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Item #3 Draft FY13-14 Budget Document DRAFT BUDGET FY13-14 MAY 21, 2013 AGENDA ITEM NO. 4 BLANK PAGE Page Budget Overview City Manager's Budget Transmittal 3 Profile of Rancho Palos Verdes 5 Organization Chart 10 Glossary of Terms 11 Fund Summary 13 Interfund Transaction Summary 14 Fund Descriptions 15 Flow of Funds 17 Revenue Sources 19 Chart of Accounts 27 Financial Analysis & Economic Outlook 31 City Personnel 47 General Fund Overview 51 BUDGET PROGRAMS City Council 57 Legal Services 69 City Administration Department Overview and Performance Indicators 73 Budget Programs: City Manager 79 City Clerk 82 Community Outreach 85 RPV TV 88 Personnel 90 Risk Management 93 Employee Benefits 95 Public Safety Department Overview and Performance Indicators 97 Budget Programs: Sheriff 103 Special Programs 105 Animal Control 107 Emergency Preparedness 109 Public Safety Grants 112 TABLE OF CONTENTS Page TABLE OF CONTENTS Finance & Information Technology Department Overview and Performance Indicators 115 Budget Programs: Finance 119 Information Technology - Data 123 Information Technology - Voice 126 Equipment Repalcement - Computers 128 Equipment Repalcement - Other Equipment 130 Community Development Department Overview and Performance Indicators 133 Budget Programs: Planning 139 Building & Safety 143 Code Enforcement 147 View Restoration 149 NCCP 151 Geology 153 Affordable Housing Projects 155 Recreation & Parks Department Overview and Performance Indicators 157 Budget Programs: Recreation Administration 163 Recreational Facilities 166 Special Events 168 Point Vicente Interpretive Center 170 REACH 173 Page TABLE OF CONTENTS Public Works Department Overview and Performance Indicators 175 Budget Programs: Public Works Administration 181 Traffic Management 185 Storm Water Quality 188 Building Maintenance 191 Parks, Trails & Open Space Maintenance 195 Street Maintenance - Pavement 200 Street Maintenance - Non Pavement 202 Sewer Maintenance 208 Special District Maintenance 210 Street Lighting - 1911 Act 212 Beautification - Recycling 214 Waste Reduction 216 Transit 221 Abalone Cove Sewer Maintenance 223 Ginsburg Cultural Arts Building 225 Recreation Improvement Donations 226 Community Development Block Grant 227 Improvement Authority - Portuguese Bend 229 Improvement Authority - Abalone Cove 231 Equipment Replacement - Vehicles 233 Capital Improvement Plan Overview 235 Budget Programs: Infrastructure Improvements Administration 239 Street Improvements 241 Parks, Trails & Open Space Improvements 245 Sewer Improvements 248 Building Improvements 250 Building Replacement 252 Storm Water Quality Improvements 253 Water Quality/Flood Protection 255 Appendix 2013 Five-Year Capital Improvement Plan BLANK PAGE MEMORANDUM TO: HONORABLE MAYOR & CITY COUNCIL MEMBERS FROM: CAROLYN LEHR, CITY MANAGER DATE: JULY 1, 2013 SUBJECT: FISCAL YEAR 2013-14 BUDGET TRANSMITTAL PLACEHOLDER PAGE ONLY 3 BLANK PAGE 4 PROFILE OF RANCHO PALOS VERDES The City of Rancho Palos Verdes is located on a coastal peninsula overlooking the Pacific Ocean in Los Angeles County, California. The City has a land area of 13.6 square miles, and about 42,000 residents. With 7.5 miles of Pacific coastline, a 1400-acre nature preserve, and hundreds more acres of open space, the City has maintained a semi-rural environment. Residents and visitors enjoy expansive views of the Pacific Ocean and ample opportunities for recreation including golfing, hiking, beach access, and whale watching. Notable landmarks and points of interest include the Wayfarer’s Chapel designed by Lloyd Wright, the Point Vicente Lighthouse, Point Vicente Interpretive Center, Terranea Resort, Palos Verdes Nature Preserve, and Trump National Golf Club. 5 City Governance Rancho Palos Verdes is a California General Law city, and has operated under a council-manager form of government since incorporation in 1973. Policy-making and legislative authority are vested in the City Council; which consists of five members elected at large on a non-partisan basis, including the City Council designated Mayor and Mayor Pro-Tem. Council Members are elected to four- year staggered terms, with two or three Council Members elected every two years. The City Council is responsible for passing ordinances, adopting the budget, appointing committees, and hiring the City Manager and City Attorney. The City Manager is responsible for carrying out the policies and ordinances of the City Council, overseeing day-to-day operations, and appointing the heads of the City’s departments. Demographics The median age of the City’s 42,000 residents is 47.6, and personal income per capita was about $61,000 in 2012. There are about 16,000 households, and the median price of a detached single-family home is about $1 million. The unemployment rate is about 3.8% and public school enrollment is about 12,000. The largest employers include the Palos Verdes Peninsula Unified School District, Terranea Resort, Trump National Golf Club, and Marymount College. Service Delivery The City maintains a small staff of 57 full-time employees, and about 47 part-time employees working about 39,000 hours annually (about 22 full-time equivalents). Most services are provided by contracted outside agencies and vendors. Police and fire services are provided by Los Angeles County. Vendor contracts are issued for public facility and right-of-way maintenance. The City Council contracts with an outside law firm for City Attorney services. The City issues franchise agreements to commercial providers for solid waste, electric, water, and gas. However, Community Development services such as planning, building & safety, and code enforcement are provided by in-house staff. 6 Repo This Ranc In 1 finan econ lands a Re Agen conc Rede Agen down priva is no Finan The millio base orting Entity budget doc cho Palos V 984, the R nce long-te nomic bligh slides. The eimburseme ncy, and cerning the evelopment ncy to the n the affair ate-purpose ot presented ncial Overv City’s Gene on (or 44%) e property ta y cument inc Verdes Join Rancho Pa erm capital ht in a pro e Improvem ent and Se Los Angel landslides t Agency w former Re s of it. Su e trust fund; d in this doc view eral Fund h ) of Genera ax paid, the cludes the f nt Powers Im alos Verde improvem oject area ment Autho ttlement Ag les County s. In 2012 was dissol edevelopme ccessor Ag ; which is n cument. has annual al Fund rev e City receiv funds of the mprovemen es Redevel ments desig through s rity was for greement b y in conne , pursuant lved. The ent Agency gency finan not required revenue of enue is pro ves about 6 e City and i nt Authority lopment Ag gned to e stabilization rmed in 19 between the ection with to newly a e City serv y, and is re ncial activity d to have a f about $24 operty tax. 6% as illust its compon y. gency was eliminate p n of hazar 90, in acco e City, Red h the Hor adopted sta ves as the esponsible y is accoun an adopted .7 million. For every trated below nent unit, th s formed t hysical an rdous activ ordance wit developmen ran Lawsu ate law, th e Successo for windin nted for in budget, an About $10. dollar of th w. he to nd ve th nt uit he or ng a nd .8 he 7 Prop conti in 20 from licen occu form occu Coun oper The Coun reven adop Gene $0.2 At Ju millio more in the Budg The plan appr discr many budg On M on th bega to bu City perty value inued incre 008. Anoth commerci se tax, and upancy tax, al policy upancy tax ncil has a h ating budge City Coun ncil and 2 nue of abo pts budgets eral Fund t million in F une 30, 20 on of cash e in-depth d e Financial get Process adopted b for the fisc oach. Th retionary ex y current s get by selec March 19, 2 he Menu (4 an with a dr uild the rem Council co s in Ranc ase of prop her $6.4 mi al operatio d golf tax). it is not us directing t revenue history of c ets. cil adopts 2 legally r out $11.5 m s for 2 leg ransfers an FY13-14. 012, the Ci and $127.8 discussion Analysis se s udget is th cal year. T is approac xpenditures ervice leve cting expen 2013, the C 43 items tot raft $16 mil mainder of t onducted a cho Palos perty asses illion (or 26 ons (i.e. tra Although a sed for the that Gene be used fo onservative budgets fo restricted) million in FY gally restri nd interest e ty had tota 8 million of of financia ection of th he City Co The City C ch starts w s, revenue els. The C ditures from City Council aling $9.7 lion Baselin the draft Ge review of t Verdes ar ssments thr 6%) of Gen ansient occ about $3.7 e operating eral Fund or infrastru e fiscal pra or 27 othe that are e Y13-14. T cted funds earnings, a al assets o f capital as l analysis a is documen uncil’s poli Council utiliz with a bas -generating ity Council m a Menu o l directed w million). O ne budget, eneral Fun the entire d re strong, roughout th neral Fund cupancy ta million of th budget. T money eq ucture imp ctices, inclu r funds (5 expected t The Improve s that are and are exp of $205.1 m sets; and d and econom nt. cy impleme zes a Hybr eline budg g expenditu builds the of options. which expen On April 30, and condu d budget. draft budge as eviden e recession revenue is x, sales ta his revenue The City Co quivalent t rovements. uding balan restricted to account ement Auth primarily f pected to ex million, incl debt of $4.9 mic outlook entation an rid Zero-Ba get that inc ures, full s remainder nditures sh 2013, the cted its Me On May 2 et documen nced by th n that bega s tax derive ax, busines e is transien ouncil has to transien . The Cit nced annua by the Cit for annua hority Boar funded wit xpend abou uding $47. 9 million. A k is include nd spendin ased Budge cludes non staffing, an r of the dra hould appea City Counc enu Exercis 1, 2013, th nt. 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No full- ed in the b ty Council. riations ma ouncil. cument is pted budge tion, it is a w e fiscal yea s detailed l ment Plan st the pub s and funds ring and a expenditur be approv Manager m he transfer -time equiv budget with All approp ay be carrie intended et. While working do ar. 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Vicente Interpretive Center Ci t y C l e r k In f o r m a t i o n T e c h n o l o g y - V o i c e Pa r k s , T r a i l s & O p e n S p a c e M a i n t V i e w R e s t o r a t i o n REACH Pe r s o n n e l Eq u i p m e n t R e p l a c e m e n t Se w e r M a i n t e n a n c e Na t u r a l C o m m u n i t y C n s r v P l a n Pu b l i c S a f e t y Su c c e s s o r A g e n c y t o R e d e v e l o p m e n t B e a u t i f i c a t i o n Ge o l o g y Em e r g e n c y P r e p a r e d n e s s Ca p i t a l I m p r o v e m e n t P r o j e c t s An i m a l C o n t r o l Em p l o y e e B e n e f i t s Bu i l d i n g R e p l a c e m e n t Ha b i t a t R e s t o r a t i o n St r e e t M a i n t e n a n c e Qu i m b y D e v e l o p m e n t I m p a c t 19 7 2 A c t L a n d s c a p e & L i g h t i n g A f f o r d a b l e H o u s i n g I n - L i e u El P r a d o L i g h t i n g D i s t r i c t En v i r o n m e n t a l E x c i s e T a x Co m m u n i t y D e v e l o p B l o c k G r a n t 19 1 1 A c t S t r e e t L i g h t i n g D i s t r i c t Wa s t e R e d u c t i o n Ai r Q u a l i t y M a n a g e m e n t Pr o p o s i t i o n C T r a n s p o r t a t i o n Pr o p o s i t i o n A T r a n s i t Pu b l i c S a f e t y G r a n t s Me a s u r e R T r a n s p o r t a t i o n Su b r e g i o n 1 O p e n S p a c e M a i n t Me a s u r e A P a r k s M a i n t / I m p r o v Ab a l o n e C o v e S e w e r D i s t r i c t Gi n s b u r g C u l t u r a l A r t s B u i l d i n g Do n o r R e s t r i c t e d C o n t r i b u t i o n s Bi k e w a y / P e d e s t r i a n I m p r o v e m e n t s Wa t e r Q u a l i t y / F l o o d P r o t e c t i o n Ve h i c l e F l e e t M a i n t e n a n c e Im p r o v e m e n t A u t h o r i t y 10 GLOSSARY OF TERMS The following is a glossary of terms used in the budget document, as well as other public documents regarding the City’s finances. Activity – a specific and distinguishable service within a budgetary program which is performed to accomplish a matter for which the City is responsible. Example: residential street rehabilitation is an Activity within the Street Improvement Program of the Capital Improvement Projects Fund. Appropriation – City Council authorization to expend monies and/or to incur legal obligations for specific operational and capital outlay purposes. Example: The City Council adopts a resolution to budget expenditures. Those budgeted expenditures in a given fiscal year are referred to as Appropriations. Budget – the City Council adopted policy implementation plan for the fiscal year that includes revenues, expenditures and operating transfers. Business Activity – function of the City that is intended to recover all or a significant portion of its costs through user fees and charges. Department – a designated organizational unit of City government. Example: Community Development is a Department of the City with responsibilities that include land use issues and permitting new construction. Encumbrance – a reservation of an appropriation for a specific expenditure with a specific vendor. An Encumbrance is executed with an approved Purchase Order. Example: A City employee Encumbers an appropriation by opening a Purchase Order in the maintenance expenditure account to pay for an elevator inspection provided by XYZ Company. The appropriation is reserved until the invoice is paid, thereby controlling the expenditure of money. Expenditure – City resources spent for goods or services within a governmental activity fund (e.g. General Fund). Expense – City resources spent for goods or services within a business activity fund (e.g. Water Quality Flood Protection Fund). Fiscal Year – the twelve-month period of time to which the budget applies. The City’s Fiscal Year runs from July 1st to June 30th. 11 Function – a combination of programs and activities authorized by budget appropriations and are designed to achieve a major purpose. Example: Administration is a City Function with programs that include risk management, personnel, the City Clerk, and community outreach. Fund – a separate fiscal and accounting structure which segregates accounting records for various budgetary functions. Example: The Capital Improvement Projects Fund provides for centralized accounting of infrastructure improvements. Governmental Activity – function of the City that is principally supported by taxes and intergovernmental revenues. Object – an expenditure account classification for types of items or services purchased. Examples: professional services, advertising, and operating supplies are all Objects. Operating Transfers – monies transferred from one fund to another to finance the activities. Operating Transfers are contributions, not loans. Example: The Street Maintenance Fund provides for centralized accounting of street and right- of-way maintenance activities. Some of these activities are funded with restricted monies that are legally required to be accounted for in a separate fund. Operating Transfers are processed to move the restricted money from the source fund (e.g. 1911 Act Street Lighting Fund) to the Street Maintenance Fund to finance activities such as traffic signal maintenance and street landscape maintenance. Program – an activity or group of activities designed to achieve a specific goal or objective associated with a budget function of the City. Example: Storm Water Quality is a Program within the General Fund with the specific goal of compliance with the federal Clean Water Act and other laws designed to reduce water pollution. Restricted – a funding source is restricted when outside agencies or law places restrictions on the use of the money. Example: Highway Users Tax is a restricted funding source administered by the state, and must only be used for street maintenance activities. 12 CITY OF RANCHO PALOS VERDES FY13-14 FUND SUMMARY Fund Balance Fund Balance Fund 6/30/2013 Revenues Transfers In Expenditures Transfers Out 6/30/2014 Unrestricted GENERAL 10,513,723 24,734,690 210,000 (19,693,245) (5,904,814) 9,860,354 Restricted by Council Action BEAUTIFICATION FUND 512,751 1,530 - - (214,000) 300,281 CIP 6,822,269 1,220,400 6,942,700 (8,029,975) - 6,955,394 EQUIPMENT REPLACEMENT 1,770,290 736,600 - (693,900) - 1,812,990 BUILDING REPLACEMENT 941,627 2,800 - - - 944,427 EMPLOYEE BENEFITS 30,082 1,993,515 - (1,993,425) - 30,172 Subtotal 10,077,020 3,954,845 6,942,700 (10,717,300) (214,000) 10,043,265 Restricted by Law or External Agencies STREET MAINTENANCE 1,014,134 1,294,725 1,082,000 (2,296,679) - 1,094,180 1972 ACT 63,467 258,190 - (72,800) (190,000) 58,857 EL PRADO LIGHTING 17,755 1,950 - (1,000) - 18,705 CDBG (42,446) 189,364 - (146,918) - 0 1911 ACT 1,468,784 529,400 - (532,500) (99,000) 1,366,684 WASTE REDUCTION 241,652 191,125 - (169,100) (62,000) 201,677 AIR QUALITY MANAGEMENT 91,674 50,270 - (50,000) - 91,944 PROPOSITION C 33,893 591,617 - - (592,000) 33,510 PROPOSITION A 197,112 713,713 - (578,340) - 332,485 PUBLIC SAFETY GRANTS 586 100,000 - - (100,000) 586 MEASURE R 192,536 444,217 - - - 636,753 HABITAT RESTORATION 181,172 540 150,000 (158,620) - 173,092 SUBREGION 1 MAINTENANCE 772,359 2,300 61,000 (71,000) - 764,659 MEASURE A (65,516) 170,516 - - (105,000) 0 ABALONE COVE SEWER DISTRICT 26,772 54,080 50,700 (105,600) - 25,952 GINSBURG CULTURAL ARTS BUILDING 159,272 480 - - - 159,752 DONOR RESTRICTED CONTRIBUTIONS 408,849 1,220 - - - 410,069 QUIMBY 420 1,400,000 - - (993,000) 407,420 AFFORDABLE HOUSING IN LIEU 505,350 1,510 - (3,800) - 503,060 ENVIRONMENTAL EXCISE TAX 304,493 241,670 - - (300,000) 246,163 BIKEWAYS (0) 26,586 - - (26,586) (0) WATER QUALITY/FLOOD PROTECTION 493,788 1,330,500 - (1,596,908) - 227,380 IMPROV AUTH - PORTUGUESE BEND 273,422 820 70,000 (119,100) - 225,142 IMPROV AUTH - ABALONE COVE 98,813 3,300 20,000 (53,300) - 68,813 Subtotal 6,438,342 7,598,093 1,433,700 (5,955,665) (2,467,586) 7,046,884 GRAND TOTAL 27,029,085 36,287,628 8,586,400 (36,366,210) (8,586,400) 26,950,503 FY13-14 Estimated Sources FY13-14 Estimated Uses 13 Abalone General CIP Street Improvement Cove Habitat Subregion 1 Interfund Transfers From Fund Fund Maintenance Authority Sewer Restoration Maintenance Totals General Fund 5,553,114 90,000 50,700 150,000 61,000 5,904,814 Proposition C 70,000 522,000 592,000 Bikeways 26,586 26,586 Quimby 993,000 993,000 Environmental Excise Tax (EET)300,000 300,000 Measure A Maintenance 105,000 105,000 Public Safety Grants 100,000 100,000 Waste Reduction 5,000 57,000 62,000 Landscape/St Lighting (1972 Act)190,000 190,000 Street Lighting (1911 Act)99,000 99,000 Beautification 214,000 214,000 Totals 210,000 6,942,700 1,082,000 90,000 50,700 150,000 61,000 8,586,400 INTERFUND TRANSACTION SUMMARY Equipment Employee General Fund Replacement Benefits Overhead Interfund Charges To Fund Fund Charges General Fund 731,300 1,937,025 Waste Reduction 20,500 8,400 Landscape/St Lighting (1972 Act)64,800 Street Lighting (1911 Act)79,500 Proposition A 3,300 Abalone Cove Sewer District 3,100 Water Quality Flood Protection 32,800 Totals 731,300 1,993,425 156,000 14 RA N C H O P A L O S V E R D E S F U N D D E S C R I P T I O N S Un r e s t r i c t e d GE N E R A L F U N D A ll C i t y r e v e n u e a n d e x p e n d i t u r e s t h a t a r e n o t r e q u i r e d t o b e a c c o u n t e d f o r i n a n o t h e r f u n d . Re v e n u e i n c l u d e s p r o p e r t y t a x , t r a n s i e n t o c c u p a n c y t a x , a n d o t h e r g e n e r a l t a x e s . E x p e n d i t u r e s in c l u d e p o l i c e s e r v i c e s , p u b l i c f a c i l i t y m a i n t e n a n c e , r e c r e a t i o n , a n d a d m i n i s t r a t i v e c o s t s s u c h a s le g a l a n d r i s k m a n a g e m e n t . T h e G e n e r a l F u n d a l s o a c c o u n t s f o r b o t h r e v e n u e a n d e x p e n d i t u r e s re l a t e d t o C i t y p e r m i t t i n g , a s w e l l a s 9 7 % o f t h e C i t y ' s e m p l o y e e s a l a r i e s a n d b e n e f i t s . Re s t r i c t e d b y C i t y C o u n c i l A c t i o n BE A U T I F I C A T I O N Th e r e m a i n i n g f u n d b a l a n c e o f w a s t e h a u l e r f e e s p r e v i o u s l y r e c e i v e d b y t h e C i t y w i l l b e u s e d f o r me d i a n m a i n t e n a n c e . CA P I T A L I M P R O V E M E N T P R O J E C T S Im p r o v e m e n t s t o C i t y - o w n e d i n f r a s t r u c t u r e , i n c l u d i n g s t r e e t s , p a r k s , s e w e r s , a n d b u i l d i n g s . Fu n d i n g c o m e s f r o m v a r i o u s s o u r c e s ; i n c l u d i n g t r a n s f e r s f r o m t h e G e n e r a l F u n d a n d r e s t r i c t e d fu n d s , a n d g r a n t s f r o m o t h e r g o v e r n m e n t a l a g e n c i e s . EQ U I P M E N T R E P L A C E M E N T Ch a r g e s t o t h e C i t y ' s G e n e r a l F u n d a r e u s e d t o m a i n t a i n a n d r e p l a c e C i t y - o w n e d e q u i p m e n t . BU I L D I N G R E P L A C E M E N T Ge n e r a l F u n d m o n e y r e s t r i c t e d b y t h e C i t y C o u n c i l f o r t h e f u t u r e r e p l a c e m e n t o f C i t y o w n e d bu i l d i n g s . EM P L O Y E E B E N E F I T S Ch a r g e s t o t h e C i t y ' s G e n e r a l F u n d a r e u s e d f o r t h e c e n t r a l i z e d a c c o u n t i n g o f e m p l o y e e b e n e f i t s , in c l u d i n g p e n s i o n a n d h e a l t h i n s u r a n c e . Re s t r i c t e d b y L a w o r E x t e r n a l A g en c i e s ST R E E T M A I N T E N A N C E Th e a l l o c a t i o n o f s t a t e t a x o n f u e l i s u s e d t o m a i n t a i n t h e C i t y ' s r o a d w a y s . R i g h t - o f w a y ma i n t e n a n c e i s c e n t r a l i z e d i n t h i s f u n d , a n d r e s t r i c t e d m o n i e s a r e t r a n s f e r r e d f r o m o t h e r f u n d s t o su p p l e m e n t m a i n t e n a n c e a c t i v i t i e s . 19 7 2 A C T L A N D S C A P E & L I G H T I N G P r o p e r t y a s s e s s m e n t s a r e u s e d t o m a i n t a i n s t r e e t l a n d s c a p i n g a n d l i g h t i n g . EL P R A D O L I G H T I N G D I S T R I C T El P r a d o p r o p e r t y a s s e s s m e n t s a r e u s e d t o m a i n t a i n a n d i m p r o v e t h e c o m m o n a r e a o f t h e E l Pr a d o n e i g h b o r h o o d . CO M M U N I T Y D E V E L O P M E N T B L O C K GR A N T Fe d e r a l f u n d i n g i s u s e d f o r p r o g r a m s t o a s s i s t l o w & m o d e r a t e i n c o m e h o u s e h o l d s w i t h h o m e im p r o v e m e n t s , a s w e l l a s p r o j e c t s t o i m p r o v e t h e C i t y ' s c o m p l i a n c e w i t h t h e A m e r i c a n ' s w i t h Di s a b i l i t i e s A c t . 19 1 1 A C T S T R E E T L I G H T I N G D I S T R I C T P r o p e r t y a s s e s s m e n t s a r e u s e d t o m a i n t a i n s t r e e t l i g h t s a n d t r a f f i c s i g n a l s . WA S T E R E D U C T I O N Wa s t e h a u l e r f e e s a n d v a r i o u s g r a n t s a r e u s e d f o r s t a t e - m a n d a t e d w a s t e r e d u c t i o n a n d r e c y c l i n g pl a n s a n d p r o g r a m s . AI R Q U A L I T Y M A N A G E M E N T St a t e s h a r e d r e v e n u e i s u s e d f o r p r o g r a m s t h a t r e d u c e a i r p o l l u t i o n f r o m m o t o r v e h i c l e s , i n c l u d i n g tr a n s i t c o n t r i b u t i o n s a n d p u r c h a s e o f c l e a n - a i r v e h i c l e s f o r t h e C i t y ' s f l e e t . PR O P O S I T I O N C T R A N S P O R T A T I O N Th e c o u n t y - w i d e s a l e s t a x a l l o c a t i o n i s u s e d t o f u n d t r a n s p o r t a t i o n i m p r o v e m e n t s , i n c l u d i n g re h a b i l i t a t i o n o f a r t e r i a l s t r e e t s . PR O P O S I T I O N A T R A N S I T Th e c o u n t y - w i d e s a l e s t a x a l l o c a t i o n i s u s e d t o f u n d t h e C i t y ' s c o n t r i b u t i o n t o l o c a l p u b l i c t r a n s i t . 15 RA N C H O P A L O S V E R D E S F U N D D E S C R I P T I O N S PU B L I C S A F E T Y G R A N T S Gr a n t i n c o m e s u p p l e m e n t s l o c a l l a w e n f o r c e m e n t s e r v i c e s . ME A S U R E R T R A N S P O R T A T I O N Th e c o u n t y - w i d e s a l e s t a x a l l o c a t i o n i s u s e d t o f u n d t r a n s p o r t a t i o n i m p r o v e m e n t s , i n c l u d i n g re h a b i l i t a t i o n o f a r t e r i a l s t r e e t s . HA B I T A T R E S T O R A T I O N De v e l o p e r a n d o t h e r m i t i g a t i o n f e e s a r e u s e d f o r h a b i t a t r e s t o r a t i o n o n C i t y - o w n e d p r o p e r t y . SU B R E G I O N 1 O P E N S P A C E M A I N T In t e r e s t e a r n e d f r o m a d e v e l o p e r e n d o w m e n t i s u s e d t o m a i n t a i n o p e n s p a c e a n d t r a i l s d e d i c a t e d to t h e C i t y u p o n d e v e l o p m e n t o f t h e S u b r e g i o n 1 t r a c t , k n o w n a s O c e a n f r o n t E s t a t e s . ME A S U R E A P A R K S M A I N T / I M P R O V Th e c o u n t y a l l o c a t i o n o f b o n d m o n e y i s u s e d f o r a c q u i s i t i o n a n d m a i n t e n a n c e o f o p e n s p a c e a n d pa r k i m p r o v e m e n t s . AB A L O N E C O V E S E W E R D I S T R I C T Pr o p e r t y a s s e s s m e n t s a r e u s e d t o m a i n t a i n t h e A b a l o n e C o v e s e w e r s y s t e m i n t h e C i t y ' s l a n d s l i d e ar e a . GI N S B U R G C U L T U R A L A R T S B U I L D I N G Th e p r i v a t e d o n a t i o n w i l l b e u s e d f o r e i t h e r a b u i l d i n g t o b e c o n s t r u c t e d a t U p p e r P o i n t V i c e n t e t o be u s e d f o r d a n c i n g a n d o t h e r c u l t u r a l a c t i v i t i e s , o r f o r t h e p u r c h a s e o f o p e n s p a c e w i t h i n t h e C i t y fo r h a b i t a t c o n s e r v a t i o n a n d p a s s i v e r e c r e a t i o n . DO N O R R E S T R I C T E D C O N T R I B U T I O N S D o n a t i o n s a r e u s e t o c o n s t r u c t o r a c q u i r e r e c r e a t i o n a l f a c i l i t i e s , a s d i r e c t e d b y t h e d o n o r . QU I M B Y D E V E L O P M E N T I M P A C T De v e l o p e r f e e s a r e u s e d f o r c o n s t r u c t i o n o r a c q u i s i t i o n o f p a r k a n d r e c r e a t i o n f a c i l i t i e s . A FF O R D A B L E H O U S I N G I N - L I E U D e v e l o p e r f e e s a r e u s e d t o p r o v i d e f o r a f f o r d a b l e h o u s i n g w i t h i n t h e C i t y . EN V I R O N M E N T A L E X C I S E T A X Ta x e s r e c e i v e d i n c o n n e c t i o n w i t h n e w c o n s t r u c t i o n a r e u s e d t o p a y f o r C i t y f a c i l i t i e s . BI K E W A Y / P E D E S T R I A N IM P R O V E M E N T S Th e s t a t e r e v e n u e a l l o c a t i o n i s u s e d f o r c o n s t r u c t i o n o f f a c i l i t i e s t o i m p r o v e p e d e s t r i a n a n d b i c y c l e ac c e s s . WA T E R Q U A L I T Y / F L O O D P R O T E C T I O N S t o r m d r a i n u s e r f e e s a r e u s e d t o m a i n t a i n a n d i m p r o v e C i t y - o w n e d s t o r m d r a i n f a c i l i t i e s . IM P R A U T H O R I T Y P O R T U G U E S E B E N D Th e G e n e r a l F u n d f u n d s m a i n t e n a n c e o f i m p r o v e m e n t s i n t h e P o r t u g u e s e B e n d s e c t i o n o f t h e la n d s l i d e a r e a c o n s t r u c t e d w i t h r e d e v e l o p m e n t t a x i n c r e m e n t p r i o r t o s t a t e w i d e r e d e v e l o p m e n t di s s o l u t i o n i n 2 0 1 2 . IM P R A U T H O R I T Y A B A L O N E C O V E A s p a r t o f a 1 9 9 1 R e i m b u r s e m e n t a n d S e t t l e m e n t A g r e e m e n t r e s u l t i n g f r o m a l a w s u i t r e l a t e d t o t h e ac t i v e l a n d s l i d e , t h e i n t e r e s t e a r n e d o n a n o n - s p e n d a b l e $ 1 m i l l i o n d e p o s i t i s u s e d t o m a i n t a i n Ab a l o n e C o v e l a n d s l i d e a b a t e m e n t i m p r o v e m e n t s . 16 Public Safety Public Property Mgt/Maint Administration Planning/Building Recreation/Parks Unrestricted Taxes Permit Fees Rents Equipment Replacement Employee Benefits Infrastructure Improvements Restricted Grants/Contributions Restricted Assessments Transportation Taxes Developer Fees Grants Right-of-Way Maint Infrastructure Improvements Flow of Funds 17 BLANK PAGE 18 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Pr o p e r t y T a x Ge n e r a l 6, 4 0 1 , 0 0 0 $ No A d v a l o r e m t a x i m p o s e d b y t h e st a t e o n r e a l p r o p e r t y ( 1 % o f as s e s s e d v a l u e ) , a d m i n i s t e r e d b y th e C o u n t y , a n d a l l o c a t e d t o va r i o u s a g e n c i e s i n c l u d i n g t h e Ci t y . C i t y s h a r e w a s s e t w i t h al l o c a t i o n f o r m u l a b a s e d o n l o c a l ag e n c i e s ' a v e r a g e p r o p e r t y t a x re v e n u e f o r 1 9 7 5 - 1 9 7 7 . Ca l i f o r n i a C o n s t i t u t i o n A r t i c l e X I I I a n d XI I I A ; R e v e n u e a n d T a x C o d e § § 9 5 , 97 . Pr o p e r t y T a x i n l i e u o f V e h i c l e Li c e n s e F e e s Ge n e r a l 3, 8 3 0 , 0 0 0 $ No Re p l a c e m e n t o f s t a t e - s h a r e d Ve h i c l e L i c e n s e F e e s w i t h ad d i t i o n a l s h a r e s o f p r o p e r t y t a x . Ca l i f o r n i a C o n s t i t u t i o n A r t i c l e X I I I a n d XI I I A ; R e v e n u e a n d T a x C o d e § § 9 5 , 97 . Pr o p e r t y T a x i n l i e u o f S a l e s T a x G e n e r a l 47 1 , 0 0 0 $ No Re p l a c e m e n t o f 1 / 4 o f t h e 1 % Br a d l e y - B u r n s s a l e s t a x w i t h ad d i t i o n a l s h a r e s o f p r o p e r t y t a x . Ca l i f o r n i a C o n s t i t u t i o n A r t i c l e X I I I a n d XI I I A ; R e v e n u e a n d T a x C o d e § § 9 5 , 97 . Sa l e s & U s e T a x Ge n e r a l 1, 5 8 0 , 0 0 0 $ No Ta x i m p o s e d o n t o t a l r e t a i l p r i c e o f an y t a n g i b l e p e r s o n a l p r o p e r t y a n d th e u s e o r s t o r a g e o f s u c h pr o p e r t y w h e n s a l e s t a x i s n o t pa i d . T a x i s a d m i n i s t e r e d b y t h e st a t e . P r i o r t o 2 0 0 4 , t h e C i t y re c e i v e d t h e b a s i c 1 % B r a d l e y - Bu r n s r a t e . I n 2 0 0 4 , t h e s t a t e re d u c e d t h e C i t y a l l o c a t i o n b y 1 / 4 an d r e p l a c e d i t w i t h a d d i t i o n a l sh a r e s o f p r o p e r t y t a x . Ca l i f o r n i a C o n s t i t u t i o n A r t i c l e X I I I §§ 2 5 . 5 ( a ) ( 2 ) , 2 9 ; R e v e n u e a n d T a x Co d e § 7 2 0 0 . 19 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Bu s i n e s s L i c e n s e T a x Ge n e r a l 71 5 , 0 0 0 $ No Lo c a l l y l e v i e d t a x i m p o s e d f o r t h e pr i v i l e g e o f c o n d u c t i n g b u s i n e s s wi t h i n t h e C i t y . R a t e s v a r y b y bu s i n e s s t y p e a n d i n c l u d e b o t h f l a t ta x a m o u n t s a n d t a x a m o u n t s ba s e d u p o n b u s i n e s s g r o s s re c e i p t s . Mu n i c i p a l C o d e C h a p t e r 5 . 0 4 ( 1 9 7 4 ) . Ge n e r a l p u r p o s e r e q u i r e s m a j o r i t y vo t e o f v o t e r s , s p e c i a l p u r p o s e re q u i r e s 2 / 3 v o t e . Ut i l i t y U s e r s T a x Ge n e r a l 2, 4 2 0 , 0 0 0 $ No Lo c a l l y l e v i e d t a x i m p o s e d o n t h e co n s u m p t i o n o f u t i l i t y s e r v i c e s . Th e R P V t a x i s 3 % o f e l e c t r i c i t y , ga s , w a t e r , a n d t e l e p h o n e ch a r g e s . Mu n i c i p a l C o d e C h a p t e r 3 . 3 0 ( 1 9 9 3 ) . Ge n e r a l p u r p o s e r e q u i r e s m a j o r i t y vo t e o f v o t e r s , s p e c i a l p u r p o s e re q u i r e s 2 / 3 v o t e . Tr a n s i e n t O c c u p a n c y T a x Ge n e r a l 3, 6 7 9 , 7 0 0 $ No Lo c a l l y l e v i e d t a x i m p o s e d o n oc c u p a n t s f o r p r i v i l e g e o f oc c u p y i n g r o o m s i n a h o t e l o r si m i l a r f o r 3 0 d a y s o r l e s s . T h e RP V t a x i s 1 0 % o f t h e r o o m ch a r g e . Mu n i c i p a l C o d e C h a p t e r 3 . 1 6 ( 1 9 7 3 ) . Ge n e r a l p u r p o s e r e q u i r e s m a j o r i t y vo t e o f v o t e r s , s p e c i a l p u r p o s e re q u i r e s 2 / 3 v o t e . Do c u m e n t a r y T r a n s f e r T a x Ge n e r a l 41 6 , 0 0 0 $ No Ta x i m p o s e d o n d o c u m e n t s re c o r d e d i n t h e t r a n s f e r o f ow n e r s h i p i n r e a l e s t a t e . L e v i e d by t h e c o u n t y a t a r a t e o f $ 1 . 1 0 pe r $ 1 , 0 0 0 o f v a l u e t r a n s f e r r e d . Ci t y l e v y i s 5 0 % o f t h e c o u n t y r a t e , wh i c h i s c r e d i t e d a g a i n s t t h e am o u n t o f t h e c o u n t y t a x d u e . Au t h o r i t y t o l e v y : R e v e n u e a n d T a x Co d e § 1 1 9 1 1 - 1 1 9 2 9 . M u n i c i p a l Co d e C h a p t e r 3 . 1 2 ( 1 9 7 3 ) . G e n e r a l pu r p o s e r e q u i r e s m a j o r i t y v o t e o f vo t e r s , s p e c i a l p u r p o s e r e q u i r e s 2 / 3 vo t e . Go l f T a x Ge n e r a l 40 4 , 0 0 0 $ No Ta x i m p o s e d o n t h e u s e r o f a g o l f co u r s e w i t h i n t h e C i t y . T a x i s 1 0 % of g o l f f e e p a i d . G o v e r n m e n t ow n e d g o l f c o u r s e s a r e e x e m p t e d (i . e . c o u n t y o w n e d L o s V e r d e s Go l f C o u r s e ) . Mu n i c i p a l C o d e C h a p t e r 3 . 4 0 ( 1 9 9 3 ) . Ge n e r a l p u r p o s e r e q u i r e s m a j o r i t y vo t e o f v o t e r s , s p e c i a l p u r p o s e re q u i r e s 2 / 3 v o t e . 20 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Co n s t r u c t i o n / D e v e l o p m e n t T a x E E T 24 0 , 7 6 0 $ Ye s Ex c i s e t a x i m p o s e d o n t h e pr i v i l e g e o r a c t i v i t y o f d e v e l o p m e n t an d / o r t h e a v a i l a b i l i t y o r u s e o f mu n i c i p a l s e r v i c e s . R a t e f o r 2 0 1 3 is $ 1 , 7 9 8 p e r b e d r o o m w i t h a ma x i m u m o f $ 3 , 5 9 6 f o r r e s i d e n t i a l bu i l d i n g s , a n d $ 1 . 0 9 p e r s q . f t . f o r co m m e r c i a l b u i l d i n g s . Mu n i c i p a l C o d e C h a p t e r 3 . 2 0 ( 1 9 7 4 ) . Ge n e r a l p u r p o s e r e q u i r e s m a j o r i t y vo t e o f v o t e r s , s p e c i a l p u r p o s e re q u i r e s 2 / 3 v o t e . Pr o p o s i t i o n C S a l e s T a x Pr o p C 59 1 , 5 1 7 $ Ye s Ha l f - c e n t s a l e s t a x p a r t i a l l y ( 2 0 % ) di s t r i b u t e d t o c i t i e s o n a p e r - c a p i t a ba s i s . Lo s A n g e l e s C o u n t y v o t e r a p p r o v e d me a s u r e o f 1 9 9 0 . Pr o p o s i t i o n A S a l e s T a x Pr o p A 71 3 , 1 2 3 $ Ye s Ha l f - c e n t s a l e s t a x p a r t i a l l y ( 2 5 % ) di s t r i b u t e d t o c i t i e s o n a p e r - c a p i t a ba s i s . Lo s A n g e l e s C o u n t y v o t e r a p p r o v e d me a s u r e o f 1 9 8 0 . Me a s u r e R S a l e s T a x Me a s u r e R 44 3 , 6 3 7 $ Ye s Ha l f - c e n t s a l e s t a x p a r t i a l l y ( 1 5 % ) di s t r i b u t e d t o c i t i e s . Lo s A n g e l e s C o u n t y v o t e r a p p r o v e d me a s u r e o f 2 0 0 8 . Be n e f i t A s s e s s m e n t s o n P r o p e r t y 19 7 2 A c t , 19 1 1 A c t & E l Pr a d o 78 4 , 9 0 0 $ Ye s A c h a r g e l e v i e d o n r e a l p r o p e r t y fo r a l o c a l p u b l i c i m p r o v e m e n t o r se r v i c e t h a t s p e c i f i c a l l y b e n e f i t s th e p r o p e r t y . F Y 1 2 - 1 3 1 9 7 2 A c t ra t e s r a n g e f r o m $ 3 . 7 7 t o $ 4 1 . 3 3 pe r s i n g l e f a m i l y p a r c e l , w i t h t h e ma j o r i t y a t $ 1 5 . 9 2 . Va r i e s b a s e d u p o n t y p e o f as s e s s m e n t . T y p i c a l l y m a j o r i t y m a i l ba l l o t v o t e o f p r o p e r t y o w n e r s . I n 19 9 2 , t h e C i t y e s t a b l i s h e d a b e n e f i t as s e s s m e n t d i s t r i c t f o r s t r e e t la n d s c a p i n g a n d l i g h t i n g u s i n g 1 9 7 2 Ac t p r o c e d u r e s ( R e s o l u t i o n N o . 9 2 - 85 ) . I n 1 9 9 5 , t h e C i t y a p p r o v e d t h e tr a n s f e r o f s t r e e t l i g h t i n g as s e s s m e n t s f r o m t h e C o u n t y (R e s o l u t i o n N o . 9 5 - 9 ) , w h i c h w e r e or i g i n a l l y i m p o s e d u s i n g 1 9 1 1 A c t pr o c e d u r e s ( a d v a l o r e m t a x ) . 21 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Us e r a n d E n t e r p r i s e F e e s Ge n e r a l & St r e e t Ma i n t e n a n c e 11 9 , 7 0 0 $ No Fe e p a i d t o a m u n i c i p a l i t y b y a pe r s o n t o r e c e i v e a p a r t i c u l a r pu b l i c s e r v i c e ( e . g . u t i l i t y s e r v i c e s , ph o t o c o p y f e e s , r e c r e a t i o n ev e n t s ) . T h e C i t y ' s r e v e n u e in c l u d e s t h e A b a l o n e C o v e S e w e r Di s t r i c t u s e r f e e . Us e r f e e s m u s t b e a d o p t e d b y re s o l u t i o n o f t h e g o v e r n i n g b o a r d w i t h ma j o r i t y v o t e . U t i l i t y f e e s m u s t b e ad o p t e d b y o r d i n a n c e o f t h e go v e r n i n g b o a r d w i t h 2 / 3 v o t e . Re s o l u t i o n N o . 2 0 1 0 - 7 7 f o r u s e r f e e s an d M u n i c i p a l C o d e C h a p t e r 1 3 . 0 6 (2 0 0 1 ) f o r t h e A b a l o n e C o v e s e w e r us e r f e e . Pr o p e r t y - R e l a t e d F e e s W Q F P 1, 3 2 9 , 0 0 0 $ Ye s A l e v y i m p o s e d o n a p a r c e l o r up o n a p e r s o n a s a n i n c i d e n t o f pr o p e r t y o w n e r s h i p f o r p r o p e r t y - re l a t e d s e r v i c e . Ma j o r i t y m a i l b a l l o t v o t e o f p r o p e r t y ow n e r s , o r b y 2 / 3 v o t e o f t h e re g i s t e r e d v o t e r s . M u n i c i p a l C o d e Ch a p t e r 3 . 4 4 ( 2 0 0 5 ) f o r s t o r m d r a i n us e r f e e . De v e l o p m e n t I m p a c t F e e s , De d i c a t i o n s & E x a c t i o n s Qu i m b y & Af f o r d a b l e Ho u s i n g 1, 4 0 0 , 0 0 0 $ Ye s De d i c a t i o n s o f p r o p e r t y o r f e e s t o co m p e n s a t e f o r n e w d e m a n d s o n pu b l i c r e s o u r c e s r e s u l t i n g f r o m de v e l o p m e n t o f l a n d , a n d i m p o s e d as a c o n d i t i o n o f d e v e l o p m e n t ap p r o v a l . Mu n i c i p a l C o d e C h a p t e r s 1 6 . 2 0 (1 9 7 5 ) f o r t h e Q u i m b y P a r k l a n d De d i c a t i o n F e e a n d 1 7 . 1 1 ( 1 9 9 7 ) f o r th e A f f o r d a b l e H o u s i n g I n - L i e u F e e . Re g u l a t o r y F e e s Ge n e r a l 1, 6 6 7 , 5 0 0 $ No Ch a r g e i m p o s e d o n a r e g u l a t e d ac t i o n t o p a y f o r p u b l i c s e r v i c e s ne c e s s a r y t o r e g u l a t e t h e a c t i v i t y or m i t i g a t e t h e i m p a c t s o f t h e f e e pa y e r o n t h e c o m m u n i t y . Ma j o r i t y v o t e o f g o v e r n i n g b o d y . Re s o l u t i o n N o . 2 0 1 0 - 7 7 . 22 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Ca b l e & V i d e o F r a n c h i s e s Ge n e r a l 65 5 , 5 0 0 $ No Pa y m e n t f r o m a c a b l e o r v i d e o fr a n c h i s e e a s " r e n t " o r " t o l l " f o r t h e us e o f t h e m u n i c i p a l i t y r i g h t o f wa y . C i t y ' s f r a n c h i s e a g r e e m e n t wi t h C o x C a b l e e x p i r e s O c t o b e r 20 1 5 . U p o n e x p i r a t i o n , C i t y w i l l co n t i n u e t o r e c e i v e 3 % f r a n c h i s e fe e t h r o u g h t h e s t a t e f r a n c h i s e ag r e e m e n t . Pr i o r t o 2 0 0 8 , m a j o r i t y v o t e o f go v e r n i n g b o d y . A s o f 2 0 0 8 , g r a n t e d by s t a t e . C i t y m a y r e q u e s t a 1 % a d d - on f e e t o t h e c a b l e u s e r b i l l t h r o u g h th e s t a t e f r a n c h i s e a g r e e m e n t . T h i s fe e c a n o n l y b e u s e d f o r c a p i t a l ex p e n d i t u r e s r e l a t e d t o P u b l i c , Ed u c a t i o n a l & G o v e r n m e n t A c c e s s (P E G ) . So l i d W a s t e F r a n c h i s e s Ge n e r a l & Wa s t e Re d u c t i o n 57 6 , 9 0 5 $ No Pa y m e n t f r o m a s o l i d w a s t e ma n a g e m e n t f r a n c h i s e e a s " r e n t " or " t o l l " f o r t h e u s e o f t h e mu n i c i p a l i t y r i g h t o f w a y . T h e C i t y ha s a l s o i m p o s e d r e c y c l i n g f e e s an d A B 9 3 9 f e e s o n w a s t e h a u l e r s . Fr a n c h i s e f e e s a r e i m p o s e d b y a ma j o r i t y v o t e o f g o v e r n i n g b o d y . AB 9 3 9 f e e s a r e a u t h o r i z e d b y t h e Ca l i f o r n i a I n t e g r a t e d W a s t e Ma n a g e m e n t A c t o f 1 9 8 9 . El e c t r i c , G a s , W a t e r & O i l Fr a n c h i s e s Ge n e r a l 71 3 , 0 0 0 $ No Pa y m e n t f r o m a f r a n c h i s e e a s "r e n t " o r " t o l l " f o r t h e u s e o f t h e mu n i c i p a l i t y r i g h t o f w a y . M a j o r i t y v o t e o f g o v e r n i n g b o d y . Li c e n s e s & P e r m i t s Ge n e r a l 15 4 , 4 0 0 $ No Is s u e d t o r e g u l a t e a c t i v i t i e s w i t h i n a l o c a l j u r i s d i c t i o n . Ma j o r i t y v o t e o f g o v e r n i n g b o d y . Re s o l u t i o n N o . 2 0 1 0 - 7 7 . Fi n e s , F o r f e i t u r e s & P e n a l t i e s G e n e r a l 11 5 , 5 0 0 $ No Re v e n u e s r e c e i v e d a n d / o r b a i l mo n i e s f o r f e i t e d u p o n c o n v i c t i o n of a m i s d e m e a n o r o r m u n i c i p a l in f r a c t i o n . Co u r t f i n e s a r e s e t b y C a l i f o r n i a Un i f o r m B a i l a n d P e n a l t y S c h e d u l e . Ma j o r i t y v o t e o f g o v e r n i n g b o d y f o r pa r k i n g f i n e s ( M u n i c i p a l C o d e Ch a p t e r 1 0 . 3 2 ) a n d f a l s e a l a r m f i n e s (M u n i c i p a l C o d e C h a p t e r 9 . 0 4 ) . Re n t s , R o y a l t i e s & C o n c e s s i o n s G e n e r a l 61 7 , 0 0 0 $ No Re v e n u e s f r o m r e n t a l o r u s e o f ci t y p r o p e r t y a n d / o r r e s o u r c e s . M a j o r i t y v o t e o f g o v e r n i n g b o d y . 23 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y In v e s t m e n t E a r n i n g s Va r i o u s 10 6 , 5 0 0 $ Bo t h Re v e n u e e a r n e d f r o m t h e in v e s t m e n t o f i d l e p u b l i c f u n d s . Ma j o r i t y v o t e o f g o v e r n i n g b o d y t o ap p r o v e a n n u a l i n v e s t m e n t p o l i c y , wh i c h m u s t m e e t m i n i m u m re q u i r e m e n t s o f G o v e r n m e n t C o d e §5 3 6 0 1 . Gi f t s Ge n e r a l & Do n o r Re s t r i c t e d Co n t r i b u t i o n s 17 , 1 0 0 $ Bo t h Co n t r i b u t i o n s t o t h e C i t y f o r a pu b l i c p u r p o s e . Go v e r n m e n t C o d e § 3 7 3 5 4 . Mo t o r V e h i c l e L i c e n s e F e e Ge n e r a l - $ N o St a t e i m p o s e d t a x f o r t h e p r i v i l e g e of o p e r a t i n g a v e h i c l e o n p u b l i c st r e e t s . P r i o r t o 2 0 0 4 , t h i s re v e n u e w a s s h a r e d w i t h t h e C i t y . In 2 0 0 4 , t h e s t a t e r e p l a c e d ro u g h l y 2 / 3 o f t h e r e v e n u e t o t h e Ci t y w i t h a d d i t i o n a l s h a r e s o f pr o p e r t y t a x . S i n c e 2 0 0 4 , t h e Ci t y ' s r e m a i n i n g a l l o c a t i o n h a s be e n e l i m i n a t e d , a s t h e di s t r i b u t i o n f o r m u l a p r o v i d e s a ba s e l i n e o f r e v e n u e t o o t h e r ag e n c i e s l e a v i n g n o t h i n g t o b e di s t r i b u t e d t o t h e C i t y . C u r r e n t re v e n u e i s l i m i t e d t o p r i o r y e a r ad j u s t m e n t s . Ca l i f o r n i a C o n s t i t u t i o n a r t i c l e X I § 1 5 an d R e v e n u e a n d T a x C o d e § § 1 0 7 5 1 & 1 1 0 0 5 . Ai r Q u a l i t y A s s e s s m e n t AQ M D 50 , 0 0 0 $ Ye s A n a s s e s s m e n t o n t h e s t a t e M o t o r Ve h i c l e F e e f o r a i r q u a l i t y r e l a t e d ac t i v i t i e s d i s t r i b u t e d t o c i t i e s o n th e b a s i s o f p o p u l a t i o n . Ca l i f o r n i a H e a l t h & S a f e t y C o d e §4 4 2 2 0 - 4 4 2 4 7 . 24 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Mo t o r V e h i c l e F u e l T a x St r e e t Ma i n t e n a n c e 1, 2 6 7 , 6 9 5 $ Ye s An 1 8 - c e n t p e r g a l l o n t a x o n f u e l us e d t o p r o p e l a m o t o r v e h i c l e . Ci t y r e c e i v e s s t a t e s u b v e n t i o n f o r ab o u t 3 c e n t s o f t h i s t a x . Ta x a u t h o r i z e d b y C a l i f o r n i a Co n s t i t u t i o n a r t i c l e X I X § 1 ; R e v e n u e & T a x C o d e § § 7 3 0 1 - 8 4 0 4 , 8 6 0 1 - 93 5 5 ; a n d S t r e e t s & H i g h w a y s C o d e §§ 2 1 0 4 - 2 1 0 7 . 5 . Ci t i z e n s O p t i o n f o r P u b l i c S a f e t y (C O P S ) Pu b l i c S a f e t y Gr a n t s 10 0 , 0 0 0 $ Ye s Re v e n u e g r a n t e d f r o m t h e s t a t e Ge n e r a l F u n d f o r s u p p l e m e n t a l pu b l i c s a f e t y s e r v i c e s . Go v e r n m e n t C o d e § 3 0 0 6 1 - 3 0 0 6 5 . Pr o p o s i t i o n 1 7 2 P u b l i c S a f e t y S a l e s Ta x Ge n e r a l 60 , 0 0 0 $ No St a t e v o t e r a p p r o v e d h a l f - c e n t sa l e s a n d u s e t a x a s p a r t i a l mi t i g a t i o n f o r E d u c a t i o n a l Re v e n u e A u g m e n t a t i o n F u n d (E R A F ) p r o p e r t y t a x s h i f t s f r o m ci t i e s a n d c o u n t i e s . C i t i e s r e c e i v e ab o u t 6 % o f t h e r e v e n u e . Ca l i f o r n i a C o n s t i t u t i o n a r t i c l e X I I I § 3 5 an d G o v e r n m e n t C o d e § 3 0 0 5 1 . Ho m e o w n e r s P r o p e r t y T a x R e l i e f Re i m b u r s e m e n t Ge n e r a l 49 , 0 0 0 $ No Re v e n u e t o o f f s e t c i t y l o s s o f pr o p e r t y t a x f o r s t a t e i m p o s e d ho m e o w n e r e x e m p t i o n o f $ 7 , 0 0 0 pe r d w e l l i n g . Ca l i f o r n i a C o n s t i t u t i o n a r t i c l e X I I I §3 ( k ) , R e v e n u e a n d T a x C o d e § 2 1 8 , an d G o v e r n m e n t C o d e § § 1 6 1 2 0 - 16 1 2 3 , 2 9 1 0 0 . 6 . St a t e M a n d a t e R e i m b u r s e m e n t G e n e r a l - $ N o St a t e r e i m b u r s e m e n t t o c i t i e s a n d co u n t i e s f o r t h e c o s t o f p r o g r a m s an d s e r v i c e s m a n d a t e d b y t h e st a t e . Ca l i f o r n i a C o n s t i t u t i o n a r t i c l e X I I I B § 6 an d R e v e n u e a n d T a x C o d e § 2 2 0 1 . Fe d e r a l G r a n t s & A i d CI P , C D B G & Va r i o u s 1, 6 3 7 , 4 6 6 $ Ye s Va r i o u s a n n u a l a n d o n e - t i m e aw a r d s f r o m f e d e r a l , s t a t e a n d co u n t y a g e n c i e s v a r y f r o m y e a r t o ye a r . Va r i o u s f o r t h e g r a n t i n g a g e n c y . 