RPVCCA_CC_SR_2012_02_21_E_FY11-12_Midyear_Financial_ReportCrTYOF
MEMORANDUM
RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMiRS
DENNIS McLEAN,DIRECTOR OF FINANCE &
INFORMATION TECHNOLOGY
FEBRUARY 21,2012
FY11·12 MIDYEAR FINANCIAL REPORT
CAROLYN LEHR,CITY MANAGER ~
Kathryn Downs,Deputy Director of Finance &Information
Technology
RECOMMENDATION
1)Receive and file the FY11-12 Midyear Financial Report;and
2)ADOPT RESOLUTION NO.2012-, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES,AMENDING RESOLUTION 2011-44,THE
BUDGET APPROPRIATION FOR FY11-12,TO ADJUST THE BUDGET IN VARIOUS
FUNDS OF THE CITY.
EXECUTIVE SUMMARY
The City of Rancho Palos Verdes continues to experience a stable financial condition.The
City has established a prudent reserve level,while it continues to experience one of the
lowest expenditure levels per capita in the South Bay.The City is receiving a significant
amount of transient occupancy tax (TOT)from Terranea Resort,sales tax revenue has
increased,and property tax revenue remains stable.
If City Council adopts the attached resolution,the revised estimate of excess General Fund
Reserves would be $1,300,481 at June 30,2012.
A summary of the FY11-12 General Fund budget follows.
E-1
FY11·12 Midyear Financial Report
February 21,2012
Page 2 of 10
Current Proposed
FY11·12 Budget Revised
§@sJj,mjs,§gn~~~~I~@::t11:;~I§;7§1:-:·:jj;~§l7§j?
Revenues 23,198,200 23,622,300
Expenditures (19,439,496)(19,332,496)
Net Transfers (4,378,336)(4,674,336)
litigitffiij!I:::I_i.:::::::::::::::11~1111It:::::::~:~i'11:~I'
Reserve Policy 9,719,748 9,666,248
lliig:::R.II:.:':::::::::::::::::j~II.Mj::I.::jl.iR,~:}
A summary of revised estimated fund balances as of June 30,2012 has been prepared
(see Attachment A -"FY11-12 Combined Summary of Funds -Midyear Financial Report").
During the 2012 budget process,Staff will consider impacts discussed in this report,the
accompanying proposed FY11-12 budget adjustments,and revenue trends and changes.
BACKGROUND
The Municipal Code of the City of Rancho Palos Verdes requires that a midyear review of
the annual budget be presented to the City Council.Based upon Staff's analysis of the
City's financial activities during the first half of FY11-12,there are a number of items for
which the operating budget should be adjusted,as described in this report.Like previous
years,midyear adjustments are a routine practice in conjunction with this report.If the
activity of a particular fund,department or program is not discussed,there is nothing
significant to report and revenues and expenditures are not expected to materially deviate
from the amounts budgeted.
The Summary Schedule of General Fund Revenue is presented below.It is important to
understand that these revenue estimates are based upon Staff's analysis using trend
comparisons with previous years,and reports provided by state,county and local agencies.
It should be noted that future economic activity,legislation and policy decisions,as well as
any other unforeseen circumstances could affect the City's revenue stream for the
remainder of FY11-12.
The midyear financial report also includes discussion and analysis of anticipated
expenditure variances and other relevant developments related to the FY11-12 budget.
Staff has included the "FY11-12 Combined Summary of Funds -Midyear Financial Report"
(Attachment A)to summarize the estimated FY11-12 activity and ending fund balances for
all funds within the City.The schedule includes revised revenue and expenditure
estimates based on the adjustments proposed in this report.
DISCUSSION
General Fund Revenue
Some revenue sources are difficult to estimate such as utility users'taxes and permit fees.
These types of revenues are predicated on conditions outside the City's control.As an
example,planning and building permit revenues will fluctuate with the economy and
E-2
FY11·12 Midyear Financial Report
February 21,2012
Page 3 of 10
housing activity,as well as other conditions such as the weather.Additionally,several
significant franchise tax revenues are received annually after preparation of the midyear
report.For these revenues,Staff has either reported FY11-12 estimated revenues as the
budgeted amount or a conservative figure based on the amount of information currently
available.
