RPVCCA_CC_SS_2014_09_16_SS1_Tentative_AgendasTENTATIVE AGENDAS*
*This list is a tool used by the City to plan and coordinate Council agendas. As a working
document, items on this list are subject to frequent changes.
Note: Time Estimates include 45 minutes for the first section of the agenda (Mayor's
Announcements, etc. through the Consent Calendar) and 15 minutes for the last section
(Future Agenda Items through Adjournment).
September 30, 2014 — (5t'' Tuesday) Adi Req Mtq (Time Est. — 3 hrs 5 mins)
6:00 P.M. Adm. Req. Mtg. — Interview Applicants (6) for the Infrastructure Management
Advisory Committee
Ceremonial: City Tile Presentation; Certificate of Recognition — Don Vannorsdall
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award Contracts - Signa Mechanical - Grinder Pump Main.
Amendment to Right of Access Agreement with Palos Verdes Shores Mobile Home Park
Public Hearings
Gen. Plan Amend., Zone Change, & Mit. Neg. Dec. -10 Chaparral Lane—(cont'd)-(20 mins)
Regular Business
Street Trees Report (30 mins)
Reso. Establishing Employee & Council Member Health Ins. Premiums for 2015 (10 mins)
Classification and Compensation Study Update (30 mins)
City Manager Recruitment Update (20 mins)
McCormick Ambulance Service — Additional Location Request (15 mins)
October 7, 2014 — (Time Est. — 3 hrs)
6:00 P.M. Adm. Req. Mtq. — Interview Applicants (6) for the Infrastructure Management
Advisory (IMAC) Committee
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Public Hearings
Regular Business
Appointment of Members and Chair to the IMAC (20 mins)
Adopt Abalone Cove Sewer System Management Plan (10 mins)
Fraud, Waste & Abuse Hotline Policy (30 mins)
Proposed Code Amendment to Address Prolonged Construction Projects (60 mins)
October 21. 2014 — (Time Est. — 3 hrs 5 mi
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award Professional Services Agreement — Tyler Munis Software
Notice of Completion -Abalone Cove Shoreline Park Improvement Project -Park Project
Notice of Completion -Abalone Cove Shoreline Park-Restrooms & Parking Lot Improvs.
Public Hearings
Marymount California University - Athletic Field Reconfiguration (60 mins)
St. John Fisher — Conditional Use Permit Revision Request (20 mins)
Regular Business
Lower Hesse Park Improvements (45 mins)
November 4, 2014 — (Time Est. — 2 hrs 25 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Local Coastal Plan Amendment (40 mins)
Regular Business
Elkmont Canyon Access Request (45 mins)
November 18, 2014 — (Time Est. — 1 hr 20 mins)
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award Contract for ADA Transition Plan Implementation — Phase 1
Public Hearings
Regular Business
UUT — Fiscal Year 2014-15 Budget Adjustments (20 mins)
December 2, 2014 — (Time Est. — 2 hrs 25 mins)
Closed Session:
Mayor's Announcements:
Council Reorganization:
Recess/Reception:
City Manager Report:
New Business:
Consent
Approve Contracts - Commercial Haulers for 2015
Public Hearings
Marymount University Parking Lot — 6 month Review (45 mins)
Regular Business
Crime Prevention Technology (30 mins)
Proposed FY 2015-16 Community Development Block Grant (CDBG) Program (10 mins)
December 16 2014 — Time Est. -
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Future Agenda Items (identified at Council Mtqs & pending receipt of memo from
Councilmember)
April 15, 2014 - Community Survey regarding views, noise, and other issues (Brooks); Revisiting
the Skateboarding Ordinance (Brooks); Development of a plan to deal with the Unfunded Pension
Liability obligation (Campbell)
May 20, 2014 — Consideration of an ordinance to regulate taxis operating in the City (Knight)
June 3, 2014 — Development of Ethics Code (Brooks)
July 15, 2014 — Wireless Antenna Master Plan (Campbell)
July 22, 2014 — Social Media Concerns (Brooks)
July 29, 2014 — Discussion of the roles, responsibilities and duties of the City Manager and the
City Council (Campbell)
Future Agenda Items Agendized or Otherwise Being Addressed
May 6, 2014 — Use of the Audit Subcommittee to consider if there should be a third party review of
the Public Works plan scanning project (Duhovic) [Subcommittee of Councilman Campbell and
Councilman Misetich to meet, discuss and report to Council]
May 14, 2014 — Council Identification Badges during Emergencies (Misetich) [Staff currently
working on this]
CITVOFk RANCHO PALOS VERDES
2014 City Council Goals
Public Safety and Traffic Control
Priorities include:
Continue with focus on crime prevention
