RPVCCA_CC_SR_2014_07_15_I_Award_Contracts_Engineer_Design_Construction_MgmtI-1
CIIYOF
MEMORANDUM
TO:
FROM:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
MICHAEL THRONE, DIRECTOR OF PUBLIC WORKS 22()
DATE: JULY 15, 2014
SUBJECT: AWARD CONTRACTS FOR ENGINEERING DESIGN,
CONSTRUCTION MANAGEMENT AND INSPECTION
ON-CALL PROFESSIONAL SERVICES
REVIEWED: CAROL YNN PETRU, INTERIM CITY MANAGER®
Project Manager: Ron Dragoo, Senior Engine ~
RECOMMENDATIONS
1. Award four year contracts for on-call professional services for Engineering
Design , Construction Management and Inspection services to : Alta Planning
and Design, Anderson Penna Partners, Inc., CBM Consulting , Jenkins
Consulting, Sunbeam Consulting, Vali Cooper and Associates, Inc.
2 . Authorize the Mayor to execute the contracts listed in recommendation 1
above.
BACKGROUND/ DISCUSSION
The Public Works Department relies on contract professional services to provide
services. Services typically include engineering design, construction observations and
inspection , geotechnical engineering, landscape architecture services, contract
management, surveying , plan checking and environmental services .
When services are required for a capital project such as the overlay program , or other
significant projects, the department circulates a request for proposals (RFP), reviews
the proposals, recommends a firm, and prepares a report to the Council to select the
firm, award a contract, and authorize expenditures. This process works well for large-
scale projects, and the department will continue to use this process for such projects.
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The department, however, also requires services for projects in which this RFP process is
not as timely nor as cost efficient. These are generally small-scale projects or projects
where services are urgently needed . For such projects the RFP process creates delays , or
adds significant administrative cost. Since 1997 the department has obtained services for
small or urgent projects through the "on-call" process.
Under the on-call process staff selects a firm from an approved list of firms . Under this
process the City Council pre-selects the consultants, and awards contracts, however staff
has the ability to authorize expenditures as established by the City Council through the
budget process.
The firms being recommended for inclusion on the City 's Professional Services on-call list
have been fully vetted by City Staff. References have been checked and they have the
proficiency and experience to provide the requisite services . As an example, CMB
Consulting has the capacity to provide assistance with small project engineering and
design , construction management and construction observations . Consultants being
recommended for inclusion as one of the City's on-call service providers in this report have
been grouped with other consultants that provide similar services to simplify analysis . The
table below was created to show the Consultants being considered at a glance that would
likely be used to provide engineering, design , construction management and inspection
services:
Anderson Penna Partners, Inc.
Engineering , Design , Alta Planning and Design
Co nstru ctio n Sunbeam Consulting
Management, and Vali Cooper and Associates , Inc.
Inspection CBM Consulting
Jenkins Consulting
The required funds needed for any of the on-call services provided through these contracts
are budgeted in var ious programs in the proposed FY2014-15 budget. Staff manages the
work awarded through the on-call service contracts ensuring funds awarded remain within
budgeted amounts.
When a firm executes an On-Call Professional Services Agreement with the City of
Rancho Palos Verdes the firm is eligible to be called to perform work for the City on a
project where the value of the work performed does not exceed $25 ,000 . Prior to executing
the on-call Agreement, the consultant w ill need to provide the required proof of insurance
and take out a business license with the City. These required components of the
Agreement are completed at the consultant's expense . Once the Agreement is executed
there is no guarantee that the consultant will be asked to perform any services for the City
and the possibility of recuperating costs associated with providing proof of insurance and
obtaining the business license will be lost by the consultant. The consultants are used only
as they are needed and only if the appropriate funds have been allocated. Accordingly,
due to the requirements for the consultant to provide insurance and secure a business
license without any guarantee of work, some consultants have chosen in the past, not
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execute their approved on-call Agreement with the City.
Currently there are thirteen firms available to perform on-call services with the City. With
the addition of these firms , following execution of the attached on-call Agreements
(Attachments A), staff will have the ability to use the listed firms on an on-call basis for
engineering design , construction management, inspection and other professional services .
If staff's recommendations are approved through this staff report, a total of six additional
firms could be available to provide engineering , design, construction management and
inspection services. These on-call service agreements will have a term of four years. Staff
believes the four year term achieves a balance between keeping the firms accountable and
not requiring staff to unnecessarily solicit new proposals, which increases administrative
costs .
If staff recommendations are approved, a professional services agreement could be
executed with each of the recommended firms. The amount awarded to the firm over the
course of the year will be a function of the approved budget, the needs of the department
and the firm's performance .
As a control measure and in the interest of equality, the cumulative contract amount with
each on-call firm will be limited to $60,000 during a fiscal year, and as stated above , each
single project awarded to a firm will not exceed $25 ,000 . The one exception to this is that
on-call services that are reimbursed by a trust deposit will not count towards the maximum
amounts .
Following City Council approval, a staff member will obtain on-call services by requesting a
proposal from an approved on-call consulting firm . The proposal will likely be an estimate
for the time and any costs that are incurred in performing the services requested by the
City; however, if the project is well defined a fixed cost proposal will be requested . A
purchase order will be opened and a portion of the department's budget encumbered . This
will all be done without further action by the City Council.
Copies of the On-Call Professional Services Agreements are attached .
CONCLUSIONS
Adopting the recommendations will allow staff to perform work by encumbering budgeted
funds through the City's on-call services program. Contract amounts are limited to $60,000
for any single vendor during a fiscal year and are not to exceed $25 ,000 for a single
project.
FISCAL IMPACT
Authori z ing execution of the attached on-call Professional Services Agreements will not
result in any additional expenditures beyond the approved budget. Funds available are set
and have been included in the final adopted budget for FY 2014/15 .
Attachment: A) On-Call Professional Services Contracts
• Alta Planning and Design • Anderson Penna Partners , Inc .
• CBM Consulting • Jenkins Consulting
• Sunbeam Consulting • Vali Cooper and Associates, Inc.
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ATTACHMENT A
On-Call Professional Service Contracts
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On-Call Professional Services Contract
Alta Planning and Design
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CITY OF RANCHO PALOS VERDES
ON-CALL DESIGN PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 151h day of July, 2014, by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
Alta Planning and Design (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as on-call services as follows:
Provide Civil Engineering and Traffic Design services as requested by Staff.
1.2 Description of Services
CONSULTANT shall : provide services as described in the CITY's Request for
Proposals , which is attached hereto as Exhibit "A" and incorporated herein by this
reference , and in accordance with CONSULTANT'S Proposal, which is attached hereto as
Exhibit "A" and incorporated herein by this reference . In the event of any conflict between
the terms of this Agreement and incorporated documents, the terms of this Agreement shall
control. In the event of any conflict between Exhibits "A " and "B," the terms of Exhibit "A"
shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall
perform with due di ligence the services requested by the CITY. Time is of the essence in
this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT
be responsible for damages or be in default or deemed to be in default by reason of strikes ,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to
approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by
CITY, other consultants/contractors , or governmental agencies, or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
2.1 Fee
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ARTICLE 2
COMPENSATION
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CITY agrees to compensate CONSULTANT in acco rdance with
CONSULTANT's Schedule of Hourly Rates , which is within Exhibit "B ," and shall meet or
exceed prevailing wage rates, but shall not exceed twenty~five thousand dollars ($25 ,000)
per single project and in any case shall not exceed sixty thousand dollars ($60 ,000) per
fiscal year for services as described in Article 1. On-call services that are reimbursed by a
trust deposit shall not count towards the maximum amount CONSULT ANT shall be paid for
such services. The rates in Exhibit "B" shall be in effect through the end of the Agreement.
2.2 Payment Address
All payments due CONSULTANT shall be paid to:
Alta Planning and Design
448 S. Hill St, Suite 501
Los Angeles, CA 90013
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the work completed in the
previous month. CITY agrees to authorize payment for all undisputed invoice amounts
within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each
invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of this
Agreement and be terminated by CONSULTANT without liability to CONSULT ANT upon
ten (1 0) working days advance written notice.
2 .3 Prevailing Wages
CITY and CONSULTANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this reference .
2.4 Term of Agreement
This Agreement shall commence on July 1, 2014 and shall terminate on June
30 , 2018 unless sooner terminated pursuant to Article 4 of this Agreement,.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
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3 .1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively , "lndemnitees"), with respect to any and all claims, demands , causes of action ,
damages, injuries, liabilities, losses, costs or expenses, including reimbursement of
attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSULTANT or any of its officers, employees, subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, includ ing
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3 .1(a), and to the maximum extent permitted by law, CONSULTANT shall defend,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSULTANT or any of its officers, employees, subcontractors, or agents in the
performance of th is Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSULTANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs
actually incurred in connection with such defense . Consultant's duty to defend pursuant to
this Section 3 .1 (b) shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of lndemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
of California and rated in A.M . Best's Insurance Guide with a rating of A :VII or better.
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3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry ,
mainta in , and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000 ,000) per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or po licies shall be issued by an insurer admitted or authorized to do business in the
State of Ca lifornia and rated in Best's Insurance Guide with a rating of A: VII or better. If a
"claims made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed . Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, wh ich reinstates all limits for the
extended reporting period . If any such policy and/or policies have a retroactive date , that
date shall be no later than the date of first performance of work or services on behalf of the
CITY . Renewal or replacement policies shall not allow for any advancement of such
retroactive date .
3.4 Automobile Liability
CONSULT ANT shall at all times during the term of th is Agreement obtain ,
maintain , and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with min imum of one million dollars ($1 ,000 ,000) per claim and occurrence and
two million dollars ($2 ,000 ,000) in the aggregate for bodily injuries or death of one person
and f ive hundred thousand dollars ($500,000) for property damage arising from one
incident. Said policy or policies shall be issued by an insure r admitted or authorized to do
business in the State of California and rated in A.M . Best's Insurance Guide with a rating of
A:VII or better.
3 .5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance
of work under this Agreement worker's compensation insurance as required by law.
CONSULTANT shall requ ire any subcontractor similarly to provide such compensation
insurance for their respective employees .
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium .
Additionally, CONSULTANT shall provide immediate notice to the CITY if CONSULTANT
rece i ves a cancellation or policy revision notice from the insurer.
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(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance and
pay, at CONSULT ANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds .
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation .
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without cause ,
by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.15 .
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in
an amount to be determined as follows : for work satisfactorily done in accordance with all of
the terms and provisions of this Agreement as determined by the CITY, CONSULTANT
shall be paid an amount equal to the percentage of services performed prior to the effective
date of termination or cancellation in accordance with the work items; provided, in no event
shall the amount of money paid under the foregoing provisions of this paragraph exceed the
amount which would have been paid to CONSULT ANT for the full performance of the
services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5 .1 Ownership of Documents and Work Product
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All documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire ," and all Written Products and
any and all intellectual property rights arising from their creation, including, but not limited to,
all copyrights and other proprietary rights, shall be and remain the property of the CITY
without restriction or limitation upon their use, duplication or dissemination by the CITY.
CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written
Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one .
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement, and
that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state or
local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and Written
Products produced under this Agreement. In the event the use of any of the Written
Products or other deliverables hereunder by the CITY is held to constitute an infringement
and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a)
secure for CITY the right to continue using the Written Products and other deliverables by
suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify
the Written Products and other deliverables so that they become non-infringing while
remaining in compliance with the requirements of this Agreement. This covenant shall
survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
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6 .1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee , and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code §§ 12940-48), the applicable equal employment provisions of the Civil
Rights Act of 1964 {42 U.S.C . § 200e-217), and the Americans with Disabilities Act of 1990
(42 U .S .C . § 11200, et seq.).
6 .3 Audit
The CITY or its representative shall have the option of inspecting, auditing, or
inspecting and auditing all records and other written materials used by CONSULTANT in
preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSULTANT will promptly furnish documents requested by the CITY.
Additionally, CONSULTANT shall be subject to State Auditor examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6.4 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any person
who performs engineering services pursuant to this Agreement shall be licensed as a Civil
Engineer by the State of California and in good standing. CONSULTANT shall make
reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to
perform the services hereunder and shall obtain the approval of the Director of Public
Works of all proposed staff members who will perform such services . CONSULTANT may
associate with or employ associates or subcontractors in the performance of its services
under this Agreement, but at all times shall CONSULTANT be responsible for its associates
and subcontractors' services .
6.5 CONSULTANT's Representations
CONSULTANT represents , covenants and agrees that: a) CONSULTANT is
licensed , qualified , and capable of furnishing the labor, materials , and expertise necessary
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to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or imped iments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
requ ired by the standard of practice, CONSULTANT has investigated and considered the
scope of services performed , has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending performance
of the services under this Agreement.
6 .6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during
the term of this Agreement or within twelve ( 12) months after completion of the work under
this Agreement which is or may likely make CONSULTANT "financially interested" (as
provided in California Government Code Sections 1090 and 871 00) in any decisions made
by CITY on any matter in connection with which CONSULTANT has been retained pursuant
to this Agreement.
6 .7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California , excluding Californ ia 's choice of law
rules . Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding , including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with th is Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees , experts ' fees , and other costs , in
addition to any other relief to which the party may be entitled.
(c) Shou ld any legal action about a project between CITY and a party other
than CONSULTANT require the testimony of CONSULTANT when there is no allegation
that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony
and preparation to testify at the hourly rates in effect at the time of such testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers , officials, employees, agents and
representatives with respect to any claim , demand or action arising from any unauthorized
assignment.
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Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's d irect employ, when it is appropriat e and customary to
do so . Such persons and entities include, but are not necessarily limited to, surveyors ,
special ized consultants , and testing laboratories. CONSULTANT's use of subcontractors for
additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance .
6 .9 Independent Contractor
CONSULT ANT is and shall at all times remain , as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth , and CONSULTANT is free to dispose of all portions of its time and activities wh ich it is
not obligated to devote to the CITY in such a manner and to such persons , firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers ' compensation law
regarding CONSULTANT and its employees . CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers ' compensation laws . The CITY shall have the r ight to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising unde r this Article.
6 .10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6 .11 Entire Agreement
Th is Agreement, including any other documents incorporated herein by
specific reference , represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations , representations or agreements, eithe r
written or oral. This Agreement may be modified or amended , or provisions or breach may
be waived , only by subsequent written agreement signed by both parties .
6 .12 Construction
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In the event of any asserted ambiguity in, or dispute regard ing the
interpretation of any matter herein , the interpretation of this Agreement shall not be resolved
by any rules of interpretation providing for interpretation against the party who causes the
uncertainty to exist or against the party who drafted the Agreement or who drafted that
portion of the Agreement.
6.13 Non-Waiver of Terms . Rights and Remedies
Waiver by either party of any one or more of the conditions of performance under this
Agreement shall not be a waiver of any other condition of performance under this
Agreement. In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant, or any
default which may then exist on the part of CONSULTANT, and the making of any such
payment by the CITY shall in no way impair or prejudice any right or remedy available to the
CITY w ith regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid , illegal , or otherwise
unenforceable by a court of competent jurisdiction , the remaining provisions of this
Agreement shall continue in full force and effect.
6.15 Notice
Except as otherwise required by law, any payment, notice or other communication
authorized or requ ired by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during CITY's
regular business hours or (b) on the third business day following deposit in the Un ited
States mail , postage prepaid , to the addresses listed below, or at such other address as one
party may notify the other:
To CITY:
Responsible Person : Michael Throne , Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Responsible Person : Randy Anderson, PLA, Principal
Address : 448 S. Hill St, Suite 501
Los Angeles , CA 90013
R68 76 -0001 \ 1726275 v2 .doc
Services
Pag e 10 of 12
Agreement fo r On-Call Desi gn Profess ionalfTechn ical
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IN WITNESS WHEREOF , the parties hereto have executed this
Agreement as of the date and year first above written .
Dated :. ___________ _
Dated : ___________ _
ATTEST:
By: ____________________ __
City Clerk
Alta Planning and Design
("CONSULTANT")
By: _____________________ __
Printed Name: ________ _
Title : ___________ _
By : ______________________ _
Printed Name: ________ _
Title: ___________ _
CITY OF RANCHO PALOS VERDES
("CITY")
By : ______________________ _
Mayor
APPROVED AS TO FORM :
By: ____________________ __
City Attorney
Page 11 of 12
R6876-0001 \1726275v 2 .doc
Services
Agre ement for On-Cal l Design Pro fessionalrrechnical
I-17
R6876-0001 \1726275v2.doc
Serv ices
Exhibit "A "
CITY's Request for Proposa ls
Agreement for On-Call Design Profess ional/Technical
Exh ibit "A"
I-18
May 30 ,2014
Alta Planning and Design
Attention : Randy Anderson
Via email
Dear Randy:
The City of Rancho Palos Verdes would like to include your firm on its list of authorized
On-Call consultants . Accordingly we are requesting a copy of your Statement of
Qualifications specific to the Public Works Engineering Design and other related
services your firm provides and the associated hourly rates . In July 2014 the Public
Works Department will be asking the City Council to approve contractual agreements
with several On-Call service providers (a copy of the most current contract is attached-
this contract may be revised by the City Attorney prior to City Council authorization of
the contracts. If this occurs staff will provide you with a copy of the revised standard
On-Call agreement). This requires that we receive the requested information within 7
working days (by June 6).
If you should have any questions or 1 can be of assistance , please contact me vie email
at rond@rpv .com .
The City reserves the right to reject any or all Statements of Qualifications.
Thank you,
Ron Dragoo
Senior Engineer
I-19
Exhibit "B"
CONSULTANT's Proposal, including Schedule of Hourly Rates
R6876-0001 \1726275v2.doc
Services
Agreement for On-Call Design Professional/Technical
Exhibit "B"
I-20
I-21
I-22
June 6, 2014
Mr. Ron Dragoo
448 S. Hill St, Suite 501
Los Angeles, CA 90013
(213) 489 -7443
www.a ltaplanning .com
City of Rancho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
Re : City of Rancho Palos Verd es Publi c Works En gineering Design On -Call
Alta Planning+ Design is pkased to submit this Statement of Qualifications (SOQ) to provide the City of Rancho Palos
Verdes with technical assist::mce specific to Public Works Engineering Design and other related services. 'l\le under-
stand from our recent work on City trails and from review of the City's 2013 Capital Improvement Plan that this is an
exciting time for infrastructure improvement and programming in the community. To provide planning and implemen-
tation for a wide range of projects. we have assembled a team of experts with technical expertise , extensive experience,
and local relationships and knowledge. This approach allows us to provide tremendou.~ expertise in all likely disciplines
and specialty areas relating to your projects.
Alta foc uses exclusively on projects that create more active , healthy and livable communities by making walking and
bicycling safe, efficient and enjoyable means of everyday transportation and recreation. This includes all aspects of trails,
bicyck and pedestrian routes, and associated facilities and amenities associated ·with Complete Streets and Greenways,
such site improvements, staging and parking areas, landscape architecture ~ and s igning, marking and way finding .
Greg Maher, PLA. Senior Designer in our Los Angeles office, will serve as Proj ect Manager for the task orders under
the contract. Greg brings more than ten years of experience managing and planning for non -motorized and alternative
transportation programs throughout Southern California and has worked most recently in Rancho Palos Verdes on
both the California Coastal Trail and the Salvation Army Trail Projects. Greg will be supported by our talented Los
Angeles -based office planning and design staff, as well as Alta's team of over 20 active transportation specialists, engi-
neers, planners and designers in our Oakland and San Diego offices, and selected national experts in innovative facility
design and engineering.
Our team has worked in the Southern California region for over IS ye ars and has d eveloped a significant amount of local
knowledge and familiarity with the issues, challenges and opportunities facing the region, through our work on a wide
range of planning and design projects. This includes the Los Angeles County Bicycle Master Plan; the Park to Playa
Trail Project in Baldwin Hills and Culver City; the Santa Monica Beach Path Signage and Striping Project; Malibu/PCH
Bikeway Improvement; Thousand Oaks Boulevard Pedes trian and Bicycle Improvements for the City of Agoura Hills,
Santa Clarita Bouquet Canyon Road Bicycle Lane Evaluation; Pasadena Safe Routes to School Campaign; the Costa Mesa
Bicycle User Guide and Safety Map. and many other significant regional and local projects.
We look forward to the opportunity to continuing our working relationship with the City of Palos Verdes. Please do not
he sitate to call me at (510) 540-5008 xlOO or cell (707) 373 -5164 or Project Manager Gr eg Maher at (213) 489-7443 xl03
should you have any questions or comment s regarding this response.
Sincerely.
~ --~...c;..-z...---
Randy Anderson, PLA, Principal
Alta Planning+ Design
I-23
Tab~e of Con ents
Staremcnt of Qualific ations ........................................ , .... 1
Hourly Rates ...................... , .............. , ................... 27
I-24
This page illlwtionally blan/1
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This J)((gc intcllli(lna1/y blanh
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Al t a Pl a nni ng + D esog n
Alta 's miss ion is to crea te commu nities
where bicycli ng and wal king are safe,
healthy, f un , and no rma l daily activ it ies .
Alta Planning + Design is North America's leading multi·
modal transportation firm specializing in the plan -
ning. design, and implementation of bicycle, pedestrian,
greenway, park, and trail corridors and systems. Alta is
financially strong and a secure business entity.
Traffic and Civil Enginee ri ng Design
Alta provides in-house traffic and civil engineers that can
help turn planning-level concepts into approved construc·
tion documents -and ultimately s afe, highly-functioning
projects. In a fa s t evolving and expanding field, we arc
proven innovators constantly testing and learning from
our project experience and engagement in technical orga·
nizations . \1..'e also have a strong understanding of local
standards and conditions to help guide our engineering
judgment and minimize a learning curve with Cit y staff.
No maner the size or character of rhe project , we provide
the attention to det ail and quality cont rol that are essen·
tial to project delivery and minimization of risk.
In novative Eng ineering and Impl em ent ati o n
Aha offers comprehensive innovative bikeway and pedes -
trian design experience, from concept through construc·
tion . Our in-house staff of civil and traffic engineers,
lundscape archit ects, CAD technicians , and construc-
tion management experts have experience d esigning and
engineering a variety of innovative on-street bicycling
and pedestrian facilities t o improve u se r co mfort and
safety, including cycle tracks, buffered bike lanes, contra·
now lanes, and bicycle boulevards.
Compl ete St reets, Mu lti-Modal Transportation
Plann ing, Faci lity Des ign , and Engin eering
Alta offers a unique blend of skills to produce an effective
and high -quality complete streets 5.olution, from concept
to implementation. Bicycling and walking are impor·
tant clements of an integrated, mu lti-modal transporra·
tion system. Alta is skilled at improving operations for
and reducing coni1ict b etween motor vehicles, bicyclists,
and pedestrians . Alta's planners, de signers, and engi·
neers understand t h at the success of multi -modal proj-
ects demands a fully·integl"ated approach that includes
bicycle and pedestrian connections that are safe , easy,
and convenient; secure bicycle parking that meets latent
Alta is the leading firm specializing in innovative bikeway
engineering and comp lete streets .
demand; well-designed way-fi nding signage; and bicycle
access aboard transit vehicles . Alta is the leading national
expert on bicycle-streetcar safe-ty and integrating transit
with bikesharing systems .
St reetscape Design and Susta in ab le Land scape
Architectu re
Gateway, streetscape, and landscape elements have
the ability to strengthen and promote the identity of a
community or corridor. Vve use a sustainable design
approach to develop concepts that integrate best manage·
ment practices, green infrastructure, and durable mate-
rials. Our planting, grading, and irrigation concepts
plans are intertwine d to create durable landscapes that
conserve water resourcrs and require low maintenance.
Alta selects native and adapted plants specifically for
each project's local climate an d design irrigation systems
\Vith weather-based irrigation controllers that are auto·
matic and sell-adjusting. We blend ecological function
with landscape aesthetic s by incorporating green infra·
structure elements such as pervious pavement, vegetated
bio -swales, vertical gree n screens, and trees.
Alta 's innovative bikeway design and
engineering services Include :
• Co ncept Pla ns and Preliminarr Dc~ign
o Plans, Specifications. and Es timatts
• Maintcm.nce and Operations Plans
o ConstructionAdministratl on
• Bid Per iod Services
• Construction Detour M:tnagcmcnt
• Field Jn\'cntot)', Survey, and Oat:~ Collection
• Sign~c , Striping, and Ground Graphics Plans
o l\1:1 tcrial Selection and In stallation Ohserv:m on
• Permitting and Right-of·Way Acquisition
• Project Design Reports
• Management of lnterdi~c:i plinary Teams
F~b li( \Vctl;s rn~i M C1 1119 DP<ig ll o·, (nJ I ,,
lt l1<• r •cflnl'l(l De51Uil
I-28
1
!
i
i
l
1 ll ~
. -*
Alta deve lops d esign g ui delines base d on engi n eering
principles for Innovative bicycle an d pedestrian facilities .
Multi-Mod al Transit Acce ss
Improving non-motorized access to transit is fundamental
to building transit ridership. Bicycling and walking
arc important clements of an integrated, intcrmodal
transportation system. Improving connections bctwccn
non-motorized t ra nsportation and tran sit systems can
transform t ransit hubs into vibrant public spaces, stimu-
lating economic and community development.
Crime Pre vent ion Through Envi ronmental Des ign
Alta is experienced in application of Crime Prevention
Through Environmental Design (CPTED) principles.
CPTED provides guidelines and strategies for reducing
criminal behavior by manipulating the built environ-
ment that can support or discourage those crimes. Proper
design and effective management of the site improve-
ments can reduce crime, reduce the fear of crime, and
improve t h e quality of life. Throughout the outreach and
engagement process, Alta t ies t he three key objectives
of sensitivity to concerns, thoughtful engagement, and
best practices toget her to establish a sound plat form for
moving forward with a community-suppor ted project.
Da t a Analysis and Modeling
Alta uses a number of GIS -based tools t o help communi-
ties understand and select transportation facilitie s and
corridors, understand collision locations, visualize cost/
benefit anal}'sis, and evaluate the quality of existing facil -
ities. Providing analysis maps helps user s see and under-
s tand large quantities of data. Our Pedestrian Suitabilit y
lndex (PSI) identifies areas of demand and opportunit)'
to best sen•e people on foot . Alta's citywide Cyde Zone
Analysis (CZA) can evaluate t he existing and potential
2 I ),;,,clio P<~O\ VetdP\.
f.llo r 1 ~nnonq Ofs 19n
quality of the bicycling environment in different neigh-
borhoods across your city based on both geographic and
built environment factors . Alta uses FHvVA's P edestrian·
Bicycle Intersection Safety Index to help identify priori·
tize and address safety concerns. A Multimodal Level
of Service (tvlMLOS) calculation helps convey the big
picture on th e value of potential bicycle/pedestrian
improvements.
Inclusive Community Out rea ch
Our outreach process is inclusive , intenctivc, and
productive, and we can provide for translation and inter-
pretation if needed to make sure that all members of the
community have a voice . Alta's professionals are experts
at listening to the public, conveying technical issu es in
a dear manner, offering dist inct choices and options,
and explaining trade-offs . We usc a variety of innovative
techniques, ranging from online surveys, the usc of photo-
simulation to show how options will look , videotaped
interviews, field reviews, GIS mapping, and interactive
public workshops.
. !'
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Al t a's in n ovat ive GIS -b ased method ology can be used to
evaluate h ow improvements might impact all modes.
St rategic Program Man age ment
Our senior staff bring a wealth of experience in strategic
program management. We reach successful outcomes on
complex, multi-jurisdictional transportation programs
involving large advis ory groups. Our team structure offers
the best combination of program oversight and effective
workload distribution.
I-29
Prroject IE){jperrnence
Alta Planning .. Design has experience managing similar
on -call contracts and understands the complexities as so -
ciated with these types of projects, such as quick project
initiation, project team selection , and managing multiple
schedules and budgets. We have the ability to handle a
wide range of projects with minimal oversight, and will
focus on protecting the City's interests while striving
to meet new policy and performance targets. We will
advance projects based on the latest standards, guidelines,
and techniques customized to the local environment.
We have traveled and worked widely throughout the
state. We are familiar with the geology, natural land-
scape, and development patterns in Los Angeles County
and will be able to assist the City of Rancho Palos Verdes
immediately with the development and completion of
various projects. Our understanding of public spaces, the
connections people form to them, and the identity they
provide to the community informs our designs so that
each project encompasses the unique characteristics of its
location . Vve also draw from our own active involvement
in the community and use of public spaces and amenities
to see that projects are functional and add to the vibrancy
of the community. Finally, our broad knowledge of the
technical aspects of the design profession allow us to
provide first-rate construction do cumentation, even on
aggressive design schedules.
Our specific approach to working in an on-call envi-
ronment involves close client communication, frequent
collaboration during project development , and manage-
ment of efficient delegation of tasks.
Alta has served in an on-call capacity to the City of Los
Angdes Department of Transportation, and provided
both bikeway test treatment evaluation and Safe Routes
to School project setTices on an as-needed basis.
The Alta team's breadth of work includes experience in
the following areas:
• Trail Feasibility and Implementation
• Trail System Master Planrung and Design
• Bicycle and Pedestrian Transit Acces s
• Meeting Existing Demands and Forecasting Future
Bicycle Infrastructure Needs
• Complete Streets Concepts
• Effective and Jnclusive Public Outreach
• Improving Walk ability and Community
Connectivity
• Stakeholder Coordination
• Innovative Design Experience
• Local Access and Knowledge
• ADA Compliance
The best measure of our performance is direct feedback
from our clients. We invite you to contact our references
noted on the following pages to learn more about our
demonstrated expertise and past performance.
/'{1 011( \\'cr~; [r,~iuefting fiP!i9nOn (<II 13
f.! I<> p,~11u111~· r,ell()n
I-30
Rancho Palos Verdes California Coastal Trail
Alta is currently leading preparation of plans, speci-
fications, and estimates for the City of Rancho Palos
Verdes California Coastal Trail . The project route v.'ill
extend through the entire length of the City's coastline,
traversing public right-of-way areas, the City-owned
Palos Verdes Nature Preserve, and private proper-
ties with trail access easements. The project goal is to
provide a continuous coastal trail as close to the ocean as
possible , creating connections to thc beaches and Nature
Preserve with sufficient and safe transportation access to
encourage public usc. Alta will perform a field inventory
and a nalysis of the trail route to document existing rele-
vant conditions. Alta will lead the planning and design
41 f:a1thc Pulv! VeHIE:I
Al1 r f ,1 111ti 'H1 Dc~19n
alta
Ill
·----
h.y~ .. IIJ
~t,.,.,~lh
l ~l\.I M
for the construction of approximate})' three miles of new
trails, new ADA-compliant curb ramps . trail crossing and
traffic control improvements, landscaping, enhancement
of trail amenities, installation of signage and way finding.
parking opportunity improvements, and erosion control
and stormwater management. Alta will provide project
management services during bidding and construction of
the new trail features.
Date: 20 12-ongoing
Reference: City of Rancho Palos Verdes, Siamak Motahari, PE ,
Senior Eng ineer, Department of Public Works, (310) 544-5339,
si amakm@rpv.com
I-31
Park to Playa Trail Project
r-r --
1
Aha completed a trail feasibility and wayfinding plan
for the five -mile MPark to Playa" corridor within Baldwin
Hills, in central Lo s Angeles County · the eastern portion
of the 12-mile trail to the sea . The vision to create a seam·
k5s trail that connects urban residents with the natural
coast will be realized through multiple-agency and
juris dictional coordination w ith California State Parks ,
Los Angeles County Parks, Los Angeles City Parks, and
Baldwin Hills Regional Conservation Authority. Alta is
currently le ading a design team to prepare construction
documents, environmental documents, and obtain
permits to impl ement the project.
Date: 2010 -ongoing
Reference : Mountains Recreation & Conservation Authority,
Ana Petrlic, Project Manager, (323} 221 -9944 x107, ana .petrlic@
mrca.ca.gov
r 1o:>lit WoJ~! I fiiJIIte~ri n g Dr !190 On (~II 15
Wa f'lan u in~ Del l ~n
I-32
Santa Monica Beach Path Signage, Striping and Graphics
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--~----------
DOWNTOWN -+
Alta worked with the City of Santa Monica to complete
design plans for bike path striping and signage for various
locations along the Marvin Braude Beach Bike Path Trail
and the associated pedestrian path within the City of
Sa nta Monica . The goal of this project was to develop
t he most progressive signage in accordance with the
California Manual of Uniform Traffic Control Devices,
sniping plans for specific and typical pedestrian cross-
ings along the bike path and other ground markings to
minimize us er conflict and keep pedestrians on the
~a1chu Pal os V~nJrc
~l lil r ·olllli 1 1J flelia n
pedestrian path and cyclists on the bike path. This world
class trail has a w ide va ri ety of users including bicyclists,
pedestrians, rollerbladers, skateboarders, dog walke rs
and tourists on Segways. Alta provided construction
management services, supervising the on·the·ground
application of the striping and graphics.
Date: 2011 • 2012
Reference : City of Santa Monica, Michelle Gli ckert, Sen ior
Transportation Planner, (310) 458 -2204, Michell e.Giickert@
smgov.net
I-33
Malibu Pacific Coast Highway Bikeway Improvements
Alta proYid cd conceptual design services and public
outreach for upgrading the bike route on the world-
renowned Pacific Coast Highway (PCH). The objective
of this project was to improve the existing bike route
and promote safety for all modes of travel b etween the
western city limit and Bus ch Drive . PCH is a scenic
destination and a p opular recreational route for cyclists .
The improvements took place within Caltrans right-of-
way and included signage, striping, minor intersect ion
improvements. and minor shoulder w idening. The project
also included a review of existing roadway feature s and
hazards, e.g. lane dimension s. driveway intersections,
roadside parking, pavement surfac es, and vehicular
traffic. Caltrans awarded funds from its Highv.ray Safety
Improvement Program to improve the e..xisting bikeway
facility between the western Malibu City limits to
Trancas Canyon Road .
Date: 2011 -2012
Reference: City of Ma l ibu [Subconsultant to Wi ldan
Engineering, Lew Gluesing, Principal Engineer, (714) 940 -6300,
LG i uesi ng@wil ldan.com)
f t•hlu 1Vo•l·1 I ny onee rmg De!iyu On (~II
~1 1< f'lil11 11iny lle 119n 17
I-34
Northern San Luis Obispo County Coastal Trail Master
Plan
Drainage Crossing Adjacent to Road with Steep Grade
~··6'wid~ p<~th
(native and /or bue
rock.l(j,...~ ~urfac~J
<
Alta Pl anning + Design prov ided San Luis Obispo County
Council of Governments (SLOCOG) with sire analysis,
route evaluation, planning, design, prioritization, and
implementation r ecommendations for the California
State Co<~stal Conservancy's (SCC) Northern San Luis
Obispo County California Coastal Trail ?\•laster Plan .
Alt<~ worked closely with SLOCOG, lo cal team members,
proj ec t partners and the sec to coordinate an ext ensive
public and stakeholder engagement and parallel site and
technical research to inform the Plan . Alta led the consul-
tant team in the study and design of on-street bike routes,
8 I ~,,,,·,o Palo, Vrrdts
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bluff top trails, and connections to local destinations in
the communities of Sa n Simeon, Cambria, and Cayucos ,
and to parks and open space along t he 35 -mil e route .
Date : lOll -2012
Reference: San Luis Obispo Council of Governments, Jess ica
Berry, Regional Transportation Planner, (805) 781-5764 ,
jberry@slocog.o rg
I-35
Pigeon Point Public Access Improvements
Alta was retained by the California State Coastal
Conservancy to pre pare a plan to resolve parking and trail
access at Pigeon Point, a historic lighthouse and youth
hos tel that is one on the most popular and scenic sites on
the California coast . The Plan addressed adjacent coastal
access sit es owned by the Peninsula Open Space Trus t ,
Sa n Mateo County Park s, and California State Parks . The
studies included eva luation s of Yi sual, biological. geolog-
ical , archaeological, and t raffic conditions and impacts. A
reYicw of numerous alternatives r esulted in the selection
-
of a preferred plan. Alta and a subconsultant team then
prepared d esigns, environmental d ocume nt s, and permit
applications for r ev iew by San Mateo County Plann ing.
Alta then prepared project construction d ocuments for
the California Department of Parks and Recreation.
Date : 2007 -2008
Reference: Coastal Conservancy, Tim Duff, Project Ma nage r,
(510) 286-3826, tduff@scc.ca.gov
r,.~I J< Wotl.! fnqinee ron g Of!IQ II o~ (all
~ll o Pl ~munq Desiyn
I-36
Covina Shoppers Lane Streetscape Improvements
1 •:;;,:.'\:':~i
I
SITE CONSTRU CTION LEGEND
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SITE CONSTRUCTION NOTES
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Pl.ANTlNG LEGEND
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The City of Covina hired Alta to provide design services
for landscape improvements to a commercial streetscape
and city-owned parking lot at Shoppers Lane in the South
Citrus Commercial Corridor lo cated at the intersection of
Rowland and Citrus Avenues. The projec t ac hieved the goa]
of improving the sustainability of the site by improving
permeability while reducing maintenance costs. Alta
saw the project through construction providing; concept
designs, community outreach, cons truction docum en t s,
1 Q I r.ontllu P;,lo! VeHif!
/-Ill f oJII Ill1(j [,e!IU~
_,.,..._,.J__.,. ___ ... ......, __ _ t--... -,.. ....... -_ .... __ ...... --t"""' ~ -:-;;:::::.~..::; :: ,_,., ... ~ ......... ~-..................... --....-·1· ... ....... IR'!d =::!.,-::.::: ... ~ 1.-f .. .,
cost estimates and maintenance guidelines. The redesign
of the Shoppers Lane parking area provides a new prec-
t>dent for helping the City of Covina become an environ -
mentally sustainable community.
Date : 2010
Reference : City of Covina, Alex Gonzalez, Senior Manageme nt
Analyst, (626) 384-5519, agonzalez@covinaca.gov
I-37
Thousand Oaks Boulevard Pedestrian and Bicycle
Improvements, City of Agoura Hills
M EDEA CREE K MU LTI-U SE T RA IL
Alta led a study and concept design for the conversion of
an auto -dominated commercial district into a complet e
streets redevelopment. The project t eam d ev eloped
concept improvement plans for pede strian and bicycle
safety and connectivity within a fiv e minut e walk of the
intersection of Thousand Oaks Boulevard and Kanan
Ro ad . In addition , the concept plan introduces a pedes·
trian bridge and a multi-·use path along an existing canal
~~~!~~ !~~.~~ ...................... .
,_lllot .... b
Modian PbntPoltiU ..................................................................................
that could provide n ew pedestrian and bicycle access to
the commercial malls and the neighb oring sch ools.
Date: 2012 · 2013
Reference : City of Agoura Hills. Allison Co ok, Sen ior Planner,
(818) 597-7310, ACook@ci.a goura·h ills.ca .us
f u~li< We• I. II n9lnwing 0f!•gn 0 ~ l~ll
~II a f'l~mliiHJ [)es i?1
,,,
I-38
Santa Clarita Bouquet Canyon Road Bicycle Lane
Evaluation
Alta is enluating the traffic operations of a 2.3 mile
corridor in Santa Clarita, as well as existing raised
medians at free-right turn lanes. The corridor is identi-
fied as a six-lane roadway in the General Plan , but only
currently striped with four lanes, leaving a shoulder
that provides bike lanes. As part of the traffic opera-
t ions analysis, Alta will conduct sight distance eva lu a-
tions, intersection LOS analysis, traffic counts, and signal
timing review. and will prepare up to three roadway
12 1 f:o~!I•O Pclo! \'flO~!
~11,• r J""'"'g Oes ig1
alternatives. Alta staff are e\'aluating the design of eight
t o ten existing raised medians and providing recom-
mendations for upgrading and s tandardizing medians to
enhance motorist, cyclist, and pedestrian safety.
Date : 2013 -ongoing
Reference : City of Santa Cla ri ta, I an Pari, Senior Traffic Engineer,
(661) 284 -1402, IPARI@santa -cla rlta .com
I-39
Pasadena Safe School Zones Campaign
The goal of the Pasadena Safe School Zones program is
to improve the sa fety of child pedestrians near schools .
Alta addressed these goals with two parallel strategies:
a media campaign primarlly aimed at parent drivers,
and an in-school education program to empower third·
graders t o walk to school. Alta led branding, design, and
development of a high-profi le media and web campaign
featuring a serks of ads in both English and Spanish with
the theme of ~we Take Time [to Brake for Kids, to DriYe
25, etc.].~ The campaign included 4 billboards, 9 online
banner ads, 20 bus shelter adc;, 16 outdoor school ba nners,
700 community posters. 750 bumper stickers, 10,000
temporary tattoos, and 12,000 reflective zipper pulls.
Alta conducted outreach to all Pas adena elementary
schools using campaign collateral to engage children and
their parents, and developed curriculum for and delivered
in-class p edestrian safety training at seven schools .
Date : 2013
Reference: City of Pasadena , Alberto Felix , Associate
Transportation Engineer, afelix@cityofpasadena.net. (626)
744 -7662,221 East Wa lnut Street. Pasadena, CA 91101
f ub lic 1\'ock! I ng inw ing De1ign On (~II
Allil f'l un n in~ Desi gn
I-40
Costa Mesa Bicycle User Guide and Safety Map
Alta prepared a graphically rich bicycle safety guide and
user map for the City of Costa Mesa . The map provides
users with valuabk information regarding bicycle facili -
ties and route options throughout the City; key informa-
tion such as the rules of the road and tips on safe cycling
practices; and a forum for information like group ride
schedules, local bike shop locations and other bicycle
resources. A children's edition safe ty guide was devel-
oped to s upport the City's Safe Route ro School program.
Alta led outreach efforts, including public workshops. to
solicit c.:ommunity feedback and get input on how end -
users would use the map and what they would like to sec
on the map.
l4j ~J'H h eo Pa l o~ Ve·d es
/.'I< F ~~·"t 'ICJ D~1 1 on
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~~;~~ ~~~~~
Date : 2011 -ongo ing
Reference : City of Costa Mesa, Raja Sethuraman, Transportation
Manager, (714) 754-5017, raja .sethuraman@costamesaca .gov
I-41
Ventura County Santa Rosa Valley Study
O~fomi
LythiiNn
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Santa Rosa Valley Existing and Potential Trail Concepts -~ ............ .,_rr.Cif*'O'd~h)
-()r..ah•l t .,.,~, ... ~~(t·-~1
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The Santa Rosa Valley i s a rural. residential and eques-
trian community in unincorporated Ventura County
in California, covering 6,000 acres . and located north-
west of Thousand Oaks, south of Moorpark and cast of
Camarillo. The valley has developed over the years with a
significant equestrian component, and today many of the
residential properties in the valley include barns, arenas
and orher facilities to support horse ownership. In addi-
tion, a number of informal and formal equestrian trails
have developed over the course of the las t two decades .
There is a desire within the community to develop a
form al system of equestrian trails that ca n be adopted
and incorporated into the County's General Plan . Alta has
b ee n h ire d to develop a formalized trail system fo r eques-
trian activities . as well as hiking and bicycle usc for inc lu-
sion in the trail master plan as well as develop design and
operating guidelines and trail standards for futu re d evel -
opment in the area.
Date: 2013 -2014
-On-l••••t ..... r.llli ... ~(Ptc.po-,.Jrlll'f t .. ,_t)
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Reference: County of Ventura; Chris Stephens, Director
Resource Management Agency ; County of Ventura; (805)
654-2494; chris.stephens@ventura .org; 800 S Victoria Avenue,
Admin Bldg 3rd Floor, Ventura. CA 93009
hrolr< l'lor b I n9ioe~r ing Dcsrgn 01 (~II
hlra f l ,1 11 11 h~ {l~sig1 115
I-42
Newport Beach Bicycle Master Plan
L~g~nd
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I'Top<urd 8inways
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Dtlf9JI&It<l e~ Rou tt ICIOII ••l
lnhon<til Jtkt RMr !Bt ~ Boultv~t dl 00....-"'==-----·-
Alta is leading the Newport Beach Bi cycle Master Plan.
Ta s ks include facilitating numerous outreach events,
including pop·up booths at various locations and a
communit)' workshop. Alta conducted bicycle counts and
helped facilitate a bicycle tour with the Bicycle Master
Plan Oversight Committee.
161 J:a:HhO Pc los Ve r<lt!
/.It <; r .~tllrlllll L'~srg1
Date : 2013 -ongoing
Reference: City of Newport Beach ; Brad Sommers, Senior Civi l
Engineer; (949) 644-3326; BSommers@ newportbeachca.gov
I-43
Santa Monica Pedestrian Action Plan
.......................... 11! .................... .
