RPVCCA_CC_SR_2013_05_07_H_Contract_For_Prep_Of_Pavement_Mgmt_System_UpdateCrrYOF
MEMORANDUM
4o RANCHO PALOS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
Project Manager:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
LES JONES,II,INTERIM DIRECTOR OF PUBLIC
WORKS ~~---
MAY 7,2013
AWARD PROFESSIONAL SERVICES CONTRACT FOR
PREPARATION OF PAVEMENT MANAGEMENT
SYSTEM UPDATE
CAROLYN LEHR,CITY MANAGERcQ__
Nicole Jules,Senior Engineer/1V
RECOMMENDATIONS
1.Award a professional services agreement to Bucknam Infrastructure Group,
Inc.for preparation of the Pavement Management System Update in the
amount not to exceed $44,224;
2.Authorize the Mayor and City Clerk to execute the agreement.
BACKGROUND
In 1993 the City Council established a Pavement Management System (PMS)to assist in
the implementation of a proactive program of roadway maintenance.Every three years a
comprehensive pavement management update is performed to optimize maintenance
programming and to qualify the City for receipt of Proposition C revenues.This effort
assures that the maintenance of roadways is performed to a consistent level of service and
is a sustainable program.Pavement management programming is the most cost effective
and the best management practice to maintain a roadway system.The goal is to provide
appropriate maintenance on a continuing basis and to avoid deferral of maintenance.
Keeping costs economical now and in the future requires ongoing program planning and
updating.Further,keeping the City's roadways in "above average"to "excellent"condition
distinguishes the City of Rancho Palos Verdes as a high quality community.
Engineering Services are required to update the City's PMS Report.Updates are
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prepared every three years,as required by Los Angeles County METRO to maintain
eligibility for Proposition C funding.The updated PMS report includes information
regarding recently completed construction activities,the current condition of City
roadways,and proposed future construction activities.
DISCUSSION
Staff solicited proposals from qualified firms that have worked successfully on past
PMS update reports.Proposals from two firms were received and evaluated using the
Quality-Based Selection (QBS)process,which entails a selection process based on
qualifications and performance.
As a result of the evaluation process,staff is recommending the professional services
of Bucknam Infrastructure Group,Inc.to function as consultants to the City providing
technical expertise for preparation of the City's Pavement Management System Update.
Bucknarl)Infrastructure Group,Inc.has prepared PMS updates for the Cities of EI
Segundo,Hermosa Beach,Lomita,Culver City,Diamond Bar and Huntington Park.
Their experience extends over 15 years and their work comes highly recommended.
CONCLUSION
Adopting staff's recommendations will authorize Bucknam Infrastructure Group,Inc.to
prepare an update to the City's Pavement Management System that will be forwarded
to METRO upon completion.
ALTERNATIVE
The alternative action is to reject the received proposals and re-solicit from other firms
for the needed services.This alternative will likely result in project delays and potential
increased costs.Further,the alternative action could result in loss of future
Proposiction A and Proposition C funding.
FISCAL IMPACT
The recommended action will not result in an impact to the FY 2012-2013 budget.
Funding for the Pavement Management System update is included in the Street
Improvements program of the adopted budget.
Attachment:Bucknam Infrastructure Group,Inc.Professional Services
Agreement
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CITY OF RANCHO PALOS VERDES
PROFESSIONAL/TECHNICAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement")is made and entered into this 8th day of May,2013,by
and between the City of Rancho Palos Verdes (hereinafter referred to as the "CITY")and
Bucknam Infrastructure Group,Inc.(hereafter referred to as "CONSULTANT").
IN CONSIDERATION ofthe covenants hereinafter set forth,the parties hereto agree
as follows:
ARTICLE 1
SCOPE OF SERVICES
1.1 Project Description
The Project is described as the 2013 Pavement Management System
Update.
1.2 Description of Services
CONSULTANT shall prepare and deliver a Pavement Management System
update report that adheres to METRO compliance,as described in the CITY's Request For
Proposals,which is attached hereto as Exhibit "A"and incorporated herein by this
reference,and in CONSULTANT's Proposal,which is attached hereto as Exhibit "B"and
incorporated herein by this reference.In the event of any conflict between the terms ofthis
Agreement and incorporated documents,the terms of this Agreement shall control.
