RPVCCA_CC_SR_2014_04_15_G_Services_Agreement_Sanitary_Sewer_DesignCITY OF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
MICHAEL THRONE, DIRECTOR OF PUBLIC WORKS ii.()
APRIL 15, 2014
AWARD PROFESSIONAL SERVICES AGREEMENT-
SANITARY SEWER DESIGN SE~ICES
CAROLYNN PETRU, ACTING CITY MANAGE~
Project Managers: Ron Dragoo, Senior Enginee~
RECOMMENDATION
1. Award a contract for professional services to Harris and Associates, in an
amount not to exceed $192,220.
2. Authorize the Mayor and City Clerk to execute an agreement with Harris and
Associates.
BACKGROUND/DISCUSSION
The City's sanitary sewer system is essential for City operations, yet it has not required
significant expenditures in past years due to an inter-local agreement with Los Angeles
County for maintenance activities. The City owns the system and the County has the
primary responsibility for maintenance and preventative maintenance including pipeline
replacement due to age. The County collects a sewer fee from the City's property
owners which it uses to maintain the system. The County performs video inspections,
cleans the system and created a maintenance program to address defects. The
County has indicated that some of the system defects such as breaks or holes in lines,
cracks and minor misalignments could be corrected by inserting liners into the pipes
(similar to the lining that has been performed in storm drains in the City). The County
anticipates the Board of Supervisors will authorize projects in the near future to address
this work.
Although the County maintains the City's sewer system, the City retains responsibility
for its operation, public safety and welfare. The City, not the County, maintains legal
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and regulatory responsibility (i.e. state or federal fines resulting from overflows). The
City conducted a survey of the system, and in 2004 the Sanitary Sewer Master Plan
was created to help in the management of this asset which was updated in 2009.
Rancho Palos Verdes is responsible for correcting issues associated with the capacity
of the system. Through the Master Plan some segments of the system were identified
to be deficient in capacity and accordingly the City Council budgeted for the needed
projects in the FY 2013114 budget.
ANALYSIS
Specialized design firms with expertise in pipeline design specific to capacity related
projects were identified and asked to provide information through the Request for
Qualifications (RFQ) process. An RFQ for sewer design services was prepared and
sent to KOA Corporation ICBM Consulting, Harris and Associates, PSOMAS, and BKF
Engineering. Three of the four design firms responded. They were KOA Corporation
ICBM Consulting, Harris and Associates, and BKF Engineering. The proposals were
reviewed· and Harris and Associates was determined to be the best fit for this project.
The final scope and cost of services were then negotiated. The RFQ, revised proposal,
and cost of services are attached to the Agreement (Attachment A).
As part of the work performed through this contract, five line segments that were
identified in the Sanitary Sewer Master Plan as having capacity issues will be analyzed
to verify capacity issues exist. If the analysis is conclusive and it is confirmed that that
there is a need to provide additional capacity in the line segment the construction
design will continue. The design approach for segments may include innovative
solution such as trenchless technology -pipe bursting, or the installation of a parallel
main line to provide additional capacity. A map indicating the anticipated project
locations has been included as Attachment B.
The design and development of the project construction specifications are anticipated
to be completed in approximately four months. Following design, the projects will be
advertised and the bidding results will be presented to the City Council with a possible
recommendation to award a construction contract this summer with construction
completion expected by the fall.
CONCLUSIONS
Approving the recommendations will award a Design Professional Service Agreement
to Harris and Associates for the sanitary sewer system design.
FISCAL IMPACT
The recommended action will result in the expenditure of up to $192,220 for the design
of up to five capacity increasing segments of the sanitary sewer system.
Funds are available and budgeted for this work through the City's Capital Improvement
Program.
Attachment: A) Design Professional Services Agreement
B) Anticipated Project Location Map
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ATTACHMENT A
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CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this 15th day of April,
2014, by and between the City of Rancho Palos Verdes (hereinafter referred to as the
"CITY") and Harris & Associates, Inc. (hereafter referred to as "CONSUL TANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as providing sanitary sewer design services
including but not limited to: confirming the need to replace the five sections of the City's
system that have been identified as under-capacity in the Master Plan Update; coordinating
design plans and construction procedures with the County of Los Angeles; producing full
designs for the replacement sewer pipe system; and providing a detailed engineer's
estimate.
1.2 Description of Services
CONSULT ANT shall confirm capacity requirements as a check prior to
beginning sanitary sewer system design, design and produce plans in accordance with Los
Angeles County requirements, produce plans specifications and estimates for each section
of the system that is under-capacity, and develop constructability methods for by-pass
during construction, as described in the CITY's Request For Qualifications, which is
attached hereto as Exhibit "A" and incorporated herein by this reference, and in
CONSUL TANT's Proposal, which is attached hereto as Exhibit "B" and incorporated herein
by this reference. In the event of any conflict between the terms of this Agreement and
incorporated documents, the terms of this Agreement shall control. In the event of any
conflict between Exhibits "A" and "B," the terms of Exhibit "A" shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSULT ANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSUL TANT shall not be responsible for delay, nor shall
CONSULT ANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
information or to approve or disapprove CONSUL TANT's work promptly, or delay or faulty
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performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSULT ANT's control or without CONSULT ANT's fault.
2.1 Fee
ARTICLE 2
COMPENSATION
CITY agrees to compensate CONSULT ANT an amount not to exceed One
Hundred Ninety-two Thousand Two Hundred Twenty Dollars ($192,220.00) for services as
described in Article 1.
2.2 Terms of Compensation
CONSULT ANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSUL TANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSULT ANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSUL TANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSULT ANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSUL TANT without liability to CONSUL TANT
upon ten (10) working days advance written notice.
2.3 Prevailing Wages
CITY and CONSUL TANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this reference.
2.4 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSUL TANT shall perform such services, and CITY shall pay for such
additional services in accordance with CONSUL TANT's Schedule of Hourly Rates within
Exhibit "B," which in any case shall meet or exceed prevailing wage rates. The rates in
Exhibit "B" shall be in effect through the end of this Agreement.
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2.5 Term of Agreement
This Agreement shall commence on April 17, 2014, and shall terminate on
June 30, 2015, unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSUL TANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims, demands, causes of action,
damages, injuries, liabilities, losses, costs or expenses, including reimbursement of
attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSUL TANT or any of its officers, employees, subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1(a), and to the maximum extent permitted by law, CONSUL TANT shall defend,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSUL TANT or any of its officers, employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising froni the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSUL TANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section 3.1 (b) shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of lndemnitees.
( c) All duties of CONSUL TANT under Section 3.1 shall survive termination
of this Agreement.
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3.2 General Liability
CONSUL TANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSUL TANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:Vll or better.
3.3 Professional Liability
CONSUL TANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and aggregate
for errors and/or omissions of CONSULT ANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in the
State of California and rated in Best's Insurance Guide with a rating of A:Vll or better. If a
"claims made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSUL TANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident. Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A.M. Best's Insurance Guide with a rating of
A:Vll or better.
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3.5 Worker's Compensation
CONSULT ANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSUL TANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSUL TANT shall provide immediate notice to the CITY if CONSUL TANT
receives a cancellation or policy revision notice from the insurer.
(b) CONSULT ANT agrees that it will not cancel or reduce any required
insurance coverage. CONSUL TANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSUL TANT's expense, the premium thereon.
3. 7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSUL TANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULT ANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without cause,
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by the CITY upon thirty (30) days prior written notice or by CONSUL TANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSULT ANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of this
paragraph exceed the amount which would have been paid to CONSUL TANT for the full
performance of the services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSUL TANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shalt be considered "works made for hire," and all Written Products
and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSULT ANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULT ANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULT ANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSUL TANT shall defend, indemnify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in any way
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related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSULT ANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSUL TANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSUL TANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSUL TANT prepares a
document on a computer, CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
6.1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSUL TANT shall notify CITY of CONSUL TANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSUL TANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq.).
6.3 Audit
The CITY or its representative shall have the option of inspecting, auditing, or
inspecting and auditing all records and other written materials used by CONSUL TANT in
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preparing its billings to the CITY as a condition precedent to any payment to
CONSUL TANT. CONSUL TANT will promptly furnish documents requested by the CITY.
Additionally, CONSUL TANT shall be subject to State Auditor examination and audit at the
request of the CITY or as part of any audit of the CITY, for a period of three (3) years after
final payment under this Agreement.
6.4 Personnel
CONSULT ANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSUL TANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing. CONSUL TANT shall
make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSUL TANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSUL TANT be
responsible for its associates and subcontractors' services.
6.5 CONSUL TANT's Representations
CONSULT ANT represents, covenants and agrees that: a) CONSUL TANT is
licensed, qualified, and capable offurnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSUL TANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSULT ANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.6 Conflicts of Interest
CONSUL TANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve ( 12) months after completion of the work
under this Agreement which is or may likely make CONSUL TANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSULT ANT has been retained
pursuant to this Agreement.
6. 7 Legal Action
(a) Should either party to this Agreement bring legal action against the
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other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California, excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
(c) Should any legal action about a project between CITY and a party
other than CONSULT ANT require the testimony of CONSULT ANT when there is no
allegation that CONSUL TANT was negligent, CITY shall compensate CONSUL TANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSUL TANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSUL TANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSUL TANT may use the services of persons
and entities not in CONSUL TANT's direct employ, when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSULT ANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSUL TANT notifies the CITY in advance.
6.9 Independent Contractor
CONSUL TANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSUL TANT or any of the CONSUL TANT's employees, except as herein set
forth, and CONSUL TANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSUL TANT wishes except as expressly provided in this Agreement.
CONSUL TANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSULT ANT shall not, at any
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time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSUL TANT agrees to pay all
required taxes on amounts paid to CONSULT ANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSUL TANT shall fully comply with the workers' compensation law
regarding CONSUL TANT and its employees. CONSUL TANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULT ANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSULT ANT under this Agreement any amount due to the CITY from
CONSULT ANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULT ANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.12 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement. ·
6.13 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULT ANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSUL TANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
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6.14 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.15 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier service
during CITY's regular business hours or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses listed below, or at such other
address as one party may notify the other:
To CITY:
Michael Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSULTANT:
Ehab Gerges, Project Director
Harris & Associates, Inc.
22 Executive Park, Suite 200
Irvine, CA 92614
(Signatures on next page)
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
Dated: ------------
ATTEST:
By:~-----------~
City Clerk
HARRIS & ASSOCIATES, INC.
("CONSUL TANT")
By:~-----------~
Printed Name: ---------
Title: ------------
By:~-----------~
Printed Name: ---------
Title: ------------
CITY OF RANCHO PALOS VERDES
("CITY")
By:~-----------~
Mayor
APPROVED AS TO FORM:
By:~-----------~
City Attorney
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Exhibit "A":
City's Request For Qualifications
Exhibit "A"
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REQUEST FOR QUALIFICATIONS (RFQ) for
PROFESSIONAL SERVICES
CITY OF RANCHO PALOS VERDES
DESIGN OF SEWER SYSTEM IMPROVEMENTS 2014
www.palosverdes.com
Mayor, JERRY DUHOVIC
Mayor Pro Tern, JIM KNIGHT
Councilmember, ANTHONY MISETICH
Councilmember, SUSAN BROOKS
Councilmember, BRIAN CAMPBELL
The City of Rancho Palos Verdes is inviting selected consulting engineering firms to
submit their firm's qualifications and this proposal to provide professional design
services for the improvement to sections of five existing sewer lines. The sewer lines are
part of active systems in different locations in the City.
The Designer will be required to consult with the County of Los Angeles Department of
Public Works, including obtaining their approval of the plans. The designer will be
required to produce full designs for the replacement sewer pipe systems, the provision of
a detailed engineer's estimate, the preparation of bid documents including plans and
specifications and engineering support. A good working relationship with the County is
essential and prior personal experience with them would be preferred.
To be considered for this project, four (4) copies of your qualifications/proposal must be
received by the Public Works Department, 30940 Hawthorne Boulevard, Rancho Palos
Verdes, CA 90275, attention: Ron Dragoo, Senior Engineer, no later than 2 p.m.,
Thursday, February 20, 2014. Faxed copies or electronic submission is not acceptable.
The proposals shall be delivered by hand or by mail post marked no later than Thursday,
February 20, 2014 at 2:00 p.m.
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Sewer System Improvements 2014
Request for Proposal for Professional Engineering Services
Page 2 of 5
1. Project Background and Description
The City of Rancho Palos Verdes owns the sewer lines, and the lines are
maintained by the County of Los Angeles Public Works, who repairs, but does
not replace under-capacity sewer lines. The sewer lines are believed to be
under-capacity.
The City of Rancho Palos Verdes, through its Sanitary Sewer Master Plan
Update (an electronic copy of the Update is included with this RFQ), has
identified sections of pipe in five separate sewer lines that are believed to be
under capacity and will be replaced with larger diameter vitrified clay or SOR 35
pipes as appropriate. The locations and size of the lines are as follows:
1. A 560-foot section on West General between Bernice Drive and West
Crestwood. The existing 8-inch will be replaced with a 12-inch V.C. pipe
2. A 564-foot section on Basswood between Mossbank and Shorewood.
The existing 8-inch will be replaced with a 12-inch V.C. pipe
3. A 930-foot section in the Silver Spur easement from Ironwood. The
existing 8-inch will be replaced with a 15-inch V.C. pipe
4. A 2,377-foot section on Palos Verdes Drive South between Conqueror
and Schooner Drive. The existing 8-inch and 10-inch will be replaced with
a 18-inch V.C. pipe
5. A 7 48-foot section on Palos Verdes Drive South between Sea Cove Drive
and Abalone Cove Shoreline Park. The existing 8-inch will be replaced
with a 15-inch V.C. pipe
2. Scope of Services
The Consultant shall be responsible for providing the design services for the
replacement of the pipes to complete the following tasks:
Task A: Review the existing information for the design criteria to ensure that the
upsized pipe is required and will be adequate.
