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RPVCCA_CC_SR_2014_10_07_01_IMAC_Chair_&_Committee_Member_AppointmentsCITY OF RANCHO PALOS VERDES MEMORANDUM TO: FROM: DATE: SUBJECT: REVIEWED: HONORABLE MAYOR AND CITY COUNCIL MEMBERS CARLA MORREALE, CITY CLER® OCTOBER 7, 2014 APPOINTMENT OF COMMITTEE MEMBERS AND CHAIR TO THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE CAROLYNN PETRU, ACTING CITY MANAGER~ RECOMMENDATION 1) Appoint seven members to the Infrastructure Management Advisory Committee (IMAC), four committee members for four year terms (including the Chair) and three members for two year terms, to stagger the terms of office and allow for continuity on the IMAC; and, 2) Appoint a Chair to the IMAC. DISCUSSION On July 15, 2014, the City Council adopted Resolution No. 2014-45, establishing the Infrastructure Management Advisory Committee. The following day, the City Clerk's Office began the recruitment for the newly created Advisory Board. The recruitment was advertised, published in newspapers, and posted in accordance with City Council Policy No. 6 (attached). At the end of the recruitment period (August 15, 2014), the City received a total of eighteen applications from residents who were interested in serving on the IMAC. The Council conducted interviews of the candidates on three evenings prior to Council meetings: September 16, 2014, September 30, 2014, and earlier this evening. A list of the applicants for the IMAC is attached to this report for Council's information. Staff has prepared and will distribute ballots listing the candidates for the IMAC so that the Council can appoint members to that Board at the Council meeting. In compliance with 1-1 Appointment of Committee Members and Chair to IMAC October 7, 2014 Page2 the Brown Act, the City Clerk will read each Council Member's ballot into the record at the meeting. Attachments: List of applicants for the IMAC City Council Policy No. 6 Resolution No. 2014-45 1-2 Infrastructure Management Advisory Committee Applicants (7 seats) Braswell, Troy Colich, John M. Curtis, John J. Gattu, Praveen Johnson, Krista Johnson, Philip L. Kost, David M. Loheit, Kurt Rodich, Emeric "Mickey" Saadatnejadi, Lan Shaw, Peter Spain, Jon Taggart, Jennifer Tucker, Charles "Chuck" Twidwell, Leanne Vanderlip, Kelvin C. Watson, Wendy Wedemeyer, Lowell R. W:\Carla\City Council Staff Reports\2014 -Staff Reports\Carla\20141007 Infrastructure Management Advisory Committee Applicants List.doc 10/1/2014 1-3 CITY COUNCIL POLICY NUMBER: 6 DATE ADOPTED/AMENDED: 02/04/92 (amended 01/31/02 and 09/16/03) SUBJECT: City Advisory Board Recruitment and Selection POLICY: It shall be the policy of the City Council to fill vacancies on City-appointed Boards as follows: Service Criteria 1. Terms of service on City Eloards will be four years for each new appointee. Initially, half (plus one) of the terms will be four years and half (less one) of the terms will be two years. 2. Appointments will be made to Boards in even numbered years on a schedule to be established by the City Council and following as soon as possible the seating of a new Council. 3. Terms will be staggered to maintain continuity. 4. Following the appointment of Board members, those appointees indicating an interest in being considered for chair, will be interviewed separately by the City Council specifically for the purpose of selection of the chair. 5. Terms of service for the Chair will normally be one year. Appointments/re- appointments will be made annually on a schedule to be established by the City Council. 6. In the event a Board mee~ts before a Chair is appointed/reappointed, the Mayor may appoint an interim Chair. If the former Chair is reappointed to the Board, he/she may act as Interim Chair. If the Chair is not reappointed to the Board then the Vice Chair may act as Interim Chair. 7. The Vice Chair of each Board will be elected by the Board members. Recruitment Process 1. Immediately following the regular election of City Council members the City Clerk shall advertise that applications shall be open for the positions that shall be filled following the seating of a new City Council. Applications shall be 1-4 accepted from the date following the election until mid-December of that year, or such other date, as the City Council shall direct. The newly-seated City Council shall determine the interview schedule. 