RPVCCA_CC_SR_2013_10_01_F_Master_Plan_Drainage_Agmt_RBF_ConsultingCITYOF
·MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
LES JONES, INTERIM DIRECTOR OF PUBLI .,............._.
OCTOBER 1, 2013
AWARD PROFESSIONAL SERVICES CONTRAC FOR
MASTER PLAN OF DRAINAGE TO RBF CONSUL TING.
(SUPPORTS 2013 CITY COUNCIL GOAL 4, PUBLIC
INFRASTRUCTURE)
CAROLYN LEHR, CITY MANAGER (]Q__;
Andy Winje, Associate Civil Engineer W
RECOMMENDATION
1. Award a professional services contract to RBF Consulting, Inc. (RBF) for
development of a GIS-based master plan of drainage, for a not to exceed amount of
$551,030 over the duration of the contract.
2. Authorize the Mayor and City Clerk to execute a professional services contract with
RBF Consulting, Inc.
EXECUTIVE SUMMARY
The importance of the City's storm drain asset to the safety of its residents and visitors,
and to protection of property requires that it be well managed. Proactive management will
include regular condition assessments, identification of deficiencies, ongoing risk analysis,
and prioritizing of the projects to make needed improvements. Over the last 15 years the
City has sought to better understand and manage its storm drain asset through a
combination of field investigations, engineering analysis and master plan development. It
has been about 10 years since the most recent master plan was developed and changes
in engineering methods and climatic assumptions, physical changes to the asset in the
ground and new opportunities to leverage technology to improve management decision
making now warrant an update to the City's Master Plan of Drainage. Staff has solicited
several firms to provide a comprehensive and GIS based Master Plan of Drainage and has
selected RBF as the top responder to provide these services for the City.
BACKGROUND
The first city-wide study of the storm drain system was conducted in 1998. This study
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inventoried existing storm drain facilities, evaluated the capacities of the existing storm
drains within the City, identified capacity deficiencies, evaluated alternate solutions, and
developed correction recommendations in the form of a prioritized list of improvement
projects with associated construction costs. The study included approximately 75% of
City-owned storm drains, as well as pertinent Los Angeles County owned facilities, and a
few private storm drain systems. It found the greatest level of capacity deficiency along
the Palos Verdes Drive East corridor.
A limitation of the 1998 Master Plan is that it did not investigate deficiencies in the City's
storm drain system other than those related to capacity (pipe size). For example it did not
investigate the condition of pipes, nor did it determine if there were adequate inlets to
collect drainage. It did not investigate downstream consequences of permitting increased
flows. t therefore underestimated costs. In 1999 the City Council authorized an
engineering investigation that focused on the storm drains along Palos Verdes Drive East.
The report was more detailed than the 1998 Master Plan in that it did conduct video
inspections to assess pipe conditions, and it did the necessary calculations to determine if
there were an adequate number of inlets to pick up drainage. The report also proposed
solutions and calculated an engineer's estimate of cost.
In 2003 the City Council authorized an engineering investigation to prepare an update to
the 1998 Master Plan of Drainage. The purpose of the update was to create in a single
document a compensative look at the City's storm drain system, with a citywide estimate of
needs and costs. The update was needed to bring the detail in the 1998 Master Plan up to
a level that is comparable to the 1999-focused study. To do this, additional storm drains
were video inspected and the plan was updated to reflect construction completed since the
1998 report. Finally the hydrology assumptions were updated based on revised criteria
established by the County of Los Angeles. This master plan was completed in 2004 and
formed the basis of the project list that influenced the formation of the Water Quality Flood
Protection Program and the Storm Drain User Fee.
In the years since the 2004 update was completed and through the funding made available
by the Storm Drain User Fee, many of these deficiencies were investigated, studied further
and corrected. During these investigations, additional deficiencies were discovered as
Staff performed additional field investigations of the City's storm drain facilities. County
standards that define minimum levels of design and risk were again revised in 2006,
making some of the assumptions used to model the system in 2004 obsolete. Therefore,
funds to develop a revised Master Plan of Drainage were programmed into the Water
Quality Flood Protection Program··s five year model for FY 2011-12. These funds have
been carried forward to a period when the City's GIS system and background data would
be ready to take full advantage of available technology. Recent improvements to the City's
GIS assets make any further delay unnecessary.
DISCUSSION
In 2011, Staff engaged RBF Consulting to develop a "road map" for the City's storm drain
management function in order to understand what would be necessary to create a "living
document" management tool. This tool was necessary for better and prompt decision
making, maintenance programming and development of a capital improvement program
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for the storm drain asset. From the work product developed, Staff developed a
comprehensive scope of work to perform assessment and analysis of the City's drainage
system, create objectives of a long term maintenance program and to create a
prioritization tool for projects that would be adaptable to unknown funding levels. This
scope of work was sent to five consulting firms known to have related experience with a
request for Statements of Qualification (SOQs) in July of 2013. The City received three
SOQs in response to this request and Staff ranked highest the SQQ from RBF Consulting.
Staff then negotiated fees with RBF and a final proposal was submitted for the work. The
proposal includes an estimate of labor and hourly rates for the various professionals who
will be working on the project.
ANALYSIS
Staff favored RBF to the other responders for several reasons. RBF's response
demonstrated greater experience with development of GIS-based drainage master plans
than the other firms. RBF's team of professionals is an "in-house" team, which will aid in
communication and efficiency. RBF has more available resources than the other firms.
RBF best understood the City's goal of having a "living" document, or tool, that could be
continuously updated as the City completes projects, performs maintenance and becomes
aware of new deficiencies. It also showed the most experience in building similar and
functioning tools for other agencies. RBF has experience working in RPV and experience
with and first-hand knowledge of the City's storm drain system. Finally, RBF's proposal
showed a level of effort that was expected by staff for this comprehensive work and hourly
rates that are well within industry norms.
CONCLUSIONS
To continue the important work the City has undertaken to proactively and efficiently
manage its storm drain asset a new GIS based Master Plan of Drainage needs to be
created. This new management tool will allow for stronger decision making based on a
better understanding of the asset and its deficiencies. This is especially important as the
City develops a comprehensive CIP program for this and the other assets in the City which
will compete for ever stretched funding resources. Staff has solicited for consultants to
perform the work required to the GIS based Master Plan of Drainage and selected RBF
Consultants as its top choice. Therefore, Staff recommends awarding a professional
services agreement not to exceed $551,030 to RBF Consulting for this work.
FISCAL IMPACT
This work will be performed as part of the Water Quality Flood Protection Program using
funds made available from the Strom Drain User Fee. Sufficient funds for the work have
been included in the Storm Water Quality Program of the approved FY 2013-14 budget
and the continuing appropriation approved on September 17, 2013.
Attachment:
Professional Services Agreement
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CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT (“Agreement”) is made and entered into this 1st day of
October, 2013, by and between the City of Rancho Palos Verdes (hereinafter referred to
as the "CITY") and RBF Consulting, Inc., (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto
agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows:
Master Plan of Drainage.
1.2 Description of Services
CONSULTANT shall: develop and provide a GIS based Master Plan of
Drainage, as described in the CITY’s Request For Qualifications, which is attached
hereto as Exhibit “A” and incorporated herein by this reference, and in CONSULTANT’s
Proposal, which is attached hereto as Exhibit “B” and incorporated herein by this
reference. In the event of any conflict between the terms of this Agreement and
incorporated documents, the terms of this Agreement shall control. In the event of any
conflict between Exhibits “A” and “B,” the terms of Exhibit A shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default
by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish
timely information or to approve or disapprove CONSULTANT's work promptly, or delay
or faulty performance by CITY, other consultants/contractors, or governmental
agencies, or any other delays beyond CONSULTANT's control or without
CONSULTANT's fault.
ARTICLE 2
COMPENSATION
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2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed five
hundred fifty one thousand thirty dollars ($551,030) for services as described in Article
1.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices, which shall include hours
worked and associated billing rates, for the work completed in the previous month.
CITY agrees to authorize payment for all undisputed invoice amounts within thirty (30)
days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts or claimed completion percentages
within ten (10) days of the receipt of each invoice. However, CITY's failure to timely
notify CONSULTANT of a disputed amount or claimed completion percentage shall not
be deemed a waiver of CITY's right to challenge such amount or percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All
such work must be authorized in writing by the CITY’s Director of Public Works prior to
commencement. CONSULTANT shall perform such services, and CITY shall pay for
such additional services in accordance with CONSULTANT's Schedule of Hourly Rates,
which is within Exhibit “B.” The rates in Exhibit “B” shall be in effect through the end of
this Agreement.
2.4 Term of Agreement
This Agreement shall commence on October 1, 2013 and shall terminate
on June 30, 2015 unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
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3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law,
CONSULTANT shall hold harmless and indemnify CITY, and its officials, officers,
employees, agents and independent contractors serving in the role of CITY officials,
and designated volunteers (collectively, “Indemnitees”), with respect to any and all
claims, demands, causes of action, damages, injuries, liabilities, losses, costs or
expenses, including reimbursement of attorneys’ fees and costs of defense (collectively,
“Claims” hereinafter), including but not limited to Claims relating to death or injury to any
person and injury to any property, which arise out of, pertain to, or relate to in whole or
in part to the negligence, recklessness, or willful misconduct of CONSULTANT or any of
its officers, employees, subcontractors, or agents in the performance of its design
professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys’ fees and costs of defense (collectively, “Damages” hereinafter) not covered
by Section 3.1(a), and to the maximum extent permitted by law, CONSULTANT shall
defend, hold harmless and indemnify the Indemnitees with respect to any and all
Damages, including but not limited to, Damages relating to death or injury to any person
and injury to any property, which arise out of, pertain to, or relate to the acts or
omissions of CONSULTANT or any of its officers, employees, subcontractors, or agents
in the performance of this Agreement, except for such loss or damage arising from the
sole negligence or willful misconduct of the CITY, as determined by final arbitration or
court decision or by the agreement of the parties. CONSULTANT shall defend
Indemnitees in any action or actions filed in connection with any such Damages with
counsel of CITY’s choice, and shall pay all costs and expenses, including all attorneys’
fees and experts’ costs actually incurred in connection with such defense. Consultant’s
duty to defend pursuant to this Section 3.1(b) shall apply independent of any prior,
concurrent or subsequent misconduct, negligent acts, errors or omissions of
Indemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive
termination of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury,
death, loss or property damage for products or completed operations and any and all
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other activities undertaken by CONSULTANT in the performance of this Agreement.
Said policy or policies shall be issued by an insurer admitted to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and
aggregate for errors and/or omissions of CONSULTANT in the performance of this
Agreement. Said policy or policies shall be issued by an insurer admitted to do business
in the State of California and rated in Best's Insurance Guide with a rating of A:VII or
better. If a “claims made” policy is provided, such policy shall be maintained in effect
from the date of performance of work or services on the CITY’s behalf until three (3)
years after the date of work or services are accepted as completed. Coverage for the
post-completion period may be provided by renewal or replacement of the policy for
each of the three (3) years or by a three-year extended reporting period endorsement,
which reinstates all limits for the extended reporting period. If any such policy and/or
policies have a retroactive date, that date shall be no later than the date of first
performance of work or services on behalf of the CITY. Renewal or replacement
policies shall not allow for any advancement of such retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence
and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one
person and five hundred thousand dollars ($500,000) for property damage arising from
one incident.
3.5 Worker’s Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as
required by the law. CONSULTANT shall require any subcontractor similarly to provide
such compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage
shall not be cancelled or modified by the insurance carrier without thirty (30) days prior
written notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of
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premium. Additionally, CONSULTANT shall provide immediate notice to the City if it
receives a cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall
maintain on file with the CITY Clerk both a copy of the entire policy and a certificate of
insurance showing that the aforesaid policies are in effect in the required amounts. The
commercial general liability policy shall contain endorsements naming the CITY, its
officers, agents and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any
coverage available to CITY. The insurance policies (other than workers compensation
and professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without
cause, by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon
ninety (90) days prior written notice. Notice shall be deemed served if completed in
compliance with Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by
CONSULTANT, in an amount to be determined as follows: for work satisfactorily done
in accordance with all of the terms and provisions of this Agreement as determined by
the CITY, CONSULTANT shall be paid an amount equal to the percentage of services
performed prior to the effective date of termination or cancellation in accordance with
the work items; provided, in no event shall the amount of money paid under the
foregoing provisions of this paragraph exceed the amount which would have been paid
to CONSULTANT for the full performance of the services described in this Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSULTANT pursuant to this Agreement (“Written Products”) shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All Written Products shall be considered “works made for
hire,” and all Written Products and any and all intellectual property rights arising from
their creation, including, but not limited to, all copyrights and other proprietary rights,
shall be and remain the property of the CITY without restriction or limitation upon their
use, duplication or dissemination by the CITY. CONSULTANT shall not obtain or
attempt to obtain copyright protection as to any Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to
which any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produced under this
Agreement, and that the CITY has full legal title to and the right to reproduce the Written
Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected
officials, officers, employees, servants, attorneys, designated volunteers, and agents
serving as independent contractors in the role of CITY officials, harmless from any loss,
claim or liability in any way related to a claim that CITY’s use of any of the Written
Products is violating federal, state or local laws, or any contractual provisions, or any
laws relating to trade names, licenses, franchises, copyrights, patents or other means of
protecting intellectual property rights and/or interests in products or inventions.
CONSULTANT shall bear all costs arising from the use of patented, copyrighted, trade
secret or trademarked documents, materials, equipment, devices or processes in
connection with its provision of the services and Written Products produced under this
Agreement. In the event the use of any of the Written Products or other deliverables
hereunder by the CITY is held to constitute an infringement and the use of any of the
same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to
continue using the Written Products and other deliverables by suspension of any
injunction, or by procuring a license or licenses for CITY; or (b) modify the Written
Products and other deliverables so that they become non-infringing while remaining in
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compliance with the requirements of this Agreement. This covenant shall survive the
termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables
related to the Project without additional cost or expense to the CITY. If CONSULTANT
prepares a document on a computer, CONSULTANT shall provide CITY with said
document both in a printed format and in an electronic format that is acceptable to the
CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT’s designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities
Act of 1990 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSULTANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed
as a Civil Engineer by the State of California and in good standing. CONSULTANT
shall make reasonable efforts to maintain the continuity of CONSULTANT's staff who
are assigned to perform the services hereunder and shall obtain the approval of the
Director of Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSULTANT
be responsible for its associates and subcontractors’ services.
6.4 CONSULTANT’s Representations
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CONSULTANT represents, covenants and agrees that: a) CONSULTANT
is licensed, qualified, and capable of furnishing the labor, materials, and expertise
necessary to perform the services in accordance with the terms and conditions set forth
in this Agreement; b) there are no obligations, commitments, or impediments of any kind
that will limit or prevent CONSULTANT’s full performance under this Agreement; c) to
the extent required by the standard of practice, CONSULTANT has investigated and
considered the scope of services performed, has carefully considered how the services
should be performed, and understands the facilities, difficulties and restrictions
attending performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the
work under this Agreement which is or may likely make CONSULTANT "financially
interested" (as provided in California Government Code Sections 1090 and 87100) in
any decisions made by CITY on any matter in connection with which CONSULTANT
has been retained pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California’s choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys’ fees, experts’ fees,
and other costs, in addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT
for its testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
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assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents
and representatives with respect to any claim, demand or action arising from any
unauthorized assignment.
Notwithstanding the above, CONSULTANT may use the services of
persons and entities not in CONSULTANT's direct employ, when it is appropriate and
customary to do so. Such persons and entities include, but are not necessarily limited
to, surveyors, specialized consultants, and testing laboratories. CONSULTANT's use of
subcontractors for additional services shall not be unreasonably restricted by the CITY
provided CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth, and CONSULTANT is free to dispose of all portions of its time and
activities which it is not obligated to devote to the CITY in such a manner and to such
persons, firms, or corporations as the CONSULTANT wishes except as expressly
provided in this Agreement. CONSULTANT shall have no power to incur any debt,
obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an
agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSULTANT agrees to pay all required taxes on amounts paid to
CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless
from any and all taxes, assessments, penalties, and interest asserted against the CITY
by reason of the independent contractor relationship created by this Agreement.
CONSULTANT shall fully comply with the workers’ compensation law regarding
CONSULTANT and its employees. CONSULTANT further agrees to indemnify and
hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers’ compensation laws. The CITY shall have the right to offset against the amount
of any fees due to CONSULTANT under this Agreement any amount due to the CITY
from CONSULTANT as a result of its failure to promptly pay to the CITY any
reimbursement or indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are
not part of the Agreement.
6.10 Entire Agreement
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This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier
service during CONSULTANT’s or CITY’s regular business hours or (b) on the third
business day following deposit in the United States mail, postage prepaid, to the
addresses listed below, or at such other address as one party may notify the other:
To CITY:
Les Jones, Interim Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
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Rancho Palos Verdes, CA 90275
To CONSULTANT:
Steve Bein
RBF Consulting, Inc.
14725 Alton Parkway
Irvine, CA 92618
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: RBF Consulting, Inc.
(“CONSULTANT”)
By: _____________________________
Printed Name: ____________________
Title: ___________________________
By: _____________________________
Printed Name: ____________________
Title: ___________________________
Dated: CITY OF RANCHO PALOS VERDES
(“CITY”)
By: _____________________________
Mayor
ATTEST: APPROVED AS TO FORM:
By: _____________________________ By: _____________________________
City Clerk City Attorney
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Exhibit "A":
City's Request For Qualifications
Exhibit "A"
R6876-0001\134 7704v1 .doc
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Request for Qualifications (RFQ) for Professional Services
CITY OF RANCHO PALOS VERDES
MASTER PLAN OF DRAINAGE
MAYOR, SUSAN BROOKS
MAYOR PRO TEM , JERRY DUHOVIC
COUNCILMEMBER, BRIAN CAMPBELL
COUNCILMEMBER, JIM KNIGHT
COUNCILMEMBER , ANTHONY MISETICH
The City of Rancho Palos Verdes invites Statements of Qualifications from selected
qualified consulting firms to provide professional services for the Master Plan of
Drainage project.
