RPVCCA_CC_SR_2013_10_01_E_NOC_2012_Storm_Drain_Rehab_Project_Sancon_EngineeringCrrYOF
MEMORANDUM
TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS
FROM: LES JONES, INTERIM DIRECTOR OF PUl"U"'"ll-1i-=-
WORKS ~~
DATE: OCTOBER 1, 2013
SUBJECT: NOTICE OF COMPLETION FOR 2012 STORM DRAIN
LINING AND REHABILITATION PROJECT (SUPPORTS
CITY COUNCIL GOAL FOR PUBLIC INFRASTRUCTURE)
REVIEWED: CAROLYN LEHR, CITY MANAGERQQ_
Project Manager: Andy Winje, Associate Engineer
RECOMMENDATIONS
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion with the L.A. County
Registrar-Recorder Office and if no claims are filed within 35 days after recordation,
and upon the contractor posting an acceptable warranty bond, notice the surety
company to exonerate the Performance bond.
3. Authorize the Director of Public Works to release the 5% retention payment in the
amount of $44,667.37 to Sancon Engineering, Inc. 35 days after recordation of the
Notice of Completion by the L.A. County Recorder contingent upon no claims being
filed on the project and the contractor posting an acceptable warranty bond.
BACKGROUND
The City Council awarded a contract on April 17, 2012 to Sancon Engineering, Inc. to
construct storm drain lining and rehabilitation to certain identified pipes in the storm drain
system on the east side of the City. The contractor's work is now finished and has been
successfully reviewed for conformance to the project plans and specifications.
DISCUSSION
The project scope included investigation and cleaning of about 8,880 linear feet storm
drain and performing invert repairs, point repairs and lining as warranted by the
investigation. About 4,420 linear feet of pipe was lined with either cured in place pipe E-1
NOC for 2012 Storm Drain Lining and Rehabilitation Project
Page 2of2
October 1, 2013
(CIPP) or invert paving methods. Another 1,450 linear feet was determined to not have
need of rehabilitation (these were mostly reinforced concrete pipes.) The remaining 3,000
linear feet was determined to require repairs that were beyond the scope of the services
contracted for and will be addressed in future work. Additional and previously unforeseen
work was also accomplished to repair and rehabilitate a storm drain which failed during a
storm in March of 2013. The cost of the additional work is included as a balancing change
order totaling $176,625.00.
The total project construction budget, including contingencies, authorized by the Council is
$1,005,565. The project was completed for $893,347.16, about 89% of the authorized
budget, yielding a savings of $112,217.84. These figures are summarized in the table
below.
Project Cost Summary Table
Contract Award Amount $805,565.00
Authorized Contingency Budget $200,000.00
Authorized Construction Budget $1,005,565.00
Contracted Charges $716,722.16
Change Order $176,625.00
Actual Construction Cost $893,347 .16
The project addressed the rehabilitation needs of 63 of 72 (88%) of the pipes included in
the scope for this project. The remaining pipes, which require significant point repairs or
alternate lining methods, have or will be addressed in other projects.
CONCLUSION
Sancon Engineering, Inc. has successfully completed all work in accordance with the plans
and specifications. Therefore, the work should be accepted as complete and a Notice of
Completion filed.
FISCAL IMPACT
The project was funded through the Water Quality and Flood Protection Program and was
completed within the authorized budget. The recommended action will have no fiscal
impact.
Attachments: Notice of Completion
E-2
RECORDING REQUESTED BY:
City of Rancho Palos Verdes
WHEN RECORDED MAIL TO:
r i
Name City Clerk
~~~~~sCi ty of Rancho Palos Verde
30940 Hawthorne Blvd.
c~ h 1 d State Rane o Pa os Ver es,
Zip CA
L 90275 J
. .
Space above this line for rec<;>rder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.)
Notice is hereby ·given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. Thefullnameofttreowneris City of Rancho Palos Verdes
3. Thefulladdressoftheowneris 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275
4. The nature of the interest or estate of the owner is: In fee.
(If other than Fee. strike •in tee• and insert. for exairc>le. "purchaser under conlra~1 of purchase." or "Lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
; .
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the
commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on Jul Y 31 , 201 3
2012 Storm Drain Lining and Rehabilitation Project
. The work done was:
a. The names of the contractor, if any, for such work of improvement was ----=S=-=a:.::n=-c=--:::0:..:n:.::..,,....:E,,,.n::=..::gz..1=· .::n=-e::::..::e:..:r::...=i:.:n=-g:::L.J,'----=I:..:N:.:..::C:...:•!._ ______ _
April 17, 2012
9.
(If no contractor f0< work of iirc>rovement as a whole. Insert "None") R igatef{ Contrtf'clt 1 V d
The property on which said work of improvement was completed is in the City of a c 0 OS er es
Countyof Los Angeles ,Stateof CA ,andisdescribedasfollows: Various Locations
10. The street address of said property is __ N_o_n_e--------,,,----...,.,.--,--.,----,-,.-------------------
<H no streel address has been officially assigned. insert "none".)
Dated ____________ _
(Signature of Owner or COfP.O<ate officer of Owner named in paragraph 2, or his agent)
City of Rancho Palos Verdes
VERIFICATION
I, the undersigned, say: I am the Ci ty Cl erk , the Declarant of the foregoing Notice of Completion:
(Presiilenl of, Manager of, Partner of, Owner of. elc.)
I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of
perjury that the foregoing is true and correct.
City of Rancho Palos Verdes CA
Executed on-------------· 20 __ at---------------------____ _
(Personal signature of lhe individual who is swearing thal the contents of the Notice of Completion are true)
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