RPVCCA_CC_SR_2014_04_15_D_FY_2012-13_Res_Streets_Rehab_Areas_1_&_5BCITYOF
MEMORANDUM
TO:
FROM:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
MICHAEL THRONE, DIRECTOR OF PUBLIC WORKS
DATE:
SUBJECT:
REVIEWED:
APRIL 15, 2014
AWARD PROFESSIONAL SERVICES AGREEMENT FOR
THE FY2012-13 RESIDENTIAL STREETS
REHABILITATION PROJECT, AREAS 1 AND 5B -
(SUPPORTS 2014 CITY COUNCIL GOAL #2, PUBLIC
INFRASTRUCTURE -CITYWIDE STREET MAINTENANCE)
CAROLYNN PETRU, ACTING CITY MANAGER@)
Project Manager: Melissa Countryman, Associate Engineer '(Vt~
RECOMMENDATION
1. Award a contract for professional services to Sunbeam Solar Technologies, Inc.
OBA Sunbeam Consulting for a not-to-exceed amount of $319,700 for civil
engineering and surveying services related to the FY2012-13 Residential Streets
Rehabilitation Project, Areas 1 and 5B.
2. Authorize Staff to utilize an additional 10% ($32,000) for project contingency.
3. Authorize the Mayor and City Clerk to execute the agreement.
BACKGROUND
The FY2013-14 Infrastructure Street Improvement budget includes $1,600,000 for the
Residential Streets Rehabilitation Project. This project was originally budgeted in FY2012-13
and was subsequently carried over to the FY2013-14 budget as a continuing appropriation.
The project budget will be used to rehabilitate the streets in two areas in the City, one
bordered by Hawthorne Boulevard and Silver Spur Road (Area 1 ), and the other bordered by
Hawthorne Boulevard and Palos Verdes Drive West (Area 5B). Proposed improvements
include asphalt concrete overlay, slurry seal, asphalt patching, crack sealing, sidewalk
repairs, curb and gutter repairs, ADA ramp installation, and upgraded signage and roadway
striping. Attachment A displays the project area.
Professional services are needed for preparation of plans, specifications, and construction
estimates. Staff solicited proposals from five professional engineering firms to provide civil
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engineering design services, including professional surveying services needed to complete
this work: Anderson Penna Partners, KOA Corporation, SA Associates, Sunbeam Consulting,
and Willdan Engineering. Proposals were received from two out of the five teams that were
contacted, AndersonPenna Partners and Sunbeam Consulting, and were evaluated using
the Quality-Based Selection (QBS) process. This method entails a selection process based
on key elements, including qualifications, performance, proposed project approach and
schedule, and experience in Rancho Palos Verdes. As a result of the evaluation process,
staff is recommending the professional services of Sunbeam Consulting to serve as
consultants to the City for the successful design of the FY12-13 Residential Streets
Rehabilitation Project, Areas 1 and 58.
DISCUSSION
The FY 12-13 Residential Streets Rehabilitation Project will be funded by the General Fund.
Completion of the design and construction of this project will help to maintain the City's
roadways 1 rating of "good to very good" condition, per the latest Pavement Management
Report.
The project team members proposed by Sunbeam Consulting have worked with the City
satisfactorily on several similar type projects in the past. Their work has been professional,
free of errors and omissions, and has resulted in successfully completed projects. Staff is
confident that Sunbeam Consulting will deliver the project plans, specifications, and cost
estimate on time and within budget.
The budget appropriation for this project is $1.6M and is included in the Residential Streets
Rehabilitation Program of the FY 2013-2014 budget.
ALTERNATIVE
An alternative recommendation is to reject Sunbeam Consulting's proposal and consider the
other proposal received for the project. This alternative could potentially delay the design
effort and may result in increased costs and delays to the overall construction timeline.
FISCAL IMPACT
Funding for the project is included in the Residential Streets Rehabilitation Program of the
FY12-13 budget. This project was originally budgeted in FY2012-13 and was subsequently
carried over to the FY2013-14 budget as a continuing appropriation. The City Attorney has
reviewed and a roved the rofessional services a reement.
~='-'=
FY2013-14 Appropriation
Residential Streets Rehabilitation Program, Areas 1 and 58
FY2013-14 Expenditures
Sunbeam Consulting
Design Contingency
Ex enditures to Date
Unallocated Appropriation (Remaining for Construction)
Attachments: Project Location Map
$1,600,000
$319,700
$32,000
$351,700
$1,248,300
Professional Services Agreement-Sunbeam Consulting
W:\Pam\Staff Reports\2014\4-15-14\Award Professional Services Agreement for FY12-13 Residential Rehab Project\Staff Report for
FY12-13 Residential Streets Rehab Project Design Contract Award_2014_04_ 15.doc D-2
Attachment A
Residential Streets Rehabilitation Project
FY 12-13 Program, Areas 1 and 58
Pavement Zones
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Legend
-07.(JS· .....
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CITY OF RANCHO PALOS VERDES
DESIGN PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into this fifteenth day of
April, 2014, by and between the City of Rancho Palos Verdes (hereinafter referred to as
the "CITY") and Sunbeam Solar Technologies, Inc. OBA Sunbeam Consulting (hereafter
referred to as "CONSUL TANT").
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto
agree as follows:
ARTICLE 1
SCOPE OF SERVICES
1 .1 Project Description
The Project is described as follows: Fiscal Year 2012-13 Residential Streets
Rehabilitation Project, Areas 1 and 58.
1 .2 Description of Services
CONSUL TANT shall provide professional design and engineering services,
as described in the CITY's Request For Proposals, which is attached hereto as Exhibit
"A" and incorporated herein by this reference, and in CONSUL TANT's Proposal, which is
attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of
any conflict between the terms of this Agreement and incorporated documents, the terms
of this Agreement shall control. In the event of any conflict between Exhibits "A" and "B,"
the terms of Exhibit "A" shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY, CONSUL TANT
shall perform with due diligence the services requested by the CITY. Time is of the
essence in this Agreement. CONSUL TANT shall not be responsible for delay, nor shall
CONSULT ANT be responsible for damages or be in default or deemed to be in default
by reason of strikes, lockouts, accidents, or acts of God, or the failure of CITY to furnish
timely information or to approve or disapprove CONSULT ANT's work promptly, or delay
or faulty performance by CITY, other consultants/contractors, or governmental agencies,
or any other delays beyond CONSUL TANT's control or without CONSUL TANT's fault.
2.1 Fee
ARTICLE 2
COMPENSATION
CITY agrees to compensate CONSUL TANT an amount not to exceed three
hundred nineteen thousand seven hundred dollars ($319,700) for services as described
in Article 1 .
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2.2 Terms of Compensation
CONSULT ANT shall submit monthly invoices for the percentage of work
completed in the previous month. CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30) days of receipt of each invoice. CITY agrees to use its
best efforts to notify CONSUL TANT of any disputed invoice amounts or claimed
completion percentages within ten (10) days of the receipt of each invoice. However,
CITY's failure to timely notify CONSUL TANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally, in the event CITY fails to pay any undisputed a~ounts due
CONSUL TANT within forty-five (45) days after invoices are received by CITY then CITY
agrees that CONSUL TANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10) working days advance written notice.
2.3 Prevailing Wages
CITY and CONSULT ANT acknowledge that this project is a public work to
which prevailing wages apply. The Terms for Compliance with California Labor Law
Requirements is attached hereto as Exhibit "C" and incorporated herein by this reference.
2.4 Additional Services
CITY may request additional specified work under this Agreement. All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement. CONSULT ANT shall perform such services, and CITY shall pay for
such additional services in accordance with CONSUL TANT's Schedule of Hourly Rates,
which is within Exhibit "B," which in any case shall meet or exceed prevailing wage rates.
The rates in Exhibit "B" shall be in effect through the end of this Agreement.
2.5 Term of Agreement
This Agreement shall commence on April 16th, 2014 and shall terminate on
April 15th, 2015 unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification, Hold Harmless, and Duty to Defend
(a) Indemnity for Design Professional Services. In connection with its
design professional services and to the maximum extent permitted by law,
CONSULT ANT shall hold harmless and indemnify CITY, and its officials, officers,
employees, agents and independent contractors serving in the role of CITY officials, and
designated volunteers (collectively, "lndemnitees"), with respect to any and all claims,
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demands, causes of action, damages, injuries, liabilities, losses, costs or expenses,
including reimbursement of attorneys' fees and costs of defense (collectively, "Claims"
hereinafter), including but not limited to Claims relating to death or injury to any person
and injury to any property, which arise out of, pertain to, or relate to in whole or in part to
the negligence, recklessness, or willful misconduct of CONSUL TANT or any of its officers,
employees, subcontractors, or agents in the performance of its design professional
services under this Agreement.
(b) Other Indemnities. In connection with any and all claims, demands,
causes of action, damages, injuries, liabilities, losses, costs or expenses, including
attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by
Section 3.1 (a), and to the maximum extent permitted by law, CONSUL TANT shEill defend,
hold harmless and indemnify the lndemnitees with respect to any and all Damages,
including but not limited to, Damages relating to death or injury to any person and injury
to any property, which arise out of, pertain to, or relate to the acts or omissions of
CONSUL TANT or any of its officers, employees, subcontractors, or agents in the
performance of this Agreement, except for such loss or damage arising from the sole
negligence or willful misconduct of the CITY, as determined by final arbitration or court
decision or by the agreement of the parties. CONSUL TANT shall defend lndemnitees in
any action or actions filed in connection with any such Damages with counsel of CITY's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section 3.1 (b) shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of lndemnitees.
(c) All duties of CONSULTANT under Section 3.1 shall survive
termination of this Agreement.
3.2 General Liability
CONSUL TANT shall at all times during the term of the Agreement carry,
maintain, and keep in full force and effect, a policy or policies of Commercial General
Liability Insurance, with minimum limits of one million dollars ($1,000,000) for each
occurrence and two million dollars ($2,000,000) general aggregate for bodily injury, death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSUL TANT in the performance of this Agreement. Said
policy or policies shall be issued by an insurer admitted or authorized to do business in
the State of California and rated in AM. Best's Insurance Guide with a rating of A:Vll or
better.
