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RPVCCA_CC_SR_2014_04_29_02_Hybrid_Zero-Based_Budgeting_Menu_ExerciseCITY OF RANCHO PALOS VERDES MEMORANDUM TO: FROM: DATE: · SUBJECT: REVIEWED: Project Manager: HONORABLE MAYOR & CITY COUNCIL MEMBERS DENNIS McLEAN, DIRECTOR OF FINANCE & ©'2or-C:i\\I\ INFORMATION TECHNOLOGY APRIL 29, 2014 HYBRID ZERO-BASED BUDGETING MENU EXERCISE CAROLYNN PETRU, ACTING CITY MANAGER@'.) Kathryn Downs, Deputy Director of Finance & Information Technology RECOMMENDATION 1. Conduct the Hybrid Zero-Based Budgeting "Menu" exercise; and 2. Provide additional direction to Staff for preparation of the draft FY14-15 Budget. DISCUSSION Staff has prepared a draft of the FY14-15 Budget that incorporates City Council direction provided during discussion of Budget Policy Issues on March 18, 2014 (additional staffing and City grants). Presentation of the entire draft budget document to the City Council is currently scheduled for June 3, 2014. The June 3rd draft document will include decisions made by the City Council with this agenda item. The City's Hybrid Zero-Based Budget process begins with a draft budget prepared by Staff that includes expenditure categories for full staffing, non-discretionary expenditures, revenue-generating expenditures, and current service levels. The City Council provides direction regarding which expenditure items should be moved to a "Menu" for City Council consideration (see Attachment A). Consistent with prior year City Council direction, Staff has included General Fund items on the Menu that fit the following criteria: 1. Expenditures increasing more than 5% and $25,000 from the prior year; 2. Discretionary expenditures; 3. Increases of service levels (including new mandates); 4. Expenditures of $250,000 or more; and 2-1 HYBRID ZERO-BASED BUDGETING MENU EXERCISE April 29, 2014 Page 2of5 5. Proposals to support City Council Goals. The draft FY14-15 General Fund budget is summarized below. Revenue Transfers From Other Funds Increase of General Fund Reserve Threshold (50% of Increase to ~)(P~~~itlJr~~L. Expenditures & Transfers to Other Funds - On Menu Expenditures & Transfers to Other Funds - Not On Menu (1,146,900) The draft budget for FY14-15 results in estimated net activity of $349,981 in the General Fund, a balanced budget and continued General Fund Reserves in excess of the Reserve Policy threshold. Staff has identified additional items with a total net cost of $45,694 in FY14-15 that are not currently in the draft FY14-15 budget; but have been included on the Menu, pending further input from City Council. General Fund Revenue is expected to increase by about 3.0% from FY13-14, and draft expenditures are expected to increase by about 2.9%. A General Fund Expenditure Summary that includes 3 years of actual history, the current year budget and proposed FY14-15 expenditures has been prepared (see Attachment B). Both the Menu and the Expenditure Summary Excel files have been provided to the City Council via email. City Council Policy No. 45 -Balanced Operating Budget states: "The City Council shall adopt an annual operating budget where recurring expenditures do not exceed recurring revenues, and ongoing program expenditures are not funded with one-time revenue sources." The summary above indicates that the draft FY14-15 General Fund budget is balanced as required. Employee Compensation Summaries of employee compensation included in the General Fund Expenditure Summary (Attachment B) follow. 2-2 HYBRID ZERO-BASED BUDGETING MENU EXERCISE April 29, 2014 Page 3 of 5 FY13-14 Employee Compensation (original budget per budget documentPC:lSE:!~~L Employee Co111pf:!nsation charged to restricted funds $8,067,665 (224,000)! FV,~~-14!1,!lP I C>YE:!~fC>.lllPE:!.l"l.~ati_()!1.~tJc:l,gE:!,t,E:!c:I i!1.§.E:!.!1 e r~J_f~ !1 c:I .. .. . ?L~~~§§? • Midyear Savings Adjustments (due to vacant positions, approved by City Council on March 4th) Draft FY14-15 Employee Compensation per Expenditure Summary (Attachment~) $~,?3?,?~9 · FY13-14 Employee Compensation budgeted in General Fund (prior The draft FY14-15 budget includes the following assumptions, resulting in a net proposed increase to Employee Compensation. :~c:lc:l!.t.!E.!:!.C:lL?!C:l!!!.1"1,,gJ.C:lPPro~-~.c:l~.Y City Council on MC:lE~.b. 18t~J.. ·~· § .~?8,2?,0l Additional Recreation Part-Time Staffi!1gJi!1~1ljc:lf:!d on the Menu) 80,000 : Personnel Part-Time Staffing (included on the Menu) 30,500 .~.E:! a I tb.!l"l~ljii:ll"l.~~.~C:l!E:!!!1~r..E:!_C:l~E:!JE:!~!~.!!1C:l.!E:!.c:I. !Q~). ........... . . ,,,,,,,,,,, ,. ,,,,,,,,,,, ,, ~~!QQQ ,, : ~lJLl .. ?!C:l!fil"l~.!e>r.: .... , ,,,,,,,, ~-··~-..... ,,,,,,, ,,, , ,, ,,, , ,,, , ...... ,,,,,,, , '"". ,,,, ;,,,,,,,,,. ···'·'··"'"""·"'""'""'' ''i Public Works Deputy Director (budgeted 6 months in FY13-14) 82,250 I um=N~•m--~"~"~'m"""-,owmmuo u u ~m-=~'mmm"~"'""''mmuu'''"m""'"~"www'~--; ~E:!~r(;!C:lti()l"I ?E:!'"Yi~E:!~ ry'IC:ll"IC:lSE:!rJ~uc:lgf:!!E:!c:I ~ 111g!1t,bs il"I ~V,!~~!~) City Manager Vacancy Savings (Jul-Aug 2014) Employee Turnover Net Savings (reduced salaries and pension em lo er contribution rates) 27,275 ! ,,,,,,,,,,,,,,,,,,,,,,,,,,,, l (~1,500) No assumptions have been included in the draft FY14-15 budget regarding cost-of-living or merit increases to employee salaries, or benefit improvements. After the City Council completes the negotiation process with the Rancho Palos Verdes Employee Association, Staff will calculate any adjustments to employee compensation and return to City Council for decision-making, if applicable. Equipment Replacement Allocation Accounting for equipment purchases and maintenance is centralized in the Equipment Replacement Fund. Various budget programs in the General Fund are charged with a 2-3 HYBRID ZERO-BASED BUDGETING MENU EXERCISE April 29, 2014 Page 4 of 5 proportionate share of these costs, and to accumulate funds for future replacement of equipment. The proposed FY14-15 Equipment Replacement Allocation totals $880,300 ($159,000 more than FY13-14). The proposed increase to the Equipment Replacement Allocation is primarily based upon three factors: 1. Equipment must be purchased to support additional staffing approved by City Council on March 18, 2014 (e.g. a pick-up truck for the new Maintenance Worker); 2. The City is in the process of replacing the accounting and permitting systems, resulting in an increase to software licensing fees for updated systems; and 3. The City staff is in the process of selecting a work-order and asset-management system for Public Works (currently managed with a paper system), which necessitates new software licensing fees. The first two impacts are the direct result of City Council decisions that have already been made; and have not been included on the Menu for consideration. Staff expects to present a proposal for the Public Works work-order and asset-management system to the City Council prior to June 3Qth for decision making. Capital Improvement Projects (CIP) Reserve In accordance with City Council Policy No. 41 -Reserve Policies, the City's CIP Reserve is funded with cash transfers from the General Fund (equivalent to transient occupancy tax and prior year expenditure savings). The proposed FY14-15 transfer is based on the estimated transient occupancy tax revenue of $4,024,500, and has not been included on the Menu. The CIP Reserve is used to fund projects approved by the City Council that do not have sufficient restricted funding sources. Although not directly accounted for within the General Fund, the proposed uses of the CIP Reserve for FY14-15 (totaling $4.9 million) have been included on the Menu. Project sheets are included for reference (see Attachment C). If the City Council approves these projects, the estimated CIP Reserve at June 30, 2015 would be $7.8 million, about $4.8 million in excess of the CIP Reserve Policy threshold. Los Angeles Regional Interoperable Communications System (LA-RICS) The Los Angeles County Sheriff has notified the City that it will participate in LA-RICS to improve communications between response agencies during an emergency event. The cost of the Sheriff's participation will be passed-thru to contracting agencies, such as the City. The Sheriff has not yet provided an estimate for the potential contract cost increase due to LA-RICS; however the LA-RICS Board of Directors is expected to approve a funding plan on May 7th, which will hopefully will allow the Sheriff to prepare an estimate of pass-thru costs to the City. In addition to these pass-thru costs, Staff anticipates that LA-RICS will charge the City a minimal administrative fee, based on the City's proportionate share of total population of all agencies and jurisdictions participating in LA- RI CS. Staff will provide more information as it becomes available. 