Monday, JanuAry 28, 2013 7 :00 • 9 :00 PM
Ctv1c ((or. It-', F:.$1 Wtnc;
, 8!>~ Ma-f\ S1:c-C'l S~rot~ M~ic .:; •I t .. 1• l,t.h ;, ;•,.. f
Alta is currently leading the Pedes trian Master Pl an for
the City of Santa Monica . Walking and bicycling are
key components of Santa Monica's integrated land usc
and transportation approach that promotes multi-modal
access. The goal of the Pede s trian Ac tion Plan is to create
a complete citywide pedestrian system incorporating
planning, design, and programmatic implementation.
Om:e complete, the Pedestrian Action Plan will create
......-. ' I
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PedeJirion .Svilobllity In de•
Dc.-mond 1\nalysls
iP':JI D E:IllCJ ilO M od <~l
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a pedestrian network in Santa Monica that encourages
walking, removes existing barriers, expands accessi·
bility, increases safety, and improve s public health among
all non-motoriz ed travelers.
Date: 2012 -ongoing
Reference: City of Santa Monica, Beth Ro landson, (310)
458 -8298, beth.rolandson@smgov.net
h•oli< Wo•l,! l ng ru re 11n g Oesi!Jil On (~I I
?II;; f rarr ninr· O~si y r. 117
I-44
Pr oject Team Organiza non
Our project will be managed through a collabora-
tive process that provides local resources connected
to a network of s kill s for specific project tasks. Randy
Anderson, PLA , will serve as Principal-in-Charge, respon·
sibile for overall project leadership and quality control.
He will be assisted by Gr eg Maher, Project Manager, who
will be responsible for day-to-day communications, task
assignments, project budgding and coordination. Randy
and Greg will be supported by planners and designers
from our southern California offices.
Alta understands the resources requirement~; neces-
sary to ddh·er tas k orders under this on-call and has
assembled a cohesive team of experts. Our local, rcchni-
cally proficient , integrated team has the depth of experi·
ence, capabilities, and resources to quickly staff multiple
concurrent task orders.
Detailed resumes that describe our team members' expe·
ric nee can be found on the following pages .
181 l:a·Hho Po lo1 \le t d~l
~II< r· a11n h g Des ign
I-45
Randy Anderson, IPlA
Principal-in-Charge
Randy is a landscape architect and planner with more than 37 }'Cars' experience in public
and private practice. For the past 20 years, Randy has focused primarily on trails, paths,
and on open space prcsc r\'ation, restoration, and sustain able development . He has been
responsible for numerous proje ct s in sensitive envi ronmental settings , oft en with contro·
Yer si al public issues an d complex technical requirements . He is a trained and experienced
public participation fa cilitator, and is adept at organizing and managing multi-disciplinary
consu ltant reams . Prior to working for Alta, Randy was the Se nior Planner and Planning
Manager for the Midpeninsula Regional Open Space District. w ith responsibility for 24
public preser ves on the San Francisco Pe ninsula totaling over 45,000 acres.
Education
• Master of Lands cap e Architecture, University of
Oregon , Eugenc,l978
• BA, Landscape Architecture, Un iYersity of
California, Berkeley. 1974
Relevant Experience
Rancho Palos Verdes Californ ia Coastal Trail
Randy is Principal-in-Charge fo r preparation of plans,
specifications , and estimates for the City of Rancho Palos
Verdes California Coastal Trail. The project goal is to
provide a continuous coastal trail as close to the ocean as
p oss ible, creating connections to the beaches and Nature
Preserve with sufficient and safe transportation access
to en courage public usc. Alta will lead the planning and
des ign for the construction of approximately three miles
of new trails trail, new ADA-compliant cu rb ramps, trail
crossing and traific control improvements, landscaping,
enhancement of trail amenities, installation of s ignage
and way findin g, parking opportunity improvements, and
erosion control and stonnwater management.
Northern San Luis Ob ispo County California Coastal
Trail Plan
Randy was Principal-in-Charge of this project.
Alta provided San Luis Obispo County Council of
Governments with site analysis, route evaluation, plan-
ning, design , prioritization, implementation rccommen·
clar ions and final d ocument production for the Cali fornia
Stat e Coastal Conser vancy's Northern San Luis Obispo
County California Coastal Trail Plan . Alta worked closely
with SLOCOG ,local team m embers, project partners and
the sec to conrdinate a d etailed review of institutional
obstacles and project l)pponunit ies to mo ve the Northern
Registrations
• Professional Land scape Architect: California 7'#222 3
San Luis Obispo Cou n ty portion of the CCT inro the first
phase of implementat ion . Randy led the consultant team
in tasks that included: public involvement , policy review,
GIS -based alignment analysis, trail demand modeling,
and site specific project implementation s trategy
recommendations.
Coweii ·Purisima Coastal Trail
The Cali for nia State Coastal Conserva ncy retain ed Alta
to des ign a 3-m il c s egment of the Ca lifornia Coastal Tr ail
on the historic 1,270 acre Cowell Ranch and 535 -acre
Purisima Farms property on the San Mateo County Coast ,
south of the City of Half Moon Bay. Randy completed en vi·
ronmcntal and planning studies, desig n and construction
documents, and permit processes for the coastal trail
across these properties, including a seventeen car staging
a rea and bridges over three large coastal rav in es. Key
issues ad d ressed in the design of the trail route include
wetland and riparian habitat, archaeology, endangered
species, geology, hydrology, and impac t on agricultural
operations . The project continued with assistance to the
Coastal Conservancy and POST w ith t he bid process and
construction period ser vices.
Pl•~IH Wo•l.s [ r.g inerring ~e11911 On (~II
/.I Iii r •'ll ll rnrJ D~sig~ 11 9
I-46
Greg Maher, PLA
Project Manager
Greg is a Registered Landscape Architect with 10 years of experience in architecture,land·
scape architecture and urban design on Complete Streets and altcrnatiYc transportation
mode projects. Through his background in design, project management and construe·
tion management he has developed strong organizational skills to keep proje cts moving
smoothly through all phases of implementation . Since obtaining his license as a landscape
architect, Greg has managed and impleme nted projects of varying scales and complex ity
ranging from streetscape medians to complete streets, and h as been instrumental in
keeping those project s on schedule and on budget. His experience in conducting commu -
nity outreach efforts on bchali of these proj ects has demonstrated his ability t o engage all community stakeholders in
plan nin g; a critical element in the creation of successfu l projects.
Education
• Certificate in Landscape Architecture, Univers ity
of California, Los Angeles Extension, 2007
• Master of Architecture . Southern California
lnstiturc of Architecture (SCI · ARC), 1985
• Bachelor of Fine Arts, Design , University of
California, Los Angeles, 1981
Relevant Experience
Rancho Palos Verdes California Coastal Trail
Greg is the Senior Designer for preparation of plans ,
specifications, and es timates for the Cit)' of Rancho Palos
Verdes Cali fornia Coastal Trail. T he project goal is to
pro vide a continuous coastal trail as close to the ocean as
possible, creating connections to t he b eac hes and Nat ure
Preserve with sufficient an d safe transportation access to
encourage public use . Greg is leading design for land-
scaping, enhancement of trail amenities, and installation
of signage and wayfinding.
Park to Playa Trail Project, Baldwin Hills
Greg is assisting the design team in preparing construc-
tion d ocuments, environmental documents, and
obtaining permits to implement the project. The vision is
to create a seamless trail that connects urban residents i n
the Baldwin Hills area of central Los Angeles with nearby
parks and open spaces .and t o a corridor exending to the
coast. It will be r ealized through coop eration of multiple
age ncies and jurisdktions, including the Mountains and
Re cr ea tion Conservation Authority, California Stat e
Parks , Los Angeles County Parks, Los Angeles City
Parks , the City of Culver City and the Baldwin Hills
Regiona l Conservation Authority. The project will create
201 f:a11 ho Palos Vm!P!
f.JI ol f' ~ lilllllfi [if~I 01
Affiliations
• Professional Landscape Architect: California '1/.5670
a complete and consistent regional trail system with
restoration of native habitat, creating of access points
and connections between popular existing parks, with
signage , way finding. and maps.
LA Metro Rail to River Active Transportation Corridor
Feasibility Study
Alta was recently selected to lead a feasibility study
for the R ail to River Active Transportation Corridor
Project for LA Metro . Th e proje ct is a rare opportunity
to creat e an off-s treet facility and community resource
for pedestrians and bicyclist s through the heart of South
Lo s Angeles, connecting residential neighborhoods to
schools, t ransit, and other destinations. Greg is leading
preliminary street scape concept d esign.
Mission Drive Complete Streets Project, Solvang
Greg was Senior Designer on the project, assi sting the
Cit y of Solvang with complete streets and non-motorized
t ransportation planning for the important main street
of Mission Driw, which is also classified as California
State Route 246 . Greg led conceptual design for complete
streets enhancements.
I-47
James Powell
Designer
James has built on experience in advertising and graphic design to bring an understanding
of effective visual communication to project design and presentation. Combining this expe-
rience with sensibilities and training in urban and landscape design, James brings a wide
range of design solutions t o any project. He bas contributed expert graphics and design
production services to everything from trail improvement projects to complete streets
conceprs-alllOO% public agency client CIP projects. His rece nt projects have included
design and drafting of construction documents, planting designs for trails and trailheads,
planting and landscape plans, and on-street bicycle and pedestrian facilities. James has
extensive experience with design software including AutoCAD, ArcGJS, Adobe Creative Suite, and a range of 3D design
and visualization techniques.
Education
• Master of Landscape Architecture, California State
Polytechnic University, Pomona, 2013
• Bachelor of Ans, Humanities, New College of
Florida, 2001
Relevant Experience
Rancho Palos California Coastal Trail Improvements
The project goal is to provide a continuous coastal trail
as dose to the ocean as possible, creating con nections to
the beaches and Nature Preserve with s ufficient and safe
transportation access to encourage public use . James is
assisting with design for landscaping and the enhance-
ment of trail amenities, and designing interpretive
displays and trail maps.
Park to Playa Trail Implementation Project, Los Angeles
Building upon Alta's previous Feasibility Study, Alta is
leading a team of consultants to develop const ruction
drawi ngs and envi ronmental documents for t he imple-
mentation of scYcn miles of the Park to Playa Regional
Trail and way finding signs. james prepared construction
documents, d rafted design d etails, and designed planting
areas and interpretive nodes.
Missi on Drive Complete Streets Project, Solvang
Alta assisted the City of Solvang with complete str eets and
no n -motorized transportation planning for the important
main street of Mission Drive, which is also classified as
California State Route 246 . James prepared conceptual
design for complete streets enhancements, and assisted
with traffic data analysis.
Affiliations
• Ass ociate Member, American Society of Landscape
Architects
LA Metro Rail to River Actlve Transportation Cor ridor
Study
Alta was recently selected to lead a fea sibilit}' study for
the Rail to River Active Transportation Corridor Proje ct
for LA Metro. The project is a rare opportunity to create
a community resource for pedestrians and bicyclists
through the h eart of South Los Angeles , connecting
residential neighborhoods to school s, transit, and other
destinations. James produced conceptual street and inter-
section designs as well as photo simulations.
Covelo/Round Valley Non-Motorized Needs Assessment
& Engineering Feasibility Study
Alta is teamed with GHD on this foll ow-up study to
Alta's trail plan for Round Val ley from 2010 that estab -
lished concepts and priorities for multi-modal trave l.
The Non-Motorized Needs Assessment and Engineering
Feasibility Study will create s pecific preliminary design s
for improvements in the right-of-way of the state highway
and county roads, and on Tribal and private lands, to
connect key destinations in the community. James
assisted with concept design for complete streets strat-
egies throughout the town of Covelo, with an emphasis
on placernaking and the enhancement of pedestrian and
cyclist safety.
h•bli< v:o•l s f•,gi11ec rr nCJ De !•c1n 01 C~ll
t lla r '~"""'~ Oe1i91 j21
I-48
!Kris tin MaraviUa, I?LA
Senior Designer
Kristin has a passion for environmentally sensitiYc de sign . She brings several years of
project management, technical writing, research, and public assistance experience gained
through her work for Alta and as an urban and environmental planner. She has led Alta's
work on bikeway and trail corridor feasibility reports and bicycle and pedestrian master
plans, prepared de sign guidelines, mapped bicycle and pedestrian facilities , and created
a va riety of d esign and illustrative graphics. She recently managed pathway planning and
design services for the Tiburon Bay Trail Gap Study, t he Central Marin Ferry Connector
path, and the Napa Airport Class I Pathway Study.
Education
• Mas ters of City and Regional Planning, University
of California at Berkeley, 2009
• Mast ers of Landscape Architecture, University of
California at Berkeley, 2008
• Bachelors of Arts in Environmental Studies,
University of California at Santa Barbara ,1999
Relevant Experience
Napa Valley Vine Trail Airport Area Feasibility Study
This study researched the feasibilit y of implementing a
Class I path to accommodate the Napa Vlllley Vine Trail
through the Napa County Airport Area and the City
of American Cllnyon. As planner, designer and project
manager, Kristin documented existing features along the
route that presented opportunities and constraints for
the trail alignment. The Alta team presented the find -
ings in a written report and accompanying Google Earth
flythrough to identify the preferred location and general
configuration for the trail.
Tiburon Bay Trail Gap Study
Alta teamed with Parisi As sociates to prepare the
Tiburon Bay Trail Gap Study. This study represented
an important opportunity for the Town of Tiburon, in
coordination with the Bay Trail , County of Marin, and
Caltr:ms, to prepare a plan for closing a key gap in the San
Frilncis co Bay Trail System, as well as gaps in local and
regional bicycle and pedestrian circulation systems. This
feasibility study presented conceptual design options for
on-street and off-s treet bicycle and pedes trian facilities
and associated environ m en t al issues and costs. Kristin
assessed and documented existing conditions. opportu·
nities and constraints; prepared graphic representations
of the design options; assisted with public outreach, and
drafted the feasibili ty study document.
Registrations
• Professional Landscape Architect: California #5996
SR 128 Corridor Valley Multi-Use Trail Feasibility Plan,
Mendocino County
As Assistant Project Manager/Designer, Kristin studied
creation of a multi-usc trail along the scenic SR 128
corridor. She assisted with public outreach tasks,
including a tour of the area and led the existing condi-
tions inventory. The plan connects four communities
with schools, businesses, and recreational opportunities
along the route and ultimately with Highway 1 and the
Pacific Coast.
John Campbell Mernorial Greenway Master Plan,
Fortuna
This will create a linear park and multi -use trail
connecting the Eel River to the Headwaters Forest
Reserve . The trail will provide improved recreational
and non-motorized access within the community and
improve cast-west connectivity, link regional trails, and
bolster Strongs Creek wetland restoration efforts. Kristin
is the Assistant Project Manager helping t o develop the
plan with a high level of public participation, including
an intensive , highly participatory, multi -day public
design charrette.
I-49
Brian Burchfi eld
Design er
Brian Burchfield has experience w ith a wide variety of design projects . He has contributed
expert graphics and d esign production services to everything from trail improvement proj·
ccts to completc streets conccpts. His recent p rojects have included design and drafting of
construction documents, irrigation plans, planting and landscape plans, on-street bicycle
and pedestrian facilities, and separated multi-u sc pa thways . Brian has experience with all
of the major design software programs includi ng AutoCAD, ArcGIS , and Adob e Creative
Suite.
Education
• Bachelors of Landscape Architecture, California
Poly technic University San Luis Obispo, 2008
Relevant Exper ience
Santa Moni ca Bea ch Path Sign ing , St ripi ng, and Marki ng
Brian assisted with the design and production of
construction plans that will sort out bike, pedestrian,
rolkrblade and other t raffic alon g, across, and to a world
famous beach fron t path. The plan is compliant with the
MUTCD, practical to create and maintain, and useful in
helping to direct u sers.
Par k to Playa Tra il Fea si b ili ty Study and Wayfind lng
Plan, Los Angeles
Brian assisted with a trail feasibility study and wayfinding
plan for the five -mile ~Park to Playa~ corridor wit hin
Bal dwin Hills. The vision to creat e a seamless trail
connecting urban residents w ith t h e natural coast will
be realized through mulriple·agency and jurisdictional
coordination w ith C alifornia St ate Parks, Los Angeles
County Parks, Los Angeles City Parks and Bald win Hills
Regional Conservation Area lands.
Park to Play a Trall Con struction Documents and CEQA ,
Los Angeles
Building upon Alta's previous Feasibility Study. Alta is
leading a team of consultants to develop construction
drawings and environmental doc umc:nts for the imple-
mentation of seven miles of the Park to Playa Regional
Trail and wayfinding signs. Brian is a designer on the
project, assisting project partners and agency staff.
Profession al High li ghts
• Alta Planning • Design , 2009
Gr izzly Isla nd Tr ail Plans, Su isun Cit y
Alta was on the consultant team to develop a vital
bic ycle and pedestrian route in Suisun City, California.
Alta prepared constr u ction documents; plans, specifica-
tions, and estimates; as well as inter pretive signage at
key locations along the trail. Brian wa s lead designer on
the project and provided preliminary skctchup models of
the entry nodes, completed the construction document
package, coordinated with the cit y t hrough each iteration
of the design, and provi ded bid support.
Glen Cove Wate rfront Nat ur e Area
Alta prepared the construction documents, obtained t he
permits, and created t he Vegetative Management Plan
for Glen Cove Waterfront Park in Vallejo, CA . Tasks
included: preliminary site plans, construction do cument
preparation, permitting support and consultation, and
agreements assistance. Brian's various roles on the project
included as sisting with production of the construction
documents and completing permit applications.
h1~1 u 1'-.o·l.~ r~rtinf~lmg De1iqn On·C?II
A ll ~ f",·nnh9 Ofsir1, 123
I-50
Paul Martin, PE , TE
Civil and Traffic Eng ine er
Pau l has extensive experience in transportation planning and la nd usc planning devel-
oped with a civil engineering background. He focuses on land use and mobilit>' projects to
improve transportation choices, increase community resiliency, and minimize resource usc
during dc\'dopmcnt. Paul finds innovative sol utions for public and private sector clients to
minimize transportation impacts on global climate c hange in response to evolving polit-
ical environments, public sentiment, and government legislation. He has led preparation of
bicycle master plans, corridor plans, downtown mobility plans, and parking master plans.
He is proficient at CEQA processing of transportation srudics and finding innovative an d
defensible solutions to minimize traffic impacts while improving ac cess to bicycle, pedestrian, and transit facilities.
Education
• BS, Civil Engineering, Universit y of California,
Irvine, 1999
Relevant Experience
6t h Street Bic ycl e Boulev ard De si gn, Long Beach
Paul is Senior En gi neer for this thr ee-m ile-lon g bicycle
boulevard project designed to facilitate neigh borhood
hic)'dc circulat ion adjacent to a major arterial. Alta is
leading the public outreach and preliminary design
aspects of the project, with t he fina l d eliverable b eing
a bid package for a series of traffic circles, signage, and
other traffic calming and bicycle prioritization measures.
Santa Clarita Bouquet Canyon Road Bicycle Lane
Evaluation
Alta is evaluatin g the traffic operations of a 2 .3 mile
corridor, as well as existing raised med ians at free-right
turn lanes . The corridor is identified as a six-lane r oadway
in the General Plan, but only currently striped with four
lanes, leaving a shoulder that provides bike lanes . As part
of rh e t r affic oper ations analys is, Alta will condu ct sigh t
distance evaluations, intersection LOS analysis, traffic
counts, and signal timing rcvie,v, and will prepare up to
three roadway alternatives. Paul is evaluat ing the d esign
of eight to ten existing raised medians and providin g
recommendations for upgrading and standardizing
medians to enhance motorist, cyclist, and pedestrian
safety.
241 r.il'lcho Pal&! Venlc!
f. to;, r ~,,uir.y Ue ~191
Registrations
• Civil Engineer: Californio. #65868 , Wyoming
t.£10623, NcYada #19817, Arizona #49276
o Traffic Engineer: California #2315
Metro li n k Stations Non -Motori zed Acce ss Stud y, Or a n g e
County*
Paul was Project Manager for the non-motorized access
study for the 11 Metrolink train stations located in Orange
County. Paul led creation of the accessibility metrics to
evaluate wal kability and bikeability at each station with
the goal of id entifying improvements. Community input
on non-motorized access was facilitated using a custom-
ized MetroQuest website and through direct engagement
by the project team with the p ublic at farmer's markets
and art-fair typ e events throughout the county.
Buena Vi sta Street Road Diet Evaluation, Duarte*
Paul managed review of t h e built condition of Buena
Vista Street to determine cross-section alternatives that
would bett er add ress the needs of pedestrians, bicyclists,
tran s it u sers, a n d motorist s. Based on collaboration v.'itb
City s t aff, and review o f t echnical data, a Road Diet was
recommended for considerat ion by the City Council.
Multiple alternatives were developed illustrating how
travel l anes could b e reduced from four to two lanes while
improving access for other modes such as walking and
cycling. ln keeping with the Context Sensitive Solution s
approach, furth er public engagement was recommended
to prioritize goal s and objectives for a community-based
screening of t he desired roadway configuration.
*Completed wltilc wcwldngfor cmorltcr firm
I-51
Josh Mello, AICP
Transportation Planner
Josh is a re sults-and detail-oriented transportation planning m anager who foc uses on
b ettering the urban envir onment by building comfortable, safe and effecth·e multi-modal
transportation networks. His expertise includ es complete streets, innovative bicycle
infrastructure, ped estrian safety, transit"oriented development, transportation planning,
funding, engineering and construction, and urban traffic calming and operations .
Education
• Master of City Planning. Boston University, 2005
• BA , Political Science, University of Massachu setts
at Boston, 2002
Relevant Experience ·
Iron horse Trail Bicycle and Pedestrian Overcrossing, San
Ramon
Josh is providing design and public outreach assistance
for the development of a preferred alternative and design
for two new trail overcrossings along the lronhorse Trail ,
a regionally-significant rail -to-trail corridor in Contra
Costa County. Specific task s include developing trail/
bridge interface design concepts, leading a public char-
rette, facilitating a multi·agency technical stakeholder
advisory group, and comprehensive efforts to engage
community s takeholders and the general public in the
selection of preferred bridge designs for advancing into
the environmental assessment and final design efforts.
Atherton Pedestrian and Bicycle Master Plan
Alt a is leading t he first Pedestrian and Bicycle Master
Plan for the Town of Atherton. This plan will serve to
improve safety and enhance connectivity \\7hilc also
maintaining the scenic , rural character of the commu -
ni ty. Outreach for the project includes a resident survey
and bicycle/walking tour to cmnplement the Stakeholder
Advisory Group. Josh is as sisting in the plan development
and project coordination.
Affiliations
• Amer ican Institute of Certified Planners
• Association of Ped estrian and Bicycle Profe ssional s
• Nation al Association of City Transportation
Officials (2010-2014)
Transportation Alternatives Program, Atlanta, GA*
josh and his staff secured $5.8 million in Transportation
Alternatives Program funding to make pedes trian safety
improvements at all intersections within one-ha lf mile of
a transit station or school within the Ci t y of Atlanta. This
funding, which represents the maj ority of the region's
allocation, will b e used to i nstall cou ntdown p ed es trian
signal heads. ADA-compliant pedestrian pu sh-buttons
and upgraded high-visibility crosswalks. Attention to
data and the development of an appropriate proj ect scope
were instrumental in the funding award.
Cape Fear Commutes 2035 Transportation Plan , NC•
Josh served as Project Director for rhis long-range t rans-
p ortation plan for the urbanized area of Vvilmington, NC.
This innovativ e plan details how t ra nsportation needs
should be addressed over the next twenty-five years. The
plan establishes the goals and objectives for the improve -
ment of travel conditions within the WMPO planning
area and makes specific rec ommendations for transporta·
tion projects and funding sources. The plan considers all
modes of transportation, including automobiles , trucks.
buses, trains, airplane s, ferries, bicycles, and walking. It
was recently cited as a best practice by the Florida DOT
for its case of usc and clarity.
*completed while with another ctgcncy
h1Lii c tiorl.s hu l u~cring De-sig n 0~ Call
~llii Planniny llesi~~ 125
I-52
Jl essie Ho!z err, LEE D AP
Planner
Jessie brings a unique set of skills that come from her experience in both transportation
planning and traffic engin eering. These include traffic surveys and studies , traffic safet y,
transportation demand management, and active transportation plans. Much of Jessie's work
at Alta focuses on enhancing walking and biking conditions around schools through both
infrastructure and progr-.tmmatic improvements . .Jessie is a League Certified Instructor
through the League of American Bicyclists and has extensive experience teaching bicycling
and pedestrian safety cou rses to Kindergarten through eighth grade s tudents.
Educatio n
• Master of City and Region al Pl anning and Master
of Science in Engineering, California Polytech nic
State University, 2010
• BS, Social Sciences, Ca lifornia Polytechnic State
Universit y, 2008
• European Sustainability Study Tour (Sierra Club),
2008
• Centro Bartolome de las Casas, Cusco, Peru, 2007
Re le vant Ex perience
Santa Monica Safe Ro utes to School
Jessi e served as lead planner for this one-year Safe Route s
to School project in Santa Monica, serving two elemen-
t ary schools and two middle schools. Alta created detailed
school travel plans and suggested routes to school maps,
and organized ongoing community events, including a
citywide Family Bike Fest, Walking School Bus /Bike
Train parent workshops, and monthly Kidical Mass
rides . Jes sie recommended custom bicycling and walking
curriculum for use by the school district, and conducted
numerou s bicycle training skills workshops for middle
school students.
Sant a Clarita Safe Routes t o School
As part of the Santa Clarita Safe Route s to School
program, Jessie assisted with the organization of a Walk
and Bike to School Day. Her duties included setting up at
the eve nt, assisting students with a raffle for a new bikr
if they walked or rode t h eir bike to school. and educating
parents on the Safe Routes t o School program . She also
assisted the City with grant writing for the Cydc 10 Safe
Routes t o School funding cycle .
261 ~ .. ~.Lho Folos Verdrs
til a f'clllllf.~ DE>iyn
Affi liati ons
• League of American Bicyclists, League Cycling
Instructor
• American Planning Association
• WTS
• Los Angel es County Bicycle Coalition
Pico Rivera Safe Routes to School Master Plan
Jessie is Assistant Project Manager and the City of Pico
Rivera's Safe Routes to School Coordinator on this two-
year non -infrastructure project for eight elementary
schools and three middle schools. Alta will be coordi·
nating monthly incent ive campaigns, s tudent safety
t r ainings , parent workshops. and walking audits at each
of the eleven schools.
Brawley No n motorized Trans port ati o n Pla n
The City of Brawley's Non motorized Transportation Plan
goals include improving bicycli ng and walking safet y.
providing end-of-trip facilities, improving multi-modal
connections, and promoting bicycling and walking as
an important public health benefit t hrough education
and encouragement. The Bic ycle Master Pl an update
component of this project included a needs analys is,
reconunendcd system improvements, and implementa-
tion stratcgks. The new Pedestrian Master Plan compo-
nent builds on the mom en tum and vision of the recently
completed Downtown Specific Plan, and identifies and
prioritizes future pedestrian project s in order t o create a
seamless. consistent pedestrian network in the City.
I-53
I-54
Thi s jwgc intentionally blanl:
I-55
Hourly Rates
.=-=:...=....;;<8)=;; Alta Plannong + Design Standard Billing Rates
PlANNiNG. OO>!GN California Projects
• 0 1 f01111-~l • l(j).,.a.;nlll .
Classification Rate Classification Rate
Senior Principal $285 Graphics I $90
Principal I $210 Admin I $85
Principal II $185 Planner II $90
Senior Associate Planner $160 Designer II $90
Senior Associate D esign er $160 Engineer II $95
Senior Associate Engineer $165 Graphics II $80
Senior Associate Admin $160 Admin II $75
Associate I $140 Junior Planner $75
Associate II $125 Junior Designer $75
Senior Planner $110 Junior Engineer $75
Senior Designer $110 Junior Graphics $55
Senior Engineer $115 Junior Admin $45
Senior Admin $100 Intern Planner $45
Planner I $100 Intern Designer $45
Designer I $100 Intern Engineer $45
Engineer I $105 Intern Graphics $35
Intern Admin $30
The charges per hour shown are effective through Dec ember 31, 2014 and subject to revision
ann u ally thereafter.
Subconsultant fees shall be charged at actual cost.
E:\:penses :
Reimbursable expenses shall be charged at actual cost.
Mileage on project tasks shall be charged at the IRS standard rate.
Reproduction Costs:
Color copies $0 .5 0 /page
Black and white copies $0.10/page
24" x 36" large fonnat plot $15.00/sheet
36" x 48" large formatE_lot $30 .00/sheet
r robli< Worlis fngrn<ell ng Desi911 01 (~If 129
All,, PIMuo ing Desi9n
I-56
Exhibit "C":
Terms for Compliance with California Labor Law Requirements
1. CONSULTANT acknowledges that the project as defined in this Agreement
between Contractor and the CITY, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference, is a "public work" as defined
in Division 2 , Part 7, Chapter 1 (commencing with Section 1720) of the California Labor
Code ("Chapter 1"). Further, CONSULTANT acknowledges that this Agreement is subject
to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and
regulations established by the Director of Industrial Relations ("DIR ") implementing such
statutes . CONSULT ANT shall perform all work on the project as a public work.
CONSULTANT shall comply with and be bound by all the terms , rules and regulations
described in 1 (a) and 1 (b) as though set forth in full herein.
2 . California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not required
by California law, does not alter the meaning or scope of Section 1 above .
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
d iem wages for each craft, classification , or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site
covered by this Agreement.
4 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 177 4 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a
penalty to the CITY , forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the DIR for the
work or craft in which the worker is employed for any public work done pursuant to this
Agreement by CONSULTANT or by any subcontractor.
5. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires CONSULTANT and each subcontractor to : keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776 ; and inform the CITY of the location of the records .
6. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1777 .5, 1777.6 and 1777 .7 and California Adm inistrative Code title 8 ,
section 200 et seq . concerning the employment of apprentices on public works projects.
CONSULTANT shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations. Prior to commencing work under this Agreement,
CONSULTANT shall provide CITY with a copy of the information submitted to any
R6876-0001 \1 72 6275v2.doc
Servi ces
Agreem ent for O n-Call Design Professional/Tec hnical
Ex hibit .. C.
I-57
applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to
this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a
verified statement of the journeyman and apprentice hours performed under this
Agreement.
7 . CONSULTANT acknowledges that eight (8) hours labor constitutes a legal
day's work . CONSULTANT shall comply with and be bound by Labor Code Section 1810.
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours . CONSULTANT shall, as a
penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by CONSULTANT or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight (8)
hours in any one (1) calendar day and forty (40) hours in any one calendar week in violation
of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to
Labor Code section 1815, work performed by employees of CONSULTANT in excess of 8
hours per day, and 40 hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than 1/2 times
the basic rate of pay .
8 . California Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies
as follows :
"I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract."
9. For every subcontractor who will perform work on the project, CONSULTANT
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and CONSULTANT shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. CONSULTANT shall be
required to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, including without limitation, conducting a periodic review of the
certified payroll records of the subcontractor and upon becoming aware of the failure of the
subcontractor to pay his or her workers the specified prevailing rate of wages.
CONSULTANT shall diligently take corrective action to halt or rectify any failure .
10 . To the maximum extent permitted by law, CONSULTANT shall indemnify,
hold harmless and defend (at CONSULTANT's expense with counsel reasonably
acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of CITY officials, and volunteers from and against any
demand or claim for damages, compensation, fines, penalties or other amounts arising out
of or incidental to any acts or omissions listed above by any person or entity (including
R6876-0001 \ 1726275v2 .doc
Services
Agreement for On-Call Design Professional/Technical
Exhibit "C"
I-58
CONSULTANT, its subcontractors, and each of their officials , officers, employees and
agents) in connection with any work undertaken or in connection with the Agreement ,
including without limitation the payment of all consequential damages , attorneys' fees, and
other related costs and expenses . All duties of CONSULTANT under this Section shall
survive termination of the Agreement.
R6876-0001 \ 1726275v2 .doc
Services
Agreement for On-Call Des ig n Professional/Technical
Exhibit "C "
I-59
On-Call Professional Services Contract
Anderson Penna Partners, Inc.
I-60
CITY OF RANCHO PALOS VERDES
ON-CALL DESIGN PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 15th day of July, 2014, by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
Anderson-Penna Partners, Inc. (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as on-call services as follows:
Provide Engineering services to include Civil Engineering Design , survey and
mapping, Construction Management and project inspection services as
requested by Staff.
1 .2 Description of Services
CONSULTANT shall : provide services in accordance with the CITY's Request
for Proposals , which is attached hereto as Exhibit "A" and incorporated herein by this
reference, and CONSULTANT'S Proposal , which is attached hereto as Exhibit "A" and
incorporated herein by this reference. In the event of any conflict between the terms of this
Agreement and incorporated documents, the terms of this Agreement shall control. In the
event of any conflict between Exhibits "A " and "B," the terms of Exhibit "A " shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall
perform with due diligence the services requested by the CITY. Time is of the essence in
this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT
be responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to
approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by
CITY, other consultants/contractors , or governmental agencies, or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
2 .1 Fee
R6876-0 001 \ 1726250v .2
ARTICLE 2
COMPENSATION
Page 1 of 11
Agreement for On-Call Design ProressionalfTechnical Services
I-61
CITY agrees to compensate CONSULTANT in accordance with
CONSULTANT's Schedule of Hourly Rates , which is withi n Exhibit "B ," and shall meet or
ex ceed prevailing wage rates , but shall not exceed twenty-five thousand dollars ($25,000)
per single project and in any case shall not to s ixty thousand dollars ($60,000) per fiscal
year for services as described in Article 1. On -call services that are reimbursed by a trust
deposit shall not count towards the maximum amount CONSULTANT shall be paid for such
services . The rates in Ex hibit "B" shall be in effect through the end of the Agreement.
2.2 Payment Address
All payments due CONSULTANT shall be paid to :
Anderson Penna Partners , Inc.
20280 Acacia St, Suite 100
Newport Beach , CA 92660
2 .3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the work completed in the
previous month . CITY agrees to authorize payment for all undisputed invoice amounts
with i n thirty (30) days of receipt of each invoice . CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each
invo ice . However, CITY's failure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any und isputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider sa id default a total breach of this
Agreement and be term inated by CONSULTANT witho ut liability to CONSULTANT upon
ten (10) work ing days advance written notice .
2.4 Preva il ing Wages
CITY and CONSULTANT acknowledge that this project is a public work to
wh ich prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by th is reference .
2.5 Term of Agreement
This Agreement shall commence on July 1, 2014 and shall term inate on June
30 , 2018 unless sooner terminated pursuant to Article 4 of this Agreement.
R6876 -0001\1726250v.2
ARTICLE 3
INDEMNIFICATION AND INSURANCE
Page 2 of 11
Ag reem ent for On-Call Design Professionalrrechnical Serv ices
I-62
3.1 Indemnification, Hold Harmless , and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims , demands , causes of action,
damages, injuries, liabilities , losses, costs or expenses , including reimbursement of
attorneys ' fees and costs of defense (collectively , "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSULTANT or any of its officers, employees , subcontractors , or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands ,
causes of action , damages , injuries, liabilities, losses, costs or expenses , including
attorneys ' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1 (a), and to the maximum extent permitted by law, CONSULTANT shall defend,
hold harmless and indemnify the lndemnitees with respect to any and all Damages ,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to , or relate to the acts or omissions of
CONSULTANT or any of its officers , employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties . CONSULTANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice , and shall pay all costs and expenses, including all attorneys' fees and experts ' costs
actually incurred in connection with such defense . Consultant's duty to defend pursuant to
this Section 3.1 (b) shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of lndemnitees .
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
• CONSULTANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial Genera l
Liability Insurance, with minimum limits of one million dollars ($1 ,0 00 ,000) for each
occurrence and two million dollars ($2 ,000 ,000) general aggregate for bodily injury, death ,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
of California and rated in A .M . Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
Page 3 of 11
R6876 -0001\1726250v.2 Agreement for On-Call Desig n Professiona lfTechnica l Services
I-63
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain , and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000 ,000 ) per cla im and aggregate
for errors and/or om issions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authori z ed to do bus iness in the
State of California and rated in Best's Insurance Guide with a rating of A:V II or better. If a
"claims made " policy is provided , such policy shall be maintained in effect from the date of
performance of work or services on the CITY 's behalf until three (3) years after the date of
work or services are accepted as completed . Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3 ) years or by a
three-year extended reporting period endorsement, which re instates all li mits for the
extended reporting period . If any such policy and/or policies have a retroactive date , that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date .
3.4 Automobile Liability
CONSULTANT shall at all times during the term of th is Agreement obtain ,
maintain , and keep in full force and effect, a policy or policies of Automob il e Liability
Insurance , with minimum of one million dollars ($1 ,000,000) per claim and occurrence and
two million dollars ($2,000 ,000) in the aggregate for bodily injuries or death of one person
and fi v e hundred thousand dollars ($500,000) for property damage arising from one
incident. Said policy or policies shall be i ssued by an insurer adm itted or authorized to do
business in the State of Californ ia and rated in A .M . Best's Insurance Guide with a rating of
A:VII or better.
3 .5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance
of work under this Agreement worker's compensation insurance as requ ired by law.
CONSULTANT shall require any subcontractor similarly to provide such compensation
insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that t he insurance coverage shall
not be cancelled or modified by the insurance carrier without th i rty (30 ) days prior w ritten
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium .
Add itionall y, CONSULTANT shall provide immediate notice to the CITY if CONSULTANT
receives a cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any requ ired
insurance co verage. CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately term inate th is Ag reement o r , if
Page 4 of 11
R6876-000 1\1726250v.2 Agreement for On-Ca ll Design Pro fessi onal/Technica l Serv ices
I-64
insurance is available at a reasonable cost, CITY may take out the necessary insurance and
pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds .
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation .
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time , with or without cause,
by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6 .15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in
an amount to be determined as follows : for work satisfactorily done in accordance with all of
the terms and provisions of this Agreement as determined by the CITY, CONSULTANT
shall be paid an amount equal to the percentage of services performed prior to the effective
date of termination or cancellation in accordance with the work items; provided , in no event
shall the amount of money paid under the foregoing provisions of this paragraph exceed the
amount which would have been paid to CONSULTANT for the full performance of the
services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5 .1 Ownership of Documents and Work Product
All final documents, plans , specifications , reports , information, data, exhibits,
photographs , images, video files and media created or developed by CONSULTANT
pursuant to th is Agreement ("Written Products") shall be and remain the property of the
Page 5 of 11
R6876·0 00 1\1726250v.2 Agreeme nt lor On-Ca ll Design Prol essionalffechnical Services
I-65
CITY without restriction or limitation upon its use , duplication or dissemination by the CITY.
All Written Products shall be considered «works made for hire ," and all Written Products and
any and all intellectual property rights arising from their creation , including , but not limited to ,
all copyrights and other proprietary rights , shall be and remain the property of the C ITY
without restriction or limitati on upon their use , duplication or dissemination by the CITY.
CONSULTANT shall not obta in or attempt to obtain copyright protection as to any W ritten
Products .
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one .
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right ex ists, including computer software , used in the rendering of
the services and the production of all Written Products produced under this Agreement, and
that the C ITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend , indemn ify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in anyway
related to a claim that CITY's use of any of the Written Products is violating federal , state or
local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises , copyrights , patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented , copyrighted , trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and Written
Products produced under th is Agreemen t. In the event the use of any of the Written
Products or other del iverables hereunder by the CITY is held to constitute an infringement
and the use of any of the same is enjoined , CONSULTANT, at its ex pense , shall : (a)
secure for CITY the right to continue using the Written Products and other del iverables by
suspension of any injunction , or by procuring a l icense or licenses for CITY; or (b) mod ify
the Written Products and other deliverables so that they become non-infringing while
remaining in compliance with the requirements of this Agreement. This covenant shall
survive the term ination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or e xpense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
pri nted format and in an electron ic format that is acceptable to the CITY.
6 .1 Representation
R6876-0001 \ 1726250v .2
ARTICLE 6
GENERAL PROVISIONS
Page 6 of 11
Agreement for On -Call Design ProfessionalfTe chnical Services
I-66
The CITY representative shall be the Director of Public Works or his or her
designee , and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6 .2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code §§ 12940-48), the applicable equal employment provisions of the Civil
Rights Act of 1964 (42 U.S.C . § 200e-217 ), and the Americans with Disabilities Act of 1990
(42 U .S .C. § 11200, et seq .).
6 .3 . Audit
The CITY or its representative shall have the option of inspecting , auditing , or
inspecting and aud iting all records and other written materials used by CONSULTANT in
preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSULTANT will promptly furnish documents requested by the CITY.
Additionally, CONSULTANT shall be subject to State Auditor examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6.4 Personnel
CONSULT ANT represents that it has , or shall secure at its own expense , all
personnel required to perform CONSULTANT's services under this Agreement. Any pe rson
who performs engineering services pursuant to this Agreement shall be licensed as a Civil
Eng ineer by the State of Cal ifornia and in good standing . CONSULTANT shall make
reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to
perform the services hereunder and shall obtain the approva l of the Director of Public
Works of all proposed staff members who will perform such services . CONSULTANT may
associate with or employ associates or subcontractors in the performance of its services
under this Agreement, but at all times shall CONSULTANT be responsible for its
associates' and subcontractors ' services.
6 .5 CONSULTANT's Representations
CONSULTANT represents , covenants and agrees that: a) CONSULTANT is
licensed , qua li fied , and capable of furnishing the labor, materials , and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement ; c) to the extent
required by the standard of practice , CONSULTANT has investigated and co nsidered the
scope of services performed, has carefully considered how the services should be
performed , and understands the fac ilities , difficulties and restrictions attending performance
Page 7 of 11
R6876-0001\ 1726250v.2 Agreement for On-Call Design Proressi onalfTechnical Services
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of the services under this Agreement.
6 .6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during
the term of this Agreement or within twelve (12) months after completion of the work under
this Agreement which is or may likely make CONSULTANT "financially interested" (as
provided in California Government Code Sections 1090 and 871 00) in any decisions made
by CITY on any matter in connection with which CONSULTANT has been retained pursuant
to this Agreement.
6 .7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation , and performance of th is Agreement shall be controlled by
and construed under the laws of the State of California , excluding Cal ifornia 's choice of law
rules . Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding , including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute ,
breach , default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees , experts ' fees , and other costs , in
addition to any other relief to which the party may be entitled .
(c) Should any legal action about a project between CITY and a party other
than CONSULTANT require the testimony of CONSULTANT when there is no allegation
that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony
and preparation to testify at the hourly rates in effect at the t ime of such testimony.
6 .8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void , and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim , demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ, when it is appropriate and customary to
do so . Such persons and entities include , but are not necessari ly limited to , surveyors ,
specializ ed consultants, and testing laboratories . CONSULTANT's use of subcontractors for
additional services shall not be unreasonably restricted by the CITY provided
CONSU LTANT notifies the C ITY in advance.
Page 8 of 11
R6876-000 1\ 1726250v .2 Ag reem ent for On -Call Desig n Professional/Technical Services
I-68
6.9 Independent Contractor
CONSULTANT is and shall at all ti mes remain , as to the C ITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have contro l over the
condu ct of CONSULTANT or any of the CONSULTANT's employees, e xcept as herein set
forth , and CONSULTANT is free to dispose of all portions of its time and activities which it is
not obligated to devote to the CITY in such a manner and to such persons , firms , or
corporations as the CONSULT ANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents , servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required ta xes on amounts paid to CONSULTANT under th is Agreement, and to indemnify
and hold the CITY harmless from any and all taxes , assessments , penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
t his Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees . CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers ' compensation laws . The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its fa ilure to promptly pay to the C ITY any re imbursement or
indemnification arising under this Article .
The titles used in this Agreement are f or general reference only and are not
part of the Agreement.
6 .11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference , represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations , representations or agreements, either
written or oral. This Agreement may be modified or amended, or provisions or breach may
be waived , only by subsequent written agreement signed by both parties .
6.12 Construction
In the event of any asserted ambiguity in , or dispute regarding the
interpretation of any matter herein , the i nterpretation ofthisAgreement shall not be resolved
by a ny rules of interpretation pro viding for i nterpretation against the party who causes the
uncertainty to ex ist or aga inst the party who drafted the Agreement or who drafted that
portion of the Agreement.