3.3 Professional Liability
CONSUL TANT shall at all times during the term of this Agreement, carry,
maintain, and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1,000,000) per claim and
aggregate for errors and/or omissions of CONSUL TANT in the performance of this
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Agreement. Said policy or policies shall be issued by an insurer admitted or authorized to
do business in the State of California and rated in Best's Insurance Guide with a rating of
A:Vll or better. If a "claims made" policy is provided, such policy shall be maintained in
effect from the date of performance of work or services on the CITY's behalf until three
(3) years after the date of work or services are accepted as completed. Coverage for the
post-completion period may be provided by renewal or replacement of the policy for each
of the three (3) years or by a three-year extended reporting period endorsement, which
reinstates all limits for the extended reporting period. If any such policy and/or policies
have a retroactive date, that date shall be no later than the date of first performance of
work or services on behalf of the CITY. Renewal or replacement policies shall not allow
for any advancement of such retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain, and keep in full force and effect, a policy or policies of Automobile Liability
Insurance, with minimum of one million dollars ($1,000,000) per claim and occurrence
and two million dollars ($2,000,000) in the aggregate for bodily injuries or death of one
person and five hundred thousand dollars ($500,000) for property damage arising from
one incident. Said policy or policies shall be issued by an insurer admitted or authorized
to do business in the State of California and rated in A.M. Best's Insurance Guide with a
rating of A:Vll or better.
3.5 Worker's Compensation
CONSUL TANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law. CONSUL TANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a) All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30) days prior written
notice to CITY, or ten (10) days notice if cancellation is due to nonpayment of premium.
Additionally, CONSULTANT shall provide immediate notice to the CITY if CONSULTANT
receives a cancellation or policy revision notice from the insurer.
(b) CONSUL TANT agrees that it will not cancel or reduce any required
insurance coverage. CONSUL TANT agrees that if it does not keep the aforesaid
insurance in full force and effect, CITY may either immediately terminate this Agreement
or, if insurance is available at a reasonable cost, CITY may take out the necessary
insurance and pay, at CONSUL TANT's expense, the premium thereon.
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3. 7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement, CONSULT ANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts. The commercial
general liability policy shall contain endorsements naming the CITY, its officers, agents
and employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULT ANT shall be primary to any coverage
available to CITY. The insurance policies (other than workers compens~ation and
professional liability) shall include provisions for waiver of subrogation.
ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a) This Agreement may be terminated at any time, with or without
cause, by the CITY upon thirty (30) days prior written notice or by CONSUL TANT upon
ninety (90) days prior written notice. Notice shall be deemed served if completed in
compliance with Section 6.15.
(b) In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY, due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows: for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSUL TANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided, in no event shall the amount of money paid under the foregoing provisions of
this paragraph exceed the amount which would have been paid to CONSUL TANT for the
full performance of the services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All final documents, plans, specifications, reports, information, data,
exhibits, photographs, images, video files and media created or developed by
CONSUL TANT pursuant to this Agreement ("Written Products") shall be and remain the
property of the CITY without restriction or limitation upon its use, duplication or
dissemination by the CITY. All Written Products shall be considered "works made for
hire," and all Written Products and any and all intellectual property rights arising from their
creation, including, but not limited to, all copyrights and other proprietary rights, shall be
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and remain the property of the CITY without restriction or limitation upon their use,
duplication or dissemination by the CITY. CONSUL TANT shall not obtain or attempt to
obtain copyright protection as to any Written Products.
CONSUL TANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the
CITY pursuant to the paragraph directly above this one.
CONSULT ANT warrants and represents that it has secured all necessary
licenses, consents or approvals to use any instrumentality, thing or component as to
which any intellectual property right exists, including computer software, used in the
rendering of the services and the production of all Written Products produceq under this
Agreement, and that the CITY has full legal title to and the right to reproduce the Written
Products. CONSUL TANT shall defend, indemnify and hold the CITY, and its elected
officials, .officers, employees, servants, attorneys, designated volunteers, and agents
serving as independent contractors in the role of CITY officials, harmless from any loss,
claim or liability in any way related to a claim that CITY's use of any of the Written Products
is violating federal, state or local laws, or any contractual provisions, or any laws relating
to trade names, licenses, franchises, copyrights, patents or other means of protecting
intellectual property rights and/or interests in products or inventions. CONSUL TANT shall
bear all costs arising from the use of patented, copyrighted, trade secret or trademarked
documents, materials, equipment, devices or processes in connection with its provision
of the services and Written Products produced under this Agreement. In the event the
use of any of the Written Products or other deliverables hereunder by the CITY is held to
constitute an infringement and the use of any of the same is enjoined, CONSUL TANT, at
its expense, shall: (a) secure for CITY the right to continue using the Written Products
and other deliverables by suspension of any injunction, or by procuring a license or
licenses for CITY; or (b) modify the Written Products and other deliverables so that they
become non-infringing while remaining in compliance with the requirements of this
Agreement. This covenant shall survive the termination of this Agreement.
Upon termination, abandonment or suspension of the Project, the
CONSUL TANT shall deliver to the CITY all Written Products and other deliverables
related to the Project without additional cost or expense to the CITY. If CONSUL TANT
prepares a document on a computer, CONSULT ANT shall provide CITY with said
document both in a printed format and in an electronic format that is acceptable to the
CITY.
6.1 Representation
ARTICLE 6
GENERAL PROVISIONS
The CITY representative shall be the Director of Public Works or his or her
designee, and CONSULTANT shall notify CITY of CONSULTANT's designated
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representative. These individuals shall be the primary contact persons for the parties
regarding performance of this Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement, CONSUL TANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48), the applicable equal employment provisions of
the Civil Rights Act of 1964 (42 U.S.C. 200e-217), and the Americans with Disabilities Act
of 1990 (42U.S.C.§11200, et seq.).
6.3 Audit
The CITY or its representative shall have the option of inspecting, auditing,
or inspecting and auditing all records and other written materials used by CONSULT ANT
in preparing its billings to the CITY as a condition precedent to any payment to
CONSULTANT. CONSUL TANT will promptly furnish documents requested by the CITY.
Additionally, CONSUL TANT shall be subject to State Auditor examination and audit at
the request of the CITY or as part of any audit of the CITY, for a period of three (3) years
after final payment under this Agreement.
6.4 Personnel
CONSUL TANT represents that it has, or shall secure at its own expense,
all personnel required to perform CONSULTANT's services under this Agreement. Any
person who performs engineering services pursuant to this Agreement shall be licensed
as a Civil Engineer by the State of California and in good standing. CONSUL TANT shall
make reasonable efforts to maintain the continuity of CONSUL TANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director
of Public Works of all proposed staff members who will perform such services.
CONSULT ANT may associate with or employ associates or subcontractors in the
performance of its services under this Agreement, but at all times shall CONSUL TANT
be responsible for its associates and subcontractors' services. ·
6.5 CONSUL TANT's Representations
CONSULTANT represents, covenants and agrees that: a) CONSULTANT
is licensed, qualified, and capable of furnishing the labor, materials, and expertise
necessary to perform the services in accordance with the terms and conditions set forth
in this Agreement; b) there are no obligations, commitments, or impediments of any kind
that will limit or prevent CONSUL TANT's full performance under this Agreement; c) to the
extent required by the standard of practice, CONSULT ANT has investigated and
considered the scope of services performed, has carefully considered how the services
should be performed, and understands the facilities, difficulties and restrictions attending
performance of the services under this Agreement.
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6.6 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12) months after completion of the
work under this Agreement which is or may likely make CONSUL TANT "financially
interested" (as provided in California Government Code Sections 1090 and 87100) in any
decisions made by CITY on any matter in connection with which CONSULT ANT has been
retained pursuant to this Agreement.
6.7 Legal Action
(a) Should either party to this Agreement bring legal action against the
~
other, the validity, interpretation, and performance of this Agreement shall be controlled
by and construed under the laws of the State of California, excluding California's choice
of law rules. Venue for any such action relating to this Agreement shall be in the Los
Angeles County Superior Court.
(b) If any legal action or other proceeding, including action for
declaratory relief, is brought for the enforcement of this Agreement or because of an
alleged dispute, breach, default or misrepresentation in connection with this Agreement,
the prevailing party shall be entitled to recover reasonable attorneys' fees, experts' fees,
and other costs, in addition to any other relief to which the party may be entitled.
( c) Should any legal action about a project between CITY and a party
other than CONSUL TANT require the testimony of CONSUL TANT when there is no
allegation that CONSULTANT was negligent, CITY shall compensate CONSULTANT for
its testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.8 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSUL TANT without the prior written consent of the CITY. Any such purported
assignment without written consent shall be null and void, and CONSUL TANT shall hold
harmless, defend and indemnify the CITY and its officers, officials, employees, agents
and representatives with respect to any claim, demand or action arising from any
unauthorized assignment.
Notwithstanding the above, CONSUL TANT may use the services of
persons and entities not in CONSUL TANT's direct employ, when it is appropriate and
customary to do so. Such persons and entities include, but are not necessarily limited to,
surveyors, specialized consultants, and testing laboratories. CONSUL TANT's use of
subcontractors for additional services shall not be unreasonably restricted by the CITY
provided CONSUL TANT notifies the CITY in advance.
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6.9 Independent Contractor
CONSUL TANT is and shall at all times remain, as to the CITY, a wholly
independent contractor. Neither the CITY nor any of its agents shall have control over
the conduct of CONSULTANT or any of the CONSULTANT's employees, except as
herein set forth, and CONSUL TANT is free to dispose of all portions of its time and
activities which it is not obligated to devote to the CITY in such a manner and to such
persons, firms, or corporations as the CONSUL TANT wishes except as expressly
provided in this Agreement. CONSUL TANT shall have no power to incur any debt,
obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an
agent. CONSUL TANT shall not, at any time or in any manner, represent that it or any of
its agents, servants or employees, are in any manner agents, servants or employees of
CITY. CONSUL TANT agrees to pay all required taxes on amounts paid to CONSUL TANT
under this Agreement, and to indemnify and hold the CITY harmless from any and all
taxes, assessments, penalties, and interest asserted against the CITY by reason of the
independent contractor relationship created by this Agreement. CONSUL TANT shall fully
comply with the workers' compensation law regarding CONSUL TANT and its employees.
