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RPVCCA_CC_SR_2014_06_17_E_Blais_AssociatesCITY OF RANCHO PALOS VERDES MEMORANDUM TO: FROM: DATE: HONORABLE MAYOR & CITY COUNCIL MEMBERS CAROLYNN PETRU, AICP, ACTING CITY MANAGER@ JUNE 17, 2014 SUBJECT: ONE-YEAR AGREEMENT WITH BLAIS & ASSOCIATES, INC. FOR GRANT MANAGEMENT AND SUPPORT SERVICES Project Manager: Kit Fox, AICP, Senior Administrative Analyst@ RECOMMENDATION Authorize the Mayor and City Clerk to sign the agreement with Blais & Associates, Inc. for a 1-year Professional Services Agreement through FY 2014-15. BACKGROUND In 2009, the City Council initially approved the Professional Services Agreement (the "Agreement") with Blais & Associates, Inc. ("B&A") for grant management and support services. The table at the right lists the approval and expiration dates of subsequent Agreement Approved June 30, 2009 AuQust 3, 2010 September 6, 2011 June 19, 2012 June 18, 2013 Expiration Date June 30, 2010 June 30, 2011 June 30, 2012 June 30, 2013 June 30, 2014 agreements with B&A through June 30, 2014. Staff now desires to enter into an Agreement with B&A through June 30, 2015. DISCUSSION Since June 2009, the City has contracted with B&A, a professional grant management firm, to assist the City with searching for funding opportunities to address the City's capital needs, and with preparing grant application packages that are targeted and competitive. B&A has over twenty (20) years' experience in writing successful grant applications within the context of a targeted and strategic approach. Since 2009: E-1 MEMORANDUM: Professional Services Agreement for Grant Management June 17, 2014 Page2 • The City has applied for more than $51,000,000 in grant funding; • The City has been awarded more than $11,000,000 in grant funding; • The average monthly cost of B&A's services has been $3,483; and, • The City's return on investment in B&A's services has been 55: 1. During FY 2013-14, B&A assisted City Staff with a variety of grant-related activities, including: • Conducted monthly grant activity conference calls with key City Staff; • Screened and evaluated dozens of potential grant programs with potential benefits to a variety of City programs and capital projects; • Assisted City Staff with the preparation and/or submittal of applications for a number of grant programs; and, • Assisted City Staff with successful applications for the second phase of the SCAG Compass Blueprint Sustainability Program and the Proposition A Competitive Trails Grant Program for the Sunnyside Segment Trail, totaling $495,000 in grant funding. . • Assisted City Staff with monitoring and reporting for the $9.4 million Proposition 1 E Stormwater Flood Management Grant for the San Ramon Canyon project. B&A continues to alert City Staff to the availability of upcoming funding opportunities. Their services have been a great asset to the City as a whole in fulfilling the City Council's direction to pursue all grant funding opportunities in a targeted and timely fashion, accompanied by an outreach of strong, multi-jurisdictional support for projects, where appropriate. In FY 2014-15, Staff anticipates that B&A's experience will be invaluable as the City pursues the following funding opportunities, including but not limited to: • Considering another round of Land and Water Conservation Fund Grant funding and other funding opportunities for improvements to the exterior grounds and interior exhibits of the Point Vicente Interpretive Center at Lower Point Vicente; • Identifying appropriate funding opportunities for high-priority capital improvement projects, such as drainage control and traffic safety; and, • Funding for improvements for solar power and other "green" technology upgrades for City facilities; open space acquisition and habitat restoration; crime prevention enhancement; and median and parkway enhancement and reforestation. The City Attorney's Office has reviewed the proposed Agreement with B&A. The only change as compared to last year is that the mileage reimbursement rate has decreased to match the current IRS allowance (i.e., $0.56/mile). Otherwise, the hourly rate and other terms of the Agreement are the same as last year. E-2 MEMORANDUM: Professional Services Agreement for Grant Management June 17, 2014 Page 3 FISCAL IMPACT The City Council is scheduled to adopt the FY 2014-15 budget later on this evening's agenda. The proposed FY 2014-15 budget includes an expenditure of $50,000 in the City Manager's Office for Professionalffechnical Services for grant management, the same funding level as was approved for FY 2013-14. Attachments: • Draft Proposed Professional Services Agreement with Blais & Associates, Inc. • Blais & Associates Summary of FY 2013-14 M:\Grant