RPVCCA_CC_SR_2012_01_31_02_City_Council_Goal_Setting_WorkshopMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Staff Coordinator:
CITY COUNCIL
MAYOR MISETICH AND FACILITATOR LEN WOOD
JANUARY 31,2012
CITY COUNCIL GOAL SETTING WORKSHOP:SHORT-TERM
AND LONG-TERM CITY COUNCIL P~I~ITIES
CAROLYN LEHR,CITY MANAGER 01L--
Carolynn Petru,Deputy City Manager~
RECOMMENDATION
1)Identify and prioritize short and long-term gOq:ls and priorities identified at the
January 3,2012 workshop;2);Consider taking action on Mayor Pro Tem Campbell's
items regarding a)Disclosure of Communications between City Manager and Council
Members;and,b)Confidential Employee Workplace Survey;and,3)Provide further
direction to staff as deemed appropriate by the City Council.
DISCUSSION
Goal Setting
On January 3,2012,the City Council conducted its first Goal Setting Workshop.During
the workshop,a total of 66 goals were identified and grouped into the following seven
categories:
1.Infrastructure
2.Finance
3.Public Safety
4.Business Environment
5.Public Recreation
6.Development Activity
7.Miscellaneous
In preparation for this evening's second workshop,the goals were compiled into a
matrix and distributed to the individual Council members for further review.The Council
members were asked to determine whether each goal was Short-Term (1 - 2 year time
frame)or Long-Term (3+year time frame)and then to rank them in terms of Priority (A
=High Priority;B =Medium Priority;C =Low Priority;and,D =Not Interested in
2-1
Topic:City Council Goal Setting Workshop
Date:January 31,2012
Page 2
Pursuing at This Time).The attached matrix incorporates the feedback that was
received from the individual Council members.Councilman Duhovic indicated that
some of the items were both short and long term,in that some aspects could be
addressed quickly,while other aspects may require more time;therefore,some of his
term responses are represented as "S/L."Mayor Pro Tem Campbell indicated that he
did not prioritize some items because he needed further information in order to make
such a determination;therefore,some of his responses regarding priorities are
represented as "-".
To facilitate further discussion,staff has added a summary or "Consensus"column on
the right hand side to indicate where three or more Council members agreed on a
particular designation.An asterisk (*)is used to indicate instances where no consensus
could be inferred from the responses provided.After compilation of the data,the
following.projects have emerged as both High Priority and Short Term goals for three or
more Council members:
1.San Ramon Canyon Stabilization
2.Portuguese Bend Landslide
3.Palos Verdes Drive East Safety
4.Increase Citizen Inyolvement in Infras,tructure Goal-Setting &Planning
5.Infrastructure Funding
6.Full Transparency of Financial Information
7.Improve Organizational Efficiency
8.Review of Existing Contracts/Consultants
9.Forge Closer Relationship with Sheriff's Department
10.Focus on Crime Prevention
11.Notification of Public Safety Issues
12.SCE Infrastructure Safety &Reliability
13.Status of Redevelopment Agency
14.Temporary Non-Commercial Banner Program
It is anticipated that Council will further discuss and come to a consensus regarding the
final priority and term regarding some or all of the various goals included in the matrix.
A subsequent step would be to integrate the resulting City Council Goals &Priorities
List with the Major Projects List,which is attached for reference.Areas where there is
an overlap between an identified Council goal and project(s)that staff is currently
working on are indicated in the Major Projects List Reference(s)column on the matrix.
Action Items
At the January 3rd workshop,the Council also took action on a number of items,which
staff is currently working on and are summarized below:
•Directed a Civic Center Status Update be provided to Council within 60 days
(scheduled for February 21 st
);
V:\CAROLYNN\REPORTS\2012\20120131_City Council Goal Setting Workshop.doc
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Topic:City Council Goal Setting Workshop
Date:January 31,2012
Page 3
•Requested an overview of the City's business environment and processes that
impact businesses (scheduled for March 6th );
•Directed the preparation of a survey to solicit feedback from local business;
•Review of Solicitation Regulations and Alternatives (scheduled for April 3rd
).
•Reinstated the Beautification Grant process,with consideration of possible
modifications to the procedures,and creation of design guidelines for walls and
fences beautified along major arterials (scheduled for April 1i h);
•Requested a review of the allocation of Sheriff's Department resources;
communication guidelines and policies regarding public notifications (staff is
working with Commander Anda);and,
•Directed a review of the aesthetics of the recently installed banner sign
structures (staff is working with former Mayor and City logo designer Tom
Hollingsworth ).
