RPVCCA_CC_SR_2012_02_21_G_Abalone_Cove_Shoreline_Park_Grant_Budget_AppropriationCITY OF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR &MEMBERS OF CITY COUNCIL
CAROLYNN PETRU,INTERIM RECREATION AN~
PARKS DIRECTOR
FEB'RUARY 21,2012
ABALONE COVE SHORELINE PARK -LAND AND
WATER CONSERVATION FUND GRANT BUDGET
APPROPRIATION
REVIEWED BY:CAROLYN LEHR,CITY MANAGER ~.
Project Manager:Ara Mihranian.Deputy Director of Community Developmen~
RECOMMENDATION
Adopt Resolution No.2012-_approving a budget appropriation for the Abalone Cove
Shoreline Park Improvement Project.
BACKGROUND
The Land and Water Conservation Fund program provides matching grants for acquisition
or development of lands and facilities that provide or support public outdoor recreation.On
November 1,2010,pursuant to Council authorization at its October 19,2010 meeting,the
City filed a Land and Water Conservation Fund (LWCF)grant application with the
California State Parks and Recreation Department for improvements at Abalone Cove
Shoreline Park.The total cost for the Project is estimated at $665,176 by Staff.
On December 7,2011,State Parks notified the City that it is the recipient of the LWCF
grant,in the amount of $332,588,for the Abalone Cove Park Improvement Project.Since
the LWCF grant is a reimbursement program and has a match requirement of 50%,the
Council is being asked tonight to fund the match for a project cost of $665,176.The grant
award will reimburse the City for 50%of the project cost.
G-1
ABALONE COVE SHORELINE PARK -LWCF GRANT BUDGET APPROPRIATION
FEBRUARY 21,2012
DISCUSSION
Project Description
The LWCF grant is a reimbursement program.The City is expected to fund the entire
project,and the grant award will reimburse the City for 50%of the tot~1 project cost.The
Abalone Cove Shoreline Park Improvement Project derives from the September 2,2008
Council adopted Coast Vision Plan (Vision Plan).The Vision Plan provides the City with
conceptual guidance for implementing future improvements to key areas along the coast.
The Vision Plan identifies the following goals for the Abalone Cove site:
•Add new park amenities -picnic tables,shade features,benches,trash
receptacles,and an ADA accessible bluff top trail and trail signage.
•Implement an invasive species removal and low profile shade tree planting program
within the park
Recognizing that public participation is a key component to a project's success,City Staff
conducted a focus group meeting on October 22,2010 to gather input from community
members regarding this project plans.The focus group consisted of representatives from
the:City Council,neighbors of Abalone Cove,former Public Use Master Plan (PUMP)
Committee,Los Serenos de Point Vicente,PVPLC,Library District,School District,
Terranea,and Park Rangers.The focus group was facilitated by Staff from the City
Manager's Office,Community Development and Recreation &Parks Departments.
Based on the grant scoring criteria and input received from the focus group,the plan for
the Abalone Cove Shoreline Park Improvement Project proposes to:
•Replace picnic tables and benches;
•Construct two shade structures;
•Replace trash receptacles;
•Install a drinking fountain;
•Install mutt mitt dispensers;
•Install park benches;
•Improve trailheads and all trails/paths;
•Improve picnic areas (grading);
•Replace bluff top fencing;
•Install interpretive signage along trails;
•Improve viewing areas (grading);
•Provide public art nodes (grading);and,
•Install a Preserve kiosk sign.
These park improvements will significantly improve access and the educational experience
at the park.Lastly,these park improvements are consistent with the General Plan Land
Use Map designation of Recreation-Passive and the Open Space Recreation (OR)zoning
designation.
G-2
ABALONE COVE SHORELINE PARK -LWCF GRANT BUDGET APPROPRIATION
FEBRUARY 21,2012
Fiscal Impact
The total cost for the proposed improvements is estimated to be $665,176 which includes a
7%surcharge assessed by the State Parks and Recreation Department.The LWCF grant
will reimburse 50%of the project cost.Therefore,the City's share of this project is
$332,558.
Improvements at Abalone Cove were included in the Capital Improvement Plan,based on
the assumption that the City would at some point apply for future grants.As such,
$100,000 was included in the City's FY 11-12 budget for improvements at Abalone Cove
($20,000 CIP Reserve and $80,000 "anticipated"Grant Revenue).With a $20,000 use of
the CIP Reserve already budgeted,the remaining amount of the City's 50%matching
requirement to be funded for this project is $312,588.The Council is being asked tonight
to fund t~e remaining match requirement by authorizing a transfer of $312,588 from the
General Fund Reserve,and to appropriate the full cost of the project less $100,000 that
was previously appropriated in the FY11-12 budget.
