RPVCCA_CC_SR_2014_04_01_H_Policy_Update_Re_Item_Removal_Future_Agenda_Item_ListCITYOF RANCHO PALOS VERDES
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CAROL W. LYNCH, CITY ATTORNEY
APRIL 1, 2014
POLICY REGARDING REMOVAL OF ITEMS FROM THE
FUTURE CITY COUNCIL AGENDA ITEMS LIST
CAROLYNN PETRU, ACTING CITY MANAGER{§E)
RECOMMENDATION:
ADOPT RESOLUTION NO. 2014-_; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF RANCHO PALOS VERDES AMENDING RULE 5 OF THE CITY
COUNCIL RULES OF PROCEDURE.
BACKGROUND
At the last City Council meeting, the City Council discussed amending the City Council
Rules of Procedure so that items that have been on the Future Agenda Items list for
more than one year can be removed from the list and directed the City Attorney to bring
back a revised City Council policy that memorializes the City Council's direction.
DISCUSSION
Occasionally, items that are placed on the list of "Future Agenda Items" are not brought
forward by the City Council Member but still are set forth on the Future Agenda Items
list that is maintained by Staff. The City Council gave direction to the City Attorney to
amend the Rules of Procedure to clarify that items that have been on the "Future
Agenda Items" list for more than a year should be removed from the list. The City
Council also stated that the new policy should not prevent a Council Member from
bringing up the item again so it could be put back onto the list.
The attached resolution amends Rule 5 of the Council Rules of Procedure by adding a
new paragraph at the end of the introductory section of Rule 5 before Rule 5.1 to read
as follows:
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"If an item has been on the Future Agenda Items List for more than one year. the City
Council, the City Manager. or the City Clerk may remove the item from the list. If the
City Manager or the City Clerk proposes that an item be removed. the City Council first
will be notified at a City Council study session. The removal of an item from the Future
Agenda Items list shall not prevent a City Council Member from bringing up the item
again as a Future Agenda Item so it can be added again to the Future Agenda items list
that is maintained by Staff."
If the City Council finds that the foregoing paragraph reflects the direction that was
given by the City Council, the City Attorney's Office recommends that the City Council
adopt the resolution that is attached to this Staff report.
ALTERNATIVE
Discuss the proposed revision to Rule 5 and provide further direction to the City
Attorney. ·
Attachment: Draft Resolution
1699301
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
PALOS VERDES AMENDING RULE 5 OF THE CITY COUNCIL RULES
OF PROCEDURE
WHEREAS, the City Council previously adopted Rules of Procedure setting forth
the rules that govern the conduct of City Council meetings; and
WHEREAS, the City Council wishes to amend its rules regarding items that
Council Members may bring up to be placed on the agendas for future City Council
meetings; and
WHEREAS, occasionally, items that are placed on the list of "Future Agenda
Items" are not brought forward by the City Council Member but still are maintained on
the list; and
WHEREAS, the City Council wishes to amend the Rules of Procedure to clarify
that items that have been on the "Future Agenda Items" list for more than a year shall
be removed from the list;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO PALOS
VERDES DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
Section 1. Rule 5 of the City Council Rules of Procedure is hereby amended
by adding a new paragraph at the end of the introductory section of Rule 5 before Rule
5.1 to read as follows [new language is underlined]:
5. ORDER AND PREPARATION OF AGENDA
Pursuant to the direction of the City Council from a prior Study Session held in
accordance with Rule 3.6 or at another duly noticed City Council meeting, the City
Manager prepares the agenda, including the order and priority of agenda items. The
City Manager will be responsible for providing an estimate of the time that should be
required for the City Council to review, consider and take action regarding each agenda
item. Care must be exercised so that the items that will be addressed on each Council
agenda can be completed within the designated four-hour time limit for City Council
meetings pursuant to Section 3.2.
The City Manager shall advise Council members of the status of tentative agendas for
upcoming meetings on a weekly basis, including the need, if any, to move an item to
another agenda or to add a new agenda item due to time constraints, deadlines or other
circumstances that were not anticipated at the time of the last directive from the City
Council.
All agenda items shall be accompanied by a staff report, including any
recommendations from Committees and Commissions on a particular item. To enable
the City Council to make informed decisions, the City Manager is responsible for
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providing staff reports to the City Council with sound, professional recommendations
supported by thorough and impartial analysis that include pertinent facts and the pros
and cons of the recommended course of action. Should occasions arise where that is
not possible, the City Manager will so advise the City Council. Should a Council
member choose to prepare a report for an agenda item that he or she has requested, it
shall be submitted to the City Manager by the same deadline that the other agenda
reports are to be submitted for inclusion in the agenda packet.
When an individual Council member wishes to place an item on a future agenda, he or
she first must raise the issue at a City Council meeting during the agenda section
entitled "Future Agenda Items." No vote is required to place an item on the agenda.
However, if the City Council deems an item to be urgent, the City Council may direct
that the item be placed on the next agenda rather than having it prioritized during an
upcoming Study Session pursuant to Rule 3.6.
If an item has been on the "Future Agenda Items List" for more than one year. the City
Council. the City Manager. or the City Clerk may remove the item from the list. If the
City Manager or the City Clerk proposes that an item be removed. the City Council first
will be notified at a City Council study session. The removal of an item from the Future
Agenda Items list shall not prevent a City Council Member from bringing up the item
again as a "Future Agenda Item" so it can be added again to the Future Agenda items
list that is maintained by Staff.
Section 2. Except as expressly amended by this Resolution, all of the
provisions of the Rules of Procedure shall remain in full force and effect.
PASSED, APPROVED and ADOPTED this_ day of April 2014.
Mayor
ATTEST:
City Clerk
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