RPVCCA_CC_SR_2013_06_18_03_Appropriation_Of_City_Budget_FY13-14
PUBLIC HEARING
Date: June 18, 2013
Subject: Appropriation of City Budget for FY13-14
Subject Property: Citywide
1. Declare the Hearing Open: Mayor Brooks
2. Report of Notice Given: City Clerk Morreale
3. Staff Report & Recommendation: Kathryn Downs, Deputy Director of Finance
and Information Technology
4. Public Testimony:
Appellants: N/A
Applicant: N/A
5. Council Questions:
6. Rebuttal:
7. Declare Hearing Closed: Mayor Brooks
8. Council Deliberation:
9. Council Action:
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CITY OF
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR & CITY COUNCIL MEMB<iS
DENNIS McLEAN, DIRECTOR OF FINANCE &
INFORMATION TECHNOLOGY
JUNE 18, 2013
APPROPRIATION OF CITY BUDGE~~~R FY13-14
CAROLYN LEHR, CITY MANAGER~
Kathryn Downs, Deputy Director of Finance & Information
Technology \,(}£)
RECOMMENDATION
Adopt Resolution No. 2013-__ , approving a budget appropriation and adopting the
operating and capital improvement budget for FY13-14.
DISCUSSION
Summary of Proposed FY13-14 Budget
Total City-wide revenue, including all funds of the City and the Improvement Authority, is
expected to be $33.4 million for FY13-14 (excluding inter-fund transactions). The proposed
City-wide spending plan is expected to be $33.5 million; thereby spending down a total of
about $0.1 million of accumulated fund balances in various funds.
The General Fund is the operating fund of the City, and accounts for roughly two-thirds of
the City-wide budget. A summary of the proposed FY13-14 General Fund budget follows:
Re\ienues 24,734,690
Excess General Fund Reser\ie, June 30, 2013 701, 987
Expenditures (19,694,419)
Transfer TOT to CIP (3,679, 700)
Transfer for Residential Street Rehab (1,873,414)
Other Net lnterfund Transfers (141,700)
Change in General Fund Reser\ie Policy Le\iel (35,474)
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The proposed budget includes one-time uses of the Excess General Fund Reserve at June
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APPROPRIATION OF CITY BUDGET FOR FY13-14
June 18, 2013
Page 2 of 3
30, 2013 totaling $0.7 million, including a traffic sign compliance survey and storm water
permit requirements.
Summary of FY13-14 Process
On March 19, 2013, the City Council provided direction regarding various budget policy
issues. On April 30, 2013, the City Council conducted its Hybrid Zero-Based Budget Menu
exercise to build the working draft of the FY13-14 budget. On June 1, 2013, the City
Council reviewed the draft budget document in full and provided further direction to Staff in
anticipation of the FY13-14 Budget Hearing.
Summary of City Council Direction during the FY13-14 Process
Operating Budget
On April 30, 2013, the City Council decided to increase the General Fund subsidy to the
Abalone Cove Sewer District by $40,000 for increased maintenance, as recommended by
Public Works Staff. The City Council also decided to decrease City grants to non-profit
organizations by about $10,000 from the prior year (4-1 vote); and provided direction to
eliminate the program in FY14-15, with proposed allocations for certain groups in the
FY14-15 Recreation budget.
On May 7, 2013, the City Council decided to add a Deputy Public Works Director position
to full-time staff (3-2 vote).
GIP Spending Plan
On March 19, 2013, the City Council decided to expand the annual residential street
rehabilitation project by about $300,000 to include other right-of-way improvements in each .
neighborhood impacted.
On June 1, 2013, the City Council decided to program the use of $3.6 million of the Capital
Improvement Project (GIP) Reserve for projects in FY13-14, including:
• Six sewer projects to upsize pipeline ($1.85 million);
• An interim project to realign the east end of Palos Verdes Drive South (PVDS) in the
landslide area ($500,000) and a design allocation for the full project to address
alignment and drainage to be constructed in FY14-15 ($245,000);
• Phase I of two projects to comply with new storm water quality requirements
($400,000);
• AudioNisual improvements to the John McTaggart Memorial Hall and Council
Chambers to improve public meeting broadcast quality ($175,000); and
• Two new dewatering wells in the active landslide area of the City ($170,000).
