RPVCCA_CC_SS_2013_05_21_01_Tentative_Agenda_&_Annotated_Goals_Prior
TENTATIVE AGENDAS
Note: Time Estimates include 30 mins. for the first section of the agenda (Mayor’s Announcements,
etc. through the Consent Calendar) and 15 mins. for the last section (Future Agenda Items through
Adjournment).
June 1, 2013, Saturday 8:00 a.m. – (2 hrs 40 mins) – Adj. Regular Meeting
Regular Business
Proposed San Ramon Infrastructure Funding Plan (45 mins)
Draft 2013 Capital Improvement Plan (30 mins)
Draft 2013 Five-Year Financial Model (15 mins)
Banking RFP (30 mins)
Palos Verdes Peninsula Land Conservancy’s Volunteer Trail Watch Program (30 mins)
June 4, 2013 - (Time Est. – 2 hrs 10 mins)
Closed Session:
Mayor’s Announcements: Update from Lomita Station Capt. Bolin, LA County Sheriff’s Dept.;
Overview of Opportunities & Restrictions on City Contracting for Staff
City Manager Report:
New Business:
Consent
Border Issues Status Report
Award AB 939 Consultant Contract
Renewal of Contract for City Geologist
Renewal of Contract for Building and Safety Consultants
Renewal of Contract for View Restoration Mediator
Renewal of Contract for City Biologist
Adoption of Resolutions - November 5, 2013 General Municipal Election
Approval of MOA for Machado Lake Trash Screen Project
Award Prof. Services Contract for Storm Water Quality Consultant
RFP for Selection of Independent Auditors
Award Prof. Services Contract-Hawthorne Blvd. Traffic Signal Synchronization Project
Revocable License Agreement with Jim York for a Multi-Purpose Public Trail
Public Hearings
EDCO Rate Adjustment FY 13-14 (20 mins)
UWS Rate Adjustment FY 13-14 (10 mins)
Regular Business
Beacon Award Resolution (10 mins)
Options for Reinstating the Equestrian Committee (30 mins)
Adoption of City of RPV Accessibility Self-Evaluation and Transition Plan (15 mins)
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June 18, 2013 - (Time Est. – 3 hrs)
Closed Session:
Mayor’s Announcements:
City Manager Report:
New Business:
Consent
Extension of Prof. Services Contract for HIP Administration
Extension of Prof. Services Contract for CDBG Administration
Annual Appropriation Limit for FY 13-14
Investment Policy for FY 13-14
Award of Contract for City Arborist
Award Pavement Striping Maintenance Contract
Award Prof. Services Contract – Citywide Street Lighting Audit
Public Hearings
Adoption of Annual Budget (30 mins)
Landscape & Lighting Maintenance District Engineer’s Report (10 mins)
Abalone Cove Sewer System Engineer’s Report (15 mins)
Regular Business
2013 Five-Year Capital Improvement Plan (20 mins)
2013 Five-Year Financial Model (10 mins)
Sheriff’s Contract (15 mins)
Agreement with Tyler for Financial Software (15 mins)
Review of Western Avenue Vision Plan (20 mins)
July 2, 2013 - (Time Est. –)
Closed Session:
Mayor’s Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
July 16, 2013 - (Time Est. – 1 hr 30 mins)
Closed Session:
Study Session:
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Mayor’s Announcements:
City Manager Report:
New Business:
Consent
Storm Drain User Fee (15 mins)
Public Hearings
Regular Business
Civic Center Master Plan Status Report (30 mins)
Future Agenda Items (Identified at Council Meetings)
July 3, 2012 – Consideration of Implementation of a Wireless Master Plan (Campbell) [Pending
receipt of memorandum from Councilman.]
August 21, 2012 – Fraud, Waste and Abuse Hotline (Duhovic) [Pending receipt of memorandum
from Mayor Pro Tem.]
City Maintenance Yard – View, Location and Safety Issues (Campbell) [Pending receipt of
memorandum from Councilman.]
November 20, 2012 – Compensation Value Model for Senior Management (Misetich) [Pending
receipt of memorandum from Councilman.]
March 19, 2013 – Explore outreach program to residents to incorporate 100% participation in
Neighborhood Watch Program (Misetich) [Pending receipt of memorandum from Councilman.]
April 2, 2013 - Transparency regarding Labor Negotiations (Campbell) [Pending receipt of
memorandum from Councilman.]
Revisit Policy regarding Naming of Public Facilities and establish a protocol for acknowledging the
passing of former City officials, civic leaders, and military personnel (Campbell) [Pending receipt of
memorandum from Councilman.]