Administration\Consultants\Blais & Associates\20140617 _ContractExtension_StaffRpt.docx E-3 GRANT-WRITING SERVICE AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into this 17th day of June 2014 by and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY") and Blais & Associates, Inc., a Texas corporation (hereafter referred to as "CONSUL TANT"). WHEREAS, the CITY is in need of grant-writing services including the identification of funding opportunities, on-going grant research, and development and submission of grant proposals. IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as follows: ARTICLE 1: SCOPE OF SERVICES 1.1 Description of Services CONSUL TANT shall perform tasks to provide technical and administrative support for the CITY's Grant Program as directed by the City Manager or by the City Manager's designee (the "Project"). These duties would include: (a) Research and assess grants for which the CITY might be competitive and meet the goals and objectives of the CITY; (b) Monitor and track the Federal Economic Stimulus program and ensure that the CITY is aware of deadlines and obligations, and assist as authorized by the CITY; (c) Develop grant applications as approved and directed by the CITY to help the CITY meet its goals and objectives; (d) Work with the CITY's federal advocate to ensure that the CITY is aware of deadlines for earmarks and appropriations; and (e) Create records that will track and document funding sources, types of projects, and amount of funding as it relates to the Grant Program. 1.2 Term of Agreement and Schedule of Work CONSUL TANT will commence the work under this Agreement no later than July 1, 2014 and will provide services under this Agreement for a period ending on June 30, 2015, unless notice of termination is given in accordance with Article 4 of this Agreement. CONSULTANT shall perform with due diligence the services requested by the CITY. Time is of the essence in this Agreement. CONSUL TANT shall not be responsible for delay, nor shall CONSULTANT be responsible for damages or be in Page 1 of 11 E-4 default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely information or to approve or disapprove CONSULTANT's work promptly, or delay or faulty performance by CITY, other consultants/contractors, or governmental agencies, or any other delays beyond CONSUL TANT's control or without CONSULTANT's fault. ARTICLE 2: COMPENSATION 2.1 Fee For the proper performance of CONSULTANT's services under Article 1, CITY agrees to compensate CONSUL TANT in accordance with Schedule of Fees and Costs, attached hereto as Exhibit "A" and incorporated herein by reference, and in any case an amount not to exceed fifty thousand dollars and no cents ($50,000.00). The rates in Exhibit "A" shall be in effect through the end of the Agreement. 2.2 Payment Address All payments due to CONSUL TANT shall be paid to: Blais & Associates, Inc. 4017 Moonlight Dr. Little Elm, TX 75068 2.3 Terms of Compensation CONSUL TANT shall submit monthly invoices for the percentage of work completed in the previous month. CITY agrees to authorize payment for all undisputed invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its best efforts to notify CONSULTANT of any disputed invoice amounts or claimed completion percentages within ten (10) days of the receipt of each invoice. However, CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion percentage shall not be deemed a waiver of CITY's right to challenge such amount or percentage. Additionally, in the event CITY fails to pay any undisputed amounts due CONSUL TANT within forty-five (45) days after invoices are received by CITY then CITY agrees that CONSULTANT shall have the right to consider said default a total breach of this Agreement and be terminated by CONSUL TANT without liability to CONSUL TANT upon ten (10) working days advance written notice. 2.4 Taxes The CITY shall not make income tax or social security or other tax withholding from CONSUL TANT's invoice, except as required by law. CONSUL TANT is responsible for all taxes, but the CITY will provide any form required by the United Page 2of11 E-5 States Internal Revenue Code. CONSULTANT must provide the CITY with CONSUL TANT's Federal Tax Identification Number or non-United States equivalent. ARTICLE 3: INDEMNIFICATION AND INSURANCE 3.1 Indemnification To the maximum extent permitted by law, CONSULTANT shall defend, indemnify, and hold the CITY, its officials, officers, employees, agents and independent contractors serving in the role of CITY officials, and volunteers (collectively "lndemnitees") free and harmless from any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death (collectively "Claims"), in any manner arising out of or incident to any acts or omissions