RPVCCA_CC_SR_2012_03_06_04A_City_Council_Goals_&_PrioritiesMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROLYNN PETRU,DEPUTY CITY MANAGE~
MARCH 6,2012
CITY COUNCIL GOALS &PRIORIT~
CAROLYN LEHR,CITY MANAGER \.J!:>L-
RECOMMENDATION
1)Review the scored City Council Goals and Priorities Matrix from the January 31 st
workshop;2)Discuss and refine the descriptions and scope of the top 13 goals in order
to scale down the list to 8 to 12 top goals and priorities;3)Provide direction to staff,as
deemed appropriate;and,4)Continue the item to March 20,2012 for further discussion
and public input prior to adoption of the Council's final list of 2012 Goals and Priorities.
BACKGROUND
At the City Council Goal Setting Workshop held on January 31,2012,Council reviewed
and clarified the list of goals and priorities it had identified at the first workshop held on
January 3rd
•Council discussion resulted in the removal of several goals from the
original list that have been completed,are underway,or are addressed under another
category.In addition,the Council removed other goals from the list,as it was decided
they would be more appropriately discussed under the topic of Council Policies.The
Council members then individually scored the 50 items remaining on the list using
colored dots with different point values.At the conclusion of this exercise,the following
(draft)motion was passed unanimously:
Provide a summary of the top ten priority goals,while identifying where
there was a clear natural cut off of interest (between 8-12 priorities),with a
listing of the point tally for any goal receiving points,with commentary
from the Council to be provided back to staff regarding the creation of the
list of goals,which will then be brought back to a Council meeting with the
opportunity for the public to provide comments on the goals.
DISCUSSION
Staff has re-checked and tallied the worksheets from the January 31 st meeting and
prepared a scored City Council Goals &Polices Matrix (see attachment)for City Council
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Topic:City Council Goals &Priorities
Date:March 6,2012
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and public discussion.The scoring was based on the rankings assigned by individual
City Council members for each goal at the prior workshop.It should be noted that one
item identified during the January 3 rd meeting,Citywide Street Maintenance,was
apparently omitted in error from the worksheets the Council reviewed on January 31 st •
In reviewing the tallied and ranked goals,there appears to be a natural "break"in the
scores of 9 or higher and 7 or lower.There are 13 goals that achieved a score of 9
points or higher:.
1.Focus on Crime Prevention (14 points)
Regional Law Enforcement Committee -Misetich/Brooks
2.San Ramon Canyon Stabilization (12 points)
San Ramon Canyon Project Subcommittee -Brooks/Knight
3.Increase Citizen Involvement in Infrastructure Goal-Setting &Planning (12 points)
4.Infrastructure Funding (12 points)
5.Evaluate "Core"City Services (11 points)
6.Shared Use of PVPUSD &City Facilities (11 points)
School District Liaison Assignments -Brooks/Campbell
7.Full Transparently of Financial Information (10 points)
2011-2012 Audit Subcommittee -Misetich/Duhovic
8.Improve Organizational Efficiency (10 points)
9.Western Avenue Commercial Corridor (10 points)
10.Enhance General Fund &CIP Reserves (9 points)
11.Forge Close City Relationship with Sheriff's Department (9 points)
Regional Law Enforcement Committee -Misetich/Brooks
12.SCE Infrastructure Safety &Reliability (9 points)
13.Trail System Enhancement (9 points)
It is indicated above where a Council Subcommittee already exists that could facilitate
the achievement of the particular goal.
In addition to identifying the top 8 to 12 goals for 2012,staff is seeking input from the
Council regarding more detailed descriptions of each.This information will allow the
City Manager and staff to identify and make recommendation on the following:1)
Responsible Department;2)Steps to Achieve the Goal;3)Evaluation Criteria;4)Time
Table;and 5)Budget.The achievement of City Council's Top Goals must be integrated
V:\CAROLYNN\REPORTS\2012\20120306_City Council Priorities.doc
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Topic:City Council Goals &Priorities
Date:March 6,2012
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with the staff's day-to-day responsibilities;federal and state mandates and actions;new
and arising issues;tasks on Major Projects List;and emergencies and natural disasters.
ADDITIONAL INFORMATION
Public notice of the City Council's review of the goals and policies has been provided
through the City's "Breaking News"listserve group,the Channel 33 bulletin board and
the City's website.
CONCLUSION
At this evening's meeting,the City Council may wish to discuss the descriptions and
scope of the top 13 goals,in order to scale down to a final list to 8 to 12 goals and
priorities for 2012.Prior adoption by Council,it is proposed that the final list of goals be
presented for further discussion and public input at the March 20th meeting.
Attachment:
Scored City Council Goals and Priorities Matrix
..',
V:\CAROLYNN\REPORTS\2012\20120306_City Council Priorities.doc
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City Council Goals &Priorities Matrix
January 31,2012
Matrix Notes:
Categories:
INF =Infrastructure Goals
FI N =Financial Goals
SAF =Public Safety Goals
BUS =Business Environment Goals
REC =Public Recreation Goals
DEV =Development Activity Goals
MSC =Miscellaneous Goals
Score:
?=Omitted (in error?)