2-4 HYBRID ZERO-BASED BUDGETING MENU EXERCISE April 29, 2014 Page 5 of 5 Budget Process Next Steps The next steps in the 2014 Budget Process are summarized below. April 23rd 8t fl.ll~y2~th May 13th 21st June 3rd June 11th w '" "~" Oversight Committee review of draft 2014 Five-Year Water Quality Finance Advisory Committee review of draft 2014 Five-Year Financial Model Council review of draft FY14-15 Budget, draft 2014 Five-Year Model and Five-Year Capital Improvement Plan Oversight Committee public hearing for proposed 2014-15 storm drain user fee ............................. ~ .. ..,.. ............................... . .............. _............... ........................... . 'June 17th i~y C:::c:>IJ 11~il ~c,i<:)p~i()n of FY14-15 !3.IJ<:i€!~~ Attachments: A-Hybrid Zero-Based Budget 2014 Menu Exercise B -General Fund Expenditure Summary C -Proposed Uses of Capital Improvement Projects Reserve 2-5 Hybrid Zero-Based Budget 2014 Menu Exercise 1 11001 I Discretionary 2 11002 I Discretionary 3 11005 I Discretionary 4 11005 I Discretionary 5 14001 I Discretionary 6 15040 I Discretionary 7 15060 I Discretionary City Council Salaries & Benefits I Land Purchase City Newsletter Community Outreach Planning Commission Salaries & Benefits Recreation Special Events Annual Docent !Appreciation Luncheon Attachment A Each City Council Member receives a part-time salary of $400 per month, plus health insurance benefits. The City pays 100% of the health insurance for the City Council Member and 50% for dependents, or a stipend of $289 per month for declining the insurance. The City also pays the employer portion of Medicare tax (1.45%). I I 106,300 This allocation would provide for the purchase of tax-defaulted property at 141 Cherry Hill. I 55,000 The City newsletter is currently mailed to every Rancho Palos Verdes household four times annually. The budget amount may be adjusted to change format or frequency, or to eliminate the service. I Yes I 26,000 Expenditures in this program include the weekly cable television channel guide ($900), annual holiday reception ($4,000), Mayors' luncheons ($500), Mayor's breakfasts and City Council meetings/workshops ($1,500), leadership academy ($800), Chamber of Commerce & Coordinating Council memberships ($1,525), letterhead, lapel pins, City service tiles, proclamations and other supplies ($6,100). I Yes I 15,325 Each Planning Commissioner is eligible to receive a part-time salary of $135 per month. The City pays the employer cost of Medicare tax (1.45%). I 11,500 Annual special events include July 4th celebration ($25,900), Whale of a Day ($4,450), Shakespeare by the Sea drama performance ($1,600), Breakfast with Santa ($1,200), part-time staff support ($8,700), equipment rentals ($4,300), supplies ($8,800) and other events/costs ($3,800). If the City Council wishes to adjust the proposed amount, Staff will be prepared to offer estimates. I 58,750 The annual luncheon is hosted by the City at a local restaurant to thank Los I Serenos de Point Vicente volunteers for their guided hikes/tours and docent services at Pt. Vicente Interpretive Center. I I 3,200 2 - 6 Hybrid Zero-Based Budget 2014 Menu Exercise 8 I Various I Discretionary 9 11002 I Service Level 10 11011 I Service Level 11 11021 I Service Level 12 11024 I Service Level 13 12030 I Service Level Attachment A Many General Fund programs include an allocation for meetings & conferences; which are discretionary but useful to share knowledge among professionals, conduct City business, and enable the City Council to attend outside meetings. The amount related to Community Outreach has been segregated from all other Meetings & Conferences, and is presented separately on the Menu. The proposed FY14-15 amount is $1,800 more (or 2.9% more) than the corresponding FY13-14 budget of $62,200. If the City Council wishes to adjust the proposed amount, Staff will be prepared to I Meetings & Conferences offer estimates. 64,000 Legal Services A consultant would be retained by the City Council to support the I Procurement Consultant competitive bid process for legal services. Yes 50,000 The City has retained a part-time administrative intern to assist with personnel needs, especially employee recruiting. Expenditure savings during FY13-14 were sufficient to provide for the part-time services. Due to Personnel Part-Time I the anticipated workload of employee recruitment, Staff recommends an I Staffing appropriation to maintain these part-time services in FY14-15. 30,500 The Sheriff has indicated that the cost of service will increase by 2.6% for FY14-15. The amount reflected here includes the increase, and maintains the current service level of 33,918 hours (about 19 full-time equivalents at 1,789 hours each). Service includes general law enforcement ($3,921,100), Community Resource policing team ($200,300), and required 4% deposit to I Sheriff Services I the Sheriff's liability trust fund ($164,900). 4,286,300 The proposed amount includes Coastal Area Patrol for crime suppression and public outreach during Jul-Sep ($39,000); Western Avenue Bike Patrol during Nov-Dec ($8,000), Summer Evening Patrol for crime suppression in Sheriff Special Programs l residential neighborhoods during weekend evenings Jul-Aug ($10,000); and I Targeted Enforcement Supplemental Patrol for burglary suppression as needed ($15,000). I Yes I 72,000 The proposed amount maintains current service levels of support and maintenance for help-desk ($138,000), servers & other IT infrastructure Information Technology 1($48,600), website ($48,000), Graphic Information System ($84,000), and l(IT) Professional Services incidental services ($12,400). 