1.3 Schedule of Work
Upon receipt of written Notice to Proceed from the CITY,CONSULTANT
shall perform with due diligence the services requested by the CITY.Time is of the
essence in this Agreement.CONSULTANT shall not be responsible for delay,nor shall
CONSULTANT be responsible for damages or be in default or deemed to be in default by
reason of strikes,lockouts,accidents,or acts of God,or the failure of CITY to furnish timely
information or to approve or disapprove CONSULTANT's work promptly,or delay or faulty
performance by CITY,other consultants/contractors,or governmental agencies,or any
other delays beyond CONSULTANT's control or without CONSULTANT's fault.
ARTICLE 2
COMPENSATION
2.1 Fee
CITY agrees to compensate CONSULTANT an amount not to exceed forty
four thousand two hundred twenty four dollars and no cents ($44,224.00)for services as
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described in Article 1.
2.2 Terms of Compensation
CONSULTANT shall submit monthly invoices for the percentage of work
completed in the previous month.CITY agrees to authorize payment for all undisputed
invoice amounts within thirty (30)days of receipt of each invoice.CITY agrees to use its
best efforts to notify CONSULTANT of any disputed invoice amounts or claimed
completion percentages within ten (10)days of the receipt of each invoice.However,
CITY's failure to timely notify CONSULTANT of a disputed amount or claimed completion
percentage shall not be deemed a waiver of CITY's right to challenge such amount or
percentage.
Additionally,in the event CITY fails to pay any undisputed amounts due
CONSUl:TANT within forty-five (45)days after invoices are received by CITY then CITY
agrees that CONSULTANT shall have the right to consider said default a total breach of
this Agreement and be terminated by CONSULTANT without liability to CONSULTANT
upon ten (10)working days advance written notice.
2.3 Additional Services
CITY may request additional specified work under this Agreement.All such
work must be authorized in writing by the CITY's Director of Public Works prior to
commencement.CONSULTANT shall perform such services,and CITY shall pay for such
additional services in accordance with CONSULTANT's Schedule of Hourly Rates,which is
within Exhibit "B."The schedule of hourly rates shall be in effect through the end of this
Agreement.
2.4 Term of Agreement
This Agreement shall commence on May 8,2013 and shall terminate on May
8,2014 unless sooner terminated pursuant to Article 4 of this Agreement.
ARTICLE 3
INDEMNIFICATION AND INSURANCE
3.1 Indemnification
To the maximum extent permitted by law,CONSULTANT shall defend,
indemnify,and hold the CITY,its officials,officers,employees,agents and independent
contractors serving in the role of CITY officials,and volunteers (collectively "Indemnitees")
free and harmless from any and all claims,demands,causes of action,costs,expenses,
liabilities,losses,damages or injuries,in law or equity,to property or persons,including
wrongful death (collectively "Claims"),in any manner arising out of or incident to any acts or
omissions of CONSULTANT,its officials,officers,employees or agents in connection with
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the performance of this Agreement,including without limitation the payment of all
consequential damages,attorneys'fees,and other related costs and expenses,except for
such Claims arising out of the sole negligence or willful misconduct of the Indemnitees.
With respect to any and all such Claims,CONSULTANT shall defend Indemnitees at
CONSULTANT's own cost,expense,and risk and shall pay and satisfy any judgment,
award,or decree that may be rendered against Indemnitees.CONSULTANT shall
reimburse Indemnitees for any and all legal expenses and costs incurred by each of them
in connection therewith or in enforcing the indemnity herein provided.CONSULTANT's
obligation to indemnify shall not be restricted to insurance proceeds,if any,received by
CONSULTANT or Indemnitees.All duties of CONSULTANT under this Section shall
survive termination of this Agreement.
3.2 General Liability
CONSULTANT shall at all times during the term of the Agreement carry,
maintain,and keep in full force and effect,a policy or policies of Commercial General
Liability Insurance,with minimum limits of one million dollars ($1,000,000)for each
occurrence and two million dollars ($2,000,000)general aggregate for bodily injury,death,
loss or property damage for products or completed operations and any and all other
activities undertaken by CONSULTANT in the performance of this Agreement.Said policy
or policies shall be issued by an insurer admitted to do business in the State of California
and rated in A.M.Best's Insurance Guide with a rating of A:VII or better.
