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RPVCCA_CC_SR_2013_12_03_H_Revised_Salary_&_Hourly_Schedule_For_FY2013-2014CITY OF MEMORANDUM TO: FROM: DATE: SUBJECT: REVIEWED: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SEAN M. ROBINSON, HUMAN RESOURCES MANAGER@ DECEMBER 3, 2013 ADOPTION OF REVISED SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, MANAGEMENT AND PART-TIME POSITIONS. CAROLYN LEHR, CITY MANAGER a.9- RECOMMENDATION: Adopt Resolution No. 2013-, a Resolution of the City Council of the City of Rancho Palos Verdes revising the Salary and Hourly Schedule for the Competitive, Management and Part-Time Positions, by adding the City Manager position to aforementioned Schedule, and rescinding Resolution No. 2011-82 (Exhibit A). DISCUSSION: On October 4, 2011, the City Council approved the adoption of Resolution No. 2011-82, which set forth the salary ranges for Competitive, Management and Part-time positions for the City of Rancho Palos Verdes (Exhibit C). Staff attended an educational symposium by the Law Firm of Liebert Cassidy Whitmore regarding CalPERS in November 2013. From that, Staff determined that the City's pay schedule was not compliant with Cal. Code Regs., tit. 2, § 570.5, "Requirement for a Publicly Available Pay Schedule" (Exhibit 8). Under§ 570.5(a)(2), the City's pay schedule should identify the position title for every employee position and under§ 570.5(a)(3), it should show the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range. The City Manager position was not included in Resolution No. 2011-82, and the proposed Resolution No. 2013-includes the position of City Manager and sets the salary to what the City Council adopted under the "Fourth Amended and Restated Employment Agreement Between the City of Rancho Palos Verdes and Carolyn R. Lehr". This amendment became effective as of September 23, 2011. H-1 Adoption of Revised Salary and Hourly Schedule for the Competitive, Management and Part-Time Positions. December 3, 2013 Page 2 In 2011, CalPERS implemented regulations setting forth the requirements of "pay schedule" that must be met in order for a member's pay rate to be credited by CalPERS. The pay rate shall be limited to the amounts listed on a pay schedule that meets all of the requirements listed in CCR § 570.5. Whenever an employer fails to meet the requirements for a "publicly available pay schedule" as set forth by CCR § 570.5, CalPERS may, at its discretion, determine a member's pay rate based on consideration of various types of other information. By adopting this Resolution the City will be in compliance with CalPERS Regulations. ADDITIONAL INFORMATION: Staff would like to reiterate to the Council that other than adding the City Manager position ·and the City Manager's pay rate, in no other manner has the Salary and Hourly Schedule for Competitive, Management and Part-Time Positions been adjusted from the resolution adopted by the City Council in October 2011. Attachments: Draft Resolution No. 2013-, revising Salary and Hourly Schedule for the Competitive, Management and Part-Time Positions, by adding the City Manager position to aforementioned Schedule, and rescinding Resolution No. 2011-82. Exhibit A -Salary and Hourly Schedule for Competitive, Management and Part-Time Positions. Exhibit B -California Code Regulations, title 2, § 570.5. Exhibit C -Salary and Hourly Schedule for Competitive, Management and Part-Time Positions for Fiscal Year 2011-2012. H-2 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES REVISING THE SALARY AND HOURLY SCHEDULE FOR THE COMPETITIVE, MANAGEMENT AND PART-TIME POSITIONS, BY ADDING THE CITY MANAGER POSITION TO AFOREMENTIONED SCHEDULE, AND RESCINDING RESOLUTION NO. 2011-82. WHEREAS, on October 4, 2011 the City Council adopted Resolution No. 2011-082 revising salary and hourly ranges for all competitive, management and part-time employee job classifications; and, WHEREAS, California