RPVCCA_CC_SS_2013_11_19_SS1_Tentative_Agendas_&_Annotated_GoalsTENTATIVE AGENDAS
Note: Time Estimates include 45 mins. for the first section of the agenda (Mayor's Announcements,
etc. through the Consent Calendar) and 15 mins. for the last section (Future Agenda Items through
Adjournment).
December 3, 2013 -(Time Est. - 3 hrs 5 mins)
Closed Session:
Mayor's Announcements:
Ceremonial Matters
Dedication of Hesse Park Council Chambers-Former Mayor/Councilman John McTaggart
Certification of Election
Certification of Election
Swearing in and Seating
Council Reorganization
Recess/Reception:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Annual Renewal of Authorized Commercial Hauler Contracts
Adoption of Ord. re: Curbside Trash Receptacle Hours
Resolution to Adopt Pay Schedule
PVPLC Annual Report
Regular Business
Public Comments-Marymount Reconfiguration of Athletic Field Mit. Neg . Dec. (60 mins)
Proposed FY 2014-15 Community Development Block Grant (CDBG) Program (5 mins)
Agriculture Use at Pt. Vicente Park Update (20 mins)
Certificate of Deposit Account Registry Services (CDARS) Agreement (5 mins)
Banking Services Agreement -Bank of the West (20 mins)
December 17, 2013 -(Time Est. - 3 hrs 45 mins)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report: Coyote Management Plan
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New Business:
Consent
Public Hearings
Adoption of Ord. No. 551 -Adopting New State Building Codes and Fire Code (10 mins)
Regular Business
Draft Hazards Multijurisdictional Mitigation Plan (15 mins)
Policy for Structurally Balanced Operating Budget (1 O mins)
Progress Report on Matrix Recommendations (40 mins)
Update of City Mission, Vision Statement, and Core Values (90 mins)
January 8, 2014, Wednesday -{Time Est. - 3 hrs) (City Council Goals & Priorities
Workshop)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award Consultant Contract for Residential Solid Waste Performance Audit
Public Hearings
Regular Business
City Council Goals and Priorities for 2014 (2 hrs)
January 21, 2014 -(Time Est. -1 hr 20 mins)
6:00 pm -Planning Commission &/or Storm Drain Fee Oversight Comm. lntervs.
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Mayor's Appts. to lntergov. Orgs., Assocs. & Subcommittees (20 mins .)
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Feb 4, 2014 -(Time Est. - )
6:00 pm -Planning Commission &/or Storm Drain Fee Oversight Comm . lntervs .
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Public Hearings
Regular Business
Feb 18, 2014 -(Time Est. - )
6:00 pm -Committee/Commission Chair lntervs. (if necessary)
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Future Agenda Items (Identified at Council Meetings):
July 3, 2012 -Consideration of Implementation of a Wireless Master Plan (Campbell) [Pending
receipt of memorandum from Councilman.]
August 21, 2012-City Maintenance Yard -View, Location and Safety Issues (Campbell)
[Pending receipt of memorandum from Councilman.]
March 19, 2013 -Explore outreach program to residents to incorporate 100% participation in
Neighborhood Watch Program (Misetich) [Pending receipt of memorandum from Councilman.]
April 2, 2013 -Transparency regarding Labor Negotiations (Campbell) [Pending receipt of
memorandum from Councilman.]
Revisit Policy regarding Naming of Public Facilities and establish a protocol for acknowledging
the passing of former City officials, civic leaders, and military personnel (Campbell) [Pending
receipt of memorandum from Councilman.]
Revisiting the Skateboarding Ordinance (Brooks) [Pending receipt of memorandum from Mayor.]
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April 30, 2013 -Council Allocations & Expense Reimbursement (Brooks) [Pending receipt of
memorandum from Mayor.]
June 4, 2013 -Clean-up language regarding the City Council Rules of Procedure (Campbell)
July 16, 2013 -Policy regarding use of the City Attorney's time (Brooks) [Pending receipt of
memorandum from Mayor.]
October 15, 2013 -Policy regarding responses to significant correspondence received by
Council (Brooks) [Pending receipt of memorandum from Mayor.]
Road kill pick-up procedures (Brooks) [Pending receipt of memorandum from Mayor.]
November 6, 2013 -Policy consideration regarding City Council Use of Expense Budget at Non-
profit Functions (Brooks) [Pending receipt of memorandum from Mayor.]
Future Agenda Items Agendized or Otherwise Being Addressed
October 1, 2013 -Landslide Moratorium Exception regarding non-remedial grading threshold in
the Landslide Moratorium area from 20 to 50 cubic yards (Duhovic) [Scheduled for Nov. 19, 2013
Council meeting.]
October 15, 2013 -Surveillance cameras at entrances to the City on public property (Brooks)
[Scheduled for Nov. 19th Study Session.]
November 6, 2013 -Feasibility to Incorporate the Private Storm Drain on Rockinghorse Road
into the City's Storm Drain System (Misetich) [Staff to address.]
View Ordinance Requirements in Relation to Sale of Homes (Brooks) [Scheduled for Nov. 19th
Study Session.]
