RPVCCA_CC_SR_2013_06_18_L_Public_Works_Inspection_Services_ContractCrrYOF
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
LES JONES, II, INTERIM DIRECTOR OF P~
WORKS ()
JUNE 18, 2013
AWARD CONTRACT FOR PUBLIC WORKS
INSPECTION SERVICES
CAROLYN LEHR, CITY MANAGER &
Nicole Jules, Senior Engineer 1\l()'
RECOMMENDATIONS
1 . Award a technical services agreement to Charles Abbott & Associates for
public works inspection services on an as-needed basis in the amount not to
exceed $55,000 for FY12-13, $75,000 for FY13-14 and $75,000 for FY14-15;
2. Authorize the Mayor and City Clerk to execute the agreement.
BACKGROUND
On May 7, 2013, the City Council authorized execution of a contract to Charles Abbott &
Associates for public works inspection services on an as-needed basis for the
remainder of FY 12-13, FY 13-14 and FY 14-15. Upon receipt and review of the
approved agreement, Charles Abbott's attorney took exception to specific language
included in the Indemnification section and therefore, did not execute the agreement.
Since that time, the City Attorney's office and the attorneys for Charles Abbott &
Associates developed acceptable Indemnification language that's agreeable to both
parties. The revised agreement is attached for Council's consideration.
DISCUSSION
The Public Works Department relies on contract personnel to provide public works
inspection services on an as needed basis. The City public works inspectors are
responsible for monitoring all construction work in the public right of way. This includes
Capital Improvement Program (CIP) projects, developer projects and multiple small
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encroachment permit projects by residents and utility companies. Typically, this service
has been authorized through the use of the City's on-call contract.
Infrastructure improvements are on the rise with several SCE network upgrade projects
and the City's Residential Roadway Rehabilitation project currently under construction.
With the anticipation of the Palos Verdes Drive East Arterial Roads Rehabilitation
project and the Annual Sidewalk Repair program, it is projected that inspection services
will be consistently needed for proper oversight during the next three years to assist
with current projects as well as the projects programmed in the CIP.
On April 1, 2013, staff circulated a Request for Proposals to four qualified firms for
providing public works inspection services on an as-needed basis for FY 12-13, FY13-
14 and FY14-15. Three proposals were received and judged to determine the most
qualified firm to provide the unique combination of staff, experience, expertise and
history with the City. Based on the criteria, staff determined that Charles Abbott &
Associates (CAA) was the most qualified firm that has the proper expertise and
understanding of the City's inspection needs. Staff therefore recommends the award of
Public Works Inspection Services for FY 12-13, 13-14 and 14-15 to CAA.
CAA has been providing Public Works Inspection services consistently since 2007 and
thus has extensive knowledge of the City. Staff is pleased at the level of service
provided by CAA and the "personal touch" that comes with serving our community. The
current public works inspector functions as an extension of staff and delivers quality
inspections to our residents, consultants, contractors and utility companies.
Funding for Public Works Inspection Services is included in the Public Works
Administration program of the FY 12-13 budget. Inspection services related to utility
encroachment permits, residential improvement projects and development projects are
paid for and will continue to be paid for by the permit applicant.
CONCLUSION
Adopting staff's recommendations will result in a professional service agreement issued
to CAA for public works inspection services in the amount of $55,000 for FY 12-13,
$75,000 for FY 13-14 and $75,000 for FY14-15.
ALTERNATIVE
The alternative recommendation is to reject CAA's proposal and re-solicit for additional
proposals for Public Works Inspection Services. This alternative could take
approximately two to three months to complete and may result in significant impacts to
current and proposed construction projects as well as inspection of improvements and
encroachments into the City's right of way.
FISCAL IMPACT
The recommended action will not result in an impact to the FY 2012-2013 budget.
Funding for Public Works Inspection is included in the Administration Program of the
adopted budget.
Attachment: Charles Abbott & Associates Technical Services Agreement L-2
CITY OF RANCHO PALOS VERDES
ON-CALL PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 18th day of June, 2013,
by and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY")
and Charles Abbott & Associates (hereafter referred to as "CONSUL TANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as on-call services as follows:
Public Works Inspection Services for FY12-13, FY13-14 & FY14-15
1.2 Description of Services
CONSUL TANT shall provide as•needed public works inspection services for
work occurring in the public right of way as directed and as described in the CITY's
Request For Proposals, which is attached hereto as Exhibit "A" and incorporated herein by
this reference, and in CONSUL TANT's Proposal, which is attached hereto as Exhibit "B"
and incorporated herein by this reference. In the event of any conflict between the terms of
this Agreement and incorporated documents, the terms of this Agreement shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSUL TANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSULTANT shall not be responsible for delay, nor shall
CONSUL TANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONSUL TANT's work promptly, or delay or faulty
performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSULT ANT's control or without CONSULT ANT's fault.
2.1 Fee
ARTICLE 2
COMPENSATION
CITY agrees to compensate CONSULT ANT in accordance with
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CONSUL TANT's Standard Hourly Rate Schedule, which is within Exhibit "B," and in any
case an amount not to exceed fifty five thousand dollars ($55,000) for FY12-13, seventy
five thousand dollars ($75,000) for FY13-14, and seventy five thousand dollars ($75,000)
for FY14-15 for services as described in Article 1. The rates in Exhibit "B" shall be in effect
through the end of the Agreement.
2.2 Payment Address
All payments due CONSULT ANT shall be paid to:
Charles Abbott Associates, Inc.
27401 Los Altos, Suite 220
Mission Viejo, CA 92691
2.3 Terms of Compensation
CONSUL TANT shall submit monthly invoices for the work completed in the
previous month. CITY agrees to authorize payment for all undisputed invoice amounts
within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to
notify CONSUL TANT of any disputed invoice amounts within ten ( 10) days of the receipt of
each invoice. However, CITY's failure to timely notify CONSUL TANT of a disputed amount
shall not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSUL TANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULT ANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULT ANT without liability to CONSUL TANT
upon ten (10) working days advance written notice.
2.4 Term of Agreement
This Agreement shall commence on May 8, 2013 and shall terminate on June
30, 2015 unless sooner terminated pursuant to Article 4 of this Agreement. Additionally,
there shall be three (3) one-year options to renew the Agreement with the mutual written
consent of both parties.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification
(a) To the fullest extent permitted by law, CONSUL TANT shall indemnify
and hold the CITY, its officials, officers, employees, agents and independent contractors
serving in the role of City officials, and volunteers (collectively "lndemnitees") free and
harmless from all liability arising out of:
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i. Any and all claims, demands, causes of action, costs,
expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons,
including wrongful death (collectively "Claims") under Workers' Compensation acts and
other employee benefit acts with respect to CONSUL TANT's employees or
CONSUL TANT's subconsultants' employees in any manner arising out of or incident to
CONSUL TANT's work under this Agreement; and
ii. Claims in any manner arising out of or incident to any negligent,
reckless or willful acts or omissions related to professional services by or on behalf of
CONSULT ANT, its officials, officers, employees or agents, except for liability resulting from
the sole negligence or the willful misconduct of any of the lndemnitees; and
iii. Claims in any manner arising out of or incident to any acts or
omissions unrelated to professional services by or on behalf of CONSUL TANT, its
officials, officers, employees or agents, except for liability resulting from the sole
negligence or the willful misconduct of any of the lndemnitees.
Section (a) shall include without limitation the payment of all consequential
damages, attorneys' fees, and other related costs and expenses. CONSUL TANT's
obligation to indemnify pursuant to this section shall not be restricted to insurance
proceeds, if any, received by CONSULT ANT or lndemnitees.