Code of Regulations, Title 2, § 570.5 requires the City to adopt a publicly available pay schedule that identifies the position title and pay rate for every employee position. NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: Section 1: The salary and hourly ranges for City job classifications are adopted as outlined in the attached Exhibit "A", and are effective December 3, 2013. Section 2: Resolution No. 2011-82 is hereby rescinded and replaced by this resolution. PASSED, APPROVED and ADOPTED this 3rd day of December 2013. Mayor Attest: City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF RANCHO PALOS VERDES ) I, Carla Morreale, City Clerk of the City of Rancho Palos Verdes, hereby certify that the above Resolution No. 2013-_ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on December 3, 2013. City Clerk H-3 Salary and Hourly Schedule for the Resolution No. 2013- Competitive, Management and Part-Time Positions Exhibit A 1 of1. Monthl~ Sala[ll Annual Sala[ll Houri~ Sala[ll BOTTOM TO TOP BOTTOM TO TOP BOTTOM TO TOP COMPETITIVE POSITIONS Finance & Information Technology: Accounting Manager 7,163 --9,303 85,960 --111,642 41.33 --53.67 Senior Accountant 6,073 --7,888 72,881 --94,662 35.04 --45.51 Accountant 5,521 --7,171 66,255 --86,052 31.85 --41.37 Senior Account Technician 4,787 --6,218 57,439 --74,620 27.61 --35.88 Account Technician 4,274 --5,552 51,285 --66,625 24.66 --32.03 Account Clerk 3,776 --4,902 45,307 --58,823 21.78 --28.28 Senior Information Technician 6,547 --8,501 78,567 --102,014 37.77 --49.05 City Clerk: Deputy City Clerk 4,985 --6,476 59,815 --77,708 28.76 --37.36 Community Development: Principal Planner 7,329 --9,517 87,943 --114,207 42.28 --54.91 Senior Planner 6,543 --8,498 78,514 --101,975 37.75 --49.03 Associate Planner 5,842 --7,588 70,104 --91,051 33.70 --43.77 Assistant Planner 5,141 --6,677 61,693 --80,128 29.66 --38.52 Planning Technician 3,678 --4,774 44,130 --57,289 21.22 --27.54 Building Inspector II 5,552 --7,211 66,625 --86,528 32.03 --41.60 Building Inspector I 4,958 --6,437 59,497 --77,245 28.60 --37.14 Permit Technician 4,227 --5,488 50,729 --65,858 24.39 --31.66 Senior Code Enforcement Officer 5,516 --7,163 66,189 --85,960 31.82 --41.33 Code Enforcement Officer 4,925 --6,396 59,101 --76,755 28.41 --36.90 Public Works: Maintenance Superintendent 6,685 --8,682 80,220 --104,183 38.57 --50.09 Senior Engineer 7,633 --9,912 91,593 --118,942 44.04 --57.18 Associate Engineer 6,815 --8,849 81,781 --106,193 39.32 --51.05 Assistant Engineer 6,133 --7,965 73,595 --95,574 35.38 --45.95 Engineering Technician 4,675 --6,071 56,099 --72,854 26.97 --35.03 Traffic Engineering Technician 4,675 --6,071 56,099 --72,854 26.97 --35.03 Lead Worker 4,085 --5,306 49,024 --63,676 23.57 --30.61 Maintenance Worker 3,127 --4,615 37,518 --55,385 18.04 --26.63 Permit Clerk 3,704 --4,810 44,448 --57,725 21.37 --27.75 Open Space & Trails Manager 6,543 --8,498 78,514 --101,975 37.75 --49.03 Parks & Recreation: Recreation Program Supervisor 5,247 --6,814 62,962 --81,768 30.27 --39.31 Recreation Services Manager 6,148 7,982 73,780 --95,786 35.47 --46.05 Support: Senior Administrative Analyst 6,330 --8,220 75,962 --98,642 36.52 --47.42 Administrative Analyst II 4,886 --7,341 58,638 --88,089 28.19 --42.35 Administrative Analyst II (Records Management) 4,886 --7,341 58,638 --88,089 28.19 --42.35 Administrative Analyst 4,886 --6,346 58,638 --76,147 28.19 --36.61 Executive Staff Assistant 4,979 --6,468 59,749 --77,615 28.73 --37.31 Administrative Staff Assistant 4,220 --5,479 50,637 --65,753 24.34 --31.61 Staff Assistant II 3,674 --4,772 44,091 --57,262 21.20 --27.53 Staff Assistant I 3,232 --4,199 38,788 --50,386 18.65 --24.22 MANAGEMENT POSITIONS City Manager * 16,672 --16,672 200,063 --200,063 Deputy City Manager 8,598 --14,608 103,178 --175,292 Director of Community Development 8,598 --14,608 103,178 --175,292 Director of Finance & Information Technology 