RPVCCA_CC_SR_2013_07_16_05_FY13-14_TSC_&_EPC_Work_PlansCITY OF
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CAROLYNN PETRU, DEPUTY CITY MANAGER e f CP
DATE: JULY16,2013
SUBJECT: FY13-14 TRAFFIC SAFETY COMMITTEE AND EMERGENCY
PREPAREDNESS COMMITTEE WORK PLANS
REVIEWED: CAROLYN LEHR, CITY MANAGER@__
RECOMMENDATION
Approve the FY13-14 Work Plans for the Traffic Safety Committee and the Emergency
Preparedness Committee.
BACKGROUND
Each advisory board has an establishing resolution, which requires that a work plan be
prepared and presented to the City Council for approval each fiscal year. The
established resolutions for the Traffic Safety Committee (TSC) and Emergency
Preparedness Committee (EPC) are attached for reference. Also, attached for
Council's consideration are the TSC and EPC's FY13-14 Work Plans. The work plan
for the Finance Advisory Committee (FAG) will be presented to Council in August,
following the Committee's next regularly scheduled meeting.
DISCUSSION
Traffic Safety Committee
For FY13-14, the TSC's Work Plan is based on the City Council Goals and Priorities
adopted on January 15, 2013 as they relate to the Committee's purpose and
responsibilities (see attached Resolution No. 2008-77). Specifically, the Work Plan is
derived from three goals identified as "Public Safety and Traffic Issues" and one goal
related to "Citizen Involvement."
Public Safety and Traffic Issues
Goal:
Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed warning
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Topic: FY13-14 TSC & EPC Work Plans
Date: July 16, 2013
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signs/units, target perceived erratic driving related to Marymount College.
Work Plan Item:
Continue to review speed zone surveys city-wide and ensure speed surveys are
conducted timely, in accordance with State guidelines and established engineering
practices, are valid and supported by law enforcement and the courts.
Goal:
Palos Verdes Drive East Safety: Improve roadway safety.
Work Plan:
Continue to monitor all activities along Palos Verdes Drive East that may contribute to
roadway safety.
Goal:
Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor vehicles.
Work Plan Item:
Continue the "Share The Road" slogan and incorporate sharing the road with all future
roadway improvement projects and maintenance activities.
Citizen Involvement
Goal:
Increase Citizen Involvement in Infrastructure Goal-Setting & Planning: Review "lessons
learned" from past projects, need more direct Staff outreach to residents and
businesses, identify instances and plans to deal with deferred maintenance of facilities.
Work Plan Item:
Include public workshops with all major traffic projects.
The staff resources and costs associated with these activities have been accounted for
and included in the adopted FY13-14 Budget.
Emergency Preparedness Committee
Per Resolution No. 2008-61, the EPC's Scope of Responsibility includes:
1. Communicating with and educating residents about the importance of
preparedness in case of disasters and emergencies.
2. Encouraging residents to participate in local volunteer disaster response
organizations.
3. Reviewing and making recommendations to the City Council regarding the City's
Emergency Disaster Preparedness Plan to address existing, new and emerging
threats.
In order to fulfill these responsibilities, the.EPC adopted the following recommended FY
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Topic: FY13-14 TSC & EPC Work Plans
Date: July 16, 2013
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2013-14 Work Plan at its March 21, 2013 meeting:
• Complete the creation of an emergency preparedness webpage, similar to San
Francisco's 72Hours.org, to complement the existing Rancho Palos Verdes
(RPV) EPC website section.
• Produce two Public Service Announcements (PSA's). EPC members will submit
on screen talent recommendations and scripts to staff. PSA's will be promoted
through the City's EPC website, the City Manager's weekly report, PV Patch,
YouTube and televised on RPV Channel 33, Government Access Channel 35
and featured on Channel 33's "Peninsula Beat."