(b) Regarding the defense of any claim within the purview of these
provisions, the CITY and CONSUL TANT shall each control its own defense. At the time of
Claim resolution, CONSUL TANT shall provide reimbursement for all attorneys' fees and
other related costs for every situation in which the CONSULT ANT would have to indemnify
lndemnitees including paying and satisfying any judgment, award or decree that may be
rendered against lndemnitees. CONSUL TANT shall reimburse lndemnitees for any and all
legal expenses and costs incurred by each of them in connection therewith or in enforcing
the indemnity herein provided. CONSUL TANT's obligation to pay defense costs pursuant
to this section shall not be restricted to insurance proceeds, if any, received by
CONSUL TANT or lndemnitees.
(c) All duties of CONSUL TANT under this Section shall survive
termination of this Agreement.
3.2 General Liability
CONSUL TANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSUL TANT in the performance of this Agreement. Said policy
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or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and aggregate
for errors and/or omissions of CONSUL TANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims
made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSUL TANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident.
3.5 Worker's Compensation
CONSUL TANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSUL TANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSUL TANT shall provide immediate notice to the City if it receives a
cancellation or policy revision notice from the insurer.
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(b) CONSUL TANT agrees that it will not cancel or reduce any required
insurance coverage. CONSUL TANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSUL TANT's expense, the premium thereon.
3. 7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULT ANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSUL TANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without cause,
by the CITY upon thirty (30) days prior written notice or by CONSUL TANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.14.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSULT ANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of this
paragraph exceed the amount which would have been paid to CONSUL TANT for the full
performance of the services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
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All documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSUL TANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products
and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSULT ANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSUL TANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSUL TANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSUL TANT shall defend, indemnify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSUL TANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSULTANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULT ANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSUL TANT prepares a
document on a computer, CONSUL TANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
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6.1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSUL TANT shall notify CITY of CONSUL TANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSUL TANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1990 (42 U.S.C. § 11200, et seq.).
6.3 Personnel
CONSUL TANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSUL TANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSUL TANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSULT ANT be
responsible for its associates or subcontractors' services.
6.4 CONSUL TANT's Representations
CONSULT ANT represents, covenants and agrees that: a) CONSUL TANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSUL TANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULT ANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
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CONSUL TANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve ( 12) months after completion of the work
under this Agreement which is or may likely make CONSUL TANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULT ANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California, excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSUL TANT require the testimony of CONSULT ANT when there is no
allegation that CONSUL TANT was negligent, CITY shall compensate CONSUL TANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6. 7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULT ANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSUL TANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULT ANT may use the services of persons
and entities not in CONSUL TANT's direct employ, when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULT ANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSULT ANT notifies the CITY in advance.
6.8 Independent Contractor
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CONSUL TANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULT ANT or any of the CONSULT ANT's employees, except as herein set
forth, and CONSUL TANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSUL TANT wishes except as expressly provided in this Agreement.
CONSUL TANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULT ANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSUL TANT agrees to pay all
required taxes on amounts paid to CONSUL TANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSUL TANT shall fully comply with the workers' compensation law
regarding'CONSUL TANT and its employees. CONSUL TANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSUL TANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSUL TANT under this Agreement any amount due to the CITY from
CONSUL TANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSUL TANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance under
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this Agreement shall not be a waiver of any other condition of performance under this
Agreement. In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant, or any
default which may then exist on the part of CONSUL TANT, and the making of any such
payment by the CITY shall in no way impair or prejudice any right or remedy available to
the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law, any notice or other communication authorized
or required by this Agreement shall be in writing and shall be deemed received on (a) the
day of delivery if delivered by hand or overnight courier service during CONSUL TANT's or
CITY's regular business hours or (b) on the third business day following deposit in the
United States mail, postage prepaid, to the addresses listed below, or at such other
address as one party may notify the other:
To CITY:
Interim Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Allan Rigg, Division Manager
27401 Los Altos, suite 220
Mission Viejo, CA 92691
[Signatures on next page.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: ___________ _
ATTEST:
By: ____________ ~
City Clerk
CHARLES ABBOTT & ASSOCIATES
("CONSULT ANT")
By: _______________________ _
Printed Name:
--------~
Title: ------------
By: ______________________ _
Printed Name:
--------~
Title: -------------
CITY OF RANCHO PALOS VERDES
("CITY")
By: ____________ ~
Mayor
APPROVED AS TO FORM:
By: ____________ ~
City Attorney
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Exhibit A
CITY OF RANCHO PALOS VERDES
PUBLIC WORKS DEPARTMENT
March 23, 2013
INTRODUCTION
Request for Proposals
For
Public Works Inspection Services
The City of Rancho Palos Verdes (RPV), Public Works Department is responsible for
maintai~ing and improving the City's public right of way.
The City of RPV is requesting proposals from qualified individuals, engineering, or
construction management firms to provide as-needed professional inspection services
for the Public Works Department.
SCOPE OF WORK
The City of RPV intends to select one firm through this RFQ process. The consultant
will be required to have available personnel who have been successful in the
professional services and activities of public works inspection. The consultant selected
shall provide inspection service with personnel trained and experienced in the
inspection of public works improvements. The minimum experience
required includes five years of experience in the inspection of increasingly complex
public works projects. The consultants selected must also provide all equipment
and supplies necessary to perform the services assigned and support services
necessary to complete the scope of work. This could include the proper vehicle to
store and transport field measuring devices needed to effectively perform the work.
It is expected that the consultants selected to fulfill this contract will be able to provide
qualified personnel from time to time as may be requested by the City. Assignments will
be made by the City based on the selected firms' workload and availability of qualified
personnel most experienced for the tasks at hand. Assignments could range from few
days to months and depend on the City's workload. When and as directed by the City,
the consultants shall perform public works inspection services for public works projects
to include, but not be limited to, the following:
Office Activities:
1. Familiarization and review of contract documents.
2. Review soils reports, testing lab reports and other like documentation.
30940 I !AWi HORN!: BOULEVARD I RANCHO PALOS VERDES. CA 90275-5391 I (310) 544-5252 I FAX (310) 544-5292 / WWWPALOSVERDESCOM/RPV
IJRINTED ON RECYCLED PAPER
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Exhibit A
3. Review project schedule submittals (compliance certificates, shop drawings,
etc.) from the contractor for compliance to the plans and specifications.
4. Participate in pre-bid conferences, pre-construction meetings, field meetings,
construction progress meetings, acceptance of work, final walk-through
meetings, as-built plan completion meetings, and other administrative meetings
as necessary.
Field Activities:
1. Conduct daily field public works inspections pursuant to all City codes,
ordinances and directives. z. Conduct field inspections for quality installation in conformance to design
drawings.
3. Negotiate with the contractor on the job site as needed.
4. Monitor on-site labor force compliance of public works construction.
5. Conduct on-site employee interviews and site inspections for compliance with
prevailing wage/Davis-Bacon-regulated projects.
6. Inspect periodically for warranty and guarantee deficiencies.
7. Monitor Storm Water Pollution Prevention Plans (SWPPP) and Best
Management Practices (BMPs).
8. Participate in the preparation of Notices of Completion and Acceptance
pursuant to public works projects and Certificates of Completion pursuant to
Agency contracts and agreements.
9. Coordinate with materials laboratory staff for material and compaction testing,
as required,including sampling and review of test results.
10. Coordinate on-going construction surveys and staking, as required.
General:
1. Prepare daily inspection reports that document all activities on the jobsite
including labor and equipment used each day.