8,598 --14,608 103,178 --175,292 Director of Public Works 8,598 --14,608 103, 178 --175,292 Director of Parks & Recreation 8,598 --14,608 103,178 --175,292 Deputy Director of Community Development 7,548 --12,780 90,575 --153,365 Deputy Director of Finance & Information Technolog· 7,548 --12,780 90,575 --153,365 Deputy Director of Public Works 7,548 --12,780 90,575 --153,365 Human Resources Manager 7,548 --12,780 90,575 --153,365 Building Official 7,067 --11,966 84,809 --143,593 City Clerk 7,067 --11,966 84,809 --143,593 Assistant to the City Manager 7,090 --9,207 85,077 --110,479 * The City Manager pay is set by contract adopted by the City Council As of December 3, 2013 H-4 PART-TIME POSITIONS Salary and Hourly Schedule for the Competitive, Management and Part-Time Positions Hourlv Rates BOTTOM TO TOP Administrative/Public Works/Cable Intern 11.36 -- 15.15 15.72 19.93 10.07 11.44 15.72 17.54 19.93 27.37 30.30 20.41 25.89 13.07 14.85 20.41 22.78 25.89 Television Producer Park Ranger Permit Clerk Recreation Leader Recreation Leader II Recreation Specialist Staff Assistant I Staff Assistant II Resolution No. 2013-. Exhibit A 2 of2 As of December 3, 2013 H-5 Circular Letter No. 200-056-11 Enclosure PUBLICLY AVAILABLE PAY SCHEDULE AND WRITTEN LABOR POLICY OR AGREEMENT REGULATIONS California Code of Regulations, title 2, §§ 570.5 and 571 Title 2. Administration Division 1. Administrative Personnel Chapter 2. Board of Administration of Public Employees' Retirement System Subchapter 1. Employees' Retirement System Regulations Article 4. Contracts ADD 2 CCR § 570.5 § 570.5. Requirement for a Publicly Available Pay Schedule. (a) For purposes of determining the amount of "compensation earnable" pursuant to Government Code Sections 20630, 20636, and 20636.1, payrate shall be limited to the amount listed on a pay schedule that meets all of the following requirements: (1) Has been duly approved and adopted by the employer's governing body in accordance with requirements of applicable public meetings laws; (2) Identifies the position title for every employee position; (3) Shows the payrate for each identified position, which may be stated as a single amount or as multiple amounts within a range; (4) Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually; (5) Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer's internet website; (6) Indicates an effective date and date of any revisions; (7) Is retained by the employer and available for public inspection for not less than five years; and (8) Does not reference another document in lieu of disclosing the payrate. (b) Whenever an employer fails to meet the requirements of subdivision (a) above, the Board, in its sole discretion, may determine an amount that will be considered to be payrate, taking into consideration all information it deems relevant including, but not limited to, the following: (1) Documents approved by the employer's governing body in accordance with requirements of public meetings laws and maintained by the employer; (2) Last payrate listed on a pay schedule that conforms to the requirements of subdivision (a) with the same employer for the position at issue; (3) Last payrate for the member that is listed on a pay schedule that conforms with the requirements of subdivision (a) with the same employer for a different position; (4) Last payrate for the member in a position that was held by the member and that is listed on a pay schedule that conforms with the requirements of subdivision (a) of a former CalPERS employer. NOTE: Authority cited: Sections 20120 and 20121, Government Code. Reference: Sections 20630, 20636 and 20636.1, Government Code. H-6 SALARY AND HOURLY SCHEDULE FOR COMPETITIVE, MANAGEMENT AND PART-TIME POSITIONS Monthlli! Sala[ll Annual Sala[ll BOTTOM TO TOP BOTTOM TO TOP COMPETITIVE POSITIONS Finance & Information Technology: Accounting Manager 7,163 •• 9,303 85,960 --111,642 Senior Accountant 6,073 --7,888 72,881 --94,662 Accountant 5,521 --7,171 66,255 --86,052 Senior Account Technician 4,787 --6,218 57,439 .. 