Summary Schedule of General Fund Revenue:
"""'AIII"'~Property tax $5,979,684 $6,172,700 $6,149,200 $(23,500)
Property tax in lieu of vehicle license fees 3,511,629 3,599,400 3,605,510 6,110
Property tax in lieu of sales tax 431,487 440,000 541,720 101,720
Property transfer tax 229,816 209,100 248,800 39,700
Sales tax 1,518,291 1,543,300 1,624,918 81,618
Transient occupancy tax 2,640,368 2,830,000 3,226,500 396,500
Franchise taxes 1,824,891 1,811,700 1,825,000 13,300
Utility user taxes 2,406,833 2,520,700 2,432,300 (88,400)
Business license tax 581,141 593,300 600,300 7,000
Golf tax 363,402 338,600 386,000 47,400
Planning,building &safety,and other permits 1,932,844 2,043,600 2,030,300 (13,300)
Fines and forfeitures 209,778 154,900 223,900 69,000
Interest earnings 60,077 50,800 60,100 9,300
Other use of money and property (rents &leases)530,750 380,900 388,500 7,600
Charges for services 224,319 221,100 238,300 17,200
Intergovernmental (grants &vehicle license fees)226,803 151,900 15,000 (136,900)
Other revenue 249,705 136,200 69,800 (66,400)
matil:::Qjiji.ffQa~ib'."iftij'.~~)::~~~~:~:~:::::··,~:t~~~~:~$):~::~li$IMS!t:a~:~::$::13;1Iai.:~$:~$;'6$.$;'~MP~$Lt.7~I4~t
Overall,General Fund revenue is expected to exceed the current FY11-12 budget by
nearly $0.5 million,primarily attributable to an increase of TOT revenue from Terranea
Resort beyond budgeted expectations.Discussion and analysis regarding General Fund
revenues is presented below.
Staff does not recommend budget adjustments for immaterial anticipated variances.If a
particular revenue source is not discussed,there is nothing significant to report and
anticipated revenues are not expected to materially deviate from the FY11-12 budget.
Sales Tax and Property Tax in-lieu of Sales Tax
When comparing 2011 sales tax revenue with 2010,there has been a 9.6%increase in
revenue primarily driven by increased sales among the group of restaurants at the
Terranea Resort.With few exceptions,sales tax revenue generated by other businesses
remained fairly consistent with 2010 levels.Staff recommends increasing the General
Fund revenue budget by $82,000 for Sales Tax and $102,000 for Property Tax in-lieu of
Sales Tax.
Transient Occupancy Tax (TOT)
The Terranea Resort is the primary source of TOT revenue for the City.Staff used a 7%
growth assumption when preparing the FY11-12 budget.Based on information received
E-3
FY11·12 Midyear Financial Report
February 21,2012
Page 4 of 10
through January,Staff expects that FY11-12 TOT revenue will likely exceed $3.2 million.
Staff recommends increasing the General Fund revenue budget by $396,000.
Utility Users'Tax (UUT)
While preparing the FY11-12 budget,Staff did not have sufficient information about the
actual FY10-11 UUT revenue trends.Actual FY1 0-11 UUT revenue was only 0.5%more
than FY09-10.Based on fiscal year to date trends and discussion with providers,Staff
requests that the revenue budget be reduced by $88,000 to reflect a conservative 1%
growth from FY1 0-11 to FY11-12.
Fines &Forfeitures
The City's fines &forfeitures revenue is primarily derived from traffic tickets.At the time
that the FY11-12 budget was prepared,the fiscal year-to-date trend for this revenue was
greatly reduced from the prior year.However,at the end of FY1 0-11,fine revenue
departed from the trend and significantly increased.The current fiscal year trend is more
consistent with actual prior year revenue,and Staff requests an adjustment of $69,000 to
increase this revenue budget.
Intergovernmental Revenue
Upon adoption of the FY11-12 budget,the state eliminated Citizens Options for Public
Safety (COPS)funding of $100,000 and had kept intact the sharing of Vehicle License
Fees (VLF)with cities.The City adopted its FY11-12 budget prior to the State's adoption,
based upon the expectation that COPS funding would be eliminated,but more than offset
by VLF revenue.Subsequently,the state reinstated the COPS funding and eliminated the
VLF funding.Staff requests an adjustment to eliminate the $151 ,900 of VLF funding from
the City's revenue budget.The request for inclusion of COPS revenue is described later in
this report.
Staff expects to receive $15,000 of grant revenue forthe Safe Routes to Schools program,
which was not previously budgeted.Staff requests an adjustment for this additional
revenue source.
Revenue Adjustment Summary
Staff recommends revenue adjustments totaling $424,100,which would increase the
General Fund revenue budget to $23.6 million (a 1.8%increase to the budget,and a 3.1 %
increase from FY1 0-11).The additional revenue is primarily driven by activity at the
Terranea Resort.
General Fund Expenditures &Transfers
Per the City's Municipal Code (section 3.32.080),budgetary compliance is determined by
program.There are 30 expenditure programs in the General Fund budget.As there are a
number of programs with expenditures that fluctuate with unforeseen circumstances (e.g.
weather,claims and litigation),there has been a long-standing practice to prepareE-4
FY11-12 Midyear Financial Report
February 21,2012
Page 5 of 10
conservative expenditure budgets and minimize the burden of numerous immaterial budget
adjustments to ensure budgetary compliance.
For the last 12 fiscal years,the City has experienced total General Fund favorable
expenditure variances ranging from about $0.4 million to $1 million.When spread across
30 expenditure programs,favorable variances have averaged from about $14,000 to
$35,000 per program or about 0.2%of the total General Fund expenditure budget.