2. Monitor Federal-and/or State-funded projects to review certified payrolls,
conduct on-site interviews and perform job site monitoring determining
compliance with Davis-Bacon and/or prevailing wage requirements and reporting,
as necessary, to the Contracts Administrator.
SUBMITTAL SCHEDULE
The solicitation, receipt, and evaluation of submittals, and the selection of the provider
of consultant services will conform to the following schedule:
(Note: Dates are subject to change.)
L-15
Exhibit A
Distribution/Advertisement March 16, 2013
Submittal of Qualifications April 1, 2013 by 5:30 p.m.
Council Approval Tuesday, May 7, 2013
Notice to Proceed Tuesday, May 21, 2013
One original and (2) copies of the submittal shall be delivered no later than 5:30 p.m. on
the Submittal of Qualifications date listed above to:
Ms. Nicole Jules, P.E.
City of Rancho Palos Verdes
Departn:ient of Public Works
310-544-5275
nicolej@rpv.com
Copies received by FAX shall not be deemed received.
SUBMITTAL EVALUATION CRITERIA
Submittals received will be evaluated according to the criteria listed below:
• Organization, presentation, and content of the submittal;
• Specialized experience and technical competence of the consultant; record of
performance; and the strength of the key personnel who will be dedicated to this
contract;
• Proposed methods and overall strategic plan to provide the inspection services
in a timely and competent manner;
• Knowledge and understanding of the City;
•Ability to meet the insurance requirements as stated in the Terms and
Conditions of the RFQ
TERMS AND CONDITIONS
Issuance of this RFQ does not commit the City of RPV to award a contract, to pay any
costs incurred in the preparation of a response to this request, or to procure a contract
for services. All respondents should note that the execution of any contract pursuant to
this RFQ is dependent upon the approval of the Rancho Palos Verdes City Council.
The term of the contract(s) if awarded, is estimated to be three years, with three one
year options to extend. The City retains the right to reject all submittals.
A sample contract is attached hereto as Attachment 1. Each submittal shall be valid for
not less than ninety (90) days from the date of receipt.
L-16
April 25, 2013
Ms. Nicole Jules
City of Rancho Palos Verdes
30940 Hawthome Boulevard
Rancho Palos Verdes, CA 90275
Exhibit "B"
Re: Proposal to Provide On-Call Public Works Inspection Services for the City of Rancho Palos
Verde's
Dear Nicole,
Thank you for the opportunity to propose to perform Public Works Inspection services for the
City of Rancho Palos Verdes. We are excited to provide this service to you and we are
committed to your satisfaction. We have previously provided you with our Statement of
Qualifications for these services.
We are currently providing a Public Works Inspector, Jim Pugh, to perform the following
functions at your direction:
• Inspect Capital Improvement Program projects, developer projects and multiple small
encroachment permit projects by residents and utility companies
• Inspect utility appurtenances to make sure they are safe and secure and communicate
with the utility companies I agencies about repairs and upgrades when under permit
• Report to you v.ith sign I striping and safety issues per your direction
• Inspect asphalt, curb, gutter, sidewalk or any other work in Public Right-Of-Way when
under permit
• Assess streets for future rehabilitation I resurfacing projects at your direction
We would propose to continue to provide Jim Pugh at a rate of$97 per hour. We would also
propose to provide additional personnel and services at your direction.
Please let me know if you have any questions.
~~
Allan Rigg, PE AICP
Division Manager
. 'Jflfi&.:=::==: · ... ·. . :· . . . . ,
CHAIU.J::S ABBOTT ASSOCIATES. INC •
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L-17
Exhibit "B"
Company Profile
. Company Overview
"Provide the public sector with unsurpassed quality
of service by Investing on the development of our
employees.n This was the solid foundation Charles
Abbott Associates, Inc. (CAA) was built on when its
founder Charles Hugh Abbott, Jr. formed the company in
1984.
More than 25 years after Its launch as a contract
service provider to state and local government
agencies, CAA has not swayed away from its
foundation.
Charles Hugh Abbott, Jr.
1941·1999
Over the years, the company has earned a reputation among government entities in
Cslifornia and Nevada for consistent high standards of service as a direct result of
nurturing a team of professionals with an exceptional work attitude, mind-set, experience
and skills that are unique to CAA.
CAA's Corporate Headquarters
Mission Viejo, callfornla
CAA's fully credentialed and cross-trained
staff can quickly fill in any open positions in
projects of all sizes. With a full-time staff of
over 11 O employees and offices in Mission
Viejo, Los Angeles County, Reno and Nye
County, Nevada, we are able to give each
one of our projects our immediate
attention, service, and support customized
to the requirements of our
constituents.
CAA's clients also get an added advantage from the company's success in maintaining
the lowest employee turnover in the industry. Our clients enjoy the benefits of maximized
productivity and excellent working relations built from interacting with the same
personnel who is already tuned in to their needs.
Since 1984, we have worked on approximately a thousand projects in over 75 cities and
counties in the Southern California region of Los Angeles, Ventura, Orange, Riverside,
and San Bernardino Counties, as well as Clark, Lyon and Nye Counties in Nevada.
L-18
Exhibit "B"
CAA Company Facts:
11 Over 25 years experience in serving the public sector
• Worked on approximately a thousand projects since 1984
11 Established capabilities In building and safety, city engineering, public works,
environmental and fire protection
• S Offices in California and Nevada
11 More than 110 full-time, fully-credentialed and trained staff
• Credibility, financial strength and resources of a fully-licensed firm that has
been involved with BILLIONS of dollars worth of construction projects
• Projects in over 75 cities and counties
Staff and Technology Resources
CAA's team of more than 11 O staff include registered engineers, scientists, building
officials, certified inspectors, project managers, experts, support personnel and
technicians of many varied disciplines. Practically every member of our team has
experience working in and with the public .sector and has a deep understanding of
methods and systems that work for any particular task.
"Our people are, by jar, the greatest oaet
of Charla Abbott Assodates, Inc. CAA
maka extra eflort to take care of its
employea, so they may In turn, take extra
good tare of our clients."
Diana Snodgrass, CFO/
Director of Administration
We are devoted to keeping our
certified and licensed staff up-
to-date on the latest practice,
techniques and skills in their
areas of specialization. Our
approach to training is on going
and not just occasional,
assuring clients of work that is
in full compliance to current
standards. In addition, because
our people are well-trained,
they face no learning curve and
are able to . get to work
immediately.
CAA continuously seeks innovations to constantly deliver services of the highest quality.
Our team of superbly qualified professionals are aided with the best of modem
technology and the latest versions in computer software programs. We utilize a state-of-
the-art virtual system of communication that links real people in real time, a sophisticated
database management and tracking system, an electronic plan review process for
expediting plan checks and a lot more. CAA is one of the first in the world to make
issuance of building permits online possible.
2
L-19
Exhibit "B"
"CAA has achieved a major accompllshment for
the Town by being one of the first agencies in
the world to issue building permits over the
Internet/ CAA provides the highest level of
customer service, while maintaining fiscal
responsibility."
Bruce Williams
Former Town Manager of Apple Valley
Services
CAA has special capabilities in providing the many services in the following categories:
Building & Safety
11 Administration
111 Plan Review
• Electronic Plan Review
• Building Inspection
• On-line Permitting
11 Code Adoption Services
111 Transition Services
• Management Analysis Studies
11 Code Enforcement
11 Records Management
3
:::::::::::::::::::::::::
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L-20
Exhibit "B"
Work Approach
Proven Capabilities in the Public Sector
CAA's approach to providing unsurpassed quality of service is by providing experienced,
highly qualified staff with proven efficiencies in working with the public sector. To start
with, we make certain that the client and CAA have a complete understanding of the
project requirements so we may apply innovative methods, systems and solutions in
performing the job.