Mayor Pro Tem Campbell's Items
At the January 17,2012 meeting,the City CounCil continued two items requested by
Mayor Pro Tem Campbell to this evening's agenda for discussion:
1.Disclosure of Communications between City Manager and Council Members
Recommendation:Mayor Pro Tem Campbell recommends directing the City Manager
to include in the regular City Manager Administrative Report any significant discussions
regarding City business that occurred during the prior period between the City Manager
and current City Council Members.The memorandum could simply state the topic and
the Council Member(s)with whom the City Manager spoke.
2.Confidential Employee Workplace Satisfaction Survey of Current and Former
City Employees
Recommendation:Mayor Pro Tem Campbell recommends establishing a Council
Subcommittee which will review at least three companies that conduct Confidential
Surveys of Municipal Employees and bring back a report to the City Council as to which
Consultant it recommends to be engaged at the next Council Meeting.
Attachments:
Compiled City Council Goals and Priorities Matrix
Major Projects List
V:\CAROLYNN\REPORTS\2012\20120131_City Council Goal Setting Workshop.doc
2-3
City Council Goals &Priorities Matrix
January 2012
Cit "atewa ,"im rove aesthetics
Solicit financial support from the City &
County of Los Angeles and present
financin alternatives
Staff to present all information about the
Civic Center project prepared to date to
the City Council and the public within 60
days;City Council may then refer to PC
and/or FAC for recommendations;
tentatively agendized for 2/21/12 meeting
Review maintenance program,schedule
and ro"ects
1,2
19,24,27,35
3,4,5,7,8,9,10
31
55
6,16
49,50, 51,65, 66,
69,70,95
San Ramon Canyon Stabilization
Citywide Storm Drain Maintenance
Civic Center Master Plan
Western Avenue 1m rovement
Portu uese Bend Landslide
Palos Verdes Drive East Safet
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or riorit of the
Citywide Sewer Maintenance
Page 1 of 13
2
-
4
Review "lessons learned"from past
projects,need more direct Staff outreach
to residents and businesses,identify
instances and plans to deal with deferred
maintenance of facilities
Review street maintenance program
Identify issues to be addressed,
encourage LA County Sanitation Districts
to com lete work
42,67
City Council Goals &Priorities Matrix
2012
Citywide Street Maintenance
County Sewer Pump Station at Western
Avenue &Avenida Aprenda
Increase Citizen Involvement in
Infrastructure Goal-Setting &Planning
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each projecUtask:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each projecUtask:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Council members a reed on the term and/or riorit of the prcllec:tltclsK
Page 2 of 13
2
-
5
Improve public access to City financial
information
Consider "hybrid"ZBB and provide other
detailed information
Increase reserves from cost savings and L','/./,',',',"','/,',:,',I
improved efficiencies to increase future
infrastructure funding
Streamline processes,be more
"business friendl "
Run a "tight ship,"conduct performance
audit of City staffing &programs,analyze
"needs"vs""wants,"consider increased
use of volunteers
Provide update of grants and completed
ro"ects
Consider a full ran e of fundin 0 tions
43
City Council Goals &Priorities Matrix
January 2012--Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following ran kings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following rankings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:* =fewer than 3 Councilmembers a reed on the term and/or riorit of the pro"ect/task.."::::::;::-:::";".....:".".:.--:.::;-:-:.::.
Full Transparency of Financial Information 71
Enhance General Fund &CIP Reserves
Infrastructure Fundin
Energy Audit of City Facilities
Support of Local Businesses
Improve Organizational Efficiency 83
Page 3 of 13
2
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6
City Council Goals &Priorities Matrix
January 2012
Review sala ,benefits &ension
Review all contracts and consider formal
bid process,review City's use of
consultants,ensure that consultant work
product is actually used,review IT/PV on
the Net
What services do citizens really want
from the Cit ?
Review all fees charged the public,
especially to City property owners and
businesses
84
67
ensation
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each projecUtask:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each projecUtask:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Council members a reed on the term and/or riorit of the
Review of Existing Contracts/Consultants ~~:~~'90,91, 92,
Review City Fees
Evaluate "Core"City Services
Page 4 of 13
2
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7
Pre-arrangements to share resources
during natural disasters (Le.,wildfire,
earthquake,tsunami,flooding,etc.)and
for other hazards
Promote better focus the Department's
efforts in the Cit
Improve communication with leadership
at the Lomita Sheriff's station
Consider creation of Sheriff's Department?
substation on Cit ro ert ...