Review standards that apply to City street trees in the Miraleste area (Brooks) [Pending receipt of
memorandum from Mayor.]
Revisiting the Skateboarding Ordinance (Brooks) [Pending receipt of memorandum from Mayor.]
April 30, 2013 – Council Allocations & Expense Reimbursement (Brooks) [Pending receipt of
memorandum from Mayor.]
Future Agenda Items Agendized or Otherwise Being Addressed
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City Council Goals & Priorities rev. 5/21/13
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RANCHO PALOS VERDES CITY COUNCIL
2013 GOALS & PRIORITIES
Revised and Re-Adopted January 15, 2013
1) PUBLIC SAFETY AND TRAFFIC ISSUES
Focus on Crime Prevention: Prioritization of "Crime Watch," notification of the
public, Neighborhood Watch (Score = 14)
RPV staff immediately posts Breaking News notices on the City
website regarding significant traffic accidents, road closures,
emergencies etc. on a 24/7 basis as we are notified (a level of service
not found in most other cities); and,
The Law Enforcement web page added to City’s web site in 2012 to
provide the public with more information and resources on crime trends
and prevention has been continually updated since that time; and
At the November 20th City Council meeting, Sgt. Rozas of the Lomita
Sheriff’s Station provided a status report regarding FY 12-13 Crime
Prevention Enhancements included in the FY12-13 budget. In April
2013, Sgt. Rozas provided updated figures, which indicate that the
Volunteers on Patrol have spent 1,690.5 hours in the City for far this
fiscal year and the CORE Team has conducted 13 bicycle patrols (104
hours) and Western Avenue and 16 rides (128 hours) on Palos Verdes
Drive South, which have resulted in 567 contacts, 187 citations and a
significant drop in crime (particularly vehicle burglaries) in these areas.
Feb. 19th Council meeting Captain Bolin presents updated crime stats
showing drop in Part 1 crimes in RPV.
Following the home invasion robbery on Miraleste Drive on March 12th,
the Captain Bolin, Lt. Stucky, Sgt. Rozas and other staff from the
Lomita Sheriff’s Station went door-to-door through the Miraleste
neighborhood talking with residents about the crime and what to do to
protect their families and homes. In addition, Captain Bolin has
attended City Council meetings and Neighborhood Watch meetings to
further promote crime prevention and personal safety in the
community.
Forge Closer City Relationship with Sheriff's Department: Improve
communication with leadership at the Lomita Sheriff's station (Score = 9)
Staff engaged in greater communication with new Captain re: goals of
the Council, unacceptable incidents of non-communication or lack of
follow-thru such as correcting speed traps.
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Increase Sheriff's Presence on South and West Sides of the City: Consider
creation of Sheriff's Department substation on City property (Score = 6)
Preliminary discussions held with ambulance, Park Rangers and
Sheriff re: potential locations at Point Vicente Park or Ladera Linda
Community Center. Will follow as master plans develop or new
opportunities arise.
Review Sheriff's Department's Allocation of Assets: Promote better focus the
Department's efforts in the City (Score = 5)
Staff worked with Regional Law subcommittee and Peninsula cities to
redesign allocation of CORE, traffic and patrol units to best meet safety
needs as well as budgetary conditions.
Notification of Public Safety Issues: Formalize system to notify City Staff of
public safety issues, review communications policy and guidelines (Score = 5)
See above.
Create Joint Powers Agency for Emergency Management for the Peninsula:
Pre-arrangements to share resources during natural disasters (i.e., wildfire,
earthquake, tsunami, flooding, etc.) and for other hazards (Score = 4)
Staff met with Mayor Misetich and the Area G Disaster Services
Coordinator on October 15, 2012. It was discussed that the initial effort
would begin “Mayor to Mayor” by introducing the concept of the four
Peninsula cities sharing resource inventory lists with each other.
Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed
warning signs/units, target perceived erratic driving related to Marymount
College (Score = 3)
Allocated additional 30% to traffic enforcement in FY12-13 Budget
The City’s consulting traffic engineer has completed the remaining
speed zone surveys which are currently being reviewed by staff. After
review the surveys will be presented to the Traffic Safety Committee at
its June 24, 2013 meeting for a recommendation to City Council for
approval and adoption.