The successful firm , or firms, will provide complete professional services to accomplish
the scope of work presented in this RFQ. The City is particularly interested in proposals
that utilize innovative cost saving project approaches and will provide a comprehensive
drainage master plan program on the City's GlS platform . The primary goal is the
integration of existing programs and systems to create a sustainable document wh ich
will allow City staff to better understand the drainage deficiencies and more effectively
utilize the limited maintenance and capita l project funds . This "liv ing " document must be
able to accommodate routine updates by City staff of maintenance and capital
improvement accomplishments to keep the database current.
To be considered for this project, three (3) cop ies of the qualifications must be
submitted to the Publ ic Works Department located at 30940 Hawthorne Boulevard ,
Rancho Palos Verdes , CA 90275, attention : Andy Winje, Associate Engineer, no later
than 5:00 p.m . on Monday August 19, 2013.
Project Background and Description
1. Setting
The City is comprised of approx imately 14 square miles on the Palos Verdes
Peninsula in the southwest portion of Los Angeles County. T he majority of
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the City drains to natural canyon systems with direct discharge to the ocean .
The current planning document for the City 's storm drain system is the Master
Plan of Drainage Update prepared in November 2004 . That master plan
updated the previous study which was completed in 1998.
2. Purpose
The goal of the Master Plan of Dra inage is to develop a comprehensive
planning effort for the City's drainage. In order to be a comprehensive plan
the program will need to include ; development of a verified inventory
database; update of the hydrology and hydraulic calculations ; integration of
the assessment of pipe conditions and remaining service life; identification of
required improvements and cost estimates ; address current and future water
quality requirements; and develop a scheme for the prioritization and
implementation for the recommended improvements . To be effective , the
plan needs to be integrated with the City's GIS system and incorporate
drainage master plan information in a user-friendly application to allow annual
updates as necessary to reflect new data and completed projects. This
document will review the City 's current storm drain master plan and system
components to develop a program for the overhaul and implementation of a
new drainage master plan and capital improvement program .
3. Drainage System Description
The City's drainage makes use of City owned, County owned and private
facilities . The City's portion includes City streets, reinforced concrete pipe,
thick walled steel pipe, and soft bottom channels. In addition the City has an
extensive system of corrugated metal pipes that are nearing or have
exceeded their service life , and has adopted a program to complete on-going
video inspections of the City 's ex isting storm drain systems. The goal of the
inspection program is to identify facilities in need of rehabilitation and repair.
As a result of the inspections , numerous storm drains were identified to be
lined to repair the systems and extend their service life . The repairs focus on
extending the facility service life , but do not take into account any hydraulic
deficiencies within the existing facilities . The City's 5-Year model includes on-
going funds for storm drain inspection and lining projects.
4. GIS System Description
The City currently has a GIS system which is operated and maintained by a
non-profit organization, Palos Verdes on the Net. The system includes a full
range of current GIS software including ArcGIS Desktop (ArcView/Arclnfo),
ArcGIS Server, and ArcSDE . Palos Verdes on the Net maintains an ArcGIS
Server Intranet site using the .Net API which provides internal mapping for the
layers of data which have already been created . Data layers are currently
ma i ntained in version 9.3 .1 of the GIS, however, there are plans to upgrade to
version 10 shortly. Licensing for this upgrade has already been secured . Any
work done to support the Stormwater Master Plan should be compatible with
existing C ity GIS resources as operated and maintained by the City GIS
Provider.
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Consultant's Scope of Services
The Consultant shall be responsible for providing professional services for all
phases of the project. Project Management oversight will be needed during the
all phases of the project. The successful firm will be required to complete the
tasks as described in Attachment A, Scope of Work.
Consultant's Representative
The Consultant, as deemed acceptable by the City, shall assign a qual ified
primary representative and a qualified alternate to perform the services described
in the scope of work. Both shall be identified in the proposal. The Consultant's
representative shall remain in responsible charge of all duties from contract
negotiations through project completion . If the primary representative is unable
to continue with the project, then the alternate representative shall become the
primary representative with the City's approval.
Additional Consultant Responsibilities
The successful Consultant shall be required to enter into a written contract with
the City of Rancho Palos Verdes and shall be responsible for completing the
specified services in Accordance w ith the City's standard "Professional Services
Agreement" (Attachment B). This Request for qualification , or any part thereof,
may be incorporated into and made a part of the final contract; however, the City
reserves the right to further negotiate the terms and conditions of the agreement
with the successful consultant. At a minimum, the agreement shall include a
maximum "not to exceed" cost to the City of Rancho Palos Verdes. The primary
components and provisions of the agreement shall include errors and omissions
insurance coverage in the minimum amount of one m illion dollars ($1,000,000).
City Responsibilities
The City shall provide the following to assist the Consultant with the project and
its completion:
• Existing information records as available
• Access to existing GIS data owned or available by license to the City,
upon completion of the City's GIS Data Licensing Agreement (Attachment
C)
In addition, the City shall be responsible for holding a project kick-off meeting,
hosting regular progress meetings, providing timely response to questions and
draft documents, and providing or acquiring right of entry access to facilities (to
the extent available).
For scheduling purposes, it may be assumed that City staff turnaround time for
review items will be five working days.
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Submission of Statement of Qualifications
The Statement of Qualifications shall be in letter format, and include at a
minimum the following information :
• Introduction and understanding of the project.
• Identification of any sub -consultants .
• Consultants experience with at least two projects of similar scope,
including references with contact persons and telephone numbers.
• Identification of the project team, including organizational chart and
resumes of each team member. The Consultant's primary representative
shall be available on all occasions for discussion with City staff. Specific
responsibilities of each team member shall be detailed along with
anticipated total effort, expressed in percentages of work hours, to be
provided by each member of the team .
• Project schedule , including task start and completion dates . For purposes
of the proposal , it shall be assumed that the Consultant will receive a
Notice to Proceed in late September 2013 ,
• Scope of work.
Selection Procedure
City staff will review the Statements of Qualifications. Qualifications will be
evaluated based on the following criteria:
• Experience of the firm in providing similar services.
• Relevant experience of individual team members assigned to the project.
• Understanding of the project and the City's drainage and GIS systems .
• References from clients for whom similar services were provided .
• Previous services provided to the City of Rancho Palos Verdes by the firm
and/or team members assigned to the project.
• Previous services provided to other clients on the Palos Verdes Peninsula .
• Appropriateness of project schedule.
Based on their review and evaluation, staff may prepare a short list of finalist
firms and determine whether to offer the projects to a single firm , or multiple
firms . The selected firm(s) needs to work with staff to finalize the scope of
consultant's work. Based on the final scope of work, staff will ask for a fee
proposal from the successful firm(s ). The fee will be reviewed by staff and, if
necessary, may be negotiated .
General Information
• This Request for Qual ifications does not commit the City of Rancho Palos
Verdes to pay costs incurred in the preparation of a response to this
request. No work may begin until a "Professional Services Agreement" is
executed and the City issues a Notice to Proceed .
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• Notwithstanding any other provisions of this Request for Qualifications, the
City of Rancho Palos Verdes reserves the right to reject any and all
submittals and to waive any informality in a submittal.
• Submission of a statement of qualifications shall constitute
acknowledgement of all terms and conditions set forth in the Request for
Qualifications unless otherwise expressly stated in the proposal.
• All data, documents, and other products used or developed for this project
shall remain in the public domain upon completion of the project.
Similarly, all responses to this Request for Qualifications shall become the
property of the City of Rancho Palos Verdes .
• The method of payment upon negotiation of a contract shall be monthly
payments based upon satisfactory progress and the submission of
accurate invoices for payment.
All inquiries questions regarding this proposal shall be submitted in writing to the
City of Rancho Palos Verdes, Public Works Department, 30940 Hawthorne
Boulevard, Rancho Palos Verdes, CA 90275 , attention: Andy Winje , Associate
Engineer. RFQ inquiries may be submitted via fax to 310/544-5292 or e-mail to
andvw@rpv.com. Please copy Ron Dragoo, Senior Engineer at rond@rpv.com.
Please send all inquiries not later than 5:00 p.m. on Monday, August 12,
2013 . Responses to all questions received will be faxed or e-mailed to all
prospective proposers soon thereafter.
Attachments:
A: Master Plan of Drainage Scope of Work
B: Sample Professional Services Agreement
C : GIS License Agreement
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ATTACHMENT A
SCOPE OF WORK
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Master Plan of Drainage Scope of Work
The following tasks identify a proposed scope of work to develop a
comprehensive Master Plan of Drainage for the City of Rancho Palos Verdes and
incorporate the recommendations from the needs assessment.
Task 1 Data Collection
Task 1.1 Review and Compile Existing Watershed and Drainage Facility
Data
CONSUL TANT will provide services to research, collect and review existing
background data . Data collection includes existing City GIS drainage and
watershed maps, utility index map, soils data, "as-built" construction drawings for
the local storm drain facilities, existing hydraulic and master plans of drainage,
previous project reports , proposed development tentative maps or hydrology
studies , EIR 's, floodplain mapping, ownership data, geotechnical data, County
master plans, land use data, topography, Army Corps of Engineers' reports ,
proposed development plans, NPDES Permits, Notice of Violations (NOVs),
existing water quality facility as-builts, and receiving water TMDL listings. In
addition, a field reconnaissance investigation of the project study watershed area
will be performed. The field investigation will include a verification of the
watershed conditions and accuracy of the existing improvement plans. Field
reconnaissance of the project site and the immediate adjacent conditions of the
surrounding watershed will assess flow restrictions and general surface flow
patterns . A field review with ground photo inventory and analysis will be included
in the final report of critical areas of interest or locations of severe flooding .
Identify data gaps in GIS database and as-built plans found in the field
investigation . Document data gaps for inventory in Task 2.1 and incorporation
into the GIS database development (Task 3).
Task 1 .2 Identification of Existing Initial Needs Assessment
CONSUL TANT will prepare a qualitative assessment of the drainage constraints
and conditions based upon existing data of the watershed and historical flooding
problems for this area. Existing conditions and current design criteria will be
evaluated to formulate initial assessment of the drainage needs. CONSULTANT
will identify and summarize critical drainage related problems, including existing
flood hazard zones and published floodplain and will identify existing physical or
regulatory constraints based upon the baseline information researched for the
watershed.
Task 1.3 Establish Engineering Design Criteria
CONSUL TANT will provide preliminary engineering services to establish the
design criteria for hydraulic and hydrologic design requirements prior to initiating
the preliminary design process . The necessary planning criteria and standards
will be established to ensure that the required level of flood protection is provided
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to meet the various jurisdictional agency requirements , and are in conformance
with the City and guidelines. All elements of the Master Plan of Drainage will be
prepared in accordance with the procedures established by the LA County
Department of Public Works . This work item will include establishment of the
following critical design features:
• Hydraulic controls
• Street inlet requirements
• Outlet requirements
• Local drainage system hydraulic modeling
• Review of master p lan design assumptions
• Distribution of flows to the proposed storm drain and street section
• Critical design water surfaces (committed elevations)
• Allowable street flooding and storage
• Deficiency upgrade requirements
• Allowable design deviations (i.e., min . Flood protection levels)
• Establish water quality design criteria
• Evaluate Notices of Violation and/or areas of water quality concern
A memo summarizing the recommended design criteria and guidelines will be
prepared for review. This document will serve as an in itial reference framework
for future decisions as work progresses and unique opportunities are
encountered .
Task 2 Existing Facilities Field Survey and Inventory
Task 2.1 Field Facility Inventory
CONSUL TANT will perform an "above-ground" field review and inspection of
existing storm drain lines and channel facilities (laterals and private lines are
excluded from this study). This inventory will include drainage facilities
throughout the City. Facility inventory will also include existing facilities by other
agencies, i.e. Caltrans, LA County. CONSULTANT will provide GPS land survey
to determine the coordinates of the manhole covers . Depths of manholes can be
measured where possible to determine accurate invert elevations where
accessible, and or not clearly defined on as-built plans. Manhole locations
located within heavily traveled right-of-way will be verified for location only, but
invert elevations may not be field verified . These inverts will be acquired by as-
built, or by evaluating the invert elevations of adjacent manholes within the same
system (upstream and/or downstream). CONSUL TANT shall develop a program
to acquire missing invert data as part of the City's regular maintenance program ,
or during CCTV inspections.
The investigation will identify missing or incorrect data by field investigation,
review of as-builts and interviews with City staff. CONSUL TANT will also verify
the facility information in comparison to the plan data, and augment data gaps
with available information . The inspection will include limited field
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measurements, if possible, for depth of pipe , pipe size, and pipe condition (if
visible). This task does not include enclosed space work or CCTV review of pipe
characteristics. Catch basins and manholes will be located based on a GPS field
inventory. Information will be recorded and provided to the City for delivery into
the City database, including :
• Pipe materials
• Pipe Size
• Age of Construction
• Referenced Construction Plans
• GPS Location
• Invert Elevation
Task 3 GIS Database Development
Task 3 .1 GIS Organization & Project Data Collection
The success of this project will be dependent on both the expertise of the
CONSULTANT Team and its teamwork with the City . Upon kickoff of the Master
Plan Project, CONSULTANT's GlS Manager will enter discussions with the City
to review the schedule for the GIS scope of work, review and request available
data and documentation, and agree upon GIS deliverables, project milestones,
and delivery dates. CONSULT ANT will present in greater detail the project
approach and take the time to build the relationships with the City, its IT and GIS
staff, and other contractors that will be necessary for ongoing effective
communication.
CONSULTANT will collect the necessary data and documents for the project. It is
assumed that the City will have all the as-built drawings scanned and saved to a
DVD or a portable data storage drive . CONSUL TANT to sit down with the
appropriate City staff member to review approximately 10% of the as-built scans
so both the CONSUL TANT and the City can discuss any potential problems
identified. CONSULTANT will then take the scanned drawings for review, catalog
and organization of the drawings so that they can be easily used by the
engineering staff and linked to the GIS data where needed. As CONSUL TANT is
reviewing and cataloging the as-built scans they will identify scans that are
unreadable and send a list to the City of unreadable scans to have the City re-
scan the hard copy as-builts and send new TIF or PDF images of the drawing
sets.
The objectives of the project initiation will be to:
• Administer and coordinate work for timely and effective completion;
• Document the City's project and ongoing GIS priorities;
• Set up and maintain appropriate communications ;
• Gather GIS data ;
• Review and collect Scanned as-built drawings
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• Setup GIS status reports; and
• Setup GIS milestone dates.
Task 3.2 Complete As-built Indexing
CONSUL TANT will provide as-built geocoding and indexing to incorporate the
drainage as-built drawing sheets with a link to the storm drain segments
retrievable from a GIS based mapping application . We understand that
approximately 1100 pipes remain to be linked to the appropriate as-built drawing
file . The budget for this task includes logging the as-builts from the TIF or PDF
file format provided by the City. Each sheet where a pipe reference is missing
and has not yet been accomplished by City staff will be reviewed to verify that the
quality is sufficient for this application and to extract specific information to be
used in the indexing process. From each sheet, CONSULTANT to extract
attributes for the Street Name, Date of the Drawing, Drawing Number, File
Number, pipe and/or structure size , material and Work Order Number where
available. This vital information will be imperative for development of the facil ity
mapping and data modeling to be accomplished in other tasks and for searching
and displaying the attributes in the online mapping application .
CONSUL TANT will create a GlS index of the drawing sheets and where
necessary verify or link each image file to the appropriate stormwater facility
segment or feature for retrieval either through a query or by selecting the storm
drain segment graphically on the project online mapping application. Should
multiple as-builts relate to the same drainage segment (very co mmon), a li st of
the matching drawings will be provided in a pop-up window in the project web
mapping application (task later in this scope) for the user to look through to find a
desired drawing . For this as-built linking and indexing task, an estimated total of
4 minutes of Technician or Analyst time for each drawing sheet to be reviewed ,
the attributes gathered , the street and location to be identified and logged and to
build the index . This process includes a thorough QC process to improve the
accuracy of the delivered product.
Task 3.3 Establish City Numbering Scheme for Storm Drain Facilities
CONSUL TANT will work w ith the City to review the state of the City's current GIS
Stormwater Facility numbering scheme(s) and begin implementation of a
consistent and comprehensive numbering scheme which will support the City's
Drainage Master Plan project needs, the City's future Asset Management
application (Cityworks), and future maintenance of the GIS data . Upon gaining a
thorough understanding of the City's current numbering systems, CONSUL TANT
will review with City staff our recommendation on how to number the stormwater
facilities so that the structures will tie to the storm drain pipes consistently and
can be easily updated and maintaine d . The system will be one that will allow the
City the max imum amount of flex ibility in the numbering while allowing for easy
update s in the future . The City 's GIS data attributes will be updated to the new
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numbering scheme while the existing numbering will be archived and eliminated
from the live data set and still be available for future reference if required .
Task 3.4 Acquire Outside Data
CONSUL TANT will work with the City to identify and gather necessary
information and data that will assist in the completion of the Drainage Master
Plan. Data that is anticipated to be collected includes orthorectified aerial
photography and topography from the LA County LAR-IAC program , and LA
County as-builts for facilities within the City . Additional data include LA County,
private, and Caltrans stormwater facility data, FEMA Firm data , Land Use data ,
Watermaster subsurface data (if available and applicable). It is assumed that the
cost of obtaining data from the various sources will be paid for by the City and
CONSUL TANT will seek approval from the City before the purchase of any data .
Task 3.5 Facility Mapping Tool
To streamline the project production and provide City staff with a tool for over the
shoulder review and comment throughout the project, CONSUL TANT will create
a custom GIS based secure online interactive mapping site based on the
information developed in other components of this project or as provided by the
City. The interactive web mapping site will serve two purposes, one as a project
management tool and two as a future data viewer to provide for a "living" master
plan document. As a project management tool the viewer will allow the City to
monitor the progress and results of the drainage master plan . As new data
comes online the City can make comments to the web mapping tool and send an
email to CONSULTANT staff to make corrections. Viewer components at a
minimum will include the stormwater facility pipes and structures , water quality
facilities identified in this MPD , model results, CCTV video, in pipe observation
snapshots , BMP 's , drainage areas , and associated attributes such as physical
characteristics and ownership . CONSULT ANT will also use County of Los
Angeles base data where appropriate within licensing agreements or as provided
by the City. The site will possess basic interactive mapping functionality . The
site will be password protected to limit access to designated City staff, authorized
contractors and consultants and CONSUL TANT team members.
