,Measure R,General Fund
$500,500 Beautification Fund
$250,000 Beautification Fund
$250,000 Beautification Fund
$785,532 HSIP Grant/10%CIP accumulated balance
$1,422,581 80%HSIP Grant/CIP &Street Mnt fund balance
$794,245 80%TIP Grant/CIP fund balance
$242,082 88%HSIP Grant/CIP fund balance
$273,114 92%HSIP Grant/CIP fund balance
$114,450 I I I I IGeneral Fund
:'::"'::'::)\\'\\:"':"'\\\"\}"""':"':":"'::'I':::",::,:::,:::,:,::,:'i::':'i:""
$1,146,698 $324,642 $329,881 $335,278 $340,836 WQFP User Fees
$570,000 WQFP User Fees
$242,500 WQFP User Fees
$485,000 WQFP User Fees
$446,000 WQFP User Fees
$440,000 WQFP User Fees
$100,000 WQFP User Fees
$867,575J J WQFP User Fees
$1,990,836 $2,400,000 General Fund/CIP Reserve for future projects
$20,000 $220,000 CIP accumulated balance/General Fund
$280,000 $280,000 Grant/12%Match from CIP accumulated balance
$200,000 $275,000 Grant/City 20%Match from CIP Reserve
$665,176 $150,000 Grant/City 50%Match General Fund/CIP Fund
$240,000 Measure A Grant/CIP accumulated balance
"~,\d$;~t~':,:\~~j~lli~'''ll!li~1ili[$'~i#~!l'ill~':~;~i;lii1'
Abalone Cove Shoreline Park
Storm Drain Master Plan Update
Pavement Management Program Update
Project
_1i:!(~l~i!i'~~~;~~!mPl'~iili!f::"('::::::"'::::':)':)
Arterial Overlay and Slurry Seal PVDE (Miraleste to North City Limits)
Residential Overlay and Slurry Seal Zone 3
Residential Overlay and Slurry Seal Zone 5
South HawthornelVia Frascati
Rancho Palos Verdes Five Year Capital Improvement Plan
Ladera Linda Site Master Planning &Community Outreach
Crestridge/Crenshaw Traffic Signal
Hesse Park Drop Ceiling RetrofitlReplacement
Citywide ADA Self Evaluation and Transition Plan
Via Canada
PVDE Lower Switchbacks
PVDS (North of Barkentine)
Lower San Ramon Canyon Design
PVDS Bikeway Safety
Grandview Park &Lower Hesse Park Development
California Coastal Trail
Hawthorne Blvd.Traffic Signal Synchronization
Hawthorne Blvd.Median Improvements (City Hall to Vallon)
Gateway Park Development Project Phase I and II
Hawthorne Blvd.Median Improvements (Via Rivera to City Hall)
Residential Overlay and Slurry Seal Zone 2
PVDE Traffic Safety Improvements (Guardrails)
Hawthorne Blvd.Pedestrian Improvements
Residential Overlay and Slurry Seal Zone 1
PVDWIPVDS Median Improvements
Residential Overlay and Slurry Seal Zone 7
Residential Overlay and Slurry Seal Zone 9
Ryan Park Southern Entrance Road
PVDE San Pedro Canyon Backbone System
Roan System (Via Colin ita Vickery Canyon)
PVDSIPVDW Arterial Improvements
PVDE Sewer Line Relocation
Eastview Park Playground and ADA Access Improvements
1$~rm~~ijKtij(ijij:(:'<:::::""""",:,:""""",,',,:,","",'"
Storm Drain Lining
~
~
a
coo
"U
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<0
CD
*FY11-12 includes appropriations carried forward from FY10-11.
4
C
-
5
4
BUILDINGS AND OTHER FACILITY IMPROVEMENTS
Buildings and other facility improvements may include any proposed new City
facility or renovation or improvement of any existing City facilities.The City owns
and maintains twelve public buildings,including:
•City Hall Administration Building at Upper Point Vicente Park
•City Hall Community Development Building at Upper Point Vicente Park
•City Hall trailer leased by Palos Verdes on the Net at Upper Point Vicente
Park
•City Hall Emergency Communications Center tr~iler at Upper Point
Vicente Park
•Fred Hesse Jr.Community Center Building
• .Pointe Vicente Interpretive Center (PVIC)
•Ryan Park Building
•Ladera Linda Community Center Buildings (5)
Except for PVIC,these buildings are 25 years old or older and showing the signs
of daily use.Many of the facilities were purchased from the school district or
transferred to the City from the federal government,and little to no improvements
have been made since their acquisition.It is important to perform adequate
maintenance to extend the life of these facilities.It will be necessary to renovate
these buildings as they age to meet the needs of the community and ensure that
all building and safety guidelines are satisfied.Point Vicente Interpretive Center,
the most recently remodeled City facility,was built in 1984 and expanded in
2005.The City Hall buildings and Ladera Linda Community Center buildings are
the best examples of buildings that are in great need of renovation to meet
organizational needs,comply with safety and code requirements,and comply
with all Americans with Disabilities Act (ADA)guidelines.The projects listed on
the following pages have been developed based on individual staff assessments,
input from the community and professional consultants'assessments and
studies.
Page 12 of 90
4C-55
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
HESSE PARK DROP CEILING
RETROFIT/REPLACEMENT
Buildings and Other Facility Improvements
Hesse Park
Public works
The drop ceiling at Hesse park consists of 1'Xl'heavy tiles
connected through a tongue-&-groove mesh.The ceiling is old
and deteriorating.In the past,portions of this ceiling showed signs
of failure and were repaired;however,the future sporadic failures
cannot be prevented unless the ceiling is replaced.Additionally,
the ceiling does not appear to be earthquake resistant.The tiles
are heavy and any abrupt failure of the ceiling tiles can cause
serious damage.This system is outdated and currently,most
architects do not recommend it.When compared to T-Bar type
ceilings,access to inside of the ceiling for maintenance purposes
is very labor intensive and,for major work,may need assistance
from ceilin installers.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
15,000
130,000
Page 13 of 90
4C-56
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CITYWIDE ADA SELF EVALUATION
AND TRANSITION PLAN
IMPLEMENTATION
Buildings and Other Facility Improvements
Public works
The Citywide ADA Self-Evaluation and Transition Plan has been
completed,and is expected to be presented to the City Council in
coordination with the City's capital improvements strategic goals.
The Plan has a preliminary implementation cost estimate of
$6,675,000.This estimate does not include ADA improvements
for the City Hall and Ladera Linda Community Center since any
potential improvements at those sites are expected to make the
facilities fully accessible.Additionally,this cost does not include
the side walks and curb ramps which are not at the intersections,
as those improvements are expected to be included in the
roadway resurfacing programs.The cost for programs and
services accessibility is expected to be covered through operating
budgets and therefore is not included in this total cost,either.The
annual request of $400,000 will cover highest priority
improvements as set by the Department of Justice guidelines.
The first program will cover the cost of providing ADA compliance
access to City facilities starting with the removal of safety hazards
and barriers.
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
400,000 400,000 400,000 400,000
Page 14 of 90
4C-57
INTANGIBLE CAPITAL OUTLAY
Intangible Capital Outlay improvements may not have significant physical
substance,but they have more than minimal value and help the City in improving
operations or planning for the future.Projects that could be classified as
intangible capital outlay include the update or development of major planning
processes and documents,significant software purchases that may improve the
efficiency of business processes or large technology purchases that may improve
or enhance service delivery to citizens.This category includes two very
important projects,updates to the Storm Drain Master Plan and Pavement
Management Program,which both benefit the entire City.