25 CA L I F O R N I A M U N I C I P A L R E V E N U E S O U R C E S De p o s i t e d FY 1 3 - 1 4 R P V Re v e n u e S o u r c e to F u n d RP V B u d g e t R e s t r i c t e d ? De s c r i p t i o n A ut h o r i t y Co s t R e c o v e r y Ge n e r a l 80 , 0 0 0 $ No In g e n e r a l , c o s t r e c o v e r y a p p l i e s to u s e r f e e s ( r e c o v e r i n g t h e c o s t of p r o v i d i n g a s e r v i c e ) , r e g u l a t o r y fe e s ( e . g . b u i l d i n g p e r m i t s ) , a n d fi n e s / p e n a l t i e s ; w h i c h h a v e b e e n di s c u s s e d a b o v e . T h e C i t y ' s re v e n u e p r e s e n t e d h e r e re p r e s e n t s t h e a d m i n i s t r a t i v e al l o w a n c e r e c e i v e d b y t h e C i t y t o ma n a g e r e d e v e l o p m e n t di s s o l u t i o n . Ca l i f o r n i a H e a l t h & S a f e t y C o d e §3 4 1 6 1 . To t a l S o u r c e s * * 33 , 4 0 6 , 9 0 3 $ ** E x c l u d e s i n t e r f u n d t r a n s a c t i o n s 26 RA N C H O  PA L O S  VE R D E S  CH A R T  OF  AC C O U N T S Ac c o u n t St r u c t u r e F F F ‐PP P P ‐AA A ‐EO ‐EO FF F F U N D PP P P P R O G R A M AA A A C T I V I T Y EO ‐EO E X P E N D I T U R E  OB J E C T FU N D  #F U N D  NA M E 10 1 G E N E R A L  FU N D 20 2 S T R E E T  MA I N T E N A N C E 20 3 1 9 7 2  AC T  LA N D S C A P I N G  & LI G H T I N G 20 9 E L  PR A D O  LI G H T I N G  DI S T R I C T 21 1 1 9 1 1  AC T  ST R E E T  LI G H T I N G 21 2 B E A U T I F I C A T I O N 21 3 W A S T E  RE D U C T I O N 21 4 A I R  QU A L I T Y  MA N A G E M E N T 21 5 P R O P O S I T I O N  C 21 6 P R O P O S I T I O N  A 21 7 P U B L I C  SA F E T Y  GR A N T S 21 9 A F F O R D A B L E  HO U S I N G  CO M M U N I T Y  DE V E L O P M E N T  LA W 22 0 M E A S U R E  R 22 2 H A B I T A T  RE S T O R A T I O N 22 3 S U B R E G I O N  ON E  MA I N T E N A N C E 22 4 ME A S U R E  A  MA I NT EN A N C E 22 5 A B A L O N E  CO V E  SE W E R  DI S T R I C T 22 7 G I N S B U R G  CU L T U R A L  AR T  BL D 22 8 D O N O R  RE S T R I C T E D  CO N T R I B U T I O N S 28 5 I A  PO R T U G U E S E  BE N D  MA I N T E N A N C E 31 0 C D B G 31 1 C D B G ‐R 33 0 I N F R A S T R U C T U R E  IM P R O V E M E N T S 33 4 Q U I M B Y  PA R K  DE V E L O P M E N T 33 7 A F F O R D A B L E  HO U S I N G  PR O J E C T S 33 8 D E V E L O P  IM P A C T  MI T I G A T I O N  (E E T ) 33 9 M E A S U R E  A  CA P I T A L 34 0 B I C Y C L E  & PE D E S T R I A N  AC C E S S 50 1 W A T E R  QU A L I T Y / F L O O D  PR O T E C T I O N 68 1 E Q U I P M E N T  RE P L A C E M E N T 68 5 E M P L O Y E E  BE N E F I T S 68 6 B U I L D I N G  RE P L A C E M E N T 79 5 I A  AB A L O N E  CO V E  MA I N T E N A N C E 27 PR O G R A M  #P R O G R A M  NA M E 10 0 1 C i t y  Co u n c i l 30 2 7 G i n s b u r g  Cu l t u r a l  Ar t s  Bu i l d i n g 10 0 2 C i t y  Ma n a g e r 30 3 0 I n f r a s t r u c t u r e  Im p r o v e m e n t s  Ad m i n i s t r a t i o n 10 0 3 C i t y  At t o r n e y 30 3 1 S t r e e t  Im p r o v e m e n t s 10 0 4 A d m i n i s t r a t i v e  Se r v i c e s 30 3 2 S t o r m  Dr a i n  Im p r o v e m e n t s 10 0 5 C o m m u n i t y  Ou t r e a c h 30 3 3 P a r k s / T r a i l s / O p e n  Sp a c e  Im p r o v e m e n t s 10 0 6 R P V  TV  Ch a n n e l  33 30 3 4 Q u i m b y  Pr o j e c t s 10 1 0 R i s k  Ma n a g e m e n t 30 3 5 S e w e r  Im p r o v e m e n t s 10 1 1 P e r s o n n e l 30 3 6 B u i l d i n g  Im p r o v e m e n t s 10 1 5 E m p l o y e e  Be n e f i t s 30 3 7 S t o r m  Wa t e r  Qu a l i t y  Im p r o v e m e n t s 10 2 1 S h e r i f f 30 3 8 E E T  Pr o j e c t s 10 2 3 N e i g h b o r h o o d  Wa t c h 30 3 9 M e a s u r e  A  Pr o j e c t s 10 2 4 S p e c i a l  Pr o g r a m s 30 4 0 B i c y c l e / P e d e s t r i a n  Ac c e s s 10 2 5 A n i m a l  Co n t r o l 30 4 1 U t i l i t y  Un d e r g r o u n d i n g 10 2 6 E m e r g e n c y  Pr e p a r e d n e s s 30 4 2 R o a d w a y  Be a u t i f i c a t i o n 10 2 7 P u b l i c  Sa f e t y  Gr a n t s 30 5 2 W a t e r  Qu a l i t y / F l o o d  Pr o t e c t i o n 20 1 1 S u c c e s s o r  Ag e n c y 30 8 1 V e h i c l e  Ma i n t e n a n c e 20 2 0 F i n a n c i a l  Se r v i c e s 30 8 6 B u i l d i n g  Re p l a c e m e n t / I m p r o v e m e n t s 20 3 0 I n f o r m a t i o n  Te c h n o l o g y  ‐   Da t a 30 8 8 I A  Po r t u g u e s e  Be n d  Ma i n t e n a n c e 20 3 5 I n f o r m a t i o n  Te c h n o l o g y  ‐   Vo i c e 30 8 9 I A  Ab a l o n e  Co v e  Ma i n t e n a n c e 20 8 2 C o m p u t e r  Eq u i p m e n t  Re p l a c e m e n t 30 9 1 C D B G  Ad m i n 30 0 1 P u b l i c  Wo r k s  Ad m i n i s t r a t i o n 30 9 2 C D B G  Ho m e  Im p r o v e m e n t 30 0 2 S t r e e t  Pa v e m e n t  Ma i n t e n a n c e 30 9 3 C D B G  AD A  Co m p l i a n c e 30 0 3 S t r e e t  La n d s c a p e  Ma i n t e n a n c e 30 9 4 C D B G  RE A C H 30 0 4 T r a f f i c  Si g n a l  Ma i nt e n a n c e 30 9 5 C D B G  Dr a i n a g e 30 0 5 Po r t u g u e s e  Be n d  Ro a d  Ma i n t e n a n c e 30 9 6 C D B G ‐R 30 0 6 T r a f f i c  Ma n a g e m e n t 30 9 7 C D B G  AD A  Pr o j e c t s  2 30 0 7 S t o r m  Wa t e r  Qu a l i t y 40 0 1 P l a n n i n g 30 0 8 B u i l d i n g  Ma i n t e n a n c e 40 0 2 B u i l d i n g  & Sa f e t y 30 0 9 P a r k s / T r a i l s / O p e n  Sp a c e  Ma i n t e n a n c e 40 0 3 C o d e  En f o r c e m e n t 30 1 0 1 9 7 2  Ac t  La n d s c a p i n g  & Li g h t i n g 40 0 4 V i e w  Re s t o r a t i o n 30 1 1 1 9 1 1  Ac t  St r e e t  Li g h t i n g 40 0 5 N C C P 30 1 2 B e a u t i f i c a t i o n 40 0 6 G e o l o g y 30 1 3 W a s t e  Re d u c t i o n 40 3 7 A f f o r d a b l e  Ho u s i n g  Pr o j e c t s 30 1 4 A i r  Qu a l i t y  Ma n a g e m e n t 40 3 9 A f f o r d a b l e  Ho u s i n g  Pr o j e c t s  Co m m u n i t y  De v e l o p m e n t  Law 30 1 5 P r o p o s i t i o n  C 50 1 0 R e c r e a t i o n  Ad m i n i s t r a t i o n 30 1 6 P r o p o s i t i o n  A 50 3 0 R e c r e a t i o n a l  Fa c i l i t i e s 30 1 9 E l  Pr a d o  Li g h t i n g 50 4 0 S p e c i a l  Ev e n t s 30 2 2 H a b i t a t  Re s t o r a t i o n 50 6 0 P o i n t  Vi ce n t e  In t e r p r e t i v e  Ce n t er  (P V I C ) 30 2 3 S u b r e g i o n  1  Ma i n t e n a n c e 50 7 0 R E A C H 30 2 4 M e a s u r e  A  Ma i n t e n a n c e 60 0 0 N o n ‐De p a r t m e n t a l 30 2 5 A b a l o n e  Co v e  Se w e r  Di s t r i c t  Ma i n t e n a n c e 60 8 3 F u r n i t u r e  an d  Eq u i p m e n t  Re p l a c e m e n t 30 2 6 S e w e r  Ma i n t e n a n c e 28 AC T I V I T Y  # A C T I V I T Y  NA M E 41 1 C i t y  Ad m i n i s t r a t i o n 4 6 1 C a p i t a l  Ou t l a y 42 1 P u b l i c  Sa f e t y 47 1 D e b t  Se r v i c e 43 1 P u b l i c  Wo r k s 49 1 I n t e r f u n d  Ac t i v i t y 44 1 C o m m u n i t y  De v e l o p m e n t 49 9 I n t e r n a l  Se r v i c e s 45 1 R e c r e a t i o n  & Pa r k s EX P  OB J E C T  #E X P E N D I T U R E  OB J E C T  NA M E 11 ‐00 S A L A R I E S  & WA G E S  ‐   FU L L T I M E 57 ‐00 M E E T I N G S  & CO N F E R E N C E S 12 ‐00 S A L A R I E S  & WA G E S  ‐   PA R T T I M E 59 ‐10 E D U C A T I O N  ‐   TR A I N I N G 13 ‐00 S A L A R I E S  & WA G E S  ‐   OV E R T I M E 59 ‐20 E D U C A T I O N  ‐   ME M B E R S H I P S  & DU E S 21 ‐00 H E A L T H  IN S U R A N C E 59 ‐30 E D U C A T I O N  ‐   PU B L I C A T I O N S  & JO U R N A L S 22 ‐00 F I C A / M E D I C A R E 61 ‐00 OP  SU P P L I E S / M I NO R  EQ U I P 23 ‐00 P E R S  RE T I R E M E N T 62 ‐00 P U R C H A S E S  FO R  RE S A L E 24 ‐00 T U I T I O N  RE I M B U R S E M E N T 69 ‐00 M I S C E L L A N E O U S  EX P E N S E S 25 ‐00 D E F E R R E D  CO M P  MA T C H I N G  CO N T R I B U T I O N 71 ‐00 L A N D 27 ‐00 E M P L O Y E E  BO N U S E S 72 ‐00 B U I L D I N G S 28 ‐00 R E T I R E M E N T  HE A L T H C A R E 73 ‐00 I M P R O V  OT H E R  TH A N  BL D G S 29 ‐00 E M P L O Y E E  BE N E F I T S  AL L O C A T I O N 73 ‐10 I M P R O V  OT H E R  TH A N  BL D G S  ‐   SP E C I A L  CD B G 32 ‐00 P R O F E S S I O N A L  SE R V I C E S 74 ‐00 I N F R A S T R U C T U R E 33 ‐00 L E G A L  SE R V I C E S 75 ‐10 E Q U I P M E N T  ‐   FU R N I T U R E  & OT H E R  EQ U I P M E N T 41 ‐10 U T I L I T Y  SE R VI C E  ‐   WA T E R 7 5 ‐20 E Q U I P M E N T  ‐   CO M P U T E R S 41 ‐20 U T I L I T Y  SE R V I C E  ‐   GA S 76 ‐00 V E H I C L E S 41 ‐30 U T I L I T Y  SE R V I C E  ‐   EL E C T R I C 79 ‐00 D E P R E C I A T I O N 41 ‐40 U T I L I T Y  SE R V I C E  ‐   TE L E P H O N E 81 ‐00 P R I N C I P A L 43 ‐00 M A I N T E N A N C E  SE R V I C E S 82 ‐00 I N T E R E S T 44 ‐10 R E N T A L S  ‐   BU I L D I N G 91 ‐00 I N T E R F U N D  TR A N S F E R S  OU T 44 ‐20 R E N T A L S  ‐   VE H I C L E S / E Q U I P M E N T 92 ‐00 P A S S  TH R U  TO  OT H E R  AG E N C I E S 52 ‐00 I N S U R A N C E 93 ‐00 G R A N T S  TO  OT H E R  EN T I T I E S 53 ‐00 P O S T A G E 94 ‐10 I N T E R F U N D  CH A R G E S  ‐   EQ U I P M E N T  RE P L A C E M E N T 54 ‐00 A D V E R T I S I N G 94 ‐20 I N T E R F U N D  CH A R G E S  ‐   PU B L I C  WO RK S  OV E R H E A D 55 ‐00 P RI N T I N G  & BI N D I N G 94 ‐30 I N T E R F U N D  CH A R G E S  ‐   SU C C E S S O R  AG E N C Y  ADMIN 56 ‐00 T R A V E L 29 BLANK PAGE 30 FINANCIAL ANALYSIS & ECONOMIC OUTLOOK Recognition of Revenues & Expenditures Governmental Funds The City recognizes revenue in governmental funds when the revenue is both measurable and available. Measurable means the amount can be determined. Available generally means received within 60 days of the fiscal year end of June 30th. Expenditures in governmental funds are recorded when the liability is incurred. Enterprise Fund and Internal Service Funds The City maintains 1 enterprise fund (Water Quality Flood Protection) and 3 internal service funds (Equipment Replacement, Employee Benefits, and Building Replacement). Revenues are recognized when they are earned (even if not available), and expenses are recorded when the liability is incurred. Financial Policies The City’s financial policies are summarized below, and are available in full text on the City’s website. Reserve Policy The requirements and status of City Council Policy No. 41 are summarized in the following chart: Policy Estimated Excess/ Fund Policy Amount June 30, 2014 (Deficiency) General Fund 50% of budgeted annual expenditures.9,846,623 9,860,354 13,732 Street Maintenance One year of road maintenance in the landslide area of the City.522,000 1,094,180 572,180 Habitat Restoration Emergency projects of $50,000 and future maintenance endowment of $84,969; which grows each year by $10,000 plus accrued interest, as required by the City's Natural Communities Conservation Plan.145,253 173,092 27,839 Subregion 1 Nonspendable developer endowment.750,000 764,659 14,659 CIP Emergency or future projects. Funded with General Fund money equivalent to annual transient occupancy tax and prior year favorable General Fund expenditure variance (if applicable).3,000,000 6,955,394 3,955,394 Equipment Replacement Estimated replacement cost of capitalized equipment held.1,970,266 1,812,990 (157,276) 31 Based on assumptions used in the City’s 2013 Five-Year Financial Model, the Equipment Replacement Fund balance is expected to grow by about $50,000 annually, which should restore the fund to reserve policy level by FY15-16. Annual Investment Policy California Government Code Section 53607 allows for the governing body of a local agency to delegate the authority to invest its funds for a one-year period to the treasurer of the local agency. The City Council and the Improvement Authority Board annually adopt investment policies that delegate investment authority to the treasurer of the City and Improvement Authority, and outline the types of investments the treasurer is authorized to make. The investment policy is in compliance with the local agency investment requirements set forth in California Government Code Section 53601. Five-Year Financial Model City Council Policy No. 18 requires analysis, update and review of a Five-Year Financial Model as part of the annual budget process. The Finance Advisory Committee (citizens committee appointed by the City Council) annually reviews the Model. The Model includes the funded projects from the Five-Year Capital Improvement Plan, and Year 1 of the Model is the proposed budget for the coming fiscal year. Five-Year Capital Improvement Plan Although not required by law or City Council policy, it is considered a best practice to produce a five-year capital improvement plan document as a guide for the efficient and effective provision of resources for improvement and maintaining public infrastructure and facilities. The Five-Year Capital Improvement Plan is updated annually during the budget process, and incorporated into the Five-Year Financial Model. The Plan document is included as an appendix in this budget document. Purchasing Ordinance The City’s purchasing policy is documented in Municipal Code Chapter 2.44, referred to as the Purchasing Ordinance. A summary of the policy follows. Purchases of supplies and services of more than $500 require a City issued purchase order. Purchase orders are not required for payments for utility service (e.g. electricity), leases, and credit card purchases and payments. Purchases of supplies and services of more than $5,000 require informal bids. 32 Purchases of supplies and services of more than $25,000 require formal bids and a contract approved by the City Council. Licensed professionals such as attorneys, architects, engineers, and financial advisors are exempt from bid requirements. All work performed by vendors on private property, or work with increased liability requires a City contract for all amounts. The City Manager can approve contracts for amounts up to $25,000. Purchases for Public Projects, as defined by California Code Section 22002, are subject to bid and contract requirements set forth in the California Uniform Public Construction Cost Accounting Act. Travel and Meetings To assure the needs of the City are being met while limiting unnecessary expenditures, the City Council adopted Policy No. 16 outlining the procedures for travel and meeting expenses incurred by the City Council and its Committees/Commissions. Midyear Budget Review Per Municipal Code Section 3.32.130, the City Council is to be provided with a midyear status report on the budget and any Staff recommendations. The report is typically presented to City Council in February of each year. 33 Overview of Sources & Uses The Citywide budget includes all funds of the City and its component unit, the Improvement Authority. The General Fund is the primary operating budget of the City and accounts for about three-quarters of the City-wide budget, with the remaining portion primarily accounting for restricted funding from outside sources. As such, the financial analysis presented herein will focus on the General Fund. 34 General Fund Revenue vs. Expenditures – A Ten-Year History City Council and Staff have worked together to manage costs, balancing expenditures against revenue. Both General Fund revenue and expenditures have increased an average of 6% annually, enabling the City to fund infrastructure improvements with excess revenue. In FY06-07, the City’s investment earnings rate increased from 3.85% to 5.12%, Pt. Vicente Interpretive Center opened generating new rental and gift shop revenue, and the City completed a one-time exchange of Proposition A monies for $0.8 million of General Fund money. Interest earnings steadily decreased after FY06-07. However, in FY09-10 the Terranea Resort opened bringing in a significant amount of new tax revenue. For the discussion of individual revenues and expenditures below, 10-year historical data has been adjusted for inflation to provide a more accurate picture of growth or decline. Primary General Fund Revenues The revenue sources discussed herein are summarized below and account for 82% of total General Fund Revenue. FY13-14 Property Tax 43%10,751,000$ Transient Occupancy Tax 15%3,679,700 Utility Users Tax 10%2,420,000 Franchise Tax 7%1,779,000 Sales Tax 7%1,640,000 Other Revenue 18%4,464,990 Total General Fund Uses 100%24,734,690$ 35 Property tax is the City’s largest source of revenue. The City receives an approximate 6% share of the 1% property assessment. Property tax revenue has grown an average of 5% annually over the last 10 years. In 2004, the California legislature established accounting maneuvers to help solve state budgetary problems. The state action impacted the City by replacing a portion of sales tax and vehicle license fee revenue with additional shares of property tax beginning in FY04-05. On average, property assessments are much lower than property values in the City; and the City benefits greatly each time a property is sold and re-assessed. Property tax is expected to grow by another 3.67% for FY13-14. Terranea Resort, the primary source of Transient Occupancy Tax (TOT) revenue, opened in 2009. Instead of increasing the operating budget, the City Council directed that this General Fund revenue be used as a source of funding for repairs and improvements to the City’s infrastructure. Now that the Resort 36 has been open almost 4 years, Staff has conservatively forecasted that the growth rate of TOT will slow. For example, growth from FY11-12 to FY12-13 is tracking to be about 8%; yet prior year growth was about 27%. The FY13-14 budget includes a conservative assumption that TOT will increase by only 2%. The 3% utility users’ tax is levied on customers of water, electricity and gas utilities, as well as telephone services. Weather conditions cause minor revenue fluctuations; but this source of General Fund money has remained fairly consistent over the last ten years. Staff has included a 1.5% increase in the FY13-14 budget based on a recent water rate increase. Franchise tax is levied on the providers of utility and cable services in exchange for use of the City’s right-of-way. The City’s revenue has steadily increased over 37 the last ten years due to increasing utility rates and the expansion of cable services. The FY13-14 budget does not include an assumption for any increase in this revenue source. The City’s primary sources of sales tax include restaurants, service stations and food markets. As part of the state action in 2004 mentioned previously, in FY04- 05 the City began receiving an additional share of property tax in lieu of 25% of its sales tax revenue. Unlike other cities that heavily rely on sales tax from big- box stores and auto malls, the City’s sales tax was only minimally impacted during the recession that began in 2008. With the opening of the Terranea Resort in 2009, the City’s sales tax grew significantly. In FY11-12, there were substantial decreases in sales of wholesale building materials, business to business heavy supplies, and used auto sales. Although these sectors comprised a small portion of the City’s sales tax revenue, the impact was substantial enough to cause an overall 5% decrease in total sales tax revenue. Based on information from the state, the FY13-14 budget includes an assumption that sales tax will grow by 5.6%. 38 Primary General Fund Uses (Expenditures & Transfers) The expenditures discussed herein are summarized below and account for 81% of total General Fund Uses. During FY07-08 and FY08-09, the City Council authorized the addition of 9 full- time employees. Many of the additions were based on recommendations from an outside organizational assessment that concluded certain City functions were underserved. Other additions included providing building inspections in-house versus outside contracting. No full-time employees have been added since FY08-09. In FY08-09 and FY09-10, the City expended a total of about $2.4 million to pay off the pension side-fund liability (the City’s unfunded pension liability upon entering an employer risk pool in 2003). FY13-14 Wages & Benefits 31%7,843,665$ Infrastructure Improvements 22%5,553,114 Sheriff Contract 17%4,254,200 Park & Building Maintenance 8%1,947,730 Legal Services 4%1,045,000 Other Expenditures & Transfers 19%4,954,350 Total General Fund Uses 100%25,598,059$ 39 The General Fund has historically provided partial funding for infrastructure improvements; including storm drain projects, park projects, and residential street rehabilitation. Other infrastructure funding has come from grants, transportation taxes, and other restricted monies. Funding varies year to year based on the availability of General Fund money and project requirements. During the four years beginning with FY04-05, the General Fund transferred a total of $10.3 million to the Water Quality Flood Protection Fund to begin a program of storm drain rehabilitation, and to fund the $7.5 million McCarrell Canyon storm drain project. Since FY10-11, the General Fund has transferred all transient occupancy tax revenue (total of $8 million) to the Capital Improvement Projects Reserve, which has since been appropriated to provide cash flow for the San Ramon Canyon stabilization project until a financing decision is made by the City Council. The City provides police services through its contract with the Los Angeles County Sheriff Department. The City has made minor changes to service levels 40 over the years. The FY13-14 budget does not include any service level increases, and assumes a 2.4% contract rate increase. The City contracts with outside vendors to provide parks and building maintenance, which includes the maintenance of open space. Expenditure increases in recent years are primarily attributable to the acquisition of additional open space, aging facilities, and increased efforts to reduce fire hazards. Expenditures are expected to increase by 2.3% in FY13-14. A large portion of the cost of legal services is driven by litigation, which is unpredictable. The City has a history of vigorously defending itself. General legal services (e.g. contract review, general advice, meeting attendance) have remained fairly steady for a number of years, typically around $500,000 annually. 41 Financial Ratios Net Operating Results per Capita Net operating revenue and expense are calculated from the City’s full-accrual government-wide financial statements, and exclude amounts for capital related transactions. Current Ratio The current ratio is calculated by dividing current assets by current liabilities, and measures the City’s ability to pay short term obligations. In FY08-09, the City used more than $6 million of cash to construct the McCarrell Canyon storm drain improvement. Most recently the City has been building its cash reserves in anticipation of providing cash flow for the San Ramon Canyon stabilization project. Quick Ratio The quick ratio, or acid-test ratio, is calculated by dividing cash and investments by current liabilities, and is the most conservative measure of the City’s liquidity. FY10-11 FY11-12 Population 41,766 41,897 Net Operating Revenue 29,085,896$ 29,231,403$ Net Operating Revenue per Capita 696$ 698$ Net Operating Expense 21,602,284$ 21,961,529$ Net Operating Expense per Capita 517$ 524$ 42 The trend line for the quick ratio is very comparable to the trend line for the current ratio, as cash and investments typically accounts for about 95% of the City’s current assets. Cash Inflow/Outflow The following graphic illustrates the General Fund cash inflow and outflow during the fiscal year. This example is based on FY11-12, and is representative of normal activity. The City’s largest revenue source, property tax, is primarily received in December and April each year. Peak outflows are unpredictable, usually based upon infrastructure projects currently being constructed. The City’s General Fund cash reserves are maintained at a minimum level equivalent to 50% of annual expenditures, due in part to the large biannual receipts of property tax. 43 Improvement Authority Summary The Rancho Palos Verdes Improvement Authority maintains landslide mitigation facilities constructed by the former Rancho Palos Verdes Redevelopment Agency. Maintenance activities are segregated into 2 different geographical locations; and therefore, accounted for in 2 separate funds. Maintenance within the Abalone Cove landslide area is funded in accordance with the 1987 Landslide Settlement Agreement between the City, the former Redevelopment Agency, and Los Angeles County. The agreement required that $1,000,000 of the original $10,000,000 bond proceeds from the County be set aside as a non-spendable deposit from which investment earnings are to be used for the aforementioned maintenance. Investment earnings in recent years have not been sufficient to fund ongoing maintenance; and beginning in FY13-14, these activities are expected to require a General Fund subsidy of $20,000 annually. Unlike Abalone Cove, maintenance within the Portuguese Bend landslide area has no independent source of funding. Therefore, the General Fund provides for this maintenance. The expected General Fund contribution for FY13-14 is $70,000. Redevelopment Dissolution Pursuant to state law, on January 31, 2012 all California redevelopment agencies were dissolved. The Rancho Palos Verdes Redevelopment Agency (RPVRDA) was originally formed in 1984 with the purpose to mitigate hazardous landslides. Property tax increment was primarily used to repay debt to Los Angeles County issued for the construction of landslide mitigation facilities. As required by redevelopment law, 20% of the tax increment revenue was set aside to provide housing for low and moderate income persons. The former property tax revenue source is now distributed by the county twice annually from the Redevelopment Property Tax Trust Fund (RPTTF) to pay obligations of the RPVRDA, which include a $5.5 million debt to the county and a $19.3 million debt to the City at June 30, 2012. Recognized obligations must be approved by both an Oversight Board appointed to oversee dissolution activities, and the California Department of Finance. The City serves as the Successor Agency to the RPVRDA, and its Staff administers dissolution activities. The Successor Agency recently received a “Finding of Completion” from the state indicating that the Successor Agency has complied with redevelopment dissolution law. This Finding will allow the debt to the City to become a recognized obligation with future repayment from the RPTTF. However, the debt to the City must be restructured to terms required by the dissolution law. Staff expects that the restructuring will reduce the debt from 44 $19.3 million to about $11.8 million as of June 30, 2012. Small repayments of this debt to the City’s General Fund could begin as early as January 2014. However, the timing and amounts are unknown; and no repayment amounts have been included in the FY13-14 budget. The City Council also elected to transfer the former redevelopment housing assets and function to the City. The transfer of about $6.7 million of long-term housing notes receivable has been completed. The City will be required to use the repayments from these receivables for affordable housing pursuant to community redevelopment law. The RPVRDA owned various parcels of land within the landslide area of the City, including the Abalone Cove Shoreline Park and adjacent open space. During 2013, Staff expects to develop a long-range property management plan, as required by the dissolution law. This plan may include a recommendation to transfer the parcels to the City, which may result in settlement payments to other taxing entities entitled to a share of property tax in the landslide area. The timing and potential settlement amounts are unknown; and no such payments have been included in the FY13-14 budget. Successor Agency activities are accounted for in a private-purpose trust fund, which is not required to have an adopted budget. Twice annually, the Successor Agency prepares a Recognized Obligation Payment Schedule (ROPS) for approval by the Oversight Board and California Department of Finance. Distributions from the RPTTF are made pursuant to approved ROPS. Additional detailed information about dissolution of the RPVRDA may be found in the Notes to the Financial Statements within the City’s June 30, 2012 Comprehensive Annual Financial Report (CAFR). The City’s CAFR may be viewed on the City’s website at the following address. http://www.palosverdes.com/rpv/finance/CAFR_2012/CAFR_2012.pdf 45 BLANK PAGE 46 CITY PERSONNEL The City of Rancho Palos Verdes is a contract city utilizing third party vendors for all of its major services, including public works, police and fire protection. The Community Development and Recreation departments provide the City’s in- house operational services including building inspection, code enforcement, planning, and recreation programs. The City has a total staff of 59 authorized full-time employees (with 2 positions in abeyance) and about 47 part-time employees who work about 39,000 annually (about 22 full-time equivalents). Many of the City’s employees have professional and technical qualifications. About two-thirds of the full-time positions require a college degree; and there are only 5 full-time administrative support positions. Many of the non-degreed positions have technical qualifications and specific experience requirements. As the City maintains a small staff, employees wear many different hats; which helps to develop a big-picture perspective. Combined with institutional knowledge that comes with longevity (28 of the full-time employees have more than 10 years of service at RPV), the City is able to serve the community with relatively lean staffing levels. 47 FY13-14 Benefit Ratio Full-Time Wages 5,528,000$ Full-Time Benefits 1,839,225 33% Subtotal Full-Time Compensation 7,367,225$ Part-Time Wages 546,240$ Part-Time Benefits 154,200 28% Subtotal Part-Time Compensation 700,440$ Grand Total Employee Compensation 8,067,665$ 48 FULL-TIME EMPLOYEE POSITIONS FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 ADMINISTRATION City Manager 1.0 1.0 1.0 1.0 1.0 Deputy City Manager 1.0 1.0 1.0 1.0 1.0 City Clerk 1.0 1.0 1.0 1.0 1.0 Human Resources Manager 1.0 1.0 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.5 1.5 2.5 Executive Staff Assistant 1.0 1.0 1.0 1.0 1.0 Deputy City Clerk 1.0 1.0 1.0 1.0 1.0 Administrative Analyst II - 1.0 1.0 1.0 1.0 Staff Assistant II 1.0 - - 1.0 1.0 SUBTOTAL 8.0 8.0 8.5 9.5 10.5 FINANCE & INFORMATION TECHNOLOGY Director of Finance & IT 1.0 1.0 1.0 1.0 1.0 Deputy Director of Finance & IT 1.0 1.0 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 1.5 1.5 1.5 Information Technology Manager 1.0 1.0 1.0 1.0 1.0 Senior Accountant 1.0 1.0 1.0 1.0 1.0 Accountant 1.0 1.0 1.0 1.0 1.0 Senior Accounting Technician - - 1.0 1.0 1.0 Accounting Technician 1.0 1.0 1.0 1.0 1.0 Account Clerk 1.0 1.0 - - - Staff Assistant II 1.0 1.0 1.0 - - SUBTOTAL 9.0 9.0 9.5 8.5 8.5 COMMUNITY DEVELOPMENT Community Development Director 1.0 1.0 1.0 1.0 1.0 Deputy Community Development Director 1.0 1.0 2.0 2.0 2.0 Principal Planner 1.0 1.0 - - - Senior Planner 2.0 2.0 2.0 2.0 2.0 Associate Planner 3.0 3.0 3.0 3.0 3.0 Assistant Planner 2.0 2.0 2.0 1.0 1.0 Planning Technician 1.0 1.0 1.0 - - Building Official 1.0 1.0 1.0 1.0 1.0 Building Inspector II 2.0 2.0 2.0 1.0 1.0 Permit Technician 2.0 2.0 2.0 2.0 2.0 Code Enforcement Officer 2.0 2.0 2.0 2.0 2.0 Staff Assistant II - - - 1.0 1.0 Administrative Staff Assistant 1.0 1.0 1.0 1.0 1.0 SUBTOTAL 19.0 19.0 19.0 17.0 17.0 49 FULL-TIME EMPLOYEE POSITIONS FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 RECREATION Director of Recreation & Parks 1.0 1.0 1.0 1.0 1.0 Recreation Services Manager 1.0 1.0 1.0 1.0 1.0 Senior Administrative Analyst 1.0 1.0 - - - Recreation Program Supervisor II 2.0 2.0 2.0 2.0 2.0 Administrative Analyst II 1.0 1.0 1.0 1.0 1.0 Administrative Staff Assistant 1.0 1.0 1.0 1.0 - SUBTOTAL 7.0 7.0 6.0 6.0 5.0 PUBLIC WORKS Director of Public Works 1.0 1.0 1.0 1.0 1.0 Deputy Director of Public Works - - - - 1.0 Senior Engineer 3.0 3.0 3.0 3.0 3.0 Associate Engineer 4.0 3.0 3.0 3.0 3.0 Assistant Engineer 1.0 1.0 1.0 1.0 1.0 Senior Administrative Analyst 2.0 2.0 2.0 2.0 2.0 Administrative Staff Assistant 1.0 1.0 1.0 1.0 1.0 Permit Clerk 1.0 1.0 1.0 1.0 1.0 Maintenance Superintendent - 1.0 1.0 1.0 1.0 Lead Worker - - 1.0 1.0 1.0 Maintenance Worker II 2.0 2.0 1.0 1.0 1.0 SUBTOTAL 15.0 15.0 15.0 15.0 16.0 TOTAL FULL-TIME EMPLOYEES 58.0 58.0 58.0 56.0 57.0 Due to current levels of permitting activity in Community Development, a Planning Technician position and a Building Inspector II position have been in abeyance since FY12-13. 50 Account # Account Description Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 GENERAL FUND REVENUES Taxes 101-2020-316-10-00 BUSINESS LICENSE TAX 609,176 581,141 700,156 718,000 715,000 101-6000-311-10-00 PROPERTY TAX 5,153,524 5,979,684 6,072,358 6,254,800 6,450,000 101-6000-312-20-00 PROP TAX IN LIEU OF SALES 296,349 431,487 541,717 453,908 471,000 101-6000-312-30-00 PROP TAX IN LIEU OF VLF 3,433,202 3,511,629 3,605,510 3,694,230 3,830,000 101-6000-312-40-00 REDEV PROP TAX TRUST 0 0 3,265 0 0 101-6000-313-10-00 SALES AND USE TAX 1,044,224 1,458,491 1,383,341 1,494,800 1,580,000 101-6000-313-20-00 RHE SALES AND USE TAX 56,127 0 0 0 0 101-6000-313-30-00 SALES TAX - PW (PSAF)57,444 59,800 65,167 57,400 60,000 101-6000-314-10-00 TRANSIENT OCC TAX 1,954,507 2,640,368 3,349,015 3,611,074 3,679,700 101-6000-315-XX-0 UTILITY USERS TAX 2,395,107 2,406,833 2,333,440 2,385,000 2,420,000 101-6000-317-XX-0 FRANCHISE TAXES 1,711,456 1,824,891 1,881,163 1,917,000 1,779,000 101-6000-318-10-00 PROPERTY TRANSFER TAX 238,303 229,816 272,802 285,000 416,000 101-6000-318-20-00 GOLF TAX 346,413 363,402 398,226 409,000 404,000 17,295,832 19,487,541 20,606,160 21,280,212 21,804,700Taxes License/Permits 101-1002-325-10-00 FILM PERMITS 68,982 70,820 45,575 45,000 45,000 101-1025-326-10-00 ANIMAL CONTROL FEES 50,161 50,364 33,752 52,200 35,000 101-3001-324-10-00 RIGHT OF WAY PERMITS 57,967 75,045 60,058 65,000 70,000 101-3001-324-20-00 DUMPSTER PERMITS 0 2,548 2,744 1,200 1,000 101-3006-327-10-00 PARKING PERMITS 0 445 575 500 700 101-3006-327-20-00 PARKING DECALS 0 166 273 0 700 101-4001-322-10-00 PLAN & ZONE PERMIT 417,508 309,962 293,350 246,700 300,000 101-4001-322-20-00 PLAN - INVESTIGATION 14,889 12,682 25,402 16,500 0 101-4001-322-30-00 PLAN - MISC FEES 2,678 488 6,603 2,900 0 101-4001-322-40-00 PLAN - DATA PROCESS 6,734 7,403 7,141 7,600 7,000 101-4001-322-50-00 PLAN - HIST DATA FEE 7,685 9,360 8,299 8,600 8,000 101-4002-323-10-00 B&S PLAN CHECK 324,506 312,515 272,216 252,000 280,000 101-4002-323-20-00 B&S PERMITS 867,478 931,598 922,815 960,000 885,000 101-4002-323-30-00 B&S INVESTIGATIONS 0 172 0 0 0 51 Account # Account Description Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 GENERAL FUND REVENUES 101-4002-323-50-00 B&S SMIP FEES 1,262 1,510 1,200 1,400 1,700 101-4002-323-60-00 B&S STATE BLDG STD 0 43 108 200 800 101-4003-321-10-00 MASSAGE PERMITS 2,715 2,090 941 2,900 0 101-4004-322-60-00 VIEW RESTORATION FEES 13,015 7,564 13,990 14,700 2,000 101-4006-323-40-00 B&S GEOLOGY FEES 117,079 138,071 111,106 150,000 150,000 1,952,659 1,932,844 1,806,147 1,827,400 1,786,900License/Permits Fine/Forfeitures 101-1021-351-10-00 MISC COURT FINES 172,994 196,190 147,684 77,000 105,000 101-1021-351-20-00 FALSE ALARM FINES 5,900 7,900 7,300 8,200 5,500 101-1021-351-30-00 TOW FEES 0 5,688 4,504 0 5,000 178,894 209,778 159,488 85,200 115,500Fine/Forfeitures Rents 101-3001-364-XX-1 RENT - CITY HALL 302 135 4,453 0 0 101-5030-347-70-00 SHORELINE PKNG LOT FEES 50,582 46,062 59,451 58,000 59,000 101-5030-347-90-00 PROGRAM FEES 1,523 6,463 8,424 0 8,700 101-5030-364-XX-X RENT - REC & PARKS 113,597 134,553 115,304 113,000 86,500 101-5060-364-10-30 RENT - PVIC 208,855 159,702 209,049 170,000 200,000 101-5060-369-20-10 PVIC GIFT SHOP 97,738 100,557 98,449 100,000 120,000 101-6000-363-XX-X RENT - CITYWIDE 228,815 235,556 151,837 137,000 151,500 101-6000-364-30-00 RENTAL INCOME OTHER 1,520 760 1,824 0 0 702,932 683,787 648,790 578,000 625,700Rents Interest 101-6000-361-10-00 INTEREST EARNINGS 73,144 60,077 46,421 60,000 53,790 73,144 60,077 46,421 60,000 53,790Interest Charges for Services 101-3001-344-10-00 ENGINEERING FEES 5,125 4,071 60,239 40,000 35,000 101-3001-381-10-00 SPECIAL FUND ADMIN 148,200 151,200 154,300 157,400 156,000 101-3006-344-20-00 SALE OF SIGNS/SERVICES 7,308 6,921 5,901 7,700 8,000 101-5070-347-80-00 REC FEES - REACH 6,695 9,782 11,909 9,600 10,000 52 Account # Account Description Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 GENERAL FUND REVENUES 101-6000-381-40-00 SUCCESSOR AGY ADMIN 0 0 38,000 80,000 80,000 167,328 171,974 270,349 294,700 289,000Charges for Services From Other Agency 101-1026-331-10-00 FEDERAL GRANT INCOME 0 0 5,175 0 0 101-4005-331-10-00 NCCP GRANT INCOME 0 6,013 1,190 0 27,000 101-5010-331-10-00 FEDERAL GRANT INCOME 18,015 0 0 0 0 101-6000-335-10-00 MOTOR VEHICLE IN-LIEU 127,658 220,790 0 22,312 0 145,673 226,803 6,365 22,312 27,000From Other Agency Other Revenue 101-1004-369-10-00 MISC REVENUES 0 71,015 0 0 0 101-1005-369-10-00 MISC REVENUES 0080000 101-1021-369-10-00 MISC REVENUES 3,984 0 0 0 0 101-1026-369-10-00 MISC REVENUES 0 4,115 1,214 0 0 101-5030-365-XX-0 DONATIONS 100 204 100 0 0 101-5040-365-40-00 DONATIONS - JULY 4TH 0 3,225 2,549 4,000 2,100 101-5040-365-70-00 DONATIONS - SPEC EVENT 00000 101-5040-369-10-00 MISC REVENUES 00000 101-5060-365-20-00 DONATIONS - PVIC 11,575 13,040 12,381 12,200 12,000 101-5070-365-30-00 DONATIONS - REACH 0 12,128 17,286 5,100 3,000 101-6000-365-10-00 DONATIONS - GENERAL 47 11 53 0 0 101-6000-369-10-00 MISC REVENUES 76,361 34,951 89,861 15,000 15,000 101-6000-369-20-00 ST MANDATE COST REIMB 25,003 9,079 2,893 0 0 117,070 147,769 127,136 36,300 32,100Other Revenue 20,633,532 22,920,571 23,670,857 24,184,124 24,734,690General Fund Revenue Totals 53 Program Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 GENERAL FUND EXPENDITURE SUMMARY BY PROGRAM 105,935 100,548 133,697 143,500 149,100City Council1001 950,907 931,552 995,276 1,151,605 940,800City Manager1002 1,048,721 948,605 1,057,103 1,045,000 1,045,000Legal Services1003 379,289 468,323 503,876 404,750 611,250City Clerk1004 85,961 82,429 102,701 105,400 85,800Community Outreach1005 0 0 109,454 102,100 103,400RPV TV1006 417,170 515,034 660,899 602,000 475,000Risk Management1010 206,212 270,852 294,298 277,005 259,050Personnel1011 1,269,290 1,245,015 1,341,971 1,290,000 1,442,700Finance2020 545,915 488,258 356,282 468,000 533,800Information Technology - Data2030 73,675 72,007 69,218 88,400 99,300Information Technology - Voice2035 0 0 0 500,000 0General Non-Program Expenditures6000 5,083,075 5,122,623 5,624,775 6,177,760 5,745,200AdministrationSubtotal for 3,939,997 3,989,703 3,957,051 4,174,000 4,254,200Sheriff1021 38,294 139,867 24,514 104,500 104,500Special Programs1024 77,879 64,753 55,862 88,250 88,000Animal Control1025 171,265 115,133 140,500 201,902 236,100Emergency Preparedness1026 4,227,435 4,309,456 4,177,928 4,568,652 4,682,800Public SafetySubtotal for 1,658,617 1,865,666 1,974,635 1,975,425 2,161,000Public Works Administration3001 209,778 167,316 139,713 260,300 296,000Traffic Management3006 122,283 115,661 92,945 180,800 405,500Storm Water Quality3007 447,825 453,168 491,226 600,200 596,600Building Maintenance3008 613,556 1,066,587 1,012,061 1,304,000 1,351,130Parks, Trails & Open Space Maintenance3009 57,194 37,180 13,307 88,000 68,000Sewer Maintenance3026 3,109,253 3,705,579 3,723,887 4,408,725 4,878,230Public WorksSubtotal for 1,320,867 1,409,575 1,302,439 1,385,287 1,315,840Planning4001 611,145 569,318 574,611 649,694 670,700Building & Safety4002 179,432 178,005 187,237 213,300 214,900Code Enforcement4003 324,139 329,553 324,520 368,300 381,300View Restoration4004 10,550 1,476 2,380 99,593 0NCCP4005 108,453 120,360 88,708 150,000 150,000Geology4006 2,554,586 2,608,287 2,479,895 2,866,174 2,732,740Community DevelopmentSubtotal for 593,076 400,376 555,663 618,175 657,250Recreation Administration5010 419,807 449,066 448,980 445,550 464,700Recreational Facilities5030 25,540 27,776 45,026 97,061 88,350Special Events5040 294,559 322,890 356,709 393,375 404,875Point Vicente Interpretive Center5060 68,488 37,289 48,036 48,000 39,100REACH5070 1,401,470 1,237,396 1,454,415 1,602,161 1,654,275RecreationSubtotal for General fund Expenditure Totals 16,375,819 16,983,341 17,460,899 19,623,472 19,693,245 54 GENERAL FUND TRANSFERS Description Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 TRANSFERS IN Fr CDBG 26,8470000 Fr Emp Benefits 0 0 340,000 0 0 Fr Measure A Maintenance 38,460 160,641 100,000 100,000 105,000 Fr Prop A 2,800 0 0 0 0 Fr PS Grants 100,000 100,000 100,000 100,000 100,000 Fr Rdwy Beaut 0 102,390 102 0 0 Fr Utility Undergrd 0 275,941 186 0 0 Fr Waste Reduction - Park Maint 0 12,000 0 12,000 5,000 168,107 650,972 540,288 212,000 210,000TRANSFERS IN TRANSFERS OUT To Abalone Cove Sewer Maint -14,700 -32,700 -10,700 -10,700 -50,700 To Building Improvements 0 0 -15,000 0 0 To CDBG 0 -36,970 0 0 0 To Employee Ben -1,575,501 0 0 0 0 To Habitat Restoration -169,000 -109,900 -90,000 -65,000 -150,000 To Improv Authority Ab Cove 0000-20,000 To Improv Authority Port Bend -110,000 -101,000 -60,000 -106,000 -70,000 To Infrastructure Improv Admin 0 -2,619,479 -3,396,731 -3,611,074 -3,679,700 To Parks Improv 0 -2,484,095 -436,988 0 0 To Parks Improvements -54,000 0 0 0 0 To RPV TV -105,000 -90,120 -6,623 0 0 To Sewer Maintenance 0 -211,000 0 0 0 To Street Improvements -1,362,000 -1,299,204 -1,623,553 -1,652,697 -1,873,414 To Street Maint - Non Pavement -22,000 0 0 0 0 To Subregion 1 -55,000 -70,000 -60,000 -90,000 -61,000 -3,467,201 -7,054,468 -5,699,595 -5,535,471 -5,904,814TRANSFERS OUT -3,299,094 -6,403,495 -5,159,307 -5,323,471 -5,694,814General Fund Net Transfer Totals 55 Department:General Fund Budget Program:General Non-Program Transfers Account #Account Description Proposed FY13-14 50,700Transfer to the Abalone Cove Sewer District fund for the City's sewer system maintenance contribution. To Abalone Cove Sewer Maint 150,000The General Fund subsidizes the Habitat Restoration fund for management of the NCCP open space preserve. To Habitat Restoration 20,000The General Fund subsidizes the Abalone Cove fund of the Improvement Authority for annual maintenance of landslide mitigation facilities originally funded by the RDA. To Improv Authority Ab Cove 70,000The General Fund subsidizes the Portuguese Bend fund of the Improvement Authority for annual maintenance of landslide mitigation facilities originally funded by the RDA. To Improv Authority Port Bend 3,679,700Funding for the Reserve for future Capital Projects, equivalent to transient occupancy tax revenue. To Infrastructure Improv Admin 1,873,414Primary funding for the annual residential street rehabilitation project. To Street Improvements 61,000Interest earned on the Subregion 1 endowment is not adequate to fund maintenance activities. Therefore, the General fund must subsidize Subregion 1 landscape maintenance. To Subregion 1 56 CITY COUNCIL The City Council is the legislative body of the City and is comprised of five members elected at large to serve four-year terms, with a limit of two consecutive terms. The City Council formulates policies in response to the needs, values and interests of the citizens. The City Council appoints the City Manager, as well as residents to serve on various volunteer boards, commissions, and committees. The City Council also negotiates employee compensation with the City’s Employees Union ; and takes actions on fees, assessments and other forms of revenue set forth by the government code. In addition, the Council approves the expenditure of City funds; establishes City ordinances and resolutions; and approves City contracts. City Council elections are conducted in November of odd numbered years. The City Council’s budget includes a monthly part-time salary of $400 per Council Member, health insurance benefits, a travel allowance for City business, and memberships in various local organizations. The City Council’s 2013 Goals and Priorities document is included herein. 57 City Council Goals & Priorities rev. 2/19/13 Page 1 of 7 RANCHO PALOS VERDES CITY COUNCIL 2013 GOALS & PRIORITIES Revised and Re-Adopted January 15, 2013 1) PUBLIC SAFETY AND TRAFFIC ISSUES  Focus on Crime Prevention: Prioritization of "Crime Watch," notification of the public, Neighborhood Watch (Score = 14)  Forge Closer City Relationship with Sheriff's Department: Improve communication with leadership at the Lomita Sheriff's station (Score = 9)  Increase Sheriff's Presence on South and West Sides of the City: Consider creation of Sheriff's Department substation on City property (Score = 6)  Review Sheriff's Department's Allocation of Assets: Promote better focus the Department's efforts in the City (Score = 5)  Notification of Public Safety Issues: Formalize system to notify City Staff of public safety issues, review communications policy and guidelines (Score = 5)  Create Joint Powers Agency for Emergency Management for the Peninsula: Pre-arrangements to share resources during natural disasters (i.e., wildfire, earthquake, tsunami, flooding, etc.) and for other hazards (Score = 4)  Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed warning signs/units, target perceived erratic driving related to Marymount College (Score = 3)  Palos Verdes Drive East Safety: Improve roadway safety (Score = 2)  Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor vehicles (Score = 2) 2) SAN RAMON CANYON PROJECT  San Ramon Canyon Stabilization: Solicit financial support from the City & County of Los Angeles and present financing alternatives (Score = 12) 3) CITIZEN INVOLVEMENT  Increase Citizen Involvement in Infrastructure Goal-Setting & Planning: Review "lessons learned" from past projects, need more direct Staff outreach 58 City Council Goals & Priorities rev. 2/19/13 Page 2 of 7 to residents and businesses, identify instances and plans to deal with deferred maintenance of facilities (Score = 12)  Evaluate City Recreation Programs: Review the current types of recreation programs offered to the public (Score = 2)  Public Outreach Program: Develop and implement a comprehensive program for 2013 to familiarize residents about City services, resource information available, public participation opportunities, fiscal and management accountability, and frequently asked questions. 4) PUBLIC INFRASTRUCTURE  Infrastructure Funding: Consider a full range of funding options (Score = 12)  Portuguese Bend Landslide: Roadway maintenance, dewatering wells (Score = 6)  Citywide Sewer Maintenance: Review maintenance program, schedule and projects (Score = 6)  Citywide Storm Drain Maintenance: Review maintenance program, schedule and projects (Score = 5)  Energy Audit of City Facilities: Provide update of grants and completed projects (Score = 3)  County Sewer Pump Station at Western Avenue & Avenida Aprenda: Identify issues to be addressed, encourage LA County Sanitation Districts to complete work (Score = 1)  CalWater Facilities within Portuguese Bend Community: Meet with CalWater to ensure the safety of water lines and other infrastructure in active landslide area (Score = 1)  Cell Sites in Public Right-of-Way: Explore options to provide better visual screening (Score = 0)  Citywide Street Maintenance: Review street maintenance program (Score = Unk) 5) GOVERNMENT EFFICIENCY, FISCAL CONTROL AND TRANSPARENCY  Evaluate "Core" City Services: What services do citizens really want from the City? (Score = 11) 59 City Council Goals & Priorities rev. 2/19/13 Page 3 of 7  Full Transparency of Financial Information: Improve public access to City financial information (Score = 10)  Improve Organizational Efficiency: Run a "tight ship," conduct performance audit of City staffing & programs, analyze "needs" vs. "wants," consider increased use of volunteers (Score = 10)  Conduct a Business Survey: Staff to prepare a survey, with the assistance of the Chamber of Commerce or other organizations with similar experience and expertise, to assess what the City can do for businesses and how can the City be a better partner with businesses. (Score = 4)  Council Liaison to Advisory Boards: Consider whether each City advisory board should have a designated City Council liaison (Score = 4)  Review of Existing Contracts/Consultants: Review all contracts and consider formal bid process, review City's use of consultants, ensure that consultant work product is actually used, review IT/PV on the Net (Score = 3)  Evaluate Development Review Process: Review fees, expand lower-level decision making, streamlined review processes, etc. (Score = 3)  Create a City Business Forum: Include City Council and Staff (Score = 1)  Evaluate View Restoration Process: Re-evaluate ordinance and procedures (Score = 1)  Evaluate Employee Compensation: Review salary, benefits & pension (Score = 0)  RPV Chamber of Commerce: Focus on developing RPV businesses, possible "subset" of existing Peninsula Chamber of Commerce (Score = 0)  Evaluate City Tree Review Process: Re-evaluate ordinance and procedures, try to preserve existing street trees (Score = 0)  Analyze various methods of generating revenues for the City: Analyze various methods of generating revenues for the City, efficiency improvements and expenditure reductions  Update the Committee’s Memorandum to the City Council dated April 25, 2012 and titled “Calculation of the City’s Unfunded Pension Liability”: Receive the 2012 CalPERS Actuarial Valuation Report, update the Committee’s Memorandum to the City Council dated April 25, 2012 and titled “Calculation 60 City Council Goals & Priorities rev. 2/19/13 Page 4 of 7 of the City’s Unfunded Pension Liability”, and consider any other pension related issues which City Council may direct;  Conduct a competitive bid process for banking services.  Implementation of the recommendations made by NexLevel regarding IT (including formalizing a Strategic Plan, installation of a help-desk incident tracking & metric system and conducting quarterly internal IT meetings with departments).  Conducting the competitive process for all IT services.  Implementation of the replacement accounting system (replacement was high-priority recommendation by Management Partners in 2008. 6) PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT  Shared Use of PVPUSD & City Facilities: Coordinate with the school district to share active recreation facilities (Score = 11)  Eastview School District Issue: Consider whether to resume efforts to resolve disenfranchisement of Eastview residents regarding PVPUSD issues (Score = 2) 7) WESTERN AVENUE CORRIDOR ISSUES  Western Avenue Commercial Corridor: Evaluate & integrate existing Western Avenue specific plans, SCAG grant proposal, City Municipal Code and other programs for future discussion and goal-setting; SCAG grant status tentatively agendized for 1/17/12 meeting (Score = 10)  Western Avenue Improvement: City "gateway," improve aesthetics (Score = 7)  Ponte Vista Project in San Pedro: Monitor and evaluate development proposal for Ponte Vista site, focus on traffic impacts (Score = 5) 8) INTERGOVERNMENTAL ISSUES  Monitor Actions by the State of California: Staff to inform the Council of actions by the State Legislature or State agencies that may adversely impact the City or our residents (examples: unfunded mandates, tax/revenue changes. 9) SOUTHERN CALIFORNIA EDISON ISSUES 61 City Council Goals & Priorities rev. 2/19/13 Page 5 of 7  SCE Infrastructure Safety & Reliability: Confer with SCE to ensure the safety of electrical lines (Score = 9) 10) CITY TRAIL SYSTEM ENHANCEMENT  Trail System Enhancement: (Score = 9) COMPLETED GOALS or TASKS SINCE 2012: City Dog Park – The temporary dog park was constructed at Point Vicente Park/Civic Center and officially opened on November 8, 2012. The City will continue to support a regional dog park location. City Skate Park – Completed, due to the planned location of a Peninsula park in Rolling Hills Estates. City Dog Beach – The trial period and Council policy action was completed. Peninsula-Wide Park Support of City Parks – Staff outreach was part of the Dog Park and Skate Park discussions with Peninsula cities. Overview of Current Business Environment – Staff (Rojas) presentation to Council March 6, 2012. Review City Fees – Completed review of fees and staff (Rojas) covered in presentation to Council on March 6, 2012. Evaluate Business Fees – Completed also on March 6, 2012. Streamline Business Openings – Completed also on March 6, 2012. Zero-Based Budgeting – Expanded menu of discretionary funding items for Council budget workshop June 19, 2012. Support of Local Businesses – Completed with staff presentation March 6, 2012. Enhance General Fund & CIP Reserves – Presented to Council June 19, 2012. Prepare a Fiscal Health Statement – Presented FAC statement to Council on January 15, 2013. 62 City Council Goals & Priorities rev. 2/19/13 Page 6 of 7 The following goals were not included on the final adopted list because they are already under review or scheduled on the Tentative Agenda:  Civic Center Master Plan: Staff to present all information about the Civic Center project prepared to date to the City Council and the public within 60 days; City Council may then refer to PC and/or FAC for recommendations.  Sheriff's Department Community Outreach: Consider Deputies' attendance at HOA meetings  Monitor Traffic Safety Commission Activity: Review & evaluate effectiveness of flashing lights at crosswalks  Animal Control: Review contract with County Animal Control, trapping of wild/nuisance animals and road-kill disposal  Review Fire Protection Services: Ensure weed abatement is sufficient on City’s open space properties  Rancho LPG Butane Tanks in San Pedro: Reconsider position on the removal of tanks  Terranea Resort: Evaluate fees and process for use of City Hall for off-site Parking  Current Park Improvement Initiatives: Provide City Council overview of status of current projects (i.e., Lower Hesse, Grandview, Abalone Cove grant, ADA upgrades, etc.)  Status of Redevelopment Agency: Staff to brief City Council on status of RDA in light of recent State Supreme Court decision  Beautification (Recycling) Grant Program: Reinstate the Beautification (Recycling) Grant Program, review City policy, consider disbursement on basis of best use/need, possibly focus on Hawthorne Boulevard or other major corridors.  Temporary Non-Commercial Banner Program: Re-evaluate aesthetics of current banner sign "backdrops"  Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach airport, monitor helicopter flight paths from Torrance airport  Re-Evaluate "No Solicitation" Ordinance: Review solicitation regulations and alternatives; tentatively agendized for 4/3/12 meeting 63 City Council Goals & Priorities rev. 2/19/13 Page 7 of 7  Public Feedback via City Website: Revise City website to provide enhance opportunities for public feedback, opinion surveys, etc.  Town Hall Meetings: Consider establishing a regular schedule of "town hall"- style meetings  Regular City Council Meetings: Reduce duration of meetings, length of Staff reports 64 Funding for City Council 2013 Goals & Priorities The following appropriations have been included in the FY13-14 budget to support City Council’s 2013 Goals & Priorities. Public Safety & Traffic Issues • Palos Verdes Drive Safety Improvements (Bronco to Headland) $41,700 design in FY13-14, with $500,300 construction expected in FY15-16. Partially funded with $487,600 Highway Safety grant. San Ramon Canyon Project • City Financial Advisor to present San Ramon financing alternatives and infrastructure funding options $21,500. Public Infrastructure • Portuguese Bend Landslide o Two new dewatering wells $170,000. o Rehabilitate one dewatering well $70,000. o Palos Verdes Drive South roadway maintenance in the landslide area $552,400. o Interim project to realign the east end of Palos Verdes Drive South in the landslide area $500,000. o Design of full realignment and drainage improvements for Palos Verdes Drive South in the landslide area $245,000, with $3.5 million of construction expected in FY14-15. • Citywide Sewer Maintenance o Maintenance program of $68,000. o Improvements of $1,852,275, including upsizing pipeline, modifications to 3 pump stations, and development of a sewer system management plan. • Citywide Storm Drain Maintenance o Maintenance program of $229,727. o Improvements of $1,125,881. 65 BLANK PAGE 66 Account # Account Description Budget Program:City Council Department:City Council Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1001-411-12-00 SALARY & WAGES - PT -15,012 -24,035 -24,001 -24,000 -24,000 101-1001-411-29-00 EMPLOYEE BENEFITS -40,478 -39,035 -69,000 -76,000 -79,600 101-1001-411-57-00 MEETINGS & CONFRNC -18,645 -13,345 -13,000 -20,000 -20,000 101-1001-411-59-20 MEMBERSHIPS & DUES -21,898 -22,218 -21,357 -20,000 -22,000 101-1001-411-61-00 OP SUPP/MINOR EQUIP -4,352 -1,915 -6,339 -3,500 -3,500 101-1001-411-69-00 OTHER MISCELLANEOU -5,5500000 -105,935 -100,548 -133,697 -143,500 -149,100Expenditure Subtotals -105,935 -100,548 -133,697 -143,500 -149,100Net (Uses)/Resources Program Totals 67 Budget Program:City Council Account #Account Description Proposed FY13-14 Department:City Council 101-1001-411-12-00 SALARY & WAGES - PT 24,000 The City Council Members are each paid a part-time salary of $400 per month. 101-1001-411-29-00 EMPLOYEE BENEFITS 79,600 The cost for the City Council’s participation in the City’s medical, dental, vision and life insurance programs. The City pays 100% of the health insurance premiums for City Council Members, and 50% of the premiums for their dependents. In addition, this appropriation provides for federal and state payroll taxes on the Council Members’ part-time salaries as required by law. 101-1001-411-57-00 MEETINGS & CONFRNCS 20,000 $4,000 is allocated for each member of City Council for travel, training, and conference expenses. 101-1001-411-59-20 MEMBERSHIPS & DUES 22,000 This account provides for City Council membership in the following organizations: 1. California Coastal Coalition 2. California Contract Cities Association 3. South Bay Cities Council of Governments 4. West Basin Municipal Water District 5. Portuguese Bend Community Association 101-1001-411-61-00 OP SUPP/MINOR EQUIP 3,500 Stationery items for City Council such as business cards, letterhead and binders. 68 LEGAL SERVICES The City contracts with Richards, Watson & Gershon (RWG) for general legal services, with Carol W. Lynch serving as the City Attorney. Since incorporation, the City has chosen to contract with a law firm due to the variety of legal expertise that a firm can typically provide in comparison with a singular attorney. RWG also represents the City in litigation. In 2011, the City spent approximately 38% of total attorney fees in defending litigation against the City. The City has also retained the services of Liebert, Cassidy & Whitmore to handle labor negotiations with the City’s Employee Association. Periodically, the City retains the services of other legal firms when special expertise is required. City Attorney Provides legal advice to City Officials and the City Manager. Attends all regular City Council meetings. Reviews ordinances, resolutions, contracts, and provides legal opinions. Represents the City in legal matters and court proceedings 69 BLANK PAGE 70 Account # Account Description Budget Program:Legal Services Department:Legal Services Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1003-411-32-00 PROF/TECH SERVICE -140,337 -71,700 -70,528 -165,000 -165,000 101-1003-411-33-00 LEGAL SERVICES -908,384 -876,905 -986,574 -880,000 -880,000 -1,048,721 -948,605 -1,057,103 -1,045,000 -1,045,000Expenditure Subtotals -1,048,721 -948,605 -1,057,103 -1,045,000 -1,045,000Net (Uses)/Resources Program Totals 71 Budget Program:Legal Services Account #Account Description Proposed FY13-14 Department:Legal Services 101-1003-411-32-00 PROF/TECH SERVICE 165,000 Specialized contractual services, with third party legal advisors, associated with litigation, prosecution, and labor negotiations. Expenditures in this account are for the services of law firms other than Richards, Watson & Gershon. The amount expended in prior years has varied due to fluctuations in the levels of special litigation and routine code enforcement prosecution activity. Labor negotiation is a new category added in FY12-13. 101-1003-411-33-00 LEGAL SERVICES 880,000 Legal services are provided to the City by Richards, Watson & Gershon (RWG). Basic legal costs account for about 40% of RWG annual legal fees, while litigation costs represent about 60%. 