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RPVCCA_CC_SR_2013_09_03_F_NOC_Area_3_&_5_Street_Improvement_Project_Phase_1CrTYOF MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: LES M. JONES II, INTERIM DIRECTOR OF PUBLI DATE: SEPTEMBER 3, 2013 SUBJECT: NOTICE OF COMPLETION FOR THE FY2011-2012 AREAS 3 AND 5 RESIDENTIAL STREETS IMPROVEMENT PROJECT - PHASE I (SUPPORTS 2013 CITY COUNCIL GOAL #4, PUBLIC INFRASTRUCTURE -CITYWIDE STREET MAINTENANCE) REVIEWED: CAROLYN LEHR, CITY MANAGER ~ Project Manager: Melissa Murphy, Associate Engineer RECOMMENDATIONS 1. Accept the work as complete. 2. Authorize the City Clerk to file a Notice of Completion with the L.A. County Registrar- Recorder Office and if no claims are filed within 35 days after recordation, and upon the contractor posting an acceptable warranty bond, notice the surety company to exonerate the Performance bond. 3. Authorize the Director of Public Works to release the 5% retention payment in the amount of $66,695.40 to Hardy and Harper, Inc. 35 days after recordation of the Notice of Completion by the L.A. County Recorder contingent upon no claims being filed on the project, and the contractor posting an acceptable warranty bond. BACKGROUND Every year the City implements a residential street rehabilitation project as part of its street improvement program. This project included two areas in the City, one next to Hawthorne Blvd and Silver Spur Rd (Area 3) and the other next to Hawthorne Blvd and Palos Verdes Drive West (Area 5). The first phase of this project has been completed, and the second phase will perform a few final roadway preparations as well as the actual resurfacing of the residential streets. NOC for the FY11-12 Residential Streets Improvement Project, Areas 3 and 5 -Phase I September 3, 2013 F-1 Page 2 DISCUSSION The project's scope included roadway rehabilitation consisting of removal of failing asphalt concrete and base material and replacing it with full-depth asphalt concrete, installation of ADA- compliant curb access ramps, removal and replacement of damaged sidewalk panels and curb and gutter, and replacement of damaged or faded traffic signs. In order to keep the cost of both phases of the total project within budget, Phase I was down- scoped by not including some of the additive bid items and reducing the quantities of some of the base bid items, as reflected in the change orders. Thus, the revised contract amount for Phase I was $1,406,963.06. The actual construction cost for Phase I was $1,333,907.92. The amount of retention held for Phase I was $66,695.40, which shall be returned to Hardy and Harper, Inc. upon successful conclusion of the Notice of Completion filing period. Table 1 -Project Cost Summary Authorized Contract Amount for Phase I $2,346,011.00 Authorized Contingency Budget for Phase I $234,601.10 Total Construction Budget for Phase I $2,580,612.10 Change Orders for Phase I ($939,047.94) Actual Construction Cost for Phase I $1,333,907 .92 Project sav;hgs forPhaseJ . ; ; . 7 $73,055.14 CONCLUSION Hardy and Harper, Inc. has successfully completed all work in accordance with the plans and specifications. Therefore, the work should be accepted as complete and a Notice of Completion filed. FISCAL IMPACT The recommended action will have no fiscal impact. Attachments: Notice of Completion F-2 RECORDING REQUESTED BY: Nr City Clerk ame City of Rancho Palos sireet ~0940 Hawthorne Blvd. Address' Rancho Palos Verdes Cily CA Slale 9027 5 Zip L 1 Verde J ---------------------~-------Space above this line for rec<?rder's use .. NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby ·given that: ;: ~~: ~~ld~~:~n=~t~e o;:;r~: cocr~y off~f o~t;:ri'.