Page 15 of 90
4C-58
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
STORM DRAIN MASTER PLAN
UPDATE
Intangible Capital Outlay
N/A
Public Works
This project will improve the current Master Plan Update
developed in 2004.That plan provided an inventory of drains and
identified hydraulic deficiencies.The consultant identified projects
to correct these deficiencies,many of which were included in the
City's Water Quality Flood Protection Program.The revenue from
the user fee collected through this program has been used to
develop solutions for many of these projects.This proposed
escalation will add data regarding the actual field condition of the
storm drains,consider the effects of projects already implemented,
and create a method for storing,retrieving and updating this type
of data electronically,using the City's existing GIS system.The
goal is to provide a current and updateable model of the City's
drainage system to better support identification and prioritization of
projects and maintenance efforts.
ACQUISITION
ENGINEERING/DESIGN $225,000 $30.000 $30,000
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
$30.000 $30,000
Funding and/or Grant Information:WQFP Fund
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS COMMUNITY QUALITY/SUSTAINABILITY X
Page 16 of 90
4C-59
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION'
PAVEMENT MANAGEMENT PROGRAM
UPDATE
Intangible Capital Outlay
N/A
Public Works
The Pavement Management System (PMS)is updated every three
years to evaluate the condition of the City's roadway system and to
identify Citywide Arterial Rehabilitation and Residential
Rehabilitation projects.The Metropolitan Transit Authority (Metro)
requires the PMS update in order for the City to continue receiving
Proposition C monies.
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
$120,000 $120,000
Page 17 of 90
4C-60
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
LADERA LINDA SITE MASTER
PLANNING
Buildings and Other Facility Improvements
32201 Forrestal Drive,Rancho Palos Verdes,CA 0275
Public Works
A park master plan is a conceptual plan that will lay the groundwork
for the site's long-term redevelopment and potential phased
implementation.The first step of this project involves a study of
community needs through public outreach along with contemplating
the City's needs for public service facilities (examples of which are
public safety outpost,park ranger station,multipurpose rooms,
existing sports fields and trail head improvements,etc).The
second step will include programming and quantifying those needs,
followed by planning and preparing a concept master plan which
may be phased.The next step will be preparation of detailed design
plans and specifications for the improvements and demolition of the
existing buildings for which additional funds may be required.
ACQUISITION
STUDY/PLANNING &
PROGRAMMING/PRELIMINARY
DESIGN/DEMOLITION
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Estimate of $100,000
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS COMMUNITY QUALITY/SUSTAINABILITY X
Page 18 of 90
4C-61
Page 19 of 90
4C-62
ROADWAY INFRASTRUCTURE
Roadway infrastructure is one of the most widely used major capital investments
of a municipality.Without a well-maintained street system,the transportation
needs of the public,business,industry and government cannot be met.The
roads are also part of a critical public safety need,and they contribute to the
general health and welfare of the community.Maintaining quality roadway
infrastructure is also important in maintaining property values.It has been shown
that property values tend to suffer from poorly maintained streets.Roadway
infrastructure includes residential streets,arterial streets and traffic safety
improvements.In the City of Rancho Palos Verdes,there are 33.68 miles of
arterial streets,6.46 miles of collector streets and 103.31 miles of residential
streets.The total for all streets and alleys mileage is 143.44 centerline miles.
To manage the City's residential and arterial streets,the City hires a consultant
to complete a full detailed assessment of all streets every three years.This
report,known as the Pavement Management System,helps to identify any
serious issues and provides the City with a rating for each street.The report
includes the overall Pavement Condition Index (PCI).The City of Rancho Palos
Verdes minimum standard for PCI for a municipal street system is 80.The City's
current PCI is 84.2 based upon the PMS report prepared by Willdan &
Associates in 2009.Since 1997,the City has maintained a pavement rating
between 80 and 90.The report also helps in defining a schedule to complete the
work.The City has been divided into nine zones for residential streets,but in the
case of some areas,zones may be completed together in one year for added
efficiency.
Traffic signalization is also an important component to manage traffic safety in
the City.The City wholly owns fourteen traffic signals and nine other traffic
signals are jointly owned with neighboring jurisdictions.The Vision Plan adopted
by the City Council in 2008 calls for improvements of various traffic signals for
pedestrian safety and enhancement of trails network.Many of the projects
identified by the Vision Plan have been included in this plan.
Page 20 of 90
4C-63
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
RESIDENTIAL OVERLAY
Roadway Infrastructure
Zone 3
Public Works
As part of the City's Pavement Management System (PMS),Zone 3
of the residential overlay program has been combined with the Zone
5 project carried forward from FY2010-11.This project will include
slurry seal,overlay,curb repair and ADA compliance updates.This
infrastructure enhancement will also include the update of traffic
striping,curb painting,and painting of house numbers.
~~~RTIRTIRTImJ
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
This project is part of the annual residential street overlay and slurry seal program.This project is funded by
General Fund monies and maintains the safety ratings of the streets at "very good"to "excellent".
Zones 3 &5:Zone 3 includes residential streets in
the northwestern part of the City,east of Hawthorne
between Silver Spur and Blackhorse.Zone 5
includes residential streets in the most western part
of the City,off Hawthorne,between Crest and Palos
Verdes Drive West.
Page 21 of 90
4C-64
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
RESIDENTIAL OVERLAY
Roadway Infrastructure
Zone 1
Public Works
As part of the City's Pavement Management System (PMS),Zone 1
of the residential overlay program will include slurry seal,overlay,
curb repair and ADA compliance updates.This infrastructure
enhancement will also include the update of traffic striping,curb
painting,and painting of house numbers.
ECONOMY AND EFFICIENCY
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY--This project is part of the annual residential street overlay and slurry seal program.This project is funded by
General fund monies and keeps the safety ratings of the streets at "very good"to "excellent".
Zone 1:Residential streets in the most northern part
of the City,north of Hawthorne Blvd and west of
Silver Spur Road.
Page 22 of 90
4C-65
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
RESIDENTIAL OVERLAY
Roadway Infrastructure
Zone 2
Public Works
As part of the City's Pavement Management System (PMS),Zone 2
of the residential overlay program will include slurry seal,overlay,
curb repair and ADA compliance updates.This infrastructure
enhancement will also include the update of traffic striping,curb
painting,and painting of house numbers.
x
Zone 2:Residential streets in the northwestern part
of the City between Crest Road and Grayslake Road,
east and west of Hawthorne Blvd.
Page 23 of 90
4C-66
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
RESIDENTIAL OVERLAY
Roadway Infrastructure
Zone 9
Public Works
As part of the City's Pavement Management System (PMS),Zone
9 of the residential overlay program will include slurry seal,
overlay,curb repair and ADA compliance updates of the streets.
This infrastructure enhancement will also include the update of
traffic striping,curb painting,and painting of house numbers.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
This project is part of the annual residential street overlay and slurry seal program.This project is funded by
General fund monies and keeps the safety rating of the streets at "very good"to "excellent".
Zone 9:Residential streets in the most eastern part
of the City,near Western Avenue.
Page 24 of 90
4C-67
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
RESIDENTIAL OVERLAY
Roadway Infrastructure
Zone 7
Public Works
As part of the City's Pavement Management System (PMS),Zone
7 of the residential overlay program will include slurry seal,
overlay,curb repair and ADA compliance updates.This
infrastructure enhancement will also include the update of traffic
striping,curb painting,and painting of house numbers.
This project is part of the annual residential street overlay and slurry seal program.This project is funded by
General fund monies and keeps the safety rating of the streets at "very good"to "excellent",
J4QBtIOflt:Q~$.QJJJP:l'JQN·.···••••··••••·••••••·•••••••••••••.•.•.•.............................
Zone 7:Residential streets in the southern part of
the City,near Palos Verdes Drive South and Palos
Verdes Drive East.
