RPVCCA_CC_SR_2014_06_17_11_Los_Angeles_County_Sheriffs_AgmtMEMORANDUM RANCHO PALOS .VERDES
TO:
FROM:
DATE:
SUBJECT:
HONORABLE MAYOR AND CITY COUNCIL
CAROLYNN PETRU, ACTING CITY MANAGE~
JUNE 17, 2014
FY 14-15 LOS ANGELES COUNTY SHERIFF'S SERVICE
AGREEMENT AND REGIONAL CITIES DEPLOYMENT SURVEY
(Supports 2014 City Council Goal for Public Safety and Traffic
Control)
RECOMMENDATION
Authorize the City Manager to sign the FY14-15 Law Enforcement Services Agreement
for the Peninsula Region (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates)
and the FY14-15 Rancho Palos Verdes Deployment Survey with the Los Angeles
County Sheriff's Department.
BACKGROUND
· Since incorporation, the City's law enforcement services have been provided by the Los
Angeles County Sheriff's Department. Primary service is provided through the Lomita
Sheriff's Station located on Narbonne Avenue in the City of Lomita. Sheriff services
include: patrol services, traffic and parking enforcement, general and specialized
investigations, and various crime prevention services. The contract for police services
with the Sheriff's Department is the single largest expenditure of the City's General fund
(approximately 22% of total General fund expenditures).
DISCUSSION
Each year, the City Council approves a Law Enforcement Services Agreement and a
Deployment Survey which stipulates the amount and type of law enforcement services
to be provided to the City during the coming fiscal year. For FY14-15, the proposed
agreement maintains the current service level, which includes general law enforcement
($3,955,989), Community Resource policing team ($211,589), and the deposit to the
Sheriffs liability trust fund ($166,703). The total amount of the contract is $4,334,281.
Contract Cost Increases
Due to changes in overhead costs and employee benefits and compensation, the cost
of Sheriff's services in FY14-15 will be 2.6% higher than FY13-14. In addition, the City's
current 4% contribution to the Sheriffs Liability Trust Fund is scheduled to increase to
11-1
Topic: FY14-15 Sheriff's Service Agreement and Regional Deployment Survey
Date: June 17, 2014
Page2
5% of the City's contract billings on January 1, 2015. The Sheriff's Department expects
that the contribution will increase to 6% on July 1, 2015, then normalize to 5.5% on July
1, 2016. The anticipated mid-year increase in the Liability Trust Fund contribution has
been incorporated into the draft FY14-15 Budget.
Contract Formula
At its May 8, 2014 meeting, the Regional Law Enforcement Committee (RLEC)
recommended that each City Council agree to change the variable contract formula that
is currently being used to calculate the annual cost sharing of Sheriff's services among
the three regional cities to a fixed percentage-only formula. All three regional cities
have agreed to migrate to this new formula, with Rancho Palos Verdes City Council
taking this action on May 20, 2014. The new formula will apportion general law
services,.including the cost of the Surveillance and Apprehension Team (SAT) among
the three cities as follows: Ranch Palos Verdes (68%), Rolling Hills (4%) and Rolling
Hills Estates (28%). The fixed percentages are based on the actual rates experienced
over the last ten years and will provide
Community Resource (CORE) Team
The cost of the CORE Team has been divided among Rancho Palos Verdes, Rolling
Hills Estates and Rolling Hills on a 60%/30%/10% basis. No change is proposed to this
allocation in FY14-15. The City partially funds its share of the two-member Community
Resource (CORE) Team using state Local Citizen Options for Public Safety (COPS)
funds. Until the state budget is adopted, the status of this significant funding source
remains uncertain. The FY14-15 City Budget, which is also on this evening's agenda,
assumes that the City will continue to receive the $100,000 of COPS funding, as it has
in the past. Staff will continue to monitor the status of COPS funding and inform the
Council of any changes.
Special Programs
The City has the ability to fund directed patrols to address specific community issues
that are outside of the regional crime and traffic control services provide by the Sheriff's
Department. On April 29, 2014, the Council directed that a total of $72,000 be included
in the draft FY14-15 Budget to provide the following directed patrols be included inthe
FY14-15 Budget:
• Coastal Area Patrol ($39,000)
• Western Avenue Patrol ($8,000)
• Summer Evening Patrol ($10,000)
• Supplemental Patrol ($15,000)
The funds for these patrols come from the Public Safety Special Programs, rather than
the Sheriff Program, which funds general law enforcement services.