It is Finance Staff's opinion that conservative budgeting is best management practice,and
in the best interest of the City.Staff has analyzed FY11-12 General Fund expenditures to
date,and has determined that a number expenditure budgets warrant adjustment.A
discussion of proposed adjustments follows.
Salaries &Personnel
The Senior Information Technician and Assistant Engineer positions have been vacant for
the entire fiscal year.Management Staff does not expect to fill these positions before the
start of the new fiscal year.Therefore,Staff recommends decreasing the General Fund
expenditure budget by $235,300 for the salary and benefits savings.
Due to the impact of the economy on the activity level of the Community Development
Department,the City Manager reduced staffing by 2 positions in August 2011.Staff
requests salary and benefit account budget reductions totaling $98,000.
In September 2011 ,the City Manager reorganized 3 director positions resulting in a net
savings of $27,000.Staff requests salary and benefit account adjustments to reflect the
savings.
On September 20,2011,the City Council approved a 5%increase of employee salaries in
exchange for the employees paying an additional 6.5%pension contribution,effective
September 23,2011.As a result of the pension reform action,Staff requests salary and
benefit account budget adjustments to reflect partial fiscal year savings of $56,600.
The City has been required to make unemployment payments using the pay-as-you-go
option,totaling about $13,400 to date during FY11-12.These payments are not budgeted,
and Staff requests an adjustment.
City Manager Program (Risk Management)
The City received a credit of nearly $240,000 for its general liability insurance premium for
FY10-11.When the FY11-12 budget was prepared,it was expected that the credit would
be applied to its FY11-12 insurance payment consistent with the accounting practice of
past years.Based upon discussions with the City's auditors,the credit was applied to
FY10-11.Therefore,Staff requests an adjustment to increase the FY11-12 general liability
insurance budget accordingly.
E-5
FY11-12 Midyear Financial Report
February 21,2012
Page 6 of 10
City Manager Program (Defaulted Tax Property Purchase)
The City expects to complete the purchase of a tax-defaulted property on Cherry Hill prior
to the close of the fiscal year.The total cost of this purchase is estimated at $22,000 and
was not anticipated during the preparation of the FY11-12 budget;Therefore,Staff
requests a FY11-12 budget adjustment.
Community Development Building &Safety Program
The FY10-11 budget included a $29,000 appropriation for a geologic review related to
potential future development of Gateway Park,which was not performed during FY10-11.
On February 7,2012,the City Council authorized Staff to proceed with the California
Coastal Trail project.A component of this project includes a geologic review at Gateway
Park;and Staff requests that the $29,000 unspent budget from FY1 0-11 be re-appropriated
for FY11-12.
Recreation Special Events Program
Due to the new community banner policy that became effective in October 2011,the
Recreation Department has needed to re-order most of the City's event banners at a total
cost of about $5,500.Staff requests an adjustment to increase the General Fund
appropriation in the Special Events program.
General Fund Transfers to Other Funds
Per the City Council's Reserve Policy,Staff recommends an adjustment to increase the
transfer amount from the General Fund Reserve to the Capital Improvement Projects (CIP)
Reserve for future capital projects by $396,000,to coincide with the additional expected
Transient Occupancy Tax noted above.
Summary of Proposed General Fund Adjustments
Revenue adjustments $424,100
Salary &personnel expenditure adjustments 416,900
Other expenditure adjustments (309,900)
Increase of transfer to CIP Reserve (396,000)
Transfer of COPS revenue to General Fund 100,000
lit·i.jI2t:liltrl'§,inl~Rt9Iiiil;~:$.;~~~111
OTHER FUNDS OF THE CITY
This section discusses other revenues and expenditures ofthe City.Each of the following
recommended adjustments has been incorporated in the FY11-12 Combined Summary of
Funds -Midyear Financial Report (see Attachment A),which includes the revised fund
balance estimates for June 30,2012.Again,if the activity of a particular fund is not
discussed,there is nothing significant to report and actual activity is expected to
approximate the FY11-12 budget.
E-6
FY11-12 Midyear Financial Report
February 21,2012
Page 7 of 10
Public Safety Grants
As noted above,the state had eliminated Citizens Options for Public Safety (COPS)
funding of $100,000,yet reinstated it since adoption of the City's FY11-12 budget.Staff
requests budget adjustments to reflect the COPS revenue in the Public Safety Grants Fund
and the related operating transfer to the General Fund.
Special Assessments Funds
Staff requests adjustments for both the 1972 Act Landscape and Lighting District Fund and
the Abalone Cove Sewer District Fund.As part of the special assessment process,
preparation of an annual Engineer's Report is required.Due to the consultant engineer's
billing error,the City was not charged for the FY1 0-11 Engineer's Reports.Staff requests
adjustments of $2,000 each for these funds to provide for the FY1 0-11 invoices paid during
FY11-12.