3.3 Professional Liability
CONSULTANT shall at all times during the term of this Agreement,carry,
maintain,and keep in full force and effect a policy or policies of professional liability
insurance with a minimum limit of one million dollars ($1 ,000,000)per claim and aggregate
for errors and/or omissions of CONSULTANT in the performance of this Agreement.Said
policy or policies shall be issued by an insurer admitted to do business in the State of
California and rated in Best's Insurance Guide with a rating of A:VII or better.If a "claims
made"policy is provided,such policy shall be maintained in effect from the date of
performance of work or services on the CITY's behalf until three (3)years after the date of
work or services are accepted as completed.Coverage for the post-completion period may
be provided by renewal or replacement of the policy for each of the three (3)years or by a
three-year extended reporting period endorsement,which reinstates all limits for the
extended reporting period.If any such policy and/or policies have a retroactive date,that
date shall be no later than the date of first performance of work or services on behalf of the
CITY.Renewal or replacement policies shall not allow for any advancement of such
retroactive date.
3.4 Automobile Liability
CONSULTANT shall at all times during the term of this Agreement obtain,
maintain,and keep in full force and effect,a policy or policies of Automobile Liability
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Insurance,with minimum of one million dollars ($1 ,000,000)per claim and occurrence and
two million dollars ($2,000,000)in the aggregate for bodily injuries or death of one person
and five hundred thousand dollars ($500,000)for property damage arising from one
incident.
3.5 Worker's Compensation
CONSULTANT agrees to maintain in force at all times during the
performance of work under this Agreement worker's compensation insurance as required
by the law.CONSULTANT shall require any subcontractor similarly to provide such
compensation insurance for their respective employees.
3.6 Notice of Cancellation
(a)All insurance policies shall provide that the insurance coverage shall
not be cancelled or modified by the insurance carrier without thirty (30)days prior written
notice to CITY,or ten (10)days notice if cancellation is due to nonpayment of premium.
Additionally,CONSULTANT shall provide immediate notice to the City if it receives a
cancellation or policy revision notice from the insurer.
(b )CONSULTANT agrees that it will not cancel or reduce any required
insurance coverage.CONSULTANT agrees that if it does not keep the aforesaid
insurance in full force and effect,CITY may either immediately terminate this Agreement
or,if insurance is available at a reasonable cost,CITY may take out the necessary
insurance and pay,at CONSULTANT's expense,the premium thereon.
3.7 Entire Policy and Certificate of Insurance
At all times during the term of this Agreement,CONSULTANT shall maintain
on file with the CITY Clerk both a copy of the entire policy and a certificate of insurance
showing that the aforesaid policies are in effect in the required amounts.The commercial
general liability policy shall contain endorsements naming the CITY,its officers,agents and
employees as additional insureds.
3.8 Primary Coverage
The insurance provided by CONSULTANT shall be primary to any coverage
available to CITY.The insurance policies (other than workers compensation and
professional liability)shall include provisions for waiver of subrogation.
[Continued]
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ARTICLE 4
TERMINATION
4.1 Termination of Agreement
(a)This Agreement may be terminated at any time,with or without cause,
by the CITY upon thirty (30)days prior written notice or by CONSULTANT upon ninety (90)
days prior written notice.Notice shall be deemed served if completed in compliance with
Section 6.14.
(b)In the event of termination or cancellation of this Agreement by
CONSULTANT or CITY,due to no fault or failure of performance by CONSULTANT,
CONSULTANT shall be paid compensation for all services performed by CONSULTANT,
in an amount to be determined as follows:for work satisfactorily done in accordance with
all of the terms and provisions of this Agreement as determined by the CITY,
CONSULTANT shall be paid an amount equal to the percentage of services performed
prior to the effective date of termination or cancellation in accordance with the work items;
provided,in no event shall the amount of money paid under the foregoing provisions ofthis
paragraph exceed the amount which would have been paid to CONSULTANT for the full
performance of the services described in this Agreement.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
5.1 Ownership of Documents and Work Product
All documents,plans,specifications,reports,information,data,exhibits,
photographs,images,video files and media created or developed by CONSULTANT
pursuant to this Agreement ("Written Products")shall be and remain the property of the
CITY without restriction or limitation upon its use,duplication or dissemination by the CITY.
All Written Products shall be considered "works made for hire,"and all Written Products
and any and all intellectual property rights arising from their creation,including,but not
limited to,all copyrights and other proprietary rights,shall be and remain the property of the
CITY without restriction or limitation upon their use,duplication or dissemination by the
CITY.CONSULTANT shall not obtain or attempt to obtain copyright protection as to any
Written Products.
CONSULTANT hereby assigns to the CITY all ownership and any and all
intellectual property rights to the Written Products that are not otherwise vested in the CITY
pursuant to the paragraph directly above this one.