Prioritization of "Crime Watch,"
notification of the public,Neighborhood
Watch
Eliminate "speed traps"&replace with
speed warning signs/units,target
perceived erratic driving related to
Ma mount Colle e
72
72
72
73, 74,75
73,76
City Council Goals &Priorities Matrix
January 2012
~~lliJill
Focus on Crime Prevention
Increase Sheriff's Presence on South and
West Sides of the Cit
Review Sheriffs Department's Allocation
of Assets
Focus on Traffic Enforcement
Create Joint Powers Agency for
Emergency Management for the
Peninsula
Forge Closer City Relationship with
Sheriff's De artment
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Co~e~~:*=fu~rfu~3Coun~lmem~ffiare~onfue~ma~~~~r~ri~O~~~Omf~fu~e~Prir~d~e~~~t~a~sk~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Page 5 of 13
2
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8
Consider Deputies'attendance at HOA
meetin s
Reconsider position on the removal of
tanks?
Cyclist safety and awareness,sharing of
roadwa s with motor vehicles
Formalize system to notify City Staff of
public safety issues,review
communications olic and uidelines
Ensure weed abatement is sufficient on
Cit's 0 en s ace ro erties
Review contract with County Animal
Control,trapping of wild/nuisance
animals and road-kill dis osal
Review &evaluate effectiveness of
flash in Ii hts at crosswalks
26
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or riorit of the~0'0"'~0'0"'~«7"":0'0"'0'0"'0'0"'0'0"'0'0"'0'0"'~~~0'0"'0'0"'0'0"'~0'0"'~=0'0"'0'0"'~:;;;;;;:~0'0"'0'0"':;;;;;;:~~~0'0"'0'0"'0'0"'~~~0'0"'~0'0"'0'0"'0'0"'7
Bicycle Safety
Notification of Public Safety Issues
Rancho LPG Butane Tanks in San Pedro
Review Fire Protection Services
Animal Control
Monitor Traffic Safety Commission Activity 12,14
City Council Goals &Priorities Matrix
January 2012
><><:"})"
Page 6 of 13
2
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9
Meet with CalWater to ensure the safety
of water lines and other infrastructure in
active landslide area
Confer with SCE to ensure the safety of
electrical lines
19
City Council Goals &Priorities Matrix
2012
SCE Infrastructure Safety &Reliability
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or riorit of the
CalWater Facilities within Portuguese
Bend Community
Page 7 of 13
2
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1
0
Review fees charged for business
licenses,si n ermits,etc.
Staff to prepare a survey,with the
assistance of the Chamber of Commerce-
or other organizations with similar
experience and expertise,to assess what _-_
the City can do for businesses and how
can the City be a better partner with
businesses.
Include Cit Council and Staff
Review and improve City processes for
new business
Focus on developing RPV businesses,
possible "subset"of existing Peninsula
Chamber of Commerce
84EvaluateBusinessFees
Create a Cit Business Forum
Conduct a Business Survey
RPV Chamber of Commerce
Streamline Business Openings
City Council Goals &Priorities Matrix
January 2012
I_~atrix Notes:Z1Z1Z1
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following ran kings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or riorit of the
Page 8 of 13
2
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1
1
City Council Goals &Priorities Matrix
January 2012
Staff to brief City Council on the current
regulatory framework affecting City
businesses (permits,fees,zoning,etc.);
tentative I a endized for 3/6/12 meetin
Evaluate &integrate existing Western
Avenue specific plans,SCAG grant
proposal,City Municipal Code and other
programs for future discussion and goal-
setting;SCAG grant status tentatively
a endized for 1/17/12 meetin
Evaluate fees and process for use of City
Hall for off-site arkin
Overview of Current Business Environmen 59
Terranea Resort
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each projecUtask:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following rankings for each projecUtask:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or priorit of the pro'ecUtask
""".."············:-;···················:-:·:·:;z·;·-
Western Avenue Commercial Corridor 55
Page 9 of 13
2
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1
2
City Council Goals &Priorities Matrix
January 2012
Review the current types of recreation
ro rams offered to the ublic
Provide City Council overview of status of
current projects (Le.,Lower Hesse,
Grandview,Abalone Cove grant,ADA
u rades,etc.
Consider location for Cit skate ark
Consider location for City dog park
and/or do beach
In coordination with the Land
Conservanc
Coordinate with the school district to
share active recreation facilities
Conduct outreach to other Peninsula
cities for support of park maintenance &
im rovement
78,79
17,20,40,41,45,
46, 47,48,80, 81,
82,94,95
77
18,44,53,54
Shared Use of PVPUSD &City Facilities
Trail System Enhancement
Evaluate City Recreation Programs
Cit Skate Park
Peninsula-Wide Park Support of City
Parks
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following ran kings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or priorit of the
Pro"ectlTask
~t[liJt:::~.t!CftEt;1JtQN!::·I'j~$:i·:....