2. The vacancy shall be adveirtised in the Palos Verdes Peninsula News, Daily Breeze and LA Times newspapers. Advertising may take the form of a press release. Additionally, the vacancy shall be posted at the City's regular posting places and be plac13d on the Government Access Reader Board. The City Clerk shall include a summary of duties in the recruitment flyer, press release and any other mcruitment material. A deadline for receipt of applications will be established by the City Council. 3. Interested applicants, including incumbents seeking reappointment, will be r~quired to fill out applications. 4. Applications will be reviewed by the City Council. Each applicant shall be interviewed by the City Council and appointments made at a public meeting. Interview Process 1. Interviews of applicants for Boards will be conducted by the City Council in small groups on a schedule to be established by the Council. 2. The City Clerk will notify applicants of their interview times and advise them of their status during the selection process. 3. The City Clerk will advise, successful applicants of the opportunity to be interviewed for Chair if they so desire. The City Clerk will notify applicants for Chair of their interview time~s and advise them of their status in the selection process. 4. The City Clerk will provide new Board members a copy of the Commission and Committee Handbook: and Statement of Economic Interest forms if applicable to their Board appointment. 5. The City Attorney will brief new Board members of their responsibilities under the Brown Act and Conflict of Interest Laws and other legal obligations mandated by their appointment. BACKGROUND: On December 4, 2001, January 12, 2002, January 31, 2002, and September 16, 2003 the City Council considered the process for recruitment and selection of City Commission and Committee members. After discussing various alternatives, the Council agreed on September 16, 2003 to the procedure contained in this policy in order to encourage residents to apply for and serve on 1-5 City Boards, to create a procedure that allows the City Council to become familiar with the applicant's qualifications, and to maintain continuity on the various Boards by staggering the terms of service. 1-6 RESOLUTION NO. 2014-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES ESTABLISHING THE INFRASTRUCTURE MANAGEMENT ADVISORY COMMITTEE. WHEREAS, on June 17, 2014, the City Council received a presentation from the Public Works Department regarding the possible formation and mission of a citizens advisory committee that would focus on infrastructure management, and directed the Department to submit a Resolution to form such a committee. BE IT, THEREFORE, RESOLVED THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES: Section 1. Mission Statement. The mission of the Infrastructure Management Advisory Committee shall be to provide community input by advising the City Council on matters concerning public works and park infrastructure, capital improvement projects, and maintenance and preventative maintenance programs for public buildings; park sites; trails; the stormwater system; the sanitary sewer system including the Abalone Cove Sewer District; street rights-of- way and traffic control devices; the Palos Verdes Drive South/Portuguese Bend landslide; and special projects as assigned by the City Council. Section 2. Membership. The Committee shall be appointed by the City Council and shall consist of seven members that serve terms of four years in length. The initial Committee shall have three members serve two-year terms and four members, including the Chair, shall serve four-year terms. Section 3. Frequency of Meetings. The Committee meetings shall be held based on a monthly schedule, with special meetings as needed, and as scheduled by city staff in conformity to the Ralph M. Brown Act. Section 4. Annual Work Plan. The Committee and city staff liaison shall prepare an annual work plan to be presented to the City Council for approval. The annual work plan shall include a review of each infrastructure category listed above and report on the progress of projects, maintenance standards and performance results, and the implementation of an infrastructure management plan. PASSED, APPROVED AND ADOPTED THIS 15TH DAY OF JULY 2014. ATTEST: Isl Carla Morreale City Clerk State of California County of Los Angeles City of Rancho Palos Verdes ) ) SS ) Isl Jerry V. Duhovic Mayor I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2014-45 was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on July 15, 2014. 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