Ginsburg Cultural Arts Building Fund
Dr.Allen and Charlotte Ginsburg authorized a distribution of $25,000 to the Palos Verdes
Peninsula Land Conservancy from their donation previously made to the City.Staff
recommends an adjustment to increase the Ginsburg fund expenditures for the distribution.
Community Development Block Grant (CDBG)
City Council authorized a $26,848 continuing appropriation from FY1 0-11 to FY11-12 for
the Miraleste Plaza improvements to comply with the Americans with Disabilities Act
(ADA).The Community Development Commission has requested that the project be
accounted for in a separate budgetary program.Staff requests a housekeeping
adjustment to move the budget from the first ADA program within the CDBG fund to
second ADA program within the CDBG fund,and to record the associated grant revenue.
As another housekeeping item,Staff requests a $111 adjustment to increase the CDBG
budget for the actual amount of the funding transfer from Rolling Hills to the City's Home
Improvement Program for low and moderate income property owners.
Status of Major Capital Improvement Projects
Hawthorne Pedestrian Improvements and Traffic Signal Synchronization Projects (total
combined budget of $2,208,113)
These projects are funded with more than $1.8 million of grant funding through Caltrans.
Staff is currently soliciting proposals for project design,and is in process of obtaining
clearances from Caltrans to proceed.The design effort is expected to begin in March.
Palos Verdes Drive South Bikeway Safety Improvements (budget of $794,245)
Staff is currently obtaining right-of-way clearances,and expects that design will begin in
April.This project is partially funded with $630,000 of transportation grant money.
E-7
FY11-12 Midyear Financial Report
February 21,2012
Page 8 of 10
Palos Verdes Drive East Early Action Traffic Safety Improvements (budget of $273,114)
This project includes installation of guardrails,signs and other traffic safety improvements.
The project is currently in the design phase,and Staff expects to solicit bids in May.
Arterial Median Improvements (budget of $500,500)
This project includes the Palos Verdes Drive West Median from the Palos Verdes Estates
city limit to a point near Pt.Vicente Interpretive Center.The project is currently in the
design phase,and Staff expects to solicit bids in March with construction starting in April.
FY09-10 Arterial Pavement Project (budget of $2,349,949)
This project includes Palos Verdes Drive West/South from Hawthorne to Conqueror Drive
(excluding the landslide area).The project is currently in construction,and is expected to
be completed in March.
FY11-12 Arterial Pavement Project (budget of $2,380,000)
This project includes Palos Verdes Drive East from Miraleste to the City's northern border.
Staff expects the project to be in the design phase in April.
FY10-11 and FY11-12 Residential Pavement Projects (total combined budget of
$3,120,000)
The Request for Proposals is currently being written,and Staff expects that the combined
project will be in the design phase in March.
Lower Hesse/Grandview Park Improvements (budget of $1,990,836)
This project is in the environmental review process,with completion targeted for May.This
project appropriation will need to be carried forward to FY11-12,subject to City Council
approval.
Eastview Park Playground Improvements (budget of $240,000)
Staff expects that construction will begin as early as April,and completed in August.This
project is partially funded with a $150,000 Measure A grant from County Supervisor
Knabe's office,which requires that the project be completed in November 2012.
California Coastal Trail (budget of $280,000)
This project will be in the design phase by March.Staff expects that construction will begin
by fall 2012.The FY11-12 budget is for the first half of the total $560,000 project.This
project is funded by a $500,000 grant from the Coastal Conservancy Board with a $60,000
City match.
Gateway Park Development (budget of $200,000)
This project is currently on hold pending a geological review that will likely be completed in
summer 2012,if the professional services appropriation request noted above is approved.
Abalone Cove Shoreline Park Improvements (budget of $100,000)
It was originally expected that this project would be phased,and the FY11-12 budget only
reflects Phase I of the project.The City has received award notification for a Land and
Water Conservation Fund grant of $332,588,which requires a matching contribution.Staff
will make a recommendation to City Council under separate cover on this same agenda.E-8
FY11-12 Midyear Financial Report
February 21,2012
Page 9 of 10
The following projects have been completed:
~Crestridge/Crenshaw Traffic Signal;
~Palos Verdes Drive East Sewer Relocation;and
~Hesse Park Drop Ceiling.
Grant Funded Projects
Several street related capital improvement projects to be partially funded with state grants
were carried forward from FY10-11 to FY11-12.Staff requests corresponding revenue
budget adjustments in the CIP Fund for the following:
~Metro Transportation Improvement Program (TIP)grant of $630,000 for the Palos
Verdes Drive South Bikeway Safety project;
~Metro TIP grant of $1,141,600 for the Pedestrian improvements on Hawthorne;
~Highway Safety Improvements Program (HSIP)grant of $212,400 for the
Crestridge/Crenshaw Traffic Signal project;and
~HSIP grant of $252,000 for the Palos Verdes Drive East Early Action Safety
Improvements (guardrails)project.