CONSULT ANT further agrees to indemnify and hold the CITY harmless from any failure
of CONSUL TANT to comply with applicable workers' compensation laws. The CITY shall'
have the right to offset against the amount of any fees due to CONSUL TANT under this
Agreement any amount due to the CITY from CONSUL TANT as a result of its failure to
promptly pay to the CITY any reimbursement or indemnification arising under this Article.
6.10 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.11 Entire Agreement
This Agreement, including any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between CITY and
CONSULT ANT and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be modified or amended, or provisions or
breach may be waived, only by subsequent written agreement signed by both parties.
6.12 Construction
In the event of any asserted ambiguity in, or dispute regarding the
interpretation of any matter herein, the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
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6.13 Non-Waiver of Terms, Rights and Remedies
Waiver by either party of any one or more of the conditions of performance
under this Agreement shall not be a waiver of any other condition of performance under
this Agreement. In no event shall the making by the CITY of any payment to
CONSULT ANT constitute or be construed as a waiver by the CITY of any breach of
covenant, or any default which may then exist on the part of CONSUL TANT, and the
making of any such payment by the CITY shall in no way impair or prejudice any right or
remedy available to the CITY with regard to such breach or default.
6.14 Severability
~
If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agre.ement shall continue in full force and effect.
6.15 Notice
Except as otherwise required by law, any payment, notice or other
communication authorized or required by this Agreement shall be in writing and shall be
deemed received on (a) the day of delivery if delivered by hand or overnight courier
service during CITY's regular business hours or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses listed below, or at
such other address as one party may notify the other:
To CITY:
Michael W. Throne, Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA 90275
To CONSUL TANT:
Derry MacMahon, Vice President
Sunbeam Consulting
4315 East 1st Street
Long Beach, CA 90803
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date and year first above written.
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Dated: -----------
Dated: -----------
ATTEST:
By: ___________ ~
City Clerk
SUNBEAM SOLAR TECHNOLOGIES,
INC. OBA SUNBEAM CONSUL TING
("CONSULTANT")
By: ___________ ~
Printed Name: ---------
Title: ------------
By: ___________ ~
Printed Name: ---------
Title: ------------
CITY OF RANCHO PALOS VERDES
("CITY")
By: ___________ _
Mayor
APPROVED AS TO FORM:
By: ___________ _
City Attorney
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Exhibit "A":
City's Request For Proposals
Exhibit "A"
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City of Rancho Palos Verdes
Request for Proposal for
Engineering Design Services
February 27, 2014
The City. of Rancho Palos Verdes requests proposals from selected qualified consulting
engineering firms to provide design services related to the City's Residential Streets
Rehabilitation Program.
The successful firm will provide Engineering Design Services for the City's Residential
Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and 58. The City is
particularly looking for proposals with innovative and cost saving project approaches.
To be considered for this project, submit four (4) copies of the proposal to the
Department of Public Works, 30940 Hawthorne Blvd., Rancho Palos Verdes, CA
90275, Phone number (310) 544-5252, no later than 5:00PM, on Thursday, March 13,
2014.
The pavement management plan has made preliminary recommendations for
rehabilitation options as shown on the attached exhibit. The City wishes to obtain
services to prepare and begin to implement a multi-year strategy to rehabilitate -both
slurry seal and overlay -its residential streets based upon budget constraints,
pavement design principles, and a desire to distribute construction projects equitably
throughout the community.
The City's budget for the proposed project is $1.6M. It is the City's desire to begin
constructing improvements in late summer of 2014. The design services shall be
complete by June 1, 2014. When evaluating the recommended project design, include
analysis of whether it is advisable to separate the work into two separately-bid
construction projects (e.g., the first phase focused primarily on concrete work, and the
second phase primarily on asphalt), or if it is more advantageous to perform all of the
construction work in one project.
The scope of work is defined below.
SCOPE OF WORK
FIELD INVENTORY I PAVEMENT ANALYSIS
D-16
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 2 oflO
A field inventory shall be conducted to review the preliminary analysis and to make a
final recommendation as to the preferred method of rehabilitation. The Design
Consultant shall deliver a written report of findings and recommendations generated
from the field inventory.
DESIGN SERVICES
1-Civil Design Services
The units of quantities shall include:
Crack Sealing
Patching
Unclassified Excavation
Rubber/Conventional Asphalt
Construct new Curb and Gutter
Remove and replace damaged Curb and Gutter
Construct curb drain
Construct new Sidewalk
Remove and replace damaged Sidewalk
Remove and replace damaged Driveway Approach
Cross-gutter
ADA Ramp
ADA Ramp including spandrel
Cold Mill/Edge Mill
Adjust manhole
Slurry Seal Type I with 2-1/2% latex
Centerline tie restoration
Traffic Loop Detector
Traffic Striping, markings, legends and RPM's
Removal and Paint House Number
Re-establish flow line
Inventory of damaged/faded traffic and street signs
LF of street
SF of patching
CY
Tons
LF
LF
EA
SF
SF
SF
SF
EACH
EACH
SF
EACH
E.LT. or SF
EACH
EACH
LS.
LS.
LF
EA
The locations of patching, ADA Ramps, remove and construct cross-gutter per
APWA std. Plan no. 122-1, remove and repair sidewalk, and construction of new
and reconstructed curb and gutter shall be marked in the field, and an inventory
of locations by street address shall be prepared. Include inventory of damaged,
or no longer CA MUTCD-compliant, traffic and other street signs and show the
locations on the plans. Also, note locations of street repair and curb and gutter
repair due to root or other damage.
Proposals shall include reviewing the existing pavement condition and making a
recommendation as to the proposed slurry mix design and spread rate, overlay
thickness, or if reconstruction is recommended.
D-17
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 3 of!O
(a) Review existing records:
Proposal shall include time to review existing records, including but not limited to
the existing street construction plans, traffic plans, storm water runoff facility
plans, street base maps and tax assessor maps. A number of these documents
are on file with the Public Works Department.
(b) Prepare construction plans as follows:
All sheets are to be prepared in plan view only at 1" = 40' scale, with details as
listed below, and as necessary to construct. ~
For roadways to be reconstructed: Plan and profile sheets are required. Plans
shall be at a· 111 = 40' scale, shall include details as listed below and as necessary
to construct.
Plans for the slurry, overlay, and reconstruction shall include the following
details:
• Pavement thickness and calculations
• Location of fabric material if applicable
• P.C.C. access ramps, in accordance with City and ADA standards
• Reconstruction of P .C.C. curb & gutter which may cause major
disturbances in the street's ability to convey water runoff properly
• Sidewalk and driveway approach repair locations, including whether
replacement or grinding repair is needed, and noting where utility vaults,
hand-holes, or other equipment adjustment must be coordinated
• New curb and Gutter construction where no curb and gutter exist.
• Asphalt Concrete leveling course and/or patching to address local failures
and deformations
• Areas to be removed and reconstructed, e.g. areas to be patched
• Areas to be Crack Sealed
• Areas of grinding (Curb Lines, Cross Gutters, Joins, Street
Crown/Elevation Adjustments (if necessary))
• A method to maintain the drainage pattern and improve the condition of
the paved shoulders and/or A.C. curb of streets without traditional P.C.C.
curb & gutter
• Locations where potential damage to tree roots as a result of performing
repairs creates the need for tree to be assessed by an arborist
• Utilities manholes, water & gas valves, and other utility access facilities
within the overlay limits
• Traffic striping
• Inventory of damaged/faded/non-compliant traffic and street signs
D-18
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 4 of!O
At this time it appears that there are no streets that will be reconstructed. It is
possible, however, that upon review, a number of roadways may be determined
to require reconstruction. Accordingly, proposals shall include a per sheet
additive cost to accommodate this uncertainty.
All plans shall be delivered to the City in both printed and electronic formats.
Electronic submittals shall include *.pdf and *.dwg files and shall be compatible
with the City's GIS system.
(c) Prepare Engineer's Estimate.
(d) Prepare technical specifications and special provisions:
Specifications shall be delivered to the City both in printed format and on CD. All
documents shall be prepared in Microsoft Word format. Any other computer
generated documents, including plans and calculations, shall be submitted on
CD in a format acceptable to the City of Rancho Palos Verdes (i.e. spreadsheets
-Microsoft Excel and CAD drawings -AutoCAD).
Specifications for this project shall contain requirements of the contractor
consistent with the provisions of the National Pollutant Discharge Elimination
System (NPDES), the Clean Water Act, and the APWA Green Book.
(e) Attend pre-construction meeting(s):
Attend bi-weekly meetings with City staff during the design phase, as well as the
pre-construction meeting, or meetings if the construction of the project is broken
into phases.
(f) Final Deliverables & As-Builts:
Prepare one set of reproducible plans for construction. At the end of the
construction, prepare "As-Built" mylars and submit final drawings electronically
on CD in CAD & PDF formats at the close of the project
(g) Construction Project Schedule:
Shall be created in MS Project and submitted in both electronic and hard copy
format to the City. Shall take into account City holidays, street sweeping, and
trash collection days.
(h) Project Surveying:
Using a State of CA licensed land surveyor (or CA registered civil engineer
licensed prior to 1982), perform all surveying services needed for compliance
with the Professional Land Surveyor's Act, including identification of all survey
D-19
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 5 of!O
monuments within the project area, restoring any survey monuments damaged
or covered after project construction, and submitting all required documents with
Los Angeles County for recordation.
Clerical services and materials to carry out items above shall be incorporated into the
costs of the appropriate items.
FORM OF PROPOSAL
The Proposal shall be prepared in a "two sealed envelope" format.