Task B: Locate all existing utilities by field mapping and obtaining records
directly from the utility companies.
Task C: Pothole roadway pavement to establish paving and base thickness.
Task D: Undertake a detailed survey of all improvements, including, but not
limited to hardscape, landscaping, striping, pavement, storm drains and
appurtenances, sewer connections, utilities, street furniture etc.
Task D: Coordinate/consult with the County of Los Angeles, Public Works to
ensure compliance.
Task E: Submit a 70% design to the City for review, which at a minimum, shall
show locations of all manholes, sewer connections, replacement of hardscape
and all potential conflicts with existing utilities and a logical constructability plan
to allow for the continuous flow of sewage during construction operations.
January 2014
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Sewer System Improvements 2014
Request for Proposal for Professional Engineering Services
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Task F: Complete plans with all required details, write specifications using City
boilerplate for the applicable sections.
Task G: Provide complete stamped/signed traffic control plans for each section
of the work.
Task H: Generate a detailed Engineer's estimate that will be used to provide
information for the allocation of budget and to decide on the scope for each
phase.
3. Deliverables
Reproducible, stamped, signed final plans shall be provided to the City. Plans
shall also be submitted on CD or other acceptable electronic media in a format
acceptable to the City of Rancho Palos Verdes, such as Microsoft Word 2013
and AutoCAD 2000.
Techr:iical specifications and special provisions shall be prepared. Specifications
shall be delivered in both printed format and on CD. All documents shall be
prepared in Microsoft Word format. Spreadsheets shall be prepared in Microsoft
Excel.
The Contract Documents for construction of each sewer segment shall be
prepared, incorporating the City's boilerplate and the specific technical and
special specifications and bid sheet and appendices that have been developed.
The Contract Documents and the plans are the documents contractors will base
their proposals on when submitting bids for the projects.
Engineer's Estimate.
4. Consultant's Representative
The Consultant shall assign a primary representative and an alternate to perform
the services described in the scope of work. Both shall be identified in the
proposal. The Consultant's representative shall remain in responsible charge of
all duties from contract negotiations through the completion of the design project.
If the primary representative is unable to continue with the design project, then
the alternate representative shall become the primary representative.
5. Additional Consultant Responsibilities
The successful Consultant shall be required to enter into a written contract with
the City of Rancho Palos Verdes and shall be responsible for completing the
specified services in Accordance with the City's standard "Professional Services
Agreement" which shall be prepared by the City. A copy of this standard
agreement is attached.
This Request for Proposals and any subsequent correspondence, or any part
thereof, may be incorporated into and made a part of the final contract; however,
the City reserves the right to further negotiate the terms and conditions of the
agreement with the successful consultant. At a minimum, the agreement shall
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Sewer System Improvements 2014
Request for Proposal for Professional Engineering Services
Page 4 of 5
include a maximum "not to exceed" cost to the City of Rancho Palos Verdes.
The primary components and provisions of the agreement shall include errors
and omissions insurance coverage in the minimum amount of one million dollars
($1,000,000).
6. City Responsibilities
The City shall provide the following to assist the Consultant with the project and
its completion:
Existing record information as available.
Sample contract specification package.
Existing hydrology study.
7. Submission of Statement of Qualifications
The proposal shall be presented in letter format, and include at a minimum the
following information:
Introduction and understanding of the project and scope of work.
Identification of any sub consultants.
Identification of the project team.
Consultants experience with at least three recent projects of similar
scope, including references with contact person and telephone number.
Project schedule, including task start and completion dates.
8. Selection Procedure
A review committee comprised of City staff will review the technical proposals.
Proposals will be evaluated based on the following criteria:
Experience of the firm in providing similar services.
Understanding of the project.
Relevant experience of individual team members assigned to the project.
References from clients for whom similar services were provided.
Appropriateness of project schedule.
Any questions regarding this proposal shall be submitted in writing to the Public
Works Department, 30940 Hawthorne Boulevard, Rancho Palos Verdes, CA
90275, attention: Ron Dragoo. Questions may be submitted via e-mail to
rond@rpv.com. The e-mail shall be clearly identified in the subject line as:
"Design of Sewer System Improvements 2014". All questions must be received
no later than 5 p.m., February 17, 2014.
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Sewer System Improvements 2014
Request for Proposal for Professional Engineering Services
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9. General Information
January 2014
This Request for qualifications does not commit the City of Rancho Palos
Verdes to pay costs incurred in the preparation of a response to this
request. No work may begin until a "Professional Services Agreement" is
executed and the City issues a Notice to Proceed.
Not withstanding any other provisions of this Request for Qualifications,
the City of Rancho Palos Verdes reserves the right to reject any and all
proposals and to waive any informality in a proposal.
Submission of a statement of qualifications shall constitute
acknowledgement of all terms and conditions set forth in the Request for
Qualifications unless otherwise expressly stated in the proposal.
All data, documents, and other products used or developed for this
project shall remain in the public domain upon completion of the project.
Similarly, all responses to this Request for Qualifications shall become
the property of the City of Rancho Palos Verdes.
The method of payment upon negotiation of a contract shall be monthly
payments based upon satisfactory progress and the submission of
invoices for payment.
All correspondence during the reply period shall be by e-mail.
The City reserves the right to conduct personal interviews of any or all
consultants.
The City reserves the right to request clarification of information submitted
and to request additional information that it may reasonably require,
which shall be furnished by the Consultant.
Statements may not be modified or withdrawn prior to the selection of
consultants.
The City will require the selected consultant to enter into a standard
professional services agreement prepared by the City.
G-21
CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this day of
_______ , 2014, by and between the City of Rancho Palos Verdes (hereinafter
referred to as the "CITY") and (hereafter referred to as
"CONSUL TANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as providing sanitary sewer design services
including but not limited to: confirming the need to replace the five sections of the City's
system that have been identified as under-capacity in the Master Plan Update; coordinating
design plans and construction procedures with the County of Los Angeles; producing full
designs for the replacement sewer pipe system; and providing a detailed engineer's
estimate.
1.2 Description of Services
CONSUL TANT shall confirm capacity requirements as a check prior to
beginning sanitary sewer system design, design and produce plans in accordance with Los
Angeles County requirements, produce plans specifications and estimates for each section
of the system that is under-capacity, and develop constructability methods for by-pass
during construction, as described in the CITY's Request For Proposals, which is attached
hereto as Exhibit "A" and incorporated herein by this reference, and in CONSUL TANT's
Proposal, which is attached hereto as Exhibit "B" and incorporated herein by this reference.
In the event of any conflict between the terms of this Agreement and incorporated
documents, the terms of this Agreement shall control. In the event of any conflict between
Exhibits "A" and "B," the terms of Exhibit "A" shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSUL TANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSUL TANT shall not be responsible for delay, nor shall
CONSUL TANT be responsible for damages or be in default or deemed to be in default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish timely
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information or to approve or disapprove CONSUL TANT's work promptly, or delay or faulty
performance by CITY, other consultants/contractors, or governmental agencies, or any
other delays beyond CONSUL TANT's control or without CONSUL TANT's fault.
2.1 Fee
ARTICLE 2
COMPENSATION
CITY agrees to compensate CONSUL TANT an amount not to exceed
----------dollars ($ ) for services as described in Article 1.
2.2 Terms of Compensation
CONSUL TANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSUL TANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSUL TANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed amounts due
CONSULTANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSUL TANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSUL TANT without liability to CONSUL TANT
upon ten (10) working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSUL TANT shall perform such services, and CITY shall pay for such
additional services in accordance with CONSUL TANT's Schedule of Hourly Rates, which is
within Exhibit "B." The rates in Exhibit "B" shall be in effect through the end of this
Agreement.
2.4 Term of Agreement
This Agreement shall commence on and shall terminate
on December 31, 2014 unless sooner terminated pursuant to Article 4 of this Agreement.
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ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law, CONSULTANT
shall hold harmless and indemnify CITY, and its officials, officers, employees, agents and
independent contractors serving in the role of CITY officials, and designated volunteers
(collectively, "lndemnitees"), with respect to any and all claims, demands, causes of action,
damages, injuries, liabilities, losses, costs or expenses, including reimbursement of
attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not
limited to Claims relating to death or injury to any person and injury to any property, which
arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or
willful misconduct of CONSUL TANT or any of its officers, employees, subcontractors, or
agents in the performance of its design professional services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1 (a), and to the maximum extent permitted by law, CONSUL TANT shall defend,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury to
any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSULTANT or any of its officers, employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSUL TANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section 3.1 (b) shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of lndemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive termination
of this Agreement.
3.2 General Liability
CONSUL TANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) g'eneral aggregate for bodily injury, death,
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loss or property damage for products or completed operations and any and all other
activities undertaken by CONSUL TANT in the performance of this Agreement. Said policy
or policies shall be issued by an insurer admitted or authorized to do business in the State
of California and rated in A.M. Best's Insurance Guide with a rating of A:Vll or better.
3.3 Professional Liability
CONSUL TANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and aggregate
for errors and/or omissions of CONSUL TANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in the
State of California and rated in Best's Insurance Guide with a rating of A:Vll or better. If a
"claims made" policy is provided, such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3) years after the date of
work or services are accepted as completed. Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3) years or by a
three-year extended reporting period endorsement, which reinstates all limits for the
extended reporting period. If any such policy and/or policies have a retroactive date, that
date shall be no later than the date of first performance of work or services on behalf of the
CITY. Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSUL TANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence and
two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000) for property damage arising from one
incident. Said policy or policies shall be issued by an insurer admitted or authorized to do
business in the State of California and rated in A.M. Best's Insurance Guide with a rating of
A:Vll or better. ·
3.5 Worker's Compensation
CONSUL TANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSUL TANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
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(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSUL TANT shall provide immediate notice to the City if it receives a
cancellation or policy revision notice from the insurer.
(b) CONSUL TANT agrees that it will not cancel or reduce any required
insurance coverage. CONSUL TANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSUL TANT's expense, the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSUL TANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSUL TANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compensation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or withoat cause,
by the CITY upon thirty (30) days prior written notice or by CONSUL TANT upon ninety (90)
days prior written notice. Notice shall be deemed served if completed in compliance with
Section 6.15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSUL TANT shall be paid an amount equal to the percentage of services performed
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prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of this
paragraph exceed the amount which would have been paid to CONSULT ANT for the full
performance of the services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data, exhibits,
photographs, images, video files and media created or developed by CONSUL TANT
pursuant to this Agreement ("Written Products") shall be and remain the property of the
CITY without restriction or limitation upon its use, duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire," and all Written Products
and any and all intellectual property rights arising from their creation, including, but not
limited to, all copyrights and other proprietary rights, shall be and remain the property of the
CITY without restriction or limitation upon their use, duplication or dissemination by the
CITY. CONSUL TANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSUL TANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSUL TANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to which
any intellectual property right exists, including computer software, used in the rendering of
the services and the production of all Written Products produced under this Agreement,
and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSUL TANT shall defend, indemnify and hold the CITY, and its elected officials, officers,
employees, servants, attorneys, designated volunteers, and agents serving as independent
contractors in the role of CITY officials, harmless from any loss, claim or liability in· any way
related to a claim that CITY's use of any of the Written Products is violating federal, state
or local laws, or any contractual provisions, or any laws relating to trade names, licenses,
franchises, copyrights, patents or other means of protecting intellectual property rights
and/or interests in products or inventions. CONSUL TANT shall bear all costs arising from
the use of patented, copyrighted, trade secret or trademarked documents, materials,
equipment, devices or processes in connection with its provision of the services and
Written Products produced under this Agreement. In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined, CONSUL TANT, at its expense,
shall: (a) secure for CITY the right to continue using the Written Products and other
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deliverables by suspension of any injunction, or by procuring a license or licenses for CITY;
or (b) modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement. This
covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSUL TANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY. If CONSUL TANT prepares a
document on a computer, CONSUL TANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
6.1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSUL TANT shall notify CITY of CONSUL TANT's designated
representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSUL TANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48 ), the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act of
1992 (42 U.S.C. § 11200, et seq.).
6.3 Audit
The City or its representative shall have the option of inspecting and/or
auditing all records and other written materials used by Contractor in preparing its billings
to the City as a condition precedent to any payment to Contractor. Contractor will promptly
furnish documents requested by the City. Additionally, Contractor shall be subject to State
Auditor examination and audit at the request of the City or as part of any audit of the City,
for a period of three (3) years after final payment under this Agreement.
6.4 Personnel
CONSUL TANT represents that it has, or shall secure at its own expense, all
personnel required to perform CONSUL TANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed as
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a Civil Engineer by the State of California and in good standing. CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSUL TANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSUL TANT be
responsible for its associates and subcontractors' services.
6.5 CONSUL TANT's Representations
CONSUL TANT represents, covenants and agrees that: a) CONSUL TANT is
licensed, qualified, and capable of furnishing the labor, materials, and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement; b) there are no obligations, commitments, or impediments of any kind that will
limit or prevent CONSUL TANT's full performance under this Agreement; c) to the extent
required by the standard of practice, CONSUL TANT has investigated and considered the
scope of services performed, has carefully considered how the services should be
performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
6.6 Conflicts of Interest
CONSUL TANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve ( 12) months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100) in any decisions
made by CITY on any matter in connection with which CONSUL TANT has been retained
pursuant to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
other, the validity, interpretation, and performance of this Agreement shall be controlled by
and construed under the laws of the State of California, excluding California's choice of law
rules. Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b) If any legal action or other proceeding, including action for declaratory
relief, is brought for the enforcement of this Agreement or because of an alleged dispute,
breach, default or misrepresentation in connection with this Agreement, the prevailing party
shall be entitled to recover reasonable attorneys' fees, experts' fees, and other costs, in
addition to any other relief to which the party may be entitled.
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(c) Should any legal action about a project between CITY and a party
other than CONSUL TANT require the testimony of CONSUL TANT when there is no
allegation that CONSULT ANT was negligent, CITY shall compensate CONSULT ANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSUL TANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSUL TANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents and
representatives with respect to any claim, demand or action arising from any unauthorized
assignment.