CONSULTANT will further develop a Project Portal Page for the Project to
present the purpose and mission of the project and provide ready access in a
central site to project documents and resources . The home page will present a
City "branded " appearance to the project data and provide links to PDF
documents such as studies, reports , and maps used in the development and
execution of this project, as well as to provide ready access to the interactive
mapping tool and linked as-built drawing scans .
The s ite will also act as an enhanced document management application with the
ability to link documents, snapshots , and studies or reports to the map for easy
reference and download by City staff or other project stakeholders such as
consultants or the public. Should the City desire additional functionality,
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documents can be easily uploaded by City staff on an on-going basis or will be
included initially as provided by the City or from the other components of this
project.
Support for the data layers developed under this project has been included .
Additional functionality is provided for the City to review the ongoing work during
master plan development and to provide comments in the form of
"Problem/Action" forms. These forms can be filled out by the City or
CONSUL TANT staff throughout the project and will be linked to the mapped
features developed in the project. Once the details of the issue have been
logged, an email will be sent to the relevant project participants for follow-up and
resolution . This approach provides a centralized location for both the City and
CONSULTANT team members to go to for research and reference of relevant
project data, as well as to view and print maps of the work in progress and
completed . The site will also keep a log of identified issues and their resolution
as a future reference and to be included in the final report.
The scope includes a brief workshop with City staff to determine appropriate
symbolization and colors for the layer's features to be displayed on the site and
in the final atlas maps. For GIS data, it is assumed that the necessary or desired
attributes will be complete and organized, that the feature data will be clean and
ready to build any required topology (no gaps or overshoots and closed
polygons) and that the data will be delivered back to the City as either an ESRI
shapefile or file geodatabase. At the conclusion of the project CONSUL TANT will
provide the City with all the source programming that was used to create the site.
By giving the City all the source code it will allow the City to keep the site up to
date into the future . The site will be hosted online by CONSUL TANT during the
development of the Master Plan . After delivery of the master plan document, the
City can take the application in-house for continued use of the "living " master
plan, or continue to host the site at CONSUL TANT for a nominal hosting fee .
Assistance in installation and implementation of the programming, data , and
mapping application on City systems will be accomplished at CONSUL TANT's
contracted hourly rates as needed.
Task 4 Watershed Hydrology Analysis
Task 4.1 Delineate Existing Watershed Characteristics
CONSUL TANT will review and validate the drainage areas within the existing
City of Rancho Palos Verdes Master Drainage Study dated 2004 (AKM , 2004),
CONSUL TANT will update boundaries based on field investigations and
modeling results based on the latest digital topography completed (or purchased)
by the City. Boundaries for the Drainage Basin Areas will be determined and the
minimum critical hydrologic concentration points will be established to assist in
the development of the watershed model and analysis requirements for the
hydraulic design. A watershed map with the delineation of the watershed
Drainage Basins will be updated to document the mapping for the proposed
hydrologic modeling. The watershed map will determine the average
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characteristic parameters associated with the modified or updated watershed
subareas necessary for the application of hydrologic analysis . Obtain and review
available data for parameter estimation in the precipitation-runoff model including
infiltration , vegetation cover, impervious cover, hydrologic soils data, slopes, and
watershed hydraulic efficiency. Field verification of watershed boundaries will be
preformed for areas with conflicts or incomp lete data.
Task 4.2 Rational Method Hydrology Analysis
CONSULT ANT will prepare a rational method hydrology analysis for the
watershed to quantitatively estimate the "ultimate" land use watershed condition
surface runoff flowrates for the 10-, 25-, and 50-year (Capital Flood) storm return
periods based upon full conveyance of the drainage systems for all storm events .
The MODRAT hydrology model in the WMS software will be used to develop a
GIS-based link-node model for critical concentration points previously identified
in the mapping phase. Flowrates developed will be limited in minimum tributary
drainage area size to the master plan or primary backbone facility systems only.
Hydrology calculations will be completed in accordance with the LA County
Hydrology Manual.
Task 5 Drainage System Hydraulic Modeling/Alternatives Analysis
Task 5 .1 Existing Municipal Storm Drain -Hydraulic Model Preparation
CONSUL TANT will perform a hydraulic analysi s of the conveyance "capacity" of
the ex isting City backbone storm drain system including large subsurface storm
drains and channels . The hydraulic analysis will be based upon evaluation of the
hydraulic grade line, rather than "normal depth" calculations . Hyd rau lic grade
li ne (HGL) calculations will be performed utiliz ing the XP -WSPG computer
program . The hydraulic model developed as part of this task will provide the
baseline model to identify system deficiencies and to test the modification
alternatives of the re commended storm drain improvements. (The storm dra in
water surface profile models will on ly be generated for the ma in "collector" or
"trunk" storm drain lines , and the private or local facilities outside of public right-
of-way intercepting the lot/building surface drainage will not be analyzed). The
water surface data and hydraulic information will be summarized in tabular format
for each reach or element of the facility with critical areas highlighted to allow
easy use and review.
Task 5.2 Existing Municipal Storm Drain -Capacity Analysis and Hydraulic
Deficiency Identification
The hydraulic models generated fo r the "existing " mainline storm drain systems
will be analyzed in a sensitivity analysis to determi ne the ma ximum hydraulic
"capacity" of the system. The max imum allowable hydraulic capacity will be
defined as the highest elevation of the hydraulic grade line below the street that
allows the surface inlets to function . A sensitivity analysis will be performed by
factoring the "design " discharges to a lower amount until the storm drain operates
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without causing flooding of surface inlets. The hydraulic model will be used to
quantify any deficiency of hydraulic conveyance in the existing system . The
hydraulic capacity will be converted to "level of flood protection " numerical value
through a ratio of the capacity flowrate to the calculated design flowrate .
Task 5.3 Street Flooded Width Calculations
The results of the hydrology hydraulic capacity analysis will be used to perform
street flooded width calculations at critical street locations to ensure conformance
with City drainage design criteria. The street flooded width analysis will be
based on normal depth calculations and using City of Rancho Palos Verdes
standard street sections . The street flooded width calculations will be used to
identify locations that do not meet City criteria and therefore , may require
additional underground storm drain improvements.
Task 5.4 Deficiency Removal and Alternatives Formulation I Feasibility
Analysis
CONSUL TANT will develop preliminary alternatives formulation for removal of
hydraulic deficiencies within the existing "mainline" storm drain improvements .
The conceptual assessment will focus on either: (1) increasing the hydraulic
capacity through enlarged drainage facilities or new parallel system adjacent to
existing facilities , (2) constructing a diversion system, or (3) constructing
detention storage for flow reduction and water quality benefits . The overall
watershed system will be divided into study reaches for refined analysis on a
reach-by-reach basis. A list of potential design options will be identified which
meet the primary flood protection objectives and major constraints associated
with the alternatives will be discussed . A feasibil ity analysis will be performed to
screen the alternatives and develop the recommended alternative based on
selection criteria, including downstream constraints , ownership issues, minimal
costs and public impacts.
The proposed increased pipe sizing will be based upon water surface profile
hydraulic calculations for the updated design flowrates. Preliminary horizontal
and vertical alignments will be developed for the recommended facilities. The
lengths and elevation data will be used for detailed hydraulic analysis and cost
estimating purposes. Recommended drainage improvements to remove
hydraulic deficiencies of the municipal storm drain systems will be analyzed in
XP-WSPG, developed in the previous tasks to verify operation . The sizing of the
modifications to the existing storm drain sizes will be adj usted using the water
surface profile model to optimize the performance of the system and identify
impacts and benefits associated with a recommended project.
Task 6 Water Quality Program Tasks
Task 6.1 Water Quality Regulatory BMP Requirements
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The New Development section of the new MS4 permit for Los Angeles County
includes requirements associated with the Low Impact Development alternatives,
Green Streets and In -lieu programs . The potential exists for the City to
implement watershed-based struct ural BMPs to provide an offset to those
development projects that are determined to be techn ically infeasible to
implement onsite LID BMPs. CONSUL TANT will coordinate with the City
Planning Department to forecast future development in the City and then
evaluate the potential for implementation of watershed-based structural BMPs as
part of an LID In-lieu program . CONSULTANT will evaluate the implementation
of LID structural BMPs at the sub-regional and regional basis with i n the City .
CONSUL TANT will also evaluate the potential retrofit and hydromodification
requ irements of the new permit. CONSULT ANT will evaluate the TMDLs the City
is subject to and identify subwatersheds where structural BMPs will likely be
necessary. The results of the LID offset evaluation , retrofit and hydromodification
evaluation, and TMDL evaluation will be incorporated into a technical
memorandum identify potential future structural BMP needs in the City.
T ask 6.2 BMP Retrofit Opportunities
CONSUL TANT will prepare a study to identify and evaluate potential structural
BMP opportunities within the City . This study will be based the technical
approach that has been implemented in other BMP retrofit studies in California .
The technical approach will identify structural BMP retrofit sites and assesses
and potential BMP types for each site. The BMP Retrofit task will include two
phases , Phase I: G IS Watershed Analysis and Phase II : BMP Assessment and
Prio ritization .
Phase I: GIS Watershed Analysis encompasses a desktop level analysis to
identify potential structural BMP opportunities with the City. Phase I includes:
• Data collection and coordination with City staff.
• Identification of e xisting regional structural BMPs in the City
• Desktop identification of potential BMP retrofit sites
• Identification of potential s ite constraints for each potential BMP site
• Initial water quality assessment
• Integrated BMP needs assessment (in association with results of Task
5.1)
• Identification of potentia l BMPs types (including Low Impact Development)
for each site
The results of Phase I will be discussed with the City prior to proceedi ng with
Phase II.
Phase II : BMP Assessment and Prioritiz ation encompasses a more detai led
assessment of the potential BMP for each site and the development of an
implementation strategy for the identified BMP retrofit sites.
Phase II includes:
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• Field verification for each identified BMP retrofit site
• Planning and constructability analysis for each site
• Conceptual exhibits for each site
• Life Cycle Cost (capital program and O&M)
• Identification of funding opportunities (i.e . grants)
• Water quality assessment
• BMP implementation prioritization and BMP site selection
The results of the BMP implementation prioritization will be an implementation
strategy that will serve as a Water Quality BMP Facilities Plan that ca n be
incorporated into the Drainage Master Plan . The results of Phase II will be
provided in an overall BMP Retrofit Study ReporUWater Quality BMP Facil it ies
Plan .
Task 7 Capital Improvement Plan Development
Task 7.1 Identification of Recommended Improvements
The capital improvement program (CIP) will incorporate the results of the
dra inage system pipe condition assessment (by others) and the capacity
analysis. CONSULT ANT will formulate and recommend alternatives for the
repair, rehabilitation , and improvements to the storm drainage system that will
satisfy the established objectives. The identification of the recommended
improvements will incorporate the results of the condition inspection and the
capacity analysis. Consideration will be given to deficiencies in remain ing service
life and hydraulic capacity.
CONSUL TANT's recommendations will consider improving the water quality of
the storm water runoff, addressing both operational and structural control
measures in accordance with the MS4 permit and the other associated storm
water quality management plans . CONSUL TANT will identify all upgrades to the
dra inage system . Once the criteria for setting priorities have been established ,
projects will be ranked and preliminary costs will be developed .
Task 7.2 Implementation Program and CIP Schedule
Provide engineering services to generate a recommended prioritization and
schedule for implementing the required drainage facilities to correct existing
service life and hydraulic deficiencies. CONSUL TANT will develop the criteria for
prioritizing system improvements. Results of the capacity analysis will be
integrated with the cond ition assessment results, reports of local flooding , and
maintenance records to set priorities for system improvements. A li sting of
recommended improvements and their priority will be presented to the City for
review.
A schedule will be developed that outl ines the recommended implementation of
facil ities based upon the projected fund ing availability. The recommended
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improvements will incorporate a phased approach based upon risk
characterization, potential impacts, and prioritization . The recommended
alternatives will include a plan and schedule for implementation based on a
priority rating and t imeline determined in conjunction with the City. The C ity will
provide CONSULTANT an estimate of the dollar amo unt that can be dedicated
annually to capital improvement projects. Using this information , a plan and
schedule for replacement and rehabilitation will be established over a time frame
will be defined by the City.
Task 7.3 Preliminary Drainage Facilities Quantity and Construction Cost
Estimate
Preliminary construction quantity estimates will be performed for the
recommended drainage improvements. A preliminary estimated cost of
construction will be generated from the quantity estimate using approved unit
costs from the City . Unit costs will be based upon the most current cost
information for recent similar projects in the area compiled by CONSUL TANT
and approved by the City . The total project costs for each fac ility will then be
estimated which include line items for project design , survey, geotechnical,
admin istration and construction support. In addition , intangible costs for facilities
will be investigated , such as environmental mitigation , if these are determined to
be critical for a particular system . Major physical constraints will be included in
the estimate such as (1) land acquisition, (2) street paving and traffic control , and
(3) utility relocation or protection.
Task 8 Drainage Master Plan Document
Task 8.1 Draft Report-Updated Master Plan of Drainage Document
CONSULTANT will p rovide engineering serv ices for the compilation of a new
Master Plan of D rainage to support the proposed hydrology analysis and
recommended drainage facilities . The written report will serve as the technical
documentation for the preliminary engineering design and selection of the
recommended watershed improvements. This report will include the background
for the watershed investigation , hydrologic modeling , hydraul ics analysis,
alternatives analysis, storm drain design and sizing, and flood protection
requirements. This document will serve to reference the design assumptions,
gu idelines, and criteria developed for the project. The text of the document will be
prepared in MS WORD .
The draft Report will also s erve as the initial engineering submittal package for
the plan for review by the City. The engineering analysis and associated
documentation will include (1) hydrology analysis, (2) watershed evaluation (3)
existing systems hydraulic capacity, (4) facility design considerations, (5)
requ ired systems hydraulics, (6) feasibility alternative investigation and design
selection matrix, (7) facility construction costs, and (8) Water Quality
Assessment.
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Task 8 .2 Final Report-Master Plan of Drainage
A final report will be prepared which incorporates comments and modifications
from the draft review(s) by the City. A copy of all files will also be provided on a
CD .
Task 8.3 Final Drainage Exhibits I Maps
Provide engineering services to generate the final drainage map exhibits
associated with the master plan of drainage. These drainage exhibits will consist
of the following:
• Updated Drainage Index Map (Drainage Basins)
• Watershed Hydrology Map (Basins and Drainage Areas)
The hydrology maps will be prepared on the developed base sheets, modifying
the existing drainage and will include the hydrologic concentration points or
nodes clearly identified and the associated design discharge. Facility maps will
indicate the recommended sizes and lengths for the backbone infrastructure . The
drainage index map will be prepared at a suitable scale for use by City. Maps
will be created using the GlS shapefiles generated during the project and
electronic copies of all maps will be provided in PDF format.
Task 8.4 Atlas Map Creation
At the completion of the Drainage Master Plan process, CONSUL TANT will
assemble field books to provide City Engineering and Maintenance staff with
hard copy maps of the entire stormwater system. CONSUL TANT will create four
sets of 1" = 200' (17 x 22-inch) atlas maps of the stormwater system, once the
data has been attributed into the geodatabase and quality checked. Additional
sets can be produced at an additional cost. These atlas maps will represent the
GIS storm water system similar to the City's existing atlas maps with the new
data created under this project. CONSULTANT will utilize the City's existing grid
if possible and desired by the City. The layout that will accommodate
approximate 17 x 22-inch maps at this scale will be determined by the City and
CONSUL TANT. This scope includes two City review cycles to approve the atlas
sheet layout and content. CONSULTANT will prepare an automated "ESRI Map
Book" solution that will allow the City to re-create the 17 x 22-inch atlas sheets
that CONSUL TANT will provide as part of the final deliverable using ESRl's
ArcGIS desktop application.
The atlas maps will include industry standard symbolization; attribute labels of
features and items that the City determines necessary as part of an annotation
feature class suitable for 17 x 22-inch mapping. CONS UL TANT will provide the
City one set of ten representative sheets at 17 x 22 inches as well as PDF files
for review. CONSUL TANT will then review the City comments and make
necessary changes. Atlas maps are anticipated to be black and white for ease of
plotting and reduced cost to the City for future reproduction. The deliverables for
this task include:
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• One set of 17 x 22-inch storm water utility atlas pages and PDF files (for
review)
• Four sets of 17 x 22-inch final color storm water utility atlas bound for
converted drawings similar to water and sewer atlas books
• Automated process for future atlas sheet creation
Task 9 Administration and Project Management
Task 9.1 Project Management, Meetings and Coordination
CONSUL TANT shall conduct project management activities to ensure adherence
to schedule and budget, as well as documentation of communication between
the CONSUL TANT and City, as required . Coordinate and attend project
meetings with City staff such as project kickoff, monthly progress meetings,
design submittal reviews, and as needed to review design issues . Provide
written meeting minutes for each of these meetings. CONSUL TANT shall
provide written monthly updates of project progress to the City.
Task 9.2 QA/QC
CONSUL TANT will perform continual QNQC as part of our standard project
management. The QNQC includes frequent progress checks and reviews as the
project progresses. For the master plan of drainage QNQC would occur during
all tasks involving calculations or deliverable products.
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ATTACHMENT B
STANDARD FORM PROFESSIONAL SERVICES AGREEMENT
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CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this day of
__ , 2013, by and between the City of Rancho Palos Verdes (hereinafter referred to as
the "CITY") and (hereafter referred to as
"CONSUL TANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as follows :
1.2 Description of Services
~~~~~~~~~~~~~~~~~~~~~~~~~-
, as described in
the CITY's Request For Proposals , which is attached hereto as Exhibit "A" and
incorporated herein by this reference , and in CONSUL TANT's Proposal, which is attached
hereto as Exhibit "B" and incorporated herein by this reference. In the event of any conflict
between the terms of this Agreement and incorporated documents, the terms of this
Agreement shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSUL TANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSUL TANT shall not be responsible for delay, nor shall
CONSUL TANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONS ULT AN T's work promptly, or delay or faulty
performance by CITY, other consultants/contractors , or governmental agencies, or any
other delays beyond CONSUL TANT's control or without CONSUL TANT's fault.