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RANCHO PALOS VERDES CITY COUNCIL
2013 GOALS & PRIORITIES
Revised and Re-Adopted January 15, 2013
1) PUBLIC SAFETY AND TRAFFIC ISSUES
• Focus on Crime Prevention: Prioritization of "Crime Watch," notification of the
public, Neighborhood Watch (Score= 14)
• RPV staff immediately posts Breaking News notices on the City
website regarding significant traffic accidents, road closures,
emergencies etc. on a 2417 basis as we are notified (a level of service
not found in most other cities); and,
• The Law Enforcement web page added to City's web site in 2012 to
provide the public with more information and resources on crime trends
and prevention has been continually updated since that time;
• Because thefts from unlocked vehicles have increased dramatically
during the first two quarters of 2013, the Lomita Sheriff's Station
initiated the "Lock It or Lose It" campaign to educate residents on the
need to secure their cars and not leave valuables in plain sight; and,
• For FY13-14, the Lomita Station's "Volunteers on Patrol" worked 213
hours in July and 261 hours in August, for a total of 474 hours to date.
• Forge Closer City Relationship with Sheriff's Department: Improve
communication with leadership at the Lomita Sheriff's station (Score = 9)
• Within the last six months, emergency communications with the Lomita
Sheriff's Station have improved significantly. Staff receives
notifications regarding emerging incidents via emails, telephone calls
and text messages from the management staff at the Station. The
timely delivery of information has allowed Staff to better inform Council
and the public (via the listserv and website) on law enforcement
incidents. Further, beginning in March 2013, a standing monthly
meeting has been established between Staff from the three regional
cities and Captain Bolin to discuss emerging issues and to follow up on
prior incidents and concerns.
• Increase Sheriff's Presence on South and West Sides of the City: Consider
creation of Sheriff's Department substation on City property (Score = 6)
A drop-in office for the Park Rangers and Lomita Station Deputies has
been completed at the Ladera Linda Community Center. The office,
which is equipped with two desks, chairs, telephones, restroom and
City Council Goals & Priorities rev. 11/19/13
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kitchen facilities, is located next to the staff office and is available to
law enforcement personnel 24 hours a day, seven days a week.
• Review Sheriff's Department's Allocation of Assets: Promote better focus the
Department's efforts in the City (Score = 5)
• Prior to the adoption of the FY13-14 Sheriff's Contract on June 18,
2013, a representative from the Lomita Sheriff's Station confirmed at
the City Council meeting that the Sheriff has the necessary resources
and personnel to provide law enforcement services to the City.
• Notification of Public Safety Issues: Formalize system to notify City Staff of
public safety issues, review communications policy and guidelines (Score = 5)
• See above .
• Create Joint Powers Agency for Emergency Management for the Peninsula :
Pre-arrangements to share resources during natural disasters (i.e., wildfire,
earthquake, tsunami, flooding, etc.) and for other hazards (Score= 4)
• Staff met with Mayor Misetich and the Area G Disaster Services
Coordinator on October 15, 2012. It was discussed that the initial effort
would begin "Mayor to Mayor" by introducing the concept of the four
Peninsula cities sharing resource inventory lists with each other.
• Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed
warning signs/units, target perceived erratic driving related to Marymount
College (Score = 3)
• The adopted FY13-14 Budget continues the additional 30% allocation
to traffic enforcement that was included in FY12-13 Budget.
• The City's consulting traffic engineer has completed the remaining
speed zone surveys which are currently being reviewed by staff. After
review the surveys will be presented to the Traffic Safety Committee at
its August 26, 2013 meeting for a recommendation to City Council for
approval and adoption.
• Palos Verdes Drive East Safety: Improve roadway safety (Score = 2)
• Public Works preparing to hold public workshops on PVDE safety
improvements of public rights-of-way. The TSC has tentatively
scheduled three workshops for Thursday, November 15th at 7pm,
Monday, December 10th at 7pm, and Saturday, February 2nd at
1 Dam.; Staff will recommend awarding design of PVDE at the
September 18, 2012 Council meeting.
City Council Goals & Priorities rev. 11/19/13
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• The Palos Verdes Drive East public workshops have been rescheduled
to Monday, December 10, 2012 at 7pm, Saturday, February 2nd, 2013
1 O:OOam and Wednesday March 13, 2013, 7:00pm all to be held at the
Point Vicente Interpretive Center. The design is 95% complete and will
be finalized to start construction in the June 2013.
• The plans for the safety improvement projects (upgrading guardrails,
chevron signs and striping) are complete. Staff is waiting for Federal
Authorization to proceed with construction.
• Staff has received Federal Authorization (E-76) to proceed with
construction. This project will upgrade the failed and damaged
guardrails along PVDE. The project plans and specifications have
been approved by the City Attorney's office and the project is ready for
bidding.
• Staff will recommend to the Council execution of the Program
Supplement Agreement for the PVDE Guardrail project prior to
construction start. This item will be on the 5/21/13 CC agenda.
• Staff has received the Expenditure Authorization from Caltrans to
proceed with the guardrail repairs. After the guardrail repairs, other
utility, concrete and roadside repairs will be conducted prior to the start
of the resurfacing. Staff anticipates awarding a construction contract in
September/October 2013.
• Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor
vehicles (Score = 2)
• Awaiting METRO approval of grant amendment to begin design for
PVDS construction bike compatible lanes both sides, excluding the
landslide.
• Metro has acknowledged receipt of the amendment and has provided
a verbal approval. The City is awaiting the final approval letter.
• Metro has informed the City that the PVDS bike safety project will be
amended in November 2013.
