RPVCCA_CC_SS_2014_12_16_01_Tentative_Agendas_&_Goals_and_PrioritiesTENTATIVE AGENDAS*
*This list is a tool used by the City to plan and coordinate Council agendas. As a working
document, items on this list are subject to frequent changes.
Note: Time Estimates include 45 minutes for the first section of the agenda (Mayor's
Announcements, etc. through the Consent Calendar) and 15 minutes for the last section
(Future Agenda Items through Adjournment).
January 6, 2015-Adj. Reg. 6:00 P.M. -Hesse Park/Fireside Room (Time Est. - 3 hrs)-
lnterview Applicants
Regular Business
Interviews of Applicants -Emergency Preparedness Committee, Finance Advisory
Committee, Traffic Safety Committee, and Storm Drain User Fee Oversight Committee
January 12-13, 2015 -Adj. Reg. Meetings -Sacramento Legislative Tour
Regular Business
League Goals for 2015
Statewide Pension Reform
MS4 Regulations
January 20, 2015-(Time Est.-4 hr 30 mins)-Pt. Vicente Interpretive Center
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Notice of Completion -Ryan Park
Award Professional Services Agreement -Tyler Munis Software
Award Contract to Strath Pump for Dewatering Wells
Affordable Housing Agreement Crestridge
Public Hearings
Green Hills Memorial Park (3 hrs)
Regular Business
City Council 2015 Goals (30 mins)
February 3, 2015 -(Time Est. - 3 hrs 35 mins)
Closed Session:
New Business:
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Consent
Approval of 2015 Work Plan -Traffic Safety Committee
Border Issues Status Report
Proposed Revision to Purchasing Ordinance -Petty Cash Fund
Public Hearings
Regular Business
Lower Hesse Park Improvements (45 mins)
Abalone Cove Parking Fees (20 Mins)
Adopt Abalone Cove Sewer System Management Plan (15 mins)
McCormick Ambulance Service -Additional Location Request (15 mins)
Classification/Compensation Study -Final Report (45 mins)
City Council Meeting Schedule (15 mins)
February 17, 2015-(Time Est. -3 hrs 45 mins)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Arterial Walls Along Major Corridors (1 hr)
Parking Restrictions near Marymount California University (45 mins)
Peafowl Trapping (1 hr)
March 3, 2015-(Time Est. - 2 hrs 10 mins)
Closed Session:
New Business:
Consent
Approval of 2015 Work Plan -Infrastructure Management Advisory Committee
Public Hearings
Permit Parking Channel View (30 mins)
St. John Fisher -Conditional Use Permit Revision Request (20 mins)
Regular Business
Taxi Ordinance (20 mins)
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March 17, 2015-(Time Est. -1 hr 45 mins)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Results of IT Services RFP Process (45 mins)
Future Agenda Items (Identified at Council Mtgs & pending receipt of memo from
Councilmember)
April 15, 2014 -Community Survey regarding views, noise, and other issues (Brooks); Revisiting
the Skateboarding Ordinance (Brooks); Development of a plan to deal with the Unfunded Pension
Liability obligation (Campbell)
May 20, 2014 -Consideration of an ordinance to regulate taxis operating in the City (Knight)
June 3, 2014 -Development of Ethics Code (Brooks)
July 15, 2014-Wireless Antenna Master Plan (Campbell)
July 22, 2014-Social Media Concerns (Brooks)
July 29, 2014-Discussion of the roles, responsibilities and duties of the City Manager and the
City Council (Campbell)
September 30, 2014-Rancho Palos Verdes minimum wage policy (Campbell); Review of recent
City Council Policy No. 47 and/or 48 regarding review of certain records and communications by
Council Members (Campbell)
October 7, 2014 -Councilman Buscaino's letter regarding the Rancho LPG Tank Facility
(Duhovic); Ordinance to address taxis using the RPV logo (Knight); Assessment of street lighting
system (Knight)
October 21, 2014 -Citizen's United -2010 Supreme Court decision regarding campaign
expenditures and impact on local elections (Knight)
November 4, 2014 -Regulation of Ultra-Light Aircraft Flights Along the City's Coastline (Brooks)
November 18, 2014-Update of Agreed Upon Procedures of Compensation & Benefits Analysis
(Duhovic)
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December 2, 2014 -Location for a Sheriff's Substation at the south side of the City (Misetich)
Future Agenda Items Agendized or Otherwise Being Addressed
May 6, 2014-Use of the Audit Subcommittee to consider if there should be a third party review of
the Public Works plan scanning project (Duhovic) [Subcommittee of Councilman Campbell and
Councilman Misetich to meet, discuss and report to Council]
May 14, 2014 -Council Identification Badges during Emergencies (Misetich) [Staff currently
working on this]
October 7, 2014 -Process of responding to residents' emails sent to cc@rpv.com [Staff currently
working on this]
November 4, 2014-Update on Wall of Honor [Staff to provide an update]
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CITY OF RANCHO PALDS VERDES