Reserves
On April 30, 2013, the City Council approved a change to its Policy No. 41 -Reserve
Policies to transfer prior year General Fund favorable expenditure variances to the GIP
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APPROPRIATION OF CITY BUDGET FOR FY13-14
June 18, 2013 ·
Page 3 of 3
Reserve, when applicable. This action resulted in a FY12-13 General Fund transfer of
$1, 184,897 to the CIP Reserve for the FY11-12 favorable expenditure variance.
The City is scheduled to receive a retroactive refund from its general liability insurance
provider in July 2013. On June 1, 2013, the City Council agreed to hold this $563,554
refund in the General Fund Reserve to provide for future insurance deposit spikes.
Other
Finally, on May 7, 2013, the City Council adopted Ordinance No. 545, amending the City's
Municipal Code to require production of an annual budget document (vs. the previous
requirement for a two-year document).
Attachments:
Resolution No. 2013-, approving a budget appropriation and adopting the
operating and capital improvement budget for FY13-14
Separate Binder -Draft FY13-14 Budget Document
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RESOLUTION NO. 2013-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES APPROVING A BUDGET APPROPRIATION AND
ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET
FOR FISCAL YEAR 2013-2014.
WHEREAS, on June 18, 2013, the City Council conducted an advertised Public
Hearing to receive public input regarding the proposed budget for FY13-14;
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF
RANCHO PALOS VERDES:
Section 1: That an Appropriation-Expenditure Budgeting Program showing
budgetary categories by department is hereby adopted. The adopted budget, by fund, is
per the attached Attachment A with a total Estimated Ending Fund Balance of $26,554,493
for all City funds as of June 30, 2014, exclusive of the City's Improvement Authority.
A. The City Manager is authorized to transfer certain Budget Appropriation
Balances within functions and/or programs when she deems it necessary to do so in
accordance with Chapter 3.32 of the Rancho Palos Verdes Municipal Code.
B. Council approval will be required for any significant changes involving
increased or decreased service levels.
C. The Director of Finance and Information Technology shall be responsible for
constant monitoring of the budget and shall establish and implement appropriate control
mechanisms necessary for said purpose, after approval by the City Manager.
Section 2: The FY13-14 Revenue Budget is hereby adopted, establishing the
following revenue and internal service fund contribution levels:
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GENERAL
BEAUTIFICATION FUND
CAPITAL IMPROVEMENT PROJECTS
STREET MAINTENANCE
·1972 ACT
EL PRADO LIGHTING
CDBG
1911 ACT
WASTE REDUCTION
AIR QUALITY MANAGEMENT
PROPOSITION C
PROPOSITION A
PUBLIC SAFETY GRANTS
MEASURER
HABITAT RESTORATION
$24, 734,690
1,530
1,220,400
1,294,425
258, 190
1,950
189,364
529,400
191, 125 .