If the City Council adopts the attached resolution,the revised estimated General Fund
Reserve at June 30,2012 will be $10,665,641 (see attached FY11-12 Statement of
Estimated General Fund Reserves).
ADDITIONAL INFORMATION
Memorandum of Unrecorded Grant Agreement
The award of the LWCF grant requires the City to execute a Memorandum of Unrecorded
Grant Agreement (MQUGA)that records a notice on the title of the project property stating
that the property has restrictions for future improvements,that the property is to be
maintained and operated for public outdoor recreational purposes as described in the
Section 6(f)(3)map,and that the property cannot be sold or transferred without written
approval from the State of California.Any future contemplated improvements or
modifications are subject to approval by the State of California.This restriction encumbers
the entire property including the portions within the City's Palos Verdes Nature Preserve
(which also includes deed restrictions for conservation purposes).
Focus Group
As the City moves forward with this project,City Staff will set-up a homepage and list-serve
dedicated to this project on the City's website to allow the public to stay informed and
involved in the project's progress.Moreover,City Staff intends to engage the focus group
throughout the design and construction process.
ATTACHMENTS
•Resolution No.2012-XX
•FY11-12 Statement of Estimated General Fund Reserves
•Public Comment Letters
G-3
RESOLUTION NO.2012-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES,AMENDING RESOLUTION 2011-44,
THE BUDGET APPROPRIATION FOR FY11-12,TO FUND THE
ABALONE COVE SHORELINE PARK IMPROVEMENT
PROJECT IN THE CAPITAL IMPROVEMENT PROJECTS FUND
AND TO PROVIDE A FUNDING TRANSFER FROM THE
GENERAL FUND FOR THE REQUIRED 50%MATCH.'
WHEREAS,Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all
expenditures in excess of budgeted allocations must be by supplemental appropriation of the
City Council;
WHEREAS,on June 21,2011,the City Council of the City of Rancho Palos Verdes adopted
Resolution 2011-44,approving a spending plan and authorizing a budget appropriation for
FY11-12;
WHEREAS,a budget increase in the General Fund is necessary to fund the City's 50%match
required by the Land and Water Conservation Fund grant awarded to the City for the Abalone
Cove Shoreline Park Improvement Project.
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES:
Section One.The following adjustments will be made to the General Fund FY11-12
expenditure bUdget:
General Fund Transfer Out
Park Improvements Transfer In
Park Improvements Federal Grant Revenue
Park Improvements
101-6000-491-91-00
330-3033-391-10-00
330-3033-331-10-00
330-3033-461-73-00
$312,588
$312,588
$252,588
$565,176
PASSED,APPROVED,AND ADOPTED THE 21 st DAY OF FEBRUARY 2012.
Mayor
Attest:
City Clerk
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I,Carla Morreale,City Clerk of the City of Rancho Palos Verdes,hereby certify that the above
Resolution No.2012-_was duly and regularly passed and adopted by the said City Council at
a regular meeting thereof held on February 21,2012.
City Clerk
G-4
FY11-12 Statement of Estimated General Fund Reserves Attachment A
Beginning
Reserves Revenues Expenditures Net Transfers
Ending
Reserves
I~-----------+--~---+--------l
8::C/=-2/=2-:0-:-11+~~~~--\~~~~~-+~~~~~~~t---~~-=3C=3-=,3-=1-=7+------~Unclaimed Deposits
.--,-----------+-----------1------Adjustments:
Skate &Dog Park Analysis 9/20/2011 (24,400)
Year-End Adjustments 9/20/2011 9,641
Continuing Appropriations 9/20/2011 629,431 (629,431)
FY10-11 Final Results N/A 1,586,854
Midyear Financial Report
Abalone Cove Shoreline Park Improvements
2/21/2012
2/21/2012
424,100 84,000 (296,000)
(312,588)
Column Headin Definitions
Action Date is·the date City Council adopted the budget or approved an adjustment to the budget.
Be innin Reserves are the budgeted 7/1/11 General fund reserves at the time of budget adoption.
Revenues include the originally adopted revenue budget and sUbsequent adjustments.When staff becomes aware that revenues are expected to
significantly deviate from the adopted budget,an adjustment is presented to the City Council for ap roval.