2) SAN RAMON CANYON PROJECT
• San Ramon Canyon Stabilization: Solicit financial support from the City &
County of Los Angeles and present financing alternatives (Score = 12)
Design plans 100% completed; addressed environmental questions from
Army Corps of Engineers -awaiting review comments which are
anticipated by late September, need ACOE permit before project can be
advertised per State grant funding requirements:
• Awarded $9.5 million grant funding;
• Sewer re-location complete;
City Council Goals & Priorities rev. 11 /19/13
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• Shelf-ready early action stabilization project plan designed and ready
• Pursuing federal, state and LA funding, presented financing options to
Council July 17, reimbursement resolution adopted August 21;
• Received the Army Corp of Engineer's permit December 3, 2012;
• Prospective Bidder's pre-qualification applications were received
December 5, 2012;
• The project is being advertised -the City has asked to received
proposals from pre-qualified bidders; the proposals received will be
opened at 11 :00 Thursday morning January 24, 2013; and
• The City Council has directed Staff to develop funding alternatives,
including the possible use of Reserves and/or debt financing, to be
presented to the FAC. Subject to approval by the City Council, Magis
Advisors is expected to assist the City with the development of
financing alternatives.
• Jan. 24 received 5 construction bids; will ask Council approval of
contract March 19. Anticipate June 2013 project start date.
• City Council approved construction and Professional Services
contracts March 5. Anticipate May 2013 construction start date.
• Pre-construction meeting scheduled April 8, 2013.
• Ground breaking ceremony performed April 16, 2013.
• Project is under construction.
• First stick of pipe laid week of August 5, 2013
• Tunnel for the Slant drain leading to the beach completed Se_g tember
2013.
• Tunnel from PVDS to the San Ramon Canyon began September 2013 .
3) CITIZEN INVOLVEMENT
• Increase Citizen Involvement in Infrastructure Goal-Setting & Planning:
Review "lessons learned" from past projects, need more direct Staff outreach
to residents and businesses, identify instances and plans to deal with
deferred maintenance of facilities (Score = 12)
• Public outreach in planning for Safe Routes to Schools with parent
surveys and student tallies to design project; also PTA presentation
and PW will participate in annual Walk to School Day;
• Public Works use of community workshops for planning of San Ramon:
RPV neighbors as well as LA mobile home park;
• Public outreach in design of Whitley Collins crosswalk;
• Preserve Trails Plan extensive public input from all user groups;
• Planning staff facilitates bi-annual Neighborhood Advisory Meeting
between Marymount College and surrounding neighborhood groups;
• Planning Staff facilitates meetings of the Abalone Cove Grant Focus
Group, a group made up of City officials, neighbors and other
City Council Goals & Priorities rev. 11/19/13
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SS 1-8
interested parties to help steer the design of the public improvements
proposed for Abalone Cove Park. Focus Group meetings occurred on
February 25 and March 25, 2013 and a project update was provided to
the City Council on April 2. Focus group meetings continued on April
29, 2013, June 24, 2013 and August 12, 2013. Staff provided an
update to the Ci!J' Council on the Focus Group's proposed concept at
its September 3r meeting. Bid documents will be prepared and this
project is expected to be completed in the summer of 2014.
• Planning Staff facilitates the public outreach process for updating the
Lower Pt. Vicente portion of the Coast Vision Plan. Staff has met on
February 6, April 10, April 24, May 22 and June 26 with interested
parties and stakeholders to identify a conceptual plan for the site that is
consistent with the use and deed restrictions of the property. Staff
transmitted the draft conceptual plan to the National Park Service and
State parks in August 2013 to ensure the concept is consistent with the
property's deed restrictions. Once Staff hears back from NPS and
State Parks, the concept plan will be presented to the general public
for feedback at a public workshop.
• Planning staff worked with many interest groups in preparing policy
reports on: Garage Sales, FAR, Hedges, Clean-Up Amendments,
Open Space Hazard and GIS Zoning; and
• Public Works use of City Council workshop to educate community
specific to the geophysics of the Altamira landslide complex including
potential mitigation projects to aid in slowing movement.
• Evaluate City Recreation Programs: Review the current types of recreation
programs offered to the public (Score = 2)
• Staff continues to evaluate and adjust recreational programs to meet
the needs of the community. This summer, the R&P Department is
planning the second year of a popular Adult Softball League; a Music
Festival at the Ladera Linda Community Center; a Paddle Tennis
Tournament; a Pet Vaccination and Microchip Clinic; and has
reinstated a Pet Adoption event in collaboration with the Los Angeles
County Animal Care and Control Department.
• Based on staff's evaluation of recreation programs, the R & P
Department held the popular Shakespeare by the Sea performance,
Coed Adult Softball League, Paddle Tennis Tournament by the Sea,
Night at the Museum Sleepover, and Coastal Cleanup Day in
partnership with Los Serenes, with assistance from the PVP Land
Conservancy. For pet owners, monthly pet adoptions and a Saturday
Low-Cost Pet Vaccination and Microchip Clinic were offered. The
Department continues to offer the monthly Little Critter Afternoon Tales
program in conjunction with the PV Library District, and added a fall
Junior Ranger Program. The Discovery Room Open House, Local
City Council Goals & Priorities rev. 11/19/13
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Author's Book Signing, MRCA-Led Night Hikes and Breakfast with
Santa are planned for later this year.
• The R & P Department's fall Junior Ranger Program was very popular,
and wraps up in mid-December. Local families enjoyed the newly
expanded Discovery Room at the October Open House, with
participation by Staff, Los Serenos Docents and MRCA Rangers. The
second annual Local Author Book Signing showcasing eleven authors
was a big success, with 57 featured books sold that day. The
Department continued to offer its Little Critter Afternoon Tales monthly
enrichment program in partnership with the PV Library District. MRCA
Night Hikes will be offe red from November 2013 through March 2014,
and Breakfast with Santa planning is underway. The Department
continues to evaluate its recreation programs for 2014.