Palos Verdes Drive East Safety: Improve roadway safety (Score = 2)
Public Works preparing to hold public workshops on PVDE safety
improvements of public rights-of-way. The TSC has tentatively
scheduled three workshops for Thursday, November 15th at 7pm,
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Monday, December 10th at 7pm, and Saturday, February 2nd at
10am.; Staff will recommend awarding design of PVDE at the
September 18, 2012 Council meeting.
The Palos Verdes Drive East public workshops have been rescheduled
to Monday, December 10, 2012 at 7pm, Saturday, February 2nd, 2013
10:00am and Wednesday March 13, 2013, 7:00pm all to be held at the
Point Vicente Interpretive Center. The design is 95% complete and will
be finalized to start construction in the June 2013.
The plans for the safety improvement projects (upgrading guardrails,
chevron signs and striping) are complete. Staff is waiting for Federal
Authorization to proceed with construction.
Staff has received Federal Authorization (E-76) to proceed with
construction. This project will upgrade the failed and damaged
guardrails along PVDE. The project plans and specifications have
been approved by the City Attorney’s office and the project is ready for
bidding.
Staff will recommend to the Council execution of the Program
Supplement Agreement for the PVDE Guardrail project prior to
construction start. This item will be on the 5/21/13 CC agenda.
Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor
vehicles (Score = 2)
Awaiting METRO approval of grant amendment to begin design for
PVDS construction bike compatible lanes both sides, excluding the
landslide.
Metro has acknowledged receipt of the amendment and has provided
a verbal approval. The City is awaiting the final approval letter.
Metro has informed the City that the PVDS bike safety project will be
amended in June 2013.
2) SAN RAMON CANYON PROJECT
San Ramon Canyon Stabilization: Solicit financial support from the City &
County of Los Angeles and present financing alternatives (Score = 12)
Design plans 100% completed; addressed environmental questions from
Army Corps of Engineers – awaiting review comments which are
anticipated by late September, need ACOE permit before project can be
advertised per State grant funding requirements:
Awarded $9.5 million grant funding;
Sewer re-location complete;
Shelf-ready early action stabilization project plan designed and ready
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Pursuing federal, state and LA funding, presented financing options to
Council July 17, reimbursement resolution adopted August 21;
Received the Army Corp of Engineer’s permit December 3, 2012;
Prospective Bidder’s pre-qualification applications were received
December 5, 2012;
The project is being advertised – the City has asked to received
proposals from pre-qualified bidders; the proposals received will be
opened at 11:00 Thursday morning January 24, 2013; and
The City Council has directed Staff to develop funding alternatives,
including the possible use of Reserves and/or debt financing, to be
presented to the FAC. Subject to approval by the City Council, Magis
Advisors is expected to assist the City with the development of
financing alternatives.
Jan. 24 received 5 construction bids; will ask Council approval of
contract March 19. Anticipate June 2013 project start date.
City Council approved construction and Professional Services
contracts March 5. Anticipate May 2013 construction start date.
Pre-construction meeting scheduled April 8, 2013.
Ground breaking ceremony performed April 16, 2013.
Project is under construction.
3) CITIZEN INVOLVEMENT
Increase Citizen Involvement in Infrastructure Goal-Setting & Planning:
Review "lessons learned" from past projects, need more direct Staff outreach
to residents and businesses, identify instances and plans to deal with
deferred maintenance of facilities (Score = 12)
Public outreach in planning for Safe Routes to Schools with parent
surveys and student tallies to design project; also PTA presentation
and PW will participate in annual Walk to School Day;
Public Works use of community workshops for planning of San Ramon:
RPV neighbors as well as LA mobile home park;
Public outreach in design of Whitley Collins crosswalk;
Preserve Trails Plan extensive public input from all user groups;
Planning staff facilitates bi-annual Neighborhood Advisory Meeting
between Marymount College and surrounding neighborhood groups;
Staff facilitates meetings of the Abalone Cove Grant Focus Group, a
group made up of City officials, neighbors and other interested parties
to help steer the design of the public improvements proposed for
Abalone Cove Park. Focus Group meetings have occurred on
February 25 and March 25, 2013 and a project update was provided to
the City Council on April 2. The Third Focus group meeting was held
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on April 29, 2013. This project is expected to be completed in the
summer of 2014.
Planning Staff has begun planning the public outreach meetings for
obtaining public participation and input on updating the Lower Pt.
Vicente portion of the Coast Vision Plan and the City’s Trail Network
Plan.
Planning staff worked with many interest groups in preparing policy
reports on: Garage Sales, FAR, Hedges, Clean-Up Amendments,
Open Space Hazard and GIS Zoning; and
Public Works use of City Council workshop to educate community
specific to the geophysics of the Altamira landslide complex including
potential mitigation projects to aid in slowing movement.
