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RPVCCA_CC_SR_2013_10_01_D_NOC_Storm_Drain_Rehab_Project_Lines_35_36_37_Sancon_EngineeringCrrYOF MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: LES JONES, INTERIM DIRECTOR OF PUBLI WORKS DATE: OCTOBER 1, 2013 SUBJECT: NOTICE OF COMPLETION FOR STORM DRAIN REHABILITATION PROJECT -LINES 35, 36 & 37 (SUPPORTS CITY COUNCIL GOAL FOR PUBLIC INFRASTRUCTURE) REVIEWED: CAROLYN LEHR, CITY MANAGER GSL Project Manager: Andy Winje, Associate Engineer RECOMMENDATIONS 1. Accept the work as complete. 2. Authorize the City Clerk to file a Notice of Completion with the L.A. County Registrar-Recorder Office and if no claims are filed within 35 days after recordation, and notice the surety company to exonerate the Performance bond. 3. Authorize the Director of Public Works to release the 5% retention payment in the amount of $17,712.91 to Sancon Engineering, Inc. 35 days after recordation of the Notice of Completion by the L.A. County Recorder contingent upon no claims being filed on the project. BACKGROUND The City Council awarded a contract on April 17, 2012 to Sancon Engineering, Inc. to construct storm drain lining and rehabilitation to certain identified pipes in the storm drain system on the east side of the City. During investigations of Pi~es 35, 36 & 37 it was determined that a lining technology not included in the April 1 t award was needed to rehabilitate these lines. On October 16, 2012, City Council awarded a second contract to Sancon Engineering, Inc. to complete the structural lining of these pipes. The contractor's work is now finished and has been successfully reviewed for conformance to the project plans and specifications. D-1 NOC for Storm Drain Lining Pipes 35, 36 &37 Page 2of2 October 1, 2013 DISCUSSION The project scope included investigation and cleaning of about 1 , 160 linear feet of large diameter storm drain and performing structural lining using CentriPipe technology. This length of pipe was successfully lined providing both hydraulic and structural integrity to the culverts passing beneath Palos Verdes Drive East near Miraleste Intermediate School. The total project construction budget, including contingencies, authorized by the Council is $389,258. The project was completed for $354,258, about 91 % of the authorized budget, yielding a savings of $35,000. These figures are summarized in the table below. Project Cost Summary Table Contract Award Amount $354,258.00 Authorized Contingency Budget $35,000.00 Authorized Construction Budget $389,258.00 Contracted Charges $354,258.00 Change Order $0.00 Actual Construction Cost $354,258.00 "W:'r-"~=zy7.:-;a:f'i.r~'*'H'*""@*»?•m===-· -~·:rcT''''"···y···<';··wyl F& u :t. ~ "'if~, ·1?1M "'ill wt.PJ~ ru r.-"'· ... ,, ~.1 , }' ':;, " :x.".-.:;:_~ w~':ef.&.«~d!.b ~ ·=--.. 4--~ :--.. m. -»-·===-....: m » '$1'2-:-:.;-;.:.'5:.=-""?-'f.',{,i:"/;~=':l:.=x-*..-..=~£i The project addressed the rehabilitation needs of three deeply buried segments of large diameter storm drain with a new technology. This new technology allowed for significant savings and is considered a preferred treatment for large diameter storm drain rehabilitation in similar situations (deeply buried storm drains) that exist elsewhere in the City. CONCLUSION Sancon Engineering, Inc. has successfully completed all work in accordance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The project was funded through the Water Quality and Flood Protection Program and was completed within the authorized budget. The recommended action will have no fiscal impact. Attachments: Notice of Completion D-2 RECORDING REQUESTED BY: City or Rancho Palos Verdes WHEN RECORDED MAIL TO: r 1 Name City Clerk City of Rancho Palos Verde Street Addreso0940 Hawthorne Blvd •. Rancho Palos Verdes Cily State CA Zip 90275 L .. J Space above this line for rec<?rder's use NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days alter completion. (See reverse side for complete requirements.) Notice is hereby ·given that 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described. 2. Thefullnameoflheowneris City of Rancho Palos Verdes _ d ~ 98 .,75 30940 Hawthorne Blvd., Rancho Palos Ver es, c~ z;7 3. The full address of the owner is----------------------------------------- 4. The nature of the interest or estate of the owner is: In fee. (II other than Fee. strike "In lee" and insert. for exa"llle. "purchaser under contra~1 of purchase," or "Lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and full addresses of the predecessors in interest of the undersigned, if the. property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on _,,,4,..,/,,.......3_0_/.....--z_O.,....,l,....3 _________ . The work done was: Storm Drain Rehabilitation -Lines 35, 36, & 37 a. The names of the contractor, if any, for such work of improvement was Sancen Engineering, Inc• 9. (II no contractor for work of i~rovement as a whole. insert "None") (Dale of Contractl. The property on which said work of improvement was completed is in the City of Rancho Palos Verdes Countyof Los Angeles, ,Stateof CA ,andisdescribedasfQ!IQ~: Pu~~i5 2 ~ight of Way Verdes Drive East at Crownview & APN t~b6-0 - on Palos 10. The street address of said property is -----------:;;--:--:--:-:---:---:----:::-:-;:----:----:-:---c:----::-:------------cu no street address has been officially assigned, insert •none".) Dated------------- (Signature of Owner or corporate officer of Owner named in paragraph 2. or his agenl) ncho Palos Verdes VERIFICATION I, the undersigned, say: I am the fipir,:E , 51e:i::k , the Declarant of the foregoing Notice of Completion; re;~nl 0:~nagerof. Partner of. Owner of. etc.) I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executedon ____________ ,2o __ at City of Rancho Palos Verdes ~A ___ _ (Personal signature of the individual who is swearing that the contents of the Notice of ~lotion are true) Before you use this form fill in all blanks, and make whatever chan~es are appropriate and necessary to your particular transaclion. Consult a lawyer if you doubt the forms fitness for your purpose and use. Wolcotts makes no representation or warranty, express or implied, with respect to the merchantability or fitness of this form for an intended use or purpose. ©2005 WOLCOTIS FORMS, INC. FOAM 1114 Rev. 10-05 D-3