Notwithstanding the above, CONSUL TANT may use the services of persons
and entities not in CONSUL TANT's direct employ, when it is appropriate and customary to
do so. Such persons and entities include, but are not necessarily limited to, surveyors,
specialized consultants, and testing laboratories. CONSUL TANT's use of subcontractors
for additional services shall not be unreasonably restricted by the CITY provided
CONSUL TANT notifies the CITY in advance.
6.9 Independent Contractor
CONSULTANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over the
conduct of CONSUL TANT or any of the CONSUL TANT's employees, except as herein set
forth, and CONSUL TANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons, firms, or
corporations as the CONSULT ANT wishes except as expressly provided in this Agreement.
CONSUL TANT shall have no power to incur any debt, obligation, or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent. CONSUL TANT shall not, at any
time or in any manner, represent that it or any of its agents, servants or employees, are in
any manner agents, servants or employees of CITY. CONSUL TANT agrees to pay all
required taxes on amounts paid to CONSUL TANT under this Agreement, and to indemnify
and hold the CITY harmless from any and all taxes, assessments, penalties, and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement. CONSULTANT shall fully comply with the workers' compensation law
regarding CONSUL TANT and its employees. CONSUL TANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSUL TANT to comply with applicable
workers' compensation laws. The CITY shall have the right to offset against the amount of
any fees due to CONSUL TANT under this Agreement any amount due to the CITY from
CONSUL TANT as a result of its failure to promptly pay to the CITY any reimbursement or
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indemnification arising under this Article.
6.10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.12 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.13 Non-Waiver of Terms. Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSUL TANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSULTANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.14 Severability
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
6.15 Notice
Page 10of12
R6876-0001\1683788v2.doc Agreement for Design Professional Services
G-31
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier service
during CONSULTANT's or CITY's regular business hours or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses listed below,
or at such other address as one party may notify the other:
To CITY:
Michael Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSUL TANT:
Responsible Person:---------------
Address:
------------------~
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
("CONSULTANT")
By: ____________ ~
Printed Name: ---------
Printed Name: ---------
Dated: ___________ _ CITY OF RANCHO PALOS VERDES
Page 11of12
R6876-0001\1683788v2.doc Agreement for Design Professional Services
G-32
("CITY")
Mayor
ATTEST: APPROVED AS TO FORM:
City Clerk City Attorney
Page 12of12
R6876-0001\1683788v2.doc Agreement for Design Professional Services
G-33
Exhibit "B":
Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-0001\1683788v2.doc Agreement for Design Professional Services
G-34
SlOU3A SOlVd OH3NVU JO All3
G
-
3
5
Table of Contents
Section 1 -Project Approach ................................. 1
Section 2 -Scope of Services and Schedule ........ 8
Section 3 -Project Team ....................................... 12
Section 4 -Experience and References .......... ~ ... 25
Fee Proposal (Separate Sealed Envelope)
G-36
• Harris & Associates®
Shaping the Future, One Project at a Time.
February 20, 2014 -Revised March 19, 2014
Mr. Ron Dragoo, PE, Senior Engineer
City of Rancho Palos Verdes -Public Works Department
30940 Hawthorne Boulevard
Rancho Palos Verdes, California 90275
Subject: Harris Team Provides Innovative Alternatives City's Sewer Design
Dear Ron:
The City's plan to increase sewer capacity at deficient locations identified in the Sewer Master Plan throughout the City presents
an excellent opportunity for the Harris team to provide alternative solutions and innovative ideas to create more than just a well-
designed and functioning sewer. In our Project Approach we will present several ideas in detail that we feel will achieve the City's
goals. We will provide ways to reduce construction costs, improve function and reducing future maintenance efforts, rather than
simply implementing the Master Plan-recommended upsizing. Mr. Randall Berry, PE, will lead the charge and will guide his
experienced team to refine several potential solutions including:
Potential Sewer Re-profiling Alternative: Whereby the apparent sewer d/D flow deficiencies are remedied via extending the
impacted limits downstream (and/or upstream) while ideally maintaining the same size mainline sewer, with the goal to:
Reduce construction costs by installing a smaller line
Avoid downstream "bottleneck" issues
Avoid potential lack of self-cleaning velocities associated with upsizing the lines mid-reach, which would avoid future
maintenance issues
Potential Trenchless Sewer Alternative: Whereby the required sewer upsizing will be considered via trenchless methods such as
pipe bursting, with the goal to:
Reduce construction costs (approximately 30% to 50% less per linear foot)
Reduce traffic control impacts (less open trench in the street)
Reduce negative impacts to existing AC pavement (which was noted to be in very good shape)
Pipe bursting could be especially attractive at location # 3 in the easement behind Silver Spur where access adjacent to the
natural canyon could be limited and there are apparently no lateral connections to reinstate
Directional drilling or other trenchless new pipe installation method could be especially attractive at location #4 if a parallel
sewer is to be constructed since there will be no lateral connections and thus a minimal trenching
Potential Parallel Sewer Alternatiye: Whereby a new VCP sewer will be considered for constructed at location 4, on PVDS, from
Conqueror Drive to Schooner Drive, with the goal to:
Reduce construction costs by avoiding the removal of the existing 8" VCP sewer
Reduce construction costs by avoiding having to reconnect 20 existing sewer laterals
Reduce construction costs by allowing the reduction in size of the new parallel sewer line reducing it to say a 12" diameter
rather than the 15" or 18" upsizing suggested in the Master Plan
Eliminate the need for a temporary sewer bypass system thus reducing related costs, inconvenience and risk
Minimize traffic control impacts -no sewer lateral trench cuts and flexibility for less impactful new line location
IACDPW'sApprovals: We have successfully obtained a similar Los Angeles County Department of Public Works approval when
we prepared sewer plans for the City of Rancho Palos Verdes in the shoulder adjacent to the Palos Verdes Drive East switchbacks
as part of the San Ramon Canyon Drainage Improvement project. This translates to peace-of-mind for City staff because the
Harris team has developed good working relationships with these agencies and is aware of all of the latest requirements, application
forms and format preferences.
The entire Harris team is ready to start immediately and the level of detail in this proposal is indicative of the level of care we will
maintain from the kick-off meeting, until the project is constructed and ready to serve the community!
Sincerely,
Harris & Associates, Inc.
~~e!7
Design Manager I Associate
22 Executive Pork, Suiie 200, Irvine, CA.92614 (949) 655-3900 (949) 655-3995 FAX www .harris-assoc.com G-37
PROJECT APPROACH
The City of Rancho Palos Verdes sewer improvement project consists of a detailed confirmation of the sewer
improvement upsizing strategy proposed in the City's Sewer Master Plan Update (dated June 2009). The City
of Rancho Palos Verdes owns the sewer lines, however they are maintained by the County of Los Angeles
Department of Public Works, who repairs and maintain the City's sewer lines, but does not replace under-
capacity sewer lines. The five project location limits and proposed improvements are shown in the summary
chart below. The ultimate goal is to prepare construction documents for the approved sewer improvements to
add the required additional capacity to the system where deficiencies are identified. Some potential alternative
solutions, which would save the City money without compromising quality, are also shown in the far right
column in the table below.
202' Bernice RFP: w. West of Drive (E) 560' 1 * General Bernice Plan: Street Drive
(W) Photo 1 580'
Easem't 400' Silver Spur RFP: behind/ +/-NE Road 930' 3 south of Iron-.EJ.Qn: of Silver wood
Spur Rd Street Photo 3 865'
4*
Photo4 Photos
8"
(0.403)
8"
(0.403)
6 +/-
active
& 9 +/-
unused
stub-outs
0 +/-
Upsize 8"
VCPto
12" VCP
or 12"
PVC**
along ex.
alignment
Upsize 8"
VCP to
15"VCP
or 15"
PVC**
along ex.
alignment
Consider
reprofiling flat
mainline and/or
consider upsizing
via trenchless
pipe bursting
method
Consider
reprofiling flat
mainline, and/or
consider upsizing
via trenchless
pipe bursting
method
••••¢0:nsl~~r?9r~lie1••··••··· ·······~g~~li~~~~~·················. ••·•··~~j~!i~61~in~••••••••···· .. · &rla/9FcoOslder
1Jpsi~lng via ·
fr~rj¢hless pipe
bursting mEithod
Horris 8. ,\ssociotes I Project Approach
G-38
2
Palos 700'
Verdes east
5* Drive of Sea
Cove South Drive
.· . .
.... ·· · .. · ·.·.· ... · ..
** Not~ SOR-2~ PVC js . ·.. . ·.· .
te¢olt1rl1~6~~tjJn~f~O,tlof th($···•••·· .•
thlrinet SOR·$!5. > .··.·
Major Project Elements
Abalone
Cove REE.: Shoreline 748' Park Plan:
881'
Photo 6
8"
(0.403) 0 +/-
Upsize 8"
VCP to
15" VCP
or 15"
PVC**
along
existing
alignment
Consider
reprofiling flat
mainline, and/or
consider upsizing
via trenchless
pipe bursting
method
Some of the major project elements are anticipated to be as follows:
Flat Profile Existing Main Lines: A review of the existing
sewer record drawings revealed that four out of five of the
Master Plan upsizing locations appears to be driven by the
flatness of the existing pipeline profiles (pipe profile slope
S = 0.40% or 0.36%). Adjacent reaches upstream and
downstream of the subject improvement areas have the
same size sewer pipe but have steeper profile grades and
have not been similarly identified as being deficient. This
appears to be a sign that (at least in many of the cases) the
flat grade is contributing to the depth over diameter (d/D)
deficiency.
From Harris &Associates' extensive sewer design
experience it is understood that it is not a typical best
practice to upsize a segment of sewer line while leaving
the downstream segment at the original diameter. In these
Photo 1: Proposed sewer improve111ents
location along West General Street at Bernice
Drive adjacent to Crestwood School, where the
existing 8" sewer is flat (S = 0.403).
cases the deficiency does not fall into the typical deficiency situation whereby generated flows have seen an
increase over time due to an increase of development upstream, which presents a much greater threat potential
for sewage spills. In the cases presented for our proposed project improvements, the more likely scenario would
be a temporary surcharge in the sewer mainline line where the d/D rises above the ideal design limits, which
although not desirable, does not present the same type of threat potential for a sewage spill as does a truly
deficient system that requires upsizing all the way downstream to a larger diameter receiving system.
Consequently, as a first priority alternative design, the Harris team will investigate the opportunity to improve
the mainline sewer profile slope where upstream and downstream constraints (profile slopes) and lateral
connection profiles are favorable to this option. In doing so we will confirm whether there is a steep pipe
downstream (and/or upstream) that could be taken advantage of and perhaps be joined further downstream
Ho1ris & /\ssociates I Project Approach
G-39
3
(and/or upstream) to increase the mainline profile
grade. A simultaneous verification will also be required
to confirm that all of the sewer lateral connections
in any of the re-profiled mainline sewer segment are
compatible to allow the lateral to be re-profiled, as
required, to maintain a positive grade (gravity fl.ow) to
each mainline connection point. Finally, every existing
utility that crosses perpendicular to the sewer mainlines
that are being considered for re-profiling will also have
to be closely analyzed to maintain clearances and avoid
conflicts. As an added precaution we have allotted an
optional budget for utility potholing of the up to ten (10)
utility crossings.
As long as the d/D deficiency is resolved by reprofiling
the 8" sewer mainlines then this alternative would also
be considered advantageous, over simply upsizing the
mainline, because it will save the city the cost of installing
a larger diameter pipe. In addition to saving money, this
Photo 2: Proposed sewer improvements location
along Basswood Avenue at Shorewood Road,
again where the existing 8" sewer is flat (S =
0.363).
re-profiled pipe alternative would avoid the undesirable effects of a "bottleneck" in the pipe diameter at the
downstream connection of these improved mainline reaches.
Finally, if the mainlines are upsized in the fl.at reaches while simply maintaining the fl.at existing profile grades
there is an increased risk of not achieving self-cleansing velocities (2 FPS minimum) in the sewer mainlines
and thus the apparent existing d/D deficiency issue could simply be traded for a potential clogging issue. The
clogging could occur due to the settling out of solids due to a lack of self-cleansing velocities, which could
actually require more attention (regular maintenance/jetting similar to siphon locations) than just allowing for
an occasional surcharging in these sewer mains.
Parallel Sewer Alignment Alternative: Again a
review of the existing sewer record drawings
revealed that one out of the five Master Plan
upsizing locations appear to be driven, at least
in part, by a true over capacity issue (not just
a fl.at slope). This appears to apply at Location
4, Palos Verdes Drive South from Schooner
Drive to Conqueror Drive, where an existing 8"
sewer from Conqueror Drive confluences with
an existing 10" sewer from Palos Verdes Drive
South. Since the existing 8" mainline profile in
this reach has profile grades in the S = 2.64% to
5.5% range, there is an increased likelihood that
this 8" sewer would be adequate if the 10" sewer
was not being confluence into it at Conqueror
Drive. This suggests that the investigation is
warranted to determine the feasibility of a
parallel sewer in the frontage road adjacent to
Palos Verdes Drive South from Schooner Drive
to Conqueror Drive. Harris has successfully
utilized this parallel sewer installation approach
Photo 3: Proposed sewer improvements (shown in red)
location along Easement behind / south of Silver Spur
Road adjacent to the natural creek. Note that the green
portion of this alignment appears to have adequate
capacity due to having a steeper profile grade.
on many similar sewer capacity improvement projects, most recently on separate City of Anaheim projects along
La Palma Avenue and along Ball Road.
Hotris £, 1\ssociotes I Projec1 /',pprooch
G-40
4
The advantages of considering the installation of a
parallel sewer line instead of simply upsizing the existing
sewer main include:
Reduces construction costs by avoiding the removal
of the existing 8" VCP sewer and having to reconnect
20 existing sewer laterals.