• Public Outreach Program: Develop and implement a comprehensive program
for 2013 to familiarize residents about City services, resource information
available, public participation opportunities, fiscal and management
accountability, and frequently asked questions.
• A community presentation regarding the City's finances has been
completed, reviewed by the FAC, and approved by the City Council.
The presentation which incl i.i ded a statement from the FAC regarding
the City's fiscal health, has been delivered to the public and posted on
the City's website.
4) PUBLIC INFRASTRUCTURE
• Infrastructure Funding: Consider a full range of funding options (Score= 12)
• Staff and San Ramon Subcommittee pursued funding resources for
project with County and City of LA. Debt financing options have been
reviewed with City Council and a reimbursement resolution was
adopted August 21 to allow the city council the discretion in the future
to determine the funding plan including debt financing.
• Mayor and staff lobbied our representatives in Washington DC for
funding for the San Ramon project.
• As described above, the City Council has directed Staff to develop
funding alternatives, including the possible use of Reserves and/or
debt financing, to be presented to the FAC.
• At its meeting on December 18, 2012, the City Council approved an
agreement with Mag is Advisors to prepare the financing plan for the
San Ramon Project.
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SS 1-10
• Tim Schaefer of Magis Advisors has encouraged an overall review of
infrastructure replacement in conjunction with the City's ability to fund
replacement in the future.
• Staff has provided the Finance Advisory Committee with an
informational overview about the development of a citywide
Infrastructure Management Plan ("IMP").
• After the City Council appropriated the CIP Reserve to cash-flow the
City's contribution to the San Ramon Canyon project, the 2013 Five-
Year Capital Improvement Plan included a programmed use of the
anticipated future funding (including transient occupancy tax revenue)
with $9.1 million of projects programmed for FY13-14 and $36 million
of projects for FY14-15 through FY17-18.
• Water Quality Flood Protection Storm Drain User Fee set to maximum
rate by City Council on August 6, 2013.
• A review of infrastructure financing options has been added to the
FAC's 2013-14 Work Plan.
• Staff expects to provide the City Council with an analysis by March
2014 for financing the San Ramon Canyon project, preceded with the
Report Card Infrastructure Assessment.
• Portuguese Bend Landslide: Roadway maintenance, dewatering wells
(Score= 6)
• Current budget provides funding for new dewatering well (Abalone
Cove);
• City Council, in conjunction with Staff, conducted a landslide workshop
July 31 that reviewed the geology of the landslides, previous mitigation
measures and summarized possible future mitigation measures; and
• City Council directed Staff to bring back a report that further defines
the possible future mitigation measures, summarizes the costs and
prioritizes the projects -staff report to City Council is anticipated in
October/November.
• December 2012 report on landslide projects and costs received by City
Council.
• Appropriations were included in the FY13-14 budget for 2 new
dewatering wells and rehabilitation of 1 dewatering well. In addition,
the FY13-14 budget includes straightening the east end of Palos
Verdes Drive South in the landslide area, and a design effort for a
future project to re-align the entire roadway in the landslide area.
• Design is underway to straighten the eastern entrance to the landslide
along Palos Verdes Drive South.
• Plans for two additional new dewatering wells were added to the FY14-
15 column of the 2013 Five-Year Capital Improvement Plan.
City Council Goals & Priorities rev. 11/19/13
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SS 1-11
• Citywide Sewer Maintenance: Review maintenance program, schedule and
projects (Score = 6)
• Abalone Cove Sewer Lift Station repairs are complete;
• Harris & Assoc. revised Citywide Sewer Report on needs and
maintenance;
• Currently reviewing sewer maintenance efforts with LADPW; and
• Reviewed sewer maintenance efforts with LADPW, anticipate reporting
finding with projects in Spring 2013.
• Meeting with Harris & Associates in March to update report.
• Met with AKM Consulting Engineers in March to discuss the needs of
the sewer system in Abalone Cove. AKM to provide a proposal to
evaluate the system and make recommendations with cost estimates
for repairs.
• The City Council included replacement of 6 sewer lines in the FY13-14
budget; and included plans for 3 additional projects in the 2013 Five-
Year Capital Improvement Plan.
• Citywide Storm Drain Maintenance: Review maintenance program, schedule
and projects (Score = 5)
• PW Storm Drain Master Plan Update underway;
• 2012 Storm Drain Lining Projects construction in progress, completion
anticipated in June. Additional scope added to structurally rehabilitate
large diameter pipes and add pipes in need of immediate repair;
• Storm Drain Lining Project awarded April 17, 2012.
• Completed construction of Ronsard to Stokowski storm drain
improvements;
• Completed emergency project to restore drain facility in PB Landslide;
• Awarded GPS mapping contract for storm drains on east side of RPV;
• Completed improvements to Miraleste Plaza storm drain system -
NOC filed Dec 2012;
• Catch basin cleaning for FY 2012-13 completed. Over 32 tons of
debris removed;
• Design of improvements to San Pedro Canyon drainage system
underway;
• Completed Mossbank extension runoff improvements in Nov 2012; and
• Design of storm drain improvements along PVDS at Terranea Way
complete, construction pending Spring 2013.
• Design of storm drain improvements under PVDE underway for
inclusion in PVDE Arterial project, currently scheduled for construction
in Summer 2013.