11-2
Topic: FY14-15 Sheriff's Service Agreement and Regional Deployment Survey
Date: June 17, 2014
Page3
FISCAL IMPACT
The City's total expected cost of the FY14-15 Sheriff's Contract is $4,334,281. The
amount incorporates a 2.6% increase in hourly rates from last year's contract, as well
as the move to the new fixed allocation formula for general law enforcement services.
This amount also assumes that the City is able to preserve the discounted "grant" rate
for the two CORE deputies. The draft FY14-15 Budget presented to the City Council
for adoption on this evening's agenda is balanced based on these assumptions.
Attachments:
FY14-15 RPV Service Level Authorizations and Deployment Survey
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HOURS OF SERVICE & ESTIMATED CHARGES
CITY: Rancho Palos Verdes 71112014
'Liii.SiL.iTV'
YEARLY -
PEFl~ONNEL
SlSRVlfE UNITS @4~ HOURS PER , REQIJIRED
I SERVICE UNIT 1
DEPUTY SHERIFF SERVICE UNIT
40 Hour $257 071 0 0.00 0.00 0100 2086 0 0 0.0000
56 Hour $65.9 90b 8.7097 3, 134,621.03 125,384.84 · ii· 2ao oos:a'I! 2920 25432 1,525,939 14.2142
70 Hour $449875 0 0.00 0.00 11.00 3650 0 0 0.0000
Non-Relief $233 701 1.36 317,833.36 12,713.33 3.:!0 546.69 1789 2,433 145,982 13600
DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL)
40 Hour $271 514 0 0.00 Q.00 0:00 2086 0 0 0.0000
56 Hour $380120 0 0.00 Q.00 0101> 2920 0 0 0.0000
70 Hour $4'75149 0 0.00 0.00; . MO 3650 0 0 0.0000
Non-Relief $246 831 1.36 335,690.16 1342i1.61 349•11/1';·7:1 1789 2 433 145,982 1.3600
GROWTH DEPUTY UNITS (Non-Relief Only)
Deputv $155 580 0 0.00 Q.00 .0.00 1789 0 0 0.0000
Deputv 8·1 $169 055 0 0.00 C1.oo O;Q(i 1789 0 0 0.0000
GRANT UNITS (Non-Relief Only)
Deputy $155 580 1.36 211 588.80 8,463.55 220 062.36 1789 2,433 145 982 1 .. 3600
Deeut~ B·1 $169 0.55 0 0.00 Mo Mt 1789 0 0 0.0000
SUPPLEMENTAL POSITIONS (Non-Relief Only)
Lieutenant $245,!569 0 0.00 NIA, .0.00 1789 0 0 0.0000
Sergeant $204 966 0 0.00 NIA1 . o.oo 1789 0 0 0.0000
Sergeant !Motor) $216239 0 0.00 0.00 OlO.O 1789 0 0 0.0000
Motor Deoutv $,246,831 0.68 167 845.08 6,713'.80 · 114 $68181! 1789 1,217 72 991 0.6800
Watch Deoutv $167 164 0 0.00 0.00 Oill.O 1789 0 0 0.0000
Ooerations Assistant Ill $112 045 0 0.00 NIA 0:01) 1789 0 0 0.0000
Ooerations Assistant II $97 842 0 0.00 NIA o.oo 1789 0 0 0.0000
Oeerations Assistant I $78 751 0 0.00 NIA o:oo 1789 0 0 0.0000
Crime Analyst $11:2,225 0 0.00 NIA MO 1789 0 0 0.0000
Security Officer $.94 550 0 0.00 0.00 0,00 1789 0 0 0.0000
Custody Assistant $91 005 0 0.00 o:oo o.oo 1789 0 0 0.0000
Law Enforcement Technician wNehicle $84 84( 0 0.00 o:oo Q,Qo 1789 0 0 0.0000
Station Clerk II $72 e1a 0 0.00 NIA ::I~ 1789 0 0 0.0000
Community Service Assistant wNehicle $56 544 0 0.00 o:oo 1789 0 0 0.0000
Other <Need to insert cost in next column\ 0 0.00 NIA. 1789 0 0 0.0000
Public Safet~ Eguiement (see Page 4) 0.00 NIA
I
ESTIMATED COST FOR SERVICE UNITS" $4 167 578,43
LIABILITY@ 4% = $166,703114 1;~ PER§ONNEL
TOTAL ESTIMATED COST $4 334 2Q1:57
