RPVCCA_IA_SR_2013_09_03_03_FY12-13_IA_Continuing_AppropriationsCITY OF
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE CHAIR & COMMISSION MEMBER~
DENNIS McLEAN, DIRECTOR OF FINANCE & IT~
SEPTEMBER 3, 2013
FY12-13 IMPROVEMENT AUTHORITY CONTINUING
APPROPRIATIONS
CAROLYN LEHR, EXECUTIVE DIRECTORo.9__
Staff Coordinator: Kathryn Downs, Deputy Director of Finance & Information
Technology ll()
RECOMMENDATION
1) Adopt Resolution No. IA 2013-, amending Resolution No. IA 2013-09, the budget
appropriation for FY13-14, to continue certain expenditure appropriations from FY12-13.
2) Adopt Resolution No. IA 2013-, amending Resolution No. IA 2012-08, the budget
appropriation for FY12-13, to reduce the budget for continuing appropriations.
DISCUSSION
The sole purpos'e of this Staff Report is to ensure budgetary compliance for FY13-14. At
the end of each fiscal year, it is necessary to prepare a summary of budgeted
appropriations that should be carried over to the next fiscal year as continuing
appropriations. The FY12-13 Improvement Authority budget included an appropriation of
$25,000 for grading and repairs to damaged sections of Burma Road to maintain safety
access to the area. The project was not completed during FY12-13 due to competing
workload demands. Staff requests the Commission carryover the appropriation to FY13-
14.
FISCAL IMPACT
The first resolution increases the appropriation for FY13-14 and the second resolution
decreases the appropriation for FY12-13; with no effect on the estimated June 30, 2014
fund balances of the Improvement Authority.
IA 3-1
RESOLUTION NO. IA 2013-
A RESOLUTION OF THE COMMISSION OF THE RANCHO PALOS VERDES JOINT POWERS
IMPROVEMENT AUTHORITY, AMENDING RESOLUTION 2013-09, THE BUDGET
APPROPRIATION FOR FY13-14, TO INCREASE THE BUDGET FOR CERTAIN CONTINUING
APPROPRIATIONS FROM FY12-13.
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures
in excess of budgeted allocations must be by supplemental appropriation of the Authority
Commission: and
WHEREAS, on August 6, 2013, the Commission of the Rancho Palos Verdes Joint Powers
Improvement Authority adopted Resolution 2013-09, approving a spending plan and authorizing a
budget appropriation for FY13-14: and
WHEREAS, certain project expenditures included in the FY12-13 budget were not completed by fiscal
year end and the Authority Commission has determined that the expenditures should be completed in
FY13-14; and ·
WHEREAS, the carryover of these items will not change the estimated (budgeted) ending fund
balance at June 30, 2014;
BE IT, THEREFORE, RESOLVED BY THE COMMISSION OF THE RANCHO PALOS VERDES
JOINT POWERS IMPROVEMENT AUTHORITY:
The following adjustment be made to the FY13-14 budget:
Increase the Portuguese Bend fund budget as follows:
Burma Road Grading & Repairs #285-3088-431-43-00 Maintenance $25,000
PASSED, APPROVED, AND ADOPTED THE 3rd DAY OF SEPTEMBER 2013.
AUTHORITY CHAIRPERSON
ATTEST:
AUTHORITY SECRETARY
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, CARLA MORREALE, Authority Secretary of the Rancho Palos Verdes Joint Powers Improvement
Authority, hereby certify that the above Resolution No. IA 2013-was duly and regularly passed and
adopted by the said Commission at regular meeting thereof held on September 3, 2013.
AUTHORITY SECRETARY
CITY OF RANCHO PALOS VERDES
IA 3-2
RESOLUTION NO. IA 2013-
A RESOLUTION OF THE COMMISSION OF THE RANCHO PALOS VERDES JOINT POWERS
IMPROVEMENT AUTHORITY, AMENDING RESOLUTION 2012-08, THE BUDGET
APPROPRIATION FOR FY12-13, TO REDUCE THE BUDGET FOR APPROVED CONTINUING
APPROPRIATIONS
WHEREAS, Section 3.32 of the Rancho Palos Verdes Municipal Code provides that all expenditures
in excess of budgeted allocations must be by supplemental appropriation of the Authority
Commission: and
WHEREAS, on July 3, 2012, the Commission of the Rancho Palos Verdes Joint Powers
Improvements Authority adopted Resolution 2012-08, approving a spending plan and authorizing a
budget appropriation for FY12-13: and
WHEREAS, a project included in the FY12-13 budget will be carried over as a continuing
appropriation to ~Y13-14; and
WHEREAS, the Authority Commission desires that the FY12-13 budget be reduced for the specific
project as part of the continuing appropriation carried over to FY13-14.
BE IT, THEREFORE, RESOLVED BY THE COMMISSION OF THE RANCHO PALOS VERDES
JOINT POWERS IMPROVEMENT AUTHORITY:
The following adjustment be made to the FY12-13 budget:
Decrease the Portuguese Bend fund budget as follows:
Burma Road Grading & Repairs #285-3088-431-43-00 Maintenance $25,000
PASSED, APPROVED, AND ADOPTED THE 3rd DAY OF SEPTEMBER 2013.
AUTHORITY CHAIRPERSON
ATTEST:
AUTHORITY SECRETARY
State of California )
County of Los Angeles )ss
· City of Rancho Palos Verdes )
I, CARLA MORREALE, Authority Secretary of the Rancho Palos Verdes Joint Powers Improvement
Authority, hereby certify that the above Resolution No. IA 2013-was duly and regularly passed and
adopted by the said Commission at regular meeting thereof held on September 3, 2013.
AUTHORITY SECRETARY
CITY OF RANCHO PALOS VERDES
IA 3-3