Response by: Report to City Council on options to enhance crime prevention
programs by April 15, 2014
Assigned to: City Manager's Office
2. Continue forging close City relationships with Sheriffs Department
Response by: On-going throughout 2014
Assigned to: City Manager's Office
3. Create joint powers agency for emergency management for the Peninsula
Response by: Report to City Council on process to form a JPA or alternative
by May 31, 2014
Assigned to: City Manager's Office
4. Ambulance service on the south side of the City
Response by: Report to City Council on options to establish an ambulance
"station" on the south side of the Peninsula by August 31,
2014
Assigned to: City Manager's Office
Infrastructure
Priorities include:
1. Infrastructure Management Plan funding and alternatives
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance/IT Departments
• Draft IMP to be presented to City Council by December 16, 2014
• Public Works on May 14 presented to the City Council presented a proposal
for infrastructure management plan (IMP) process. The City Council
subsequently requested that the Finance Advisory Committee review the
IMP proposal
• On May 21 the FAC recommended that a citizen's advisory committee
should be formed as the first step in the IMP process
• The City Council on June 17, after reviewing the FAC recommendation,
provided direction to Public Works to form an infrastructure management
advisory committee (IMAC), who as part of their duties will oversee the
preparation of the IMP, and commence the community membership
solicitation process
• Applications for membership in the IMAC are due to the City Clerk on
Friday, August 15
• 18 applications were received by the deadline and the City Council is
scheduled to interview the prospective members on September 16 and 30
and October 7, and also make their selections for the first committee
(including the chair) at that meeting
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Response by: Quarterly updates and Public Works Staff to recommend
landslide mitigation measures, including but not limited to
dewatering wells, in accordance with approved and budgeted
capital improvement plan
Assigned to: Public Works Department
• Dewatering Well Maintenance: Each well is inspected monthly to determine
operational adequacy and maintenance is performed as needed.
• New Dewatering Wells: One new boring was conducted in February,
analysis of the well drilled reveled that soil conditions at depth were not
conducive to adequate flow within the well. Another dewatering well has
been re -drilled and is in operation. A new well site is being considered,
discussions with the property owner regarding easement requirements are
currently underway.
• Two potential locations for wells adjacent to Burma Road have been
identified. ACLAD anticipates the drilling will be scheduled in mid-
September to minimize impacts to nesting birds.
Citizen Involvement and Public Outreach
Priorities include:
1. Continue citizen involvement in infrastructure goal -setting process
Response by: Present Infrastructure Management Plan to City Council by
December 16, 2014
Assigned to: Public Works Department and City Manager's Office
• Draft IMP to be presented to City Council by December 16, 2014
• The City Council on June 17 provided direction to Public Works to form an
infrastructure management advisory committee and commence the
community membership solicitation process
• Applications for membership in the IMAC are due to the City Clerk on
Friday, August 15. The Mayor announced the application period at the July
29 City Council Meeting.
• 18 applications were received and the City Council will make their selections
of the first members of the IMAC on October 7
2. Continue community workshops for issues such as safe school routes,
cross -walks, Coast Vision Plan, park/preserve improvements, etc.
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
On July 31, 2014, the Focus Group conducted a site visit to Lower Point Vicente
to view range poles simulating the proposed height "Bubbles the Whale" would
be erected at. The range poles were placed at four different locations to assess
potential impacts various vantage points. The Focus Group has been asked to
vote on their preferred location (including not at LPV) to determine whether
"Bubbles the Whale" should be proposed at LPV. The next step will be for the
City's landscape architect to create the concept site plan and then staff will
schedule the public workshop to get wider public feedback on the plan.