City Dog Park/Dog Beach
Current Park Improvement Initiatives
Page 10 of 13
2
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1
3
City Council Goals &Priorities Matrix
January 2012
Explore options to provide better visual
screenin
Re-evaluate ordinance and procedures,
t to reserve existin street trees
Re-evaluate ordinance and rocedures
Review fees,expand lower-level decision
making,streamlined review processes,
etc.
Staff to brief City Council on status of
RDA in light of recent State Supreme
Court decision
Monitor and evaluate development
proposal for Ponte Vista site,focus on
traffic im acts
Evaluate City Tree Review Process 23
Evaluate Development Review Process 52, 56, 57,58
Status of Redevelopment Agency
Evaluate View Restoration Process
Ponte Vista Project in San Pedro
Cell Sites in Public Right-of-Way
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following rankings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following ran kings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or riorit of the
Page 11 of 13
2
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1
4
City Council Goals &Priorities Matrix
January 2012
'.."':..."....../::.::.-;.:::-:.;
Re-evaluate aesthetics of current banner
si n "backdro s"
Review solicitation regulations and
alternatives;tentatively agendized for
4/3/12 meetin
Reinstate the Beautification (Recycling)
Grant Program,review City policy,
consider disbursement on basis of best
use/need,possibly focus on Hawthorne
Boulevard or other major corridors;
tentatively agendized for 4/17/12 meeting
Monitor FAA airspace proposal for Long
Beach airport,monitor helicopter flight
aths from Torrance air ort
Consider whether each City advisory
board should have a designated City
Council liaison
Aircraft Noise Impacts
Beautification (Recycling)Grant Program
Council Liaison to Advisory Boards
Temporary Non-Commercial Banner
Pro ram
Re-Evaluate "No Solicitation"Ordinance
Page 12 of 13
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1
5
Revise City website to provide enhance
opportunities for public feedback,opinion
surve s,etc.
Consider establishing a regular schedule
of "town hall"-st Ie meetin s
Consider whether to resume efforts to
resolve disenfranchisement of Eastview
residents re ardin PVPUSD issues
Reduce duration of meetings,length of
Staff re orts
86,87
City Council Goals &Priorities Matrix
2012
Matrix Notes:
Major Projects List:Numbered references are to the 98 items on the Major Projects List provided to the City Council at the
Term:Please select from the following ran kings for each project/task:
S (Short)=1-2 year time frame
L (Long)=3+year time frame
Priority:Please select from the following rankings for each project/task:
A =High Priority
B =Medium Priority
C =Low Priority
D =Not Interested in Pursuing at This Time
Consensus:*=fewer than 3 Councilmembers a reed on the term and/or riorit of the
Public Feedback via City Website
Eastview School District Issue
Town Hall Meetings
Regular City Council Meetings
Page 13 of 13
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6
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
No.Project Name Project Manager Group Scope of Work
Stabilize Tarapaca landslide within canyon;stabilize Palos Verdes Drive East
1 San Ramon Canyon Stabilization Water Quality/Flood Protection Switchbacks;install mid-canyon storm drain system with an outlet to the beach;
minimize water/debris delivery to 25th Street from RPV
25th Street Improvements and City of LA has an interim improvement project designed to improve storm runoff at
2 Cleanup Water Quality/Flood Protection 25th Street.Meanwhile,RPVand LA are developing a Memorandum Of
Aareement to formalize roadwav cleanina arranaements.
3 Storm Drain Lining Fiscal Year 11-12 Water Quality/Flood Protection This multi-year project installs liners into storm drains (typically Corrugated Metal
Pipe)that are determined to be in need of repair.
Create a Geographic Information System-based storm drain management
4 Storm Drain Master Plan Update Water Quality/Flood Protection program to include attribute information,hydrology and hydraulics model,
deficiency analysis,prioritization tools.
5 Subregion One Bluff Top Drainage Water Quality/Flood Protection Project is to minimize bluff top erosion and will install at least one gabion basked
Control along the bluff top.
6 Septic System List Water Quality/Flood Protection Develop list of parcels using septic system for future requirements of LA Regional
Board
7 San Pedro Canyon Area Storm Drain Water Quality/Flood Protection Correct structural deficiencies in several pipes and culverts in Miraleste /San
Improvements Pedro Canyon Area
8 Storm Drain Easements Water Quality/Flood Protection Obtain easements for existing storm drains located on Sea View and Via Corsini.
9 Trump Storm Drains Water Quality/Flood Protection Finalize a plan with Trump and LA County so LA County will accept maintenance
of drains on Trumo orooertv.
10 Via Canada Storm Drain Water Quality/Flood Protection Design and construction of improvements to Via Canada catch basin and pipe
Improvements system to alleviate recurring flooding in the cul-de-sac at the end of Via Canada.