74,620 Account Technician 4,274 --5,552 51,285 --66,625 Account Clerk 3,776 --4,902 45,307 --58,823 Senior Information Technician 6,547 •• 8,501 78,567 --102,014 City Clerk: Deputy City Clerk 4,985 •• 6,476 59,815 --77,708 Community Development: Principal Planner 7,329 --9,517 87,943 --114,207 Senior Planner 6,543 --8,498 78,514 --101,975 Associate Planner 5,842 --7,588 70,104 --91,051 Assistant Planner 5,141 --6,677 61,693 --80,128 Planning Technician 3,678 --4,774 44,130 --57,289 Building Inspector II 5,552 --7,211 66,625 --86,528 Building Inspector I 4,958 --6,437 59,497 --77,245 Permit Technician 4,227 --5,488 50,729 --65,858 Senior Code Enforcement Officer 5,516 --7,163 66,189 --85,960 Code Enforcement Officer 4,925 --6,396 59,101 --76,755 Public Works: Maintenance Superintendent 6,685 --8,682 80,220 --104,183 Senior Engineer 7,633 --9,912 91,593 --118,942 Associate Engineer 6,815 --8,849 81,781 --106,193 Assistant Engineer 6,133 --7,965 73,595 --95,574 Engineering Technician 4,675 --6,071 56,099 --72,854 Traffic Engineering Technician 4,675 --6,071 56,099 --72,854 Lead Worker 4,085 --5,306 49,024 --63,676 Maintenance Worker 3,127 --4,615 37,518 --55,385 Permit Clerk 3,704 --4,810 44,448 --57,725 Open Space & Trails Manager 6,543 --8,498 78,514 --101,975 Parks & Recreation: Recreation Program Supervisor 5,247 --6,814 62,962 --81,768 ·Recreation Services Manager 6,148 --7,982 73,780 --95,786 Support: Senior Administrative Analyst 6,330 --8,220 75,962 --98,642 Administrative Analyst II 4,886 --7,341 58,638 --88,089 Administrative Analyst II (Records Management) 4,886 --7,341 58,638 --88,089 Administrative Analyst 4,886 --6,346 58,638 --76,147 Executive Staff Assistant 4,979 --6,468 59,749 --77,615 Administrative Staff Assistant 4,220 --5,479 50,637 --65,753 Staff Assistant II 3,674 --4,772 44,091 --57,262 Staff Assistant I 3,232 --4,199 38,788 --50,386 MANAGEMENT POSITIONS Deputy City Manager 8,598 --14,608 103,178 --175,292 Director of Community Development 8,598 --14,608 103,178 --175,292 Director of Finance & Information Technology 8,598 --14,608 103,178 --175,292 Director of Public Works 8,598 --14,608 103,178 --175,292 Director of Parks & Recreation 8,598 --14,608 103,178 --175,292 Deputy Director of Community Development 7,548 --12,780 90,575 --153,365 Deputy Director of Finance & Information Technolog 1 7,548 --12,780 90,575 --153,365 Deputy Director of Public Works 7,548 --12,780 90,575 --153,365 Human Resources Manager 7,548 --12,780 90,575 --153,365 Building Official 7,067 --11,966 84,809 --143,593 City Clerk 7,067 --11,966 84,809 --143,593 Assistant to the City Manager 7,090 --9,207 85,077 --110,479 ExhibitC 1of2 Hourlli! Sala[ll BOTTOM TO TOP 41.33 --53.67 35.04 --45.51 31.85 --41.37 27.61 --35.88 24.66 .. 32.03 21.78 --28.28 37.77 --49.05 28.76 .. 37.36 42.28 --54.91 37.75 --49.03 33.70 --43.77 29.66 --38.52 21.22 --27.54 32.03 --41.60 28.60 --37.14 24.39 --31.66 31.82 --41.33 28.41 --36.90 38.57 --50.09 44.04 --57.18 39.32 --51.05 35.38 --45.95 26.97 --35.03 26.97 --35.03 23.57 --30.61 18.04 --26.63 21.37 --27.75 37.75 --49.03 30.27 --39.31 35.47 --46.05 36.52 --47.42 28.19 --42.35 28.19 --42.35 28.19 --36.61 28.73 --37.31 24.34 --31.61 21.20 --27.53 18.65 --24.22 As of October 4, 2011 H-7 SALARY AND HOURLY SCHEDULE FOR COMPETITIVE, MANAGEMENT AND PART-TIME POSITIONS Monthl~ Sala~ Annual Sala~ BOTTOM TO TOP BOTTOM TO TOP Houri~ Rates PART-TIME POSITIONS BOTTOM TO TOP Administrative/Public Works/Cable Intern 11.36 --27.37 Television Producer 15.15 --30.30 Park Ranger 15.72 --20.41 Permit Clerk 19.93 --25.89 Recreation Leader 10.07 --13.07 Recreation Leader II 11.44 --14.85 Recreation Specialist 15.72 --20.41 Staff Assistant I 17.54 --22.78 Staff Assistant II 19.93 --25.89 ExhibitC 2 of 2 Houri~ Sala~ BOTTOM TO TOP As of October 4, 2011 H-8