DEPUTY 31,515 1,890,895 17.6142
DEPUTY, 8·1 2,433 145,982 1.3600
L TISERGEANT 0 0 0.0000
CSA 0 0 0.0000
CIVILIAN 0 0 0.0000
SH·AD 575 IREV. 41141
Page 2
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LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
DEPLOYMENT SURVEY
EFFECTIVE DATE: 7/1/2014 ----------------City: Rancho Palos Verdes
TOTAL DEPLOYMENT TOTAL
SERVICE UNIT UNITS GENERAL LAW TRARFICLAW MOTOR SPECIAL TEAM UNITS
PURCHASED EM DAY PM EM DAY PM DEP ASSIGN D.B. LEADER ASSIGNED
DEPUTY, GENERALIST
40 Hour 0 0
56 Hour 8.7097 1.43 3.26 3.87 8.56
70 Hour 0 0
Non-Relief 1.36 Q.75 0.75 1.5
Motor 0.68 0.6 0.6
DEPUTY, BONUS I
40 Hour 0 0
56 Hour 0 0
70 Hour 0 0
Non-Relief 1.36 1.3793 1.3793
GROWTH DEPUTY
Deputy 0 0
B-1 0 0
GRANT DEPUTY
De~ull 1.36 1.2 1.2
B-1 0 0
REPORT PREPARED BY: DATE: __________ _
APPROVED BY: DATE: __________ _
UNIT COMMANDEH
CITY APPROVAL BY: DATE: __________ _
CITY OFl'ICIAL "I certify that I am authorized to make this commitment on behalf of the City"
PROCESSED AT CLEB BY: DATE: -----------
BILLING MEMO REQUIRED AND SUBMITTED:
(PERSONNEL TRANSACTION REQUEST) "PTR" REQUIRED ANO SUBMITTED:
ORGANIZATIONAL CHART REQUIRED AND SUBMITTED:
DUTY STATEMENT REQUIRED AND SUBMITTED: SH-AD 575 (REV. 4/14)
MINUTE PROGRAM IN RAPS UPDATED:
Page 3
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LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
CONTRACT CITY LAW ENFORCEMENT SERVICES
Service Level Authorization
CITY: Rancho Palos Verdes
FISCAL YEAR: 2014. 2015 EFF~CTIVE DATE: 71112014
CODE TOTAL SERVICE UNITS PURCHASED CONTRACT
SERVICES LAW # N,EW PREVIOUS CHANGE USE ONLY
DEPUTY SHERIFF SERVICE UNIT
306 40 Hour O.QOOO 0.0000 0.0000
307 56 Hour 8.7097 8.5621 0.1476
308 70 Hour Q.0000 0.0000 0.0000
310 Non-Relief 1.~600 1.5000 -0.1400
DEPUTY SHERIFF SERVICE UNIT (BONUS LEVEL)
301 40 Hour 0.0000 0.0000 0.0000
302 56 Hour 0.()000 0.0000 0.0000
303 70 Hour 0.()000 0.0000 0.0000
305 Non-Relief 1.$600 1.3793 -0.0193
GROWTH DEPUTY, UNITS (Non-Helief Only)
335 Deeuty 0.0000 0.0000 0.0000
336 Deeuty, B-1 O.QOOO 0.0000 0.0000
GRANT UNITS (Non-RE11ief Only)
383 Deeuty 1.3600 1.2000 0.1600
384 Deeu!}'. B-1 O.QOOO 0.0000 0.0000
SUPPLEMENTAL POSITIONS (Non-Ftelief Only)
342 Lieutenant 0.0,000 0.0000 0.0000
353 Ser9eant 0.0,000 0.0000 0.0000
348 Ser9eant ~Motor} 0.0,000 0.0000 0.0000
305 Motor Deeuty 0.$800 0.6000 0.0800
354 Watch Deeuty o.~ooo 0.0000 0.0000
345 Oeerations Assistant Ill 0.0,000 0.0000 0.0000
344 Oeerations Assistant II 0.0,000 0.0000 0.0000
343 Oeerations Assistant I 0.0:000 0.0000 0.0000
329 Crime Analyst 0.0,000 0.0000 0.0000
347 Security Officer 0.0000 0.0000 0.0000
331 Custody Assistant 0.0000 0.0000 0.0000
340 Law Enforcement Technician wNehicle 0.0000 0.0000 0.0000
351 Station Clerk II 0.0000 0.0000 0.0000
325 Community Service Assistant wNehicle 0.0000 0.0000 0.0000
Other {Need to insert cost on P 2 0.0:000 0.0000 0.0000
SH-AD 575 (REV. 4/14)
Page 1
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