Reduces construction costs by allowing the reduction
in size of the new parallel sewer line reducing it to
say a 12" diameter rather than the 15" or 18"upsizing
suggested in the Master Plan (note both sizes are
actually recommended in various charts in the master
plan I RFP).
Eliminates the need for a temporary sewer bypass
system, since the existing sewer main remains in
service while the parallel is being constructed, and
thus saves on related bypass system costs, reduces
public inconvenience and eliminates the risks
associated with bypass operations.
Photo 4: Existing 8" sewer location along
the frontage road portion of Palos Verdes
Drive South in between Schooner Drive and
Conqueror Drive. Note adequate room exists to
fit a parallel new sewer in the frontage road if
this alternative is found feasible/desirable.
Minimizes traffic control impacts since there will be no sewer lateral trench cuts or slowing of the mainline
pipe installation to make lateral connections. The new parallel line can ideally be placed in a location closest
to the frontage road median curb where it would least affect access to residential driveways while allowing a
through-lane of travel at all times.
Trenchless Sewer Upsizing Installation Alternative: Consideration will also be given to the feasibility of utilizing
trenchless sewer upsizing methods, such as pipe bursting of the existing VCP sewer mainlines (see Exhibit A).
Harris &Associates is ranked 22nd in Trenchless Technology magazine's Top 50 Design Firms for 2013. Harris
has been a leader in trenchless technology since 1990. Pipe bursting is a proven trenchless method for upsizing
existing sewer pipelines in the diameter ranges this project requires (upsizing from an 8" to 15" diameter pipe is
successfully achieved on a regular basis).
The advantages of utilizing a trenchless installation method such as pipe bursting instead of traditional open
trench installation include:
Reduces construction costs (approximately
30% to 50% less per linear foot)
Reduces traffic control impacts (less open
trench in the street)
Reduces negative impacts to existing AC
pavement (keeps more AC pavement intact, Exhibit A: Trenchless Pipeline Upsizing via "Pipe Bursting"
which was noted to be in very good shape at
all of the project locations, see previous photos 1 - 6 that illustrate the existing good roadway pavement
conditions)
Pipe Bursting could be especially attractive at location # 3 in the easement behind Silver Spur where
access adjacent to the natural canyon could be limited and there are apparently (per record plans) no lateral
connections to reinstate
Horris & Msociates I Project Approach
G-41
Directional drilling or other trenchless new pipe
installation method could be especially attractive at
location # 4 if a parallel sewer is to be constructed
in the frontage road adjacent to Palos Verdes Drive
South from Schooner Drive to Conqueror Drive
since there will be no lateral connections to reinstate
and thus a minimal amount of trenching limited to
only the launching and receiving pits
Note: Reinstating sewer lateral service connections,
as part of the pipe bursting upsizing method, is not a
limiting factor and is done with ease via open trenching
of a localized access pit at each lateral connection
location. These access pits are excavated at each lateral
in advance of the pipe bursting installation so that
temporary bypass lines can be installed and temporary
lateral connections can be reinstated immediately the
same day and then followed up with permanent lateral
connections shortly thereafter. Steel plating is utilized at
each pit for easy access that allows for the safe "buttoning
Photo 5: Existing 1 O" sewer location along Palos
Verdes Drive South outside the frontage road
near Conqueror Drive. Note this is the 1 O" line
that was confluenced with the 8" line in the
frontage road and also has a flat grade (S =
0.403).
up" of the roadway at the end of each work day until the permanent roadway surface can be placed.
Further, the pipe bursting technology has improved significantly in recent years such that pneumatic air driven
cracking cones are now used, instead of expandable/retractable claws, which results in a less explosive, less
impactful installation that is safer for adjacent utilities, suitable for a wider range of soil conditions and is more
flexible for use in shallower installation applications than the older now outdated pipe bursting methodologies.
County of Los Angeles Department of Public Works
(LADPW) Approval: The design criteria, material
specifications, applicable general notes and plan
preparation formatting must all be prepared in
accordance with LADPW's standards since LAD PW
must approve the plans. This is the case so that LADPW
can ultimately maintain the sewer lines for the City in
the future. Harris has recently gone through this process
when we prepared sewer plans for the City of Rancho
Palos Verdes in the shoulder adjacent to the Palos Verdes
Drive East switchbacks as part of the San Ramon
Canyon Drainage Improvement process. These plans
also required LADPW's approval and were generally
prepared to LADPW's standards. Consequently, Harris Photo 6: Existing 8" sewer location along Palos
is very familiar with LADPW's design requirements, Verdes Drive South adjacent to Abalone Cove
standards and formatting. Shoreline Park, where the existing 8" sewer is
. . • • . flat (S = 0.403) and traffic control will be most Mm1mmng Traffic Impacts: Traffic control plans will be critical due the busy highway.
prepared for the five project locations, using a combination
of typical and custom designs as appropriate. Consideration will be given to ways to reduce impacts to traffic
(vehicles, bicycles and pedestrians) including:
• PVDS -adjacent to Abalone Cove Shoreline Park (see photo 6): this is the location worst traffic control
conditions (besides the 10" line work in PVDS· at Conqueror Drive, see photo 5), however with a raised
median divider and the sewer line being mostly in the curbside lane the southeast bound traffic in PVDS
5 Harris & Associotes I Project Approach
G-42
6
can effectively be contained within the median-
side lane with minimum impacts anticipated given
the relatively low number of vehicles that use this
roadway.
• Bicycle Detour and Pedestrian Emphasis: Special
emphasis will be given to bicycle detour and
pedestrian detours where applicable, especially where
there is heavy bike and pedestrian usage as along
PVDS (see photo 6).
• Abalone Cove Shoreline Park Access: Access will be
maintained at all times to Abalone Cove Shoreline
Park (see photo 7).
• Fire Station# 53 Emergency Access: Emergency
access to the existing Fire Station #53 will be
maintained at all times (see photo 8).
Photo 7: Access will be maintained at all times
to Abalone Cove Shoreline Park.
• Crestwood School Impacts: Impacts to Crestwood School adjacent to West General Street will be
minimized by setting allowable working hours that are most compatible with the school's pick up and drop
off times (see previous photo 1).
• Impacts to Residential Access: Impacts to residential access will be minimized via detailed requirements
in the special provisions (see previous photos 1, 2 & 4) and potentially through innovative construction
methods such as trenchless installation and/or parallel line installation and by working in the easement
behind the residences.
Additional Design Considerations: Some additional design considerations that were noted when reviewing the
record plans and visiting the project sites include:
• Addressing Existing Perpendicular Storm Drain Crossings: It was noted on the record plans that there
are numerous existing perpendicular storm drain crossings that must be addressed to make sure adequate
clearances are maintained when upsizing (and potentially re-profiling) the sewer mainlines that are in
conformance with the Health Department requirements. This also includes addressing existing concrete
bedding/blankets that were installed between
the existing sewer and storm drain pipes so that
the contractor has no grounds to claim extra
compensation for "unforeseen" conditions during
construction.
• Addressing Existing Pipe "Cradle" under the
General Street Sewer: It was noted on the record
plans that the existing sewer line installation in West
General Street was made in canyon fill and a pipe
"cradle" was installed under the existing 8" sewer to
avoid future settlement. The existence of this cradle
will be noted on the plans to make the contractor
aware of any potential related additional efforts that
may be required. Also as part of the geotechnical
report, the Harris team will investigate whether a
cradle should continue to be considered for the upsized
Photo 8: Emergency access to the existing Fire
Station # 53 will be maintained at all times.
sewer line as well, or whether the potential for foture settlement is no longer an issue due to the time
elapsed since the canyon was filled.
Hrn1is & 1\ssociotes I Projeci Approach
G-43
• Potential Construction Yard Location: Due to its
close proximity to sewer upsizing locations 4 and 5
along Palos Verdes Drive South, the City may wish to
consider utilizing the abandoned fruit market drive-
through site for a temporary construction yard (see
photo 9).
• Water Qyality: Harris has done research with the
assistance of experts in the field of water quality to
determine that given the type of improvements and
the timeframe of the construction of the project there
appears to be no pressing need for a water quality plan
(SUSMP/LID/Green Street). However, the project
specifications should discuss the need for SWPPP
measures, including sediment I erosion control by the Photo 9: A potential construction yard location
contractor. exists along PVDS at the abandoned fruit market
drive-through site, which is near sewer locations
• Environmental Clearances: Consistent with similar 4 and 5.
sewer projects, no significant environmental permitting
issues are anticipated. This is primarily because the proposed sewer alignments will not vary significantly
from the existing alignments or vary from their original functional purpose and will remain in previously
disturbed roadway and sewer easement areas. Thus it is assumed that Harris will assist City staff with
the required environmental forms and check lists that would be required for the anticipated Categorical
Exemption finding.
7 Horris & Associates I Project Approach
G-44
8
SCOPE OF SERVICES AND SCHEDULE
The Harris &Associates team Scope of Services for the City of Rancho Palos Verdes Five Sewer Design Project
is divided into three phases incorporating several specific sub-tasks. The first phase of work consists of data
gathering via research and field investigation. The second phase of work includes the development of preliminary
design recommendations and the preparation of construction documents for the identified improvements. The
final phase includes engineering support during bidding and construction. Not shown in each work task, but
included in the project scope, are project management and coordination of the work with the City and other
affected parties.
Scope of Services
The proposed scope of services is detailed as follows:
Phase 1 ·Research and hrncstigation
A. Kick·Dff Meeting
The project will commence with a kick-off meeting with City staff. The purpose of the project, desired
objectives and potential alternatives will be discussed. The project schedule will be reviewed and lines of
communication will be established.
B. Review Existing Documents
The existing Master Plan, video inspections, and record plans will be thoroughly reviewed and documented as
appropriate.
C. Utility Coordination
As-built plans and/or atlas sheets for all the utilities in the vicinity will be obtained. Field reviews will also be
conducted to confirm locations of existing utilities.
D. Field Surveys (KDM Meridian)
Harris will utilize subconsultant KDM Meridian to obtain a field survey, consisting of curb-to-curb topography,
manhole rim and invert elevations, (including the sewer manholes one segment beyond each terminal point of
the repair reach) and additional finished surface shots along the center line of the existing pipe. F~om these we
will produce 1"=20'base sheets and show underground utility lines as necessary in the project area. Right-of-way
lines will be shown :from the City records and AP maps.
E. CCTV Review & Optional Additional CCTV Inspection (Downstream Services)
Harris will conduct detailed reviews of available City-provided existing CCTV reports and videos to verify the
condition of existing sewer facilities and the location of all laterals. This review will also be used to confirm the
identified condition of the existing sewer locations where a potential parallel sewer might be contemplated to
confirm whether any rehabilitation to the existing line might be required.
The City's Sewer Master Plan indicates that existing CCTV inspections were not available for locations 1, 4 &
5, (L = 3,685' +/-)thus if the City staff opts to include this service, then DownStream Services, Inc., Harris' sub-
consultant, may perform CCTV inspection at the selected locations and provide written summaries and DVD
of their findings. Cleaning (3 passes) has also been provided as a separate optional line item in case the City has
recently cleaned the sewer lines and thus does not require them to be cleaned.
Horris I> Associates I Scope of Services and Schedule
G-45
9
F. Geotechnical Investigation (LOR Geotechnical)
LOR Geotechnical, Harris' sub-consultant, will perform eleven (11) coring I borings to 15' depth,+/-5'
below the existing sewer inverts, lab testing, and analysis. A report will confirm the suitability of the proposed
construction methods, groundwater, shoring requirements (soil parameters for contractor's use in designing the
open trench shoring) and other soil parameters for the sewer design as required. Note no pavement replacement
sections are included since it is assumed that the proposed pavement sections will likely be 1-inch thicker than
the existing section noted in LO R's cores. Cold patch AC will be used to resurface the core holes.
Phase 2 ~ Prn~imhtary DesigITT and PS&E [;onstrnL~Uor~ Doc~ment Prnparnt~an
A. Preliminary Design
A preliminary design will be prepared to identify the proposed approach for completing the design of each sewer
improvement location. The preliminary design investigation will include the following:
A summary of each project location defining current deficiencies, and recommended alternatives for
resolving the deficiencies of the existing sewers.
Analysis of potential alternatives including feasibility, construction impacts, and costs.
50% preliminary drawings of the recommended improvements.
Once the preliminary engineering and recommended approaches are approved by City staff, the :final
engineering will advance and refine the concepts developed in the preliminary design phase, to completion of
the :final construction documents. The work will include detailed construction plans, specifications, and cost
estimates for the project, suitable for bidding purposes.
B. Optional Utility Potholing (C-Below)
C-Below, Harris' sub-consultant, will perform up to ten (10) utility potholes at critical utility crossing locations
where either the upsizing of the sewer pipe or the re-profiling of the sewer pipe comes close to the existing
utility and/or its concrete back:fill/bedding. Cold patch AC will be used to resurface the core holes.
C. Construction Drawings
Construction drawings will be developed to the 90% and 100% levels for City and LACDPW's review. The
plans will be prepared using LACDPW's standard title block in AutoCAD format.
The anticipated list of drawings is as follows:
1. One (1) Title Sheet with Project Index Map, sheet index, etc.
2. One (1) General Notes, LACDPW Notes, Symbols and Abbreviations Sheet, if required
3. One (1) typical sections & details sheet (combine with notes sheet, if possible)
4. Up to ten (10) sewer improvement plan and profile sheets (1" = 20' scale)
5. Up to six (6) traffic control plan sheets (1" = 40' scale)
Total= up to nineteen (19) sheets
D. Technical Specifications
Special provisions, in "Green Book format," in conformance with LACDPW requirements, describing the
project related issues and the technical requirements., including bypass pumping requirements, will be prepared.
The special provisions will describe special design and coordination features of the project as well as provide
Horris & f1ssociates I Scope of Services and Schedule
G-46
10
requirements for materials, equipment, installation and workmanship. A bid schedule will also be prepared
which will be broken out into sufficiently detailed tasks to assist in evaluating the bids and preparing progress
payments. City furnished front end contract and insurance documents, as well as a reduced set of drawings will
be included to complete the specification package. The work will be submitted on a CD in Microsoft Word
format.
