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Attachment A Matrix for item 1Classification I Compensation Study Comparative Matrix CPS-HR KOFF & ASSOCIATES CLASSIFICATION Option 1 Option 2 Task Description Week# Task Description Task Week# Task Week# 1 Receive Background Materials 1-2 I A Initial Document Review I Meetings with Study A 1-2 I A 1-2 Project Team & HR/Mgmt Staff 2 Develop Job Evaluation Tools 1-2 I B Orientation Meetings w/ Employees & Distribution of B 1-2 I B 1-2 Position Description Questionaires (PDQs) 3 lntial Project Meetings 3-4 I c PDQ Completion & Review (Option 1: One PDQ per c 3-4 I c 3-4 EE; Option 2: One PDQ per classification plus 20% of Ees submitting individual PDQs 4 Conduct Orientation Sessions 3-4 I D Employee I Supervisor I Management Interviews D 5-7 I D 5-7 (Option 1: One interview per EE; Option 2: One group interview per classification plus individual interviews for 20% of Ees) 5 Position Description Questionaire (PDQ) Completion 4-7 I E Classification Concept I Preliminary Allocation E 8-9 I E 8-9 Development 6 Receive and Review PDQs I Prepare for Interviews 8-9 I F Limited Class Description Update (approx. 45 F 10-11 I F 10-11 classifications) 7 Conduct Job Evaulation Interviews 10-11 I G Draft Class Description Review/ Informal Appeal G 12-13 I G 12-13 Process 8 Conduct Fair Labor Standards Act (FLSA) Analysis 12-13 I H Finalize Classification Plan/Draft Interim Report/Final H 14 I H 14 Report 9 Analyze Classification Data I Prepare and Present Draft 14-15 Classification Report 10 Prepare Final Classification Report and Classification 16 Specifications, and Present Findings to the City Council 11 Conduct Classification and Compensation System Training 16 Session for Designated Staff Classification I Compensation Study Comparative Matrix CPS-HR KOFF & ASSOCIATES · Task Description 1 Review the City's Background Materials 2 Initial Project Meeting/ Labor Market Agency and Benchmark Selection 3 Design, Develop, and Distribute the Survey Instrument 4 Review, Analyse, and Validate Labor Market Survey Data 5 Design and Develop Data Spreadsheets 6 Prepare Draft Compensation Report 7 Conduct Internal Equity Analysis I Prepare Draft Salary Recommendations 8 Assist the City in Developing an Implementation Plan 9 Research and Resolve Issues I Prepare the Final Compensation Report, and Present to City Council Proposal Costs: Week# 1-2 3-4 5-6 7-9 9-10 11-12 13 14-15 16 CPS-HR: Base: Expenses: Total Bid: $40,000 $2,775 $42,775 COMPENSATION I I I I Task Description A Identify Comparator Agencies, Benchmark Classifications, Benefits to be Collected B Compensation Data Collection (Option 1: 28 Benchmarks, 12 Comparator Agencies; Option 2: 26 Benchmarks, 10 Comparator Agencies) C Analysis and Preliminary Data Review (Option 1: 28 D E F G H Benchmarks, 12 Comparator Agencies; Option 2: 26 Benchmarks, 10 Comparator Agencies) Draft Compensation Findings/ Additional Analysis I Project Team Meeting Internal Relationship Analysis I Internal Alignment Salary Structure Recommendation Development Development of Draft Final and Final Report and Deliverables Final Presentation to the Project Team and City Council Additional meetings with study Project Team, employees, and/or other stakeholders Proposal Costs: KOFF & ASSOCIATES Base Base (Class): (Comp): (Option 1) $26,352 $18,468 •(Option 2) $24,192. $15,336 Option 1 Task Week# A 5-12 B c D E F G H 13 14 15 16 16 17 17 If Needed Option 2 Task Week# A 5-12 B c D E F G H 13 14 15 16 16 17 17 If Needed Expenses: Total Bid: $3,000 $47,820 $2,750 $42,278