of CONSULTANT, its officials, officers, employees or agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses, except for such Claims arising out of the sole negligence or willful misconduct of the lndemnitees. With respect to any and all such Claims, CONSULTANT shall defend lndemnitees at CONSULTANT's own cost, expense, and risk and shall pay and satisfy any judgment, award, or decree that may be rendered against lndemnitees. CONSUL TANT shall reimburse lndemnitees for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. CONSULTANT's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by CONSUL TANT or lndemnitees. All duties of CONSUL TANT under this Section shall survive termination of this Agreement. 3.2 General Liability CONSULTANT shall at all times during the term of the Agreement carry, maintain, and keep in full force and effect, a policy or policies of Commercial General Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death, loss or property damage for products or completed operations and any and all other activities undertaken by CONSULTANT in the performance of this Agreement. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in A.M. Best's Insurance Guide with a rating of A:VII or better. 3.3 Professional Liability CONSUL TANT shall at all times during the term of this Agreement, carry, maintain, and keep in full force and effect a policy or policies of professional liability insurance with a minimum limit of one million dollars ($1,000,000) per claim and aggregate for errors and/or omissions of CONSUL TANT in the performance of this Agreement. Said policy or policies shall be issued by an insurer admitted to do business in the State of California and rated in Best's Insurance Guide with a rating of A:VII or better. If a "claims made" policy is provided, such policy shall be maintained in effect Page 3of11 E-6 from the date of performance of work or services on the CITY's behalf until three (3) years after the date of work or services are accepted as completed. Coverage for the post-completion period may be provided by renewal or replacement of the policy for each of the three (3) years or by a three-year extended reporting period endorsement, which reinstates all limits for the extended reporting period. If any such policy and/or policies have a retroactive date, that date shall be no later than the date of first performance of work or services on behalf of the CITY. Renewal or replacement policies shall not allow for any advancement of such retroactive date. 3.4 Automobile Liability CONSUL TANT shall at all times during the term of this Agreement obtain, maintain, and keep in full force and effect, a policy or policies of Automobile Liability Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person and five hundred thousand dollars ($500,000) for property damage arising from one incident. 3.5 Worker's Compensation CONSULTANT agrees to maintain in force at all times during the performance of work under this Agreement worker's compensation insurance as required by the law. CONSULTANT shall require any subcontractor similarly to provide such compensation insurance for their respective employees. 3.6 Notice of Cancellation (a) All insurance policies shall provide that the insurance coverage shall not be cancelled or modified by the insurance carrier without thirty (30) days prior written notice to CITY, or ten (10) days' notice if cancellation is due to nonpayment of premium. Additionally, CONSULTANT shall provide immediate notice to the City if it receives a cancellation or policy revision notice from the insurer. (b) CONSUL TANT agrees that it will not cancel or reduce any required insurance coverage. CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSUL TANT's expense, the premium thereon. 3.7 Entire Policy and Certificate of Insurance At all times during the term of this Agreement, CONSUL TANT shall maintain on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance showing that the aforesaid policies are in effect in the required amounts. The commercial general liability policy shall contain endorsements naming the CITY, its officers, agents and employees as additional insureds. Page 4of11 E-7 3.8 Primary Coverage The insurance provided by CONSULTANT shall be primary to any coverage available to CITY. The insurance policies (other than workers compensation and professional liability) shall include provisions for waiver of subrogation. ARTICLE 4: TERMINATION 4.1 Termination of Agreement (a) Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days prior written notice. Notice shall be deemed served if completed in compliance with Section 6.14. (b) In the event of termination or cancellation of this Agreement by CONSUL TANT or CITY, due to no fault or failure