72 CITY ADMINISTRATION The City Manager, as the administrative head of the City, ensures that the policies of the City Council are carried out. Aside from the day-to-day direction of the City's departments, the City Manager's Office is also responsible for the following: Emergency preparedness Risk management Community outreach Personnel and Employee Benefits programs. The City’s contract with the Los Angeles County Sheriff’s Department. Intergovernmental matters Preparation of City Council meeting agendas Records management Elections ORGANIZATIONAL CHART 73 EMPLOYEE POSITIONS City Manager Maintain regular contact with City Council members. Coordinate City participation in various governmental organizations. Monitor the City activities to insure they are carrying out City Council policy. Prepare weekly status reports. Deputy City Manager Oversee the preparation of the City Council agendas. Handle resident concerns and disputes, which are not resolved at the department level. Update the Administrative Instruction Manual and City Council Policy Manual. Manages City’s franchise agreements and property acquisitions. Serves as liaison to the Los Angeles County Sheriff’s Department and Fire Department. Human Resources Manager Manage negotiations with Employee Association. Conduct personnel recruitment. Monitor performance reviews, promotions and disciplinary actions. Prepares and updates the Management and Competitive Service Personnel Rules, job descriptions, and Administrative Instruction Manual. Administer the General Liability, Workers Compensation, and Property insurance coverage programs. Monitor the City's risk prevention and safety program. City Clerk Provide direction to assigned staff in the performance of all assigned duties of the City Clerk’s Office. Oversee the City’s records management program including archiving, storage, and compliance with records retention requirements. Maintain the City Municipal Code. Prepare agendas and ensure compliance with posting requirements for all Council meetings. Prepare all permanent records of the City Council and other proceedings. Assist departments in handling records retention compliance and responding to Public Records Act requests. City Elections Official Fair Political Practices Commission Filing Officer responsible for receipt of claims and other legal filings (i.e., subpoenas, summons, etc.). City Elections Official. Senior Administrative Analysts Monitor state and federal legislation affecting municipalities. Grant administration. Manage film permits. Manage Border Issues for City. Provide for disaster planning and coordination of a comprehensive emergency action program in the event of a natural or human-made disaster. Update the City’s Emergency Operations Plan (EOP) and trains emergency operations to personnel. Provide staff support for the City’s Emergency Preparedness Committee (EPC). 74 Administrative Analyst II Responsible for the Citywide Electronic Document Management System. Assist with records management and retention. Assist with research of City records. Executive Staff Assistant Manage City Manager’s calendar. Administer benefits for City employees. Compile City Manager’s Weekly Report. Provide administrative support for department. Deputy City Clerk Serve as City Clerk in her absence. Oversee contract management for selected service areas. Responsible for processing resolutions and ordinances. Assist with Risk Management functions. Conduct bid openings for Public Works. Staff Assistant II Assist with agenda preparation, copying, imaging, posting to website, etc. Assist with input and proofing of documents in LaserFiche system. Assist with a wide variety of other special projects (interdepartmental and citywide). CITY ADMINISTRATION PERFORMANCE INDICATORS Personnel Over the last 10 years, employee separations have averaged 4.1 per year, or about 7% of the City’s full-time staff. 75 Risk Management The number of Workers Compensation claims (including part-time staff and volunteers) has remained low through the years. Rancho Palos Verdes is consistently among the leaders in low workers compensation losses among cities of our size and risk. The recent increase in claims reflects a change in the industry standards of what constitutes a claim. The majority of liability claims filed against the City tend to be related to City trees, traffic accidents and trip-and-fall incidents at City facilities. The City’s liability claims tend to average fewer than fifteen claims annually. However, the number of claims increased substantially in 2005-2006 as a result of the 2004/2005 disaster rainstorms. Our claim experience compared with other cities of our size and risk is about average. Since that time, claims have averaged approximately 10 per year. 76 City Council Minutes As reflected in the following graph, there has been a marked decrease in turnaround time for the production of the minutes, in spite of an increase in the number of meetings and other increasing work demands in the office. For purposes of comparison, in 2007, there were 32 Council meetings with an average time between the meeting date and the date of approval of the minutes of approximately 98 days; and in 2008, there were 35 Council meetings with an average time between the meeting date and the date of approval of the minutes of approximately 103 days. In June 2009, the Council authorized the City Clerk’s Office to convert from preparing summary minutes to action minutes for televised City Council meetings, which resulted in a shorter turnaround time for minute preparation. As a result, in 2009 there were 40 meetings with an average time between the meeting date and the date of approval of the minutes of approximately 43 days; and in 2010 there were 44 meetings with an average time between the meeting date and the date of approval of the minutes of approximately 28 days. As further illustrated in the graph, in 2011 there were 31 Council meetings with an average time between the meeting date and the date of approval of the minutes of approximately 23 days; and in 2012 there were 38 Council meetings with an average time between the meeting date and the date of approval of the minutes of approximately 31 days. 77 BLANK PAGE 78 Account # Account Description Budget Program:City Manager Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1002-411-11-00 SALARY & WAGES - FT -481,473 -544,382 -641,570 -671,800 -603,700 101-1002-411-12-00 SALARY & WAGES - PT -29,433 -20,817 -201 0 0 101-1002-411-29-00 EMPLOYEE BENEFITS -169,779 -162,117 -197,400 -194,000 -194,300 101-1002-411-32-00 PROF/TECH SERVICE -70,262 -152,018 -95,259 -197,905 -65,000 101-1002-411-53-00 POSTAGE -29 0 0 -100 -100 101-1002-411-54-00 LEGAL NOTICES AND AD 0 -6,850 0 0 0 101-1002-411-55-00 PRINTING & BINDING -494 -75-103-600-600 101-1002-411-56-00 MILEAGE REIMBURSE -496 -227 -463 -200 -200 101-1002-411-57-00 MEETINGS & CONFRNC -8,395 -10,513 -8,106 -8,500 -8,500 101-1002-411-59-10 TRAINING -2980000 101-1002-411-59-20 MEMBERSHIPS & DUES -21,253 -21,437 -21,905 -22,000 -25,000 101-1002-411-59-30 PUBLICATIONS -197 -266 -280 -200 -300 101-1002-411-61-00 OP SUPP/MINOR EQUIP -1,520 -2,503 -3,888 -1,500 -1,500 101-1002-411-71-00 LAND -163,178 -6,946 -100 -21,900 0 101-1002-411-94-10 EQUIP REPLACE CHARG -4,100 -3,400 -26,000 -32,900 -41,600 -950,907 -931,552 -995,276 -1,151,605 -940,800Expenditure Subtotals 101-1002-325-10-00 FILM PERMITS 68,982 70,820 45,575 License/Permit 45,000 45,000 68,982 70,820 45,575 45,000 45,000Revenue Subtotals -881,925 -860,732 -949,702 -1,106,605 -895,800Net (Uses)/Resources Program Totals 79 Budget Program:City Manager Account #Account Description Proposed FY13-14 Department:City Administration 101-1002-411-11-00 SALARY & WAGES - FT 603,700 Salaries and wages paid to full-time City employees allocated to this program. 101-1002-411-29-00 EMPLOYEE BENEFITS 194,300 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1002-411-32-00 PROF/TECH SERVICE 65,000 Funds professional contract services for a grant writing consultant ($50,000) and aviation (aircraft noise) consultant ($15,000). 101-1002-411-53-00 POSTAGE 100 Charges for express mail, messenger and delivery services. 101-1002-411-55-00 PRINTING & BINDING 600 Charges for outside printing and/or binding for letterhead, business cards, forms, brochures and other published documents. 101-1002-411-56-00 MILEAGE REIMBURSE 200 Reimbursement for use of employees' private automobiles for City business. 101-1002-411-57-00 MEETINGS & CONFRNCS 8,500 Expenses related to travel by employees in the City Manager's Office to meetings and conferences sponsored by the League of California Cities, South Bay Cities Council of Governments and California Contract Cities Association. Other travel may be included in this account, such as special lobbying trips to Sacramento and attendance at miscellaneous regional meetings. 101-1002-411-59-20 MEMBERSHIPS & DUES 25,000 Funds membership in the following organizations: 1. Rotary Club of the Palos Verdes Peninsula 2. League of California Cities 3. International City Managers Association (ICMA) 4. American Planning Association (APA) 5. Local Agency Formation Commission (LAFCO) participation fee 101-1002-411-59-30 PUBLICATIONS 300 80 Budget Program:City Manager Account #Account Description Proposed FY13-14 Department:City Administration Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-1002-411-61-00 OP SUPP/MINOR EQUIP 1,500 This budget provides for miscellaneous office supplies. 101-1002-411-94-10 EQUIP REPLACE CHARGE 41,600 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 81 Account # Account Description Budget Program:City Clerk Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1004-411-11-00 SALARY & WAGES - FT -186,208 -189,889 -254,911 -261,100 -288,400 101-1004-411-12-00 SALARY & WAGES - PT -17,163 -38,104 -2,166 0 0 101-1004-411-29-00 EMPLOYEE BENEFITS -80,437 -71,209 -91,600 -93,100 -116,200 101-1004-411-32-00 PROF/TECH SERVICE -85,970 -154,568 -123,250 -10,500 -158,500 101-1004-411-53-00 POSTAGE -12 0 0 0 0 101-1004-411-54-00 LEGAL NOTICES AND AD -3,023 -4,002 -959 -2,500 -3,000 101-1004-411-55-00 PRINTING & BINDING -51 -164 -198 0 0 101-1004-411-56-00 MILEAGE REIMBURSE -55 -245 -921 -250 -750 101-1004-411-57-00 MEETINGS & CONFRNC -557 -1,437 -1,545 -2,000 -3,000 101-1004-411-59-10 TRAINING -480 -1,430 -4,536 -5,100 -10,000 101-1004-411-59-20 MEMBERSHIPS & DUES -457 -527 -828 -1,200 -1,200 101-1004-411-59-30 PUBLICATIONS -71 -279 0 -100 0 101-1004-411-61-00 OP SUPP/MINOR EQUIP -3,105 -5,068 -2,963 -3,200 -3,200 101-1004-411-94-10 EQUIP REPLACE CHARG -1,700 -1,400 -20,000 -25,700 -27,000 -379,289 -468,323 -503,876 -404,750 -611,250Expenditure Subtotals 101-1004-369-10-00 MISC REVENUES 0 71,015 0Other Revenue 00 0 71,015 0 0 0Revenue Subtotals -379,289 -397,308 -503,876 -404,750 -611,250Net (Uses)/Resources Program Totals 82 Budget Program:City Clerk Account #Account Description Proposed FY13-14 Department:City Administration 101-1004-411-11-00 SALARY & WAGES - FT 288,400 Salaries and wages paid to full-time City employees allocated to this program. 101-1004-411-29-00 EMPLOYEE BENEFITS 116,200 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1004-411-32-00 PROF/TECH SERVICE 158,500 1. The cost of the November 2013 General Municipal Election. ($150,000) 2. Miscellaneous election expenses include consulting, translation and election supplies from Martin & Chapman. ($5,000) 3. Municipal Code, County Code, and Government Code updates and maintenance. ($3,500) 101-1004-411-54-00 LEGAL NOTICES AND ADS 3,000 Publication of legal notices and advertisement for advisory board recruitments, including election notices in FY13-14. 101-1004-411-56-00 MILEAGE REIMBURSE 750 Reimbursement to staff for use of personal vehicles for attending meetings and conferences. 101-1004-411-57-00 MEETINGS & CONFRNCS 3,000 Attendance at various City Clerks Association and Records Management Association meetings and conferences. 101-1004-411-59-10 TRAINING 10,000 Training and continuing education focusing on City Clerk technical training, election laws, records management, and notary commission. 101-1004-411-59-20 MEMBERSHIPS & DUES 1,200 Funds membership in the following organizations: 1. International Institute of Municipal Clerks 2. City Clerks Association of California 3. Association of Records Managers & Administrators (ARMA International) 83 Budget Program:City Clerk Account #Account Description Proposed FY13-14 Department:City Administration 4. Association for Information and Image Management (AIIM) 5. National Notary Association 101-1004-411-61-00 OP SUPP/MINOR EQUIP 3,200 This budget provides for miscellaneous office supplies. 101-1004-411-94-10 EQUIP REPLACE CHARGE 27,000 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 84 Account # Account Description Budget Program:Community Outreach Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1005-411-32-00 PROF/TECH SERVICE 00-51600 101-1005-411-43-00 MAINTENANCE SERVICE 0 -540 -855 -900 -900 101-1005-411-53-00 POSTAGE -3,200 -2,865 -6,354 -7,500 -7,500 101-1005-411-55-00 PRINTING & BINDING -5,438 -6,135 -8,983 -16,000 -16,000 101-1005-411-56-00 MILEAGE REIMBURSE -23 0 -27 -100 -100 101-1005-411-57-00 MEETINGS & CONFRNC -19,100 -14,982 -21,009 -13,600 -6,300 101-1005-411-59-20 MEMBERSHIPS & DUES -3,180 -720 -1,595 -3,300 -1,500 101-1005-411-61-00 OP SUPP/MINOR EQUIP -1,520 -3,687 -2,863 -3,500 -3,500 101-1005-411-93-00 CITY GRANTS -53,500 -53,500 -60,500 -60,500 -50,000 -85,961 -82,429 -102,701 -105,400 -85,800Expenditure Subtotals 101-1005-369-10-00 MISC REVENUES 00800Other Revenue 00 0 0 800 0 0Revenue Subtotals -85,961 -82,429 -101,901 -105,400 -85,800Net (Uses)/Resources Program Totals 85 Budget Program:Community Outreach Account #Account Description Proposed FY13-14 Department:City Administration 101-1005-411-43-00 MAINTENANCE SERVICES 900 The cost of the weekly cable television channel guide. 101-1005-411-53-00 POSTAGE 7,500 Postage costs for mailing a quarterly City Newsletter and the cost of postage permits. The Waste Reduction fund pays 35% of this cost to promote recycling activities. 101-1005-411-55-00 PRINTING & BINDING 16,000 Charges for outside printing and/or binding for letterhead, business cards, forms, brochures and other published documents ($2,000). This budget also reflects the cost of printing a quarterly City Newsletter ($14,000). The Waste Reduction fund pays for 35% of this cost to promote recycling activities. 101-1005-411-56-00 MILEAGE REIMBURSE 100 The city reimburses staff for use of personal vehicles when conducting business on behalf of the city. 101-1005-411-57-00 MEETINGS & CONFRNCS 6,300 Expenses are included for the following events: 1. Annual Holiday Reception. ($4,000) 2. Mayors Luncheons with the Mayors from the other three Peninsula cities and a member from the Palos Verdes Peninsula Unified School District Board. ($300) 3. Mayor/Committee Chair breakfasts, City Council meetings and workshops, as well as agenda preparation meetings. ($1,200) 4. Leadership Academy. ($800) 101-1005-411-59-20 MEMBERSHIPS & DUES 1,500 This item provides for City memberships in the following organizations: 1. Peninsula Chamber of Commerce 2. San Pedro Chamber of Commerce 3. Palos Verdes Peninsula Coordinating Council 101-1005-411-61-00 OP SUPP/MINOR EQUIP 3,500 This item includes City tiles, lapel pins, engraving and proclamations. 86 Budget Program:Community Outreach Account #Account Description Proposed FY13-14 Department:City Administration 101-1005-411-93-00 CITY GRANTS 50,000 This item provides specific grants to non-profit organizations serving the Peninsula and South Bay area. 87 Account # Account Description Budget Program:RPV TV Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1006-411-12-00 SALARY & WAGES - PT 0 0 -1,648 -26,800 -6,400 101-1006-411-29-00 EMPLOYEE BENEFITS 0 0 -2,600 -2,000 -500 101-1006-411-32-00 PROF/TECH SERVICE 0 0 -96,726 -53,000 -61,000 101-1006-411-59-20 MEMBERSHIPS & DUES 0 0 0 -100 -100 101-1006-411-61-00 OP SUPP/MINOR EQUIP 0 0 -3,380 -14,000 -14,000 101-1006-411-94-10 EQUIP REPLACE CHARG 0 0 -5,100 -6,200 -21,400 226-1007-411-12-00 SALARY & WAGES - PT -20,150 -1,400 0 0 0 226-1007-411-29-00 EMPLOYEE BENEFITS 0 -3,232 0 0 0 226-1007-411-32-00 PROF/TECH SERVICE -69,260 -84,580 0 0 0 226-1007-411-43-00 MAINTENANCE SERVICE -3,000 -3,000 0 0 0 226-1007-411-59-20 MEMBERSHIPS & DUES -75 -75 0 0 0 226-1007-411-61-00 OP SUPP/MINOR EQUIP -2,240 -4,842 0 0 0 226-1007-411-94-10 EQUIP REPLACE CHARG -1,000 -800 0 0 0 -95,725 -97,929 -109,454 -102,100 -103,400Expenditure Subtotals 226-1007-361-10-00 INTEREST EARNINGS -12 34 0Interest 00 -12 34 0 0 0Revenue Subtotals 226-1007-391-10-00 TRANSFERS IN 105,000 90,120 6,623 Fr Gen'l fund 00 105,000 90,120 6,623 0 0Transfers In Subtotals 9,263 -7,775 -102,831 -102,100 -103,400Net (Uses)/Resources Program Totals 88 Budget Program:RPV TV Account #Account Description Proposed FY13-14 Department:City Administration 101-1006-411-12-00 SALARY & WAGES - PT 6,400 Salaries and wages paid to part-time City employees allocated to this program. 101-1006-411-29-00 EMPLOYEE BENEFITS 500 The cost of employee benefits allocated to this program via the employee benefits charge. 101-1006-411-32-00 PROF/TECH SERVICE 61,000 Professional services for editing content and production labor, as well as the Station Manager's professional services. 101-1006-411-59-20 MEMBERSHIPS & DUES 100 Funds membership in governmental cable access professional organizations. 101-1006-411-61-00 OP SUPP/MINOR EQUIP 14,000 Miscellaneous operating supplies and minor equipment for production purposes, including camcorders, microphones, monitors and tripods. 101-1006-411-94-10 EQUIP REPLACE CHARGE 21,400 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 89 Account # Account Description Budget Program:Personnel Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1011-411-11-00 SALARY & WAGES - FT -125,060 -133,978 -141,390 -150,955 -130,500 101-1011-411-29-00 EMPLOYEE BENEFITS -46,248 -40,169 -47,200 -49,300 -38,800 101-1011-411-32-00 PROF/TECH SERVICE -27,722 -61,833 -60,464 -32,250 -12,250 101-1011-411-54-00 LEGAL NOTICES AND AD -1,717 -2,584 0 -3,000 -5,000 101-1011-411-55-00 PRINTING & BINDING -833 -319 -85 -2,000 -3,000 101-1011-411-56-00 MILEAGE REIMBURSE 0 -131 -202 -200 -200 101-1011-411-57-00 MEETINGS & CONFRNC -2,576 -1,038 -2,532 -800 -2,500 101-1011-411-59-10 TRAINING -411 -542 -190 -2,000 -2,000 101-1011-411-59-20 MEMBERSHIPS & DUES -510 -180 -180 -600 -1,500 101-1011-411-59-30 PUBLICATIONS -49 -96 -538 -100 -800 101-1011-411-61-00 OP SUPP/MINOR EQUIP -386 -970 -6,698 -500 -19,000 101-1011-411-69-00 OTHER MISCELLANEOU 0 -28,412 -30,619 -30,000 -30,000 101-1011-411-94-10 EQUIP REPLACE CHARG -700 -600 -4,200 -5,300 -13,500 -206,212 -270,852 -294,298 -277,005 -259,050Expenditure Subtotals -206,212 -270,852 -294,298 -277,005 -259,050Net (Uses)/Resources Program Totals 90 Budget Program:Personnel Account #Account Description Proposed FY13-14 Department:City Administration 101-1011-411-11-00 SALARY & WAGES - FT 130,500 Salaries and wages paid to full-time City employees allocated to this program. 101-1011-411-29-00 EMPLOYEE BENEFITS 38,800 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1011-411-32-00 PROF/TECH SERVICE 12,250 This item provides funds for professional services related to special personnel and employee issues and employment services. 1. ADP (Human Resources/Benefits Management System) $8,000 2. Pre-employment physical exams $2,000 3. Background investigations with the California Department of Justice $1,500 4. Fingerprinting service $750 101-1011-411-54-00 LEGAL NOTICES AND ADS 5,000 Personnel recruitment advertisements in local newspapers, "Jobs Available" and other professional periodicals. 101-1011-411-55-00 PRINTING & BINDING 3,000 Printing employment applications, handbooks and other personnel related materials. 101-1011-411-56-00 MILEAGE REIMBURSE 200 The city reimburses staff for use of personal vehicles when conducting business on behalf of the city. 101-1011-411-57-00 MEETINGS & CONFRNCS 2,500 Attendance at various human resource association meetings. 101-1011-411-59-10 TRAINING 2,000 Training and continuing education focusing on personnel law, team building and benefits administration. 101-1011-411-59-20 MEMBERSHIPS & DUES 1,500 Funds membership in human resources professional organizations. 91 Budget Program:Personnel Account #Account Description Proposed FY13-14 Department:City Administration 101-1011-411-59-30 PUBLICATIONS 800 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-1011-411-61-00 OP SUPP/MINOR EQUIP 19,000 Miscellaneous office supplies ($2,000) and first aid kit supplies for staffed City facilities ($17,000). 101-1011-411-69-00 OTHER MISCELLANEOUS 30,000 Unemployment claims. 101-1011-411-94-10 EQUIP REPLACE CHARGE 13,500 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 92 Account # Account Description Budget Program:Risk Management Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1010-411-52-00 INSURANCE -417,170 -515,034 -660,899 -602,000 -475,000 -417,170 -515,034 -660,899 -602,000 -475,000Expenditure Subtotals -417,170 -515,034 -660,899 -602,000 -475,000Net (Uses)/Resources Program Totals 93 Budget Program:Risk Management Account #Account Description Proposed FY13-14 Department:City Administration 101-1010-411-52-00 INSURANCE 475,000 Cost for the City’s general liability and property insurance coverage through the California Joint Powers Insurance Authority (CJPIA). 94 Account # Account Description Budget Program:Employee Benefits Department:City Administration Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 685-1015-499-21-00 INSURANCE-EMPLOYEE -668,168 -702,478 -749,899 -840,500 -888,100 685-1015-499-22-00 FICA/MEDICARE -84,619 -90,917 -87,733 -92,100 -90,625 685-1015-499-23-00 RETIREMENT (PERS)-2,475,581 -770,540 -735,366 -774,800 -797,400 685-1015-499-24-00 TUITION REIMBURSE -792 -685 -500 -800 -800 685-1015-499-25-00 DEFERRED COMP MATC -4,395 0 -15,000 -15,000 -15,000 685-1015-499-27-00 BONUS POOL -77,450 -48,678 -121,707 -60,900 0 685-1015-499-28-00 RETIREMENT HEALTHC -174,091 -73,465 -75,567 -78,100 -80,600 685-1015-499-52-00 INSURANCE -63,817 -17,991 -84,173 -95,000 -120,900 -3,548,913 -1,704,755 -1,869,945 -1,957,200 -1,993,425Expenditure Subtotals 685-1015-381-30-00 EMPLOYEE BENE CHAR 2,126,672 1,795,347 1,821,500 Chg for Svcs 1,896,300 1,993,425 685-1015-361-10-00 INTEREST EARNINGS 846 812 219 Interest 240 90 685-1015-369-10-00 MISC REVENUES 0028,618Other Revenue 00 2,127,518 1,796,159 1,850,337 1,896,540 1,993,515Revenue Subtotals 685-1015-491-91-00 TRANSFERS OUT 0 0 -340,000 0 0 0 0 -340,000 0 0Transfers Out Subtotals -1,421,395 91,403 -359,608 -60,660 90Net (Uses)/Resources Program Totals 95 Budget Program:Employee Benefits Account #Account Description Proposed FY13-14 Department:City Administration 685-1015-499-21-00 INSURANCE-EMPLOYEE 888,100 The City's contribution for employee medical, dental, life, long- term disability and other insurance. 685-1015-499-22-00 FICA/MEDICARE 90,625 The City is required to contribute 1.45% of an employee's salary to Medicare. This requirement applies to all employees hired after April 1, 1986. In addition, the City also pays 6.2% Social Security for part-time employees that are not enrolled in the City's PERS pension plan. 685-1015-499-23-00 RETIREMENT (PERS)797,400 Based on the June 30, 2011 actuarial valuation, the City's FY13- 14 employer contribution rate will be 14.660% for first-tier employees (existing employees), 8.049% for classic employees (those hired after January 1, 2013 who previously participated in a reciprocating pension plan), and 6.25% for new employees (those hired after January 1, 2013 who do not fit the “classic” definition). The City’s first-tier employees will pay an 8.00% employee contribution, classic employees pay 7.00%, and new employees pay 6.25% into the pension plan. 685-1015-499-24-00 TUITION REIMBURSE 800 Tuition reimbursement for employees in accordance with the City's educational incentive plan. 685-1015-499-25-00 DEFERRED COMP MATCH 15,000 The City's matching contribution to the City Manager's deferred compensation account. 685-1015-499-28-00 RETIREMENT HEALTHCARE 80,600 The budget amount represents contributions of $54.81per pay period, per full-time employee for FY13-14; which has been increased by the Consumer Price Index increase for the twelve months ended March 2013. 685-1015-499-52-00 INSURANCE 120,900 This line item reflects the City's share of the annual deposit for Workers Compensation Insurance coverage. The City is a member of the California Joint Powers Insurance Authority (CJPIA) which determines all participating City's required deposits using a seven-year history of actual incurred losses and expenses. 96 PUBLIC SAFETY The public safety program provides for the overall protection and preservation of the City, including its residents, business owners and visitors. Public safety programs, which are administered by the City Manager’s Office, include Sheriff, Special Programs, and Emergency Preparedness. Fire protection beach lifeguard services and animal control services are provided by the Los Angeles County Fire Department through a Special Assessment District administered by the County. SHERIFF The City contracts with the Los Angeles County Sheriff's Department for general law enforcement services through a joint regional law enforcement agreement with the Cities of Rolling Hills and Rolling Hills Estates. The Deputy City Manager serves as the liaison to the Regional Law Enforcement Committee. Sheriff services include: patrol services, traffic and parking enforcement, general and specialized investigations, and various crime prevention services. SPECIAL PROGRAMS Special law enforcement programs include school crossing guard and traffic control services, the parking citation-processing contract, and sobriety checkpoint and focused traffic safety enforcement programs. PUBLIC SAFETY GRANTS The City receives $100,000 annually from the Citizens Option for Public Safety (COPS) program. This level of funding pays for close to half of the cost of a special policing team that focuses on juvenile crime and drug abuse prevention in the City. EMERGENCY PREPAREDNESS Through the Emergency Preparedness program, the City provides for disaster planning and coordination of a comprehensive emergency action program in the event of a natural or man-made disaster. The City Manager’s Office is responsible for maintaining the City’s emergency supplies, training City staff, updating the City’s Emergency Operations Plan, coordinating with the County and other local agencies, and providing staff support to the City’s Emergency Preparedness Committee. PUBLIC SAFETY PERFORMANCE INDICATORS PART I CRIMES Part I offenses are used by law enforcement agencies in the United States to reveal the extent of criminal activity and to identify trends. Part I crimes include criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny theft, grand theft auto and arson. The majority of the reported rape cases involved victims who knew their assailant, often associated with domestic violence incidents. Therefore, there was no indication of a serial rapist in the community. 97 Cities often use a formula based on the number of Part I Crimes committed each year per 10,000 in population as a way of expressing the overall crime rate in the community. The graph below compares the crime rate in Rancho Palos Verdes using this formula since 2003: In 2012, about 127 people out of every 10,000 in Rancho Palos Verdes were victims of a Part I Crime, compared to 246 for the entire area of Los Angeles County served by the Sheriff’s Department. 98 SHERIFF’S RESPONSE TIME The Sheriff’s goal is to respond to calls for assistance in a timely manner, especially with regard to immediate needs and emergency situations. The Lomita Sheriff Station’s estimated average response times are as follows: Sheriff’s Response Time Performance Type of Calls Desired Response Time Average Routine Within 60 minutes Most often 25 minutes or less Immediate Within 20 minutes Most often 10 minutes or less Emergency Within 10 minutes Most often 6 minutes or less CORE DEPUTY TEAM First established in FY96-97, the Community Resource (CORE) Team provides Sheriff Deputies assigned to address juvenile crime and delinquency issues, assist with emergency preparedness, coordinate with the City’s volunteer Neighborhood Watch program, patrol open space areas, and resolve neighborhood disputes. One of the CORE Team’s primary missions is to police the local high schools and intermediate schools and the adjacent shopping areas to detect and deter juvenile crime. Because of the variables involved in the reporting of data on juvenile crime, the exact effect the CORE team has had on juvenile crime in the City is uncertain. For the City of Rancho Palos Verdes, however, the Sheriff’s Department has reported the following number of incidents involving youth, which indicates a declining trend during the first four years of the program and relative stability since that time, with only one discernible uptick in 2005: According to the Sheriff’s Department, the criteria consisted of all crime reports involving a subject between the ages of five and seventeen. This included both identified subjects and unidentified subjects with a description provided by a witness (based on information provided by the Los Angeles County Sheriff’s Department, Lomita Station). 99 ANIMAL CONTROL The City contracts with the County of Los Angeles, Department of Animal Care and Control (LAC DACC) for basic service. The County provides and charges for services tendered upon request or service call. The agency’s target response times are identified below. Animal Control Target Response Times by Priority LAC DACC Policy: OPF 130 Priority 1 One Hour Bite/Attack in Progress Injured Animals Police Assist Other High Risk or Dangerous Call Priority 2 Four Hours Animals Confined by the Reporting Party Priority 3 Twenty-Four (24) Hours Dead Animals Patrol for Loose Dogs on Complaint Priority 4 Seven (7) Days Dogs Running from a Known Address Barking Dog Complaint The LAC DACC’s target response times fall in the high and medium level of Response Time Standards as outlined by the League of California Cities, A “How To” Guide for Assessing Effective Service Levels in California Cities (Sacramento: League of California Cities, 1994) pp 18-19 (see below). League of California Cities’ Response Time Standards Agency Service Levels Incident High Medium Low Endangering Human Life/ Safety Immediate Action Sick/Injured Less than .25 hrs .25 - 4 hrs More than 4 hrs Aggressive Animal Less than .33 hrs .33 - 1.33 hrs More than 2 hrs Neglect/Cruelty Less than 1 hr 1 - 24 hrs More than 24 hrs Confined/Trapped Less than 1.5 hrs 1.5 - 24 hrs More than 24 hrs Nuisance Animal Less than 4 hrs 4 - 72 hrs More than 72 hrs Dead Animal Pick-up Less than 4 hrs 4 - 36 hrs More than 36 hrs 100 Emergency Preparedness Goal Status Complete installation of San Pedro Hill Antenna and Repeater The last of the equipment to finish the project is on order. Estimated project completion date - July 2013. Complete Mandatory Multi-jurisdictional All Hazards Mitigation Plan The Plan is currently under FEMA review. City and all pertinent stakeholders will review the Plan post FEMA assessment. Estimated project completion date - August 2013. Complete Public Facility Evacuation Maps and Evacuation Plans for Park Facilities The Project is underway (50% complete). Estimated project completion date - July 2013. Produce Continuity of Operations Plans for City Departments Funds allocated for consultant to produce plan. Estimated project completion date – June 2014. Monitor Area G Disaster Management Area Coordinator (DMAC) Position and Annual Work Plan Monthly meetings held by Area G City Manager Board to monitor the DMAC position and Annual Work Plan. All items on the Work Plan are currently on track for FY 2013 -14. 101 BLANK PAGE 102 Account # Account Description Budget Program:Sheriff Department:Public Safety Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1021-421-32-00 PROF/TECH SERVICE -3,939,997 -3,989,703 -3,957,051 -4,174,000 -4,254,200 -3,939,997 -3,989,703 -3,957,051 -4,174,000 -4,254,200Expenditure Subtotals 101-1021-351-10-00 MISC COURT FINES 172,994 196,190 147,684 Fine/Forfeiture 77,000 105,000 101-1021-351-20-00 FALSE ALARM FINES 5,900 7,900 7,300 Fine/Forfeiture 8,200 5,500 101-1021-351-30-00 TOW FEES 0 5,688 4,504 Fine/Forfeiture 05,000 101-1021-369-10-00 MISC REVENUES 3,984 0 0Other Revenue 00 182,878 209,778 159,488 85,200 115,500Revenue Subtotals 101-1021-391-10-00 TRANSFERS IN 100,000 100,000 100,000 Fr PS Grants 100,000 100,000 100,000 100,000 100,000 100,000 100,000Transfers In Subtotals -3,657,119 -3,679,925 -3,697,563 -3,988,800 -4,038,700Net (Uses)/Resources Program Totals 103 Budget Program:Sheriff Account #Account Description Proposed FY13-14 Department:Public Safety 101-1021-421-32-00 PROF/TECH SERVICE 4,254,200 The FY13-14 allocation reflects a 2.4% increase from actual FY12- 13 costs. 1. General Law Enforcement: Provides for basic law enforcement services by the Los Angeles County Sheriff’s Department as part of the Peninsula Regional Law Enforcement Agreement. Operating from the Lomita Station, Sheriff provides law enforcement for the Cities of Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates. Services include regular patrol units, traffic enforcement, and the Surveillance and Apprehension Team (SAT) undercover unit. ($3,896,000) 2. Grant Deputy Program: Provides for the Community Resource (CORE) policing team that primarily focuses on juvenile crime and drug abuse prevention, neighborhood conflict resolution and other quality of life policing issues. The team also teaches Student & the Law classes at Peninsula High School and Rancho del Mar High School. First established in FY96-97 with one deputy, the Team was increased in size until it had three deputies beginning in FY99-00. Beginning in FY09-10, the regional contract CORE team was reduced to two deputies. ($194,600) The total cost of the Sheriff’s services includes a 4% contribution to the Liability Trust Fund that is administered by the County of Los Angeles. Oversight of this fund is conducted by the Liability Trust Fund Oversight Committee, which was established by the California Contract Cities Association. ($163,600) 104 Account # Account Description Budget Program:Special Programs Department:Public Safety Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1024-421-32-00 PROF/TECH SERVICE -28,640 -139,273 -24,289 -97,500 -97,500 101-1024-421-55-00 PRINTING & BINDING -2,153 0 -82 -5,000 -5,000 101-1024-421-61-00 OP SUPP/MINOR EQUIP -7,501 -594 -142 -2,000 -2,000 -38,294 -139,867 -24,514 -104,500 -104,500Expenditure Subtotals -38,294 -139,867 -24,514 -104,500 -104,500Net (Uses)/Resources Program Totals 105 Budget Program:Special Programs Account #Account Description Proposed FY13-14 Department:Public Safety 101-1024-421-32-00 PROF/TECH SERVICE 97,500 This line item provides for the following professional and technical services: 1. Parking Citations: In cooperation with the other two regional cities, Rolling Hills and Rolling Hills Estates, the City contracts with an outside vendor for the processing and administration of parking citations. ($3,000) 2. Traffic Control at Rancho Vista Elementary School: This item pays for the City’s share of a part time employee of the City of Rolling Hills Estates who conducts traffic control at Rancho Vista Elementary School. The three regional cities share the cost: RPV 60%, RHE 30% and RH 10%. ($14,000) 3. Explorer Scouts: This program allows Sheriff Explorer Scouts to provide traffic control at the City's annual Whale of a Day celebration and other special events. ($900) 4. School Crossing Guards: The City contracts with an outside vendor to provide school crossing guards at Silver Spur Elementary School and Miraleste Intermediate School. The City is fully reimbursed by the Palos Verdes Peninsula School District for the services at Miraleste Intermediate School. ($10,000) 5. Annual targeted enforcement and outreach programs recommended by the Sheriff. ($69,600) 101-1024-421-55-00 PRINTING & BINDING 5,000 This item covers the cost of printing parking citation books for the Regional Law Enforcement Area. The cost is shared on a 60/30/10 basis with the other contract cities. 101-1024-421-61-00 OP SUPP/MINOR EQUIP 2,000 This item covers the costs associated with ongoing maintenance and miscellaneous supplies for the regions radar units. This cost is shared 60/30/10 among the Regional Cities. This program also funds maintenance of the City's speed trailer. 106 Account # Account Description Budget Program:Animal Control Department:Public Safety Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1025-421-32-00 PROF/TECH SERVICE -77,845 -64,753 -55,862 -88,000 -88,000 101-1025-421-61-00 OP SUPP/MINOR EQUIP -34 0 0 -250 0 -77,879 -64,753 -55,862 -88,250 -88,000Expenditure Subtotals 101-1025-326-10-00 ANIMAL CONTROL FEES 50,161 50,364 33,752 License/Permit 52,200 35,000 50,161 50,364 33,752 52,200 35,000Revenue Subtotals -27,718 -14,390 -22,110 -36,050 -53,000Net (Uses)/Resources Program Totals 107 Budget Program:Animal Control Account #Account Description Proposed FY13-14 Department:Public Safety 101-1025-421-32-00 PROF/TECH SERVICE 88,000 The City contracts with the Los Angeles County Department of Animal Care & Control for animal control services. Services include animal shelter care, dog license administration and field services. The budget for contract services is partially offset by revenue derived from dog license fees. 108 Account # Account Description Budget Program:Emergency Preparedness Department:Public Safety Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-1026-421-11-00 SALARY & WAGES - FT -18,453 -1,773 -27,000 -20,800 -71,700 101-1026-421-12-00 SALARY & WAGES - PT 0 -133 0 0 0 101-1026-421-29-00 EMPLOYEE BENEFITS -8,229 -7,045 -8,000 -8,200 -28,100 101-1026-421-32-00 PROF/TECH SERVICE -44,649 -68,716 -48,372 -50,000 -60,800 101-1026-421-41-40 TELEPHONE SERVICE -2,978 -1,570 -2,564 -3,000 -3,000 101-1026-421-53-00 POSTAGE -2,3000000 101-1026-421-54-00 LEGAL NOTICES AND AD 00-40000 101-1026-421-55-00 PRINTING & BINDING -2,843 -400 -52 -3,000 -2,000 101-1026-421-56-00 MILEAGE REIMBURSE -105 -75-223-200-500 101-1026-421-57-00 MEETINGS & CONFRNC -541 -89 -126 -1,000 -2,500 101-1026-421-59-10 TRAINING 0 -252 0 0 -600 101-1026-421-59-20 MEMBERSHIPS & DUES -9,675 -10,030 -10,015 -11,000 -11,400 101-1026-421-61-00 OP SUPP/MINOR EQUIP -79,192 -23,350 -23,948 -78,202 -20,600 101-1026-421-94-10 EQUIP REPLACE CHARG -2,300 -1,700 -19,800 -26,500 -34,900 -171,265 -115,133 -140,500 -201,902 -236,100Expenditure Subtotals 101-1026-331-10-00 FEDERAL GRANT INCOM 005,175From Other Ag 00 101-1026-369-10-00 MISC REVENUES 0 4,115 1,214 Other Revenue 00 0 4,115 6,389 0 0Revenue Subtotals -171,265 -111,018 -134,111 -201,902 -236,100Net (Uses)/Resources Program Totals 109 Budget Program:Emergency Preparedness Account #Account Description Proposed FY13-14 Department:Public Safety 101-1026-421-11-00 SALARY & WAGES - FT 71,700 Salaries and wages paid to full-time City employees allocated to this program. 101-1026-421-29-00 EMPLOYEE BENEFITS 28,100 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-1026-421-32-00 PROF/TECH SERVICE 60,800 This budget provides for items to support the Emergency Preparedness Committee meetings and recommendations, emergency preparedness plans, media training consultant, Federal Emergency Management Agency claims, communications antenna and repeater maintenance, and Emergency Operations Center (EOC) Incident Management System (IMS) upkeep. 101-1026-421-41-40 TELEPHONE SERVICE 3,000 This item provides emergency cellular (Verizon cell phones in emergency caches), satellite telephone (in Public Works Dept.) service for the City, wireless priority service and Public Works emergency cell phone service. 101-1026-421-55-00 PRINTING & BINDING 2,000 This item is used for public information items related to emergency preparedness, such as brochures, newsletter inserts, guidebooks and banners. 101-1026-421-56-00 MILEAGE REIMBURSE 500 Reimbursement to staff for use of personal vehicles for attending regional meetings related to emergency preparedness. 101-1026-421-57-00 MEETINGS & CONFRNCS 2,500 Expenses related to attendance by Administration employees at educational meetings and conferences sponsored by the California Emergency Services Association (CESA), International Association of Emergency Managers (IAEM), Emergency Management All Hazards Stakeholders Summit and Emergency Preparedness Committee (EPC) Members at seminars and/or workshops. 101-1026-421-59-10 TRAINING 600 Provides funding for a California Emergency Manager (CEM) 110 Budget Program:Emergency Preparedness Account #Account Description Proposed FY13-14 Department:Public Safety certification course. 101-1026-421-59-20 MEMBERSHIPS & DUES 11,400 This item is for membership dues in the Los Angeles County Area G Disaster Council, California Emergency Services Association (CESA), International Association of Emergency Managers (IAEM), California Fire Chiefs Association and California Emergency Manager (CEM) certification course. 101-1026-421-61-00 OP SUPP/MINOR EQUIP 20,600 This item provides for emergency response supplies and equipment such as 3-Day Personal Preparedness Kits for all City Full Time Employees (FTE's), Emergency Operations Center (EOC) miscellaneous supplies and equipment, rain gear, and water. 101-1026-421-94-10 EQUIP REPLACE CHARGE 34,900 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 111 Account # Account Description Budget Program:Public Safety Grants Department:Public Safety Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 217-1027-421-69-00 OTHER MISCELLANEOU 0 -25,505 0 -19,600 0 0 -25,505 0 -19,600 0Expenditure Subtotals 217-1027-334-10-00 CA BRULTE (COPS)100,000 100,000 100,000 From Oth Agen 100,000 100,000 217-1027-361-10-00 INTEREST EARNINGS 378 316 256 Interest 00 217-1027-369-10-00 CA HI-TECH (CLEEP)0 10,202 0Other Revenue 00 100,378 110,517 100,256 100,000 100,000Revenue Subtotals 217-1027-491-91-00 TRANSFERS OUT -100,000 -100,000 -100,000 To Gen'l fund -100,000 -100,000 -100,000 -100,000 -100,000 -100,000 -100,000Transfers Out Subtotals 378 -14,987 256 -19,600 0Net (Uses)/Resources Program Totals 112 Budget Program:Public Safety Grants Account #Account Description Proposed FY13-14 Department:Public Safety 217-1027-491-91-00 TRANSFERS OUT 100,000 Transfer to the General fund to supplement the CORE deputy cost within the Sheriff program of the Public Safety department. To Gen'l fund 113 BLANK PAGE 114 FINANCE & INFORMATION TECHNOLOGY The City's Finance and Information Technology Department is responsible for managing all financial and information technology affairs of the City. Specific activities accounted for within the department’s programs are listed below: Developing the City’s Budget All City financial reporting Working with the outside auditors Managing the City’s cash flow Managing the City’s business processes Accounts Payable/Receivable function Managing the City’s Investments Staffing the Finance Advisory Committee, Storm Drain Oversight Committee & Oversight Board for the Successor Agency Managing Payroll Managing the City’s IT and Phone Infrastructure Managing the City’s Help Desk needs Administering the City’s IT Training needs ORGANIZATIONAL CHART 115 EMPLOYEE DESCRIPTIONS Director of Finance & Information Technology Oversees the administration of the department. Serves as the City Treasurer. Responsible for all City investing activities. Manages Information Technology. Staff liaison to Storm Drain Oversight Committee. Deputy Director of Finance & Information Technology Budget officer. Manager of accounting function. Responsible for financial reporting. Staff liaison to Finance Advisory Committee. Staff liaison to Oversight Board to the Successor Agency. Senior Administrative Analysts Assists in budget preparation. Project manager for department RFP’s. Project manager for Capital Improvement Plan. Assists in financial analysis. Assists Director in implementation of IT Implementation Plan. Manages City’s Air Space issues. Project manager for City Newsletter. Keeps inventory of City’s fixed assets. Senior Accountant Prepares the City’s Comprehensive Annual Financial Report. Audits daily accounting activities. Reconciles the general ledger. Staff liaison with outside auditors. Facilitates audits of City revenue sources. Accountant Reconciles bank accounts. Prepares cash balance reports. Monitor revenues and accounts receivable. Reconcile CDBG grants and loans. Reconciles the general ledger. Senior Accounting Technician Administers payroll. Processes accounts receivable, cash receipts and journal entries. Accounting Technician Manages purchasing function. Processes Accounts Payable. 116 FINANCE & INFORMATION TECHNOLOGY PERFORMANCE INDICATORS The City’s Comprehensive Annual Financial Report has earned the prestigious Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the past 19 years, beginning with the June 30, 1993 report. The number of business licenses issued annually is presented below. The Senior Accountant hired towards the end of 2009 has been instrumental in collecting more business license tax, by using resources such as data from a State Board of Equalization canvassing program. 117 BLANK PAGE 118 Account # Account Description Budget Program:Finance Department:Finance & Information Technology Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-2020-411-11-00 SALARY & WAGES - FT -662,702 -676,279 -734,613 -723,000 -776,600 101-2020-411-12-00 SALARY & WAGES - PT -31,973 -34,277 -30,254 -20,100 -27,800 101-2020-411-29-00 EMPLOYEE BENEFITS -277,515 -245,580 -242,000 -215,600 -271,400 101-2020-411-32-00 PROF/TECH SERVICE -224,480 -237,884 -227,229 -193,400 -214,500 101-2020-411-44-10 BUILDING & LAND RENT -4,008 -4,008 -3,340 -4,200 -2,500 101-2020-411-54-00 LEGAL NOTICES AND AD -190 -1,067 -159 -800 -900 101-2020-411-55-00 PRINTING & BINDING -7,027 -1,695 -4,189 -6,500 -7,000 101-2020-411-56-00 MILEAGE REIMBURSE -1,024 -199 -272 -1,000 -500 101-2020-411-57-00 MEETINGS & CONFRNC -1,700 -2,435 -3,282 -4,200 -5,500 101-2020-411-59-10 TRAINING -3,739 -1,297 -2,539 -4,000 -3,000 101-2020-411-59-20 MEMBERSHIPS & DUES -3,944 -1,975 -2,090 -2,500 -3,500 101-2020-411-59-30 PUBLICATIONS -402 -362 -170 -500 -600 101-2020-411-61-00 OP SUPP/MINOR EQUIP -7,640 -2,876 -4,899 -4,500 -6,000 101-2020-411-69-00 OTHER MISCELLANEOU -35,646 -29,180 -30,136 -37,000 -32,000 101-2020-411-94-10 EQUIP REPLACE CHARG -7,300 -5,900 -56,800 -72,700 -90,900 -1,269,290 -1,245,015 -1,341,971 -1,290,000 -1,442,700Expenditure Subtotals 101-2020-316-10-00 BUSINESS LICENSE TAX 609,176 581,141 700,156 Taxes 718,000 715,000 609,176 581,141 700,156 718,000 715,000Revenue Subtotals -660,114 -663,874 -641,815 -572,000 -727,700Net (Uses)/Resources Program Totals 119 Budget Program:Finance Account #Account Description Proposed FY13-14 Department:Finance & Information Technology 101-2020-411-11-00 SALARY & WAGES - FT 776,600 Salaries and wages paid to full-time City employees allocated to this program. 101-2020-411-12-00 SALARY & WAGES - PT 27,800 Salaries and wages paid to part-time City employees allocated to this program. 101-2020-411-29-00 EMPLOYEE BENEFITS 271,400 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-2020-411-32-00 PROF/TECH SERVICE 214,500 This budget provides for professional and technical services required to support Finance operations, and includes the following: 1. Property Tax administration fee paid to the County ($93,000). 2. Independent audit of the City’s financial statements ($39,000). 3. Contracted services for payroll processing ($26,000). 4. City Financial Advisor – consulting services to assist the City with preparation of an infrastructure financing plan. This allocation is expected to decrease to $15,000 for FY14-15 ($36,500). 5. Other professional services including sales tax review, third party audits of various revenue sources, statistical information for the Comprehensive Annual Financial Report, Dunn & Bradstreet reports, and state mandated cost reimbursement claims ($20,000). 101-2020-411-44-10 BUILDING & LAND RENTAL 2,500 The department uses a mobile storage unit for non-active record retention. 101-2020-411-54-00 LEGAL NOTICES AND ADS 900 Per state law, the city must annually publish a summary of financial transactions in the local newspaper. The City also publishes notices for public hearings for the budget process. 101-2020-411-55-00 PRINTING & BINDING 7,000 This budget item provides for financial document printing (i.e. checks, forms, annual financial reports and budget documents). 120 Budget Program:Finance Account #Account Description Proposed FY13-14 Department:Finance & Information Technology 101-2020-411-56-00 MILEAGE REIMBURSE 500 The city reimburses staff for use of personal vehicles when conducting business on behalf of the city. 101-2020-411-57-00 MEETINGS & CONFRNCS 5,500 This budget enables the Department Director and Deputy Director to attend the annual California Society of Municipal Finance Officers (CSMFO) conference, and other local meetings of municipal finance organizations. This item also provides for refreshments for Finance Advisory Committee meetings. 101-2020-411-59-10 TRAINING 3,000 The Department Director and Deputy Director are Certified Public Accountants. Maintenance of these professional licenses requires annual continuing education. In addition, outside training is offered to other department staff to maintain a current working knowledge of applicable financial laws and practices, and improve use of finance related software. 101-2020-411-59-20 MEMBERSHIPS & DUES 3,500 Certain department employees are members of the Government Finance Officers Association (GFOA), the California Society of Municipal Finance Officers (CSMFO), the American Institute of Certified Public Accountants (AICPA), and/or the California Municipal Treasurers’ Association (CMTA). 101-2020-411-59-30 PUBLICATIONS 600 The department purchases annual financial publications (i.e. guides for Generally Accepted Accounting Principals, or GAAP, and municipal finance guides) for use within the department. 101-2020-411-61-00 OP SUPP/MINOR EQUIP 6,000 This item provides for office supplies, minor equipment and miscellaneous items. 101-2020-411-69-00 OTHER MISCELLANEOUS 32,000 This budget item provides for bank fees and merchant credit card processing fees. 101-2020-411-94-10 EQUIP REPLACE CHARGE 90,900 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment 121 Budget Program:Finance Account #Account Description Proposed FY13-14 Department:Finance & Information Technology items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 122 Account # Account Description Budget Program:Information Technology - Data Department:Finance & Information Technology Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-2030-411-11-00 SALARY & WAGES - FT 0 0 0 -22,900 -100,000 101-2030-411-29-00 EMPLOYEE BENEFITS -34,442 0 0 -5,800 -25,900 101-2030-411-32-00 PROF/TECH SERVICE -394,245 -365,886 -326,832 -392,000 -361,000 101-2030-411-43-00 MAINTENANCE SERVICE -85,845 -95,131 0 0 0 101-2030-411-57-00 MEETINGS & CONFRNC 00-930-2,000 101-2030-411-59-10 TRAINING -3,990 -765 0 -2,200 -6,000 101-2030-411-59-20 MEMBERSHIPS & DUES 0-640-200 0-500 101-2030-411-59-30 PUBLICATIONS 0 0 0 -900 -900 101-2030-411-61-00 OP SUPP/MINOR EQUIP -26,293 -24,936 -20,756 -33,500 -24,000 101-2030-411-94-10 EQUIP REPLACE CHARG -1,100 -900 -8,400 -10,700 -13,500 -545,915 -488,258 -356,282 -468,000 -533,800Expenditure Subtotals -545,915 -488,258 -356,282 -468,000 -533,800Net (Uses)/Resources Program Totals 123 Budget Program:Information Technology - Data Account #Account Description Proposed FY13-14 Department:Finance & Information Technology 101-2030-411-11-00 SALARY & WAGES - FT 100,000 Salaries and wages paid to full-time City employees allocated to this program. 101-2030-411-29-00 EMPLOYEE BENEFITS 25,900 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-2030-411-32-00 PROF/TECH SERVICE 361,000 Consulting services for administration of the City’s data network system, cabling and website services. This allocation also includes daily “help-desk” support for users. 101-2030-411-57-00 MEETINGS & CONFRNCS 2,000 Expenses related to attendance at meetings and conferences related to the City’s Information Technology function. 101-2030-411-59-10 TRAINING 6,000 This budget provides for employee training to support the Information Technology function. 101-2030-411-59-20 MEMBERSHIPS & DUES 500 This item is for membership dues in various Information Technology associations. 101-2030-411-59-30 PUBLICATIONS 900 Provides for subscriptions to periodicals and technical publications which assist City employees with Information Technology maintenance and management. 101-2030-411-61-00 OP SUPP/MINOR EQUIP 24,000 Computer supplies, equipment, incidental software and repairs. 101-2030-411-94-10 EQUIP REPLACE CHARGE 13,500 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment 124 Budget Program:Information Technology - Data Account #Account Description Proposed FY13-14 Department:Finance & Information Technology directly increases the Equipment Replacement charge in the year the equipment is acquired. 