2014 City Council Goals
Public Safety and Traffic Control
Priorities include:
1. Continue with focus on crime prevention
Response by: Report to City Council on options to enhance crime prevention
programs by April 15, 2014
Assigned to: City Manager's Office
2. Continue forging close City relationships with Sheriff's Department
Response by: On-going throughout 2014
Assigned to: City Manager's Office
3 . Create joint powers agency for emergency management for the Peninsula
Response by: Report to City Council on process to form a JPA or alternative
by May 31, 2014
Assigned to: City Manager's Office
4. Ambulance service on the south side of the City
Response by: Report to City Council on options to establish an ambulance
"station" on the south side of the Peninsula by August 31,
2014
Assigned to: City Manager's Office
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Inf rastru ctu re
Priorities include:
1. Infrastructure Management Plan funding and alternatives
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance/IT Departments
• Draft IMP to be presented to City Council by December 16, 2014
• Public Works on May 14 presented to the City Council presented a proposal
for infrastructure management plan (IMP) process. The City Council
subsequently requested that the Finance Advisory Committee review the
IMP proposal
• On May 21 the FAC recommended that a citizen's advisory committee
should be formed as the first step in the IMP process
• The City Council on June 17, after reviewing the FAC recommendation,
provided direction to Public Works to form an infrastructure management
advisory committee (IMAC), who as part of their duties will oversee the
preparation of the IMP, and commence the community membership
solicitation process
• Applications for membership in the IMAC are due to the City Clerk on
Friday, August 15
• 18 applications were received by the deadline and the City Council is
scheduled to interview the prospective members on September 16 and 30
and October 7, and also make their se lections for the first committee
(including the chair) at that meeting
• The City Council concluded the interview process on October 7 and will be
making its appointments at their October 21 regular meeting
• The first IMAC meeting was conducted on December 3 .
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Response by: Quarterly updates and Public Works Staff to recommend
landslide mitigation measures, including but not limited to
dewatering wells, in accordance with approved and budgeted
capital improvement plan
Assigned to: Public Works Department
• Dewatering Well Maintenance: Each well is inspected monthly to determine
operational adequacy and maintenance is performed as needed.
• New Dewatering Wells: One new boring was conducted in February,
analysis of the well drilled reveled that soil conditions at depth were not
conducive to adequate flow within the well. Another dewatering well has
been re-drilled and is in operation . A new well site is being considered, an
easement is being drafted to accommodate placement of the new well.
• Two potential locat ions for wells adjacent to Burma Road have been
identified. It is anticipated that these wells will need to be drilled deeper
than normal to recover perched water which is common in areas with
impervious clay layers. ACLAD anticipates the drilling will be scheduled
this year.
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Citizen Involvement and Public Outreach
Priorities include:
1. Continue citizen involvement in infrastructure goal-setting process
Response by: Present Infrastructure Management Plan to City Council by
December 16, 2014
Assigned to: Public Works Department and City Manager's Office
• Draft IMP to be presented to City Council by December 16, 2014
• The City Council on June 17 provided direction to Public Works to form an
infrastructure management advisory committee and commence the
community membership solicitation process
• Applications for membership in the IMAC are due to the City Clerk on
Friday, August 15. The Mayor announced the application period at the July
29 City Council Meeting.
• 18 applications were received and the City Council will make their selections
of the first members of the IMAC on October+ 21
• Public Works submitted an application to the Davenport Institute at
Pepperdine University for $20,000 of grant funding to conduct civic
engagement for the development of the IMP. Potential grantees will be
notified in early November.
• The City received a $10,000 grant from the Davenport Institute to conduct
the civic engagement-portion, with work on this task commencing in
January.
• The first IMAC meeting was on December 3.
2. Continue community workshops for issues such as safe school routes,
cross-walks, Coast Vision Plan, park/preserve improvements, etc.
