RPVCCA_CC_SS_2014_08_19_01_Tentative_Agendas_&_Goals_and_PrioritiesTENTATIVE AGENDAS*
*This list is a tool used by the City to plan and coordinate Council agendas. As a working
document, items on this list are subject to frequent changes.
Note: Time Estimates include 45 minutes for the first section of the agenda (Mayor's
Announcements, etc. through the Consent Calendar) and 15 minutes for the last section
(Future Agenda Items through Adjournment).
September 2, 2014 -(Time Est. - 3 hrs)
Closed Session:
Mayor's Announcements: Childhood Cancer Awareness Month
City Manager Report:
New Business:
Consent
Biennial Update of the City's Conflict of Interest Code
Continued Appropriations
Award Contract to Signa Mechanical -Grinder Pump Maintenance Services
Award Contract to All Area Services -Grinder Pump Maintenance Services
Award Contract to Joe's Sweeping, Inc. for Street Sweeping Services
Rejection of Claim Against the City -Yarber
Public Hearings
Proposed General Plan Amendment/Zone Change at 10 Chaparral (20 mins)
Regular Business
Coastal Spec. Plan Corridors Element-Adopt CC Policy-Identifying a Viewing Station (30 mins)
Code Amendment Initiation to Improve Exterior Lighting Standards (20 mins)
Placement of Video Cameras at City Entrances (30 mins)
SBCCOG Work Program (20 mins)
September 16, 2014 -(Time Est. - 3 hrs 5 mins)
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award Contract to Multi-W Systems -Grinder Pump Maintenance Services
Award Professional Services Agreement -Tyler Munis Software
Public Hearings
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Trump National Golf Club -Extension of Tract Map & Dev. Agmts (15 mins)
Regular Business
Fraud, Waste & Abuse Hotline Policy (30 mins)
McCormick Ambulance Service -Additional Location Request (30 mins)
EDCO/UWS Performance Audit (25 mins)
Adopt Abalone Cove Sewer System Management Plan (10 mins)
Portuguese Bend GPS Survey (15 mins)
September 30, 2014-(5th Tuesday) Adj Reg Mtg (Time Est. - 2 hrs 20 mins)
6:00 P.M. Adj. Reg. Mtg. -Interview Applicants for the Infrastructure Management Advisory
Committee
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Amendment to CC Rules of Procedure -Removal of Future Agenda Items After 1 Year
Public Hearings
Regular Business
City Manager Recruitment Update (20 mins)
Street Trees Report (30 mins)
Class/Comp Study Update (30 mins)
October 7, 2014 -(Time Est. - 2 hrs 10 mins)
6:00 P.M. Adj. Reg. Mtg. -Interview Applicants for the Infrastructure Management Advisory
(IMAC) Committee
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Public Hearings
Local Coastal Plan Amendment (40 mins)
St. John Fisher -Conditional Use Permit Revision Request (20 mins)
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Regular Business
Appointment of Members to the IMAC (10 mins)
October 21, 2014-(Time Est. - 2 hrs 45 mins)
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Marymount California University -Athletic Field Reconfiguration (60 mins)
Regular Business
Lower Hesse Park Improvements (45 mins)
November 4, 2014-(Time Est. -1 hr 45 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Elkmont Canyon Access Request (45 mins)
November 18, 2014-(Time Est.-)
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
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Future Agenda Items (Identified at Council Mtgs & pending receipt of memo from
Cou ncilmem ber)
June 4, 2013 -Clean-up language regarding the City Council Rules of Procedure (Campbell)
March 18, 2014 -Presentation regarding South Bay Cities Council of Governments Organization
(Knight)
April 15, 2014 -Community Survey regarding views, noise, and other issues (Brooks); Revisiting
the Skateboarding Ordinance (Brooks); Development of a plan to deal with the Unfunded Pension
Liability obligation (Campbell)
May 20, 2014 -Consideration of an ordinance to regulate taxis operating in the City (Knight)
June 3, 2014 -Development of Ethics Code (Brooks)
July 15, 2014-Wireless Antenna Master Plan (Campbell); Social Media Concerns (Brooks)
July 22, 2014-Social Media Concerns (Brooks)
July 29, 2014 -Discussion of the roles, responsibilities and duties of the City Manager and the
City Council (Campbell)
Future Agenda Items Agendized or Otherwise Being Addressed
May 6, 2014 -Use of the Audit Subcommittee to consider if there should be a third party review of
the Public Works plan scanning project (Duhovic) [Subcommittee of Councilman Campbell and
Councilman Misetich to meet, discuss and report to Council]
May 14, 2014 -Council Identification Badges during Emergencies (Misetich) [Staff currently
working on this]
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CITY OF RANC HO PAIDS VERDES
2014 City Council Goals
Public Safety and Traffic Control
Priorities include:
1. Continue with focus on crime prevention
Response by: Report to City Council on options to enhance crime prevention
programs by April 15, 2014
Assigned to: City Manager's Office
2. Continue forging close City relationships with Sheriff's Department
Response by: On-going throughout 2014
Assigned to: City Manager's Office
3. Create joint powers agency for emergency management for the Peninsula
Response by: Report to City Council on process to form a JPA or alternative
by May 31, 2014
Assigned to: City Manager's Office
4. Ambulance service on the south side of the City
Response by: Report to City Council on options to establish an ambulance
"station" on the south side of the Peninsula by August 31,
2014