E. Engineer's Opinion of Probable Construction Costs
A detailed engineer's opinion of probable construction costs will be developed for each plan submittal to the
City and LACDPW. The estimates will incorporate price quotes from equipment vendors, will reflect the most
recent trends in construction pricing and will also include a bypass pumping bid item.
F. Deliverables
Harris will prepare the previously detailed contract documents, including bid proposals, specifications, special
provisions, and :final engineer's construction cost estimate. All drawings will be provided in AutoCAD format
upon completion of the project. Harris will also provide to the City complete signed and sealed plans plotted in
ink, on Mylar film, on the City's approved standard size sheets, with the City's standard title block.
During the final design phase, the following submittals will be furnished to the City.
Submittal%
50%
70%
95%
100%
Final
Description
Plans and Opinion of Probable Construction Costs
Plans, Specifications and Opinion of Probable Construction Costs
Plans and Opinion of Probable Construction Costs
Plans, Specifications and Opinion of Probable Construction Costs
Original Mylars (full size), Specifications, Opinion Construction Costs
Phase 3 ~ Bidding & Constrnction Assistance Services (Allowance " Time and Mater[a~
Basis)
Harris will provide services through the bidding and construction phase, limited to the hours shown in the
separate fee schedule, as follows:
A. Respond to Questions During Bidding
This task will involve responding to contractor questions during the bid. It is understood that the City will
receive all the questions and issue the responses in order to properly control the flow of information.
B. Design Assistance During Construction
Harris will attend the pre-construction meeting, review submittals, and provide responses to requests for
information. Clarification will be prepared and distributed, as required.
C. As-Build Drawing Preparation
Contractor and Resident Engineer redline drawings will be used for preparation of as-built drawing.
Deliverables will include:
1 Set
1 Set
Revised Mylar Drawings from electronic revisions (not hand drafted)
Electronic Copy of the Revised Plans in AutoCAD Format
Horris & ;\ssociotes I Scope of Services and Schedule
G-47
11
Assumptions & Exclusions
The project scope does not include WQl\.f P preparation, traffic control plan preparation, shoring design,
environmental document preparation or outside agency permit fees. Also not included in the scope are the
designs ofbio-swales and/or bio retention systems to address permanent water quality elements should they be
found to be required.
Time Schedule
Harris' proposed time schedule for the City's Five Sewer Improvement Design Services is as follows:
Milestone
Notice To Proceed (NTP)
Project Kick-off Meeting
Gather Information
Survey
Geotechnical Investigation & Report
Optional CCTV Inspection & Report
Develop 50% Conceptual Design &Alternatives
City Review 50%Conceptual Design & Meeting
Optional Utility Potholing
Submit 70% Design
City/LACDPW Review 70% Design & Meeting
Submit 95% Design
City/LACDPW Review 95% Design & Meeting
Submit 100% Design
Weeks following NTP
0
1
2
3
4
4
6
7
9
11
13
16
17
19
Horris & /1ssociotes I Scope of Services and Schedule
G-48
12
PROJECT TEAM
We are providing the City of Rancho Palos Verdes a team of professionals with the experience and capability to
successfully deliver the design of your Sewer System Improvements. Harris has worked with the City on several
successfully completed projects including McCarrell Drainage System Design, San Ramon Canyon Storm
Drain System, and the Palos Verdes Drive East Switchback Sewer Relocation Project.
Included on this team are several subconsultants with whom Harris has worked with before and successfully
delivered many similar projects. In addition, this team has visited the project site and is ready to hit the ground
running. We have included brief resumes of our project team on the following pages.
Engineering Support
Ashley Lee, EIT
Marc Gallardo
Project Engineers
Randall Bliss, PE
Elizabeth Reyes, PE, QSD
Subconsu ltants
KDM Meridian
Topographic Surveying
Rich Maher, PLS
LOR Geotechnical Group, Inc.
Geotechnicat
John Lauer, PE, GE
C-Below
Utility Detection/Potholing
Shea-Michael Anti, PE, LSIT
Downstream Services, Inc.
CCTV Cleaning & Inspection
Kim Carr
Hmris 8 .. Associo1es I Projec1 Team
G-49
13
Subconsultants
KDM Mer~dian · Topographic Sumey
KDM Meridian (KDM), a California corporation, is a professional land survey consulting firm specializing
in GPS, conventional land surveying, and project mapping. Established in February 2000, KDM has rapidly
built a growing clientele by offering professional and technical services to public and private clients. The firm is
currently fielding two survey crews on a regular basis to perform conventional and GPS land surveying, with the
ability to provide up to four two-man crews on short notice. In-house personnel provide boundary, mapping,
right-of-way, topographic, construction calculation, legal description, and related functions.
LOR Geotechnicai Grnup 1 [nc. · Geotechnical
LOR Geotechnical Group, Inc. (LOR), a California corporation, is a multi-disciplinary geotechnical,
engineering, and consulting firm providing sound solutions and innovative strategies in the geotechnical,
geologic, environmental, and construction inspection fields for our clients since 1988.
LOR has highly trained laboratory personnel and soil technicians that have been employed by this firm for
over 5 years. Their laboratory personnel and soil technicians are American Concrete Institute (ACI) certified
for sampling and testing Portland Cement Concrete and California Department ofTransportation (Caltrans)
certified for sampling and testing soil, aggregate base, asphalt concrete, and Portland Cement Concrete. LOR
also have on staff International Concrete Council (ICC) and American Construction Institute Association
(ACIA) special inspectors.
C-Below · Utmty DetecUon/Potho~ing
C Below, a California corporation, offers professional locating and mapping services throughout Southern
California. C Below locates horizontal and vertical locations of underground utilities including water, gas
power, waste, communications, and cableffV. Many different methods are used to locate these utilities. These
methods include GPR (ground penetrating radar), CCTV, utility locators, electromagnetic locators, X-Ray,
and potholing. Accurate information is vital in planning and can prevent costly delays from damages caused by
cutting, coring, drilling, or digging in areas congested by unseen hazards in concrete, masonry, and underground.
Information can be provided in the form of pull box or electrical reports, potholing reports, underground
mapping, 3D modeling, CAD drawings or simply marking surfaces.
Downstream Sernices1 inc. ~ CCTV Cleaning and Inspection
DownStream Services, Inc. (DSI) has been conducting business for over 34 years and is one of the leading
condition assessment and pipeline rehabilitation firms in the Southwest. Founded as its own entity in 2002,
DSI is a certified small business enterprise which retains 45 employees. Utilizing "start-of-the-art" equipment,
DSI offers an array of environmental services, including pipeline cleaning and hydro-jetting services, CCTV
inspection and condition assessment, flow monitoring services, storm water Pollution Compliance Management,
and Underground Wet and Dry Utilities. Due to the growing demand from public agencies for cost-
effective pipeline rehabilitation, DownStream Services, Inc. has incorporated this trenchless technology in its
Underground Division.
Han is &. /\ssociates I Project Team
G-50
14
Randall Berry, PE
Project Manager
Mr. Berry has 29 years of professional engineering experience
in public works design with an emphasis in street design, street
widening and rehabilitation, soundwalls, water, storm drains, sewer,
and grading. Mr. Berry has been responsible for the development
of the scope and fee for award-winning roadway widening and
drainage projects, starting in the proposal stage, through the PS&E
preparation phase, to the construction bidding, inspection, and
administration stage.
Relevant Experience
City of Rancho Palos Verdes, Palos Verdes Drive East (PVDE) Switchback Sewer
Relocation Project. Project Manager. Harris prepared PS&E for the relocation of
approximately 620 lineal feel of 8" sewer adjacent to the lower PVD E switchback
and the westerly San Ramon Canyon slope. This included grading and interim
storm drain energy dissipation improvements (rip rap placement and erosion
backfill) to address the erosion within the adjacent area to the PVDE lower
switchback from the drainage system that outlets above the upper switchback.
The realigned sewer was constructed as close to the lower switchback roadway
as feasible in a shallow vertical alignment that was compatible with the potential
future stabilization measures consisting of a caisson wall with a grade beam and
tieback anchors. The sewer relocation also cleared the path for the ultimate San
Ramon Canyon Drainage Improvements and Tarapaca landslide stabilization.
Garden Grove Sanitary District, Sewer Improvements -Projects 20, 21, 22 & 23.
Project Manager. Prepared PS&E construction documents for the master plan
facilities CIP Projects 20, 21, 22 and 23. The project included sewer upsizing
to 15-inch and 12-inch VCP sewer mains. Harris proposed an innovative
alignment through an apartment alley to reduce the total pipe length required
and increase the pipe slope, which also required a permanent sewer easement.
A utility detection survey was utilized to avoid utility conflicts in advance and
the new sewer was strategically placed to increase the separation from a parallel
33-inch high pressure gas line to maximize both short-term and long-term
safety. Additionally two large storm drain crossings created the need for special
sewer crossing details and permission from the Orange County Flood Control
District. The scope also included a complete topographic survey, geotechnical
investigation, utility potholing, preparation of a project study report and civil
design.
City of Anaheim, Group 3 Sanitary Sewer Improvements -Project 2 (Model 7).
Project Manager. Scope included preparation of PS&E construction documents
using the sewer master plan recommendations as a starting point to address
deficiencies and add needed additional capacity to the system for both existing
and future built-out conditions. Solutions included removal and replacement
and a parallel sewer. One major highlight worth noting is Harris' innovative
designs for the Phase I sewer improvements on La Palma Avenue resulted in
EDUCATION
BS, Civil Engineering
REGISTRATION
Professional Engineer, CA
Harris E, /1ssocia1es I Projec1 Team
G-51
approximately $1 million savings in construction
costs compared with the original master plan
recommendation. Specifically, an existing 24"
VCP trunk sewer, which needed to be upsized
to a 30" VCP, was found to be in good condition
in the CCTV video and through the innovative
combination of two upstream diversions and the
construction of 1,000' of parallel 12" VCP sewer,
the necessary capacity was added. This approach
avoided removal of as much as 2,800' of 24" VCP,
the costly construction of 2,800' of 30" VCP, and the
related expensive temporary trunk sewer bypass and
traffic control.
City of Fullerton, Riverside Avenue/Raymond
Avenue Sewer Rehabilitation. Project Manager.
Prepared PS&E construction documents to upgrade
the existing 6" VCP sewer mains to 8" PVC lines.
Also included in the rehabilitation was upgrade
of the existing 8"VCP sewer mains to 10"VCP
sewer mains. The street (and alley) rehabilitation
design included a "component analysis" pavement
evaluation by a subconsultant, which produced an
AC pavement "dig-out" replacement section.
City of Fullerton, Sewer Improvements at Carhart,
Valley View, Johnson, Stephen and Fern Drives. Project
Manager. Harris prepared PS&E construction
documents to upgrade the existing 6" VCP sewer
mains to 8" PVC lines in five project streets. The
construction cost is estimated at $1 million.
City of Anaheim, Citywide Sanitary Sewer
Improvement Project (CS SIP )-Group 4 -Project#
2 -Cerritos Ave. Project Manager. Scope included
preparation of PS&E construction documents
using the sewer master plan recommendations as
a starting point to address deficiencies and add
needed additional capacity to the system for both
existing and future built-out conditions. Scope also
included removal and replacement and a significant
diversion from an outside sewer model area as an
"added value" with no change in the total project fee
to the City.
City of Pomona, Ganesha Hills Sewer Rehabilitation
Study, Phase IL Project Director. The area included
over 50 residential streets and the existing sewer
Horr is & Associates I Project 1 eom
system consisted of approximately 45,000 LF of
mainlines, with diameters ranging from 6-inches
to 12-inches, and approximately 800 service
laterals, 150 manholes and 50 mainline cleanouts.
Although a host of other possible "trenchless" repair
methods were considered, such as pipe bursting,
pipe reaming, deformed/reformed pipe, chemical
grouting they were deemed as not applicable given
the encountered conditions.
City of Bakersfield, Goiford Road Sewer
Rehabilitation -Preliminary Study Phase and Final
Design. Project Manager. In the study phase
Harris provided video inspection, two fl.ow meter
measurements and prepared a detailed project
report for the rehabilitation of 2.2 miles of 42-
inch concrete sanitary sewer. Harris ultimately
recommended a cured-in-place liner rehabilitation
along with manhole lining and new manhole
construction. The design phase consisted of the
preparation of plans, specifications, and estimates
for the subject Gosford Road Sewer Rehabilitation,
from McCutchen Road to District Boulevard. The
construction documents detailed the lining of the
pipe with a cured-in-place pipe liner and air placed
lining the manholes, as well as providing details to
address the significant temporary traffic control and
sewer bypass system.
City of Bakersfield, Brundage Lane Sewer
Rehabilitation -Preliminary Study. Project Manager.
Completed the preliminary engineering services and
project report for the rehabilitation of the Brundage
Lane sanitary sewer, from the upstream intersection
of Brundage Lane and Cottonwood Roa~, easterly
for approximately one mile, to the intersection of
Brundage Lane and Mount Vernon Avenue. The
existing sewer line was a 42-inch diameter cast-
in-place reinforced concrete pipe constructed in
1912. The purpose of the study was to determine
the structural integrity and physical condition of
the existing sewer line and provide appropriate
alternatives for the rehabilitation or replacement
of the pipeline. The investigation also included a
review of city supplied reference documents, field
investigation of the site and a detailed CCTV
inspection of the entire pipeline reach performed
by Video Inspection Specialists (VIS). The re-
construction recommendation that was ultimately
decided upon resulted in a construction cost
estimate of $3.3 million
15
G-52
16
Ehab Gerges, PE, QSD
Prniect Director
'
Mr. Gerges has over 24 years of professional consulting experience
in public works. He has managed and designed a wide variety
of public infrastructure projects throughout Southern California
including transportation, waste water and water resource. He has
also been responsible for the preparation of studies and master
plan reports for sewer, water, and drainage infrastructures. His
experience encompassed several project delivery methods
including design-bid-build and design-build.