125 Account # Account Description Budget Program:Information Technology - Voice Department:Finance & Information Technology Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-2035-411-32-00 PROF/TECH SERVICE -5,142 0 -10,650 -8,400 -12,000 101-2035-411-41-40 TELEPHONE SERVICE -47,413 -62,741 -58,336 -66,000 -70,000 101-2035-411-43-00 MAINTENANCE SERVICE -18,577 -6,088 -50 -6,200 -9,500 101-2035-411-61-00 OP SUPP/MINOR EQUIP -2,543 -3,178 -182 -7,800 -7,800 -73,675 -72,007 -69,218 -88,400 -99,300Expenditure Subtotals -73,675 -72,007 -69,218 -88,400 -99,300Net (Uses)/Resources Program Totals 126 Budget Program:Information Technology - Voice Account #Account Description Proposed FY13-14 Department:Finance & Information Technology 101-2035-411-32-00 PROF/TECH SERVICE 12,000 Consulting services for the revisions and upgrades of the City’s phone and voice messaging system. This appropriation is for services beyond the scope of the standard hardware and software maintenance and support contract between the City and its phone and voice messaging system vendor. 101-2035-411-41-40 TELEPHONE SERVICE 70,000 Local and long distance telephone services, as well as data bandwidth. 101-2035-411-43-00 MAINTENANCE SERVICES 9,500 Costs associated with hardware and software maintenance and support of the City’s phone and voice messaging system. 101-2035-411-61-00 OP SUPP/MINOR EQUIP 7,800 Supplies, equipment, incidental software and minor repairs of the phone and voice messaging system. 127 Account # Account Description Budget Program:Equipment Replacement - Computers Department:Finance & Information Technology Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 681-2082-499-43-00 MAINTENANCE 0 0 -173,345 -211,000 -311,700 681-2082-499-61-00 OP SUPP/MINOR EQUIP -41,067 -71,474 -49,553 -128,100 -97,200 681-2082-499-75-20 COMP/VOICE EQUIP - CA -19,280 -14,238 -48,838 -887,000 -148,000 -60,347 -85,712 -271,735 -1,226,100 -556,900Expenditure Subtotals 681-2082-381-20-00 INTERFUND CHG CMPTR 35,100 26,400 342,800 Chg for Svcs 458,600 573,700 35,100 26,400 342,800 458,600 573,700Revenue Subtotals -25,247 -59,312 71,065 -767,500 16,800Net (Uses)/Resources Program Totals 128 Budget Program:Equipment Replacement - Computers Account #Account Description Proposed FY13-14 Department:Finance & Information Technology 681-2082-499-43-00 MAINTENANCE 311,700 Costs associated with hardware and software maintenance and support for the City's data network, the Community Development permit tracking system, the Recreation and Parks enrollment software, Graphic Information System (GIS), document imaging, printer maintenance, the accounting system, and Microsoft Enterprise. 681-2082-499-61-00 OP SUPP/MINOR EQUIP 97,200 This budget item provides for purchasing minor new & replacement computer equipment with a cost less than the $5,000 capitalization threshold. Examples include workstations, laptops, printers, scanners, monitors, UPS devices, and software licenses. 681-2082-499-75-20 COMP/VOICE EQUIP - CAP 148,000 FY13-14 Purchases Graphic Information System Layer Development $20,000 Cabling Upgrade to 10GB $75,000 Help Desk Work Order System $15,000 Website Improvements $5,000 Voice Mail Upgrade $5,000 Network Switch Replacement $8,000 Reserve for Contingencies $20,000 129 Account # Account Description Budget Program:Equipment Replacement - Furn & Equip Department:Finance & Information Technology Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 681-6083-499-43-00 MAINTENANCE SERVICE -33,004 -37,967 -39,035 -34,000 -45,000 681-6083-499-53-00 POSTAGE -26,960 -30,300 -24,532 -33,000 -30,000 681-6083-499-61-00 OP SUPP/MINOR EQUIP -29,707 -10,746 -10,676 -21,000 -35,000 681-6083-499-75-10 FURNITURE AND EQUIP -1,985 -2,150 0 -40,000 0 -91,656 -81,163 -74,244 -128,000 -110,000Expenditure Subtotals 681-6083-381-20-00 INTERFUND CHG EQUIP 23,100 21,100 85,200 Chg for Svcs 88,000 126,500 681-6000-361-10-00 INTEREST EARNINGS 14,864 11,404 8,244 Interest 8,700 5,300 37,964 32,504 93,444 96,700 131,800Revenue Subtotals -53,692 -48,659 19,201 -31,300 21,800Net (Uses)/Resources Program Totals 130 Budget Program:Equipment Replacement - Furn & Equip Account #Account Description Proposed FY13-14 Department:Finance & Information Technology 681-6083-499-43-00 MAINTENANCE SERVICES 45,000 This item provides for maintenance of office equipment (i.e. copiers, postage machine, etc.). 681-6083-499-53-00 POSTAGE 30,000 Citywide postage needs. 681-6083-499-61-00 OP SUPP/MINOR EQUIP 35,000 Supplies such as paper, toner, and ink cartridges are purchased with this account. 131 BLANK PAGE 132 COMMUNITY DEVELOPMENT The Community Development Department is responsible for managing the City’s developed and open space environments and creating a livable community that balances the needs of residents, businesses, property owners and visitors. There are four divisions in the Department that assist in creating and implementing the community vision: Planning, Building & Safety, Code Enforcement and View Restoration. The Community Development Department manages the following capacities: Land use approvals Building and Safety permits Code Enforcement cases View Restoration permits Land use studies and master plans The City’s General Plan The City’s Nature Preserve Management Equestrian Uses and Animal Control ORGANIZATIONAL CHART 133 JOB DESCRIPTIONS Community Development Director Responsible for executive oversight and administration of department Responsible for meeting goals and objectives of the City’s programs Supervises and administers city codes related to planning, building codes, code compliance and view restoration. Deputy Directors Supervise all department Staff and administration of department Direct department operations in the Director’s absence. Responsible for managing complex projects Assist planners with their projects Senior Planners Handle complex land use development applications Interpret, apply and explain complex City planning policies, ordinances and codes. Assist with General Plan update Associate Planners Handle land use development applications Interpret, apply and explain City planning policies, ordinances and codes. Assist with General Plan update Assistant Planner Handles basic land use development applications Interprets, applies and explains basic City planning policies, ordinances and codes. Assists with General Plan update Code Enforcement Officers Perform office and field work related to enforcement of the City’s Municipal Code Provide information and assistance to residents for municipal code compliance Issue notice of violations and other actions to achieve compliance Maintain case files to support enforcement actions. Conduct public outreach and educational efforts. Building Official Responsible for oversight and administration of the Division Ensures that all building permits issued are in accordance with adopted municipal codes and building codes. Oversees plan review and inspection work of staff. Resolves complex building code interpretation issues. Building Inspector II Performs plan reviews for submitted building permit plans Conducts field inspections Participates, as required, in coordination of projects through development review process. Assists customers in understanding building codes and permit procedures 134 Permit Technicians Handle front counter activity for Division Responsible for processing of permits and plans Assist with routing and processing of plans. PERFORMANCE INDICATORS Noted below are performance indicators for the department. The indicators chosen give a general representation of the activity level of each division within the department. The purpose of the indicators is to demonstrate the department’s activity level over time and draw a correlation with the corresponding budget year. PLANNING Planning decisions rendered over-the-counter typically involve a ministerial review of plans by counter Staff to ensure that the proposed improvements meet the City’s development standards, with the possible necessity of a foliage analysis. Decisions on planning applications that are rendered by the Director, Planning Commission or City Council are discretionary decisions that usually involve a finding of neighborhood compatibility. The City’s neighborhood compatibility review process can be lengthy and summarized as follows: Decisions rendered by the Planning Commission take longer since they necessitate the scheduling of a public hearing before the Commission and often more than one public hearing is needed for the Planning Commission to render a decision. Decisions by the City Council typically occur as a result of an appeal. Processing time between application submittal and application completeness includes the time taken by applicants to respond to incomplete items, which can vary in duration and which City staff has no control over. Planning Decisions Rendered FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 1 Decisions rendered over the counter (cases)448 492 431 342 308 337 294 Decisions rendered by the Director (cases)96 81 84 95 48 52 38 Median processing time (days)136 112 100 88 106 85 123 Decisions redered by Planning Commission and/or City Council (cases)92 51 57 57 43 31 14 Median processing time (days)272 313 213 228 253 167 329 1 The Planning permit numbers for FY2012-13 only reflect activity through March 31, 2013 135 BUILDING & SAFETY Building permits issued over-the-counter typically involve minor improvements such plumbing, electrical or mechanical work, re-roofs and any other non-structural projects. Building permits that are taken in for plan check typically involve projects that require a structural engineering or geo-technical review such as building construction, pools, retaining walls and tenant improvements. The processing time noted is the median time between building permit submittal into plan check and when the permit is ready for issuance. Processing time includes the time taken by applicants to respond to plan check corrections, which can vary in duration and which City staff has no control over. Building Permits Processed FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-131 Permits issued over the counter (cases)1269 1305 1172 1108 1293 1247 884 Plan checked permits (cases)177 383 245 142 154 155 189 Median processing time (days)101 96 63 61 52 46 27 1 The Building permit numbers for FY2012-13 only reflect activity through March 31, 2013 CODE ENFORCEMENT Municipal Code enforcement cases typically involve violations such as property maintenance or trash can issues. These cases are typically resolved through a site visit, written notice and consultation with the offending party. Building Code enforcement cases typically involve violations such as non-permitted construction or grading. These cases are typically resolved after one or more site visits and multiple letters to the offending party. Furthermore, these cases often require parties to go through the planning application and building permit process to resolve the issue while being monitored by code enforcement staff. Zoning Code enforcement cases typically involve building permit violations such as expired permits. These cases are typically resolved with a letter to the offending party. The processing time noted is the median time between the filing of a case and when the case is closed out or resolved. It should be noted that the processing time includes the time taken by offending parties to resolve the violation, which can vary in duration and which City staff has no control over. Code Enforcement Complaints FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 1 Municipal Code violations closed (cases)177 110 145 145 194 172 116 Median processing time (days)56 34 35 31 32 20 21 Building Code violations closed (cases)16 10 16 8 7 12 6 Median processing time (days)84 48 4 34 75 14 23 Zoning Code violations closed (cases)116 91 159 135 107 109 61 Median processing time (days)71 40 17 25 23 11 13 1 The Code Enforcement numbers for FY2012-13 only reflect activity through March 31, 2013 136 VIEW RESTORATION View Restoration Permits are requests for the restoration of a view that has been impaired by foliage and no documentation of the view since November 1989 exists. The processing of these permits typically involves a pre-application meeting and depending on the success of the pre- application meeting, may require a hearing before the Planning Commission. View Preservation Permits are requests for the preservation of a view that has existed sometime since November 1989 (as documented in a photograph) and which now has been impaired by foliage. The processing of these permits typically involves staff site visits, a staff analysis and a determination by the Director. City Tree Review Permits are requests for the restoration of a view that has been impaired by City trees. The processing of these permits typically involves a site visit, the preparation of a staff report, input from the City arborist, notice of the decision and the trimming or removal of the City tree(s) by City work crews. View Permits Processed FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-131 View Restoration permits processed (cases)23 17 17 7 18 23 16 View Preservation permits processed (cases)13 7 19 10 8 12 6 City Tree Review permits processed (cases)14 9 20 4 10 8 2 View Maintenance requests processed (cases)N/A N/A N/A 12 31 32 23 1 The View permit numbers for FY2012-13 only reflect activity through March 31, 2013 137 BLANK PAGE 138 Account # Account Description Budget Program:Planning Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-4001-441-11-00 SALARY & WAGES - FT -865,030 -892,669 -874,652 -857,300 -844,600 101-4001-441-12-00 SALARY & WAGES - PT -6,555 -6,870 -7,410 -23,040 -21,840 101-4001-441-29-00 EMPLOYEE BENEFITS -323,342 -292,144 -261,000 -267,150 -291,500 101-4001-441-32-00 PROF/TECH SERVICE -53,296 -139,666 -33,616 -90,597 -12,000 101-4001-441-41-40 TELEPHONE SERVICE -1,327 -1,406 -1,159 -2,000 0 101-4001-441-44-10 BUILDING & LAND RENT 0 0 -2,726 -2,800 -2,800 101-4001-441-54-00 LEGAL NOTICES AND AD -21,017 -26,131 -22,984 -25,000 -25,000 101-4001-441-55-00 PRINTING & BINDING -5,256 -2,617 -6,198 -21,000 -6,000 101-4001-441-56-00 MILEAGE REIMBURSE -636 -10,321 -2,843 -800 -800 101-4001-441-57-00 MEETINGS & CONFRNC -11,014 -7,582 -10,718 -7,800 -7,800 101-4001-441-59-10 TRAINING -3,458 -5,767 -1,614 -5,000 -5,000 101-4001-441-59-20 MEMBERSHIPS & DUES -4,415 -4,793 -4,690 -4,000 -4,800 101-4001-441-59-30 PUBLICATIONS -1,073 -978 -468 -1,200 -1,200 101-4001-441-61-00 OP SUPP/MINOR EQUIP -10,048 -9,931 -4,487 -6,200 -6,200 101-4001-441-69-00 OTHER MISCELLANEOU -4,200 0 -5,875 0 0 101-4001-441-94-10 EQUIP REPLACE CHARG -10,200 -8,700 -62,000 -71,400 -86,300 -1,320,867 -1,409,575 -1,302,439 -1,385,287 -1,315,840Expenditure Subtotals 101-4001-322-10-00 PLAN & ZONE PERMIT 417,508 309,962 293,350 License/Permit 246,700 300,000 101-4001-322-20-00 PLAN - INVESTIGATION 14,889 12,682 25,402 License/Permit 16,500 0 101-4001-322-30-00 PLAN - MISC FEES 2,678 488 6,603 License/Permit 2,900 0 101-4001-322-40-00 PLAN - DATA PROCESS 6,734 7,403 7,141 License/Permit 7,600 7,000 101-4001-322-50-00 PLAN - HIST DATA FEE 7,685 9,360 8,299 License/Permit 8,600 8,000 449,494 339,895 340,794 282,300 315,000Revenue Subtotals -871,373 -1,069,680 -961,645 -1,102,987 -1,000,840Net (Uses)/Resources Program Totals 139 Budget Program:Planning Account #Account Description Proposed FY13-14 Department:Community Development 101-4001-441-11-00 SALARY & WAGES - FT 844,600 Salaries and wages paid to full-time City employees allocated to this program. 101-4001-441-12-00 SALARY & WAGES - PT 21,840 Salaries and wages paid to part-time City employees allocated to this program. This is inclusive of one part-time employee (Staff Assistant I) averaging 10 hours per week that inputs historical data to the City's permit tracking system. This cost is partially offset by the Historical Data fee that is charged one-time per property upon issuing a permit. This account also includes the Planning Commissioner stipends of $135 per month per Commissioner. 101-4001-441-29-00 EMPLOYEE BENEFITS 291,500 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4001-441-32-00 PROF/TECH SERVICE 12,000 1. Temporary personnel, on an as-needed contractual basis, for coverage of staff due to illness, vacations, or as otherwise required. $2,000 2. Ongoing Graphic Information System (GIS) updates. $10,000 101-4001-441-44-10 BUILDING & LAND RENTAL 2,800 Rental of a POD storage container for historical records. 101-4001-441-54-00 LEGAL NOTICES AND ADS 25,000 This budget item covers the cost of publishing required legal notices for private development projects and City projects in the local newspaper. 101-4001-441-55-00 PRINTING & BINDING 6,000 This budget item covers miscellaneous printing (informational brochures, reproduction of maps and various documents, business cards, public notice envelopes, etc.). 101-4001-441-56-00 MILEAGE REIMBURSE 800 Reimbursement to Staff for use of personal vehicles. 140 Budget Program:Planning Account #Account Description Proposed FY13-14 Department:Community Development 101-4001-441-57-00 MEETINGS & CONFRNCS 7,800 Funds for expenses incurred by the department staff and Planning Commission to attend meetings and conferences. The meetings and conferences include: 1. Annual California American Planning Association Chapter Conference and National APA Conference. 2. League of California Cities Planners' Institute (attended by Staff, and 4 members of the Planning Commission). 3. Annual State Association of Environmental Planners' Conference. 4. Monthly Southwest Area Planning Council meetings. 5. Miscellaneous regional and other professional meetings. 101-4001-441-59-10 TRAINING 5,000 Professional and continuing education seminars that focus on specific aspects of California planning laws and policies, CEQA, the Subdivision Map Act, personnel management, customer service, and local planning issues. 101-4001-441-59-20 MEMBERSHIPS & DUES 4,800 Funds membership in the Planner's Advisory Service (a subscription library data base), American Planning Association, Association of Environmental Planners, American Institute of Certified Planners, and other appropriate professional planning and public administration associations. 101-4001-441-59-30 PUBLICATIONS 1,200 Publications include California Planning and Redevelopment Report, Land Use Digest, Urban Land Institute, and California Coast and Ocean. Reference materials include California Land Use and Planning Law, the Subdivision Map Act manual, and CEQA compliance guidelines. Many of the reference materials require annual updating. 101-4001-441-61-00 OP SUPP/MINOR EQUIP 6,200 This budget provides for miscellaneous office and operating supplies such as photo supplies, stationery, and office equipment ($5,000), as well as kitchen supplies ($1,200). 101-4001-441-94-10 EQUIP REPLACE CHARGE 86,300 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of 141 Budget Program:Planning Account #Account Description Proposed FY13-14 Department:Community Development replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 142 Account # Account Description Budget Program:Building & Safety Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-4002-441-11-00 SALARY & WAGES - FT -342,899 -354,739 -334,366 -321,700 -348,400 101-4002-441-12-00 SALARY & WAGES - PT 0 -1,923 -7,322 0 -8,400 101-4002-441-29-00 EMPLOYEE BENEFITS -156,273 -138,409 -117,000 -113,800 -135,600 101-4002-441-32-00 PROF/TECH SERVICE -94,591 -54,115 -67,791 -154,294 -105,000 101-4002-441-41-40 TELEPHONE SERVICE -2,263 -2,844 -3,019 -2,000 -3,000 101-4002-441-44-10 RENTALS - BUILDINGS 0 0 0 -2,400 -2,400 101-4002-441-55-00 PRINTING & BINDING -235 0-125-500-500 101-4002-441-56-00 MILEAGE REIMBURSE -682 -373 -334 -500 -500 101-4002-441-57-00 MEETINGS & CONFRNC 0-55-10 0 0 101-4002-441-59-10 TRAINING -4,094 -1,425 -3,069 -3,500 -3,500 101-4002-441-59-20 MEMBERSHIPS & DUES -644 -801 -530 -700 -700 101-4002-441-59-30 PUBLICATIONS -864 -6,478 -56 -1,500 -1,500 101-4002-441-61-00 OP SUPP/MINOR EQUIP -2,900 -3,156 -2,291 -7,500 -3,000 101-4002-441-94-10 EQUIP REPLACE CHARG -5,700 -5,000 -38,700 -41,300 -58,200 -611,145 -569,318 -574,611 -649,694 -670,700Expenditure Subtotals 101-4002-323-10-00 B&S PLAN CHECK 324,506 312,515 272,216 License/Permit 252,000 280,000 101-4002-323-20-00 B&S PERMITS 867,478 931,598 922,815 License/Permit 960,000 885,000 101-4002-323-30-00 B&S INVESTIGATIONS 0 172 0License/Permit 00 101-4002-323-50-00 B&S SMIP FEES 1,262 1,510 1,200 License/Permit 1,400 1,700 101-4002-323-60-00 B&S STATE BLDG STD 043108License/Permit 200 800 1,193,246 1,245,838 1,196,339 1,213,600 1,167,500Revenue Subtotals 582,101 676,519 621,728 563,906 496,800Net (Uses)/Resources Program Totals 143 Budget Program:Building & Safety Account #Account Description Proposed FY13-14 Department:Community Development 101-4002-441-11-00 SALARY & WAGES - FT 348,400 Salaries and wages paid to full-time City employees allocated to this program. 101-4002-441-12-00 SALARY & WAGES - PT 8,400 Salaries and wages paid to part-time City employees allocated to this program. 101-4002-441-29-00 EMPLOYEE BENEFITS 135,600 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4002-441-32-00 PROF/TECH SERVICE 105,000 This line item provides for the following professional and technical services: 1. Estimated contract cost for Building and Safety engineering plan check services (structural and drainage). The costs are offset by the plan check fees that are charged to the applicants ($40,000). 2. Estimated contract cost for Building and Safety inspection services as needed. This contract is for an amount not to exceed ($25,000). 3. Geo-technical and other professional building and safety consultants to assist in the review of projects not otherwise funded by development project trust deposits and/or which may be initiated by the City. These may be projects in which the City desires an expert opinion, but may not be possible to recover these funds from a private party ($15,000). 4. As required by law, the department must retain certain Building and Safety Division records, such as commercial, institutional and multiple family residential structures. This budget item is needed to cover the Division's costs related to storing these records in the City's Electronic Document Imaging System. Once completed, it will eliminate current costs associated with off-site storage of these records. Expenditures are expected to decrease to an annual maintenance level of $2,000 beginning in FY14-15 ($25,000). 101-4002-441-41-40 TELEPHONE SERVICE 3,000 Funding for the costs of cellular phones for 4 staff members, in order to facilitate communication while out in the field. The increase from FY12-13 to FY13-14 is a result of moving the 144 Budget Program:Building & Safety Account #Account Description Proposed FY13-14 Department:Community Development Planning "Telephone Service" budget item to this budget item in the Building and Safety division - overall, there is a reduction in the Community Development Department's "Telephone Service" budget from FY12-13 to FY13-14 of $1,000. 101-4002-441-44-10 RENTALS - BUILDINGS 2,400 As required by law, the department must retain certain Building and Safety Division records, such as commercial, institutional and multiple family residential structures. This budget item is needed to cover the Division's costs related to storing those records at a storage facility until these records can be stored in the City's Electronic Document Imaging System (EDIS). Once the existing documents have been scanned into the EDIS, then this budget item will no longer be necessary. 101-4002-441-55-00 PRINTING & BINDING 500 Outside printing of various forms and publications related to the Building & Safety function. 101-4002-441-56-00 MILEAGE REIMBURSE 500 Monthly reimbursement to the Building Division Staff for use of personal cars on site visits and off-site training classes. 101-4002-441-59-10 TRAINING 3,500 Professional and continuing education seminars that focus on specific aspects of California building and development, together with improving customer service and Division operations. 101-4002-441-59-20 MEMBERSHIPS & DUES 700 Funds membership in the International Congress of Building Officials (ICBO). Through this membership, documents, bulletins and training sponsored by this organization can be purchased at a substantial discount, including revisions to the Uniform Building Code and its various components. 101-4002-441-59-30 PUBLICATIONS 1,500 Publications are purchased annually to assist the Building Inspectors in their duties; including California code books, monthly publications and other needed journals. 101-4002-441-61-00 OP SUPP/MINOR EQUIP 3,000 Miscellaneous office supplies and operating equipment. 145 Budget Program:Building & Safety Account #Account Description Proposed FY13-14 Department:Community Development 101-4002-441-94-10 EQUIP REPLACE CHARGE 58,200 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 146 Account # Account Description Budget Program:Code Enforcement Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-4003-441-11-00 SALARY & WAGES - FT -117,095 -122,117 -132,724 -141,000 -137,400 101-4003-441-29-00 EMPLOYEE BENEFITS -56,978 -50,494 -44,600 -45,200 -52,600 101-4003-441-32-00 PROF/TECH SERVICE -2,098 -2,725 -1,429 -15,000 -10,000 101-4003-441-41-40 TELEPHONE SERVICE 0 -621 0 0 0 101-4003-441-56-00 TRAVEL 0 -123 -9 0 0 101-4003-441-57-00 MEETINGS & CONFRNC -1,656 -25 0 -1,000 -1,000 101-4003-441-59-10 TRAINING 0 -500 0 0 0 101-4003-441-59-20 MEMBERSHIPS & DUES -205 -300 -75 -400 -400 101-4003-441-94-10 EQUIP REPLACE CHARG -1,400 -1,100 -8,400 -10,700 -13,500 -179,432 -178,005 -187,237 -213,300 -214,900Expenditure Subtotals 101-4003-321-10-00 MASSAGE PERMITS 2,715 2,090 941 License/Permit 2,900 0 2,715 2,090 941 2,900 0Revenue Subtotals -176,717 -175,915 -186,296 -210,400 -214,900Net (Uses)/Resources Program Totals 147 Budget Program:Code Enforcement Account #Account Description Proposed FY13-14 Department:Community Development 101-4003-441-11-00 SALARY & WAGES - FT 137,400 Salaries and wages paid to full-time City employees allocated to this program. 101-4003-441-29-00 EMPLOYEE BENEFITS 52,600 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4003-441-32-00 PROF/TECH SERVICE 10,000 1. Costs of miscellaneous use of technical consultants, including noise consultants, antenna reception technicians, and geological consultants for code enforcement purposes. ($5,000) 2. Costs of code enforcement nuisance abatement activities, including those related to view restoration. These abatement costs will ultimately be recovered through placement of liens on real property subject to the abatement actions. ($5,000) 101-4003-441-57-00 MEETINGS & CONFRNCS 1,000 Funds for expenses incurred by department staff attendance at meetings and conferences. 101-4003-441-59-20 MEMBERSHIPS & DUES 400 Funds membership in the Southern California Association of Code Enforcement Officers and any other appropriate professional association. 101-4003-441-94-10 EQUIP REPLACE CHARGE 13,500 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 148 Account # Account Description Budget Program:View Restoration Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-4004-441-11-00 SALARY & WAGES - FT -171,700 -178,699 -187,774 -195,600 -193,100 101-4004-441-29-00 EMPLOYEE BENEFITS -67,034 -58,476 -59,400 -59,800 -64,000 101-4004-441-32-00 PROF/TECH SERVICE -41,947 -47,678 -34,788 -42,000 -44,000 101-4004-441-43-00 MAINTENANCE SERVICE -40,060 -43,600 -34,158 -60,200 -60,000 101-4004-441-61-00 OP SUPP/MINOR EQUIP -1,9980000 101-4004-441-94-10 EQUIP REPLACE CHARG -1,400 -1,100 -8,400 -10,700 -20,200 -324,139 -329,553 -324,520 -368,300 -381,300Expenditure Subtotals 101-4004-322-60-00 VIEW RESTORATION FE 13,015 7,564 13,990 License/Permit 14,700 2,000 13,015 7,564 13,990 14,700 2,000Revenue Subtotals -311,124 -321,989 -310,530 -353,600 -379,300Net (Uses)/Resources Program Totals 149 Budget Program:View Restoration Account #Account Description Proposed FY13-14 Department:Community Development 101-4004-441-11-00 SALARY & WAGES - FT 193,100 Salaries and wages paid to full-time City employees allocated to this program. 101-4004-441-29-00 EMPLOYEE BENEFITS 64,000 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-4004-441-32-00 PROF/TECH SERVICE 44,000 Contract professional consultant services to assist in the mediation of View Restoration/Preservation cases ($40,000), and for an Arborist ($4,000). The view restoration fees associated with this program are collected when a case is not resolved through mediation. 101-4004-441-43-00 MAINTENANCE SERVICES 60,000 The cost of performing the trimming and/or removal of City trees by contract work crews. The costs include the trimming and/or removal of City trees that result from City Tree Review Permit decisions, as well as the on-going annual maintenance of trimmed trees. 101-4004-441-94-10 EQUIP REPLACE CHARGE 20,200 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 150 Account # Account Description Budget Program:NCCP Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-4005-441-32-00 PROF/TECH SERVICE -10,550 -1,476 -2,380 -99,593 0 222-3022-431-32-00 PROF/TECH SERVICE -108,800 -110,035 -112,000 Habitat Restor -114,000 -141,280 222-3022-431-43-00 MAINTENANCE SERVICE -15,991 -15,991 -20,585 Habitat Restor -17,000 -17,340 222-3022-431-73-00 IMPROVEMENTS 00-23,867Habitat Restor 00 -135,341 -127,502 -158,832 -230,593 -158,620Expenditure Subtotals 222-3022-334-10-00 STATE GRANT INCOME 0023,683From Oth Agen 00 101-4005-331-10-00 NCCP GRANT INCOME 0 6,013 1,190 From Other Ag 0 27,000 222-3022-361-10-00 INTEREST EARNINGS 869 1,007 753 Interest 1,130 540 222-3022-369-10-00 MISC REVENUES 0 2,984 0Other Revenue 00 869 10,004 25,626 1,130 27,540Revenue Subtotals 222-3022-391-10-00 TRANSFERS IN 169,000 109,900 90,000 Fr Gen'l fund 90,000 150,000 169,000 109,900 90,000 90,000 150,000Transfers In Subtotals 34,528 -7,598 -43,206 -139,463 18,920Net (Uses)/Resources Program Totals 151 Budget Program:NCCP Account #Account Description Proposed FY13-14 Department:Community Development 222-3022-431-32-00 PROF/TECH SERVICE 141,280 1. The City's NCCP includes a City funding commitment to the Palos Verdes Peninsula Land Conservancy (PVPLC) for management of the NCCP Preserve in accordance with the City's approved NCCP Subarea Plan. In December 2005, the City entered into an agreement with the PVPLC to begin managing the Preserve for a cost of $100,000/year, adjusted annually for inflation. ($116,280) 2. Miscellaneous habitat restoration activities such as for geological investigation for habitat irrigation/planting, habitat restoration due to fires, etc. ($25,000) Habitat Restore 222-3022-431-43-00 MAINTENANCE SERVICES 17,340 In June 2007, an agreement was entered into between the City and the Palos Verdes Peninsula Land Conservancy to perform Habitat Maintenance activities at Subregion 1 - Oceanfront Estates for $15,000/year adjusted annually for inflation. 152 Account # Account Description Budget Program:Geology Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-4006-441-32-00 PROF/TECH SERVICE -108,453 -120,360 -88,708 -150,000 -150,000 -108,453 -120,360 -88,708 -150,000 -150,000Expenditure Subtotals 101-4006-323-40-00 B&S GEOLOGY FEES 117,079 138,071 111,106 License/Permit 150,000 150,000 117,079 138,071 111,106 150,000 150,000Revenue Subtotals 8,626 17,711 22,398 0 0Net (Uses)/Resources Program Totals 153 Budget Program:Geology Account #Account Description Proposed FY13-14 Department:Community Development 101-4006-441-32-00 PROF/TECH SERVICE 150,000 Geo-technical consultant services to review and make recommendations regarding the need for, and/or adequacy of, privately initiated project geo-technical reports. The actual cost for geologic services will vary depending upon the level of activity that occurs during the year. The expenditure is offset directly by the geologic review fees collected. 154 Account # Account Description Budget Program:Affordable Housing Projects Department:Community Development Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 337-4037-441-32-00 PROF/TECH SERVICE -3,531 -2,889 -962 0 0 337-4037-441-43-00 MAINTENANCE SERVICE 0 0 -2,697 0 -3,800 337-4037-441-73-00 IMPROVEMENTS -1,766,3680000 -1,769,899 -2,889 -3,659 0 -3,800Expenditure Subtotals 337-4037-395-10-00 EQUITY TRANSFER IN 0 0 1,723,632 0 0 337-4037-361-10-00 INTEREST EARNINGS 5,681 16 697 Interest 4,160 1,510 337-4037-366-10-00 AFFORD HSG DEV FEES 932,91000Other Revenue 00 938,591 16 1,724,329 4,160 1,510Revenue Subtotals -831,308 -2,873 1,720,670 4,160 -2,290Net (Uses)/Resources Program Totals 155 Budget Program:Affordable Housing Projects Account #Account Description Proposed FY13-14 Department:Community Development 337-4037-441-43-00 MAINTENANCE SERVICES 3,800 This budget item is to cover the association dues and electricity for the affordable unit purchased by the City through the City's In- lieu affordable housing funds. It is expected that this unit will be sold during FY13-14. 156 RECREATION & PARKS DEPARTMENT The Recreation and Parks Department is responsible for coordinating a comprehensive park system and numerous community activities. The Recreation and Parks Department manages the following programs: Departmental Administration Nature Ranger Contract Recreational Facilities (i.e. Hesse Park, Rancho Caninos Dog Park) Recreational Programs (i.e. Junior Rangers, REACH) Recreation Classes and Rentals Special Events (i.e. Whale of a Day, 4th of July Celebration) Point Vicente Interpretive Center (PVIC) DEPARTMENT ORGANIZATIONAL CHART EMPLOYEE RESPONSIBILITIES Director General oversight and administration of the department. Responsible for development for both operating and capital budgets. Develops programs and manages departmental resources, such as staffing and funding levels. Recreation Services Manager Responsible for operations at Point Vicente Interpretive Center. Assists Director with staffing and departmental policy matters. Administers various recreation programs. Oversees volunteer docents. 157 Recreation Program Supervisors Oversee operations, programs and classes at city parks. Responsible for various city programs, special events and facility rentals. Manages a large number of part-time employees. Coordinates safety inspections and facility maintenance with the Public Works Department. Administrative Analyst II Maintains department website and other community outreach programs. Oversees Nature Preserve Ranger program. Responsible for recreational programs and special events. Handles special projects for department. RECREATION & PARKS PERFORMANCE INDICATORS The Recreation and Parks Department provides quality recreation services for park visitors in a number of ways. While many of these recreation options are difficult to quantify, (e.g. the number of children using City playgrounds), other recreation options such as private rentals, classes, docent-led hikes, and community organization meetings are scheduled through the department and are therefore more readily calculated and tracked. Attendance totals are derived from contract estimates and staff observations. However, the totals below do not reflect long-term leased facilities, and City meetings. The largest numbers of visitors use the parks for informal, non-contracted drop-in use. Due to the inherent difficulty of arriving at an accurate estimate, no numbers are included for drop-in use. Park Rentals and Attendance The following graphs show the total attendance and the number of events that took place at Rancho Palos Verdes parks from 2000-2012. These events include community group meetings, private party rentals, senior lectures and bridge, and youth sports leagues, just to name a few. 158 Privatized Recreation Classes The following graph shows the number of privatized recreation classes offered by independent instructors at City park sites from 2001-2012. Classes include adult exercise and fitness, preschool and youth classes, duplicate bridge classes, summer sports camps, art and music classes, and amateur radio classes. 159 Docent-Led Educational Hikes and Tours Another recreation option provided by the department is the docent-led educational hike and tour program offered at several RPV locations. These hikes and tours provide schools, scout groups, individuals, and organizations the opportunity to learn about local flora, fauna, and geology, as well as to the chance to experience the natural beauty of Rancho Palos Verdes. Below are graphs illustrating the number of hikes and tours and participant attendance at the tide pools at Abalone Cove, the public trails and beach at Trump National Golf Course, the Forrestal Nature Reserve, and the museum at the Point Vicente Interpretive Center from 2000-2012. 160 Reported Accidents at Active RPV Parks The following chart presents the number of reported accidents that occurred in Rancho Palos Verdes parks: 2000-2012. 161 BLANK PAGE 162 Account # Account Description Budget Program:Recreation Administration Department:Recreation & Parks Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-5010-451-11-00 SALARY & WAGES - FT -356,456 -257,990 -178,695 -180,200 -254,000 101-5010-451-12-00 SALARY & WAGES - PT -14,701 -44,001 -114,288 -139,500 -79,100 101-5010-451-13-00 SALARY & WAGES - OT 0 0 0 -500 0 101-5010-451-29-00 EMPLOYEE BENEFITS -159,285 -85,020 -70,700 -76,675 -74,800 101-5010-451-32-00 PROF/TECH SERVICE -47,084 -305 -151,566 -169,000 -175,850 101-5010-451-54-00 ADVERTISING 00-87800 101-5010-451-55-00 PRINTING & BINDING 0 0 -256 0 -2,500 101-5010-451-56-00 MILEAGE REIMBURSE -2,195 -1,306 -1,277 -2,000 -2,000 101-5010-451-57-00 MEETINGS & CONFRNC -405 -3,191 -638 -4,000 -4,000 101-5010-451-59-10 TRAINING -1,703 -156 -930 -1,000 -6,000 101-5010-451-59-20 MEMBERSHIPS & DUES -930 -1,217 -1,110 -1,400 -1,400 101-5010-451-59-30 PUBLICATIONS -45 -288 -416 -500 -400 101-5010-451-61-00 OP SUPP/MINOR EQUIP -6,472 -3,802 -4,710 -5,200 -7,500 101-5010-451-94-10 EQUIP REPLACE CHARG -3,800 -3,100 -30,200 -38,200 -49,700 -593,076 -400,376 -555,663 -618,175 -657,250Expenditure Subtotals 101-5010-331-10-00 FEDERAL GRANT INCOM 18,015 0 0From Other Ag 00 18,015 0 0 0 0Revenue Subtotals -575,061 -400,376 -555,663 -618,175 -657,250Net (Uses)/Resources Program Totals 163 Budget Program:Recreation Administration Account #Account Description Proposed FY13-14 Department:Recreation & Parks 101-5010-451-11-00 SALARY & WAGES - FT 254,000 Salaries and wages paid to full-time City employees are allocated to this program. 101-5010-451-12-00 SALARY & WAGES - PT 79,100 Salaries and wages paid to part-time employees are allocated to this program. 101-5010-451-29-00 EMPLOYEE BENEFITS 74,800 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5010-451-32-00 PROF/TECH SERVICE 175,850 1. Temporary assistance due to unforeseen employee absences, and the cost of maintaining a pool of Class B licensed drivers to operate the Department’s passenger vehicles. ($3,000) 2. Mountains Recreation and Conservation Authority Ranger services for the Palos Verdes Nature Preserve. ($171,000) 3. Ranger Hotline Services for Palos Verdes Nature Preserve ($1,200) 4. Music licensing services through ASCAP and BMI ($650) 101-5010-451-55-00 PRINTING & BINDING 2,500 This item reflects printing costs associated with the Mountains Recreation and Conservation Authority Rangers for public education efforts ($500) and printing associated with the Palos Verdes Nature Preserve Volunteer Trail Patrol Program ($2,000). Printed materials include public information handouts and trail maps. 101-5010-451-56-00 MILEAGE REIMBURSE 2,000 Reimbursement for use of full-time and part-time employees’ private automobiles for City business. 101-5010-451-57-00 MEETINGS & CONFRNCS 4,000 This item reflects costs associated with meetings and conferences. Conferences attended annually by Recreation and Parks staff include National Recreation and Parks Association conferences, California Parks & Recreation Society conferences, California Joint Powers Insurance Authority conferences pertaining to Recreation and Parks, and miscellaneous meetings 164 Budget Program:Recreation Administration Account #Account Description Proposed FY13-14 Department:Recreation & Parks and conferences that are beneficial to the department. 101-5010-451-59-10 TRAINING 6,000 Provides for CPR/First Aid classes and supplies and equipment for the department’s annual staff training program ($1,000), and provides training for the Palos Verdes Nature Preserve Volunteer Trail Patrol Program ($5,000). 101-5010-451-59-20 MEMBERSHIPS & DUES 1,400 Memberships in professional organizations including the National Recreation & Parks Association and California Parks and Recreation Society. 101-5010-451-59-30 PUBLICATIONS 400 Provides for subscriptions to Daily Breeze and Peninsula News newspapers to assist City staff in the performance of their duties. 101-5010-451-61-00 OP SUPP/MINOR EQUIP 7,500 This item provides for office supplies, Palos Verdes Nature Preserve Volunteer Trail Patrol Program supplies, minor equipment, and miscellaneous items. 101-5010-451-94-10 EQUIP REPLACE CHARGE 49,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 165 Account # Account Description Budget Program:Recreational Facilities Department:Recreation & Parks Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-5030-451-11-00 SALARY & WAGES - FT -129,283 -208,610 -176,813 -164,200 -124,800 101-5030-451-12-00 SALARY & WAGES - PT -195,129 -152,030 -164,268 -162,700 -204,100 101-5030-451-29-00 EMPLOYEE BENEFITS -86,096 -77,454 -73,800 -70,300 -80,000 101-5030-451-44-10 BUILDING & LAND RENT -2,102 -2,117 -2,176 -2,250 -2,300 101-5030-451-54-00 LEGAL NOTICES AND AD 0 0 0 -2,000 -2,000 101-5030-451-55-00 PRINTING & BINDING 0 -180 -1,562 -5,100 -5,100 101-5030-451-61-00 OP SUPP/MINOR EQUIP -4,697 -6,475 -8,561 -11,500 -11,500 101-5030-451-94-10 EQUIP REPLACE CHARG -2,500 -2,200 -21,800 -27,500 -34,900 -419,807 -449,066 -448,980 -445,550 -464,700Expenditure Subtotals 101-5030-365-XX-00 DONATIONS 100 204 100 Other Revenue 00 101-5030-347-70-00 SHORELINE PKNG LOT F 50,582 46,062 59,451 Rents 58,000 59,000 101-5030-347-90-00 PROGRAM FEES 1,523 6,463 8,424 Rents 08,700 101-5030-364-XX-X RENT - REC & PARKS 113,597 134,553 115,304 Rents 113,000 86,500 165,802 187,282 183,279 171,000 154,200Revenue Subtotals -254,005 -261,785 -265,702 -274,550 -310,500Net (Uses)/Resources Program Totals 166 Budget Program:Recreational Facilities Account #Account Description Proposed FY13-14 Department:Recreation & Parks 101-5030-451-11-00 SALARY & WAGES - FT 124,800 Salaries and wages paid to full-time City employees allocated to this program. 101-5030-451-12-00 SALARY & WAGES - PT 204,100 Salaries and wages paid to part-time City employees who staff the City's park sites. 101-5030-451-29-00 EMPLOYEE BENEFITS 80,000 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5030-451-44-10 BUILDING & LAND RENTAL 2,300 This item is payment for land leased from the Los Angeles County Sanitation Districts for Eastview Park. 101-5030-451-54-00 LEGAL NOTICES AND ADS 2,000 Advertising in local newspapers for recreation events and activities. 101-5030-451-55-00 PRINTING & BINDING 5,100 This item reflects printing costs for event banners, brochures advertising the availability of City locations for weddings, receptions, hikes and private parties as well as tickets for Abalone Cove parking. 101-5030-451-61-00 OP SUPP/MINOR EQUIP 11,500 This item reflects the cost of purchasing staff uniform shirts and the replacement of open recreation supplies such as sports equipment, games, books, and other park-related equipment. It also covers one-time miscellaneous park purchases. 101-5030-451-94-10 EQUIP REPLACE CHARGE 34,900 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 167 Account # Account Description Budget Program:Special Events Department:Recreation & Parks Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-5040-451-11-00 SALARY & WAGES - FT 0 0 0 0 -24,900 101-5040-451-12-00 SALARY & WAGES - PT -2,782 -2,474 -6,148 -7,100 -7,700 101-5040-451-29-00 EMPLOYEE BENEFITS -504 -480 -1,000 -1,100 -11,500 101-5040-451-32-00 PROF/TECH SERVICE -14,982 -15,822 -23,921 -30,000 -29,650 101-5040-451-44-20 VEHICLE & EQUIP RENT 0 0 -485 -2,500 -5,800 101-5040-451-61-00 OP SUPP/MINOR EQUIP -7,272 -9,000 -13,471 -56,361 -8,800 -25,540 -27,776 -45,026 -97,061 -88,350Expenditure Subtotals 101-5040-365-40-00 DONATIONS - JULY 4TH 0 3,225 2,549 Other Revenue 4,000 2,100 0 3,225 2,549 4,000 2,100Revenue Subtotals -25,540 -24,551 -42,477 -93,061 -86,250Net (Uses)/Resources Program Totals 168 Budget Program:Special Events Account #Account Description Proposed FY13-14 Department:Recreation & Parks 101-5040-451-11-00 SALARY & WAGES - FT 24,900 Salaries and wages paid to full-time City employees allocated to this program. 101-5040-451-12-00 SALARY & WAGES - PT 7,700 Salaries and wages paid to part-time City employees allocated to this program. 101-5040-451-29-00 EMPLOYEE BENEFITS 11,500 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5040-451-32-00 PROF/TECH SERVICE 29,650 Professional/technical services for special events including: 1. City's annual Fourth of July Celebration. ($25,000) 2. Parking service for the annual Whale of a Day event. ($1,850) 3. Shakespeare by the Sea drama production. ($1,200) 4. Palos Verdes Symphonic Band performance. ($800) 5. Whale of a Day music performances. ($800) 101-5040-451-44-20 VEHICLE & EQUIP RENTAL 5,800 Rental of equipment for various special events, including: 1. Chemical toilets and hand washing stations for special events. ($1,000) 2. Stages, canopies, tables, and chairs for special events. ($2,300) 3. Radios for special events. ($1,000) 4. Professional sound equipment for various events. ($1,500) 101-5040-451-61-00 OP SUPP/MINOR EQUIP 8,800 This budget item allows for replacement of special event equipment and miscellaneous event expenses. The FY12-13 budget included a provision for the City’s 40th Anniversary Celebration. 169 Account # Account Description Budget Program:Point Vicente Interpretive Center Department:Recreation & Parks Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-5060-451-11-00 SALARY & WAGES - FT -89,957 -91,015 -94,507 -98,200 -63,600 101-5060-451-12-00 SALARY & WAGES - PT -112,575 -102,317 -96,544 -104,500 -124,800 101-5060-451-29-00 EMPLOYEE BENEFITS -57,184 -48,491 -48,200 -46,100 -37,225 101-5060-451-32-00 PROF/TECH SERVICE -1,486 -2,236 0 -5,100 -5,100 101-5060-451-44-20 EQUIPMENT RENTAL -763 -3,321 -743 -500 -500 101-5060-451-54-00 ADVERTISING 0 0 -1,678 0 -2,500 101-5060-451-55-00 PRINTING & BINDING 0000-2,000 101-5060-451-56-00 MILEAGE REIMBURSE -158 -50-182-300-300 101-5060-451-57-00 MEETINGS & CONFRNC 0 0 -17 -225 -800 101-5060-451-59-10 TRAINING 0 -50 -50 -500 -500 101-5060-451-59-20 MEMBERSHIPS & DUES 0 0 -101 -300 -300 101-5060-451-59-30 PUBLICATIONS 0 0 0 -150 -150 101-5060-451-61-00 OP SUPP/MINOR EQUIP -28,252 -20,304 -19,340 -32,700 -33,000 101-5060-451-62-00 PURCHASES FOR RESA 916 -50,906 -56,847 -56,000 -60,000 101-5060-451-94-10 EQUIP REPLACE CHARG -5,100 -4,200 -38,500 -48,800 -74,100 -294,559 -322,890 -356,709 -393,375 -404,875Expenditure Subtotals 101-5060-365-20-00 DONATIONS - PVIC 11,575 13,040 12,381 Other Revenue 12,200 12,000 101-5060-364-10-30 RENT - PVIC 208,855 159,702 209,049 Rents 170,000 200,000 101-5060-369-20-10 PVIC GIFT SHOP 97,738 100,557 98,449 Rents 100,000 120,000 318,168 273,298 319,878 282,200 332,000Revenue Subtotals 23,609 -49,592 -36,831 -111,175 -72,875Net (Uses)/Resources Program Totals 170 Budget Program:Point Vicente Interpretive Center Account #Account Description Proposed FY13-14 Department:Recreation & Parks 101-5060-451-11-00 SALARY & WAGES - FT 63,600 Salaries and wages paid to full-time City employees allocated to this program. 101-5060-451-12-00 SALARY & WAGES - PT 124,800 This item reflects part-time staffing expenses allocated to this program. 101-5060-451-29-00 EMPLOYEE BENEFITS 37,225 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5060-451-32-00 PROF/TECH SERVICE 5,100 Professional services for outside consultant for cash register and museum curating program updates. 101-5060-451-44-20 EQUIPMENT RENTAL 500 Miscellaneous equipment rental for various functions at the Point Vicente Interpretive Center. 101-5060-451-54-00 ADVERTISING 2,500 Advertising for PVIC rentals, Gift Shop, and recreational opportunities. 101-5060-451-55-00 PRINTING & BINDING 2,000 Printing needs for PVIC programs and events. 101-5060-451-56-00 MILEAGE REIMBURSE 300 Reimbursement for use of employees' private automobiles for City business. 101-5060-451-57-00 MEETINGS & CONFRNCS 800 Professional growth of staff and to stay current with museum trends. 101-5060-451-59-10 TRAINING 500 Charges for training provided by vendors outside the City. 101-5060-451-59-20 MEMBERSHIPS & DUES 300 171 Budget Program:Point Vicente Interpretive Center Account #Account Description Proposed FY13-14 Department:Recreation & Parks Charges for memberships and dues in recognized professional organizations. 101-5060-451-59-30 PUBLICATIONS 150 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-5060-451-61-00 OP SUPP/MINOR EQUIP 33,000 1. Anticipated operating needs of the facility including tables and chairs used for rentals, miscellaneous equipment, and exhibits. ($29,800) 2. The annual Docent Appreciation Luncheon. ($3,200) 101-5060-451-62-00 PURCHASES FOR RESALE 60,000 Purchases of items for resale at the Interpretive Center Gift Shop. 101-5060-451-94-10 EQUIP REPLACE CHARGE 74,100 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 172 Account # Account Description Budget Program:REACH Department:Recreation & Parks Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-5070-451-11-00 SALARY & WAGES - FT -25,566 -2,309 -4,445 -5,900 0 101-5070-451-12-00 SALARY & WAGES - PT -20,184 -15,551 -21,340 -24,700 -21,900 101-5070-451-29-00 EMPLOYEE BENEFITS -14,987 -12,289 -5,700 -5,200 -3,300 101-5070-451-56-00 MILEAGE REIMBURSE -55 -27 -143 -300 -300 101-5070-451-57-00 MEETINGS & CONFRNC -34 0 0 -300 -600 101-5070-451-59-10 TRAINING 0 0 0 -600 0 101-5070-451-59-20 MEMBERSHIPS & DUES 0000-300 101-5070-451-61-00 OP SUPP/MINOR EQUIP -5,362 -4,913 -6,908 -7,000 -10,000 101-5070-451-94-10 EQUIP REPLACE CHARG -2,300 -2,200 -9,500 -4,000 -2,700 -68,488 -37,289 -48,036 -48,000 -39,100Expenditure Subtotals 101-5070-347-80-00 REC FEES - REACH 6,695 9,782 11,909 Charges for Se 9,600 10,000 101-5070-365-30-00 DONATIONS - REACH 0 12,128 17,286 Other Revenue 5,100 3,000 6,695 21,910 29,195 14,700 13,000Revenue Subtotals 101-5070-391-10-00 TRANSFERS IN 26,847 0 0Fr CDBG 00 26,847 0 0 0 0Transfers In Subtotals -34,946 -15,378 -18,842 -33,300 -26,100Net (Uses)/Resources Program Totals 173 Budget Program:REACH Account #Account Description Proposed FY13-14 Department:Recreation & Parks 101-5070-451-12-00 SALARY & WAGES - PT 21,900 Salaries and wages paid to part-time City employees allocated to this program. 101-5070-451-29-00 EMPLOYEE BENEFITS 3,300 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-5070-451-56-00 MILEAGE REIMBURSE 300 Reimbursement for use of employees' private automobiles for City business. 101-5070-451-57-00 MEETINGS & CONFRNCS 600 This category increase will allow for professional growth of part- time personnel. 101-5070-451-59-20 MEMBERSHIPS & DUES 300 Membership dues for REACH staff. 101-5070-451-61-00 OP SUPP/MINOR EQUIP 10,000 Office supplies, consumable supplies, lodging and transportation associated with the operation of the REACH program. 101-5070-451-94-10 EQUIP REPLACE CHARGE 2,700 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 174 PUBLIC WORKS DEPARTMENT The Public Works Department is responsible for engineering, maintenance and construction activities throughout the city. Most activities occur on City owned property and the public right- of-way. Specific activities of Public Works Department include: Grant administration Traffic Management Storm Water Quality Management Facility Maintenance Building Improvements, Alterations, Repairs Parks, Trails & Open Space Maintenance Infrastructure Maintenance (i.e. roadways, storm drains, sewers) Street Maintenance Street Lighting Maintenance Waste reduction & recycling programs Managing City’s transit contributions Improvement Authority Administration Fleet Maintenance Infrastructure Maintenance Infrastructure Improvements ORGANIZATIONAL CHART 175 EMPLOYEE DESCRIPTIONS Public Works Director Oversees the administration of all aspects of the department Communicates with City leadership on departmental matters Oversees personnel and staff work Manages various special projects Deputy Director of Public Works Currently vacant. Do be determined. Senior Engineers Responsible for one of the three main engineering functions in the City: o Water Quality o Right of Way/Traffic Safety o City Facilities/Parks Management of capital improvement projects Associate Engineers Each Associate Engineer o Supports one Senior Engineer and that particular discipline o Manages capital improvement projects o Fulfills City’s various permitting requirements Senior Administrative Analysts Prepares Departmental budget Grant management Monitors purchase orders and adherence to City purchasing guidelines Administers solid waste and recycling programs Manage grants General department administration Administrative Staff Assistant & Permit Clerk Assists with processing service requests Assists with public inquiries, public counter and permit requests Assists with departmental, clerical, and administrative needs Maintenance Superintendent Oversees contracts for facility, street, fleet, and ground maintenance activities Responsible for responding to service requests throughout the City’s facilities and grounds Maintenance Worker II & Lead Worker Assists with contract and services oversight Handles minor and routine repairs and maintenance of City’s facilities Responds to emergency situations 176 PUBLIC WORKS PERFORMANCE INDICATORS Maintenance Program A large part of the Public Works Department’s activity is focused on responding to service requests from residents. The department strives to resolve requests promptly and efficiently, with the goal of addressing 85% of all service requests within two weeks. Based on the data collected over the past ten years, the percentage of service requests that were addressed within two weeks follows: Recycling Program The City is mandated to reduce its waste stream in accordance with state law (AB 939). For close to two decades, cities throughout California were required to meet certain diversion goals at particular milestones. The City has met and exceeded those goals. For each reporting year, each jurisdiction must demonstrate that it is disposing 50 percent or less than the calculated per capita generation amount. Rancho Palos Verdes has implemented a variety of programs to promote and increase recycling among residents and businesses in order to meet the State requirements. The City is a member of the Los Angeles Regional Agency (LARA) for AB 939 purposes. LARA’s diversion rate includes all member cities’ diversions, including RPV. Reporting Year 2007 2008 2009 2010 2011 RPV’s % Diversion* 59% 71% 63% 58% 60% LARA’s % Diversion 62% 66% 70% 70% 70% * The percentages are based on the City’s per capita disposal equivalent target of 4.5 and per capita generation of 9.1, which translates to the State required 50% diversion rate. Note – The diversion rates for 2012 will be submitted for approval in August 2013. 