RPVCCA_CC_SS_2014_04_15_01_Tentative_Agendas_&_Goals_&_PrioritiesTENTATIVE AGENDAS
Note: Time Estimates include 45 mins. for the first section of the agenda (Mayor's
Announcements, etc. through the Consent Calendar) and 15 mins. for the last section (Future
Agenda Items through Adjournment).
April 29, 2014 -Adj. Reg. Mtg. 7:00 PM -Hesse Park (Time Esl -4 hrs)
New Business:
Consent
Award Prof Serv Agmt for the City Manager Recruitment Firm
Founders Park Agreement
Regular Business
Budget Menu (1 hr)
Infrastructure Report Card Background Data and Recommendations (1 hr)
Matrix Report Status Update (1 hr)
Introduction of Ordinance -Amending Chapter 6 of Municipal Code (10 mins)
May 6, 2014 -(Time Est. -4 hrs)
Closed Session:
Mayor's Announcements: Household Hazardous Waste Roundup Event; Building & Safety Month
City Manager Report:
New Business:
Consent
Award of Construction Contract-Salvation Army Trail Improvement Project
Approve MOU for Harbor Toxics TMDL Monitoring
Award of Const. Cont. & Prof Serv. Agmt-Ryan Park So. Entrance Realignment & Parking
Lot Expansion
Initiate Proceedings/Prep of Engineer's Rept-Citywide Landscaping & Lighting Maint. District
Mountains Recreation & Conservation Authority -Extension of Contract
Public Hearings
Zone 2 Final EIR & Code Amendment (3 hrs)
Regular Business
May 20, 2014 -(Time Est. - 3 _hrs 45 mins)
Closed Session:
Study Session:
Mayor's Announcements: Public Works Week
SS1-1
City Manager Report:
New Business:
Consent
First Arndt. to Agmt. -Community Development Block Grant Administration Services
Easement Relocation on Alta Vista
Public Hearings
General Plan Amendment Initiation Request -Crest Road (45 mins)
Appeal of the Planning Commission's Determination re Roof-Mounted Antenna Structure on
Commercial Bldg. at 28041 Hawthorne Blvd. (1 hr)
Regular Business
Portuguese Bend Nursery School Lease (30 mins)
Update regarding Agricultural Use at Pt. Vicente Park (30 mins)
June 3, 2014 -(Time Est. - 3 hrs 20 mins)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Award a 1 year Contract Extension to Fire Grazers for Fuel Mod. with Goats
Award a 1 year Contract Extension to L.A. Conservation Corps
Award a 1 year Contract Extension to Nationwide Envir. Serv-Street Sweeping Services
Award a 1 year Contract Extension to West Coast Arborist-Tree Trimming Maint. Services
Border Issues Status Report
Public Hearings
EDCO Rate Adjustment Request for FY 14-15 (15 mins)
UWS Rate Adjustment Request for FY 14-15 (5 mins)
Regular Business
Draft Budget/Five-Year Model/CIP (1 hr)
Establishment of an Anonymous Fraud, Waste & Abuse Hotline (1 hr)
June 17, 2014 -(Time Est. - 3 hrs 30 mins)
Closed Session:
Study Session:
Mayor's Announcements:
SS1-2
City Manager Report: West Basin Water District -Presentation by Ron Smith
New Business:
Consent
Award Parks and Trails Landscape Contract
Award Median Maintenance Contract
Public Hearings
Proposed Levy & Coll. of Assessments -Citywide Lands. & Lighting Maint. Dist. (10 mins)
Abalone Cove Sewer Maintenance Fee (10 mins)
Adopt FY 14-15 Budget (15 mins)
Storm Drain User Fee (20 mins)
Regular Business
Sheriff's Contract (15 mins)
Council Consideration of Petition submitted by Jack Downhill (1 hr)
Code Amendment Initiation regarding Exterior Lighting (20 mins)
July 1, 2014-(Time Est. - 4 hrs)
Closed Session:
Mayor's Announcements: Parks and Recreation Month; 4th of July Celebration
City Manager Report:
New Business:
Consent
Public Hearings
Marymount California University -Athletic Field Reconfiguration (3 hrs)
Regular Business
July 15, 2014 -(Time Est. - 3 hrs 30 mins)
Closed Session:
Study Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
SS1-3
Public Hearings
Regular Business
Placement of Surveillance Cameras at City Entrances (60 mins)
Foliage Analysis at Time of Property Sale (90 mins)
July 29, 2014 -(Time Est.-)
Closed Session:
Mayor's Announcements:
City Manager Report:
New Business:
Consent
Public Hearings
Regular Business
Future Agenda Items (Identified at Council Mtgs & pending receipt of memo from Councilmember)
April 2, 2013 -Revisit Policy regarding Naming of Public Facilities and establish a protocol for
acknowledging the passing of former City officials, civic leaders, and military personnel (Campbell)
Revisiting the Skateboarding Ordinance (Brooks)
June 4, 2013 -Clean-up language regarding the City Council Rules of Procedure (Campbell)
December 17, 2013 -Senior Mgmt hires -Council to have an advise and consent role (Duhovic)
February 4, 2014 -Transparency regarding Labor Negotiations (Campbell)
February 18, 2014 -Review of Policy No. 43 regarding Banking Services Procurement (Knight)
March 4, 2014 -Skate Park Proposal (Duhovic)
March 18, 2014-Review of Public Works Scanning Project (Brooks); Presentation regarding South
Bay Cities Council of Governments Organization (Knight)
Future Agenda Items Agendized or Otherwise Being Addressed
November 6, 2013 -Feasibility to Incorporate the Private Storm Drain on Rockinghorse Road into
the City's Storm Drain System (Misetich) [Staff to address.]
November 19, 2013 (Study Session) -City Street Tree Maintenance Practices (Brooks) (To be
placed on a future agenda.)
SS1-4
CITY OF RANCHO PALDS VERDES
2014 City Council Goals
Public Safety and Traffic Control
Priorities include:
1. Continue with focus on crime prevention
Response by: Report to City Council on options to enhance crime prevention
programs by April 15, 2014
Assigned to: City Manager's Office
2. Continue forging close City relationships with Sheriff's Department
Response by: On-going throughout 2014
Assigned to: City Manager's Office
3. Create joint powers agency for emergency management for the Peninsula
Response by: Report to City Council on process to form a JPA or alternative
by May 31, 2014
Assigned to: City Manager's Office
4. Ambulance service on the south side of the City
Response by: Report to City Council on options to establish an ambulance
"station" on the south side of the Peninsula by August 31,
2014
Assigned to: City Manager's Office
SS1-5
Inf rastru ctu re
Priorities include:
1. Infrastructure Management Plan funding and alternatives
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance/IT Departments
• Draft IMP to be presented to City Council by December 16, 2014
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Response by: Quarterly updates and Public Works Staff to recommend
landslide mitigation measures, including but not limited to
dewatering wells, in accordance with approved and budgeted
capital improvemen t plan
Assigned to: Public Works Department
• Dewatering Well Maintenance: Each well is inspected monthly to determine
operational adequacy and maintenance is pe rfo rmed as needed.
• New Dewatering Wells: One new boring was conducted in February,
however analysis of the well development (potential dewatering production)
has not been completed. Once the analysis is complete the dewatering well
could be completed which is likely to occur in May. The second dewatering
well location has been determined and work on that project is likely to
commence in May.
• Dewatering Well Reconstruction: One well within the Abalone Cove
dewatering well network will be reconstructed this fiscal year. Construction
on that project will likely begin in June
Citizen Involvement and Public Outreach
Priorities include:
1. Continue citizen involvement in infrastructure goal-setting process
Response by: Present Infrastructure Management Plan to City Council by
December 16, 2014
Assigned to: Public Works Department and City Manager's Office
• Draft IMP to be presented to City Council by December 16, 2014
2. Continue community workshops for issues such as safe school routes,
cross-walks, Coast Vision Plan, park/preserve improvements, etc.
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
academy, etc.)