• City, in league with other South Bay cities, awarded a grant to install
remaining catch basin inserts in Machado Lake drainage area. Design
City Council Goals & Priorities rev. 11/19/13
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and MOU development underway for anticipate construction in
Summer 2013.
• Awarded construction contract for improvements to Miraleste Plaza
storm drain system -construction begins Sept 2012;
• Awarded contract for catch basin cleaning for FY 2012-12 -begins
Sept 2012;
• Design contract awarded for improvements to San Pedro Canyon
drainage system;
• Design underway for Mossbank extension runoff improvements; and
• Miraleste Plaza storm drain system, catch basin cleaning, design of
San Pedro Canyon drainage projects, and the Mossbank extension
improvements are substantially complete.
• PVNET has recently acquired a user license for participating in the Los
Angeles Regional Imagery Acquisition Consortium (*LAR-IAC") that
includes access and unlimited use by City staff and its vendors.
Access to LAR-IAC will enable further development of the storm drain
management plan, while the City further considers its own participation
license in LAR-IAC.
• Design is underway to re-route a storm drain on the 30200 block of
Palos Verdes Drive East.
• PVDS@ Terranea Way project completed in July 2013.
• 2012 Storm Drain Lining Project, including over 4,400 linear feet of
CIPP lining and over 1, 100 linear feet of spin-cast concrete lining,
completed in July 2013.
• Energy Audit of City Facilities: Provide update of grants and completed
projects (Score = 3)
• Met with Contractor re: audit of City facilities; determined PVIC and
Hesse potential candidates for Auto Demand Response program. The
City enrolled in SCE's Enterprise Energy Management cost savings
program. As part of the Energy Leader Partnership Program, the City
qualified for Silver Status. An Energy Action Plan (EAP) was prepared
for the City and submitted to SCE for review. On April 4, 2013, the City
was notified that its EAP was approved, thus moving the City to Gold
Status which will increase the City's energy cost savings.
• In July 2012, Staff met with Greg Stevens, a consultant who works on
behalf of the South Bay Environmental Services Center (SBESC) to
begin a full energy audit of the City's Municipal buildings. Mr. Stevens
reviewed the City's energy and gas bills over the past 12 months and
conducted site visits to each City facility. The audit will document the
existing lighting, HVAC, building envelope and insulation inventory for
each facility and will identify energy upgrade opportunities, associated
costs for upgrades, potential rebates, future payback, HVAC and solar
City Council Goals & Priorities rev. 11 /19/13
Page 9 of 20
SS 1-13
systems for the City Hall campus. The City has received the audit for
City Hall and is awaiting the audit for the other City facilities.
• Staff will recommend initiating a city-wide street lighting inventory,
audit and analysis in September 2013. The audit will document all of
the City owned street light infrastructure and provide a comparison to
SCE's current billing data. Additionally, this process will potentially
improve street lighting efficiency, reduce costs while pursuing "Green"
solutions moving forward.
• County Sewer Pump Station at Western Avenue & Avenida Aprenda: Identify
issues to be addressed, encourage LA County Sanitation Districts to
complete work (Score = 1)
• PW staff is in communication with County to complete and restore the
work site; and
• The construction was scheduled for completion by December 31,
2012, but a few of the final aspects of the project, including the final
paving of the Palmeras Place cul-de-sac, have been delayed and so it
is now expected to be complete in early 2013.
• CalWater Facilities within Portuguese Bend Community: Meet with CalWater
to ensure the safety of water lines and other infrastructure in active landslide
area (Score = 1)
• Cell Sites in Public Right-of-Way: Explore options to provide better visual
screening (Score = 0)
• Staff presented a legal refresher to the City Council on February 19,
2013.
• Staff is exploring the idea and feasibility of a Wireless Masterplan or
equivalent document to help develop a comprehensive inventory of
existing cell sites, establish design guidelines and to help mitigate
visual impacts created by the increasing number of cell antennae
proliferating in the public right of way.
• Staff is closely monitoring current and past applications to reduce and
mitigate visual/ view impacts created by cell site equipment.
• Citywide Street Maintenance: Review street maintenance program (Score =
?)
• PW staff continually implementing Pavement Management Program,
largely on schedule for residential and arterial street paving projects.
Arterial rehab of PVDS is completed Will begin plan preparation for
Palos Verdes Drive East. Design of the next residential rehabilitation
City Council Goals & Priorities rev. 11 /19/13
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project (Area 3 & 5) is nearing completion. Construction is expected to
commence in about 3 months.
• Construction for PVDE roadway rehabilitation will commence Summer
2013. With the anticipated impacts, the summer months will be the
ideal time to construct the improvements. Further, due to the heavy
construction at Marymount College and San Ramon Canyon, it is best
to delay the roadway rehabilitation until after Marymount College
completes most of their improvements. The switchbacks area of PVDE
will be removed from the project scope until after completion of the San
Ramon Landslide Stabilization project is completed.
• The Residential Roadway Rehabilitation Project (Areas 3 & 5) will
commence construction around January 2 (weather permitting). A
construction contract has been awarded to Hardy & Harper and project
details are being worked out.
• The residential Roadway Rehabilitation Project (Areas 3 & 5) has
commenced construction. Phase 1, consisting of pavement and
concrete repairs and root pruning is currently underway. Phase 2
which is the actual resurfacing will commence in about 3 weeks.