of performance by CONSUL TANT, CONSULTANT shall be paid compensation for all services performed by CONSUL TANT, in an amount to be determined as follows: for work satisfactorily done in accordance with all of the terms and provisions of this Agreement as determined by the CITY, CONSULTANT shall be paid an amount equal to the percentage of services performed prior to the effective date of termination or cancellation in accordance with the work items; provided, in no event shall the amount of money paid under the foregoing provisions of this paragraph exceed the amount which would have been paid to CONSUL TANT for the full performance of the services described in this Agreement. ARTICLE 5: OWNERSHIP OF DOCUMENTS 5.1 Ownership of Documents and Work Product All final documents, plans, specifications, reports, information, data, exhibits, photographs, images, video files and media created or developed by CONSUL TANT pursuant to this Agreement ("Written Products") shall be and remain the property of the CITY without restriction or limitation upon its use, duplication or dissemination by the CITY. All Written Products shall be considered "works made for hire," and all Written Products and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of the CITY without restriction or limitation upon their use, duplication or dissemination by the CITY. CONSUL TANT shall not obtain or attempt to obtain copyright protection as to any Written Products. CONSULTANT hereby assigns to the CITY all ownership and any and all intellectual property rights to the Written Products that are not otherwise vested in the CITY pursuant to the paragraph directly above this one. CONSULTANT warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to Page 5of11 E-8 which any intellectual property right exists, including computer software, used in the rendering of the services and the production of all Written Products produced under this Agreement, and that the CITY has full legal title to and the right to reproduce the Written Products. CONSULTANT shall defend, indemnify and hold the CITY, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of CITY officials, harmless from any loss, claim or liability in any way related to a claim that CITY's use of any of the Written Products is violating federal, state or local laws, or any contractual provisions, or any laws relating to trade names, licenses, franchises, copyrights, patents or other means of protecting intellectual property rights and/or interests . in products or inventions. CONSUL TANT shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, equipment, devices or processes in connection with its provision of the services and Written Products produced under this Agreement. In the event the use of any of the Written Products or other deliverables hereunder by the CITY is held to constitute an infringement and the use of any of the same is enjoined, CONSULTANT, at its expense, shall: (a) secure for CITY the right to continue using the Written Products and other deliverables by suspension of any injunction, or by procuring a license or licenses for CITY; or (b) modify the Written Products and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement. This covenant shall survive the termination of this Agreement. Upon termination, abandonment or suspension of the Project, the CONSUL TANT shall deliver to the CITY all Written Products and other deliverables related to the Project without additional cost or expense to the CITY. If CONSULTANT prepares a document on a computer, CONSUL TANT shall provide CITY with said document both in a printed format and in an electronic format that is acceptable to the CITY. ARTICLE 6: GENERAL PROVISIONS 6.1 Representation The CITY representative shall be the City Manager or his or her designee, and CONSUL TANT shall notify CITY of CONSUL TANT's designated representative. These individuals shall be the primary contact persons for the parties regarding performance of this Agreement. 6.2 Fair Employment Practices/Equal Opportunity Acts In the performance of this Agreement, CONSUL TANT shall comply with all applicable provisions of the California Fair Employment Practices Act (California Government Code Sections 12940-48), the applicable equal employment provisions of the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and.the Americans with Disabilities Act of 1990 (42 U.S.C. § 11200, et seq.). Page 6of11 E-9 6.3 Personnel CONSUL TANT represents that it has, or shall secure at its own expense, all personnel required to perform CONSUL TANT's services under this Agreement. CONSUL TANT shall make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members who will perform such services. CONSULTANT may associate with or employ associates or subconsultants in the performance of its services under this Agreement, but at all times shall CONSULTANT be responsible for its associates or subconsultants' services. 