X =Removed by Council consensus
p .tIT kroJecas Category Additional Comments Score
Citywide Street Maintenance INF Review street maintenance program ?
Prioritization of "Crime Watch,"
Focus on Crime Prevention SAF notification of the public,Neighborhood 14
Watch
Solicit financial support from the City &
San Ramon Canyon Stabilization INF County of Los Angeles and present 12
financing alternatives
Review "lessons learned"from past
Increase Citizen Involvement in projects,need more direct Staff outreach
Infrastructure Goal-Setting &Planning INF to residents and businesses,identify 12
instances and plans to deal with deferred
maintenance of facilities
Infrastructure Funding FIN Consider a full range of fundinQ options 12
Evaluate "Core"City Services FIN What services do citizens really want 11fromtheCity?
Shared Use of PVPUSD &City Facilities REC Coordinate with the school district to 11shareactiverecreation facilities
Full Transparency of Financial Information FIN Improve public access to City financial 10information
Run a "tight ship,"conduct performance
Improve Organizational Efficiency FIN audit of City staffing &programs,analyze 10"needs"vs."wants,"consider increased
use of volunteers
Western Avenue Commercial Corridor BUS Evaluate &integrate existing Western 10Avenuespecificplans,SCAG Qrant
Increase reserves from cost savings and
Enhance General Fund &CIP Reserves FIN improved efficiencies to increase future 9
infrastructure funding
Forge Closer City Relationship with SAF Improve communication with leadership 9Sheriff's Department at the Lomita Sheriff's station
SCE Infrastructure Safety &Reliability SAF Confer with SCE to ensure the safety of 9electricallines
Trail System Enhancement REC In coordination with the Land 9Conservancy
Page 1 of 5
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City Council Goals &Priorities Matrix
Janua 31,2012
Matrix Notes:
Categories:
INF =Infrastructure Goals
FI N =Financial Goals
SAF =Public Safety Goals
BUS =Business Environment Goals
REC =Public Recreation Goals
DEV =Development Activity Goals
MSC =Miscellaneous Goals
Score:
?=Omitted (in error?)
X =Removed by Council consensus
StAdd"f I CCP "tIT kroJecas ateaorv Ilona ommen s core
Western Avenue Improvement INF City "Qateway,"improve aesthetics 7
PortuQuese Bend Landslide INF Roadway maintenance,dewaterinQ wells 6
Citywide Sewer Maintenance INF Review maintenance program,schedule 6andorojects
Increase Sheriffs Presence on South and SAF Consider creation of Sheriffs Department 6WestSidesoftheCitysubstationonCityproperty
Staff to brief City Council on the current
Overview of Current Business Environmen BUS regulatory framework affecting City 6businesses(permits,fees,zoning,etc.);
tentatively agendized for 3/6/12 meeting
Citywide Storm Drain Maintenance INF Review maintenance program,schedule 5andprojects
Review Sheriffs Department's Allocation of SAF Promote better focus the Department's 5AssetseffortsintheCity
Formalize system to notify City Staff of
Notification of Public Safety Issues SAF public safety issues,review 5
communications policy and Quidelines
City Skate Park REC Consider location for City skate park 5
Ponte Vista Proiect in San Pedro DEV Monitor and evaluate development 5
Review all fees charged the public,
Review City Fees FIN especially to City property owners and 4
businesses
Pre-arrangements to share resources
Create Joint Powers Agency for SAF during natural disasters (Le.,wildfire,4EmergencyManagementforthePeninsulaearthquake,tsunami,flooding,etc.)and
for other hazards
i "'.....•.......Vy,....,'...,......
assistance of the Chamber of Commerce
or other organizations with similar
Conduct a Business Survey BUS experience and expertise,to assess what 4
the City can do for businesses and how
can the City be a better partner with
City Dog Beach REC Consider location for City dog beach 4
Page 2 of 5
4A-5
City Council Goals &Priorities Matrix
Janua 31,2012
Matrix Notes:
Categories:
INF =Infrastructure Goals
FI N =Financial Goals
SAF =Public Safety Goals
BUS =Business Environment Goals
REC =Public Recreation Goals
DEV =Development Activity Goals
MSC =Miscellaneous Goals
Score:
?=Omitted (in error?)
X =Removed by Council consensus
Add""ICp "tIT kroJecas Cateaorv Itlona omments Score
Consider whether each City advisory
Council Liaison to Advisory Boards MSC board should have a designated City 4
Council liaison
Energy Audit of City Facilities FIN Provide update of grants and completed 3oroiects
Review all contracts and consider formal
bid process,review City's use of
Review of Existing Contracts/Consultants FIN consultants,ensure that consultant work 3
product is actually used,review IT/PV on
the Net
Eliminate "speed traps"&replace with
Focus on Traffic Enforcement SAF speed warning signs/units,target 3perceivederraticdrivingrelatedto
Marvmount Colleae
Evaluate Business Fees BUS Review fees charged for business 3licenses,sian permits,etc.