331,000 2 - 7 Hybrid Zero-Based Budget 2014 Menu Exercise 14 12030 I Service Level 15 14001 I Service Level 16 14001 I Service Level 17 16000 I Service Level 18 l50XO I Service Level 19 11003 I Non-Discretionary 20 11010 I Non-Discretionary A consultant would be retained by the City Council to suppbrt the IT Services Procurement I competitive bid process for IT Professional support and maintenance !consultant services as described above (help-desk, servers, website, GIS ,etc.). I These professional services would be used to amend the park design concept for Lower Pt. Vicente in the Coast Vision Plan, based on public I Architectural Consultant I input received at workshops to be held Summer 2014. I These professional services would be used to complete the format of the I Graphics Consultant I updated General Plan document. I Restricted funding is not available for the annual residential street rehabilitation project. The General Fund has historically provided an annual funding transfer to pay for the project. The FY14-15 project will include residential streets east & west of Hawthorne between Crest & Grayslake, as well as all southern neighborhoods east of Pt. Vicente Park and west of Trump National Golf Course. The project had an original planned cost of $2.1 million; however, due to recent bid activity, the engineers have Residential Street I increased the cost-estimate by $900,000. Staff proposes that the increase I Rehabilitation be paid from the estimated Excess General Fund Reserve at June 30, 2014. This proposal would increase Recreation & Parks part-time staffing by about 7,00 hours (about 3.5 full-time equivalents). The additional hours would be Recreation Part-Time I used to staff park facilities, recreation events, and new recreation programs I staffing such as the school district's pool and gymnasium availability for residents. Legal services are provided by Richards, Watson & Gershon serving as the City Attorney Legal I City Attorney. The proposed budget has not been increased from FY13-14, I Services yet maintains the current levels of general service and litigation. I The City obtains its insurance coverage from the California Joint Powers Insurance Authority. The proposed budget is based upon information General Liability & Other I provided by the Authority for general liability and property insurance, and I insurance maintains current coverage. Attachment A Yes I 75,000 Yes I I 16,400 I I 20,000 2,100,000 900,000 Yes 80,000 880,000 400,000 2 - 8 Hybrid Zero-Based Budget 2014 Menu Exercise 21 13007 I Non-Discretionary 22 13009 23 11002 I Service Level 24 11003 I Service Level 25 11004 I Service Level 26 11010 I Service Level Attachment A The City must comply with state permit regulations for Municipal Separate Storm Sewer Systems (MS4}. The proposed budget provides for storm MS4 Permit water quality planning, field studies, preventative activity and treatment Implementation systems for the City's watersheds. I 300,000 To mitigate risk of fire hazard in the City's open space areas, Los Angeles County requires the City to perform annual fuel modification (removal of brush and other hazard mitigation activities). The proposed amount maintains the current service level. To keep costs low, service is provided by a mix of vendors including goat herders and at-risk-youth programs. This expenditure is partially funded with $105,000 of restricted Measure A I 281,000 The Civic Center Master Plan Subcommittee of the City Council has expressed interest in studying alternatives for improving the aesthetics of Civic Center Monopole -the Monopole at the Civic Center. Staff has not yet included the study in IAesthetics Study the draft FY14-15 budget. I 25,000 The Matrix Report (status report included on this same agenda} included a recommendation that the City Council consider establishing an in-house staff City Attorney. The estimate included herein was provided by Matrix. Pending further direction from City Council, this item has not been included I Staff City Attorney lin the draft FY14-15 budget. I 230,000 The Matrix Report included a recommendation that the City Council consider implementation of action-minutes only for the City Council and all its appointed boards and committees. The annual savings estimated here I Action Minutes I has not been included in the draft FY14-15 budget. (3,000} Each year, the California Joint Powers Insurance Authority calculates an adjustment to the City's general liability contribution. The adjustment is based on historical actual activity, and cannot be predicted. Staff has not Retroactive Adjustment I included this one-time resource in the draft FY14-15 budget. The City to General Liability Council may decide to use the resource for one-time expenditures, or I Insurance transfer it to the CIP Reserve (as done in FY13-14}. I (231,306} 2 - 9 Hybrid Zero-Based Budget 2014 Menu Exercise 28 IN/A I Use of CIP Reserve 29 IN/A I Use of CIP Reserve 30 IN/A Use of CIP Reserve 31 IN/A Use of CIP Reserve 32 IN/A Use of CIP Reserve 33 IN/A I Use of CIP Reserve Arterial Street Rehabilitation (Miraleste !Drive) Hesse Park -Parking Lot I improvements Civic Center Maintenance Yard & Space Utilization Studies Hesse Park- Development of Lower Park Area Pt. Vicente Interpretive Center (PVIC) -Screening Wall Gateway Park I Development Attachment A The project would include milling & overlay, patching & crack-seal, curb/gutter/sidewalk repair, and access upgrades to comply with the Americans with Disabilities Act (ADA). The estimated cost of the project is $2.S million, and restricted funding of $1.45 million is available. 1,045,817 The parking lot pavement has deteriorated at Hesse Park and needs resurfacing. Delay will add to project cost, as frequent motorist usage extends the depth of cracks in the existing pavement. 210,000 This appropriation would provide for two studies: office space utilization/reconfiguration and consolidation/relocation of the maintenance yard at the Civic Center. 30,000 Improvements to the lower portion of Hesse Park would include a natural parking lot, restrooms, tennis court, play area, picnic area, and landscaping. Proposed improvements are based upon a scaled-down, phased-in version of the "Pacific" concept plan, and would add about $27,300 to the annual maintenance budget beginning in FY15-16 (includes landscape maintenance and water). 1,000,000 A curvilinear wall would be constructed adjacent to the pedestrian walkway to screen the above-ground power generator, gas tank, and electrical transfers. An identification sign for PVIC would be affixed to the wall. This project may be paired with a community-funded restoration of "Bubbles" the whale. 110,000 Improvements to public access would include a trailhead and natural parking lot, and would add about $1,100 to the annual maintenance budget I beginning in FY15-16. This project was previously associated with the Palos Verdes Drive South re-alignment, but was revised based upon public input. I Yes I 200,000 2 - 1 0 Hybrid Zero-Based Budget 2014 Menu Exercise 34 IN/A Use of CIP Reserve 35 IN/A I Use of CIP Reserve I 36 IN/A I Use of CIP Reserve 37 IN/A I Use of CIP Reserve 38 IN/A I Use of CIP Reserve I 39 IN/A I Use of CIP Reserve Eastview Dog Park lsunnyside Trail Segment I Water Quality Flood Protection (WQFP) I Subsidy Cable TV Building I Improvements Fiber Optic Cabling - I Hesse Park & Ryan Park I ADA Compliance Improvements -Phase 2 (Potential & Severe !Hazards) Attachment A The proposed appropriation would provide for a fenced dog park at Eastview Park. The dog park facility at Eastview would have amenities similar to Rancho Caninos at Point Vicente; but would be slightly larger. The proposed improvements would add about $3,500 to the annual maintenance budget beginning in FY15-16. I I I 50,000 The estimated cost of the trail improvement project is $465,000, and would be partially funded with a $300,000 grant with a $165,000 contribution from the CIP Reserve. The project would provide a point-to-point trail linkage for pedestrians and equestrians at the intersection of the Sunnyside Ridge Trail and the Sol Vista Segment Trail. I Yes I 165,000 Staff proposes FY14-15 appropriations of $500,000 for an Altamira Canyon Drainage Project Study Report, and $450,000 for drainage improvements near PVDS at Sacred Cove. The storm drain user fee is insufficient to pay for these additional appropriations. Therefore, Staff proposes a subsidy from the CIP Reserve for the City's storm drain program. In light of the City's storm drain needs and the sunset of the storm drain user fee, Staff expects that this program will continue to require transfers from the CIP Reserve on an annual basis. 