6 .13 Non-Waiver of Terms , Righ t s and Remedies
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Waiver by either party of any one or more of the conditions of performance under this
Agreement shall not be a waiver of any other condition of performance under this
Agreement. In no event shall the making by the CITY of any payment to CONSULT ANT
constitute or be construed as a waiver by the CITY of any breach of covenant, or any
default which may then exist on the part of CONSULTANT, and the making of any such
payment by the CITY shall in no way impa i r or prejudice any right or remedy available to the
CITY with regard to su ch breach or default.
6 .14 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
6 .15 Notice
Except as otherwise required by law, any payment, notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during CITY's
regular business hours or (b) on the third business day following deposit in the United
States mail , postage prepaid , to the addresses listed below, or at such other address as one
party may notify the other:
To CITY:
Responsible Person : Mi cha el Throne , Director of Publi c Works
City of Ran c ho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
To CONSULTANT :
Responsible Person : Lisa M. Penna , PE, President/CEO
Address : 20280 Acacia St, Suite 100,
Newport Beach , CA 92660
Page 10 of 11
R6876-000 1\ 1726250v .2 Ag ree ment for On-Call Design Professionai!Technical Serv ices
I-70
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written .
Dated: ___________ _
Dated: ___________ ___
ATTEST:
By: __ ~~~---------------
City Clerk
Anderson -Penna Partners, Inc.
("CONSULTANT")
By: ______________________ __
Printed Name: ________ _
Title: --------------
By: ______________________ __
Printed Name: ________ __
Title: ___________ ___
CITY OF RANCHO PALOS VERDES
("CITY")
By: ______________________ __
Mayor
APPROVED AS TO FORM:
By: ____________ ___
City Attorney
Page 11 of 11
R6876-000 1\ 1726250v .2 Agreement for On-Call Design Professiona lfTechnical Services
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R6876-000 1 \1726250v.2
Exhibit "A":
CITY's Request for Proposals
Agreement for On-Call Design ProfessionalfTechn ical Services
Exhibit"A"
I-72
May 30, 2014
Anderson Penna
Attention: Bob Merrell
20280 SW Acacia St
Newport Beach, CA 92660
Dear Bob:
The City of Rancho Palos Verdes would like to include your firm on its list of authorized
On-Call consultants . Accordingly we are requesting a copy of your Statement of
Qualifications and other related services your firm provides and the associated hourly
rates . These qualifications must be relative to Public Works/Engineering Services your
firm provides. In July 2014 the Public Works Department will be asking the City Council
to approve contractual agreements with several On-Call service providers (a copy of the
most current contract is attached -this contract may be revised by the City Attorney
prior to City Council authorization of the contracts . If this occurs staff will provide you
with a copy of the revised standard On-Call agreement). This requires that we receive
the requested information within 7 working days (by June 6).
If you should have any questions or I can be of assistance , please contact me vie email
at rond@rpv .com.
The City reserves the right to reject any or all Statements of Qualifications.
Thank you,
Ron Dragoo
Senior Engineer
I-73
Exhibit "B":
CONSULTANT's Proposal, including Schedule of Hourly Rates
R6876-0001 \ 1726250v.2 Agreement for On-Call Design Professionalffechnical Services
Exhib it "B"
I-74
Statement of Qualifications for
On-Call Engineering Services
City of Rancho Palos Verdes
Engineering/Public Works Department
june 6, 2014
Submitted by:
~
ANDERSON · PENNA
• PARTNERS IN PRO..JECT DELIVERY·
20280 Acacia St., Suite 100
Newport Bea ch, CA 92660
Telephone : (949) 428-1500 Fax: (949) 258-5053
www.a nd pen .com
I-75
~
AND ERSON · PENNA
June 6, 2014
Ron Dragoo
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
• PARTNERS I N PRO.JECT DEL I VERY •
Subject: Statement of Qualifications for On-Call Engineering Services
Dear Ron :
In response to your request on May 30, 2014, enclosed is our Statement of Qual ifications .
AndersonPenna Partners, Inc. (APP) is pleased to submit our qualifications to provide professiona l
engineering and consulting services to the City of Rancho Palos Ve rdes on an on-call basis.
Our proposal has been prepared in accordance with typical requ i rements and w i ll meet all of the City's
objectives in producing valuable and useful construction documents.
APP is qualified to participate i n the Consultant Team Program for the fo ll owi ng reasons :
• APP has completed a number of varied projects for the city that i nc lude several storm drain
i nstallations and street rehabilitation or reconstruction projects .
• Principal-level involvement on all projects will ensure the City of a consistent ly well-produ ced
quality product.
1 am confident that our approach to tackling any project the City of Rancho Palos Verdes might assign
and our qua l ifications will provide the City with a co nsu ltant that w i ll succe ssf ully complete p roj ects
w it hin budget and on schedule .
We are si ncerely interested in being selected for the Consultant Team and look fo rward to your
favorable consideration . If you have any questions, please contact me at the number below.
Respectfully,
AndersonPenna Partners, Inc.
~
Rob ert Merrell, PE
Senior Project Manager
20280 ACACIA ST , S UITE 100 • NEWPORT BEACH, CA 92660
PHN 9 4 9 428 1500 FAX 949 258 5053
Li sa M. Penna , PE
Presid ent/CEO
WWW . ANDPEN .COM
I-76
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Table of Contents
FIRM BACKGROUND, EXPERIENCE, AND QUALIFICATIONS ....................................................... 2
PROJECT MANAGER'S BACKGROUND AND EXPERIENCE .......................................................... 4
REFERENCES I PROJECTS ··········-·····················\····························· .. ····•·····•····························•·· 5
CONTACT INFORMATION ........................................................................................... , ............. 10
APPROACH TO SCOPE OF WORK ............................................................................................ 11
RESUMES ................................................................................................................................ 15
FEE SCHEDULE .................................................................... ~ .. t••····················································· 19
~ "" ANDERSO N PENNA
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City of Rancho Palos Verdes
Statement of Qualifications On -Call Engineering Services
Firm Background, Experience, and Qualifications
AndersonPenna Partners, Inc. Qualifications
APP spe cializ es in proj ect d elivery for loca l and regi onal public agenci es and transportation authorit ies
throughout the western United States, with an emphasis on practical , experienced and cost effective
solutions. Our team of professionals provides construction oversight and inspection, project and
con struction management, grant application and manag ement, and civil engineering planning and
design . Our clients range from vari ous citi es and counties to transportation agencies and special
di stricts. APP also provides staff augmentation for public works and planning departments, federa l
compliance for ARRA and other federally funded
projects, railroad b ridge Inspection and rating, and peer
plan review/plan check services .
We are a California corporation that ha s been i n
business since 2005, and are a woman-owned DBE and
Certified SBE . We are headquartered in Newport Beach ,
CA and have more than 60 employees operating out of
Southern California, as well as supporting several
satellite and/or project/client office s fo r several field
operations employees .
By design, our staff is comprised of professionals with
extensive experience worki ng directly for public
age ncies . Our familiarity and know -how gained by
working si de-by-si de w ith local and regional agency st aff,
in developing collaborative re l ationships with
community and business stakeholders, and by partnerlng
effectively with state and federal regulatory agencies,
delivers successfully completed projects and service s,
well-managed budgets, and thoroughly satisfied stakeholders and clients.
APP tailors its management approach to carefully monitor program effectiveness, and closely track work
quality, quantity, and cost. Delivering projects under aggressive schedules requires careful management,
administration, and oversight of project development teams from inception to completion with
committed, complete ownership of all aspects.
The firm is in excellent f inancial st atus, w ith no cond itions that may i mpede its ability to provide these
services.
A summary of APP profes sional services include:
• Program Management, Construction Management, and Inspecti on Servi ces
• Project Management or Staff Augmentation for Pub lic Works/Planning
• Civil Engineering Design Services
• Financi al Consulting, Assessment District Formation and Grant Administration
• Ene rgy Effi ci e ncy Con sulti ng and Con structi on Oversig ht
~""' ANDERSON · PENN A
I-78
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Project Management
APP's approach to project management is one of assuming full responsibi lity for quality, schedu l e
adherence and cost control of the project, thus assuring the client gets the full attention of our Project
Team throughout its duration.
Robert Merrell, P.E. will lead the APP Team as Project Manager. As Project Manager, he will be
responsible for the day-to-day direction for the project development activities, prepare monthly
progress reports, and will be the primary point of contact to the City of Rancho Palos Verdes.
Professional and technical personnel will be selected for this contract by the Project Manager based on
their specific qualifications and expertise tailored to the various projects assigned by t he City. The APP
project team is known for their responsiveness and pro-active approach to problem so lv ing and creative
methods of resolution in a cost-effective, efficient manner.
Subconsultant Management
APP's Project Team may include subconsultants who are an integral part of the Team . Examples of
subconsultants would be for traffic engineering and landscape architectu re. Our Proj ect Manager, as
described above, will direct the efforts of the Project Team as a single point of contact for the City. All
Information and communication with the subconsultants will flow through the Project Manager. APP has
successfully managed complex project teams in the past and contin ues to do so w ith the client experiencing
only one unified project team. All subconsultants are managed as an extension of APP's staff, and will
follow quality control procedures approved by APP .
Project Progress Administration
Throughout the course of our engagement, APP's Project Manager wi ll schedu le and hold period ic status
report meetings with the City's Project Manager at intervals mutually ag r eed upon . Each scheduled
meeting will have an agenda and will cover appropriate project-related items.
It is APP's intention to communicate frequently w ith the City to ensure the project is meeting the City's
expectations. This will help streamline the review process, thereby saving time in t he design sch edule. It is
anticipated progress meetings will be held for milestone submittals, or review thereof, unless additio nal
meetings are mutually agreed upon.
APP utilizes software to track labor, expenditures, and other resources o n every proj ect. Employees enter
time into their electronic timesheets . Job numbers and labor codes are entered to track labor per project
and further brea k it down to tasks per job.
Subconsultant expenses, mileage, reproduction, or other relmbursables are also entered into the da t abas e
on a weekly basis for each project. On a monthly basis, project reports are prin ted and used by the Proj ect
Managers in generating monthly invoices . The format of the invoice varies with client preferences but
generally indicates the contract amount, amount previously invoiced, and remaining contract amount.
~"'-AND ERSON · PEN NA
I-79
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Quality Assurance
Our Strategic Approach to a Quality Project
Understand the Project: Quality control starts at the
beginning of a project through planning and controls. At
the forefront of a project, our project manager will
discuss the proposed scope of work, projected schedule,
and estimated costs in detail with the client to ensure
that the project scope and goals are fully understood
from the onset.
The Right People for the Project: Our project team has
extensive, relevant experience in completing projects in
Orange and Los Angeles County and within numerous
cities In Southern California . Our team will hit the
ground running, delivering on schedule and within
budget.
Communication : Our project manager has an excellent
Quality
Management
Process
track record communicating with clients, subconsultants, staff, and stakeholders. Frequent communication
and tracking of project progress is integral to his approach to every project.
Familiar Subconsultants: Subconsultants selected for our Team are ones we frequently have worked w ith
earlier and have long standing relationships with.
Schedule Control : We have project management tools that forecast staff requirements and labor
allocations three months in advance.
Project Manager's Background and Experience
The basis of our management approach rests on APP's experience with public works pr ojects such as street
rehabilitation, reconstruction, and widening and the quality of the key personnel assig ned . The approach is
driven by our "hands-on" Project Manager, who w ill monitor the progress of not only APP, but the rest of
the project team members as well. The Project Manager assigned to this contract is Mr. Robert Merrell, P.E .
He will work directly with the assigned staff members to ensure that adequate resources are devoted to the
project and that assignments are being properly completed on schedule. All subconsultants are managed as
an extension of our staff, and will follow the same qua lity control procedures. APP is known for
responsiveness and pro-active approach to proble m solving and creative methods of resolution i n a cost-
effective, efficient manner.
Bob has participated in the City's On-Call pr ogram in the past and has completed many varied assignments
working directly for the City Engineer and staff.
For the City of Rancho Palos Verdes, the following ma jor projects were completed by Bob Merrell :
• Miraleste Storm Drain Design and i nspection
• Construction Management for recent Residential Street Program
• Po int Vicente Interpretive Center Expansion and Storm Dr ain
• Bronco Storm Drain and Construction Management
• San Ramo n Storm Dra in and Hillside Restoration
4l P og f' ~~
ANDERSON · PEN NA
I-80
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Serv ices
• Residential Street Program (RPV)-50 Streets (Incl. Inspection)
Assisting Mr. Merrell in a Project Engineer role and as the Alternate Project Manager/ Project Engineer will
be Mr. Joe Buckner, PE, PLS.
Mr. Buckner has over 20 years experience in civil engineering and holds a professional registration as a Civil
Engineer and as a Land Surveyor. The first 6 years of his experience dealt mainly with residential,
commercial, and industrial development projects for deve lopers. The last 16 years of his experience have
been devoted to pub lic works type projects such as: street rehabilitations, reconstruction, and widenings;
state highway and freeway interchanges; storm drain design; and legal descriptions, plats, and mapping .
Mr. Buckner has been a Principal I Project Manager for more than fifteen (15) years and has managed a
wide variety of public works projects for local Cities such as Anaheim, Orange, Oceanside, Laguna Beach,
and Moreno Valley. His resume can be fou nd toward the end of this proposal.
Similar projects Mr. Buckner has managed while at APP include:
• Lincoln Avenue Street Rehabilitation Project, City of Orange
• Lincoln Avenue Street Median Beautification Project, City of Anaheim
• Sunshine Way Parkway Improvements, City of Anaheim
Fire Mountain Roadway Improvements, City of Oceanside
References/Projects
Civil Design and Master Plan Development
APP is both experie nced and technically current in the design, construction, rehabilitation , maintenance,
and funding of highways, roadways , storm drains, water and wastewater facilitie s and systems. In addition,
our staff is fully versed in the planning and modeling of wastewater facilities, hydrology and hydraulic
analysis and utility relocation .
Services
• Technical studies and feasibility stud ies for roadways and utility projects
• Hydrology and Hydraulic modeling and studies
Master plans for sewer, drainage and roadways
• Capital Improv ement Program management, permitting assistance and funding applications
• Consultant oversight
• Plans, specifications and estimate preparation for public works
Roadways
Water and Reclaimed Water
-Sewer trunklines, collectors, and mains
Dra inage facilities
-Traffic handling, signing, striping and signals
Assistance with project adverti sement fo r bid and support during construction
• Coordination with util ities, neighboring agencies, and regulatory agencies
Sj Pag e ,if" ~
AND ER SON · PEN NA
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City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Related Experience
City of Fountain Valley-15 Year Capital Sewer Program
Re -evaluated the Master Plan recommendations for the
Year 2 improvements, and designed the recommended
sewer rehabil itation projects . Proje cts included a total of 19
segments, approximately 5,300 linear feet of sewer,
scatte red throughout the City's serv ice area. Coordinated
w ith the City's maintenance department to prioritize
improvements, provided concept design, final design , plans,
specifications and est i mates and bidding ass istance. Also
completed a Master Plan Supp lement to the 15 Yea r
progr am that included ccrv inspection, GIS updates, and a
rev iew of the City's rate structure.
City of Long Beach, Atlantlc/PCH Intersection
Improvements
Preparation of construction documents for roadway, util ity
and parking lot improvements at th is key arterial
intersection , including the design of parking lot lighting,
drainage improvements, and fencing.
City of Long Beach Atlantic Avenue Rehabilitation
Preparation of construction document s for roadway
improvements for Atl antic Avenue from Rooseve lt Road to
52nd Street. Proj ect included ADA and concret e roadway
improvements.
City of long Beach, Spring Street Rehabilitation
Provided engineering services for the rehabilitatio n of 3
m il es of Spring Street including a portion within Ca ltrans
jurisdiction . The project included pavement reconstruction
and rehabilitation, reconstruction of curb ramps to current
ADA criteria, cross -gutter and curb/gutter recon struction,
and sign i ng and striping.
6I Page ~"" ANDE RS ON · PENN A
I-82
City of Rancho Palos Verdes
Statement of Qualifications On -Call Engineering Services
City of Long Beach, Infrastructure Master Plan
Performed a deta iled infrastructure master plan and Cap ital
Improvement Plan Study involvi ng $25 million in drainage
and sewer i mprovements .
La Palma Avenue/Kraemer Boulevard Improvements,
Anaheim
APP staff prepared plans , specifications and cost estimates
for the widening of this key arterial intersection in the City of
Anaheim . The project included the design of a raised,
landscaped median, parkway landscaping , traffic signals,
traffic control, a MSE wall and significant redesign of private
property improvements . The approval process included
obtaining an easement and encroachment permist from the
County of Orange and Caltrans .
~""' AN DERSON · PEN NA
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City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Construction Management and Inspection
APP's construction management and inspection team has work ed throughout Cal ifornia, and includ es
experienced program, proj ect and construction managers, resident engineers, structures
represe ntatives, office engineers, labor compliance specialists, public works and structura l inspectors,
utility coordinators, and project and documents control support staff. We speci alize in t he su cces sful
delivery and audit-proof reimbursement of local agency projects that utilize all types of fundi ng .
Services
• Program Management of multiple capital projects from conception to comp letion
• Constructability/bidability plan review and peer review services
• Project and construction management
• Contract admini stration
• Public works, special/deputy, structures, OSHPD and LEED i nspection
• Construction NPDES/SWPPP/WQCP monitoring and oversight
• Project and documents control
• Claims avo idance and resolution support
• Integration and management of federal, state and local fund ing contract and labor
• compl iance provisions
Related Experience
City of Newport Beach, Construction Management
Services for Jamboree Roadway and Bri dge Widening at
SR-73 Construction Management
APP is the Construction Manager for this project to
improve traffic flow on Jamboree Road from Bayvi ew
Way to MacArthur Blvd over SR-73. The improvements
will provide for one additional through travel lane in each
direction resulting in 10 lanes total.
City of Torrance, Construction Support Services for Del
Amo Blvd. Extension, T-30 , Phase 2
APP is providing project management, construction
management, structural inspection and public works
inspection for a new 4-lane roadway and widening of an
existing segment of Del Amo . Th is ARRA/RSTP/MTA
funded project i ncludes a new bridge over the BNSF
Railway's mainline tracks, MSE retaining wails, drainage
improvements, relocation of a railroad spur tra ck,
reco nstruction of affected off-site facil it ies and
substantial utility coordination.
SI P age ~""" ANDE RSON · PEN NA
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City of Rancho Palos Verdes
Statement of Qualifications On -Call Engineering Services
City of Fountain Valley, Year 2 Sanitary Sewer Capital
Improvement Project: Master Planning/Modeling,
Design, and Construction Management
APP worked with the City o n the planning, design, and
construction management of th e recommended Year 2
CIP sewer improvements as identified in the City 's 2007
Master Plan . Construction of 19 projects addressing more
th an 5,300 line ar feet of sewe r improvemen ts was
completed in December 2011.
City of Bellflower, Construction Management and
Inspection of West Branch Greenway Landscaping
APP prov ided project and construction management,
office engineering, labor compliance and inspection fo r
this ARRA fund e d civil a nd landscaping project that bisects
the City diagonally starting at Lakewood Boulevard at th e
northwest fol lowi ng an abandoned railroad rig ht of way
southeasterly to the SR-91 .
City of Carson, Construction Management Services for
Congresswoman Juanita Millender·McDona ld
Community Center
APP provi ded project and construction management,
ins pe ction, and procure men t assistance for this Roo f,
HVAC, Solar Panels, an d Community Center Refurbi sh ment
co ntract . A pe rforman ce contract delivery method project,
this involved design/build of certa in proj ect elements. The
construction contract incorporated Agen cy, ARRA, and
EECBG requirements . The Comm un ity Center remained
open and operational throug hout const ructi o n.
9 j P age ~""" AND ERSON ·PENNA
I-85
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Contact Information
Proposer:
Project Manager:
Office Location:
Address :
Phone:
Fax:
e-mail:
AndersonPe nna Partners, Inc.
Robert Merrell, PE
Newport Beach
20280 Acacia Street, Suite 100
Newport Bea ch, CA 92660
(949) 428-1500
bmerrell@andpen.co m
The above named project manager will remain in place throughout the duration of this contract unless a
suitable replacement is approved by the City of Rancho Palos Verdes .
10 I r ~ e"' ~""'" AN D ERSON · PENNA
I-86
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Approach to Scope of Work
The following hypothetical Scope of Work is anticipated as typically applicable to the "On-Call Services"
assignments. The approach to the various types of projects will generally follow the approach described.
The orderly development of carrying out assignments for the City of Rancho Palos Verdes will follow a
chronology of tasks . The work will typically be carried out based on our experience on these types of
projects. The scope of work has been divided into several tasks, which are described below.
Task 1 Kick-off Meeting, Project Team Meetings
Task 2 Research Existing Data
Task 3 Utility Research
Task 4 Field Surveys
Task 5 Base Map
Task 6 Conceptual Plans (35% Submittal)
Task 7 Plans, Specifications, and Estimate {60%, 90% and 100%)
Task 8 Construction Support
Task 1-Kick-off Meeting, Pr olect Team Meetings
Prior to commencing work on the project, we will schedule a project kick-off meeting with the City's
Project Manager. The purpose of the meeting will be to clearly define the lines of communication
between APP and the City, to introduce the key personnel on the APP Team, to assess the availability of
data from the City, and to clearly define the scope of work to be undertaken.
We also propose to meet with the City on a monthly basis, depending on the size and complexity of the
project, to coordinate the project design, determine work objectives, respond to any questions arising
throughout the design, review progress, discuss relevant issues, and to facilitate coordination between
the City and the APP team. Meeting minutes, indicating discussion items and resolution or action
required to resolve Issues, will be prepared for each meeting.
Task 2-Research Existing Data
All pertinent data and information will be assembled and rev iewed for consistency and completeness.
We will research and obtain from the City of all pertinent improvements such as street plans, storm
drain plans, signal plans, pavement delineation, and irrigation plans . We will also search at the City
and/or the County for horizontal and vertical control for the project limits.
Task 3-Utility Research
We will coordinate with the City of Rancho Palos Verdes and obtain a current utility contact list. We will
contact the various utility agencies to obtain copies of their facility plans and inquire as to upcoming
projects within the project limits that may need to be considered during the plan development. Letters will
be sent to the appropriate utility companies and a Utility Log will be started, documenting the
correspondence between APP and the various entities.
Task 4-Field Surveys
We will perform the necessary field surveys for the project. The field surveys will commence with the
establishment of horizontal and vertical control for the project. We typically propose to cross secti on
the exi sting streets at SO foot intervals and at breaks in alignment, such as Be's, EC's and PRC's. The
cross-sectioning will cover the limits of proposed improvements and extend into private property to
111 Page ~'""' ANDE RSON ·PENNA
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City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
ensure adequate coverage for the design surveys.
The field surveys will also include topographic surveys whereby all surface utilities and objects of culture will
be located within the project limits.
Depending on the nature of the project, we will tie out existing monumentation or ties that will may be
destroyed during construction and file a corner record with the County Survey or. On ce co nstruction is
nearing completion, we w ill reset destroyed monuments and/or ties and again file a post-construction
corner record.
Task 5 -Base Map
This task involves the combination of collected information from Tasks 2 through 4 ab ove . The base ma p
will typically be prepared and formatted for a plan scale of 1'' = 20 '. The base map wil l conta in all surface
features, existing subs urface utilities per as -built information received, street cen t er line, r ight-of-way lines,
parcel lines, addresses and assesso r parcel numbers. The base map w ill serve as t he bas is of our design and
will be distributed to the project team .
Task 6-Conceptual Plans (35% Submittal)
Utilizing the base map and our understanding of the assignment, we wi ll create the conceptual plans for
the project . The conceptual plans will show the necessary improvements. The plan s will have enough
des ign information to convey the intent of design .
The conceptual plans will be submitted to the City for review. We antici pate this submittal will
culminate i n th e approva l of the geometries and kick-off of the final construction docu m ents.
Task 7-Plans, Specifications, and Estimate (60%, 90% and 100%)
The preparation of PS&E will commence immediately following the City's review and approval of the
35% Conceptua l Plans. The PS&E will be co mprised of many components and are typically as f ollows:
-t' Title Sheet
-t' Sections, Details
-t' Street Improvement Plans (Plan and Profi le)
-t' Drainage Plans
-t' Landscape and Irrigation Plans
-t' Traffic Signal Plans
-t' Signing and Striping
-t' Traffic Contr ol Plans
Title Sheet
The title she et will identify th e projects location w ith a vici nity m ap and limits on a location m ap. This
sheet will contain items such as the project title, general notes, basis of bearings, bench mark, reference
data, sheet index, disposi tio n and construction notes , and a quantity estima t e.
Sections, Detail Sheet
This sheet will contain typical sections fo r the project length, detai ling cross secti ona l i nfo r mation not
shown on the street plan s. Th e sect i ons are i ntend ed to give the Contractor clear di re ct ion on how the
median improvements and street widening are to b e constructed.
12 I P a g P ~-"' ANDERSON PE N N A
I-88
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineeri ng Services
Street Plan & Profiles
Street plan and profiles w ill be prepared to a scale of 1" = 20' horizontal and 1" = 2' vertical. The plan
view will display the existing conditions and improvemen ts along with the proposed storm drain, median
or street widening work .
Drainage Plans
In many instances, drainage facilities are impacted by street modifications. We will make the necessary
modifications to the catch basins and connecting storm drain laterals as part of the street widening. We
will provide the necessary hydrology and hydraulic calculations for sizing the storm drain inlets.
Landscape and Irrigation Plans
Landscape and Irrigation plans will be prepared by a landscape architect.
Traffic Signal Plans
Traffic Signal plans will be prepared by a traffic consultant.
Signing and Striping Plans
Depending on the nature of the project, APP will prepare signing and striping plans. The plans will be
prepared to a scale of 1'' = 40'. The striping plans will show center lines, right-of-way lines, relevant existing
or proposed street improvements, left-turn pocket lengths, driveway locations, all existing, proposed and
removal signs, stripes, pavement markings, curb markings, and parking restrictions. Any work requ ired to
transition the proposed stripes to join w ith existing stripes will be provided.
Traffic Control Plans
Traffic control plans are typically prepared, especially at intersections were large volumes of traffic are
present. Traffic control plans will be prepared at 1"=40' scale . The design, legend, and location of all work
area signs, barricades, and neces sary additional traffic controls ar e designated and placed on the plan
sheets. In addition, general notes applying to construction traffic control and a plan lege nd will be placed
on the plan.
Specifications and Estimate
We will prepare the bid proposal and special provisi ons in accordance with the standard City format and the
latest edition of the Standard Specifications for Public Works Construction (Green Book) and the
appropriate standard drawings. Striping and Traffic Signal components will follow Caltrans Standard
Specifications.
A preliminary engineer's estimate will be prepared for comment by the City; a final est imate will be
prepared following plan approval.
Task 8 -Construction Support
The APP team will provide support services to the City in connection with the const ru ction of the
project. The support services for these types of projects are generally:
• Attend pre-bid meeti ng
• Answer bidders questions during th e bid period
• Assist City in reviewing bids and award
13j Page ~ ~
AN DE RSO N ·PENNA
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•
•
•
•
•
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
Attend pre -construction meeting
Shop drawing reviews
Respond to RF I's I RFC's during construction
Assist City with Change Orders
Prepare "as-built" drawings
14 1 P il g P ~~
ANOERSON ·PEN NA
I-90
City of Rancho Palos Verdes
Statement of Qualifications On -Call Engineering Services
Resumes
Robert Merrell, PE
Project Ma n ager
Project Experience
• City of Rancho Palos
Verdes
• City of Anaheim
• City of Oceanside
• City of Orange
Education
BS/1974/Civil Eng in eering/
California State University,
Long Beach
Registrations
1976/ PE/CA #28100
Extensive background in project design and construction management
developed over 25 years working in public works engineering. Specific
areas of expertise include freeway improvements, railroad grade
separations, storm drain facilities, regional channel improvements,
large dams, major arterial and collector street widenings and bridge
projects.
REPRESENTATIVE PROJECTS
Via Canada Storm Drain, City of Rancho Palos Verdes . The project
was necessary to eliminate a flooding problem that resulted from an
inefficient inlet cond i tion into a Los Angeles County storm dra in that
resulted in recurr ing flooding onto a residential property. Following a
study period, contract documents were prepared . Directed the
preparati on of construction documents and completed the
construction administration and ins pection for the project.
Mlraleste Plaza ADA Ramps, City of Rancho Palos Verdes. This was a
CDBG project under a short time frame. Plans and Specifications were
completed as well as the construction administration and inspection
for the project.
Years of Experience
Entered the profession in
1973 Mlraleste Plaza Storm Draln, Ci ty of Rancho Palos Verdes. This
project included the design and plan preparation to replace the entire
undersized and deteriorating storm drain network w ith in the Miraleste Plaza. The storm dra in was
extended into an existing canyon with an improved outlet str ucture.
Palos Verdes Drive East Storm Drain Improvements, City of Rancho Palos Verdes . Project involved
design and preparation of plans, specifications and estimates for the installation of drainage
improvements al ong Palos Verdes Drive East from Bronco to southeast of Headland Dr iv e. Steep terrain
was a constraint for the outlet into a natural drainage course. Directed the preparation of construction
documents and completed the construction administration and inspection for the project.
Fire Mountain Roadway Improvements, City of Oceanside . The project consisted of design and
preparation of improvement plans, specifications and estimates for the widening and drainage
improvements to Fire Mountain Roadway at La ural Road . Responsible for managing and des ig n
oversight of the street improvement plans, prepared specifications and estimates as well as construction
assistance to the City.
Platinum Triangle Master Land Use Plan, Sewer and Drainage Studies, City of Anaheim . Prior to
approving the Platinum Triangle Master Land Use Plan (PTMLUP), the Departme nt of Public Works
needed to study the affects to major and local sanitary sewer and storm drainage facilities. The firm
was contracted to study both of these facility systems . The project consisted of researching existing
data regarding current sewer and storm drai n master plans, facilities and requirements. Updating and
modeling the sewer and storm drain facilities for the area were completed to determine the areas of
local benefits for individual facilities. Finally, mitigations were developed for future developments
15 I P a g t> ~""' ANDERSO N · PENNA
I-91
Clty of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
concerning identified sewer and storm drain deficiencies. Responsible for the drainage study portion of
the project.
Downtown Parkway Enhancement Project, City of Oceanside. The project consisted of implementing
another phase of the downtown parkway renovations . The existing parkways were generally 12 feet in
width and most were made up of a varied hardscape from concrete to dirt to asphalt concrete . The
improvements consisted of decorative brick Inlays with tree wells . Palm trees were the primary tree
planted within the wells. In conjunction with the parkway improvements, curb and gutter as well as drive
approaches were reconstructed to extent necessary to complete the enhancement.
The City Drive Widening, City of Orange. The project consisted of design and preparation of plans
specifications and estimates for the widening of The City Drive from the Garden Grove (22) Freeway to
Chapman Avenue in conjunction with the development of The Block at Orange. One lane was added to
each side of the existing roadway and raised medians were added along the centerline. Responsible for
managing staff, coordinating subconsultants and the preparation of construction documents. Plans
included plan and profile, construction details, drainage details, typical sections, and cross sections.
Glassell Street and Walnut Avenue Storm Drain, City of Orange. The project consisted of design and
preparation of improvement plans, specifications and estimates for approximately 2,800 feet of storm
drain conduit with many laterals and inlets. Responsible for managing the hydrologic and hydraulic
analysis, design and plan preparation and the coordination of subconsultants .
Virginia Park Storm Drain Improvements, City of Laguna Beach. The project consisted of design and
preparation of plans, specifications and estimates for the installation of over 1,000 feet of storm drain In
very steep terrain . Besides the terrain, other constraints for the project were the close proximity to
many utilities and an alignment through private property. Completed the hydrology/hydraulic study,
managed the preparation of storm drain Improvement plans and conducted the construction
management and inspection for the project.
16 I P a g t! ~""" AN DERSON ·PENNA
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City of Rancho Palos Verdes
Statement of Qua lifications On-Call Engineering Services
Joe R. Buckner, PE,
PLS
Project Engineer
Project Experience
• City of Irvine
• City of Bue na Park
• City of Yorba linda
• City of Orange
• City of Anaheim
• City of Tustin
• City of Santa Ana
• City of San Buenaventura
• City of Santa Clarita
• City of Oceanside
• City of Agoura Hills
Education
BS/1986/Civil Engineering/
California State University,
Fullerton
Registrations
1989/ PE/CA #45531
1995/ PLS/CA #7206
Years of Experience
Entered the profession in 1986
Twenty years' experience in planning and design of streets,
highways, freeways, and arterial streets, right-of-way engineering,
grading, sewer, water and storm drains .
REPRESENTATIVE PROJECTS
Lincoln Avenue Street Rehabilitation, City of Orange. Responsible
for the management and preparation of rehabilitation plans and
striping plans . The project consisted of substantial "digouts", AC
leveling course and 2" ARHM overlay. The plans consisted of title
sheet, typical sections, rehabilitation plans, striping p lans, and curb
ramp details for ADA compliance. Coordination with the City,
County, and Metrollnk was involved.
Lincoln Avenue Median Beautificati on Project, City of Anaheim .
Responsible for the management and design of conceptual des ign
and f inal construction documents. The project consisted of
approximately 4.0 miles of roadway where median modifications
and planting were implemented per the City's Master Plan for the
corridor. New median openings were designed at key locations
while existing openings were closed where traffic movements were
minimal. Conceptual plans were prepared In conformance with the
master plan and processed through the City for approval prior to
the construction document phase. Plans included typical sections,
plan and profiles, signing and striping, signal modifications, traffic
control, irrigation, planting, specifications and estimates.
Sunshine Way Parkway Improvements, City of Anaheim.
Responsib l e for the design of conceptual design and final
construction documents. The project consisted of providing a
pedestrian walkway along the street as well as design an
aesthetically pleasing landscape palette. The project consisted of street plan and profile, typical
sections, planting and irrigation plans and grading details.
Fire Mountain Roadway Improvements, City of Oceanside . The project consisted of design and
preparation of improvement plans, specificati ons and estimates for the widening and drainage
improvements to Fire Mountain Roadway at La ural Road. Responsible for design of the street
improvement and striping plans .
25 1h Street (Palos Verdes Drive South) Street Rehabllltatlon, City of Rancho Palos Verdes . Responsible
for the preparation of rehabilitation plans and drainage improvements. The project consisted of placing
a variable AC overlay to smooth out the street cross section , provis ions for a pedestrian access way
along the road, and the upgrading of the existing drainage systems. The plans consisted of street plan
and profi le, typical sections, storm drain plans, specifications and estimate.
Three Arch Bay Street Reconstruction, City of laguna Beach . Responsible for the management of field
surveys, street p l an and profile, specifications, and estimates. The project consisted of reconstructing
the existing streets within the Three Arch Bay Commun ity (TAB). The TAB Community consists of
approximately 500 res idences within the City of laguna Beach . The project provided for new curb and
17 I P J g e ~"'" ANDERSON · PENNA
I-93
City of Rancho Palos Verdes
Statement of Qualifications On·Call Engineering Services
gutters, and improved rolled curb and gutter system, the placement of new cross gutters at key
locations to better direct runoff, and the upgrading of existing drainage systems.
Lot Line Adjustments, City of Anaheim . As part of the 1-S widening through the city of Anaheim, several
remnant parcels were deeded to OCTA and later to the City of Anaheim . Each parcel on its own was not
a buildable site. Lot Line Adjustments were prepared consolidating lots into one buildable site that were
to be sold. Responsible for the review of record data and title reports, preparation of the plats and legal
descriptions.
Harbor Boulevard I Katella Avenue Intersection Enhancements, City of Anaheim. Responsible for the
preparation of construction documents. The project consisted of modifications to the northwest and
northeast quadrants of the intersection to implement Master Plan landscaping enhancements. Plans
included typical sections, plan and profiles, signing and striping, signal modifications, traffic control,
irrigation, planting, specifications and estimates.
Beach Boulevard/Orangethorpe Avenue Intersection Improvements, City of Buena Park. Responsible
for the preparation of construction documents for this project. The intersection improvements include
the addition of a left turn lane in all directions and designated right turn lanes in each direction on Beach
Boulevard . The City added the rehabilitation of Orangethorpe from Western to Stanton as part of the
project as well as median landscape enhancements along Orangethorpe west of Beach . Plans included
typical sections, plan and profiles, construction details, drainage details, pavement delineation, and
cross sections.
18 I P J 8 e ~ "'\..
ANDERSON · PENNA
I-94
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
AndersonPenna Partners, Inc.
July 1, 2014-June 30, 2015 Standard Billing Rate Schedule for Palos Verdes
Engineering Services
Staff Hourly Rate1
Princi pal $180
Project Manager $160
Quality Assuran ce Manager $150
Sen ior Engineer $140
Project Engineer $130
Traffic Engineer $125
Associate Engineer $115
Designer• $110
CADD Drafter* $85
Administration• $75
Funding Services
Staff Hourly Rate1
Project Manager $160
Assessment Engineer $160
Analyst• $110-$125
Administration
*Subject to Overtime and Doubletlme
Construction Services
Staff
Principal
Construction Manager
Resident Engineer
Structures Representative
Construction Supervisor
Office Engineer
Labor Compliance
Document Control
Public Works Technician
Administration
Public Works Inspector (Prevailing Wage)
$75
Public Works Inspector (Non -Prevailing Wage)
Building inspector (Non-Prevailing Wage)
19 I P a g e
Regular Time
Rate1
$160
$145·$160
$185
$135 -$185
$135
$85-$135
$90
$90
$110
$75
$98
$92
$85
Municipal Services
Staff Hourly
Rate1
Principal $230
Project Executive $195
Program/Project Manager $160·$185
Assistant Project Manager $105-$145
Plan Che ck Engi neer $85-$135
Planner $95 -$110
Public Works Technician• $110
Code Enforcement Consultant $125
Code Enforcement Officer• $60-$75
Permit Techn ician• $65
Railroad Safety Services
Staff Hourly
Rate1
Principal $180
Quality Assurance Specialist $165
Structural/Track Engineer $135
Engineering Technician• $85
Inspe ctor• $65 ·$75
Overtime
Mon-Fri2 Saturdaf Sunday/Holiday
n.a . n .a . n .a.
n.a . n.a . n.a.
n.a. n .a . n.a .
n.a. n.a . n.a .
n .a. n.a . n.a .
n .a. n .a . n.a .
n .a. n .a. n.a .
n .a. n .a . n.a.
$165 $165 $198
$113 $113 $135
$147 $147 $176
$138 $138 $166
$128 $128 $153
~'-ANDE RSON · PENNA
I-95
City of Rancho Palos Verdes
Statement of Qualifications On-Call Engineering Services
1 The above hourly rates i nclude wages, fringe and general & administrative overhead and fee,
as well as typical supplies, tools and equipment required to perform services. A 4 hour
minimum callout applies.
2 Rate applies to the first four hours of ove rtime during the week; all overtime in excess of four
hours is paid at the Sunday/Holiday rate .
3 Rate applies to the first 12 hours worked . All other time is pa id at the Sunday rate.
Other Direct Costs : Reimbursement of identifiable non-s alary costs that are directly attributable to the
proj ect such as oversized and/or color reproduction costs, site facility hard phone line and/or internet
service charges, non-commuter p roject miles and/or other travel expenses to remote fabrication yards I
batch plants, overnight postage I couriers, etc., are billed at actual cost plus 5 percent to cover overhead
and administration. Travel charges to a casting/ fabrication yard or batch plant will include the hourly
billing rate plus travel expenses as listed in the Caltrans Trave l Guide (State rates). Non-commuting
mileage required fo r travel on the proj ect and to and from locations other than the project site are billed
at the allowable IRS mileage reimbursement rate (currently $0.56 per mile).
Fees for expert witness services : Charged at $300.00 per hour w ith a 4-hour min imum per day.
Fees for subconsultant services: Billed at actual cost plus 10 percent to cover overhead and
administration .
Payment Terms: A late payment finance charge at a rate of 12 percent per annum will be applied to any
unpaid balance commencing 60 days after the date of original invoice. Should the Contract duration be
extended beyond the term noted above, rates will be subject to annual and/or periodic revisions as
necessary to accommodate Inflationary trends, salary adjustments and the general costs of bus i ness , as
mutually agreeable to the parties and approved via Contract amendment prior to implementing higher
rates .
Exclusions to Scope & Fee : The following items are specifically excluded :
• Legal advi ce
• Temporary field office facilities , equipment, furniture, utilities and/or servic es
• Build ing Code Inspection , So il s and/or materials deputy inspection and/or testi ng
• Specialized Software (other than MS Office Suite) & MS Project
• Add itional services not specifically called for in the proposal
20 I P il g e ~ ""-AND ERS ON ·PENNA
I-96
Exhibit "C "
Terms for Compliance with California 's Labor Law Requirements
1. CONSULTANT acknowledges that the project as defined in this Ag reement
between Contractor and the CITY, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference, is a "public work" as defined
in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor
Code ("Chapter 1"). Further, CONSULTANT acknowledges that this Agreement is subject
to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and
regulations established by the Director of Industrial Relations ("DIR") implementing such
statutes . CONSULTANT shall perform all work on the project as a public work.
CONSULTANT shall comply with and be bound by all the terms , rules and regulations
described in 1(a) and 1(b) as though set forth in full herein .
2 . California law requires the inclusion of specific Labor Code provisions in
certa in contracts . The inclusion of such specific provisions below, whether or not required
by Cal ifornia law, does not alter the meaning or scope of Section 1 above .
3 . Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
diem wages for each craft, classification , or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. CONSULTANT acknowledges receipt of a copy of the DIR determ ination of such
prevailing rate of per diem wages, and CONSULTANT shall post such rates at each job site
covered by this Agreement.
4 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a
penalty to the CITY, forfe it two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the DIR for the
work or craft in which the worker is employed for any public work done pursuant to this
Agreement by CONSULTANT or by any subcontractor.
5. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires CONSULTANT and each subcontractor to : keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the CITY of the location of the records.
6 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1777 .5, 1777.6 and 1777.7 and California Admin istrative Code title 8,
section 200 et seq. concerning the employment of apprentices on public works projects .
CONSULTANT shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations . Prior to commencing work under this Agreement,
CONSULTANT shall provide CITY with a copy of the information submitted to any
applicable apprenticeship program . Within sixty (60) days after concluding work pursuant to
R6876-000 1\ 17 26250v .2 Agreement for On-Call Design ProfessionalfTechnical Services
Exhibit "C"
I-97
this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a
verified statement of the journeyman and apprentice hours performed under this
Agreement.
7 . CONSULTANT acknowledges that eight (8) hours labor constitutes a legal
day's work. CONSULTANT shall comply with and be bound by Labor Code Section 1810.
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a
penalty to the CITY, forfeit twenty-five dollars ($25} for each worker employed in the
performance of this Agreement by CONSULTANT or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight (8)
hours in any one (1) calendar day and forty (40) hours in any one calendar week in violation
of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code . Pursuant to
Labor Code section 1815, work performed by employees of CONSULTANT in excess of 8
hours per day, and 40 hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than 1/2 times
the basic rate of pay .
8 . Californ ia Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees . In accordance
with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies
as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code , and I will comply with such provisions before
commencing the performance of the work of this contract."
9 . For every subcontractor who will perform work on the project, CONSULTANT
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700 , and CONSULTANT shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions . CONSULTANT shall be
required to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, including without limitation, conducting a periodic review ofthe
certified payroll records of the subcontractor and upon becoming aware of the failure of the
subcontractor to pay his or her workers the specified prevailing rate of wages .
CONSULTANT shall diligently take corrective action to halt or rectify any failure.
10. To the maximum extent permitted by law, CONSULTANT shall indemnify,
hold harmless and defend (at CONSULTANT's expense with counsel reasonably
acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of CITY officials, and volunteers from and against any
demand or claim for damages , compensation , fines, penalties or other amounts arising out
of or incidental to any acts or om issions listed above by any person or entity (including
CONSULTANT, its subcontractors , and each of their officials, officers, employees and
R6876-0001 \ 1726250v.2 Agreement fo r On-Call Desi gn ProfessionalfTechnic al Se rvi ces
Ex hibi t "C"
I-98
agents) in connection with any work undertaken or in connection with the Agreement,
including w ithout limitation the payment of all consequential damages, attorneys' fees , and
other related costs and expenses . All duties of CONSULTANT under this Section shall
survive termination of the Agreement.