• Continue the "Beauty and the Beast" emergency preparedness public outreach
presentations to City Homeowners Associations (or other similar community
groups) and hold one special EPC meeting focused on the "Beauty and the
Beast" presentation at Hesse Park.
• Continue participation in the 4th of July community outreach event.
• Continue the two Personal Preparedness Kits (Kits) drawings at the first City
Council meeting of each month and selling the Kits at the Point Vicente
Interpretive Center (PVIC).
• Invite the City's utilities and Cable TV Company to attend designated EPC
monthly meetings and provide their individual Peninsula Emergency Response
Plans.
• Continue review of the City's All Hazards Multi-Jurisdictional Mitigation Plan
(existing 2004 Plan is being updated now).
All of the projects listed in the FY13-14 EPC Work Plan are either in progress (such as
the production of the PSAs and creation of the webpage) or are on-going successful
programs (such as the HOA presentations and outreach at community events). The
Committee feels there is ample work to keep the group very busy during the upcoming
fiscal year. In addition, adequate resources have been incorporated into the adopted
FY13-14 Budget to support these activities. More details regarding the Committee
responsibilities, staff responsibilities and the program budget are provided in the
attached draft Work Plan.
FISCAL IMPACT
The staff support and other costs associated with the TSC and EPC's FY13-14 Work
Plans have been incorporated into the FY13-14 Budget adopted by the City Council on
June 18, 2013.
Attachments:
Traffic Safety Committee Establishing Resolution (Resol. No. 2008-77)
Emergency Preparedness Committee Establishing Resolution (Resol. No. 2008-61)
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RESOLUTION NO. 2008-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF RANCHO PALOS VERDES ESTABLISHING THE
TRAFFIC SAFETY COMMISSION'S MISSION
STATEMENT, SIZE OF MEMBERSHIP AND FREQUENCY
OF MEETINGS.
WHEREAS, on February 19, 2008, the City Council received the 2008
Organization-Wide Assessment Report from Management Partners, which
prompted the City Council to request Staff and the Traffic Safety Commission
review the Commission's Mission Statement, work plan, size of membership and
· frequency of meetings for possible adjustments to achieve a more focused
purpose and efficient structure; and,
WHEREAS, on June 16, 2008, the Traffic Safety Commission held a
meeting and discussed the above mentioned items; and,
WHEREAS, on July 28, 2008, the Traffic Safety Commission held a
meeting and took action to forward its recommendations to the City Council; and,
WHEREAS, on August 5, 2008, the City Council received a presentation
from Staff regarding the Commission's Mission Statement, work plan, size of
membership and frequency of meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS
FOLLOWS:
Section 1. Mission Statement: The mission of the Traffic Safety Commission
shall be to provide community input by advising the City Council on traffic
issues, development proposals and special projects as assigned by the City
Council. Review and advise on neighborhood traffic calming guidelines and
proposed projects, and collaboratively work with staff to address residents'
requests for improving livability and drivability of neighborhood streets in Rancho
Palos Verdes
Section 2. Membership: The Traffic Safety Commission shall consist of five
(5) members for an initial one (1) year period. Council may reconsider the size of
the Commission's membership at the end of the first year.
Section 3. Frequency of Meetings: The Traffic Safety Commission meetings
shall be held based on a bi-monthly schedule (meetings every other month)
with special meetings as needed being held as scheduled by Staff in
conformity to the Brown Act .
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Section 5. Annual Work Plan: The Traffic Safety Commission and Staff
liaison shall prepare an annual work plan to be presented to the City Council for
approval.
Section 6: Resolution No. 2004-101 is hereby rescinded and replaced by this
Resolution.
PASSED, ADOPTED and APPROVED this 19th day of August 2008.
Attest:
/s/ Carla Morreale
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF RANCHO PALOS VERDES )
/s/ Douglas W. Stern
Mayor
I, Carla Morreale, City Clerk of The City of Rancho Palos Verdes, hereby
certify that the above Resolution No. 2008-77; was duly and regularly passed
and adopted by the said City Council at regular meeting thereof held on August
19, 2008.