Funding Transfers for Projects Continued From FY10-11
With City Council approval on September 20,2011,a number of FY10-11 projects were
carried forward to FY11-12 as a matter of routine.Some of these projects are to be funded
with restricted monies transferred from other funds.Staff recommends the following
housekeeping adjustments to the FY11-12 transfer budget to reflect the sources
associated with each project.
~Increase Street Maintenance fund transfers to CIP by $52,661 for a matching
contribution to the Pedestrian improvements on Hawthorne.
~Increase Beautification fund transfers to CIP by $500,500 for median improvements
in the City's right-of-way.
~Increase Waste Reduction fund transfers to CIP by $70,000 for the portion of the
FY09-10 arterial pavement project funded with a Rubberized Asphalt grant.
~Increase Proposition C fund transfers to CIP by $240,000 for partial funding of the
FY09-10 arterial pavement project.
~Increase Measure R fund transfers to CIP by $628,212 for partial funding of the
FY09-10 arterial pavement project.
RESERVE POLICIES
A comprehensive discussion of the City's reserve policies,including a summary of the
reserve balances,is included under separate cover on this same agenda.In the interest of
fiscal accountability,Staff has prepared a reconciliation of the sources of funds,
expenditures and appropriation of the CIP Reserve since its inception.
E-9
(419,087)
$3,000,000
1,954,507
2,619,479
3,226,500
FY11·12 Midyear Financial Report
February 21,2012
Page 10 of 10
FY08-09 General Fund Contribution
Actual FY09-10 TOT Revenue
Actual FY1 0-11 TOT Revenue
Expected FY11-12 TOT Revenue
Contribution to Upper Filiorum Open Space
Purchase (authorized by City Council on
September 15,2009)
Funding for Lower Hesse/Grandview Park
Improvements (appropriated by City Council on
June 15,2010)(2,004,095)•
FISCAL iMPACT
Except as discussed above,all other estimated revenues and expenditures are expected to
approximate the budget in all funds of the City for FY11-12.The estimated fund balances
presented in the FY11-12 Combined Summary of Funds -Midyear Financial Report
(attachment A)includes the effects of the budget adjustments recommended within this
report.
Attachments:
Resolution No.2012-
A -FY11-12 Combined Summary of Funds -Midyear Financial Report
B -FY11-12 Statement of Estimated General Fund Reserves
E-10
RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES,AMENDING RESOLUTION 2011-44,THE BUDGET APPROPRIATION
FOR FY11-12,TO ADJUST THE BUDGET IN VARIOUS FUNDS OF THE CITY
,
WHEREAS,on June 21,2011,the City Council of the City of Rancho Palos Verdes
adopted Resolution 2011-44,approving a spending plan and authorizing a budget
appropriation for FY11-12:and
WHEREAS,certain FY11-12 revenues,expenditures and operating transfers,as
described in the Midyear Financial Analysis and identified below,are expected to
deviate from the amount budgeted;and
WHEREAS,the City Council desires that the FY11-12 budget be adjusted.
BE IT,THEREFORE,RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
The following adjustments are made to the FY11-12 budget:
General Fund Revenue
Sales Tax 101-6000-313-10-00
Property Tax in-lieu of Sales Tax 101-6000-312-20-00
Transient Occupancy Tax 101-6000-314-10-00
Utility Users Tax 101-6000-315-XX-00
Fines &Forfeitures 101-1021-351-10-00
Vehicle License Fees 101-6000-335-10-00
Traffic Safe Grants 101-3006-334-10-00
Total General Fund Revenue Increases
General Fund Expenditures &Transfers -Salaries &Benefits
82,000
102,000
396,000
(88,000)
69,000
(151,900)
15,000
424,100
Information Technology
Information Technology
Public Works Administration
Public Works Administration
Vacant Position Savin s
101-2030-411.11-00 Full-Time Salaries