The first sealed envelope shall contain the technical proposal and shall include:
1. Qualifications and experience of the key individuals assigned to this contract.
2. Qualifications and experience of the firm
3. Project Approach utilizing the outline of required work as listed above
The second envelope shall contain the cost proposal and shall be outlined as indicated
below:
Field Inventory/Pavement Analysis
Item 1-Civil Design Services
(a) Review Existing Records $ _______ _
(b) Prepare Construction Plans $ _______ _
(c) Prepare Engineer's Estimates $ _______ _
(d) Prepare Technical Specifications and $ _______ _
Special Provisions
(e) Attend Pre-Construction Meeting(s) $ _______ _
(f) Final Deliverables & As-Builts $ _______ _
(g) Project Schedule $ ______ _
(h) Project Surveying $ _______ _
GRAND TOTAL $
Time and Materials not to
exceed amount
Time and Materials not to
exceed amount
D-20
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 6 of IO
EVALUATION PROCESS
Technical proposals received will be evaluated on the following criteria:
1. Experience of firm in performing this type of service.
2. Relevant experience of individual team members assigned to the project.
3. Understanding of project as demonstrated by the thoroughness of ttte
proposal, the introduction of innovative or cost-saving ideas, and the
approach to the study or design.
4. References from clients for whom similar work was performed.
5. Depth of staff available to perform services.
6. Previous work in RPV performed by the firm.
7. Previous work in RPV performed by members of the team.
8. Project Schedule.
9. Interview (if applicable)
All questions are to be submitted in writing to City of Rancho Palos Verdes Department
of Public Works, 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275, Attention:
Melissa Countryman. Questions may be submitted via fax to (310) 544-5292 or e-mail
to melissac@rpv.com. All questions must be received by Friday, March 7, 2014.
Please note that the responses to this request for proposal are subject to the following
conditions:
Insurance
The City of Rancho Palos Verdes requires the selected firm to have a minimum of
$1,000,000.00 of professional errors and omissions insurance and a minimum of
$1,000,000.00 of automobile liability insurance prior to entering into an agreement with
the City.
Acceptance of Terms
Submission of a proposal shall constitute acknowledgment and acceptance of all terms
and conditions hereinafter set forth in the RFP unless otherwise expressly stated in the
proposal.
D-21
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 7 oflO
Right of Rejection by the City
Not withstanding any other provisions of this RFP, the City reserves the right to reject
any and all proposals and to waive any informality in a proposal.
Financial Responsibility
The proposer understands and agrees that the City shall have no financial responsibility
for any costs incurred by the proposer in responding to this RFP.
Interview
If successful, the proposer will be invited to participate in an interview. The interview will
be a part of the final selection process.
Award of Contract
The selected firm shall be required to enter into a written contract with the City of
Rancho Palos Verdes, in a form approved by the City Attorney, to perform the
prescribed work. This RFP and the proposal, or any part thereof, may be incorporated
into and made a part of the final contract; however, the City reserves the right to further
negotiate the terms and conditions of the contract with the selected consultant. The
contract will, in any event, include a maximum "fixed cost" to the City of Rancho Palos
Verdes.
Conferences During the Proposal Preparation Period
As of the issuance date of this RFP and continuing until the time for submitting proposal
has expired, the City will provide relevant information and access to City facilities and
documents as necessary for all proposers to familiarize themselves with the
requirements set forth in the RFP. Access to City facilities shall be during normal
business hours and will require at least twenty-four (24) hours advance notice.
Number of Copies Required
The proposer must submit four (4) copies of the proposal.
Proposals must be received by the Department of Public Works, 30940 Hawthorne
Blvd., Rancho Palos Verdes, CA 90275, phone number (310) 544-5252, by the
deadline indicated in this RFP.
D-22
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 8 of IO
Exhibit A
Residential Streets Rehabilitation Project
FY 12-13 Program, Areas 1 and 58
Pavement Zones
Legend
.....
D-23
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page 9of10
Exhibit B
Listing of Streets in Areas 1 and 58
AREA 1:
Ashfork Pl
Barkstone Dr
Basswood Av
Bayridge Rd
Birchfield Av
Birchmont Dr
Capeswood Dr
Clint Pl
Diversey Dr
Eau Claire Dr
ElmbankRd
Elkmont Dr
Pinecrest Dr
Flambeau Rd
Fond du Lac Rd
Freeport Rd
Graylog St
Grayslake Rd
GroveoakPl
Hawthorne Blvd (frontage road)
HyteRd
Indian Peak Rd
Ironwood St
Lightfoot Pl
Littlebow Rd
Manitowac Dr
Mazur Dr
Menominee Pl
MesabaDr
Montemalaga Dr (frontage road)
MossbankDr
Pembina Rd
Sandbrook Dr
Shadow Wood Dr
Shoreview Dr
Shorewood Rd
Silver Spur Rd (part of frontage road)
Spring Creek Rd
Via Sonoma
Waukesha Pl
Waupaca Rd
Whitefox Dr
Whitehorn Dr
Whitestone Rd
Wildbriar Dr
Woodbrook Dr
WoodfemDr
D-24
City of Rancho Palos Verdes
Request for Proposal
Residential Streets Rehabilitation Program FY 12-13
2/27/2014
Page IO of IO
AREA5B:
Alta Vista Dr
A venida Altisima
A venida Anillo
A venida Celestial
A venida Classica
Avenida de Calma
A venida Elegante
A venida Esplendida
A venida Magnifica
A venida Refinida
A venida Selecta
A venida Tranquila
Calle Cortada
Calle de Suenos
Calle del Pajarito
Calle Entradero
Calle la Resolana
Calle Viento
Calle Quieta
Camino Pequeno
Camino Porvenir
Crest Rd (west of Hawthorne Blvd)
Los Verdes Dr
Pacifica Del Mar
Paseo de la Luz
Vallon Dr
Via del Cielo
Via la Cresta
Via Vicente
D-25
Exhibit "B":
Consultant's Proposal and Schedule of Hourly Rates
Exhibit "B"
R6876-0001\1656345v1 .doc Agreement for Design Professional Services D-26
"
CONSULTING
March 13, 2014
City of Rancho Palos Verdes
Department of Public Works
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275
Attention: Melissa Countryman
RE: Engineering Design Services for the City of Rancho Palos Verdes
Sunbeam Consulting
4315 E. 1st Street
Long Beach, California 90803
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
Dear Mrs. Countryman:
Sunbeam Consulting proposes to provide Professional Services to the City of Rancho Palos Verdes for
the Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB. We appreciate the
consideration and opportunity of providing these services to City of Rancho Palos Verdes.
The principals of Sunbeam Consulting have decades of experience in civil engineering design, program
management, project management, construction management, and inspection of Capital Improvement
projects. We are able to assist the City of Rancho Palos Verdes in the required capacity, and draw upon
additional resources if needed during the course of the assignment. We propose teaming with KDM
Meridian to provide the professional surveying services for this project.
Thank you for this opportunity to offer our services to the City of Rancho Palos Verdes. Should you have
questions during the selection process, please contact me at 310.525.0681.
Per the RFP, a fee proposal has been provided in a separately sealed envelope.
Derry MacMahon
Vice President
Sunbeam Consulting
Project Management • Construction Management • Civil Engineering Design
Tel: 866.714.BEAM • Fax: 310.329.1021 • www.sunbeamtech.net D-27
CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
C 0 N S U L T I N G
Sunbeam Technologies, Inc., doing business as Sunbeam
Consulting, provides civil engineering, capital improvement
project management, construction management and
inspection services to public agencies and private sectors in
addition to our founding energy related services. Sunbeam
Technologies, Inc. was established in 2008 to provide
engineering design, management, and contracting services to
public agencies, business, and private clients. Sunbeam's
senior management offers decades of experience on public
infrastructure and building projects with Southern California
agencies.
II> Civil Engineering
@ Project Management
@ Construction Management & Observation
II> Staff Assistance
ill NPDES Program Implementation
0 ADA Assessment & Improvements
@ Plan Checking
<;! Highway & Infrastructure Design
ill Storm Drainage & Design
@ Signing and Striping Plans
!!! Parking Design & Analysis
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
SCOPE OF WORK
Project Understanding
The City of Rancho Palos Verdes plans to construct pavement rehabilitation, concrete curb, gutter,
sidewalk and driveway repairs, and signing, striping and marking improvements on various residential
streets in the City; namely, projects areas 1 and SB. We note that the City has already constructed some
sign and ADA curb ramp construction work in Area SB, and this design will augment the work already
done.
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
Project Commencement
Sunbeam Consulting will meet with City staff to review the project scope of work in detail, finalize
document formats, and review the project schedule. Sunbeam will review existing City and utility
records, including street improvement, traffic, and storm drain plans, base maps, GIS data, and tax
assessor maps. We will establish coordination with the City's designated representative for field
investigation and design questions and commence work immediately upon approval. We would like to
begin work as soon as practicable to meet the City's design completion date of June 1 for this project.
We will attend bi-weekly meetings with the City throughout the design effort.
Field Inventory and Pavement Analysis
Sunbeam Consulting will conduct a field investigation and inventory of existing and proposed
improvements throughout the project areas. We will coordinate with City staff during the field work to
discuss and clarify the intent for construction. We will discuss our field findings with the City, review the
various alternatives available for construction improvements and rehabilitation, and based upon these
discussions, provide a written report of recommendations for design. Our field investigation work will
include:
~ Evaluation of conformance to current Americans with Disabilities Act (ADA) requirements,
including curb access ramps at intersections and crossings. Note that, depending on the level of
construction work performed, federal regulations require that the project area be brought into
conformance with current ADA standards.
~ Notation of sidewalk and driveway deficiencies including displacements, severe cracking, and
potential trip hazards.
~ Notation of curb, gutter, and cross gutter deficiencies including displacements and ponding.
~ Curb drains will be noted where they are included in sidewalk or curb and gutter replacement
work.
~ Evaluation of pavement condition, including pavement and base failures, cracking, ponding and
displacement. Analysis of possible rehabilitation methods considering cost, time of construction,
and expected longevity. Recording of proposed pavement remove and replace (R&R) locations
and sizes.
~ Notation of damage caused by tree root intrusion.
~ Recording of other noticeable deficiencies such as sidewalk obstructions or intrusions, damaged
equipment, and broken utility covers.
~ Notation of valves and manholes that will need to be adjusted to grade.