5) GOVERNMENT EFFICIENCY, FISCAL CONTROL AND TRANSPARENCY
• Evaluate "Core" City Services: What services do citizens really want from the
City? (Score = 11)
• Full Transparency of Financial Information: Improve public access to City
financial information (Score = 10)
• The following information is now posted on the City website and easily
identified for citizens:
• Employee Salary Rates
• Employee Salary Ranges
• Adopted Pension Revision that was implemented in September
2011, including employee's assumption of remainder of 8%
share of contribution immediately saving the City 1.5% of
compensation and establishing a 2nd tier for new employees (in
process)
• City Manager Employment Contract
• Employee W-2 Wages for 2010, 2011 and 2012.
• Employee Salary Survey of Market Area
• RPV Staffing Levels and Cost, Comparing to other South Bay
Cities
• Full-Time Employee Benefits
• Personnel Rules
• CalPERS link to Facts vs. Myths re: Pensions
• State Controller's Certificate of Compliance
City Council Goals & Priorities rev. 11 /19/13
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SS 1-15
• All agendas, staff reports and minutes of the Oversight Board of
the Successor Agency of the RDA are prepared by Staff and
posted on the City's website
• All monthly cash balance reports and payment warrant registers
are available
• All financial reports, including the budget, CIP, 5 Year Model,
CAFR (with audited financial statements) and midyear financial
report
• The City Council established a formal policy for procurement of
banking services every six years.
• The City Manager authorized the City's independent auditors to
perform agreed-upon-procedures to review her 2012
compensation. The City Council authorized additional
procedures for further review of the City Manager's
compensation, as well as development of an historical "actual"
employee compensation schedule for public consumption. Staff
expects to prepare the 2013 compensation schedule, and have
the City's independent auditors test the schedule during the first
quarter of 2014.
• Improve Organizational Efficiency: Run a "tight ship," conduct performance
audit of City staffing & programs, analyze "needs" vs. "wants," consider
increased use of volunteers (Score = 10)
• Identified opportunity to augment crime prevention neighborhood
patrols by using Lomita Station "Volunteers on Patrol" hours.
• Council received a presentation on regarding the Matrix Citywide
Organizational Assessment Report on April 16, 2013, and directed the
Compensation Subcommittee to consider, with input from the City
Manager, the creation of an overall plan, and an implementation plan,
to address the proposed study recommendations over time, and return
to the Council with the suggested plan at a future meeting within 90
days.
• Staff and PVNET, its current IT provider, are proceeding with the 2012
upgrade of the IT system, leading to improved energy and IT network
support efficiencies, cost savings, standardization of software and
desktop computers, improved remote access for users and video-
conferencing capabilities. Use of Office 2010 has been implemented,
following instructor-led classroom training and weekly introductory
workshops. Call handling design for the VOiP system is-ongoing.
Installation of replacement desktop computers is expected in January
2013.
• Completed replacement of the Main Page of the City's website,
including new features like Spotlight, City News & Events, topical scroll
bar and revisions of the drop-down menu that are now consistent with
other California cities.
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• Recently Integrated texting and Twitter into the City's emergency
notification listserver system.
• Conduct a Business Survey: Staff to prepare a survey, with the assistance of
the Chamber of Commerce or other organizations with similar experience and
expertise, to assess what the City can do for businesses and how can the
City be a better partner with businesses. (Score= 4)
• While not intended to fulfill this goal, Planning did conduct a small
survey of businesses in conjunction with proposed mixed zoning at
Golden Cove.
• Council Liaison to Advisory Boards: Consider whether each City advisory
board should have a designated City Council liaison (Score= 4)
• Review of Existing Contracts/Consultants: Review all contracts and consider
formal bid process, review City's use of consultants, ensure that consultant
work product is actually used, review IT/PV on the Net (Score= 3)
• Staff Analyst has prepared a comprehensive list of contracts, value
and term in order to aide in the process of determining new bids to be
undertaken.
• Public Works maintenance is working on bid proposals to lower cost
and increase services.
• Evaluate Development Review Process: Review fees, expand lower-level
decision making, streamlined review processes, etc. (Score= 3)
• Create a City Business Forum: Include City Council and Staff (Score = 1)
• Staff is an active participant in the PVP Chamber of Commerce's
Economic Development Committee and the South Bay Cities
Economic Development Roundtable. Staff is developing a page on the
City's Website to act as a business forum for receiving feedback from
City businesses and for disseminating information to City's businesses .
In addition, Staff participated in the PVP Chamber's "Community
Showcase and Job Fair" on September 29, 2012.
• Evaluate View Restoration Process: Re-evaluate ordinance and procedures
(Score= 1)
• Evaluate Employee Compensation: Review salary, benefits & pension
(Score= 0)
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• RPV Chamber of Commerce: Focus on developing RPV businesses, possible
"subset" of existing Peninsula Chamber of Commerce (Score = 0)
• Evaluate City Tree Review Process: Re-evaluate ordinance and procedures,
try to preserve existing street trees (Score = 0)
• Analyze various methods of generating revenues for the City: Analyze various
methods of generating revenues for the City, efficiency improvements and
expenditure reductions;
• The FAC completed a review of the City's revenues and expenditures
and made recommendations to the City Council for the 2013 budget
process .
• Update the Committee's Memorandum to the City Council dated April 25.