Expenditures include the originally adopted expenditure budget and subsequent adjustments.When staff becomes aware that expenditures of a program
are expected to significantly deviate from the adopted budget,an adjustment is presented to the City Council for approval.
Net Transfers include both operating transfers from and to the General fund.Originally budgeted Net Transfers are adjusted when staff becomes aware that
an additional operatin transfer is needed to satisfy an unanticipated shortfall within another fund;and that shortfall must be funded with General fund monies.
Ending Reserves are the estimated 6/30/12 General fund reserves at the time of budget adoption.Adjusted Ending Reserves is a calculation based on
subse uent ad'ustments to Be innin Reserves,Revenues,Ex enditures and Net Transfers.
G-5
Page 1 of 1
Ara M
From:Lynn Swank [Iynn.swank@cox.net]
Sent:Wednesday,February 15,2012 9:40 AM
To:cc@rpv.com
Cc:Ara M
Subject:Abalone Cove Park Appropriation
City Council Members,City of Rancho Palos Verdes
Re:Matching Funds for State Grant for Abalone Cove Shoreline Park
Recommendation:
Appropriate $312,588 in funds to match the State of California grant for Abalone Cove Shoreline Park
Improvements.
The previous city council authorized City Staff to apply for a grant from the State of California to make minimal
improvements to Abalone Cove Shoreline Park.The application to the State reflected ideas from the Save Our
Shoreline group,.residents,park users,and a task force comprised of a diverse group of residents,businesses and
non-profit organizations.
My interest in Abalone Cove extends back to my arrival in RPV when we bought our home,which is adjacent to
Abalone Cove.I recognized the value of this park in its natural state and wanted to make sure that all residents and
visitors would be able to appreciate everything the park offers and is rarely found in the greater Los Angeles area.
For almost 2 decades there have been many disagreements about the use of this park,and as a result nothing has
been done to provide the minimal improvements to enhance park use.Rather,the City has used the park as a dump
for City projects.While these projects are important,the city should address the need for a dump on a permanent
basis and not use a beautiful park for purposes other than that which it was intended.
We finally have reached a community consensus over how Abalone Cove can be improved.City staff and City
Council submitted this application to the State of California with the understanding that if the grant was approved,the
City would need to provide $300,000+in matching funds.
The State's approval has given our city the unique opportunity to improve Abalone Cove and its infrastructure
(interpretive signage,grading,play areas,benches,etc.)in a non-intrusive way and with significant savings to our
city.You can provide a wonderful improved park for our residents at half the cost and protect this coastal area for
generations to come.
PV Drive South is an entry to the City of Rancho Palos Verdes and we need to show our residents and visitors that
our City is first-class.The view of Abalone Cove Shoreline Park and the ocean beyond is our "Chamber of
Commerce"moment.Let's be proud of our City and have our public areas reflect our pride in this community asset.
Our residents,staff and elected officials have joined to make RPV better -let's move forward with the momentum we
have and complete the Abalone Cove improvements.
Lynn Swank,RPV Resident
2/15/2012 G-6
From:BJGleghorn@aol.com
Sent:Wednesday,February 15,2012 5:26 PM
To:cc@rpv.com
Subject:Funding Abalone Cove Improvements
Members of the City Council:
In the 1970's,the Palos Verdes Peninsula Oceanographic Society,with the help of the City of Rancho
Palos Verdes,procured the status of "Environmental Preserve"for Abalone Cove from the State.Since
then very little has been done in the way of improvements.
We urge the City Council to match the now available $300,000 grant funds and proceed with the plans
that have been agreed to for a passive park.This is an opportunity that should'not be missed.It could
be many years before we have this opportunity again.
Barbara Gleghorn
former president of the
Palos Verdes Peninsula Oceanographic Society (disbanded)
2/15/2012 G-7
From:Ann Shaw [anndshaw@gmail.com]
Sent:Wednesday,February 15,20126:22 PM
To:cc@rpv.com
Subject:Abalone Cove grant
I was delighted to learn that the City has received a State matching grant for improvements at
Abalone Cove.The application listed a number of modest site improvements which will
improve the appearance and safety of the Park while retaining its character.I strongly urge the
Council to appropriate the matching funds that the grant calls for.This is an opportunity to
leverage our City's taxpayer's monies.This is a prudent financial strategy that will serve our
whole community now and in the future.
Thank you,
Ann Shaw
2/16/2012 G-8