101-2030-411.29-00 Employee Benefits Charges
101-3001-431.11-00 Full-Time Salaries
101-3001-431.29-00 Em 10 ee Benefits Char es
101-4002-441.11-00 Full-Time Salaries
101-4002-441.29-00 Employee Benefits Charges
101-4002-441-12-00 Part-Time Wages
101-4001-441.11-00 Full-Time Salaries
101-4001-441.29-00 Em 10 ee Benefits Char es
E-11
Public Works Administration
Recreation Administration
Finance
Finance
Planning
Planning
Public Works Administration
Recreation Administration
Public Works Administration
Public Works Administration
1Reorganization Savings
City Manager
City Clerk
Personnel
Emergency.Preparedness
Finance
Public Works Administration
Planning
Building &Safety
Code Enforcement
View Restoration
Recreation Administration
Recreation Facilities
Pt.Vicente Interpretive Center
REACH
Beautification
Waste Reduction
Abalone Cove Sewer District
Water Quality Flood Protection
City Manager
City Clerk
Personnel
Emergency Preparedness
Finance
Public Works Administration
Planning
Building &Safety
Code Enforcement
View Restoration
Recreation Administration
Recreation Facilities
Pt.Vicente Interpretive Center
REACH
Beautification
Waste Reduction
Abalone Cove Sewer District
Water Qualit Flood Protection
Pension Reform Savin s
101-3001-431.11-00 Full-Time Salaries
101-5010-451.11-00 Full-Time Salaries
101-2020-451.11-00 Full-Time Salaries
101-2020-451.29-00 Employee Benefits Charges
101-4001-441.11-00 Full-Time Salaries
101-4001-441.29-00 Employee Benefits Charges
101-3001-431.29-00 Employee Benefits Charges
101-5010-451.29-00 Employee Benefits Charges
101-3001-431-12-00 Part-Time Wages
101-3001-431-32-00 Professional Services
101-1002-411.11-00 Full-Time Salaries
101-1004-411.11-00 Full-Time Salaries
101-1011-411.11-00 Full-Time Salaries
101-1026-421.11-00 Full-Time Salaries
101-2020-411.11-00 Full-Time Salaries
101-3001-431.11-00 Full-Time Salaries
101-4001-441.11-00 Full-Time Salaries
101-4002-441.11-00 Full-Time Salaries
101-4003-441.11-00 Full-Time Salaries
101-4004-441.11-00 Full-Time Salaries
101-5010-451.11-00 Full-Time Salaries
101-5030-451.11-00 Full-Time Salaries
101-5060-451.11-00 Full-Time Salaries
101-5070-451.11-00 Full-Time Salaries
212-3012-431.11-00 Full-Time Salaries
213-3013-431.11-00 Full-Time Salaries
225-3025-431.11-00 Full-Time Salaries
501-3052-431.11-00 Full-Time Salaries
101-1002-411.29-00 Employee Benefits Charges
101-1004-411.29-00 Employee Benefits Charges
101-1011-411.29-00 Employee Benefits Charges
101-1026-421.29-00 Employee Benefits Charges
101-2020-411.29-00 Employee Benefits Charges
101-3001-431.29-00 Employee Benefits Charges
101-4001-441.29-00 Employee Benefits Charges
101-4002-441.29-00 Employee Benefits Charges
101-4003-441.29-00 Employee Benefits Charges
101-4004-441.29-00 Employee Benefits Charges
101-5010-451.29-00 Employee Benefits Charges
101-5030-451.29-00 Employee Benefits Charges
101-5060-451.29-00 Employee Benefits Charges
101-5070-451.29-00 Employee Benefits Charges
212-3012-431.29-00 Employee Benefits Charges
213-3013-431.29-00 Employee Benefits Charges
225-3025-431.29-00 Employee Benefits Charges
501-3052-431.29-00 Em 10 ee Benefits Char es
(44,000)
(118,000)
(17,900)
(11,500)
17,900
11,500
23,000
(50,500)
129,000
33,500
(27,000)1
24,500
9,300
5,800
800
27,500
43,200
30,600
11,800
5,100
7,000
7,000
5,900
3,600
200
400
1,800
300
3,600
(31,900)
(12,100)
(7,500)
(1,100)
(35,700)
(56,200)
(39,800)
(15,400)
(6,600)
(9,100)
(9,100)
(7,600)
(4,700)
(300)
(500)
(2,300)
(400)
4,700
E-12
Related Employee Benefits Fund Adjustments
Employee Benefits Charges 685-1015-381-30-00 Charge Revenue
Employee Benefits 685-1015-499-23-00 PERS Retirement
Employee Benefits 685-1015-499-22-00 FICA/Medicare
Employee Benefits 685-1015-499-28-00 Retirement Healthcare Savings