11 Citywide Traffic Safety Battery TrafficlTransportation/Safety This project will install battery backup systems at all signalized intersections in the
Backup Project City.
Crest RdlWhitley Collins Pedestrian This project will construct pedestrian-activated flashing beacon crossing at the
12 Flashing Crossing TrafficlTransportationlSafety intersection of Crest Road and Whitley Collins Drive.Construction is anticipated to
begin January 2012.
Crestridge Crenshaw Traffic Signal Upgrade traffic signal to include protected left-turns on all phases including
13 Upgrades TrafficlTransportation/Safety access ramp improvements,median modifications,equipment upgrades,and
crosswalk restriping
This project will create a 'Walk To School"program that will be a joint venture
14 Safe Routes To School TrafficlTransportation/Safety between the City and Palos Verdes Peninsula Unified School District.The
program includes informational handouts and incentives for students to walk to
school.
15 Hawthorne Blvd Traffic Signal TrafficlTransportation/Safety Synchronize 11 traffic signals along Hawthorne Blvd from Highridge/Grayslake Dr
Synchronization to Palos Verdes Drive West.
Determine how to eliminate the subsidy of the Abalone Cove Sewer System and
16 Citywide Sewer Analysis Sewer System develop funding alternatives for capacity related projects that are needed within
the citywide sewer system.
Grant through the State Land and Water Conservation Fund Program has been
applied for.The scope of work includes:trail heads,picnic area,shade
17 Abalone Cove Shoreline Park Parks,Open Space,and Trails structures/outdoor classrooms,viewing areas,interpretive signage/kiosk,
Improvements exploration Play Area,bike racks,bluff top fencing,landscaping,irrigation
improvements.State Grant is $31 OK with $310K City's matching fund for a total
Ioroiect estimated cost of Si620K.
Improvements to the City's segment of California Coastal Trails along Palos
18 California Coastal Trail Parks,Open Space,and Trails Verdes Drive West,Palos Verdes Drive South &trail easements along the coast.
Improvements State Grant is $540K with $60K City's matching fund for a total project estimated
cost of $600K
19 Landslide Global Positioning System Parks,Open Space,and Trails Monitor Ground Movement at the Abalone Cove,Portuguese Bend &Klondike
Monitoring 2011 Canyon Landslides
In coordination with the City Manager's office and the Community Development
20 Public Space Uniform Sign Project Parks,Open Space,and Trails Department,create a uniform sign program for the City's public spaces,inclUding
roadway turnouts,parks,trails,vistas,and preserve areas.
Arterial Roads Rehabilitation -Palos This project will rehabilitate Palos Verdes Drive East.Improvements related to this
21 Verdes Drive East Right of Way project will be coordinated with Cal Water major water main project.Design is
anticipated to begin in March 2012.
P:\Project List\CC Project List Dec_2011_TO_JR.xls
2-17
December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
Arterial Roads Rehabilitation -Palos Roadway resurfacing of portions of Palos Verdes South and Palos Verdes Drive
22 Verdes Drive South Right of Way West.Project components include road resurfacing,access ramp and sidewalk
improvements bus stop improvements signage,and striping.
23 Oceanview Home Owners Right of Way Neighborhood trees on Berryhill,Via Cambron,and Via Callado will be removed
Association Tree Replacement and replaced due to view and infrastructure impacts.
24 Palos Verdes Drive South Landslide Right of Way Periodically Repair Asphalt damaged due to earth movement in the landslide.Road Maintenance
Pavement Management Program -Every three years.the Pavement Management System report is updated to reflect25PavementManagementSystemRightofWay
Report current pavement condition and recommended repair methods
26 Palos Verdes Drive South Bikeway Right of Way The project will construct bike-compatible lanes along Palos Verdes Drive South
Safetv Proiect through the landslide.Design is expected to begin January 2012.
27 Palos Verdes Drive South Landslide Right of Way Regular review with City Geologist to address land movement issues.Area Drainage Corrections
Americans with Disabilities Act-Design and construct Americans with Disabilities Act-compliant curb ramps where
28 Compliant Curb Ramps -Miraleste Right of Way either curb ramps are out of compliance or do not exist at all in the Miraleste
Plaza Plaza.Will coordinate relocating of catch basins as needed.This is a CDBG
funded project.
Americans with Disabilities Act-Design and construct Americans with Disabilities Act-compliant curb ramps where
29 Compliant Curb Ramps -Vista Right of Way either curb ramps are out of compliance or do not exist at all in the vicinity of Vista
Grande School Area Grande Elementary School.This is a CDBG funded project.