Assigned to: City Manager's Office
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Infrastructure
Priorities include:
1. Infrastructure Management Plan funding and alternatives
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance/IT Departments
• Draft IMP to be presented to City Council by December 16, 2014
• Public Works on May 14 presented to the City Council presented a proposal
for infrastructure management plan (IMP) process. The City Council
subsequently requested that the Finance Advisory Committee review the
IMP proposal
• On May 21 the FAG recommended that a citizen's advisory committee
should be formed as the first step in the IMP process
• The City Council on June 17, after reviewing the FAG recommendation,
provided direction to Public Works to form an infrastructure management
advisory committee (IMAC), who as part of their duties will oversee the
preparation of the IMP, and commence the community membership
solicitation process
• Applications for membership in the IMAC are due to the City Clerk on
Friday, August 15
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Response by: Quarterly updates and Public Works Staff to recommend
landslide mitigation measures, including but not limited to
dewatering wells, in accordance with approved and budgeted
capital improvement plan
Assigned to: Public Works Department
• Dewatering Well Maintenance: Each well is inspected monthly to determine
operational adequacy and maintenance is performed as needed.
• New Dewatering Wells: One new boring was conducted in February ,
analysis of the well drilled reveled that soil conditions at depth were not
conducive to adequate f low within the well. The second dewatering well
has been drilled, development (potential dewatering production) has not
been completed. Once the analysis is complete the dewatering well cou ld
be completed which is likely to occur in July.
• Two potential locations for wells adjacent to Burma Road have been
identified. Staff is coordinating with PVPLC regarding impacts and required
mitigation. Construction on those two wells will likely begin in August.
Citizen Involvement and Public Outreach
Priorities include:
1. Continue citizen involvement in infrastructure goal-setting process
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Response by: Present Infrastructure Management Plan to City Council by
December 16, 2014
Assigned to: Public Works Department and City Manager's Office
• Draft IMP to be presented to City Council by December 16, 2014
• The City Council on June 17 provided direction to Public Works to form an
infrastructure management advisory committee and commence the
community membership solicitation process
• Applications for membership in the IMAC are due to the City Clerk on
Friday, August 15. The Mayor announced the application period at the July
29 City Council Meeting.
2. Continue community workshops for issues such as safe school routes,
cross-walks, Coast Vision Plan, park/preserve improvements, etc.
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
• On June 19, 2014, the Focus Group met to consider whether to incorporate
"Bubbles the Whale" and a community garden into the updated Lower Point
Vicente site plan to be incorporated into the Vision Plan. The next step will be
for the City's landscape architect to create the concept site plan and then staff
will schedule the public workshop to get wider public feedback on the plan.
• On June 25, 2014, Staff launched the first, in a series of public workshops, on
the update to the Trails Network Plan.
• On May 28, 2014, City Staff and PVPLC Staff conducted a quarterly public
forum meeting on PUMP Implementation/Preserve Management.
• Staff from the Community Development and Public Works Departments met on
June 18, 2014 with area residents on the proposed Sunnyside Ridge Trail
Improvement Project.
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
academy, etc.)
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
Government Efficiency, Accountability, Fiscal
Control, Transparency and Oversight
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager search
Response by: Work with Subcommittee to present contract for executive
search firm for City Council approval by April 1, 2014
Assigned to: City Manager's Office/Human Resources
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2. Council to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations, etc.)
Response by: Present Matrix Report update to City Council on March 18,
2014, and conduct follow-up session with JPIA on April 29,
2014
Assigned to: City Manager's Office/Human Resources
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance/IT Department
5. Improve Organizational Efficiency (from Matrix Report, previous City Council
goals, etc.)
-Rebidding of contracts (large -City Attorney, IT, etc.)
Response by: August through December 2014
Assigned to: City Manager's Office and Finance/IT Department
-Public Works Actions
-Transparency Enhancements
-City Clerk
-Human Resources
-Community Development
Parks and Recreation Programs
Priorities include:
1. City trail system enhancement
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
Actions taken to achieve goal:
• Staff has arranged a social media platform with Mindmixer to help garner
public participation and input on the Trails Network Plan Update
• On May 28, 2014, City Staff and PVPLC Staff conducted a quarterly public
forum meeting on PUMP Implementation/Preserve Management.