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2.1 Fee
ARTICLE 2
COMPENSATION
CITY agrees to compensate CONSULTANT an amount not to exceed
__________ dollars ($ ) for services as described in Article 1.
2.2 Terms of Compensation
CONSUL TANT shall submit monthly invoices for the percentage of work
completed in the previous month . CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice . CITY agrees to use its
best efforts to notify CONSUL TANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSUL TANT within forty-five ( 45) days after invoices are received by CITY then CITY
agrees that CONSULT ANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSUL TANT shall perform such services, and CITY shall pay for such
additional services in accordance with CONSUL TANT's Schedule of Hourly Rates , which is
within Exhibit "B ." The rates in Exhibit "B " shall be in effect through the end of this
Agreement.
2.4 Term of Agreement
This Agreement shall commence on and shall terminate
on unless sooner terminated pursuant to Article 4 of this
Agreement. Add it ionally, there shall be (_) __ -year options to renew the
Agreement with the mutual written consent of both parties.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless. and Duty to Defend
(a) Indemnity for Design Professional Services . In connection with its
design professional services and to the maximum extent permitted by law, CONSUL TANT
shall hold harmless and indemnify CITY, and its officials , officers, employees, agents and
independent contractors serving in the role of CITY officials , and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims , demands, causes of action,
damages, injuries, liabilities, losses, costs or expenses, includ ing re imbursement of
attorneys ' fees and costs of defense (collectively, "Claims " hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to , or relate to in whole or in part to the negligence , recklessness, or
willful misconduct of CONSUL TANT or any of its officers, employees , subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims , demands,
causes of action , damages, injuries , liabilities, losses, costs or expenses , including
attorneys ' fees and costs of defense (collectively , "Damages" hereinafter) not covered by
Section 3.1 (a), and to the maximum extent permitted by law, CONSUL TANT shall defend,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to , or relate to the acts or omissions of
CONSUL TANT or any of its officers , employees, subcontractors , or agents in the
performance of th is Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties . CONSUL TANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice , and shall pay all costs and expenses , including all attorneys ' fees and experts'
costs actually incurred in connection with such defense . Consultant's duty to defend
pursuant to this Section 3 .1 (b) shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of lndemnitees .
( c) All duties of CONSULT ANT under Section 3 .1 shall survive termination
of this Agreement.
3 .2 General Liability
CONSUL TANT shall at all times during the term of the Agreement carry,
ma i ntain , and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with min i mum limits of one mill ion dollars ($1 ,000 ,000) for each
occurrence and two million dollars ($2 ,000,000) general aggregate for bodily injury, death ,
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loss or property damage for products or co m pleted opera ti ons and any and all other
activities undertaken by CONSUL TANT in the performance of this Agreement. Said policy
or pol icies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M . Best's Insu rance Guide with a rating of A :VII or better.
3 .3 Professional Liability
CONSUL TANT shall at all times during the term of this Agreement, carry,
maintain , and keep in full force and effect a policy or policies of professional liabil ity
insurance with a minimum limit of one million dollars ($1 ,000,000) per claim and aggregate
for errors and/or omissions of CONSUL TANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:V II or better. If a "claims
made" policy is provided , such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed . Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period . If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date .
3.4 Automobile Liability
CONSUL TANT shall at all times during the term of this Agreement obtain ,
ma i ntai n, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with min imum of one million dollars ($1 ,000 ,000) per cla im and occurrence and
two million dollars ($2,000 ,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500 ,000) for property damage arising from one
incident.
3.5 Worker's Compensation
CONSUL TANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSUL TANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees .
3 .6 Notice of Cancellation
(a) All insurance pol icies shall provide that the insurance coverage sha ll
not be cancelled or modified by the insurance carrier w ithout t hirty (30 ) days prior written
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notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium .
Additionally, CONSUL TANT shall provide immediate notice to the City if it receives a
cancellation or policy revis ion notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage . CONSUL TANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSUL TANT's expense, the premium thereon.
3 .7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts . The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULT ANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at anytime, with or without cause ,
by the CITY upon thirty (30) days prior written notice or by CONSUL TANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6 .14.
(b) In the event of termination or cancellation of this Agreement by
CONSUL TANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSUL TANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items ;
provided, in no event shall the amount of money paid under the foregoing provisions of this
paragraph exceed the amount which would have been paid to CONSUL TANT for the full
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performance of the services described in this Agreement.
ARTIC LE 5
OWNERSHIP OF DOCUMENTS
5 .1 Ownersh ip of Documents and Work Product
All documents, plans, specifications , reports , information , data , exhibits ,
photographs, images , video files and media created or developed by CONSUL TANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use , duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire ," and all Written Products
and any and all intellectual property rights arising from their creation , including , but not
lim ited to , all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use , duplication or dissemination by the
CITY. CONSUL TANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSUL TANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSUL TANT warrants and represents that it has secured all necessary
licenses , consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software , used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products .
CONSUL TANT shall defend , indemnify and hold the CITY, and its elected officials, officers,
employees , servants , attorneys , des ignated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in anyway
related to a claim that CITY 's use of any of the Written Products is violating federal , state
or local laws, or any contractual provisions , or any laws relating to trade names, licenses,
franchises , copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSUL TANT shall bear all costs arising from
the use of patented , copyrighted , trade secret or trademarked documents, materials,
equipment , devices or processes in connection with its provision of the services and
Written Products produced under th is Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined , CONSUL TANT, at its expense ,
shall : (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction , or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non -
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infringing while remaining in compliance w ith the requirements of this Agreement. This
covenant shall survive the termination of th is Agreement.
Upon termination , abandonment or suspension of the Project, the
CONSUL TANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSUL TANT prepares a
document on a computer, CONSUL TANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
6 .1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative . These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fa ir Employment Practices/Equa l Opportunity Acts
In the performance of this Agreement, CONSUL TANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of the
C ivil Rights Act of 1964 (42 U.S .C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq .).
6 .3 Personnel
CONSUL TANT represents that it has , or shall secure at its own ex pense , all
personnel required to perform CONSUL TANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSUL TANT shall
make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSUL TANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement , but at all times shall CONS ULT ANT be
respons ible for its associates and subcontractors' services.
6.4 CONSUL TANT's Representations
CONSUL TANT represents, co venants and agrees that: a) CONSULTANT is
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licensed , qualified, and capable of furnishing the labor, materials , and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSUL TANT's full performance under this Agreement; c) to the extent
required by the standard of practice , CONSUL TANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve ( 12) months after completion of the work
under this Agreement which is or may likely make CONSUL TANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSUL TANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation , and performance of this Agreement shall be controlled by
and construed under the laws of the State of California , excluding California 's choice of law
rules . Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding , including action for declaratory
relief, is brought for the enforcement of th is Agreement or because of an alleged dispute ,
breach, default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys ' fees , experts ' fees , and other costs , in
addition to any other relief to which the party may be entitled .
(c) Should any legal action about a project between CITY and a party
other than CONSUL TANT require the testimony of CONSUL T ANT when there is no
allegation that CONSULT ANT was negligent, CITY shall compensate CONSUL TANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6. 7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSUL TANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void , and CONSULTANT shall hold
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harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim , demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULT ANT may use the services of persons
and entities not in CONSUL TANT's direct employ, when it is appropriate and customary to
do so . Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSUL TANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSUL TANT notifies the CITY in advance.
6 .8 Independent Contractor
CONSUL TANT is and shall at all times remain , as to the CITY , a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSUL TANT or any of the CONSUL TANT's employees, except as herein set
forth, and CONSUL TANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons , firms, or
corporations as the CONSUL TANT wishes except as expressly provided in this Agreement.
CONSUL TANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSUL TANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSUL TANT agrees to pay all
required taxes on amounts paid to CONSULT ANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes , assessments , penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSUL TANT shall fully comply with the workers ' compensation law
regarding CONSUL TANT and its employees . CONSUL TANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSUL TANT to comply with applicable
workers' compensation laws . The CITY shall have the right to offset against the amount of
any fees due to CONSUL TANT under this Agreement any amount due to the CITY from
CONSUL TANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6 .10 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference , represents the ent ire and integrated agreement between CITY and
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CONSUL TANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6 .11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein , the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6 .12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULTANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSUL TANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6 .13 Severability
If any term or portion of th is Agreement is held to be invalid , illegal, or
otherwise unenforceable by a court of competent jurisdiction , the remaining provisions of
this Agreement shall continue in full force and effect.
6 .14 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier service
during CONSUL TANT's or CITY 's regular business hours or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses listed below,
or at such other address as one party may notify the other:
To CITY:
Responsible Person:
~~~~~~~~~~~~~~~
City of Rancho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
Page 10 of 11
R6876-0001\1347704v1 .doc Agreement for Design Professional Services
F-45
To CONSULTANT:
Respons ible Person :---------------
Address : -------------------
IN WITNESS WHEREOF , the parties hereto have executed this Agreement as of
the date and year first above written .
Dated:. ___________ _
Dated: ___________ _
ATTEST:
By : ____________ _
City Clerk
("CONSUL TANT")
By: ____________ _
Printed Name: ---------
Title : ------------
By: ____________ _
Printed Name: ---------
T itle : ------------
CITY OF RANCHO PALOS VERDES
("CITY")
By: ____________ _
Mayor
APPROVED AS TO FORM :
By : ____________ _
City Attorney
Page 11 of 11
R6876-0001 \1347704v1 .doc Agreement fo r Design Professional Services
F-46
ATTACHMENT C
GIS LICENSE AND CONFIDENTIALITY AGREEMENT
F-47
CITY OF RANCHO PALOS VERDES
LICENSE AND CONFIDENTIALITY AGREEMENT
FOR
GEOGRAPHIC INFORMATION SYSTEMS DATA
I; Reset Form Jr Print Form
THIS AGREEMENT, effective as of the date specified below in Section 1, is
entered into between the City of Rancho Palos Verdes, a municipal corporation ("City")
and ("Licensee").
RECITALS
A. City owns, maintains, and periodically updates Geographic Information
Systems data and databases that are more specifically described in the attached
Schedule 1 and that are referenced herein as "GIS Data .
8 . Licensee has requested use of the GIS Data to be used exclusively by
Licensee for the specific project described as
_______________ ("Project").
C . City is willing to provide the GIS Data to Licensee without charge, subject to
Licensee's acceptance of the terms and conditions of this Agreement.
In consideration of the mutual covenants and conditions set forth below, the
parties agree as follows:
AGREEMENT
1 . TERM .
This Agreement is effective on the date that the last of the parties, whether City
or Licensee, executes this Agreement. It is the intention of the parties that Licensee will
first execute this Agreement and then submit it to the City . The City Clerk will attest to
the execution of all counterparts of this Agreement by City's duly authorized
representative and transmit one or more fully executed counterparts to Licensee. Th is
Agreement shall continue in effect until the Project has been compl eted unless sooner
terminated pursuant to the contract documents for the Project.
2. GRANT OF LICENSE.
City hereby grants to Licensee, and Licensee hereby accepts , a nonexclusive ,
nontransferable, and nonassignable license to use the GIS Data from the effective date
of this Agreement until the completion o r earlier termination of th e Proj ect , as provided
for above in Section (1 ).
F-48
3 . AUTHORIZED USE OF LICENSED GIS DATA.
A. Licensee must restrict access to the GIS Data to those employees or agents
assigned the responsibility for use of the GIS Data in connection with the Project.
Licensee must take all commercially reasonable actions to prevent access to the GIS
Data by unauthorized persons.
B. Except as authorized by this Agreement, Licensee agrees that no part of the
GIS Data may be reproduced , or stored in a retrieval system , or transmitted in any form,
whether electronic, mechanical , or otherwise , without the City's prior written consent;
provided, however, that Licensee is authorized to make backup copies of the GIS Data
solely for archival purposes.
C . Licensee's use of the GIS Data is authorized by City exclusively for
Licensee's completion of the Project described in this Agreement, and not for additions
to this Project or completion of this Project by others .
D. Use of the GIS Data for any purpose not expressly authorized by this
Agreement requires the execution of a separate agreement with the City, or a written
modification of this Agreement.
E. Licensee agrees that it shall not solicit for sale, sell , loan, rent, lease,
sublicense, donate, or share with unauthorized third parties the licensed GIS Data .
4 . SPECIAL TERMS AND CONDITIONS.
A. City makes no representations concern ing the compatibility of the GIS Data
w ith any hardware or software used by Licensee.
8. City makes no representations concerning the accuracy or inclusiveness of
the licensed GIS Data, nor their fitness for a particu lar purpose.
C. All licensed GIS Data are and will remai n the City's property.
D . City has no obligation to provide updates to the licensed GIS Data . The
delivery of any updated GIS Data is subject to the execution of a separate agreement
by the parties, or a written modification of this Agreement.
E. Licensee assumes all responsibility for verifying the accuracy of the GIS
Data and for safeguarding against unintended or i nappropriate use of the GIS Data .
F . Li censee will assi st the City in enhancing the re liab ility of the GIS Data by
providing to the City information concern ing any errors or discrepancies that are
di scovered while using the GIS Data.
2
F-49
5. INDEMNIFICATION AND HOLD HARMLESS .
A. To the maximum extent authorized by law, Licensee shall indemn ify, defend ,
and hold harmless the City, its officers, employees, agents, and contractors, from and
against all claims, actions, damages, losses, expenses, penalties, and liabilities of any
kind, including attorney's fees and administrative costs, attributable to or arising out of
Licensee's use of the GIS Data, or their use by unauthorized third-party recipients, or
from City's efforts to enforce this Agreement.
8 . Licensee hereby releases City from all claims, actions, liabilities, losses, and
damages, including consequential or incidental damages, loss of profits, and indirect,
special , or other damages, attributable to or arising out of Licensee's use of the GIS
Data.
6 . TERMINATION OF AGREEMENT.
Upon termination of this Agreement, Licensee must delete from Licensee's
computer network system, and from tape and disk storage devices and individual
computers , all electronic copies, backups, and archives of the GIS Data and any
derivatives thereof.
7. NOTICES.
Any notices that either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service; (ii)
delivery by a reputable document delivery service , such as but not limited to, Federal
Express, that provides a receipt showing date and time of delivery; or (iii) mailing in the
United States Mail , certified mail, postage prepaid, return receipt requested, addressed
to the address of the party set forth below or at any other address that party may later
designate by notice:
To City:
To Licensee :
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Attention : City Manager
3
F-50
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly
authorized representatives to execute this Agreement on the dates set forth below.
ATTEST:
By: _________ _
Carla Morreale, City Clerk
4
"CITY"
CITY OF RANCHO PALOS VERDES
Carolyn Lehr, City Manager
Reviewed by Department Head:
Reviewed by Director of Finance &
Information Technology
"LICENSEEu
By :
Title:
F-51
SCHEDULE 1
DESCRIPTION OF LICENSED GIS DATA
GIS DATA FILES WERE PREPARED ON THE FOLLOWING:
Computer Hardware: __________ _
Operating System : ------------
ESRI Software: -------
Version : ----
Date of Release : -------------
DESCRIPTION OF LICENSED GIS DATA:
F-52
Exhibit "B":
Consultan t's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-0001\1 347704v 1 .doc
F-53
Proposal
CITY OF
RANCHO PALOS VERDES
MASTER PLAN OF DRAINAGE
September 19, 2013
PIN 132234
Prepared for
City of Ran cho Pa los Verdes
Publ ic Works Department
30940 Hawthorne Boulevard
Rancho Palo s Verdes, CA 90275-5391
Prepared by
RBF Consulting, a company of Michael Bake r Corporation
14725 Alton Parkway
Irvine, CA 92618
A :!tiij§M compaoy
F-54
CONSULTI NG
Company
September 19, 2013
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Attention: Andy Winje, Associate Eng i neer
Subject: Proposal for Professional Services for the Master Plan of Drainage
1472 5 Alton Parkway
Irvine, CA 92618-2027
949.4 72 .3505
949 .472.8373 Fax
www.r bf .com
www.mbakercorp .com
JN 132234
RBF Consulting (RBF), a company of Michael Baker Corporation, is pleased to provide this proposal to
the City of Rancho Palos Verdes (City) for the Master Plan of Drainage project. The RBF team assisted
the City by reviewing the 2004 Master Plan of Drainage and preparing a planning document to guide the
development and implementation of a comprehensive drainage master plan . This work has provided
our team with a thorough understanding of the key issues posed by this project. In addition, our team
has expertise in the fields of mapping, hydrology, hydraulics, GIS, stormwater quality, and
comprehensive master planning and capital improvement projects. In addition, we have experience in
the vicinity of the project which will allow us to draw upon completed work.
The RBF Team will provide the City with a Master Plan document that will serve as a useful tool for years
to come and can be applied to the reduction of flood damages and continuing redevelopment within the
City. RB F's goal is to provide the City with a master plan that meets the City's needs, and identifies
capital improvement projects consistent with the actual site conditions . We feel it is of great
importance to emphasize the unique qualities that the RBF Team offers the City.
• A responsive Project Manager with broad experience in the management and development of
storm drainage master plans;
• An experienced Project Team that is familiar with the key issues;
• A demonstrated performance record with the City and other agencies;
• A depth of experience and practical applications in integrated hydrology and hydraulic modeling;
• Experts in the field of Stormwater Quality and N PDES requirements;
• Proven experience in GIS mapping and effective web-based applications; and
• Availability of qualified staff to respond quickly to this assignment.
We appreciate the opportunity to submit our qualifications and look forward to discussing how RBF can
as sist the City with this important endeavor. Should you wish to discuss the scope of work or related
fee, please contact Project Manager, John McCarthy at (949) 855-5759 I jmccarthy@rbf.com or for GIS
related issues Steve Bein at (949) 855-3642 I sbe i n@ r bf .com .