Page 25 of 90
4C-68
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ARTERIAL OVERLAY AND SLURRY
SEAL PVDE (MIRALESTE TO NORTH
CITY LIMITS)
Roadway Infrastructure
PVDE (from Miraleste Drive to the North City Limits)
Public Works
As part of the City's Pavement Management System (PMS),Palos
Verdes Drive East throughout various segments will be completed
as shown in the map below to maintain this section of the arterial
street.This construction will require milling and overlay,including
curbs and gutters,ADA ramps and striping.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
....
ECONOMY AND EFFICIENCY
OUTSIDE FUNDING COMMITTED/ELIGIBLE X
COMMUNITY QUALITY/SUSTAINABILITY X
~__2
·"i
i¥!'..../.~.""
/....
Page 26 of 90
4C-69
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Rlir.-'.1WP~k1,'
II/")Q~~)C~
Al!m"r·:tr""t;~ri
HAWTHORNE BLVD.MEDIAN
IMPROVEMENTS (VIA RIVERA TO
CITY HALL
Roadway Infrastructure
Hawthorne Blvd.(Via Rivera to City Hall)
Public Works
The development of this median would include turning the existing
median landscaping and vegetation to sustainable landscaping,
which would require minimal maintenance.Development could
also include the installation of irrigation systems/contrOllers,
hardscaping and installation of decorative stone.This will be the
first segment of median improvements for the Palos Verdes Drive
West entrance to the Cit of Rancho Palos Verdes.
x
Page 27 of 90
4C-70
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
HAWTHORNE BLVD.MEDIAN
IMPROVEMENTS (CITY HALL TO
VALLON
Roadway Infrastructure
Hawthorne Blvd.(City Hall to Vallon)
Public Works
The development of this median would include turning the existing
median landscaping and vegetation to sustainable landscaping
which would require minimal maintenance.Development could
also include the installation of irrigation systems and controllers,
and hardscaping and installation of decorative stone.This will be
the second segment of median improvements for the Palos
Verdes Drive West entrance to the Cit of Rancho Palos Verdes.
Page 28 of 90
4C-71
!ICIflP.
Vta~~f,
l
f
.~
R(lIl:':4\(lPIlr.n.
Vb'4".C~
Adrlfr;-,JT>l~""
PO;~I,:\/tOOll;~:·'·,.~~HLty ,Nr
CO~~~~:.~_~tJ<'
I
I
Page 29 of 90
4C-72
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
HAWTHORNE BOULEVARD TRAFFIC
SIGNAL SYNCHRONIZATION
Roadway Infrastructure
Hawthorne Boulevard
Public Works
Synchronize 7 traffic signals (50%of all of the City's traffic signals)
along heavily traveled Hawthorne Boulevard;install 24 pedestrian
countdown heads at 3 intersections.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
$55,000
$670,612
$59,920
Funding and/or Grant Information:HISP and CIP Balance (10%match).The HSIP funded project is through
Caltrans (granting agency).Total project cost is $785,532 of which $706,979 are federal funds.Maintenance
required as a result of the project will be realized through the traffic signal maintenance contract and will be
negligible.General Fund matching contribution:$78,553.
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X
SUPPORTS TACTICAL PLAN GOALS COMMUNITY QUALITY/SUSTAINABILITY~~Zj
Page 30 of 90
4C-73
PUBLIC UTILITIES
Public utilities improvements include the maintenance and development of utility
projects such as the City's sanitary sewer system or the undergrounding of utility
lines.The City's sanitary sewer system is essential for City operations,yet it has
not required significant expenditures in past years due to an inter-local
agreement with Los Angeles County for maintenance activities.The City owns
the system,but the County has the primary responsibility for ongoing
maintenance.The County collects a sewer fee from the City's property owners
that Staff believes is inadequate to maintain the system.Although the County
maintains the City's sewer system,the City retains responsibility for its operation,
public safety and welfare.The City,not the County,maintains legal and
regulatory responsibility (i.e.any state or federal fines resulting from spillage).
In preparation for this change,the City conducted a survey of the system,and in
2004 the Sanitary Sewer Master Plan was created to help in the management of
this asset.The study examined sample areas throughout the City and assessed
the overall system as "fair."The inspection revealed root intrusion in the pipes
and cracking in the pipes,in addition to accumulated fats and grease clogging
certain areas.It appeared that the County had not been performing adequate
maintenance over the years.Without regular maintenance,overflows due to root
and grease blockages will occur.To minimize the potential for overflow and to
restore and maintain the system in "good"condition,a significant investment in
pipeline inspection,repair and maintenance is required.Because the County is
still primarily responsible for maintenance of the system,no projects have been
included for this system.However,the Sanitary Master Plan Update was
received and filed by the City Council on November 17,2009.Future projects
may be proposed based on this assessment.
Page 31 of 90
4C-74
STORM DRAIN SYSTEM
In June 2004,the City's consulting engineers prepared an Update to the Storm
Drain Master Plan.The updated plan identified serious storm drain deficiencies
that required significant repair.The update identified 38 high-priority projects,
which were the basis for establishing a "user fee."Since then,some projects
have been completed,and others have been reassessed to meet changing
priorities and needs.The 38 projects have been reevaluated resulting in
grouping the projects into 12 project areas.These are based on identifiable
drainage areas/systems,most of which are tied to natural canyon drainage
systems.Each project has been grouped into a project area.The areas are as
follows:
Area 1:
Area 2:
Area 3:
Area 4:
Area 5:
Area 6:
Area 7:
Area 8:
Area 9:
Area 10:
Area 11:
Area 12:
Sunnyside Ridge
McCarrell Canyon Storm Drain System
Lower San Ramon Canyon/Tarapaca Canyon
Altamira Canyon
Palos Verdes Drive EastlMiraleste Canyon
San Pedro and Averill Canyons
Via Colinita Vickery Canyon
Miraleste and Chandeleur
Palos Verdes Drive East Switchbacks
Hawthorne Boulevard
Palos Verdes Drive South
Citywide Storm Drain Programs
This CIP document includes an update to the 2004 Storm Drain Master Plan
Update Study.The new update,expected to be completed by 2012,will add
data regarding the actual field condition of the storm drains,consider the efforts
of projects already implemented,and create a method for storing,retrieving,and
updating this type of data electronically using the City's GIS System.
Page 32 of 90
4C-75
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
STORM DRAIN LINING
Storm Drain System
Project Area 12
Public Works
All CMP storm drain lines within the City have reached their design
life expectancy and need to be lined to extend their life another
30+years.CMP dating back to the 1940s have been discovered
and require maintenance along with those most recently installed
in the 1970s.A large number of drainage problems citywide can
be overcome by relining deteriorated pipes and improving inlets
and outlet structures.
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
$319,555 $324,642 $329,881 $335,278 $340,836
Funding and/or Grant Information:WQFP user fees.Ongoing maintenance costs should decrease,as pipes
which have been lined generally require less maintenance resulting in a cost savings.
Page 33 of 90
4C-76
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
SAN PEDRO CANYON STORM
DRAINS
Storm Drain System
Project Area 6
Public Works
.The project in San Pedro Canyon lies east of Palos Verdes Drive
East and is crossed several times by residential streets.This
project has become a priority due to flooding in the area resulting
from sediment and debris accumulation in potentially undersized
debris basins and degraded pipes and inlet/outlet structures.Staff
has engaged a consultant to provide hydrologic and hydraulic
analyses and design recommendations,including construction
drawings.New County of Los Angeles standards for hydrology
assumptions complicate the design process from replacement of "in-
kind"to "upsizing"of pipes,which has downstream consequences.
Staff is working with consultant to develop solutions to address
known or anticipated capacity issues based on field observations,
with an emphasis on restricting hydro-modification (i.e.effects on
downstream areas).