R6876-000 1\ 1726250v .2 Agreeme nt fo r On-Call Desig n Professi ona lfrechnical Services
Exh ib it "C"
I-99
On-Call Professiona l Services Contract
CBM Consulting
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CITY OF RANCHO PALOS VERDES
ON-CALL DESIGN PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Ag reement") is made and entered into this 151h day of July, 2014 , by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
CBM Consulting (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter setforth, the parties hereto agree
as foll ows :
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as on -call services as follows :
Provide Engineering services to include Civil Engineering Design ,
Construction Management and project inspection services as requested by
Staff.
1.2 Description of Services
CONSULTANT shall : provide services in accordance with t he CITY's Request
for Proposals, which is attached hereto as Exhibit "A " and incorporated herein by this
reference, and CONSULTANT'S Proposal , which is attached hereto as Exhibit "B " and
incorporated herein by this reference. In the event of any conflict between the terms of this
Agreement and incorporated documents, the terms of this Agreement shall control. In the
event of any conflict between Exhibits "A " and "B ," the terms of Exhibit "A " shall control.
1 .3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall
perform with due dil igence the services requested by the CITY. Time is of the essence in
this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT
be responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to
approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by
CITY, other consu ltants/contractors, or governmental agencies, or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
2.1 Fee
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ARTICLE 2
COMPENSATION
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CITY agrees to compensate CONSULTANT in accordance w ith
CONSULTANT's Schedule of Hourly Rates , which is within Exhibit "B ," and shall meet or
exceed prevailing wage rates , but shall not exceed twenty-five thousand dollars ($25 ,000)
per sing le project and in any case shall not exceed s ixty thousand dollars ($60 ,000) per
fiscal year for services as described in Article 1. On-call services that are reimbursed by a
trust deposit shall not count towards the maximum amount CONSULTANT shall be paid for
such services . The rates in Exhibit "B" shall be in effect through the end of the Agreement.
2 .2 Payment Address
All payments due CONSULTANT shall be paid to :
CBM Consulting
1411 W . 1901h St., Su ite 525
Gar dena , CA 90248
2 .3 Terms of Compensation
CONSULT ANT shall submit monthly invoices for the work completed in the
previous month. CITY agrees to authorize payment for all undisputed invoice amounts
with in thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each
invoice . However, CITY's failure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are re ceived by C ITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of th is
Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon
ten (10) working days advance written notice .
2.4 Prevailing Wages
CITY and CONSULTANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this reference .
2.5 Term of Agreement
This Agreement shall commence on July 1, 2014 and shall terminate on June
30 , 2018 u nless sooner terminated pursuant to Article 4 of this Agreement.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification , Hold Harmless. and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers , employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims , demands , causes of action ,
damages , i njuries , liabilities , losses , costs or expenses, including reimbursement of
attorneys ' fees and costs of defense (collect ively, "Claims " hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to , or relate to in whole or in part to the negligence , recklessness, or
willful misconduct of CONSULTANT or any of its officers , emp loyees , subcontractors , or
agents in the performance of its design professiona l services under this Agreement.
(b) Other Indemnities . In connection with any and all claims , demands,
causes of action , damages , injuries, liabilities, losses , costs or expenses , including
attorneys ' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3 .1(a), and to the maximum extent permitted by law, CONSULTANT shall defend ,
hold harmless and indemnify the lndemnitees with respect to any and all Damages ,
including but not limited to , Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to , or relate to the acts or om iss ions of
CONSULTANT or any of its officers , employees , subcontractors , or agents in the
performance of this Agreement, except for such loss or damage arisi ng from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSULTANT shall defend lndemnitees in
any action or actions filed in connection w ith any such Damages with counsel of CITY's
cho ice , and shall pay all costs and expenses , including all attorneys' fees and experts ' costs
actually incurred in connection with such defense . Consultant's duty to defend pursuant to
this Section 3.1(b) shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or om issions of lndemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive term ination
of this Agreement.
3 .2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
ma intain , and keep in full force and effect, a policy or po li cies of Commercial General
Liab ility Insurance, with minimum limits of one million dollars ($1 ,000,000) for each
occurrence and two million dollars ($2 ,000 ,000) general aggregate for bodily injury , death ,
loss or property damage for products or completed operations and any and all other
activit ies undertaken by CONSULTANT in the performance of th is Agreement. Said policy
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or policies shall be issued by an insurer admitted or authorized to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000,000) per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in the
State of California and rated in Best's Insurance Guide with a rating of A: VII or better. If a
"claims made" policy is provided , such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed . Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period . If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date .
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain ,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1 ,000,000) per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500 ,000) for property damage arising from one
incident. Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A.M. Best's Insurance Guide with a rating of
A:VII or better.
3 .5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance
of work under this Agreement worker's compensation insurance as required by law.
CONSULTANT shall require any subcontractor similarly to provide such compensation
insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSULTANT shall provide immediate notice to the CITY if CONSULTANT
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receives a cancellation or policy revision notice from the insurer.
(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance and
pay, at CONSULTANT's expense, the premium thereon .
3 .7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts . The commercial
general liability policy shall contain endorsements naming the CITY, its officers , agents and
employees as additional insureds .
3 .8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation .
ARTICLE 4
TERMINATION
4 .1 Termination of Agreement
(a) This Agreement may be terminated at any time , w ith or without cause,
by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice . Notice shall be deemed served if completed in compliance w ith
Section 6 .15 .
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in
an amount to be determined as follows: for work satisfactorily done in accordance with all of
the terms and provisions of this Agreement as determined by the CITY, CONSULTANT
shall be paid an amount equal to the percentage of services performed prior to the effective
date of termination or cancellation in accordance with the work items ; provided , in no event
shall the amount of money pa id under the foregoing provisions of this paragraph exceed the
amount which would have been paid to CONSULTANT for the full performance of the
services described in this Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
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5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information , data , exhibits ,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products and
any and all intellectual property rights arising from their creation, including , but not limited to,
all copyrights and other proprietary rights , shall be and remain the property of the CITY
w ithout restriction or limitation upon their use, duplication or dissemination by the CITY.
CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written
Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one .
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists , including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement, and
that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend , indemnify and hold the CITY, and its elected officials , officers,
employees, servants, attorneys , designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liab ility in any way
related to a claim that CITY's use of any of the Written Products is v iolating federal , state or
local laws, or any contractual provisions , or any laws relating to trade names, licenses,
franch ises , copyrights , patents or other means of protecting intellectual property rights
and/or interests in products or inventions . CONSULTANT shall bear all costs arising from
the use of patented , copyrighted , trade secret or trademarked documents, materials,
equipment, devices or processes in connectio n with its provision of the services and Written
Products produced under this Agreement. In the event the use of any of the Written
Products or other deliverables hereunder by the CITY is held to constitute an infringement
and the use of any of the same is enjoined, CONSULTANT, at its expense, shall : (a)
secure for CITY the right to continue using the Written Products and other deliverables by
suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify
the Written Products and other deliverables so that they become non-infringing while
rema in ing in compliance with the requirements of this Agreement. This covenant shall
survive the termination of this Agreement.
Upon termination , abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and otherdeliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electron ic format that is acceptable to the CITY.
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6.1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee , and CONSULTANT shall notify CITY of CONSULTANT's designated
representative . These ind ividuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code §§ 12940-48), the applicable equal employment provisions of the Civil
Rights Act of 1964 (42 U .S .C. 200e-217), and the Americans with Disabilities Act of 1990
(42 U.S .C. § 11200, et seq.).
6.3. Audit
The CITY or its representative shall have the option of inspecting, auditing , or
inspecting and auditing all records and other written materials used by CONSULTANT in
preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSULTANT will promptly furnish documents requested by the CITY.
Additionally, CONSULTANT shall be subject to State Auditor examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6.4 Personnel
CONSULTANT represents that it has , or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any person
who performs engineering services pursuant to this Agreement shall be licensed as a Civil
Engineer by the State of California and in good standing. CONSULTANT shall make
reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to
perform the services hereunder and shall obtain the approval of the Director of Public
Works of all proposed staff members who will perform such services. CONSULTANT may
associate with or employ associates or subcontractors in the performance of its services
under this Agreement, but at all times shall CONSULTANT be responsible for its associates
and subcontractors' services .
6 .5 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT is
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licensed , qualified , and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice , CONSULTANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending performance
of the services under this Agreement.
6 .6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during
the term of this Agreement or within twelve ( 12) months after completion of the work under
this Agreement which is or may likely make CONSULTANT "financially interested" (as
provided in California Government Code Sections 1090 and 871 00) in any decisions made
by CITY on any matter in connection with which CONSULTANT has been retained pursuant
to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California, excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach , default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees , and other costs , in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party other
than CONSULTANT require the testimony of CONSULTANT when there is no allegation
that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony
and preparation to testify at the hourly rates in effect at the time of such testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials , employees , agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
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Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ, when it is appropriate and customary to
do so . Such persons and entities include , but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories . CONSULTANT's use of subcontractors for
additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.9 Independent Contractor
CONSULTANT is and shall at all t imes remain , as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees , except as herein set
forth , and CONSULTANT is free to dispose of all portions of its time and activities which it is
not obligated to devote to the CITY in such a manner and to such persons , firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents , servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULT ANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties , and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers ' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers ' compensation laws . The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CI TY any reimbursement or
indemnification arising under this Article.
6 .10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6 .11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be modified or amended , or provisions or breach may
be waived , only by subsequent written agreement signed by both parti es.
6 .12 Construction
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In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be resolved
by any rules of interpretation providing for interpretation against the party who causes the
uncertainty to exist or against the party who drafted the Agreement or who drafted that
portion of the Agreement.
6.13 Non-Waiver ofT erms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance under this
Agreement shall not be a waiver of any other condition of performance under this
Agreement. In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant, or any
default which may then exist on the part of CONSULTANT, and the making of any such
payment by the CITY shall in no way impair or prejudice any right or remedy available to the
CITY with regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid, illegal , or otherwise
unenforceable by a court of competent jurisdiction , the remaining provisions of this
Agreement shall continue in full force and effect.
6 .15 Notice
Except as otherwise required by law, any payment, notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during CITY's
regular business hours or (b) on the third business day following deposit in the United
States mail, postage prepaid, to the addresses listed below, or at such other address as one
party may notify the other:
To CITY:
Responsible Person : Michael Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Responsible Person : Alan Braatvedt, CBM Consulting
Address: 1411 W. 1901h St., Suite 525
Gardena, CA 90248
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written.
Dated: ___________ _
Dated: ____________ _
ATTEST :
By: ______________ __
City Clerk
CBM Consulting
("CONSULTANT")
By: _____________________ __
Printed Name: ________ _
Title: -----------------
By: _____________________ _
Printed Name: ---------
Title: ___________ _
CITY OF RANCHO PALOS VERDES
("CITY")
By: _____________________ _
Mayor
APPROVED AS TO FORM :
By: ________________ __
City Attorney
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R6 876-0001\17262 42v2
Exh ibit "A "
Exhibit "A":
CITY's Request for Proposals
Agreement for On -Call Design Professional Services
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May 30 ,2014
CBM Consulting
Attention : Alan Braatvedt
Via email
Dear Alan:
The City of Rancho Palos Verdes would like to include your firm on its list of authorized
On-Call consultants . Accordingly we are requesting a copy of your Statement of
Qualifications specific to the Public Works Engineering Design and Inspection and other
related services your firm provides and the associated hourly rates . In July 2014 the
Public Works Department will be asking the City Council to approve contractual
agreements w ith several On-Call service providers (a copy of the most current contract
is attached -this contract may be revised by the City Attorney prior to City Council
authorization of the contracts . If this occurs staff will provide you w ith a copy of the
revised standard On -Call agreement). This requires that we receive the requested
i nformation within 7 working days (by June 6).
If you should have any questions or I can be of ass istance , please contact me vie email
at rond@rpv .com .
The City reserves the right to reject any or all Statements of Qualifications .
Thank you,
Ron Dragoo
Senior Engineer
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Exhibit "B":
CONSULTANT's Proposal, including Schedule of Hourly Rates
R6876-0001 \1726346v2.doc
Services
Agreement for On-Call Professional/Technical
Exhibit "B"
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CBM Consulting
June 06, 20 14
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Attention: Ron Dragoo, Sen ior Engineer
Statement of Qualifications for Public Works/Engineering Services
Dear City of Rancho Palos Verdes:
1411 W. I 90th St .. SUite 525
Gardena, CA 90248
r: 310329.0 102 r. 310.329.102 1
www koacorpor~t•on.com
CBM Consulting ("CBM") appreciates the opportunity to submit qual ifications to the City of Rancho
Palos Verdes for Public Works/Engineering services . CBM has the expertise and resources required to
ass ist the C ity of Rancho Palos Verdes in a timely and efficient manner . We are committed to working
seamlessly with your staff and project team to ensure the successfu l delivery of future projects.
The CBM team, our project systems, and our entire management structure are geared to providing
flexible services to agencies such as yours. Descriptions of similar projects and respective references for
these projects are included in our proposal. We assure that our key perso nnel wil l be assig ned to each
project for its duration and will not be removed or replaced by us without concurrence from the City
of Rancho Palos Verdes. Every member of our proposed team is available to be committed to the
projects assigned to us .
Alan Braatvedt will be the Management Contact for all negotiations for the on-call list. The contract
would be managed though the South Bay office at 1411 W. I 90th Street, Suite 525, Gardena, CA. 90248;
Phone: 310.329.0 I 02; Fax: 310.329.1021; Email : alanb@koacorp.com Alternative management contact,
Chuck Stephan, may be reached at the above and email: cst ephan@koacorp.com. Thank you for th is
opportunity to offer our services to the City of Rancho Palos Verdes. Should you have questions during
the selection process, please contact me at 3 I 0.525.0684
Enclosed herein are CBM 's Hourly Billing Rates and Statement of Qualificati o ns.
Sincerely,
CBM Consulting
A ~-~roti
Alan Braatvedt
Vice Pres ident
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Hourly Billing Rates
Professional Engineering
& Management Services Hourly Billing Rate
0 Principal-In-Charge/Program D irector ................................................................................................... $170.00
0 Senior Engineer ............................................................................................................................................... 160.00
0 QNQC Manager ............................................................................................................................................ 155.00
0 Senior Project Manager ................................................................................................................................ 155 .00
0 Construction Manager .................................................................................................................................. 145.00
0 Project Manager ............................................................................................................................................. 145.00
0 Resident Engineer .......................................................................................................................................... 130.00
0 Project Engineer ............................................................................................................................................. 130 .00
0 SWPPP Developer (QSD) ........................................................................................................................... 130 .00
0 Ass istant Construction Manager ............................................................................................................... 125 .00
0 Office Engineer ............................................................................................................................................... 125 .00
0 Design Engineer .............................................................................................................................................. 125 .00
0 Assistant Project Manager .......................................................................................................................... 115 .00
0 Associate Enginee r ......................................................................................................................................... I 05.00
0 Project Controls ............................................................................................................................................ I 05.00
0 SWPPP Practitioner (QSP) .......................................................................................................................... I 00.00
0 Senior Construction Observer ...................................................................................................................... 95.00
0 Construction Observer .................................................................................................................................. 90.00
o CAD Technician ................................................................................................................................................ as.oo
o Technician ........................................................................................................................................................... ao.oo
0 Admin istrative & Clerical Support ................................................................................................................ 75 .00
The rates shown above may be negotiable for long-term, multi-classification contracts and/or
assignments that utili~e full-time staff exclusively at the Client's offices or project site.
These rates are dependent on Prevailing Wage rates as determined by the Director of the Department
of Industrial Relations. Interim changes w ill negate these rates and an adjusted fee schedule will be
issued, and shall apply should this occur.
Any work in excess of eight hours in one workday and any work in excess of 40 hours in one
workweek and the first eight hours worked on the seventh day of work in any one workweek shall be at
the rate of one and one-half times the regular rate of pay. Any work in excess of 12 hours in one day
and any work in excess of eight hours on any seventh day of a workweek shall be paid no less than
cwice the regular rate of pay.
Rates are subject to an annual 5% adjustment.
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Expenses
Pr oject expenses are billed at cost plus ten percent (I 0%). Project expenses include: Non-commuter
automobile mileage ($0 .565 per mile), postage and special courier expenses, subsistence, reproduction,
project related telephone, sub contractor services and other d irect project expenses as requested by the
client. Should the cl ient des ire, phone and mileage may be included in an hourly rate, w hich shall be
negotiated and slightly higher than the b illable rates indicated above .
Invoicing
Invoices will be submitted monthly, based upon our estimated percentage of completion. Accounts are
past due after thirty (30) days . All work will be immediately stopped if any invoice is unpaid for s ixty
(60) days or more, and such delinquent invoice payments may be subject to a late payment penalty of
1.5 percent ( 1.5%) per month and/or turned over to a collections agency at our discretion.
Insurance
CBM is fully able to meet the insurance requirements of this project. The firm has coverage in the
following areas: Professional Liability ($1 m ill ion per claim, $2 million aggregate), Automobile Liability
{$2 mi lli on) and General Liability ($5 million). Our Worke r 's Compensation coverage meets the
insurance requirements of Califor nia State law.
Indemnification
CBM and the Client mutually agree to the fullest extent permitted by law, to indemnify and hold each
other harmless from any and all damage, liability or cost, including reasonable attor ney's fees and cost of
defense arising from their own negligent acts, errors, and omissions in the performance of their services
under this agreement, to the extent that each party is responsible fo r such damages, liabil ities, and costs
on a comparative bas is of fault.
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Exhibit "C":
Terms for Compliance with California 's Labor Law Requirements
1. CONSULTANT acknowledges that the project as defined in this Agreeme nt
between Contractor and the CITY, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference, is a "public work " as defined
in Division 2, Part 7 , Chapter 1 (commencing with Section 1720) of the California Labor
Code ("Chapter 1"). Further, CONSULTANT acknowledges thatthis Agreement is subject
to (a) Chapter 1, including without lim itation Labor Code Section 1771 and (b) the rules and
regulations established by the Director of Industrial Relations ("DIR ") implementing such
statutes. CONSULTANT shall perform all work on the project as a public work.
CONSULTANT shall comply with and be bound by all the terms , rules and regulations
described in 1 (a) and 1 (b) as though set forth in full herein .
2. California law requires the inclusion of specific Labor Code provisions in
certa in contracts . The inclusion of such specific provis ions below, whether or not required
by Cal ifornia law, does not alter the meaning or scope of Section 1 above.
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
diem wages for each craft, classification , or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages , and CONSULTANT shall post such rates at each job site
covered by this Agreement.
4 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 177 4 and 1775 concerning the payment of prevail i ng rates of wages to
workers and the penalties for failure to pay prevailing wages . CONSULTANT shall , as a
penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the DIR for the
wo rk or craft in which the worker is employed for any pub li c work done pursuant to this
Agreement by CONSULT ANT or by any subcontractor.
5. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires CONSULTANT and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as
spec ified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the CITY of the location of the records .
6 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1777 .5, 1777.6 and 1777.7 and California Administrative Code title 8,
section 200 et seq. concerning the employment of apprentices on public works projects.
CONSULTANT shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations . Prior to commencing work under this Agreement,
CONSULTANT shall provide CITY with a copy of the information subm itted to any
applicable apprenticeship program . Within sixty (60) days after concluding work pursuant to
this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a
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verified statement of the journeyman and apprentice hours performed under this
Agreement.
7. CONSULTANT acknowledges that eight (8) hours labor constitutes a legal
day's work . CONSULTANT shall comply with and be bound by Labor Code Section 1810 .
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours . CONSULTANT shall, as a
penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by CONSULTANT or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight (8)
hours in any one ( 1) calendar day and forty ( 40) hours in any one calendar week in violation
of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code . Pursuant to
Labor Code section 1815, work performed by employees of CONSULTANT in excess of 8
hours per day, and 40 hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than 1/2 times
the basic rate of pay.
8 . California Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861 , CONSULTANT hereby certifies
as follows :
"I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code , and I will comply with such provisions before
commencing the performance of the work of this contract."
9. For every subcontractor who will perform work on the proj ect, CONSULTANT
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and CONSULTANT shall include in the written contract between it
and each subcontractor a copy of those statutory prov isions and a requirement that each
subcontractor shall comply with those statutory prov isions . CONSULTANT shall be
required to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, incl uding without limitation , conducting a periodic review of the
certified payroll records of the subcontractor and upon becoming aware of the failure of the
subcontractor to pay h is or her workers the specified prevailing rate of wages .
CONSULTANT shall diligently take corrective action to halt or rectify any failure .
10. To the maximum extent permitted by law, CONSULTANT shall indemn ify,
hold harmless and defend (at CONSULTANT's expense with counsel reasonably
acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of C ITY officials , and volunteers from and against any
demand or claim for damages, compensation, fines, penalties or other amounts arising out
of or incidental to any acts or omissions listed above by any person or entity (including
CONSULTANT, its subcontractors , and each of their officials , officers , employees and
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agents) in connection with any work undertaken or in connection with the Agreement,
including without limitation the payment of all consequential damages, attorneys' fees , and
other related costs and expenses. All duties of CONSULTANT under this Section shall
survive termination of the Agreement.
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On-Call Professional Services Contract
Jenkins Consulting
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CITY OF RANCHO PALOS VERDES
ON-CALL PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 151h day of July, 2014 , by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
Jenkins Consulting (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter setforth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as on-call services as follows:
Provide construction management, inspection and oversight services as
requested by Staff.
1.2 Description of Services
CONSULTANT shall: provide services in accordance with the CITY's Request
for Proposals, which is attached hereto as Exhibit "A" and incorporated herein by this
reference, and CONSULTANT'S Proposal , which is attached hereto as Exhibit "B" and
incorporated herein by this reference . In the event of any conflict between the terms of this
Agreement and incorporated documents, the terms of this Agreement shall control. In the
event of any conflict between Exhibits "A " and "B ," the terms of Exhibit "A " shall control.
1 .3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall
perform with due diligence the services requested by the CITY. Time is of the essence in
this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT
be responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to
approve or disapprove CONSULTANT's work promptly, or de lay or faulty performance by
CITY, other consultants/contractors , or governmental agencies , or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
2 .1 Fee
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CITY agrees to compensate CONSULTANT in accordance with
CONSULTANT's Schedule of Hourly Rates , which is within Exhibit "B ," and shall meet or
e xceed prevailing wage rates, but shall not exceed twenty-five thousand dollars ($25,000)
per single project and in any case shall not exceed sixty thousand dollars ($60,000) per
fiscal year for services as described in Article 1 . On-call services that are reimbursed by a
trust deposit shall not count towards the ma ximum amount CONSULTANT shall be paid for
such services . The rates in Exhibit "A " shall be in effect through the end of the Agreement.
2 .2 Payment Address
All payments due CONSULTANT shall be paid to :
Jenkins Consulting
3063 W Chapman Ave. Unit 2429
Orange, CA 92868
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the work completed in the
previous month . CITY agrees to authorize payment for all undisputed invoice amounts
within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each
invoi ce. However, CITY's failure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the e vent CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agre e s that CONSULTANT shall have the right to consider said default a total breach of this
Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon
ten (10) working days advance written notice .
2.4 Prevailing Wages
CITY and CONSULTANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this reference .
2.4 Term of Agreement
This Agreement shall commence on July 1, 2014 and shall terminate on June
30 , 2018 unle s s sooner terminated pursuant to Article 4 of this Agreement.
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INDEMNIFICATION AND INSURANCE
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3.1 Indemnification, Hold Harmless. and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers , employees, agents and
independent contractors serving in the role of CITY officials , and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims , demands, causes of action,
damages, injuries , liabilities, losses, costs or expenses, including reimbursement of
attorneys ' fees and costs of defense (collectively, "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness , or
willful misconduct of CONSULTANT or any of its officers , employees , subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities . In connection with any and all claims, demands,
causes of action , damages , injuries, liabilities , losses, costs or expenses, including
attorneys ' fees and costs of defense (collectively , "Damages" hereinafter) not covered by
Section 3.1 (a), and to the maximum extent permitted by law, CONSULTANT shall defend ,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSULTANT or any of its officers, employees , subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSULTANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY 's
cho ice, and shall pay all costs and expenses, including all attorneys' fees and experts ' costs
actually incurred in connection with such defense. Consultant's duty to defend pursuant to
this Section 3.1 (b) shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts , errors or omissions of lndemnitees .
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain , and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1 ,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death ,
loss or property damage for products or completed opera tions and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better.
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3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain , and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000,000) per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in the
State of California and rated in Best's Insurance Guide with a rating of A:VII or better. If a
"claims made" policy is provided , such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed . Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement , which reinstates all limits for the
extended reporting period . If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain ,
maintain , and keep in full force and effect, a policy or policies of Automobile Liability
Insurance , with minimum of one million dollars ($1 ,000 ,000) per claim and occurrence and
two million dolla rs ($2 ,000 ,000) in the aggregate for bodily injuries or death of one person
and f ive hundred thousand dollars ($500,000) for property damage arising from one
incident. Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A.M. Best's Insurance Guide with a ra t ing of
A :VII or better.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance
of work under this Agreement worker's compensation insurance as required by law.
CONSULTANT shall require any subcontractor similarly to provide such compensation
insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY , or ten (10) days notice if ca ncellation is due to nonpayment of premium .
Additionally, CONSULTANT shall provide immediate notice to the CITY if the
CONSULTANT receives a cancellation or policy revision notice from the insurer.
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(b) CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance and
pay, at CONSULTANT's expense, the premium thereon .
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds .
3 .8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4 .1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without cause ,
by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice . Notice shall be deemed served if completed in compliance with
Section 6 .15 .
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in
an amount to be determined as follows : for work satisfactorily done in accordance with all of
the terms and provisions of this Agreement as determined by the CITY, CONSULTANT
shall be paid an amount equal to the percentage of services performed prior to the effective
date of termination or cancellation in accordance with the work items; provided , in no event
shall the amount of money paid under the foregoing provisions of this paragraph exceed the
amount which would have been paid to CONSULTANT for the full performance of the
services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5 .1 Ownership of Documents and Work Product
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All final documents, plans , specifications , reports , information , data, ex hibits,
photographs , images, video files and media created or developed by CONSULTANT
pu rsuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products and
any and all intellectual property rights arising from their creation , including , but not limited to ,
all copyrights and other proprietary rights, shall be and remain the property of the CITY
without restriction or limitation upon their use, duplication or dissemination by the CITY.
CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written
Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property ri ghts to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one .
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software , used in the rendering of
the services and the production of all Written Products produced under this Agreement, and
that the CITY has full legal title to and the right to reproduce the Written Products .
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials , officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contracto rs in the role of CITY officials, harmless from any loss , claim or liabil ity in any way
related to a claim that CITY's use of any of the Written Products is violating federal , state or
local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises , copyrights , patents or other means of protecting intellectual property rights
and/or interests in products or inventions . CONSULTANT shall bear all costs arising from
the use of patented , copyrighted , trade secret or trademarked documents , materials,
equipment, devices or processes in connection with its provision of the services and Written
Products produced under th is Agreemen t. In the event the use of any of the Written
Products or other deliverables hereunder by the CITY is held to constitute an infringement
and the use of any of the same is enjoined , CONSULTANT, at its expense, shall : (a)
secure for CITY the right to continue using the Written Products and other deliverables by
suspension of any injunction , or by procuring a license or licenses for CITY; or (b) modify
the Written Products and other deliverables so that they become non-infringing while
rema i ning in compliance with the requirements of this Agreement. This covenant shall
survive the termina t ion of this Agreement.
Upon termination , abandonment or suspension of the Project , the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
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6.1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative . These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code§§ 12940-48), the applicable equal employment provisions of the Civil
Rights Act of 1964 (42 U .S.C. § 200e-217), and the Americans with Disabilities Act of 1990
(42 U .S.C . § 11200, et seq .).
6.3 . Audit
The CITY or its representative shall have the option of inspecting, auditing , or
inspecting and auditing all records and other written materials used by CONSULTANT in
preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSULTANT will promptly furnish documents requested by the CITY.
Additionally, CONSULTANT shall be subject to State Auditor examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6.4 Personnel
CONSULTANT represents that it has , or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any person
who performs engineering services pursuant to this Agreement shall be licensed as a Civil
Engineer by the State of California and in good standing. CONSULTANT shall make
reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to
perform the services hereunder and shall obtain the approval of the Director of Public
Works of all proposed staff members who will perform such services. CONSULTANT may
associate with or employ associates or subcontractors in the performance of its services
under this Agreement, but at all times shall CONSULTANT be responsible for its associates
and subcontractors' services.
6.5 CONSULTANT's Representations
CONSULTANT represents , covenants and agrees that: a) CONSULTANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
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Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULTANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed , and understands the facilities, difficulties and restrictions attending performance
of the services under this Agreement.
6.6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during
the term of this Agreement or within twelve ( 12) months after completion of the work under
this Agreement which is or may likely make CONSULTANT "financially interested" (as
provided in California Government Code Sections 1090 and 871 00) in any decisions made
by CITY on any matter in connection with which CONSULTANT has been retained pursuant
to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California , excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs , in
addition to any other relief to which the party may be entitled .
(c) Should any legal action about a project between CITY and a party other
than CONSULTANT require the testimony of CONSULTANT when there is no allegation
that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony
and preparation to testify at the hourly rates in effect at the time of such testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSULTANT may use the services of persons
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and entities not in CONSULTANT's direct employ, when it is appropriate and customary to
do so . Such persons and entities include, but are not necessarily limited to , surveyors,
specialized consultants , and testing laboratories. CONSULTANT's use of subcontractors for
additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.9 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth , and CONSULTANT is free to dispose of all portions of its time and activities which it is
not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents , servants or employees of CITY. CONSULT ANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes , assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSULTANT and its employees . CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers ' compensation laws. The CITY shall have the r ight to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6 .10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6 .11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be modified or amended, or provisions or breach may
be waived, only by subsequent written agreement signed by both parties .
6.12 Construction
In the event of any asserted ambiguity in, or dispute regarding the
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interpretation of any matter herein, the interpretation of this Agreement shall not be resolved
by any rules of interpretation providing for interpretation against the party who causes the
uncertainty to exist or against the party who drafted the Agreement or who drafted that
portion of the Agreement.
6 .13 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance under this
Agreement shall not be a waiver of any other condition of performance under this
Agreement. In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant , or any
default which may then exist on the part of CONSULT ANT , and the making of any such
payment by the CITY shall in no way impair or prejud i ce any right or remedy ava ilable to the
CITY with regard to such breach or default.
6 .14 Severability
If any term or portion of this Agreement is held to be invalid, illegal , or otherwise
unenforceable by a court of competent jurisdiction , the remaining provisions of this
Agreement shall continue in full force and effect.
6.15 Notice
Except as otherwise required by law, any payment, notice or other communication
authorized or required by th is Ag reement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during CITY's
regular business hours or (b) on the third business day followi ng deposit in the United
States mail , postage prepaid, to the add resses listed below, or at such other address as one
party may notify the other:
To CITY:
Responsible Person : Michael Throne , Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Responsible Person : Mike Jenkins
Address: 3063 W Chapman Ave ., Unit 2429
Orange , CA 92868
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written .
Dated : ___________ _
Dated: · ----------------------
ATTEST:
By: ____ ~~----------------
City Clerk
Jenkins Consulting
("CONSULTANT")
By : ______________________ __
Printed Name : ----------------
Title : -------------
By : ______________________ __
Printed Name: _______________ _
Title : -----------------------
CITY OF RANCHO PALOS VERDES
("CITY")
By : ---------------Mayor
APPROVED AS TO FORM :
By : __ ~~----------------
City Attorney
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Exhibit "A ":
CITY's Request for Proposals
Agreement for On-Call Professional/Technical
Exhibit "A"
I-133
May 30 , 2014
Mike Jenkins Consulting
Attention Mike Jenkins
3063 W Chapman Ave . Unit 2429
Orange , CA 92868
VIA EMAIL
Dear Mike:
The City of Rancho Palos Verdes would like to include your firm on its list of authorized
On-Call consultants. Accordingly we are requesting a copy of your Statement of
Qualifications specific to the public works related Construction Management and other
relevant services your firm provides and the associated hourly rates. In July 2014 the
Public Works Department will be asking the City Council to approve contractual
agreements with several On-Call service providers (a copy of the most current contract
is attached -this contract may be revised by the City Attorney prior to City Council
authorization of the contracts. If this occurs staff will provide you with a copy of the
revised standard On-Call agreement). This requires that we receive the requested
information within 7 working days (by June 6).
If you should have any questions or I can be of assistance, please contact me vie email
at rond@rpv .com.
The City reserves the right to reject any or all Statements of Qualifications.
Thank you,
Ron Dragoo
Senior Engineer
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Exhibit "8":
CONSULTANT's Proposal , including Schedule of Hourly Rates
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Exhibit "B"
Agreement for On-Call Design Professional Services
I-135
Jenkins Consulting
June 06, 20 14
City of Rancho Palos Verdes
Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Attention: Ron Dragoo, Senior Engineer
Statement of Qualifications for Public Works/Engineering Services
Dear C ity of Rancho Palos Verdes:
306 3 W Chapman Ave. Unot 2429
Ora nge, CA 928 68
949.973.0257
CM@mikedoeswork.com
Jenkins Consulting is honored to have the opportunity to submit qualifications to the City of Rancho
Palos Verdes for Public Works/Construction Management. Inspections & Oversight.
Jenkins Consulting incorporates a system combining Construction Management expertise with a large
network of associate Engineering Firms and Active Contractors allowing our team to efficiently manage
all phases of construction projects. Having worked with the City of Rancho Palos Verdes as sub-
consultants on multiple projects, Jenkins Consulting's is committed to maintaining its stature through
continued delivery of successful projects.
Mike Jenkin s is the Management Contact for all negotiations for the on-call list. Thank you for this
opportunity to offer our services to the C ity of Rancho Palos Verdes. Should you have questions during
the selection process , please contact me at 949.973 .0257.
Enclosed herein are Hourly Billing Rates and Statement of Qualifications.
Sincerely,
jenkins Consulting
~
Mike Jenkins
I-136
Hourly Billing Rates
Professional Engineering
& Management Services Hourly Billing Rate
0 Construction Manager .................................................................................................................................. 145 .00
0 Project Manager .............................................................................................................................................. 145 .00
0 Assistant Construction Manager ............................................................................................................... 125 .00
0 Assistant Project Manager .......................................................................................................................... 115 .00
0 SWPPP Practitioner (QSP) .......................................................................................................................... I 00.00
0 Construction Observer ................................................................................................................................. 90.00
0 Administrative & Cler ical Support ............................................................................................................... 75 .00
The rates shown above may be negotiable for long-term, multi-classification contracts and/o r
assignments that utilize full-time staff exclusively at the C lie nt's offices o r project site.
These rates are dependent on Prevailing Wage rates as determined by the Director of the Department
of Industr ia l Relations. Interim changes will negate these rates and an adjusted fee schedule will be
issued , and shall apply should this occur.
Any work in excess of eight hours in one workday and any work in excess of 40 hours in one
workweek and the first eight hours worked on the seventh day of work in any one workweek shall be at
the rate of one and one-half times the r egul ar rate of pay. Any work in ex cess of 12 hours in one day
and any wor k in excess of eight hours on any se venth day of a workweek shall be pa id no less than
twice the regular rate of pay.
Rate s are s ubject to an annual 5 % adjustment.
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Expenses
Project expenses are billed at cost plus ten percent (I 0%). Proj ect expenses include: Non-commuter
automobile mileage ($0.565 per mile), postage and special courier expenses, subsistence, reproduction,
project related telephone, subcontractor services and other direct project expenses as requested by the
client. Should the client desire, phone and mileage may be included in an hourly rate, which shall be
negotiated and slightly higher than the billable rates indicated above.
Invoicing
Invoices will be submitted monthly, based upon our estimated percentage of completion . Accounts are
past due after thirty (30) days. All work will be immediately stopped if any invoice is unpaid for sixty
(60) days or more, and such delinquent invoice payments may be subject to a late payment penalty of
1.5 percent ( 1.5%) per month and/or turned over to a collections agency at our discretion.
Insurance
Jenk ins Consulting is fully able to meet the insurance requirements of this project. The firm has
coverage in the following areas : Professional Liability ($1 million per claim , $2 million aggregate},
Automobile Liability ($2 million) and General Liability ($5 million).
Indemnification
Jenkins Consulting and the Client mutually agree to the fullest extent permitted by law, to indemnify and
hold each other harmless from any and all damage, liability or cost, including reasonable attorney's fees
and cost of defense arising from their own negligent acts , errors, and omissions in the performance of
their services under this agreement, to the extent that each party is responsible for such damages ,
liabilities , and costs on a comparative ba sis of fault.
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Exhibit "C":
Terms for Compliance with California 's Labor Law Requirements
1. CONSULTANT acknowledges that the project as defined in this Agreement
between Contractor and the CITY, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference, is a "public work" as defined
in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the Californ ia Labor
Code ("Chapter 1"). Further, CONSULTANT acknowledges that this Agreement is subject
to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and
regulations established by the Director of Industrial Relations ("DIR") implementing such
statutes. CONSULTANT shall perform all work on the project as a public work.
CONSULTANT shall comply with and be bound by all the terms, rules and regulations
described in 1(a) and 1(b) as though set forth in full herein .
2 . California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not required
by California law, does not alter the meaning or scope of Section 1 above.
3. Pursuant to Labor Code Section 1773 .2, copies of the prevailing rate of per
diem wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages , and CONSULTANT shall post such rates at each job site
covered by this Agreement.
4. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 177 4 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages. CONSULTANT shall, as a
penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the DIR for the
work or craft in which the worker is employed for any public work done pursuant to th is
Agreement by CONSULTANT or by any subcontractor.
5 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires CONSULTANT and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the CITY of the location of the records.
6 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1777.5, 1777 .6 and 1777.7 and California Administrat ive Code title 8,
section 200 et seq. concerning the employment of apprentices on public works projects.
CONSULTANT shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations . Prior to commencing work under this Agreement,
CONSULTANT shall provide CITY with a copy of the information submitted to any
applicable apprenticeship program . Within sixty (60) days after concluding work pursuant to
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Exhibit "C "
Agreement for On-Call Design Professional Services
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this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a
verified statement of the journeyman and apprentice hours performed under this
Agreement.
7. CONSULTANT acknowledges that eight (8) hours labor constitutes a legal
day's work . CONSULTANT shall comply with and be bound by Labor Code Section 1810.
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours . CONSULTANT shall , as a
penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by CONSULTANT or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight (8)
hours in any one (1) calendar day and forty (40) hours in any one calendar week in violation
of the provisions of Division 2 , Part 7 , Chapter 1, Article 3 of the Labor Code . Pursuant to
Labor Code section 1815, work performed by employees of CONSULTANT in excess of 8
hours per day, and 40 hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than 1/2 times
the basic rate of pay.
8 . California Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861 , CONSULTANT hereby certifies
as follows :
"I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code , and I will comply with such provision s before
commencing the performance of the work of this contract."
9. For every subcontractor who will perform work on the project, CONSULTANT
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and CONSULTANT shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions . CONSULTANT shall be
required to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance , including without limitation , conducting a periodic review of the
certified payroll records of the subcontractor and upon becoming aware of the failu re of the
subcontractor to pay his or her workers the specified prevailing rate of wages .
CONSULTANT shall diligently take corrective action to halt or rectify any failure .
10 . To the ma ximum extent permitted by law, CONSULTANT shall indemnify,
hold harmless and defend (at CONSULTANT's expense with counsel reasonably
acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of CITY officials, and volunteers from and against any
demand or claim for damages , compensation , fines, penalties or other amounts arising out
of or incidental to any acts or omissions listed above by any person or entity (including
CONSULTANT , its subcontractors, and each of their officials, officers, employees and
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agents) in connection with any work undertaken or in connection with the Agreement,
including without limitation the payment of all consequential damages , attorneys ' fees , and
other related costs and expenses . All duties of CONSULTANT under th is Section shall
survive terminat ion of the Agreement.
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Exhibit "C"
Agreement for On-Ca ll Design Pro fessional Se rvices
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On-Call Professional Services Contract
Sunbeam Consulting
I-142
CITY OF RANCHO PALOS VERDES
ON -CALL DESIGN PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 151h day of July, 2014, by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
Sunbeam Consulting (hereafter referred to as "CONSULTANT").
INCONSIDERATION ofthe covenants hereinafter setforth , the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as on-call services as follows :
Provide Engineering services to include Civil Engineering Design,
Construction Management and project inspection services as requested by
Staff.
1 .2 Description of Services
CONSULTANT shall : provide services as described in the CITY's Requestfor
Proposals, which is attached hereto as Exhibit "A" and incorporated herein by this
reference , and in accordance with CONSULTANT'S Proposal, which is attached hereto as
Exhib it "A " and incorporated herein by this reference. In the event of any conflict between
the terms of this Agreement and incorporated documents , the terms of this Agreement shall
control. In the event of any conflict between Exhibits "A " and "8 ," the terms of Exhibit "A "
shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall
perform with due diligence the services requested by the CITY. Time is of the essence in
this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT
be responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to
approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by
CITY, other consultants/contractors, or governmental agencies, or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
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ARTICLE 2
COMPENSATION
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2.1 Fee
CITY agrees to compensate CONSULTANT in accordance with
CONSULTANT's Schedule of Hourly Rates , which is within Exhibit "8," and shall meet or
exceed prevailing wage rates, but shall not exceed twenty-five thousand dollars ($25,000)
per single project and in any case shall not exceed sixty thousand dollars ($60,000) per
fiscal year for services as described in Article 1. On-call services that are reimbursed by a
trust deposit shall not count towards the maximum amount CONSULTANT shall be paid for
such services. The rates in Exhibit "8 " shall be in effect through the end of the Agreement.
2 .2 Payment Address
All payments due CONSULTANT shall be paid to :
SunbeamConsuWng
4315 E. 1st Street
Long Beach , CA 90803
2 .3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the work completed in the
previous month. CITY agrees to authorize payment for all undisputed invoice amounts
within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each
invoice. However, CITY's fa ilure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of this
Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon
ten (10) working days advance written notice.
2.4 Prevailing Wages
CITY and CONSULTANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C " and incorporated herein by this reference .
2.5 Term of Agreement
This Agreement shall commence on July 1 , 2014 and shall terminate on June
30, 2018 unless sooner terminated pursuant to Article 4 of this Agreement.
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INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Desi gn Professional Servi ces . In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials , officers , employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims , demands , causes of action ,
damages, injuries, liabilities , losses, costs or expenses , includ ing re imbursement of
attorneys ' fees and costs of defense (collectively , "Cla ims " here inafter), includ ing but not
limited to Cla ims relating to death or injury to any person and injury to any property, which
arise out of, pertain to , or relate to in whole or in part to the negligence , recklessness , or
willful misconduct of CONSULTANT or any of its officers , employees , subcontractors , or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnitie s. In connection with any and all claims, demands,
causes of action , damages, injuries, liabilities, losses, costs or expenses, including
attorneys ' fees and costs of defense (collectively , "Damages " hereinafter) not covered by
Section 3.1 (a), and to the maximum extent permitted by law, CONSULTANT shall defend ,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to , or relate to the acts or omissions of
CONSULTANT or any of its officers, employees , subcontractors, or agents in the
performance of th is Agreement , except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSULTANT shall defend lndemnitees in
any action or actions filed in connection w ith any such Damages w ith counsel of CITY's
cho ice , and shall pay all costs and expenses , including all attorneys' fees and experts' costs
actually incurred in connection with such defense. Consultant's duty to defend pursuant to
this Section 3 .1 (b) shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of lndemnitees.
(c) All duties of CONSULTAN T unde r Section 3.1 shall survive termination
of this Agreement.
3 .2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry ,
mainta in , and keep in full force and effect, a policy or policie s of Commercial General
Liab i lity Insurance, with min i mum limits of one m illion dollars ($1 ,000 ,000 ) for each
occurrence and two million dollars ($2 ,000 ,000) general aggregate for bodily injury, death ,
lo s s or property damage for products or completed operation s and any and all othe r
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
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of Cal ifornia and rated in A .M. Best's Insurance Gu ide with a rating of A:VII or better.