~ Recording of all existing signs and sign posts, and verification that signs meet current MUTCD
requirements.
~ Record traffic signal loop detectors.
~ Record existing pavement striping and markings, and verify if they meet current MUTCD
standards.
All items will be noted on our field review checklist by street address, on a field map, and discreetly
marked where appropriate. Upon conclusion of the field work, or intermittently as work is completed,
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
we will meet with City staff to review our findings, and preliminary construction quantities and costs.
Items requiring further investigation by City staff will be discussed. Areas with significant tree root
intrusion will be provided for review by the City Arborist for recommendation.
Preliminary Design
Sunbeam Consulting will meet with the City to review the findings of our field investigation, and discuss
the various pavement rehabilitation alternatives available. We will discuss the various factors including
construction cost, time of construction, finished appearance, inconvenience during construction, and
expected longevity. We expect to consider the various slurry seal products (Type I, Type II, and latex
rubber content); microsurface; conventional and rubber asphalt concrete overlays; full depth asphalt
concrete; and related application rates and material specifications.
Sunbeam Consulting will develop the preliminary design plans based upon the provided electronic base
map, field investigation, and project review with the City. Except for streets requiring complete or
extensive reconstruction, the street construction plans will be depicted in plan view at a scale of 1"=40',
or as necessary for clarity [Note: Depending on the final scope of work, a less detailed plan scale may be
more appropriate for depiction of the project as whole. We will review the best layout options for the
project with City staff during the design effort]. Construction limits will be hatched to depict the
pavement rehabilitation method, and will include R&R locations, and tables showing concrete
construction work. Addresses will be shown for each lot for reference. Striping and signing plans will
include work related to street signs and posts, pavement striping, markings, raised pavement markers,
and traffic signal loop detectors. Detailed striping plans will be provided as needed for clarity. The
preliminary design will be submitted to the City, along with the preliminary cost estimate for
consideration and review. Plans, specifications and estimate will be based on City provided "boilerplate"
and reference documents.
Sunbeam will review the recommended design alternatives with the City, and discuss cost savings
strategies, such as separating the project into two separate bids, one focused primarily on concrete
construction, followed by paving work.
Final Design
Based upon review of the preliminary design, Sunbeam will prepare the final project Plans,
Specifications and Estimate. Plans will include the following sheets:
~ The Title Sheet will include the project title, project number, DlgALert information, Sheet Index,
Best Management Practices notes, Vicinity Map, Location Map, and signatures.
~ The Index Map will provide an overview of the entire project area, with an index to the detailed
plan sheets.
~ Detail Sheets will include relevant plan details and information that is in addition to referenced
Standard Plans, and Typical Sections. A detail of the curb ramp alternatives and pay limits will be
provided.
~ Street Improvement plan sheets will include pavement rehabilitation limits depicted by unique
hatching/shading patterns; R&R locations; tables listing concrete work, valve and manhole
adjustments; tree, tree root locations; speed humps; and drainage notes.
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CONSUL.TING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
~ Striping and Signing plans will include depiction of all striping, markings, and raised pavement
markers; traffic signal loop detectors; and Construction Notes. Work for installing street signs
and posts will be included on separate plan sheets if needed for clarity.
~ Plan & Profile sheets will be developed for streets requiring full or extensive reconstruction
work.
The project plans will include specific references to existing pavement type, thickness, and if pavement
fabric is present. Overlay work will note requirements for grinding and levelling course construction.
Slurry and microsurface work will include requirements for pavement preparation and crack sealing.
The construction plans will be prepared in AutoCAD format, printed and signed on 24"x36" bond sheets.
Electronic files will be provided in .dwg and .pdf format. The final "As Built" plans will be printed and
signed on 24"x36" mylar sheets.
Project specifications will include technical specifications and special prov1s1ons describing the
requirements for each bid item and construction requirement. Each bid item will be listed separately,
and include a description of work, material requirements, and description of payment unit and method.
The specifications will include a construction schedule, which will account for City holidays, street
sweeping, trash collection, school calendar, and special events or restrictions. The specifications will
include specific requirements for conforming to stormwater pollution protection.
Specifications will be prepared with Microsoft Word, printed and signed on 8.S"x11" bond paper.
Electronic files will be provided in .doc and .pdf format.
The Engineer's Estimate will include each bid item, quantity, and estimated cost base on similar recent
construction bids.
The Estimate will be prepared with Microsoft Excel, printed on 8.S"xll" bond paper. Electronic files will
be provided in .xis and .pdf format.
Construction Phase
Sunbeam will support the City throughout the bid period as needed to answer questions, respond to
Requests for Information (RFl's), and prepare bid addenda. We can assist the City in reviewing the bids
and recommending award. We will attend the preconstruction meeting. Sunbeam will be available to
assist the City during construction if needed to respond to RFl's and answer design related questions.
Survey Monumentation
Sunbeam Consulting will work with KDM Meridian to develop a comprehensive search and database of
existing survey monuments located within the project limits, and that may be affected by the proposed
work. Findings will be provided to the City. We will discuss options for the protection or re-
establishment of monuments during and after construction, with the goal of providing the most cost
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
effective and legally conforming end product. All monuments that are set shall be documented and
provided to the County Surveyor for recording.
The nature of existing monumentation is not exactly known at this time. Work to ascertain the current
condition, and the legal requirements for reestablishing survey monuments, is estimated only. The
estimate may be conservative, and it is likely that the actual cost for monumentation services may be
less than noted. We are ready and willing to provide any such necessary surveying work, and to discuss
the particular details and legal requirements with City staff. KDM's proposed scope of work includes the
following: ~
Project Understanding
The proposed 2012-2013 Residential Streets Rehabilitation Project (limits shown in RFP) will require monument
preservation/perpetuation in accordance with statutes (e.g. CAL BPC. Code§ 8771 ).
Per the City's RFP, it is requested that all survey monuments within the projects areas be identified, restoring any
monuments damaged or covered following construction, and filing appropriate documents with the Los Angeles
County Surveyor's office for recordation.
The existing conditions of the monuments (i.e. already buried, lost, disturbed, or at existing surface) is unknown,
making the establishment of a cost to comply with the monument preservation/perpetuation complex. It is also
not known at the time of this proposal which areas will be recommended for slurry seal, overlay, PCC ramps,
curb & gutter replacement, etc. We can only an estimate a total for these items, as detailed below.
The process of executing this preservation/perpetuation project begins with a complete research of record
documents and maps at the City and County offices to determine the potential position of all monuments and
references (ties).
The majority of the proposed improvements for these project areas consists of both slurry and overlay
improvements, each of which has unique considerations. Consideration must also be given to property line
monuments on existing curb reaches that may be identified for improvements.
In the slurry reaches of the project, for an existing surface monument that is identified and of record, the project
surveyor will direct the city's contractor to place a protective "patch" to be removed a~er construction so that the
character of the existing monument is not changed. A corner record may be required dependent on the existing
ties, existing records, and the results of measurements made. Non-record monuments will be treated similarly,
but a corner record must be filed with ties to enter it into the record.
In the overlay reaches of the project, for any existing surface monument a corner record will be filed and the
original monument will be physically removed if less than 3" below the adjacent finish surface. A~er construction
a new monument will be set in the finished surface of construction and another corner record will be filed
describing the final character of the monument and ties. p
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
Throughout the entire project, any previously and currently buried monuments will require the labor intensive
removal of asphalt with hammer and chisel to expose the monument A corner record will be filed and the
original monument will be physically removed if less than 3" below the adjacent finish surface. A~er construction
a new monument will be set in the finished surface of construction and another corner record will be filed
describing the final character of the monument and ties. The depth of a buried monument can greatly affect the
time required to expose the monument by removing the asphalt without damaging the monument.
If a monument, either surface or buried and exposed, is found to have been disturbed or lost (missing and no
immediate evidence to locate), the re-establishment of the monument may require unknown additional effort
including surveys of relationship to adjacent controlling elements and possibly including a record of survey to be
filed.
Where a hole in the existing pavement exists or is created in exposing a buried or disturbed/lost monument
position, the City will direct that the Contactor leave a stable and permanent surface for the new monument to
be set through appropriate construction methods (e.g. asphalt removal and patch).
Area I has forty seven (47) streets with an estimated one hundred and fi~ (150) monuments
Area SB has twenty nine (29) streets with an estimated fi~ (50) monuments
Scope of Services
I. Research & Preparation
a. Perform record research with the County Surveyor and City of Rancho Palos Verdes.
b. Organize collected documents/maps for efficient field inventory.
//. Pre-Construction Preservation/Perpetuation
a. Field identify/expose existing monuments, their condition (on surface, buried,
destroyed/disturbed/missing), and adjacent ties.
b. Set ties and remove monuments as necessary.
c. Present an exhibit for surface monuments in slurry reaches for Contractor and Inspector to
ensure monuments are protected from slurry material.
d. Prepare and file corner records as necessary.
Ill. Post-Construction Preservation/Perpetuation
a. Reset new monuments in finished surface.
b. Review and ensure existing surface monuments were protected from slurry material.
c. Prepare and file corner records as necessary.
Assumptions
• This project covers centerline monumentation and property monuments that may be set in existing curbs
that is shown on recorded maps, corner records, or other documents available with the County Surveyor
or City of Rancho Palos Verdes.
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
PROJECT EXPERIENCE
Torrance Boulevard Rehabilitation, T-43/44
Torrance, CA
Consultant Cost:
Construction Cost:
Owner:
Completion Date:
Construction Manager:
Construction Observer:
Contact:
$81,905
$832,789
City of Torrance
July 2011
Derry MacMahon
Cris Cole
Elizabeth Overstreet
City Engineer
310.618.307 4
The scope of work consisted of the grinding and removal of existing pavement, concrete and asphalt
paving, pavement slurry seal, removal and reconstruction of sections of the street, construction of curb
and gutter, sidewalks, driveways, ADA ramps, irrigation and landscaping of existing medians, striping
and adjustment of utilities and other work. In addition to the above the project involved the removal
and replacement of 50,500 SF of residential sidewalks, and the removal and replacement of cross
gutters at 9 intersections.