820,000 This project would replace the heating and air-conditioning system, convert the storage room to a waiting area for visitors, and relocate the cable/server system from an existing office to the utility area in the back of the building. I I 110,000 This planned improvement would be completed as part of the Hawthorne Traffic Signal Synchronization project (to reduce cost by installing fiber optic while asphalt has already been removed for the other project). The project would connect the City's phone and IT network to both parks. I I I 260,000 The Citywide ADA Transition Plan was adopted by City Council on June 4, 2013. The plan included estimates totaling $800,000 to remove barriers categorized as "potential hazard" and "severe" to be completed in two phases. The proposed FY14-15 appropriation for Phase 2 is $400,000; and $100,000 of EET money is available for this project, leaving $300,000 to be funded from the CIP Reserve. I I 300,000 2 - 1 1 Hybrid Zero-Based Budget 2014 Menu Exercise 40 IN/A Use of CIP Reserve 41 IN/A Use of CIP Reserve 42 IN/A I Use of CIP Reserve Drainage Area Monitoring System Regional Storm Water Quality Project I New Dewatering Wells Attachment A In response to California MS4 permit requirements, automated systems would be installed to collect data for both dry & wet weather in multiple areas of the City. I 300,000 The City's FY13-14 budget included an appropriation of $200,000 for a regional storm water quality project to comply with state MS4 permit requirements. Through other mitigating factors, it was determined that a FY13-14 project was not needed. Staff proposes to carryover the FY13-14 appropriation of $200,000 and add a FY14-15 appropriation of $100,000 to provide for a $300,000 contribution to a regional project. I 100,000 Dewatering wells are considered the most effective method of minimizing water runoff from entering the landslide. As part of the landslide mitigation measures adopted by City Council in December 2012, Staff proposes an appropriation of $180,000 for the cost of constructing two new dewatering I wells in the landslide area. I Yes I 180,000 2 - 1 2 GENERAL FUND EXPENDITURE SUMMARY Attachment B 1001 Members 63,070 93,000 100,000 103,600 I 106,300 IDiscretionarv IOnaoina I x 1002 Aircraft Noise Consultant 15,000 4,327 1,788 15,000 1002 Citv Memberships 18,294 16,969 19,811 19,800 19,800 1002 Community Survey -8,097 --I -I Discretiona 1002 Federal Lobbyist 40,000 48,000 1002 Grant Writing Consultant 74,035 29,842 22,116 50,000 50,000 1002 Land Purchases 6,946 100 12,487 26, 100 55,000 Discretionarv lone-Time 1 x 1002 Meetinas & Conferences 10,513 8,106 5,899 8,500 8,500 Discretionarv IOnaoina I x 1002 Office Expenses 9,921 4,734 2,081 2,700 2,700 Current Service Levels 1002 Other Consultina Services 22,983 4,993 44,000 -50,000 Current Service Levels IOnaoina I x Proportionate allocation of office 1002 equipment, computers & software 3,400 26,000 32,900 41,600 68,900 !current Service Levels lonooina I x 1002 Salaries & Benefits 727,316 839,171 862,489 805,000 751,200 I Current Service Levels IOnaoin Staff Memberships to professional 1002 organizations 3,143 4,937 5,110 5,200 4,000 1003 Citv Attornev Leaal Services 876,905 986,574 867,846 880,000 880,000 Non-Discretionarv IOnaoina I x 1003 Third-Partv Professional Leaal Services 71,700 70,528 124,478 165,000 165,000 Non-Discretiona1 1004 Election Supplies & Translation 4,301 2,213 1,855 5,000 5,000 Non-Discretiona1 1004 General and/or Special Election 144,488 117,434 -250,000 -Non-Discretiona 1004 LeaalAds 4,002 959 1,072 3,000 3,000 1004 Meetinas & Conferences 1,437 2,465 1,084 3,750 3,750 IDiscretionarv IOnaoina I x 1004 Municipal & County Code Updates 4,429 3,603 4,239 3,500 3,500 1004 Office Expenses 6,957 3,161 2,570 3,200 3,200 Proportionate allocation of office 1004 equipment. computers & software 1,400 20,000 25,700 27,000 45,000 Current Service Levels On oina I x 1004 Salaries & Benefits 299,202 348,677 362,139 410,600 411, 100 Current Service Levels Onaoin Staff Memberships to professional 1004 oraanizations 527 828 759 1,200 1,200 1004 Training 1,580 4,536 4,050 10,000 10,000 1005 City Grants 53,500 60,500 60,500 44,774 44,774 Discretiona1 1005 Meetinas & Conferences 14,982 21,009 10,036 6,300 6,800 Discretionarv lonaoina 1 x 1005 Memberships 720 1,595 1,390 1,500 1,525 Discretionarv IOnaoina I x 1005 Miscellaneous Office Expenses 4,227 4,260 3,345 4,500 6,000 Discretionarv IOnaoina I x 1005 Postage 2,865 6,354 6,668 7,500 12,000 Current Service Levels 1005 Printing & Binding 6,134 8,983 11,649 16,000 15,000 Current Service Levels Membership to National Association of RPVTV 11006 !Telecommunications Officers & Advisors I 15 1 -I 80 I 100 I 100 !Current Service Levels JOQgQin Operating supplies and equipment RPVTV 11006 I purchases I 4,842 I 3,380 I 6,669 I 14.ooo I 14,000 I Current Service Levels IOnaoin Proportionate allocation of office RPVTV 11006 leauioment. computers & software I 800 I 5,100 I 6.200 I 21,400 I 23,500 !Current Service Levels IOnaoina I x 1of7 2 - 1 3 GENERAL FUND EXPENDITURE SUMMARY Attachment B RPV TV Staff for editing content and production labor, as well as Station RPVTV 1006 Manager 87,580 96,726 86,079 96,ooo I 103,000 !current Service Levels RPVTV 1006 Salaries & Benefits 4,632 4,248 20,450 11,900 28,000 Current Service Levels Risk Manaaement 1010 General Liability & Other Insurance 515,034 660,899 685,845 475,000 l 400,000 I Non-Discretionarv IOnaoina I x Personnel 1011 Actuarial Consultant 4,650 23,000 - Personnel 1011 ADP HR System 19,197 16,566 14,168 8,000 l 16,800 Personnel 1011 Leadership & Succession consultina -14,465 Personnel 1011 Legal Notices and Ads 2,584 -439 5,000 5,000 Personnel 1011 Memberships 180 180 1,144 1,500 1,000 Personnel 1011 Office Expenses & First Aid Supplies 7,076 10,246 3,502 27,500 24,700 Personnel 1011 Other personnel services 17,986 37,051 2,756 94,250 57,250 Proportionate allocation of office Personnel 1011 equipment, computers & software 28,412 4,200 5,300 13,500 15,300 Current Service Levels I Ongoing I x Personnel 1011 Salary & Benefits 174,147 188,590 188,726 169,300 226,200 Current Service Levels IOnaoina I x Personnel 1011 Smart Goals Training 20,000 -- - - Current Service Levels Sheriff 1021 Sheriff Services 3,989,703 3,957,051 4,154,039 4,254,200 4,286,300 Current Service Levels lonaoina l x 1024 Prof Services 139,273 24,289 54,351 97,500 88,400 Current Service Levels IOnaoina I x 1024 Supplies 594 224 259 7,000 4,000 Current Service Levels 1025 Animal Control 64,753 55,862 49,204 88,000 95,000 Current Service Levels 1026 Ci~ Memberships 10,030 10,015 809 11,400 11,400 Non-Discretiona Consulting services for disaster preparedness, FEMA claims, and program 1026 development 68,716 48,372 10,419 60,800 62,500 Current Service Levels 1026 Emergencv Phone Service 1,570 2,564 2,380 3,000 3,000 Current Service Levels 1026 Meetinas & Conferences 89 126 815 2,500 3,000 Current Service Levels 1026 Office Expenses 727 675 378 3,100 3,100 Current Service Levels Proportionate allocation of office 1026 equipment, computers & software 1,700 19,800 26,500 34,900 60,300 Current Service Levels IOnaoina I x 1026 Purchase of Supplies 19,970 23,948 14,972 20,600 18,500 Current Service Levels 1026 Salary & Benefits 8,951 35,000 33,647 99,800 108,100 Current Service Levels 2020 Citv Financial Advisor 4,737 3,992 32,402 36,500 15,000 Current Service Levels Finance 12020 I Contracted Services for Payroll Processing 23,444 24,580 26,914 26,000 26,000 Current Service Levels lonaoin Independent audit of the City's Financial 31,450 I 25,258 I 39,ooo I Finance 12020 I Statements 36,874 46,000 Finance 12020 I Memberships 1,975 2,090 