Relevant Experience
Garden Grove Sanitary District, Sewer Improvements -Projects 20, 21, 22
& 23. Project Director. Harris was responsible for the preparation of PS&E
construction documents for the GGSD master plan facilities CIP Projects 20,
21,22 and 23 that will add the required additional capacity to the system. The
project included sewer upsizing to 15-inch and 12-inch VCP sewer mains.
Harris proposed an innovative alignment through an apartment alley to reduce
the total pipe length required and increase the pipe slope, which also required a
permanent sewer easement. A utility detection survey was utilized to avoid utility
conflicts in advance and the new sewer was strategically placed to increase the
separation from a parallel 33-inch high pressure gas line to maximize both short-
term and long-term safety. Additionally two large storm drain crossings created
the need for special sewer crossing details and permission from the Orange
County Flood Control District. The scope also included a complete topographic
survey, geotechnical investigation, utility potholing, preparation of a project study
report and civil design.
City of Palm Springs, T13257 Sewer Replacement Project. Project Director. The
project involved the design of approximately 3,200 feet of new eight-inch VCP
sewer main, laterals, and 72 building sewer connections within a recently annexed
existing residential subdivision on septic. The project includes abandonment of
septic disposal systems that were contributing to groundwater contamination.
One of the challenges that faced the project was the budget. Community
Development Block Grant (CDBG) Construction funding fell substantially
short of the estimated cost presented in the project's alignment study prepared
by the City. The Harris approach recognized that an alternate to the predesign
alignment was required to overcome underground conflicts identified by Harris,
and to overcome the identified budget constraints. Harris was selected based on
the approach, and the design was approved within the CDBG funding deadlines
with minimal city comments using the proposed alignment alternative developed
in the Harris proposal. The bid on Phases 1 and 2 of this 4 phase project came
within 1 % of the cost estimate. Construction is nearly complete on these phases
with no change orders.
EDUCATION
BS, Civil Engineering
REGISTRATION
Professional Engineer, CA
CERTIFICATIDtJ
Qualified SWPPP
Developer /Practitioner,
California Stormwater
Quality Association
Horr is & Associates I Projeci 1 eom
G-53
City of Arvin, Sanitary Sewer Management Plan
(SSMP) Services. Project Director. The Harris
team responsible for the City's Sanitary Sewer
Management Plan which included directing the
metering and inspection subconsultants, sewer
model development and system analysis, directing
in-house technical staff, and quality control of the
deliverables. Based on analyzed trends, the current
population of 16,675 is expected to grow to 26,332
in 2030. The project entailed the inspection and
assessment of a sanitary sewer lift station and the
preparation of a System Evaluation and Capacity
Assurance Plan (SECAP). The SECAP included
sanitary sewer flow metering at seven locations,
creation of a system model using Sewer GEMS,
software, assessment of the 35 miles of existing
pipelines between six and 18-inches in diameter,
and preparation of a $38,000,000 CIP Capital
Improvement Program spread over 20 years to
expand and address system deficiencies.
City of Coronado, Margarita Avenue Sewer and
Roadway Rehabilitation. Project Manager. The
street was lined with mature large canary island
pine trees which the residents love. The project
replaced 1200 L.F. ofVCP sewer with PVC sewer
main. The project was designed with gutter plates
and root barriers to slow future root growth. The
root intrusion contributed to the severe sewer
main damage, pavement alligator and transverse
cracking. Harris consulted with experts in the
arborist field and found a chance to save trees by
doing the work when the trees are dormant and
employing a program of selective pruning and root
training. Harris prepared construction documents
that required the contractor to have an arborist on
staff and to cover the exposed roots with wet soil
overnight. Our services included conducting a
geotechnical investigation, field survey field review
arborist review and community meetings. We also
prepared PS&E for the pavement rehabilitation and
sewer replacement.
City of Cathedral City, Dream Homes Sanitary
Sewer/Water Improvements Assessment District.
Project Manager. Preparation of a sewer study and
construction documents. This project included
Horris &, Associates I P1 ojec1 l eom
the construction of a sanitary sewer system,
approximately 26,280 linear feet oflocal gravity
8-inch to 12-inch trunk sewer, manholes, related
facilities, and laterals connecting individual parcels
to the sewer system. The sewer study included
review and analysis of the City of Palm Springs
Sewer Master Plan. The study determined the
sewage flows generated by the assessment district
and evaluated the existing capacity of the existing
sewer trunk down stream to the treatment plant.
Harris also assisted the City in developing and
implementing a public outreach campaign during
the design. The total construction cost was
approximately $9 million.
Vallecitos Water District, Linda Vista East Sewer
Project. Project Director. This project consisted of
the upsizing and realignment of approximately
3,400 feet of surcharging 8" VCP sewer main and
14 manholes with 12"to 15"PVC trunk sewer.
Harris services included preparation of PS&E,
environmental permitting, Caltrans permitting,
preparation of easements, and coordination with
adjacent development project, Grand Avenue
drainage improvement project, and local businesses
impacted by the project. The Harris team
isolated the myriad of project challenges into six
independent reaches where decisions could be made
on each, creating one holistic solution. Challenges
included high volume traffic through multiple
intersections, congested utility corridors, multiple
storm drain crossings, major state highway crossing,
requiring Caltrans permitting, easement acquisition,
sewer flow bypassing, lateral reconnections, and
high groundwater through transmissive s9ils, all
while maintaining sewer service. The project team
prepared an alternative analysis to address the
above challenges. Solutions included four trenchless
trunk sewer crossings and multiple trenchless
lateral crossings, with the longest across the SR78
Freeway. Based on Harris' internal constructability
review, tunneling was specified for the shorter
crossings, with Bore and Jack methods for the more
challenging crossings. The SR78 bore-and-jack
crossing within a new alignment is designed
17
G-54
18
Elizabeth Garcia-Reyes, PE, OSD
Prnjrlct [ngirmer
Ms. Reyes has over 13 years of experience as a Project Manager
and Engineer. She has been responsible for a variety of projects,
including designs and preparation of plans, specifications, and
estimates for sewer, street, and flood control projects. Nearly all of
Ms. Reyes' work has been for public agencies so she is familiar with
the Greenbook and other public works standards. Ms. Reyes has
worked with the City of Rancho Palos Verdes on several projects as
highlighted below.
Relevant Experience
City of Rancho Palos Verdes, Palos Verdes Drive East (PVDE) Switchback
Sewer Relocation Project. Senior Project Engineer. Harris prepared PS&E for
the relocation of approximately 620 lineal feel of 8" sewer adjacent to the lower
PVDE switchback and the westerly San Ramon Canyon slope. This included
grading and interim storm drain energy dissipation improvements (rip rap
placement and erosion backfill) to address the erosion within the adjacent
area to the PVDE lower switchback from the drainage system that outlets
above the upper switchback. The realigned sewer was constructed as close to
the lower switchback roadway as feasible in a shallow vertical alignment that
was compatible with the potential future stabilization measures consisting of a
caisson wall with a grade beam and tieback anchors. The sewer relocation also
cleared the path for the ultimate San Ramon Canyon Drainage Improvements
and Tarapaca landslide stabilization.
City of Rancho Palos Verdes, San Ramon Canyon Storm Drain System. Project
Engineer. Preparation of PS&E for this $12 million storm drain project. Harris
previously prepared a Project Study Report and completed preliminary design for
several alternatives, for the San Ramon Canyon Drainage System. The primary
goal is to develop a storm drain system that delivers storm water flows without
further causing erosion to the existing canyon slopes and stabilizes both the San
Ramon Canyon slopes and the "switchbacks" along Palos Verdes Drive East.
City of Rancho Palos Verdes, McCarrell Drainage System Design. Senior
Project Engineer. Preparation of PS&E construction documents for the APWA
2009, "Project of the Year" award winning McCarrell Canyon Storm Drain
and Palos Verdes Drive South Widening project, which was estimated at $6.3
million in construction costs, with actual bids coming in at $5.9 million. The
66-inch diameter pipe was designed to convey a 100-year storm and collects
runoff from the steep natural McCarrell Canyon, which total to 340 acres. An
existing bottleneck in Palos Verdes Drive South was also removed bringing the
roadway to ultimate width. Services also included preparing a detailed hydrology
and hydraulics study, a geotechnical study, topographic and utility detection
surveys, full environmental clearances, public outreach meetings and city council
presentations.
EDUCATION
BS, Civil Engineering
REGISTRATION
Professional Engineer, CA
CERTlf!CATIOM
Qualified SWPPP
Developer /Practitioner,
California Stormwater
Quality Association
Horris &. /\ssociotes I Projec11 eom
G-55
19
Gary Solsona, PE, OSD
Prnjec:t Erngineer
Mr. Solsona has 11 years of professional engineering experience
in public works design, consisting of award-winning roadway
improvements, storm drain, sewer, ADA design, sound wall and
retaining wall design projects and preparation of project study
reports. Mr. Solsona is adept to the latest design standards
for various Cities, Counties and Caltrans and is proficient with
the following design programs: AutoCAD, Land Development
Desktop, Microstation, RMH (Hydrology), WSPG & Street Capacity
(Hydraulics).
Relevant Experience
Garden Grove Sanitation District, Sewer Improvements -Projects 20, 21, 22 &
23. Project Engineer. Preparation of detailed PS&E construction documents
for the GGSD master plan facilities CIP Projects 20, 21, 22 and 23. The project
included 2,150 linear feet of main line sewer upsizing to 15-inch VCP and
900 linear feet of main line sewer upsizing to 12-inch VCP. Harris proposed
an innovative alignment through an apartment alley to reduce the total pipe
length required and increase the pipe slope, which also required a permanent
sewer easement. A utility detection survey was utilized to avoid utility conflicts
in advance and the new sewer was strategically placed to increase the separation
from a parallel 33-inch high pressure gas line to maximize both short-term and
long-term safety. Additionally two large storm drain crossings created the need
for special sewer crossing details and permission from the Orange County Flood
Control District.
City of Anaheim, Citywide Sanitary Sewer Improvement Project (CSSIP)-Group
5 -Project# 7 (Model 134) -Cerritos Ave. Project Engineer. This Group 5 sewer
improvement project upsized 2,550 linear feet of 8-inch sewer to a 15-inch VCP
sewer along Cerritos Avenue from Brookhurst Street to Gilbert Street. The scope
included preparation of PS&E construction documents using the sewer master
plan recommendations as a starting point to address deficiencies and add needed
additional capacity to the system for the future built-out condition. Scope
also included preparation of a Project Design Report, which discussed several
alternative alignments and construction methods, including diversions to other
parallel systems and trenchless tunneling operations. Ultimately, a traditional
removal and replacement upsizing solution was chosen as the approved
alternative to minimize impacts and eliminate the need to maintain multiple
parallel sewer lines.
City of Anaheim, Citywide Sanitary Sewer Improvement Project (CSSIP)-Group
4 -Project# 2 (Model 134) -Cerritos Ave. Project Engineer. Project included
1,700 linear feet of main line sewer upsizing to 15-inch VCP and 1,200 linear
feet of main line sewer upsizing to 12-inch VCP along Cerritos Avenue from
Nutwood Avenue to Brookhurst Street. Scope included preparation of PS&E
EDUCATION
BS, Civil Engineering
REC!STRAHON
Professional Engineer, CA
CERTlflCATION
Qualified SWPPP
Developer /Practitioner,
California Stormwater
Quality Association
Hor-ris & f,ssociotes I Project Team
G-56
construction documents using the sewer master
plan recommendations as a starting point to address
deficiencies and add needed additional capacity to
the system for the future built-out condition. Scope
also included a significant fl.ow diversion from an
outside sewer model area to eliminate a known
deficiency in that area, utilizing the excess capacity
of the proposed mainline, which "added value" with
no increase to the bottom line fee to the City.
City of Anaheim, Group 3 Sanitary Sewer
Improvements -Project 2 (Model 7, Phase I &
II) La Palma Avenue and State College Blvd.
Project Engineer. Harris obtained CCTV
inspection and full topographic survey and
prepared PS&E construction documents through
considerable refinement of the sewer master plan
recommendations to address deficiencies and add
needed capacity to the system for both the existing
and future build-out condition. Solutions included
removal and replacements, parallel sewers and
upstream diversions. One major highlight worth
noting is Harris' innovative designs for the Phase I
sewer improvements on La Palma Avenue resulted
in approximately $1 million savings in construction
costs compared with the original master plan
recommendation. Specifically, an existing 24"
Horris & Associates I Project Team
VCP trunk sewer, which needed to be upsized
to a 30" VCP, was found to be in good condition
in the CCTV video and through the innovative
combination of two upstream diversions and the
construction of 1,000' of parallel 12" VCP sewer,
the necessary capacity was added. This approach
avoided removal of as much as 2,800' of 24" VCP,
the costly construction of 2,800' of 30" VCP, and the
related expensive temporary trunk sewer bypass and
traffic control.
City of Stanton, FY 09110 Sewer Rehabilitation
Project. Project Engineer. Development of a detailed
confirmation of the proposed sewer rehabilitation
strategy and the preparation of PS&E construction
documents for eighteen (18) separate project
locations citywide. The ultimate solutions included
combination of strategic cured-in-place-pipe lining,
innovative "point lining" repairs and complete
removal and replacements. The innovative "point
lining" repairs allowed trenchless rehabilitation
of damage pipe that ran parallel to Beach Blvd,
which is State Highway 39 and required a Caltrans
Encroachment Permit. The "point lining" repairs
avoided the need to open trench point repair in
the roadway thus reducing costs and inconvenience
to the motoring public on this busy street and
streamlined the Caltrans approval process as well.
20
G-57
RICHARD C. MUER, P.LS.
PRINCIPAL-LAND SURVEYING SERVICES
KDM Meridian
22541 Aspan St., Suite C
Lake Forest, CA 92630
949-768-0731
Professional Registration
Professional Land Surveyor,
California, No. 7564
Summary of Experience
Mr. Maher is a Professional Land Surveyor registered in the State of California with thirteen years
experience in Land Surveying and Civil Engineering. Since 1999 Mr. Maher has assisted in the
review, grading, and exam development of the Land Surveyor's Yearly Licensure Exams for the
CA State Board for Professional Engineers and Land Surveyors and continues to participate in
this capacity through 2007.