CONSULTANT warrants and represents that it has secured all necessary
licenses,consents or approvals to use any instrumentality,thing or component as to which
any intellectual property right exists,including computer software,used in the rendering of
the services and the production of all Written Products produced under this Agreement,
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and that the CITY has full legal title to and the right to reproduce the Written Products.
CONSULTANT shall defend,indemnify and hold the CITY,and its elected officials,officers,
employees,servants,attorneys,designated volunteers,and agents serving as independent
contractors in the role of CITY officials,harmless from any loss,claim or liability in any way
related to a claim that CITY's use of any of the Written Products is violating federal,state
or local laws,or any contractual provisions,or any laws relating to trade names,licenses,
franchises,copyrights,patents or other means of protecting intellectual property rights
and/or interests in products or inventions.CONSULTANT shall bear all costs arising from
the use of patented,copyrighted,trade secret or trademarked documents,materials,
equipment,devices or processes in connection with its provision of the services and
Written Products produced under this Agreement.In the event the use of any of the
Written Products or other deliverables hereunder by the CITY is held to constitute an
infringement and the use of any of the same is enjoined,CONSULTANT,at its expense,
shall:(a)secure for CITY the right to continue using the Written Products and other
deliverables by suspension of any injunction,or by procuring a license or licenses for CITY;
or (b)modify the Written Products and other deliverables so that they become non-
infringing while remaining in compliance with the requirements of this Agreement.This
covenant shall survive the termination of this Agreement.
Upon termination,abandonment or suspension of the Project,the
CONSULTANT shall deliver to the CITY all Written Products and other deliverables related
to the Project without additional cost or expense to the CITY.If CONSULTANT prepares a
document on a computer,CONSULTANT shall provide CITY with said document both in a
printed format and in an electronic format that is acceptable to the CITY.
ARTICLE 6
GENERAL PROVISIONS
6.1 Representation
The CITY representative shall be the Director of Public Works or his or her
designee,and CONSULTANT shall notify CITY of CONSULTANT's designated
representative.These individuals shall be the primary contact persons for the parties
regarding performance of this ,Agreement.
6.2 Fair Employment Practices/Equal Opportunity Acts
In the performance of this Agreement,CONSULTANT shall comply with all
applicable provisions of the California Fair Employment Practices Act (California
Government Code Sections 12940-48),the applicable equal employment provisions of the
Civil Rights Act of 1964 (42 U.S.C.200e-217),and the Americans with Disabilities Act of
1990 (42 U.S.C.§11200,et seq.).
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6.3 Personnel
CONSULTANT represents that it has,or shall secure at its own expense,all
personnel required to perform CONSULTANT's services under this Agreement.Any
person who performs engineering services pursuant to this Agreement shall be licensed as
a Civil Engineer by the State of California and in good standing.CONSULTANT shall
make reasonable efforts to maintain the continuity of CONSULTANT's staff who are
assigned to perform the services hereunder and shall obtain the approval of the Director of
Public Works of all proposed staff members who will perform such services.
CONSULTANT may associate with or employ associates or subconsultants in the
performance of its services under this Agreement,but at all times shall CONSULTANT be
responsible for its associates or subconsultants'services.
6.4 CONSULTANT's Representations
CONSULTANT represents,covenants and agrees that:a)CONSULTANT is
licensed,qualified,and capable offurnishing the labor,materials,and expertise necessary
to perform the services in accordance with the terms and conditions set forth in this
Agreement;b)there are no obligations,commitments,or impediments of any kind that will
limit or prevent CONSULTANT's full performance under this Agreement;c)to the extent
required by the standard of practice,CONSULTANT has investigated and considered the
scope of services performed,has carefully considered how the services should be
performed,and understands the facilities,difficulties and restrictions attending
performance of the services under this Agreement.
6.5 Conflicts of Interest
CONSULTANT agrees not to accept any employment or representation
during the term of this Agreement or within twelve (12)months after completion of the work
under this Agreement which is or may likely make CONSULTANT "financially interested"
(as provided in California Government Code Sections 1090 and 87100)in any decisions
made by CITY on any matter in connection with which CONSULTANT has been retained
pursuant to this Agreement.
6.6 Legal Action
(a)Should either party to this Agreement bring legal action against the
other,the validity,interpretation,and performance ofthis Agreement shall be controlled by
and construed under the laws of the State of California,excluding California's choice of law
rules.Venue for any such action relating to this Agreement shall be in the Los Angeles
County Superior Court.