Evaluate City Recreation Programs: Review the current types of recreation
programs offered to the public (Score = 2)
Staff continues to evaluate and adjust recreational programs to meet
the needs of the community. This summer, the R&P Department is
planning a Junior Ranger Summer Camp; the second year of a popular
Adult Softball League; a Music Festival at the Ladera Linda Community
Center; a Paddle Tennis Tournament; a Pet Vaccination and Microchip
Clinic; and has reinstated a Pet Adoption event in collaboration with
the Los Angeles County Animal Care and Control Department.
Public Outreach Program: Develop and implement a comprehensive program
for 2013 to familiarize residents about City services, resource information
available, public participation opportunities, fiscal and management
accountability, and frequently asked questions.
4) PUBLIC INFRASTRUCTURE
Infrastructure Funding: Consider a full range of funding options (Score = 12)
Staff and San Ramon Subcommittee pursued funding resources for
project with County and City of LA. Debt financing options have been
reviewed with City Council and a reimbursement resolution was
adopted August 21 to allow the city council the discretion in the future
to determine the funding plan including debt financing.
Mayor and staff lobbied our representatives in Washington DC for
funding for the San Ramon project.
As described above, the City Council has directed Staff to develop
funding alternatives, including the possible use of Reserves and/or
debt financing, to be presented to the FAC.
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At its meeting on December 18, 2012, the City Council approved an
agreement with Magis Advisors to prepare the financing plan for the
San Ramon Project.
Tim Schaefer of Magis Advisors has encouraged an overall review of
infrastructure replacement in conjunction with the City’s ability to fund
replacement in the future.
Staff has provided the Finance Advisory Committee with an
informational overview about the development of a citywide
Infrastructure Management Plan (“IMP”) and expects to present an
overview of the IMP process at a regular City Council meeting in the
near future.
Portuguese Bend Landslide: Roadway maintenance, dewatering wells
(Score = 6)
Current budget provides funding for new dewatering well (Abalone
Cove);
City Council, in conjunction with Staff, conducted a landslide workshop
July 31 that reviewed the geology of the landslides, previous mitigation
measures and summarized possible future mitigation measures; and
City Council directed Staff to bring back a report that further defines
the possible future mitigation measures, summarizes the costs and
prioritizes the projects – staff report to City Council is anticipated in
October/November.
December 2012 report on landslide projects and costs received by City
Council.
Staff is requesting landslide projects funding in the 2013-14 budget to:
install 2 new dewatering wells, rehabilitate 1 existing well, and to
straighten PVDS at the eastern entrance to the landslide.
Design is underway to straighten the eastern entrance to the landslide
along Palos Verdes Drive South.
Other dewatering well rehabilitation projects are expected to be
included in the 5 year Capital Improvement Program.
Citywide Sewer Maintenance: Review maintenance program, schedule and
projects (Score = 6)
Abalone Cove Sewer Lift Station repairs are complete;
Harris & Assoc. revised Citywide Sewer Report on needs and
maintenance;
Currently reviewing sewer maintenance efforts with LADPW; and
Reviewed sewer maintenance efforts with LADPW, anticipate reporting
finding with projects in Spring 2013.
Meeting with Harris & Associates in March to update report.
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Met with AKM Consulting Engineers in March to discuss the needs of
the sewer system in Abalone Cove. AKM to provide a proposal to
evaluate the system and make recommendations with cost estimates
for repairs.
Staff has recommended the inclusion of several sewer line
replacement projects in the FY13-14 budget.
Staff expects to include other sewer line replacement projects in future
years of the 2013 Capital Improvement Program.
Citywide Storm Drain Maintenance: Review maintenance program, schedule
and projects (Score = 5)
PW Storm Drain Master Plan Update underway;
2012 Storm Drain Lining Projects construction in progress, completion
anticipated in June. Additional scope added to structurally rehabilitate
large diameter pipes and add pipes in need of immediate repair;
Storm Drain Lining Project awarded April 17, 2012.
Completed construction of Ronsard to Stokowski storm drain
improvements;
Completed emergency project to restore drain facility in PB Landslide;
Awarded GPS mapping contract for storm drains on east side of RPV;
Completed improvements to Miraleste Plaza storm drain system –
NOC filed Dec 2012;
Catch basin cleaning for FY 2012-13 completed. Over 32 tons of
debris removed;
Design of improvements to San Pedro Canyon drainage system
underway;
Completed Mossbank extension runoff improvements in Nov 2012; and
Design of storm drain improvements along PVDS at Terranea Way
complete, construction pending Spring 2013.