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
$200,000
Funding and/or Grant Information:WQFP user fees
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS X COMMUNITY QUALlTY/SUSTAINABILlTY X
Page 34 of 90
4C-77
Page 35 of 90 4C-78
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
VIA COLINITA VICKERY CANYON
Storm Drain System
Project Area 7
Public Works
This project area includes various pipelines in the Via Colinita area
that drain into the Vickery Canyon.The project will also include the
rehabilitation of several pipelines draining into Vickery Canyon.
$242,500
Page 36 of 90
4C-79
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
PALOS VERDES DRIVE EAST LOWER
SWITCHBACKS
Storm Drain System
Project Area 9
Public Works
Several drainage systems in the hairpin bends area above San
Ramon Canyon drain into the canyon.Work within this project
area includes the installation of new drainage within the Palos
Verdes Drive East switchbacks and installing a pipe into the
canyon.This project will also modify existing inlets,outlets and
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
Funding and/or Grant Information:WQFP user fees
.4U.fJglt[QN:e:QR:lIQg.I~N::gtit::.::r~::Q~ft::::::::::::::::::::@:H::::::::::~:::::I:::::::I:::::::··
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SE.RVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS X COMMUNITY QUAUTY/SUSTAINABILITY X
Page 37 of 90
4C-80
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
PALOS VERDES DRIVE SOUTH
NORTH OF BARKENTINE
Storm Drain System
Project Area 11
Public Works
This project area includes several storm drain systems that cross
Palos Verdes Drive South at various locations.Drainage capacity
will be increased with improvement to inlets and outlet structures.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
$446,000
Funding and/or Grant Information:WQFP user fees
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
OfMeRPROJ;eST~NF:~RMI1'tQN;;;;{;j)
Page 38 of 90
4C-81
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
SOUTH HAWTHORNENIA FRASCATI
Storm Drain System
Project Area 10
Public Works
This project will improve drainage across Hawthorne Boulevard by
replacing two existing 18"pipes with one 24"and one 30"RCP
pipes.Additionally,a second location on South Hawthorne will be
evaluated after episodes of flooding in recent years.A curb and
gutter project on Via Frascati will serve to direct drainage into the
street and existing catch basins,which drain into the San Pedro
Canyon.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Funding and/or Grant Information:WQFP user fees
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
Page 39 of 90
4C-82
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
VIA CANADA STORM DRAIN
Storm Drain System
N/A
Public Works
This project will improve an existing storm drain system allowing
the storm runoff from the surrounding Via Canada neighborhoods
to be captured and transmitted underground to an improved
channel,minimizing localized flooding.
$100,000
Funding and/or Grant Information:WQFP user fees
Page 40 of 90
4C-83
RECREATION,PARKS &OPEN SPACE
The development and maintenance of community parks,recreational areas and
open space has been established as a top priority for the City as stated in the
General Plan and various other planning documents.The General Plan states,
"It is the goal of the City of Rancho Palos Verdes to conserve,protect and
enhance its natural resources,beauty and open space for the benefit and
enjoyment of its residents and the residents of the entire region.Future
development shall recognize the sensitivity of the natural environment and
be accomplished in such a manner as to maximize the protection of it."
Many park sites and open space areas have been acquired throughout the City,
and s.ome have been developed for use by the general public.Some sites
remain vacant or underutilized.The City Council approved the Vision Plan in
September 2008 which outlines various trail and park projects which have been
included in this plan.The Public Use Master Plan has also outlined a strategy for
the development of trails which has also been incorporated into the CIP list.
These recreational projects add to the vibrancy of the community and they are
designed to contribute to all residents'quality of life.Parks and other open
spaces have been carefully planned to take advantage of the beautiful coastline
and natural landscape of the peninsula.
Page 41 of 90
4C-84
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
GRANDVIEW/LOWER HESSE
IMPROVEMENTS
Recreation,Parks, &Open Space
Grandview Park &Lower Hesse Park
Public Works
This project would encompass the next phase of improvements at
the park sites.Proposed improvements include upgrading the trail
system,improved landscaping,a basketball court,tennis courts,a
restroom and improved parking.All improvements would be in
compliance with all ADA regulations.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Council has directed staff to complete the environmental review process for the Pacific Plan.After the
environmental review is complete,staff will bring the results to Council for direction on phase budgeting,
engineering and final design plans.Council has also directed staff to reopen the public outreach process to
consider a skate ark facilit .
Page 42 of 90 4C-85
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
RYAN PARK SOUTHERN ENTRANCE
ROAD
Recreation,Parks and Open Space
Ryan Park
Public works
The steep southern entrance of Ryan Park is at a sharp angle with
Hawthorne Blvd.The geometries of this entrance cause difficulty
for motorists who drive southbound on Hawthorne Blvd and want
to make a right turn onto the driveway entrance.The parking lot
accessed through this driveway is exclusively used for ADA
compliant parking spaces.This increases the need to realign the
entrance.Design of this improvement is the first step toward
addressing this issue and will provide a more realistic cost
estimate for the ro·ect.
20,000
220,000
Page 43 of 90
4C-86
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
CALIFORNIA COASTAL TRAIL
Recreation,Parks,&Open Space
City's Coastal Border
Planning/Public Works
One of the goals of the City Council approved Vision Plan is the
development of a continuous marked Coastal Access Trail along
the coast between the City's border with San Pedro and the City's
border with Palos Verdes Estates.The proposal is to provide a
safe and comfortable connection along the bluffs (where possible)
and at access points down to the shoreline.The linkage should be
off-street wherever possible.The approved Vision Plan identifies
an alignment for the California Coastal Trail (Coastal Access Trail)
which,when implemented and identified with signage,would
complete the RPV coast segment of this key recreational facility
that has been envisioned and championed by the State Coastal
Conservancy.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Page 44 of 90
4C-87
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
GATEWAY PARK DEVELOPMENT
PROJECT PHASE I &II
Recreation,Parks,&Open Space
Public Works/Planning
The Vision Plan includes a proposed Gateway Park,a 25-acre site
within the City's Landslide Moratorium area just north of PVDS
between the Portuguese Bend residential community and Klondike
Canyon.Under the Vision Plan,the site has been approved for a
combination of uses such as a "gateway park"for users of the
Nature Preserve's trail system,an outdoor education/nature
appreciation center for school and community groups and an
equestrian center.In Phase 1,it is proposed to develop the
following components of the approved concept plan for the site:
Trail head and public parking area,overlook,picnic areas and
PVDS pedestrian crossing.In Phase 2,it is proposed to develop
the following components of the approved concept plan for the site:
outdoor welcome center with re-Iocatable equestrian amenities,
outdoor education area with demonstration garden and an outdoor
classroom with roof and storage shed.
Page 45 of 90
4C-88
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ABALONE COVE SHORELINE PARK
Recreation,Parks, &Open Space
Public Works/Planning
The City's Abalone Cove Shoreline Park provides direct access to
the ocean and the Portuguese Bend Preserve trails.Under the
Vision Plan,the concept presented and approved for Abalone
Cove seeks to enhance public access and aesthetics with some
modest improvements to the site.It is envisioned that all of the
improvements identified in the Vision Plan for Abalone Cove can
be completed in Phase 1.These improvements consist of the
following:new park amenities such as picnic tables,shade
features,benches and trash receptacles;an ADA accessible bluff
top trail,an overlook at the bluff edge and an improved trail head;
replanting portions of the site with native vegetation and instituting
an invasive species removal program;and signage marking trail
connections and/or beach access.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Funding and/or Grant Information:Grant with 20%match from CIP Reserve for future projects.
SAFETY X ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE X
SUPPORTS TACTICAL PLAN GOALS X COMMUNITY QUALITY/SUSTAINABILITY X
Page 46 of 90
4C-89
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
EASTVIEW PARK PLAYGROUND &
ACCESSIBILITY IMPROVEMENTS
Recreation,Parks and Open Space
Eastview Park
Public works
In compliance with the safety requirements of the code,these
improvements will enhance the playground at Eastview Park.The
project includes removal and replacement of the existing
playground equipment to comply with the Americans with
Disabilities Act (ADA)and meet safety requirements.The
improvements will also improve ADA compliance for access to the
ark and restrooms.