l 3,316 l 3,500 l 3,500 Merchant Credit Card Processing and other Finance 12020 !Bank Fees 28,033 30,136 30,557 32,000 35,000 Non-Discretionar Finance 2020 Municipal Finance Meetings & Conferences 2,435 3,282 4,056 5,500 5,500 Discretionarv lonaoina I x Finance 2020 Office Expenses 5,651 5,500 4,421 8,000 7,600 Current Service Levels Finance 2020 Other Professional Services 15,168 15,633 8,272 20,000 16,000 Current Service Levels Finance 2020 Printina & Bindina 1,695 4,189 4,545 7,000 6,000 Current Service Levels Property Tax Administration Fee paid to Finance 12020 ICountv of LA 157,661 151,573 I 90,154 I 93,ooo I 98,000 INon-Discretionarv lonaoin 2 of7 2 - 1 4 GENERAL FUND EXPENDITURE SUMMARY Attachment B Proportionate allocation of office Finance 2020 equipment, computers & software 5,900 56,800 72,700 90,900 98,600 Current Service Levels I Onaoina I x Finance 2020 Rental for offsite record storaae 4,008 3,340 3,455 2,500 2,400 Non-Discretiona1 Finance 2020 Salaries & Benefits 956,136 1,006,867 977,006 1,052,800 1,054,400 Current Service Levels Finance 2020 Training 1,297 2,539 995 3,000 3,000 Current Service Levels Info Tech-Data 2030 Computer supplies, equipment, repairs 24,936 20,756 15, 121 42,000 45,000 Current Service Levels Help Desk Services/IT System Info Tech -Data 2030 Development/Website Maintenance 461,017 326,832 324,087 428,000 406,000 Current Service Levels On oina I x Info Tech-Data 2030 Meetin s & Conferences -93 116 2,000 3,000 Current Service Levels On oin Info Tech-Data 2030 Memberships & Dues 640 200 80 500 1,000 Current Service Levels Onaoin Proportionate allocation of office Info Tech -Data 2030 equipment, computers & software 900 8,400 10,700 13,500 15,300 Current Service Levels Ongoina I x Info Tech-Data 2030 Publications ---900 1,500 Current Service Levels Ongoin! Info Tech-Data 2030 Salaries & Benefits --17,700 55,900 138,000 Current Service Levels Onaoim Info Tech -Data 2030 Training 765 -10,176 6,000 10,000 Current Service Levels Onaoin Info Tech-Voice 12035 !upgrades to the phone system I -I 10,650 10,200 12,000 12,000 !Current Service Levels IOngoin Info Tech -Voice 12035 lsvstem I 6,0881 50 50 9,500 12,000 Jcurrent Service Levels lonaoin Info Tech -Voice 12035 !messaging system 3,178 182 33 1,800 I 10,000 !Current Service Levels Info Tech -Voice 12035 Telephone Service and Data 62,741 58,336 70,551 70,000 62,000 Current Service Levels Public Works Administration 13001 ICell Phone Service 5,808 6,604 5,224 6,000 l 6,000 !Current Service Levels Contract engineering services to review Public Works Administration 3001 land maps and development plans 2,475 2,870 5,666 15,000 15,000 Current Service Levels Public Works Administration 3001 Contract services for engineering studies 4,025 1,089 -12,000 12,000 Current Service Levels Public Works Administration 3001 Contract services for inspections 5,700 25,725 75,532 75,000 75,000 Current Service Levels Public Works Administration 3001 Legal Notices & Ads 14,408 18,295 18,859 17,000 17,000 Current Service Levels Public Works Administration 3001 Meetings & Conferences 3,209 2,519 400 4,000 4,000 Discretionary IOnaoina I x Public Works Administration 3001 Memberships 1,346 1,456 2,468 1,200 1,200 Current Service Levels Public Works Administration 3001 Other Contractual Services 85,840 29,525 3,710 24,000 9,000 Current Service Levels Public Works Administration 3001 Other Office Expense & Misc -4,397 46,757 1,200 1,200 Current Service Levels Public Works Administration 3001 Printing & Binding 14,775 15,944 14,794 25,000 25,000 Current Service Levels Public Works Administration 3001 equipment, computers & software 13,700 104,400 121,300 123,300 158,700 Current Service Levels IOnaoina I x Public Works Administration 3001 Rental of Storaae Facility -4,939 5,778 7,200 7,300 Non-Discretiona Public Works Administration 3001 Salaries & Benefits 1,691,102 1,742,274 1,634,555 1,765,600 1,885,350 Current Service Levels Public Works Administration 3001 Supplies and Minor Equipment 20,828 12,869 5,390 11,000 12,000 Current Service Levels Public Works Administration 3001 Training 2,450 1,728 37 3,500 3,500 Current Service Levels Traffic Management 3006 Maintenance Services (Striping) 64,322 65,964 77,448 80,000 100,000 Current Service Levels Traffic Management 3006 Printing & Binding (parking permits) -1,219 1,100 2,000 2,000 Current Service Levels Traffic Management 3006 Radar Trailer Program 2,079 -3,10.1 6,000 6,000 Current Service Levels Traffic Management 3006 Supplies & Minor Equipment 7,579 215 496 --Current Service Levels Traffic Management 3006 Traffic Engineering Services 93,336 72,314 91,731 108,000 108,000 Current Service Levels !Traffic Manaaement 3006 Traffic Special Projects --45,124 100,000 -Non-Discretiona Storm Water Qualitv 13007 I Sweeping I 21,070 18,270 18,873 30,000 30,000 INon-Discretiona 3 of7 2 - 1 5 GENERAL FUND EXPENDITURE SUMMARY Attachment B Storm Water Qualitv 3007 regulations 4,773 226 5,672 Storm Water Qualitv 3007 MS4 Permit Implementation - - -200,000 l 300,000 I Non-Discretionarv IOnaoina I x Storm Water Qualitv 3007 NPDES Consultant 46,730 43,316 48,799 100,000 I 70,000 Storm Water Quali v 3007 other Storm Water Consulting Services 21,468 6,677 4,715 8,500 Storm Water Quali v 3007 State Water Resources Control Board 10,226 13,652 12,131 17,000 22,000 Storm Water Qualitv 3007 Supplies & Other Expenses --100 5,000 5,000 3008 Building Suoplies & Equipment 51,842 41,451 50,670 88,000 88,000 3008 Certified Access Soecialists ----1,500 Elevator & Fire Inspection/Maintenance & Maintenance 3008 Other Mandates 7,754 7,481 5,269 11,500 11,500 Non-Discretionary Ongoin! Maintenance 3008 Maintenance -Building Securitv 14,470 13,454 14,419 25,000 25,000 Current Service Levels Ongoin! Maintenance 3008 Maintenance -Custodial Services 70,508 84,137 78,445 92,000 92,000 Current Service Levels Onaoim Maintenance 3008 Maintenance -HVAC Maintenance 15,894 12,082 8,875 16,000 16,000 Current Service Levels Onaoim Maintenance 3008 Maintenance -Painting 36,620 19,029 29,188 50,000 50,000 Current Service Levels Onaoin Maintenance 3008 Maintenance -Utilitv Repairs 30,000 32,227 36,757 42,000 42,000 Current Service Levels Onaoin Buildina Maintenance 13008 !Other Maintenance/Reoairs/Small Projects 97,249 133,526 64,839 107,500 106,500 !Current Service Levels IOnaoin Building Maintenance 3008 equipment, comouters & software 3,100 17,800 14,700 25,600 32,500 !Current Service Levels !Ongoing I x Building Maintenance 3008 Utilities -Electricity 101,241 92,105 100,719 105,000 105,800 Building Maintenance 3008 Utilities -Gas 1,333 1,267 1,355 2,000 2,000 Building Maintenance 3008 Utilities -Water 23,158 36,668 34,517 32,000 39,500 Parks, Trails & OS Mnt 3009 Assessments on City Land Parcels 92,432 94,792 97,616 98,330 101,700 Parks, Trails & OS Mnt 3009 Backflow Valve Testing & Repairs 9,953 8,338 8,800 6,000 6,000 Parks, Trails & OS Mnt 3009 Brush Discing -7,565 7,591 10,000 10,000 Parks, Trails & OS Mnt 3009 City Parcel Weed Abatement 47,814 19,818 43,998 25,000 25,000 Contracted Project Administration, Design & Inspection, and Contracted Security Parks, Trails & OS Mnt 3009 Service 19,063 21,618 31,647 25,ooo I 25,000 Parks, Trails & OS Mnt 3009 Dewatering Well Rehab - - - 70,000 70,000 Parks, Trails & OS Mnt 3009 Electrical Repairs 21,263 12,383 -5,ooo I 5,000 Parks, Trails & OS Mnt 3009 Essential Utility Line Repairs 35,917 52,790 36,625 15,000 Parks, Trails & OS Mnt 3009 Irrigation Repairs 19,698 36,800 4,875 25,000 l 25,000 Parks, Trails & OS Mnt 3009 Landscape Maintenance City Parks 228,797 220,429 237,671 225,000J 225,000 Parks, Trails & OS Mnt 3009 Light & Power (for irrigation control boxes) 1,101 1,136 1,158 1,500 1,500 