6.4 CONSULTANT's Representations CONSULTANT represents, covenants and agrees that: a) CONSULTANT is licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary to perform the services in accordance with the terms and conditions set forth in this Agreement; b) there are no obligations, commitments, or impediments of any kind that will limit or prevent CONSUL TANT's full performance under this Agreement; c) to the extent required by the standard of practice, CONSUL TANT has investigated and considered the scope of services performed, has carefully considered how the services should be performed, and understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. 6.5 Conflicts of Interest CONSULTANT agrees not to accept any employment or representation during the term of this Agreement or within twelve (12) months after completion of the work under this Agreement which is or may likely make CONSUL TANT "financially interested" (as provided in California Government Code Sections 1090 and 87100) in any decisions made by CITY on any matter in connection with which CONSUL TANT has been retained pursuant to this Agreement. 6.6 Legal Action (a) Should either party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Los Angeles County Superior Court. (b) If any legal action or other proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in addition to any other relief to which the party may be entitled. Page 7of11 E-10 (c) Should any legal action about a project between CITY and a party other than CONSUL TANT require the testimony of CONSUL TANT when there is no allegation that CONSUL TANT was negligent, CITY shall compensate CONSULTANT for its testimony and preparation to testify at the hourly rates in effect at the time of such testimony. 6.7 Assignment CONSULTANT shall not assign this Agreement or any part thereof without the prior written consent of the CITY. Any such purpqrted assignment without written consent shall be null and void, and CONSULTANT shall hold harmless, defend and indemnify the CITY and its officers, officials, employees, agents and representatives with respect to any claim, demand or action arising from any unauthorized assignment. Notwithstanding the above, CONSUL TANT may use the services of persons and entities not in CONSULTANT'S direct employ, when it is appropriate and customary to do so. The CITY shall not unreasonably restrict CONSULTANT's use of subcontractors for additional services provided CONSULTANT notifies the CITY in advance. 6.8 Independent Contractor CONSUL TANT is and shall at all times remain, as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of CONSULTANT or any of the CONSULTANT's employees, except as herein set forth, and CONSUL TANT is free to dispose of all portions of its time and activities which it is not obligated to devote to the CITY in such a manner and to such persons, firms, or corporations as the CONSUL TANT wishes except as expressly provided in this Agreement. CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. CONSULTANT shall not, at any time or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of CITY. CONSUL TANT agrees to pay all required taxes on amounts paid to CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent contractor relationship created by this Agreement. CONSUL TANT shall fully comply with the workers' compensation law regarding CONSUL TANT and its employees. CONSUL TANT further agrees to indemnify and hold the CITY harmless from any failure of CONSUL TANT to comply with applicable workers' compensation laws. The CITY shall have the right to offset against the amount of any fees due to CONSUL TANT under this Agreement any amount due to the CITY from CONSUL TANT as a result of its failure to promptly pay to the CITY any reimbursement or indemnification arising under this Article. CITY has no obligation to provide CONSUL TANT with any fringe benefits, including, but not limited to, accident, health, life or disability insurance, paid vacation, Page 8 of 11 E-11 or sick leave. CONSULTANT acknowledges that its employees are not eligible to participate in the pension, 401 (k) plan, or incentive compensation plan of the CITY or any of its affiliates. 6.9 Titles The titles used in this Agreement are for general reference only and are not part of the Agreement. 6.10 Entire Agreement This Agreement, including Exhibit "A", represents the entire and integrated agreement between CITY and CONSUL TANT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified or amended, or provisions or breach may be waived, only by subsequent written agreement signed by both parties. 