Design and construct Americans with Disabilities Act-compliant curb ramps where
Americans with Disabilities Act-either curb ramps are out of compliance or do not exist at all in the vicinity of
30 Compliant Curb Ramps -Blackhorse Right of Way Blackhorse Road near Hawthorne Blvd.Project improvements include new
Road ramps,crosswalks,bus-stop relocation and new sidewalk.This is a CDBG funded
project.
Replace existing guardrail along Palos Verdes Drive East that is in need of repair
31 Palos Verdes Drive East Guardrails Right of Way or that is not in compliance with current standards with new guardrail.Specific
Traffic Safety Improvements locations that are eligible for this guardrail replacement are called out in the
Highway Safety Improvements Program grant.
32 Palos Verdes Drive West Center Right of Way Design phase underway.Project kick-off meeting schedule for December 15,
Median Project Phase I 2011.Construction anticipate to start April 2012
33 Palos Verdes Drive West Center Right of Way Design phase underway.Project kick-off meeting schedule for December 15,
Median Project Phase II 2011.Construction anticipate to start April 2012
Residential Rehabilitation Project Residential Rehab Project in Areas 4 &8 for Fiscal Year 09-10.This project
34 Fiscal Year 09-10 Right of Way includes curb,gutter,sidewalk and access ramp improvements as well as
resurfaced residential streets with cape seal and rubberized slurry seal.
Preliminary Engineering Study Palos Evaluate the feasibility of continuing repairs on the landslide road in its current
35 Verdes Drive South Landslide Road Right of Way location vs.relocating the road to its original location.Evaluate need to extend
drainage facilities that have been destroyed by land movement.
36 Annual Sidewalk Repair Program Right of Way Annual Sidewalk Repair Program Fiscal Year 10-11 and 11-12.Fiscal Year 11-12
Hawthorne Blvd Pedestrian Linkage Construct sidewalk in missing segments along both sides of Hawthorne Blvd,from
37 Right of Way Palos Verdes Drive South to Crest Rd.Project includes installation of AmericansSidewalkProjectwithDisabilitiesAct-compliant curb ramps and landscaping improvements.
Residential Rehabilitation for two Fiscal Years 10-11 and 11-12.This includes
38 Residential Rehabilitation Fiscal Right of Way roadway resurfacing,curb and gutter repair,and sidewalk repair in Areas 5 and 3,
Years 10-12:Areas 5 and 3 which include neighborhoods off of Hawthorne Blvd,Crest Rd,and Palos Verdes
Drive West.
Citywide Accessibility Self-Evaluation Preparation of a 'Self Evaluation Report'and a 'Transition Plan'for City facilities,
39 Facilities programs and services to comply with Americans with Disabilities Act&Transition Plan requirements.
40 Eastview Park Playground Facilities These improvements will make the playground and restrooms at Eastview Park in
Improvements compliance with the safety and accessibility requirements of the code.
41 Hesse Park Drop Ceiling Facilities Replacement of the aging tongue &groove drop ceiling with a T-bar ceiling
Replacement designed to withstand seismic forces and improve accessibility for maintenance.
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December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST·WORKING DRAFT
Create a report to include all RPV infrastructure and their condition in order to
42 Infrastructure Report Card Facilities assess the need for their improvements,alterations or maintenance/repairs and
the associated cost estimates.The list covers Buildings,Parks,Right-Of-Way,
Water Quality/Flood Control and Sanitary Sewer infrastructure.
Irrigation Water Savings Compliance Installation of the Smart Controllers for the irrigation system at Point Vicente
43 Program Point Vicente Interpretive Facilities Interpretive Center &Eastview Park to comply with the State-mandated irrigation
Center &Eastview Park water conservation.
21 Martingale house is by a trail head entrance and the easement for the trail.A
44 21 Martingale Trail and Slope Repair Facilities slope failure in 2009 covered part of the trail.Site conditions under review by
Geotechnical Engineers.
45 RPV Beach Life Guard Station Facilities Project includes installation of telephone and power lines for the County's life
Telephone and Power Lines guard station.
46 Ryan Park Restrooms Americans Facilities Improving Ryan Park restrooms for Americans with Disabilities Act compliance
with Disabilities Act Compliance along with the painting of the building.
Ryan Park South Entrance Design to modify the south entrance of Ryan Park to make it possible for trucks
47 Realignment Design Facilities and large vehicles to enter without impacting traffic on southbound Hawthorne
Blvd.
Scope of work has been modified to include only replacement of the stove/oven
48 Hesse Park Kitchen Improvements Facilities and its ventilation line,improving air conditioning inside the kitchen and other
minor work
49 City Hall Building Signs Replacement Facilities Preparing new signs with updated contents to replace the current deteriorating
and outdated signs.