Sincerely, M ~ Jo~rthy, P.t;FM
Vice President, Stormwa r anagement
F-55
P r oposal
Rancho Palos Verdes / Mas ter Plan of Draina e
TAB LE OF CON TE NTS
Cover Letter ................................................................................................................................. 1
Table of Contents ........................................................................................................................ 2
Introduction and Understanding ................................................................................................. 3
Technical Approach ..................................................................................................................... 4
Consultant Experi ence ................................................................................................................. 5
Project Team ............................................................................................................................. 11
Organizational Chart ........................................................................................................... 11
Work Allocation of Key Personnel by Percentage .............................................................. 12
Resumes .............................................................................................................................. 13
Project Schedule ........................................................................................................................ 17
Proposed Scope of Work ........................................................................................................... 18
Task 1 : Data Collection ................................................................................................. 18
Ta sk 2 : Existing Facilities Field Survey and Inventory ................................................... 19
Task 3: GIS Database Development .............................................................................. 20
Task 4 : Waters hed Hydrology Analysi s ........................................................................ 22
Task 5 : Drainage Sy stem Hydraulic Modeling/ Alternatives Analys is ......................... 23
Task 6 : Water Quality Program Tasks ........................................................................... 24
Task 7 : Capital Improvement Plan Development.. ....................................................... 25
Task 8 : Drainage Master Plan Document ..................................................................... 26
Task 9 : Administration and Project Management.. ...................................................... 28
Proposed Fee ............................................................................................................................. 29
September 19, 2013 RBF Consul ting 2 F-56
Proposal
Rancho Palos Verdes / Master Plan of Drainage
INTRODUCTION AND UNDERSTANDING
The City is comprised of approximately 14 square miles on the Palos Verdes Peninsula in the southwest
portion of Los Angeles County. The majority of the City drains to natural canyon systems with direct
discharge to the ocean. The current planning document for the City's storm drain system is the Master
Plan of Drainage Update prepared in
November 2004. That master plan updated
the previous study which was completed in
1998. The master plan had divided the City
into six (6) separate drainage areas as shown
on the figure to the right.
RBF Consulting has been involved with the
City of Rancho Palos Verdes over the last 2-
years to review the City's existing drainage
master plan and prepare a preliminary
background study to determine what would
be require to prepare an update to the
Master Plain of Drainage. This has allowed
RBF to work with the City to envision and Rancho Pafos Verdes 6 Drainage Areas identified in the
outline a program for the development of a current master plan of drainage
comprehensive integrated stormwater master
plan . The primary goal of the plan is the integration of existing programs and systems to create a living
document which will allow staff to better identify the drainage deficiencies and more effectively utilize
the limited maintenance and capital project funds . The detailed steps to obtain this goal were outlined
in the Drainage Master Plan Development Program Manual prepared by RBF in July 2011.
Eight (8) recommendations were identified in the manual for the development of a comprehensive
drainage master plan program for the City. The recommendations included :
1. Prepare new hydrology using the January 2006 LA County Hydrology Manual
2. Prepare detailed water surface profile hydraulic calculations for existing and recommended
storm drain improvements
3. Use the WMS and XP-WSPG hydrology and hydraulic software packages to model the system
hydrology and hydraulics and integrate with the City's GIS platform
4. Integrate the video inspection and storm drain lining projects with the recommended
improvements in the Drainage Master Plan. Include remaining service life in the criteria for the
prioritization of recommended improvements and incorporate into hydraulic models (change in
effective diameter and n-value)
5. Prepare a phased BMP Retrofit Study in conjunction with the drainage master plan update.
Incorporate potential BMP retrofit sites into the storm drain capital improvement plan
6. Complete storm drain data gaps in the existing GIS database
7. Develop a web-based interactive map browser to facilitate the master plan development and
functionality
8. Develop and incorporate an integrated numbering system for the stormwater facilities
September 19, 2013 RBF Consulting 3 F-57
Propo s al
Rancho Palos Verdes / Master Plan of Drain age
TE CHNICAL APPROACH
Master Plans of Drainage (MPD) are comple x be cause they must be flexible enough to anticipate the
future requirements of the watershed and have the ability to address changes in regulatory
requirements associated with stormwater runoff. The primary intent of the MPD is to deve lop an
ac curate Capital Improvement Program that provides a framework to upgrade the drainage
infrastru cture so that exi sting flood hazards can be removed over time. Another function of the MPD is
to provide a tool to allow the successful implementation of structural flood control features and a
backbone infrastructure system to minimize existing flood hazards. The stormwater management
prog ram is i ntended to be a living document that is flexible to the constantly changing conditions and
needs of the City. The forecasts developed i n the MPD need to account for all the physical and
environmental regulatory constra i nts that may guide the facil ities i nstalled, and this will determine the
accuracy of the cost estimates gener ated .
One of the key objectives is to ensure that the MPD update is a useable and working technical document
that can be applied to new and redevelopment projects within the City. Currently, most documents are
marginally good for budgeting co sts of storm drain infra structure, but do not go i nto enough technical
depth to ass ist in providing design information for future storm drain facilities or upgrading existing
fa c ilities . The lack of benefit from many storm dra i n master plans is because they are not integrated
with City systems . For instance, the GIS databases used for the model development and the hydraulic
ana lyses are often based on "normal depth" rather than a detailed water surface profile analysis . RBF is
proposing to eliminate these deficiencies with an approach to integrate the hydrologic modeling
software with a comprehensive GIS database and to accurately model all the mainline storm drain
systems using advanced hydraulic modeling computer program tied to GIS databases. Thi s approach will
allow the City to ma i ntain an accurate storm drain master plan system and easily update the sy stem as
r ecommended storm drain improvements are implemented or as land use changes are adopted.
RBF has found in past project s, that coupling the us e of advanced models, such as WMS and XPSWMM
and traditional models (LA County MODRAT) can be an effective tool to save cost s to the Client,
maintain hydrology and hydraulic calculations that are famil iar to the City/County, and still provide the
benefits of using the advanced modeling. RBF had great success in coupling dynamic and non -dynamic
model ing for the Cities of Yucaipa , Tustin , Irvine, and Laguna Woods, and the County of Orange. Our
extensive ex perience in advance modeling has given us the knowledge and understanding to identify
what key elements of a drainage sy stem would benefit, and would not benefit from dynamic modeling.
The work plan and proposed scope of work in the Drainage Master Plan Development Program was
developed by RBF to incorporate the 8 recommendations into a new drainage master plan program for
the Cit y. The following outline scop e of work is proposed to be completed by RBF for the development
of the storm dra in master plan :
1. Data Collection
2. Existing Facilities Survey and Inventory
3. GIS Databa se Development
4 . Watershed Hydrology Analysi s
5 . Drainag e System Hydraul ic Modeling/Alternatives Ana lys is
6 . Water Quality Program Tasks
7. Capital Improvement Program Development
8. Dr ainage Master Plan Document
9. Administration and Project Management
September 19, 2013 RBF Consulting 4 F-58
Proposal
Rancho Palos Verdes / Master Plan of Drainage
Specific features used in these tasks are unique in our approach and will enhance the benefit of the MPD
document. These features include (1) field verification of systems and data gaps, (2) integration with
the City's video inspection program, (3) evaluating existing storm drain capacity in-terms of "level of
flood protection," (4) preparation of integrated GIS/CAD watershed and facility ba se maps, (5)
application of advanced hydraulic modeling to develop a water surface profile for existing facilities and
proposed improvements, (6) incorporation of stormwater quality elements, (7) up to date cost
estimates of recommended improvements, and (8) constructability reviews by-house construction
management staff.
CONSULTANT EXPERIENCE
RBF Consulting offers a full-service, in-house team of local professionals that will provide all of the
services needed for the preparation of a Master Plan of Drainage update for the City of Rancho Palos
Verdes . From our local Orange County office, RBF has available staff with proven experience in drainage
master planning, stormwater quality, geographic information systems, field surveying, capital
improvement program development, and public outreach services.
As a leader in the field of water resources and public works engineering, RBF provides a full range of
professional services from analysis, concept and design through construction support. As part of our
commitment to the water resources field, RBF has a specialized staff of over 36 local engineers
dedicated to flood control engineering, stormwater management and water quality services, providing
our team with a tremendous depth of resources and experience.
We bring to this project the technical capabilities needed to develop an effective drainage master plan,
along with a history of successfully working with City, local communities, public agencies, and
stakeholders to incorporate their concerns and issues i nto the development of innovative and effective
project so lutions.
The RBF Team will work in partnership with the City, providing all the required services in support of this
storm drain master plan project. Working cooperatively with City staff, we will provide the resources
needed for technical studies, advanced modeling, and review of future development plans for impacts
to local storm drain systems. We also work with the City and local agencies to provide integrated
advanced hydrology I hydraulic modeling, comply with NPDES permit requirements, and develop GIS
applications and training to allow the City to more effectively implement and manage the drainage
master plans we develop. Our staff understands how to meet agency budget and sc hedule goals, and
the need to consistently deliver re sponsive professional services.
DEMONSTRATED STORM DRAINAGE MA STER PLAN EXPERIENCE
The RBF Team has developed stormwater master plans for both public agencies and private clients
throughout Southern California, and our expertise is recognized throughout California. RBF's staff
maintains an on-going dialogue with local, regional, and state jurisdictional agencies and continually
kee ps abreast of the changing requirements and procedures of the Federal, State and loca l agencies.
Stormwater management plans are complex because they involve multiple objectives and a variety of
elements in the planning formulation process. The technical evaluat ion of engineering requirements is
September 19, 2013 RBF Consulting 5 F-59
Proposal
Rancho Palos Verdes / Master Plan of Drainage
RBF has completed 20 Drainage
Master Plans in the last decade.
• Knowledgeable Hydrology and
Hydraul ic Modeling
combined with the qualitative assessment of issues, which include
economics, political, environmental, administrative, and community
acceptability.
• St ate-of-the-Art GIS Capabilit ies
• Effective Facility Inventory
Procedures
• Innovative Advanced Modeling
Techniques
• Current Cost Esti mating data
• Web based Applications.
RBF has extensive experience with watershed modeling techniques,
urban drainage analysis, NPDES requirements, flood control design
criteria, agency processes and regulatory issues . We use the most
current software and tools available to develop the most cost-effective
solutions. Hydrology calculations can be prepared by using the Los
Angeles County hydrology methodology in EMS-l's Watershed Modeling
System (WMS) in conjunction with XP's version of SWMM . This will
allow the hydrology calculations to be integrated with the storm drain
hydraulics. The hydraulic modeling of storm drain facilities and street flow can be accomplished using
either one-or two-dimensional approaches or a combination of both to more accurately model complex
surface and sub -surface flow patterns.
Our staff is experienced in working with the criteria and procedures used by local agencies and the many
cities in Los Angeles County. RBF has been selected as an on-call consultant to the Los Angeles County
Department of Public Works, Water Resources Division -Hydrology Group for hydrology, hydraulics, and
sedimentation studies.
Our experience in developing master plan projects includes:
• City of Buena Park-Storm Drain Master Plan • City of Yucaipa Master Plan Update
• County of Ora nge-San Diego Creek Master Plan of Drainage • Southern California Logistics Airport Drainage Master Plan, Victorville
• City of Anahiem -Storm Drain Master Pl an • March Air Force Base Reuse Storm Drain Master Plan, Riverside
• Midway City Drainage Master Plan, Unincorporated Orange County • Focused Master Plan of Drainage, Lathrop
• Monrovia Nursery Runoff Management Plan, Azusa • City of Brisbane Storm Drain Master Plan
• Heritage Fields & Orange County Great Park Drainage Master Plan, Irvine • Hillside Drainage Study and Capital Improvement Program, El Cajon
• Tustin Legacy -Runoff Management Plan • Drainage Facilities Master Plan Updates SDA 2 & SDA 9, san Diego County
• Northern Sphere Master Plan of Drainage, Orange County • Town of Los Gato.s Master Plan of Drainage
• Tonner Hills Runoff Management Plan, Unincorporated Orange County • Port of San Diego GIS Storm Water Data Management Project
• santiago Hills Pha se II Master Plan Drainage, Orange County • otay River Watershed Management Plan, San Diego
• Storm Water Run off Management Plan for Talega Valley, San Clemente • Naval Tra ining Center (Liberty Station) Redevelopment, San Diego
• City of Redlands Drainage Master Pla n • Marshburn Channel Watershed Update, Irvine
• City of Stanton Master Plan of Drainage
INTEGRATED HYDROLOGY/HYDRAULIC ANALYSIS AND DESIGN
RBF Team members have technical competence and specialized experience in steady and un-steady
single-and multi-dimensional numerical models for the hydrology and hydraulic analysis of storm drain
facilities. These models can analyze surface water hydrology and hydraulics in various urban
environments including coupled 1-dimensional and 2-dimensional computer models that incorporate
surface and sub-surface conditions . The team has an in-depth understanding of the EPA's SWMM
programs, and the experience and knowledge to identify appropriate applications for the use of the
software.
September 19, 2013 REF Consulting 6 F-60
Propo sa l
Rancho Palos Verdes / Master Plan of Dr ainage
The RBF Team includes recognized experts in the application of
hydrodynamic modeling . RBF's Mr. Tom Ryan recently presented an
internationally attended webinar for XP Solutions on "Urban Flood
Modeling using 10, 20, and Coupled 1D/2D models in Southern
California." The webinar was viewed by over 280 participants from
five different countries.
RBF prepared 1-and 2-D s urface
and s ub surface model using the
SWMM program for the
Midway City project.
For the Midway City Street and Storm Drain project, RBF developed a
coupled 1-and 2-di mensional model of the exis ting and project
conditions using the SWMM program to assess the benefits and
impacts associ ated with the phased installation of the new storm
dra i n system in the exis t i ng community. Thi s analysis provided the
necessary documentation to show that the pha sed installation of the
proposed improvements would not transfer the flooding problems to
the adjacent areas, and allowed the County to move forward with
the phased construction of the project without expen si ve and
complicated mitigation measures. RBF identified the existing and
project condition surface flooding and used GIS tools to assess the impacts and develop graphics to
clearly document the change in surface flooding depths as a result of the project improvements.
RBF recently completed a study for the City of Tustin to assess
drainage improvements necessary for the reuse of the former Tustin
Air Base . The original master plan included offsite improvements in
the adjacent city to provide the required flood protection. Right-of-
way and other co nstraints ass ociated with the offsite improvements
would have resulted in significant schedule delays and cost m illions of
dollars to construction. RBF used a coupled 1-and 2-dimensional
hydrodynamic model for the ba se re-use without the offsite
improvements to evaluate flooding limits and ma ximum ponding
depths . The XP -SWMM program was used for the analysis. The
model evaluated the proposed on -s ite storm drain system and site
grading. We used the results of the analysis to modify the project
grading to provide surface storage capacity at acceptable depths
which eliminated the City's need to upgrade the exi sting downstream
storm drain system.
01
Tustin, Hydrodynamic Surface
Flow Model Re sults for
maximum flooding depths
RBF team members are using versions of EPA's SWMM program for a wide variety of unique and
com ple x dra inage projects for hydrology, hydraulics, flood routing, storm drain sizing, floodplain
mapping, and coupled 1-and 2-dimensional modeling i ncluding:
Southern California Logistic Airport (SCLA) Dra i nage Master Plan (Victorville) -Ba ckbone storm
drain system desi gn , SWMM hydrodynamic models were use d to minimize pipe sizes for this hig h
desert area with flashy, short-duration storm events . The results of the analysis were compared
with a se parate WSPG analysis and design , and saved the City over $2,000,000 in storm drain
im provements (approximately 25 -3 0 % savings).
Septem ber 19, 2013 RBF Consulting 7 F-61
Proposal
Rancho Palos Verdes / Master Plan of Drainage
City of Anaheim Drainage Master Plan, Floodplain Revisions -As part of the master plan
preparation, RBF is using SWMM in conjunction with HEC-RAS to prepare updated floodplain
mapping for a unique channel overflow situation in the city. SWMM is being used as a coupled
1D/2D model to analyze overflow to this existing urban area from a regional flood control channel
which was modeled using HEC-RAS. Detailed 2D modeling of the overflow flood hydrograph using
the existing storm drain system and surface flow resulted in the removal of over 50 structures for
the current effective floodplain.
City of Yucaipa Master Plan Update -A complicated regional flood control basin in the City's
drainage master plan system included one flow-through and two flow-by storage areas connected
via culverts and overflow weir sections. SWMM was used to effectively model the complex
hydraulics to better define the basin performance and determine the flood attenuation provided by
the basin. The results of the flood routing analysis were used to update regional hydrology
prepared and master planning for the regional drainage facilities within the City.
Naval Training Center I Liberty Station Redevelopment (San Diego I Point Loma) -SWMM model
used for preparation of hydrology and hydraulic modeling for master plan development. The
project is located on Mission Bay, and the SWMM analysis reviewed various tidal elevations and the
impacts on the system performance.
Master Drainage Plans for the Cities of Buena Park, Redlands, Santa Ana, Anaheim, Brisbane,
Thermalito, Fort Ord redevelopment, and Lathrop -SWMM model was used for preparation of
hydrology and hydraulic modeling and pump station and storm drain facility sizing in support of
numerous storm drain master plan projects throughout California.
STORMWATER QUALITY
The RBF Team provides a wide variety of services to meet the challenges associated with stormwater
quality. Current local projects give the RBF Team a clear understanding of the requirements the
regulated community faces in developing Storm Water Management Plans {SWMP), complying with
court orders, fulfilling National Pollutant Discharge Elimination System (NPDES) Permit obligations,
implementing BMP retrofit programs, complying with Total Maximum Daily Loads (TMDLs), developing
Watershed Management Programs (WMPs) or Enhanced Watershed Management Programs {EWMPs),
creation of Coordinated Integrated Monitoring Programs (CIMPs), and other related stormwater
activities . With our experience in the Los Angeles Region, including serving as the City's consultant on
the Drainage Master Plan Program Development project, we have a detailed understanding of the
requirements of the Los Angeles Municipal Separate Storm Sewer System (MS4) permit and how this
affects the master plan of drainage. Three major areas of focus within the MS4 permit that affect storm
drain master plans include developing an inventory of retrofitting opportunities for existing
development as part of permit Section Vl.9.d, the alternative compliance program for new development
and redevelopment projects per permit Section Vl.7.c.ii., and the development of either a Watershed
Management Program (WMP) or an Enhanced Watershed Management Program (EWMP) per permit
section Vl.C.