Mission Support
Building good relationships with the people we work with is crucial for CAA. We work
diligently to establish good working relationships with city councils, contractors , the
citizens and the community at large. Because we focus on helping our clients achieve
their mission and not just meeting our contractual requirements, we work to seamlessly
get integrated as part of the team and not as outside contractors.
Quality Control
Close interaction and sensitivity to our clients' needs is also one of the keys to our
success. We step-up quality control by maintaining direct communication lines between
4
L-21
Exhibit "B"
the City Manager and the Principal of our firm to regularly evaluate our performance and
ensure that services are delivered timely, within the budget and to a high standard.
In the end, we make sure that our clients get the benefits of high productivity, cost-
effectiveness and unmatched quality of service from our expertise, resources, constant
consideration of innovative solutions and ability in building excellent working relations.
CAA's Service Delivery Approach
r .... r 'I
Provide complete Blend with the client's
project coordination for staff to ensure no
"""
Match CAA's
expertise and
technical
capabilities
with client's
needs
quick response disruptions
,J \.
~ ~
Unsurpassed Quality of
Service
Provide
turnaround
times equal to
or less than
current
procedures
High Productivity
Cost-effectiveness
Provide accelerated full
plan review, if
requested, within 48
hours
Provide responsible and
complete record keeping to
ensure timely response,
budget, compliance and
quality
Commitment to Safety
CAA takes health and safety as an integral factor in enhancing the company's
performance. By focusing on safety, our approach avoids unexpected work disruptions
and costs. Our commitment to safety starts from the President and CEO of the company
to each and every one of our staff down the line.
5
L-22
Exhibit "B"
We promote proper attitude and mind-set, making effective health and safety
management a part of our firm's drive to running a successful business and achieving
service quality.
"Safety In the workplace and worker safety are on
top of our quality agenda. These are very Important
to us because we care for the welfore of our
employees and believe that the success of our
projects depends on achieving 11 zero p~cldent and
Injury rote from the workplace.''
-Rusty Reed, CEO
Our strategy is based on
promoting a proactive health
and safety culture with well-
defined lines of
communication to assess and
learn from experiences. We
implement our own
Occupational Safety and
Health Program (or Injury
Illness Prevention Program
(llPP) and review it
periodically to make sure that
it is current to the needs and
demands of the work place.
Health and safety is a team effort in CAA. Our employees are actively involved in the
preparation and implementation of risk assessments and safe working methods, while
management ensures that all safety and health policies and procedures are well
understood and followed by all employees. CAA staff undergo workplace-specific safety
and health training and are accountable for adopting safe work practices.
Company Accolades
Emergency Preparedness and Response
Yucca Valley's leaders lauded CAA for our quick response and handling of the 1992
Landers earthquake. CAA was also quick to respond when the Hector earthquake struck
the City of Twentynine Palms in October 1999 and when the tragedy in Salus Industrial
Innovation occurred In the middle of the night in March 2009. This proves that our
clients can rely on our quick response and action, especially in emergency
situations.
Mitigating Risks from Natural Hazards
CAA helps its clients improve their ISO
Ratings to minimize damages when
disasters strike and to reduce insurance
costs within their jurisdictions. The fact that
out of the 17 top-graded building
departments in California, Charles Abbott
Associates represents 10 of them shows our
capability in mitigating risks.
6
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ISO· BCGES Grades In California
L-23
Exhibit "B"
Courtesy of ISO Mitigation Online
Clients
Below is a partial list of current and past clients we have served. Descriptions and more
details on representative projects are provided following the introduction to our
management section of this Statement of Qualifications.
CITY LEVEL CITY LEVEL (CONT.) CITY LEVEL (CONT.)
Huntington Beach
Alhambra Irwindale Temple City
Adelanto La Canada Flintridge Torrance
Aliso Viejo Lake Forest Twentynine Palms
Anaheim Laguna Niguel Victorville
Apple Valley Lawndale Whittier
Arcadia Lynwood Yucca Valley
Atascadero Manhattan Beach Yucaipa
Azusa Mission Viejo
Baldwin Park Moorpark COUNTY LEVEL Bell Monrovia
Bellflower Montebello
Beverly Hills Monterey Park Los Angeles
Bradbury Newport Beach Orange Camarillo Norwalk Riverside Carson Oceanside San Bernardino Cerritos Palos Verdes Estates Ventura
Chino Hills Pinole Clark County, NV Claremont Rancho Palos Verdes Nye County, NV
Covina Rancho Santa Margarita Lyon County, NV Culver City Redondo Beach
Cypress Rolling Hills Estates
Dana Point Rosemead
Diamond Bar San Buenaventura OTHER AGENCIES
Duarte San Fernando
Fernley, NV San Gabriel
California State Universities Fountain Valley San Marino
Garden Grove Seal Beach Greater L.A. County Vector
Gardena Sierra Madre Control District
Hawaiian Gardens Signal Hill Port of Los Angeles
Hermosa Beach Simi Valley Sanitation Districts of L.A.
Hidden Hills Huntington South Pasadena County
Beach Stanton
7
L-24
Exhibit "B"
CAA 's Organization
CAA's organizational structure allows for decision making to be as close as possible to
the project. Our managers are empowered to promptly respond to the project's changing
needs and are always available via telephone, online or in-person.
Organization of
(AA Charles Abbott Associates, Inc.
John WfJltm;in
AHanmn;:
Civil/Structural Engineers 18
,;191111111:1llif!:lil11«~tl!!lt~,11:1.f-::1.:,.r. 11\~~~::::111:1.; .. i ·:;?:.i11-1·r(·:1~:1
Environmental, Stormwater and Solid Waste, Fire 7
Prevention
Administrative
TOTAL EMPLOYEES
8
5
111
L-25
Exhibit "B"
Introducing CAA's Management Team
RUSTY R. REED, PE
Principal-in-charge/ Chief Executive
Officer/President
Years of Experience
29+
Education
B.S., Civil Engineering, University of Illinois
Registration
Civil Engineer: California and Arizona
License
General Contractor "A" -California
Mr. Reed Is the President of Charles Abbott Associates,
Inc. He directs the firm's business affairs and oversees all
client services. Mr. Reed is involved in all aspects of
Environmental Services, Building and Safety, City
Engineering, Planning, Public Works, Capital Improvement
Programs and Redevelopment for CAA's municipal clients.
He is directly accessible to all our clients to ensure that
performance standards, schedule and budget targets are
met.
Previous Project Experience
..,. Wrote and identified codes, ordinances, and resolutions
for implementation.
,... Administered city design services for preparation of
plans, specifications, and construction; managed and
administered engineering and public works permit
procedures, inspection services and records.
,... Administered the implementation of Public Works
Maintenance Contracts .
..,. Developed short and long·range capital improvement
programs, and coordinated and identified methods of
funding .
..,_ Served as Town Engineer for the Town of Apple Valley
for over 10 years.