3 .3 Professiona l Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000,000) per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in the
State of California and rated in Best's Insurance Guide with a rating of A: VII or better. If a
"claims made " policy is provided , such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed . Coverage for the post-completion period may
be provided by renewal or replacement of the pol icy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period . If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date .
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain ,
mainta i n, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1 ,000 ,000) per claim and occurrence and
two million dollars ($2,000 ,000) in the aggregate for bod ily injuries or death of one person
and five hundred thousand dollars ($500 ,000) for property damage arising from one
incident. Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A .M. Best's Insurance Guide with a rating of
A:VII or better.
3 .5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance
of work under this Agreement worker's compensation insurance as requ ired by law.
CONSULTANT shall require any subcontractor similarly to provide such compensation
i ns urance for their respective employees .
3 .6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY , or ten (10) days notice if cancellation is due to nonpaymen t of premium .
Add itionally, CONSULTANT shall provide immediate notice to the CITY if CONSULTANT
receives a cancellation or policy revision notice from the insurer.
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(b) CONSULT ANT agrees that it will not cancel or reduce any required
insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately terminate this Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance and
pay, at CONSULTANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULT ANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY . The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4 .1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without cause,
by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice . Notice shall be deemed served if completed in compliance with
Section 6.15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in
an amount to be determined as follows: for work satisfactorily done in accordance with all of
the terms and provisions of this Agreement as determined by the CITY, CONSULTANT
shall be paid an amount equal to the percentage of services performed prior to the effective
date of termination or cancellation in accordance with the work items; provided, in no event
shall the amount of money paid under the foregoing provisions of this paragraph exceed the
amount which would have been paid to CONSULT ANT for the full performance of the
services described in this Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
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5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports , information , data , exhibits ,
photographs , images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products and
any and all intellectual property rights arising from their creation, including, but not limited to,
all copyrights and other proprietary rights, shall be and remain the property of the CITY
without restriction or limitation upon their use, duplication or dissemination by the CITY.
CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written
Products .
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement, and
that the CITY has full legal title to and the right to reproduce the Written Products .
CONSULTANT shall defend , indemnify and hold the CITY, and its elected officials, officers ,
employees, servants , attorneys , designated volunteers, and agents serving as independent
contractors in the role of CITY officials , harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal, state or
local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULTANT shall bear all costs arising from
the use of patented , copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and Written
Products produced under this Agreement. In the event the use of any of the Written
Products or other deliverables hereunder by the CITY is held to constitute an infringement
and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a)
secure for CITY the right to continue using the Written Products and other deliverables by
suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify
the Written Products and other deliverables so that they become non-infringing while
remaining in compliance with the requirem ents of this Agreement. This covenant shall
survive the termination of this Agreement.
Upon termination , abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that i s acceptable to the C ITY.
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6 .1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
representative . These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code §§ 12940-48), the applicable equal employment provisions of the Civil
Rights Act of 1964 (42 U.S.C. § 200e-217), and the Americans with Disabilities Act of 1990
(42 U.S.C. § 11200, et seq .).
6.3 Audit
The CITY or its representative shall have the option of inspecting, auditing , or
inspecting and auditing all records and other written materials used by CONSULTANT in
preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSULTANT will promptly furnish documents requested by the CITY.
Additionally, CONSULTANT shall be subject to State Auditor examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6.4 Personnel
CONSULTANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any person
who performs engineering services pursuant to this Agreement shall be licensed as a Civil
Engineer by the State of California and in good standing. CONSULTANT shall make
reasonable efforts to maintain the continuity of CONSULTANT's staff who are assigned to
perform the services hereunder and shall obtain the approval of the Director of Public
Works of all proposed staff members who will perform such services . CONSULTANT may
associate with or employ associates or subcontractors in the performance of its services
under this Agreement, but at all times shall CONSULT ANT be responsible for its associates
and subcontractors' services.
6 .5 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT is
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licensed, qualified, and capable offurnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSULT ANT's full performance under this Agreement ; c) to the extent
required by the standard of practice, CONSULT ANT has investigated and considered the
scope of services performed , has carefully considered how the services should be
performed , and understands the facilities, difficulties and restrictions attending performance
of the services under this Agreement.
6 .6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during
the term of this Agreement or within twelve ( 12) months after completion of the work under
this Agreement which is or may likely make CONSULTANT "financially interested" (as
provided in California Government Code Sections 1090 and 871 00) in any decisions made
by CITY on any matter in connection w ith which CONSULTANT has been retained pursuant
to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California , excluding California 's choice of law
rules . Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach , default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees , and other costs , in
addition to any other relief to which the party may be entitled .
(c) Should any legal action about a project between CITY and a party other
than CONSULTANT require the testimony of CONSULTANT when there is no allegation
that CONSULTANT was negligent, CITY shall compensate CONSULTANT for its testimony
and preparation to testify at the hourly rates in effect at the time of such testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and vo id, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials , employees, agents and
representatives with respect to any claim , demand or action arising from any unauthorized
assignment.
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Notwithstanding the above, CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ, when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to , surveyors,
specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors for
additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.9 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth , and CONSULTANT is free to dispose of all portions of its time and activities which it is
not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt, obligation , or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents , servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers ' compensation law
regarding CONSULT ANT and its employees . CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers ' compensation laws . The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article .
6.10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference , represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be modified or amended , or provisions or breach may
be waived , only by subsequent written agreement signed by both parties .
6 .12 Construction
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In the event of any asserted ambiguity in , or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be resolved
by any rules of interpretation providing for interpretation against the party who causes the
uncertainty to exist or against the party who drafted the Agreement or who drafted that
portion of the Agreement.
6.13 Non-Waiver of Terms. Rights and Remedies
Waiver by either party of any one or more of the conditions of performance under this
Agreement shall not be a waiver of any other condition of performance under this
Agreement. In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant, or any
default which may then exist on the part of CONSULTANT, and the making of any such
payment by the CITY shall in no way impair or prejudice any right or remedy available to the
CITY with regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
6 .15 Notice
Except as otherwise required by law, any payment, notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during CITY's
regular business hours or (b) on the third business day following deposit in the United
States mail , postage prepaid, to the addresses listed below, or at such other address as one
party may notify the other:
To CITY:
Responsible Person: Michael Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Responsible Person: Chuck Stephan , Sunbeam Consulting
Address: 4315 E. 15 ' Street
Long Beach , CA 90803
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written .
Dated : ___________ _
Dated : ____________ _
ATTEST :
By : _____________________ __
City Clerk
Sunbeam Consulting
("CONSULTANT')
By : --------------
Printed Name: -----------
Title: ------------
By: --------------
Printed Name: ----------
Title : -------------------------
CITY OF RANCHO PALOS VERDES
("CITY")
By : _____________________ __
Mayor
APPROVED AS TO FORM :
By: ____________ __
City Attorney
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Exhibit "A":
CITY's Request for Proposals
Agreement for On-Ca ll Design Professional/Technical
Exhibit "A"
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May 30 , 2014
Sunbeam Consulting
Attention : Chuck Stephan
Via email
Dear Mr. Stephan :
The City of Rancho Palos Verdes would like to include your firm on its list of authorized
On-Call consultants . Accordingly we are requesting a copy of your Statement of
Qualifications specific to the public works related Engineering Design , Inspection and
other relevant services your firm provides and the associated hourly rates . In July 2014
the Public Works Department will be asking the City Council to approve contractual
agreements with several On-Call service providers (a copy of the most current contract
is attached -this contract may be revised by the City Attorney prior to City Council
authorization of the contracts . If this occurs staff will provide you with a copy of the
revised standard On-Call agreement). This requires that we receive the requested
information within 7 working days (by June 6).
If you should have any questions or I can be of assistance, please contact me vie email
at rond@rpv .com.
The City reserves the right to reject any or all Statements of Qualifications.
Thank you ,
Ron Dragoo
Senior Engineer
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Exhibit "8":
CONSULTANT's Proposal , including Schedule of Hourly Rates
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C" C r., ' l J ~ T I t: G
June 6, 2014
Mr. Ron Dragoo, P.E.
Senior Engineer
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
4 315 £ 1" Street
I ong Bea ch, Ca li fornia 90803
www .sunbeamtech net
RE: Statement of Qualifications for Capital Improvement Project Engineering Design, Inspection
and Construction Management Services
Sunbeam Consulting is a locally owned and operated municipal civil engineering and construction
management firm located in Long Beach . We specialize in providing technical services to
municipalities in the design and construction of Capital Improvement Projects. Our work includes
City street, sewer, storm drain, water system, parks, Americans with Disabilities Act, signing and
striping, traffic signal, and landscape improvement projects.
The principals of Sunbeam Consulting have decades of experience in program management,
project management, construction management, engineering design, and inspection of Capita l
Improvement projects. We are able to assist the City in the re quired capacity, and draw upon
additional resources if needed during the course of any assignment .
Please consider us for inclusion for future projects.
Sincerely,
Charles Stephan, P.E .
Vice President
Sunbeam Solar Technolog ies, dba
Sunbeam Consulting
chuck@su n beamtech .net
310 .525 .0678
Pr o j ect Management • Co nst r uct ton Management • Civil Eng i neer i ng Des ign
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C 0 N S U L T
STA TE MENT OF QUALIF ICATIONS
N G
Sunbeam Consulting, a dba of Su nbeam Technologies,
Inc., provides civil engineering, capital improvement
project management, constr ucti on management and
inspection services to public agencies and private secto r s
in addition to our founding Energy related servi ces .
Sunbeam Tech nologies, Inc. wa s established i n 2008 to
provide engineering technology des ign, management,
and contracting services to public agencies , business,
and private cl i ents. Su nbeam 's sen i o r management
offers decades of experience on public infrastructure
and bui ld ing projects w ith So uthern California agencies.
• Civil Engineering
• Project Management
• Construction Management &
Observation
• Staff Assistance
• NPDES Prog ram Impleme ntation
• ADA Assessment & Improvements
• Plan Checking
• Highway & Infrastructure Design
• Storm Drainage & Design
• Signing and Striping Plans
• Parking Des ign & Analysis
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STATEM ENT O F Q UALIF I CATI O NS
Project Mana ge ment
SUNBEAM will streamline Project Management for any client. Our staff works w ith the mos t
recogn ized instruments and codes, such as the Pub l ic Contracts Code , the Standard
Specifications for Public Works Construction "Green Book", American Institute of Architects
documents, Ameri cans with Disabilities Act, the Uniform Bu il ding Code, Caltrans Standard
Specifications, American Water Works Association, and local standards to assist clients in
managing all project phases, from preliminary design through construction completion. As part
of our Project Management services, we develop revisions to 11 Boiler Plate" specifications and
bid documents to provide tighter control over the selection and supervision of contractors.
SUNBEAM's Project Management services saves time and money.
SUNBEAM can develop project funding from Propositions A and C,
ISTEA, State and Local Partnership Program, CDBG, STPL, ARRA,
SR2S, SRTS, Assessment Districts, energy efficiency p r ograms and
others. We encourage our clients to rely upon our funding
development experience soliciting funds from all possible sources .
SERVICES AVAILABLE PROJECT TYPES
• Staff Assistance • Capital Program Coordination
• Contract Administration • Community Redevelopment Projects
• Cap ital Budget Preparation • Recreation & Parks Facilities
• Design/Build Administration • Parking St r uctures and Parking Lots
• Performance Contract Adm inistration • Building Construction and Renovation
• Mai ntenance Agreement Administration • Design I Build Projects
• Funding Applications • Energy Co nservati on Upgrades
• Consultant Selection • Utility Relocations & Undergroundings
• Preparation of Council Reports
• Grant Administration
• Prepare Bid Specifications, RFPs, RFQs
• Develop Scopes of Work
• Develop, Update/Monitor Schedules
• Assist with Negotiation of Consultant
• Utility Agency & Contractor Contracts
• Assist w ith Negotiation of Consultant,
Utility
• Agency and Contractor Contracts
• A nalyses of Budget & Schedule Impacts
• Admin of Environmental Requirements
• Solar Photovoltaic Systems
• Water System Improvements
• Sewer Mains & Sewer Lift Stations
• Water System Projects
• Dra inage Improvements
• Street Pavement Projects
• Streetscape Improvements
• Traffic Syst em Upgrades
• Transportation Facilities
• Schoo ls, Police and Fire Station
Projects
)
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S TATEM ENT OF Q UALIFI CAT ION S
Con struction Mana gement & In spection
SUNBEAM's constructi on managers apply many years of
experience on Caltrans, municipal, utility and private construction
projects . Our team allows you access to some of the most practical
Construction Managers and Technicians available . SUNBEAM
provides all parties with up to the minute information, and i s
sensitive to the special needs of the community.
SUNBEAM construction inspectors have experience with parking lots, streets, bridges,
highways, heavy civil projects, roadways, utilities, transportation p rojects, rail , wharf and port
facilities, federally funded projects, and virtually any other type of municipal or public projects.
Our construction inspectors bring many years of accrued ski ll s in dealing with contractors and
keeping the projects on track for timely completion.
SERVICES AVAILABLE
• Staff Assistance
• Contract Administration
• Cost Estimating and Budgeting
• Projected vs . Actual Budget Tracking
• Scheduling, Monitoring and Tracking
• Change Order Evaluation & Negotiation
Airports
• Document Controls
• Submittal, Shop Drawing & RFI processing
• Construction Inspection
• Materials Inspection
• Specialty Inspection
• As-Built Documentation
• Federal Fund Requirements
Administration
• Public Relations for Fire & Police
Department Projects
• Storm Water Prevention Plan Monitoring
• Hazmat Abatement Admin. &
Coordination
• Claims Avoidance
• Full Time Daily Public Works Inspection
• Daily and Weekly Reports
• Quality Assurance
• Photo and Video Documentation
• Field Change Coord i nati on
• Quantity Measurement and
Verification
• Manpower and Equipment Tracking
• As-Built Documentation
• Contract Time Monitoring
PROJECT TYPES
• Multi-Prime Projects
• Streets & Highways
• Building Construct i on
• Marina, Port & Wharf Projects
• Municipal Pool Projects
• Parking Structures and Lots
• Storm Drains & Sewer Systems
• Building Renovations
• Natural Gas Pipelines
• Railroad Grade Separations
• School Projects
• Sound Walls & Guard Rails
• Park Projects
• Municipal Building Construction
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STATE MENT OF Q UALIFI CATIONS
Civil En gin eerin g Desi gn
SUNBEAM's talented staff of Registered Professional Engineers and Designers is complemented
by a wide range of experience in Engineering Project Design , bo t h in the public and private
sectors. Coupled with the latest design software tools, SUN BEAM provi des efficient, cost
effective and timely engineering solutions meeting a variety of project requirements. ln
addition, SUNBEAM draws from a substantial support base of subconsultants for specialized
engineering tasks i ncluding traffic signal engineering, structural engineering, geotechnical
engineering and architectural services as needed .
SUNBEAM staff have decades of comprehensive civil engineering experi ence . SUNBEAM works
with public agencies and private industry clients . Our highly qualified staff has comp leted a
diverse range of civil engineering projects for many agenci es and clients throughout Southern
California.
SUNBEAM has successfully designed and managed the
construction of storm sewer, sanitary sewer, and water pi pelines ;
curb , gutter, and sidewalks; pavement constructi on; landscaping;
streets; traffic signals; parking lots; multi-family structures;
drainage facilities; parks; restrooms; publi c bu il dings; and ADA
improvements. SUNBEAM wo r ks with bo t h new and ex i sti ng
i nfrastructure improvements, and speci ali zes i n rehabilitation
, projects. SUNBEAM provi des complete program management
services encompassing all aspect of a project o r program f r om
conception through completion .
SERVICES AVAILABLE
• Civil Design
• Entitlement & Permitting Services
• Public Relations
• Agency Proces sing
• Expert Witness and Testimony
• As-Built Drawings
• Plan Reproduction s
PROJECT TYPES
• Street Overlay, Reconstruction &
Widening
• Commercial land Development Design
• Grading/Drainage Design
• Hydrology Studies
• Traffic Signalization Projects
• Parking lot layout Des ign
• Traffic Control
• ADA Access i bility
• Transit Cent ers
• Utility Projects : Water, Sewer, St orm
Drain, Natura l Ga s, Electrical , Street
lighting, etc.
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STAT EMENT OF Q UALIFICATI O NS
ADA Complianc e
SUNBEAM provides effective solutions for ADA compliance to ass i st
your organization to comply with the ADA and other relevant
Federal, State or local disability-related anti discriminat ion
laws. We work with municipal ities and private firms to provi de
transition plans and Community Development Block Grant (CDBG )
applicati ons and plan development and review.
Our team of ADA experts are well versed in Californ i a disab led access building codes and
provide a complete review of construction documents for new developments as well as
alterations to pre-ex isting projects. SUNBEAM provides recommenda ti ons for several project
types; parking, sidewalks, walkways, doorways, hei ght and reach ranges , hardware, bathroom
facilities, common areas .
SERVICES AVAILABLE
• ADA inspections
• ADA aud it reports
• ADA accessibility surveys on
municipal, state, and comme r cial real
properties for ADA Compliance
• PS&E for design
PROJECT TYPES
• Hotels and motels
• Office complexes
• Small municipa lities
• Restaurants
• Convenience store chains
• Supermarkets
• Shopping Cen ter an d Malls
• Retail establi shm ents
• Hospitals
• Fai r hous ing Act covered hou si ng
developments w ithi n the Un ited States
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5 1 ATEMENT OF Q UALIF ICATIONS
NlPDES Pro g ram ~mplementation
An effective SWPPP is the key! Sediment and erosion controls and good
housekeeping practices should be developed and followed fo r projects
otherwise construction activity can result in the discharge of significant
amounts of sediment and other pollutants. SUNBEAM SWPPPs are written
documents that describe the pollution prevention practices and activities
that will be implemented on the site. It includes descriptions of the site and
of each major phase of the planned activity, the roles and respons i bilities of contractors and
subcontractors, and the inspection schedules and logs . It is also a pl ace that we document
changes and modifications to the construction plans and associated stormwater pollution
prevention activities. SUNBEAM Is QSO and QSP Certified!
SUNBEAM's SWPPP Certified staff can inventory a project's potential sources which are likely to
add pollutants to storm water discharges or which may result in non-stor m water discharges ,
and prepare a plan with an effective combination of BMP's including erosion control, sediment
control, dust control and non -stormwater management. The SWPPPs are kept on the job site to
be referenced and amended as needed by the storm water professional inspector associated
with weekly i nspections, classification changes and rain events.
SERVICES AVAILABLE
• Site Assessment and Plann ing
• Erosion and Sediment Control BMP Selection
• Good Housekeeping BMP 's Selection
• Inspections, Maintenance and Recordkeeping
• Certification and Notification
• SWPPP Implementation
• Final Stabilization and Permit Termination
STANDARD URBAN STORMWATER MITIGATION PLAN
SUNBEAM can develop a SUSMP or SWPPP document to address post-construction water
quality and habitat impact issues. lt will identify post construction BMP's to be implemented to
address storm water pollution and peak flow discharge impacts and is sized to meet specified
water quality design and/or peak flow discharge criteria .
6
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STATEMEN T OF Q UALIFICATIONS
St aff Assis t ance
SUNBEAM regularly provides cities and agencies w ith technical
personnel who act as a extension of staff. Typically our duties will
focus on implementation of capital projects, and may include
program/project management, grant/federal aid/Caltrans assistance,
design, inspection, or construction management. The work effort i s
intended to include the necessary duties to take a project or projects
from concept stage through to completion . The in dividual will be responsible to administer the
project utilizing the City's systems.
The major intent of this scope of work is to deliver the peace of mind that the assigned proj ect
or projects are being delivered and managed according to t he Ci ty's requirements without
imposing additional tasks on City staff. The sense of order estab li shed by this scope of work w ill
free staff up to attend to their day to day duties while reducing the back log of project related
work. When the project related work and back log are reduced to a leve l t hat staff can manage,
the staff assistance services are no longer needed and may be terminate d .
SERVICES AVAILABLE
• Project Development
• Design Oversight
• Project Funding
• Public Outreach
• Scheduling
• Attendance at City Meetings and City Counc il
• Plan Checking
• Floodplain Management
• Contract Bidding and Award
• Preparing RFPs
• Negotiating w ith Consultants
• Utility Coordination
I
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STATEMENT OF QUALIFICATIONS
Solar and Ener gy Sy st ems
DESIGN
SUNBEAM designs and installs photovoltaic solar generating systems for E---+--
various applications including homes, commercial and governmental
clients. Systems can range in size from 2kW to 200kW and up . With a full
engineering design office and LEED accredited professionals. we are able
to produce full working designs, which cover all aspects of the installation including the
mounting systems, PV arrays , power conducting systems , inverters and hook up to the utili ty
electrical service . In instances where there is no electrical hookup available, battery bank
systems can be included In the project.
SUNBEAM provides a full documentati on service, produci ng plans and spec ifications and
obtaining approval from the administrating authority. We also obtain available rebates, provide
the required documentation to obtain tax credits when applicable and in the case of
governmental systems apply for grants and/or l oans.
INSTALLATION
SUNBEAM is able to provide a turn-key operation including installation through an affi liate
company, or can provide construction management by biddi ng the constructi on contract and
then managing the construction process from start to completion, i ncluding budget, compliance
with the NEC codes, specifications and plans.
PROJECTS COMPLETED
Home projects that the team have designed and installed range in size from
2kW to 12kW systems, all of which have been in Los Angeles County.
We have completed PV designs for the Cities of Long Beach, Signal Hill, Culver City and
Hawthorne for applications including a police station, park, airport, parking structure and
community buildings.
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(' :: • ~ T 1 II C.
2014 RATE SHEET
Principal-In-Charge
Sen ior Engineer
Project Manager
Construction Manager
Resident Engineer
Project Engineer
Design Engineer
Associate Engineer
Project Controls
Construction Observer
CAD Technician
Technician
Administrative & Clerical Support
4315 E l " Street
long Beach , California 90803
www.sunb eam t ec h .net
Hourly Rate
$ 160.00
$ 160.00
$ 130.00
$ 130.00
$ 180.00
$ 130.00
$ 110.00
$ 100.00
$ 100.00
$ 95.00
$ 80.00
$ 80.00
$ 65 .00
Pr o j ect M anageme nt • Con stru ct ion Manageme nt • Civ il Engi n ee ri ng Desig n
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Exhibit "C":
Terms for Compliance with California Labor Law Requirements
1. CONSULTANT acknowledges that the project as defined in this Agreement
between Contractor and the CITY, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference , is a "public work " as defined
in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor
Code ("Chapter 1 "). Further, CONSULTANT acknowledges that this Agreement is subject
to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and
regulations established by the Director of Industrial Relations ("DIR") implementing such
statutes. CONSULTANT shall perform all work on the project as a public work .
CONSULTANT shall comply with and be bound by all the terms , rules and regulations
described in 1(a) and 1(b) as though set forth in full herein.
2 . California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not required
by California law, does not alter the meaning or scope of Section 1 above.
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
diem wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages, and CONSULT ANT shall post such rates at each job site
covered by this Agreement.
4 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 177 4 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages . CONSULTANT shall , as a
penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the Dl R for the
work or craft in which the worker is employed for any public work done pursuant to this
Agreement by CONSULTANT or by any subcontractor.
5 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires CONSULTANT and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Se ction 1776; and inform the CITY of the location of the records .
6 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8,
section 200 et seq . concerning the employment of apprentices on public works projects .
CONSULTANT shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations. Prior to commencing work under this Agreement,
CONSULTANT shall provide CITY with a copy of the information submitted to any
applicable apprenticeship program . Within sixty (60) days after concluding work pursuant to
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this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a
verified statement of the journeyman and apprentice hours performed under this
Agreement.
7. CONSULTANT acknowledges that eight (8) hours labor constitutes a legal
day's work . CONSULTANT shall comply with and be bound by Labor Code Section 1810 .
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours. CONSULTANT shall, as a
penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by CONSULTANT or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight (8)
hours in any one ( 1) calendar day and forty ( 40) hours in any one calendar week in violation
of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code . Pursuant to
Labor Code section 1815, work performed by employees of CONSULTANT in excess of 8
hours per day, and 40 hours during any one week shall be permitted upon public work upon
compensation for all hours worked in excess of 8 hours per day at not less than 1/2 times
the basic rate of pay.
8. California Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies
as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code , and I will comply with such provisions before
commencing the performance of the work of this contract."
9. For every subcontractor who will perform work on the project, CONSULTANT
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700 , and CONSULTANT shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. CONSULTANT shall be
required to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, including without limitation, conducting a periodic review of the
certified payroll records of the subcontractor and upon becoming aware of the failure of the
subcontractor to pay his or her workers the specified prevailing rate of wages .
CONSULTANT shall diligently take corrective action to halt or rectify any failure.
10. To the maximum extent permitted by law, CONSULTANT shall indemnify,
hold harmless and defend (at CONSULTANT's expense with counsel reasonably
acceptable to the CITY) the CITY, its officials, officers, employees, agents and independent
contractors serving in the role of CITY officials , and volunteers from and against any
demand or claim for damages , compensation , fines , penalties or other amounts arising out
of or incidental to any acts or omissions listed above by any person or entity (including
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CONSULTANT, its subcontractors , and each of their officials , officers , employees and
agents) in connection with any work undertaken or in connection with the Agreement,
including without limitation the payment of all consequential damages , attorneys' fees , and
other related costs and ex penses . All duties of CONSULTANT under this Se cti on shall
survive termination of the Agreement.
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On-Call Professional Services Contract
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CITY OF RANCHO PALOS VERDES
ON-CALL DESIGN PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 15th day of July, 2014, by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and
Vali Cooper and Associates, Inc. (hereafter referred to as "CONSULTANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as on-call services as follows:
Provide Civil Engineering , Construction Management and construction related
water quality services as requested by Staff.
1 .2 Description of Services
CONSULTANT shall: provide services in accordance with the CITY's Request
for Proposals , which is attached hereto as Exhibit "A" and incorporated herein by this
reference, and CONSULTANT'S Proposal , which is attached hereto as Exhibit "B" and
incorporated herein by this reference. In the event of any conflict between the terms of this
Agreement and incorporated documents, the terms of this Agreement shall control. In the
event of any conflict between Exhibits "A" and "B," the terms of Exhibit A shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULTANT shall
perform with due diligence the services requested by the CITY. Time is of the essence in
this Agreement. CONSULTANT shall not be responsible for delay, nor shall CONSULTANT
be responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to
approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by
CITY, other consultants/contractors, or governmental agencies, or any other delays beyond
CONSULTANT's control or without CONSULTANT's fault.
2 .1 Fee
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CITY agrees to compensate CONSULTANT in accordance with
CONSULTANT's Schedule of Hourly Rates, which is with in Exhibit "B ," and shall meet or
exceed prevailing wage rates, but shall not exceed twenty-five thousand dollars ($25,000)
per single project and in any case shall not exceed sixty thousand dollars ($60,000) per
fiscal year for services as described in Article 1. On-call services that are reimbursed by a
trust deposit shall not count towards the maximum amount CONSULTANT shall be paid for
such services. The rates in Exhibit "B" shall be in effect through the end of the Agreement.
2 .2 Payment Address
All payments due CONSULTANT shall be paid to :
Vali Cooper and Associates, Inc.
700 South Flower Street , Suite 1100
Los Angeles , CA 90017
2.3 Terms of Compensation
CONSULTANT shall submit monthly invoices for the work completed in the
previous month . CITY agrees to authorize payment for all undisputed invoice amounts
within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify
CONSULTANT of any disputed invoice amounts within ten (10) days of the receipt of each
invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount shall
not be deemed a waiver of CITY's right to challenge such amount.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider sa id default a total breach of this
Agreement and be terminated by CONSULTANT without liability to CONSULTANT upon
ten (10) working days advance written notice.
2.4 Prevailing Wages
CITY and CONSULT ANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this reference .
2.5 Term of Agreement
This Agreement shall commence on July 1, 2014 and shall terminate on June
30 , 2018 unless sooner terminated pursuant to Article 4 of this Agreement.
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INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims, demands , causes of action,
damages, injuries , liabilities, losses, costs or expenses, including reimbursement of
attorneys ' fees and costs of defense (collectively , "Claims " hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, wh ich
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSULTANT or any of its officers, employees, subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims , demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses , including
attorneys ' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1(a), and to the maximum extent permitted by law, CONSULTANT shall defend ,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSULTANT or any of its officers , employees , subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties . CONSULTANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice , and shall pay all costs and expenses, including all attorneys' fees and experts ' costs
actually incurred in connection with such defense. Consultant's duty to defend pursuant to
this Section 3.1 (b) shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of lndemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3 .2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
ma intain , and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1 ,000 ,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death ,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
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of California and rated in A .M. Best's Insurance Guide with a rating of A :VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000,000) per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in the
State of California and rated in Best's Insurance Guide with a rating of A : VII or better. If a
"claims made" policy is provided , such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain ,
maintain , and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1 ,000 ,000) per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident. . Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A.M. Best's Insurance Guide with a rating of
A:VII or better
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the performance
of work under this Agreement worker's compensation insurance as required by law.
CONSULTANT shall require any subcontractor similarly to provide such compensation
insurance for their respective employees .
3.6 Notice of Cancellation
(a) All insurance polic ies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium .
Additionally , CONSULTANT shall provide immediate notice to the C ity if it receives a
cancellation or policy revision notice from the insurer.
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(b) CONSULTANT agrees that it will not cancel or reduce any required
in surance coverage. CONSULT ANT agrees that if it does not keep the aforesaid insurance
in full force and effect, CITY may either immediately term i nate th is Agreement or, if
insurance is available at a reasonable cost, CITY may take out the necessary insurance and
pay, at CONSULTANT's expense, the premium thereon.
3. 7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers , agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULT ANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4 .1 Termination of Agreement
(a) This Agreement may be terminated at any time , with or without cause ,
by the CITY upon thirty (30) days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6 .15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT, in
an amount to be determined as follows: for work satisfactorily done in accordance with all of
the terms and provisions of this Agreement as determined by the CITY, CONSULTANT
shall be paid an amount equal to the percentage of services performed prior to the effective
date of termination or cancellation in accordance with the work items; prov ided , in no event
shall the amount of money paid under the foregoing provisions of this paragraph exceed the
amount which would have been paid to CONSULT ANT for the full performance of the
services described in th is Agreement.
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ARTICLE 5
OWNERSHIP OF DOCUMENTS
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5 .1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire ," and all Written Products and
any and all intellectual property rights arising from their creation, including, but not limited to ,
all copyrights and other proprietary rights, shall be and remain the property of the CITY
without restriction or limitation upon their use, duplication or dissemination by the CITY.
CONSULTANT shall not obtain or attempt to obtain copyright protection as to any Written
Products .
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULT ANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement, and
that the CITY has full legal title to and the right to reproduce the Written Products .
CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal , state or
local laws, or any contractual provisions, or any laws relating to trade names, licenses ,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULT ANT shall bear all costs arising from
the use of patented , copyrighted , trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and Written
Products produced under this Agreement. In the event the use of any of the Written
Products or other deliverables hereunder by the CITY is held to constitute an infringement
and the use of any of the same is enjoined, CONSULTANT, at its expense, shall : (a)
secure for CITY the right to continue using the Written Products and other deliverables by
suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify
the Written Products and other deliverables so that they become non-infringing while
remaining in compliance with the requirements of this Agreement. This covenant shall
survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
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6 .1 Representation
ARTICLE 6
GENERAL PRO VISIONS
The CITY representative shall be the Director of Public Works or his or her
designee , and CONSULTANT shall notify CITY of CONSULTANT's designated
representative. These individuals shall be the primary conta ct persons for the parties
regarding performance of this Agreement.
6 .2 Fair Employment Pra ctices/Equal Opportunity Acts
In the performance of this Agreement, CONSULTANT sha ll comply w ith all
applicable provisions of the California Fair Employment Practices Act (Cal iforn ia
Government Code §§ 12940-48), the applicable equal emp loyment provi sions of the Civil
Rights Act of 1964 (42 U .S.C. § 200e-217), and the Americans with Disabilities Act of 1990
(42 U.S .C . § 11200, et seq.).
6.3 . Aud it
The CITY or its representative shall have the option of inspect ing , auditing , or
inspecting and auditing all records and other written materials used by CONSULTANT in
preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSUL TANTwill promptly furnish documents requested by the CITY.
Additionall y, CONSULTANT shall be subject to State Audito r examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6 .4 Personnel
CONSULTANT represents that it has , or sha ll secure at its own expense, all
personnel required to perform CONSULTANT's services under this Agreement. Any person
who performs engineering services pursuant to this Agreement shall be licensed as a Civil
Engineer by the State of California and in good stand ing . CONSULTANT shall make
reasonable efforts to ma intain the continuity of CONSULTANT's staff who are assigned to
perform the services hereunder and shall obtain the approval of the Director of Public
Works of all proposed staff members who will perform such serv ices. CONSULTANT may
associate with or employ associates or subcontractors in the performance of its services
under this Agreement, but at all times shall CONSULTANT be responsible for its associ ates
and subcontractors ' services.
6 .5 CONSULTANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT is
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licensed, qualified, and capable offurnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations , commitments , or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULTANT has investigated and considered the
scope of services performed , has carefully considered how the services should be
performed, and understands the facilities , difficulties and restrictions attending performance
of the services under this Agreement.
6 .6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation during
the term of this Agreement or within twelve ( 12) months after completion of the work under
this Agreement which is or may likely make CONSULT ANT "financially interested" (as
provided in California Government Code Sections 1090 and 87100) in any decisions made
by CITY on any matter in connection with which CONSULTANT has been retained pursuant
to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California, excluding Cal ifornia's choice of law
rules . Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding , including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees , experts' fees , and other costs , in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party other
than CONSULTANT require the testimony of CONSULTANT when there is no allegation
that CONSULT ANT was negligent, CITY shall compensate CONSULT ANT for its testimony
and preparation to testify at the hourly rates in effect at the time of such testimony.
6 .8 Assignment
Neither this Agreement nor any part thereof sha ll be assigned by
CONSULTANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSULTANT shall hold
harmless, defend and indemnify the CITY and its officers, officials , employees , agents and
representativ es w ith respect to any claim, demand or action arising from any unauthorized
assignment.
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Notwithstanding the above, CONSULT ANT may use the services of persons
and entities not in CONSULTANT's direct employ, when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors ,
specialized consultants, and testing laboratories. CONSULTANT's use of subcontractors for
additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.9 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set
forth, and CONSULTANT is free to dispose of all portions of its time and activities which it is
not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULT ANT shall have no power to incur any debt, obligation , or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULT ANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers ' compensation law
regarding CONSULTANT and its employees. CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers ' compensation laws . The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article .
6.10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements, either
written or oral. This Agreement may be modified or amended, or provisions or breach may
be waived, only by subsequent written agreement signed by both parties.
6.12 Construction
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In the event of any asserted amb iguity in , or dispute regard ing the
interpretation of any matter herein , the interpretation of this Agreement shall not be resolved
by any rules of interpretation providing for interpretation against the party w ho causes the
uncertainty to exist or against the party who drafted the Agreement or w ho drafted that
portion of the Agreement.
6.13 Non-Wa iver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performan ce under this
Agreement shall not be a waiver of any other condition of performance under th is
Agreement. In no event shall the making by the CITY of any payment to CONSULT ANT
constitute or be construed as a waiver by the CITY of any breach of covenant, or any
default which may then exist on the part of CONSULTANT, and the making of an y such
payment by the CITY shall in no way impair or prejudice any right or remedy avai lable to the
CITY with regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid , illegal, or otherwise
unenforceable by a court of competent jurisdiction , the remaining prov isions of th is
Agreement shall continue in full force and effect.
6 .15 Notice
Except as otherwise required by law, any payment , notice or other communicatio n
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a) the day of delivery if delivered by hand or overnight courier service during CITY's
regular business hours or (b) on the third business day follo wing deposit in the United
States mail, postage prepaid, to the addresses listed below, or at su c h other address as one
party may notify the other:
To CITY:
Responsible Person : Michael Throne , Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd .
Rancho Palos Verdes, CA 90275
To CONSULTANT :
Responsible Person : Agnes Weber
Address : 700 South Flower Street, Suite 1100
Los Angeles , CA 90017
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IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date and year first above written .
Dated: ___________ _
Dated: ___________ _
ATTEST:
By: ______________________ __
City Clerk
Vali Cooper and Associates , Inc.
("CONSULTANT")
By: ______________________ __
Printed Name: ----------
Title: ___________ _
By: ______________________ __
Printed Name: ----------
Title : ___________ _
CITY OF RANCHO PALOS VERDES
("CITY")
By: ______________________ __
Mayor
APPROVED AS TO FORM :
By : ____ ~------------------
City Attorney
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Exhibit "A":
CITY's Request for Proposals
Agreement f or On-Call Des ign Prof essi onal/Tech nical
Exhibit "A"
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May 30, 2014
Vali Cooper & Assoc .
Attention : Edward Durazo
Via email
Dear Edward:
The City of Rancho Palos Verdes would like to include your firm on its list of authorized
On-Call consultants. Accordingly we are requesting a copy of your Statement of
Qualifications specific to the Project and Construction Management and other relevant
services your firm provides and the associated hourly rates. In July 2014 the Public
Works Department will be asking the City Council to approve contractual agreements
with several On-Call service providers (a copy of the most current contract is attached-
this contract may be revised by the City Attorney prior to City Council authorization of
the contracts. If this occurs staff will provide you with a copy of the revised standard
On-Call agreement). This requires that we receive the requested information within 7
working days (by June 6).
If you should have any questions or I can be of assistance, please contact me vie email
at rond@rpv.com. ·
The City reserves the right to reject any or all Statements of Qualifications.
Thank you,
Ron Dragoo
Senior Engineer
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Exhibit "B":
CONSULTANT's Proposal, including Schedule of Hourly Rates
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TAB LE O F CON TE NTS
SOQ lor The City of Rancho Palo s Verde s to Provide
PROJ ECT AND CONSTRUCTION MANAG EME NT SERVICES
FIRM BACKGROUND AND CAPABILIITIES .................................................................... 4
QUALIFICATIONS AND EXPERIENCE -KEY PERSONNEL ......................................... 6
RELEVANT EXPERIENCE I QUALIFICATIONS .............................................................. 7
PROJECT APPROACH AND UNDERSTANDING ......................................................... 16
EXCEPTIONS TO AGREEMENT ................................................................................... 28
FEE SCHEDULE ............................................................................................................ 31
APPENDIX .......................................................................................................... Resumes
Vali Cooper & Associates, Inc .
I-186
June 6, 2014
Ron Dragoo, Senior Engineer
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd .
Rancho Palos Verdes, California 90275
SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
Re: Statement of Qualifications to Provide Project and Construction Management Services
Dear Mr. Dragoo:
Vali Cooper and Associates, Inc. (VC&A) is pleased to submit the following statement of qualifications to
provide project and const ruction management services to the City of Rancho Palos Verdes (City). VC&A is
privileged to provide a highly qualified team to meet your requirements for your projects.
Company Background and Qualifications
VC&A was founded in 1987 and since has grown to a staff of over 175+ engineers, inspectors, and contract
adm inistrators working throughout California . Listed by Engineering News-Record for the past (14) fourteen
years as one of the nation's top 100 Construction Management firms , VC&A has earned a reputation for
servicing clients' needs at a very high level statewide.
Expert Personnel with the Right Combination of Talent and Experience
VC&A has assembled a team of uniquely qualified resident engineers and inspectors available to assist you
over the course of this contract. We have selected highly competent Individuals, who can work
independently, can capably represent you, and can fully coordinate and inspect your construction projects in
a flexible and cost-effective manner in all areas of inspection, contract management and adm i nistration for
any of your projects. VC&A is committed to consistency in personnel during your projects and the individual
assigned to a particular project will be available until the project's completion or as otherwise directed.
serving as our Principal-In-Charge for this contract will be Doug Franco, PE, QSD/P, Vice President-Southern
California. our designated Contract Manager will be Ed Durazo, CPM, CCM, QSP. Ed has worked with the
City of Rancho Palos Verdes in the past on the Abalone Cove Sewer Replacement Project, San Ramon
Landslide Stabilization Project, 25 Street Rehabilitation, Abalone Cove Sewer Assessment, Abalone Cove
Sewer Assessment and Palos Verdes Drive South Arterial Overlay Projects which were all very challenging
but successful projects. With Ed's experience working with the City, he will be the VC&A representative
responsible for managing the contract between the City and VC&A and will work to carefully control
budgetary costs while at the same time maintain ing adequate staffing levels and verify that all critical
milestones and deadlines for each project are met. He will be working out of our Los Angeles office, 700
south Flower Street, Suite 1100, Los Angeles , CA 90017, and office phone (213 ) 232-1131.
vc&A has project managers , construction inspectors, and office engineers who are immediately availab le to
assist the City of Rancho Palos Verdes i n any required project capac ity.
WhyVC&A?
vc&A is poise d and ready to assis t the City with a top-notch team of construction professionals . Our team
has the right attitude and technical expertise needed fo r the successful completion of any project . In
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SOQ ror The City or Rancho Palos Ve rde s to Provide
PROJECT AND CO NSTRUCTION MANAGEM ENT SERVICES
summary, the VC&A team will provide several differentiators that make us the most qualified f i rm to
represent the City of Rancho Palos Verdes for your forthcoming projects :
Highly competent staff with an unparalleled reputation and prove n capabil ity and expertise
• Significant current and past experience working as an extension of client staff
• Proven performance and relevant experience as evidenced by our excellent cl ient references
Extensive experience working on projects in coastal cities similar to Rancho Palos Verdes
And most of all, we really want to be a part of this on-call contract program and have the opportunity
to become an extension of City staff I!
VC&A offers you the essential management experience and experienced staff w ith the right skills and
commitment to provide the high-level support you require. We are committed to providing the City with the
highest quality services available and look forward to building a successful wor king relationship with the City
of Rancho Palos Verdes . Please do not hesitate to contact Ed at (626) 926 -1568, or
Edwa rd .Durazo@valicoope r .com , should you have any questions regarding our subm ittal.
Respectfully submitted,
VALl COOPER & ASSOCIATES, INC.
~z~
A/nes Weber, PE
President
Va li Cooper & Nsociates. Inc.
3
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SOQ fo r The City of Rancho Palos Verdes to Prov ide
PROJECT AND CON ST RUCTIO N MANAGE MENT SERVICES
FIRM BACKGROUND AND CAPABILIITIES
Since our establishment in 1987, Vali Cooper & Associates, Inc.
(VC&A) has provided construction and program management
services to public and private sector clients throughout California .
We provide these services from project inception through
construction, project closeout and operations . When the public is
your ultimate client, VC&A believes that project success is
measured not only by meeting the schedule and budget, but also
by providing a project that minimizes public inconvenience.
The VC&A Team has been providing construction management
and staff augmentation for public agencies and private utility
companies for the past 27 years . With licensed engineers,
construction and program managers, inspectors, office engineers,
technicians and administration support in offices throughout the
state, VC&A has developed a reputation for delivering unmatched
management solutions that exceed client expectations. For the
past fourteen years, VC&A has been listed by Engineering News-
Record as one of the nation's top 100 construction management
firms and is generally recognized as the largest "pure" CM firms in
California .
Established: 1987
Size of Staff: 175 +
Number of Offi ces: 9
Organ izatio n : Corpo ra t ion
Office Performing Work:
70 0 South Flower Street,
Suite 1100, Los An geles,
CA 90017
Te l: {213 ) 232-1131
Fax: (213) 688-0176
Services we provide are: Markets we provide these services to i nclude :
• Program I Project Management
• Construction Management I Inspection
• Storm Water Programs I Planning I Training
• Engineering I Building Plan Check
• Staff Augmentation
• Transportat ion
Building I Facilities
Wate r I Wastewate r
Levee I Flood Control
NPDES Compliance
Among VC&A's core specialties are construction management and inspection of Infrastructure projects
such as roadway and bridge construction, street improvements, storm drain construction, water/sewer
pipeline construction, water/sewer pump station construction, water/sewer treatment facility
construction, traffic signal construction, parks, bike trails and underground utility construction.