Street Improvements & Traffic Signal Upgrades on Crenshaw Blvd & 12oth Street
Hawthorne, CA
Consultant Cost:
Construction Cost:
Owner:
Completion Date:
Contact:
Construction Manager:
Funding Source:
$90,000
$4,693,000
City of Hawthorne
January 2011
Mr. Arnold Shadbehr, P.E.
Director of Public Works/
City Engineer
(949) 768-0731
Derry Mac Mahon
HPLUL
Construction Management & Inspection Services for the upgrade of traffic signals at the following
intersections: Crenshaw Boulevard / 12oth Street, Crenshaw Boulevard. / Jack Northrop Avenue,
Crenshaw Boulevard I El Segundo Boulevard, Prairie Avenue/ 12oth Street, 12oth Street/ Doty Avenue
and 12oth Street I Van Ness Avenue. In addition to the above work the following sections of street were
upgraded: Crenshaw Boulevard between the 105 Freeway and 135th Street and the section of 12oth
Street between Prairie Avenue and east of Van Ness Avenue. New raised landscaped medians were p
constructed along Crenshaw Boulevard. A
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
City Wide Street Improvement Project
Hawthorne, CA
Construction Cost:
Owner:
Completion Date:
Contact:
$2,300,000
City of Hawthorne
May 2011
Akbar Farokhi
Senior Engineer (310) 349-2983
Construction Manager: Derry MacMahon
Construction Inspector: Scott Neumann
Funding Source: ESPL
KOA provided Construction Management an Observation or
street and sidewalk rehabilitation at multiple sites in the City of
Hawthorne. This project removed and replaced curb ramps,
driveways and sidewalk, a grind and overlay with ARHM, new
signage and striping and the construction of new landscaped
medians. The project area consisted of Rosecrans Boulevard from
Crenshaw Blvd to Prairie Ave; Prairie Avenue from the 105
Freeway to El Segundo Blvd; 135th Street from Hawthorne Blvd to
Inglewood Blvd. This was a federally funded project.
Harbor Boulevard Rehabilitation Project;
Harbor Boulevard & La Habra Boulevard Improvement Project
La Habra, CA
Cost:
Owner:
Completion Date:
Contact:
Project/Const Manager:
Construction Observer:
Construction Observer:
Funding Source:
$2,400,000
City of La Habra
September 2009
Sam Makar
Senior Civil Engineer
(562) 905-9720
Chuck Stephan, P.E.
Mauricio Zeledon, P.E.
Nicolas Hsieh, P.E.
STPL
This federally-funded STPL project rehabilitated one mile of Harbor Blvd from Lambert Rd to Whittier
Blvd, and improved the intersection at La Habra Blvd by widening the street and installing additional
right and left turn lanes. This project was constructed in conjunction with a Rule 20 utility
undergrounding project, and commercial improvements at adjoining properties. Work included storm
drain box culvert; storm drains; curb, gutter, sidewalks, driveways; water pipelines, meter and fire
hydrant relocations; bore casing under railroad right-of-way; traffic signals; pavement construction and
asphalt rubber hot mix overlay.
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
Crenshaw Boulevard Improvements
Torrance, CA
Construction Cost:
Consultant Cost:
Owner:
Completion Date:
Contact:
Project Manager:
Constructiofl Observer:
Alt. Const. Observer:
Funding:
$2,000,000
$92,665
City of Torrance
May 2010
Elizabeth Overstreet
City Engineer
310.618.3074
Chuck Stephan, P.E.
Crispen Cole
Don Wren Jr.
ARRA
KOA provided Construction Inspection services for the City of Torrance for street improvements to
Crenshaw Blvd from Maricopa Street to Sepulveda Boulevard. Specific improvements include AC
pavement reconstruction, repair, and overlay; replacement of damaged curb, gutter, and sidewalks; and
construction of ADA curb access ramps. The project will be constructed with, and in compliance with,
federal-aid American Recovery and Reinvestment Act (ARRA) of 2009. The scope of work includes daily
record keeping and inspection, weekly notes and reports, photographs, change order and Request for
Information coordination, DBE/UDBE monitoring, Quality Assurance Program (QAP) implementation,
City and utility coordination.
Valley Drive and Aviation Blvd
Manhattan Beach, CA
Consultant Cost (Valley Drive): $3SOK
Consultant Cost (Aviation Blvd) $120K
Owner: City of Manhattan Beach
Start Date: November 2009
Completion Date: March 2010
Contact: Steve Finton, P.E
Project Manager:
Assistant Project Manager:
Construction Observer:
City Engineer
(310)802-5352
Chuck Stephan, P.E.
Christine Kaskara, P.E.
Cris Cole
KOA provided Construction Engineering and Project Management services for the City of Manhattan
Beach for these two projects including rehabilitation of Aviation Boulevard from Marine Avenue to
Manhattan Beach Boulevard, and Valley Drive from 15th Street to Sepulveda Boulevard. The worked
included asphalt pavement milling and overlay, localized reconstruction, utility adjustments, striping and
markings, and other incidental work. Both of these projects were funded with ARRA grants.
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
Annual Street Overlay Project 2010
Rancho Palos Verdes, CA
Cost:
Owner:
Completion Date:
Contact:
Principal-In-Charge:
Project Manager:
Design Engineer:
$1.3 million
City of Rancho Palos Verdes
2010
Nicole Jules, P.E. Senior Engineer
(310)377-0360
Chuck Stephan, P.E.
Chuck Stephan, P.E.
Nicolas Hsieh, P.E.
Construction Manager: Chuck Stephan, P.E.
Construction Observer: Cris Cole, P.E.
KOA Consulting provided project and construction management services for the City of Rancho Palos
Verdes 2010 pavement rehabilitation project, which included street repairs consisting of Cape Seal,
slurry seal, and reconstruction, ADA improvements, PCC curb, gutter, sidewalk and driveway repairs,
signage, and striping. This $1.3 million project rehabilitated 92 residential and collector streets (15
miles).
Annual Street Overlay Project 2006 & 2007
Rancho Palos Verdes, CA
Cost:
Owner:
Completion Date:
Contact:
Principal-In-Charge:
Project Manager:
Construction Manager:
Construction Observer:
$1,487,000
City of Rancho Palos Verdes
2006 & 2007
Ron Dragoo, Senior Engineer
(310)544-5246
Chuck Stephan, P.E.
Alan Braatvedt
Derry Mac Mahon
Kevin Klaus, P.E.
Responsible for contractor coordination, documentation and controls including preliminary notices,
invoicing, submittals, certified payrolls, releases, etc. Also conducted and documented regular meetings
and dealt with the numerous public relations issues. Closed out the project and filed the Notice of
Completion.
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CONSULTING
Mccarrell Canyon
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
Rancho Palos Verdes, California
APWA Southern California Chapter Project of the Year
2009 -Water & Wastewater
Construction Cost:
Owner:
Completion Date:
Contact:
Project Manager:
$5,000,000
City of Rancho Palos Verdes
April 2010
Ron Dragoo
Senior Project Engineer
310.544.5246
Alan Braatvedt
This major storm drain project was for the pipeline installation to convey water from the steep
Mccarrell Canyon through 3,000-feet of pipeline to the beach in the City of Rancho Palos Verdes. KOA
was involved in the development of the concept design, selection of
the design engineering firm and managing the project all the way
through the design phase. The design was developed into an
extremely innovative design with numerous fail-safe components.
The main components of the project are: A large intake structure;
500-feet of 54-inch CMP; 2,300-feet of 66-inch steel pipe and a 300-
foot slant drain through the bluff to the beach, constructed in a
tunneling operation.
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011
Rancho Palos Verdes, California
Consultant Cost:
Construction Cost:
Owner:
Completion Date:
Project Manager:
Design Engineer:
Contact:
$70,000
$2 million
City of Rancho Palos Verdes
July 2011
Chuck Stephan, P.E.
Chuck Stephan, P.E.
Nicolas Hsieh, P.E.
Nicole Jules, P.E.
Senior Engineer
310.544.5275
Prepared Plans, Specifications and Estimate for the rehabilitation of Palos Verdes {PV) Drive South in the
City of Rancho Palos Verdes. PV Drive South is a challenging arterial highway winding along the bluffs of
the Palos Verdes peninsula overlooking the Pacific Ocean. The street varies from a fully developed 4 lane
divided highway with bicycle path, to a 2 lane highway over unstable creeping subgrade soils.
Rehabilitation strategies included selective removal and replacement (R&R) areas, asphalt rubber hot
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
mix (ARHM) and conventional asphalt overlays, and microsurface application. Work included the
relocation and improvement of bus pads and shelters, retaining walls, PCC repairs, striping and
markings. A comprehensive traffic sign field review and replacement plan was prepared to bring all
traffic signs into uniformity and conformance with MUTCD requirements.
Storm Drain Structural Lining CIPP Rehabilitation Project
Rancho Palos Verdes, California
Construction Cost:
Owner:
Completion Date:
Contact:
Project Manager:
Construction Inspector:
$356,151
City of Rancho Palos Verdes
April 2009
Ron Dragoo
Senior Project Engineer
310.544.5246
Kevin Klaus
Scott Neumann
KOA provided Construction Management and Inspection Services for the Strom Drain Structural Lining
Project for the City of Rancho Palos Verdes. The scope of work for this project included Video inspection
of 5066 LF of storm drain lines; 1712 LF of cleaning in the existing storm drain lines; and installation of
structural lining in ~2400 LF of existing storm drain line. The City of Rancho Palos Verdes is highly
dependent upon a system of inlets, outlets, and corrugated metal pipes (CMP) to drain the terraced
communities of this oceanfront peninsula. This project was part of the City's storm drain rehabilitation
project and involved the rehabilitation of numerous CMP storm drains throughout the City. KOA
managed the evaluation of the existing system, pipe preparation, and installation of new cured in place
pipe materials. This work will extend the life of storm drain lines that were determined to be most
deteriorated and at risk of failure.