Current Service Levels Parks, Trails & OS Mnt 3009 Open Space Fuel Modification 256,396 179,936 152,110 281,000 281,000 Non-Discretionary I Ongoing I x Parks, Trails & OS Mnt 3009 Parking Lot Resurfacing 5,694 17,306 11,000 11,000 Current Service Levels Parks, Trails & OS Mnt 3009 Pest Control 15,453 21,769 30,300 25,000 25,000 Current Service Levels Parks, Trails & OS Mnt 3009 Play Surface Maintenance 7,800 -14,233 32,000 32,000 Current Service Levels 'Parks, Trails & OS Mnt 3009 Portable Toilets 9,789 9,358 15,985 20,000 20,000 Current Service Levels Onaoin! Parks, Trails & OS Mnt 3009 Repairs & Special Event Set-Up 28,850 3,719 3,250 53,000 53,000 Current Service Levels Onaoim Parks, Trails & OS Mnt 3009 Small Projects 57,009 68,658 78,427 96,000 36,000 Current Service Levels Ongoin! Parks, Trails & OS Mnt 3009 Supplies & Minor E;auipment 63,170 45,584 65,155 100,000 59,600 Current Service Levels Onaoin Parks, Trails & OS Mnt 3009 . _ Trails & Open Space Maintenance 28,627 20,711 -73,300 73,300 Current Service Levels 4 of7 2 - 1 6 GENERAL FUND EXPENDITURE SUMMARY Attachment B Water Utili~ Service Industrial Waste Monitorin Sewer Maintenance 3026 Sewer Pipe Filmin & S ot Repairs Sewer Maintenance 3026 Sewer Studies & GIS La ers Sewer Maintenance 3026 Water Board Permit - -1,521 Landslide Moratorium, General Plan Plannina 14001 I Update & Other Consultants 139,591 33,616 48,988 I 63,819 I 61,400 !Current Service Levels lone-Time I x Legal Notices & Advertisements (PVP 4001 News) 26,131 22,984 17,652 25,000 25,000 4001 Meetinos & Conferences 7,582 10,718 9,609 7,800 7,800 IDiscretionarv IOnooino I x 4001 Memberships 4,793 4,690 4,285 4,800 4,800 Current Service Levels 4001 Office Exoenses 25,328 21,030 13,735 29,200 14,200 !Current Service Levels Proportionate allocation of office 4001 equipment, computers & software 8,700 62,000 71,400 86,300 129,300 Current Service Levels IOnooina I x 4001 Rental of storage facility -2,726 3,375 2,800 2,800 Non-Discretionar 4001 Salaries & Benefits 1,191,683 1,143,062 1,130,780 1,157,940 1,252,740 Current Service Levels 4001 Temporarv Help - - 36,961 2,000 2,000 Current Service Levels 4001 Trainino 5,767 1,614 558 5,000 5,000 Current Service Levels Building & Safety Plan Check and 4002 Inspection Services 31,625 41,581 34,002 65,000 65,000 Current Service Levels 4002 Geotechnical Consulting 19,815 23,430 11,458 63,367 15,000 Current Service Levels 4002 Memberships 801 530 460 700 700 Current Service Levels 4002 Office Expenses 6,428 5,779 6,366 7,000 7,000 Current Service Levels 4002 Other B&S Consultino Services 2,675 2,780 2,910 44,790 25,000 Current Service Levels Proportionate allocation of office 4002 equipment, computers & software 5,000 38,700 41,300 58,200 59,900 Current Service Levels IOnooina I x 4002 Publications 6,478 56 629 1,500 1,500 Non-Discretionar 4002 Rental of storage facility - - 1,050 2,400 2,400 Non-Discretionar 4002 Salaries & Benefits 495,071 458,688 440,744 492,400 569,100 Current Service Levels 4002 Training 1,425 3,069 2,015 3,500 3,500 Current Service Levels 4003 Meetings & Conferences 525 9 988 1,000 1,000 Current Service Levels Profressional Services including technical Code Enforcement 14003 I consultants and nuisance abatement 3,469 1,429 5,086 10,000 I 10,000 !Current Service Levels IOnaoin Proportionate allocation of office 13,500 I 15,300 I current Service Levels IOnooino Code Enforcement 14003 leauioment, computers & software 1,100 8,400 10,700 I x Code Enforcement 14003 Salaries & Benefits 172,611 177,324 181,439 190,000 I 192,000 JCurrent Service Levels fOnaoin Staff Memberships to professional Code Enforcement 14003 loraanizations 300 75 150 400 I 400 !current Service Levels IOnQoin View Restoration 14004 Mediation & other consultin!'.1 services 47,678 34,788 40,417 44,ooo I 44,000 fCurrent Service Levels fOnaoin Proportionate allocation of office View Restoration 4004 equipment, computers & software 1,100 8,400 10,700 20,200 23,000 !Current Service Levels IOnaoina I x View Restoration 4004 Salaries & Benefits 237,175 247,174 253,922 257,100 261,700 View Restoration 4004 Tree Trimming Services 43,600 34,158 61,312 60,000 60,000 Non-Discretionar NCCP 4005 NCCP Consulting 1,476 2,380 9,280 90,313 -Non-Discretionar Geoloav 4006 Geotechnical Consulting 120,360 88,708 135,441 150,000 150,000 Current Service Levels Recreation Administration 5010 Meetinos & Conferences 3,191 638 1,830 4,000 4,000 Discretionarv IOnaoina I x 5of7 2 - 1 7 GENERAL FUND EXPENDITURE SUMMARY Attachment B Memberships Office Expenses & Equipment Recreation Administration 15010 !Other Professional Services Proportionate allocation of office Recreation Administration 5010 equipment, computers & software 3,100 30,200 38,200 49,700 57,300 Current Service Levels IOnaoina I x Recreation Administration 5010 Ranger Services for Nature Preserve -143,864 135,269 171,000 189,000 Current Service Levels Recreation Administration 5010 Salaries & Benefits 387,011 363,683 324,309 407,900 386,700 Current Service Levels I Onaoina I x Recreation Administration 5010 Training 156 930 -6,000 6,000 Current Service Levels Land Lease from LA County for Eastview Recreation Facilities 15030 I Park I 2.111 1 2,116 1 2,241 1 2,300 I ___b400 I Current Service Levels IOnaoin Office Expenses, Recreation Supplies & Recreation Facilities 15030 I Equipment I 6,655 I 10,123 I 11,096 I 23,500 I 26,900 !Current Service Levels IOnaoin Proportionate allocation of office Recreation Facilities 5030 equipment, computers & software 2,200 21,800 27,500 34,900 23,000 Current Service Levels lonaoina I x Recreation Facilities 5030 Salaries & Benefits 438,094 414,881 428,655 408,900 472,200 Current Service Levels I Onaoina I x Recreation Soecial Events 5040 40th Anniversarv Celebrations --61,894 --Discretionar Recreation Soecial Events 5040 Equipment Rentals -485 392 5,800 5,300 Discretionary 10ngoing 1 x Recreation Soecial Events 5040 Fourth of July Celebration 16,196 20,988 16,679 25,000 25,000 Discretionary Ongoing x Recreation Soecial Events 5040 Other Special Event Costs --- - 4,400 Discretionarv IOnaoina I x Palos Verdes Symphonic Band Recreation Special Events 5040 Performance - --800 900 Discretionarv Ongoina x Recreation Soecial Events 5040 Salaries & Benefits 2,954 7,148 8,037 44,100 43,200 Discretionary Ongoing x Recreation Soecial Events 5040 Shakespeare bv the Sea Performance -1,200 1,200 1,200 1,200 Discretionary Ongoing x Recreation Soecial Events 5040 Special Event Supplies 8,626 13,561 79,680 32,600 8,800 Discretionarv Onaoina x Recreation Soecial Events 15040 Whale of a Day Parking, Music & Other Services I -I 1,642 I 3,295 I 2,650 I 4,450 !Discretionary lonaoing I x PVIC 5060 Annual Docent Appreciation Luncheon -2,371 2,648 3,200 I 3,200 IDiscretionarv IOnaoina I x PVIC 15060 Misc Office Expenses 3,421 2,772 1,466 7,050 I 7,050 I Current Service Levels Museum Curating & Other Professional PVIC 15060 Services I 2,236 I -I 150 I 5,100 I 5, 100 I Current Service Levels I Ongoin! PVIC 15060 Museum Supplies & Equipment l 20,304 J 16,969 l 12,623 J 37,800 l 34,800 lCurrent Service Levels IOnaoin Proportionate allocation of office PVIC 5060 equipment, computers & software 4,200 38,500 48,800 74,100 61,200 Current Service Levels I Onaoina I x PVIC 5060 PVIC Gift Shop Resale Items 50,906 56,847 51,893 60,000 60,00Q Revenue Generatin~ PVIC 5060 Salaries & Benefits 241,823 239,251 267,478 166,625 274,000 Current Service Levels I Onaoina I x REACH 5070 Minor equipment and supplies 4,913 6,908 6,492 10,000 10,000 Current Service levels REACH 5070 Misc Office Exoenses 27 143 175 1,200 1,200 Current Service levels Proportionate allocation of office REACH 5070 equipment, computers & software 2,200 9,500 