50,270
591,617
713,713
100,000
444,217
540
SUBREGION 1 MAINTENANCE 2,300
MEASURE A . 170,516
ABALONE COVE SEWER DISTRICT 54,080
GINSBURG CULTURAL ARTS BUILDING 480
DONOR RESTRICTED CONTRIBUTIONS 1,220
QUIMBY 1,400,000
AFFORDABLE HOUSING IN LIEU 1,510
ENVIRONMENTAL EXCISE TAX 241,670
BIKEWAYS 26,586
WATER QUALITY/FLOOD PROTECTION 1,330,500
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EQUIPMENT REPLACEMENT $736,600
. B.UILDING REPLACEMENT 2,800 ,
EMPLOYEE BENEFITS 1,993,515 :
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Section 3: The FY13-14 Budget is hereby adopted, establishing the following
transfers into the following funds:
GENERAL $210,000
CAPITAL IMPROVEMENT PROJECTS 6,942,700
STREET MAINTENANCE 1,082,000
HABITAT RESTORATION 150,000
SUBREGION 1 MAINTENANCE 61,000
ABALONE COVE SEWER DISTRICT 50, 700
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Section 4: The FY13-14 Budget is hereby adopted, establishing the following
transfers from the following funds:
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GENERAL $5,904,814
BEAUTIFICATION FUND 214,000
"'""' •• < • ~~. ,_
1972 ACT 190,000
1911ACT 99,000
WASTE REDUCTION 62,000
PROPOSITION C 592,000
PUBLIC SAFETY GRANTS 100,000
MEASURE A 105,000
QUIMBY 993,000
ENVIRONMENTAL EXCISE TAX 300,000
BIKEWA YS 26,586
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Section 5: The FY13-14 Operating and Capital Improvement Budget Programs are
hereby adopted, establishing the following allocations and directing the City Manager to
amend the· preliminary budget to reflect said amounts:
CITY COUNCIL $149, 100
CITY MANAGER 940,800
LEGAL SERVICES 1,045,000
CITY CLERK 611,250
COMMUNITY OUTREACH 80,574
RPV TV 103,400
RISK MANAGEMENT 475,000
PERSONNEL 259,050
FINANCE 1,442,700
INFORMATION TECHNOLOGY -DATA 533,800
INFORMATION TECHNOLOGY -VOICE 99,300
PUBLIC SAFETY -SHERIFF SERVICES 4,254,200
SPECIAL SAFETY PROGRAMS 104,500
ANIMAL CONTROL 88,000
EMERGENCY PREPAREDNESS 236, 100
PUBLIC WORKS ADMINISTRATION 2,161,000
TRAFFIC MANAGEMENT 296,000
STORM WATER QUALITY 405,500
PUBLIC BUILDING MAINTENANCE 596,600
PARKS MAINTENANCE 1,351,130
SEWER MAINTENANCE 68,000
PLANNING 1,315,840
BUILDING & SAFETY SERVICES 670,700
CODE ENFORCEMENT 214,900
VIEW RESTORATION/PRESERVATION 381,300
GEOLOGY 150,000
RECREATION ADMINISTRATION 663,650
RECREATION FACILITIES 464,700
SPECIAL EVENTS 88,350
PT. VICENTE INTERPRETIVE CENTER (PVIC) 404,875
REACH 39, 100
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STREET MAINTENANCE -PAVEMENT MANAGEMENT $552,400
STREET MAINTENANCE -NON-PAVEMENT 1,635,279
TRAFFIC SIGNAL MAINTENANCE 109,000
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CAPITAL IMPROVEMENT PROJECTS $8,029,975
1972 ACT 72,800
EL PRADO LIGHTING 1,000
CDBG 146,918
1911 ACT 532,500
WASTE REDUCTION 169, 100
AIR QUALITY MANAGEMENT 50,000
PROPOSITION A 578,340
HABITAT RESTORATION 158,620
SUBREGION 1 MAINTENANCE 71,000
ABALONE COVE SEWER DISTRICT 105,600
AFFORDABLE HOUSING IN LiEU 3,800
WATER QUALITY/FLOOD PROTECTION 1,596,908
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EQUIPMENT REPLACEMENT $693,900
EMPLOYEE BENEFITS 1,993,425
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PASSED, APPROVED and ADOPTED the 18th day of June 2013.
ATTEST: MAYOR
CITY CLERK
State of California )
County of Los Angeles )ss
City of Rancho Palos Verdes )
I, CARLA MORREALE, City Clerk of The City of Rancho Palos Verdes, hereby certify that
the above Resolution No. 2013-_ was duly and regularly passed and adopted by the said
City Council at regular meeting thereof held on June 18, 2013.
CITY CLERK
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