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
KEY PERSONNEL
CHUCK STEPHAN, PE, LEED AP
Vice President
Principal I Design Engineer I Project Manager
Professional Experience
Chuck Stephan has over twenty-five years of extensive
experience in civil engineering design and project
management on projects for many municipalities and
private firms. He has diverse project experience in planning,
design, management, and construction of transportation,
educational, institutional, industrial, aerospace, municipal,
residential and commercial projects. Mr. Stephan works in
multiple capacities as Principal-In-Charge, project manager,
project engineer, lead engineer, design engineer, and
construction engineer in both the civil and construction
management disciplines.
• Specializing in Project Management, Civil
Engineering Design, and Construction Management
for municipal Capital Improvement Projects,
including pavement design and rehabilitation; ADA
improvements; water pipelines; storm drain and
sanitary sewers; medians and landscaping; parking
Education
BS, Agricultural Engineering, California
Polytechnic State University, San
Luis Obispo (1982)
Year Entered Profession
1982
Registrations
Prof. Engineer (Civil)
(1993)
Prof. Engineer (Civil)
(1995)
CA #C50481
OR #1872PE
Prof. Engineer (Civil) HI # PE-8432(CE)
(1996)
LEED Accredited Professional (2007)
Professional Affiliations
American Public Works Association
American Society of Civil Engineers
lots; site improvements; plan checking; NPDES requirements.
• Providing staff assistance to municipal engineering departments on temporary or part-time
basis as needed; provide staff training in project management, design, and construction
management skills.
• Manage various funding sources including local, state, and federal-aid projects; SR2S; SRTS;
STPL; various grant applications and reimbursement requests.
Project Experience
City of La Habra Engineering Services -Program Management, Project Management, Design,
Construction Management, La Habra, CA 2003 to Present: Provided engineering services to the City of La
Habra Department of Public Works for the management, design, and construction of various public
works capital improvement projects and studies. Projects included: Annual pavement rehabilitation
projects, Annual water main replacement projects
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
+ Arterial rehabilitation projects with federal-aid funding
+ Intersection improvements with federal-aid funding
+ Pedestrian facilities (Curb, gutter, sidewalk, ADA ramps) with Safe Routes to School funding
+ Alley reconstruction with CDBG funding
+ Plan checking
+ Bid Assistance
+ Federal-aid reimbursements
+ Park facility ADA improvements, athletic fields, survey staking
+ Storm drain improvements
City of Torrance Engineering Services -Program Management, Project Management, Design,
Construction Management 2000-2003: Interim Project Manager. Provided engineering services to the
City of Torrance Department of Public Works for the management, design, and construction of various
public works capital improvement projects and studies. Projects included:
+ Annual pavement rehabilitation projects
+ Annual water main replacement projects
+ Arterial rehabilitation projects with federal-aid funding
+ Street widening and intersection improvements with federal-aid funding
+ Pedestrian facilities
+ Plan checking
+ Bid Assistance
+ Federal-aid reimbursements
+ Storm drain improvements
Brea Standard Drawings, Brea, CA
Engineering Standard Plans and CADD Standards, La Habra, CA
Pavement Rehabilitation and Improvement Projects
Residential & Arterial Overlay 2011 Design, Thousand Oaks, CA
Sun Valley EDA Public Improvement Project, Los Angeles, CA
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011, Rancho Palos Verdes, CA
Sepulveda Boulevard Pedestrian Improvements, Culver City, CA
City of Hermosa Beach pavement rehabilitation projects, Hermosa Beach, CA
Myrtle Area Improvements, Hermosa Beach, CA
Ardmore Avenue Rehabilitation and 21st Street Rehabilitation Projects, Hermosa Beach, CA
City of Torrance pavement rehabilitation projects, Torrance, CA
190th Street Reconstruction Project, Torrance, CA
Community Redevelopment Agency of Los Angeles pavement rehabilitation, Los Angeles, CA
City of Signal Hill Cherry Avenue Improvement Project, Signal Hill, CA
Residential Overlay and Slurry Seal, Rancho Palos Verdes, CA
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
City of Los Angeles Warner Center Transit Hub, Los Angeles, CA
City of La Canada various street improvements
Verdugo Boulevard Street Improvements, La Canada Flintridge, CA
City of Gardena street improvements Street Rehabilitation Projects JN 742,743,745, Gardena, CA
City of Malibu street and intersection improvements, Malibu, CA
City of Hawthorne street and intersection improvements
Off-Site Pedestrian and Traffic Improvements, Culver City Redevelopment Agency, Culver City, CA
Lambert Road Rehabilitation Project, La Habra, CA
Sidewalk and ADA Improvement Projects
City of La Canada sidewalk and ADA curb access ramp improvements, La Canada Flintridge, CA
Community Redevelopment Agency of Los Angeles sidewalk and ADA curb access ramp improvements
Los Angeles, CA
Sidewalk Repair and ADA Ramp Project, La Habra, CA
Water Main Improvement and Replacement Projects
City of Torrance residential water main replacements
City of La Habra residential water main replacements, and transmission pipeline replacement
Lambert Rd/Hacienda Rd Rehabilitation and Waterline Replacement Project, La Habra, CA
Lambert Rd Sidewalk Gap Closure Project Phases 1 and 2; Lambert Rd and Beach Blvd Intersection
Improvement Project, La Habra, CA
Residential Streets and Alley Rehabilitation and Water Replacements Project, La Habra, CA
Schoolwood Area Hydrogeological Investigation, La Habra, CA
Parks
Osornio Park Grading Improvements, La Habra, CA
City of La Habra Portola Park softball fields, recreation paths, and playground facilities
City of La Habra various parks ADA path improvements, playground facilities, and ballfield grading and
staking
City of La Canada recreation and equestrian trail stabilization and improvements
Parking
Auto Center Sign, Buena Park, CA
Various Parking Lot Rehabilitation Projects, Buena Park, CA
Various Parking Lot Rehabilitation Projects, West Hollywood, CA
Spaulding Parking Lot Project, West Hollywood, CA
City of La Habra community center overflow parking lot
City of Torrance City Hall parking lot
Blend and Van Ness Schools Resurfacing Projects, LAUSD, Los Angeles, CA p
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CONSULTING
Plan Checking
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
City of Buena Park arterial rehabilitation projects
Public Facilities
City of Hermosa Beach Maintenance Yard Improvements
City of Hermosa Beach restroom replacement projects
A&A Concrete facility Site Plans
CityNet fiber optic installation project for the City of Los Angeles
Pankow 415 Pacific Coast Highway Civil Improvements
Bridges
City of La Habra various minor bridge repair projects
Bridge Repair and Inspection Project, La Habra, CA
ADA Improvements
City of Torrance ADA curb access ramp improvements 2006-present
City of La Habra ADA curb access ramp improvements 2003-present
City of La Habra city-wide ADA Assessment and Recommendation Report
City of Rancho Palos Verdes Hesse Park ADA Assessment and Recommendation Report, Rancho Palos
Verdes, CA
City of Lake Forest ADA curb access ramp improvements 2008, Lake Forest, CA
Additional Experience
Capitol Improvement Projects, Portland, OR
Aerospace Engineering and Project Management
Department of Public Works, West Linn, OR:
Department of Public Works, American Samoa
Department of Public Works, Shafter, CA
Department of Public Works, Glenn County, CA
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
SCHEDULE
-~e-~~ame _______ _
1 [Notice to Proveed
2 lciVi1 ~sig~ s~n;jms
I
Field Inventory/Pavement
Analysis
Prepare Construction Plans
e-i """Prepare Englneer 1S"EStlnlates
7 --1 Prepare Technical Specifications
!Award
t
--91Pre.Construction Support
-~Final Deliverables and As Builts
'
Duration Start
Fri 4/25/14
Fri 4/18/14
1 d~! Fri 4/11/14[
. >0 •¥1 UM '""'1
_'"}"'":'
5 days Mon :/14/141
20 days Mon 4/14/14 Fri 5/9/14
·-· 2ociavsl -Mon 41ilihii i'ris/9/i4
20 daysl Mon 4/14/14 Fri 5/9/14
__________ J_ _ ····-····--·-·------·----· -----·------------
6 wk~
I
lday!
I
lday[
Mon 5/12/141
Mon 6/23/14
1
Mon 6/23/141
Fri6/20/14
Mon 6/23/14
Mon 6/23/14
Inactive Summary
Manual Task
City of Rancho Palos Verdes
Residential Rehabilitation
Project (Area 1 & 5b)
Task
Split
Milestone
Summary
• Ouration~only 3,'l~Wa~""
Manual Summary Rollup ....... ,....,.....,..,. ..
Project Summary
External Tasks
External Miiestone
Inactive Task
Inactive Milestone
"' Ill
~ •
(>
Manual Summary
Start-only [
Finish-only J
Progress
Deadline {J,.
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CONSULTING
City of Rancho Palos Verdes
Engineering Design Services for
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 and SB
REFERENCES
City of Hawthorne
4455 W. 126th St.
Hawthorne, CA 90250
Arnie Shadbehr, Public Works Director
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254-3885
Frank Senteno, Public Works Director
City of La Habra
201 E. La Habra Blvd
La Habra CA 90633-0337
Sam Makar, Senior Civil Engineer
City of Manhattan Beach
1400 Highland Avenue
Manhattan Beach, CA 90266
Gilbert Gamboa, Senior Civil Engineer
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, CA
Nicole Jules, Senior Engineer
(310) 349-2985
~
(310) 318-0238
(562) 905-9720
(310) 802-5352
(310)377-0360
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City of Rancho Palos Verdes
Residential Streets Rehabilitation Project FY 12-13 Areas 1 and SB
5/13/2014
Item Amount
Field Inventory/ Pavement Analysis $ 13,500
Item 1-Civil Design Services
(a) Review Existing Records $ 2,750
(b) Prepare Construction Plans $ 13,500
(c) Prepare Engineer's Estimates $ 1,000
(d) Prepare Technical specifications and
Special Provisions $ 2,500
(e) Attend Pre-construction Meeting(s) $ 350
(f) Final Deliverables & As Bui Its $ 750
(g) Project Schedule $ 350
(h) Project Surveying (NOTE: This
proposed fee is an estimate and should
be considered as an allowance only) $ 285,000
TOTAL $ 319,700
Reconstruction -As-Needed
Additve cost for Plan & Profile Sheets at 1"=40' Scale is $6,500 per sheet
*Surveying Breakdown of Estimated Costs
A. Existing Surface Monument
B. Existing Buried Monument
A. Existing Surface Monuments (est. 300 ea@ $550)
B. Existing Buried Monuments (est. 150 ea@ $800)
Comments
.,,
*Surveying provided by KDM
Merdian for an estimated 450
monuments (300 surface, 150
buried)
550 per each
800 per each
$165,000
$120,000
D-47
KDM MERIDIAN
SURVEYING, MAPPING, AND LAND SERVICES
March 26, 2014
Mr. Chuck Stephan, P.E.