Each permittee, including the City of Rancho Palos Verdes, is required to develop an inventory of
opportunities to retrofit existing development stormwater conveyance systems with regional or sub-
regional projects within the public right-of-way that reduce the discharges of stormwater pollutants into
the MS4 and prevent discharges from the MS4 from causing or contributing to a violation of water
quality standards . RBF is at the forefront of watershed scale BMP retrofit studies and has successfully
developed and completed numerous stormwater BMP retrofit studies including the County of Orange
September 19, 2013 RBF Consulting 8 F-62
Proposal
Rancho Palos Verdes / Master Pion of Drainage
and County of San Bernardino as well as the Malibu Creek Watershed Planning and Feasibility Study
developed for the LA County Department of Public Works. RBF has developed a comprehensive process
for BMP retrofit studies and watershed restoration. RBF's Integrated Watershed Assessment Tool for
Restoration (iWATR) is a non -proprietary tool used for identification of potential BMP opportunities, and
prioritization and assessment to estimate the water quality benefits and costs of potential structural
BMPs . This application can be integrated with the Master Plan of Drainage and used to help the City
achieve compliance with Section Vl.9 .d of the permit.
OP<f••ion•/
M.11lntttUncr
I Monlt otlni
kliti.JIBMP
Sitr Sd«tlon
Section Vl.7.c.ii of the MS4 Permit allows new development and redevelopment projects to achieve
alternative compliance through implementation of offsite or regional BMPs when onsite structural BMPs
meet the retention/Low Impact Development requirements on a new development or redevelopment
project site. Identification of regional BMP sites that provide stormwater retention for existing
development would provide needed options for new and redevelopment sites where retention of
stormwater is infeasible . RBF can use iWATR to identfy and evaluate potential sites to serve as
alternative compliance .
The MS4 Permit allows Permittees the flexibility to develop Watershed Management Programs(WMP) to
implement the requirements of the permit on a watershed scale through customized strategies, control
measures, and BMPs. Participation in a Watershed Management Program is voluntary and allows a
Permittee to address Receiving Water Limitations, TMDLs, Non-Storm Water Discharges and the
Minimum Control Measures. The MS4 Permit includes provisions that allow permittees the flexibility to
implement an Enhanced Watershed Management Program (EWMP). The EWMP is incentivized where
implementation of regional projects that retain all non-stormwater runoff and all stormwater runoff
from the 85th percentile, 24-hour storm event for the drainage area tributary to those projects achieve
compliance . RBF understands that City of Rancho Palos Verdes has joined Palos Verdes Estates , Rolling
Hills Estates, LA County, and the LA County Flood Control District, identified as the Peninsula EWMP
Agencies, to develop an EWMP . The potential BMP retrofit sites identified as part of the Master Plan of
Drainage can then be integrated into the EWMP to help achieve MS4 Permit compliance .
With RBF's knowledge of the City's storm drain system through preparation of the Master Plan of
Drainage Program Development, our extensive experience in developing BMP retrofit studies, and our
knowledge and understanding of the MS4 Permit, RBF can best identify retrofit opportunities within the
City's jurisdiction to help achieve compliance with several provisions in the MS4 permit in the most cost
effective manner.
September 19, 2013 RBF Consulting 9 F-63
GEOGRAPHIC INFORMATION SYSTEMS
With over 23 years of experience developing
GIS based technology solutions and using the
latest tools including advanced web based
online applications, RBF offers a
comprehensive set of GIS services capable of
handling the entire span of discipline
workflows in a common environment. RBF's GIS
experience provides a clear understanding of the
technology required to create and manage information.
RBF is known for being on the forefront of leveraging
technology to provide better services to our clients. As
an ESRI Business Partner, RBF is in a position to keep
abreast of the latest GIS technologies and maintains a
full suite of GIS programs and extensions. With nearly a
hundred internal ArcGIS users, RBF has the resources to
complete large and small scale projects. RBF maintains
a fully implemented service employing ArcGIS Server
and develops applications in the Silverlight environment
for advanced media rich user environments. These
on line mapping tools can be hosted by RBF or brought
in-house by our clients. The applications developed
under this project will belong to the City.
RBF maintains GIS experts who are familiar with City
needs and requirements . RBF's GIS staff are extensively
trained in ArcSDE with MS SQL Server as the Relational
Database Management System (RDBMS); ArcGIS Server;
Proposal
Rancho Palos Verdes / Master Plan of Drainage
f the
asa
ArcGIS (all in 10 and 10.1 versions); custom tool development for desktop, mobile and online
applications; geoprocessing; data migration; CAD data interoperability; cartography; spatial analysis;
mapping; and geodatabase design and development. RBF staff can provide such GIS services as Project
Management, GIS Needs Analysis, implementation of Enterprise GIS, data migration into ArcSDE with
Microsoft SQL Server or Oracle, Geodatabase design, cartographic design, interactive web map
development, training, GIS database management, multi-media, document and tabular linking,
customized programming, software installation and testing, and GIS or custom application
documentation. Programming languages utilized include ASP, ASP.NET, VB, VBScript, JavaScript, HTML,
XHTML, XML, CSS, C#, Python and ArcObjects.
Our GIS services can be used to provide easy access to the City for project status and quality control
throughout plan development, as well as ongoing agency management of drainage master plan
implementation. For one municipality, RBF created a custom Interactive Online Facility Mapping Web
Site based on the GIS database of drainage facilities developed for the project. This application belongs
to the City and enables staff to update or modify facilities on a continuous basis, creating a master plan
that is always current, minimizing the need for future updates.
September 19, 2013 RBF Consulting 10 F-64
PROJ ECT TE AM
Propo s al
Rancho Palos Verdes / Master Plan of Drainage
The RBF Team is comprised of a team of experts in flood control, stormwater management, stormwater
quality, GIS, database management and field data collection. The team will utilize the latest in GIS-
based data collection and processing. In addition, hydrologic and hydraulic modeling, sophisticated
enough to serve as a flexible and eas y-to-use platform for City staff, w ill be developed to evaluate future
changes and stay in compliance with NP DES requirements.
The team of professionals we have assembled for this assignment has current, relevant experience and
utilizes top-rated project management techniques that promote creative and co st-effective so lutions.
Our team will work with th e City and loc al agencies to en sure the required lev el of analysis is achieved
to update the City's current 2004 ma ster plan to today's standards, and that a cost-effective capital
improvement program is developed to elim inate existing drainage deficie ncie s w ithin the City.
ORG ANIZATIO NAL CHART
QA/QC
Scott Taylor, PE , W.DRE , F.ACE
Diane Ray, GISP
INVENTORY I MAPPING
Tom Ryan
Mujahid Chandoo, PE
Jim McPherson, GISP
Kenneth Chan
lfff'Olll /<IP
Rebecca Kinney, PE
Tom Ryan
Kenneth Chan
September 19, 2013
HYDROLOGY
Rebecca Kinney, PE
nm Mufi, PE
Daniela Malott
GEOGRAPHIC INroRMAllON
SYSTEMS
Steve Bein, PE, GISP
Jim McPherson ,GISP
HYDRlllJLICS / /\LTERN/\TIVES
Tom Ryan, PE
Mujahid Chandoo, PE
Kenneth Chan
'> IOHM WAii JlOlJ/\l llY
Daniel Apt, CPESC, CPSWQ
Remi Candaele, PE
Jeremy Hohnbaum, PE, CPESC,
LEED AP, QSD/QSP
Susan J. Ha rden, AICP, CMSM, LEED AP, CNU-A
Community Ou treach
RBF Consulting 11 F-65
KEY PERSONNEL
Proposal
Rancho Palos Verdes / Master Plan of Drainage
RBF's Project Manager, John McCarthy, PE, CFM , has more than 25 years of experience in flood control
and environmental engineering focusing on hydrology/hydraulics, master planning, water quality, and
flood control and storm drain system design . He is well qualified to manage and coordinate this effort
and has proven experience in delivering complex projects on time and within budget. Mr. McCarthy is
highly knowledgeable about Rancho Palos Verdes design requirements and has served as Project
Manager for numerous master planning and flood control projects that have included complex
hydrology, hydraulics, including coupled one-and two-dimensional stormwater runoff models, as well
as the civil design of storm drain and channel improvement projects . As Vice President in RBF's Storm
Water/Hydrology Division , Mr. McCarthy is experienced in all aspects of the planning, analyses, design,
and construction of storm drain and flood control related projects for public works and private sector
projects, and has the authority to allocate the staffing resources necessary to complete this project. He
is a Registered Civil Engineer in California, Arizona, and Nevada, Certified Floodplain Manager, and
served as a member of the California Department of Water Resources Alluvial Fan Task Force .
WORK ALLOCATION OF KEY PERSONNEL BY PERCENTAGE
' . I [Percent ~f
!Name i As;lgn~ent j A~~catioll _ .~--+~
., Project Man~ger :John McCarthy 5
Scott Taylor I OA/QC <2
Diane Ray I OA/QC <2
:ram Ryan 11 nventory/Mapping; Hydraulics/ Alternatives; 5
I Report/CIP
Mujahid Chandoo Inventory/Mapping; Hydraulics/ Alternatives 15
Jim McPherson I 1 nventory/Mapping; GIS 10
Kenneth Chan 11 nventory/Mapping; Hydraulics/ Alternatives;
Report/CIP 5
Rebecca Kinney I Hydrology; Report/CIP 5
TimMuli !Hydrology 15
Daniela Malott I Hydrology 5
1 Steve Bein I GIS 5
. Daniel Apt [Storm Water Quality s
i Remi ~andaele I storm Water Quality 10
:Jeremy Hohnbaum J Sta.rm W~ater Q~ality 10
I
September 19, 2013 RBF Consulting 12 F-66
RESUMES
--
John McCarthy, PE, CFM
Project Manager
Years of Experience : 25
Civ il Engineer, CA, 47583
B.S., Civil Engineering, California Polytechn ic State Un iversity,
San Luis Obispo
Certificate, 1997, Light Construction and Development
Management
l Scott Taylor, PE~D.WR-E, F.ASCE
I QA/QC
Years of Experience: 29
Civil Engineer, CA, 43053
M .S., Civil Engineering, California State University, Long Beach
B.S., Civil and Environmental Engineering, California State
Polytechnic Univers ity, Pomona2012, Certified Inspector
of Sediment and Erosion Control (CISEC), CA, 1069
2010, Construction General Permit Trainer of Record (CGP-
ToR), CA
2010, Qualified SWPPP Developer/Practitioner, CA, 00054
l Diane Ray, GISP
L ~Q~--~~~~~~~~~~~~1
Years of Experience : 35
Geographic Information Systems Professional, 65161
B.A., Political Science, Un iversity of California, Los Angeles
A.A., Political Science, LA Pierce College
t i Tom Ryan
; lnventory/Mappifl_g; Hydraulic_s/Alternatives; Report/CIP
Years of Experience: 17
M .S., Environmental Engineering, Royal Institute of
Technology, Sto ckholm, Sweden
B.S., Civil Engineering, California State University, Long Beach
Proposal
Rancho Palos Verdes / Master Plan of Drainage
Mr. McCarthy has prepared stormwater runoff and
drainage master plans for public and private sector clients
including: the cities of Buena Park, Irvine, Tustin, Yucaipa,
Victorville, Azusa ; County of Orange, County o f Riverside,
County of Ventura, and various private sector clients
throughout California. He also has experience working in
Rancho Palos Verdes on projects including; Palos Verdes
Drive East/Montemalaga Drive; RPV Master Plan Program
Development, and Alta Mira Canyon .
Mr. Taylor has extensive experience in storm drain master
planning and stormwater quality. He has completed
projects for federal, state, local and private clients. Mr.
Taylor is experienced in storm drain master planning and
design for development projects with mixed land use and
conjunctive use of storm drain infrastructure with
recreational elements. He has developed master storm
drain plans, runoff management plans and final plans and
specifications for public and privately funded
infrastructure. He is currently serving on the Board of
Directors for the California Stormwater Quality Association
(CASQA).
Ms. Ray is experienced in the production of GIS AM/FM
maps for the utility industry, municipaliti es , and
governmental agencies both in a manual and digital
envi ronment. She is able to coordinate multiple projects
with different job tasks . Strengths include the ability to be
analytical, detail oriented, learn quickly, and work well in a
team environment. Ms. Ray is committed to going beyond
job descriptions to accomplish project objectives.
Mr. Ryan has experience in the p r eparati on of drainage
master plans, flood control system layouts, hydrology and
hydraulic analyses, and storm drain modeling and design
projects. He is an expert in hydrodynamic modeling using
EPA's SWMM program.
Mr. Ryan prepared hydraulic modeling for the Southern
California Logistic Airport study; Buena Park Storm Drain
Master Plan; Yucaipa Master Plan of Drainage update;
Tustin Legacy--Drainage Master Plan and Runoff
Management Plan.
September 19, 2013 RBF Consulting 13 F-67
Mujahid Chandoo, PE
Inventory/Mapping; Hydraulics/Alternatives
Years of Experience : 7
Civil Engineer, 76633, CA
S.S., Civil Engineering, California State University, Fullerton
Jim McPherson, GISP
Inventory/Mapping; GIS
Years of Experience: 13
Geographic Information Systems Profess ional
S.A., Geography, California State University, Long Beach
Certificates in Community Viz Placeways, ArcGIS Server
Configuration and Tuning for SQL Server, ESRI ;
Geodatabase, ESRI; AutoCAD , and ArcView . ArcGIS ,
ArcSDE ,
Kenneth Chan
Inventory/Mapping; Hydraulics/Alternatives;
Report/CIP --------
Year s of Experience : 2
Eng i neer-In -Train i ng, 140548
S.S., Civil Engineering, Universi ty of California , Irvine
i Rebecca Kinney, PE
I Hydrology; Report/CIP
Yea rs of Experience: 18
Civil Engineer, CA, 58797
S.S., Civil Enginee ring, California Polytechn ic State University,
San Luis Obispo
Tim Muli, PE
Hydrology
Years of Experien ce: 11
Civil Engineer, CA, 72992
Leadership in Energy and Environmental Design Accredited
Professional (LEED AP)
Proposal
Rancho Palos Verdes Master Plan of Drainage
Mr. Chandoo performs hydrology and hydraulics analysis
for various stormwater facilities. His computer modeling
includes the application of the LA County MOD RAT,
Stormwater and Wastewater Management Model (XP -
SWMM), Watershed Modeling System (WMS) and other
methodologies for hydrologic/hydraulic analysis in
Southern California.
Mr. Chandoo was the design engineer for Yucaipa Master
Plan of Drainage update and GIS; Southern California
Logistics Airport Storm Drain Master Plan; provided
hydrology and water quality analysis for Marymount
College Expansion EIR in Rancho Palos Verdes .
M r . McPherson's experience includes Geograph i c
Information Systems (GIS) technology for utility,
environmental, engineering, and planning projects. He i s
experi enced in database design, GIS analysis, data
automation, data creation and cartographic presentation .
Mr. McPherson's projects include San Bernardino County
Online Storm Water GIS and Database; El Toro Water
District Water and Sewer Master Plan.
Mr. Chan's experience i ncludes assi stance with hydrologic
and hydraulic ana lys is and design, stormwater
i nfrastruct ure i nspections, and best management practices
(BMP) monitoring; preparation of drainage studies, water
quality technical reports, stormwater management plans,
erosion control plans, and stormwater pollution
prevention plans.
Ms. Kinney has extensive experience i n all phases of
stormwater management projects including planning,
design and construction . Her recent experience focuses on
development of Master Plans of Drainage : storm drainage
facility sizing, stormwater NPDES compliance, stream
stability, and floodplain management. Ms. Kinney has
extensive experience working in RPV including work on the
Long Point EIR and Marymount College expansion.
Mr. Muli has experience i n complex hydrology and
hydraulic modeling and analysis. He ha s been involved in
preparation of runoff management plans for developments
within the Counties of Los Angeles, Orange, Riverside, and
San Bernardino. He has recently been involved in the
technical review of a Master Plan of Drainage for the
September 19, 2013 RBF Consulting 14 F-68
M.S., Civil Engineerin g, California State University, Los Angeles
B.S., Civil Engineering, University of Nairobi, Kenya
I Da nie la Malott
Hy_dr~logy
Years of Experience: 1
B.S., Civil Engineering, California State University Long Beach
I Steve Bein, PE, GiSP
, GIS
Years of Experience: 27
Civil Engineer, CA, 43800
Geographic Information Systems Professional
M .S., Civil Engineering/Water Resources, Stanford University
B.S., Civil Engineering, University of Colorado
Certificates: Arc/Info, ESRI; ArcView
r Daniel Apt, CPESC, CPSWQ
t Storm Water Quality
Years of Experience: 18
Certified Professional in Storm Water Quality, 187
Certified Professional in Erosion & Sediment Control, 375 CA
Qualified SWPPP Developer/Practitioner, CA, 00003
B.A., Political Science/Social Ecology, UC, Irvine
M.A., Marine Affairs and Policy, University of Miami
Remi Candaele, PE
. Storm Water Quality
Years of Experience : 5
Civil Engineer, CA, 77517
lngenieur Generaliste, France
Propo sal
Rancho Palos Verdes / Master Plan of Drainage
County of Orange, under contract to the County. Other
projects include Monrovia Nursery Runoff Management
Plan, WAP for San Bernardino County; Yucaipa Master Plan
of Drainage Update and GIS Facility Mapping.
Ms. Malott is a younger engin eer with a background in the
development of hydrology studies in Los Angeles County.
Ms. Malott served as an interim for the LA County
Department of Public Works, Water Re sources
Department-Hydrology Group. There she completed
numerous hydrology studies using the WMS and MO DRAT
computer programs.
Mr. Bein 's project experience includes Geographic
Information Systems (GIS); civil and transportation
engineering; GIS analysis, master planning, needs analysis,
databa se design, system specification and selection,
training, and operation. Mr. Bein has applied his talents to
the development of computer aided engineering and
plann i ng applications, facilities management, and spatial
information systems. Mr. Bein was the GIS Manager for
Yucaipa Master Plan of Drainage GIS Facility Mapping; San
Bernardino County Online Stormwater GIS and Databas e;
Thousand Oaks Water System Master Plan and GIS; Ronco
Palos Verdes Drainage Master Plan Program Development.
His extensive experience in stormwater management and
His extensive experience in stormwater management and
water quality projects includes BMP retrofit studies,
municipal NPDES stormwater permit assistance, best
management practices (BMP) resea rch, design and
implementation, watershed modeling, stormwater quality
plans and designs for new and redevelopment, watershed
planning, TMDL development and implementation, and
Low Impact Development.