Mr. Maher's experience includes extensive client relations, participating on a consulting basis, as
part of a project team, or in the management of projects with over fifty different local, county,
State, utility agencies, and private clients. In that capacity, he has been responsible in whole or
in part in project development, right-of-way engineering, annexations, heavy and light
construction, design topographic surveys, aerial control networks, legal descriptions, boundary
surveys, records of survey, and parcel and tract map preparation. Mr. Maher's extended
involvement in the details of survey department operations has provided him with working
knowledge of state of the art technology, hardware, and software used industry wide. In doing
so, Mr. Maher continues to be successful in providing the level of service unique to each client,
acting as an extension of their staff, understanding their needs, anticipating issues, and providing
solutions exceeding expectations.
More recently, Mr. Maher fulfilled the function of Survey Department Manager for a Civil
Engineering and Survey Consulting firm in southern California specializing in Public Works with
projects including street, sewer, water, and storm drain improvements, park, municipal and
building improvements. His responsibilities ranged from the technical aspect of field and office
survey operations, project management, department staffing and training, client relations, and
department marketing.
Education
Civil Engineering University Curriculum -California State University, Fullerton, 1992
Land Surveying Continuing Education -Coastline Community College, Costa Mesa, 1995
Professional Seminars
• Subdivision Map Act Professional Seminar-Santa Ana, CA (1997)
• California Coordinate System Professional Seminar -Newport Beach, CA (1998)
• ALTA/ACSM Surveys, Pacific Land Seminars -Pomona, CA (1999)
• The Quasi-Judicial Role of the Land Surveyor -Buena Park, CA (2001)
Professional Affiliations
• California Land Surveyors Association (State)
• American Congress on Survey and Mapping
• 2001 Secretary, Orange County CA Land Surveyors Assoc.
• 2002 Treasurer, Orange County CA Land Surveyors Assoc.
Horris & Associates I Projeci Teom 21
G-58
John P. Leuer, PE, GE
President and Principal Geotechnical Engineer
Mr. Leuer will be the principal in charge of assessing the project goals and
establishing and implementing the procedures to obtain these goals. Mr. Leuer
will act as the lead contact for interactions with the Harris & Associates and the
contractors.
Mr. Leuer has over 30 years of professional experience in the geotechnical and
civil engineering field. In this time, Mr. Leuer has developed an extensive
knowledge of the many geotechnical considerations involved in construction in
the southern California area. Mr. Leuer is highly experienced in all aspects of
soil and foundation engineering for a wide variety of projects ranging from multi-
story commercial and industrial structures to several thousand-acre planned
community developments. Mr. Leuer has substantial experience coordinating
projects for many City, County and State agencies as well as in the public sector,
gaining a reputation for being responsive to clients needs while providing strong
technical expertise.
The purpose of the evaluations for the following projects was to determine the
existing structural section and evaluate the subgrade soil strength properties
within the subject roadway. The existing structural section data and subgrade
strength properties were then used to evaluate the subject roadway for a new
structural section and/or asphalt concrete overlay, as appropriate.
Harbor Scenic Drive from Ocean Boulevard to Harbor Plaza, Port of Long
Beach, California, During June through August 2013, LOR Geotechnical Group,
Inc. conducted a Pavement Evaluation and Environmental Sampling for the
proposed roadway improvement of Harbor Scenic Drive from Ocean Boulevard
to Harbor Plaza, Port of Long Beach, California.
Portions of Chapman Avenue, Brookhurst Street and Westminster Avenue,
Garden Grove, California, During October of 2011, LOR Geotechnical Group,
Inc. conducted a Pavement Structural Section Component Analysis for the
proposed Rehabilitation of Portions of Chapman A venue, Brook:hurst Street and
Westminster A venue, Garden Grove, California.
Citywide Pavement Rehabilitation, Temecula, California, During January of
2011, LOR Geotechnical Group, Inc. conducted a Pavement Evaluation for the
proposed Citywide Pavement Rehabilitation, Temecula, California.
LOR GEOTECHNICAL GROUP, INC.
Soil Engineering • Geology • Envlronmental
6121 Quail Valley Court
Riverside, CA 92507
Horris & Associates I Project 1 eom
KEY HIGHLIGHTS
.; 30+ years geotechnical
experience.
.; Solid reputation for being
responsive to client's needs and
providing strong technical
expertise.
.; Extensive knowledge in all
aspects of soil and foundation
engineering.
.; 20+ years in Public Works
project.
Project Assignment:
Geotechnical Engineer
Years of Experience
30+
Education
B.S. Civil Engineering
California State
University, Northridge, 1979
Professional Registration
Civil Engineer, CA #34996
Geotechnical Engineer, CA
#2030
Tel. 951-653-1760
Fax 951-653-1741
Email: jleuer@lorgeo.com 22
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AIEllW ,~ SUBSURFACE l\MGING
Shea-Michael Anti, P.E., L.S.l.T
CERTIFICATIONS
•Board for Professional Engineers and Land Surveyors, Professional Engineer, Civil Engineer, June 10,
2011, California License No. 78274
•Board for Professional Engineers and Land Surveyors, Land Surveyor in Training, January 28, 2013,
California Certificate Number: 8362
•Transportation Worker Identification Credentials (TWIC), Expires 10/11/15
FORMAL EDUCATION
Bachelor of Science in Civil Engineering, May 2006
University of California, Berkeley, California
Notable Courses Include: Environmental Engineering, Civil Engineering Materials, Construction
Management, Project Management, Soil and Rock Mechanics & Reinforced Concrete Design
SUMMARY
Shea-Michael Anti's duties as Project Engineer/Project Manager for C Below keep him as an active part
of each job from start to finish. He prepares project detail packages for distribution to technicians for
each project. He also manages the budget for each project and prepares any necessary change-orders.
He is responsible for preparing schedules and for assigning technicians, drafters, and surveyors to each
job. When needed, Mr. Anti prepares engineered traffic control plans, pothole exhibits, and utility as-
built plans. He has been with C Below for 1.5 years and has over 10 years of experience in the ·
engineering and utility locating fields.
Horris 8. Associoies I Project Teom 23
G-60
Professional Experience:
22 years
Education:
Fitness and Nutrition
Certifications:
Confined Space Entry
Competent Persons
HAZWOPER
CPR I First Aid
Computer Skills:
Proficient in Microsoft Office
!luick Books
MAS 90
Macola
Peach Tree
Iran and Auto Cad
Photo shop
ACT
Past Wark Experience:
R Jesse 6 Campany, Inc., Vista CA
Manufacturing and Design
Operations Manager 1998 -2004
lister Construction, Escondido CA
Engineering Contractor
Scheduling and Estimating
1987 -1990 I 1992 -2004
Gibbons and Reed, Flagstaff AZ
Heavy Highway Construction
Operations Manager 1990 -1991
~Streaftlservices, Inc.
Kim Carr Division Manager Storm Water !Scheduling
Kim Carr, a seasoned professional, is responsible for directing the Storm Water
Division for Downstream Services, Inc. [OSI], including supervision of its office and
field personnel -monitoring progress, work quality, and profitability. Kim performs
various roles within OSI; Time and Material (T&M) Projects and Emergency Response
Contracts. Kim Carr has an integral role in project scheduling and resource allocation.
As a certified Competent Person, Kim minimizes exposure and risk on each project.
She ensures project documents are complete and current. Working closely with the
Operations Manager, Kim is also responsible for maintaining and monitoring DSl's
master schedule, due to her thorough knowledge and understanding of the services
and resources OSI provides.
Professional Experience
Project Manager I Downstream Services, Inc.
Certified Inspection and Maintenance Provider I Contech Construction
Products, Inc.
• Time and Materials Projects
COM -Rancho Cucamonga CA
MCB Camp Pendleton
Hydro-jetting and cleaning of Wet Wells
located throughout the base.
Del Mar Thoroughbred Club -Del Mar CA
Hydro-jetting and cleaning out of the wash-rack
stormdrains located at the race track barns.
La Costa Resort and Spa -La Costa CA
Provided labor and equipment for reconnaissance,
inspection, testing, and cleaning of two (2) Vortex
CDS units, including manifest, transportation and
disposal of contaminated materials.
Special Services Contractors, Inc. -Paso Robles CA
Terminal Island Prison, San Pedro CA
Hydro-jetting and cleaning of stormdrain
lines located under the metal fabricating
shop at a medium security federal prison.
• Emergency Response
US Department of Homeland Security -San Ysidro
Emergency Call-out for CCTV to locate people
trapped in a 24-inch Stormdrain below the Port
of Entry at San Ysidro.
US Immigration & Customs Enforcement -San Diego
Emergency Call-out for CCTV inspection to locate
a suspected illegal tunnel.
Contact Information: Corporate Office 2855 Progress Place Escondido CA 92029 c: 780.497.8879
kimc!IDdownstreamservices.com
5 Years
1 Vear
March 2009 to
Present
May 2009
June 2009
June 2009
May 2009
Ho: :is & /,ssociates I Projec1 l eam 24
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EXPERIENCE AND REFERENCES
Harris prepared PS&E for the relocation of
approximately 620 lineal feel of 8" sewer adjacent to
the lower PVDE switchback and the westerly San
Ramon Canyon slope. This included grading and interim
storm drain energy dissipation improvements (rip rap
placement and erosion backfill) to address the erosion
within the adjacent area to the PVDE lower switchback
from the drainage system that outlets above the upper
switchback. The realigned sewer was constructed as close
to the lower switchback roadway as feasible in a shallow
vertical alignment that was compatible with the potential
future stabilization measures consisting of a caisson
wall with a grade beam and tieback anchors. The sewer
relocation also cleared the path for the ultimate San Ramon Canyon Drainage Improvements and Tarapaca
landslide stabilization.
Reference: Ron Dragoo, PE, Senior Engineer, (310) 544-5252
Garden Grove Sanitary District, Sewer
lmprnvements a Projects 20, 21, 22 & 23
Harris is responsible for the preparation of PS&E
construction documents for the GGSD master plan
facilities CIP Projects 20, 21, 22 and 23 that will add the
required additional capacity to the system. The project
included sewer upsizing to 15-inch and 12-inch VCP
sewer mains. Harris proposed an innovative alignment
through an apartment alley to reduce the total pipe
length required and increase the pipe slope, which
also required a permanent sewer easement. A utility
detection survey was utilized to avoid utility conflicts
in advance and the new sewer was strategically placed
to increase the separation from a parallel 33-inch high
pressure gas line to maximize both short-term and long-
term safety. Additionally two large storm drain crossings
created the need for special sewer crossing details and
permission from the Orange County Flood Control District. The scope also included a complete topographic
survey, geotechnical investigation, utility potholing, preparation of a project study report and civil design.
Reference: Samuel Kim, Project Engineer, (714) 741-5534
Horris & /1ssociotes I Experience and References
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~~ity of Pi~tahehTi, Grnup 3 Sanitary Sewer ~mprnvements .. Prnject 2 (Mode~ 1)
Harris obtained CCTV inspection and full topographic
survey and prepared PS&E construction documents
through considerable refinement of the sewer master
plan recommendations to address deficiencies and add
needed capacity to the system for both the existing
and future build-out condition. Solutions included
removal and replacements, parallel sewers and upstream
diversions. One major highlight worth noting is Harris'
innovative designs for the Phase I sewer improvements
on La Palma Avenue resulted in approximately $1
million savings in construction costs compared with
the original master plan recommendation. Specifically,
an existing 24" VCP trunk sewer, which needed to be
upsized to a 30" VCP, was found to be in good condition
in the CCTV video and through the innovative
combination of two upstream diversions and the construction of 1,000' of parallel 12" VCP sewer, the necessary
capacity was added. This approach avoided removal of as much as 2,800' of 24" VCP, the costly construction of
2,800' of 30" VCP, and the related expensive temporary trunk sewer bypass and traffic control.
Reference: Khanh Chu, PE, Principal Civil Engineer, (714) 765-5259
City of f uHertnn, Sewer ~mprnvements at Carhart} VaUey View 1 JotmsoB, Stephen and Fern
Drives
Harris prepared PS&E construction documents to upgrade the existing 6" VCP sewer mains to 8" PVC lines in
the following five project streets:
Carhart Avenue -From Malvern Avenue to West Valley View Drive L = 2,200 LF
• Johnson Place -From Carhart Avenue to Stephens Avenue L = 500 LF
Stephens Avenue -From Johnson Place to Fern Drive L = 1,400 LF
Fern Drive -From Carhart Avenue to West Valley View Drive L = 1,800 LF
West Valley View Drive -From Carhart Avenue to Fern Drive L = 1,400 LF
Reference: Ron Bowers, Senior Civil Engineer, (714) 738-6322
Gity of Anaheim, BaH Roam Sanitary Sewer aJtd Storm Dra~a hnprnvemlrnts ~ Cityw~de
Sanitary Sewer Program/Projects Grnup 6 ana Storm Drain ~mprnverrmnts
The sewer improvement portion of the project consists of a detailed confirmation of the sewer improvement
strategy proposed in the Combined West Anaheim Area Master Plan of Sanitary Sewers (CWAAMPSS) for
Model 176 along Ball Road, from Beach Blvd to Knott Avenue. The ultimate goal is to prepare construction
documents for the approved sewer improvements to add the required additional capacity to the system and
also allow for potential additional diversions from adjacent sewer models where deficiencies are identified. An
alternative parallel alignment, which saves money and adds maximum flexibility for additional diversions from
outside models and the elimination of existing sewer siphons along Ball Road, is also provided.
Horris&. !1ssociotes I Experience and References
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The storm drain improvement portion of the
project consists of a detailed confirmation
-----Existing Storm Drain ---Existing Sewer (Protect)
=Proposed Storm Drain -Proposed Sewer
of the storm drain improvement strategy
proposed in the Master Plan of Storm
Drainage for Carbon Creek Channel
Tributary Area (MPSDCCCTA) for
Drainage Basin 3-1 along Ball Road, from
Beach Blvd to OCTA Railroad RIW and
along OCTA Railroad RIW, from Ball
Road to Carbon Creek Channel (B01).