L-26
Exhibit "B"
BUSTER SCHOLL, CBO
Regional Director/ Principal in Charge
Years of Experience
33+
Education
B.S., Business Management, University of Redlands
A.A., Mathematics, Long Beach City College
Certifications
ICC Certified Building Official
ICC Certified Building Inspector
ICC Certified Electrical Inspector
IAEI Certified Electrical Inspector
ICC Certified Mechanical Inspector
ICC Certified Plumbing Inspector
ICC Certified Plans Examiner
ICC Certified Combination Inspector
ICC Certified Combination Dwelling Inspector
Mr. Scholl brings to the table over 35 years of experience in
the building & safety/construction industries. His extensive
experience includes:
• Directing the Building and Safety services for the City
of Missions Viejo for 12 years and the Town of Apple
Valley for five years,
• Serving as the Building Official for the Cities of
Mission Viejo, Aliso Viejo, Seal Beach, Laguna
Niguel, Rancho Santa Margarita, Dana Point and Nye
County
• Serving as Regional Supervisor of San Bernardino
County Building and Safety operations
• serving as the Senior Building Inspector for Los
Angeles County and San Bernardino County
• preparation and presentation of numerous reports
related to Building and Safety codes, ordinances and
fee studies to City Councils
• Developed and implemented standards and
procedures for building departments and code
enforcement, emergency preparedness and response
manuals
• Conducting seminars on the International Residential
Code, Green Building Basics and Codes and
Disabled Access Laws on behalf of ICC Chapters and
CAL BO
• Published several articles on consulting, code
enforcement, disabled access, and certification
lU
L-27
RON GRIDER, PE, CBO
Regional Director
Exhibit "B"
Certified Building Official/ Plans Examiner/Inspector
Years of Experience
26+
Education
S.S., Civil Engineering, California State University, Los
Angeles
Certifications
CALBO Certified Building Official
ICC Certified Building Code Official
ICC Certified Plans Examiner
ICC Certified Building Inspector
ICC Certified Combination Inspector
ICC Certified Masonry Inspector
ICC Certified Accessibility/Usability Inspector
Certified Green Building Professional {Build It Green)
Certified Green Point Rater (Build It Green)
PC 832 Arrests, Search and Seizure
Mr. Grider has over 26 years of construction, public works,
and building & safety experience. He has held the position
of Building Official, as well as numerous other key positions
in the field. Well known in the public sector as a
compassionate leader focused on customer service, he is
routinely involved in the presentation of building code,
engineering principles and advancing the cause of
preventing life loss and protecting property in Nevada and
California. As Regional Director for CAA, he directs the
services CAA provides in building and safety in Nevada and
the California High Desert communities. He is also
responsible for quality control and evaluation.
Professional Affiliations
~ Services Office (ISO} Compliance Member American Society of Civil Engineer
.,_ Member Structural Engineers Association of Southern California (SEAOSC)
.,_ Member Structural Engineers Institute (SEI)
~Member California Building Officials (CALBO}
.,_ Member International Code Council (ICC)
11
L-28
Exhibit "B"
..,_ Safety Assessment Emergency Services-State of California SAPC61525
..,_American Institute of Steel Construction (AISC}
12
L-29
Exhibit "B"
GREG ROBINSON, CBO
Regional Director/Project Manager/Chief Building
Official
Years of Experience
24+
Education
B.A., Economics, University of California, Los Angeles
License
General Building Contractor: California
Certifications
ICC Certified Building Official
ICC Certified Building Code Official
ICC Certified Plans Examiner
ICC Certified Mechanical Inspector
ICC Certified Plumbing Inspector
ICC Certified Building Inspector
ICC Certified Combination Dwelling Inspector
Mr. Robinson has over 24 years of Building & Safety and
construction experience. Presently, he is the Building
Official responsible for supervising all Building & Safety
services for our firm. He also has supervisory
responsibilities for code enforcement in the City of Hidden
Hills.
His responsibilities include conducting construction
inspections, plan reviews, permit issuance and updating codes, services, fees, and
operations for local clients. Mr. Robinson shares CAA's corporate responsibility for
quality control and plays an active role in interviewing, hiring, training, and development
of staff.
Recent Project Experience
..,. Building Official for the City of Rancho Santa
Margarita
.... Building Official for the Cities of Hidden Hills and
Camarillo .
..,. Oversees the Building and Safety functions in the
City of Palos Verdes Estates .
..,. Served as the Building Official for the City of
Moorpark .
..,. Developed CAA's guidelines for Insurance
Services Office (ISO) compliance.
13
L-30
Exhibit 11 8 11
KIMBERLY COLBERT, CHMM, REM
Director of Environmental Services
Years of Experience
20+
Education
B.A., Biology, Whittier College
Licenses
Certified Environmental Manager, Nevada
Certified Hazardous Materials Manager
Registration
Environmental Manager
Ms. Colbert has over 20 years of environmental project
management experience in both the private and public
sectors. She has extensive experience in stormwater
program management, environmental permitting, industrial,
and hazardous waste management, due dlUgence and
environmental health and safety auditing, air pollution
management and U.S. Department of Transportation (DOT}
compliance.
She is experienced in all aspects of project budgeting and
management for private and public clients. Ms. Colbert is
currently serving as CAA's Director of Environmental
Services and provides oversight and client relations with the
Cities of Aliso Viejo, Calabasas, Carson, Culver City,
Cypress, Hawaiian Gardens, Hidden Hills, Norwalk, Palos
Verdes Estates, Rancho Santa Margarita, Torrance, Yucaipa
and the Town of Apple Valley.
Ms. Colbert has long served in key roles on National Pollutant
Discharge Elimination System (NPDES) related technical
reviews of Municipal, Industrial and Construction Stormwater
Discharge Permits, Storm Water Pollution Prevention Plans,
and Total Maximum Daily Load (TMDL) Implementation
Plans.
Representative Project Experience
..,._ City of Palos Verdes Estates, NPDES Permit Program
Management Services
..,._ City of Hidden Hills, NPDES and AB939 Compliance
14
L-31
Exhibit "B"
JOHN WHITMAN, P .E.
Director of Engineering and Public Works/ Project Director
Years of Experience
32+
Education
M.S., Civil Engineering
(Traffic/Transportation), West
Virginia University
B.S., Civil Engineering, West Virginia
University
Registration
Professional Engineer -California and
Louisiana
Mr. Whitman directs the firm's asset management work. He
has over 32 years of experience in infrastructure
management systems, city engineering, traffic engineering,
environmental planning, and assessment, management of
street maintenance, and design and development of capital
improvement projects.
The following projects demonstrate Mr. Whitman's breadth
and depth of experience related to the work in this
engagement:
.., Managed projects to develop street system maintenance
needs for the SCAG, Gateway Cities. The project consisted
of obtaining accurate estimates of pavement conditions in 26
Los Angeles County cities and developing long-range
maintenance needs based on pavement condition ratings. As
part of the project, a predictive model of user costs based on
pavement conditions was developed .
.., Managed projects to prepare pavement management
systems for the Town of Apple Valley and Yucca Valley, CA
and the Cities of Adelanto, Aliso Viejo, Bellflower, Diamond
Bar, Duarte, Grand Terrace, Moorpark, Norwalk, Palos
Verdes Estates, Santa Ana, and Whittier, CA.
15
L-32
Exhibit "B"
ALLAN RIGG, PE, AICP
Director of Engineering and Public Works/Project Manager
Years of Experience
20+
Education
B.S., Civil Engineering, Loyola Marymount University,
Los Angeles, CA
Registration
Professional Engineer-California
American Institute of Certified Planners
Mr. Rigg serves as a project manager for the Cities of Palos
Verdes Estates and Rancho Palos Verdes. He has been
responsible for map review, and improvement plans, as
well as design, administration and inspection of capital
improvement projects. He coordinates preparation of
economic analyses, oversees consultants' work, and
administers construction contracts and the design of public
improvement projects. In addition, he performs building and
safety inspections and plan checks.
Mr. Rigg has demonstrated his ability to Implement cost-
efficient measures that create outstanding results. Coming
from a construction background, he understands Issues
Involving the mechanics and constructability of systems
Intended for compliance.
Recent Project Experience
_.. City of Palos Verdes Estates: Public Works and Planning
Director for a City of 14,500 residents, and responsible for
Building and Safety, Engineering, Planning, Public Works,
and Code Enforcement Departments. Mr. Rigg is also
responsible for stormwater compliance in all City
Departments .