4,000 2,700 3,200 Current Service levels lonaoing I x REACH 5070 Salaries & Benefits 30,149 31,485 32,742 25,200 27,800 Current Service levels Ongoing x Recreation Suooort Services 5080 Salaries & Benefits ----49,500 Current Service levels IOnaoina I x Transfers Out 6000 Abalone Cove Sewer District Subsidy 32,700 10,700 10,700 50,700 50,700 Current Service levels Improvement Authority Abalone Cove Transfers Out 16000 ISubsid ---20,000 35,000 !Current Service levels IOnaoin Improvement Authority Portuguese Bend Transfers Out 16000 ISubsidv 101,000 60,000 I 106,000 I 10.000 I 40,000 !Current Service levels IOnaoin 6 of7 2 - 1 8 GENERAL FUND EXPENDITURE SUMMARY Attachment B NCCP Preserve Habitat Restoration & Transfers Out 6000 Maintenance 109,900 90,000 90,000 150,000 157,000 Current Service levels Transfers Out 6000 Other CIP Project Transfers 557,164 9,302 --Current Service levels Transfers Out 6000 PY Exp Variance to CIP Reserve --1,184,897 2,272,6j1 -Current Service levels Transfers Out 6000 Residential Street Rehabilitation 1,097,732 1,575,000 1,575,000 1,873,414 3,000,000 Current Service levels IOnaoina I x Transfers Out 6000 Subregion 1 Maintenance Subsidy 70,000 60,000 65,000 61,000 46,000 Current Service levels Transfers Out 6000 Transient Occupancv Tax to CIP Reserve 2,640,368 3,346,731 3,790,359 3,948,700 4,024,500 Current Service levels 7 of7 2 - 1 9 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL Funding Source: EET and CIP Reserve. CITYWIDE ADA TRANSITION PLAN IMPLEMENTATION Buildings and Other Facility Improvements Various Public works The Citywide ADA Transition Plan which was adopted by the City Council on June 4, 2013 has a preliminary cost estimate of $6,675,000 for implementation. This estimate does not include ADA improvements for the City Hall and Ladera Linda Park since any future improvements at those sites are expected to make the facilities ADA compliant. Additional.ly, this cost does not include the sidewalks and curb ramps since those improvements will be included in the roadway resurfacing program. The project cost to remove barriers categorized as "potential hazard" and "severe" is $800,000. Phase 1 of ADA Transition Plan (TP) implementation for those categories was appropriated in FY13-14 for $400,000. The FY14-15 project is for Phase 2 of TP implementation for the same categories. The allocations in Years 2 through 5 are for other projects identified that are included in the $6,675,000 estimate noted above. $40,000 $17,500 $10,000 $10,000 $10,000 $360,000 $182,500 $140,000 $140,000 $140,000 2-20 PROPOSED USES OF CAPITAL IMPROVEMENT PROJ.ECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL RPV TV BUILDING IMPROVEMENTS Buildings and Other Facility Improvements Civic Center at Point Vicente Park Public Works The HVAC system at the RPV TV Building is deteriorating and is beyond repair. This system which is required for daily activities and the cable television systems, is affixed to the ceiling of the storage room. The new HVAC system will be relocated to the back of the building (utility area), allowing the storage room to be converted to a much needed waiting area for visitors. The new HVAC system will have sufficient capacity to keep the server system at the required temperature. The cable/server system which currently occupies an office, will also be relocated to the utility area in the back of the buildin allowin the office to be utilized for its ori inal ur ose. $25,000 $85,000 Funding and/or Grant Information: CIP Reserve SAFETY ECONOMY AND EFFICIENCY x SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE SUPPORTS CITY COUNCIL GOALS 2-21 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL FIBER OPTIC CABLING: HESSE/RYAN PARK Buildings and Other Facility Improvements Hesse Park/Ryan Park Administration and Public Works This project includes the installation of fiber optic cabling for the City's phone and information network between City facilities within the public right-of-way which will run adjacent to Ryan Park and directly on to Hesse Park. To reduce costs, this project will be strategically aligned with the Hawthorne Traffic Signal Synchronization Project to take advantage of the asphalt removed for the other project. Vaults will be placed adjacent to the roadway within the public right-of-way. $260,000 Funding and/or Grant Information: CIP Reserve funds. SAFETY SUPPORTS ESSENTIAL CITY SERVICES X SUPPORTS CITY COUNCIL GOALS The project design of $60,000 was appropriated in FY13-14. 2-22 PROPOSED USES OF CAPITAL IMPROVEMENT PROJ.ECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL RESIDENTIAL REHABILITATION Roadway Infrastructure Zones 2 & 6 Public Works As part of the City's Pavement Management System (PMS), Zones 2 & 6 of the residential rehabilitation program are scheduled for implementation during the FY14-15 budget cycle. This project will include slurry seal, overlay, curb repair, root removals and ADA compliance updates of the streets and sidewalks in Zones 2 & 6. This infrastructure enhancement will also include updating traffic signs, stri in curb aintin house numberin and monument surve in . $3,000,000 Zone 2: Residential streets in the northwestern part of the City between Crest Road and Grayslake Road, east and west of Hawthorne Blvd. Zone 6: Residential streets in the southern part of the City encompassing all neighborhoods to the east of Point Vicente Park and west of Trump National including Crestmont, Tramonto, Seaview, Barkentine, Seacove, Wayfarer's Chapel, the Landslide Zone and Portuguese Bend neighborhoods. 2-23 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL ARTERIAL REHABILITATION - MIRALESTE DRIVE Roadway Infrastructure Miraleste Drive Public Works As part of the City's Pavement Management System (PMS), Miraleste Drive arterial will be resurfaced. The project will include milling and overlay, roadway patching, crack filling, curb and gutter repair, sidewalk repair and ADA upgrades. $2,500,000 The project goal would result in a pavement condition of 85 or higher, which is considered "Very Good Condition". The project design of $70,000 was appropriated in FY13-14. 2-24 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL Funding Information: CIP Reserve. AL TAMIRA CANYON DRAINAGE PROJECT STUDY REPORT Storm Drain System Project Area 4 Public Works A study of drainage needs will be completed with a recommended scope for construction of drainage improvements. Any improvements to drainage in Altamira Canyon will be complex due to right-of-way and landslide issues. $500,000 ,;,~Y.iii:Dmil~lif:iJilii~lllilBll!l§Ig:f111rlllill!Ml~Jl1lllUJ~;1!:::,:1:::1ii!11i:i::i,:,,:i:,:,,::.,: ••:,;.:;:1:11.11 1::·!.:''.:!:i:"i'!'.'';, ........ ·:·:·:, .!.1:::1•::: •.::,':;;,1:•1.':: •• 1;"::: ;,,::::,::,,;,•,;:'•."',·,•••:•,,•'.:,:·,:" .•',·,;•••• ...• ',•::,,:: •.. :,;':!: SAFETY X ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES X OUTSIDE FUNDING COMMITTED/ELIGIBLE Preventing runoff water from entering the landslide has been shown to directly affect land movement in landslide areas. This project is expected to help slow movement within the Abalone Cove landslide, eventually affecting the land movement at Palos Verdes Drive South. 2-25 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL PVDS ROADWAY DRAINAGE PROJECT AT SACRED COVE Landslide Project PVDS Public Works The PVDS Roadway Realignment project and the Ski Jump Drainage project would be designed through this project. The project would aid in the passive drainage of runoff that is now trapped due to ground movement and re-align approximately 1.6 miles of Palos Verdes Drive South which is located within and traverses the Abalone Cove, Portuguese Bend, and Klondike Canyon Landslides. The location of the roadway is constantly moving as the sub-soils within the landslide move. Extensive grading is needed to re-establish (relocate) the roadway within the right-of-way. The preliminary estimated design cost for these projects are $245,000, with construction costs of $3,510,000. $450,000 Funding and/or Grant Information: CIP Reserve funds. 