Response by: On-going throughout 2014
SS1-6
Assigned to: All Departments (City Manager's Office to lead)
Government Efficiency, Accountability, Fiscal
Control, Transparency and Oversight
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager search
Response by: Work with Subcommittee to present contract for executive
search firm for City Council approval by April 1, 2014
Assigned to: City Manager's Office/Human Resources
2. Council to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations, etc.)
Response by: Present Matrix Report update to City Council ·on March 18,
2014, and conduct follow-up session with JPIA on April 29,
2014
Assigned to: City Manager's Office/Human Resources
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance/IT Department
5. Improve Organizational Efficiency (from Matrix Report, previous City Council
goals, etc.)
-Rebidding of contracts (large -City Attorney, IT, etc.)
Response by: August through December 2014
Assigned to: City Manager's Office and Finance/IT Department
-Public Works Actions
-Transparency Enhancements
-City Clerk
-Human Resources
-Community Development
Parks and Recreation Programs
Priorities include:
SS1-7
1. City trail system enhancement
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
Actions taken to achieve goal:
• Staff has arranged a social media platform with Mindmixer to help garner
public participation and input on the Trails Network Plan Update
Additional effo rts to enhance the trail system:
o Meet with PVPLC and MRCA Rangers on a monthly basis to discuss
preserve management, trail maintenance, access control and effe ctive
trail signage and markers.
o Assisted the PVPLC in the creation of the Volunteer Watch Program to
increase public outreach and preserve monitoring.
2. Implementation of on-line access to recreation programs and space rentals
Response by : Complete "go-live" for Active .Net by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Staff using ActiveNet for all REACH and City-run recreation registration
• Trained 80% of FT Staff and 50% of PT Staff on new system
• Created a User Guide to assist implementation of new system
• The ActiveNet public access portal has been created, with customized
pictures added to the site.
• Transferred existing reservations and programs to new system
• Created marketing plan for ActiveNet roll-out
Future Actions to achieve goal:
• Train remaining full time and part time staff on new system
• Install credit card devices at PVIC, Hesse, Ladera Linda & City Hall
• Test public site for errors and complications
• Implement marketing plan for ActiveNet roll-out
• Go live with public Active.net site
• Continuous monitoring and improving of system as needed
3. Continue with shared use of PVPUSD & City Facilities
Response by: City recreation programs to be available at Peninsula High
pool and Miraleste Intermediate gym by May 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Facilitated meetings with PVPUSD Deputy Superintendent and Athletic
Director to tour the sites and discuss logistics and school district
requirements for implementation of the MOU.
SS1-8
• Met with the CEO of Toque Futsal to discuss potential partnership
opportunity to bring futsal to the Miraleste Gym.
• Researched resources for lifeguards for open swim at Peninsula High as
well as program option opportunities with ZA P.
• Outreach efforts made with the San Pedro YMCA for potential partnership
opportunities for lifeguard resources and swim classes/program
opportunities.
Future Actions to achieve goal:
• Enter agreements with third party operators.
• Provide open swim and gym until further agreements are negotiated and
secured.
4 . Continue with evaluation of city recreation programs,
sustainability of/demand for programs
Response by: Complete evaluation by August/September 2014
Assigned to: Recreation & Parks Department
Actions taken to achieve goal:
• Inventoried and identified past surveys, studies and reports to aid in
analysis.
Future Actions to achieve goal:
• Identify, implement and evaluate a survey method to obtain current
recreational trends and program needs of the community.
• Research surrounding like jurisdictions and compare services and fees.
• Staff will analyze the comparison of privatized rentals, independent
contractors and in-house services.
Intergovernmental Issues
Priorities include:
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
2. Revisit Council policy on upcoming legislation
Response by: Present Policy No. 29 to City Council for review by April 2014
Assigned to: City Manager's Office
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
process to emphasize the importance of avoiding any increase in Peninsula
SS1-9
overflights or
residents.
Response by:
Assigned to:
reduction in altitudes that would adversely impact City
On-going throughout 2014
Finance/IT Department (transition to Community
Development Department in March 2014)
(Adopted by Rancho Palos Verdes City Council on February 18, 2014)
SS1-10