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RPVCCA_CC_SR_2012_02_07_E_NOC_Street_Resurfacing_Project_Area_4_&_Area_8CrrvOF MEMORANDUM RANCHO PALOS VERDES TO: FROM: DATE:. SUBJECT: HONORABLE MAYOR &CITY COUNCIL MEMBERS TOM ODOM,DIRECTOR OF PUBLIC WORKs.-~ FEBRUARY 7,2012 (J NOTICE OF COMPLETION FOR THE RESIDENTIAL STREETS RESURFACING PROJECT FY2009-2010 (AREA 4 AND A PORTION OF AREA 8) REVIEWED:CAROLYN LEHR,CITY MANAGER~ Project Manager:Nicole Jules,Senior Engineer ~?)' RECOMMENDATION 1.Accept the work as complete. 2.Authorize the City Clerk to file a Notice of Completion with the L.A.County Registrar- Recorder Office and if no claims are filed within 35 days after recordation,and upon the contractor posting an acceptable warranty bond,notice the surety company to exonerate the Payment and Performance bonds. 3.Authorize the Director of Public Works to release the retention payment in the amount of $94,499.32 to Sully-Miller Contracting Company 35 days after recordation of the Notice of Completion by the L.A.County Recorder contingent upon no claims being filed on the project,and the contractor posting an acceptable warranty bond. BACKGROUND Every year,the City implements a residential street resurfacing project as part of its street improvement program.This project included rehabilitation of several residential streets in Area 4 and a portion of Area 8,which includes residential streets bordering Crenshaw Boulevard,Crest Road,Palos Verdes Drive East,and Miraleste Drive.All streets included in the resurfacing project are consistent with the City's Pavement Management Program. E-1 DISCUSSION The project's scope included residential roadway rehabilitation consisting of removal of failing asphalt concrete and base material and replacing it with full-depth asphalt concrete, cape seal resurfacing,slurry seal resurfacing,installation of ADA-compliant curb access ramps,removal and replacement of damaged sidewalk panels and curb and gutter, replacement of damaged or faded traffic signs,and replacement of existing striping and pavement markers. The contract retention amount is currently $131,204.32.Sully-Miller will be assessed $24,000 in liquidated damages due to delays in completion of the scheduled work.In addition,Sully Miller has agreed to credit the City $12,075 for potential repairs to several cul- de-sacs within the project limits.Although test results show that the cul-de-sacs are structurally stable,there are surface blemishes and spot repairs that staff plans to rework in the next pavement rehabiHtation project.The credit remaining,if any,after such repairs are made,will be returned to Sully-Miller.This credit signifies the City's willingness to close out the project but reserve the right to make future repairs as needed.Therefore,the final reduced retention amount after liquidated damages and credit is $94,499.32, which shall be returned to Sully-Miller upon successful conclusion of the Notice of Completion filing period. Table 1 provides a summary of project costs. Table 1 -Project Cost Summary Authorized Contract Amount Authorized Contingency Budget Total Construction Budget Change Orders Actual Construction Cost $1,218,105.31 $121,810.53 $1,339,915.84 $93,937.95 $1,312,043.26 CONCLUSION Sully-Miller Contracting Company has successfully completed all work in accordance with the plans and specifications.Therefore,the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact. Attachments:Notice of Completion W:\Pam\Staff Reports\2012\02-07-12\Staff Report for FY09-1 °Residential Streets Resurfacing Project NOC_2012_02_07.doc E-2 RECORDING REQUESTED BY; r City Clerk 1 ~~City of Rancho Palos Verd s Street 30940 Hawthorne Blvd. Address Rancho Palos Verdes City CA Slale 90275 Zip L J -------..1.Space above this line for recorder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093.must be filed within 10 days after completion.