2-26 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL 11::;:1::1:1ir11~11:i1,1111t::;,;~:111~11ri1,11111sllitll1···" SAFETY INSTALLATION OF LANDSLIDE DEWATERING WELLS 2) Landslide Project Portuguese Bend and Abalone Cove Public Works Dewatering Wells are a high priority and are considered to be the most effective method of minimizing runoff from entering the landslide, which helps slow land movement within the landslide. All runoff that percolates into the ground eventually becomes part of the groundwater and will cause an increase in the depth of the groundwater table. Removing groundwater through dewatering wells helps to lower the groundwater table, relieving soil pressures at depth and minimizing the negative effects groundwater has on the landslide. These new wells should improve the system's effectiveness by increasing the system's water removal capacity and by removing water more rapidly. The cost to install each well is estimated to be $90 000. $180,000 $450,000 $450,000 $180,000 $180,000 2-27 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/DVERSIGHT LEGAL DRAINAGE AREA MONITORING SYSTEM Storm Water Quality Project City wide, at storm drain outfalls Public Works In response to a new MS4 permit requirement, the City will need to monitor water quality in storm drain outfalls in both dry and wet weather. To meet data standards, it is anticipated that automated data collection systems will need to be designed and installed in several locations in the various watersheds of the City. $50,000 $200,000 $50,000 Funding and/or Grant Information: CIP Reserve funds. This project is required as part of the MS4 Permit 2-28 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT STORM WATER QUALITY REGIONAL IMPROVEMENT PROJECT Storm Water Quality Project TBD Public Works In order to comply with the new MS4 Permit requirements, the Peninsula cities will work together to address storm water quality issues by developing an Enhanced Watershed Management Plan, including the development of a structural treatment project. This is an estimate of the City's share of the cost to build a Storm Water Quality improvement project. The project must be built within 30 months of recei t of the water ualit monitorin results. ~,.,.......,.,..~==! $100,000 $100,000 $100,000 $100,000 $100,000 Funding and/or Grant Information: CIP Reserve funds. Required as part of MS4 Permit Enhanced Watershed Management Plan. Location to be determined once pollutant monitoring studies are underway. The FY14-15 project cost is $300,000; however, $200,000 was appropriated in FY13-14 and is expected to be carried forward to FY14-15. The City will have an ongoing commitment to additional regional projects in the future. In the absence of more defined information, a placeholder of $100, 000 annually has been included as the City's contribution to other regional projects. 2-29 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL LOWER HESSE PARK IMPROVEMENTS(PHASE1) Recreation, Parks & Open Space Lower Hesse Park Public Works/Recreation & Parks Staff is currently working with the Pacific View HOA on a scaled- down, phased-in version of "Pacific" concept plan previously selected by the City Council in 2010. The scope of work of the proposed 'phase one' improvements could include a combination of the following elements: trail improvements, a natural parking lot, restrooms, tennis courts, basketball court, play area, picnic area, and landscaping. A revised concept plan will be presented to Council for a roval rior to ro·ect desi n and construction. $100,000 $900,000 Landscape maintenance is estimated to be $24,500 annually, with annual water irrigation cost of $2,800. 2-30 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL HESSE PARK PARKING LOT RESURFACING Recreation, Parks and Open Space Hesse Park Public Works Hesse Park parking lot is one of the frequently used City facilities. The pavement at this parking lot is deteriorating and needs resurfacing. Delaying this improvement will add to the cost of work due to extension of cracks into the depth of the existing pavement caused by motorists' usage. $10,000 $200,000 Funding and/or Grant Information: CIP Reserve. The parking lot will have a 5 year useful life once the project is completed. At that time, a slurry-seal will be needed to extend the useful life. 2-31 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL POINT VICENTE INTERPRETIVE CENTER (PVIC) SCREENING WALL Buildings and Other Facility Improvements PVIC Public Works In order to provide a building identification sign that will also screen the existing above ground power generator, gas tank, electrical panels/ transformers, a decorative, curvilinear wall (approximately 100 feet in total length) is proposed to be installed in the lawn area ad'acent to the edestrian walkway . .,..,,,,,""""""==~==,,,.,,..,.,.,...,..,.,.,~,.....,...,,,.,.,,...,-.-..,.---,.~~~-----j $15,000 $95,000 Funding and/or Grant Information: CIP Reserve. ~1··:.::'.:1m:~mlJ~1~1m11:~11111u~11m1!a'11:111Hfi!liilm~11i~1l!rBMJl:lili;hi·:,tl11:1111111'1!i1i!1i:1111:::!1111~111:1:,ri;,: ···:m·;~.:,,,:,•: 1!!:' .• ;•·.:,1in:11'!1.: .• ,,::.:,m;,.,: :, ..... mm1:mm:m:·1·"'····,:··· •• ············:•H'·······';',.:::;1 SAFETY ECONOMY AND EFFICIENCY SUPPORTS ESSENTIAL CITY SERVICES OUTSIDE FUNDING COMMITTED/ELIGIBLE 2-32 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL SUNNYSIDE TRAIL SEGMENT PROJECT Recreation, Parks, & Open Space Sunnyside Ridge Road (Intersection of Sunnyside Ridge Trail and the Sol Vista Se ment Trail Community Development/Public Works The Sunnyside Segment Trail is a point-to-point trail segment that begins on Sunnyside Ridge Road at the intersection of the Sunnyside Ridge Trail and the currently unused Sol Vista Segment Trail on the old Narbonne Right-of-Way, as indicated in the City's Conceptual Trail Plan. The proposal is to provide a usable trail linkage for pedestrians and equestrians within a recorded trail segment that traverses a privately owned lot that is currently developed with a single-family residence that was formally part of an old City right-of-way. The trail connection would involve the provision of a 5-foot wide decomposed granite surface trail. $70,000 $395,000 Funding Information: $300,000 Grant from Regional Park and Open Space District, $165,000 from CIP Reserve. 2-33 PROPOSED USES OF CAPITAL IMPROVEMENT PROJECTS RESERVE ATTACHMENT C PROJECT: TYPE: LOCATION: DEPARTMENT: DESCRIPTION: ACQUISITION ENGINEERING/DESIGN CONSTRUCTION PROJECT MANAGEMENT/OVERSIGHT LEGAL GATEWAY PARK DEVELOPMENT PROJECT Recreation, Parks, & Open Space PVDS in the Portuguese Landslide Area Public Works/Community Development/Recreation & Parks The Vision Plan includes a proposed Gateway Park, an 18-acre site within the City's Landslide Moratorium area just north of PVDS between the Portuguese Bend residential community and Klondike Canyon. Under the Vision Plan, the site has been approved for a combination of uses such as a "gateway park" for users of the Nature Preserve's trail system, an outdoor education/nature appreciation center for school and community groups and an equestrian center. The following components of the approved concept plan are being developed as part of the California Coastal Trail Project: trail head, signage, fencing, and public parking area. $200,000 2-34