25,000
215,000
Page 47 of 90
4C-90
UNFUNDED PROJECTS
The following projects are those which have been identified as capital needs
through various planning processes,but currently there are not resources to
complete the projects.As funding becomes available and the City Council
prioritizes and approves projects,they may be moved into the funded Five-Year
CIP schedule.
Page 48 of 90
4C-91
Identified Funding Sources
$270 000
1000 000
$2 000 000
$3 000 000
$20 500 000
RPV Capital Improvement Plan·Unfunded Projects
Cost Range
Minimum MaximumProject
$300 000
Arterial Improvements -Silver Spur
Road $1 300,000
$470 000
$1500 000
Arterial Improvements -Palos
Verdes Drive East $1 900 000
Traffic Improvement -PVDE &
Miraleste Drive $280 000
Bikeway Improvements:Phase I
and II $5 000 000
Operational Improvements at
Crenshaw &Crest $270 000
Hesse Park/Hawthorne Blvd.
Traffic Circulation &Safety
1m rovement $100 000
PVDE at Bronco Drive
1m rovements $205 000
$2200,000
$340 000
$8 000 000
$320,000
$200 000
$230 000
Lower Point Vicente Park Access
Modification Pro'ect $930 000 $1100000
Switchbacks Traffic Safety
1m rovements $1 750 000
PVDE Multi-Modal 1m rovements $2 800 000
·1ij:JjW,f.......'~~~:~~::~:~:~::i{:~~m~:~ii:~::~~~:::~:~~~::i:~~~::tt~~::~~~:~~~:t~:~~:~:~Ht~~~~:~t:~~~~::~:~t
Utility Undergrounding at 25th
Street $1 000 000
Utility Undergrounding at PVDS
and Terranea Wa $150 000
Utility Undergrounding at
Fisherman's Access $150 000
Utility Undergrounding at Entrance
to PVIC
_:~O.ijf ...
San Ramon Can on Stabilization
Altamira Can on
PVDE -Miraleste Can on
San Pedro &Averill Can ons
$100,000
$820 000
$600,000
$400 000
$120,000
$250 000
$1 100 000
$200 000
$200,000
$200 000
$130,000
$1100 000
$740 000
$450 000
$150 000
$300 000
Page 49 of 90
4C-92
BUILDINGS AND OTHER FACILITY IMPROVEMENTS
UNFUNDED PROJECTS
Page 50 of 90
4C-93
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
COMMUNITY AND AQUATIC CENTER
Buildings and Other Facility Improvements
TBD
Public Works
The Open Space Planning Recreation and Parks Task Force
described a facility which would include a sports/fitness center
(gymnasium).an indoor 50-meter pool with retractable enclosure,
an outdoor children's wading pool,a therapy pool and park and
picnic facilities in their 2004 report to the City Council.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
Impact will need to be assessed.
COST ESTIMATE:$3,000,000 -$8,000,000
Page 51 of 90
4C-94
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
CITY HAll
Buildings and Other Facility Improvements
TBD
Public Works
Currently,City Hall is located at the Upper Point Vicente Park site
in the former Nike Missile barracks constructed by the military in
1956.The building is not well-suited for the general office needs
and space requirements as specified in greater detail below.
There are also many safety and building code compliance issues
that exist.In addition to these deficiencies,the building also does
not meet ADA guidelines,which may create a significant risk and
liability for the City.The City currently has 58 full-time positions
housed in the main City Hall Building and the Community
Development Department annex.In addition to the 58 full-time
positions,the City contracts with outside consultants for some City
services and employs part-time staff and utilizes volunteers for
various tasks.These positions require an additional 8 work
stations and a work space for visiting City Council members
should also be included for remodeling/rebuilding purposes,
bringing the total to 9 additional spaces.These calculations do not
account for future positions which could be necessary to address
increased service demands from the community,additional
recreational facilities,increased regulation and continued
regulatory demands from other public agencies.The existing
buildings have a total of 20,489 square feet.The suggested
space requirement according to the U.S.General Administration
Office of Government-wide Policy for the 67 positions is 19,263
square feet.There is a shortage of storage space for planning
records which requires approximately 690 square feet.A new or
remodeled City Hall would also include a City Council chamber,
main lobby,conference rooms and other support space.
Approximately 34,210 square feet would be optimal for this
building to meet current and future needs.The Civic Center will
include an Emergency Operations Center (EOC).
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
SAFETY ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES
SUPPORTS TACTICAL PLAN GOALS
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY
Page 52 of 90
4C-95
OTHER PROJECT INFORMATION:
COST ESTIMATE:$20,500,000 -$35,000,000
Page 53 of 90
4C-96
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
INFRASTRUCTURE IMPROVEMENTS
AT UPPER POINT VICENTE
Buildings and Other Facility Improvements
30940 Hawthorne Blvd.
Public Works
Currently,the Upper Point Vicente Park site is the location for City
Hall and the City's maintenance yard.There have been various
proposed developments for the site through many community
planning efforts.Although a Civic Center Master plan has not
been developed,it is necessary to address several infrastructure
improvement needs ahead of time.These include:installation of a
sewer pipeline,installation of a piped storm drain system to
channel storm water to PVDS,and relocation of the existing mono-
pole.There is no gas service to the site,therefore,future
development may require that gas access be made available
through connection in the ROW on PVDS.Access to the site is
only permitted from Hawthorne Blvd and it is possible that a traffic
study will require the installation of a traffic signal on Hawthorne
Blvd.The cost estimate is conceptually based at this time.
Specific cost estimates can be prepared when programming and
lannin for these im rovements are completed.
Page 54 of 90
4C-97
Page 55 of 90
4C-98
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
MAINTENANCE YARD RELOCATION
Buildings and Other Facility Improvements
Various Locations throughout the City
Public Works
It has been proposed that City maintenance services be spread
citywide in strategic locations with a central office in City Hall.The
existing maintenance yard is located on the Upper Point Vicente
Park site which had been identified for various other community
uses due to its prime location.Staff is proposing the creation of a
central location for the maintenance yard with satellite locations
throughout the City,serving the maintenance and other
construction needs of the Public Works Department.The central
location of the maintenance yard will be situated at or near City
Hall for administrative purposes.This central location will control
all satellite locations through the use of maintenance personnel
and throu h the efficient use of the Cit's network.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
SAFETY ECONOMY AND EFFICIENCY
SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE
SUPPORTS TACTICAL PLAN GOALS COMMUNITY QUALITY/SUSTAINABILITY
The satellite locations will fulfill the following roles:there will be an office trailer at each location;a
construction yard for contractors located throughout the City (possibly generating rental income for the City);
possible satellite EOC centers for access throughout the City;and storage space for various equipment.
COST ESTIMATE:$300,000 -$1,000,000
Page 56 of 90
4C-99
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
FIBER OPTIC CABLING:HESSE PARK
Buildings and Other Facility Improvements
Hesse Park
Finance and Information Technology
DESCRIPTION:
This project includes the installation of fiber optic cabling between
City facilities within the public right-of-way which will directly
connect Hesse Park to the City's phone and information network.
Associated asphalt will be removed and replaced at roadway
crossing points.Vaults will be placed adjacent to the roadway
within the public right-of-way.tJR~~!M§~_
ACQUISITrON
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Ryan Park could also be connected to the network in the same project for an additional cost of $30,000.
COST ESTIMATE:$180,000 to $270,000
Page 57 of 90
4C-100
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
FIBER OPTIC CABLING:LADERA
LINDA
Buildings and Other Facility Improvements
Ladera Linda
Finance and Information Technology
This project includes the installation of fiber optic cabling between
City facilities within the public right-of-way which will directly
connect Ladera Linda Community Center to the City's phone and
information network.Associated asphalt will be removed and
replaced at roadway crossing points.Vaults will be placed
adjacent to the roadway within the public right-of-way.