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
• On July 31, 2014, the Focus Group conducted a site visit to Lower Point Vicente
to view range poles simulating the proposed height "Bubbles the Whale" would
be erected at. The range poles were placed at four different locations to assess
potential impacts various vantage points. Given this exercise, the majority of
the Focus Group voted not to include "Bubbles the Whale" in the preliminary
park plans for LPV. The preliminary park plans have been forwarded to the
City's landscape architect (Melendrez) to create the concept site plan that will
be presented at a public workshop tentatively scheduled for Thursday,
February 5, 2015 at PVIC) to get wider public feedback on the plan.
• On October 29, 2014, Staff conducted the second public workshop on the
update to the Trails Network Plan. This workshop covered the trail routes in
Section One of the Conceptual Trails Plan. The next public workshop is
tentatively scheduled for February 11, 2015 .
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• On January 15th 2015, City Staff and PVPLC Staff will conduct a quarterly
public forum meeting on PUMP Implementation/Preserve Management.
• On July 15, 2014, the City Council affirmed the Sunnyside Ridge Trail
Improvement Project with direction that Staff from the Community Development
and Public Works Departments continue to meet with area residents and
interested parties during the design process, and that the trail make a
connection to the Conestoga Trail. The first Sunnys ide Ridge Trail commun ity
workshop between the neighbors and equestrian commun ity is scheduled for
December 11th at M ira leste Intermediate School.
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
academy, etc.)
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
Government Efficiency, Accountability, Fiscal
Control, Transparency and Oversight
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager search
Response by: Work with Subcomm itte e to present contract for executive
search firm for City Council approval by April 1, 2014
Assigned to: City Manager's Office/Human Resources
2. Council to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations, etc.)
Response by: Present Matrix Report update to City Council on March 18,
2014, and conduct follow-up session with JPIA on April 29,
2014
Assigned to: City Manager's Office/Human Resources
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance/IT Department
5. Improve Organizational Efficiency (from Matrix Report, previous City Council
goals, etc.)
-Rebidding of contracts (large -City Attorney, IT, etc .)
Response by: August through December 2014
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Assigned to: City Manager's Office and Finance/IT Department
-Pub lic Works Actions
-Transparency Enhancements
-City Clerk
-Human Resources
-Commun ity Development
Parks and Recreation Programs
Priorities include:
1. City trail system enhancement
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
Actions taken to achieve goal:
• Staff has arranged a social media platform with Mindmixer to help garner
public participation and input on the Trails Network Plan Update
• Staff from the Community Development and Public Works Departments met
on June 18, 2014 with area residents on the proposed Sunnyside Ridge
Trail Improvement Project.
• On Octobe r 29, 2014, Staff conducted the second publ ic workshop on the
update to the Trai ls Network Plan . The next publ ic workshop is tentatively
scheduled for February 11, 2015.
• The City continues to participate in the PVPLC's Volunteer Trail Watch
quarterly meetings, and plans to assist in training the newest class of
Volunteer Trail Watch Members this winter.
• The Preserve Management Team, consisting of PVPLC, MRCA and various
City Departments, has changed the format of its monthly Preserve
Management Team meetings to provide more direct focus on maintenance
and operations needs and solutions in the Preserve.
Additional efforts to enhance the trail system:
o Continue to meet with PVPLC and MRCA Rangers on a monthly basis
to discuss preserve management, including trail maintenance, access
control, and effective trail signage and markers.
o City staff are working together with PVPLC and MRCA to create a
message on trail etiquette to disseminate to Preserve trail users to
enhance trail safety, responsible trail use, and enjoyment of the
Preserve.
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2. Implementation of on-line access to recreation programs and space rentals
Response by: Comp lete "go-live" for Active.Net by May 2014
Ass igned to: Recreation & Parks Department
Actions taken to achieve goal:
• Staff using ActiveNet for all REACH and City-run recreation registration
• Trained 100% of FT Staff and 80% of PT Staff on new system
• Created a User Guide to assist implementation of new system
• The ActiveNet public access portal has been created, with customized
pictures added to the site.