Em 10 ee Benefits 685-1015-499-21-00 Health Insurance
Em 10 ee Benefits Ex enditure Ad"ustments
General Fund Expenditures &Transfers -Other Items
City Manager 101-1002-411-52-00 Insurance
City Manager 101-1002-411-71-00 Land Purchase
Personnel 101-1011-411-69-00 Unemployment Claims
Building &Safety 101-4002-441-32-00 Professional Services
Recreation Special Events 101-5040-451-61-00 Operating Supplies
General Fund 101-6000-491-91-00 Transfer to CIP Reserve
Capital Improvement Projects Fund 330-3030-391-10-00 Transfer from General Fund
OTHER FUNDS OF THE CITY
(369,400)
240,000
22,000
13,400
29,000
5,500
396,000
396,000
Public Safety Grants
Public Safety Grants
Public Safety Grants
Sheriff
Special Assessments Funds
1972 Act Landscape &Lighting
Abalone Cove Sewer District
217-1027-334-10-00 COPS Revenue
217-1027-491-91-00 Transfer to General Fund
101-1021-391-10-00 Transfer from COPS
203-3010-431-32-00 Professional Services
225-3025-431-32-00 Professional Services
100,000
100,000
100,000
2,000
2,000
Ginsburg Cultural Arts Building Fund
Ginsburg Cultural Arts Building Fund 227-3027-431-69-00 Misc Exp -PVPLC Disburse
Community Development Block Grant
ADA Improvements 310-3093-461-73-00 Improvements
ADA Improvements 2 310-3097-461-73-00 Improvements
ADA Improvements 2 310-3097-331-10-00 Federal Grants
Home Improvement Program 310-3092-461-32-00 Professional Services
Home Improvement Program 310-3092-331-10-00 Federal Grants
25,000
(26,848)
26,848
26,848
111
111
Grant Funded Projects
Street Improvements
Street Improvements
Street Improvements
Street Improvements
330-3031-334-10-00 State Grants
330-3031-334-10-00 State Grants
330-3031-334-10-00 State Grants
330-3031-334-10-00 State Grants
630,000
1,141,600
212,400
252,000
E-13
Funding Transfers for Projects Continued from FY10·11
Street Maintenance 202-3003-491-91-00 Transfer to CIP
Street Improvements 330-3031-391-10-00 Transfer from Street Maint
Beautification 212-3012-491-91-00 Transfer to CIP
Street Improvements 330-3031-391-10-00 Transfer from Beautification
Waste Reduction 213-3013-491-91-00 Transfer to CIP
Street Improvements 330-3031-391-10-00 Transfer from Waste Reduction
Proposition C 215-3015-491-91-00 Transfer to CIP
Street Improvements 330-3031-391-10-00 Transfer from Proposition C
Measure R 220-3020-491-91-00 Transfer to CIP
Street Improvements 330-3031-391-10-00 Transfer from Measure R
PASSED,APPROVED,AND ADOPTED THE 21 st DAY OF FEBRUARY 2012.
ATTEST:
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
52,661
52,661
500,500
500,500
70,000
70,000
240,000
240,000
628,212
628,212
MAYOR
I,CARLA MORREALE,City Clerk of The City of Rancho Palos Verdes,hereby certify
that the above Resolution No.2012-was duly and regularly passed and adopted by
the said City Council at regular meeting thereof held on February 21,2012.
CITY CLERK
CITY OF RANCHO PALOS VERDES
E-14
Attachment A
{::(({,,;::/@')::::,.:.::'::::::,{::::\,:1::,:,:::;:;.::::·,.·,:,.,•...:.·.,.,•..,.,:.•.::•.:.'.e.:.:.·,.:•.•.:.•.•..•fitlm.'.·.'.~.•.','.:,:,.~.:.•.:,:.•.:..~.,..,..ti..•,'.•,'.','.·.~.•.ati.~,·.:":.•.'.·.~,,•.•,:.'ft,'.:,Jt.,:,:.:,_.•.:.:.•..,::.'.•...'.•.:..,.,:.•.::•.,i:.,•..,.::.·.,.:•.•.::•.,::.,:.",,:.'.,·.,•.,·,;.•.',•.::•.,:.;:•.,::•.:.,•.,i,:.·,:.•::.•.•,•.,,•.,•..:;...•..,:.:,•.,.,..•,:.;:..•:•.:,:,:.:::.•.,•.::.,·.•::.'.:,:.:.,:..'::.:,:.·:.,:.:::.:.,·.,i.::•.,!.:,.,:.•,:..,:.:,:.:,:.'.:".,•.,:.•,.,:.•,:.:.,.'.,•.,!.',:.,•.',•.,...,•.:,•.::.,:.•::..,:.•..::,:.:,:.•.:::.'::::,:,:,.,:,.,:::".,',.":,,":".,•.::.,,.•,:.:.'::.:,.,:.•,•.:.','.:,:.,.'.,:.,•.".".'."::.•::..,:..,.::.,'\,:,,'.·.:,,'.,::,:::'.:.:.,:.,.·.:.·::.i.•.:,:.:,,'.·,:,:.,.:.;.:.:·.::.·'.i:.'.:::.,:.:::.,·.i·.:.•,...:.•,:,.,:.,.",:.'.,:,.,....•...::.:...,.:.:..::.i·i:i:·:·t,,:;:':;::r::.::.?:::::I:I:It.::::@:::lliijl~l:?