~~~ol ~~tt;r~st ~ ~s~a~~~ted below in the property hereinafter described. 3 . The4~~6\AsJliil~~~Qe Blvd. Rancho Palos Verdes, CA 90275 4. The nature of the interest or estate of the owner is: In fee. (If other than Fee. strike "In fee" and insert. for exa11"4lle. "purchaser under contra~1 of purchase." or "Lessee") 5. The lull names and full addresses of all persons, ii any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. The full names and lull addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to: NAMES ADDRESSES 7. A work of improvement on the property hereinafter described was completed on __ __.J...._,u""n=e:..-.:=3'""'0"--",_2=--=0:..1.:.....::3'-----· The work done was: Residential Street Resurfacing -Phase I a. The names of the contractor, if any, for such work of improvement was _____ H'-'a""-r"'""d""y....__& __ H_a_r__,p.__e_r_..., __ I_n_c_. _______ _ (If no conlractor for wort< of i11"4lrovemen1 as a whole. insert "None") wale of gniract) p 1 V d 9. The property on which said work of improvement was completed is in the City of anc 0 a 0 1 s er ets Los Angeles CA . . Res1dent1a Stree s in City County of , State of , and 1s descnbed as follows: -:----.-----..-.--"""T"--.-.,---------- Ma in tenanc e Areas 3 and 5 -Various streets (see attached) 10. Thestreetaddressofsaidpropertyis Various locations (see attached) (If no s1ree1 address has been officially assigned. insert •none".) Dated __ 9_/_3_/_1_3 _____ _ (Signalure of Owner or COl"JlOfale officer of Ownll( named i'l paragrBRh 2, or his agenl) City of Rancho PaLos veraes City clerk VERIFICATION I, the undersigned, say: I am the , the Declarant of the foregoing Notice of Completion; (Presidenl of, Manager of, Partner of. Owner of. elc.) I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. CA City of Rancho Palos Verdes Executed on-------------• 20 __ at---------------------____ _ (Personal signalure of lhe individual who is swearing Iha! the conlenls of lhe Nolioe of Corrf>lelion are true) Before you use this form fill in all blanks, and make whatever chanf!es are appropriate and necessary to your particular transaclion. Consult a lawyer ii you doubt the forms fitness for your purpose and use. Wolcotts makes no representation or warranty, express or implied, with respect to the merchantability or fitness of this form for an intended use or purpose. ©2005 WOLCOTIS FORMS, INC. FORM 1114 Rev. 10--05 F-3 Area 3: 1 Beechgate Drive 2 Blackhorse Road 3 Browndeer Lane 4 Deepbrook Drive 5 Delacroix Road 6 Diamondhead Lane 7 Elkridge Drive 8 Elmbridge Drive 9 Falcon Rock Place 10 Fawnskin Drive 11 Flaming Arrow Drive 12 Golden Arrow Drive 13 Halescorner Road 14 Hawkhurst Drive 15 ·Honey Creek Road 16 Larchbluff Drive 17 Littlewood Drive 18 Lone Valley Drive 19 Longhill Drive 20 Nokomis Road 21 Oaklon Drive 22 Oconto Avenue 23 Rockhurst Lane 24 Rockvalley Road 25 Seashell Way 26 Silver Arrow Drive 27 Silver Moon Lane 28 Sunny Point Place 29 Warrior Drive Area 5: 1 Berry Hill Driv'e 2 Cachan Place 3 Cartier Drive 4 Chartres Drive 5 Cheret Place 6 Dupre Drive 7 La Croix Drive 8 Laurel Drive 9 Lautrec Place 10 Lebec Place 11 Le Blanc Place 12 Marguerite Drive 13 Marne Drive 14 Matisse Drive 15 Rhone Drive F-4 16 Rue Beaupre 17 Rue de la Pierre 18 Rue Godbout 19 Rue la Fleur 20 Rue Langlois 21 Rue Valois 22 Sattes Drive 23 Via Borica 24 Via Cambron 25 Via Collado 26 Via Del Mar 27 Via Lorado 28 Via Marie Celeste 29 Via Rivera 30 Via Victoria Additional Areas: 1 Whitecliff Drive 2 Woodfern Drive F-5