Because construction management and inspection is our specialty, we have dev eloped proven quality control
measures and administrative procedures that enable us to perform above and beyond industry standards.
vc&A has provided construction management and inspection services to over 200 different public agencies ,
including every Calt rans district, and numerous cities and counties throughout California . Our staff
understands the importance of providing timely inspections and accurate and thorough documentation of
the work through daily diaries . We have extensive knowledge of Greenback, AWWA, APWA, NEC and
Caltrans specification s I procedures along with the hands-on experience an d training t o effectively inspect
and manage your projects. Our staff also has the ability to quickly recognize issues and recommend solutions
to correct field problems . We have an excellent understanding of what to expect and w hat is requ ired on our
proj ects and we have systems in place that enable us to respond quickly to any staffing request .
Val• Cooper & A~~ocia tes. lnc.
4
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SOQ for The City or Rancho Palos Verdes to Prov ide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
Of particular note, VC&A is considered an industry leader in NPDES permit compliance. VC&A has spent over
a decade as a key member of the Caltrans Storm Water Task Force , mon itoring construct ion sites for
compliance with state and federal water pollution control permits. VC&A reviews contractors' SWPP plans ,
performs compliance inspections during construction, and provides field and classroom training to
contractors and pro ject owners in the latest best management practices (BMP s).
Experience with Municipal Capital Improvement Projects/Public Agencies
VC&A has provided on-call construction management and inspection services to various municipalities and
agencies; such as the City of Cypress, City of Menifee, City of Riverside,
City of Ga rden Grove, and City of Rancho Santa Margarita , along with
the Department of Water Resources, West Basin Municipal Water
District, Golden State Water Company, and Caltrans Districts 1, 2, 3, 4, 5,
7, 8, 9, 10, and 11 just to name a few. These past contracts and related
projects have embodied all of the elements of the projects that will
become part of the City of Rancho Palos Verdes program , including tight
construction schedules with internal milestones, extensive partnering
with countless project stakeholders, technical aspects (roadways,
commercial and resident ial developments , public works improvement
projects, utility construction and backfill, structures and architectural
features and emergency conditions response), mitigat ion monitoring
(biological, cultural, and potential hazardous soil/water handling) as well
as state and federal funding oversight and administration. Important to
note Is that VC&A is generally regarded as the leading and most
experienced firm providing on-call staff augmentation services to
governmental agencies throughout California .
Construction Management Plan (CMP}
The VC&A team has developed and demonstrated time and again a
highly successful approach to on-call contracts; beginning with the
negotiations of contracts, processing and implementation of task orders,
mobilization and demobilization of staff, invoicing, and all other steps
critical to the successful completion and close out of each individua l project .
For your contract, Ed Durazo, CPM, CCM, QSP will serve as the VC&A team 's single point of contact with the
City of Rancho Palos Verde 's project managers. This approach has , in the past, minim ized confus ion and
ensured expedient support to our clients. All requests for personnel and services will go through Ed. Once the
City of Rancho Palos Verdes issues a task order, Ed will prepare a proposal for each individual project
including scope, staffing, detailed schedule and cost breakdown and total "not to exceed fee ". The task order
procedure Ed utilizes is summarized above (see inset).
Quality I Cost Control Assurance
To assure that the quality of our field operations meet your requirements, and those of the contract
provisions, VC&A has implemented an internal qua lity control (QC) program . With your permission , all field
operations will be evaluated for safety, inspection, equipment maintenance, record keeping, photo
documentation and administration. VC&A's Quality Assurance Officer (if required) or Ed will periodically be
on -site to review project files, evaluate project safety, and verify compliance with contract plans and
specifications .
Vali CoopN & Amxlates, Inc.
5
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CO NSTRUCTION MANAGEMENT SERVICES
QUALIFICATIONS AND EXPERIENCE-KEY PERSONNEL
Given the strong relationship with the City and an experienced team proposed by VC&A, the City of Rancho
Palos Verdes can be assured that your project will be correctly and thoroughly managed in the most effective
and efficient manner possible . Additionally, the ''hands-on and firm, but fa i r" approach the VC&A team bring
will verify your project will be completed on schedule and within budget. Our team's relevant experience will
allow us to troubleshoot problems in advance and develop cost effective solutions to keep the project on
schedule, within budget and "moving" at all times.
Organization Chart
The following Organizational Chart outlines the structure of our proposed team and the relations h ips as well
as respective responsibilities of each individual.
"
CONStRu CTiON IU~P[CTCR'j ,
Resumes
Bnd Brooks
Robert Eatrada
Chuck L.arson
RomiNunu
Dave Romoro
Mike VIllamil
WarTon Willia ms
Please find resumes in the Appendix.
Vali Coope r & Assoc iates. In c.
-.
CO'+~TR UCTIO"ti.\At~t.C£R!. j
NoiiAttu,PE
Tam Nowak, PE, QSD/P
lrfan Patel, PE
Steve Quuada, PE, QSD/P
Ruben Trlgueroa, PE
~btl Tsugawa RLA, QSD,
undscapo Architect
6
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVIC ES
RELEVANT EXPERIENCE/ QUALIFICATIONS
VC&A has a reputation for delivering on time and within budget projects for local agencies just like the City of
Rancho Palos Verdes . With the strong and experienced team proposed by VC&A, the City can be assured that
their projects will be correctly and thoroughly managed in the most cost effective and efficient manner
possible. The follow i ng representative projects demonstrate the Team 's capabilit ies and experience in
water/wastewater, stormwater, roadway, arterial and residential improvements.
Reference :
Andrew Sterner,
Management Supervisor
Corona-Norco Unified Schoo l
District
400 South Vic entia Avenue
Corona, Californ ia 9288 2
(951) 736-3316
CESAR CHAVEZ ELEMENTARY SCHOOL
SANITARY SEWER INSTALLATION
Corona-Norco Unified School District
Corona, California
VC&A provided full construction management services for the
installation of a new sewer system at a year-round elementary
school in Riverside County that previously used a septic system .
Work included installing 3,600 lineal feet (If) of 15-, 12-and 8-
inch ductile iron pipe (DIP), including 22 concrete precast
manholes and three 21-i nch steel-casing jack-and-bore locations .
During construction, it was necessary to maintain and protect in
place 3,600 LF of 20-inch reclaimed water pipeline , 2 ,700 LF of 8-
inch potable water main, 370 LF of 12-inch sewer main, fiber-
optic cable, and other appurtenances for the City of Corona,
County of Riverside and Caltrans (since part of the project takes
place on Caltrans right-of-way).
Excavation and backfill for the sewer main and manholes occurred
at depths ranging from 9 to over 30 feet. In addition, a retaining wall and footings were built and sewer laterals
installed on existing residential properties, which previously had septic tanks. While the project was
constructed for the school district, it required encroachment permits from the City of Corona , Riverside County,
and Caltrans , with which VC&A coordinated to ensure that specifications and permit requirements were met.
VC&A's detailed constructability review identifi ed multiple utility conflicts that would have resulted in costly
change orders while keeping the project on schedule. Working with the designer, VC&A developed significant
cost savings to the client .
Originally, only two bids were received that were approximately 175 percent above the engineer's estimate.
The project was re -bid, and VC&A performed value engineering, prepared a list of potential bidders to receive
a letter of notice, and conducted pre-bid meetings that gave bidders an opportunity to clarify bidding issues .
Th e new bids were well below the engineer's estimate. At the end of the process VC&A helped evaluate the
bids; identify the lowest responsible bi dder; verify their references, bond documents and insurance; and
award the contract by providing proper notice to proceed.
Although the plans were completely revised during construction due to numerous conflicts with existing utilities,
partnering with the contractor made the project a success by resolving these issues early. VC&A's resident
enginee r discussed alternative solutions and helped the team meet early schedule deadlines by working toward
Vali Cooper & Associa tes. In c.
7
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SOQ for The City of Ran cho Palos Verdes to Provide
PROJ ECT AND CONSTRUCTION MANAGEMENT SERVICES
mutual goals . By working together with the contractor, by providing close inspection, and by properly
documenting the project, the additional costs associated with the redes ign that were esti mat ed by the contractor
to be $187,000 were negotiated to less than $90,000.
Reference:
Megan Panofsky,
Project Enginee r
Go lden State Water Company
2330 "A" Street, Suite A
Santa Maria, California 93455
Office : 805 -349-7407 x117
megan .p an ofsky @g swater.co m
GOLDEN STATE WATER COMPANY COASTAL DISTRICT
Santa Maria, California
VC&A was selected to provi de project management for th is
public utility water purveyor company that pu rc hases, produces,
distributes, and sells water to nearly a quarter-million customers
in California.
Projects performed included:
Foxen Canyon Well
Sisquoc, California
This project involved drilling and equipping a new well at GSWC's
Foxen Canyon site in Sisquoc. VC&A scope included construction
inspection and construction management of a new well site
development and construction. The project cost-$1.3 million .
Lake Marie Reservoir Electrical and Piping Improvements
Orcutt, California
The VC&A scope of work on this project included project
managing sub-consultant design preparation of electrical and piping construction plans and motor contro l
center for upgrades to the power, controls and telemetry of the existing booster pumps and water level
monitoring in the reservoir, and also for operating a future groundwater we ll and pump. The project cost -
$450,000.
Tanglewood
Santa Maria, California
The VC&A scope of work on this project included project managing sub -consultant design preparation of
electrical and mechanical upgrades at the existing Tanglewood Well site, located in Santa Maria. The site
contains an existing well, a surge tank, and storage tanks . The mechanical scope consists of the replacement
of an existing oil operated air compressor with an oil -less air compressor and the installation of a float device
that will tie into the SCADA system for automated tank level readings . The electrica l scope generally
consisted of providing a new SCADA panel, electrical conduit, connections, and a new air compressor motor.
The project cost -$150,000.
Valley View Land Acquisition
Ojai, California
The VC&A scope of work on this project consisted of assembling a sub-consultant team and project managing
the sub-consultant team in the tasks of identifying candidate property sites and preparing conceptual si te
development plans and cost analysis of those candidate sites to replace GSWC's ex isting Valley View Booster
Station, which is in a vault, to an above ground facility i n Oj ai. VC&A and it s team were successful in
V~li Cooper & Associates, In<.
8
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
identifying a candidate site that met the original booster pump facility site paramet ers and in coordinating
the potential purchase ofthis site with the property owner. Project cost-$243 ,000.
Reference:
Joseph Smith,
Construction Services Manager
TY Lin International
5030 Camino De La Siesta ,
Suite 204
San Diego, California 92108
(619 ) 692 -1920
Reference:
Randy Marx,
Project Manager
Brown and Caldwel l
10540 White Rock Road ,
Suite 180
Rancho Cordova, Cal ifornia
95670
(916) 221 -1577
rmarx@BrwnCald.com
Vali Cooper & Assodates. In t .
COUNTY OF SAN DIEGO CONSiRUCTION MANAGEMENT
SERVICES ON AS NEEDED BASIS
County of San Diego
San Diego, California
JAMACHA PUMP STATION REPLACEMENT
VC&A provided inspection services for the construction of a new $
6,000,000 sewer pump station in Spring Valley, San Diego. The plans
called for replacement of the existing pump station building and
equipment with a new building and pump station equipment. Duties
included inspection of construction of wet well, HVAC equipment
and ducting, installation of three 100 HP vertical close coupled
pumps, construction of control room , pump room, jib crane
installation, AC units, CMU blockwalls and aluminum roof,
mechanical and plumbing piping and electrical conduit and vaults
installation. Other duties included coordination of various
subcontractors and county testing agencies, daily inspection reports,
tracking of quantities and labor compliance interviews with the
contractor and his subs .
ON-CALL CAL TRANS STORMWATER DISTRICT ASSISTANCE
43A0238
Northern California
VC&A was selected to provide subconsultant services to Caltrans
Districts 3 and 4 to provide compliance inspections on several high
profile construction projects. The purpose of the inspections was to
observe and report on the level of compliance pertaining to the
Caltrans Storm Water Management Plan, Caltrans General Permit,
and the 2009 Updated General Construction Permit. Emphasis was
placed on the proper installation, implementation, and maintenance
of erosion and sediment control BMPs, non-storm water
management BMPs, and waste management and materials pollution
control BMPs . Caltrans construction projects are subject to the
requirements of the Genera l Construction Permit for any project
disturbing more than 1 acre of soil. Other tasks included reviewing
and redlining SWPPP and WPCP plans and amendments, interfacing
with Caltrans construction staff to address compliance and BMP
questions, and developing and implementing 4 hour SWPP
Compliance refresher and "bootcamp" training for Caltrans
employees and Contractors covering permit requirements, BMP
implementation and installation, and Caltrans District policies,
9
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SOQ for The City of Rancho Palos Verdes to Provide
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attending pre-construction meetings, attending regulatory meetings and assisting Resident Engineers for
compliance with all applicable NPDES permits o n their projects.
Reference:
Mr. Mark Uphus,
Senior Civil Engineer
City of Garden Grove
Pub lic Works Department
11222 Acacia Parkway
P.O. Box 3070
Garden Grove, California 92842
(714 ) 741-5191
marku@ci.garden-gr ove.ca.us
Reference:
Denny Brown,
Chief, Equipment & Materials
Section
Div ision of Enginee ri ng
Department of Water Resour ces
(916) 653 -4397
debrown@wate r .ca .gov
Va li Cooper & Associat es. Inc.
(0"1\fJ.IJ(~&~\oWi~ ... .._'T . , .........
NEWLAND/YOCKEY STORM DRAIN,
WATER & SEWER IMPROVEMENT
City of Garden Grove
Garden Grove, California
VC&A was selected to provide Construction Manager, Contract
Manger, Resident Engineer and Construction Inspector's including
SWPPP reviews for the Newland/Yockey Storm Drain, Water and
Sewer Improvement project. This proj ect consisted of placing
approximately 300 lineal feet of reinforced concrete box (RCB) and
transition structures, 1,343 feet of 108 inch reinforced concrete pipe
(RCP) and junction structures, four laterals, catch basins, three sewer
line installations and three water line installations. The upstream end
of the project commenced just north of the intersection of Newland
Street and Westminster Avenue and the line will outlet into
Westminster Channel within the Orange County Flood Control
District's right of way.
MENTONE PIPELINE-SOUTH AND EAST FOOTHILL PIPELINE
TO CRAFTON HILLS PUMP STATION, EAST BRANCH
EXTENSION-PHASE II STATE WATER FACILITIES,
CALIFORNIA AQUEDUCT, SANTA ANA DIVISION
San Bernardino County
San Bernardino, California
VC&A was selected to provide construction management services
on this project which includes the construction of the following
feature s:
• Providing approximately 0.52 mile of 42 inch buried
steel pipe from t he existing tee of EBX Pipeline at
Station 70+69 to ex isting tee of Yucaipa Pipeline at
Station 47+70.36
• Demolition of existing 54 inch pipeline sections at Vault
1 and some cutting and removal of pipe at the tie-i n
points on the existing pipelines
• Traffic control and AC pa ving for temporary detour of
Highway 38
10
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• Excavation and backfill
• Stone slope protection
• Concrete encasement
a Cathodic protection
SOQ lor The City of Rancho Palos Ve rdes to Prov ide
PROJECT AND CONSTRUCTION MANAGEME NT SERVICES
• Furnish and install a variety of valves 12 inches and smaller in size
• Cement mortar lining and coating
• Seeding and erosion control
VC&A has a reputation for delivering on time and within budget projects for loca l agencie s just like the City of
Rancho Palos Verdes . With the strong and experienced team proposed by VC&A, the City ca n be assured that
their projects will be correctly and thoroughly managed in the most cost effective and efficient manne r
possible . The following representative projects demonstrate the Team's capabilities and experience. Each of
these projects contains similar project elements to those mentioned in the RFP .
Reference:
Alan Bos ia,
City of Riverside
3900 Main Street
Riverside, CA 925 22
(951) 377 -5208
abas ia@ riversi deca .gov
ON-CALL CONSTRUCTION ENGINEERING/ ALESSANDRO
BOULEVARD IMPROVEMENTS
City of Riverside, California
VC&A provided a construction management services Including
resident engineer, assistant resident engineer and inspectors for
this fast track, challengi ng project that w idened a maj or
thoroughfare from Arlington Avenue to Trautwein Road . Work
included relocating and replacing curb, gutter, sidewalk, cross
gutters, spandrels, and driveway approaches; removing and
narrowing an existing median to verify three lanes of travel in both
directions; constructing r etaining walls at the intersection of
Arlington Avenue and Alessandro Bouleva rd; electrical
improvements included underground conduit f or relocating an
existing overhead electric utility; installing traffic detection loops;
relocating and installing existing and new street lights;
constructing a wireless video detection system; installing new
traffic signal poles/arms, a controller a nd electric pedestal;
landscaping and irrigation; installing new water services, backflow assemblies and pressure reducers; pavement
removal and grading; and asphalt grinding and paving overlay and thermoplastic of roadway striping and
legend.
Reference:
David Lop ez,
Ass o ciate Engi ne e r
Ci t y of Baldw in Park
14403 East Pa cif ic Aven u e
Baldwin Park, CA 91706
(626 ) 960-4 011
Dlopez@baldwinpark.com
Vall Cooper & Associates. Inc.
FRANCISQUITO AVENUE OVERLAY
City of Baldwin Park, California
VC&A was selected to provide construction management and
in spection services for the Fran cis quito Avenue Overlay project
including ne cessary services to manage all asp ects of the p roje ct
in compliance w ith the Caltrans Local Assistance Procedures
Manual. The p roject locatio n is on Francisquito Ave nue f rom
Ramona Boulevard to the south city limit, 600 feet south of
Puente Avenue and is comprised of grinding and overlay i ng the
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SOQ for The City of Rancho Palos Verdes to Provide
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existing street with 1W' asphalt rubber hot mix, removing and replacing exist ing handicap access ramps,
sidewalks, curb & gutters and other existing facilities, and striping. The project is funded by federal funds . The
estimated construction cost was $1,300,000 and the construction duration was 60 working days .
Reference:
Mark Uphus, PE ,
Sen ior Civil Engineer
11222 Acacia Parkway
Garden Grove, CA 92840
(714) 741-5191
m arku@ci.garden -gr ove.ca .us
ON CALL CONSTRUCTION INSPECTION
City of Garden Grove, California
Since 2008, VC&A has provided on-call construction inspection services
for various projects in the City of Garden Grove that include roadway
improvements, street widening, sewers, storm drains, traffic signals,
utilities, freeway interchanges, railroad underpasses, and similar
construction to ensure compliance with City ordinances and Caltrans
standard specifications. To date, specific projects have included:
TRAFFIC SIGNAL INSTALLATIONS AND MODIFICATIONS AT VARIOUS
lOCATIONS
VC&A provided inspection for new traffic signal and striping at Garden
Grove Blvd and Partridge Street, traffic signal modification and striping
at Chapman Avenue and Springdale Street, traffic signal modification
and striping at Lampson Avenue and Lamplighter Street and traffic
signal modification and striping at Brookhurst Street and Lampson
Avenue.
2012 SLURRY SEAL PROJECT, PHASE I
VC&A provided inspection services for crews sealing pavement cracking prior to slurry seal application for
various locations within the City of Menifee.
SPRINGDALE SIDEWALK LANDSCAPE IMPROVEMENTS
VC&A provided Inspection on this project which consisted of installation of irrigation system and landscaping
improvements on slope.
FIBER OPTIC AMBER ALERT SIGNS
VC&A provided inspection services for the placement of two (2) Fiber Optic Signal Interconnect and Amber
Alert Systems for the City. Boring and jacking for the fiber optic cable placement resulted in repair of asphalt
and concrete. Also, two control cabinets for the amber alert system were installed.
CHAPMAN AVENUE IMPROVEMENTS
VC&A provided inspection services for a street improvement project. The inspection services included the
rehabilitation of access ramps for ADA compliance, street removal and replacement of AC pavement. There
was sidewalk removal for boring and jacking of the electrical conduit, AC repair as needed, placement oftwo
Amber Alert signs, raising manholes and water valve cans to grade, along with new placement of thermal
plastic striping of the streets .
SAFE ROUTE TO SCHOOL PEDESTRAIN CROSSING
vc&A provided inspection services for school crossings and ADA required access ramps, removal and
replacement existing sidewalks, at eight school locations in the City of Garden Grove .
BROOKHURST STREET/GARDEN GROVE BOULEVARD INTERSECTION IMPROVEMENTS
Vali Cooper & Ano<iates.loc.
(C\~\~· ff.()(,AAM .. •.AHt.:.t'Y<r~ ,.. .. ~ -.... , .... 12
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SOQ ror The City or Rancho Palos Verdes to Provid e
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
VC&A provided inspection services for widening the easterly side of Brookhurst Street to p rov ide a right lane.
Work included, curb and gutter, sidewalks, driveway, wheel chair ramps , med ian curbs, cold plann ing existing
asphalt, traffic signal modifications, asphalt resurfacing, fire hydrants, landscaping and irrigation, traffic
striping.
TRAFFIC SIGNAL INSTALLATION AND MODIFICATIONS AT VARIOUS LOCATIONS
VC&A provided inspection on new traffic signal and striping at Hasler Street and Allard Avenue, along with
new traffic signal and striping at Westminster Avenue and Dawsen Street/Hope Street. Signal modification at
Westminster Avenue and Bower Street. Project consisted of installation of new conduit and conductors at
Harbor Blvd and Chapman Ave.
FOUR ARTERIAL STREET REHABILITATION AT VARIOUS LOCATIONS
VC&A provided inspection for four street rehabilitation locations are at Westminster Avenue, Brookhurst
Street, Chapman Avenue and another phase of Chapman Avenue . Project consisted of replacement of curb
and gutter, driveway, wheel chair ramps, median curbs, pulverization of existing asphalt and basis; asphalt
resurfacing, traffic striping and installation of traffic loops .
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Reference :
Alvin Papa,
Senior Civil Eng ineer
City of Cypre ss
5275 Orange Avenue
Cy pres s, CA 90630
{714) 229-6746
apapa@ci.cypress .ca .us
SOQ for Th e City of Ran cho Palos Verde s to Provide
PROJECT AND CONSTRUCTION MANA GE MEN T SERVICES
ON-CAL L CONSTRUCTION MANAGEMENT/
ENGINEERING SUPPORT/ TESTING AND INSPECTION
City of Cypress, California
VC&A was selected provi de construction management,
engineering support, testing and inspect ion services on an "as-
needed" basis . Projects include:
2011/12 SLURRY SEA L PROJECT, PUBLIC WORKS PROJECT NO. 72
VC&A provided construction management and inspection on t he
slurry sealing of various streets in the City of Cypress and various
concrete work withi n the City's right-of-way. Const r uction
duration was approximately 90 working days . VC&A managed and
Inspected daily construction activities , monitored traffic control,
inspected contractor operations including but not limited to
mobilization , surveying, traffic control, crack sealing, remova l and replacement of AC pavi ng, removal of
existing traffic striping and markers, Type I and II Slurry Seal with 2.5% Polymer Modified (Rubber Latex),
replacement traffic striping, markers, and curb paint. Additional pr oject elements in clude removal and
replacement of PCC curb and gutter, PCC sidewalk, PCC cross gutter and spand r el, ADA curb ramps ,
installation of detectable warning surfaces, tree remova l and stump grind, safety compliance and compliance
with storm water pollution prevention plans .
EDGEMONT CIRCLE SEWER REHABILITATION PROJECT, PUBLIC WORKS PROJECT NO. 2010-07
VC&A provided inspection on the Edgemont Circle Sewer Rehabil itation project w hich con sisted of removal
and replacement of existing VCP sewer lines on Edgemont Circle in the City of Cypress . The construction
duration was 10 working days. VC&A managed and inspected daily co nstruction activities, monitored traffic
control, inspected contractor operations including but not limited to mobilization, surveying, traffic control,
excavation, bypass installation, remove and replace existing VCP sew er line, bedding, r e-estab lis h laterals,
slurry backfill, hot mix asphalt, replacement of traffic striping and markings, pavement markers, safety
compliance and compliance with storm water pollution prevention plans .
2012/13 RESIDENTIAL STREET REHABILITATION PROJECT
vc&A provided construction management and inspection for the City Pa ve ment Management Program which
consis ted of sealing all crack s, repairing areas of extensive cracking, slurry sealing of the pa vement, r epai nt i ng
curb address numbers, remo val and re placeme nt of select parkway trees, r epairing lifted sidewalks and curb
and gutter, and installation of ADA curb ramps .
Vali Coopt'r & Asso<iat~s.l nc
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Reference :
Tom Huff,
Senior landscape Arch itect
California Department of
Transportation Divis i on of
Env ironmental Analys is
(91 6) 65 3-4176
SOQ fo r The Cily of Rancho Palos Verdes Lo Pro vid e
PROJE CT AN D CONSTRUCTION MAN AG EMENT SERVICES
ON ON~CALL PRO FE SSIONAL AND TECHNICAL
STORMWATER QUALITY ASSURANCE SERVICES
CA LTRANS 43A0231
Statewide
VC&A was recently selected to provide St ormwater Quality
Assurance Services Statewide, including compliance monitoring
of the State's construction, maintenance and propert y
management activities and facilities . Such mon itoring achie ves
the objectives of the State's Storm Water Management Pian
and ensures compliance with California National Pollutant
Discharge Elimination System (NPDES) permits. Tasks comprise
a variety of observation s and i nspect ions to help Caltrans
managers know whether storm water management practices
are being implemented as i nten ded and to support efforts to
evaluate, define and revise those practices. Staff duties include
scheduling, managing and performing site ins pections for
proper selection, installation and maintenance of BMPs;
reviewing storm water documentation such as WPCPs, SWPPPs
and FPPPs; coordinating with Caltrans , t he Regional Wa t er
Quality Control Board, Army Corps of Engineers, Fish & Game, other agencies and other consultants;
maintaining a database of compliance results and observations; and preparing seaso nal and annual reports .
During field inspections, areas of concern are reported to the Ca ltrans resident engineer, maintenance
supervisor and/or storm water coordinator, and corrective measures are identified to b ring the project into
contract and regulatory compl iance . Inspection reports give each proj ect a rating based on the level of
compliance observed. Copies of the reports are provided to the resident engineer and the results discussed in
detail.
Additional VC&A tasks include compiling and analyzing inspection report s to maintain con sistency during
i nspections, and providing feedback to Caltrans management through regular correspondence and meeti ngs .
Vali Coope• & Ass ()(iates, Inc.
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I-200
SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVIC ES
PROJECT APPROACH AND UNDERSTANDING
A. Project Delivery Method
The following approach to Project, Construction Management and Inspection services descri bes VC&A's
typical delivery of these services to projects through their various phase s of preconstruction, construction,
and project closeout. Integrated into each of these phases is VC&A's approach to Contract Administration
which will be described, as well as lessons learned in delivering these services and any cost saving strategies
that we have developed through previous successes .
PRE-CONSTRUCTION PHASE ACTIVITIES
Constructability Reviews I Plan Reviews
It's always said it's better to get it right on paper than to have changes in the field . To that end, VC&A offers
and recommends that if possible we have an opportunity to work with the designer In performing
plan/constructabllity reviews prior to a project's bid, a service we frequently provide to help prevent the
possibility of change orders/claims at a later date. We will be pleased to provide these cost saving steps to
the City on all or some of your designated projects that warrant this comprehensive approach . As
construction management is our only business, all of our staff is construction focused -we have dealt with
similar type projects, know and understand City and other agency standards, and know what works and what
doesn't work in the f ield. Because we focus on construction, we know current material and contractor
availability and also understand the various contractors likely to bid your projects . We will provide a common
sense, practical approach to the construction of capital improvement projects.
We have developed a Constructability and Biddability Review Checklist that we use regularly In performing
these reviews . Our goal is to minimize any surprises during the construction phase. Our approach requires
walking the project site and identifying any construction Issues that may not be addressed on the plans and
to verify that all existing utilities, drainage, and other facilities are shown on the plans . We wil l carefully
review the contract plans and Special Provisions, including the review of quantities, traffic patterns, staging
plans, detour plans, right of way issues, and other relevant elements looking for ways that could potentially
save the City time and money on a contract. We also evaluate the specifications, making sure that all bid
items have a pay clause for them and that bid items and specifications match the work contemplated for
each item . The more conflicts and issues that can be resolved prior to bid, the more efficiently a project will
go during construction. Recommendations resulting from our reviews will then be discussed with the City and
any of your designers prior to putting the contract out for bid.
Preconstruction Documentation of Site
vc&A staff and inspectors will walk the site and document the conditions at bid time. Ou r documentation
includes photographs and videos of the construction site, which are logged and filed with the proj ect files.
This will memorialize the job site prior to construction. Our staff also obtains photographs prior to
construction, during construction, and at the completion of construction. All photos are logged w ith a date, a
description and location.
Evaluation of Contractor's Bids
vc&A staff can assist with preparing the bidding documents for advertise ment, including the Ci t y's general
specifications and boilerplate information, verify the cost estimate and constructio n schedule, and identify
milestone completion dates . We can prepare a list of potential bidders to receive a letter of notice and
Valt Coo per & Msoc iate s. In c.
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
conduct pre-bid meetings that give bidders an opportunity to clarify bidding issues. Our team can respond to
contractor questions and monitor responsiveness to bidders throughout the process . Any addenda required
as a result of a response to any of these questions or from the City will be prepared and forwarded to the City
project manager (or directly to plan holders if the city desires) by our team. The bids received from the
contractors must include all required information and documentation. At the end of the process, our team
can assist the City in evaluating the bids, identify the lowest responsive and responsible bidder, and verify
their references, bond documents and insurance to make certain that the contract is properly executed .
Preconstruction Meeting
All appropriate parties will be invited to a preconstruction meeting conducted by our construction manager
including the contractor, City staff, stakeholders, utility company representatives, VC&A staff, and any other
involved entities. At this meeting, project specifics will be discussed by our team Including contract submittal
requirements, change order and potential claim procedures, the contractor's construction schedule, technical
issues and safety procedures. Most Importantly, we will discuss the contractor's approach to the project in
order to discuss ways to save time and money. An agenda and meeting m i nutes will be prepared by the VC&A
staff and submitted to the attendees. All necessary forms will be provided to the contractor for submittal in
accordance with required construction record and accounting formats .
CONSTRUCTION PHASE ACTIVITIES
Construction Management I Inspection
As the construction manager and inspectors for your projects, VC&A's role is to verify that construction
proceeds in accordance with City's plans and specifications, the Greenback (Standard Specifications for
Public Works Construction), City of Rancho Palos Verdes, County of Los Angeles, and all other pertinent
project Standards and Specifications such as AWWA, APWA and Caltrans. Inspection will be performed to
verify the workmanship and quality of all work transpiring on -site. This includes inspecting the methods,
means and techniques utilized by the contractor or any of his sub-contractors. Any deficiencies or deviations
from the Contract documents will be identified discussed and noted in writ ing to the contractor and will be
brought to the City's attention. We find that correcting deficiencies immediately saves both time and
frustration for all parties on the project.
our mission Is to monitor compliance with permits, assist with approving schedules and traffic control plans ,
maintain daily diaries, identify if change orders have merit, prepare individual cost analyses to compare with
a contractor's change order request and assist with the preparation and issuing of change orders (if any),
monitoring site cleanliness and noise levels, preparing punch lists , keep the public informed of construction
activities with an updated 24 hour Hot -Line for project information while also addressing any concerns
brought forward by the general public, and manage project closeout. The following is a list of typical services
VC&A provides:
• Review and be knowledgeable of the contract documents
• Administer the construction contract per Construction Contract documents, the Green book, and
current City and County Standard Specifications and Plans
Prepare and ma i ntain a correspondence log organized in chronologica l order
• Serve as the City's representative and liaison with the contractor during the construction of the
project
Vali Co oper & Asso<ia tes.lnc
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
Provide daily construction management and inspection monitoring the contractor's work for
conformance with the contract documents
• Review and be knowledgeable of existing site conditions
• Prepare and submit to the City daily inspection reports documenting the contactor's workforce,
material and equipment used, a summary of construction activities, field problems, disputes or
cla ims , resolutions of issues and directions given to the contractor
• Review and provide recommendations regarding the contractor's submittals and shop drawings
• Effectively and expeditiously communicate with City staff, design consultants, and the contractor
to identify conflicts, construction problems, coordination issues and to obtain necessary feedback
regarding submittals and RFis
• Prepare and maintain a photo journal documenting the construction progress . Photos shall be
taken before construction begins, during construction and upon completion of the project
Walk the project construction limits with the contractor and reference the plans and
specifications to document any existing survey monumentation that will need to be replaced as a
result of construction and/or protected In place
• Confirm in writing that work being inspected conforms to the contract requirements and
promptly report unacceptable work to the contractor and the City
Monitor project work and adjacent areas for unsafe conditions and promptly report to the City
and the contractor any deviations that require resolution
• Verify all of the provisions of the Storm Water Pollution Prevention Plan have been met
• Verify Encroachment Permit requirements
• Perform all duties in a manner that promotes the cost-effective execution and progress of the
work
Confirm that all materials and workmanship meet the contract requirements, notwithstanding
the purview and authority of the Engineer, or other authorized representatives or regulatory
authorities having jurisdiction
• Provide and coordinate inspection for all trades involved in the project included in the contract
documents
• Coordinate and observe pressure testing of waterlines along with bacteriological testing, and
video recording {CClV) of sewer lines.
• Coordinate compaction and materials testing. Establish compaction location records to verify
compaction coverage and rev iew and log materials test results and address non-conforming tests
Coordinate with the City's designated surveying party (and/or the contractor's surveyor) and
confirm that staking information matches the information shown on the Contract Plans . VC&A
staff is familiar w ith reading construction staking to confirm grades for assuring contract
compliance with the plans . They also can use a rod and level to check elevations .
• Coordinate with all Utility companies and permitting agencies involved with a given project
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVIC ES
• Carefully monitor change order work in the field and verify and sign contractor's daily extra work
reports documenting force account (time and materials) work
• Issue verbal instructions to the contractor regarding routine matters and follow up with written
instructions for more important matters and as directed by the City Engineer
• Verify contractor's progress on as-built plan preparation weekly an d monthly; verify that the as -
built plans submitted by the contractor are accurate and submit as-builts to the City
• Confirm the reestablishment of survey monumentation in keeping with Senate Bill1563
• Verify that all funding administrative tasks and requirements have been satisfied; also , verify that
process reimbursement requests and final reimbursements have been completed .
Public Relations
Good relations with the general public are imperative to the success of any project. Typically construction
work is adjacent to private residences and businesses and construction can be very disturbing. VC&A
inspectors will be the first line of defense for addressing complaints/concerns brought forth by the public.
VC&A staff will work with the contractor to quickly and efficiently address issues and concerns brought
forward.
It is critical that good communication transpires between the constructio n management team and businesses
to minimize disruptions to them. We will need to understand an individual business' delivery times and busy
times so that we can maintain access to their driveways during these periods.
Safety, Safety, Safety
Safety on a project can never be emphasized enough. Every project has its safety concerns, but the ones that
stand out for these projects include:
• Work adjacent to live traffic
• Work in close proximity to private residences, businesses, and sidewalks
• Work around utilities
VC&A treats safety very seriously. Our employees are all required to conduct weekly ta ilgate safety meetings
on relevant project safety topics. Safety training is provided to employees as needed such as fall protection,
confined space, and 40-hour HAZMAT. We require that all projects have a safety/emergency bulletin board
with the project-specific Code of Safe Practices and emergency phone numbers and procedures posted. We
also have a Safety Manual that contains all company safety-related information, policies and procedures, and
a designated company Safety Officer who periodically visits all our projects to verify that our field staff is
following internal safety policies. Although the contractor is responsible for jobsite safety, our field staff will
continuously monitor the project for adherence to the safety requirements per the contract. VC&A will
address with the contractor any safety deficiencies, and these deficiencies and their corrective actions will be
documented in a safety diary.
Materials Testing
vc&A works with many material testing firms around Southern California such as Twin ing, Group Delta and
Kleinfelder to name a few. VC&A will be responsible for coordinating testing activities with our sub-
consultants or the City's testing firm of choice in order to be proactive and respectful to the contract
Vall Cooper & Associates. Inc.
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SOQ for The Ci ty of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAG EMENT SERVICES
schedule. Our staff will coordinate between the contractor and the City 's material s testing firm, fo r all off-site
and on -site material quality ass urance testing needs to verify adherence to the contract docume nts. Material
test result s will be reviewed , logged and filed in the project files . Any failed t ests shall be addressed and
appropriate correction measures will be taken and documented .
Surveys
VC&A will provide oversight and will coordinate between the contractor and the surveyi ng companies of
choice in the event that the City will require any survey during a given project. Survey requests will be logged
in and the data appropriately filed.
Traffic Control
Traffic contro l is a critical issue on all projects . Our inspectors are intimately familiar with traffic control as it
Is an everyday aspect of their inspection operations . They will verify that traffic control plans have been
approved by the City's appropriate traffic designee . Throughout construction, our i nspecto rs w ill monitor the
contractor's traffic control and safety provisions and confirm compliance with the approved traffic control
plans, California MUTCO and WATCH . Our inspector's will immediately address and have corrected any non-
conforming traffic contro l operations and dev ices with the contractor, includ i ng adding additional signage
and delineation as needs dictate
Storm Water Pollution Prevention
VC&A reviews contractors' SWPP plans and performs compliance inspections durin g construction statewide.
All of ou r staff is trained in the latest storm water pollution control requ irements. We unde rstand the
importance of the various BMPs and will verify that they are properly implemented on each project.
Additionally, we will confirm that the contractor is filling out their SWP P report ing forms and we will also
provide our own reports . Our Mike Broadwater, CPESC, is an industry expert in Stor m Water Pollution
Prevention and his services are alway s available to the City. Mr. Broadwater is certified as a Qualified SWPPP
Developer and Qualified SWPPP Practitioner in the State of California .
Pavement Inspection, Trench Repair & Rehabilitation
The process for inspection of pavement begins with a review of the approved plans , specificatio ns, special
provisions, approved mater ial submittal including the mix design for "Rubbe r or Conventional" product, the
Greenback and any other referenced specifications for this project. A visual insp ection of the j obsite is
imperative.
For pavement inspection the inspector will notify the materials testing firm p roviding testing for each project
of the work schedule. Materials to be incorporated into the mixture will be tested and passing results
obta ined before any product is used in the work. The inspector will review th e contractor's Pavement Quality
control Plan for mix design and equipment to be used . The inspector will coordinate with the materials
technician on site and forward test results to the contractor when they are av ailable . Te st results will be
i ncorporated i nto the project records .
Prepar ation of th e subgrade will always be the in itial inspection priority bef ore paving operations are
underway. At the jobsite when the contractor is ready for paving the first step is to chec k and v erify all
information on the delivery ticket prior to unloading. The material stated on t he de livery ticket must be the
same as the approved m ix design in the submittal process . The inspector will chec k t he t im e that this de live ry
Va ll Cooptr & Associat es. Inc.
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SOQ for The Ci ty of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
truck was loaded and temperature of the material at the site to verify that the asphalt is not too cold or
unsuitable for use . The temperature for placement must not be lower than required per the specifications .
Also the amb ie nt or air temperature must be within the required tolerances as well prior to placement.
The inspector will verify that the material delivered to the site is the approved mix. The inspector will confirm
that all underground work has been completed in the areas ready to rece ive pavement and that the surface
receiving the asphalt is clean and properly prepared for paving . The inspector will verify that tack oil is
applied properly at the rates shown in the specifications . The inspector will confirm that the requ ired number
and proper sized rollers are used for the work. The inspector will verify that the asphalt temperature in the
trucks, in the windrow, in the paver hopper, at the screed and in the mat prior to and during rolling is within
specification limits. The inspector will verify that the mat thickness is in compliance with t he specifications.
The placement must follow the specs for the base course in terms of lifts as well as the finish course . Typically
the base course will not exceed 4 -inches per lift unless otherwise stated in the specifications . Compaction
devices will be used as per the specifications . The cap or finished course shall be placed and compacted with
a vibrating roller. The inspector will observe the rolling pattern for uniform rolling. Compaction testing will be
completed in accordance with the appropriate test methods to meet the minimum percentage specified in
the contract documents. A straightedge will be utilized for smoothness between passes .
With regard to Trench backfill operations, the trench sub-base will be prepared per stated requirements and,
the bedding , initial backfill, intermediate backfill and structural backfill should all be placed w ith the
designated material and compacted to the specified density. Typically trench repairs begin with a straight
"saw cut" edge, unless otherwise stated, to provide a solid edge for bonding. Trench repairs are the same as a
complete reconstruction except that it is just a partial reconstruction to reestablish the structural integrity of
the roadway. Many designs include "T" cuts to establish a keyway to reestablish the structural strength and
longevity. The subgrade must also be compacted to the minimum compaction percentage of usually 90
percent or greater. The trench edges must be cleaned and covered with a bitumastic coating which becomes
the bonding agent and works as an epoxy.
Pavement rehabilitation typically cons ists of "Cold planing or Milling" the full w idth or partial section of the
roadway up to a depth of 2-inches. After grinding and complete removal of the existing asphalt, the complete
asphalt area must be cleaned and free of all material. If this project is a 2-inch grind and overlay, typically the
design will include the installation of a fabric material but the fabric usually is not required for less than 2-
inches. After placement of the fabric, if required , the roadway area will be sp rayed , coated and covered with
a bitumastic protective coating . After cleaning, covering and coating the asphalt rubberized or conventiona l
type material may be placed and compacted with a vibrating roller. All pertinent information shall be tracked
on the inspector's daily report.
Sidewalk; Curb & Gutter Construction & Grades
The VC&A inspector will read and understand the Project Special Provisi ons , Project Plans, Project
Addendums, Change Orders , Standard Specifications and Standard plans and any third party permits and
standard s for the work involved. When inspecting sidewalk, curb and gutter the forms will be checked for
location from centerline , curb pan width, offset to flow line and curb batter. Curb and gu tter elevati ons will
be compared to exi sting facilities to confirm that the grades will properly drai n and work with the topography
of the area . Otherwise a redesign is necessary. The sidewalk width and slope will be che cked . The inspecto r
will confirm that sidewalks and access ramp s meets ADA requirements. The depth of the sections will be
checked utilizing elevations to flow line. The in spector will check the subgrade and agg regate base for proper
elev ation and alignment per the staking and coordinate testing for both while ve rify ing that all undergrou nd
Vall Cooper & AsSO<iat es. Inc.
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SOQ for The City of Rancho Pa los Verde s to Provide
PROJECT AND CO NSTRUCTIO N MANAGEMENT SERVICES
street lighting and traffic signal work is completed prior to placing si dew alk panels . The concrete del ivery
tickets w i ll be checked t o con fi r m that the approv ed mix design is being ut i lized befo re the pour begi ns . The
i nspector will no t e t he time that the mix was hatched and verify that the mix is dis charged w ithi n the t ime
allowed by the specifications . Our inspector will al so verify that the ac cess r amp detectable w arn i ng surface
is installed per plan and obtain any req u ired Certificates of Complian ce. All pertinent information w ill be
tracked on the inspector's daily report.
Underground Utility Construction
The key to the successful on -time completion of any proj ect ca n revol ve aro und ut i lity relocatio ns .
Construction typically involves working around and relocating utilities, w hi ch can be v ery challenging . Uti lit y
companies that we will typically be working closely with include the Southern California Gas Company,
Southern California Edison , Time Warner Communications, Golden State Wa t er, Suburban Water Company,
and AT&T. When working underground most existing systems have to be protected in place . Potholing is
imperative and determining the location of all utilities w ill keep a project movi ng forward . Our inspectors will
work with the City of Rancho Palos Verdes, the de signer, the contractor, and t he utility compa n ies t o
determine an appropriate time frame for the utility companies to complete their work. Th is will also provi de
ou r inspe ctors and the City t i me to dev elop sufficient i nsight i nto any sys t ems that ma y not be addressed on
t he plan s.
The ke y to utility coord i nation is being familiar with the construct ion activities, planning ahead , an d
continually updating the team with the status of the work. Utility company represen t atives w ill be invited to
preconstruction meetings. Regular, separate utility meetings will be scheduled t o coordinate all of the
entities involved. Regular meetings will provide a forum for our staff to assure that the coord i nation takes
place and that the logistics are addressed between the contractor and the uti lity contractors. VC&A k nows
that during all construction projects, things will change . It is how these changes are effective ly managed t hat
keeps the job on schedule .
Traffic Control
Construction traffic control and detour plans will be reviewed and approved prior to the work beginning. If
the contractor is required to generate the plans , the plans are to be reviewed in accordance with the latest
version of the MUTCD and will be reviewed in the f ield to make sure that all vehicular and bicycle traffic and
pedestrian patterns are adequately addressed on the plan . Once reviewed for comp liance, the plans w i ll be
reviewed by the City for final approval.