.:j!!:•.•::.:::::::@((f:........:m )):",:"'~*~Qj;g_._·.::::'::::@:.:I::::::::::::II:@::@:::::::f::E@n~t:§i'=!n!t:::\::::){{:::'9@.,.:':i':::::·"::'.W,g9!1@@(t~ijgitffltijfi«@"::~"m§'*ji~~mJji ':mr~iff::t.'-::@A~::It:~I~"lt:
Unrestricted
Restricted by Council Action
BEAUTIFICATION 916,782 281,600 170,400 616,500 411,482
CIP 11,649,780 3,823,579 8,521,253 15,528,466 8,466,146
EQUIP REPLACEMENT 2,601,028 488,600 1,347,511 1,742,117
BLDG REPLACEMENT 991,323 3,200 26,687 145,000 822,836
EMPLOYEE BENEFITS 450,351 1,823,220 1,885,884 340,000 47,687
§g~.::::::::::I:::::@:::::I:::::::::::::::::@mt:@:::I ::I::::t::::::I::::::t;:::.:I:1~IH@,IU:::::::::::::::~;,#gli:~m~n:::::'::::::::~l~:~:~giit:::i:::::::t':1:1~.lm~::::::,:::::::::.!::::::,jl~11iilll:::i::tt::l:1:i!IJ~§':i
Restricted by Law or External Agencies
STREET MAINTENANCE
1972 ACT
EL PRADO LIGHTING
CDBG
1911 ACT
WASTE REDUCTION
AIR QUALITY MANAGEMENT
PROPOSITION C
PROPOSITION A
PUBLIC SAFETY GRANTS
MEASURE R
HABITAT RESTORATION
SUBREGION 1 MAINT
MEASURE A MAINT
AB COVE SEWER DISTRICT
GINSBURG CULTURAL ARTS BLDG
DONOR RESTRICTED CONTRIB
QUIMBY
AFFORD HOUSING IN-LIEU
EET
MEASURE A CAPITAL
BIKEWAYS
WATER QUALITY/FLOOD PROTECl
RDA -HOUSING SET ASIDE
RDA -DEBT SERVICE
RDA -PORTUGUESE BEND
RDA -ABALONE COVE
IMPROV AUTH -PORT BEND
IMPROV AUTH -AB COVE
915,145
94,037
14,781
1,652,646
308,433
48,607
1,570,675
125,603
19,932
630,132
263,058
776,007
26,805
96,678
182,947
405,519
29,328
4,152
415,398
7,440
51
3,365,616
603,786
617,187
324,658
6,216
302,330
1,292,777
1,160,810
258,180
1,970
263,408
447,600
204,175
50,260
495,230
586,380
100,170
364,600
1,300
3,800
100,170
46,860
920
2,020
150
330,010
410
150,000
25,000
1,279,800
234,600
1,608,500
1,370
1,220
6,200
1,074,400
90,000
60,000
10,700
60,000
2,466,339
73,800
1,000
263,408
444,400
182,650
614,592
19,600
129,000
80,000
87,900
25,000
29,000
2,000
61,800
4,152,371
12,500
1,554,250
156,781
143,350
49,750
52,661
200,000
202,000
122,000
2,063,327
100,000
992,212
100,000
150,000
25,000
631,355
78,417
15,751
1,453,846
207,958
98,867
2,578
97,391
502
2,520
225,358
759,807
26,975
66,338
158,867
407,539
478
332,162
354,008
7,440
51
493,045
825,886
671,437
169,247
6,216
220,200
1 ?.d.Q ??7
E-15
FY11-12 Statement of Estimated General Fund Reserves Attachment B
Adjustments:
Beginning Ending
Reserves Revenues Expenditures Net Transfers Reserves
:'::?·:{iil'459'i$:$$':'"':::?2$"1~$~qQ:':):'{:{::1:$i$,1.Q:lle:&:',:"",.,....::$$;1\2i /'::"::'::::':}:~M6\';l':11'7
Unclaimed Deposits
Skate &Dog Park Analysis
Year-End Adjustments
Continuing Appropriations
FY1 0-11 Final Results
Midyear Financial Report
8/2/2011
9/20/2011
9/20/2011
9/20/2011
N/A
2/21/2012
9,641
629,431
1,586,854
424,100
(629,431)
107,000
33,317
(24,400)
(296,000)
Column Headin Definitions
Action Date is he date City Council ado ted the budget or approved an adjustment to the budget
Be innin Reserves are the budgeted 7/1/11 General fund reserves at the time of budget adoption.
Revenues include the originally adopted revenue budget and subsequent adjustments.When staff becomes aware that revenues are expected to
significantly deviate from the adopted budget,an ad·ustment is resented to the City Council for approval.
Expenditures include the originally adopted expenditure budget and subsequent adjustments.When staff becomes aware that expenditures of a program
are ex ected to significantl deviate from the adopted bud et,an adjustment is presented to the City Council for ap roval.
Net Transfers include both operating transfers from and to the General fund.Originally budgeted Net Transfers are adjusted when staff becomes aware that
an additional operating transfer is needed to satisfy an unantici ated shortfall within another fund;and that shortfall must be funded with General fund monies.
Ending Reserves are the estimated 6/30/12 General fund reserves at the time of budget adoption.Adjusted Ending Reserves is a calculation based on
subse uent ad·ustments to Be innin Reserves,Revenues,Ex enditures and Net Transfers.
E-16