Design of storm drain improvements under PVDE underway for
inclusion in PVDE Arterial project, currently scheduled for construction
in Summer 2013.
City, in league with other South Bay cities, awarded a grant to install
remaining catch basin inserts in Machado Lake drainage area. Design
and MOU development underway for anticipate construction in
Summer 2013.
Awarded construction contract for improvements to Miraleste Plaza
storm drain system – const begins Sept 2012;
Awarded contract for catch basin cleaning for FY 2012-12 – begins
Sept 2012;
Design contract awarded for improvements to San Pedro Canyon
drainage system;
Design underway for Mossbank extension runoff improvements; and
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Miraleste Plaza storm drain system, catch basin cleaning, design of
San Pedro Canyon drainage projects, and the Mossbank extension
improvements are substantially complete.
PVNET has recently acquired a user license for participating in the Los
Angeles Regional Imagery Acquisition Consortium (*LAR-IAC”) that
includes access and unlimited use by City staff and its vendors.
Access to LAR-IAC will enable further development of the storm drain
management plan, while the City further considers its own participation
license in LAR-IAC.
Design is underway to re-route a storm drain on the 30200 block of
Palos Verdes Drive East.
Energy Audit of City Facilities: Provide update of grants and completed
projects (Score = 3)
Met with Contractor re: audit of City facilities; determined PVIC and
Hesse potential candidates for Auto Demand Response program. The
City enrolled in SCE’s Enterprise Energy Management cost savings
program. As part of the Energy Leader Partnership Program, the City
qualified for Silver Status. An Energy Action Plan (EAP) was prepared
for the City and submitted to SCE for review. On April 4, 2013, the City
was notified that its EAP was approved, thus moving the City to Gold
Status which will increase the City’s energy cost savings.
In July 2012, Staff met with Greg Stevens, a consultant who works on
behalf of the South Bay Environmental Services Center (SBESC) to
begin a full energy audit of the City’s Municipal buildings. Mr. Stevens
reviewed the City’s energy and gas bills over the past 12 months and
conducted site visits to each City facility. The audit will document the
existing lighting, HVAC, building envelope and insulation inventory for
each facility and will identify energy upgrade opportunities, associated
costs for upgrades, potential rebates, future payback, HVAC and solar
systems for the City Hall campus. The City has received the audit for
City Hall and is awaiting the audit for the other City facilities.
County Sewer Pump Station at Western Avenue & Avenida Aprenda: Identify
issues to be addressed, encourage LA County Sanitation Districts to
complete work (Score = 1)
PW staff is in communication with County to complete and restore the
work site; and
The construction was scheduled for completion by December 31,
2012, but a few of the final aspects of the project, including the final
paving of the Palmeras Place cul-de-sac, have been delayed and so it
is now expected to be complete in early 2013.
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CalWater Facilities within Portuguese Bend Community: Meet with CalWater
to ensure the safety of water lines and other infrastructure in active landslide
area (Score = 1)
Cell Sites in Public Right-of-Way: Explore options to provide better visual
screening (Score = 0)
Staff presented a legal refresher to the City Council on February 19,
2013.
Staff is exploring the idea and feasibility of a Wireless Masterplan or
equivalent document to help develop a comprehensive inventory of
existing cell sites, establish design guidelines and to help mitigate
visual impacts created by the increasing number of cell antennae
proliferating in the public right of way.
Citywide Street Maintenance: Review street maintenance program (Score =
?)
PW staff continually implementing Pavement Management Program,
largely on schedule for residential and arterial street paving projects.
Arterial rehab of PVDS is completed Will begin plan preparation for
Palos Verdes Drive East. Design of the next residential rehabilitation
project (Area 3 & 5) is nearing completion. Construction is expected to
commence in about 3 months.
Construction for PVDE roadway rehabilitation will commence Summer
2013. With the anticipated impacts, the summer months will be the
ideal time to construct the improvements. Further, due to the heavy
construction at Marymount College and San Ramon Canyon, it is best
to delay the roadway rehabilitation until after Marymount College
completes most of their improvements. The switchbacks area of PVDE
will be removed from the project scope until after completion of the San
Ramon Landslide Stabilization project is completed.
The Residential Roadway Rehabilitation Project (Areas 3 & 5) will
commence construction around January 2 (weather permitting). A
construction contract has been awarded to Hardy & Harper and project
details are being worked out.