As t r affic control is being implemented, our inspector will confirm that the wo rk is tak i ng p lace i n acco rdance
with the approved traffic control plans. Changes may be made in the f ie ld if needed. The change s will be
documented and the traffic control monitored during the course of t he work. Additional signage and
delineation may be needed in special instances . Additional signage for businesses may be requ i red especially
if drive w ays or access is impacted . The inspector w ill document all lane closu re and reopen i ng times i n the
da ily r eport. For long term closures the inspector will verify that adva nced warn ing sign s are placed at least 7
days prior to closure or in accordance with the Specification s. For long term detours the inspector will v erify
reflectivi t y of delineators and signs . VC&A will utilize public venues to notify the pub l ic of the closures. The
in spe ct o r will discuss i mpacts w ith the business ow ners prior to sta rting the wo rk and v e rify t hat they ha v e
the i nspe ctor's and the con t racto r's cell phone numbers to call w ith co nc erns. All perti nent inf o r mation sha ll
be tra cked on the inspector's daily report.
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Street Striping
SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
Our inspector will read and understand the Project Special Provisions , Project Plans, Project Addendums,
Change Orders, Standard Specifications and Standard plans and any third party permits and standards for this
work. The inspector will confirm with the City if paint or thermoplastic has to be used as striping material.
The inspection of striping starts when the roadway is being constructed. The width of the roadway is checked
from center line to verify that there is sufficient width for the designed striping pattern . Inspection of the
striping is done after the layout is completed by the contractor. The layout is then checked by the inspector
against the plans prior to the striping operation. The inspector will verify the placement of the striping with
the contractor as the work is taking place and that the correct width of stripe, application rate, thickness, and
pattern are being installed. The inspector will obtain any required Certificates of Compliance. The inspector
will measure and confirm quantities with the contractor at the end of each shift. The inspector will make sure
that pavement markings are the correct size and spelled correctly prior to placing .
landscape & Irrigation Installation
Prior to the start of any landscape and irrigation installations, VC&A will conduct a site review to verify that
the areas designated for landscape improvements are ready . VC&A will review all landscape and irrigation
submittals to verify that proposed materials conform to the contract plans and specifications . If the project
Involves existing irrigation systems and landscape planting, the inspector will perform a pre-construction
evaluation of existing irrigation systems and landscaping with the landscape contractor to identify any
damage or deficiencies . All deficiencies will be corrected and accepted by all parties prior to the start of any
new Irrigation system or planting installations. Potential issues Include inadequate pressure from the existing
water system, inadequate coverage from the sprinklers, broken or missing irrigation equipment, non ·
functioning irrigation controller, power not readily available and improper components necessary for the
system .
The installation of irrigation systems involves inspection of trench depths, installation of Irrigation piping,
remote control valves, gate valves, pressure reducing valves, wye strainers, backflow preventers, irrigation
control wires, irrigation controllers, irrigation cabinets, Irrigation valve boxes, fittings and miscellaneous
components. With the completion of the installation of irrigation piping, all mainline and other pipe systems
will be pressure tested. VC&A will oversee all pressure testing with the landscape contractor. VC&A will verify
that all cross connections are protected as required by code, backflow devices are certified, conduct coverage
checks for all irrigation systems, conduct functional test of the automatic irrigation systems , and all
adjustments have been made as required .
Approach to Contract Administration
VC&A staff is intimately familiar with most City contract
administration procedures and is cross -trained in various
aspects of inspection and contract administration. Our staff
utilizes a Contract Administration Tracking System , known as
CATS, that was developed by VC&A to effectively manage
projects and to conform to the Caltrans Construction Manual
and Local Assistance Procedures Manual. CATS also meet
federal funding requirements for document control.
Maintaining an organized set of project files, prudently controlling, monitoring and documenting construct ion
items and change order costs, and documenting the quality of the material incorporated in the work,
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
including test results, is critical. VC&A has an established and proven documentation system in CATS. The
CATS system has successfully passed all State and Federal audits on past projects.
Our proposed staff is accomplished at writing clear, concise daily diaries. Da ily diaries include, at a minimum,
the number, classification and hourly activity summary of the contractor's working emp loyees and
equipment; material deliveries and placement; weather conditions; quantity of work performed; discussions
with the contractor; problems and issues associated with changes; and any other information necessary to
create a satisfactory record of the day 's activities at the project site in accordance with standard inspection
pr actices . The daily reports are typically supported with photo documentation especially when issues arise on
a project.
CATS is easily tailored to fit any state or local agency administration procedures . The CATS system provides a
process and logs for:
• Maintaining project files
• Submittallogs
RFIIogs
Correspondence tracking
• Tracking status of contract change orders
EEO (labor) compliance and prevailing wage requirements
• Final project closeout
• Tracking progress pay estimates and overall project budget
• Tracking materials testing results and follow-up
Tracking weekly statement of working days
Compliance with UDBE and DVBE requirements
Administrative tasks associated with the federal funding
• Tracking potential claims
In add ition to setting up the project files, VC&A can establish and implement systems for the following tasks :
• Submittal review procedures. Submittals will be filed and logged acco rdingly including dates
received and returned, parties that reviewed the submittal and appropriate dates, and whether it
was rejected or accepted for use .
• Requests for information {RFis)-All RFis submitted will be reviewed in a timely manner and will
be forwarded to the Engineer or the City if necessary. All RFis will be r esponded to in writing and
they will be clear and concise and based on the intent of the p r oject documents. Field memos will
be utilized for minor revisions .
• Reviewing Labor Compliance and EEO requirements includ i ng the Federal requ ire ment of
apprentices on the project.
• Claims management -CATS ha s a file category dedicated to pote ntial cla ims . All informatio n
relative to a potential cla im is f iled and logged i n this category. The City will be ke pt informed
regarding the status of potential claims. Our staff can help determine the merit of potential
claim s and recommend a course of action to the City. VC&A has claim specialist s on staff that are
Vali Coope• & Associa tes, In c.
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
available to provide additional support to our field personnel. We stay current on i ndustry trends ,
typical construction methods and standards of practice, and precedents in construction in order
to make educated decisions and assist our clients with potential claim settlements.
Processing contract change orders -Change orders will be evaluated and the Engineer of Record
will be consulted on change orders. Our team will evaluate, negotiate, write and process change
orders prior to the work taking place in the field, obtaining concurrence from the City. We will
coordinate any owner requests for change orders as well as review and determine the merit of
any contractor proposed change orders. Cost analysis will be performed on all change orders and
subsequently discussed with the City. Monthly accounting of the change orders and remaining
contingency balances will be provided .
VC&A will also be responsible for the following contract administration functions:
• Conducting weekly progress meetings to discuss status of a project and project issues, including
preparing and distributing the minutes of these weekly meetings.
• Assessing contract change order requests, determining merit, preparing separate cost analyses ,
negotiating and preparing documents as necessary and preparing change order reports.
• Performing a review of the CPM construction baseline and progress schedule updates. Using t he
schedule as a tool to track progress and monitor construction delays and suggest adjustments to
the schedule accordingly.
• Reviewing all pertinent materia l shop drawings, samples , and eq ui pment for compliance w ith the
contract plans and specifications.
Performing a review of contractor's safety program to determine compliance with contract
documents.
• Preparing weekly statement of working days documenting the construction progress, time of
completion, delays and time extensions and submit to the contractor and the City weekly.
Performing a review of Contractors progress payment and supp lement with the Engineers fie ld
quantity estimate.
• Mitigating potential claims.
• Conducting Employee Interviews as required by the Davis-Bacon Wage Act -Two per craft, per
trade, per month as required by law. Verifying compliance of the i nterviews with the certified
payrolls and taking appropriate deductions per the Labor Code, if necessary.
• Reviewing and verifying certified payroll with the prevailing wage r equirements set at the time of
contract award.
• Generating initial project status reports and final project status reports in accordance with LAPM .
Preparing and submitting to the City on a monthly bas is an itemized account of all serv ices
provided i n a City approved format.
va li Cooper & Associates. In c.
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SOQ ror The City of Rancho Palo s Verdes to Prov ide
PROJE CT AND CONSTRUCTION MANAGEMENT SERVICES
Contractors Pr oject Schedu le Rev iew
Our staff can perform a deta iled review of the contractor's schedule to assess logic between activities, key
activity durations, and verify that the critical path is compliant with the Contract Documents, if reque sted by
the City . VC&A w ill confirm that all specified construction sequencing and schedu le constraints, permit
conditions, interfacing with adjacent contracts as well as all submittal, procurement, construction, shutdowns
and tie-ins , testing and startup, and closeout activities are included for all cont ract work. During construction,
we will review the monthly schedule updates to confirm the progress of construction including the start and
finish dates for the activities, any delays that were encountered and other potential impacts . If impacts to the
schedule appear imminent, we will immediately schedule meetings with the contractor to d iscuss
alternatives, including the use of additional shifts or manpower if necessary .
Weekly Progress Meetings
On a weekly interval our construction manager will conduct a project progress meeting. Progress meetings
are a key to communications and collaboration with all parties to ensure we are "on the same page"
throughout the course of a project. The progress meetings w ill have a clear purpose, agenda, schedule, and
result ing action items. Our standing rolling agenda items for construction progress meetings include: review
and acceptance of the previous meeting notes, safety, contractor's three week look ahead schedule, quality
control, project issues, RFI/Ciarificatlons, Submittals, PCOs/Change Orders, any miscellaneous items, and date
and time of the next meeting.
Meeting notes will be forwarded to every party involved in the meeting tracking each of the agenda Items
dis cussed . Most i mportantly, our meeting notes will identify action items which designate a person or
organization required to provide a response or action to the item, and a due date to accomplish the task . Any
item not resolved by the next meeting will be kept on the agenda until it is completed such that no critical
project issue/item is forgotten or dropped .
Change Orders
Our construction manage r w ill use the established change order authorization process established at the
beginning of the proj ect and receive the appropriate signature/s before proceedi ng w ith any change order
work. This in dividual will complete an entitlement assessment for contract change orders, analyze costs and
schedule impacts, and negotiate the change with the contractor. In any change order recommendation
forwarded to the City of Rancho Palos Verdes, we will always include an Independent detailed cost estimate
performed by the construction manager to verify that the cost being paid by the City is reasonable and fair.
Total change order authorizations are tracked in the Monthly Report to monitor overall construction budget
authorizations and contingency balances . Potential costs , such as potential claims, will be tracked for
budgeti ng purposes until resolution . We take a proactive approach to mitigating change orders and claims
by :
• Timely tracking of potential claims
• Writing thorough and accurate daily diaries w ith notations regarding delays, equipment and
personnel on site, including idle time, produ ct ion rates , field constructability problems,
conversations, fie ld agreement s made and quantity of work perform ed
• Documenti ng construction w ith photographs and/or videos
• Mon itoring the contractor's schedule monthly up-date s
Val i Coop<:< & Associates, Inc.
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SOQ lor The City of Rancho Palos Ve rdes to Provide
PROJECT AND CONST RUCTION MANAGEMENT SERVICES
• Focu sing on solving problems collaterally, without regard to the source ofthe problem
Maintaining healthy contractor relations
Progress Payments
The VC&A CATS system contains a progress pay estimate component for tracking and monitoring the
schedule of values on a project. These forms can be tailored to meet the City of Rancho Palos Verdes
procedures. Our staff will review the contractors request for monthly progress payment and will include
pertinent backup data including photos and quantity calculations . We will recommend to the City any
withholdings such as liquidated damages, labor compliance issues , outstanding deficiency items and stop
notices.
Submittals
VC&A will maintain a submittal log and process required submittals, prior to, and during the process of the
work as follows :
• Concrete mix designs for concrete
• Mix designs for asphalt concrete
• Certificates of compliance for materials
• SWPP Plan
•
•
•
Contractor's safety plan
Critical Path Method Schedule
Certified Payrolls
VC&A understands the importance of reviewing submittals in a t imely manner. It is imperative that
submittals are received early on in a project and reviewed and approved promptly as to not impact
construction activities. Our staff works with the contractor to verify that all submittals are received and
approved well in advance of the construction activities.
POST CONSTRUCTION PHASE ACTIVITIES
Project Close-Out
A project is only truly completed when all of the construction is complete , i nclud ing the punch list items, the
final payment is approved and accepted, and the project paperwork is comp leted and archived. The schedule
for this part of the process is as sensitive as any and must be attended to efficiently. VC&A 's staff will:
• Work w ith the contractor to verify that their as-built drawi ngs are kept up to date on a regular
basis, as well as having our inspectors keep their as -built set of drawings reflecting the same
changes . As-builts drawings will be turned over to the City at t he end of construction
• Develop a punchlist of remaining items of work after the contracto r is substantially completed
with the work and following through with the contractor's completion of those items
• Procure any operating manuals and assist with any startup operations, if required
• Conduct a final project review with the City of Rancho Palos Verdes and other agencies that mu st
accept the work. This includes any final testing, inspection, and release o f any facilities . Upon
satisfactory completion, we can help generate a formal recommendatio n for proj ect acceptance
• Prepare the proposed f in al payment and address the contractor's exceptions
• A final submittal package of all field records will be submitted to the City i n an organized, timely
manner
Vali Cooper & Associates. Inc.
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SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
Prepare a project completion report that can include a summary of change orders and potentia l
claims, a summary of the materials tested and incorporated into the work, final project schedule
and project expenditures, and summary of final acceptance
• Any documentation required for and by outside funding sources
A final submittal package of records will be submitted to the City of Rancho Palos Verdes in an organized,
timely manner. Along with the records, a project completion report will be prepared that will include a
summary of change orders and potential claims, summary of the materia ls tested and incorporated into
the work, final project schedule and project expenditures, summary of final acceptance, and as-built
drawings . Ed will also assist the City of Rancho Palos Verdes with verifyi ng that the project cond itions are
successfully met in order to file the Notice of Completion on the project .
V~li Cooper & Anociates. ilK
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SOQ fo r The City of Ran cho Palos Verdes to Provid e
PROJECT AN D CONSTRUCTION MANAGE MENT SE RVICES
EXCEPTIONS TO THI S REQUES T FOR PROPOSAL
Per the RFQ for Construction Management Services , below are the reques ted changes to the St anda rd
Profes si onal Services Agreement. Please note that Vali Cooper & Associates has always su ccessfully
negotiated client contracts. The comments below are for your consideration and are open for disc ussion .
SECTION : Article 3 Indemnification and Insurance
COMMENT: VC&A agrees t o indemn ify and ho ld harm less the cl ient for ou r claims resu lting from ou r
service s, and we will de f end the indemnities f o r the reasonable l it igation costs incurred, however we
request that VC&A prov ide legal co unsel reasonably accepted by the city, which wou ld ensure
cove rage by o u r insura nce ca rriers , r ather than counse l of City's choice . Addit io nally, VC&A req uests
not to bear the burden of incurri ng all legal co sts for ourse lv es and the City until the "f i na l
ar bitr ation" and then be put in the position of collecting any monies det er mi ned to not be owed.
Therefore we r eq u est the cons ideration of t he followi ng changes :
a) Indemnity for Design Professional Services . In connection with it s des ign professional services and to
the maximum extent permitted by law, CONSULTANT shall hold harmless and indemnify CITY, and its
officials, officers, employees, agents and independent contractors serving in the role of CITY officials,
and designated volunteers (collectively, "lndemnitees "), with respect to any and all claims, demands,
causes of action, damages, injuries, liabilities, losses , costs or expe ns es , including r eimbursement of
reasona ble attorneys' fees and costs of defense (collectively, "Claims " here inafter), includi ng but not
limited to Claims relating to death or injury to any person and inj ury to an y property, which arise out
of, pertain to, or relate to I n whole or in part to the negligence, recklessness, or willful miscon duct of
CONSULTANT or any of its officers, employees, subcontractors , or agents in the performa nce of it s
design professional services under this Agreement.
b) Other Indemnities. In connection with any and all claim s, demand s, causes of action, damage s,
injuries, liabilities, los ses, costs or expenses, including r easonable attorneys' fees and costs of defens e
(collectively, "Damages" hereinafter) not covered by Section 3.l(a), and to the maximum exte nt
permitted by law, CONSULTANT shall defend, hold harmless and indemnify the lndemnitees with
respect to any and all Damages, including but not limited to, Damages relating to death or i njury t o
any person and injury to any property, which arise out of, perta i n to, or rela t e to the acts or
omissions of CONSULTANT or any of Its officers, employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole negligence or
willful misconduct of the CITY , as determined by fina l arbitration or court decision or by the
agreement of the parties . CONSULTANT shall defend lndemnitees in any action or actions filed in
connection with any such Damages with counsel reasonably accepted by the sf CITY 's el:leice, anel
sl:lall 13ay all cast s anel e)(J3enses , inchHling all reasenaele attorneys ' fees anel e)(J3erts ' cas ts aet~:~allv
inc~:~rreel in cenneetien witl:l s~:~cl:l elefense . Consultant's duty to defend pursuant to this Section 3 .1(b)
shall apply i ndependent of any prior, concurrent or subsequent misconduct, negl igent acts, errors or
omissions of lndemnitees.
c) All duties of CONSULTANT unde r Section 3.1 shall surviv e term ina tion of t his Agre ement.
V;~l i Cooper & AssO<iates. Int.
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SOQ for The City or Rancho Palos Verdes to Prov ide
PROJECT AND CONSTRU CTION MANAGEMENT SERVICES
SECTION: Exhibit C Terms for Compliance with California Labor Law Requirements
VC&A agrees to the indemn ity clause below from claims arisi ng out of the noncompl iance of the
specified Californ ia Labo r Laws; however we cannot define "consequential damage s" or ascertain the
insurability of "consequen t ial damages". Please consider the de letion of th is requirement :
10) To the maximum extent permitted by law, Consultant shall indemnify, hold harmless and defend (at
Consultant's expense w ith counsel reasonably acceptable to the City ) the City, its officia ls, officers,
employees, agents and independent contractors serving in the role of City officials, and volunteers
from and against any demand or claim for damages, compensation, fines, penalties or other amounts
arising out of or incidental to any acts or omissions listed above by any person or entity (includ ing
Consultant, its subcontractors, and each of their officials, officers, employees and agents) i n
connection with any work undertaken or in connection with the Agreement, including w ithout
limitation the payment of ail eeRseql:leRtial Elamages , r easo nab le attorneys' fees , and other related
costs and expenses . Ail duties of Con sultant under th is Section shall survive termination of the
Agreement.
Valo Cooper & Associates . In c.
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FEE SCHEDULE
SOQ for The City of Rancho Palos Verdes to Provide
PROJECT AND CONSTRUCTION MANAG EMENT SERVICES
The Standard Billing Rate Schedule is provided below .
Vali Cooper & Associates, Inc.
Fee Schedule
-~l~ssification Hourly Billing Rate ~
(
Principal $225 -$250
Project Manager $170-$230
Resident Engineer/Construction Manager $130-$195
Assistant Resident Engineer (Prevailing Wage) $145 -$185
Assistant Resident Engineer (Non-Prevailing Wage) $100 -$160
Project Controls/Scheduler $110-$195
Office Engineer $110-$195
Construction Inspector (Prevailing Wage) $145-$185
Construction Inspector (Non -Prevailing Wage) $95-$155
Administrative $60 -$90
Technician $60-$95
Explanation of Rates
1. Rates are valid through 2014 . All rates are straight-time rates and subject to negotiation based on the
nature of a specific assignment.
2. Resident engineers may or may not be licensed engineers in the State of Californ ia, as required by the
project.
3 . Our employees are compensated in conformance with prevailing wage requirements and the Californ ia
Labor Code. We bill for our services in the same manner.
Vali Cooper & Am><.iates. Inc.
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APPENDIX
Please find resumes attached.
SOQ for The City or Rancho Palos Ve rdes to Provide
PROJECT AND CONSTRUCTION MANAGEMENT SERVICES
I-217
Valt Cooper & Assoc iates . Int.
(,l'!(ll ~U< l tt\tl 1. rltn(J1olo\' ).U."'i~CA lro~tNT
Years of Experience : 19
Years with Firm: 2
Education:
BS, Civil Engineering, California State
University Northridge -1993
Registrations/ Certifications :
Registered Professional Engineer, State
of California -license No . C 64411
Earl Schwartz, PE
Project Manager
Experience Summary
Earl Schwartz has 19 years of experience and is a Registered Civil
Engineer and an expert in entitlement pr ocessing and development due
diligence. He has strong deve lopment, construction, and constructio n
and project management experience in which he has focused on land
development, roadway and i nfrastructure pr ojects, water and waste
water facilities, and performing professional engineering work for
public works agencies . He has extensive experience supervising
engineering and construction inspection staff. He has been responsible
for overseeing, preparing and reviewing plan s, specification s,
schedules, engineering estimates and bid proposals for public works
projects and he has considerab le expertise in the Implementation of
capital improvement project budgets.
Selected Project Experience
WEST BASIN MUNCIPAL WATER DISTRICT· ON CALL CONSTRUCTION MANAGEMENT SERVICES
• Cable Replacement Project at Edward C. little Water Recycling Facility, El Segundo, California
Mr. Schwartz was the Consultant Project Manager representing VC&A to provide on call construction
management services for the Cable Replacement Project at Edward C. Little Water Recycling Facility
(ECLWRF}. The District determined that the existing power cables that comprise the secondary power feed
to the ECLWRF were shorted and the secondary feed inoperable. The constr uction project entailed
removal of the existing cables and installation of new cables to restore the functionality of t he secondary
power feed system .
• Cable Replacement Project at Edward C. little Water Recycling Facility, El Segundo, California
Mr. Schwartz was the Consultant Project Manager representing VC&A to provide on call construction
management services for the Variable Frequency Drive Replacement Project at Edward C. Little Water
Recycling Facility (ECLWRF). The District intended to remove both existing line reactors and replaced both
VFDs with two new 800 HP, 18-Pulse VFDs .
GOLDEN STATE WATER COMPANY COASTAL DISTRICT
Santa Maria, California
Mr. Schwartz was the Consultant Project Manager representing VC&A on the following projects :
• Los Olivos Plant Reservoir Replacement in Los Osos
This project consisted of demolishing and disposing of the existing 0.5 MG bo lted steel t ank and constructing
a new 0.6 MG welded steel tank in its place at the Los Olivos Plant w hile maintaining service to the sy stem .
The Project cost -$428,000.
• Valley View Land Acquisition in Ojal
This project consisted of obtaining property to replace GSWC 's V alley View Boost er Station, which was in a
v ault, to an above ground facility in Ojai. Scope of services inc luded ident ify ing suitable la nd to be used for
the booster station and represented GSWC in performing acquisition of land for the suitable site. Pro ject
cost -$243,000.
• Foxen Canyon Well in Sisquoc
This project involved drilling and equipping a new well at GSWC's Fo xen Canyon site in Sis qu oc . The scope
included construction management of the new well site development and con structio n. The project cost -
$2.1 million.
I-218
Vall Coop er & Assoc iates. lot
( ~li1<.'UC 1.nk,..f'R('C,JIAU I U,H4Y Yt H1
Years of Experience: 20
Years with Firm: 17
Education:
BS, Civil Engineering, University of
Minnesota -1982
Registrations/ Certifications:
Resident Engineer Training-July 13,
2001
California Professional Civil Engineer
License No . C51259 (Expiration: 9/30/15)
Qualified SWPPP Developer and
Practitioner (Expiration 12/18/2015)
Storm Water Pollution Prevention
Training -January 27 ,2001
US Army Corps of Engineers Construction
Quality Management Certification
(Expiration : 7 /6/14)
Cal Zachman PE, QSD /P
Project Manager
Experience Summary
Cal Zachman has over 20 yea rs of experience in the construction
industry as a resident engineer and st ructure representative supervisi ng
engineering teams of up to 35 stro n g. Prior to joining VC&A, he worked
as a structure rep resentative fo r four years with Caltrans Di strict 7,
Office of Structures Construction . His project experience includes the
construction of new interchanges, highway realignments, new bridges ,
bridge widenings, bridge retrofits of concrete and steel structures,
interchange reconstructio n and emergency bridge replacements after
the Northridge earthquake. He is famil iar with all phases of a
construction project from performing a constructability review through
punch listing work and project close-out. Mr. Zachman is proficient with
Caltrans contract administration procedures, the Caltrans Construction
Manual and the Bridge Construction Records and Procedures Manual.
He is also proficient at change order analysis and negotiations,
falsework and shoring plan review, and rai lroad requirements . Several
of the projects he has worked on required extensive public relations,
coordination with other agenc ies, and had multiple funding sources
including FHWA funds .
Selected Project Experience
FORESTHILL ROAD BRIDGE-County of Placer-Auburn, California
Construction Cost: $70 Million
Mr. Zachman is the structure representative and field engineer for the seism ic retrofit and painting of the 2,428 ft
long Foresthill Bridge over the north fork of the American River. The project consists of closi ng the median by
installing additional stringers and concrete deck, strengthening truss members, installing new buckling restrained
braces and pier bearing modifications, and cleaning and painting the entire bridge . The upper and lower horizontal
bracing was strengthened along with the gusset plates and floor beam connections. The retrofit work required
removing and replacing truss members under strict removal and erect ion sequencing . Mr. Zachman performed shop
drawing and submitta l review, requests for information, pay quantities for progress payments , and monitored the
contractor's work to ensure conformance with the contract plans and special provisions. In addition, a
constructability review was performed on the project documents prior to construction.
1-80/NORTH TEXAS STREET OVERCROSSING AND INTERCHANGE & NORTH TEXAS STREET / NELSON ROAD
REALIGNMENTS AND MANUALCAMPOS PARKWAY EXTENSION-Fairfield, California
Construction Cost: $20 Million
Mr. Zachman was the resident engineer on this interchange and local street improvem ent project. The project
i ncluded widening and retrofitting of the North Texas Street 1-80 overcross ing and ramp imp rov ements . North Texas
Street wa s realigned and widened from two lanes to a four-lane divided road with 16-foot-wide landscap ed median ,
relocated Nelson Road to the ea st of the exist i ng commercial properties, and extended Manuel Campos Parkway
from Dove r Av enu e to the i mproved 1-80 /North Te xas Street i ntercha nge . Tr affic co nt rol wa s especially cr itical on
this project as five stage s were reduced to three that improved public safety. Co o rdinati on with all the utility
co mpa nies wa s requ i red for a joint trench relocation, and with a Caltran s overlay project through the project limits.
M r. Zachman also led a team that perform ed a constructability review on t he proj ect.
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Naill Azzu, PE, QSD
---------------------------------
Years of Experience : 36
Years with Firm : 14
Education:
BS, Civil Engineering, University of
Technology, Baghdad -1977
Registrations/ Certifications:
California Professional Civil Engineer -
License No. C78899
Qualified Stormwater Developer (QSD)
Caltrans Standard Test Methods No .'s
533, 539, 540
First Aid/CPR; Ra il road Safety Trained
Construction Manager
Experience Summary
Naill Azzu has over 36 years of experience as resident engineer,
structure representative and construction inspector, managing
construction of highways and bridges, bridge demolition, retaining
walls , sound walls, streets and utilities, high-rise buildings, in dustrial
facilities, and wastewater treatment systems . He has a strong
understanding of Caltrans procedures for administeri ng construction
contracts, and Caltrans Standard Plans and Specifications. Mr. Azzu is
highly skilled at verifying the contractor complies with the contract
plans, specifications, special provisions , codes and permits and the
contractor works safely meeting the Cai/OSHA Construction Safety
Orders . He is skilled at solvi ng complex construction problems in the
field and works effectively with all parties on the construction team.
Selected Project Experience
INDIAN TRUCK TRAIL INTERCHANGE
Riverside County Transportation Department-Riverside, California
Mr. Azzu was the resident engineer on this widening of Indian Truck Trail to four lanes with dedicated left and right-
turn lanes from just west of the interchange to Temescal Canyon Road , i nstalled a sidewalk on the south side of
Indian Truck Trail, constructed walls under the 1-15 bridges, added three new traffic signals at the SB and NB 1-15 I
Indian Truck Trail ramp intersections, and at the intersection of Indian Truck Trail I Temescal Canyon Road, added
ramp meters on 1-15 NB and SB on-ramps, and reconfigured and constructed t he intersection of Indian Truck Trail
and Temescal Canyon Road . Mr. Azzu's responsibilities were to perform contract admin istration, oversaw inspection
of the contractor's work for conformance to plans and specifications, conducted weekly meetings, coordinated
among affected parties, reviewed monthly pay requests , mitigated claims , and performed public relations services .
STATE ROUTE 215 REALIGNMENT, SEGMENTS 1 & 2
San Bernardino Associated Governments-San Bernardino, California
Mr. Azzu was the structure inspector for this project of highway and b ri dge constructi on located on Interstate 215
from South of Rialto Avenue to North of SR 259 in the City of San Bernardino. Mr. Azzu 's duties i ncluded
coordination of inspection/materials testing, managed project documentation such as RFis, change orders,
submittals, etc., monitored and coordinated project closeout activities. He also oversaw inspection of streets and
intersection work and various aspects of the highway and roadway construction, included earthwork, PCC paving,
conventional box girder bridges , false work over railroad , bridge demolition, CIDH piles, steel piles, sound walls,
retaining walls, mechanically stabilized walls (MSE), shoring systems , tie-backs, minor structures and drainage,
electrical work, sign structures, and erosion control. He is experienced with methacrylate application.
ROUTES 60/91/215 IMPROVEMENT PROJECT
Caltrans Office of Structure Construction-Riverside County, California
Mr. Azzu was a structure inspector for the Caltrans Office of Structure Cons t ruction (Dis trict 59) on the largest and
most complex project in the Inland Empire. The project location was mostly in the Riverside County cities of Moreno
Valley and Riverside in Caltrans District 8. The overall project used over 260,000 tons of asphalt concrete and
175,000 cubic yards of concrete. Structural Improvements were made at eight interchanges, new r eta ining and
soundwalls were constructed, and work occurred at numerous structures, such as overcros si ng s, undercrossings,
overheads, connectors, bridges over canals, and others, requiring coordination with numerous regu latory agencies
and railroads. New bridges were constructed, and existing bridges were replaced, widened, modified, and removed .
I-220
~ Val i Cooper & Amx:lates, Inc.
~ (DmfiiJ<:loOHt.,ltOf,ltMli.Utv,(.tWl ,_l
Years of Experience : 34
Years with Firm: 4
Education:
BS, Civil Engineering, University of
California at Irvine -1978
Registrations/ Certifications:
Professional Engineer, State of California
-license No . C38564
Certified Qualified SWPPP Developer and
Practitioner (QSP/D) -July 17,2012
Thomas Nowak, PE, QSD /P
Construction Manager
Experience Summary
Tom Nowak has over 34 years of experience in the construction
industry as a resident engineer, structure representative and project
engineer working for consultants on bridge and highway projects . His
project experience includes new bridge construction, bridge
demolition, retaining and soundwalis, highways, roadways, landscaping,
sewer systems, traffic signals , electrical, utility coordination, and other
types of public works construction . Mr. Nowak has so und knowledge of
Caltrans standard plans and specifications as well as Caltrans
administrative and change order procedures. He has performed
constructability reviews and managed projects f r om inception through
project closeout. Mr. Nowak's practical experience and insight into the
con struction process is an asset to any contract with which he is
associated .
Selected Project Experience
AS-NEEDED CONSTRUCTION MANAGEMENT SERVICES
County of San Diego, San Diego, California
Mr. Nowak provided resident engineering and inspection services to the County through an on -call contract.
• Wing Avenue Flood Control Improvements Project in El Cajon nea r Gillespie Field . Mr. Nowak provided
resident inspection services during the construction of this flood control channel Improvements project that
improved the existing channe ls and culverts configuration to accommodate a 100-year storm event and
improved overall water quality by reducing sedimentation In the creek. Construction act ivities included, but
are not limited to: widening of the existing active flood control channel; relocation of existing wet and dry
utilities; and reconstruction of existing roadway undercrossing (multi-cell cast-in-place box culverts}.
Add itiona l project elements included various surface improvements, traffic control, dewatering, planting
and irrigation along with relocation of a 48" and 68 " water lines, i nstallation of RCB , dewatering and clear
water diversion, sewer realignment, and AC pavement.
• Jamacha Pump Station Replacement-Mr. Nowak provided Inspection serv ices during the construction of
new sewer pump station. Inspection was provided during the installation of pumps, wet wells, piping, roof,
walls, crane and electrical components .
ON-CAll CONSTRUCTION MANAGEMENT
Riverside County Transportation Department-Riverside, California
Mr. Nowak provided resident engineering and inspection services to the County through our on -call contract.
• Ramona Expressway overcrossing bridge widening project where Mr. Nowa k providing structure/field
resident engineer services. Project consisted of bridge widening, off ramp widening, new traffic
modifications & signals, concrete paving and AC paving.
• Reche Canyon project in Riverside where he provided inspection on an emergency road rep air with buildi ng
up existing embankments for 5 miles long, along with repair and replacement of drainage systems in
roadw ay, and hydro-seeding was sprayed on embankments/slopes .
• Ramona Expressway resurfacing project in Perris where he was responsible for i nspection for resurfacing of
existing roadway, and replacement of (5} existing drainage systems in the roadway.
I-221
Vall Cooper & Asscx iatel.ln<
<'"~11.-uc. t <l'i~o r~tNJ~:ot.\IH.&N_~ ~,·uu
Years of Experience: 17
Years with Firm: 7
Education :
MS , Civil Engineering, University of
Toledo, Toledo, Ohio-2001
BS, Civil Engineering, University of
Mumbai, Mumbai, India -1998
Registrations/ Certifications:
California Professional Engineer License
No:C65631
SWPPP Training-November 2007
Res ident Engineer Training-March 2007
Caltrans Field Engineer Training-June
2003
Caltrans Boot Camp Construction-June
2003
40 Hours HAZMAT -August 2003
Fundamentals & Advanced Project
Management-August 2002
Contract Administration for State &
Federal Projects -February 2002
Construction Contract Claims Resolution
& Contract Change Orders-March 2005
Falsework Academy-August 2005
I rfan Patel, PE
Construction Manager
Experience Summary
lrfan Patel has over 17 years of experience in the construction industry
as a resident engineer, structure representative and project engineer
working both for consultants and for Caltrans on bridge and highway
projects. His project experience includes new bridge construction,
bridge demolit ion, retaining and soundwalls, highways, roadways,
sewer systems, traffic signals, electrical, utility coordination, and other
types of public works construction . Mr. Patel has a sound knowledge of
Caltrans standard plans and specifications as well as Caltrans
administrative and change order procedures . He has performed
constructability rev iews and managed projects from inception through
project closeout. Mr. Patel's practical experience and insight Into the
construction process is an asset to any contract with which he is
associated.
Selected Project Experience
STATE ROUTE 215 REALIGNMENT, SEGMENTS 1 & 2
San Bernardino Associated Governments-San Bernardino, California
Mr. Patel is the Structures Representative assisting on th is project
which consists of highway and bridge construction on Highway 215 (1-
215) between south of Rialto Avenue and north of SR 259 in the City of
San Bernardino. This project includes the widening of bridges at
Redlands Loop and Rialto Avenue, replacing the 2nd Street and 3rd
Street undercrossings, with complete reconstruct ion of bridges at 9th
Street, Baseline Street and 16th Street. New on and off ramps shall be
added at 5th Street OC and Baseline Street OC and replace the
N215/259 and S215/259 Connectors. Other work includes aesthetic
wallscapes, sound walls , ramp reconfigurations, and drainage and local
street improvements . The freeway will be widened from three to five
lanes in each d irection and include a new carpool lane. Mr. Patel
performs review of complex falsework and shoring submittals, contract
administration, oversees inspection of the contractor's work for
conformance to plans and specifications, supervises field inspection, conducts weekly meetings, coordinates among
affected parties including the Caltrans structures construction department, reviews monthly pay requests, mitigates
claims, and performs publ ic relations serv ices.
NEWLAND f YOCKEY STORM DRAIN, WATER AND SEWER IMPROVEMENT PROJEC
Garden Grove, California
Mr. Patel was the resident engineer and structure representative on the Newland I Yockey Storm Drain, Water and
sewer Improvement project which involved construction of approx imately 300 lineal feet of re inforced concrete box
(RCB) and transition structures, 1,343 feet of 102 inch re inforced concrete pipe (RCP) and junction structures, four
laterals, catch basins , three sewer line i nstallations and three water line installations. The upstream end of the
project commenced just north of the intersection of Newland Street and Westminster Avenue and the line will
outlet into Westminster Channel within the Orange County Flood Control District's right of way. Mr. Patel performed
contract administration, oversaw inspection of the contractor's work for conformance to plans and specifications,
conducted weekly meetings , coordinated among affected parties , reviewed monthly pay requests, mitigated claims,
and performed public relations services .
I-222
Vall Coope r & Asso<iates . Inc.
C 1!'4 \1 ~V( lo~'h A.~\\ ~u.NM.l \'t Nl
Years of Experience: 20
Education:
BS, Civil Engineering, University of
Calstate -long Beach -1992
AA Liberal Arts
Registrations/ Certifications :
California Professional Civil Engineer
license No. 58614 (Expiration :
12/31/14)
Qualified Professional in Erosion and
Sediment Control (CPESC)
Qualified SWPPP Practitioner (QSP)
Selected Project Experience
Steve Quezada, PE, QSP
Construction Manager
Experience Summary
Mr. Quezada, PE, QSP, CPESC, has more than 20 years of construction
industry experience in the transportation field which includes work
associated with grade separatio ns, freeway Interch anges , major urban
arterial improvements, freeway replaceme nt, and capital improvement
projects. He also cites extensi ve experience in Storm Water BMP
management. His technical expertise includes working w ith asphalt
concrete, Portland Cement concrete, landscap ing, earthwork, signal
improvements; traffic contro l, bridge widening and storm drain
installation . He lists proven expe rience with co mmunity outreach, and
Implementing vario us forms of commun ication to the publi c. He has
served as an infrastructure specialist with FEMA, and in that role was
responsible for providing assistance and ad vice to state and loca l
governments after the Northridge earthquake. Mr. Quezada has the
ab ility to lead projects as a Resident Engineer and seamless ly integrate
Into a cooperative consultant-cl ient project staff. He has also managed
projects in an oversight position as Project Manager, from proposa l stage
to construction.
GLEN HELEN PARKWAY GRADE SEPARATION (UPRR & BNSF)
County of San Bernardino, California
Mr. Quezada served as the Project Manager/Construction Manager on this project providi ng full construction
management services for this $18 million project which co ns isted of a grade se paration at Glen Helen Parkway over
the UPRR and BNSF tracks just north of the existing Parkway alignment. As the first phase of widening Glen Hele n
Parkway to four lanes, this project eventually replaced the Cajon Wash Bridge to the south of the project.
Construction included a new detention basin which was added to accom mod ate on-site drainage ; new sidewalks;
fencing; and decomposed granite trail.
PASSONS BOULEVARD GRADE SEPARATION PROJECT (BNSF)
City of Pico Rivera, California
Mr. Quezada was the Project Manager/Construction Manager for this $43 million grade separation improvement
project consisting of the construction of a steel girder beam with reinforced concrete deck underpass structure for
Passons Blvd ; extensive utility relocations ; roadway reconstruction and new alignment; and placement of a t w o-
track, shoo-fly railway configuration and railroad coordination. This work also consisted of demolition and remova l
of structures. Add itional duties included assisting the Cit y with pre-cons truction services i ncluding the E76
document; a biddability/constructability review; utility coordination for relocat io ns ; f inal plan s and specifications
coordination with the design team; and also community outreach services
STATE STREET/UNIVERSITY PARKWAY GRADE SEPARATION-SAN BERNARDINO ASSOCIATED GOVERNMENTS
(SANBAG},San Bernardino, California
Mr. Quezad a was the Resident Engi nee r on this $17 million project consisting of providing full-service construction
management, including biddability/co nst ructabil ity reviews; contract administration; and comm un ity relations and
o utreach. The project involved the construction of a new grade separat ion structu re over 3 active BNSF tracks and
adjacent Cajon Blvd , The project removed an existing at-grade cross i ng of the railroad tra cks at State Street just
south of California State University San Bernardino.
I-223
Vah Cooper & Associates. Inc.
lt"''flfltJ(I.('N &t"-"V.11 U,I.t.,~,l.f..l,'"l tl1
Years of Experience : 20
Years with Firm : 2
Education:
BSCE California State Un iv ersity,
Northridge 1985
Registrations/ Certifications:
Registered Professional Engineer, State of
California -License No. C49810
Water Distribution Operato r II 37014,
Pending Water Treatment Operator T3 &
Water Distributor D3
Ruben Trigueros, PE
Co n struction Manager
Experience Summary
Ruben Trigueros has over 20 ye ars in t he cons truction in du stry
starting as a bridge field engineer with Caltrans , and then
subsequently working with t he private engineering consulting fi rms,
where he acquired an abundant amount of transportation design,
construction and maintenance knowledge. He als o worked fo r a
water agency as a capital program e ngineer for the Ce ntral District
with o ve r 25 ,000 service connections . He al so has in -depth
knowledge of public works construction to delive r capita l
in frastructure proj ects on schedule . Mr. Trigue ro s ha s soli d
organizational, analytical disce rn ment and leadersh i p skills. He is
adept at bringing clarity to complex problems and mov in g straight
forward to complete the project at hand .
Selected ProJect Experience
SAN BERNARDINO COUNTY DEPARTMENT OF PUBLIC WORKS-
San Bernardino, California
Mr. Trigueros was the resident engineer for the Public Works Department of San Bernardino County On -Call for
various projects: Reche Canyon Road & Westwood Street In Colton and Bellflowe r Street in the City of Ade lanto.
Projects included; AC dike, curb and gutter, coordination with utilities and county staff. Reche Canyon Road used
a cold foam recycling procedure for the aggregate base . The cold foam process excavated the pavement to a
depth below the bottom of the asphalt and into the exis ting base mate ria l. Prior to the cold foam the existing
surface was planned and a layer of cement was added . Wh ile the paveme nt recycler pul verized the materia l, hot
paving oil (bitumen) was mixed with cold water and air creating a foam i ng action . The pu lver ized material was
carried up through the cutter housing headspace with the heavier material remaini ng closer to the drum and t he
lighter, f iner material being suspended between the cutter head and housing. The foamed asph al t coats the f iner,
flour-sized material which then acted as the "glue " that holds the new, th icker stabilize d base together. The
material then exited the recycler and was ready for compaction. Compaction w as by conventional sheepsfoot and
steel -drum rollers ; finished rolling was by pneumatic rubber tire roller. After fin al compaction, a fog seal and sand
was placed and the roadway was ready to handle traffic. Mr. Trigueros was responsible for documenting and
reviewing all submittals such as mix design , asphalt concrete, subcontracting r equests and completing weekly
w orking day schedules . His next projects were the Ridgecrest Sidewalk i n Spring Valley Lake which consisted of
constructing of sidewalks, curb and gutter, and ADA ramps; resetting street signs and placing pavement marki ngs .
Phelan Road at Lilac Road in Phelan which consisted of construction of a new street alignment of Lilac Road;
grading, placed asphalt concrete, new traffic signs and pavement markings . Regrading of fo r mer Lilac Road and
re -lo cating an 8" waterline.
CAUFORNIA WATER UTILITY COMPANY
Santa Fe Springs, California
Mr. Trigueros was the capital prog ram engineer/construction manager for t he cen t ral district of this water
agency. He was respons i b le for the de livery and completion of capital/construction pr ojects on schedule with in a
$2 5M budget. He supervised staff which consisted of project coord i nators, inspectors , and engineers, external
consultants/contract ors and was also r esponsi ble for the construction of pipeline and water treatment projects.
His proj ect management responsibilities included coordination of internal departments and updates of project
and production support for related de liverables . He verified that the contract documents met t he agency and
other applicable standards. He provid ed supervision of engineers, project coordinators , inspectors as well as
private consultants and contractors i n an efficient manner to complete ind iv idual and group task s.