50 City Hall Community Room Drop Facilities Retrofit the Community Room drop ceiling against seismic forcesCeilingRetrofit
51 Cooling Options at City Hall Facilities Exploring cooling options for the City Hall &Community Development Department
buildings
52 General Plan Update CommunitY·Development A complete update of the City's 36-year old General Plan
53 Trails Plan Update Community Development An update of the City's Conceptual Trails Plan and Bikeways Plan which will be
consolidated into one Trails Network Plan
Completion of Final Public Use Final plan will include Trails Plan for Upper Filiroum,updated trail designations for54MasterPlan(PUMP)for the Community Development the Preserve's existing Trails Plan and list of approved public uses.Preserve
55 Western Ave Compass Project Grant Community Development Coordination with a selected consultant to prepare a plan for Western Avenue that
will improve the aesthetic appearance and promote economic development
56 FAR Code Amendment Community Development A proposal to study how a Floor Area Ratio (FAR)limit could be incorporated into
the current residential review process.
Open Space Hazard (OH)line A proposal to study how the City's existing interpretation procedure can be
57 Community Development amended to make it easier for property owners to adjust the OH boundary line oninterpretationCodeAmendmenttheirorooertv.
58 Hedges in the front setback Code Community Development A proposal to study whether hedges over 42 inches in height may be allowed in
Amendment the front yard setback in residential zones.
59 LiveJWork Code Amendment Community Development A proposal to allow dwelling units in certain commercial developments.
60 Trump National Golf Course Community Development The review and/or processing of permits related to ongoing activities or proposed
improvements.
61 Marymount College Community Development The review and/or processing of permits related to ongoing activities or proposed
imorovements.
62 Proposed Event Garden at Point Community Development The processing of the entitlement permit and CEQA document related to a
View proposed minor golf course and outdoor banquet facility.
63 Highridge Condos Community Development The coordination of the final items needed to issue the building permit for
construction of the previously approved 28-unit condo bUilding
64 Zone 2 EIR Community Development The preparation of an EIR to analyze the environmental impacts of allOWing 47
vacant lots to be developed in Zone 2 within the City's landslide moratorium area.
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December2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
The development of a master plan for Upper Point Vicente Park for a Civic Center,
65 Civic Center Master Plan City Manager's Office including City Hall facilities,Council Chambers,Emergency Operations Center,
Community Building,Village Green and shared parking.
City Hall Renovation CosUBenefit A cosUbenefits analysis of renovating the existing City Hall buildings for
66 City Manager's Office compliance with current building safety and access requirements versus newAnalysisconstruction.
Conduct a statistically valid telephone survey of residents'opinions regarding City
67 Community Survey City Manager's Office service levels to assist the City Council in developing its strategic objections and
making policy decisions.
Develop a Joint Use Agreement with the PVPUSD for City use of School District-
68 PVPUSD Joint Use Agreement City Manager's Office owned recreational facilities in conjunction with a $80,000 grant from the City
towards the renovation of the pool at Peninsula High School.
Water Wise Garden Demonstration A request from the West Basin Municipal Water District for donation of land to
69 Grant City Manager's Office plant an Ocean-Friendly Demonstration Garden.A grant of $15K to $30K is
available to pay for all improvements.
The lease for the monopole at City Hall expires in June 2014.A new lease need
70 City Hall Monopole Lease City Manager's Office to be negotiated with the owner,American Tower,for a more aesthetic facility.
The monopole may also need to be relocated to accommodate the outcome of the
Civic Center Master Plan.
71 Records Management Project City Clerk's Office Conversion of the City's hard copy documents and other historical records into a
permanent,searchable electronic data base using Laserflsche.
An analysis to determine if the current regional cost sharing formula used to
72 Sheriff's Regional Contract Formula Public Safety allocate Sheriff's Department costs among the three regional cities should be
modified to provide for less volatility.
A study to identify a location on the south side of the City for an ambulance station
73 Ambulance Station Public Safety to be leased to the agency that contracts with the LA County Fire Department for
these services.
Execution of a lease with Verizon Wireless to co-locate a ham radio antenna on a
74 PVAN Antenna at CalWater Property Emergency Preparedness CalWater site at San Pedro Hill in order to provide emergency radio
communications on the east side for the City's Peninsula Volunteer Alert Network
(PVAN)
Joint Natural Hazards Mitigation Plan An update to the adopted 2004 Joint NHMP in conjunction with the City of Rolling
75 Emergency Preparedness Hills Estates.Updating the plan is essential for eligibility for FEMA disasterUpdatereimbursementfunds.
76 Park Ranger/Sheriff Drop In Office Recreation &Parks/Public Safety A study to identify a location on the south side of the City (in proximity to the Palos
Verdes Nature Preserve)for a Park Ranger/Sheriff drop-in office.