The residential Roadway Rehabilitation Project (Areas 3 & 5) has
commenced construction. Phase 1, consisting of pavement and
concrete repairs and root pruning is currently underway. Phase 2
which is the actual resurfacing will commence in about 6 weeks.
5) GOVERNMENT EFFICIENCY, FISCAL CONTROL AND TRANSPARENCY
Evaluate "Core" City Services: What services do citizens really want from the
City? (Score = 11)
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Full Transparency of Financial Information: Improve public access to City
financial information (Score = 10)
The following information is now posted on the City website and easily
identified for citizens:
Employee Salary Rates
Employee Salary Ranges
Adopted Pension Revision that was implemented in September
2011, including employee’s assumption of remainder of 8%
share of contribution immediately saving the City 1.5% of
compensation and establishing a 2nd tier for new employees (in
process)
City Manager Employment Contract
Employee W-2 Wages for 2010, 2011 and 2012.
Employee Salary Survey of Market Area
RPV Staffing Levels and Cost, Comparing to other South Bay
Cities
Full-Time Employee Benefits
Personnel Rules
CalPERS link to Facts vs. Myths re: Pensions
State Controller’s Certificate of Compliance
All agendas, staff reports and minutes of the Oversight Board of
the Successor Agency of the RDA are prepared by Staff and
posted on the City’s website
All monthly cash balance reports and payment warrant registers
are available
All financial reports, including the budget, CIP, 5 Year Model,
CAFR (with audited financial statements) and midyear financial
report
Establishing a Council policy for banking procurement, possibly
leading to a competitive process for banking and merchant credit
card services
Coordinated a review by the FAC of the alternative methods for
obtaining and/or estimated the City’s unfunded pension liability
culminating in a report to the City Council on June 19th
Improve Organizational Efficiency: Run a "tight ship," conduct performance
audit of City staffing & programs, analyze "needs" vs. "wants," consider
increased use of volunteers (Score = 10)
Identified opportunity to augment crime prevention neighborhood
patrols by using Lomita Station “Volunteers on Patrol” hours.
Council received a presentation on regarding the Matrix Citywide
Organizational Assessment Report on April 16, 2013, and directed the
Compensation Subcommittee to consider, with input from the City
Manager, the creation of an overall plan, and an implementation plan,
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to address the proposed study recommendations over time, and return
to the Council with the suggested plan at a future meeting within 90
days.
Staff and PVNET, its current IT provider, are proceeding with the 2012
upgrade of the IT system, leading to improved energy and IT network
support efficiencies, cost savings, standardization of software and
desktop computers, improved remote access for users and video-
conferencing capabilities. Use of Office 2010 has been implemented,
following instructor-led classroom training and weekly introductory
workshops. Call handling design for the VOIP system is-ongoing.
Installation of replacement desktop computers is expected in January
2013.
Completed replacement of the Main Page of the City’s website,
including new features like Spotlight, City News & Events, topical scroll
bar and revisions of the drop-down menu that are now consistent with
other California cities.
Recently Integrated texting and Twitter into the City’s emergency
notification listserver system.
Conduct a Business Survey: Staff to prepare a survey, with the assistance of
the Chamber of Commerce or other organizations with similar experience and
expertise, to assess what the City can do for businesses and how can the
City be a better partner with businesses. (Score = 4)
While not intended to fulfill this goal, Planning did conduct a small
survey of businesses in conjunction with proposed mixed zoning at
Golden Cove.
Council Liaison to Advisory Boards: Consider whether each City advisory
board should have a designated City Council liaison (Score = 4)
Review of Existing Contracts/Consultants: Review all contracts and consider
formal bid process, review City's use of consultants, ensure that consultant
work product is actually used, review IT/PV on the Net (Score = 3)
Staff Analyst has prepared a comprehensive list of contracts, value
and term in order to aide in the process of determining new bids to be
undertaken.
Public Works maintenance is working on bid proposals to lower cost
and increase services.
Evaluate Development Review Process: Review fees, expand lower-level
decision making, streamlined review processes, etc. (Score = 3)
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Create a City Business Forum: Include City Council and Staff (Score = 1)
Staff is an active participant in the PVP Chamber of Commerce’s
Economic Development Committee and the South Bay Cities
Economic Development Roundtable. Staff is developing a page on the
City’s Website to act as a business forum for receiving feedback from
City businesses and for disseminating information to City’s businesses.
