RPVCCA_CC_DM_2013_11_06_B_20131005_CC_MINS_ADJ_MTG_DRAFT
DRAFT City Council Minutes
Adjourned Regular Meeting/
City Council Workshop
October 5, 2013
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DRAFT
MINUTES
RANCHO PALOS VERDES CITY COUNCIL
ADJOURNED REGULAR MEETING/CITY COUNCIL WORKSHOP
SATURDAY, OCTOBER 5, 2013
The meeting was called to order at 9:14 A.M. by Mayor Brooks at Fred Hesse
Community Park, 29301 Hawthorne Boulevard, notice having been given with affidavit
thereto on file.
City Council roll call was answered as follows:
PRESENT: Campbell, Duhovic, Knight, Misetich, and Mayor Brooks
ABSENT: None
Also present were: Carolyn Lehr, City Manager and Carolynn Petru, Deputy City
Manager.
Also present were the following: Norman Lefmann, Assistant Executive Officer,
California Joint Powers Insurance Authority (CJPIA); Robert May, Risk Management
Program Manager, CJPIA; Melaina Francis, Regional Risk Manager, CJPIA; and, City
Council Candidate Ken Dyda.
FLAG SALUTE:
The Flag Salute was led by Mayor Brooks.
APPROVAL OF AGENDA:
Councilman Misetich moved, seconded by Mayor Pro Tem Duhovic, to approve the
Agenda.
Without objection, Mayor Brooks so ordered.
PUBLIC COMMENTS: (Audience Comments regarding Items Not on the Agenda)
None.
NEW BUSINESS:
REGULAR BUSINESS:
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Adjourned Regular Meeting/
City Council Workshop
October 5, 2013
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Governance Training required and provided by California Joint Powers Insurance
Authority
Mr. May introduced staff members present from the California Joint Powers Insurance
Authority (CJPIA). He provided an overview of the Leadership Training Agenda and the
training topics to be covered in the interactive style workshop.
Mr. Lefmann provided brief background information regarding the formation of the
CJPIA as a risk sharing pool for over 30 agencies and the eventual transition to a Risk
Management Team. He explained the importance of training to prevent risk and
provided highlights of the Healthy Member Protocol to promote good governance.
Mr. May identified the training topics to be covered as the following: 1) Council Roles
and Responsibilities; 2) Council-Manager Roles and Responsibilities; 3) Setting Policy;
4) Council Culture and Effective Governance; 5) Decision Making; and, 6) Effective
Governance.
Council Members participated in the interactive process of the workshop as well as
individual exercises and small group sessions. After individual exercises and small
group sessions, Council Members reported back to the group to discuss their
responses. With the assistance of CJPIA staff, Council Members collectively developed
a consensus regarding the different topics and discussed tools and strategies for more
collaborative and effective governance.
Discussion among Council Members, City Manager and Mr. May resulted in Council
agreement on the following: 1) Development of a policy to govern the individual Council
Members’ use of the City Attorney, with the CJPIA staff to provide samples of best
practice policies for this purpose; and, 2) Development or update of the City’s Mission
statement, Vision statement, Core Values, and Strategic Goals.
Facilitator May emphasized the practice that Council Members direct their questions
and requests for information through the City Manager regarding City operational
matters. Mr. May added that concerns regarding conflicts of interests should be
directed to the City Attorney.
Discussion among Council Members, City Manager and Mr. May continued and resulted
in the following additional consensus between the Council Members and the City
Manager: 1) Information, including presentation materials, provided to one Council
Member should be shared with all Council Members; 2) Council Members should check
their facts for accuracy with staff when preparing newsletters or presentation materials;
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DRAFT City Council Minutes
Adjourned Regular Meeting/
City Council Workshop
October 5, 2013
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3) Concerns regarding inaccurate or misleading statements by one Council Member
should be addressed in a direct conversation with that Council Member; and,
4) A Council Member wishing to make a factual correction or clarification regarding a
misstatement can do so during an open and public Council meeting.
By acclamation, the Council received and filed the information provided in this training
workshop.
ADJOURNMENT:
At 4:54 P.M., Mayor Brooks adjourned the meeting.
________________
Mayor
Attest:
_______________
City Clerk
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