._ City of Downey, CA: Principal Engineer in charge of all
public works and stormwater issues for a city of 100,000
residents.
_.. Psomas and Associates, Los Angeles, CA: Project
Manager responsible for master-planned communities with
stormwater compliance measures built into the design,
such as water-quality filters and detention basins.
All members of our team contribute to our delivery of high quality work. Full
resumes of other staff members are available upon request
16
L-33
Exhibit "B"
Building and Safety
CAA provides a wide range of professional building and
safety services. Our resources and capabilities allow us
to perform a multitude of tasks customised to the needs
of local and regional governments, from temporary
support or work overflow assistance to operating the
entire building department's functions.
We form partnerships with our clients, involve them in
developing efficient and cost-effective solutions and
keep them informed on project events. Our service does
not only meet the current requirements, but it puts in
place a foundation that clients are able to capitalize on
in the future.
Several of the specific areas of our expertise are
outlined below:
Building Inspection
CAA assures the highest degree of compliance with
safety codes and zoning codes. Our highly qualified and
certified inpectors are thoroughly trained with the codes
in use throughout California and Nevada and master the
local amendments of each code. They maintain a close
working relationship with planning, code enforcemef"!t
and public works personnel.
Plan Review
We provide Plan Review Services as directed by our
clients. Our staff's expertise enables us to conduct
reviews of any type of structure including:
• single-family dwellings
• multiple-family dwelling units
• industrial buildings
• commercial buildings
CAA thoroughly and promptly checks all plans for
compliance with all local ordinances and state and
federal laws pertaining to Building Codes, and for
compliance with the adopted Building Code, Plumbing
Code, Electrical Code, Mechanical Code, Disabled
Access requirements, Energy requirements, and/or Fire
Code.
CAA offers electronic plan review to shorten turn around
times and improve communication. This is provided via
a cooperative effort through SIRE, our partner in
electronic plan review
17
L-34
Exhibit "B"
We take charge of transporting and handling of plans and provide the following levels of
support for plan reviews:
• Complete Plan Checking
• Initial Review
• Re-checks
• Accelerated Reviews
• Other checking as directed
Service
Complete Plan Checks
Residential Remodels and
Additions
New Residential
Commercial/ Industrial
Tenant Improvements
Re-Checks
Accelerated Reviews
18
Guaranteed Turn-around Time
5 working days or less
10 working days or less
10 working days or less
5 working days or less
5 working days or less
Within 48 hours
Our approach to plan checking assures that
plans submitted to CAA for review are
properly tracked and processed. Our system
ensures that each plan or permit is assigned,
returned, and handled on time and within the
budget. The status of any plan can easily be
determined at any point in time.
Our registered professionals and certified
plans examiners check all plans and
calculations, thus assuring that the technical
components and all code items are
thoroughly reviewed.
L-35
Most of our plans examiners are
cross-trained and also certified as
inspectors. This provides for a very
efficient use of personnel and
expedites the process for the
applicant. We provide timely
turnaround of plan checks and
rechecks based on guaranteed
turn-around times. Our staff also
handles any coordination required
as part of the review.
Administration
Exhibit "B"
"We have been impressed with CAA's
ability to meet fluctuating demands on
plan checks. They are able to provide
extra staff whenever needed. CAA
really provides a high quality level of
service."
-Chuck Wilson
Community Development Director
City of M lssion Viejo
CAA's Chief Building Official Administrative Services provides a qualified, as-needed
building official to respond to the client's needs for expert code interpretations and other
staff support. Our building official gives inspectors technical support without the
expense of a full-time staff. CAA's Chief Building Official is certified and experienced in
supervising and administering all Building and Safety functions.
Code Adoption
Our staff reviews present codes and brings any conflicts or concerns to the attention of
the client. CAA team applies their extensive experience gained in jurisdictions
throughout California to tailor client's building codes to adapt to those required by the
state.
19
Transition Services
Because of our staffs background
and qualifications, we are able to
accomplish transition faster. CAA
organizes city Building Safety offices,
writes adoption ordinances, develops
standards and procedures,
establishes training programs and
provides trained inspection, clerical
and counter staff. With CAA's
Transition Services, the department's
Building & Safety operations run
efficiently without having to suffer the
disruptions usually associated with
this undertaking.
L-36
Exhibit "B"
Management Analysis and Studies
CAA's management experts have extensive
experience in a wide variety of government
settings. We provide consultancy services to
develop solutions in effectively managing
Building and Safety Programs.
Record Management
CAA professionals provide effective data
management systems with customized reports
to meet your management needs. We provide a
systematic records administration as a cost-
effective solution to record management. Our
system also enables us to respond quickly to
requests and ensure that none of them is
overlooked.
On-line Permitting
CAA continues to provide excellent and efficient
service with our fully-automated permit
issuance and tracking system, which enables us
to issue permits online. Permit applicants get the
benefit of a faster and more convenient system,
while our clients benefit from excellent service at
minimized cost.
a••••••s•~••••••••••••••••••••••••••o•••••••••••»•• . :
. .
. . . . .
NEWS RELEASE :
March 23, 2009 :
"The City of Mission Viejo Is one of only 17
other cities in the state to receive the second
highest rating for its building codes and
efforts to enforce those codes. The rating is
significant from the Insurance Services Office
(ISO), Inc. The City contracts with Charles
Abbott Associates for building plan check and
Inspection services."
. a»acaa~••••aagas1aa•Reag•1e••••••••••••••••••••••••
20
L-37
Exhibit "B"
Technical Capabilities
All CAA staff are service oriented and are qualified
in handling multiple tasks. Our resources and technical
capabilities guarantee continuity of operations without
sacrifing service quality, even when unavoidable
circumstances arise.
Our resources and technical capabilities are represented
in each of the following categories:
Architectural
CAA staff is certified and experienced in all phases of
architectural review, including type of construction,
occupancies, separations, heights, areas, means of
egress, and fire I life safety, etc. The combined
experience of CAA staff is hundreds of years in the review
and inspection of all sizes, shapes, and uses of buildings.
Many of CAA staff are active in code promulgation on the
state and national level and sit on several CALBO and
ICC committees.
Structural
CAA's Manager of Plan Review Services is a California
and Nevada Registered Structural Engineer who has
reviewed structural plans for all types of construction from
single-family residences to high-rise construction. Our
plan review engineers are all California and Nevada
registered with each engineer having 30+ years of
experience in structural plan review and design.
Mechanical
CAA staff is experienced in plan review and inspection of
mechanical installations from simple FAU applications to
complex smoke control systems.
Plumbing
Our staff is experienced in plan review and inspection of
plumbing installations, including all types of applications
from the simple to the complex. Since many of our staff
come from the trades, we have special expertise in these
specialty areas.
21
L-38
Exhibit 11 8 11
Electrical
CAA staff is experienced in plan review and inspection of electrical installations,
including all types of applications from the simple to the complex.
T-24 Energy
As part of the CAA Quality Control
Program, we assure that all our building
and safety staff is up to date with the
new state requirements for energy and
disabled access. We are fully aware that
the energy efficiency requirements are
20% more restrictive. Therefore, our staff
members receive continuing professional
development and attend continuous
education and training programs relative
to energy compliance.
Accessibility
All CAA staff has been CALBO and ICC trained on Issues relative to disabled access.
We take disabled access very seriously and have been proactive on CALBO's
Accessibility Compliance Committee and at the local Chapter level. CAA can provide a
Certified Access Specialist Program (CASP) expert to meet new California State
requirements taking effect in July 201 O at no additional charge.
0 a••••••ea••••••eae•a•aee•••e•a••e•••e••~•o•••o•••a•••\ . . • •
: "Moorpark's building : . .