Mr. Apt's projects include project management of the
Malibu Creek Watershed Feasibility Study San Bernardino
County Watershed Action Plan and BMP Retrofit Study for
Santa Ana River Watershed; Stormwater Management
Program Development, Retrofitting Opportunities Study
(Orange County);Malibu Creek Watershed EWMP & CIMP.
Mr. Candaele has extensive experience in surface water
management. His domains of expertise include hydraulic,
hydrology and water quality modeling, Best Management
Practice design and performance, engineering economics,
and comprehensive strategic plans . He has been involved
with a variety of projects including Total Maximum Dai ly
September 19, 2013 REF Consulting 15 F-69
M.S., Civil Engineer -Env i ronmental and Water Resources,
University of Texas, Austin
lngenieu r, Generalist, Ecole Centrale, France
; Jeremy Hohnbaum, PE, CPESC, LEED AP, QSD/QSP
, Storm Water Quality
Years of Experience : 8
Civil Engineer, CA, 75716
Qualified SWPPP Developer/Practitioner, CA, 21212
Leadership in Energy and Environmental Design Accredited
Professional (LEED AP)
Certified Professional in Erosion and Sedim ent Control"', S613
B.S., Civil Engineering, California State University, Fullerton
Proposal
Rancho Palos Verdes / Master Plan of Drainage
Load (TMDL) development; comprehensive restoration
plans, retrofitting studies, water harvesting, economic
analyses, and statistical analyses. Mr. Candaele's projects
include Los Angeles County--Malibu Creek BMP Retrofit
Study and TMDL Implementation; Orange County BMP
Retrofit Opportunities Study; NPDES Storm Water
Program/Water Quality Model of Hoster Basin; Santa
Monica Pier Dry Weather Diversion Water Quality Study.
Mr. Hohnbaum has broad experience in flood control and
water quality branches of stormwater management. He
has prepared SWPPPs and erosion control plans. He has
design experience with non-structural and structural BMPs
and computer modeling using Army Corps of Engineers
Flood Hydrograph HEC-1, Water Surface Profiles HEC-2,
HEC-RAS (River Analysis System), Advanced Engineeri ng
Software for hydrologic/hydraulic analysis in Southern
California, and Pollutant Load Reduction Modeling (PLRM).
Mr. Hohnbaum has experience in the County of Los Angeles
preparing discharge studies, storm water capture and use,
stormwater management, hydraulic and hydro/ogic
r eports, and TMDL analyses.
September 19, 2013 RBF Consulting 16 F-70
PROJECT SCHEDULE
I
Propo s al
Rancho Palos Verdes / Master Plan o Drainage
2013 2014
TASK , MONTH Sep Oct Nov Dec Jan Feb Ma r Ap r May Jun Jul Aug Sep Oct
1 Data Co llection ;
1.1 Rev iew and Compile Exi st ing Watersh ed and Drainag e Fa ci lity Data
1.2 Iden tifica tion of Exis t ing Ini t ial Needs Assessment I
1 .3 Establish Engineering Design Criteria I
2 Existing Facilities Field Survey and Inventory I
2 .1 Fiel d Facili t y Inventory I I
3 GIS Database Development I
3 .1 GIS Organi za t ion & Proj ect Data Collect ion !
3 .2 Co mpl ete As -built Indexing I
3 .3 Establish City Nu mbering Scheme for Storm Drain Fa cilities I
3.4 Acquire Outside Data
3.5 Faci li ty Mapping Tool I
4 W ater sh e d Hydrol ogy Anal ysis I
4 .1 Delineate Existing Watershed Characteristics
4 .2 Rational Method Hyd rology Analysis I
5 Drainage S):'.stem H):'.draulic Modeling/ Alternatives Anal ):'.s is I
5.1 Exis ting Municipal Storm Drain -Hydraulic M odel Preparatio n
5.2 Existing Municipal Storm Drain -Capacity Analysis and Hydrau lic Deficiency Identification i
5.3 Street Flooded Width Calculations I
5.4 Deficiency Removal and Alternatives Formulation I Feasibility Analysi s I
6 W a ter Quality Program Tasks I
6 .1 Water Quality Regulatory BMP Requirements '
6 .2 BMP Retrofit Opportunit ies I
7 Capital Improvement Plan Developmen t I
7 .1 Identification of Reco mmended Improvements I
7 .2 Implementation Program and CIP Schedule
7 .3 Preliminary Dr ainage Facilities Quan t ity and Co nstruction Cost Estimate I
8 Drainage Master Pla n Document I
8 .1 Draft Report -Updated Mast er Plan of Drainage Document
8 .2 Fina l Rep ort -Master Plan of Drainage :
8 .3 Final Drainage Exhibits I Maps I
8 .4 Atlas Map Creation I
9 Admi n i s tration and Project Management I
' 9 .1 Project Management, Meetings and Coordination '
9 .2 QA/QC !
September 19, 2013 RBF Consulting 17
Nov Dec
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-
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F-71
PROPOSED SCOPE OF WORK
Proposal
Rancho Palos Verdes / Master Plan of Drainage
The following tasks identify a proposed scope of work to develop a comprehensive new drainage master
plan and incorporate the recommendations from the needs assessment.
TASK 1: DATA COLLECTION
Task 1.1 Review and Compile Existing Watershed and Drainage Facility Data
RBF will provide services to research, collect, and review existing background data . Data collection
includes existing City GIS drainage and watershed maps, utility index map, soils data, "as-built"
construction drawings for the local storm drain facilities, existing hydraulic and master plans of drainage,
previous project reports, proposed development tentative maps or hydrology studies, EIR's, floodplain
mapping, ownership data, geotechnical data, County master plans, land use data, topography, Army
Corps of Engineers' reports, proposed development plans, NPDES Permits, Notice of Violations (NOVs),
existing water quality facility as-builts, and receiving water TMDL listings. In addition, a field
reconnaissance investigation of the project study watershed area will be performed. The field
investigation will include a verification of the watershed conditions and accuracy of the existing
improvement plans. Field reconnaissance of the project site and the immediate adjacent conditions of
the surrounding watershed will assess flow restrictions and general surface flow patterns. A field review
with ground photo inventory and analysis will be included in the final report of critical areas of interest
or locations of severe flooding. Identify data gaps in GIS database and as-built plans found in the field
investigation. Document data gaps for inventory in Task 2.1 and incorporation into the GIS database
development (Task 3).
Task 1.2 Identification of Existing Initial Needs Assessment
RBF will prepare a qualitative assessment of the drainage constraints and conditions based upon existing
data of the watershed and historical flooding problems for this area. Existing conditions and current
design criteria will be evaluated to formulate initial assessment of the drainage needs. RBF will identify
and summarize critical drainage related problems, including existing flood hazard zones and published
floodplain and will identify existing physical or regulatory constraints based upon the baseline
information researched for the watershed .
Task 1.3 Establish Engineering Design Criteria
RBF will provide preliminary engineering services to establish the design criteria for hydraulic and
hydrologic design requirements prior to initiating the preliminary design process. The necessary
planning criteria and standards will be established to ensure that the required level of flood protection is
provided to meet the various jurisdictional agency requirements, and are in conformance with the City
and guidelines. All elements of the Master Plan of Drainage will be prepared in accordance with the
procedures established by the LA County Department of Public Works. This work item will include
establishment of the following critical design features:
• Hydraulic controls
• Street inlet requirements
• Outlet requirements
• Local drainage system hydraulic modeling
• Review of master plan design assumptions
September 19, 2013 RBF Consulting 18 F-72
Propo sa l
Rancho Palos Verdes / Master Plan of Drainage
• Distribution of flows to the proposed storm drain and street section
• Critical design water surfaces (committed elevations)
• Allowable street flooding and storage
• Deficiency upgrade requirements
• Allowable design deviations (i.e ., min. Flood protection levels)
• Establish water quality design criteria
• Evaluate Notices of Violation and/or areas of water quality concern
A memo summarizing the recommended design criteria and guidelines will be prepared for review. This
document will serve as an initial reference framework for future decisions as work progresses and
unique opportunities are encountered.
TASK 2 : EXI STING FACILITIES FIELD SURVEY AND INVENTORY
Task 2.1 Field Facility Inventory
RBF will perform an "above-ground" field review and inspection of existing storm drain lines and
channel facilities (laterals and private lines are excluded from this study). This inventory will include
drainage facilities throughout the City. Facility inventory will also include existing facilities by other
agencies, i.e. Caltrans, LA County. RBF will provide GPS land survey to determine the coordinates of the
manhole covers. Depths of manholes can be measured where possible to determine accurate invert
elevations where accessible, and or not clearly defined on as-built plans . Manhole located within
heavily traveled right-of-way will be verified for location only, but invert elevations may not be field
verified . These inverts will be acquired by as -built, or by evaluating the invert elevations of adjacent
manholes within the same system (upstream and/or downstream). RBF will develop a program to
acquire missing invert data as part of the City's regular maintenance program , or during CCTV
inspections.
The i nvestigation will identify miss ing o r incorrect data by field investigation, review of as -builts and
interviews with City staff. RBF will also verify the facility information in comparison to the plan data,
and augment data gaps with ava ilable information. The inspection will include limited field
measurements, if possible, for depth of p ipe, pipe size, and pipe condition (if visible). This task does not
include enclosed space work or CCTV review of pipe characteristics . Catch basins and manholes will be
located based on a GPS field inventory. Information will be recorded and provided to the City for
delivery into the City database, including:
• Pipe materials
• Pipe Size
• Age of Construction
• Referenced Construction Plans
• GPS Location
• Invert Elevation
September 19, 2013 RBF Consulting 19 F-73
TASK 3: GIS DATABASE DEVELOPMENT
Task 3.1 GIS Organization & Project Data Collection
Proposal
Rancho Palos Verdes / Master Plan of Drainage
The success of this project will be dependent on both the expertise of the RBF Team and its teamwork
with the City. Upon kickoff of the Master Plan Project, RBF's GIS Manager will enter discussions with the
City to review the schedule for the GIS scope of work, review and request available data and
documentation, and agree upon GIS deliverables, project milestones, and delivery dates. RBF will
present in greater detail the project approach and take the time to build the relationships with the City,
its IT and GIS staff, and other contractors that will be necessary for ongoing effective communication.
RBF will collect the necessary data and documents for the project. It is assumed that the City will have
all the as-built drawings scanned and saved to a DVD or a portable data storage drive. RBF will sit down
with the appropriate City staff member to review approximately 10% of the as -built scans so both RBF
and the City can discuss any potential problems identified. RBF will then take the scanned drawings
review, catalog, and organize so that they can be easily used by the engineering staff and linked to the
GIS data, where needed . As RBF is reviewing and cataloging the as-built scans, we will identify scans that
are unreadable and send a list to the City to re-scan the hard copy of as-built drawings and send new TIF
or PDF images of the drawing sets .
The objectives of the project initiation will be to:
• Administer and coordinate work for timely and effective completion;
• Document the City's project and ongoing GIS priorities;
• Set up and maintain appropriate communications;
• Gather GIS data;
• Review and collect Scanned as-built drawings;
• Setup GIS status reports; and
• Setup GIS milestone dates.
Task 3.2 Complete As-built Indexing
RBF will provide as -built geocoding and indexing to incorporate the drainage as-built drawing sheets
with a link to the storm drain segments retrievable from a GIS based mapping application. We
understand that approximately 1100 pipes remain to be linked to the appropriate as-built drawing file.
The budget for this task includes logging the as-builts from the TIF or PDF file format provided by the
City . Each sheet, where a pipe reference is missing and has not yet been accomplished by City staff, will
be reviewed to verify that the quality is sufficient for this application and to extract specific information
to be used in the indexing process. From each sheet, RBF will extract attributes for the Street Name,
Date of the Drawing, Drawing Number, File Number, pipe and/or structure size, material and Work
Order Number where available. This vital i nformation will be imperative for development of the facility
mapping and data modeling to be accomplished in other tasks and for searching and displaying the
attributes in the on line mapping application.
RBF will create a GIS index of the drawing sheets and , where necessary, verify or link each image file to
the appropriate stormwater facility segment or feature for retrieval either through a query or by
selecting the storm drain segment graphically on the project on line mapping application. Should
multiple as-builts relate to the same drainage segment (very common), a list of the matching drawings
September 19, 2013 RBF Consulting 20 F-74
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Rancho Palos Verdes / Master Plan of Drainage
will be provided in a pop-up window in the project web mapping application (task later in this scope) for
the user to look through to find a desired drawing. For this as-built linking and indexing task, it is
estimated that a total of four minutes will be required of Technician or Analyst time for each drawing
sheet to be reviewed, the attributes gathered, the street and location to be identified and logged, and to
build the index. This process includes a thorough quality control process to improve the accuracy of the
delivered product.
Task 3.3 Establish City Numbering Scheme for Storm Drain Facilities
RBF will work with the City to review the state of the City's current GIS Stormwater Facility numbering
scheme(s) and begin implementation of a consistent and comprehensive numbering scheme which will
support the City's Drainage Master Plan project needs , the City's future Asset Management application
(Cityworks), and future maintenance of the GIS data. Upon gaining a thorough understanding of the
City's current numbering systems, RBF will review with City staff our recommendation on how to
number the stormwater facilities so that the structures will tie to the storm drain pipes consistently and
can be easily updated and maintained . The system will be one that will allow the City the maximum
amount of flexibility in the numbering while allowing for easy updates in the future. The City's GIS data
attributes will be updated to the new numbering scheme while the existing numbering will be archived
and eliminated from the live data set and still be available for future reference if required.
Task 3.4 Acquire Outside Data
RBF will work with the City to identify and gather necessary information and data that will assist in the
completion of the Drainage Master Plan . Data that is anticipated to be collected includes orthorectified
aerial photography and topography from the LA County LAR-IAC program, and LA County as -builts for
facilities within the City. Additional data include LA County, private, and Caltrans stormwater facility
data, FEMA Firm data, Land Use data, and Watermaster subsurface data (if available and applicable). It
is assumed that the cost of obtaining data from the various sources will be paid for by the City and RBF
will seek approval from the City before the purchase of any data.
Task 3.5 Facility Mapping Tool
To streamline the project production and provide City
staff with a tool for over the shoulder review and
comment throughout the project, RBF will create a
custom GIS based secure online interactive mapping site
based on the information developed in other
components of this project or as provided by the City.
The interactive web mapping site will serve two
purposes, one as a project management tool and two as
a future data viewer to provide for a "living" master
plan document. As a project management tool the
viewer will allow the City to monitor the progress and
results of the drainage master plan. As new data comes on line the City can make comments to the web
mapping tool and send an email to RBF staff to make corrections . Viewer components at a minimum will
include the stormwater facility pipes and structures, water quality facilities identified in this MPD, model
results, CCTV video, in pipe observation snapshots, BM P's, drainage areas, and associated attributes
such as physical characteristics and ownership. RBF will also use County of Los Angeles base data where
September 19, 2013 RBF Consulting 21 F-75
Proposal
Rancho Palos Verdes Master Plan of Drainage
appropriate within licensing agreements or as provided by the City. The site will possess basic
interactive mapping functionality. The site will be password protected to limit access to designated City
staff, authorized contractors and consultants and RBF team members.
RBF will further develop a Project Portal Page for the Project to present the purpose and mission of the
project and provide ready access in a central site to project documents and resources. The home page
will present a City "branded" appearance to the project data and provide links to PDF documents such
as studies, reports, and maps used in the development and execution of this project, as well as to
provide ready access to the interactive mapping tool and linked as-built drawing scans .
The site will also act as an enhanced document management application with the ability to link
documents, snapshots, and studies or reports to the map for easy reference and download by City staff
or other project stakeholders such as consultants or the public. Should the City desire additional
functionality, documents can be easily uploaded by City staff on an on-going basis or will be included
initially as provided by the City or from the other components of this project.
Support for the data layers developed under this project has been included. Additional functionality is
provided for the City to review the ongoing work during master plan development and to provide
comments in the form of "Problem/Action" forms . These forms can be filled out by the City or RBF staff
throughout the project and will be linked to the mapped features developed in the project. Once the
details of the issue have been logged, an email will be sent to the relevant project participants for
follow-up and resolution . This approach provides a centralized location for both the City and RBF team
members to go to for research and reference of relevant project data, as well as to view and print maps
of the work in progress and completed . The site will also keep a log of identified issues and their
resolution as a future reference and to be included in the final report.
The scope includes a brief workshop with City staff to determine appropriate symbolization and colors
for the layer's features to be displayed on the site and in the final atlas maps . For GIS data, it is assumed
that the necessary or desired attributes will be complete and organized, that the feature data will be
clean and ready to build any required topology (no gaps or overshoots and closed polygons) and that the
data will be delivered back to the City as either an ESRI shapefile or file geodatabase. At the conclusion
of the project, RBF will provide the City with the entire source programming that was used to create the
site. By giving the City all the source code it will allow the City to keep the site up to date into the future.
The site will be hosted on line by RBF during the development of the Master Plan . After delivery of the
master plan document, the City can take the application in-house for continued use of the "living"
master plan, or continue to host the site at RBF for a nominal hosting fee. Assistance in installation and
implementation of the programming, data, and mapping application on City systems will be
accomplished at RBF 's contracted hourly rates as needed.
TASK4: WATERSHED HYDROLOGY ANALYSIS
Task 4.1 Delineate Existing Watershed Characteristics
RBF will review and validate the drainage areas within the existing City of Rancho Palos Verdes Master
Drainage Study dated 2004 (AKM, 2004), RBF will update boundaries based on field investigations and
modeling results based on the latest digital topography completed (or purchased) by the City.
Boundaries for the Drainage Basin Areas will be determined and the minimum critical hydrologic
September 19, 2013 RBF Consulting 22 F-76
Proposal
Rancho Palos Verdes / Master Plan o Drainage
concentration points will be established to assist in the development of the watershed model and
analysis requirements for the hydraulic design. A watershed map with the delineation of the watershed
Drainage Basins will be updated to document the mapping for the proposed hydrologic modeling. The
watershed map will determine the average characteristic parameters associated with the modified or
updated watershed subareas necessary for the application of hydrologic analysis. RBF will obtain and
review available data for parameter estimation in the precipitation-runoff model including infiltration,
vegetation cover, impervious cover, hydrologic soils data, slopes, and watershed hydraulic efficiency.