On June 25, 2014, Staff launched the first, in a series of public workshops, on
the update to the Trails Network Plan. The next public workshop is scheduled
for October 29, 2014.
On May 28, 2014, City Staff and PVPLC Staff conducted a quarterly public
forum meeting on PUMP Implementation/Preserve Management. The next
quarterly meeting is scheduled for Wednesday, October 1, 2014 at the City Hall
Community Room.
On July 15, 2014, the City Council affirmed the Sunnyside Ridge Trail
Improvement Project with direction that Staff from the Community Development
and Public Works Departments continue to meet with area residents and
interested parties during the design process, and that the trail make a
connection to the Conestoga Trail.
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
academy, etc.)
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
Government Efficiency, Accountability, Fiscal
Control, Transparency and Oversight
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager search
Response by: Work with Subcommittee to present contract for executive
search firm for City Council approval by April 1, 2014
Assigned to: City Manager's Office/Human Resources
2. Council to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations, etc.)
Response by: Present Matrix Report update to City Council on March 18,
2014, and conduct follow-up session with JPIA on April 29,
2014
Assigned to: City Manager's Office/Human Resources
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance/IT Department
5. Improve Organizational Efficiency (from Matrix Report, previous City Council
goals, etc.)
-Rebidding of contracts (large — City Attorney, IT, etc.)
Response by: August through December 2014
Assigned to: City Manager's Office and Finance/IT Department
-Public Works Actions
-Transparency Enhancements
-City Clerk
-Human Resources
-Community Development
Parks and Recreation Programs
Priorities include:
1. City trail system enhancement
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
Actions taken to achieve goal:
• Staff has arranged a social media platform with Mindmixer to help garner
public participation and input on the Trails Network Plan Update
• On May 28, 2014, City Staff and PVPLC Staff conducted a quarterly public
forum meeting on PUMP Implementation/Preserve Management.
• Staff from the Community Development and Public Works Departments met
on June 18, 2014 with area residents on the proposed Sunnyside Ridge
Trail Improvement Project.
• On June 25, 2014, Staff launched the first, in a series of public workshops,
on the update to the Trails Network Plan.
• The City recruited for the Volunteer Trail Watch Program in the fall City
Newsletter, continues to participate in the Volunteer Trail Watch quarterly
meetings, and plans to assist in training the newest class of Volunteer Trail
Watch Members this winter.
• The Preserve Management Team, consisting of PVPLC, MRCA and various
City Departments, has changed the format of its monthly Preserve
Management Team meetings to provide more direct focus on maintenance
and operations needs and solutions in the Preserve.
Additional efforts to enhance the trail system:
o Continue to meet with PVPLC and MRCA Rangers on a monthly basis
to discuss preserve management, trail maintenance, access control,
and effective trail signage and markers.
Participating in and providing support to the PVPLC's Volunteer Trail Watch Program to
increase presence in the Preserve, as well as public outreach and preserve monitoring.
City staff and MRCA Rangers will participate in the upcoming Fall recruitment and
training.
2. Implementation of on-line access to recreation programs and space rentals
Response by: Complete "go -live" for Active. Net by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Staff using ActiveNet for all REACH and City -run recreation registration
• Trained 100% of FT Staff and 80% of PT Staff on new system
• Created a User Guide to assist implementation of new system
• The ActiveNet public access portal has been created, with customized
pictures added to the site.
• Transferred existing reservations and programs to new system
• Created marketing plan for ActiveNet roll-out
• Tested public site for errors and complications
• Ordered additional credit card devices
• Completed 3 day training with ActiveNet support staff to correct public site
errors and complications
• Additional Credit Card readers (IPAD) have been ordered
• Installed credit card devices at PVIC, Hesse, Ladera Linda & City Hall
• Went live with public Active.net site
Future Actions to achieve goal:
• Train new part time staff on new system (on-going)
• Implement marketing plan for ActiveNet roll-out
• Continuous monitoring and improving of system as needed (on-going)
• Evaluate programs offered online thru Active.net
• Research Active.net training opportunity for key programing key.
