RPVCCA_CC_SR_2014_09_30_04_Classification_Compensation_Study_UpdateCrrYOF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
SEAN ROBINSON, HUMAN RESOURCES MANAGER
SEPTEMBER 30, 2014
CLASSIFICATION I COMPENSATION STUDY UPDATE
CAROLYNN PETRU, ACTING CITY MANAGER~
RECOMMENDATION
1. Receive and file an update on the Classification and Compensation Study; and
2. Provide input to the consultant regarding comparator agencies for inclusion in the
compensation study.
BACKGROUND
At its meeting on July 29, 2014, the City Council approved a Professional Services
Agreement with Koff & Associates for a comprehensive classification and compensation
study for all full-time and part-time personnel. As discussed in previous Staff Reports, the
City of Rancho Palos Verdes last conducted a salary survey in 2010, and it has been over
20 years since the City completed a classification study. It is a recommended practice, as
an industry standard, to periodically review and update personnel classifications and adjust
compensation levels as necessary. Given the City is currently negotiating the next
Memorandum of Understanding (MOU) with the City's Employee Association, it is pertinent
to determine whether the City's defined classification structure and compensation levels
are commensurate with similarly-sized and geographically local communities.
The components of the Classification and Compensation Study broadly include:
• Updating the classification plan for the approximately 50 classifications representing
62 full-time and 30 part-time employees;
• Developing a classification structure reflecting the City's overall classification and
compensation strategy, with a clear definition of terms and the development of
career ladders for full-and part-time Staff;
• Reviewing background materials;
• Conducting orientation and briefing sessions with employees, supervisors, manager,
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Classification & Compensation Study Update
September 30, 2014
Page 2of2
and department heads;
• Developing an employee questionnaire;
• Conducting interviews with all pertinent Staff;
• Matching labor market and benchmark classes most closely representing the City of
Rancho Palos Verdes;
• Assigning salary ranges to each classification,
• Reflecting the results of the market survey and analysis of internal relationships;
• Assisting in the development of a strategy for implementing the compensation
recommendations and plan; and
• Presenting the final Classification and Compensation Report to the City Council.
DISCUSSION
Staff coordinated meetings with the City's executive management team and Koff &
Associates, as well as all interested and impacted personnel. These meeting were
conducted on Tuesday, August 191h. Since that time, Staff launched the Position
Description Questionnaires (PDQs). All Staff PDQs were reviewed by employees'
supervisors and have been referred to Koff & Associates personnel.
Staff worked with Koff & Associates Project Manager Georg Krammer and his colleagues
to schedule individual employee interviews. These interviews were scheduled to be
conducted on Monday, September 29th; Tuesday, September 3Qth; and Wednesday,
October 1st. Once all employee interviews have been completed, Staff anticipates Koff &
Associates beginning the compensation portion of the study.
As per City Council prior direction, this evening Koff & Associates personnel seeks to
engage the City Council in the identification of the desired comparator agencies from which
compensatory data will be gathered. Attached is a matrix developed by Koff & Associates
personnel, reflecting their best professional advice with regard to appropriately sized and
similarly situated comparator agencies.
Agencies brought forth by Koff & Associates for comparative purposes include: City of
Agoura Hills, City of Hermosa Beach, City of Dana Point, City of Redondo Beach, City of
Rolling Hills Estates, City of Calabasas, City of Seal Beach, City of San Juan Capistrano,
City of El Segundo, and the City of Malibu. Elements considered by which the comparator
agencies were identified include: geographic proximity, agency population, full-time
employee to population ratio, median household income, and median home price.
Based upon the timelines provided by Koff & Associates, the results of the study remain on
schedule to be presented to the City Council by early December 2014.
Attachment:
• Proposed List of Comparator Agencies
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City of Rancho Palos Verdes
Proposed List of Comparators
Total Compensation Study
August2014
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Recommended List of Comparators
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