Abalone Cove Park could also be connected to the network in the same project for an additional cost of
$41,500.
COST ESTIMATE:$300,000 to $470,000
Page 58 of 90
4C-101
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
SOLAR POWER SYSTEMS FOR CITY
PARK FACILITIES
Buildings and Other Facility Improvements
Various
Public works
Installation of lightweight and advanced solar energy generating
systems over the roof of City buildings to reduce power
consumption with occasional opportunities to sell power to the
grid.This project will help the City with its energy savings goal.It
will reduce considerable amounts of emissions and,typically,the
savings can cover the cost of projects of this scale in an estimated
eriod of 20 to 25 ears.
Page 59 of 90
4C-102
INTANGIBLE CAPITAL OUTLAY
UNFUNDED PROJECTS
NO PROJECTS CURRENTLY IDENTIFIED.
Page 60 of 90
4C-103
ROADWAY INFRASTRUCTURE
UNFUNDED PROJECTS
Page 61 of 90
4C-104
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
ARTERIAL IMPROVEMENTS·SILVER
SPUR ROAD
Roadway Infrastructure
Silver Spur Road (partial segment of Highridge;Crest Rd.from
PVDE to Ganado
Public Works
As part of the City's Pavement Management System (PMS),Silver
Spur Road and a portion of Highridge Road throughout various
segments will be completed as shown in the map below to
maintain this section of the arterial street.This construction will
require milling and overlay,including curb and gutter,ADA ramps
and striping.
COST ESTIMATE:$1,300,000 -$1,500,000
Page 62 of 90
4C-105
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ARTERIAL IMPROVEMENTS-PALOS
VERDES DRIVE EAST
Roadway Infrastructure
Palos Verdes Drive East (from PVDS to Miraleste)
Public Works
As part of the City's Pavement Management System (PMS),Palos
Verdes Drive East throughout various segments will be completed
as shown in the map below to maintain this section of the arterial
street.This construction will require milling and overlay,including
curb and gutter,ADA ramps and striping.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
This cost range includes safety costs.
COST ESTIMATE:$1,900,000 -$2,200,000
Page 63 of 90
4C-106
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
TRAFFIC IMPROVEMENT·PALOS
VERDES DRIVE EAST AND
MIRALESTE DRIVE
Roadway Infrastructure
Palos Verdes Drive East and Miraleste Drive
Public Works
A new traffic signal will be installed at Palos Verdes Drive East
and Miraleste Drive.The new signal will be equipped with
pedestrian count heads,LED lights,12"vehicle heads and LED
internally illuminated street name signs,a battery back-up system
and emergency vehicle pre-emption and modification of the traffic
signal controller cabinet to include the installation of modem and
cable and all necessary auxiliary equipment to provide future
communication ca abilit for s nchronization of all traffic si nals.
COST ESTIMATE:$280,000 -$340,000
Page 64 of 90
4C-107
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
BIKEWAY IMPROVEMENTS:PHASE I
&11
Roadway Infrastructure
Palos Verdes Drive South/West
Public Works
The Vision Plan includes the provision of a continuous marked
bikeway along Palos Verdes Drive West and Palos Verdes Drive
South to enhance bike safety and provide greater separation
between the roadway edge and cars on the roadway.Phase 1
would involve improvement of the following bikeway:PVE border
to Narcissa.Phase 2 would involve improvement of the following
bikeway:Schooner to San Pedro.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
COST ESTIMATE:$5,000,000 to $8,000,000
Page 65 of 90
4C-108
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
HESSE PARK/HAWTHORNE BLVD.
TRAFFIC CIRCULATION &SAFETY
IMPROVEMENT
Roadway Infrastructure
Hesse Park
Public Works
With plans to improve Lower Hesse Park and current traffic
concerns relating to access and vehicular circulation,actions are
needed to improve left-turn access from Verde Ridge Road and
Locklenna Lane onto Hawthorne Blvd.Additionally,pedestrian
access across Hawthorne Blvd from Doverridge Drive to Hesse
Park is a concern.Lastly,park parking and parking along
Locklenna Lane is a concern to neighboring residents especially
when the park improvements are realized.A study is currently
being conducted to develop a preliminary plan to address the
current issues.Once the park improvements are designed,a
supplemental traffic study will be prepared to address specific
demand generated by the park's proposed uses.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
ECONOMY AND EFFICIENCY
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY~~"'7b777±'7ri'ti#i
COST ESTIMATE:$100,000 to $200,000
Page 66 of 90
4C-109
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
OPERATIONAL IMPROVEMENTS·
CRENSHAW BLVD.AND CREST
DRIVE
Roadway Infrastructure
Crenshaw Blvd.and Crest Drive
Public Works
Currently this intersection is a four-way stop controlled
intersection.During the AM and PM peak hours,the westbound
left-turn lanes back up for several hundreds of feet creating
extensive delay and long vehicle queues.An operational
improvement to the intersection is required to improve traffic flow.
A study is being conducted to determine the best solution.
0D0070071
COST ESTIMATE:$270,000 -$320,000
Page 67 of 90
4C-110
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
PALOS VERDES DRIVE EAST AT
BRONCO DRIVE IMPROVEMENTS
Traffic Improvements
PVDE @ Bronco Drive
Public Works
Improve portions of PVDE to provide wider travel lanes in each
direction,a shared-use equestrian and pedestrian path located
behind the existing guardrail,a high visibility marked equestrian
crossing at Bronco Drive complete with flashing beacons,
augmented crossing signage and advanced crossing signage with
flashing beacons.
COST ESTIMATE:$205,000 TO $230,000
Page 68 of 90
4C-111
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
LOWER POINT VICENTE PARK
ACCESS MODIFICATION PROJECT
Traffic Improvements
PVDW/PVDS at Lower Point Vicente Park entrance
Public Works
Improve access into and out of the Lower Point Vicente park area by
modifying the existing drive entrance by removing the skewed
approach and creating a 90-degree approach which improves
visibility and safety.Project also includes signalizing the intersection
and creating appropriate turn pockets,bus-stops,pedestrian
crosswalks and trails.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
COST ESTIMATE:$930,000 TO $1,100,000
Page 69 of 90 4C-112
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
SWITCHBACKS TRAFFIC SAFETY
IMPROVEMENTS
Roadway Infrastructure
Palos Verdes Drive East
Public Works
This project plans to narrow the travel lanes and widen the
roadway to provide bike lanes.This project would be completed in
conjunction with the catch basin and guardrail improvements if
possible.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
COST ESTIMATE:$1,750,000 -$2,000,000
Page 70 of 90
4C-113
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
PVDE MULTI-MODAL IMPROVEMENTS
Roadwa Infrastructure
PVDE Various Locations
Public Works
As part of the Palos Verdes Drive East Preliminary Study,the
report concluded that implementation of four (4)priority projects will
help achieve a multi-modal status.
PALOS VERDES DRIVE EAST
PRELIMINARY STUDY REPORT
Pt~for:
City of Rancho Palos Verdes
30940 Hawthome Boulevard
Rancho Palos Verdes,Callfomla 90275
Tetephone(310)i44-5339
Fax (S10)644-&292
-by.
Willdan Engineering
2401 E.Kat,lIa A'alIlls,Suite 450
Anaheim,CaIIIomla 92806-6073
TelePhone (714)97W200
Fax (714)918-8299
January 7,2010
'-&#..t4t.4",.b.~
fMh Smllll.TE,PTP OatIl
ProlGClManDllI'r
Page 71 of 90
4C-114
PUBLIC UTILITIES
UNFUNDED PROJECTS
Page 72 of 90
4C-115
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
UTILITY UNDERGROUNDING AT 25
STREET
Public Utilities
2St Street
Public Works
This project includes the removal of overhead wires and
coordination of undergrounding all utilities at this location.The
City will coordinate with the associated utility companies
(electrical,communications,etc.)to locate all wires underground.