Sun Beam Technologies
17601 South Denver Avenue
Gardena, CA 90248
Subject: Survey Services
P1403-02 v2
Residential Streets Rehabilitation Project for Fiscal Year 12-13, Areas 1 & SB
Rancho Palos Verdes, CA ~
Dear Chuck:
KDM Meridian appreciates the opportunity to provide Sunbeam Tech with this proposal for surveying
and mapping services. The following is our understanding of the work, project approach, scope and fees.
Project Understanding
The proposed 2012-2013 Residential Streets Rehabilitation Project (limits shown in RFP) will require
monument preservation/perpetuation in accordance with statutes (e.g. CAL. BPC. Code§ 8771).
Per the City's RFP, it is requested that survey monuments within the projects areas be identified,
restoring any monuments damaged or covered following construction, and filing appropriate necessary
documents with the Los Angeles County Surveyor's office for recordation.
The existing conditions of the monuments (i.e. already buried, lost, disturbed, or at existing surface) is
unknown, making the establishment of a cost to comply with the monument preservation/perpetuation
complex.
The process of executing this preservation/perpetuation project begins with a complete research of
record documents and maps at the City and County offices to determine the potential position of all
monuments and references (ties).
The proposed improvements for these project areas consist of both slurry and overlay improvements,
each of which has unique considerations.
In the slurry reaches of the project, for an existing or created surface monument, the project surveyor
will direct the city's contractor to place a temporary protective "patch" to be removed after
construction (by contractor) so that the character of the existing monument is not changed. A corner
record may be required dependent on the existing ties, existing records, and the results of
22541 Aspan Street, Suite C, Lake Forest, California 92630
Telephone: 949-768-0731 Facsimile: 949-768-3731
KDMMeridian.com
D-48
Chuck Stephan, P.E.
Residential Streets Rehabilitation Project FY 2012-2013, Areas 1 & SB
Page 2 of3
KDMM P1403-02v2
measurements made. Non-record monuments will be treated similarly, but a corner record must be
filed with ties to enter it into the record.
In the overlay reaches of the project, for any existing surface monument a corner record will be filed and
the original monument will be physically removed if less than 4" below the adjacent finish surface. After
construction a new monument will be set in the finished surface of construction and a corner record will
be filed describing the final character of the monument and ties.
Throughout the entire project, any previously and currently buried monuments will require the labor
intensive removal of asphalt to expose the monument. A corner record will be filed and the original
monument will be physically removed if less than 4" below the adjacent finish surface. A new
monument will be set in the current surface (in the case of slurry seal reaches) or after c~nstruction a
new monument will be set in the finished surface of construction (in the case of overlay) and a corner
record will be filed describing the final character of the monument and ties. The latter option above will
require the contractor to patch any holes prior to slurry seal being applied. The depth of a buried
monument can greatly affect the time required to expose the monument by removing the asphalt
without damaging the monument.
If a monument, either surface or buried and exposed, is found to have been disturbed or lost (missing
and no immediate evidence to locate), the re-establishment of the monument may require unknown
additional effort including surveys of relationship to adjacent controlling elements and possibly including
a record of survey to be filed.
Area 1 has forty seven (47) streets with an estimated 230 monuments
Area SB has twenty nine (29) streets with an estimated 220 monuments
Scope of Services
I. Research & Preparation
a. Perform record research with the County Surveyor and City of Rancho Palos Verdes.
b. Organize collected documents/maps for efficient field inventory.
II. Pre-Construction Preservation/Perpetuation
a. Field identify/expose existing monuments, their condition (on surface, buried,
destroyed/disturbed/missing), and adjacent ties.
b. Set ties and remove monuments as necessary.
c. Present an exhibit for surface monuments in slurry reaches for Contractor and Inspector
to ensure monuments are protected from slurry material.
d. Prepare and file corner records as necessary.
Ill. Post-Construction Preservation/Perpetuation
a. Reset new monuments in finished surface.
b. Review and ensure existing surface monuments were protected from slurry material.
c. Prepare and file corner records as necessary.
[I] KDM MERIDIAN
I
D-49
Chuck Stephan, P.E.
Residential Streets Rehabilitation Project FY 2012-2013, Areas 1 & SB
Page 3 of3
KDMM P1403-02v2
• This project covers centerline monumentation only.
• Project design will be provided prior to perpetuation and overlay will account for no more than
10% of the project limits.
• Where a hole in the existing pavement exists or is created in exposing a buried or disturbed/lost
monument position, the City will direct that the Contactor leave a stable and permanent surface
for the new monument to be set through appropriate construction methods (e.g. asphalt
removal and patch).
Estimated Fees:
A. Existing Surface Monument
B. Existing Buried Monument
$550/per monument
$800/per monument
• For the purpose of estimating we approximate there may be 450 monuments in these
combined areas.
KDMM will comply with prevailing wage rates requirements and submit certified payroll as
requested.
Thank you for this opportunity to provide surveying services to Sunbeam Tech. Please call if you
have questions with any portion of this proposal or would like to add, remove, or change any scope
items.
Sincerely,
Richard C. Maher, LS.
President
P:\2014 Proposals\03 -March\P1403·02\P1403-02vl.clocx
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Exhibit "C":
TERMS FOR COMPLIANCE WITH CALIFORNIA LABOR LAW REQUIREMENTS
1. Consultant acknowledges that the project as defined in this Agreement
between Contractor and the City, to which this Terms for Compliance with California
Labor Law Requirements is attached and incorporated by reference, is a "public work" as
defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California
Labor Code ("Chapter 1 "). Further, Consultant acknowledges that this Agreement is
subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the
rules and regulations established by the Director of Industrial Relations ("DIR")
implementing such statutes. Consultant shall perform all work on the project as a public
work. Consultant shall comply with and be bound by all the terms, rules and regulations
described in 1 (a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in
certain contracts. The inclusion of such specific provisions below, whether or not required
by California law, does not alter the meaning or scope of Section 1 above. · ·
3. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per
diem wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party on
request. Consultant acknowledges receipt of a copy of the DIR determination of such
prevailing rate of per diem wages, and Consultant shall post such rates at each job site
covered by this Agreement.
4. Consultant shall comply with and be bound by the provisions of Labor Code
Sections 177 4 and 1775 concerning the payment of prevailing rates of wages to workers
and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty
to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof,
for each worker paid less than the prevailing rates as determined by the DIR for the work
or craft in which the worker is employed for any public work done pursuant to this
Agreement by Consultant or by any subcontractor.
5. Consultant shall comply with and be bound by the provisions of Labor Code
Section 1776, which requires Consultant and each subcontractor to: keep accurate
payroll records and verify such records in writing under penalty of perjury, as specified in
Section 1776; certify and make such payroll records available for inspection as provided
by Section 1776; and inform the City of the location of the records.
6. Consultant shall comply with and be bound by the provisions of Labor Code
Sections 1777 .5, 1777 .6 and 1777. 7 and California Administrative Code title 8, section
200 et seq. concerning the employment of apprentices on public works projects.
Consultant shall be responsible for compliance with these aforementioned Sections for
all apprenticeable occupations. Prior to commencing work under this Agreement,
Consultant shall provide City with a copy of the information submitted to any applicable
apprenticeship program. Within sixty (60) days after concluding work pursuant to this
Agreement, Consultant and each of its subcontractors shall submit to the City a verified
statement of the journeyman and apprentice hours performed under this Agreement.
7. Consultant acknowledges that eight (8) hours labor constitutes a legal day's
work. Consultant shall comply with and be bound by Labor Code Section 1810.
Consultant shall comply with and be bound by the provisions of Labor Code Section 1813
Exhibit "C"
R6876-0001\1656345v1 .doc Agreement for Design Professional Services D-51
concerning penalties for workers who work excess hours. The Consultant shall, as a
penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by the Consultant or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight
(8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in
violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code section 1815, work performed by employees of Consultant in
excess of 8 hours per day, and 40 hours during any one week shall be permitted upon
public work upon compensation for all hours worked in excess of 8 hours per day at not
less than 11/2 times the basic rate of pay.
8. California Labor Code Sections 1860 and 3700 provide that every employer
will be required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861, Consultant hereby certifies as
follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require
every employer to be insured against liability for workers' compensation or to
undertake self-insurance in accordance with the provisions of that code, and I will
comply with such provisions before commencing the performance of the work of
this contract."
9. For every subcontractor who will perform work on the project, Consultant
shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and Consultant shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. Consultant shall be required
to take all actions necessary to enforce such contractual provisions and ensure
subcontractor's compliance, including without limitation, conducting a periodic review of
the certified payroll records of the subcontractor and upon becoming aware of the failure
of the subcontractor to pay his or her workers the specified prevailing rate of wages.
Consultant shall diligently take corrective action to halt or rectify any failure.
10. To the maximum extent permitted by law, Consultant shall indemnify, hold
harmless and defend (at Consultant's expense with counsel reasonably acceptable to the
City) the City, its officials, officers, employees, agents and independent contractors
serving in the role of City officials, and volunteers from and against any demand or claim
for damages, compensation, fines, penalties or other amounts arising out of or incidental
to any acts or omissions listed above by any person or entity (including Consultant, its
subcontractors, and each of their officials, officers, employees and agents) in connection
with any work undertaken or in connection with the Agreement, including without limitation
the payment of all consequential damages, attorneys' fees, and other related costs and
expenses. All duties of Consultant under this Section shall survive termination of the
Agreement.
Exhibit "C"
R6876-0001\1656345v1 .doc Agreement for Design Professional Services D-52