: Inspection and code • .
: enforcement program has a .
: received one of the best ISO-BCEGS ratings in
: the nation. Moorpark received an ISO BCEGS
• rating of 2 in all categories, including ;
residential, commercial and industrial
properties. Moorpark contracts certain :
building and safety services in Moorpark with :
the private firm Charles Abbott & : .
Associates."
Ventura County Star
News, April 15,2010
. . .
\~a•~a•••&•«•••~~•aae•~•7g•~••fi•&•••~cesw•a••ea••••••c•
22
LEED
CAA has LEED Certified staff to
review LEED's projects.
Green Building Code Review
CAA will provide quality green
building review based on the
City's requirements with a
Certified Green Building staff.
Improved Customer Service
CAA provides video conferencing
to our clients and applicants, if so
desired. This is a more
environmental-friendly and
convenient way for meetings and
replying to questions. CAA is also
capable of providing paperless
plan reviews to reduce the
amount of waste and improve
efficiency .
L-39
Exhibit "B"
City Engineering Services
CAA is prepared to immediately begin assisting the City in
meeting its needs. The following describes CAA's approach to
each of the City's needs.
Proper Staffing to Meet Workload Demands
CAA's team is structured to allow flexibility in manpower and
will match fluctuating workloads and priorities with proper staff.
Short-term fluctuations are leveled out through the use of
overtime from existing staff, and temporary use of other CAA
personnel brought in for peak periods. Long-term needs are
met through the addition or deletion of trained staff, with City
approval, as well as finding more efficient ways to manage
and do the work.
Staff is available onsite as required to meet the needs of
the City. Because our staff Is cross-trained, almost every
task can be done onsite.
Identification of City Policies, Ordinances, and Conditions
The proposed CAA.team for this project enters this engagement with many years of
experience on similar projects. However, we must also gain a good understanding of
your local requirements.
CAA staff will assemble and review all existing City policies, ordinances, and
conditions pertaining to our operations.
Accurate and Timely Record Keeping to Monitor Costs and Services
CAA has established procedures to assure that records are kept accurately.
Qualified staff members prepare, check, monitor and assume quality control for all
procedures ranging from fee calculations to consulting cost expenditure requests.
In order to accomplish the results you are seeking, we realize how important it is that
we demonstrate an understanding of the City's unique needs. As we develop and
deliver these services, we believe it is important to:
Evaluate our operations to assure that services are being properly, efficiently and
courteously delivered:
111> Evaluate services being provided and the staffing assigned to complete
the work, to assure that staffing levels are appropriately based on the
workload.
23
L-40
Exhibit "B"
.,.. Evaluate and identify improvements in the process for the City's
consideration.
Since many of the projects we will be working on involve different functional areas,
costs and revenues, these efforts can easily be included with CAA's computerized
data for your use. We use computerized techniques to have project cost data readily
available.
City Council/Community Interface
CAA staff members attend upwards of ten City Council meetings per week. We see
smooth running, efficient Councils that effectively communicate with the public. With
good staff, work tasks run smoothly, while the opposite is true if poor staff work ls
presented.
Our role is to provide accurate, to the point communications to Council and
managers; to cooperate with citizen inquiries; and meet our commitments for service
delivery. We do our role from day one. We are always ready to share our ideas,
formally or informally, as to ways to establish/strengthen the interface.
CAA 's Methodology and Approach to Scope of Work
The following are the key City Engineering tasks that CAA proposes to perform:
1. City Engineering Servlcu
.,.. Establish working relationships and coordination with other public agencies,
county departments, and private utilities involving engineering matters
affecting the City.
.... Provide onsite inspections and field surveys.
.... Provide staff assistance on issues before the Public Works and Planning
Commissions, as needed.
.... Prepare agendas, staff reports, and recommendations for consideration by
the Public Works and Planning Commission and City Council.
"" Provide other traditional city engineering services, including but not limited to:
preparation of regulations and ordinances; consultation and technical advice
to the City; and maintain working relationships with public agencies and
private utilities.
2. Development/Plan Review
.,.. Provide application and case processing support related to all land-use
entitlement activities.
24
L-41
Exhibit "B"
.,.. Provide such necessary and related functions as are normal practice for
engineering review and control of private developments, including but not
limited to: reviewing and conditioning of land divisions and development; plan
checking; calculating and establishing sureties and fees, assuring condition
compliance.
3. Construction Observation (Inspection) Services
We will provide timely field observation during the construction of improvements
such as grading activities, retaining wall construction, erosion control measures,
streets, sewer and storm drain installation on all types of construction, including:
• Streets, Sidewalks, Curb and Gutter • Slurry Programs
• Storm Drains • Retaining Walls
• Sewers • Grading
• Utility Replacement • Erosion Control
4. Response Times
Our review procedures provide a timely response to the applicant, but more
importantly, assure that plans meet the requirements, standards, and goals of the
City. The City can expect the following response times:
.,.. Tentative Maps - 1 O Working Days
... Engineering Plans -10 Working Days
.,.. Final Maps with Legal - 1 O Working Days
.,.. Re-check of Plans • 5 Working Days
.,.. Expedited Reviews -Case by case, determined at the time of the
request
City Engineering Project Team
l\tanagement and Supen ision
Rusty Reed, PE, Principal-in-Charge
Allan Rigg, PE, AICP,
Cit) Engineering
John Whitman, PE, Senior Principal Engineer
25
L-42
Exhibit "B"
Danny Chow, PE, Senior Principal Engineer
Dirk Lovett, PE, Senior Principal Engineer
Cindy Kwong Lu, PE, Civil Engineer
Environmental Services
Water Quality Management Plan Check (WQIVIP) Service
CAA can assist the City in meeting its program obligations in the Orange County
National Pollution Discharge Permit No. RS-2002-0010. CAA manages a full range of
NPDES program responsibilities including the following services:
Water Quality Management Plan (WQMP) Program Management
1. New Development and Significant Redevelopment Project Review
CAA staff will review all new development and significant redevelopment
projects requiring a WQMP. Utilizing standard conditions of approval, we will
ensure that WQMPs address the quality and the quantity of stormwater runoff
from the development/redevelopment projects.
2. Pub/le Agency Projects
CAA can develop standard WQMPs for recurring municipal projects to include
slurry seal projects, concrete public buildings, streets and roads, and storm drain
system projects.
3. Verification Inspections for New Development and Redevelopment Projects
CAA will provide comprehensive site inspection services to ensure that new
development and redevelopment projects properly implement site design best
management practices (BMPs), source control and treatment control BMPs. In
addition, our staff will verify structural BMPs at existing industrial and commercial
facilities.
4. Geographical Information Systems (GIS) Tracking Database System
CAA staff can develop and manage a GIS database system for WQMP projects
within the City.
PROJECT TEAM
Kimberly Colbert, Director of Environmental Services/Project Manager
Kevin Powers, Environmental Scientist II
Moy Yahya, Environmental Scientist II
Rae Beimer
Latoya Cyrus
Fire Prevention Services
26
L-43
Exhibit "B"
1. Fire Prevention
CAA will provide Fire Prevention Plan Checking Services and any other
associated review as directed by the client. The key response areas for the
services which will require CAA's support include: review of Fire Prevention
Systems for compliance with the life safety provisions of the current editions of
the Uniform Building, Fire, Mechanical and Electrical Codes, including State
Amendments and Local Ordinances. Nationally recognized standards (NFPA)
will also be referenced for compliance of certain fire protection submittals such as
sprinkler, alarm, underground, hood and duct systems, etc. as required to meet
appropriate requirements. CAA will thoroughly check all plans for compliance
with all local ordinances and state and federal laws pertaining to Fire Prevention.