Field verification of watershed boundaries will be performed for areas with conflicts or incomplete data.
Task 4.2 Rational Method Hydrology Analysis
RBF will prepare a rational method hydrology analysis for the watershed to quantitatively estimate the
"ultimate" land use watershed condition surface runoff flowrates for the 10-, 25 -, and SO-year (Capital
Flood) storm return periods based upon full conveyance of the drainage systems for all storm events.
The MODRAT hydrology model in the WMS software will be used to develop a GIS-based link-node
model for critical concentration points previously identified in the mapping phase. Flowrates developed
will be limited in minimum tributary drainage area size to the master plan or primary backbone facility
systems only. Hydrology calculations will be completed in accordance with the LA County Hydrology
Manual.
TASK 5: DRAINAGE SYSTEM HYDRAULIC MODELING/ALTERNATIVES ANALYSIS
Task 5.1 Existing Municipal Storm Drain -Hydraulic Model Preparation
RBF will perform a hydraulic analysis of the conveyance 11 capacity" of the existing City backbone storm
drain system including large subsurface storm drains and channels . The hydraulic analysis will be based
upon evaluation ofthe hydraulic grade line, rather than "normal depth" calculations. Hydraulic grade
line (HGL) calculations will be performed utilizing the XP -WSPG computer program . The hydraulic model
developed as part of this task will provide the baseline model to identify system deficiencies and to test
the modification alternatives of the recommended storm drain improvements. (The storm drain water
surface profile models will only be generated for the main "collector" or 11trunk" storm drain lines, and
the private or local facilities outside of public right-of-way intercepting the lot/building surface drainage
will not be analyzed). The water surface data and hydraulic information will be summarized in tabular
format for each reach or element of the facility with critical areas highlighted to allow easy use and
review.
Task 5.2 Existing Municipal Storm Drain -Capacity Analysis and Hydraulic Deficiency Identification
The hydraulic models generated for the "existing" mainline storm drain systems will be analyzed in a
sensitivity analysis to determine the maximum hydraulic "capacity" of the system . The maximum
allowable hydraulic capacity will be defined as the highest elevation of the hydraulic grade line below
the street that allows the surface inlets to function . A sensitivity analysis will be performed by factoring
the "design" discharges to a lower amount until the storm drain operates without causing flooding of
surface inlets . The hydraulic model will be used to quantify any deficiency of hydraulic conveyance in the
existing system . The hydraulic capacity will be converted to "level of flood protection" numerical value
through a ratio of the capacity flowrate to the calculated design flowrate.
September 19, 2013 RBF Consulting 23 F-77
Task 5.3 Street Flooded Width Calculations
Proposal
Rancho Palos Verdes / Master Plan of Drainage
The results of the hydrology hydraulic capacity analysis will be used to perform street flooded width
calculations at critical street locations to ensure conformance with City drainage design criteria. The
street flooded width analysis will be based on normal depth calculations and using City of Rancho Palos
Verdes standard street sections. The street flooded width calculations will be used to identify locations
that do not meet City criteria and, therefore, may require additional underground storm drain
improvements.
Task 5.4 Deficiency Removal and Alternatives Formulation/ Feasibility Analysis
RBF will develop preliminary alternatives formulation for removal of hydraulic deficiencies within the
existing "mainline" storm drain improvements. The conceptual assessment will focus on either: (1)
increasing the hydraulic capacity through enlarged drainage facilities or new parallel system adjacent to
existing facilities, (2) constructing a diversion system, or (3) constructing detention storage for flow
reduction and water quality benefits . The overall watershed system will be divided into study reaches
for refined analysis on a reach-by-reach basis . A list of potential design options will be identified which
meet the primary flood protection objectives and major constraints associated with the alternatives will
be discussed . A feasibility analysis will be performed to screen the alternatives and develop the
recommended alternative based on selection criteria, including downstream constraints, ownership
issues, minimal costs and public impacts.
The proposed increased pipe sizing will be based upon water surface profile hydraulic calculations for
the updated design flowrates. Preliminary horizontal and vertical alignments will be deve loped for the
recommended facilities. The lengths and elevation data will be used for detaile d hydraulic analysis and
cost estimating purposes. Recommended drainage improvements to remove hydraulic deficiencies of
the municipal storm drain systems will be analyzed in XP-WSPG, developed in the previous tasks to
verify operation. The sizing of the modifications to the existing storm drain sizes will be adjusted using
the water surface profile model to optimize the performance of the system and identify impacts and
benefits as sociated with a recommended project.
TASK 6: WATER QUALITY PROGRAM TASKS
Task 6.1 Water Quality Regulatory BMP Requirements
The New Development section of the new MS4 permit for Los Angeles County includes provi sio ns
associated with the alternative compliance. The potential exists for the City to implement watershed-
based structural BMPs to provide an offset to those development projects that are determined to be
technically infeasible to meet the new development/redevelopment requirements of the permit onsite.
RBF will coordinate with the City Planning Department to forecast future development in the City and
then evaluate the potential for implementation of watershed-based structural BMPs as part of an
alternative compliance program . RBF will evaluate the implementation of LID and hydrodmodification
structural BMPs at the su b-regional and regional basis within the City. RBF will also evaluate the retrofit
requirements of the new perm it. RBF will evaluate the TMDLs the City is subject to and identify
subwatersheds where structural BMPs will likely to be necessary. The results of the LID ,
hydromdification BMP evaluation, the retrofit requirements analysis, and TMDL evaluation will be
incorporated into a technical memorandum to identify potential future structural BMP needs in the City.
September 19, 2013 RBF Consulting 24 F-78
Propos al
Rancho Palos Verdes / Master Plan of Drainage
Task 6.2 BMP Retrofit Opportunities
RBF will prepare a study to identify and evaluate potential structural BMP opportunities within the City.
This study will be based on the technical approach that has been implemented in other BMP retrofit
studies and will integrate RBF's iWATR process. The technical approach will identify structural BMP
retrofit sites and assess potential BMP types for each site. The BMP Retrofit task will include two
phases, Phase I: GIS Watershed Analysis and Phase II: BMP Assessment and Prioritization.
Phase I: GIS Watershed Analysis encompasses a desktop level analysis to identify potential structural
BMP opportunities with the City.
Phase I includes:
• Data collection and coordination with City staff.
• Identification of existing regional structural BMPs in the City
• Desktop identification of potential BMP retrofit sites
• Identification of potential site constraints for each potential BMP site
• Initial water quality assessment
• Integrated BMP needs assessment (in association with results of Task 5.1)
• Identification of potential BMPs types (including Low Impact Development) for each site
The results of Phase I will be discussed with the City prior to proceeding with Phase 11.
Phase II : BMP Assessment and Prioritization encompasse s a more detailed assessment of the potential
BMP for each site and the development of an implementation strategy for the identified BMP retrofit
sites.
Phase II includes:
• Field verification for each identified BMP retrofit site
• Planning and constructability analysis for each site
• Conceptual exhibits for each site
• Life Cycle Cost (capital program and O&M)
• Identification of funding opportunities (i.e. grants)
• Water quality assessment
• BMP implementation prioritization and BMP site selection
The results of the BMP implementation prioritization will be an implementation strategy that will serve
as a Water Quality BMP Facilities Plan that can be incorporated into the Drainage Master Plan. The
results of Phase II will be provided in an overall BMP Retrofit Study Report/Water Quality BMP Facilities
Plan .
TASK 7: CAPITAL IMPROVEMENT PLAN DEVELOPMENT
Task 7 .1 Identification of Recommended Improvements
The capital improvement program (CIP) will incorporate the results of the drainage syst em pipe
condition as sessment (by others) and the capacity analysis . RBF will formulate and recommend
alternatives for the repair, rehabilitation, and improvements to the storm drainage system that will
satisfy the established objectives. The identification of the recommended improvements will
September 19, 2013 RBF Consulting 25 F-79
Proposal
Rancho Palos Verdes / Master Plano Draina e
incorporate the results of the condition inspection and the capacity analysis. Consideration will be given
to deficiencies in remaining service life and hydraulic capacity.
RB F's recommendations will consider improving the water quality of the stormwater runoff, addressing
both operational and structural control measures in accordance with the MS4 permit and the other
associated stormwater quality management plans . RBF will identify all upgrades to the drainage system.
Once the criteria for setting priorities have been established, projects will be ranked and preliminary
costs will be developed.
Task 7.2 Implementation Program and CIP Schedule
RBF will provide engineering services to generate a recommended prioritization and schedule for
implementing the required drainage facilities to correct existing service life and hydraulic deficiencies.
RBF will develop the criteria for prioritizing system improvements. Results of the capacity analysis will be
integrated with the condition assessment results, reports of local flooding, and maintenance records to
set priorities for system improvements. A l isting of recommended improvements and their priority will
be presented to the City for review.
A schedule will be developed that outlines the recommended implementation of facilities based upon
the projected funding availability. The recommended improvements will incorporate a phased approach
based upon risk characterization, potential impacts, and prioritization. The recommended alternatives
will include a plan and schedule for implementation based on a priority rating and timeline determined
in conjunction with the City. The City will provide RBF an estimate ofthe dollar amount that can be
dedicated annually to capital improvement projects. Using this information, a plan and schedule for
replacement and rehabilitation will be established over a time frame defined by the City .
Task 7 .3 Preliminary Drainage Facilities Quantity and Construction Cost Estimate
Pr eliminary construction quantity estimates will be performed for the recommended drainage
improvements. A preliminary estimated cost of construction will be generated from the quantity
estimate using approved unit costs from the City. Unit costs will be based upon the most current cost
information for recent similar projects in the area compiled by RBF and approved by the City . The total
project costs for each facility will then be estimated, which include line items for project design, survey,
geotechnical, administration and construction support. In addition, intangible costs for facilities will be
investigated, such as environmental mitigation, if these are determined to be critical for a particular
system. Major physical constraints will be included in the estimate such as {1) land acquisition, (2)
street paving and traffic control, and {3) utility relocation or protection.
TASK 8: DRAINAGE MASTER PLAN DOCUMENT
Task 8.1 Draft Report -Updated Master Plan of Drainage Document
RBF will provide engineering services for the compilation of a new Master Plan of Drainage to support
the proposed hydrology analysis and recommended drainage facilities. The written report will serve as
the technical documentation for the preliminary engineering design and selection of the recommended
watershed improvements. This report will include the background for the watershed investigation,
hydrologic modeling, hydraulics analysis, alternatives analysis, storm drain design and sizing, and flood
protection requirements. This document will serve to reference the design assumpt ions , guidelines, and
criteria developed for the project. The text of the document will be prepared in MS WORD .
September 19, 2013 RBF Consulting 26 F-80
Proposal
Rancho Palos Verdes Master Plan of Drainage
The draft Report will also serve as the initial engineering submittal package for the plan for review by
the City. The engineering analysis and associated documentation will include (1) hydrology analysis, (2)
watershed evaluation (3) existing systems hydraulic capacity, (4) facility design considerations, (5)
required systems hydraulics, (6) feasibility alternative investigation and design selection matrix, (7)
facility construction costs, and (8) Water Quality Assessment .
Task 8 .2 Final Report -Master Plan of Drainage
A final report will be prepared which incorporates comments and modifications from the draft review(s)
by the City. A copy of all files will also be provided on a CD .
Task 8 .3 Final Dra inage Exhibits/ Maps
RBF will provide engineering services to generate the final drainage map exhibits associated with the
master plan of drainage. These drainage exhibits will consist of the following:
• Updated Drainage Index Map (Drainage Basins)
• Watershed Hydrology Map (Basins and Drainage Areas)
The hydrology maps will be prepared on the developed base sheets, modifying the existing drainage and
will include the hydrologic concentration points or nodes clearly identified and the associated design
discharge . Facility maps will indicate the recommended sizes and lengths for the backbone
infrastructure. The drainage index map will be prepared at a suitable scale for use by City. Maps will be
created using the GIS shapefiles generated during the project and electronic copies of all maps will be
provided in PDF format .
Task 8 .4 Atlas Map Creation
At the completion of the Drainage Master Plan process, RBF will assemble field books to provide City
Engineering and Mai ntenance staff with hard copy maps of the entire stormwater system. RBF will
create four sets of 1" = 200' (17 x 22 -inch) atlas maps of the stormwater system, once the data has been
attributed into the geodatabase and quality checked. Additional sets can be produced at an additional
cost. These atlas maps will represent the GIS stormwater system similar to the City's existing atlas maps
with the new data created under this project . RBF will utilize the City's existing grid, if possible and if
desired by the City. The layout that will accommodate approximate 17 x 22-inch maps at this scale will
be determined by the City and RBF . This scope includes two City review cycles to approve the atlas
sheet layout and content. Utilizing data drive pages RBF will prepare an automated "ESRI Map Book"
so luti on that will allow the City to re -create the 17 x 22-inch atlas sheets that RBF will provide as part of
the final deliverable using ESRl's ArcGIS desktop application .
The atlas maps will include industry standard symbolization; attribute labels of features and items that
the City determines necessary as part of an annotation feature class suitable for 17 x 22 -inch mapping.
RBF will provi de the City one set of ten representative sheets at 17 x 22 inches as well as PDF files for
review. RBF will then review the City comments and make necessary changes . Atlas maps are
anticipated to be black and white for ease of plotting and reduced cost to the City for future
reproduction . The deliverables for this task include:
• One set of 17 x 22-inch stormwater utility atlas pages and PDF files (for review)
September 19, 2013 RBF Consulting 2 7 F-81
Proposal
Rancho Palos Verdes / Master Plan of Drainage
• Four sets of 17 x 22-inch final color stormwater utility atlas bound for converted drawings
similar to water and sewer atlas books
• Automated process for future atlas sheet creation
TASK 9: ADMINISTRATION AND PROJECT MANAGEMENT
Task 9.1 Project Management, Meetings and Coordination
RBF will conduct project management activities to ensure adherence to schedule and budget, as well as
documentation of communication between the RBF and City, as required. RBF will coordinate and
attend project meetings with City staff such as project kickoff, monthly progress meetings, design
submittal reviews, and as needed to review design issues . Written meeting minutes will be provided to
the City for each of these meetings and monthly updates of project progress .
Task 9.2 QA/QC
RBF will perform continual QA/QC as part of our standard project management. The QA/QC includes
frequent progress checks and reviews as the project progresses. For the master plan of drainage QA/QC
would occur during all tasks involving calculations or deliverable products.
At RBF, quality service is a core principle. Our mission is to provide our clients with the highest quality
product possible. Our Quality Assurance and Quality Control Program (QA/QCP) is a continuous process
used on a daily basis as work flows from desk to desk, discipline to discipline, and consultant to client.
RBF utilizes this QA/QC program on every project to make certain a high quality product is delivered on
schedule and within budget. This program cons ists of the following key elements :
• Project Manager Supported by Permanent Teams
• Design Discipline Scope of Work I Responsibilities
• Establish Standards and Practices Criteria
• Quality Assurance and Quality Control Program Checks
• "Over the Shoulder" Reviews by Senior Staff
• Scheduled Peer Reviews
• In -House Project Team Meetings I Coordination
• Project Communication I Documentation
• Milestone Submittal Reviews
• Constant communication between City and RBF project
managers
• Online Project Management Tools to aid in constant
communication and to summarize status.
Quality 1
L Product J
RBF will perform continual QA/QC as part of our standard project management. The QA/QC includes
frequent progress checks and reviews as the project progresses. For the master plan of drainage QA/QC
would o ccur during all tasks involving calculations or deliverable products .
September 19, 2013 RBF Consulting 28 F-82
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CON S ULT fNG
Professional Fees Estimation
11 Verdes
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MASTER PLAN OF DRAINAGE
Hl<I ·DttllC " Task 1.1 Review and Comoile Existina Watershed and Oralnaae Facilitv Data
Task 1.2 ldenllfteation of E.xlsUno Initial Needs Assessment
T ask 1.3 Est ablish Enak'leerina Oesion Criteria
ITUk2 • E-Ftcllllta AaHo.,,,.nt •nd In-"'
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2.1.1 Oralnaae Facllitv Conditions Assessmenl/Dala lnventorv
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T ask 3.1 G IS O r aan ization & Protect Data Collection
Task 3.2 Comnlete As·Buitt lndexinn
Task. 3.3 Establlsh Citv Numbertno Scheme
THk 3.4 Acouire Outside Data
Task 3.5 Faciitv Maoolna Tool
ITuk4·W-i..dH
Ta sk 4 .1 Delineate Ex:isitnn W atershed Characteristics
T ask 4.2 Rational M ethod -roloav Anatvsis
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Task 5.1 Exlstlno Munk.lnal Stonn D rain -Hvdraulie Model Preoaratlon
Task 5.2 Exisltno Munkfoal Storm D rain. Caoacitv Anatvsis and Hvd raul[c DeficJencv Identification
Task 5.3 Street Flooded Wktth CalculaUons
T ask 5.4 Oefic lencv Removal and Attemattves Formulatfon/Feaslb flml Anatvsis
Task 5.5 Dralnaoe lmorovemenl Facmtv Slzina and AJianment
TUkl•WttarQulllYProa,.,,,
Task 6.1 Water Qualitv Reoutatorv BMP Renuirements
Task 6.2 BMP Retrofit Qnnn.rturuties
:Task 7. C.•ltll -wment Plan -rauon
Ta sk 7.1 ldenlif'teation or Recommended lmotovemenls
Task 7.2 lmotemenlalion Proaram an d CIP Schedule
Task 7 .3 Prelimlnarv Drainaoe Facilities Quamirv and C onstruction Cost Es1i.amte
Tukl ·DnlnO• --·Document
Ta.sk 8.1 Oran Reoort
Task 8.2 Final Reoort
Ta sk 8.3 Final OralnaQe Exhibits/Macs
Ta.sk 8.4 Atlas Mao Creauon
T••ll: I -Mmtnstretlon and Pro--.Ma-•rMnt
Task 9.1 Pro'ect Review MeetinQs and Coordination
Task 9.2 Oualitv Control and Oualitv Assurance
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... 740 -$16.160 100
$12 340 76
24 $6060 50
60 $1 5,180 130
S1Uto 100
$10 650 56
$8,940 44
SI' 000 $15 000
m $551,03C 387C
Paoe r 29
F
-
8
3