177 Roadway Maintenance Program The City invests considerable resources to maintain the high quality of its roadways. A Pavement Management Report is updated every three years to determine the condition of the City’s roadways by calculating a pavement rating. The pavement rating is a number between 0 and 100 that measures the quality of pavement. A new roadway has a pavement rating of 100. The average pavement rating for the City’s roadways for the past eighteen years are shown in the graph below. Street Sweeping Program The City invests considerable resources on programs to reduce the amount of trash that enters the City’s canyons, waterways, and the Pacific Ocean. The City’s Street sweeping program is one such program. The following table displays the average amount of trash picked up each month to reduce the amount entering our surface water systems. 178 Traffic Enforcement The Public Works Department works closely with the Los Angeles County Sheriff’s Department on traffic safety matters. The City monitors and reports the monthly average number of traffic collisions, determines how many of those were injury collisions, and compares the number of injury collisions to the number of hazardous citations issued by the Sheriff. The following table shows traffic collision data for the past seven years. Monthly Average Index 2006 2007 2008 2009 2010 2011 2012 Total Collisions 20 21 20 21 24 23 26 Injury Collisions 87 7 6 8 7 8 8 Hazardous Citations Issued 492 526 460 448 406 423 229 Enforcement Index 84 72 76 73 87 82 89 * Number of hazardous citations issued/number of injury collisions 179 BLANK PAGE 180 Account # Account Description Budget Program:Public Works Administration Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-3001-431-11-00 SALARY & WAGES - FT -891,710 -1,131,013 -1,196,925 -1,231,475 -1,398,700 101-3001-431-12-00 SALARY & WAGES - PT -141,954 -140,579 -121,849 -20,400 -20,200 101-3001-431-29-00 EMPLOYEE BENEFITS -482,247 -419,510 -423,500 -394,950 -431,700 101-3001-431-32-00 PROF/TECH SERVICE -66,446 -49,170 -64,148 -83,000 -111,000 101-3001-431-41-40 TELEPHONE SERVICE 0000-6,000 101-3001-431-44-10 BUILDING & LAND RENT 0 0 0 -5,500 -7,200 101-3001-431-54-00 LEGAL NOTICES AND AD -19,766 -14,408 -18,295 -12,000 -17,000 101-3001-431-55-00 PRINTING & BINDING -17,971 -14,775 -15,944 -25,000 -25,000 101-3001-431-56-00 MILEAGE REIMBURSE -631 -599 -758 -600 -700 101-3001-431-57-00 MEETINGS & CONFRNC -1,190 -3,209 -2,519 -4,000 -4,000 101-3001-431-59-10 TRAINING -1,720 -2,450 -1,728 -3,500 -3,500 101-3001-431-59-20 MEMBERSHIPS & DUES -1,215 -1,346 -1,456 -1,200 -1,200 101-3001-431-59-30 PUBLICATIONS -271 -765 -1,899 -500 -500 101-3001-431-61-00 OP SUPP/MINOR EQUIP -17,582 -25,272 -19,473 -27,000 -11,000 101-3001-431-69-00 OTHER MISCELLANEOU -114 -48,870 -1,740 -45,000 0 101-3001-431-94-10 EQUIP REPLACE CHARG -15,800 -13,700 -104,400 -121,300 -123,300 -1,658,617 -1,865,666 -1,974,635 -1,975,425 -2,161,000Expenditure Subtotals 101-3001-344-10-00 ENGINEERING FEES 5,125 4,071 60,239 Charges for Se 40,000 35,000 101-3001-381-10-00 SPECIAL FUND ADMIN 148,200 151,200 154,300 Charges for Se 157,400 156,000 101-3001-324-10-00 RIGHT OF WAY PERMITS 57,967 75,045 60,058 License/Permit 65,000 70,000 101-3001-324-20-00 DUMPSTER PERMITS 0 2,548 2,744 License/Permit 1,200 1,000 101-3001-364-XX-10 RENT - CITY HALL 302 135 4,453 Rents 00 211,594 232,999 281,794 263,600 262,000Revenue Subtotals -1,447,023 -1,632,667 -1,692,840 -1,711,825 -1,899,000Net (Uses)/Resources Program Totals 181 Budget Program:Public Works Administration Account #Account Description Proposed FY13-14 Department:Public Works 101-3001-431-11-00 SALARY & WAGES - FT 1,398,700 Salaries and wages paid to full-time City employees allocated to this program. 101-3001-431-12-00 SALARY & WAGES - PT 20,200 Part time salaries provide for interns who assist staff in routine permit and construction inspections, as well as special projects. 101-3001-431-29-00 EMPLOYEE BENEFITS 431,700 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 101-3001-431-32-00 PROF/TECH SERVICE 111,000 1. City Engineering Activity: Contract engineering services to review land maps and development plans that are not reimbursable by developers. Additional services are required to review drainage plans for private development. This activity was previously monitored by the Community Development Department. ($15,000) 2. Engineering Studies: Contract engineering services for engineering investigations. ($12,000) 3. Inspection Services: Inspections for encroachment permits, traffic projects and right-of-way maintenance projects. Permit fees collected as General Fund revenue partially offset the cost of this program. ($75,000) 4. Temporary Clerical Assistance: Temporary office assistance for staff vacations, illnesses or other absences and for courier service. ($5,000) 5. Administration of CDBG Program: The City’s Community Development Block Grant funding does not cover the entire cost of the consultant who administers the City’s program. ($4,000) 101-3001-431-41-40 TELEPHONE SERVICE 6,000 Cell service for city-owned phones used by field personnel. This expenditure was previously accounted for in the supplies and minor equipment account. 101-3001-431-44-10 BUILDING & LAND RENTAL 7,200 Storage Pod Rental - Annual rental fees for three on-site storage pods to house inactive files. 182 Budget Program:Public Works Administration Account #Account Description Proposed FY13-14 Department:Public Works 101-3001-431-54-00 LEGAL NOTICES AND ADS 17,000 Legal notice advertising for Public Works projects. The number of projects and the cost to publish legal notices has increased from prior years. 101-3001-431-55-00 PRINTING & BINDING 25,000 Printing of permits, service request forms, material for public meetings, bid documents and blueprints for Public Works projects. 101-3001-431-56-00 MILEAGE REIMBURSE 700 Reimbursement of staff for use of personal vehicles to attend meetings. 101-3001-431-57-00 MEETINGS & CONFRNCS 4,000 Charges for expenses incurred for authorized City meetings and conferences. Expenses include transportation, registration fees, lodging, meals and other expenses incurred. 101-3001-431-59-10 TRAINING 3,500 This item provides for training and professional development of staff. 101-3001-431-59-20 MEMBERSHIPS & DUES 1,200 Annual dues for professional organizations and licensing requirements to maintain professional status of department employees. 101-3001-431-59-30 PUBLICATIONS 500 Provides for subscriptions to periodicals, city directories and technical publications which assist City staff in the performance of their duties. 101-3001-431-61-00 OP SUPP/MINOR EQUIP 11,000 Office supplies, minor equipment and miscellaneous items. 101-3001-431-94-10 EQUIP REPLACE CHARGE 123,300 Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not 183 Budget Program:Public Works Administration Account #Account Description Proposed FY13-14 Department:Public Works directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 184 Account # Account Description Budget Program:Traffic Management Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-3006-431-32-00 PROF/TECH SERVICE -130,904 -93,336 -72,314 -158,000 -208,000 101-3006-431-43-00 MAINTENANCE SERVICE -73,459 -66,401 -65,964 -86,000 -86,000 101-3006-431-55-00 PRINTING & BINDING 0 0 -1,219 -2,000 -2,000 101-3006-431-61-00 OP SUPP/MINOR EQUIP -5,415 -6,569 -215 0 0 101-3006-431-73-00 IMPROVEMENTS 0 -1,010 0 -14,300 0 202-3004-431-32-00 PROF/TECH SERVICE 000Traf Sig Maint -3,000 0 202-3004-431-41-30 LIGHT AND POWER -22,737 -23,033 -21,266 Traf Sig Maint -24,000 -24,000 202-3004-431-43-00 MAINTENANCE SERVICE -50,087 -42,563 -52,501 Traf Sig Maint -86,000 -85,000 202-3004-431-73-00 IMPROVEMENTS 000Traf Sig Maint -90,000 0 -282,602 -232,912 -213,480 -463,300 -405,000Expenditure Subtotals 101-3006-344-20-00 SALE OF SIGNS/SERVIC 7,308 6,921 5,901 Charges for Se 7,700 8,000 101-3006-327-10-00 PARKING PERMITS 0 445 575 License/Permit 500 700 101-3006-327-20-00 PARKING DECALS 0 166 273 License/Permit 0700 7,308 7,532 6,749 8,200 9,400Revenue Subtotals 202-3004-391-10-00 TRANSFERS IN 72,824 67,633 72,688 Fr 1911 Act 203,000 99,000 72,824 67,633 72,688 203,000 99,000Transfers In Subtotals -202,470 -157,747 -134,042 -252,100 -296,600Net (Uses)/Resources Program Totals 185 Budget Program:Traffic Management Account #Account Description Proposed FY13-14 Department:Public Works 101-3006-431-32-00 PROF/TECH SERVICE 208,000 1. Traffic Engineering Services: Consulting support directed by staff to respond to residents' concerns and requests about traffic issues. Services may include improving traffic processes, designing traffic projects and pursuing traffic grants. Additional services are needed in FY13-14 to prepare and submit the Highway Performance Management System (HPMS) and Congestion Management Program (CMP) reports to the State. ($70,000) 2. Category A Traffic Engineering Services: This is the fourth year of a five-year Traffic Safety Program to implement the recommendations made by the Traffic Safety Commission in FY08-09. Services include providing traffic engineering information, investigations or small project designs to address various city-wide traffic issues or concerns of the City Council, residents, staff, emergency services and other public agencies. ($38,000) 3. Citywide Traffic Sign Compliance Survey: On January 21, 2010 Caltrans adopted the Federal Highway Administration's (FHWA) mandate for all local public agencies to maintain traffic signs to a minimum level of retro-reflectivity. Local agencies must have a program in place for maintaining sign retro-reflectivity. In order to comply with this FHWA mandate, specialized professional services are needed to collect sign inventory and sign retro- reflectivity information within the City of Rancho Palos Verdes. ($100,000) 101-3006-431-43-00 MAINTENANCE SERVICES 86,000 1. Radar Trailer Program: Radar trailers are set up at various locations throughout the City to implement a traffic enforcement program. ($6,000) 2. Annual Pavement Striping Program: Contract services for pavement striping and marking. ($80,000) 101-3006-431-55-00 PRINTING & BINDING 2,000 The cost of printing parking program permits. 202-3004-431-41-30 LIGHT AND POWER 24,000 Power to traffic signals throughout the city. This expenditure is funded with Street Lighting (1911 Act) assessments. Traf Sig Maint 202-3004-431-43-00 MAINTENANCE SERVICES 85,000 1. Traffic Signal Maintenance: Funds for the regular maintenance 186 Budget Program:Traffic Management Account #Account Description Proposed FY13-14 Department:Public Works of all traffic signals. Actual expenditures vary year to year depending on the number of major repairs needed. This expenditure is funded with Street Lighting (1911 Act) assessments. ($75,000) 2. Traffic Signal Accident Repairs: The cost to repair damage to traffic signals caused by traffic accidents is reimbursable to the City by the parties involved. ($10,000) 187 Account # Account Description Budget Program:Storm Water Quality Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-3007-431-32-00 PROF/TECH SERVICE -84,883 -78,424 -60,545 -97,800 -325,500 101-3007-431-33-00 LEGAL SERVICES -7,037 -4,773 -226 -10,000 0 101-3007-431-43-00 MAINTENANCE SERVICE -30,363 -32,464 -32,174 -73,000 -75,000 101-3007-431-61-00 OP SUPP/MINOR EQUIP 0000-5,000 -122,283 -115,661 -92,945 -180,800 -405,500Expenditure Subtotals 101-3007-391-10-00 TRANSFERS IN 2,800 0 0Fr Prop A 00 2,800 0 0 0 0Transfers In Subtotals -119,483 -115,661 -92,945 -180,800 -405,500Net (Uses)/Resources Program Totals 188 Budget Program:Storm Water Quality Account #Account Description Proposed FY13-14 Department:Public Works 101-3007-431-32-00 PROF/TECH SERVICE 325,500 1. National Pollutant Discharge Elimination System (NPDES) Program Administration: Contract services for the overall administration of the City’s Storm Water Quality Program to comply with the offshore water quality monitoring requirements of the Storm Water Resources Control Board (SWRCB). Significant increases are anticipated over previous years with the adoption of a new permit requiring additional scope to the consultant's contract. ($100,000) 2. Jurisdiction 7 Offshore Water Quality Monitoring: In early 2003, the Storm Water Resources Control Board released new regulations regarding bacteria in the Santa Monica Bay. These new regulations require cities with area tributaries flowing into the bay to monitor offshore points on a weekly basis. This line item provides funding for contract services to fulfill the monitoring requirement. ($8,500) 3. State Water Resources Control Board (SWRCB) Fees: Annual fee for a waste discharge ($2,000) and storm water permit ($15,000). As part of the National Pollution Discharge Elimination System (NPDES)/Clean Water Act implementation, the State Water code requires these fees. ($17,000) 4. Municipal Separate Storm Sewer System (MS4) Implementation: The new storm water (MS4) permit requires a significant increase in storm water quality planning, field studies, preventative activity and treatment systems. The response includes development of planning documents, including monitoring and implementation plans, pollutant modeling studies, and Total Maximum Daily Load (TMDL) implementation for Machado Lake, Santa Monica Bay and the Los Angeles Harbor watersheds. ($200,000) 101-3007-431-43-00 MAINTENANCE SERVICES 75,000 1. Catch Basin Cleaning and Storm Drain Maintenance: Contract services to clean catch basins, open channels and storm drain facilities in the City, including disposal costs and stenciling water quality messages on catch basins. ($45,000) 2. Sweeping in City Facility Parking Lots: Contract services to sweep City-owned parking lots to reduce the number of contaminants that may flow into the bay. ($17,000) 3. Bus Shelter Cleaning/Trash Pick-up: Contract services for cleaning and litter removal at the City’s bus shelters. ($6,000) 4. Extra Street Sweep Before the Rainy Season: The National Pollution Discharge Elimination System (NPDES)/Clean Water Act requires that the City perform an extra sweep before the rainy 189 Budget Program:Storm Water Quality Account #Account Description Proposed FY13-14 Department:Public Works season to reduce the number of contaminants that may flow into the bay. ($7,000) 101-3007-431-61-00 OP SUPP/MINOR EQUIP 5,000 Citywide Spill Cleanup: Spill kits and equipment are used by the City's right-of-way maintenance crews to contain sewer and other spills that could impact water quality. 190 Account # Account Description Budget Program:Building Maintenance Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-3008-431-11-00 SALARY & WAGES - FT -1540000 101-3008-431-32-00 PROF/TECH SERVICE -824 -5,302 0 -5,000 -3,500 101-3008-431-41-10 WATER UTILITY SERVIC -20,692 -23,158 -36,668 -26,000 -32,000 101-3008-431-41-20 GAS UTILITY SERVICE -1,830 -1,333 -1,267 -5,000 -2,000 101-3008-431-41-30 LIGHT AND POWER -105,439 -101,241 -92,105 -120,000 -105,000 101-3008-431-43-00 MAINTENANCE SERVICE -274,784 -267,193 -301,935 -350,500 -340,500 101-3008-431-61-00 OP SUPP/MINOR EQUIP -40,802 -51,842 -41,451 -79,000 -88,000 101-3008-431-94-10 EQUIP REPLACE CHARG -3,300 -3,100 -17,800 -14,700 -25,600 -447,825 -453,168 -491,226 -600,200 -596,600Expenditure Subtotals -447,825 -453,168 -491,226 -600,200 -596,600Net (Uses)/Resources Program Totals 191 Budget Program:Building Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 101-3008-431-32-00 PROF/TECH SERVICE 3,500 1. Information Technology costs associated with small projects. Costs are incurred for temporarily moving workstations and other computer equipment when maintenance projects are performed. ($2,500) 2. Certified Access Specialists (CASp) Services: Effective January 1, 2013 a new State law requires the City to collect a $1 fee from business license applicants to fund CASp programs. Local agencies are allowed to retain 70% of the fees, which must be used for CASp services that will facilitate compliance with construction-related accessibility requirements. ($1,000) 101-3008-431-41-10 WATER UTILITY SERVICE 32,000 Water utility service for all public buildings. 101-3008-431-41-20 GAS UTILITY SERVICE 2,000 Gas utility service for all public buildings. 101-3008-431-41-30 LIGHT AND POWER 105,000 Light and power for all public buildings. 101-3008-431-43-00 MAINTENANCE SERVICES 340,500 These services provide for the ongoing maintenance of all City and park buildings. The budget allocation varies from year to year, depending on the number of maintenance projects planned each year. The following are on-going maintenance efforts: 1. Custodial Services: Contracted janitorial service for all public buildings. ($92,000) 2. Graffiti Abatement: Removal of graffiti from public areas. ($5,000) 3. General Building Maintenance: Includes monthly maintenance services, miscellaneous repairs and minor maintenance projects for all City facilities. ($41,000) 4. Utility Repairs: Plumbing, lighting and electrical repairs. Also provides for any major utility failures that might occur. ($42,000) 5. Building Security: Electronic building security at all park buildings and City Hall are provided by a contract security company. ($25,000) 192 Budget Program:Building Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 6. Pest Control: Monthly pest control in and around all City buildings. ($5,000) 7. Heating and Air Conditioning Maintenance: Servicing of HVAC systems at Hesse Park, Point Vicente Interpretive Center, Ladera Linda Community Center, RPV TV Studio, PV on the Net, Disaster Communications Center and the Civic Center. ($16,000) 8. Elevator Maintenance: The annual maintenance contract provides for inspection and license certification required by the State. ($5,000) 9. Fire Extinguisher Service: The Fire Code requires the City to annually inspect and certify the fire extinguishers at public facilities. ($4,500) 10. Building Fire Systems: Annual inspection and maintenance of sprinkler systems at all City facilities. ($2,000) 11. Emergency Generator Maintenance: Annual maintenance and servicing of the emergency generators at the Civic Center, the Point Vicente Interpretive Center, and Hesse Park. ($8,000) 12. Miscellaneous one-time projects. ($10,000) Annual Maintenance Projects: 1. Painting Program ($50,000) 2. Flooring Replacement Program ($20,000) 3. Water and Backflow Valve Replacement Program ($15,000) 101-3008-431-61-00 OP SUPP/MINOR EQUIP 88,000 1. Building Supplies and Equipment: Includes building maintenance supplies, minor equipment, custodial and sanitary supplies, and kitchen supplies for City Council and Commission meetings, and City facilities. ($55,000) 2. Fuel for emergency generators located at City Hall, Point Vicente Interpretive Center and Hesse Park. ($20,000) 3. Replacement of Appliances at PVIC: This rental facility experiences high usage throughout the year and some of the commercial grade appliances in the facility kitchen will need to be replaced. ($10,000) 4. Replacement of Community Room chairs. ($3,000) 101-3008-431-94-10 EQUIP REPLACE CHARGE 25,600 193 Budget Program:Building Maintenance Account #Account Description Proposed FY13-14 Department:Public Works Equipment Replacement charges pay for maintenance, depreciation and eventual replacement of existing equipment items. Equipment is defined as vehicles, computers, and other office equipment with a cost of $5,000 or more. Purchases of replacement equipment occur on an as-needed basis, and do not directly increase the amount of a budgetary program’s Equipment Replacement charges. The cost of purchasing new equipment directly increases the Equipment Replacement charge in the year the equipment is acquired. 194 Account # Account Description Budget Program:Parks, Trails & Open Space Maintenance Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-3009-431-32-00 PROF/TECH SERVICE 0 -15,153 -15,000 -15,000 -25,000 101-3009-431-41-10 WATER UTILITY SERVIC -114,117 -117,761 -186,655 -132,000 -174,000 101-3009-431-41-30 LIGHT AND POWER -1,028 -1,101 -1,136 -1,000 -1,500 101-3009-431-43-00 MAINTENANCE SERVICE -476,355 -880,629 -683,595 -947,000 -882,300 101-3009-431-59-20 MEMBERSHIPS & DUES 0 0 -80,838 -80,000 -84,030 101-3009-431-61-00 OP SUPP/MINOR EQUIP -8,579 -28,960 -30,880 -40,000 -100,000 101-3009-431-69-00 OTHER MISCELLANEOU -13,477 -13,733 -13,956 -89,000 -14,300 101-3009-431-73-00 IMPROVEMENTS 0 -9,250 0 0 -70,000 -613,556 -1,066,587 -1,012,061 -1,304,000 -1,351,130Expenditure Subtotals 224-3024-337-10-00 MEASURE A 38,460 0 160,641 From Oth Agen 100,000 105,000 224-3024-361-10-00 INTEREST EARNINGS 233 83 70Interest 170 0 38,693 83 160,711 100,170 105,000Revenue Subtotals 101-3009-391-10-00 TRANSFERS IN 38,460 160,641 100,000 Fr Measure A 100,000 105,000 101-3009-391-10-00 TRANSFERS IN 0 12,000 0Fr Waste Redu 12,000 5,000 38,460 172,641 100,000 112,000 110,000Transfers In Subtotals 224-3024-491-91-00 TRANSFERS OUT -38,460 -160,641 -100,000 To Gen'l Fund -100,000 -105,000 -38,460 -160,641 -100,000 -100,000 -105,000Transfers Out Subtotals -574,863 -1,054,504 -851,350 -1,191,830 -1,241,130Net (Uses)/Resources Program Totals 195 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 101-3009-431-32-00 PROF/TECH SERVICE 25,000 1. Ongoing Maintenance: Contract administration and inspection services for parks and trails. ($15,000) 2. Security services at City Parks and Open Space Locations: Services include security inspections of remote City areas, securing park entrance gates, and opening and closing restroom facilities. ($10,000) 101-3009-431-41-10 WATER UTILITY SERVICE 174,000 Water to all park irrigation systems. 101-3009-431-41-30 LIGHT AND POWER 1,500 Power for landscape irrigation control boxes at the parks. 101-3009-431-43-00 MAINTENANCE SERVICES 882,300 Landscape maintenance services for parks, trails and open space facilities. The budget allocation varies from year to year depending on the number of maintenance projects planned for each year. 1. Landscape Maintenance at Parks and City facilities: Services include turf and ground cover care on a weekly basis, fertilization, playground maintenance, shrub and tree care, ball field maintenance, litter patrol on a seasonal and as-needed basis, maintenance of park furniture and other park amenities, and plant material replacement. Waste Reduction money covers $2,000 of the cost of servicing recycling bins. ($225,000) 2. Irrigation Repairs: Annual maintenance to repair irrigation systems at City facilities. ($25,000) 3. Trails Maintenance: Provides for erosion control, vegetation clearance and weed abatement on trails designated for pedestrian use. The FY13-14 allocation has increased for the California Coastal Trail. ($48,300) 4. Maintenance Repairs and Special Events: Includes miscellaneous minor repairs for facility parking lots, fences, signs, drainage, etc. that are not part of the regular maintenance effort. This budget item also includes site preparation for special events such as the 4th of July celebration and Whale of a Day. ($53,000) 5. Fuel Modification/Weed Abatement - brush clearance for the following areas: a) Open Space Areas: The Los Angeles (LA) County Weed 196 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY13-14 Department:Public Works Abatement Division of the LA County Agricultural Commission and the LA County Fire Department require the City to perform annual fuel modification on 36 City-owned parcels identified in the NCCP preserve. These costs will be partially funded with $105,000 of Measure A maintenance monies. ($281,000) b) Parks and City-owned lots: Weed abatement activities at City park sites and semi-annual clearance of fire roads and trails in the Portuguese Bend Reserve. ($25,000) c) Annual County Discing Areas: The Los Angeles County Department of Agriculture performs annual discing of Grand View Park, Sunnyside Ridge and west of Indian Peak Road. ($10,000) d) Palos Verdes Peninsula Land Conservancy (PVPLC) Trail Maintenance - PVPLC service requests for trail maintenance that are not covered by their service agreement with the City. ($25,000) 6. Pest Control: Contractor services to control rodent infestation at City facilities. ($25,000) 7. Annual Backflow Testing: The local water utility requires annual testing of backflow valves. ($6,000) 8. Electrical Repairs: Repair of landscape lighting in all parks. ($5,000) 9. Portable Toilets: Servicing of portable toilets located at Portuguese Bend Field, Abalone Cove Shoreline Park, Del Cerro, Subregion 1, a permanent handicapped accessible unit at Ryan Park, and at City-sponsored events. Due to the increase in parks and trail usage, service has been increased from one to two times per week. ($20,000) 10. Miscellaneous One-time Maintenance Projects: Unanticipated maintenance projects. ($10,000) Annual Maintenance Programs: 1. City Hall Tennis Court: Minor maintenance to maintain a safe playing surface. ($5,000) 2. Ladera Linda Paddle Tennis Courts: Maintenance of two paddle tennis courts to maintain safe playing surfaces. ($4,000) 3. Annual Play Surface Maintenance Program: Play areas at the various park sites will be resurfaced as needed ($23,000). 4. Parking Lot Resurfacing Program: Parking lots at the park sites will be resurfaced, as needed. ($11,000) 5. Water Efficient Sprinkler Head Replacement Program: 197 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY13-14 Department:Public Works Systematic replacement of existing sprinkler heads with water efficient models. The upgrade effort began in FY11-12 and is expected to be completed by 2015. ($10,000) 6. View Impairing Non-native Vegetation Maintenance: Over the years, a number of non-native shrubs have grown up on City right- of-way and City-owned property that have degraded the ocean views from the public roadway and public trails along the Palos Verdes Drive West and Palos Verdes Drive South vehicular view corridors. In order to restore and protect these public views as called out for in the City's General Plan, Coastal Specific Plan and Coast Vision Plan, annual maintenance will be performed to remove non-native foliage from these areas. Funds will be budgeted in the Street Maintenance/Non-Pavement program for City right-of-way areas, and in the Parks, Trails and Open Space Maintenance program for City-owned property. ($16,000) One-time Maintenance Projects: 1. Community Development Department (CDD) Sewer Repair: One of the main underground sewer lines has deteriorated and a new lining will be installed. ($15,000) 2. Fence Repairs/Replacements at City Facilities: The deteriorated condition of fences at various City facilities has created security issues and needs to be repaired/and or replaced. ($40,000) 101-3009-431-59-20 MEMBERSHIPS & DUES 84,030 1. Klondike Canyon Landslide Abatement District assessments for City owned parcels. ($39,650) 2. Abalone Cove Landslide Abatement District (ACLAD) assessments for City owned parcels. ($44,380) 101-3009-431-61-00 OP SUPP/MINOR EQUIP 100,000 1. Supplies and Equipment: Materials and equipment to maintain and repair City parks, trails and open space areas. The annual allocation for Playground Safety Audit Repairs ($5,000) has been moved from the Maintenance to the Supply/Equipment budget as the allocation is generally used for replacing playground equipment that is installed by the City’s maintenance staff. ($30,000) 2. Trash/Recycling Receptacles: Replacement of receptacles as needed. The recycling bins are funded with $3,000 of Waste Reduction money. ($5,000) 3. Trail and Park Signage: Park Rangers have requested improved signage that is consistent, informative and directional. ($10,000) 198 Budget Program:Parks, Trails & Open Space Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 4. Recreation and Park Rules Sign Replacement: This is a two- year program that will update the Park Rules signs at City facilities. ($15,000) 5. Security Cameras - Eight security cameras will be installed at the following locations: City Hall campus (3), Eastview Park (2), Founders Park (1), the Forrestal Open Space gate (1), and the Gateway parking lot (1). The cameras will be used to deter vandalism and illegal dumping that has occurred during the past year. This appropriation is a one-time initial cost to install the cameras. The City would contract with a security company that would own, maintain and monitor the cameras. The expected ongoing cost to monitor the cameras is expected to be about $1,200 per camera per year (or $9,600 for 8 cameras). ($40,000) 101-3009-431-69-00 OTHER MISCELLANEOUS 14,300 Storm Drain User Fee and Abalone Cove Sewer User Fee for City- owned parcels. 101-3009-431-73-00 IMPROVEMENTS 70,000 Landslide Dewatering Well Reconstruction: As part of the Landslide Mitigation measures that were adopted by the City Council in December 2012, one existing dewatering well in the landslide area will be rehabilitated each year, over the next 19 years. ($70,000) 224-3024-491-91-00 TRANSFERS OUT 105,000 Transfer from the Measure A Maintenance fund to Parks, Trails & Open Space Maintenance within the General fund for the fuel modification of Open Space areas. To Gen'l Fund 199 Account # Account Description Budget Program:Street Maintenance - Pavement Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 202-3005-431-32-00 PROF/TECH SERVICE 0 -6,373 -8,508 PB Rd Maint -16,400 -17,400 202-3005-431-43-00 MAINTENANCE SERVICE -554,768 -512,241 -517,217 PB Rd Maint -510,000 -535,000 -554,768 -518,614 -525,725 -526,400 -552,400Expenditure Subtotals 202-3005-391-10-00 TRANSFERS IN 556,088 500,300 516,400 Fr Prop C 490,000 522,000 556,088 500,300 516,400 490,000 522,000Transfers In Subtotals 1,320 -18,314 -9,325 -36,400 -30,400Net (Uses)/Resources Program Totals 200 Budget Program:Street Maintenance - Pavement Account #Account Description Proposed FY13-14 Department:Public Works 202-3005-431-32-00 PROF/TECH SERVICE 17,400 1. Portuguese Bend Road Maintenance: Inspection services for the Palos Verdes Drive South road repairs. These services are paid for with Proposition C funds. ($12,000) 2. Annual update of aerial surveys of the road in the landslide area. ($5,400) PB Rd Maint 202-3005-431-43-00 MAINTENANCE SERVICES 535,000 1. Portuguese Bend Road Maintenance: Street maintenance costs for ongoing repairs to Palos Verdes Drive South through the landslide area. These maintenance costs are paid for with Proposition C funds. ($510,000) 2. Drainage System Maintenance: The drainage system south of PVDS within the landslide requires frequent realignment so that it remains functional. The system drains the roadway and requires realignment several times throughout the rainy season, and is specifically due to the frequent landslide movement in the area. ($25,000) 201 Account # Account Description Budget Program:Street Maintenance - Non Pavement Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 203-3010-431-32-00 PROF/TECH SERVICE -11,073 -9,122 -13,042 1972 Act -7,500 -7,500 203-3010-431-33-00 LEGAL SERVICES 0001972 Act -1,500 0 203-3010-431-54-00 LEGAL NOTICES AND AD 0 -338 01972 Act -500 -500 203-3010-431-94-20 OVERHEAD CHARGES -59,900 -4,400 -62,300 1972 Act -63,500 -64,800 202-3003-431-32-00 PROF/TECH SERVICE 0 -9,501 -14,990 Medians -16,000 -16,000 202-3003-431-41-10 WATER UTILITY SERVIC -70,386 -62,173 -70,402 Medians -83,000 -83,000 202-3003-431-41-30 LIGHT AND POWER -5,649 -6,081 -7,163 Medians -6,000 -7,000 202-3003-431-43-00 MAINTENANCE SERVICE -136,313 -168,952 -155,674 Medians -235,279 -232,279 202-3003-431-43-00 MAINTENANCE SERVICE -235,847 -177,858 -234,678 Roadside -248,000 -254,000 202-3003-431-32-00 PROF/TECH SERVICE -6,350 0 0Roadways 00 202-3003-431-43-00 MAINTENANCE SERVICE -411,648 -485,075 -331,857 Roadways -476,000 -471,000 202-3003-431-32-00 PROF/TECH SERVICE -4,800 -26,560 -6,625 Sidewalk/Ramp -10,000 -5,000 202-3003-431-43-00 MAINTENANCE SERVICE -7,246 -76,487 -161,189 Sidewalk/Ramp -132,640 -140,000 202-3003-431-61-00 OP SUPP/MINOR EQUIP -22,496 -20,798 -45,916 Street Signs -50,000 -77,000 202-3003-431-43-00 MAINTENANCE SERVICE -120,260 -117,275 -123,877 Street Sweep -140,000 -140,000 202-3003-431-43-00 MAINTENANCE SERVICE -207,625 -219,962 -224,201 Tree Trim -210,000 -210,000 -1,299,593 -1,384,583 -1,451,913 -1,679,919 -1,708,079Expenditure Subtotals 202-3003-344-30-00 SIDEWALK REPAIR 7,960 0 2,500 Chg for Svcs 14,000 4,000 202-3003-344-50-00 TREE TRIMMING FEES 460 0 400 Chg for Svcs 00 202-3003-334-10-00 PROPOSITION 42 387,27800From Oth Agen 00 202-3003-335-30-30 STATE GAS TAX 2103 0 412,088 585,289 From Oth Agen 472,400 616,055 202-3003-335-30-50 STATE GAS TAX 2105 234,380 243,989 198,039 From Oth Agen 210,500 203,328 202-3003-335-30-60 STATE GAS TAX 2106 141,890 147,690 133,043 From Oth Agen 145,500 139,590 202-3003-335-30-70 STATE GAS TAX 2107 311,910 326,121 284,254 From Oth Agen 302,000 302,722 202-3003-335-30-75 STATE GAS TAX 2107.5 6,000 12,000 6,000 From Oth Agen 6,000 6,000 202-3003-361-10-00 INTEREST EARNINGS 1,319 1,347 2,402 Interest 3,160 3,030 203-3010-361-10-00 INTEREST EARNINGS 641 698 570 Interest 390 190 202-3003-369-10-00 ST MAINT MISC REVENU 15,640 18,109 13,460 Other Revenue 14,000 20,000 202 Account # Account Description Budget Program:Street Maintenance - Non Pavement Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 203-3010-311-10-00 ASSESSMENTS 254,139 260,453 258,813 Taxes 258,000 258,000 1,361,617 1,422,496 1,484,769 1,425,950 1,552,915Revenue Subtotals 202-3003-391-10-00 TRANSFERS IN 200,000 204,000 200,000 Fr 1972 Act 200,000 190,000 202-3003-391-10-00 TRANSFERS IN 212,000 165,200 116,000 Fr Beautificatio 193,000 214,000 202-3003-391-10-00 TRANSFERS IN 22,000 0 0Fr Gen'l fund 00 202-3003-391-10-00 TRANSFERS IN 40,000 0 40,000 Fr Waste Red 40,000 57,000 474,000 369,200 356,000 433,000 461,000Transfers In Subtotals 202-3003-491-91-00 TRANSFERS OUT 0 -4,419 -52,661 To Street Impr 00 203-3010-491-91-00 TRANSFERS OUT -200,000 -204,000 -200,000 To Street Maint -200,000 -190,000 -200,000 -208,419 -252,661 -200,000 -190,000Transfers Out Subtotals 336,024 198,694 136,195 -20,969 115,836Net (Uses)/Resources Program Totals 203 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY13-14 Department:Public Works 203-3010-431-32-00 PROF/TECH SERVICE 7,500 Provides for preparation of the annual Engineer's report. 1972 Act 203-3010-431-54-00 LEGAL NOTICES AND ADS 500 Notices for Public Hearings. 203-3010-431-94-20 OVERHEAD CHARGES 64,800 The 1972 Act allows for the reimbursement of Public Works administration overhead costs associated with establishing and administering the district. 202-3003-431-32-00 PROF/TECH SERVICE 16,000 This line item provides for assistance in contract administration, and to monitor and inspect contract maintenance activity on a regular basis. Medians 202-3003-431-41-10 WATER UTILITY SERVICE 83,000 Water service to all irrigated medians. 202-3003-431-41-30 LIGHT AND POWER 7,000 Electrical power for medians which have electronic irrigation controllers and/or landscape lighting. This budget item includes power to Ocean Terrace, which is a special benefit median partially funded with $1,040 of Landscape and Lighting (1972 Act) assessments. 202-3003-431-43-00 MAINTENANCE SERVICES 232,279 1. Median Maintenance: Maintenance of landscaped center medians and street right-of-ways. The work includes turf areas, ground cover areas, irrigation systems, streets, shrubs, hardscapes, litter patrol and weed abatement. Litter abatement activities are funded with $10,000 of Department of Conservation monies received in the Waste Reduction Program. Additional maintenance costs include the new median on Palos Verdes Drive West that will be completed in 2013. ($224,000) 2. Backflow Inspections: To meet the requirements of California Water Service and the Los Angeles County Health Department, all backflow prevention devices are certified annually by a private contractor. ($6,000) 3. Special Benefit Median Maintenance is partially funded with $2,279 of Landscape and Lighting Maintenance Assessments 204 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY13-14 Department:Public Works (1972 Act) and includes: a. Rue Beaupre ($535) b. Alta Vista ($865) c. Ocean Terrace ($879) 202-3003-431-43-00 MAINTENANCE SERVICES 254,000 1. Roadside Maintenance: Contract services for Roadside Maintenance include litter pick-up, sign repair and installation, clean-up of illegal dumping, vegetation removal, weed abatement, and fence and guardrail repair/replacement. ($200,000) 2. Roadside Irrigation Maintenance. ($20,000) 3. Roadway Repairs Due to Accidents: Repairs that are not included in regular roadway or roadside maintenance. The City attempts to recover repair costs associated with accidents from the parties that cause the damage. ($30,000) 4. View Impairing Non-native Vegetation Maintenance: Over the years, a number of non-native shrubs have grown up on City right- of-way and City-owned property that have degraded the ocean views from the public roadway and public trails along the Palos Verdes Drive West and Palos Verdes Drive South vehicular view corridors. In order to restore and protect these public views as called out for in the City's General Plan, Coastal Specific Plan and Coast Vision Plan, annual maintenance will be performed to remove non-native foliage from these areas. Funds will be budgeted in the Street Maintenance-Nonpavement program for City right-of-way areas, and in the Parks, Trails and Open Space Maintenance program for City-owned property. ($4,000) Roadside 202-3003-431-43-00 MAINTENANCE SERVICES 471,000 Contract services for roadway maintenance includes temporary pavement patching and temporary sidewalk repairs. ($430,000) 25th Street Annual Maintenance: Annual maintenance costs for debris cleanup are shared with the Los Angeles County Public Works Department. This effort will be required until the landslide stabilization project is completed in San Ramon Canyon. ($41,000) Roadways 202-3003-431-32-00 PROF/TECH SERVICE 5,000 Annual Sidewalk Graphic Information System (GIS) Theme Layer - The GIS sidewalk data is updated each time a sidewalk project is completed. Sidewalk/Ramp 202-3003-431-43-00 MAINTENANCE SERVICES 140,000 Sidewalk Repair Program: Sidewalks are repaired and replaced 205 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY13-14 Department:Public Works throughout the City on a five-year cycle. In addition to repairing and replacing sidewalks, the City performs sidewalk grinding, which provides a more efficient and less expensive alternative to repairing sidewalks that do not need to be replaced. Adjacent property owners reimburse the City for a portion of the expense to repair and replace sidewalks. The cost to repair sidewalks has increased due to a higher number of tree roots that are damaging the public infrastructure. 202-3003-431-61-00 OP SUPP/MINOR EQUIP 77,000 1. Street Signs: This is a multi-year program to replace the aging blue street signs that are rusting and difficult to read. In addition to replace aging signs, non-compliant signs must also be replaced. ($15,000) 2. Roadway Supplies/Equipment: Traffic safety devices and materials required to perform street maintenance activities including signs, sign posts, guardrails, guardrail posts, paint, sandbags, concrete, and asphalt. ($40,000) 3. Roadway Reflective Markers: Reflective markers will be installed as an alternative to the mile-post replacement program. These markers serve as reference points on major arterials that do not have street addresses. Includes areas on Palos Verdes Drive West, Palos Verdes Drive South, and Palos Verdes Drive East. ($5,000) 4. Cluster Bins for Trash/Recycling - Bus Shelters: Replacement of trash/recycling receptacles at bus shelters throughout the City. The cost of the bins is funded with $17,000 of Waste Reduction monies. ($17,000) Street Signs 202-3003-431-43-00 MAINTENANCE SERVICES 140,000 Street Sweeping: Contract services for the mechanical sweeping of streets Citywide. Approximately $8,000 of this cost is reimbursed by Caltrans for sweeping Western Avenue twice per month. The sweeping schedule is as follows: Western Avenue: Weekly Hawthorne Boulevard: Twice Monthly All remaining streets: Monthly Additional Citywide sweep: Autumn Various Areas: As Needed Street Sweep 203-3010-491-91-00 TRANSFERS OUT 190,000 Transfer from the 1972 Act fund to the Street Maintenance fund for Street Landscape Maintenance activities. Street Landscape Maintenance has been established in the Street Maintenance fund and contains expenditures that are fully eligible for funding under To Street Maint 206 Budget Program:Street Maintenance - Non Pavement Account #Account Description Proposed FY13-14 Department:Public Works the 1972 Act. 202-3003-431-43-00 MAINTENANCE SERVICES 210,000 Street Tree Trimming: Includes costs for removing tree limbs to provide a 16-foot clearance over sidewalks and streets and for the removal of fallen tree limbs and trees. Mulching costs of $30,000 are included in the budget and are funded with Waste Reduction monies. Tree Trim 207 Account # Account Description Budget Program:Sewer Maintenance Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 101-3026-431-32-00 PROF/TECH SERVICE -57,194 -37,180 -10,807 -78,000 -58,000 101-3026-431-43-00 MAINTENANCE SERVICE 0 0 -2,500 -10,000 -10,000 -57,194 -37,180 -13,307 -88,000 -68,000Expenditure Subtotals -57,194 -37,180 -13,307 -88,000 -68,000Net (Uses)/Resources Program Totals 208 Budget Program:Sewer Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 101-3026-431-32-00 PROF/TECH SERVICE 58,000 1. Industrial Waste Monitoring: Throughout the year, the Los Angeles County Department of Public Works charges the City fees for sewer testing of hazardous materials and emergency response. ($13,000) 2. Sewer Pipe Filming & Investigation: Annual Closed Circuit Television (CCTV) inspections of sewer pipes are part of a cleaning and pipe replacement program. ($30,000) 3. Sewer System GIS Theme Layer - Add sewer data to GIS system. ($15,000) 101-3026-431-43-00 MAINTENANCE SERVICES 10,000 This budget allows for the repair of small cracks in pipes identified in CCTV inspections. The County will repair major cracks in pipes on an emergency basis. 209 Account # Account Description Budget Program:Special District Maintenance Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 209-3019-431-32-00 PROF/TECH SERVICE -27 -30 -29 El Prado 00 209-3019-431-41-30 LIGHT AND POWER -20700El Prado -300 -300 209-3019-431-43-00 MAINTENANCE SERVICE 000El Prado -700 -700 223-3023-431-41-10 WATER UTILITY SERVIC -9,916 -10,938 -23,496 Subregion 1 -15,000 -20,000 223-3023-431-41-30 LIGHT AND POWER -497 -560 -571 Subregion 1 -1,000 -1,000 223-3023-431-43-00 MAINTENANCE SERVICE -41,797 -59,612 -40,819 Subregion 1 -54,000 -50,000 -52,444 -71,140 -64,915 -71,000 -72,000Expenditure Subtotals 209-3019-361-10-00 INTEREST EARNINGS 59 56 49Interest 80 50 223-3023-361-10-00 INTEREST EARNINGS 3,795 3,197 2,438 Interest 3,800 2,300 209-3019-311-10-00 ASSESSMENTS 1,685 1,906 1,974 Taxes 1,900 1,900 5,539 5,160 4,461 5,780 4,250Revenue Subtotals 223-3023-391-10-00 TRANSFERS IN 55,000 70,000 60,000 Fr General Fun 65,000 61,000 55,000 70,000 60,000 65,000 61,000Transfers In Subtotals 8,095 4,020 -454 -220 -6,750Net (Uses)/Resources Program Totals 210 Budget Program:Special District Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 209-3019-431-41-30 LIGHT AND POWER 300 The line item provides for utility expenses. El Prado 209-3019-431-43-00 MAINTENANCE SERVICES 700 This line item provides for miscellaneous repairs as needed. 223-3023-431-41-10 WATER UTILITY SERVICE 20,000 Water service to the Subregion 1 area. Subregion 1 223-3023-431-41-30 LIGHT AND POWER 1,000 Electrical power to the Subregion 1 area. 223-3023-431-43-00 MAINTENANCE SERVICES 50,000 In accordance with the development agreement for Subregion I, the City maintains certain improvements constructed by the developer. The cost of this maintenance service is partially funded by the interest earnings from a special fund established by the developer. The interest revenue from this fund is not sufficient to cover maintenance costs and must be subsidized with an annual General Fund transfer. 211 Account # Account Description Budget Program:Street Lighting - 1911 Act Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 211-3011-431-32-00 PROF/TECH SERVICE -7,165 -7,891 -7,503 -8,000 -93,000 211-3011-431-41-30 LIGHT AND POWER -341,147 -340,904 -336,081 -360,000 -360,000 211-3011-431-94-20 OVERHEAD CHARGES -73,400 -74,900 -76,400 -77,900 -79,500 -421,712 -423,695 -419,984 -445,900 -532,500Expenditure Subtotals 211-3011-361-10-00 INTEREST EARNINGS 8,441 7,114 5,419 Interest 7,300 4,400 211-3011-311-10-00 ASSESSMENTS 438,856 497,744 504,991 Taxes 440,000 525,000 447,297 504,857 510,410 447,300 529,400Revenue Subtotals 211-3011-491-91-00 TRANSFERS OUT -72,824 -67,633 -72,688 To Traff Sig Mn -203,000 -99,000 -72,824 -67,633 -72,688 -203,000 -99,000Transfers Out Subtotals -47,239 13,529 17,738 -201,600 -102,100Net (Uses)/Resources Program Totals 212 Budget Program:Street Lighting - 1911 Act Account #Account Description Proposed FY13-14 Department:Public Works 211-3011-431-32-00 PROF/TECH SERVICE 93,000 1. Administrative fee paid to Los Angeles County to collect the street lighting assessment on the property tax bill. ($8,000) 2. Citywide Street Lighting Audit: Paid for by the Street Lighting- 1911 Act fund, this audit will confirm the City's existing facilities, create a comprehensive lighting inventory, associate GPS tracking on all street lights and integrate with the City's GIS system. The results of the audit may include recommendations for a retrofit and replacement program. It is anticipated that the results of the audit will generate a reduction in electrical costs to the City. ($85,000) 211-3011-431-41-30 LIGHT AND POWER 360,000 Electrical service for street lighting citywide. This does not include traffic signals, which are budgeted in the Traffic Management program. 211-3011-431-94-20 OVERHEAD CHARGES 79,500 The 1911 Act allows for the reimbursement of Public Works administration overhead costs associated with establishing and administering the district. 211-3011-491-91-00 TRANSFERS OUT 99,000 Funding transfer for traffic signal maintenance accounted for in the Street Maintenance fund. To Traff Sig Mnt 213 Account # Account Description Budget Program:Beautification - Recycling Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 212-3012-431-11-00 SALARY & WAGES - FT -9,610 -10,462 -11,223 -11,400 0 212-3012-431-12-00 SALARY & WAGES - PT 0 -4,814 0 0 0 212-3012-431-29-00 EMPLOYEE BENEFITS -5,060 0 -4,500 -4,100 0 212-3012-431-93-00 CITY GRANTS -6,8330000 212-3012-431-94-20 OVERHEAD CHARGES -4,300 -61,100 -4,500 -4,600 0 -25,803 -76,376 -20,223 -20,100 0Expenditure Subtotals 212-3012-361-10-00 INTEREST EARNINGS 7,188 4,254 3,347 Interest 2,060 1,530 212-3012-367-10-00 HAULER RECYCLE FEE 200,220 296,000 308,387 Other Revenue 132,000 0 207,408 300,254 311,734 134,060 1,530Revenue Subtotals 212-3012-491-91-00 TRANSFERS OUT -480,754 0 -26,810 To Street Impr -723,690 0 212-3012-491-91-00 TRANSFERS OUT -210,000 -165,200 -116,000 To Street Maint -193,000 -214,000 -690,754 -165,200 -142,810 -916,690 -214,000Transfers Out Subtotals -509,149 58,678 148,701 -802,730 -212,470Net (Uses)/Resources Program Totals 214 Budget Program:Beautification - Recycling Account #Account Description Proposed FY13-14 Department:Public Works 212-3012-491-91-00 TRANSFERS OUT 214,000 Transfer to Street Maintenance for median maintenance costs. The accumulated balance of this fund is expected to be about $300,000 on June 30, 2014, which is sufficient to provide for one additional year of median maintenance in FY14-15. To Street Maint 215 Account # Account Description Budget Program:Waste Reduction Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 213-3013-431-11-00 SALARY & WAGES - FT -17,305 -48,537 -48,810 -49,300 -49,800 213-3013-431-29-00 EMPLOYEE BENEFITS -13,968 -13,289 -19,500 -19,700 -20,500 213-3013-431-32-00 PROF/TECH SERVICE -137,849 -47,630 -49,054 -51,000 -45,000 213-3013-431-33-00 LEGAL SERVICES -19,400 -8,146 -4,099 -10,000 0 213-3013-431-43-00 MAINTENANCE SERVICE 0 -669 -1,728 -1,500 -3,000 213-3013-431-53-00 POSTAGE -1,585 -1,320 -759 -3,900 -4,000 213-3013-431-54-00 LEGAL NOTICES AND AD 0 0 0 -1,000 -1,000 213-3013-431-55-00 PRINTING & BINDING -7,417 -5,709 -13,796 -14,600 -13,000 213-3013-431-56-00 MILEAGE REIMBURSE -56 -241 -281 -300 -300 213-3013-431-57-00 MEETINGS & CONFRNC -218 -35 -72 -300 -300 213-3013-431-59-20 MEMBERSHIPS & DUES -100 -100 0 -100 -100 213-3013-431-59-30 PUBLICATIONS 0 0 0 -250 0 213-3013-431-61-00 OP SUPP/MINOR EQUIP -330 -14,279 -743 -8,000 -8,500 213-3013-431-93-00 CITY GRANTS -12,822 -11,843 -14,239 -14,900 -15,200 213-3013-431-94-20 OVERHEAD CHARGES -7,600 -7,800 -8,000 -8,200 -8,400 -218,650 -159,599 -161,081 -183,050 -169,100Expenditure Subtotals 213-3013-368-10-00 AB 939 FEES 70,418 210,870 207,034 Chg for Svcs 158,800 206,000 213-3013-334-10-00 DOC CASHBACKS 25,376 0 0From Oth Agen 00 213-3013-334-10-00 STATE GRANTS 41,000 31,301 10,372 From Oth Agen 22,500 12,000 213-3013-334-10-00 USED OIL BLOCK GRAN 24,743 38,304 13,161 From Oth Agen 25,000 12,000 213-3013-361-10-00 INTEREST EARNINGS 1,003 990 1,042 Interest 1,040 720 213-3013-369-10-00 MISC REVENUES 152,500 9,072 0Other Revenue 00 315,040 290,538 231,609 207,340 230,720Revenue Subtotals 213-3013-491-91-00 TRANSFERS OUT 0 -12,000 0To Parks Maint -12,000 -5,000 213-3013-491-91-00 TRANSFERS OUT 0 -41,000 -70,000 To Street Impr 00 213-3013-491-91-00 TRANSFERS OUT -40,000 0 -40,000 To Street Maint -40,000 -57,000 -40,000 -53,000 -110,000 -52,000 -62,000Transfers Out Subtotals 216 Account # Account Description Budget Program:Waste Reduction Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 56,390 77,939 -39,472 -27,710 -380Net (Uses)/Resources Program Totals 217 Budget Program:Waste Reduction Account #Account Description Proposed FY13-14 Department:Public Works 213-3013-431-11-00 SALARY & WAGES - FT 49,800 Salaries and wages paid to full-time City employees allocated to this program. 213-3013-431-29-00 EMPLOYEE BENEFITS 20,500 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 213-3013-431-32-00 PROF/TECH SERVICE 45,000 Consultant services will assist in implementing the following items: 1. Source Reduction and Recycling Element (SRRE) program. ($30,000) 2. Used Oil Program. ($3,000) 3. Los Angeles Regional Agency (LARA): City’s annual contribution for representation to the State Board and CalRecycle, as well as annual reporting on recycling and combined outreach efforts. ($6,000) 4. Public Outreach activities for the City’s Used Oil Recycling program, combined with National Pollution Discharge Elimination System (NPDES) storm water pollution prevention activities, including school assemblies. ($6,000) 213-3013-431-43-00 MAINTENANCE SERVICES 3,000 Contract services for site preparation of City-sponsored events, including household hazardous waste roundups, e-waste pickup service, and document shredding. 213-3013-431-53-00 POSTAGE 4,000 1. Postage contribution for the City Newsletter ($3,000) 2. Postage for public education materials. ($1,000) 213-3013-431-54-00 LEGAL NOTICES AND ADS 1,000 Legal notice advertising for projects funded with Waste Reduction monies, as well as various waste reduction and NPDES programs and events. 