77 Skate Park Site Location StUdy Recreation &Parks Identify potential locations for a Peninsula-wide skate park facility.
78 Dog Park Site Location Study Recreation &Parks Identify potential locations for a Peninsula-wide off-leash dog park.
79 RPV Beach Off-Leash Dog Beach Recreation &Parks Determine if Rancho Palos Verdes Beach located below Founders Park and
Study Trump National Golf Course should be an off-leash dog beach.
,,'The development of a Master Plan that will lay the groundwork for the site's long-
80 Ladera Linda Site Master Plan Recreation &Parks term redevelopment and potential phased implementation.The first step of this
project involves a study of community needs through public outreach.
Conceptual plans were approved for the park in November 2010.A Mitigated
81 Grandview Park Improvement Recreation &Parks Negative Declaration is currently being prepared for-the project.The next steps
Project will be to explore phasing of the project's concept plan,future design and
construction of the proposed improvements.
Conceptual plans were approved for the park in November 2010.The project is
82 Lower Hesse Park Improvement Recreation &Parks currently on hold pending the outcome of the Skate Park Site Location Study.
Project Following completion of that project,the next steps include an environmental
assessment of the final concept plan and the exploration of phasing the project.
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December 2011 RANCHO PALOS VERDES MAJOR PROJECTS LIST -WORKING DRAFT
Replacement current SunGard Finance Staff acquisition team has reviewed demonstrations by vendor candidates and
accounting system and Acella permit has begun the selection process.The City's project advisor will assist the staff
tracking system with a Enterprise team with selection and negotiating the ERP system and vendor that will be
Resource Planning (OOERp OO)system recommended to the City Council for purchase in 2012.
83
Update of cost-based fee system Finance Staff has begun the process leading to a recommendation to the City Council to
consider a revision of cost-based fee rates.Staff's review includes a revision of
84 the fee system for building permits in 2012.
Update disaster recovery documents Finance Staff has begun the process of reviewing all disaster recovery documents and
processes for improvement with the goal of moving to a electronic-based system.
85
Revision of Main Page of website Information Technology Working closely with PVNET,redesign the Main Page of the website to reduce
clutter and establish an easier entry into the website that is consistent with other
CA municipalities.This goal will be completed in early 2012,while attempting to
minimize functional changes and programming of the website.
86
Revision of website Information Technology SUbject to direction by City Council,establish the process to conduct a RFP to
revise the website,including its current features like video on demand,emergency
87 notification,Iistserver system and non-emergency notification.
Policy for email archival and retrieval Information Technology Staff expects to make a recommendation to the City Council in 2012 for
establishing a policy for email archival and retrieval,as well as the acquisition of
88 hardware,software or a third party provider to manag,e email.
IT Plan -Installation of Virtual Information Technology Install rack,servers,storage network routers &UPS,load MS server SW in
89 Machine (OOVM OO )January 2012.
IT Plan -Migration of Primary server,Informat~on Technology Begin the migration of systems currently operating on dedicated servers to the VM
Acella permit tracking system,in early 2012.
90 Laserfiche document management
IT -Plan -Migration of Email to Informatlo.~Technology Once the VM is installed and tested,configure and test MS Exchange for email in
Exchange Spring '2012.
91
IT Plan -Migration of Cisco to Lync Information Technology Once MS Exchange has been implemented and tested,configure Lync for unified
communication that will enable the convergence of voice,email,voice messaging,
video conferencing in Spring 2012.
92
Purchase and installation of Information Technology Once most all systems have been moved to the VM,upgrade about 30 desktop
remaining desktop computers and computers and replace about 60 desktop computers mid-2012,installing both W7
migration of remaining desktop and and Office 2010.
laptop computers to W7 .V
93
Improve Internet access speed at Informa~ion Technology Complete the replacement of the 1MB Internet connection with at least 3MB in
Hesse Park January 2012 to improve user access,staff access during meetings,as well as the
94 wireless experience available to the public.
Improve Internet access speed at Information Technology Complete the replacement of the 3MB Internet connection with FIOS up to 60MB
City Hall &PVIC (upload)in January 2012 to improve user access,video on demand quality,as
95 well as the wireless experience available to the public.
Install microphone on/off switches for Information Technology Complete the installation in January 2012 of microphone switch boxes that will
Hesse Park broadcasts enable staff and Council/Commission users to turn microphones off/on
96
Improve video quality during Hesse Information Technology Install new overhead lights in early 2012 over tables and possibly install low
Park broadcasts emission/non-glare lights at each table
97
Present a recommendation to City Information Technology Assess merits of joining LARIAC,analyze cost/benefits and prepare a staff report
Council to upgrade GIS pictometry to present to the City Council as early as February 2012.
98 and join LARIAC
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