COST ESTIMATE:$1,000,000 to $1,100,000
Page 73 of 90
4C-116
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
UTILITY UNDERGROUNDING AT PV
DRIVE SOUTH AND TERRANEA WAY
Public Utilities
PVDS and Terranea Way
Public Works
This project includes the removal of overhead wires and
coordination of undergrounding all utilities at this location.The
City will coordinate with the associated utility companies
(electrical,communications,etc.)to locate all wires underground.
ECONOMY AND EFFICIENCY
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY
COST ESTIMATE:$150,000 to $200,000
Page 74 of 90 4C-117
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
UTILITY UNDERGROUNDING AT
FISHERMAN'S ACCESS
Public Utilities
Palos Verdes Drive South (between Terranea and Coast Guard
Pro ert
Public Works
This project includes the removal of overhead wires and
coordination of undergrounding all utilities at this location.The
City will coordinate with the associated utility companies
(electrical,communications,etc.)to locate all wires underground.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
COST ESTIMATE:$150,000 to $200,000
Page 75 of 90
4C-118
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
UTILITY UNDERGROUNDING AT
ENTRANCE TO pVle
Public Utilities
Palos Verdes Drive South (at PVle)
Public Works
This project includes the removal of overhead wires and
coordination of undergrounding all utilities at this location.The
City will coordinate with the associated utility companies
(electrical,communications,etc.)to locate all wires underground.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
COST ESTIMATE:$150,000 to $200,000
Page 76 of 90
4C-119
STORM DRAIN SYSTEM
UNFUNDED PROJECTS
Page 77 of 90
4C-120
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
SAN RAMON CANYON
STABILIZATION PROJECT
Storm Drain System
Project Area 3
Public Works
This project will include a finalized bid package for soliciting bids,
awarding a construction contract for the project,obtaining
construction management and inspection services,construction of
the drainage system,installation of riparian re-vegetation and
other required mitigation and project close out.The project is
expected to be completed within two years.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
COST ESTIMATE:$19,000,000 TO $20,000,000
Page 78 of 90
4C-121
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
AlT AMIRA CANYON
Storm Drain System
Project Area 4
Public Works
This project includes the installation of protective measures to
minimize further erosion in the Altamira Canyon.This project
could range from stabilization at bends in stream beds,with limited
velocity controls,to channeled stabilization.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
This estimate does not include right of way costs.A previously designed and funded project was abandoned
due to right of way issues and owners lack of support.
COST ESTIMATE:$1,250,000 to $5,000,000
Page 79 of 90
4C-122
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
PVDE-MIRAlESTE CANYON
Storm Drain System
Project Area 5
Public Works
Work within this project area includes storm drainage systems
along Palos Verdes Drive East at the Northern end of PVDE,
South Coach,Rocking Horse,Clevis,North Colt,South Colt,Via
Canada,and at South Via Canada.This project includes the
installation of a number of pipelines and re-grading of roads and
surface drainage systems to drain into Miraleste Canyon.
~===.,.,
COST ESTIMATE:$2,500,000 to $3,200,000
Page 80 of 90
4C-123
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
SAN PEDRO &AVERILL CANYONS
Storm Drain Systems
Project Area 6
Public Works
Work within this project area would include storm drainage
systems at Miraleste,South Miraleste,North Corsine,Via Colinita,
La Vista,Vista Mesa,and a curb and gutter project on Via
Frascati.This project would include the installation of a number of
pipelines and regarding of roads and surface drainage systems to
drain into the San Pedro and Averill Canyons.
COST ESTIMATE:$2,700,000 to $3,300,000
Page 81 of 90 4C-124
RECREATION,PARKS AND OPEN SPACE
UNFUNDED PROJECTS
Page 82 of 90 4C-125
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
TRAILHEAD/OVERLOOKNISTA POINT
DEVELOPMENT
Recreation,Parks,&Open Space
Public Works/Planning
The Vision Plan identifies the construction of major trail heads at
key entrances to the existing City trail system.It is proposed that
trail heads be located at widened areas near the start of trails,with
a permeable surface pad made up of decomposed granite,gravel
or bark mulch.Furnishings would include a bench,a plastic bag
kiosk for dog owners,and trash and recycling receptacles.
Signage will include a Trailhead sign or possibly a freestanding
kiosk for trail notices.Small native trees for shade and pockets of
native shrubs,where appropriate,are also envisioned at trailhead
locations.Phase 1 would involve the development of the trail
head location at Shoreline Park/25th Street.Phase 2 would involve
the development of the following trail head locations:Cul-de-sac
next to St.Paul's Church,Del Cerro Park,and the end of Ocean
Terrace.Phase 3 would involve the development of a trail head
location at the Switchbacks/PVDE Turnout.
The Vision Plan identifies the construction of overlooks and vista
points either in the Preserve or on other public lands within the
Vision Plan project area.It is proposed that overlooks/vista points
be placed on decomposed granite,or other permeable material
pad with flush stone edging.Furnishings at overlooks/vista points
are to include a semicircle bench as well as a stone pilaster
displaying any information,such as the name of any donor being
recognized.A stone clad retaining wall,less than 3 feet in height,
may also be incorporated into the overlook/vista point as
necessary.Plant pockets of native shrubs are also envisioned.
Phase 1 would involve the development of Inspiration Point and
Eagles Nest overlooks/vista points.Phase 2 would involve the
development of the following overlooks/vista points:Cul-de-sac
next to St.Paul's Church,Del Cerro Park and the end of Ocean
Terrace.Phase 3 would involve the development of the following
overlooks/vista points:Switchbacks/PVDE Turnout,Paintbrush
Can on/Burma and Burma Road above Gatewa Park.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
Page 83 of 90
4C-126
SAFETY
SUPPORTS ESSENTIAL CITY SERVICES
SUPPORTS TACTICAL PLAN GOALS
COST ESTIMATE:$100,000 to $130,000
ECONOMY AND EFFICIENCY
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY
==+=~
Page 84 of 90 4C-127
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
PUMP TRAil IMPLEMENTATION
Recreation,Parks,&Open Space
Palos Verdes Nature Preserve
Planning/Public Works
In April 2008,the City Council adopted the Preserve Trails Plan
(PTP)for the NCCP's Palos Verdes Nature Preserve.The Council
-adopted PTP identifies the trail routes and trail uses for the ten
sub-areas that make-up the greater Preserve.It is proposed that
the Preserve Trails Plan be implemented in phases through a
series of projects for each of the nine sub-areas.(Portuguese
Bend Reserve Trails has been separated as an individual project
but is also part of the PTP)The sub-areas include:Vista del
Norte Reserve,Agua Amarga Reserve,Alta Vicente Reserve,
Vicente Bluffs Reserve,Abalone Cove Reserve,San Ramon
Reserve,Forrestal Reserve and Three Sisters Reserve.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
COST ESTIMATE:$820,000 to $1,100,000
Page 85 of 90
4C-128
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
PORTUGUESE BEND RESERVE
TRAILS
Recreation,Parks, &Open Space
Portuguese Bend Reserve
Planning/Public Works
The Portuguese Bend Reserve consists of a 399-acre portion of
the Peacock Flats parcel purchased by the City from Barry Hon in
2005 and the 17-acre Del Cerro Park buffer parcel.The following
proposed trails will be improved:Fire Station Trail (RH Crossing),
Rim Trail (relocate trail),Pine Grove Trail,North Sandbox Trail,
Peacock Flats Trail and Overlook Trail (launch pad).As part of
this project,the trail heads will be improved with the following:entry
signs,benches,trash bins,mutt mitts,drinking fountain,parking
and landscaping.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
COST ESTIMATE:$600,000 to $740,000
Page 86 of 90 4C-129
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
SUNNYSIDE TRAIL SEGMENT
PROJECT
Recreation,Parks,&Open Space
Sunnyside Ridge Road (Intersection of Sunnyside Ridge Trail and
the Sol Vista Se ment Trail
Planning/Public Works
The Sunnyside Segment Trail is a point-to-point trail segment that
begins on Sunnyside Ridge Road at the intersection of the
Sunnyside Ridge Trail and the currently unused Sol Vista Segment
Trail on the old Narbonne Right-of-Way,as indicated in the City's
Conceptual Trail Plan.The proposal is to provide a usable trail
linkage for pedestrians and equestrians within a recorded trail
segment that traverses a privately owned lot that is currently
developed with a single-family residence that was formally part of an
old City right-of-way.The trail connection would involve the provision
of a 5-foot wide decom osed ranite surface trail.==i::i
ECONOMY AND EFFICIENCY
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY
COST ESTIMATE:$400,000 to $450,000
Page 87 of 90 4C-130
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
SALVATION ARMY TRAIL SEGMENT
Recreation,Parks,&Open Space
PVDS (between Upper Point Vicente and Tramonto Residential
Develo ment
Planning/Public Works
The CTP calls for a multi-purpose trail along the north side of PVDS
on the Salvation Army property,between the City's Upper Pt.