• Transferred existing reservations and programs to new system
• Created marketing plan for ActiveNet roll-out
• Tested public site for errors and complications
• Ordered additional credit card devices
• Completed 3 day training with ActiveNet support staff to correct public site
errors and complications
• Additional Credit Card readers (IPAD) have been ordered
• Insta ll ed credit card devices at PVIC, Hesse, Ladera Linda & City Hall
• Went live with pub li c Active.net s ite
Future Actions to achieve goal:
• Train new part time staff on new system (on-going)
• Implement marketing plan for ActiveNet roll-out
• Continuous monitoring and improving of system as needed (on-going)
• Evaluate programs offered online thru Active .net
• Research Active.net training opportunity for key programing key
• Design a tutorial video for new RPV website to assist the public/customers
with setting up a new user account
3. Continue with shared use of PVPUSD & City Facilities
Response by: City recreation programs to be avai lable at Peninsula H igh
poo l and Mira leste Intermediate gym by May 2014
Assigned to : Recreation & Parks Department
Actions taken to achieve goal:
• Facilitated meetings with PVPUSD DeRuty Superintendent and Athletic
Director to tour the sites and discuss logistics and school district
requirements for imQlementation of the MOU
• Met with the CEO of Toque Futsal to discuss potential partnership
opportunity to bring futsal to the Miraleste Gym
• Researched resources for lifeguards for open swim at Peninsula High as
well as program option opportunities with ZAP
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• Outreach efforts made with the San Pedro YMCA for otential partnership
opportunities for lifeguard resources and swim classes/ rogram
opportunities
• Met with San Pedro YMCA to finalize contracted lifeguard services
• PVPUSD approved program proposal for indoor futsal program in
Miraleste Gym
• Drafted third party operator agreement for indoor futsal program in
Miraleste Gym
• Developed a summer open swim schedu le for Peninsula High Pool
• Hired part time staff for additional pool and gym staffing needs
• Begun offering Open Gym Basketbal l at Miraleste Gym on Tuesdays from
5 pm to 7 pm
• Entered into a rental agreement with third party operator to offer indoor
futsa l at M ira leste Gym
• Researched the cost to have San Pedro and Peninsula YMCA offer
Lifeguard serv ices during Open Swim at Peninsula High Pool
• Began trial youth indoor soccer sessions at Miraleste gym to drum up
interest in future league.
• First session of Open Gym Basketball and Indoor Soccer program
concluded.
• Met with San Pedro and Pen insu la YMCA and conducted site visits to
examine future joint use and partnering on programing at RPV Parks and
Pen insula Pool.
Future Actions to achieve goal:
• Design and implement future programing at Miraleste Gym fo
spring/summer sessions.
• Enter into an agreement with contractor to provide Lifeguard services
• Provide open swim and gym until further agreements are negotiated and
secured.
• Look into additional dates and time for use of School District fields, QOols
and gymnasiums.
• Future meetings being scheduled with Marymount and the School District
to discuss a tri-agreement for the use of facilities at Miraleste Intermediate
4. Continue with evaluation of city recreation programs,
sustainability of/demand for programs
Response by: Complete eva luation by August/September 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goa l:
• Inventoried and identified past surveys, studies and reports to aid in
analysis.
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• Identify, implement and evaluate a survey method to obtain current
recreational trends and program needs of the community.
• Performed benefit analysis of current City programs to identify level of
service provided based on community and individual service criteria
• Conducted extensive survey of current private and public recreation
facilities, programs, sports leagues etc ... in Rancho Palos Verdes,
PVPUSD and ne ighboring communities to assist with evaluation/analysis
of recreation programming .
• Implemented an on-line survey to obtain public attitudes and opinions on a
wide range of recreation issues and programming options .
• Conducted ongoing series of site-specific and general parks public
workshops and stakeholder meetings in conjunction with Park Master Plan
Update to obtain information about community attitudes towards current
and potential recreation programming.
Future Actions to achieve goal:
• Researching surrounding like jurisdictio ns and compare services and fees .
• Staff will analyze the comparison of privatized rentals, inde Qendent
contractors and in-house services.
• Continue to conduct site-specific and general parks public workshops and
stakeholder meetings in con ·unction with Park Master Plan Update.
Intergovernmental Issues
Priorities include:
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
2. Revisit Council policy on upcoming legislation
Response by: Present Policy No. 29 to City Council for review by April 2014
Assigned to: City Manager's Office
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
process to emphasize the importance of avoiding any increase in Peninsula
overflights or reduction in altitudes that would adversely impact City
residents.
Response by: On-going throughout 2014
Assigned to: Community Development Department
Actions taken to achieve goal:
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• Attended LAX/Community Noise Roundtable meetings on a bi-monthly
basis.
• Monitored and provided updates in weekly reports related to FAA airspace
issues that potentially affect the City and helicopter flight path revisions
to/from Torrance airport.
Future Actions to achieve goal:
• Continue to attend LAX/Community Noise Roundtable meetings.
• Continue to monitor and provide updates related to FAA airspace issues
that potentially affect the City and helicopter flight path revisions to/from
Torrance airport.
• Continue to submit comment letters on the City's position on FAA
proposals as necessary.
(Adopted by Rancho Palos Verdes City Council on February 18, 2014)
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