In addition, Staff participated in the PVP Chamber’s “Community
Showcase and Job Fair” on September 29, 2012.
Evaluate View Restoration Process: Re-evaluate ordinance and procedures
(Score = 1)
Evaluate Employee Compensation: Review salary, benefits & pension
(Score = 0)
RPV Chamber of Commerce: Focus on developing RPV businesses, possible
"subset" of existing Peninsula Chamber of Commerce (Score = 0)
Evaluate City Tree Review Process: Re-evaluate ordinance and procedures,
try to preserve existing street trees (Score = 0)
Analyze various methods of generating revenues for the City: Analyze various
methods of generating revenues for the City, efficiency improvements and
expenditure reductions;
The task is in process. The FAC has nearly completed its review and
Staff expects to provide a report to the City Council soon.
Update the Committee’s Memorandum to the City Council dated April 25,
2012 and titled “Calculation of the City’s Unfunded Pension Liability”: Receive
the 2012 CalPERS Actuarial Valuation Report, update the Committee’s
Memorandum to the City Council dated April 25, 2012 and titled “Calculation
of the City’s Unfunded Pension Liability”, and consider any other pension
related issues which City Council may direct;
The task is completed. Staff expects to provide the FAC’s report to the
City Council soon.
Conduct a competitive bid process for banking services.
This task is in process and is expected to be completed in early May
2013.
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Implementation of the recommendations made by NexLevel regarding IT
(including formalizing a Strategic Plan, installation of a help-desk incident
tracking & metric system and conducting quarterly internal IT meetings with
departments).
The task is in process; however, Staff needs to complete the 2012 IT
Upgrade prior to proceeding with implementation in 2013.
Conducting the competitive process for all IT services.
The task is in process; however, Staff needs to complete the 2012 IT
Upgrade prior to proceeding in 2013.
Implementation of the replacement accounting system (replacement was
high-priority recommendation by Management Partners in 2008.
The task is in process.
6) PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT
Shared Use of PVPUSD & City Facilities: Coordinate with the school district
to share active recreation facilities (Score = 11)
Staff is currently working with the School District to complete a draft
Memorandum of Understanding regarding the public recreational
access to the newly completed pool at Peninsula High School.
Eastview School District Issue: Consider whether to resume efforts to resolve
disenfranchisement of Eastview residents regarding PVPUSD issues (Score =
2)
7) WESTERN AVENUE CORRIDOR ISSUES
Western Avenue Commercial Corridor: Evaluate & integrate existing Western
Avenue specific plans, SCAG grant proposal, City Municipal Code and other
programs for future discussion and goal-setting; SCAG grant status
tentatively agendized for 1/17/12 meeting (Score = 10)
A new Western Ave Corridor Vision Plan is being developed by a land
use consultant as part of the $100,000 Compass Blueprint grant
awarded to the City by SCAG. The plan is intended to improve the
aesthetics, economic development opportunities and traffic within the
commercial corridor. An advisory committee made up representatives
of local residential neighborhoods, businesses, the City of Los Angeles
and Caltrans will help guide the effort.
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Western Avenue Improvement: City "gateway," improve aesthetics (Score =
7)
The Western Avenue Vision Plan Advisory Group held its kick-off
meeting on August 22, 2012. One of the primary goals identified by the
Group was to make Western Avenue more of a City “Gateway” through
streetscape beautification, increasing the walk ability, improving the
pedestrian and bicycle experience and creating incentives for
businesses to renovate their buildings. A Draft Concept Plan was
presented to the Advisory Group in November 2012 and input was
received. A refined Draft Concept Plan was presented to the Advisory
Group in February and input was received. The Draft Concept Plan
was presented to the general public at a public workshop on April 20,
2013. The Concept Plan will be presented to the City’s Planning
Commission on May 28 and to the City Council on June 18.
Ponte Vista Project in San Pedro: Monitor and evaluate development
proposal for Ponte Vista site, focus on traffic impacts (Score = 5)
Project updates monitored by staff and presented in Border Reports.
8) INTERGOVERNMENTAL ISSUES
Monitor Actions by the State of California: Staff to inform the Council of
actions by the State Legislature or State agencies that may adversely impact
the City or our residents (examples: unfunded mandates, tax/revenue
changes.
9) SOUTHERN CALIFORNIA EDISON ISSUES
SCE Infrastructure Safety & Reliability: Confer with SCE to ensure the safety
of electrical lines (Score = 9)
RPV staff participated in Peninsula-wide workshop held by SCE in
February where we demanded and received a comprehensive
planning document for improved electrical service reliability.