Each functional area is discussed below along with key tasks included in our
approach to serving our clients.
Plan Cln:rki11g Proct•ss
Our approach to plan checking assures that plans
submitted to CAA for review are properly tracked and
processed. CAA has established this particular process
to assure that each plan or permit is assigned, returned,
and handled on time and within budget. The status of
any plan can easily be determined at any point in time.
All plans and calculations are reviewed by registered
professionals and certified plans examiners, thus
assuring that the technical components and all code
items are properly reviewed. Generally, our plans
examiners are cross-trained and also certified as
inspectors. This provides for a very efficient use of
personnel and expedites the process for the applicant.
We provide timely turnaround of plan checks and
rechecks based on a promised schedule. Any
coordination which may be required as part of the review is handled by our staff.
CAA is prepared to provide any or all of the following levels of plan review:
llil-Initial review
llil-Rechecks
llil-Accelerated review
llil-Other plan checking as directed
Regardless of the level of support requested at any point in time, the client can
expect the same high quality of response from CAA. All requests for service will
be to our CAA office. This will provide a common contact point for the Fire
District.
27
L-44
Exhibit "B"
Re-Cheeks
CAA will perform all re-checks in five working days or less.
CAA agrees to provide a response to an identified need within 48 hours. The
individual(s) assigned will be made available as needed to the client either on-site
or at the appropriate project location to best serve the client.
KEY SUBTASKS
11-All plans requiring full review are screened and logged assuring
that they are routed to the proper plans examiner(s). This is done
to assure that plans are routed quickly and to avoid any
unnecessary delays. CAA assumes full responsibility for transport
and handling of plans pursuant to the contract.
11-Submittals are checked for compliance with all relevant state and
local requirements. CAA also has engineers on staff to meet the
review requirements deemed necessary by the BORPELS
opinion.
11-Plans will generally be checked on-site at our CAA office. We
also suggest that a workstation be made available to CAA at the
client offices, if space permits, so that work can be done on-site as
needed for large projects.
3. Method For Transporting Plans
CAA will provide a client approved overnight mail service for daily pick up and
delivery of plans.
4. Plan Checking Fees
The calculation of plan check related fees will be reviewed and verified by CAA's
plans examiners for accuracy and completeness. Invoicing and billing will be sent
to the client within the first week of each month and will cover all work performed
by CAA during the previous month.
Guaranteed Turn-Around Times
CAA GUARANTEES THE FOLLOWING TURN-
AROUND TIMES, INCLUDING THE
TRANSPORTATION OF PLANS:
28
. .,.
L-45
Exhibit "B"
Plan Chcl·kiug
. .
New single family and multi-residential:
Ten working days or less
New Commercial/Industrial:
Ten working days or less
Tenant Improvements:
Five working days or less
Five working days or less
5. Accelerated Turn .. Around Times
CAA will provide the following turn-around times for accelerated plan review and
accelerated rechecks:
48 hours*
* An applicant may accelerate plan check turnaround time by paying an "over
time rate" equal to 1.5 times the hourly rate plus expenses, and have the
plans reviewed within 48 hours.
6. Plan Corrections
CAA will submit two complete typed
listings of all required plan corrections,
which can also be faxed or e-mailed if so
desired by the applicant or client
7. Meetings
Any meetings that may be necessary with
applicants will be held at the client's
office, project office or CAA office;
whichever is most convenient for the
applicant.
REFERENCES
29
L-46
Exhibit "B"
REFERENCES SERVICES PROVIDED SINCE
Mr. Richard Osborne Building and Safety 1998
County Manager Public Works Plan 2004
County of Nye Review/Inspection
2101 Calvada Blvd. Fire Marshal Plan
Suite 200 Review/Inspection 2007
Pahrump, NV 89048 Construction Management
Ph: (775) 751-7075 2008
Fax: (775) 751-7093
Mr. Mark Pulone Building and Safety 2001
City Manager City Engineering and Public
City of Aliso Viejo Works (10years)
12 Journey, Suite 100 City Planning
Aliso Viejo, CA 92656 Code Enforcement
(949) 425-2500 NPDES/AB 939
Ms. Judy Smith City Engineering 1985 .. ~~~, City Manager Building & Safety
City of Palos Verdes Estates Public Works Administration (25+years) OL 340 Palos Verdes Drive City Planning er ~ .
--:~)=~-: . ..:'-. West Code Enforcement -· Palos Verdes, ca 90274 Traffic Engineering ,.,,,,.. .. ," (310) 378-0383 Landscape Management
NPDES/ AB 939
Mr. Frank Robinson Building/Safety 1994
& Town Manager Public Work Admln. 1994
Town of Apple Valley Town Engineering 1990
14955 Dale Evans Parkway Traffic Engineering (21 years)
Apple Valley, CA 92307 NPOES 2002
(760) 240-7000
Mr. Chuck Wiison Building and Safety 1994
Community Development Public Works Plan Check
Director Public Works Inspection (17years)
City of Mission Viejo
200 Civic Center
Mission Viejo, CA 92691
(949) 470-3000
Mr. Ray Cromer Building and Safety 2004
City Manager
City of Fountain Valley (7 years)
10200 Slater Avenue
Fountain Valley, CA 92708-
4736
(714) 593-4436
30
L-47
Exhibit "B"
Mr. Shane Stueckle Deputy
Town Manager I
Community Development
Director
Town of Yucca Valley
57090 Twentynine Palms
Highway
Yucca Valley, CA 92284
(760) 369-7207
Ms. Carol Jacobs
City Manager
City of Stanton
7800 Katella Avenue
Stanton, CA 90680-3162
(714) 379-9222
Mr. Mark Persico
Director of Community
Services
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
(562) 431-2527
31
Building/Safety
Town Engineering
Traffic Engineering
Public Works Inspection
ADA Assessment
Building/Safety
ADA Assessment
Building/Safety
Code Compliance
Grading Inspection
1992
2003
(19 years)
2004
2004
2002
(9years)
L-48
Exhibit "B"
STANDARD HOURLY RATE SCHEDULE
Effective July 1, 2013
CLASSIFICATION HOURLY CLASSIFICATION HOURLY
RATES RATES
Principal Engineer 175.00 Principal Building Official 145.00
City Engineer 165.00 Building Official 122.00
Project Supervisor 145.00 Senior Building Inspector 110.00
Project Manager 135.00 Building Plan Checker 97.00
Project Engineer 130.00 Building Inspector/Plan Checker 90.00
Sr. Registered Engineer 125.00 Code Enforcement Officer 75.00
Senior 'Design Engineer 115.00 Permit Specialist 66.00
Associate Engineer 110.00
Assistant/Design Engineer 98.00 Community Development Director 145.00
Principal Planner 132.00
Senior Traffic Engineer/Manager 150.00 Senior Planner 107.00
Transportation Planner 110.00 Associate Planner 97.00
Traffic Engineer Associate 95.00 Planning Technician 68.00
Sr. Draftsperson (CADD) 90.00 Landscape Director 116.00
Draftsperson (CADD) 80.00 Associate Landscape Architect 95.00
Computer Technician 80.00 City Forester 88.00
Senior Environmental Consultant 145.00 Expert Witness Services 200.00
Environmental Engineer/Scientist II 115.00 Senior Contract Administrator 107.00
Environmental Engineer/Scientist I 92.00 Administrative Assistant 57.00
Associate Environmental Engineer 87.00 Word Processor 50.00
Clerical 45.00
Senior Public Works Inspector 102.00
Public Works Inspector 98.00
3-Person Survey Crew 270.00
2-Person Survey Crew 210.00
The above hourly rates include general and administrative overhead and fees and employee payroll
burden.
L-49