(See reverse side for complete requirements.) Notice is hereby 'given that: 1.The undersigned is.owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2.The full name olthe owner is City of Rancho Palos Verdes 3.The fulladdress of the owner is 30940 Hawthorne Blvd.,"Rancho Palos Verdes,CA 90275 4.The nature of the interest or estate of the owner is:In fee. (If other than Fee,strike "In fee"and insert,for eX8rt'(lle."purchaser under contraL1 of purchase,"or "Lessee") 5.The full names and full addresses of all persons,if any,who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6.The full names and full addresses of the predecessors in interest of the undersigned,if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7.A work of improvement on the property hereinafter described was completed on F_e_b_r_u_a_r-=yc........_7...;,c........_2_0_1_2 .The work done was: Residential streets Resurfacing 8.The names of the contractor,if any,for such work of improvement was Sully-Miller Contracting Company 9. (If no contrector for work of irt'(lrovemant as a whole.insert "None")(Date of Contract) The property on which said work of improvement was completed is in the City of Rancho Palos Verdes County of Los Angeles ,Stateof C~andisdescribedasfollows:Various streets(see attached), 10.The street address of said property is __....!V~a~r=-=iO-,o"-u=S'----L=o:..::c~a~t:..::i=..:o=n:.::s=--,,'--,-.-s_e_e-;;;-:-7.A_t---:-t_a...,c,...,-h_e:-:d,.--:->-;-;-_ (If no slreet address has bean offiCially assigned,insert "none".) Dated __2_/:.....7---=-/_1_2 _ (Signature of Owner or corporate officer of Owner named in paragraph 2.or his agent) City of "Rancho Palos Verdes VERIFICATION I,the undersigned.say:I am the _C-;:i:-t--=y;-,-.,...C"';'l-:-:-e_r_k_;-;:--:----:-:=-_-;--,--,,--_.the Declarant of the foregoing Notice of Completion; (President of.Manager of.Partner of.Owner of.etc.) I have read said Notice of Completion and know the contents thereof;the same is true to my own knowledge.I declare under penalty of perjury that the foregoing is true and correct. Executedon ,20__atCity of "Rancho Palos Verdes,C.<:;A'--_ (Personal signature of the individual who is swearing that the contents of the Notice of Completion are true) Before you use this form fill in all blanks,and make whatever chan~es are appropriate and necessary to your particular transaction.Consult a lawyer if you doubt the form s fitness for your purpose and use. Wolcotts makes no representation or warranty,express or imlllied,with respect to the merchantability or fitness of this form for an intended use or purpose.©2005 WOLCOnS FORMS,INC.FORM 1114 Rev.10-05E-3 Area 4: 1 Amber Sky Dr 2 Beachside Dr 3 Canal Av 4 Coveview Dr 5 Crestridge Rd 6 Crestwind Dr 7 Highridge Rd 8 Meadowdale Ln 9 Middlecrest Rd 10 Mistridge Dr 11 Moonmist Dr 12 Moro Bay Dr 13 Newstar Dr 14 Northbay Rd 15 Ocean Terrace Dr 16 Oceanaire Dr 17 Oceanport Rd 18 Ocean ridge Dr 19 Pacifica Dr 20 Park PI 21 Pinecastle Dr 22 Quailwood Dr 23 Robinview Ln 24 Sail View Av 25 San Clemente Dr 26 Santa Barbara Dr 27 Santa Catalina Dr 28 Scotwood Dr 29 Sea Crest Dr 30 Sea Ridge Circle 31 Sea Terrace Av 32 Seabreeze Av 33 Seaside Heights Dr 34 Stonecrest Rd 35 Sunmist Dr 36,Valley View Rd 37 Whitecliff Dr 38 Whitley Collins Dr Area 8: 1 Alleys A and B behind Miraleste Plaza 2 Beauvais Rd 3 Bronco Dr 4 Cayuse Ln 5 Clevis Rd 6 Corsini PI 7 Kingsridge Dr 8 Lorraine Rd 9 Maine Rd 10 Martingale Dr E-4 11 Miraleste Plaza 12 Mustang Rd 13 Nancy Rd 14 Picardie Rd 15 Roan Rd 16 Via Bramante 17 Via Bramante Circle 18 Via Canada 19 Via Ciega 20 Via Colinita 21 Via De Anzar 22 Via Del Plaza 23 Via Frascati 24 Via La Paloma 25 Via Lorenzo 26 Via 'Siena 27 Via Subida 28 Via Velardo 29 Via Vico Additional Area: 3 Alleys between Beachview Dr,Nantasket Dr,and Seacove Dr E-5