In-depth report and presentation on SCE issues and recommended
actions to Council July 17 and follow up report by SCE given on Dec.
4.
Report on infrastructure improvement project was provided by Marvin
Jackmon. Approximately 160 poles will be replaced on the City’s east
side as phase 1 of the project. The work is anticipated to be complete
by the end of July this year.
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10) CITY TRAIL SYSTEM ENHANCEMENT
Trail System Enhancement: (Score = 9)
In October 2012, the Council approved amendments to the preserve
trails system which is managed by the PVPLC. Council also directed
that further analysis of safety considerations be undertaken. The Final
Preserve Trails Plan was incorporated into the Preserve’s Public Use
Master Plan (PUMP) which was approved by the City Council on April
2, 2013. In addition, proposals for improving trail use enforcement will
also be presented to the Council for consideration at a future meeting.
Planning and Public Works Staff is working on projects to enhance
certain trails outside of the Preserve (Salvation Army, Bronco,
Martingale, Grayslake and Lower Hesse Park).
As directed by the City Council on January 15, 2013, Staff has reached
out to the other Peninsula cities to identify any inter-jurisdictional trail
issues as Staff will start reporting the status of any said issues to the
City Council on a quarterly basis.
Public Works Staff has scheduled construction of California Coastal
Trail to begin on June 3rd. Construction is scheduled to be completed
in September 2013.
COMPLETED GOALS or TASKS SINCE 2012:
City Dog Park – The temporary dog park was constructed at Point Vicente
Park/Civic Center and officially opened on November 8, 2012. The City will
continue to support a regional dog park location.
City Skate Park – Completed, due to the planned location of a Peninsula
park in Rolling Hills Estates.
City Dog Beach – The trial period and Council policy action was completed.
Peninsula-Wide Park Support of City Parks – Staff outreach was part of the
Dog Park and Skate Park discussions with Peninsula cities.
Overview of Current Business Environment – Staff (Rojas) presentation to
Council March 6, 2012.
Review City Fees – Completed review of fees and staff (Rojas) covered in
presentation to Council on March 6, 2012.
Evaluate Business Fees – Completed also on March 6, 2012.
Streamline Business Openings – Completed also on March 6, 2012.
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Zero-Based Budgeting – Expanded menu of discretionary funding items for
Council budget workshop June 19, 2012.
Support of Local Businesses – Completed with staff presentation March 6,
2012.
Enhance General Fund & CIP Reserves – Presented to Council June 19,
2012.
Prepare a Fiscal Health Statement – Presented FAC statement to Council
on January 15, 2013.
The following goals were not included on the final adopted list because they
are already under review or scheduled on the Tentative Agenda:
Civic Center Master Plan: Staff to present all information about the Civic
Center project prepared to date to the City Council and the public within 60
days; City Council may then refer to PC and/or FAC for recommendations.
Sheriff's Department Community Outreach: Consider Deputies' attendance at
HOA meetings
Monitor Traffic Safety Commission Activity: Review & evaluate effectiveness
of flashing lights at crosswalks
Animal Control: Review contract with County Animal Control, trapping of
wild/nuisance animals and road-kill disposal
Review Fire Protection Services: Ensure weed abatement is sufficient on
City’s open space properties
Rancho LPG Butane Tanks in San Pedro: Reconsider position on the removal
of tanks?
Terranea Resort: Evaluate fees and process for use of City Hall for off-site
Parking
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Current Park Improvement Initiatives: Provide City Council overview of status
of current projects (i.e., Lower Hesse, Grandview, Abalone Cove grant, ADA
upgrades, etc.)
Status of Redevelopment Agency: Staff to brief City Council on status of RDA
in light of recent State Supreme Court decision
Beautification (Recycling) Grant Program: Reinstate the Beautification
(Recycling) Grant Program, review City policy, consider disbursement on
basis of best use/need, possibly focus on Hawthorne Boulevard or other
major corridors.
Temporary Non-Commercial Banner Program: Re-evaluate aesthetics of
current banner sign "backdrops"
Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight paths from Torrance airport
Re-Evaluate "No Solicitation" Ordinance: Review solicitation regulations and
alternatives; tentatively agendized for 4/3/12 meeting
Public Feedback via City Website: Revise City website to provide enhance
opportunities for public feedback, opinion surveys, etc.
Town Hall Meetings: Consider establishing a regular schedule of "town hall"-
style meetings
Regular City Council Meetings: Reduce duration of meetings, length of Staff
reports
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