213-3013-431-55-00 PRINTING & BINDING 13,000 The budget provides for the printing of materials related to the following activities: 218 Budget Program:Waste Reduction Account #Account Description Proposed FY13-14 Department:Public Works 1. Printing cost contribution for the City Newsletter for advertising City recycling programs. ($8,000) 2. Public outreach material for recycling education, the used oil and NPDES programs. ($3,000) 3. Recycler of the Month cards ($2,000) 213-3013-431-56-00 MILEAGE REIMBURSE 300 The city reimburses staff for use of personal vehicles when conducting business on behalf of the city. 213-3013-431-57-00 MEETINGS & CONFRNCS 300 Charges for expenses incurred for authorized City meetings and conferences. Expenses include registration fees and other expenses incurred. 213-3013-431-59-20 MEMBERSHIPS & DUES 100 Dues for the City's membership in various solid waste organizations. 213-3013-431-61-00 OP SUPP/MINOR EQUIP 8,500 Funds to be used for the purchase of the following supplies: 1. Promotional items for used oil and filter recycling, such as containers, funnels and oil changing floor mats, using Used Oil block grant funds. ($6,000) 2. Recycling bins for multi-family complex use at pool sites and community rooms. ($1,000) 3. Miscellaneous recycling items such as signs, labels, etc. ($1,500) 213-3013-431-93-00 CITY GRANTS 15,200 Waste Reduction revenues fund the following grants and incentive programs for residents: 1. Composting bins ($1,000) 2. School Recycling Drive ($1,200) 3. Recycler of the Month ($13,000) 213-3013-431-94-20 OVERHEAD CHARGES 8,400 219 Budget Program:Waste Reduction Account #Account Description Proposed FY13-14 Department:Public Works The Waste Reduction program is charged with a share of the Public Works department overhead. This overhead charge reflects the program's use of City facilities and supervising personnel to manage the program. 213-3013-491-91-00 TRANSFERS OUT 5,000 Transfer to Parks Maintenance for the maintenance and replacement of recycling bins. To Parks Maint 213-3013-491-91-00 TRANSFERS OUT 57,000 Transfer to Street Maintenance for the following: 1. Mulching tree trimming material and utilizing the recycled material at trails, medians and parks throughout the City. ($30,000) 2. Funds for a portion of litter abatement activities at City right-of- way areas using Department of Conservation block grant funds. ($10,000) 3. Replacement of trash/recycling receptacles at bus shelters throughout the City. ($17,000) To Street Maint 220 Account # Account Description Budget Program:Transit Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 214-3014-431-43-00 MAINTENANCE SERVICE -100,000 -50,000 0AQMD 0 -50,000 216-3016-431-43-00 MAINTENANCE SERVICE -625,320 -611,444 -577,069 Prop A -590,000 -553,040 216-3016-431-55-00 PRINTING & BINDING -1,207 -1,217 -2,048 Prop A -2,000 -2,000 216-3016-431-73-00 IMPROVEMENTS -12,180 -3,200 0Prop A -24,800 -20,000 216-3016-431-94-20 OVERHEAD CHARGES -3,000 -3,000 -3,100 Prop A -3,200 -3,300 -741,707 -668,860 -582,217 -620,000 -628,340Expenditure Subtotals 214-3014-338-30-00 AB 2766 REVENUES 48,461 47,067 52,388 From Oth Agen 50,000 50,000 216-3016-338-20-00 PROP A SALES TAX 546,618 578,859 626,794 From Oth Agen 586,200 713,123 214-3014-361-10-00 INTEREST EARNINGS 170 131 191 Interest 490 270 216-3016-361-10-00 INTEREST EARNINGS 459 340 242 Interest 490 590 216-3016-369-10-00 MISC REVENUES 0 65,000 0Other Revenue 60,000 0 595,708 691,397 679,614 697,180 763,983Revenue Subtotals 214-3014-491-91-00 TRANSFERS OUT 000To Prop A -60,000 0 216-3016-491-91-00 TRANSFERS OUT -2,800 0 0To Street Maint 00 -2,800 0 0 -60,000 0Transfers Out Subtotals -148,799 22,537 97,397 17,180 135,643Net (Uses)/Resources Program Totals 221 Budget Program:Transit Account #Account Description Proposed FY13-14 Department:Public Works 214-3014-431-43-00 MAINTENANCE SERVICES 50,000 The City's annual contribution to the Palos Verdes Peninsula Transit Authority/Dial-A-Ride-Lift programs will be $598,040 for FY 13-14. A combination of $548,040 of Proposition A funds and $50,000 of AQMD funds will be used to fund this transit program. ($50,000) AQMD 216-3016-431-43-00 MAINTENANCE SERVICES 553,040 1. The City's annual contribution to the Palos Verdes Peninsula Transit Authority/Dial-A-Ride-Lift programs will be $598,040 for FY 13-14. A combination of $548,040 of Proposition A funds and $50,000 of AQMD funds will be used to fund this transit program. ($548,040) 2. Proposition A funds are used to maintain the City's bus shelters. ($5,000). Prop A 216-3016-431-55-00 PRINTING & BINDING 2,000 Proposition A funds are used to subsidize a portion of City Newsletter printing costs for advertising City transit programs. 216-3016-431-73-00 IMPROVEMENTS 20,000 Bus Stop Shelter Improvements are funded with Proposition A funds. 216-3016-431-94-20 OVERHEAD CHARGES 3,300 The Proposition A guidelines allow for the reimbursement of Public Works administration overhead costs associated with administering the program. 222 Account # Account Description Budget Program:Abalone Cove Sewer Maintenance Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 225-3025-431-11-00 SALARY & WAGES - FT -8,155 -8,842 -10,089 -9,200 -10,300 225-3025-431-29-00 EMPLOYEE BENEFITS -3,475 -3,306 -3,000 -2,900 -3,100 225-3025-431-32-00 PROF/TECH SERVICE -5,311 -3,400 -6,993 -5,300 -5,700 225-3025-431-41-30 LIGHT AND POWER -3,443 -3,386 -3,182 -4,000 -4,000 225-3025-431-43-00 MAINTENANCE SERVICE -77,399 -26,305 -99,296 -42,000 -82,000 225-3025-431-54-00 LEGAL NOTICES AND AD 0 0 0 -500 -500 225-3025-431-73-00 IMPROVEMENTS 0 0 0 -6,000 0 -97,783 -45,240 -122,561 -69,900 -105,600Expenditure Subtotals 225-3025-344-60-00 SEWER USER FEE 0 1,181 1,217 Charges for Se 00 225-3025-361-10-00 INTEREST EARNINGS 425 262 289 Interest 100 80 225-3025-311-10-00 ASSESSMENTS 44,455 49,432 52,948 Taxes 46,600 54,000 44,880 50,875 54,454 46,700 54,080Revenue Subtotals 225-3025-391-10-00 TRANSFERS IN 14,700 32,700 10,700 Fr Gen'l Fund 10,700 50,700 14,700 32,700 10,700 10,700 50,700Transfers In Subtotals -38,203 38,335 -57,407 -12,500 -820Net (Uses)/Resources Program Totals 223 Budget Program:Abalone Cove Sewer Maintenance Account #Account Description Proposed FY13-14 Department:Public Works 225-3025-431-11-00 SALARY & WAGES - FT 10,300 Salaries and wages paid to full-time City employees allocated to this program. 225-3025-431-29-00 EMPLOYEE BENEFITS 3,100 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 225-3025-431-32-00 PROF/TECH SERVICE 5,700 1. Consultant services to prepare the annual Engineer's report ($4,500) 2. 24-hour answering service for maintenance calls ($1,200) 225-3025-431-41-30 LIGHT AND POWER 4,000 Electricity cost for the pump station communication system. 225-3025-431-43-00 MAINTENANCE SERVICES 82,000 On-going operation and maintenance of the sewer facilities. 225-3025-431-54-00 LEGAL NOTICES AND ADS 500 Legal notice publication for public hearing. 224 Account # Account Description Budget Program:Ginsburg Cultural Arts Building Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 227-3027-431-69-00 OTHER MISCELLANEOU 0 -20,000 -25,000 0 0 0 -20,000 -25,000 0 0Expenditure Subtotals 227-3027-361-10-00 INTEREST EARNINGS 1,653 792 534 Interest 790 480 1,653 792 534 790 480Revenue Subtotals 1,653 -19,208 -24,466 790 480Net (Uses)/Resources Program Totals 225 Account # Account Description Budget Program:Donor Restricted Contributions Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 228-5028-361-10-00 INTEREST EARNINGS 1,935 1,682 1,290 Interest 2,040 1,220 228-5028-365-90-00 DONATIONS - RESTRICT 399,82000Other Revenue 00 401,755 1,682 1,290 2,040 1,220Revenue Subtotals 401,755 1,682 1,290 2,040 1,220Net (Uses)/Resources Program Totals 226 Account # Account Description Budget Program:Community Development Block Grant Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 310-3093-461-73-00 IMPROVEMENTS -74,521 -52,655 -49,337 ADA 1 -64,785 0 310-3097-461-73-00 IMPROVEMENTS 00-26,847ADA 2 0 -91,918 310-3091-461-32-00 PROF/TECH SERVICE -17,655 -15,340 -11,865 Admin 00 310-3095-461-73-00 IMPROVEMENTS 000Drainage-84,000 0 310-3092-461-32-00 PROF/TECH SERVICE -128,051 -103,489 -127,490 HIP -154,098 -55,000 -220,227 -171,483 -215,539 -302,883 -146,918Expenditure Subtotals 310-3093-331-10-00 GRANT INCOME 74,522 15,685 6,891 ADA 1 64,785 0 310-3097-331-10-00 GRANT INCOME 0026,847ADA 2 0 91,918 310-3091-331-10-00 GRANT INCOME 17,657 15,340 11,865 Admin 00 310-3092-331-10-00 GRANT INCOME 128,053 103,489 127,491 HIP 154,098 55,000 310-3095-331-10-00 GRANT INCOME 000Other84,000 0 310-3094-331-10-00 GRANT INCOME 26,847 0 0REACH 00 247,079 134,514 173,094 302,883 146,918Revenue Subtotals 310-3093-391-10-00 TRANSFERS IN 0 36,970 0Fr Gen'l Fund 00 0 36,970 0 0 0Transfers In Subtotals 310-3094-491-91-00 TRANSFERS OUT -26,84700To Gen'l Fund 00 -26,847 0 0 0 0Transfers Out Subtotals 5 1 -42,445 0 0Net (Uses)/Resources Program Totals 227 Budget Program:Community Development Block Grant Account #Account Description Proposed FY13-14 Department:Public Works 310-3097-461-73-00 IMPROVEMENTS 91,918 FY 13-14 Americans with Disabilities Act (ADA) Improvement Project. The total project budget is $400,000, with $325,000 spent in the CIP Fund (Building Improvements) and $75,000 spent in the CDBG Fund. The remaining portion of this appropriation will be used for contract management services to administer the project and the Community Development Block Grant Program. Any administrative costs that are not covered by CDBG funding will be charged to the Public Works Administration budget program in the General Fund. ADA 2 310-3092-461-32-00 PROF/TECH SERVICE 55,000 The Home Improvement Program (HIP) provides grants and/or deferred loans to eligible low and moderate income homeowners for necessary minor home repairs, as well as repairs to correct building and safety code deficiencies. A portion of the contract management and inspection services for the HIP that are ineligible for CDBG funding will be funded with $4,000 of General Fund money (charged to the Public Works Administration budget). As directed by the City Council on December 18, 2012, this is the final year of the HIP. HIP 228 Account # Account Description Budget Program:Improv Authority - Portuguese Bend Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 285-3088-431-32-00 PROF/TECH SERVICE -1,188 -36,235 -27,806 -40,400 -41,800 285-3088-431-41-30 LIGHT AND POWER -5,408 -5,421 -5,561 -6,000 -6,000 285-3088-431-43-00 MAINTENANCE SERVICE -52,738 -40,808 -19,239 -97,000 -71,300 -59,334 -82,464 -52,606 -143,400 -119,100Expenditure Subtotals 285-3088-361-10-00 INTEREST EARNINGS 1,041 472 0Interest 1,100 820 1,041 472 0 1,100 820Revenue Subtotals 285-3088-391-10-00 TRANSFERS IN 110,000 101,000 60,000 Fr Gen'l Fund 106,000 70,000 110,000 101,000 60,000 106,000 70,000Transfers In Subtotals 51,707 19,008 7,394 -36,300 -48,280Net (Uses)/Resources Program Totals 229 Budget Program:Improv Authority - Portuguese Bend Account #Account Description Proposed FY13-14 Department:Public Works 285-3088-431-32-00 PROF/TECH SERVICE 41,800 1. Annual independent auditing services. ($2,800) 2. Contract services for GPS monitoring and surveying. ($39,000) 285-3088-431-41-30 LIGHT AND POWER 6,000 This budget allocation provides electric power for dewatering wells in the Portuguese Bend Landslide area. 285-3088-431-43-00 MAINTENANCE SERVICES 71,300 1. Contract services to regularly monitor dewatering wells in the Portuguese Bend Landslide area. ($3,300) 2. Contract services for dewatering well maintenance and/or repair. ($20,000) 3. Contract services for storm and well water drainage facility maintenance, erosion control, and debris/retention basin cleaning and maintenance activities. ($23,000) 4. Burma Road Annual Maintenance: Grading and repairs to damaged sections of the roadway will be done to maintain safety access to this area for the County Fire Department and utility companies. ($25,000) 230 Account # Account Description Budget Program:Improv Authority - Abalone Cove Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 795-3089-431-32-00 PROF/TECH SERVICE -1,188 -16,235 -12,043 -18,400 -19,800 795-3089-431-41-30 LIGHT AND POWER -14,559 -16,812 -16,481 -15,000 -17,000 795-3089-431-43-00 MAINTENANCE SERVICE -17,553 -7,130 -58,555 -13,500 -13,500 795-3089-431-69-00 OTHER MISCELLANEOU -2,794 -2,847 -2,890 -3,000 -3,000 -36,094 -43,024 -89,968 -49,900 -53,300Expenditure Subtotals 795-3089-361-10-00 INTEREST EARNINGS 7,085 2,578 5Interest 5,900 3,300 7,085 2,578 5 5,900 3,300Revenue Subtotals 795-3089-391-10-00 TRANSFERS IN 0 0 0 0 20,000 0 0 0 0 20,000Transfers In Subtotals -29,009 -40,446 -89,963 -44,000 -30,000Net (Uses)/Resources Program Totals 231 Budget Program:Improv Authority - Abalone Cove Account #Account Description Proposed FY13-14 Department:Public Works 795-3089-431-32-00 PROF/TECH SERVICE 19,800 1. Annual independent auditing services. ($2,800) 2. Contract services for GPS monitoring and surveying. ($17,000) 795-3089-431-41-30 LIGHT AND POWER 17,000 This line item provides electric power for dewatering wells. 795-3089-431-43-00 MAINTENANCE SERVICES 13,500 As the dewatering wells age, repairs to the equipment will likely increase. This budget allocation provides for the following services: 1. Contract services to regularly monitor dewatering wells in the Abalone Cove Landslide area. ($2,500) 2. Repair existing dewatering well drainage lines. ($11,000) 795-3089-431-69-00 OTHER MISCELLANEOUS 3,000 Storm Drain User Fee for RDA owned parcel at Abalone Cove Shoreline Park. 232 Account # Account Description Budget Program:Equipment Replacement - Vehicles Department:Public Works Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 681-3081-499-43-00 MAINTENANCE SERVICE -17,316 -17,650 -21,130 -22,000 -22,000 681-3081-499-76-00 VEHICLES 0 -1,259 -3,438 -75,000 -5,000 -17,316 -18,909 -24,567 -97,000 -27,000Expenditure Subtotals 681-3081-392-10-00 PROCEED OF ASSET DI 0 10,100 0 0 0 681-3081-381-20-00 INTERFUND CHG VEHIC 11,500 11,600 52,000 Chg for Svcs 22,000 31,100 11,500 21,700 52,000 22,000 31,100Revenue Subtotals 681-3081-391-10-00 TRANSFERS IN 000From AQMD 60,000 0 0 0 0 60,000 0Transfers In Subtotals -5,816 2,791 27,433 -15,000 4,100Net (Uses)/Resources Program Totals 233 Budget Program:Equipment Replacement - Vehicles Account #Account Description Proposed FY13-14 Department:Public Works 681-3081-499-43-00 MAINTENANCE SERVICES 22,000 This line item represents the cost of vehicle repairs and fuel for all City vehicles. 681-3081-499-76-00 VEHICLES 5,000 FY13-14 Purchases: Speed Radar Trailer $5,000 234 INFRASTRUCTURE IMPROVEMENTS Infrastructure is defined as the City’s roadways, sewer systems, storm drain systems, parks, buildings, and other City facilities. The Public Works Department manages the maintenance and improvement of the City’s infrastructure. On the City’s books, infrastructure is carried at its historical cost of $157.5 million, less $73.2 million of depreciation as of June 30, 2012. About one-quarter of the infrastructure cost was estimated at 1973 value, when the City was incorporated and assets were transferred from the county. Most of the infrastructure has estimated useful life ranging from 30 to 50 years. We can roughly estimate the hypothetical replacement cost of this infrastructure with a simple calculation. If the increase of the Consumer Price Index (CPI) is applied to the historical cost of the assets (average of 3.35% since 1973), then today’s estimated replacement cost is about $331 million. If this estimated replacement cost in nominal dollars is evenly distributed over a 50 year period, the rate of infrastructure rehabilitation spending would be about $6.6 million per year (or about 180% of the City’s annual transit occupancy tax revenue). The actual replacement cost of the City’s infrastructure assets may be greater than this hypothetical estimate. In addition, this hypothetical estimate does not provide for any enhancements of infrastructure, only the rehabilitation of existing infrastructure. The City uses its restricted funding sources first, before unrestricted sources such as the General Fund. The following is a summary of restricted funding typically available for the City’s infrastructure. Grants and contributions – includes Community Development Block Grant (CDBG), highway safety grants, transportation improvement grants, coastal development grants, and restricted donations. The City uses its annual CDBG allocation primarily for projects to improve compliance with the Americans with Disabilities Act (ADA). Other grants are competitive, and may not be received each year. Grants typically come with very restrictive requirements and are awarded for a specific project. The City has been awarded grants for just about all types of infrastructure, but routinely wins grants for roadway safety improvements. Transportation sales tax – includes Proposition C and Measure R. These revenue sources total about $1 million annually and may be used for improvements to the City’s arterial streets. However, more than $0.5 million each year is dedicated to maintenance of Palos Verdes Drive South in the landslide area of the City. Developer fees – includes Quimby and Environmental Excise Tax (EET). These fees are collected to mitigate the impact of development, when various building projects are permitted in the City. The revenue is unpredictable, and can range from small amounts annually (less than $100,000) to millions of dollars occasionally collected from a single large project. Quimby money must be used for park development, which can 235 include acquisition of parkland or construction of park buildings and facilities. EET money can be used for any type of City facility. User fees – includes the Water Quality Flood Protection storm drain user fee. The City receives about $1.3 million annually for the maintenance and improvement of its storm drain systems. The user fee sunsets in 2016. If restricted funding is not available, then infrastructure projects must compete for General Fund money. Based upon the City Council’s Reserve Policy, each year the General Fund transfers amounts equivalent to Transient Occupancy Tax (TOT) revenue and prior year favorable expenditure variances into the Capital Improvement Projects Fund. The City’s TOT revenue is expected to be about $3.7 million for FY13-14. Public Works and Finance Staff work together each year to update the City’s Five-Year Capital Improvement Plan. Funding and priorities are identified, and projects are proposed. The Plan document is included as an appendix to this section of the budget document. The programs listed within this section of the budget document are within the Capital Improvement Projects Fund and the Water Quality Flood Protection Fund, and are organized by type of infrastructure. A summary of total infrastructure project expenditures by fund follows. 236 Infrastructure Projects Summary FY13-14 Future Arterial Street Rehab Projects 70,000$ FY12-13 Residential Street Rehab (Eastview/Peninsula Verde Area)1,900,000 PVDE - Headland Safety Improvements 41,700 PVDS - Realign East End of Landslide 500,000 PVDS - Landslide Roadway Realignment and Drainage 245,000 Ryan Park Parking Lot Expansion 400,000 Abalone Cove Shoreline Park - Parking Lot 332,000 Abalone Cove Shoreline Park - Staff Building, Restrooms & Driveway 108,000 Salvation Army Trail 103,000 Bronco, Martingale & Grayslake Trails - Plan & Design 50,000 Misc Park Project Design 10,000 ADA Transition Plan Projects 325,000 Hesse Park/Ryan Park Fiber Optic Cabling 60,000 Hesse Park Multi-Purpose Room Audio/Visual Upgrade 175,000 RPVTV Studio Restroom 38,000 Basswood Avenue Sewer 114,000 West General Street Sewer 122,000 Abalone Cove Sewer 567,000 Ironwood Street Sewer 247,275 PVDS at Schooner Drive Sewer 603,000 PVDS at Sea Cove Drive Sewer 199,000 Crenshaw Utility Undergrounding 1,200,000 Drainage Area Monitoring System 200,000 Storm Water Quality Regional Project 200,000 New Landslide Dewatering Wells (2)170,000 Engineering and Grant Administration 50,000 Total Capital Improvement Projects Fund 8,029,975$ Storm Drain Lining 329,881$ PVDS (East of Barkentine)446,000 Paintbrush Canyon Drainage Study 60,000 Marguerite Open Channel 350,000 Drainage Master Plan Program 30,000 Storm Drain & Filtration Maintenance & Repair 229,727 Administration (contract/staff engineer)151,300 Total Water Quality Flood Protection Fund 1,596,908$ 237 BLANK PAGE 238 Account # Account Description Budget Program:Infrastructure Improvements Administration Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3030-461-32-00 PROF/TECH SERVICE -1,985 -7,326 -25,437 -69,500 -50,000 330-3030-461-69-00 OTHER MISCELLANEOU 0 -59,221 0 -3,541 0 330-3030-461-73-00 IMPROVEMENTS 000Other0 -1,370,000 -1,985 -66,547 -25,437 -73,041 -1,420,000Expenditure Subtotals 330-3030-361-10-00 INTEREST EARNINGS 30,224 32,485 36,780 Interest 42,300 20,400 330-3030-369-10-00 MISC REVENUES 000Other Revenue 01,200,000 30,224 32,485 36,780 42,300 1,220,400Revenue Subtotals 330-3030-391-10-00 TRANSFERS IN 0050,000Fr Gen'l fund 00 330-3030-391-10-00 TRANSFERS IN 0 2,619,479 3,346,731 Fr Gen'l fund 3,611,074 3,679,700 0 2,619,479 3,396,731 3,611,074 3,679,700Transfers In Subtotals 330-3030-491-91-00 TRANSFERS OUT 0 0 0 -8,293,009 0 0 0 0 -8,293,009 0Transfers Out Subtotals 28,239 2,585,417 3,408,074 -4,712,676 3,480,100Net (Uses)/Resources Program Totals 239 Budget Program:Infrastructure Improvements Administration Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3030-461-32-00 PROF/TECH SERVICE 50,000 Both of the following administrative expenditures are funded with interest earnings from the Capital Improvement Projects fund. 1. Engineering Services for small-scale improvement projects. ($10,000) 2. Grant Administration for Improvement Projects. The number of federal/state funded projects that will require grant administration services will increase from one to four projects in FY13-14. ($40,000) 330-3030-461-73-00 IMPROVEMENTS 1,370,000 1. Landslide Dewatering Well Improvement: As part of the Landslide Mitigation measures that were adopted by the City Council in December 2012, two new dewatering wells will be constructed to remove groundwater in the Landslide area. This project will be funded with the CIP Reserve. ($170,000) 2. Crenshaw Utility Undergrounding: The project will underground the overhead utility lines along Crenshaw Blvd south of Crest Road. This project is funded with Rule 20A money. ($1,200,000) Other 240 Account # Account Description Budget Program:Street Improvements Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3031-461-32-00 PROF/TECH SERVICE -112,260 -125,323 -262,674 Arterial Rehabil 00 330-3031-461-73-00 IMPROVEMENTS -2,000,096 -68,288 -1,939,662 Arterial Rehabil -2,380,000 -70,000 330-3031-461-32-00 PROF/TECH SERVICE 0 -18,060 0Other Projects 00 330-3031-461-73-00 IMPROVEMENTS -506,405 -11,919 -322,273 Other Projects -3,852,977 -786,700 330-3031-461-32-00 PROF/TECH SERVICE 000Pavement Mgt -120,000 0 330-3031-461-32-00 PROF/TECH SERVICE -80,314 -127,245 0Residential Re 00 330-3031-461-73-00 IMPROVEMENTS -1,014,753 -1,318,448 -7,308 Residential Re -4,801,403 -1,900,000 -3,713,828 -1,669,283 -2,531,918 -11,154,380 -2,756,700Expenditure Subtotals 340-3040-337-10-00 PENIN BKWY GRANT INC 18,540 17,223 0Bikeways 51,204 26,586 340-3040-369-10-00 MISC REVENUES 0 9,750 0Bikeways 9,750 0 330-3031-331-10-00 FEDERAL GRANTS 1,278,874 5,675 139,339 From Oth Agen 1,320,979 0 330-3031-334-10-00 STATE GRANT INCOME 000From Oth Agen 1,771,600 0 215-3015-361-10-00 INTEREST EARNINGS 14,083 8,871 6,050 Interest 10 100 220-3020-361-10-00 INTEREST EARNINGS 0 1,886 2,597 Interest 10 580 340-3040-361-10-00 INTEREST EARNINGS 48 51 10Interest 00 341-3041-361-10-00 INTEREST EARNINGS 1,389 968 0Interest 00 342-3042-361-10-00 INTEREST EARNINGS 515 424 0Interest 00 220-3020-338-40-00 MEASURE R 0 358,897 387,409 Measure R 364,500 443,637 220-3020-369-10-00 MISC REVENUES 0 6,000 0Measure R 00 215-3015-369-10-00 MISC REVENUES 0 18,000 0Other Revenue 00 215-3015-338-10-10 PROP C SALES TAX 453,443 481,539 521,486 Prop C 489,000 591,517 1,766,892 909,285 1,056,891 4,007,053 1,062,420Revenue Subtotals 330-3031-391-10-00 TRANSFERS IN 480,754 0 26,810 Fr Beautificatio 723,690 0 330-3031-391-10-00 TRANSFERS IN 18,588 26,973 0Fr Bikeways 61,015 26,586 330-3031-391-10-00 TRANSFERS IN 1,362,000 0 1,623,553 Fr General Fnd 1,652,697 1,873,414 330-3031-391-10-00 TRANSFERS IN 0 1,299,204 0Fr General Fun 00 330-3031-391-10-00 TRANSFERS IN 0 9,868 628,212 Fr Measure R 564,000 0 330-3031-391-10-00 TRANSFERS IN 780,880 132,993 240,000 Fr Prop C 1,306,927 70,000 241 Account # Account Description Budget Program:Street Improvements Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3031-391-10-00 TRANSFERS IN 0 4,419 52,661 Fr St Maint 00 330-3031-391-10-00 TRANSFERS IN 0 41,000 70,000 Fr Waste Redu 00 2,642,222 1,514,457 2,641,236 4,308,329 1,970,000Transfers In Subtotals 342-3042-491-91-00 TRANSFERS OUT 0 -102,390 -102 Rdwy Beaut 00 215-3015-491-91-00 TRANSFERS OUT -1,336,968 -132,993 -240,000 To CIP -1,306,927 -70,000 220-3020-491-91-00 TRANSFERS OUT 0 -9,868 -628,212 To CIP -564,000 0 340-3040-491-91-00 TRANSFERS OUT -18,588 -26,973 0To CIP -61,015 -26,586 341-3041-491-91-00 TRANSFERS OUT 0 -275,941 -186 To Gen'l Fund 00 215-3015-491-91-00 TRANSFERS OUT 0 -500,300 -516,400 To PB Rd Main -490,000 -522,000 -1,355,556 -1,048,466 -1,384,900 -2,421,942 -618,586Transfers Out Subtotals -660,270 -294,007 -218,690 -5,260,940 -342,866Net (Uses)/Resources Program Totals 242 Budget Program:Street Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3031-461-73-00 IMPROVEMENTS 70,000 Miraleste Arterial Rehabilitation Project: The FY13-14 appropriation is to design the project to be constructed in FY14- 15. Miraleste Drive from Palos Verdes Drive East to the City limits with City of Los Angeles will be rehabilitated. The design effort will be funded with Proposition C money. ($70,000) Arterial Rehabilitation 330-3031-461-73-00 IMPROVEMENTS 786,700 1. Palos Verdes Drive East (PVDE) - Bronco to Headland Safety Improvement Project: This project includes a concrete median barrier, dynamic speed warning signs, curve advance warning signs and flashing beacons, new guard rails, improved equestrian trails, and improved visibility by vegetation removal. This Federally funded project has a total project budget of $542,000. The City was awarded a $487,600 Highway Safety Improvement Program grant, which requires a local match of 10% or $54,400. For FY 13-14, the cost for preliminary engineering is budgeted in the amount of $41,700 to be funded from the CIP Reserve. In FY 15-16 the grant of $487,600 will be available for the estimated $500,300 cost of construction. ($41,700) 2. Palos Verdes Drive South Roadway Realignment – East End of Landslide: This project will realign the east end of the landslide road along PVDS to correct for the land movement that has taken place over the past several years. The project will also include addition of a Gateway parking area at the east end of the landslide roadway. This project is the highest priority portion of the greater realignment project discussed below, and will address an immediate safety concern. The project will be funded from the CIP Reserve. ($500,000) 3. Palos Verdes Drive South Roadway Realignment and Drainage: This project will realign the length of PVDS within the landslide area to correct for land movement. The left and right turning deflections will be removed and the roadway will be moved back into the right-of-way. In addition, the project will address the passive drainage of runoff that is now trapped due to ground movement. A steel pipe will be installed under the west end of the landslide roadway to correct the elevation difference that currently prohibits drainage flowing from the north side of the road to the ocean. The corrugated metal pipe (CMP) located adjacent to the roadway will also need to be adjusted to facilitate flow from nearby runoff collection points. Ongoing maintenance will be required to adjust the under-road and CMP pipe connections from time to time in order to re-establish drainage as the ground continues to move. The FY13-14 allocation is the design portion of the project, and will be funded from the CIP Reserve. The construction portion of the project is estimated to be $3.5 million; and will likely be funded in FY14-15 with CIP Reserves. ($245,000) Other Projects 243 Budget Program:Street Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3031-461-73-00 IMPROVEMENTS 1,900,000 Engineering and construction costs for the annual Residential Rehabilitation program are primarily funded by the General Fund, with a supplement from Transportation Development Act (TDA) funds for pedestrian and bicycle access. Other safety and Americans with Disability Act (ADA) improvements will be constructed, including disabled access ramps. As part of the residential street rehabilitation (pavement and striping), other infrastructure in the public right-of-way is rehabilitated at the same time to minimize the impact to the neighborhood. Other ROW improvements include sidewalk repair, tree root pruning, and upgraded signs. The easternmost part of the City, or Zone 9, will be rehabilitated for the FY13-14 program. The area includes streets bordering Western Avenue including neighborhoods such as Eastview, South Eastview, Peninsula Verde and Rolling Hills Riviera. Residential Rehabilitation 215-3015-491-91-00 TRANSFERS OUT 70,000 Transfer to the CIP fund for arterial pavement projects. To CIP 340-3040-491-91-00 TRANSFERS OUT 26,586 Transfer to the CIP fund to pay for disabled access ramps as part of the annual Residential Pavement Program. 215-3015-491-91-00 TRANSFERS OUT 522,000 Transfer to the Street Maintenance fund for Palos Verdes Drive South maintenance in the Portuguese Bend section of the landslide area. To PB Rd Maint 244 Account # Account Description Budget Program:Parks, Trails & Open Space Improvements Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3033-461-32-00 PROF/TECH SERVICE -11,378 -62,168 -120,131 -119,647 -10,000 330-3033-461-71-00 LAND ACQUISITION -6,506,3670000 330-3033-461-73-00 IMPROVEMENTS -209,570 -490,759 -109,416 -2,255,320 -993,000 338-3038-461-32-00 PROF/TECH SERVICE 0 -250 0EET 00 338-3038-461-61-00 OP SUPP/MINOR EQUIP 000EET-10,800 0 338-3038-461-73-00 IMPROVEMENTS -21,142 -212,432 -38,245 EET -51,000 0 334-3034-461-73-00 IMPROVEMENTS 000Quimby-29,000 0 -6,748,457 -765,609 -267,792 -2,465,767 -1,003,000Expenditure Subtotals 330-3033-331-10-00 FEDERAL GRANT INCOM 000From Oth Agen 332,588 0 330-3033-334-10-00 GRANT INCOME 220,00000From Oth Agen 660,000 0 339-3039-337-10-00 MEASURE A GRANT INC 10,913 0 0From Oth Agen 150,000 0 334-3034-361-10-00 INTEREST EARNINGS 137 123 92Interest 00 338-3038-361-10-00 INTEREST EARNINGS 4,386 2,744 1,417 Interest 1,770 910 334-3034-366-10-00 QUIMBY DEVELOPER FE 3,898 0 0Other Revenue 01,400,000 338-3038-366-10-00 EET DEVELOPER FEES 79,624 27,384 35,954 Other Revenue 0 240,760 318,958 30,251 37,464 1,144,358 1,641,670Revenue Subtotals 330-3033-391-10-00 TRANSFERS IN 186,300 86,300 0Fr EET 00 330-3033-391-10-00 TRANSFERS IN 54,000 2,484,095 436,988 Fr General Fun 00 330-3033-391-10-00 TRANSFERS IN 10,913 0 0Fr Meas A Cap 150,000 0 330-3033-391-10-00 TRANSFERS IN 000Fr Other 0 993,000 251,213 2,570,395 436,988 150,000 993,000Transfers In Subtotals 338-3038-491-91-00 TRANSFERS OUT -186,300 -86,300 0To CIP -50,000 -300,000 339-3039-491-91-00 TRANSFERS OUT -10,91300To CIP -150,000 0 334-3034-491-91-00 TRANSFERS OUT 000To Pks Improv 0 -993,000 -197,213 -86,300 0 -200,000 -1,293,000Transfers Out Subtotals -6,375,499 1,748,737 206,660 -1,371,409 338,670Net (Uses)/Resources Program Totals 245 Budget Program:Parks, Trails & Open Space Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3033-461-32-00 PROF/TECH SERVICE 10,000 Design and inspection costs for Parks, Trails & Open Space improvement projects are funded with CIP Fund interest earnings. ($10,000) 330-3033-461-73-00 IMPROVEMENTS 993,000 1. Abalone Cove Shoreline Park Staff Building, Restroom, and Driveway Improvements: With the expected 2014 completion of the Abalone Cove Shoreline Park project, usage of this park will increase significantly. The FY12-13 project is 50% funded by a Land and Water Conservation Fund grant, with a 50% City matching requirement. Costs to improve the staff building, restrooms and driveways, which are in poor condition, are not eligible for grant funding. These additional improvements will enhance the overall condition of this facility and also improve the City’s ADA compliance. This project will be funded from Quimby money. ($108,000) 2. Abalone Cove Shoreline Park Parking Lot Improvements: This project will address paving the 60,500 sq. ft. parking lot, installation of wheel stops and striping, fencing, landscaping, and an automated entrance/exit system. The project will be funded from Quimby money. ($332,000) 3. Bronco, Martingale & Grayslake Trails-Preliminary Planning & Design: The route of the subject trails is based on the City's Conceptual Trails Plan. These desired trail connections are considered high priority for public benefit. A preliminary planning and design effort is necessary to identify and survey the exact routes and explore the need for easements and/or property acquisition. Funding will need to be identified for future construction. The FY13-14 appropriation will be funded from Quimby money. ($50,000) 4. Salvation Army Trail Improvement Project: The route of the Salvation Army Trail is based on the City's Conceptual Trails Plan and the Council adopted Vision Plan, which is considered high priority for public benefit. The total project budget is $193,000, of which $90,000 was funded in FY12-13. The FY13-14 appropriation will complete the project, and will be funded from Quimby money. ($103,000) 5. Ryan Park Parking Lot: This project will include widening the upper parking lot to provide additional parking and space for bus drop-off, as well as connection of the upper parking lot to the lower parking lot. The project will be funded with Quimby money. ($400,000) 338-3038-491-91-00 TRANSFERS OUT 300,000 To CIP 246 Budget Program:Parks, Trails & Open Space Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements Funding for ADA Compliance projects. 334-3034-491-91-00 TRANSFERS OUT 993,000 Funding for the following FY13-14 park improvement projects: Ryan Park parking lot expansion $400,000 Abalone Cove Shoreline Park improvements $440,000 Salvation Army Trail improvements $103,000 Bronco, Martingale & Grayslake Trails planning/design $50,000 To Pks Improv 247 Account # Account Description Budget Program:Sewer Improvements Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3035-461-32-00 PROF/TECH SERVICE -4,9890000 330-3035-461-73-00 IMPROVEMENTS 0 -96,550 -113,982 0 -1,852,275 -4,989 -96,550 -113,982 0 -1,852,275Expenditure Subtotals 330-3035-391-10-00 TRANSFERS IN 0 211,000 0 0 0 0 211,000 0 0 0Transfers In Subtotals -4,989 114,450 -113,982 0 -1,852,275Net (Uses)/Resources Program Totals 248 Budget Program:Sewer Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3035-461-73-00 IMPROVEMENTS 1,852,275 The county sewer district makes repairs to pipelines, but does not replace under-capacity pipeline. These projects will be funded from the CIP Reserve. 1. West General Street Sewer Replacement – the sewer line between Bernice Drive and West Crestwood is under capacity. A section of about 560 feet of 8-inch pipe will be replaced with 12- inch vitrified clay pipeline. ($122,000) 2. Basswood Avenue Sewer Replacement – the sewer line between Mossbank and Shorewood is under capacity. A section of about 564 feet of 8-inch pipe will be replaced with 12-inch vitrified clay pipeline. ($114,000) 3. Ironwood Street Sewer Replacement – the sewer line that runs through the easement along Silver Spur Road is under capacity. A section of about 930 feet of 8-inch pipe will be replaced with 15- inch vitrified clay pipeline. ($247,275) 4. Palos Verdes Drive South (PVDS) at Schooner Sewer Replacement – the sewer line that runs between Conqueror Drive and Schooner Drive along PVDS is under capacity. A section of about 2,377 feet of 8-inch and 10-inch pipe will be replaced with 18-inch vitrified clay pipeline. ($603,000) 5. Palos Verdes Drive South (PVDS) at Sea Cove Sewer Replacement – the sewer line that runs between Sea Cove Drive and Abalone Cove Shoreline Park along PVDS is under capacity. A section of about 748 feet of 8-inch pipe will be replaced with 15- inch vitrified clay pipeline. ($199,000) 6. Abalone Cove Sewer System Projects – a number of projects are necessary to maintain the Abalone Cove Sewer System. These projects will be funded from the CIP Reserve. ($567,000) a. Sewer System Management Plan required by the Water Board $80,000 b. Planning and design for construction projects $82,000 c. Modify 3 pump stations to allow for more reliable pumps $195,000 d. Replace 300 feet of braided, stainless steel, low pressure pipe $30,000 e. Clean and line 40 manholes $80,000 f. Replace 50 low pressure grinder pumps ($2,000 each) $100,000 249 Account # Account Description Budget Program:Building Improvements Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3036-461-32-00 PROF/TECH SERVICE 0 0 0 -5,000 -60,000 330-3036-461-73-00 IMPROVEMENTS 0 0 -38,548 -50,000 -538,000 0 0 -38,548 -55,000 -598,000Expenditure Subtotals 330-3036-391-10-00 TRANSFERS IN 0030,517Fr Bldg Replac 00 330-3036-391-10-00 TRANSFERS IN 000Fr EET 50,000 300,000 330-3036-391-10-00 TRANSFERS IN 0015,000Fr Gen'l fund 00 0 0 45,517 50,000 300,000Transfers In Subtotals 0 0 6,969 -5,000 -298,000Net (Uses)/Resources Program Totals 250 Budget Program:Building Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3036-461-32-00 PROF/TECH SERVICE 60,000 Hesse Park & Ryan Park Fiber Optic Cabling: The FY13-14 appropriation is to design a project that will include installation of fiber optic cabling for the City’s phone and information network between City facilities within the public right-of-way. This project can be done in conjunction with improvements along Hawthorne Blvd to improve efficiency and economy by refraining from modifying the infrastructure twice. The construction of this project is estimated to cost $260,000 in FY14-15, and will be funded from the CIP Reserve. ($60,000) 330-3036-461-73-00 IMPROVEMENTS 538,000 1. Americans with Disabilities Act (ADA) Transition Plan: Based on a self-evaluation report for all City facilities with respect to accessibility, a Transition Plan was prepared to implement corrective work for ADA compliance. Improvements will be constructed in phases to address the highest priority needs as determined by Department of Justice guidelines. Initial projects will address access to City facilities starting with the removal of barriers categorized as severe or potential safety hazards. The total project budget is $400,000, with $325,000 being spent in the CIP Fund and $75,000 being spent in the CDBG Fund. The $325,000 budget in the CIP Fund will be funded with $300,000 of EET money and $25,000 from the CIP Reserve. ($325,000) 2. RPV TV Building Restroom Improvement: The restroom at the RPV TV Building is deteriorating and is not in compliance with the requirements of the American's with Disabilities Act (ADA). The project will be funded with the CIP Reserve. ($38,000) 3. Hesse Park Multi-Purpose Room (MPR) Audio Visual Upgrade: The Hesse Park MPR is used for City Council meetings, Planning Commission meetings, and numerous other meetings that are broadcast on public television. The audio visual upgrade to improve the quality of broadcasts would include a new backdrop, high definition cameras, and lighting. The project will be funded from the CIP Reserve. ($175,000) 251 Account # Account Description Budget Program:Building Replacement Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 686-3086-461-32-00 PROF/TECH SERVICE -17,554 -63,313 0 0 0 686-3086-461-73-00 IMPROVEMENTS -279,440 -148,001 -20,755 -5,479 0 -296,994 -211,315 -20,755 -5,479 0Expenditure Subtotals 686-3086-331-10-00 FEDERAL GRANT INCOM 6,806 156,094 0From Other Ag 00 686-3086-361-10-00 INTEREST EARNINGS 6,456 4,226 2,956 Interest 4,100 2,800 13,262 160,320 2,956 4,100 2,800Revenue Subtotals 686-3086-491-91-00 TRANSFERS OUT 00-30,51700 0 0 -30,517 0 0Transfers Out Subtotals -283,732 -50,995 -48,316 -1,379 2,800Net (Uses)/Resources Program Totals 252 Account # Account Description Budget Program:Storm Water Quality Improvements Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 330-3037-461-73-00 IMPROVEMENTS 0 0 0 0 -400,000 0 0 0 0 -400,000Expenditure Subtotals 0 0 0 0 -400,000Net (Uses)/Resources Program Totals 253 Budget Program:Storm Water Quality Improvements Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 330-3037-461-73-00 IMPROVEMENTS 400,000 1. Drainage Area Monitoring System - In response to a new MS4 permit requirement, the City will need to monitor water quality in storm drain outfalls in both dry and wet weather. To meet data standards, it is anticipated that automated data collection systems will need to be designed and installed in several locations in the various watersheds of the City. Staff estimates that the total project cost is about $500,000 with $200,000 to be spent in FY13- 14 and $300,000 to be spent in FY14-15. This project will be funded from the CIP Reserve. ($200,000) 2. Storm Water Quality Improvement Project - In order to comply with the new MS4 Permit requirements, the Peninsula cities will work together to address storm water quality issues by developing an Enhanced Watershed Management Plan, including the development of a structural treatment project. Although this regional effort is in the early stages of planning, Staff is recommending a placeholder contribution of $500,000 to the project, with $200,000 to be spent in FY13-14 and $300,000 to be spent in FY14-15. The regional project must be completed within 30 months of receipt of the water quality monitoring results. The FY13-14 appropriation will be funded from the CIP Reserve. ($200,000) 254 Account # Account Description Budget Program:Water Quality/Flood Protection Department:Infrastructure Improvements Actual FY09-10 Actual FY10-11 Actual FY11-12 Budget FY12-13 Proposed FY13-14 Sub-Program 501-3052-431-11-00 SALARY & WAGES - FT -92,326 -101,773 -109,520 -99,500 -107,500 501-3052-431-29-00 EMPLOYEE BENEFITS -39,714 -37,784 -31,800 -31,900 -32,800 501-3052-431-32-00 PROF/TECH SERVICE -15,380 -25,864 -11,874 -986,874 -101,000 501-3052-431-43-00 MAINTENANCE SERVICE -112,008 -41,468 -86,359 -545,448 -229,727 501-3052-431-54-00 LEGAL NOTICES AND AD -360 -589 -106 0 0 501-3052-431-73-00 IMPROVEMENTS -84,525 -46,512 -86,472 -20,437,341 -1,125,881 -344,313 -253,989 -326,131 -22,101,063 -1,596,908Expenditure Subtotals 501-3052-344-50-00 STORM DRAIN USER FE 1,264,401 1,312,230 1,319,109 Charges for Se 1,303,000 1,329,000 501-3052-334-10-00 STATE GRANT INCOME 000From Oth Agen 9,464,727 0 501-3052-361-10-00 INTEREST EARNINGS 13,995 12,561 10,965 Interest 2,500 1,500 501-3052-365-80-00 DONATIONS 180 93 0Other Revenue 00 1,278,576 1,324,883 1,330,074 10,770,227 1,330,500Revenue Subtotals 501-3052-391-10-00 TRANSFERS IN 000Fr Gen'l fund 8,293,009 0 0 0 0 8,293,009 0Transfers In Subtotals 934,263 1,070,894 1,003,943 -3,037,827 -266,408Net (Uses)/Resources Program Totals 255 Budget Program:Water Quality/Flood Protection Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements 501-3052-431-11-00 SALARY & WAGES - FT 107,500 Salaries and wages paid to full-time City employees allocated to this program. 501-3052-431-29-00 EMPLOYEE BENEFITS 32,800 The costs of all employee insurance and other benefits are allocated to this program via the employee benefits charge. 501-3052-431-32-00 PROF/TECH SERVICE 101,000 1. Contract Engineer: Contract services to perform an annual rate analysis. ($11,000) 2. Storm Drain Master Plan: Annual update of the Storm Drain Master Plan ($30,000) 3. Paintbrush Canyon Drainage System: Preliminary study of a drainage system project that would capture runoff at the head of the Portuguese Bend landslide in three locations. The runoff will be transferred via surface mounted high density polyethylene pipe under Palos Verdes Drive South, through an existing steel pipe, and continue along the existing storm drain pipe alignment to the ocean. ($60,000) 501-3052-431-43-00 MAINTENANCE SERVICES 229,727 Storm drain/filtration maintenance, including cleaning and video inspection. ($229,727) 501-3052-431-73-00 IMPROVEMENTS 1,125,881 1. Storm Drain Lining ($329,881) 2. Palos Verdes Drive South-East of Barkentine: This project area includes several storm drain systems that cross Palos Verdes Drive South at various locations. Drainage capacity will be increased with improvements to inlets and outlet structures. ($446,000) 3. Marguerite Channel Erosion Control - This project will address the annual erosion of the channel walls caused by storm water runoff. Currently, runoff from the neighborhoods upslope is collected and concentrated in a storm drain that discharges through an outlet at the top of the channel. Because the channel walls are unlined and unprotected, erosive forces have, over time, scoured the native material of the channel sides and washed it downstream. The flow in the channel is collected in an inlet structure that often becomes clogged with debris washed down from above. In addition to the clogging issue, reduction to erosion 256 Budget Program:Water Quality/Flood Protection Account #Account Description Proposed FY13-14 Department:Infrastructure Improvements rates will better protect residences that lie to the north of the channel and the sewer lift station lying to the south. ($350,000) 257 BLANK PAGE 258 Draft 2013 Five-Year Capital Improvement Plan APPENDIX BLANK PAGE 2 TABLE OF CONTENTS INTRODUCTION 3 FUNDED PROJECTS 11 FIVE YEAR CIP FUNDED GRID 12 BUILDINGS AND OTHER FACILITY IMPROVEMENTS 13 INTANGIBLE CAPITAL OUTLAY 20 ROADWAY INFRASTRUCTURE 22 UTILITY UNDERGROUNDING 36 STORM DRAIN SYSTEM 38 LANDSLIDE MITIGATION PROJECTS 43 STORM WATER QUALITY 45 SEWER PROJECTS 48 RECREATION, PARKS & OPEN SPACE 58 UNFUNDED PROJECTS 65 UNFUNDED GRID 66 BUILDINGS AND OTHER FACILITY IMPROVEMENTS 67 INTANGIBLE CAPITAL OUTLAY 73 ROADWAY INFRASTRUCTURE 74 UTILITY UNDERGROUNDING 83 STORM DRAIN SYSTEM 87 LANDSLIDE MITIGATION PROJECTS 93 RECREATION, PARKS & OPEN SPACE 97 APPENDIX 3 INTRODUCTION A Capital Improvement Plan (CIP) is a guide toward the efficient and effective provision of public infrastructure and facilities. Programming capital facilities and improvements over time can promote better use of the City’s limited financial resources, reduce costs and assist in the coordination of public and private development. In addition, the planning process is valuable as a means of coordinating and taking advantage of joint planning and development of facilities and infrastructure where possible. Careful management of these assets keeps the City poised for flexible and responsive strategic planning that allows the City to proactively prepare the groundwork for capital projects so when funding opportunities arise, a plan is ready to be implemented. By looking beyond year-to-year budgeting and projecting what, where, when and how capital investments should be made, capital planning enables public organizations to maintain an effective level of service for the present and future population. THE CAPITAL IMPROVEMENT PLAN (CIP) The result of this continuing planning process is the CIP, which is the City’s five-year plan for infrastructure projects. The CIP addresses the City’s needs relating to the acquisition, expansion, and rehabilitation of long-lived facilities and infrastructure. The CIP serves as a planning instrument in conjunction with the City’s General Plan and the City Council’s Goals to identify needed capital projects and coordinate the financing and timing of improvements in a way that maximizes the return to the public. It provides a planned systematic approach to utilizing the City’s limited financial resources in the most responsive and efficient manner to meet its service and infrastructure needs. It serves as the “blueprint” for the future of the community and is a management and planning tool, rather than a binding document. The underlying strategy of the CIP is to plan for necessary land acquisition, construction and maintenance of public facilities necessary for the safe and efficient provision of public services in accordance with City policies and objectives adopted in the City’s General Plan. A critical element of a balanced CIP is the provision of funds to both preserve or enhance existing facilities and provide new assets to respond to changing needs and community growth. While the program serves as a long range plan, it is reviewed and revised annually in conjunction with the budget. Priorities may be changed due to funding opportunities or circumstances that propel a project to a higher importance. Along the way, projects may be revised for significant costing variances. The CIP is primarily a document that assists in addressing the City’s long-term needs. As such, the projects and their scopes are subject to change from year to year as the needs of the community become more defined and projects move closer to final implementation. The adoption of the CIP is neither a commitment to a particular project nor a limitation to a particular cost. As a basic tool for scheduling anticipated capital projects, it is also a key element in planning and controlling future capital financing. For this reason, the CIP includes some “unfunded” projects in which needs have been qualified, but specific solutions and funding sources have not been determined. When adopted, the CIP provides the framework for the City’s management team and the City Council with respect to investment planning, project planning and the managing of any debt. This document is independent of the City Council’s goals and is intended to serve as a mid-term planning document. THE CIP PROCESS The capital improvement plan and budget is the result of an ongoing infrastructure planning process. Infrastructure planning decisions must be made with regard to both existing and new facilities and equipment. For existing facilities, the planning process addresses appropriate capital renewal strategies and repair-versus-replacement of facilities. New service demands are also considered since they often affect capital facility requirements. Planning for the five-year CIP period and subsequent years, includes linking the General Plan to the capital plan APPENDIX 4 requirements, conducting needs assessments and allowing for flexibility to take advantage of opportunities for capital investment. The FY13-14 through FY17-18 CIP is developed through input from professional staff, citizens of Rancho Palos Verdes, and elected or appointed City officials. CIP REVIEW TEAM A CIP Review team is responsible for annually reviewing capital project requests and providing recommendations to the City Manager. This team is comprised of staff from the Office of the City Manager, Finance and Information Technology, Public Works, Community Development, and Recreation and Parks departments, and the City Attorney. This team conducts an in-depth analysis of the impact of the CIP on present and future cash flows and financial obligations, as well as the City’s ability to finance, process, design, and ultimately maintain projects. The team will also analyze the fiscal impact for each individual project; including future maintenance and replacement costs, associated monetary benefits (e.g. future maintenance savings), as well as any applicable future revenue opportunities. The team meets periodically throughout the year to evaluate the progress of projects, and examine future needs of the City. The overall goal of the CIP Review Team is to develop CIP recommendations that:  Preserve the past by investing in the continued upgrade of City assets and infrastructure;  Protect the present with improvements to City facilities and infrastructure;  Plan for the future. Projects are identified by staff, professional consultants, residents and/or elected officials. There are typically more proposals than can be funded in the five-year CIP period, so the team conducts an internal project ranking process. The criteria used in this internal ranking includes, but is not limited to, safety, support of essential City services, support of City Council’s goals, economy and efficiency, outside funding committed (or eligible for), and community quality/sustainability. Projects are prioritized based on the criteria outlined in this plan in the following section. If a project receives a lower ranking, it just means that other projects in that period of time are more critical for the City to address. While ratings are important in determining recommended projects, the realities of the City’s financial situation are critical to all decisions. CIP CRITERIA Safety: Enhance or improve the overall safety of the City and delivery of services. Protect the health and welfare of residents. Supports Essential City Services: Maintenance and development of existing or new facilities and infrastructure which allows the City to deliver essential services to residents of Rancho Palos Verdes. Supports City Council Goals: Supports the goals annually established by the City Council in the CITY COUNCIL. Meets citywide long-term goals and is in compliance with the City’s General Plan. Economy and Efficiency: Maintain and enhance the economy and efficiency of providing services in Rancho Palos Verdes. This criterion would