• Staff from the Community Development and Public Works Departments met
on June 18, 2014 with area residents on the proposed Sunnyside Ridge
Trail Improvement Project.
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• On June 25, 2014, Staff launched the first, in a series of public workshops,
on the update to the Trails Network Plan.
Additional efforts to enhance the trail system:
o Meet with PVPLC and MRCA Rangers on a monthly basis to discuss
preserve management, trail maintenance, access control, and effective
trail signage and markers.
o Participating in and providing support to the PVPLC's Volunteer Trail
Watch Program to increase presence in the Preserve , as well as public
outreach and preserve monitoring. City staff and MRCA Rangers will
participate in the upcoming Fall recruitment and training, and the City
will help recruit for the Program in the fall quarterly City newsletter.
2. Implementation of on-line access to recreation programs and space rentals
Response by: Complete "go-live" for Active.Net by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Staff using ActiveNet for all REACH and City-run recreation registration
• Trained 100% of FT Staff and 80% of PT Staff on new system
• Created a User Guide to assist implementation of new system
• The ActiveNet public access portal has been created, with customized
pictures added to the site.
• Transferred existing reservations and programs to new system
• Created marketing plan for ActiveNet roll-out
• Tested public site for errors and complications
• Ordered additional credit card devices
• Completed 3 day training with Active Net support staff to correct public site
errors and complications
• Additional Credit Card readers (IPAD) have been ordered
Future Actions to achieve goal:
• Train remaining part time staff on new system
• Install credit card devices at PVIC, Hesse, Ladera Linda & City Hall
• Implement marketing plan for ActiveNet roll-out
• Go live with public Active. net site
• Continuous monitoring and improving of system as needed
3. Continue with shared use of PVPUSD & City Facilities
Response by: City recreation programs to be available at Peninsula High
pool and Miraleste Intermediate gym by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal :
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• Facilitated meetings with PVPUSD Deputy Superintendent and Athletic
Director to tour the sites and discuss logistics and school district
requirements for implementation of the MOU
• Met with the CEO of Toque Futsal to discuss potential partnership
opportunity to bring futsal to the Miraleste Gym
• Researched resources for lifeguards for open swim at Peninsula High as
well as program option opportunities with ZAP
• Outreach efforts made with the San Pedro YMCA for potential partnership
opportunities for lifeguard resources and swim classes/program
opportunities
• Met with San Pedro YMCA to finalize contracted lifeguard services
• PVPUSD approved program proposal for indoor futsal program in
Maraleste Gym
• Drafted third party operator agreement for indoor futsal program in
Maraleste Gym
• Developed a summer open swim schedule for Peninsula High Pool
• Hired part time staff for additional pool and gym staffing needs
• Begun offe ring Open Gym Basketball at Miraleste Gym on Tuesday's from
5 pm to 7 pm
• Entered into a rental agreement with third party operator to offer indoor
futsal at Miraleste Gym
• Researched the cost to have San Pedro and Peninsula YMCA offer
Lifeguard services during Open Swim at Peninsula High Pool
Future Actions to achieve goal:
• Enter into an agreement with contractor to provide Lifeguard services
• Provide open swim and gym until further agreements are negotiated and
secured.
4. Continue with evaluation of city recreation programs,
sustainability of/demand for programs
Response by: Complete evaluation by August/September 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Inventoried and identified past surveys, studies and reports to aid in
analysis.
• Identify, implement and evaluate a survey method to obtain current
recreational trends and program needs of the community.
Future Actions to achieve goal:
• Researching surrounding like jurisdictions and compare services and fees .
• Staff will analyze the comparison of privatized rentals, independent
contractors and in-house services.
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Intergovernmental Issues
Priorities include :
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
2. Revisit Council policy on upcoming legislation
Response by : Present Policy No. 29 to City Council for review by April 2014
Assigned to: City Manager's Office
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
process to emphasize the importance of avoiding any increase in Peninsula
overflights or reduction in altitudes that would adversely impact City
residents.
Response by : On-going throughout 2014
Assigned to : Community Development Department
Actions taken to achieve goal:
• Attended LAX/Community Noise Roundtable meetings on a bi-monthly
basis.
• Monitored and provided updates in weekly reports related to FAA airspace
issues that potentially affect the City and helicopter flight path revisions
to/from Torrance airport .
• Submitted a comment letter in support of LAWA's Part 161 application to
the FAA that would restrict easterly operations from LAX from midnight to
6:30am, resulting in a reduction of overflights in the City.
Future Actions to achieve goal:
• Continue to attend LAX/Community Noise Roundtable meetings.
• Continue to monitor and provide updates related to FAA airspace issues
that potentially affect the City and helicopter flight path revisions to/from
Torrance airport.
• Continue to submit comment letters on the City's position of FAA
proposals as necessary.
(Adopted by Rancho Palos Verdes City Council on February 18, 2014)
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