3. Continue with shared use of PVPUSD & City Facilities
Response by: City recreation programs to be available at Peninsula High
pool and Miraleste Intermediate gym by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Facilitated meetings with PVPUSD Deputy Superintendent and Athletic
Director to tour the sites and discuss logistics and school district
requirements for implementation of the MOU
• Met with the CEO of Toque Futsal to discuss potential partnership
opportunity to bring futsal to the Miraleste Gym
• Researched resources for lifeguards for open swim at Peninsula High as
well as program option opportunities with ZAP
• Outreach efforts made with the San Pedro YMCA for potential partnership
opportunities for lifeguard resources and swim classes/program
opportunities
• Met with San Pedro YMCA to finalize contracted lifeguard services
• PVPUSD approved program proposal for indoor futsal program in
Miraleste Gym
• Drafted third party operator agreement for indoor futsal program in
Miraleste Gym
• Developed a summer open swim schedule for Peninsula High Pool
• Hired part time staff for additional pool and gym staffing needs
• Begun offering Open Gym Basketball at Miraleste Gym on Tuesdays from
5pmto7pm
• Entered into a rental agreement with third party operator to offer indoor
futsal at Miraleste Gym
• Researched the cost to have San Pedro and Peninsula YMCA offer
Lifeguard services during Open Swim at Peninsula High Pool
• Began trial youth indoor soccer sessions at Miraleste gym to drum up
interest in future league.
Future Actions to achieve goal:
• Enter into an agreement with contractor to provide Lifeguard services
• Provide open swim and gym until further agreements are negotiated and
secured.
• Look into additional dates and time for use of School District fields, pools
and gymnasiums.
4. Continue with evaluation of city recreation programs,
sustainability of/demand for programs
Response by: Complete evaluation by August/September 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
Inventoried and identified past surveys, studies and reports to aid in
analysis.
Identify, implement and evaluate a survey method to obtain current
recreational trends and program needs of the community.
Performed benefit analysis of current City programs to identify level of
service provided based on community and individual service criteria
Future Actions to achieve goal:
• Researching surrounding like jurisdictions and compare services and fees.
• Staff will analyze the comparison of privatized rentals, independent
contractors and in-house services.
• Conduct series of site-specific and general parks public workshops and
stakeholder meetings in conjunction with Park Master Plan Update to
obtain information about community attitudes towards current and
potential recreation programming.
• Update extensive survey of current private and public recreation facilities,
programs, sports leagues etc... in Rancho Palos Verdes, PVPUSD and
neighboring communities to assist with evaluation/analysis of recreation
programming.
Intergovernmental Issues
Priorities include:
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
2. Revisit Council policy on upcoming legislation
Response by: Present Policy No. 29 to City Council for review by April 2014
Assigned to: City Manager's Office
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
process to emphasize the importance of avoiding any increase in Peninsula
overflights or reduction in altitudes that would adversely impact City
residents.
Response by: On-going throughout 2014
Assigned to: Community Development Department
Actions taken to achieve goal:
• Attended LAX/Community Noise Roundtable meetings on a bi-monthly
basis.
• Monitored and provided updates in weekly reports related to FAA airspace
issues that potentially affect the City and helicopter flight path revisions
to/from Torrance airport.
Submitted a comment letter in support of LAWA's Part 161 application to
the FAA that would restrict easterly operations from LAX from midnight to
6:30am, resulting in a reduction of overflights in the City.
Future Actions to achieve goal:
• Continue to attend LAX/Community Noise Roundtable meetings.
Continue to monitor and provide updates related to FAA airspace issues
that potentially affect the City and helicopter flight path revisions to/from
Torrance airport.
Continue to submit comment letters on the City's position on FAA
proposals as necessary.
(Adopted by Rancho Palos Verdes City Council on February 18, 2014)