2012 and titled "Calculation of the City's Unfunded Pension Liability": Receive
the 2012 CalPERS Actuarial Valuation Report, update the Committee 's
Memorandum to the City Council dated April 25, 2012 and titled "Calculation
of the City's Unfunded Pension Liability", and consider any other pension
related issues which City Council may direct;
• Coordinated a review by the FAC of the alternative methods for
obtaining and/or estimated the City's unfunded pension liability
culminating in a report to the City Council on June 19th . The FAC's
2013-14 Work Plan includes a task to review the June 30, 2012
Actuarial Valuation Report from CalPERS and update its memo to the
City Council accordingly.
• Conduct a competitive bid process for banking services.
• The process was completed and a recommendation made to City
Council in June 2013. The banking agreement is expected to be
presented to City Council in November/December 2013.
• Implementation of the recommendations made by Nexlevel regarding IT
(including formalizing a Strategic Plan, installation of a help-desk incident
tracking & metric system and conducting quarterly internal IT meetings with
departments).
• The task is in process; however, Staff needs to complete the 2012-13
IT Upgrade prior to proceeding with implementation expected in 2013 .
Implementation of a help-desk system will be done during the
transition, if any, to the successor IT firm providing day-to-day IT
operations.
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• Staff conducted its organization internal IT meeting on July 18, 2013 .
• The implementation of centralized system administration of servers
and desktop computers , followed by completion of the system IT
documentation expected in November are the final step remaining to
complete the 2012-13 IT upgrade.
• Conducting the competitive process for all IT services.
• The task is in process; however, Staff needs to complete the 2012-13
IT Upgrade prior to proceeding in 2013.
• Staff has outsourced the task of revising the City's IT system
documentation.
• Staff expects to present a professional services agreement between
the City and Nexlevel, the City's IT advisor, to obtain significant
support services leading to the RFP for IT services in December 2013 .
• Implementation of the replacement accounting system (replacement was
high-priority recommendation by Management Partners in 2008.
• City Staff has selected an accounting system vendor to recommend to
City Council. Implementation of the accounting system will be
impacted by the software system(s) to be used by Community
Development and Public Works. An analysis of other software
systems and the potential impacts to the accounting system is
currently underway. Staff expects to present a full recommendation to
City Council by the end of FY13-14.
6) PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT
• Shared Use of PVPUSD & City Facilities: Coordinate with the school district
to share active recreation facilities (Score = 11)
• Staff is currently working with the School District to complete a draft
Memorandum of Understanding regarding the public recreational
access to the newly completed pool at Peninsula High School.
• Staff is currently waiting for the School District to sign the verbally
agreed upon Memorandum of Understanding to allow the City to
provide programs at the Peninsula High School pool and Miraleste
gymnasium.
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• Eastview School District Issue: Consider whether to resume efforts to resolve
disenfranchisement of Eastview residents regarding PVPUSD issues (Score =
2)
7) WESTERN AVENUE CORRIDOR ISSUES
• Western Avenue Commercial Corridor: Evaluate & integrate existing Western
Avenue specific plans, SCAG grant proposal, City Municipal Code and other
programs for future discussion and goal-setting; SCAG grant status
tentatively agendized for 1/17/12 meeting (Score= 10)
• A Western Ave Corridor Vision Plan was developed by a land use
consultant as part of the $100,000 Compass Blueprint grant awarded
to the City by SCAG. The objective of the plan is to improve the
aesthetics, economic development opportunities and traffic flow within
the commercial corridor. An advisory committee made up
representatives of local residential neighborhoods, businesses, the
City of Los Angeles and Caltrans helped guide the effort.
• Western Avenue Improvement: City "gateway," improve aesthetics (Score=
7)
• The Western Avenue Vision Plan Advisory Group held its kick-off
meeting on August 22, 2012. One of the primary goals identified by the
Group was to make Western Avenue more of a City "Gateway" through
streetscape beautification, increasing the walk ability, improving the
pedestrian and bicycle experience and creating incentives for
businesses to renovate their buildings. A Draft Concept Plan was
presented to the Advisory Group in November 2012 and input was
received. A refined Draft Concept Plan was presented to the Advisory
Group in February and input was received. The Draft Concept Plan
was presented to the general public at a public workshop on April 20,
2013. The Concept Plan was presented to the City's Planning
Commission for feedback on May 28 and to the City Council for
feedback on July 16. Based on City Council feedback, the Plan will be
modified by the City's consultant before being brought back for final
approval. In October, the City was notified by SCAG that it has been
awarded an additional $165,000 in consultant time to prepare uniform
design standards for the RPV and City of LA portions of the corridor.
• Ponte Vista Project in San Pedro: Monitor and evaluate development
proposal for Ponte Vista site, focus on traffic impacts (Score= 5)
• Project updates monitored by staff and presented in Border Reports.
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8) INTERGOVERNMENTAL ISSUES
• Monitor Actions by the State of California: Staff to inform the Council of
actions by the State Legislature or State agencies that may adversely impact
the City or our residents (examples: unfunded mandates, tax/revenue
changes.
9) SOUTHERN CALIFORNIA EDISON ISSUES
• SCE Infrastructure Safety & Reliability: Confer with SCE to ensure the safety
of electrical lines (Score = 9)
• RPV staff participated in Peninsula-wide workshop held by SCE in
February where we demanded and received a comprehensive
planning document for improved electrical service reliability.
• In-depth report and presentation on SCE issues and recommended
actions to Council July 17 and follow up report by SCE given on Dec.
4.
• Report on infrastructure improvement project was provided by Marvin
Jackman. Approximately 160 poles will be replaced on the City's east
side as phase 1 of the project. The work is anticipated to be complete
by the end of July this year.