include projects which improve business processes and overall efficiency while also evaluating environmental impacts. Outside Funding Committed or Eligible: Support a project which outside funding has been committed to or may be obtained through restricted revenue sources. Community Quality/Sustainability: Maintain and enhance the infrastructure and services which supports our residential and business community. This criterion would include projects which preserve and enhance the overall quality of life in Rancho Palos Verdes and projects which ensure economic viability to support a sustainable community. APPENDIX 5 THE CIP CALENDAR August-October Departments prepare CIP requests November- January CIP Team reviews requests February-May Recommendations developed to be included in the Five-Year Model and Draft Budget May-June Planning Commission Review May-June Recommendations presented to the City Council for approval Additional forms and methods of public outreach will be conducted as directed by the City Council. PROJECT LISTS The CIP includes a comprehensive listing of all projects contained in the Five-Year Plan and also projects beyond the five-year period. Detailed project sheets are contained in the plan for all projects included in the CIP. Another list of unfunded projects is also contained in the plan to highlight quantified projects beyond the five-year period. Projects which are included in the CIP were evaluated based on the criteria approved by the City Council and are in compliance with the goals set forth in the City’s General Plan. Application of these criteria ensures that each project recommended for Council consideration does indeed support the policy objectives of the City’s long-term planning documents and identifies a basis for scheduling and allocation of resources. Cost estimates have been developed for each project based on preliminary project descriptions, and include all estimated costs for land acquisition, permits and inspections, project management and project engineering, consultant design, construction, utilities, information technology infrastructure and other associated project fees. Estimates are in today’s dollars. CAPITAL IMPROVEMENT POLICIES Time Period The Finance and Information Technology Department, in cooperation with all other City Departments and the City Attorney, shall produce a working document designed to identify capital needs annually in conjunction with the budget process. This Five-Year Capital Improvement Plan (CIP) is submitted to the City Council to utilize in reviewing and prioritizing capital projects. After adopted by Council during the budget process, the CIP becomes the City’s plan for capital improvements for the next five years, adjusted annually. Type of Project Definitions Capital asset: An asset with a cost in excess of $5,000 and an expected useful life of more than one year, such as automobiles, equipment, and furniture. These items will continue to be included in the operating budget. Items such as automobiles, minor equipment, and furniture will continue to be accounted for and funded using the Equipment Replacement Fund and are not included in the capital improvement plan. Capital project: A project expected to have a useful life greater than ten years and an estimated cost of $100,000 or more. Capital projects include the construction, acquisition, or major APPENDIX 6 renovation of buildings, roadways, utility systems, or other structures, purchase of land, and major landscaping projects. Projects meeting the above definition will be included in the CIP document in addition to the City’s budget document. The information will be tied to the capital budget and totals for each project in the CIP will be included in the capital budget. Selecting the Projects for the CIP The comprehensive capital project planning process has the following essential components:  The General Plan (Long-term Plan- 10 Years)  The Capital Improvement Plan (Mid-term Plan- 5 Years)  The Capital Budget (Short-term Plan- 1 Year)  City Council Goals (Long-term and Short-term evaluated each year) All projects selected for the CIP should be consistent with the goals identified by the City Council or as outlined in the City’s General Plan. The project selection process strives to achieve a balanced plan for the community to include all necessary and high priority projects, while also enhancing City services and facilities. Operating Budget Impact Identified in the CIP The operating impact of proposed capital projects, including personnel, operating expenditures, capital outlay, and debt service, as applicable, will be identified in the CIP document and considered in preparing the annual operating budget and Five-Year Financial Model. Moving Projects from the CIP to the Capital Budget All projects approved in the annual capital budget are appropriated at the estimated cost to complete the project. At the end of each fiscal year, the remaining appropriation for uncompleted portions of the project will be carried forward to subsequent fiscal years. Staff will identify the estimated costs, potential funding sources, operating impact, and project schedule for each capital project proposal before it is submitted to the City Council. Staff will coordinate development of the capital improvement budget with the development of the operating budget. All costs for internal professional services needed to implement the CIP will be included in the capital budget as part of the budget document for the years the CIP is to be implemented. Cost tracking for components of the capital improvement program will be updated semi-annually to ensure project completion against budget and established time lines. Funding of the CIP Reserve Fund through Transient Occupancy Tax (TOT) On April 19, 2011, the City Council adopted Policy No. 41 regarding the City’s Reserve Policies. Within Policy No. 41, Council approved of a minimum $3 million reserve level, as well as the transfer of the total annual TOT revenue into the CIP fund, which currently is approximately $3.6 million. Definition of Capital Budget Year A capital budget year runs concurrent to the operating budget fiscal year beginning July 1 st and ending June 30th. Types of Financing The nature and cost of the project generally determines the financing options as do projected revenue resources. The following financing instruments could be used in the following preferred order: APPENDIX 7  Outside funding that does not require repayment, including grants, federal, state and county restricted funding (i.e. transportation funding), and donations;  Developer Fees;  City restricted revenue imposed by voters (i.e. environmental excise tax, storm drain user fee);  Accumulated Fund Balances in Restricted Funds;  General Fund;  Debt secured by a Restricted Revenue Source; and  General Obligation Debt. Remaining Balances It is the City’s policy to apply restricted funding sources after a project is completed and final cost is identified, or at the close of each fiscal year, whichever occurs first. Evaluation of Capital Projects Capital project and program reviews are to monitor existing project performance and to update the Five-Year CIP. Each project must be actively managed and semi-annual reports on the physical and fiscal status of each project should be made available to the City Council in conjunction with the budget adoption and Mid-Year Financial Review. Green Building Standards As a way to create a more sustainable way of life, the City of Rancho Palos Verdes requires the incorporation of green building principles and practices into the design, construction, and operation of all City facilities, and to evaluate all land purchases for future development on the basis of reducing environmental impacts whenever feasible. Standards for Maintenance It is important to have standards in place for the various infrastructure systems throughout the City to maintain this investment and be positioned to provide adequate services for the residents of Rancho Palos Verdes. Staff will develop maintenance standards and schedules as appropriate. Contingency Policy The need for contingencies will be evaluated with each project and be included in the CIP on a case-by-case basis. Project Change Orders Project change orders will be made in accordance with the policy stated in Section 02.44 of the Municipal Code. . GENERAL PLAN GOALS The goals stated below are included in the City’s General Plan which serves as the City’s long- term strategic planning tool. All CIP projects should contribute to fulfilling one or more of the goals listed below to create a balanced, sustainable community. Natural Environment Element  It is the goal of the City of Rancho Palos Verdes to conserve, protect, and enhance its natural resources, beauty, and open space for the benefit and enjoyment of its residents and the residents of the entire region. Future development shall recognize the sensitivity of the natural environmental and be accomplished in such a manner as to maximize the protection of it. Socio/Cultural Element  The City shall strive to protect and preserve all significant archaeological, paleontological and historical resources within the City. APPENDIX 8 Cultural Resources  The City shall strive to protect and preserve all significant archaeological, paleontological and historical resources within the City. Current Social, Service, and Cultural Organizations  Work toward a coordinated program to aid in matching the facility needs of the many and diverse groups in the community with existing and future facility resources throughout the City. Social Services  Encourage programs for community involvement, participation, and action to minimize the sense of isolation and powerlessness felt by many individuals in the community.  Encourage programs for recreation, social services, and cultural and educational achievement.  Encourage a framework for interaction among the four cities of the peninsula and between the peninsula and its surrounding communities to solve common problems. Urban Environment Element  It is the goal of the City to carefully control and direct future growth towards making a positive contribution to all elements of the community. Growth in Rancho Palos Verdes should be a cautious, evolutionary process that follows a well-conceived set of general guidelines which respond to both holding capacity limitations for the region and environmental factors on the peninsula. Activity Areas  It is the goal of the City of Rancho Palos Verdes to preserve and enhance the community's quality living environment; to enhance the visual character and physical quality of existing neighborhoods; and to encourage the development of housing in a manner which adequately serves the needs of all present and future residents of the community.  The City shall discourage industrial and major commercial activities due to the terrain and environmental characteristics of the City. Commercial development shall be carefully and strictly controlled, and limited to consideration of convenience or neighborhood service facilities.  The City shall encourage the development of institutional facilities to serve the political, social, and cultural needs of its citizens.  The City shall endeavor to provide, develop, and maintain recreational facilities and programs of various types to provide a variety of activities for persons of all age groups and in all areas of the community.  Agricultural uses within the City shall be encouraged, since they are desirable for resource management and open space. Infrastructure  It shall be a goal of the City to ensure adequate public utilities and communications services to all residents, while maintaining the quality of the environment.  It shall be a goal of the City to provide residents with a safe and efficient system of roads, trails and paths. APPENDIX 9  It shall be a goal of the City to encourage the increased mobility of residents through the development of an adequate public transportation system. Safety  It shall be a goal of the City to provide for the protection of life and property from both natural and man-made hazards within the community.  It shall be a goal of the City to provide for the protection of the public through effective law enforcement and fire protection programs.  It shall be a goal of the City to develop and enforce health and sanitation, emergency communications, and disaster preparedness programs to ensure the overall health and safety of all residents.  It shall be a goal of the City to protect life and property and reduce adverse economic, environmental, and social impacts resulting from any geologic activity. Sensory Environment  It shall be the goal of the City of Rancho Palos Verdes through proper land use planning and regulations, to provide for a quiet and serene residential community with a minimum of restriction on citizen activity.  Palos Verdes peninsula is graced with views and vistas of the surrounding Los Angeles basin and coastal region. Because of its unique geographic form and coastal resources, these views and vistas are a significant resource to residents and too many visitors, as they provide a rare means of experiencing the beauty of the peninsula and the Los Angeles region. It is the responsibility of the City to preserve these views and vistas for the public benefit and, where appropriate, the City should strive to enhance and restore these resources, the visual character of the City, and provide and maintain access for the benefit and enjoyment of the public. Land Use Plan  It is the goal of the City of Rancho Palos Verdes to provide for land uses which will be sensitive to and enhance the natural environment and character of the community, supply appropriate facilities to serve residents and visitors, promote a range of housing types, promote fiscal balance, and protect the general health, safety, and welfare of the community. Fiscal Element  It shall be a goal of the City to hold the property tax to a minimum and to continually explore and analyze the advantages and disadvantages of alternate or new sources of revenue.  It shall be a goal of the City to explore cooperative financing strategies that might be undertaken in association with other jurisdictions.  It shall be a goal of the City to take maximum advantage of regulatory legislation to obtain contributions, dedications and reservations (i.e., easements).  It shall be a goal of the City to ascertain that all revenues generated by growth are sufficient to cover costs related to growth.  It shall be a goal of the City to thoroughly evaluate capital acquisition and operating expenditures and their impacts before implementation of programs. APPENDIX 10 (THIS PAGE IS BLANK) APPENDIX 11 FUNDED PROJECTS The following projects are those which have been identified as capital needs through various planning processes along with a proposed funding source. Because the City Council approves CIP projects for the upcoming year, proposed future funding sources could change in subsequent years. APPENDIX 12 R a n c h o P a l o s V e r d e s F i v e Y e a r C a p i t a l I m p r o v e m e n t P l a n - F u n d e d C o u n c i l P r o j e c t P a g e S a f e t y G o a l P r i o r i t y F Y 1 3 - 1 4 F Y 1 4 - 1 5 F Y 1 5 - 1 6 F Y 1 6 - 1 7 F Y 1 7 - 1 8 I d e n t i f i e d F u n d i n g S o u r c e Bu i l d i n g s a n d O t h e r F a c i l i t y I m p r o v e m e n t s 1 3 C i t y w i d e A D A T r a n s i t i o n P l a n I m p l e m e n t a t i o n X 4 0 0 , 0 0 0 $ 4 0 0 , 0 0 0 $ 2 0 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ E E T / C I P R e s e r v e s , C D B G f u n d s F i b e r O p t i c C a b l i n g : H e s s e P a r k / R y a n P a r k $ 6 0 , 0 0 0 2 6 0 , 0 0 0 $ C I P R e s e r v e F i b e r O p t i c - A b C o v e S e w e r L i f t S t a t i o n s / S h o r e l i n e P a r k / L a d e r a L i n d a 1 , 6 0 0 , 0 0 0 $ C I P R e s e r v e H e s s e P a r k M u l t i P u r p o s e R o o m I m p r o v e m e n t s $ 2 5 0 , 0 0 0 C I P R e s e r v e L a d e r a L i n d a C o m m u n i t y C e n t e r B u i l d i n g s R e p l a c e m e n t X 4 , 0 0 0 , 0 0 0 $ C I P R e s e r v e I n t a n g i b l e C a p i t a l O u t l a y 1 9 Pa v e m e n t M a n a g e m e n t P r o g r a m U p d a t e X X 1 2 0 , 0 0 0 $ C I P a c c u m u l a t e d b a l a n c e R o a d w a y I n f r a s t r u c t u r e 2 1 R e s i d e n t i a l S t r e e t R e h a b i l i t a t i o n Z o n e 9 X X 1 , 9 0 0 , 0 0 0 $ G e n e r a l F u n d , T D A A r t i c l e 3 f u n d s R e s i d e n t i a l S t r e e t R e h a b i l i t a t i o n Z o n e 2 & 6 X X 2 , 1 0 0 , 0 0 0 $ G e n e r a l F u n d , T D A A r t i c l e 3 f u n d s R e s i d e n t i a l S t r e e t R e h a b i l i t a t i o n Z o n e 7 X X 1 , 8 0 0 , 0 0 0 $ G e n e r a l F u n d , T D A A r t i c l e 3 f u n d s R e s i d e n t i a l S t r e e t R e h a b i l i t a t i o n Z o n e 8 X X 1 , 8 0 0 , 0 0 0 $ G e n e r a l F u n d , T D A A r t i c l e 3 f u n d s R e s i d e n t i a l S t r e e t R e h a b i l i t a t i o n Z o n e 3 & 4 X X 2 , 1 0 0 , 0 0 0 $ G e n e r a l F u n d , T D A A r t i c l e 3 f u n d s A r t e r i a l R e h a b il i t a t i o n - M i r a l e s t e D r i v e X X 7 0 , 0 0 0 $ 2 , 6 3 0 , 0 0 0 $ M e a s u r e R , P r o p A , P r o p C , C I P R e s e r v e A r t e r i a l R e h a b il i t a t i o n - C r e n s h a w B o u l e v a r d X X 7 0 , 0 0 0 $ 2 , 7 3 0 , 0 0 0 $ M e a s u r e R , P r o p A , P r o p C , C I P R e s e r v e A r t e r i a l R e h a b il i t a t i o n - I n d i a n P e a k R o a d X X 1 , 5 0 0 , 0 0 0 $ M e a s u r e R , P r o p C , C I P R e s e r v e PV D S - E a s t E n d o f L a n d s l i d e X X 5 0 0 , 0 0 0 $ C I P R e s e r v e PV D E B r o n c o - H e a d l a n d S a f e t y I m p r o v e m e n t s X X 4 1 , 7 0 0 $ 5 0 0 , 3 0 0 $ H S I P , G e n e r a l F u n d ( 9 0 / 1 0 ) PV D S R o a d W a y R e a l i g n m e n t a n d D r a i n a g e P r o j e c t X X 2 4 5 , 0 0 0 $ 3 , 5 1 0 , 0 0 0 $ C I P R e s e r v e PV D E M u l t i M o d a l I m p r o v e m e n t s x x 3 , 2 0 0 , 0 0 0 $ G r a n t 8 0 / 2 0 m a t c h , C I P R e s e r v e W e s t e r n A v e n u e T r a f f i c I m p r o v e m e n t s x x 3 , 2 0 0 , 0 0 0 $ 5 0 - 5 0 c o s t s h a r e , C I P R e s e r v e U t i l i t y U n d e r g r o u n d i n g 3 5 C r e n s h a w B o u l e v a r d U n d e r g r o u n d i n g 1 , 2 0 0 , 0 0 0 $ R u l e 2 0 A f u n d s S t o r m D r a i n S y s t e m 3 7 S t o r m D r a i n L i n i n g X X 3 2 9 , 8 8 1 $ 3 3 5 , 2 7 8 $ 3 4 0 , 8 3 6 $ 3 4 7 , 6 5 3 $ 3 5 0 , 0 0 0 $ W Q F P U s e r F e e s PV D S ( E a s t o f B a r k e n t i n e ) X X 4 4 6 , 0 0 0 $ W Q F P U s e r F e e s S o u t h H a w t h o r n e / V i a F r a s c a t i X X 4 4 0 , 0 0 0 $ W Q F P U s e r F e e s M a r g u e r i t e O p e n C h a n n e l X X 3 5 0 , 0 0 0 $ W Q F P U s e r F e e s L a n d s l i d e M i t i g a t i o n P r o j e c t s 4 2 N e w L a n d s l i d e D e w a t e r i n g W e l l s ( 2 ) X X 1 7 0 , 0 0 0 $ C I P R e s e r v e S t o r m W a t e r Q u a l i t y P r o j e c t s 4 4 D r a i n a g e A r e a M o n i t o r i n g S y s t e m 2 0 0 , 0 0 0 $ 3 0 0 , 0 0 0 $ C I P R e s e r v e S t o r m W a t e r Q u a l i t y R e g i o n a l I m p r o v e m e n t P r o j e c t 2 0 0 , 0 0 0 $ 3 0 0 , 0 0 0 $ C I P R e s e r v e S e w e r P r o j e c t s 4 7 B a s s w o o d A v e n u e X X 1 1 4 , 0 0 0 $ C I P R e s e r v e W e s t G e n e r a l S t r e e t X X 1 2 2 , 0 0 0 $ C I P R e s e r v e A b a l o n e C o v e X X 5 6 7 , 0 0 0 $ C I P R e s e r v e Ir o n w o o d S t r e e t X X 2 4 7 , 2 7 5 $ C I P R e s e r v e PV D S a t S c h o o n e r D r i v e X X 6 0 3 , 0 0 0 $ C I P R e s e r v e PV D S a t S e a C o v e D r i v e X X 1 9 9 , 0 0 0 $ C I P R e s e r v e G i n g e r R o o t L a n e X X 2 0 3 , 0 0 0 $ C I P R e s e r v e M a l a g a C a n y o n X X 4 0 7 , 0 0 0 $ C I P R e s e r v e M i s c e l l a n e o u s P r o j e c t s X X $ 4 6 5 , 0 0 0 C I P R e s e r v e R e c r e a t i o n , P a r k s , a n d O p e n S p a c e 5 7 A b a l o n e C o v e S h o r e l i n e P a r k P a r k i n g L o t I m p r o v e m e n t 3 3 2 , 0 0 0 $ C I P R e s e r v e s , Q u i m b y F u n d s A b a l o n e C o v e S h o r e l i n e P a r k S t a f f B u i l d i n g , R e s t r o o m s a n d D r i v e w a y Im p r o v e m e n t s X 1 0 8 , 0 0 0 $ C I P R e s e r v e s , Q u i m b y F u n d s He s s e P a r k P a r k i n g L o t R e s u r f a c i n g 1 9 0 , 0 0 0 $ C I P R e s e r v e s , Q u i m b y F u n d s Po i n t V i c e n t e I n t e r p r e t i v e C e n t e r ( P V I C ) B u i l d i n g I d e n t i f i c a t i o n S i g n / S c r e e n i n g W a l l 1 1 0 , 0 0 0 $ C I P R e s e r v e s , Q u i m b y F u n d s R y a n P a r k P a r k i n g L o t E x p a n s i o n X $ 4 0 0 , 0 0 0 C I P R e s e r v e s , Q u i m b y F u n d s S a l v a t i o n A r m y T r a i l X 1 0 3 , 0 0 0 $ C I P R e s e r v e s , Q u i m b y F u n d s T o t a l s 9 , 1 5 7 , 8 5 6 $ 1 0 , 5 7 5 , 2 7 8 $ 6 , 8 4 1 , 1 3 6 $ 5 , 4 9 2 , 6 5 3 $ 1 2 , 9 0 0 , 0 0 0 $ APPENDIX 13 BUILDINGS AND OTHER FACILITY IMPROVEMENTS Buildings and other facility improvements may include any proposed new City facility or renovation or improvement of any existing City facilities. The City owns and maintains twelve public buildings, including:  City Hall Administration Building at Upper Point Vicente Park  City Hall Community Development Building at Upper Point Vicente Park  City Hall trailer leased by Palos Verdes on the Net at Upper Point Vicente Park  City Hall Emergency Communications Center trailer at Upper Point Vicente Park  Fred Hesse Jr. Community Center Building  Pointe Vicente Interpretive Center (PVIC) at Lower Point Vicente Park  Robert Ryan Park Building  Ladera Linda Community Center Buildings (5)  Cable Television Building Studio Except for PVIC, these buildings are 25 years old or older and showing the signs of daily use. Many of the facilities were purchased from the school district or transferred to the City from the federal government, and little to no improvements have been made since their acquisition. It is important to perform adequate maintenance to extend the life of these facilities. It will be necessary to renovate these buildings as they age to meet the needs of the community and ensure that all building and safety guidelines are satisfied. PVIC, the most recently remodeled City facility, was built in 1984 and expanded in 2005. The City Hall buildings and Ladera Linda Community Center buildings are the best examples of buildings that are in great need of renovation to meet organizational needs, comply with safety and code requirements, and comply with all Americans with Disabilities Act (ADA) guidelines. The projects listed on the following pages have been developed based on individual staff assessments, input from the community and professional consultants’ assessments and studies. In November 2010, the City’s consultants completed a Civic Center Facilities Assessment, which offered alternatives and general cost estimates for building improvements to serve municipal functions, as well as optional public amenities with a view to the long-term needs of the City. The alternatives identified range widely from a “no-frills” structural, HVAC and ADA retrofit to the existing administration facility--to newly-constructed civic facilities which could incorporate community-serving amenities (public meeting rooms, community center, etc.). In light of competing CIP demands, the City Council has directed Staff to focus on cost-effective renovation of existing City Hall buildings. Therefore, the full- expansion, new construction alternative is not included in the Unfunded List. The City Council ad-hoc subcommittee for the Upper Point Vicente/Civic Center Master Plan is working with Staff on a critical needs assessment, including the seismic retrofit of City Hall buildings, improvements to address ADA compliance APPENDIX 14 throughout the campus, as well as heating, ventilation, and air conditioning. Once those projects are fully considered by the Council, the project description and associated costs will be incorporated in accordance with Council’s direction into the CIP schedule. APPENDIX 15 PROJECT: CITYWIDE ADA TRANSITION PLAN IMPLEMENTATION TYPE: Buildings and Other Facility Improvements LOCATION: Various DEPARTMENT: Public works DESCRIPTION: The Citywide ADA Transition Plan identifies projects with total cost estimates of $11.8 million. This estimate includes $2.6 million of roadway curb ramps and bus stops to be addressed with future roadway projects; $1.7 million of access improvements at Ladera Linda to be addressed with any future rehabilitation of the Ladera Linda Community Center; and $1.3 million of access improvements at the Civic Center to be addressed with any future rehabilitation of the City Hall campus. The remaining $6.2 million of identified projects are to improve ADA compliance at various other City-owned properties. The projects totaling $1.3 million scheduled for the next five years are from this list, and address issues categorized as “potential hazard” and “severe”. The remaining $4.9 million of this list, as well as the amounts noted above for roadways, Ladera Linda, and the Civic Center remain unfunded. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $35,000 $35,000 $17,500 $10,000 $10,000 CONSTRUCTION $365,000 $365,000 $282,500 $140,000 $140,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $400,000 $400,000 200,000 150,000 150,000 IMPACT ON OPERATING BUDGET Funding Source: The CIP Reserve funded with General Fund Money, EET and CDBG grants. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 16 PROJECT: FIBER OPTIC CABLING: HESSE/RYAN PARK TYPE: Buildings and Other Facility Improvements LOCATION: Hesse Park/Ryan Park DEPARTMENT: Finance and Information Technology DESCRIPTION: This project includes the installation of fiber optic cabling for the City’s phone and information network between City facilities within the public right-of-way which will run adjacent to Ryan Park and directly on to Hesse Park. To reduce costs, this project will be strategically aligned with the Hawthorne Traffic Signal Synchronization Project that will begin in 2013 to take advantage of the asphalt being dug up from the other project. Vaults will be placed adjacent to the roadway within the public right-of-way. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $60,000 CONSTRUCTION $260,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $60,000 $260,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 17 PROJECT: FIBER OPTIC CABLING: ABALONE COVE SEWER LIFT STATIONS/ SHORELINE PARK/LADERA LINDA TYPE: Buildings and Other Facility Improvements LOCATION: Ladera Linda/Abalone Cove Shoreline Park DEPARTMENT: Finance and Information Technology DESCRIPTION: This project includes the installation of fiber optic cabling for unified communications and data transmission between remote City park and infrastructure facilities and the Civic Center administration facility. It is essential to establish communications to Abalone Cove Shore Line Park, the Abalone Cove Sewer Lift Stations and Ladera Linda Park. Improved connectivity with Ladera Linda is essential to provide full communication services to the eastside community park in conjunction with its rehabilitation. The entire fiber optic run could occur by a combination of aerial and underground line placement. The project includes running a single line of f iber optic cabling on its own network from City Hall to Abalone Cove Shoreline Park, Abalone Cove Sewer lift stations and on to Ladera Linda Park, with the cost of approximately $1.6M. The work would entail installing 24-48 strand fiber in 3” conduit within the public right of way along Palos Verdes Drive South by either open cut or boring construction methods. Due to challenges with running fiber through the landslide area, the option of leasing fiber from an Internet Service Provider between the Civic Center and Ladera Linda will be included in the scope of the project. Cox Communications currently has fiber that connects to users along the road adjacent to Ladera Linda. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $1,600,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $1,600,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 18 PROJECT: HESSE PARK MULTI-PURPOSE ROOM IMPROVEMENTS TYPE: Maintenance/Upgrade LOCATION: Hesse Park DEPARTMENT: RPVTV DESCRIPTION: The Hesse Park Multi-Purpose Room is used for City Council meetings, Planning Commission meetings as well as numerous other uses that are broadcast on public television. The lighting, the background, and the cameras need to be replaced to make these public meetings more visually appealing. The new cameras would be High Definition (HD) and would require full HD integration of the directors booth or production control (the black room). This would require an upgrade including, but not limited to, an audio mixer, HD remote camera cables, digital video switcher, live video feed distribution computer, on air graphics computer, digital back up system and DVD burners. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $250,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $250,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 19 PROJECT: LADERA LINDA PARK & COMMUNITY CENTER BUILDINGS REPLACEMENT TYPE: Buildings and Other Facility Improvements LOCATION: Ladera Linda Park DEPARTMENT: Public Works DESCRIPTION: The initial stage of this project, for which a budget is appropriated, is to create a master plan which will lay the groundwork for the site’s long-term redevelopment and phased implementation. This stage involves a study of community needs through public outreach along with contemplating the City’s needs for public service facilities. This work will be followed by programming, quantifying the needs, planning and preparing a feasibility report to create a master plan which can be phased for design and construction. The cost calculation for Ladera Linda Buildings Replacement project is based on an estimated need for 12,000 square-feet of buildings to replace the existing 18,000 square-feet. The anticipated square footage can cover park restrooms, a staff building, multipurpose room, activity rooms, discovery room and a Park Ranger/Deputy Sheriff drop-in office. Other improvements include park grounds landscaping & irrigation, picnic tables, benches and an emergency generator. The project can be divided in three phases. The first phase will include Hazmat abatement, removal of all buildings, installation of all utility infrastructures, the construction of 6,000 SF of new building, park grounds, landscaping & improvements. The second and third phase will include 3,000 SF of new buildings each. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $4,000,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $4,000,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. Phase I - $4 Million in CIP Reserves Total Cost: $7.2 Million JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY OTHER PROJECT INFORMATION: APPENDIX 20 INTANGIBLE CAPITAL OUTLAY Intangible Capital Outlay improvements may not have significant physical substance, but they have more than minimal value and help the City in improving operations or planning for the future. Projects that could be classified as intangible capital outlay include the update or development of major planning processes and documents, significant software purchases that may improve the efficiency of business processes or large technology purchases that may improve or enhance service delivery to citizens. This category includes an update to the Pavement Management Program. APPENDIX 21 PROJECT: PAVEMENT MANAGEMENT PROGRAM UPDATE TYPE: Intangible Capital Outlay LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: The Pavement Management System (PMS) is updated every three years to evaluate the condition of the City’s roadway system and to identify Citywide Arterial Rehabilitation and Residential Rehabilitation projects. The Metropolitan Transit Authority (Metro) requires the PMS update in order for the City to continue receiving Proposition C monies. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $120,000 CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $120,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 22 ROADWAY INFRASTRUCTURE Roadway infrastructure is one of the most widely used major capital investments of a municipality. Without a well-maintained street system, the transportation needs of the public, business, industry and government cannot be met. The roads are also part of a critical public safety need, as they contribute to the general health and welfare of the community. Maintaining quality roadway infrastructure is also important for maintaining property values. It has been shown that property values tend to suffer from adjacent poorly maintained streets. Roadway infrastructure includes residential streets, arterial streets and traffic safety improvements. In the City of Rancho Palos Verdes, there are 33.68 miles of arterial streets, 6.46 miles of collector streets and 103.31 miles of residential streets. The total for all streets and alleys mileage is 143.44 centerline miles. To manage the City’s residential and arterial streets, the City hires a consultant that completes a full-detailed assessment of all streets every three years. This report, known as the Pavement Management System, helps to identify any serious issues and provides the City with a rating for each street. The report includes the overall Pavement Condition Index (PCI). The City of Rancho Palos Verdes maintains a minimum standard for PCI for a municipal street system at 80. The City’s current PCI is 84.2 based upon the PMS report prepared by Willdan & Associates in 2009. Since 1997, the City has maintained a pavement rating between 80 and 90. The report also helps in defining a schedule to complete the work. The City has been divided into nine zones for residential streets, but in the case of some areas, zones may be completed together in one year for added efficiency. APPENDIX 23 PROJECT: RESIDENTIAL REHABILITATION TYPE: Roadway Infrastructure LOCATION: Zone 9 DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Zone 9 of the residential rehabilitation program is scheduled for implementation during the FY13-14 budget cycle. This project will include micro-surfacing, slurry seal, overlay, curb repair, root removals and ADA compliance updates of the streets and sidewalks in Zone 9. This infrastructure enhancement will also include updating traffic signs, striping, curb painting and house numbering. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $1,900,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $1,900,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: General Fund and TDA Article 3 for $26,586 JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project is part of the annual residential street overlay and slurry seal program and is scheduled for completion in FY13-14. This project is funded by General Fund monies and ensures a safety rating of 87 percent or higher. LOCATION PHOTO LOCATION DESCRIPTION Zone 9: Composed of streets on the eastern side of the City including neighborhoods such as Eastview, South Eastview, Peninsula Verde and Rolling Hills Riviera. APPENDIX 24 PROJECT: RESIDENTIAL REHABILITATION TYPE: Roadway Infrastructure LOCATION: Zone 2 & 6 DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Zone 2 & 6 of the residential rehabilitation program are scheduled for implementation during the FY14-15 budget cycle. This project will include slurry seal, overlay, curb repair, root removals and ADA compliance updates of the streets and sidewalks in Zones 2 & 6. This infrastructure enhancement will also include updating traffic signs, striping, curb painting and house numbering. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $2,100,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $2,100,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: General Fund and TDA Article 3 of approximately $25,000 JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project is part of the annual residential street overlay and slurry seal program and is scheduled for completion in FY14-15. This project is funded by General Fund monies and ensures a safety rating of 87 percent or higher. LOCATION PHOTO LOCATION DESCRIPTION Zone 2: Residential streets in the northwestern part of the City between Crest Road and Grayslake Road, east and west of Hawthorne Blvd. Zone 6: Residential streets in the southern part of the City encompassing all neighborhoods to the east of Point Vicente Park and west of Trump National including Crestmont, Tramonto, Seaview, Barkentine, Seacove, Wayfarer’s Chapel, the Landslide Zone and Portuguese Bend neighborhoods. APPENDIX 25 PROJECT: RESIDENTIAL REHABILITATION TYPE: Roadway Infrastructure LOCATION: Zone 7 DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Zone 7 of the residential rehabilitation program is scheduled for implementation during the FY15-16 budget cycle. This project will include micro-surfacing, slurry seal, overlay, curb repair, root removals and ADA compliance updates of the streets and sidewalks in Zone 7. This infrastructure enhancement will also include updating traffic signs, striping, curb painting and house numbering. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $1,800,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $1,800,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: General Fund and TDA Article 3 of approximately $25,000 JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project is part of the annual residential street overlay and slurry seal program and is scheduled for completion in FY15-16. This project is funded by General Fund monies and ensures a safety rating of 87 percent or higher. LOCATION PHOTO LOCATION DESCRIPTION Zone 7: The Ladera Linda community, Ganado Area, streets near Mira Catalina School, San Ramon and Calle Aventura. APPENDIX 26 PROJECT: RESIDENTIAL REHABILITATION TYPE: Roadway Infrastructure LOCATION: Zone 8 DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Zone 8 of the residential rehabilitation program is scheduled for implementation during the FY16-17 budget cycle. This project will include micro-surfacing, slurry seal, overlay, curb repair, root removals and ADA compliance updates of the streets and sidewalks in Zone 8. This infrastructure enhancement will also include updating traffic signs, striping, curb painting and house numbering. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $1,800,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $1,800,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: General Fund and TDA Article 3 of approximately $25,000 JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project is part of the annual residential street overlay and slurry seal program and is scheduled for completion in FY16-17. This project is funded by General Fund monies and ensures a safety rating of 87 percent or higher. LOCATION PHOTO LOCATION DESCRIPTION Zone 8: Residential neighborhoods off of Palos Verdes Drive East in the northern and eastern parts of the City. . APPENDIX 27 PROJECT: RESIDENTIAL REHABILITATION TYPE: Roadway Infrastructure LOCATION: Zone 3 & 4 DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Zones 3 & 4 of the residential rehabilitation program is scheduled for implementation during the FY17-18 budget cycle. This project will include micro-surfacing, slurry seal, overlay, curb repair, root removals and ADA compliance updates of the streets and sidewalks in Zones 3 & 4. This infrastructure enhancement will also include updating traffic signs, striping, curb painting and house numbering. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $2,100,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $2,100,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: General Fund and TDA Article 3 of approximately $25,000 JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project is part of the annual residential street overlay and slurry seal program and is scheduled for completion in FY17-18. This project is funded by General Fund monies and ensures a safety rating of 85 percent or higher. LOCATION PHOTO LOCATION DESCRIPTION Zone 3: Residential streets north of Silverspur Rd and east of Hawthorne Blvd, including the Blackhorse community, Silver Arrow, Longhill and Beechgate Zone 4: Residential streets bordering Crenshaw Blvd and Crest Road, including the Sea Crest, Sea Breeze, Island View, and Ridgecrest communities APPENDIX 28 PROJECT: ARTERIAL REHABILITATION – MIRALESTE DRIVE TYPE: Roadway Infrastructure LOCATION: Miraleste Drive DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Miraleste Drive arterial will be resurfaced. The project will include milling and overlay, roadway patching, crack filling, curb and gutter repair, sidewalk repair and ADA upgrades. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $70,000 $2,630,000 CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $70,000 $2,630,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Proposition C, Proposition A, Measure R and CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 29 PROJECT: ARTERIAL REHABILITATION – CRENSHAW BLVD TYPE: Roadway Infrastructure LOCATION: Crenshaw Blvd. DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Crenshaw Blvd. arterial will be resurfaced. The project will include milling and overlay, roadway patching, crack filling, curb and gutter repair, sidewalk repair and ADA upgrades. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $70,000 $2,730,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $70,000 $2,730,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Proposition C, Measure R and CIP Reserves JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 30 PROJECT: ARTERIAL REHABILITATION – INDIAN PEAK ROAD TYPE: Roadway Infrastructure LOCATION: Indian Peak Road DEPARTMENT: Public Works DESCRIPTION: As part of the City’s Pavement Management System (PMS), Indian Peak Road arterial will be resurfaced. The project will include milling and overlay, roadway patching, crack filling, curb and gutter repair, sidewalk repair and ADA upgrades. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $1,500,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $1,500,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve and Measure R funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 31 PROJECT: PVDS - EAST END OF LANDSLIDE TYPE: Roadway Infrastructure LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This project will realign the east end of the landslide road along PVDS to correct for the land movement that has taken place over the past several years. The left and right turning deflections within the traveled way will be removed and the roadway will be moved back into the right-of-way along the eastern 800 feet of the landslide road. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $50,000 CONSTRUCTION $450,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $500,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project will correct the unsafe condition that has developed at the east end of the landslide road. The roadway in this area has migrated onto the Palos Verdes Bay Club property; the realignment will correct this problem as well. Construction estimate is approximately $450,000 due to the addition of the Gateway parking lot and mitigation required for a fissure in the project area. APPENDIX 32 PROJECT: TRAFFIC SAFETY IMPROVEMENTS PALOS VERDES DRIVE EAST AT BRONCO DRIVE TYPE: Traffic Improvements LOCATION: PVDE @ Bronco Drive DEPARTMENT: Public Works DESCRIPTION: Improve portions of PVDE to provide wider travel lanes in each direction, a shared use equestrian and pedestrian path located behind the existing guardrail, a high visibility equestrian crossing at Bronco Drive complete with flashing beacons, augmented crossing signage and advanced crossing signage with flashing beacons, installation of safety barriers and railing to reduce vehicle collisions and cross-over accidents PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $41,700 CONSTRUCTION $500,300 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $41,700 $500,300 IMPACT ON OPERATING BUDGET Staff attained an HSIP grant that entails a 10% local match from CIP Reserve. The total project cost is $542,000 with a local match of $487,800. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY OTHER PROJECT INFORMATION: LOCATION PHOTO MAP APPENDIX 33 PROJECT: PVDS ROAD WAY REALIGNMENT AND DRAINAGE PROJECT TYPE: Landslide Project LOCATION: PVDS DEPARTMENT: Public Works DESCRIPTION: The PVDS Roadway Realignment project and the Ski Jump Drainage project would be designed through this project. The project would aid in the passive drainage of runoff that is now trapped due to ground movement and re-align approximately 1.6 miles of Palos Verdes Drive South which is located within and traverses the Abalone Cove, Portuguese Bend, and Klondike Canyon Landslides. The location of the roadway is constantly moving as the sub-soils within the landslide move. Extensive grading is needed to re-establish (relocate) the roadway within the right-of-way. The preliminary estimated design cost for these projects are $245,000, with construction costs of $3,510,000. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $245,000 CONSTRUCTION $3,510,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $245,000 $3,510,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Design for the PVDS re-alignment and drainage project is required in FY 13 -14 to accommodate the needed roadway alignment and drainage project in FY 14-15. APPENDIX 34 PROJECT: PVDE MULTI-MODAL IMPROVEMENTS TYPE: Roadway Infrastructure LOCATION: PVDE (Various Locations) DEPARTMENT: Public Works DESCRIPTION: As part of the Palos Verdes Drive East Preliminary Study, the report concluded that implementation of four (4) priority projects will help achieve a multi-modal status. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $3,200,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $3,200,000 IMPACT ON OPERATING BUDGET Staff attained an 80/20 grant. The City’s local match of $640,000 will be funded through the CIP Reserve JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Report Findings Consider installing bicycle shared lane markings (sharrows).South of Miraleste Dr. to Via Frascati9 To provide continuity, widen to provide sidewalks and bike lanes The bend west of Horseshoe Ln to Headland Dr. & Miraleste Dr. to south of Miraleste Dr. 8 Narrow the travel lanes/widen the roadway to provide bike lanesSwitchbacks7 Widen to provide sidewalks and bike lanes Study the intersections at Via Subida & La Vista Verde Dr. to improve visibility and access Via Subida/La Vista Verde Dr. & Via Frascati to Diamonte Ln.6 Conduct a study to determine the most appropriate improvements along the 4-lane segment and at Ganado Drive. Marymount College/Ganado Dr.5 Install a high visibility equestrian crossing when funding is receivedIntersection at Bronco Drive4 Widen PVDE to provide/upgrade equestrian/pedestrian paths and bike lanesDeadman’s Curve3 Study the intersection of PVDE and Miraleste to determine appropriate improvements Widen PVDE to provide sidewalks, equestrians paths, and bike lanes, and high-visibility crosswalks at Via Cañada Bronco Drive to Miraleste Drive2 Widen PVDE to upgrade/provide equestrian/pedestrian path and bike lanesHeadland Drive to Bronco Drive1 PROPOSED ACTIONSECTION OF PVDEPRIORITY APPENDIX 35 PROJECT: WESTERN AVENUE TRAFFIC IMPROVEMENTS (2007 WESTERN AVE. CORRIDOR IMPROVEMENT PLAN) TYPE: Roadway Infrastructure LOCATION: Western Avenue DEPARTMENT: Public Works DESCRIPTION: The Western Avenue Task Force group was formed consisting of RPV, City LA, and Caltrans. Since its inception, the working group completed a Western Avenue Corridor Study which is a strategic action plan that: • Identified the current and future deficiencies in the multi-modal transportation system within the corridor • Recommended consensus-based solutions (including required strategies) to address the deficiencies. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION 3,200,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL 3,200,000 IMPACT ON OPERATING BUDGET 50-50 sharing agreement with City contribution coming from CIP Reserve. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 36 UTILITY UNDERGROUNDING Pursuant to a formula set out in Tariff Rule 20A by the California Public Utilities Commission (CPUC), Southern California Edison is required to set aside an annual amount for the purpose of undergrounding electrical utilities within each city. To qualify, cities must determine that Undergrounding will avoid or eliminate an unusually heavy concentration of overhead electric facilities The street or road or right-of-way is extensively used by the general public and carries a high volume of pedestrian or vehicle traffic. The street, road or right-of-way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public. The street or road or right-of-way is considered an arterial street or major collector as defined in the Governor's Office of Planning and Research General Plan Guidelines. Under the tariff, allocations not committed to a qualifying project in one year are carried over to the next year. Annually, the City receives approximately $80,000 in Rule 20A funds. As of May 2012, the City’s Rule 20A fund balance was $839,749. In 2009, the CPUC amended the code to allow for governments to “mortgage” their current year’s allocation up to an additional five years in order to able to undertake a qualifying Rule 20A project sooner than otherwise possible. The following project(s) has been identified that meet the criterion for the usage of Rule 20A funds and would benefit the City as whole. APPENDIX 37 PROJECT: CRENSHAW BLVD UTILITY UNDERGROUNDING PROJECT TYPE: Public Utilities LOCATION: Crenshaw Blvd at Crest Road DEPARTMENT: Public Works DESCRIPTION: The project will underground overhead utility lines along Crenshaw Blvd south of Crest Road. This project qualifies for Rule 20A funding. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $120,000 CONSTRUCTION $1,080,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $1,200,000 IMPACT ON OPERATING BUDGET There is no impact on the operating budget. This project is entirely funded by Rule 20A funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 38 STORM DRAIN SYSTEM In June 2004, the City’s consulting engineers prepared an Update to the Storm Drain Master Plan. The updated plan identified serious storm drain deficiencies that required significant repair. The update identified 38 high-priority projects, which were the basis for establishing a “user fee.” Since then, some projects have been completed, and others have been reassessed to meet changing priorities and needs. The 38 projects have been reevaluated resulting in grouping the projects into 12 project areas. These are based on identifiable drainage areas/systems, most of which are tied to natural canyon drainage systems. Each project has been grouped into a project area. The areas are as follows: Area 1: Sunnyside Ridge Area 2: McCarrell Canyon Storm Drain System Area 3: Lower San Ramon Canyon/Tarapaca Canyon Area 4: Altamira Canyon Area 5: Palos Verdes Drive East/Miraleste Canyon Area 6: San Pedro and Averill Canyons Area 7: Via Colinita Vickery Canyon Area 8: Miraleste and Chandeleur Area 9: Palos Verdes Drive East Switchbacks Area 10: Hawthorne Boulevard Area 11: Palos Verdes Drive South Area 12: Citywide Storm Drain Programs APPENDIX 39 PROJECT: STORM DRAIN LINING TYPE: Storm Drain System LOCATION: Project Area 12 DEPARTMENT: Public Works DESCRIPTION: All CMP storm drain lines within the City have reached their design life expectancy and need to be lined to extend their life another 30+ years. CMP dating back to the 1940s have been discovered and require maintenance along with those most recently insta lled in the 1970s. A large number of drainage problems citywide can be overcome by relining deteriorated pipes and improving inlets and outlet structures. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $329,881 $335,278 $340,836 $347,653 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $329,881 $335,278 $340,836 $347,653 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: WQFP user fees. Ongoing maintenance costs should decrease, as pipes which have been lined generally require less maintenance resulting in a cost savings. Because the Storm Drain User Fee sunsets in FY15-16, funding sources will have to be identified to fund further storm drain lining projects JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: LOCATION PHOTO MAP APPENDIX 40 PROJECT: PALOS VERDES DRIVE SOUTH (EAST OF BARKENTINE) TYPE: Storm Drain System LOCATION: Project Area 11 DEPARTMENT: Public Works DESCRIPTION: This project area includes several storm drain systems that cross Palos Verdes Drive South at various locations. Drainage capacity will be increased with improvement to inlets and outlet structures. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $446,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $446,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: WQFP user fees JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 41 . PROJECT: SOUTH HAWTHORNE/VIA FRASCATI TYPE: Storm Drain System LOCATION: Project Area 10 DEPARTMENT: Public Works DESCRIPTION: This project will improve drainage across Hawthorne Boulevard by replacing two existing 18” pipes with one 24” and one 30” RCP pipes. Additionally, a second location on South Hawthorne will be evaluated after episodes of flooding in recent years. A curb and gutter project on Via Frascati will serve to direct drainage into the street and existing catch basins, which drain into the San Pedro Canyon. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION 440,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL 440,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: WQFP user fees JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 42 PROJECT: MARGUERITE OPEN CHANNEL TYPE: Storm Drain System LOCATION: Between PVDW and the Bluff DEPARTMENT: Public works DESCRIPTION: Staff has become aware of excessive erosion in a portion of open natural drainage channel, which connects two piped systems between PVDW and the bluff. Studies of the issue are scheduled for FY 12-13 with implementation of any recommendations for improvement tentatively scheduled the following year. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $350,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $350,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: WQFP user fees JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 43 LANDSLIDE MITIGATION PROJECTS The City’s Landslide Mitigation Projects refers to projects that lessen the effect of erosion on the Portuguese Bend Landslide, which is continuously active landslide in the United States. APPENDIX 44 PROJECT: INSTALLATION OF LANDSLIDE DEWATERING WELLS (2) TYPE: Landslide Project LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: Dewatering Wells are a high priority and are considered to be the next most effective method of minimizing runoff from entering the landslide, which helps slow land movement within the landslide. All runoff that percolates into the ground eventually becomes part of the groundwater and will cause an increase in the depth of the groundwater table. Removing groundwater through dewatering wells helps to lower the groundwater table, relieving soil pressures at depth and minimizing the negative effects groundwater has on the landslide. Three new upslope wells in Portuguese Bend and two new wells in Abalone Cove are initially planned during this phase of the system’s expansion. These new wells should improve the system’s effectiveness by increasing the system’s water removal capacity and by removing water more rapidly. Two new dewatering well projects should be scheduled annually until the five have been installed. The cost to install each well is estimated to be $85,000. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $170,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $170,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 45 STORM WATER QUALITY In order to comply with the new MS4 Permit requirements, the Peninsula cities are working together to address storm water quality issues by developing an Enhanced Watershed Management Plan, including the development of a structural treatment project and to monitor water quality in storm drain outfalls in both dry and wet weather. To meet data standards, it is anticipated that automated data collection systems will need to be designed and installed in several locations in the various watersheds of the City. APPENDIX 46 PROJECT: DRAINAGE AREA MONITORING SYSTEM TYPE: Stormwater Quality Project LOCATION: City wide, at storm drain outfalls DEPARTMENT: Public Works DESCRIPTION: In response to a new MS4 permit requirement, the City will need to monitor water quality in storm drain outfalls in both dry and wet weather. To meet data standards, it is anticipated that automated data collection systems will need to be designed and installed in several locations in the various watersheds of the City. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN 50,000 50,000 CONSTRUCTION 150,000 200,000 PROJECT MANAGEMENT/OVERSIGHT 50,000 LEGAL TOTAL $200,000 $300,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This project is required as part of the MS4 Permit APPENDIX 47 PROJECT: STORM WATER QUALITY IMPROVEMENT PROJECT TYPE: Stormwater Quality Project LOCATION: TBD DEPARTMENT: Public Works DESCRIPTION: In order to comply with the new MS4 Permit requirements, the Peninsula cities will work together to address storm water quality issues by developing an Enhanced Watershed Management Plan, including the development of a structural treatment project. This is an estimate of the City’s share of the cost to build a Storm Water Quality improvement project. The project must be built within 30 months of receipt of the water quality monitoring results. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION 50,000 ENGINEERING/DESIGN 50,000 50,000 CONSTRUCTION 100,000 200,000 PROJECT MANAGEMENT/OVERSIGHT 50,000 LEGAL TOTAL $200,000 $300,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Required as part of MS4 Permit Enhanced Watershed Management Plan. Location to be determined once pollutant monitoring studies are underway. APPENDIX 48 SEWER PROJECTS The City’s sanitary sewer system is essential for City operations, yet it has not required significant expenditures in past years due to an inter-local agreement with Los Angeles County for maintenance activities. The City owns the system, but the County has the primary responsibility for ongoing maintenance. The County collects a sewer fee from the City’s property owners that Staff believes is inadequate to maintain the system. Although the County maintains the City’s sewer system, the City retains responsibility for its operation, public safety and welfare. The City, not the County, maintains legal and regulatory responsibility (i.e. any state or federal fines resulting from spillage). In preparation for this change, the City conducted a survey of the system, and in 2004 the Sanitary Sewer Master Plan was created to help in the management of this asset. The study examined sample areas throughout the City and assessed the overall system as “fair.” The inspection revealed root intrusion in the pipes and cracking in the pipes, in addition to accumulated fats and grease clogging certain areas. It appeared that the County had not been performing adequate maintenance over the years. Without regular maintenance, overflows due to root and grease blockages will occur. To minimize the potential for overflow and to restore and maintain the system in “good” condition, a significant investment in pipeline inspection, repair and maintenance is required. The projects identified herein were included in the City’s Wastewater Master Plan Update which was completed in 2009. The City’s desire to contribute to a more proactive approach to maintenance of the City’s sewer system was originally funded in FY07- 08. The program account for the cost of updating the Sewer System Master Plan, industrial waste monitoring, filming, and investigating, cleaning sewer pipes, and addressing capacity issues throughout the City. Not only does this work enable the City to propose capital improvement projects to the County and perform small crack repair discovered during pipe filming, any roots or obstructions discovered during the video inspections are removed which minimizes the opportunity for overflows APPENDIX 49 PROJECT: SEWER REPLACEMENT PROJECT- BASSWOOD AVENUE TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 564 feet of 8 inch sewer pipe. The pipe will be replaced with a 12 inch vitrified clay pipeline. The pipeline runs along Basswood Avenue between Mossbank Drive and Shorewood Road. This section of pipeline is over capacity when analyzed considering the factor of safety and PCAP rating. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $10,000 CONSTRUCTION $99,000 PROJECT MANAGEMENT/OVERSIGHT $5,000 LEGAL TOTAL $114,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 50 PROJECT: SEWER REPLACEMENT PROJECT- WEST GENERAL STREET TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 560 feet of 8 inch sewer pipe. The pipe will be replaced with a 12 inch vitrified clay pipeline. The pipeline runs on West General Street between Bernice Drive and West Crestwood Street. This section of pipeline is over capacity when analyzed considering the factor of safety flow run. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $17,000 CONSTRUCTION $98,000 PROJECT MANAGEMENT/OVERSIGHT $7,000 LEGAL TOTAL $122,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 51 PROJECT: ABALONE COVE SEWER SYSTEM PROJECTS TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: Water Board requirements mandate the City prepare a Sewer System Management Plan for the Abalone Cove Sewer System – estimated cost is $80,000. Three Pump Stations in the Abalone Cove area need to be modified to allow the use of more reliable pumps estimated cost is $65,000 each. Approximately 300 feet of braided stainless steel low pressure line needs to be repaired/replaced at an approximate cost of $30,000. Forty manholes throughout the system need cleaning and to be lined using a mastic treatment at a cost of approximately $80,000. Approximately fifty low pressure grinder pumps are used throughout the system to aid in overcoming grade differences. These grinder pumps are nearing (or are at) the end of their useful lives. Replacing each pump is estim ated to cost $2,000 – the total grinder pump budget need is $100,000. The project will also require $60,000 in design and $22,000 for project management. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $60,000 CONSTRUCTION $485,000 PROJECT MANAGEMENT/OVERSIGHT $22,000 LEGAL TOTAL $567,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Project Costs are based on similar projects performed within the Abalone Cove System. Estimated Cost: $567,000 APPENDIX 52 PROJECT: SEWER REPLACEMENT PROJECT- IRONWOOD STREET TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 930 feet of 8 inch sewer pipe which does not have the hydraulic capacity to accommodate existing flows. The pipe will be replaced with a 15 inch vitrified clay pipe. The pipeline runs partly along Ironwood Street and runs through the easement along Silver Spur Road. This reach of pipeline is given a high priority ranking due the assigned PACP rating of 5 and it is over capacity for existing, future and factor of safety flow conditions. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $35,000 CONSTRUCTION $202,275 PROJECT MANAGEMENT/OVERSIGHT $10,000 LEGAL TOTAL $247,275 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: As funding becomes available, projects should be performed in the order they are ranked in the Wastewater Master Plan Update. This project is ranked number 1 of the 8 identified Capital Improvement Projects in the plan. APPENDIX 53 PROJECT: SEWER REPLACEMENT PROJECT- PVDS at SCHOONER TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 2,377 feet of 8 AND 10 inch sewer pipes which do not have the hydraulic capacity to accommodate existing flows. The pipes will be replaced with an 18 inch vitrified clay pipeline. The pipeline runs along Palos Verdes Drive South between Conqueror Drive and Schooner Drive. 25% of this pipeline is over capacity for existing flow conditions and 50 % of the pipeline is over capacity for future flow conditions. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $65,000 CONSTRUCTION $517,000 PROJECT MANAGEMENT/OVERSIGHT $21,000 LEGAL TOTAL $603,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: As funding becomes available, projects should be performed in the order they are ranked in the Wastewater Master Plan Update. This project is ranked number 2 of the 8 identified Capital Improvement Projects in the plan. APPENDIX 54 PROJECT: SEWER REPLACEMENT PROJECT- PVDS at SEA COVE TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 748 feet of 8 inch sewer pipe which does not have the hydraulic capacity to accommodate existing flows. The pipe will be replaced with a 15 inch vitrified clay pipeline. The pipeline runs along Palos Verdes Drive Sout h between Sea Cove Drive and Abalone Cove Shoreline Park. This section of pipeline is over capacity for existing flow conditions. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $29,000 CONSTRUCTION $163,000 PROJECT MANAGEMENT/OVERSIGHT $7,000 LEGAL TOTAL $199,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: As funding becomes available, projects should be performed in the order they are ranked in the Wastewater Master Plan Update. This project is ranked number 3 of the 8 identified Capital Improvement Projects in the plan. APPENDIX 55 PROJECT: SEWER REPLACEMENT PROJECT- GINGER ROOT LANE TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 952 feet of 8 inch sewer pipe. The pipe will be replaced with a 15 inch vitrified clay pipeline. The pipeline runs along Ginger Root Lane between Narcissa Drive and Cinnamon Lane. This section of pipeline is over capacity when analyzed considering the factor of safety flow run. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $29,000 CONSTRUCTION $166,000 PROJECT MANAGEMENT/OVERSIGHT $8,000 LEGAL TOTAL $203,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: As funding becomes available, projects should be performed in the order they are ranked in the Wastewater Master Plan Update. This project is ranked number 7 of the 8 identified Capital Improvement Projects in the plan. APPENDIX 56 PROJECT: SEWER REPLACEMENT PROJECT- MALAGA CANYON TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: This section of the City’s sewer system has been determined to be under capacity. This project will replace 1,850 feet of 10 inch sewer pipe. The pipe will be replaced with a 15 inch vitrified clay pipeline. The pipeline runs behind properties in Malaga Canyon parallel to Basswood Avenue between Mossbank Drive and Mazur Drive. This section of pipeline is over capacity when analyzed considering the factor of safety flow run. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $59,000 CONSTRUCTION $335,000 PROJECT MANAGEMENT/OVERSIGHT $13,000 LEGAL TOTAL $407,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: As funding becomes available, projects should be performed in the order they are ranked in the Wastewater Master Plan Update. This project is ranked number 5 of the 8 identified Capital Improvement Projects in the plan. APPENDIX 57 PROJECT: SEWER REPLACEMENT PROJECT- MISCELLANEOUS PROJECTS TYPE: Sewer System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: Several smaller locations throughout the City require repairs. These sections of the City’s sewer system have been determined to be under capacity. These projects will replace 1,951 feet of 8 inch sewer pipe. The pipes will be replaced with 12 inch vitrified clay pipelines. The pipelines are located in several locations throughout the City. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $75,000 CONSTRUCTION $340,000 PROJECT MANAGEMENT/OVERSIGHT $50,000 LEGAL TOTAL $465,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: CIP Reserve funds. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: As funding becomes available, projects should be performed in the order they are ranked in the Wastewater Master Plan Update. This project is ranked number 8 of the 8 identified Capital Improvement Projects in the plan. APPENDIX 58 RECREATION, PARKS & OPEN SPACE The development and maintenance of community parks, recreational areas and open space has been established as a top priority for the City as stated in the General Plan and various other planning documents. The General Plan states, “It is the goal of the City of Rancho Palos Verdes to conserve, protect and enhance its natural resources, beauty and open space for the benefit and enjoyment of its residents and the residents of the entire region. Future development shall recognize the sensitivity of the natural environment and be accomplished in such a manner as to maximize the protection of it.” Many park sites and open space areas have been acquired throughout the City, and some have been developed for use by the general public. Some sites remain vacant or underutilized. The City Council approved the Vision Plan in September 2008 which outlines various trail and park projects which have been included in this plan. The Public Use Master Plan has also outlined a strategy for the development of trails which has also been incorporated into the CIP list. These recreational projects add to the vibrancy of the community and they are designed to contribute to all residents’ quality of life. Parks and other open spaces have been carefully planned to take advantage of the beautiful coastline and natural landscape of the peninsula. APPENDIX 59 PROJECT: ABALONE COVE SHORELINE PARK PARKING LOT IMPROVEMENTS TYPE: Recreation, Parks & Open Space LOCATION: Abalone Cove Shoreline Park DEPARTMENT: Public works DESCRIPTION: With the expected completion of the Land and Water Conservation Fund grant funded improvement project at Abalone Cove Shoreline Park in 2014, public usage of this park is anticipated to increase significantly. The grant funded improvements do not include the existing parking lot. Thus, this will necessitate improving the existing parking lot to accommodate the anticipated public demand. The scope of this project’s work includes paving (with crushed aggregate base/binder) of the 60,500 square-feet of the frontage lot; installation of wheel stops and striping; creating spaces for bus drop off, turnaround and parking; asphalt concrete ADA parking spaces; removal and replacement of existing wood pylons with boulders; fencing, landscaping & irrigation around the power generator and propane tank; landscaping & Irrigation along Palos Verdes Drive South; removal of light bollards at Annie’s Stand and opening up the area; vegetation removal; and installation of an automated entrance and exit system. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN 30,000 CONSTRUCTION 302,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $332,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Quimby Funding. JUSTIFICATION FOR INCLUSION IN FY 13-14 BUDGET SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 60 PROJECT: ABALONE COVE SHORELINE PARK STAFF BUILDING, RESTROOMS AND DRIVEWAY IMPROVEMENTS TYPE: Buildings and Other Facility Improvements LOCATION: Abalone Cove Shoreline Park DEPARTMENT: Public works DESCRIPTION: With the expected completion (2014) of the grant funded improvement project at Abalone Cove Shoreline Park, usage of this park will increase significantly. The staff building and restrooms are in poor condition; however the grant fund excludes improvements to this building. The improvements will enhance the condition of this facility and also make it ADA compliant. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN 18,000 CONSTRUCTION 90,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL 108,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Quimby Funding. JUSTIFICATION FOR INCLUSION IN FY 13-14 BUDGET SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 61 PROJECT: HESSE PARK PARKING LOT RESURFACING TYPE: Recreation, Parks and Open Space LOCATION: Hesse Park DEPARTMENT: Public works DESCRIPTION: Hesse Park parking lot is one of the frequently used City facilities. The AC pavement at this parking lot is deteriorating and needs resurfacing. Delaying this improvement will add to the cost of work due to extension of cracks into the depth of the existing pavement caused by motorists’ usage. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $10,000 CONSTRUCTION $180,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $190,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Quimby Funding. JUSTIFICATION FOR INCLUSION IN FY 14-15 BUDGET SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 62 PROJECT: POINT VICENTE INTERPRETIVE CENTER (PVIC) BUILDING IDENTIFICATION SIGN / SCREENING WALL TYPE: Buildings and Other Facility Improvements LOCATION: PVIC DEPARTMENT: Public works DESCRIPTION: In order to provide a building identification sign that will also screen the existing above ground power generator, gas tank, electrical panels/ transformers, a 100-foot long concrete serpentine shaped wall is proposed to be installed in the lawn area adjacent to the pedestrian walkway. This decorative screening wall will include the following building identification: Point Vicente Interpretive Center PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN $15,000 CONSTRUCTION $95,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $110,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Quimby Funding. JUSTIFICATION FOR INCLUSION IN FY 13-14 BUDGET SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 63 PROJECT: RYAN PARK UPPER PARKING LOT EXPANSION TYPE: Recreation, Parks and Open Space LOCATION: Ryan Park DEPARTMENT: Public works DESCRIPTION: The capacity of the existing upper parking lot at Ryan Park is limited to 38 vehicles. With events scheduled at this park on weekends, the parking lot becomes full and up to 25 vehicles of the overflow need to park on Hawthorne Blvd. Parking on this sharply curved and steep segment of the Hawthorne Blvd creates a potentially unsafe situation for park users who drop off their youth to use the athletic fields. Additionally, drivers who use the southern driveway entrance face a potentially unsafe condition due insufficient sight clearance. The southern driveway of Ryan Park is budgeted for realignment to improve ingress and egress. However, with a row of vehicles parked along the western side of Hawthorne Boulevard, the existing unsafe condition not be completely addressed. Widening of the upper parking lot will create another 30 parking spaces with a space for bus drop-off and turn-around. Additionally, the upper driveway will be connected to the lower driveway. This will make it possible for vehicles in the parking lot to move to the lower entrance if the drivers intend to be on southbound Hawthorne Boulevard. Increasing the capacity of the parking lot combined with restricting parking on this segment of Hawthorne Boulevard will enhance safety and convenience for drivers, bicycle riders and park users PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION $400,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL $400,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Quimby Funding. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 64 PROJECT: SALVATION ARMY TRAIL IMPROVEMENT POROJECT TYPE: Recreation, Parks and Open Space LOCATION: Between Palos Verdes Drive West & the Southerly Boundary of Salvation Army property. DEPARTMENT: Public Works DESCRIPTION: The route of the Salvation Army Trail is based on the City’s Conceptual Trails Plan and the Council adopted Vision Plan which is considered high priority for public benefit. This 2,200 feet Trail will connect Tramonto trail to Prickly Bear and other trails in Alta Vicente Reserve. The existing FY12-13 fund earmarked for trails improvement in the Recreation, Parks, & Open Space program is $90,000. The cost estimated for construction and design work is $193,000. In order to complete this project, it is necessary to appropriate the balance of $103,000. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION SURVEYING/ENGINEERING/DESIGN CONSTRUCTION $103,000 PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL* $103,000 IMPACT ON OPERATING BUDGET Funding and/or Grant Information: Existing Budget $90,000 FY 13-14 Budget Request: $103,000 JUSTIFICATION FOR INCLUSION IN FY 13-14 BUDGET SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: APPENDIX 65 UNFUNDED PROJECTS The following projects are those which have been identified as capital needs through various planning processes, but currently there are not resources to complete the projects. As funding becomes available and the City Council prioritizes and approves projects, they may be moved into the funded Five-Year CIP schedule. APPENDIX 66 Potential Safety City Council Project Page Funding Goal Priority Minimum Maximum Identified Funding Sources Buildings and Other Facility Improvements 66 Citywide ADA Transition Plan Implementation X X $4,900,000 $4,900,000 Limited CDBG funds Point Vicente Park Community Center $3,000,000 $8,000,000 $160,000 Ginsburg Donation for "Performing Arts" building. Storage Yard Relocation $300,000 $1,000,000 Solar Park Systems for Hesse Park Building X $350,000 $350,000 Potential grant funding Solar Park System for Point Vicente Interpretive Center (PVIC)X $410,000 $410,000 Potential grant funding Intangible Capital Outlay 72 No Projects Currently Identified Roadway Infrastructure 73 Arterial Rehabilitation - Silver Spur Road (Hawthorne Blvd. to Drybank Dr.)X X $500,000 $500,000 Hawthorne Blvd. Median Improvements (Via Rivera to City Hall)$250,000 $250,000 Lower Point Vicente Park Access Modification Project (PVDW at PVIC)X X X $250,000 $300,000 Potential grant funding Operational Improvements at Crenshaw & Crest X X X $470,000 $520,000 Potential grant funding Crenshaw Blvd Extension Parking Improvements X $125,000 $150,000 Hawthorne Blvd. Right of Way Beautification X x X $2,200,000 $2,600,000 Hawthorne Blvd. Bike Lane Gap Closure X X $1,200,000 $1,500,000 Traffic Safety Improvements - PVDE at Miraleste Drive X X X $200,000 $300,000 Potential grant funding Utility Undergrounding 82 Utility Undergrounding at 25th Street $1,000,000 $1,100,000 Potential Rule 20A funding Utility Undergrounding at Entrance to PVIC $150,000 $200,000 Potential Rule 20A funding Utility Undergrounding at PVDS and Terranea Way $150,000 $200,000 Potential Rule 20A funding Storm Drain System 86 Altamira Canyon X $1,250,000 $5,000,000 Interim Altamira Canyon X x $356,000 $356,000 Paintbrush Canyon Drainage X x $2,568,000 $2,568,000 PVDE - Miraleste Canyon X X $2,500,000 $3,200,000 San Pedro & Averill Canyons X X $2,700,000 $3,300,000 Landslide Mitigation Projects 92 Installation of New Dewatering Wells X X $255,000 $255,000 Rehabilitation of Dewatering Wells X X $1,634,000 $1,704,000 Instrument Wells $121,000 $121,000 Recreation, Parks & Open Space 96 Restroom at Del Cerro Park $250,000 $300,000 Gateway Park Development Project $450,000 $475,000 Potential grant opportunity Grandview Park Improvements (Phase 1)$635,000 $635,000 Lower Hesse Park Improvements (Phase 1)$660,000 $720,000 Preserve Trail Plan - New Trail Implementation X X $150,000 $150,000 Potential grant opportunity Lower Point Vicente Park Improvement Project X X $2,400,000 $2,400,000 Potential grant opportunity Sunnyside Trail Segment Project $400,000 $450,000 Coast Vision Plan - Trailhead/Overlook/Vista Point Development X $100,000 $130,000 Potential grant opportunity Totals (Min. and Max.)$31,884,000 $44,044,000 Cost Range RPV Capital Improvement Plan - Unfunded Projects APPENDIX 67 BUILDINGS AND OTHER FACILITY IMPROVEMENTS UNFUNDED PROJECTS APPENDIX 68 PROJECT: CITYWIDE ADA TRANSITION PLAN IMPLEMENTATION TYPE: Buildings and Other Facility Improvements LOCATION: Various DEPARTMENT: Public works DESCRIPTION: The Citywide ADA Transition Plan identifies projects with total cost estimates of $11.8 million. This estimate includes $2.6 million of roadway curb ramps and bus stops to be addressed with future roadway projects; $1.7 million of access improvements at Ladera Linda to be addressed with any future rehabilitation of the Ladera Linda Community Center; and $1.3 million of access improvements at the Civic Center to be addressed with any future rehabilitation of the City Hall campus. The remaining $6.2 million of identified projects are to improve ADA compliance at various other City-owned properties. The funded section of this document includes $1.3 million of projects scheduled for the next five years from this list, and address issues categorized as “potential hazard” and “severe”. The remaining $4.9 million of this list, as well as the amounts noted above for roadways, Ladera Linda, and the Civic Center remain unfunded. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET Possible future CDBG funding available. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $4.9 million APPENDIX 69 PROJECT: POINT VICENTE PARK COMMUNITY CENTER TYPE: Buildings and Other Facility Improvements LOCATION: Upper Point Vicente/Civic Center DEPARTMENT: City Manager/Public Works DESCRIPTION: Originally studied by the Open Space Planning, Recreation and Parks Task Force in 2004, the concept for this facility was later refined during the redevelopment of the Coast Vision Plan. Adopted by the City Council in 2008, the latest concept calls for a 20,000 square-foot community center that could accommodate meeting space for community groups, recreational facilities, classroom space and full-sized recreational pool. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET Impact will need to be assessed. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $3,000,000 - $8,000,000 APPENDIX 70 PROJECT: STORAGE YARD RELOCATION TYPE: Buildings and Other Facility Improvements LOCATION: Various Locations throughout the City DEPARTMENT: City Manager/Public Works DESCRIPTION: It has been proposed that City maintenance services be spread citywide in strategic locations with a central office in City Hall. The existing storage yard is located on the Upper Point Vicente Park site which had been identified for various other community uses due to its prime location. Staff is proposing the creation of a central location for the storage yard with satellite locations throughout the City, serving the storage and other construction needs of the Public Works Department. The central location of the storage yard will be situated at or near City Hall for administrative purposes. This central location will control all satellite locations through the use of maintenance personnel and through the efficient use of the City’s network. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY OTHER PROJECT INFORMATION: The satellite locations will fulfill the following roles: there will be an office trailer at each location; a construction yard for contractors located throughout the City (possibly generating rental income for the City); possible satellite EOC centers for access throughout the City; and storage space for various equipment. Estimated Cost: $300,000 - $1,000,000 APPENDIX 71 PROJECT: SOLAR POWER SYSTEM FOR HESSE PARK BUILDING TYPE: Buildings and Other Facility Improvements LOCATION: Various DEPARTMENT: Public works DESCRIPTION: Installation of lightweight and advanced solar energy generating systems over the roof of Hesse Park to reduce power consumption with occasional opportunities to sell power to the grid. This project will help the City with its energy savings goal and will reduce considerable amounts of emissions. Typically the energy savings can cover the cost of projects of this scale in an estimated period of 15 to 20 years. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $350,000 APPENDIX 72 PROJECT: SOLAR POWER SYSTEM FOR POINT VICENTE INTERPRETIVE CENTER (PVIC) TYPE: Buildings and Other Facility Improvements LOCATION: Various DEPARTMENT: Public works DESCRIPTION: Installation of lightweight and advanced solar energy generating systems over the roof of PVIC to reduce power consumption with occasional opportunities to sell power to the grid. This project will help the City with its energy savings goal and will reduce considerable amounts of emissions. Typically the energy savings can cover the cost of projects of this scale in an estimated period of 15 to 20 years. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET Estimated cost is $200,000 - $400,000 for each facility ($600,000 - $1,200,000 total) Funding: Will seek Federal/State Energy Savings Grants JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $410,000 APPENDIX 73 INTANGIBLE CAPITAL OUTLAY UNFUNDED PROJECTS NO PROJECTS CURRENTLY IDENTIFIED APPENDIX 74 ROADWAY INFRASTRUCTURE UNFUNDED PROJECTS APPENDIX 75 PROJECT: ARTERIAL REHABILITATION- SILVER SPUR ROAD (HAWTHORNE BLVD. TO DRYBANK DRIVE) TYPE: Roadway Infrastructure LOCATION: Silver Spur Road (Hawthorne Blvd. to Drybank Drive) DEPARTMENT: Public Works DESCRIPTION: After the street right of way was transferred back to the City, Silver Spur Road will be resurfaced to mitigate roadway distress and degradation that has occurred over the years. This project will require milling and overlay, root removal, asphalt patching, curb and gutter repair, sidewalk repair, ADA ramps and re-striping. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET There is no impact on the operating budget. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $500,000 APPENDIX 76 PROJECT: HAWTHORNE BLVD. MEDIAN IMPROVEMENTS (VIA RIVERA TO CITY HALL) TYPE: Roadway Infrastructure LOCATION: Hawthorne Blvd. (Via Rivera to City Hall) DEPARTMENT: Public Works DESCRIPTION: The development of this median would include installing sustainable landscaping which will require minimal maintenance. Development will also include the installation of irrigation systems and controllers, hardscape, and decorative stone. This would be the second segment of median improvements. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $250,000 APPENDIX 77 PROJECT: LOWER POINT VICENTE PARK ACCESS MODIFICATION PROJECT TYPE: Traffic Improvements LOCATION: PVDW/PVDS at Lower Point Vicente Park entrance DEPARTMENT: Public Works DESCRIPTION: Improve access into and out of the Lower Point Vicente park area by restricting turn movements to right turn only out of the site at the southern entrance/exit to minimize vehicle conflicts while negotiating turn movements. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY OTHER PROJECT INFORMATION: Estimated Cost: $250,000 - $300,000 APPENDIX 78 PROJECT: OPERATIONAL IMPROVEMENTS- CRENSHAW BLVD. AND CREST DRIVE TYPE: Roadway Infrastructure LOCATION: Crenshaw Blvd. and Crest Drive DEPARTMENT: Public Works DESCRIPTION: Currently this intersection is a four-way stop controlled intersection. During the AM and PM peak hours, the westbound left-turn lanes back up for several hundreds of feet creating extensive delay and long vehicle queues. An operational improvement to the intersection is required to improve traffic flow. A study is being conducted to determine the best solution. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $470,000 - $520,000 APPENDIX 79 PROJECT: CRENSHAW BOULEVARD EXTENSION PARKING IMPROVEMENTS TYPE: Roadway Infrastructure LOCATION: Crenshaw Blvd (Valley View Rd to Burma Rd) DEPARTMENT: Public Works DESCRIPTION: In an effort to improve safety, parking and access to the Nature Preserve entrance near Del Cerro Park, parking improvements and restrictions are needed to accommodate the growing user demand and need for emergency vehicle access. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET There is no impact on the operating budget. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $125,000 - $150,000 APPENDIX 80 PROJECT: HAWTHORNE BLVD RIGHT OF WAY BEAUTIFICATION TYPE: Roadway Infrastructure LOCATION: Hawthorne Blvd (City Hall to Northerly City Limits) DEPARTMENT: Public Works DESCRIPTION: The City’s Right of Way along Hawthorne Blvd will be beautified by landscaping and masking blight conditions created by failed fences, walls and other private improvements. The medians in this area will be improved by landscape and/or hardscape enhancements. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET There is no impact on the operating budget. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $2,200,00 - $2,600,000 APPENDIX 81 PROJECT: HAWTHORNE BLVD BIKE LANE GAP CLOSURE TYPE: Roadway Infrastructure LOCATION: Hawthorne Blvd (Vallon Drive to Dupre Road) DEPARTMENT: Public Works DESCRIPTION: This project will improve roadway safety and complete a bike lane gap closure that exists due to on-street parking demand, roadway configuration and existing median barriers. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET There is no impact on the operating budget. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $1,200,000-$1,500,000 APPENDIX 82 PROJECT: TRAFFIC SAFETY IMPROVEMENTS – PALOS VERDES DRIVE EAST AT MIRALESTE DRIVE TYPE: Traffic Improvements LOCATION: PVDE at Miraleste Drive DEPARTMENT: Public Works DESCRIPTION: Improve intersection operations to create improved traffic flow, vehicle and pedestrian safety. Operational improvements could include traffic signal controls or a roundabout as warranted. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY OTHER PROJECT INFORMATION: Have applied and will continue to apply for external funding for traffic safety. Estimated Cost: $200,000 - $300,000 APPENDIX 83 UTILITY UNDERGROUNDING UNFUNDED PROJECTS APPENDIX 84 PROJECT: UTILITY UNDERGROUNDING AT 25TH STREET TYPE: Public Utilities LOCATION: 25th Street DEPARTMENT: Public Works DESCRIPTION: This project includes the removal of overhead wires and coordination of undergrounding all utilities at this location. The City will coordinate with the associated utility companies (electrical, communications, etc.) to locate all wires under ground. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET This project could be funded through Southern California Edison’s Rule 20A Funding. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $1,000,000 - $1,100,000 APPENDIX 85 PROJECT: UTILITY UNDERGROUNDING AT ENTRANCE TO PVIC TYPE: Public Utilities LOCATION: Palos Verdes Drive South (at PVIC) DEPARTMENT: Public Works DESCRIPTION: This project includes the removal of overhead wires and coordination of undergrounding all utilities at this location. The City will coordinate with the associated utility companies (electrical, communications, etc.) to locate all wires underground. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET This project could be funded through Southern California Edison’s Rule 20A Funding. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $150,000 - $200,000 APPENDIX 86 PROJECT: UTILITY UNDERGROUNDING AT PVDS AND TERRANEA WAY TYPE: Public Utilities LOCATION: PVDS and Terranea Way DEPARTMENT: Public Works DESCRIPTION: This project includes the removal of overhead wires and coordination of undergrounding all utilities at this location. The City will coordinate with the associated utility companies (electrical, communications, etc.) to locate all wires underground. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET This project could be funded through Southern California Edison’s Rule 20A Funding. JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $150,000 - $200,000 APPENDIX 87 STORM DRAIN SYSTEM UNFUNDED PROJECTS APPENDIX 88 PROJECT: ALTAMIRA CANYON TYPE: Storm Drain System LOCATION: Project Area 4 DEPARTMENT: Public Works DESCRIPTION: This project includes the installation of protective measures to minimize further erosion in the Altamira Canyon. This project could range from stabilization at bends in stream beds, with limited velocity controls, to channeled stabilization. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: This estimate does not include right of way costs. A previously designed and funded project was abandoned due to right of way issues and owners lack of support. Estimated Cost: $1,250,000 - $5,000,000 APPENDIX 89 PROJECT: INTERIM ALTAMIRA CANYON PROJECT TYPE: Storm Drain System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: A project within lower Altamira Canyon to aid in slowing the damage being caused by storm water runoff through the entire reach of the Canyon is needed. The installation of Gabion type erosion control structures within lower Altamira Canyon are needed to help control runoff velocities and minimize erosion within the canyon. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Note: An Altamira Canyon project is included in the 2012 CIP as an unfunded project ranging between $1.25 Million and $5 Million. The Altamira Canyon project has been studied and analyzed over the past decades; however the need to minimize runoff from entering the ground in Altamira Canyon still remains. This interim project will provide a temporary solution within the lower reaches of the canyon until the full project can be programmed. Estimated Cost: $356,000 APPENDIX 90 PROJECT: PAINTBRUSH CANYON DRAINAGE TYPE: Storm Drain System LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: The Paintbrush Canyon Drainage System project will capture runoff at the head of the Portuguese Bend landslide in three locations, transfer that runoff via surface mounted High Density Polyethylene (HDPE) pipe under Palos Verdes Drive South, (through an existing steel tunnel) and continue along the existing storm drain pipe alignment to the ocean. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Preventing runoff water from entering the landslide has been shown to directly affect land movement in landslide areas. This project is expected to help slow movement within the Portuguese Bend landslide, eventually affecting the land movement at Palos Verdes Drive South. Estimated Cost: $2,568,000 APPENDIX 91 PROJECT: PVDE- MIRALESTE CANYON TYPE: Storm Drain System LOCATION: Project Area 5 DEPARTMENT: Public Works DESCRIPTION: Work within this project area includes storm drainage systems along Palos Verdes Drive East at the Northern end of PVDE, South Coach, Rocking Horse, Clevis, North Colt, South Colt, Via Canada, and at South Via Canada. This project includes the installation of a number of pipelines and re-setting surface drainage systems to drain into Miraleste Canyon. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $2,500,000 - $3,200,000 APPENDIX 92 PROJECT: SAN PEDRO & AVERILL CANYONS TYPE: Storm Drain Systems LOCATION: Project Area 6 DEPARTMENT: Public Works DESCRIPTION: Work within this project area would include storm drainage systems at Miraleste, South Miraleste, North Corsine, Via Colinita, La Vista, Vista Mesa, and a curb and gutter project on Via Frascati. This project would include the installation o f a number of pipelines and regarding of roads and surface drainage systems to drain into the San Pedro and Averill Canyons. A project at Miraleste Plaza is currently under design. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $2,700,000 - $3,300,000 APPENDIX 93 LANDSLIDE MITIGATION PROJECTS UNFUNDED APPENDIX 94 PROJECT: INSTALLATION OF NEW DEWATERING WELLS TYPE: Landslide Project LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: Dewatering Wells are a high priority and are considered to be the next most effective method of minimizing runoff from entering the landslide, which helps slow land movement within the landslide. All runoff that percolates into the ground eventually becomes part of the groundwater and will cause an increase in the depth of the groundwater table. Removing groundwater through dewatering wells helps to lower the groundwater table, relieving soil pressures at depth and minimizing the negative effects groundwater has on the landslide. Three new upslope wells in Portuguese Bend and two new wells in Abalone Cove are initially planned during this phase of the system’s expansion. These new wells should improve the system’s effectiveness by increasing the system’s water removal capacity and by removing water more rapidly. Two new dewatering well projects should be scheduled annually until the five have been installed. The cost to install each well is estimated to be $85,000. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Removing groundwater at depth from the landslide has been shown to directly affect land movement in landslide areas. This project will expand the existing system and is expected to help slow movement within the Portuguese Bend landslide, eventually affecting the land movement along Palos Verdes Drive South. Estimated Cost: $255,000 APPENDIX 95 PROJECT: REHABILITATION OF DEWATERING WELLS TYPE: Landslide Project LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: Dewatering Wells are a high priority and are considered to be the next most effective method of minimizing runoff from entering the landslide, which helps slow land movement within the landslide. Up to sixteen existing wells in Abalone Cove and three wells in Portuguese Bend require routine maintenance and will likely need to be rehabilitated over the next fifteen years, as will the five new wells that are planned. Rehabilitation of dewatering wells will ensure the system’s continued effectiveness by maintaining the system’s water removal capacity. Well rehabilitation projects should be scheduled one or two per year as needed following the installation of the five new dewatering wells. The cost to rehabilitate one well is $70,000. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Removing groundwater at depth from the landslide has been shown to directly affect land movement in landslide areas. This project will help maintain the existing system which has shown to help slow movement within the Abalone Cove landslide. It is expected that the rehabilitation of wells will eventually affect the land movement along Palos Verdes Drive South. Estimated Cost: $1,634,000 - $1,704,000 APPENDIX 96 PROJECT: INSTRUMENT WELLS TYPE: Landslide Project LOCATION: N/A DEPARTMENT: Public Works DESCRIPTION: Instrument Wells are needed to monitor groundwater levels and landslide movement. These wells will provide information that can be valuable to engineers and scientists when a project to minimize land movement is designed or when analyzing movement to help determine where potential projects will be most useful. Collecting the data would require a person to visit the equipment once monthly to download the information, transport the information to a host computer where it would be saved and analyzed. The cost to install a piezometer and/or inclinometer in a well at depth is currently estimated to be $100,000, costs associated with the ongoing data collection and analysis could be an additional $25,000 per year. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 (FY) YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: The cost of ongoing data collection and analysis required to facilitate this capital expenditure would need to be programmed annually when the Automatic GPS Monitoring Station is funded. Estimated Cost: $121,000 APPENDIX 97 RECREATION, PARKS AND OPEN SPACE UNFUNDED PROJECTS APPENDIX 98 PROJECT: RESTROOM AT DEL CERRO PARK TYPE: Recreation, Parks, & Open Space LOCATION: Del Cerro Park DEPARTMENT: Recreation and Parks/Community Development DESCRIPTION: This project would include the construction of a restroom at Del Cerro park to serve the park visitors and the users of the trails in the Portuguese Bend Open Space. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $250,000 - $300,000 APPENDIX 99 PROJECT: GATEWAY PARK DEVELOPMENT PROJECT TYPE: Recreation, Parks, & Open Space LOCATION: PVDS in the Portuguese Landslide Area DEPARTMENT: Public Works/Community Development DESCRIPTION: The Vision Plan includes a proposed Gateway Park, a 23-acre site within the City’s Landslide Moratorium area just north of PVDS between the Portuguese Bend residential community and Klondike Canyon. Under the Vision Plan, the site has been approved for a combination of uses such as a “gateway park” for users of the Nature Preserve’s trail system, an outdoor education/nature appreciation center for school and community groups and an equestrian center. The following components of the approved concept plan are being developed as part of the California Coastal Trail Project and PVDS Landslide East End Road Realignment Project: Trail head, signage, fencing, and public parking area. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $450,000 - $475,000 APPENDIX 100 PROJECT: GRANDVIEW PARK IMPROVEMENTS (PHASE 1) TYPE: Recreation, Parks & Open Space LOCATION: Grandview Park DEPARTMENT: Public works DESCRIPTION: The scope of work of the proposed ‘phase one’ of Grandview park includes construction of a natural parking lot, restrooms/office, play area, picnic area and some landscaping. These basic items are chosen from the concept plan option “Sycamore” which was selected by the City Council. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $635,000 APPENDIX 101 PROJECT: LOWER HESSE PARK IMPROVEMENTS (PHASE 1) TYPE: Recreation, Parks & Open Space LOCATION: Lower Hesse Park DEPARTMENT: Public works DESCRIPTION: The scope of work of the proposed ‘phase one’ of Lower Hesse Park includes construction of a natural parking lot, restrooms, basketball court, play area, picnic area and some landscaping. These basic items are chosen from the concept plan option “Pacific” which was selected by the City Council. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $660,000- $720,000 APPENDIX 102 PROJECT: PRESERVE TRAILS PLAN - NEW TRAIL IMPLEMENTATION TYPE: Recreation, Parks, & Open Space LOCATION: Palos Verdes Nature Preserve DEPARTMENT: Community Development/Public Works DESCRIPTION: In October 2012, the City Council adopted an updated Preserve Trails Plan (PTP) for the NCCP’s Palos Verdes Nature Preserve which identifies trail routes and trail uses within the Preserve. Pursuant to the approved management agreement between the City and PVPLC, the PVPLC is responsible for maintenance and repair of existing unimproved trails in the Preserve while the City is responsible for the construction of new trails identified in the PTP. According to the PTP, there are 3 approved trail routes that currently do not exist and need to be constructed at some point by the City. Since projects are moving forward on two of the three new trails needed (the Smugglers Trail in the Abalone Cove Reserve and the Switchback Trail in the San Ramon Reserve, construction of the Crystal Trail (.12 mile) in the Forrestal Reserve remains as the only new trail that needs construction. In addition, the Rim Trail will need to be relocated since the current route passes over private property in Rolling Hills. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $150,000 APPENDIX 103 PROJECT: LOWER POINT VICENTE PARK IMPROVEMENT PROJECT TYPE: Recreation Parks & Trails Improvements LOCATION: Lower Point Vicente DEPARTMENT: Public Works DESCRIPTION: The park improvement plan for Lower Point Vicente derives from an extensive public outreach process associated with the City Council adopted Vision Plan. The scope of work consists of constructing new decomposed granite trails, overlooks, reconfigured and new parking spaces (including new upper terrace parking lot), drainage facilities (including a bioswale), landscaping, fencing, way finding signs and minor site grading to accommodate the improvements (excavation cannot occur in areas capped for the lead remediation.) PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY X SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE X SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $2,400,000 APPENDIX 104 PROJECT: SUNNYSIDE TRAIL SEGMENT PROJECT TYPE: Recreation, Parks, & Open Space LOCATION: Sunnyside Ridge Road (Intersection of Sunnyside Ridge Trail and the Sol Vista Segment Trail) DEPARTMENT: Community Development/Public Works DESCRIPTION: The Sunnyside Segment Trail is a point-to-point trail segment that begins on Sunnyside Ridge Road at the intersection of the Sunnyside Ridge Trail and the currently unused Sol Vista Segment Trail on the old Narbonne Right-of-Way, as indicated in the City’s Conceptual Trail Plan. The proposal is to provide a usable trail linkage for pedestrians and equestrians within a recorded trail segment that traverses a privately owned lot that is currently developed with a single-family residence that was formally part of an old City right-of-way. The trail connection would involve the provision of a 5-foot wide decomposed granite surface trail. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $400,000 - $450,000 APPENDIX 105 PROJECT: COAST VISION PLAN TRAILHEAD/OVERLOOK/VISTA POINT DEVELOPMENT TYPE: Recreation, Parks, & Open Space LOCATION: Various Locations DEPARTMENT: Public Works/Community Development DESCRIPTION: The Vision Plan identifies the construction of trailheads at key entrances to the existing City trail system along with overlooks and vista points within the Vision Plan project area. The trailheads would consist of a permeable surface pad, a bench, a plastic bag kiosk for dog owners, trash and recycling receptacles, signage, a freestanding kiosk for trail notices, small native trees for shade and pockets of native shrubs, where appropriate. The overlooks/vista points would be placed on decomposed granite or other permeable material with flush stone edging and could include a semicircle bench, a stone pilaster displaying pertinent information, a stone clad wall less than 3 feet in height and pockets of native shrubs. . Phase 1 would involve a trail head at Shoreline Park/25th and overlooks/vista points at Inspiration Point and Eagles Nest. Phase 2 would involve trail heads and overlooks/vistas at the cul-de-sac next to St. Paul’s Church, Del Cerro Park, and the end of Ocean Terrace. Phase 3 would involve a trail head at the Switchbacks/PVDE Turnout and overlooks/vista points at the Switchbacks/PVDE Turnout, Paintbrush Canyon/Burma Road, and Burma Road above Gateway Park. PROJECT COST ESTIMATES (IF KNOWN) CATEGORY YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL TOTAL IMPACT ON OPERATING BUDGET JUSTIFICATION FOR INCLUSION ON 5 YEAR CIP SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS X COMMUNITY QUALITY/SUSTAINABILITY X OTHER PROJECT INFORMATION: Estimated Cost: $100,000 - $130,000 APPENDIX