Vicente property and the Tramonto residential development
(approximately 2,000 feet).The City and the Salvation Army are
currently in discussions regarding the Salvation Army's potential
offer to donate the necessary trail easement on their property to
allow for this important trail connection.If the trail easement is
dedicated,the City will need to construct the actual trail within the
easement.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
ECONOMY AND EFFICIENCY
OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY
-~~~
COST ESTIMATE:$120,000 to $150,000
Page 88 of 90
4C-131
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
BATHROOM AT DEL CERRO PARK
Recreation,Parks,&Open Space
Del Cerro Park
Recreation and Parks
This project would include the construction of a bathroom at Del
Cerro park to serve the park visitors and the users of the trails in the
Portuguese Bend Open Space.
COST ESTIMATE:$250,000 -$300,000
Page 89 of 90
4C-132
PROJECT:
TYPE:
LOCATION:
DEPARTMENT:
DESCRIPTION:
HESSE PARK PARKING LOT
RESURFACING
Recreation,Parks and Open Space
Hesse Park
Public works
Hesse Park parking lot is one of the most frequently used City
facilities.The pavement at this parking lot is deteriorated and
needs resurfacing.Delaying this improvement will add to the cost
of work due to the extension of cracks'depth,requiring a more
comprehensive fix.
ACQUISITION
ENGINEERING/DESIGN
CONSTRUCTION
PROJECT MANAGEMENT/OVERSIGHT
LEGAL
SAFETY
SUPPORTS ESSENTIAL CITY SERVICES
SUPPORTS TACTICAL PLAN GOALS
COST ESTIMATE $200,000
ECONOMY AND EFFICIENCY
X OUTSIDE FUNDING COMMITTED/ELIGIBLE
COMMUNITY QUALITY/SUSTAINABILITY
~iililli
Page 90 of 90
x
4C-133
Status of FY11-12 Capital Improvement Projects Attachment D
.--,i.>••••••••••••••••••••······»_..E<_
/i ......>
Hesse Park Drop
","""..
B~trofi~'3~laceme.flL___------....._.__.-152,500 Project completed.-
Many scanned plan drawings are now linked to the current Graphic
Information System (GIS),allowing point &click retrieval.Links to existing
storm drain video and the remaining drawings is underway.Upgrading the
GIS and archiving data are necessary precursors to a robust GIS-based
storm water tool.The City engaged RBF Consultants to assess the current
system and assist Staff in creating a planning document for the storm water
Storm Drain Master Plan Update 697,789 program.
Pavement Management Program
Update 120,000 This update is expected to begin summer 2012.
Ladera Linda Site Master Planning &This project is currently on hold pending the City Council's capital
Community Outreach 100,000 improvements strategic goals.
Residential Overlay and Slurry Seal The Request for Proposals is currently being written,and Staff expects that
(1 0-11_E'.rogram)__________.1,520,000 the combined project will be in the design phase in March 2012..-
The Zone 5 project carried forward from FY1 0-11 and the Zone 3 project
originally appropriated in FY11-12 have been combined.The Request for
Residential Overlay and Slurry Seal Proposals is currently being written,and Staff expects that the combined
Zones 3 & 5 1,600,000 project will be in the design phase in April 2012.
The project is currently in construction,and is expected to be completed in
PVDS/PVDW Arterial Improvements 2,349,949 March 2012.
Arterial Overlay and Slurry Seal
PVDE (Miraleste to North City Limits)2,380,000 Staff expects the project to be in the design phase in April 2012.
The project is currently in the design phase,and Staff expects to solicit bids
,=VD\f\/!PYQ~~~9J.~r1.!r1l£l:9.1/.E3mef1.~__
-~----
500,500 in March with construction starting in April 2012.
Staff is currentlYsoliciting proposals for project design,and is in process of
Hawthorne Blvd.Traffic Signal obtaining clearances from Caltrans to proceed.The design effort is
Synchronization 785,532 expected to begin in March 2012.
------~
Staff is-currently soliciting propos8ISforprOject-cfesign,and is in process of
Hawthorne Blvd.Pedestrian obtaining clearances from Caltrans to proceed.The design effort is >
Improvements --_.1,422,581 expected to begin in March 2012.
In light of recent landslide activity &repair considerations,project feasibility
PVDS Bikeway Safety 794,245 is being re-assessed.
Crestridge/Crenshaw Traffic Signal 242,082 Project completed.
PVDE Traffic Safety Improvements The project is currently in the design phase,and Staff expects to solicit bids
(Guardrails)273,114 in May 2012.
PVDE Sewer Line Relocation 114,450 Project completed.
Storm'Orain Qnlng 1,146,698 The City is currently soliciting bids for this project.
PVDE San Pedro Canyon Backbone
System 570,000 It:Ji.s_proje~.!~_~~!'@!1.!1Ylf1J11.E3.design phase.
Roan Sys'tem(Via Colinita Vickery
.._------~~---
Canyon)
._------~.
242,500 This project is currently in the design phase.
'-'
Via Canada 100,000 Project completed.
Lower San Ramon Canyon Design 867,575 This project is currently in the design phase.
Grandview Park &Lower Hesse Park This project is in the environmental review process,to be completed
g_ev~I.9Er1l.~llt.."......-_____h~~O ,83il summer 2012.
.'".--..-I------~--_.._------_._---------_.
The feasibility study,preliminary design and cost estimate is expected to be
RyarJ.E'.c:lrJ<SoLJ.!b.ern Entrance Road 20,000 completed by May 2012.
City Council awarded the project design contract on February 7,2012.
California Coastal Trail 280,000 Staff expects that construction will begin by fall 2012.r-~--
Gateway Park Development Project:
i 200,000
This project is currently on hold pending a geological review that will likely
Phase I and II ~c;ompleted JrJ.!?l:l.r1lmer 2012..
--_._-._-~-_..'-"---_._._._~-._-------.._+---_._._._--_._--
I The City Council approved this project appropriation on February 21,2012.
I Staff expects that the Request for Qualifications process will take about 5i
I months,and that a design contract will be proposed to City Council in July
Abalone Cove Shoreline Park I 665,176 2012.
Eastview Park Playground and ADA I Staff expects'that construction will begTri'as early as May 2012,and
-_.-
Access Improvements 240,000 completed in August 2012.
FY11·12 Appropriations 19,375,527
"".
4C-134