10) CITY TRAIL SYSTEM ENHANCEMENT
• Trail System Enhancement: (Score = 9)
• In October 2012, the Council approved amendments to the preserve
trails system which is managed by the PVPLC. Council also directed
that further analysis of safety considerations be undertaken. The Final
Preserve Trails Plan was incorporated into the Preserve's Public Use
Master Plan (PUMP) which was approved by the City Council on April
2, 2013. On June 1, 2013, the City Council approved participation in
the PVPLC's Volunteer Trail Watch Program to improve trail use
enforcement in the Preserve. Training for the program's volunteers
was completed and the program is underway.
• Planning and Public Works Staff have identified projects to enhance
certain trails outside of the Preserve (Salvation Army, Bronco,
Martingale, Grayslake and Lower Hesse Park).
• As directed by the City Council on January 15, 2013, Staff has reached
out to the other Peninsula cities to identify any inter-jurisdictional trail
issues and has begun reporting the status of any said issues to the
City Council on a quarterly basis. Reports were provided to the City
Council in May and September 2013. The next report will be provided
in November 2013.
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• Public Works began construction of the California Coastal Trail in June
2013. Construction is scheduled to be completed by December 2013.
• Public Works is scheduled to begin construction of the Salvation Army
Trail connection in the Spring of 2014.
• Public Works submitted a grant application to LA County in September
2013 to receive funds for construction of the Sunnyside Ridge trail
segment.
• The Volunteer Trail Watch Program has been created and the initial
volunteers have begun their patrols. The City has assisted the program
with the creation of a web portal to log all patrols. This web portal is
currently being shared with the volunteers through a training manual
and hands-on training.
COMPLETED GOALS or TASKS SINCE 2012:
City Dog Park -The temporary dog park was constructed at Point Vicente
Park/Civic Center and officially opened on November 8, 2012. The City will
continue to support a regional dog park location.
City Skate Park-Completed, due to the planned location of a Peninsula
park in Rolling Hills Estates.
City Dog Beach -The trial period and Council policy action was completed.
Peninsula-Wide Park Support of City Parks -Staff outreach was part of the
Dog Park and Skate Park discussions with Peninsula cities.
Overview of Current Business Environment -Staff (Rojas) presentation to
Council March 6, 2012.
Review City Fees -Completed review of fees and staff (Rojas) covered in
presentation to Council on March 6, 2012.
Evaluate Business Fees -Completed also on March 6, 2012.
Streamline Business Openings -Completed also on March 6, 2012.
Zero-Based Budgeting -Expanded menu of discretionary funding items for
Council budget workshop June 19, 2012.
Support of Local Businesses -Completed with staff presentation March 6,
2012.
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Enhance General Fund & CIP Reserves -Presented to Council June 19,
2012.
Prepare a Fiscal Health Statement-Presented FAC statement to Council
on January 15, 2013.
The following goals were not included on the final adopted list because they
are already under review or scheduled on the Tentative Agenda:
• Civic Center Master Plan: Staff to present all information about the Civic
Center project prepared to date to the City Council and the public within 60
days; City Council may then refer to PC and/or FAC for recommendations.
• Sheriff's Department Community Outreach: Consider Deputies' attendance at
HOA meetings
• Monitor Traffic Safety Commission Activity: Review & evaluate effectiveness
of flashing lights at crosswalks
• Animal Control: Review contract with County Animal Control, trapping of
wild/nuisance animals and road-kill disposal
• Review Fire Protection Services: Ensure weed abatement is sufficient on
City's open space properties
• Rancho LPG Butane Tanks in San Pedro: Reconsider position on the removal
of tanks?
• Terranea Resort: Evaluate fees and process for use of City Hall for off-site
Parking
• Current Park Improvement Initiatives: Provide City Council overview of status
of current projects (i.e., Lower Hesse, Grandview, Abalone Cove grant, ADA
upgrades, etc.)
• Status of Redevelopment Agency:
o The Successor Agency has obtained its Finding of Completion from
the state for remittance of excess redevelopment cash and completion
of multiple reviews by independent auditors.
o The Successor Agency Board and the Oversight Board have approved
a Long-Range Property Management Plan (LRPMP). Once approval
of the LRPMP is received from the state, Staff will recommend
transfers of real property to the City.
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o City Staff is currently in process of analyzing the impacts of a 1997
MOU with the County for the distribution of property tax increment.
Once this analysis is completed and an agreement is reached with the
County regarding the future distribution of property tax, Staff will bring
forward a recommendation to restructure the City's consolidated loan
to the former redevelopment agency in accordance with dissolution
law.
o After the transfer of land and the restructuring of the City's loan
receivable, the Successor Agency will continue to extinguish debt with
proceeds from the Redevelopment Property Tax Trust Fund to
complete the business of dissolution.
• Beautification (Recycling) Grant Program: Reinstate the Beautification
(Recycling) Grant Program, review City policy, consider disbursement on
basis of best use/need, possibly focus on Hawthorne Boulevard or other
major corridors.
• Temporary Non-Commercial Banner Program: Re-evaluate aesthetics of
current banner sign "backdrops"
• Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight paths from Torrance airport
• Re-Evaluate "No Solicitation" Ordinance: Review solicitation regulations and
alternatives; tentatively agendized for 4/3/12 meeting
• Public Feedback via City Website: Revise City website to provide enhance
opportunities for public feedback, opinion surveys, etc.
• Town Hall Meetings: Consider establishing a regular schedule of "town hall"-
style meetings
• Regular City Council Meetings: Reduce duration of meetings, length of Staff
reports
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