6.11 Construction In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 6.12 Non-Waiver of Terms, Rights and Remedies Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by the CITY of any payment to CONSUL TANT constitute or be construed as a waiver by the CITY of any breach of covenant, or any default which may then exist on the part of CONSULTANT, and the making of any such payment by the CITY shall in no way impair or prejudice any right or remedy available to the CITY with regard to such breach or default. 6.13 Severability If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. Page 9of11 E-12 6.14 Notice Except as otherwise required by law, any notice or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during CITY's regular business hours or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other: To CITY: Carolynn Petru, Acting City Manager City of Rancho Palos Verdes 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275 To CONSUL TANT: Neil C. Blais, President & CEO Blais & Associates, Inc. 4017 Moonlight Dr. Little Elm, TX 75068 6.15 Authority Mr. Neil C. Blais certifies and declares under penalty of perjury that he is both the President and Secretary of CONSULTANT, and therefore, he has the authority to execute this Agreement on behalf of CONSULTANT and to bind CONSULTANT to the performance of its obligations hereunder. [Continued on next page] Page 10of11 E-13 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first above written. Dated: ___________ _ Dated: · ------------ ATTEST: City Clerk CONSUL TANT: Blais & Associates, Inc. BY: -----------~ Neil C. Blais, President, CEO and Secretary CITY: The City of Rancho Palos Verdes, A Municipal Corporation BY: -------------~ Jerry V. Duhovic, Mayor Page 11 of 11 E-14 EXHIBIT "A": SCHEDULE OF FEES AND COSTS CITY agrees to compensate CONSUL TANT at the rate of ninety-seven dollars ($97.00) per hour. In addition, CITY agrees to payment of the following "Direct Costs": (i) All out-of-pocket expenses such as copies and reprographics, telephone, facsimiles, courier service, express mail, and postage are billed at cost; and (ii) Mileage will be billed at the current allowable federal rate. CONSUL TANT will invoice CITY for the grant research, active or completed grant proposals, and direct costs on a monthly basis. Table 1 shows CONSUL TANT's current schedule of fees and costs. Table 1: Schedule of Fees and Costs Staffing/Labor (billed in 15-minute $97 /hour increments) Mileage (billed at current IRS rate) $0.56/mile Travel (tolls, airfare, hotel, cab) Cost Copies/Reprographics Cost Telephone (long distance only) Cost Facsimiles N/A Courier Service or Express Mail Cost Postage Cost E-15 Blais&Associates professional grant management Rancho Palos Verdes Grant Activity Summary April 2009 -April 2014 Total grants developed/applied for: Total grants awarded: (5 years) $54,392,739 $11,589,158 Average Cost Per Month: Return on Investment: $3,483 55:1 1. Competitive Grants Awarded 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 Prop lE:·Stormwater Flood Mgmt. Grant Highway Safety Improvement Program (HSIP) Highway Safety Improvement Program (HSIP) 1 Land and Water Conservation Grant Program 2Competitive Trails Program, Prop. A SCAG Compass Blueprint Sustainability SCAG Compass Blueprint Demonstration Hazard Mitigation Grant Program Total Competitive Funding Awarded San Ramon Canyon Project Signal Synchronization on Hawthorne Blvd. PVDE: Bronco to Headland Improvements Amenities at Abalone Cove Shoreline Sunnyside Segment Trail Western Avenue -Phase 2 Develop Western Avenue Plan 2004 Hazard Mitigation Plan Update 1 B&A developed original application; City modified for additional funding opportunity. 2City Staff wrote application; B&A provided editing services. $9,464,728 $707,000 $487,600 $310,830 $300,000 $195,000 $100,000 $24,000 $11,589,158 2. Grants Awaiting Award Announcements No grants at this time; City evaluating several grants for submission in late 2014. 3. Other Activities 3.1 3.2 3.3 Develop monthly Grant Activity Reports and 3.4 conduct monthly grant conference calls to ensure executive management and designated staff are current on all open grant solicitations. Track federal and state funding 3.5 announcements weekly and develop Fact Sheets for staff's consideration. Assist with managing the Prop. lE Stormwater Flood Mgmt. Grant ($9.5 million) Prepare reports as requested (PVDE and PVDS Roadway Stabilization Project; San Ramon Canyon Stabilization and Restoration Project; WRDA application, etc.). Prepare Annual Grant Reports and make presentations to City Council, as requested. 7545 Irvine Center Drive •Irvine Business Center, Suite 200 •Irvine, CA 92618 Phone (949) 589-6338 • www.blaisassoc.com $0 E-16