The ultimate goal is to prepare P,S&E
construction documents for the approved
storm drain improvements to add the
required additional capacity to the system
and allow for future upstream extensions
along Western Avenue and Ball Road east of
Beach Blvd. A joint trench alignment along
Ball Road, which saves time and money by
combining the construction of the proposed
RCB with the proposed sewer, is provided.
Reference: Kevin Miako, Project Manager, (714) 765-4311
City of Bakersfiel~, Gosford Raad Sewer RehabmtaUon
Harris provided design services for the open-cut
installation of approximately 2,500 feet ofinfill 12-inch
recycled water line in an industrial area. The water line
provides reclaimed water to several power substations
along its alignment, which saves the community
approximately 30-40% in overall water spending, as
potable water is not being used.
Working within a narrow corridor. Harris was granted
a very narrow corridor to work with. Harris successfully
overcame this project challenge by locating existing
underground utilities by way of electronic detection, a
method which provides accuracy within 10%. The Harris
team worked closely with City staff in order to work around several high-pressure and fiber optic utility lines, as
relocating these utilities would have been very costly for the City.
Innovative problem solving. One of the challenges on this project was installing the water line through a
substation with an electrical power grid located in the ground. Our solution involved placing the water line
inside a HDPE sleeve with fused joints, thus making the sleeve essentially seamless to avoid any fire hazard as a
result of water leakage.
Accommodating budget constraints. With the very limited project budget the City was granted, Harris
designed the shortest possible alignment in order to keep costs to a minimum. The Harris team also worked
closely with City staff and prepared exhibits to acquire the necessary easements, as the recycled water line
bisected multiple private properties. By securing the necessary easements during design, the City avoided
potential delays during construction.
Reference: Arnold Ramming, Civil Engineer IV, (661) 326-3591
Honis & Associates I experience ond References
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eity of Fu~lerton, [Uverniile Averme/Raymm~d Averme !;ewer R~haumtation
Harris & Associates completed the street rehabilitation effort of PS&E construction documents to upgrade
the existing 6" VCP sewer mains to 8" PVC lines. Also included in the rehab. is the upgrading of the existing 8"
VCP sewer mains to 10" VCP sewer mains. The street (and alley) rehabilitation design includes a "component
analysis" pavement evaluation by a subconsultant, which will produce an AC pavement "dig-out" replacement
section. The following six project streets and alleys are:
Riverside Drive -From Raymond Avenue to Ferndale Avenue
Raymond Avenue -From Chapman Avenue to 150'North of Riverside Drive
East Grove Place (Alley) -From East Grove Place to North Hall Avenue
East Central Avenue (Alley) -From Raymond Avenue to Fullerton Creek
Chapman Avenue (Alley) -From Raymond Avenue to Fullerton Creek
North Hall Avenue -From East Grove Place Alley to Fullerton Creek
Reference: Allison Tran, PE, Associate Engineer, (714) 738-6870
G~ty of r;ormor~~ Downtown Sewer ana Streetscape ~mprnvem~nts O}rnject No, 2185),
Harris is designing this multi-year, $6.2 million
upgrade to sewer and water pipelines and streets
around the vibrant City Center.
Rehabilitation or replacement of 18,000 feet of 6-
to 18-inch sanitary sewer pipe
Rehabilitation or replacement of 3,000 feet of 8-
and 12-inch water pipe
Pipe bursting and CIPP lining trenchless
technology and open-cut construction methods
Streetscape improvements to sidewalks, cross
walks and curb ramps
Updating City Code for lateral replacements
Reviewing and strengthening fats, oils, and grease program requirements
Improving ADA accessibility
Innovation. Besides the use of trenchless technology for pipe construction, electronic detection for utilities was
performed to accurately locate underground facilities and minimize expensive potholing. This greatly reduces
change orders during construction for unknown utility conflicts. Harris will also locate and assess the condition
of the downtown laterals through the use of state-of-the-art CCTV technology.
Minimizing impacts to the community. Construction around the popular City hub, Todos Santos Plaza,
required close coordination with the business owners and community groups to minimize impacts in the busy
downtown area. Harris coordinated public meetings, prepared public presentations, and drafted internet press
releases.
Cost savings. The use of trenchless technologies (pipe bursting and CIPP liners) saved the City close to $1
million in construction costs overall, and has decreased impacts to residents, business owners and the public.
Reference: Mario Camorongan, PE, CIP Manager, (925) 671-3021
Horris & f,ssociotes I Experience ond Reference~
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Harris & Associatess"
Shaping the Future, One Project at a Time
February 20, 2014 (Revised March 19, 2014)
Mr. Ron Dragoo, PE
Senior Civil Engineer
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
Subject: Fee Proposal for Five Sewer Improvement Design
Dear Ron,
This will present Harris & Associates' fee proposal to provide the services presented in our Proposal
for the subject sewer design improvements at five locations citywide.
Harris proposes to provide these services forthe total hourly not-to-exceed fee presented below. A
detailed breakdown of the proposed fees is also attached for your information and use in evaluating
this proposal. These fees should be considered as a negotiable offer. We would also be happy to
discuss the fees and their association to our proposed scope of work and make revisions where
mutually agreeable.
TASK FEE
TASKS 1: Research & Investigation ................................................................. $ 85,020
TASK 2: Preliminary & Final Design ................................................................ $ 80,560
TASKS 3: Bid & Construction Assistance ....................................................... $ 1.340
GRAND TOTAL NOT TO EXCEED FEE = $166,920
Optional: Cleaning • 3 Missing Locations (Downstream Services) ............. $ 5,500
Optional: CCTV Inspect. -3 Missing Locations (Downstream Services) .... $ 9,900
Optional: 10 Utility Potholes (C-Below) ............................................................ $ 9,900
COMBINED GRAND W/ OPTIONS TOTAL NOT TO EXCEED FEE= $192,220
The fees above include all printing costs (except for printing of multiple sets for bidding, which is not
anticipated to be required of Harris) and would be invoiced monthly, based on the actual hours
worked. Outside Agency fees are not included. NOTE: All applicable Harris &Associates hourly
rates are listed on the bottom of the attached fee breakdown chart.
We welcome the opportunity to discuss additions, deletions and alternatives, as required, with City
staff. We appreciate the opportunity to be of continued service to the City of Rancho Palos Verdes
and look forward to another successful project!
Sincerely,
HARRIS & ASSOCIATES
/<~L?7
Randall G. Berry, PE
Design Manager I Associate
22 Executive Park, Suite 200 .Irvine, CA 92614-4705 949.655.3900 f.949.655.3995 lrvine@harris-assoc.com G-66
CITY OF RANCHO PALOS VERDES Harris & Associates .. Five (5) Sewer lmprovment Project
HARRIS & ASSOCIATES
DESIGN FEE ESTIMATE February 20, 2014
Assigned Staff: QNQC Randall Gary Design Tech Revised March 19, 2014
MGR Berry Liz Engr Support Incl 10% Incl 10% Incl 10%
STAFF QA/QC PM Sr. PE PE EIT Sr.CM SUB SUB SUB GRAND
uo:>/
TASK, PHASE, DESCRIPTION HOURS HOURS HOURS HOURS HOURS HOURS KOMM LOR C-Below TOTALS
1.0 PRELIMINARY PHASE SERVICES
1.1 Meetings (Kick-off & up to 2 Progress Meetings) 6 8
1.2 Information Gathering 2 6
1.3 Topo Survey & Mapping (KDMM)-5 locations 16 32 $53,550
Review c.., fV -Optional Cleaning & CCTV Inspection (Downstream Services) -Optional
1.4 3 locations Service
1.5 Utilitv Coordination 1 2 6
1.6 Sile Visits 2 12 12
1.7 Soils Investigation (LOR Geotechnical\-11 borinas -Cold AC patch 2 $17,000
SUBTOTAL HOURS 0 9 42 24 32 0 107
SUBTOTAL DOLLARS $0 $1,890 $7,140 $2,880 $2 560 $0 $53,550 $17,000 $0 $85,020
2.0 DESIGN PHASE SERVICES
2.1 50% Preliminarv Design Conceots I Drawings (10 Sewer Plan & Profile Shtsl 4 16 40 40
50% Title & Detail Sheets 8 16 16
2.2 50% Opinion of Probable Cost 1 4 8
2.3 Optional Utility Potholing (C-Below)-10 Potholes Optional
Service
70%. 95% & 100% Design Drawings I Plan Check Processing (Title/Detail/10
2.4 P&P) 24 80 24 80
2.5 70%, 95% & 100% Traffic Control Drawings I Plan Check Processing (6 Sheets) 8 48 16 48
2.6 70%, 95% & 100% Soecifications 4 24
2.7 70%, 95% & 100% Ooinion of Probable Cost 1 2 2
2.8 LACDPWs Address Comments and Gain Annroval 4 24 24
2.9 QA/QC and Biddibilitv/Construclabilitv Reviews 8 8
SUBTOTAL HOURS 12 66 238 40 218 8 582
SUBTOTAL DOLLARS $2,640 $13,860 $40,460 $4,800 $17,440 $1,360 $0 $0 $0 $80,560
NOT-TO-EXCEED LUMP SUMP DESIGN PHASE TOTAL= $165,580
3.0 BID & CONSTRUCTION PHASE SERVICES
3.1 Bid Assistance 1 1
3.2 Construction Assistance 1 2
3.3 As-Bulit Plans 1 2
SUBTOTAL HOURS 0 2 4 2 0 0 8
SUBTOTAL DOLLARS $0 $420 $680 $240 $0 $0 $0 $0 $0 $1,340
NOT-TO-EXCEED HOURLY T&M BID & CONST PHASE TOTAL= $1,340
SUM HOURS 12 77 2841 66 250 8
HOURLY RATES $220 $210 $1701 $120 $80 $170 Sub+10% 1Sub+10% 1Sub+10%
TOTAL COSTS $2,640 $16,170 $48,280 $7,920 $20,000 $1,360 $53,550 $17,000 See Letter $166,92~
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Exhibit "C":
Terms for Compliance with California Labor Law Requirements
1. Consultant acknowledges that the project as defined in this Agreement
between Consultant and the City, to which this Terms for Compliance with California
Labor Law Requirements is attached and incorporated by reference, is a "public work"
as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the
California Labor Code ("Chapter 1 "). Further, Consultant acknowledges that this
Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section
1771 and (b) the rules and regulations established by the Director of Industrial
Relations ("DIR") implementing such statutes. Consultant shall perform all work on the
project as a public work. Consultant shall comply with and be bound by all the terms,
rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not
required by California law, does not alter the meaning or scope of Section 1 above.
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of
per diem wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. Consultant acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages, and Consultant shall post such rates at each job site
covered by this Agreement.
4. Consultant shall comply with and be bound by the provisions of Labor
Code Sections 177 4 and 1775 concerning the payment of prevailing rates of wages to
workers and the penalties for failure to pay prevailing wages. The Consultant shall, as
a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion
thereof, for each worker paid less than the prevailing rates as determined by the DIR for
the work or craft in which the worker is employed for any public work done pursuant to
this Agreement by Consultant or by any subcontractor.
5. Consultant shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires Consultant and each subcontractor to: keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776; certify and make such payroll records available for inspection
as provided by Section 1776; and inform the City of the location of the records.
6. Consultant shall comply with and be bound by the provisions of Labor
Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8,
section 200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations. Prior to commencing work under this Agreement,
Consultant shall provide City with a copy of the information submitted to any applicable
apprenticeship program. Within sixty (60) days after concluding work pursuant to this
Agreement, Consultant and each of its subcontractors shall submit to the City a verified
statement of the journeyman and apprentice hours performed under this Agreement.
7. Consultant acknowledges that eight (8) hours labor constitutes a legal
day's work. Consultant shall comply with and be bound by Labor Code Section 1810.
Consultant shall comply with and be bound by the provisions of Labor Code Section
1813 concerning penalties for workers who work excess hours. The Consultant shall,
as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the
Exhibit "C"
R6876-0001\1683788v3.doc Agreement for Design Professional Services
G-68
performance of this Agreement by the Consultant or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight
(8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in
violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in
excess of 8 hours per day, and 40 hours during any one week shall be permitted upon
public work upon compensation for all hours worked in excess of 8 hours per day at not
less than 11/2 times the basic rate of pay.
8. California Labor Code Sections 1860 and 3700 provide that every
employer will be required to secure the payment of compensation to its employees. In
accordance with the provisions of California Labor Code Section 1861, Consultant
hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I
will comply with such provisions before commencing the performance of the work
of this contract."
9. For every subcontractor who will perform work on the project, Consultant
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor
Code Sections 1860 and 3700, and Consultant shall include in the written contract
between it and each subcontractor a copy of those statutory provisions and a
requirement that each subcontractor shall comply with those statutory provisions.
Consultant shall be required to take all actions necessary to enforce such contractual
provisions and ensure subcontractor's compliance, including without limitation,
conducting a periodic review of the certified payroll records of the subcontractor and
upon becoming aware of the failure of the subcontractor to pay his or her workers the
specified prevailing rate of wages. Consultant shall diligently take corrective action to
halt or rectify any failure.
10. To the maximum extent permitted by law, Consultant shall indemnify, hold
harmless and defend (at Consultant's expense with counsel reasonably acceptable to
the City) the City, its officials, officers, employees, agents and independent contractors
serving in the role of City officials, and volunteers from and against any demand or
claim for damages, compensation, fines, penalties or other amounts arising out of or
incidental to any acts or omissions listed above by any person or entity (including
Consultant, its subcontractors, and each of their officials, officers, employees and
agents) in connection with any work undertaken or in connection with the Agreement,
including without limitation the payment of all consequential damages, attorneys' fees,
and other related costs and expenses. All duties of Consultant under this Section shall
survive termination of the Agreement.
Exhibit "C"
R6876-0001\1683788v3.doc Agreement for Design Professional Services
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