Streamline Business Openings BUS Review and improve City processes for 3newbusiness
Conduct outreach to other Peninsula
Peninsula-Wide Park Support of City Parks REC cities for support of park maintenance &3
improvement
Evaluate Development Review Process DEV Review fees,expand lower-level decision 3
Palos Verdes Drive East Safety INF Improve roadway safety 2
Bicycle Safety SAF Cyclist safety and awareness,sharing of 2roadwayswithmotorvehicles
Evaluate City Recreation Programs REC Review the current types of recreation 2Iproaramsofferedtothepublic
City Doa Park REC Consider location for City doa park 2
Consider whether to resume efforts to
Eastview School District Issue MSC resolve disenfranchisement of Eastview 2
residents regarding PVPUSD issues
County Sewer Pump Station at Western Identify issues to be addressed,
Avenue &Avenida Aprenda INF encourage LA County Sanitation Districts 1
to complete work
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City Council Goals &Priorities Matrix
January 31,2012
Matrix Notes:
Categories:
INF =Infrastructure Goals
FIN =Financial Goals
SAF =Public Safety Goals
BUS =Business Environment Goals
REC =Public Recreation Goals
DEV =Development Activity Goals
MSC =Miscellaneous Goals
Score:
?=Omitted (in error?)
X =Removed by Council consensus
tAdd"f I C
p .tIT krOJecas Cateaorv Ilona ommen s Score
Zero-Based BUdgeting (ZBB)FIN Consider "hybrid"ZBB and provide other 1detailedinformation
Support of Local Businesses FIN Streamline processes,be more "business 1friendly"
CalWater Facilities within Portuguese Meet with CalWater to ensure the safety
SAF of water lines and other infrastructure in 1BendCommunityactivelandslidearea
Create a City Business Forum BUS Include City Council and Staff 1
Evaluate View Restoration Process DEV Re-evaluate ordinance and procedures 1
Evaluate Employee Compensation FIN Review salary,benefits &pension 0
Focus on developing RPV businesses,
RPV Chamber of Commerce BUS possible "subset"of existing Peninsula 0
Chamber of Commerce
Evaluate City Tree Review Process DEV Re-evaluate ordinance and procedures,0trytopreserveexistinastreettrees
Cell Sites in Public Right-of-Way DEV Explore options to provide better visual 0screenina
Staff to present all information about the
Civic Center project prepared to date to
Civic Center Master Plan INF the City Council and the public within 60 Xdays;City Council may then refer to PC
and/or FAC for recommendations;
tentatively agendized for 2/21/12 meeting
Sheriff's Department Community Outreach SAF Consider Deputies'attendance at HOA Xmeetings
Monitor Traffic Safety Commission Activity SAF Review &evaluate effectiveness of Xflashinaliahtsatcrosswalks
Review contract with County Animal
Animal Control SAF Control,trapping of wild/nuisance animals X
and road-kill disposal
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City Council Goals &Priorities Matrix
Janua 31,2012
Matrix Notes:
Categories:
INF =Infrastructure Goals
FIN =Financial Goals
SAF =Public Safety Goals
BUS =Business Environment Goals
REC =Public Recreation Goals
DEV =Development Activity Goals
MSC =Miscellaneous Goals
Score:
?=Omitted (in error?)
X =Removed by Council consensus
Add""ICp "tIT krOJecas Cateaorv Itlona omments Score
Review Fire Protection Services SAF Ensure weed abatement is sufficient on XCity's open space properties
Rancho LPG Butane Tanks in San Pedro SAF Reconsider position on the removal of Xtanks?
Terranea Resort BUS Evaluate fees and process for use of City XHallforoff-site parking
Provide City Council overview of status of
Current Park Improvement Initiatives REC current projects (Le.,Lower Hesse,XGrandview,Abalone Cove grant,ADA
upqrades,etc.)
Staff to brief City Council on status of
Status of Redevelopment Agency DEV RDA in light of recent State Supreme X
Court decision
Reinstate the Beautification (Recycling)
Grant Program,review City policy,
Beautification (Recycling)Grant Program MSC consider disbursement on basis of best Xuse/need,possibly focus on Hawthorne
Boulevard or other major corridors;
tentatively agendized for 4/17/12 meeting
Temporary Non-Commercial Banner MSC Re-evaluate aesthetics of current banner XProqramsiqn"backdrops"
Monitor FAA airspace proposal for Long
Aircraft Noise Impacts MSC Beach airport,monitor helicopter flight X
paths from Torrance airport
Review solicitation regulations and
Re-Evaluate "No Solicitation"Ordinance MSC alternatives;tentatively agendized for X
4/3/12 meetina
Revise City website to provide enhance
Public Feedback via City Website MSC opportunities for public feedback,opinion X
surveys,etc.
Town Hall Meetings MSC Consider establishing a regular schedule Xof"town hall"-style meetings
Regular City Council Meetings MSC Reduce duration of meetings,length of XStaffreports
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