I-224
Va li Cooper & A~~ociates.lnc
fN)I .. ~.r< I.Clflt.Ntof...rr.u.&l tr.kMA \•tk 1
Years of Experience: 24
Years with Firm: 1
Education :
BA, Studio Arts, University of California
Santa Barbara -1983
BS, Landscape Architecture, California
State Polytechnic University, Pomona -
1987
Registrations/ Certifications:
R.L.A. 2982, CA, Professional Landscape
Architect
R.L.A. 2800, AZ, Professional Landscape
Architect
QSD/QSP,#00987
Construction Project Management
Certification, MWD
QSP/QSD Training Certificate, 2011
Local Assistance Resident Engineer
Academy, 2011
National Professional Certificate -
Council of Landscape Architectural
Reg istration Boards (CLARB)
First Aid/CPR; Railroad Safety Trained
Matthew Tsugawa, RLA, QSD
Landscape Architect I Construction Manager
Experience Summary
Matthew Tsugawa has over 24 years of experience in the areas of
landscape architecture, construction adminis tration and inspection . His
noted experience includes des ign development, project management,
construction inspection, and consultant contract admin istration for
Co/trans and local mun icipalities . He has provided construction
inspection experience that included on-site inspection and mon itoring
of means and methods of i nstallation, materia ls, and quality of
workmanship for compliance with project plans and specifications,
quantity verification, contract change order admin ist ration, f i eld
investigations, contract dispute reso lution, material inspection,
construction safety, project reporting and documentation, and
preparation of pay estimate quantities . He has experience working on
all major Caltrans District 8 projects since 1997 as a consultant to the
District 8 Landscape Construct io n Unit. He is experienced and
knowledgeable of the Caltrans Construction Manual, Standard
Specifications, Standard Plans , Safety Manual, and Storm Water
Manuals .
Selected Project Experience
CIVIL ENGINEERING FIRM
STATE ROUTE 210 SEGMENTS 8 THRU 11 LANDSCAPE CONSTRUCTION
CONTRACT-SAN BERNARDINO ASSOCIATED GOVERNMENTS
San Bernardino, California
Mr. Tsugawa served as a consultant Res ident Engineer for the San
Bernardino Association of Governments (SAN BAG) providing landscape
construction management and inspection services to oversee highway
planting and irrigation systems i mprovements for State Route 210,
Segments 8 through 11, beginning in Fontana and ending at the Route 210 I Route 215 Interchange in San
Bernardino. His responsibilities involved managing and overseeing the contract; directing and coordinating the
Assistant Resident Engineers; conducting inspections for the implementation of highway planting and irrigation
improvements; directing and coordinating the Office Engineer for the organization, management, and maintenance
of the project document files and filing system; coordinating the Geotechnical Engineering subconsultant for testing
of materials; coordinating with the SAN BAG project manager for the verification of conformance to and completion
of the construction contracts; establishing, organizing, and managing the project filing system i n accordance with
the Caltrans Construction Manual; and adm i nistration of contract change orders.
STATE ROUTES 60/91/2151NTERCHANGE WIDENING AND CONNECTOR RAMPS ROADWAY CONSTRUCTION-
CAL TRANS DISTRICT 8 -San Bernardino, California
Mr. Tsugawa provided landscape construction services for the inspection and management of lands ca pe
improvements on this 60/91/215 Interchange Widen ing and Connector Ramp Design Sequencing Contract. His tasks
included da y-to-day inspection and oversight of current construction operations and workmanship; material
ins pections for conformance with the project specifications; quantity pay estimates; conflict resolution; and
interpretation of contract documents and enforcement of Caltrans Standard Specifications and Plan s. He provided
construction inspection for the installation of rock blanket, irrigation systems, irrigation ce ntral control and fiber
optic networking; highway planting; permanent erosion control; storm water BMPs; and landscape restorat ion of
environmentally sensitive areas .
I-225
~ Vall Coo per & Amw;iate s. lnt
~<r~tktJ{l.(\~t.rlt~IU.\M.\~,t,t.t\'tti l
Years of Experience: 31
Years with Firm : 4
Education:
Registrations/ Certifications:
IBEW Apprentice to Journeyman
Wiremen
Trench Shoring and Safety Certified
Storm Water Pollution Prevention and
NPDES Classes
Asphalt Institute Class
Selected Project Experience
ON-CALL CONSTRUCTION SERVICES
Steven Kestly
Electrical I Constructi on Inspector
Experience Summar y
Steve Kestly has over 31 yea rs of experience i n construction
management for public works, Caltrans and v arious counties such as
Los Angeles, San Bernardino and Riverside . His diversity ranges from
experience in public works, roadway, storm drains, sewer, traffic
signals, highway widening, lighting specialist, distribution of power
systems, and he is a journeymen electrician with IBEW . He has provided
construction inspection for sewer, water, storm drai ns, landscaping,
reinforced concrete, structural masonry, prestressed/post-tensioned
concrete, asphaltic concrete, roadways, curb and gutter, concrete box
culverts, underground utilities, electrical infrastructure such as street
lights, traffic signals, and loop detectors, above-ground structures , and
similar construction . He performed quality control/assurance
inspection services in conformance with Uniform Bu il ding Codes,
Caltrans and Green Book standard specifications, and OSHA and
WATCH procedures during road and freeway construction.
Riverside County Transportation Department-Riverside, California
Mr. Kestly is presently providing on-call construction inspection for the placement of numerous traffic signals in
Palm Desert CA . His duties and responsibilities include inspecting the installation of conduit, foundations, loop
detectors, poles and conductors and also, inspection of the placement of t h e fiber-optic interconnects. He recently
worked on the Ramona Expressway project for the County inspecting the work associated with the backbone power
system running through the Expressway Bridge cells .
STATE ROUTE 74 AND INTERSTATE 2151NTERCHANGE IMPROVEMENT
Riverside County Transportation Commission (RCTC)-Perris, California
Mr. Kestly was the electrical inspector on the reconstruction of the 74/215 Interchange in Perris. This was a two year
project, which consisted of replacement of the current two-lane bridge over the freeway with an eight-lane bridge.
The new bridge has two through-lanes and two left-turn lanes in both directions. The project involved the following :
Removed the five-point intersection and 12 stop signs west of the freeway and replaced these with new
intersections controlled by traffic signals
Realigned freeway on-ramps and off-ramps and add meters and carpool preference lanes to the on-ramps
• Widened Red land Avenue from 4th Street to San Jacinto Avenue
Built sound walls and retaining walls
• Built an eight-foot sidewalk on the north side ofthe bridge
ON-CALL INSPECTION SERVICES
Garden Grove, California
Mr. Kestly was the inspector on Fairview Street at Trask Avenue which incl uded street widening improvements, curb
& gutter replacements, cross gutters & bus pads replacements . The other project was Five Arterial Street, which
consisted of removal and replacement of pavement, replacement of damaged curb & gutter along with sidewa lk and
capping with rubberized asphalt. His duties consisted of monitoring and inspecti on of the contractor's work,
performed contract administration, conducted weekly meetings , rev iewed schedules, enforced storm water
pollution control, performed project closeout, and coordinated with multiple parties.
I-226
Va h Cooper & Anodates, Inc.
(f'"".toJ JII( l .()"'j, NtC'<J,.W J.\4.H4(,lt."tHl
Years of Experience: 26
Years with Firm : 3
Education :
Journeyman -Electrica l Training Trust
National Electrical Code-Electr ical
Training Trust
Conduit Bending-Electrical Training
Trust
Storm Water Pollution Prevention
Training
Basic Circuitry, Electrical Train i ng Trust
First Aid and CPR -Electrical Training
Tru st
Registrations/ Certifications:
IBEW Local Union 11
CaiOSHA 80-Hour Certification
Instructor, Traffic Signal and St r eet
lighting Technician Courses, Electrical
Training Trust
water slide gate controls .
Cesar Cerda
Senior Electrical Inspector
Experience Summa r y
Ce sar Cerda has over 26 years of experie nce in the electrical field ,
working on projects that have included a variety of facilities of both
transportation and building construction nature. He is familia r with
standard plans and specifications that govern electrica l components of
faciliti es rang ing from highways to bu i lding construction . He has
thorough knowledge of traffic signa ls, street lighting, traffic operation s
systems, ramp metering, highway lighti ng systems, overhead sign
illumination, fiber-optic installation and video systems relative to
highways as well as tunnel lighting systems, video systems and pump
station facilities. Mr. Cerda has an excellent safety record, a positive
attitude, excellent communication skills, and works well with both
owners and contractors. He is fluent in both English and Spanish.
Selected Project Experience
CEDAR SPRINGS DAM MISCELLANEOUS CONDUIT REPLACEMENT
Department of Water Resources (DWR)-San Bernardino County,
California
Mr. Cerda began in April 2011 as a Sen ior Electrical inspector at the
Cedar Springs Dam performing daily construction inspection and
oversight of the removal and replacement of existing damaged conduit
conductors, removal and replacement of old and damaged conductors
inside a MCC control panel , replacement of existing damaged air
ducting and existing old damaged air shaft platforms and ladders. He
also inspected the relocation of an ex is ting transformer to a safe
location in MCC control build ing, as well as inspection of rewiring and
PEARBLOSSOM SOUTHERN FIELD DIVISION LEED GOLD BUILDING
DWR-Pearblossom, California
Mr. Cerda was a Senior Electrical inspector performed daily construction inspection to verified contractor
compliance with the contract plans and specifications while recording detailed daily inspection reports accurately
reflecting construction progress , inspection of change order work, reviewed of as -built drawings of actual
construction and site conditions , inspection of both electrical and mechan ical components. His duties have also
included securing and logging progress photographs.
STATE ROUTE 60 HOV LANES
Riverside County Transportation Commission-Moreno Valley, California
Mr. Cerda was the electrical and construction Inspector for adding high-occupancy vehicle (HOV} carpool lanes along
Route 60 in Moreno Valley. The 7 .6-mile-long p roject added a new lane in each direction between East Junction
SR60/I -215 and Redlands Boulevard . Mr. Cerda's tasks included performing on -site inspection of electrical systems,
mon itoring the contractor's safety program , rev iewing labor compliance and coordinating with RCTC, the City of
Moreno Valley, Caltran s, the designer, variou s utilities, the contractor, and the general public.
I-227
Vc1li Coope1 & Anociates.lnc
t r"'<nU.U( J C'IN"' tfnCJ("-\t 1.\AALf..l. \'Ut1
Years of Experience: 21
Years with Firm: 5
Education:
BS, Construction Manageme nt ,
University of Nebraska-1970
Registrations/ Certifications:
Selected Project Experience
NEWPORT ROAD LEFT TURN POCKET
Menifee, California
Brad Brooks
Construction Inspector
Experience Summary
Brad Brooks cites over 21 years of experience (VC&A 5 years) in the
transportation construction management field . He has provi ded
construction inspection services items of work such as traffic flow
analysis, specification enforcement, roadway excavat ion , aggregate
base, AC and PCC paving placement, drainage, landscaping, and signing
and striping, environmental compliance, storm water compliance with
NPDES pe r mits , traffic contro l implementation, and is thoroughly
familiar with the Greenbook, Caltrans standard plans and specifications,
and local agency requirements . Mr. Brooks is highly perceptive and
competent In anticipating and identifying potential problems and
corresponding corrective measures, and prides himself in meeting
project deadlines in a cost effective manne r. Mr. Brooks is also well
versed in both the Caltrans Construction Manual and Local Assistance
Procedures Manual.
Mr. Brooks provided inspection on the Newport Road left turn pocket extension to Haun Road Project. This project
will extend the left turn pocket lane on Newport Road for traffic turning southbound onto Haun Road . The project
involved re -constructing the existing concrete median, placing stamped concrete, installing AC pavement and
restriping the traffic lanes.
SAN DIEGO FREEWAY (INTERSTATE 405) WEST COUNTY CONNECTORS
Orange County Transportation Authority (OCTA)-Orange, California
Mr. Brooks was the construction inspector on this project which consisted of the placement of high occu pancy
vehicle (HOV) lanes from the Garden Grove Freeway (SR 22) to Interstate 405 (1-405), and from 1-405 to the San
Gabriel River Freeway (1-605), with a second HOV lane in each direction on 1-4 05 between the two direct HOV
connectors. He performed inspection of the work to meet the plans and specifications and Caltrans standards, while
also preparing extra work bills, field daily reports, quantity calculations and other related tasks. Roadway excavation
and embankment construction. Placement of Jointed Plain Concrete Pavement (JPCP) and Hot Mix Asphalt (HMA).
Drainage inlet and grated line drain construction, median barrier, guardrail installation. Removal of lead
contaminated soil, coordinate field testing with the materials lab. Making concrete cylinders and beams . Traffic
control, closing ramps, lanes and full freeway on a nightly bas is. Worki ng with COZEEP . Track i ng quantities for
payment.
ON -CALL ENGINEERING AND INSPECTION SERVICES
caltrans District 7-Ventura, California
Mr. Brooks was an assistant res i dent engineer/construction i nspector for Caltrans District 7 . He assisted with the
preparation of f iles, and reviewed plans and quantities for accuracy and regularly met with contractor's in the f ield
to determine and outline upcoming wo rk.
I-228
Va li Co oper & Associilles.lnc.
(("Joh1ftJC1ot) .. #o"<('l(}}U.\'V.."'-'.t\"J."1
Years of Experience: 17
Years with Firm : 8
Education :
BS, Political Science & Criminal Justice,
University of Texas, Austin
Coursework, Construction Technology,
California State University, Los Angeles
Coursework, Water
Treatment/Distribution and
Pretreatment Industrial Waste
Inspection, California State University,
Sacramento
Registrations/ Certifications :
Registered Public Works/Engineering
Inspector, American Const ruction
Inspectors Association (ACIA)
Caltrans Certified in Traffic Control
Asphalt Inspection and Testing, American
Asphalt Institute
Certified Flood Plain Inspector, State of
California Department of Water
Resources/ FEMA
Confined Space Entry/CaiOSHA
300/Worker Compensation , Global
Environmental Networking Inc.
Well Development and Equipment,
General Pump Company
Storm Water Pollution Prevention
Training-November 13 , 2007
Robert Estrada
Construction Inspector
Experience Summary
Robert Estrada has over 17 years of experience that includes 11 years
as a public works inspector with the City of Banning inspecting projects
involving mass grading; roadways; asphalt and concrete paving; streets;
curb and gutter; underground utilities; water, sewer, storm drain and
electrical infrastructure; above ground structures ; landscaping; and
similar construction . He has verified contractors' compliance with
approved plans and specifications for construction on public CIP
projects as well as private developments . Other duties have included
managing landscape maintenance districts; processing conditions of
approval for developed and undeveloped projects; calculating
construction cost estimates for capital improvement projects, street
paving projects, water and sewer rehabilitation projects, and developer
projects for bonding and permit fees; coordinating with city
departments and local, state, and federal agencies; scheduling progress
meetings; and overseeing programs for industrial waste and storm
water compliance with NPDES permits.
Selected Project Experience
CALIFORNIA STATE WATER ON-CALL SERVICES
State of California Department of Water Resources-Statewide,
California
Mr. Estrada is currently providing encroachment inspection services to
projects pertaining to construction work in various locations within the
Department of Water Resources (DWR) Right-of-Way. His duties
include verifying that all construction methods and results are in
compliance with the approved permits filed with DWR's main office in
Sacramento, California. He verifies that the DWR Right-of-Way is
protected at all times during construction and that areas affected are
returned to their original condition . Responsibilities include preparation
of daily inspection reports including photographs on each
encroachment permit project he inspects within the DWR Right-of-
Way. He also attends preconstruction meetings prior to work
commencing on each project to which he is assigned . Upon completion
of the construction work he schedules and conducts f inal project
inspections and develops punch lists as necessary with the DWR Field
Supervisor.
VARIOUS PAVEMENT RESURFACING/ RECONSTRUCTION PROJECTS
Riverside County Transportation Department-Riverside County, California
Mr. Estrada was the construction inspector for several pavement resurfacing and reconstruction projects with in the
county of Riverside in the newly incorporated City of Jurupa Valley and the City of Palm Desert's Cahuilla Hills
Development. All projects consisted of full pulverization of the existing roadway, placement and grading of Class II
Aggregate Base followed by placement of both conventional AC (Asphalt Concrete) and ARHM (Asphalt Rubber Hot
Mix), roadway striping, placement of legend pavement markings, installation of traffic control signs , and monitoring
of SWPPP BMP's implemented for project construction and maintained by the project contractor.
I-229
Val1 Cooper&Amx;i~tes, Inc.
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Years of Experience: 49
Education: General Studies
Training courses in HAZMAT, CaiOSHA,
safety, team building, diversity, noise
control, traffic control, confined spaces,
backflow prevent ion, first aid , computers
and other topics.
California Department of Health
Certification D2
Registrations/ Certifications:
Stormwater Pollut ion Prevention
Training
Training courses in HAZMAT
CaiOSHA
Chuck Larson
Senior Construction Inspector
Experience Summary
Chuck Lar son has nearly 49 years of dive rs e constructi on ins pection,
supervision, and maintenance experience in Southern California . He is
exper ienced with inspection, supervision, scheduling, estimat ing, contract
change orders, contractor pay ments, mainta ining records, managing budgets,
diversity training, underg round construction, mainten anc e work and
Greenbook and local agency requirements. He spent over 25 years with the
water operat ions division of San Die go's water depa rtm e nt, comp leting his
career as a pr in cipal water utiliti es supervisor . He also has experience with
sewer, irrigation and recycled water, street pav ing, including rubber ized
asphalt, curb, gutter and sidewalk placem ent and other street elements. Mr.
Larson has a thorough knowledge of contract ad minist rat ion, pla n review,
construct ion claim reviews and reso luti on, fiel d inspection and materia l
testing .
Selected Project Experience
1-5 WIDENING SEGMENT 4
Golden State Water Company-Santa Fe Springs, California California Department of Health
Certification D2
Mr . Larson was the construction ins pector for this widening proj ect
which cons ist ed of four of 24"jack and bore DIP ins ide cas ings under
the freeway, new 8" and 12" water main installations, fire hydrants and wate r main abandonments and replacement
of asphalt, sidewalk and curb and gutter.
1·5 WIDENING SEGMENT 3
Golden State Water Company-Santa Fe Springs, California
Mr . Larson was the construction inspector for this widening project which consisted of two of 24''jack and bore DIP
inside casings under the freeway, new 8" and 12" water main installations, fir e hydrants and water main
abandonments and replacement of asphalt, curb, gutter, and sidewalk.
GOLDEN STATE WATER COMPANY
Santa Fe Springs, California
Mr . Larson served as the construction inspector for vacation relief on severa l Golden State Water Company projects
including an 8" and 12" DlP water main replacement, 1" and 2" waterline services , 6" fire service, 6" fire hydrant and
2" copper water services and a 4" DIP water services contract for the Central District. Work included the removal
and replacement of curb, gutter, and sidewalks, including root pruning, sub-grade p reparatio n, and verification of
flow lines and cross slopes prior to placement of concrete. Mr . Larson coordinat ed with residents and business
owners prior to removal and replacement of existing concrete driveways in order for safe and un interrupted ingress
and egress .
STATE ROUTE 210 SEGMENTS 1-4 LANDSCAPING CONSTRUCTION
San Bernardino Associated Governments-Upland, California
Mr. Larson was the inspector on this construction management contract to land scape approximately 9 miles of new
freeway broken into fou r separate construction contracts. Construct ion incl uded trenching a nd installation of
irrigation components, garden walls, sound walls, electrical wi ring, and planting of shrubs, ground cover and trees,
including 16-foot palm trees.
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ON-CALL CONSTRUCTION ENGINEERING
City of Riverside-Riverside, California
Chuck Larson
Page2
Mr. Larson was the inspector for a jack and bore of a 36" steel cas ing placed u nde r the Interstate 215 f or
approximately 800 feet for an 18" diameter clay pipe for a new sewer li ne . Work was performed around the cl ock in
order to meet the scheduled completion date due to students returning to the Un iversity of California Riv erside. Hi s
responsibilities were to verify welding joints, alignment and grade of casing.
PAVEMENT RESURFACING PROGRAM/ RESIDENTIAL OVERLAY
Yorba linda, California
Mr. Larson was assistant resident engineer for pavement overlay projects in residential areas throughout the City.
Construction work included clearing and grubbing, asphalt concrete overlays and inlays , Portland cement concrete
access ramps, sidewalks, curb and gutter, crack sealing, full-depth AC base repairs, cold milling, adjusting manholes
and water valves to grade, striping, pavement markings, traffic loop replacement, and related work. His services
included overseeing inspection and documentation to verify conformance to the plans and specifications,
monitoring traffic control, reviewing contractor submittals, preparing progress pay estimates, processing contract
change orders, reviewing contractor schedules, performing claims avoidance, monitoring storm water pollution
prevention and project safety, coordinating with utilities and other regulatory agencies , preparing as -built plans, and
performing public relations with residential property owners affected by the work.
ON-CALL WATER DISTRIBUTION SYSTEM & WATER TREATMENT IMPROVEMENTS
California American Water Company-Pasadena, California
Mr. Larson was an inspector on this project that involved removal, replacement, and installation of Ca lifornia
American Water distribution system and water treatment improvements. The project also included the inspection of
third party installation of the existing California American Water fac ilities associated with specific capita l
improvement projects . The project scopes utilized a variety of project delivery methods including design-bid-build
and design/bid to finalize design, through the construction, testing, and completion of these improvements.
EDGEMONT CIRCLE SEWER REHABILITATION
City of Cypress-Cypress, California
Mr. Larson provided inspection of sewer rehabilitation project that included locations within the City's right-of-way
on Orange Avenue, Belmont Street, Edgemont Circle, Saipan Street, Seabrook Way, Lincoln Avenue, and Via Largo.
This project work involved installation of 8'' VCP in these streets and the associated follow-on finish work in the
trench line areas including the replacement of asphalt.
NILES STREET & SEBRING STREET
Golden State Water Company-Simi Valley, California
Mr. Larson provided construction inspection for installation of 12" and 8" Dl pipe on this project, which also included
grinding and capping of trench lines, sidewalk repair of meter box locations and replacement of meter boxes, fire
hydrants and water services as needed and replacement of asphalt and sidewalk as needed .
WATER TANK DEMO & INSTALLATION
Golden State Water Company-Gardena, California
Mr. Larson was the inspector on a project that included the demolition of two 1-million gallon concrete wired
wrapped tanks after installation of two new 1-million gallon steel tanks . Othe r work i ncluded bui ldi ng a new booste r
pump station and chemical building.
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Va h Cooper & Assoc iates. Inc.
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Years of Experience: 28
Years with Firm : 4
Education:
AS, Public Works, Citrus College , Azusa, CA
Registrations/ Certifications:
American Co nstruction Inspectors
Association Regi stered Construction-IV
Inspector No . 5210, 1990 to present
IMSA Traffic Signal Technician/Work Zone
Safety (Levell) May 2002, Traffic Signal Field
Electrician (Level II) March 2003, Signs and
Markings Specialist Level I May, 2003 and
Levell! April 2007
Remi Nunez
Senior Construction Inspector
Experience Summary
Remi Nunez has over 28 yea rs of experience in t he pu blic works
industry, most recently with the City of Corona Public Works
Department as Senior Public Works Inspector overseeing pavement
rehabilitation, traffic management system installation, and a sewer
main installation. Mr. Nunez has also performed inspection on other
major engineering projects for the City of Corona . He provided
inspection services on fiber-optic installation of high-density
polyethylene (HOPE) conduit and fiber optic cables; pavement
rehabilitation which included cold -in-place recycl in g of aspha lt
concrete on major projects; sidewalks, concrete structures,
driveways, water main and service installations; sewer main and
lateral installations, lift stations, pump stations; curbs and gutters,
retaining walls , earthwork, street excavation and patchwork;
drainage facilities, storm dra in s, landscape irrigation, traffic signa l
Installations, street lighting systems; and underground conduit
installations, street painting, and street and traffic sign installations .
He provided services that included scheduling, estimating, contract
change order management, contractor payment approval , records
maintenance, budget management, public relations, permitting, and
construction safety . He performed quality control/assurance
inspection services in conformance to Uniform Building Codes ,
Caltrans, and Green book standard specifications.
Selected Project Experience
BUENA SUERTE & LA MIRANDA MEDIAN ADA IMPROVEMENTS
Rancho Santa Margarita, California
Mr. Nunez provided inspection for the following; clear and grub, best management practices , mobilitzatio n, traffic
control, asphalt concrete pavement, curb and gutter, sidewalk, signing and striping, adjusting of utilities, slurry seal ,
and ADA ramps.
ANNUAL RESIDENTIAL SLURRY SEAL
Rancho Santa Margarita, California
Mr. Nunez provided inspection for mobilization, clear and grub, traffic control, best management practices , type 1
and type 2 slurry seal (rubber mofided, emusion aggregate), crack sealing, pavement striping, and pavement
markers .
PAVEMENT REHABILITATION PROJECT
Rancho Santa Margarita, California
Mr. Nunez provide inspection constist of clear and grub , best management pract ices, traffic control, asphalt
co ncrete pavement, sidewalk reconstruction , signing and st riping of pav em ent, traffic loop insta llation, installation
of pedestrian count down modules , adjusting of utiltiies manholes and water valves, and ADA ramps.
TRAFFIC SIGNAL INSTAllATION AT VARIOUS LOCATIONS
Garden Grove, California
Mr. Nunez provided inspection for new traffic signal and striping at Garden Grov e Blvd . and Part ridge Street, which
consisted of new installation of conduits, pullboxes, signal poles, control cabinets, signing and striping.
I-232
Vah Cooper & Amxiat e~. Inc
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Years of Experience: 27
Years with Firm: 2
Education:
AA, Liberal Studies, Mount San Antonio
College, Walnut, CA
San Bernardino Valley College -Water
Supply Engineering
U.C. Riverside Extension-Public Works
Construction Inspection and Procedures
Cal Poly Pomona Extended University-
Technical Certificate in Construction
Management
Registrations/ Certifications:
APWA -Certified Public Infrastructure
Inspector
ACI-Concrete Field Testing Technician-
Grade 1
California Department of Public Health-
Grade D2-Water Distribution Operator-
#39718
Certified Erosion Sediment & Storm
Water Inspector (CESSWI) -#22409
CASQA-Qualified SWPPP Practioner
(QSP) -#2606
OSHA Excavation Competent Person
Training
Confined Space Entry Training
OSHA Compliance and Workplace Safety
4 Hour Arc Flash Awareness Class
David Romero
Construction Inspector
Experience Summary
David Romero has 27 years of experience as a construction inspector
and construction manager on major public works construction projects
in Southern California, including water, storm drain, sewer, roadway,
water booster stations, sewer lift stations , well development process
piping, concrete structures, and reservoirs . He has worked with
Greenbook and Caltrans Standard Specifications and coordinated with
regulatory agencies such as California Department of Fish and Game
and the U.S . Army Corps of Engineers . He Is skill ed in providing clear
written and verbal communication, construction ins pection and quality
assurance monitoring, and coordinating with various interested parties
and stakeholders encountered on construction projects.
Selected Project Experience
Department of Water Resources
Mentone; California
Mr. Romero is the construction inspector on DWR, EBX II in Mentone.
His duties include reinforced concrete inspection on the Citrus Pump
Station 48' tall substructure, 54" steel pipe waterline discharge
manifold and associated valves, cast in place vaults, steel building
erection, electrical condu it and ground grid installation. He also has
coordination of testing lab to provide OA/QC on soil compaction and
concrete sampling, respectiv ely .
WELL 17 AND 18 ION EXCHANGE MODIFICATIONS AND
ENHANCEMENT PROJECT~ JURUPA COMMUNITY SERVICES DISTRICT
Riverside, California
Mr. Romero inspected the construction of pipe and valve modifications
and replacements, modifications to the exist i ng onsite chlorine
generation system, as well as pre -filtration and appurtenant facilities .
FLORINE AVENUE SEWER LIFT STATION~ JURUPA COMMUNITY
SERVICES DISTRICT
Riverside, California
Mr. Romero inspected the installation of 2,800 LF of 12 inch diameter
VCP gravity sewer line and 2,200 LF of 8 inch diameter C900 sewer
force main. Also inspected construction of a 12 foot diameter by 24
foot deep precast, epoxy lined wet well, associated valve and meter
vaults, process piping, and t he demolition of two existing lift stations ,
wet wells, and piping.
VARIOUS DEVELOPMENTS -JURUPA COMMUNITY SERVICES DISTRICT Corona, California
Mr. Romero Inspected installation of water and sewer mainlines, service installations, fire service installations,
sewer monitoring manholes, and other appurtenances for residential tracts and commercial develop ments within
JCSD's jurisdiction and in accordance with District specifications. This inspectio n work occurred intermittently
throughout the years noted above, including full time inspection for extended period s of time as well as part-time
inspection while assigned to other projects.
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Years of Experience: 41
Years with Firm: 3
Education :
B.S. Civil Engineering, Universidad de La
Plata, Argentina, 1972
Registrations/ Certifications:
BNSF Safety
UPRR Safety
Selected Project Experience
Mike Villamil
Sen i or Construction Inspector
Experience Summary
Mike Villamil has 41 years of managerial experience in engi nee ring and
construction, specializing in t ransportation and publi c works projects.
He ha s extensive experience w orking on Caltrans p rojects and is
familiar with Caltrans standards and proced ures . Mr. Villamil has
significant experti se with steel bridge retrofit work, mat e ri als testing,
welding procedures, structural concrete, deep excavation , temporary
and permanent shoring, falsework, driven pile and Cast-in-Drilled Hole
{CIDH) pile foundations installation, pre cast/prestressed con cret e
girders , bridge deck placement, bridge jacking, dewatering systems and
structural steel welding. He is also experienced in the r equirements and
progression of work involved in the construction of new roadway
structural sections including grading, paving and drainage system
installation work.
ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION
City of Rancho Santa Margarita -Rancho Santa Margarita, California
Mr. Villamil provided i nspection for the annual street overlay project and the Rancho Santa Margarita Parkw ay
Phase I Rehabilitation project. These projects consisted of preparation and then app lication of the crack f illing and
sealing of asphalt streets for pavement overlay, electrical signal improvements, placement of roadway striping and
pavement marker, along with weed abatement of all curb and gutters in those areas and sidewalk repairs . Also
incl uded was asphalt rubber hot mix overlay on Rancho Santa Margarita Parkway.
INDIAN TRUCK TRAIL INTERCHANGE
Riverside County Transportation Department-Riverside, California
Mr. Villamil was the assistant resident engineer on this widening of Indi an Truck Trail to four lanes with ded icated
left and right-turn lanes from just west of the interchange to Temescal Canyon Road, installed a sidew alk on the
south side of Indian Truck Trail, constructed walls under the 1-15 bridges, added three new traffic signals at the SB
and NB 1-15/lndian Truck Trail ramp intersections, and at the intersection of Indian Truck Trai l I Temescal Canyon
Road, added ramp meters on 1-15 NB and SB on-ramps, and reconfigured and constructed the intersection of Indian
Truck Trail and Temescal Canyon Road . Mr. Villamil's responsibilities were to perform contract admin istrat ion,
oversaw inspection of the contractor's work for conformance to plans and specifications, attended weekly meet ings,
coordinated among affected parties, reviewed monthly pay requests, mitigated claims , and performed public
relations services .
ON-CALL CONSTRUCTION MANAGEMENT SERVICES
Riverside County Transportation Department-Riverside, California
Mr. Villamil provided on -call construction resident engineer and in spection for resurfacing and re cons truction of
Goetz Road & Newport Road . He was r esponsible for providing code compliance pla n check and perm its as w ell as
field inspection for roadway trenching, utility works, curb and gutter, concrete and asphalt pa vement, cross gutters
and catch ba sin repair. This project also included a new bridge crossing the Sa lt Creek Channel i n Can yo n Lake . He
was responsible for inspection of the footings} embankments , Installation of pr e-stressed , pre -cast girders,
ga lvanized metal panels, approach slabs, retaining walls, rock slope prot ection, new deck and roadway, new water
Jines, blow off values, curb & gutters, and installation of traffic signals.
I-234
Warren Williams
----------------------------------------------------------------------------------
Years of Experience: 32
Years with Firm: 9
Education:
Courses in Business Management, West
Virginia State College
Coursework, Detroit College of Business,
Greenbrier Community College, and
Cerritos Community College
Registrations/ Certifications:
Storm Water Pollution Prevention
Training
Senior Construction Inspector
Experience Summary
Warren Williams has over 32 years of experience in public works
construction that includes serving in management roles with severa l
cities, functioning as a consultant inspector and working as a
contractor. He has provided services that include construction
inspection, inspection supervision, scheduling, esti mating, contract
change order management, contractor payment approval, records
maintenance, budget management, public relations, and permitti ng.
Mr. Williams has provided training for city and consultant inspectors on
city standards and specifications, the APWA Gree nbook, and American
Water Works Association (AWWA) requirements . After completion of
training he would monitor and supervise the i nspectors for quality
control and quality assurance of their work. He is experienced with
street construction/improvements, traffic signals, storm drain systems,
sewer systems , domestic/reclaimed water systems, joint utility trench,
street lighting systems, and landscaping, soundwalls and similar public
works construction. He is well versed in grading operations, roadway
structural sections, asphalt and concrete placement, environmental
compliance, traffic control implementation, maintenance work, Green book and local agency requirements, Ca ltrans
specifications, NPDES storm water requirements, and safety regulations as they relate to construction. Mr. Williams
has excellent communication and organizational skills and is an excellent trouble-shooterfor f ield problems.
Selected Project Experience
ON-CALL CONSTRUCTION MANAGEMENT/ENGINEERING SUPPORT/TESTING AND INSPECTION SERVICES
City of Cypress-Cypress, California
Mr. Williams is providing inspection for various encroachment permit projects that include new development,
utilities, and SWPPP . Also inspect CIP projects for the City which include sidewalks, curb & gutter, driveway and
handicap ramp replacements, tree removal and replacement, slurry seal type 1 & 2, sewer replacement and lining,
street widening, relocations of utilities, asphalt grind and overlay, storm drains, new median construction and traffic
signals replacement.
ON·CALLINSPECTION SERVICES
City of Garden Grove-Garden Grove, California
Mr. Williams provided inspection for four street rehabilitation locations at Westminster Avenue and Brookhurst
Street. Project consisted of replacement of curb and gutter; driveway; wheel chair ramps; median curbs;
pulverization of existing asphalt and bases; asphalt resurfacing; traffic striping; and , installation of traffic loops.
ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION
City of Rancho Santa Margarita-Rancho Santa Margarita, California
Mr. Williams provided inspection in preparation and then application , on various street locations (45 streets), the
crack filling and sealing of asphalt streets along with weed abatement of ali curb and gutters in those areas . After
the slurry seal was completed the replacement of all striping and legions along with the yellow/white/ blue
reflectors are replaced and installed .
I-235
Va ll Coope t & Auociates,lnc.
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Years of Experience: 25
Years with Firm: 15
Education:
BA, Family & Consumer Science,
California State University Long Beach-
1987
Linda Smoot
--- ----------
Office Engineer
Experience Summary
Linda Smoot has worked in various areas of business for over 25 years,
11 of which have been performing construction management services
with Vali Cooper & Associates. Ms. Smoot Is a highly competent office
engineer with knowledge of Caltrans contract adm i nistration
procedures and with various computer programs such as Microsoft
Word and Excel. She has a good understa nding of construction
processes and procedures from having performed duties such as
processing certified payrolls to confirm compliance with the Davis-
Bacon Wage Act, writing contract change orders and various correspondence, and ensuring contractor compliance
with state and federal labor requirements . Ms . Smoot is very neat and thorough in her work and learns new tasks
quickly.
Selected Project Experience
STATE ROUTE 215 REALIGNMENT -SEGMENTS 1 & 2
San Bernardino, California
Ms . Smoot is office engineer coordinating Issues relating to labor compliance, submittals, ARRA reporting,
processing certified payrolls to confirm compliance with the Davis-Bacon Wage Act, tracking correspondence to and
from the contractor, maintaining multiple project files of various projects, preparing monthly progress payment
estimates, processing extra work bills according to the Caltrans method, maintaining multiple change order logs for
various projects, and verifies contractor compliance with State and federal labor requ irements .
OAK GLEN CREEK BASIN PROJECT
Yucaipa, California
Ms . Smoot was office eng ineer for a proj ect to construct three detention bas ins across a 48-acre site, wh ich included
constructing earthen levees, excavating large volumes of earth, grading, slope stabil ization with grouted and non-
grouted ripraps, soil cement, RCC box culverts, various size RCP storm drainage, and drainage structures such as
wingwalls and channels per San Bernardino Flood Control District standards. Ms . Smoot's responsibilities included
administering contract documents, processing certified payrolls for compliance with the Davis-Bacon Wage Act and
State laws, providing administrative support to the resident engineer and field inspectors, assisted with contract
change orders and various correspondence, processing progress pay estimates and extra work billings, maintain i ng
submittal and other logs, and prepared weekly progress meeting minutes.
1-10 AT HAVEN AVENUE INTERCHANGE LANDSCAPE PROJECT
Ontario, California
Ms . Smoot is office engineer during landscape and irrigation improvements for the Interstate 10 freeway at Haven
Avenue Interchange in Ontario. The project installs landscape planti ng, i rrigatio n systems, ma intenance vehicle
pullouts, storm water pollution control, traffic control systems, and supplementa l work per City-and Caltrans-
approved construction plans and specifications. Ms. Smoot's respons ibilities incl ude contract document
administration, processing of certified payrolls for compliance with the Davis-Bacon Wage Act and State laws,
administ r ative support for the resident engineer and field inspection personnel, ass isting w ith contr act change
orders and various correspondences, progress pay estimates, process i ng of extra work billings , ma intaining of
submittal and other logs, and preparation of weekly progress meeting minutes.
I-236
Vall Cooper & A1socia tes , Jo e
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Years of Experience: 30
Years with Firm: 1
Education:
Associate of Science degree
Business Management
Citrus College
Glendora, California
Registrations/ Certifications:
Certificate, SCAQMD -Fugitive Dust
Control
Laurie Rodela
Office Engineer
Experience Summary
Ms. Rodela cites over thirty (30) years of responsible and va ried
administrative experience as part of her employment background. She
has been engaged in meeting the accounting needs for several types of
firms in and out of the construction Industry. Her skills include budget
analysis and preparation; accounts payable/receivable; document
control; analysis of certified payroll; administering DBE and
apprenticeship programs; scheduling meet ings and recording minutes;
and verifying business licenses, permits, and certifications. She has
provided liaison services between clients , contractors, residents and
businesses regarding construction concerns impacting
residents/businesses, community safety , public notifications, and
served as the public's point of contact for construction concerns .
These skills coupled with the ability to maintaining and managing office
functions, supplies, services and fixed assets make Ms. Rodela a well -
rounded candidate for any position requ irin g a broad construction
administrative and field operations background and skill set.
Selected Project Experience
CALIFORNIA DEPARTMENT OF WATER RESOURCES ON-CALl CONSTRUCTION MANAGEMENT SERVICES
Various Locations, California
Ms . Rodela is a contract administrator working within VC&A's statewide contract for the California Department of
Water Resources, State Water Project (SWP). This is an $8 million , five year contract to provide a wide range of
water-related Infrastructure project/construction services throughout the State of California . Ms . Rodela 's dut ies
include preparing change orders, change order justifications, correspondence, memoranda, construction pay
estimates, state and actual necessary cost estimates, final project inspection reports, verifying contractor insurance
certification requirements, contractor union or non-union status; contractor labor surcha rge rates; construction
equipment rental rates, and horse power and list prices; worker's classification and prevailing wage rates as per
specification and daily inspection reports, contractor travel subsistence rates; and project quarterly reports, project
field quantity reports, and project daily extra work reports . Ms . Rodela processes and manages project change
orders, and project cost estimates . She manages project index of change items reports, project field memorandums,
project RFis, memorandum directives, and compiles project daily inspection reports . She conducts DVBE monitoring
and follow-up as well.
CONSTRUCTION MANAGEMENT CONSULTING FIRM
Riverside and Orange Counties, California
Ms. Rodela worked for a construction management firm that specialized in public works projects throughout
southern California for seven years covering projects that included bridges, sewer and storm water pipe lin es, road
rehabilitation and expansions, sports parks, sound walls, and grade separations. Ms. Rodela's work rotated around
various job descriptions to meet the needs of the clients and their projects . Job titles included office engineer,
document control specialist, administrat ive assistant, inspector, and publi c relations community liaison. Her duties
included, but were not limited to: document control utilizing the Caltrans filing method; tracking materials; testing
and surveys; securing business licenses, permits and certifications; employee interviews; pre and post construction
photos to document conditions; reviewing extra work billings, preparing quantities, progress payments, certified
payroll; DBE apprenticeship programs; and general office tasks.
I-237
I-238
Exhibit "C":
Terms for Compliance with California 's Labor Law Requ irements
1. CONSULTANT acknowledges that the project as defined in this Agreement
between Contractor and the CITY, to which this Terms for Compliance with California Labor
Law Requirements is attached and incorporated by reference , is a "public work " as defined
in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor
Code ("Chapter 1"). Further, CONSULTANT acknowledges that this Agreement is subject
to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and
regulations established by the Director of Industrial Relations ("DIR") implementing such
statutes. CONSULTANT shall perform all work on the project as a public work.
CONSULTANT shall comply with and be bound by all the terms, rules and regulations
described in 1(a) and 1(b) as though set forth in full herein.
2 . California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not required
by California law, does not alter the meaning or scope of Section 1 above.
3 . Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
diem wages for each craft, classification , or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. CONSULTANT acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages , and CONSULTANT shall post such rates at each job site
covered by this Agreement.
4 . CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 177 4 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages. CONSULTANT shall , as a
penalty to the CITY, forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the Dl R for the
work or craft in which the worker is employed for any public work done pursuant to this
Agreement by CONSULT ANT or by any subcontractor.
5. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires CONSULTANT and each subcontractor to : keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection as
provided by Section 1776; and inform the CITY of the location of the records .
6. CONSULTANT shall comply with and be bound by the provisions of Labor
Code Sections 1777.5, 1777.6 and 1777.7 and Californ ia Administrative Code title 8 ,
section 200 et seq . concerning the employment of apprentices on public works projects .
CONSULTANT shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations . Prior to commencing work under this Agreement,
CONSULTANT shall provide CITY with a copy of the information submitted to any
R 68 7 6-0001 \1726281 v2.doc
Services
Agreement fo r On -Call Design Pro fessi onal/Tech n ical
Exhibit "C "
I-239
applicable apprenticeship program . Within sixty (60) days after concluding work pursuant to
this Agreement, CONSULTANT and each of its subcontractors shall submit to the CITY a
verified statement of the journeyman and apprentice hours performed under th is
Agreement.
7 . CONSULTANT acknowledges that eight (8) hours labor constitutes a legal
day's work . CONSULTANT shall comply with and be bound by Labor Code Section 1810 .
CONSULTANT shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours . CONSULTANT shall , as a
penalty to the CITY, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by CONSULTANT or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight (8)
hours in any one (1) calendar day and forty (40) hours in anyone calendar week in violation
of the provisions of Division 2 , Part 7 , Chapter 1, Article 3 of the Labor Code . Pursuant to
Labor Code section 1815, work performed by employees of CONSULTANT in excess of 8
hours per day, and 40 hours during any one week shall be permitted upon public work upon
compensat ion for all hours worked in excess of 8 hours per day at not less than 1/2 times
the basic rate of pay.
8 . California Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861, CONSULTANT hereby certifies
as follows :
"I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code , and I will comply with such provisions before
commencing the performance of the work of this contract."
9 . For every subcontractor who will perform work on the project, CONSULTANT
shall be responsible for such subcontractor's compliance w ith Chapter 1 and Labor Code
Sections 1860 and 3700, and CONSULTANT shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions . CONSULTANT shall be
required to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, including without limitation, conducting a periodic review of the
certified payroll records of the subcontractor and upon becoming aware of the failure of the
subcontractor to pay his or her workers the specified prevai ling rate of wages.
CONSULTANT shall diligently take corrective action to halt or rectify any failure .
10 . To the maximum extent permitted by law, CONSULTANT shall indemnify,
hold harmless and defend (at CONSULTANT's expense with counsel reasonably
acceptable to the CITY) the CITY, its officials , officers , employees, agents and independent
contractors serving in the role of CITY officials, and volunteers from and against any
demand or claim for damages , compensation , fines, penalties or other amounts aris ing out
of or incidental to any acts or omissions listed above by any person or entity (including
R6 8 76-00 01 \1 7 2 62 81 v2 .doc
Services
Agreement for O n-Call D es ign P rof essi o nal/Technical
Exhibit "C"
I-240
CONSULTANT, its subcontractors, and each of their officials , officers, employees and
agents) in connection with any work undertaken or in connection with the Agreement,
including without limitation the payment of all consequential damages, attorneys ' fees , and
other related costs and expenses. All duties of CONSULTANT under this Section shall
survive termination of the Agreement.
R6876-0001 \1726281 v2.doc
Services
Agreement for On-Call Design Professional/Technical
Exhibit "C "