City Clerk
Resolution No. 2008-77
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RESOLUTION NO. 2008-61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES ESTABLISHING THE EMERGENCY
PREPAREDNESS COMMITTEE'S MISSION STATEMENT AND
SCOPE OF RESPONSIBILITY, SIZE OF MEMBERSHIP AND
FREQUENCY OF MEETINGS.
WHEREAS, on February 19, 2008, the City Council received the 2008
Organization-Wide Assessment Report from Management Partners, which prompted
the City Council to request Staff and the Emergency Preparedness Committee review
the Committee's Mission Statement, work plan, size of membership and frequency of
meetings for possible adjustments to achieve a more focused purpose and efficient
structure; and,
WHEREAS, on June 30, 2008, the Emergency Preparedness Committee held a
meeting and took action to forward its recommendations to the City Council; and,
WHEREAS, on July 1, 2008, the City Council received a presentation from Staff
regarding the Committee's Mission Statement and Scope of Responsibility, work plan,
size of membership and frequency of meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1. Mission Statement: The mission of the Emergency Preparedness
Committee shall be to advise and make recommendations to the City Council on
matters pertaining to emergency preparedness to help ensure that the City of Rancho
Palos Verdes develops and maintains a high state of readiness to respond to a wide
variety of emergencies and disasters.
Section 2. Scope of Responsibility: The Scope of Responsibility of the Emergency
Preparedness Committee shall be to:
a) Advise the City Council on ways to improve communication, the coordination of
resources, and the participation in mutual training exercises with other agencies and
organizations involved with emergency preparedness and response. Examples of such
entities include but are not limited to the cities of Rolling Hills, Rolling Hills Estates, and
Palos Verdes Estates, the Los Angeles County Sheriff's Department, the Los Angeles
County Fire Department, the Palos Verdes Peninsula Unified School District, the
American Red Cross, the Salvation Army, the Community Emergency Response Team
(CERT), the Disaster Communication Service (DCS), the Peninsula Volunteer Alert
Network (PVAN), Neighborhood Watch and the RPV Council of Homeowner
Associations.
b) Review and make recommendations to the City Council regarding the City's
Emergency Disaster Preparedness Plan to address existing, new and emerging threats.
c) Advise the City Council on ways to develop and improve programs to
communicate with and educate residents about the importance of preparedness in case
of disasters and emergencies.
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d) Advise the City Council regarding the City's emergency support supplies,
facilities, technology and utility companies (e.g. water, electric, etc.).
e) Encourage Committee members, who have not already done so, to become
trained and registered as Disaster Service Workers, and/or receive other disaster-
related training and certifications.
f) Encourage residents to participate in CERT, DCS, PVAN, Neighborhood Watch,
or other local volunteer disaster response organizations, regardless of age or physical
condition.
Section 3. Membership: The Emergency Preparedness Committee shall consist of
five (5) members.
Section 4. Frequency of Meetings: The Emergency Preparedness Committee shall
meet on a monthly basis with authorization to Staff to cancel unnecessary monthly
meetings ~fter conferring with the Chair.
Section 5. Annual Work Plan: The Emergency Preparedness Committee and Staff
liaison shall prepare an annual work plan to be presented to the City Council for
approval.
Section 6: Resolution No. 2003-48 is hereby rescinded and replaced by this
Resolution.
PASSED, ADOPTED and APPROVED this 15th day of July 2008.
Attest:
/s/ Carla Morreale
City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF RANCHO PALOS VERDES )
Isl Douglas W. Stern
Mayor
I, Carla Morreale, City Clerk of The City of Rancho Palos Verdes, hereby certify
that the above Resolution No. 2008-61 was duly and regularly passed and adopted by
the said City Council at regular meeting thereof held on July 15, 2008.
City Clerk
Resolution No. 2008-61
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