(b)If any legal action or other proceeding,including action for declaratory
relief,is brought for the enforcement of this Agreement or because of an alleged dispute,
breach,default or misrepresentation in connection with this Agreement,the prevailing party
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shall be entitled to recover reasonable attorneys'fees,experts'fees,and other costs,in
addition to any other relief to which the party may be entitled.
(c)Should any legal action about a project between CITY and a party
other than CONSULTANT require the testimony of CONSULTANT when there is no
allegation that CONSULTANT was negligent,CITY shall compensate CONSULTANT for its
testimony and preparation to testify at the hourly rates in effect at the time of such
testimony.
6.7 Assignment
Neither this Agreement nor any part thereof shall be assigned by
CONSULTANT without the prior written consent of the CITY.Any such purported
assignment without written consent shall be null and void,and CONSULTANT shall hold
harmless,defend and indemnify the CITY and its officers,officials,employees,agents and
representatives with respect to any claim,demand or action arising from any unauthorized
assignment.
Notwithstanding the above,CONSULTANT may use the services of persons
and entities not in CONSULTANT's direct employ,when it is appropriate and customary to
do so.Such persons and entities include,but are not necessarily limited to,surveyors,
specialized consultants,and testing laboratories.CONSULTANT's use of subconsultants
for additional services shall not be unreasonably restricted by the CITY provided
CONSULTANT notifies the CITY in advance.
6.8 Independent Contractor
CONSULTANT is and shall at all times remain,as to the CITY,a wholly
independent contractor.Neither the CITY nor any of its agents shall have control over the
conduct of CONSULTANT or any of the CONSULTANT's employees,except as herein set
forth,and CONSULTANT is free to dispose of all portions of its time and activities which it
is not obligated to devote to the CITY in such a manner and to such persons,firms,or
corporations as the CONSULTANT wishes except as expressly provided in this Agreement.
CONSULTANT shall have no power to incur any debt,obligation,or liability on behalf of the
CITY or otherwise act on behalf of the CITY as an agent.CONSULTANT shall not,at any
time or in any manner,represent that it or any of its agents,servants or employees,are in
any manner agents,servants or employees of CITY.CONSULTANT agrees to pay all
required taxes on amounts paid to CONSULTANT under this Agreement,and to indemnify
and hold the CITY harmless from any and all taxes,assessments,penalties,and interest
asserted against the CITY by reason of the independent contractor relationship created by
this Agreement.CONSULTANT shall fully comply with the workers'compensation law
regarding CONSULTANT and its employees.CONSULTANT further agrees to indemnify
and hold the CITY harmless from any failure of CONSULTANT to comply with applicable
workers'compensation laws.The CITY shall have the right to offset against the amount of
any fees due to CONSULTANT under this Agreement any amount due to the CITY from
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CONSULTANT as a result of its failure to promptly pay to the CITY any reimbursement or
indemnification arising under this Article.
6.9 Titles
The titles used in this Agreement are for general reference only and are not
part of the Agreement.
6.10 Entire Agreement
This Agreement,including any other documents incorporated herein by
specific reference,represents the entire and integrated agreement between CITY and
CONSULTANT and supersedes all prior negotiations,representations or agreements,
either written or oral.This Agreement may be modified or amended,or provisions or
breach may be waived,only by subsequent written agreement signed by both parties.
6.11 Construction
In the event of any asserted ambiguity in,or dispute regarding the
interpretation of any matter herein,the interpretation of this Agreement shall not be
resolved by any rules of interpretation providing for interpretation against the party who
causes the uncertainty to exist or against the party who drafted the Agreement or who
drafted that portion of the Agreement.
6.12 Non-Waiver of Terms,Rights and Remedies
Waiver by either party of anyone or more of the conditions of performance under
this Agreement shall not be a waiver of any other condition of performance under this
Agreement.In no event shall the making by the CITY of any payment to CONSULTANT
constitute or be construed as a waiver by the CITY of any breach of covenant,or any
default which may then exist on the part of CONSULTANT,and the making of any such
payment by the CITY shall in no way impair or prejudice any right or remedy available to
the CITY with regard to such breach or default.
6.13 Severability
If any term or portion of this Agreement is held to be invalid,illegal,or otherwise
unenforceable by a court of competent jurisdiction,the remaining provisions of this
Agreement shall continue in full force and effect.
6.14 Notice
Except as otherwise required by law,any payment,notice or other communication
authorized or required by this Agreement shall be in writing and shall be deemed received
on (a)the day of delivery if delivered by hand or overnight courier service during
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CONSULTANT's or CITY's regular business hours or (b)on the third business day
following deposit in the United States mail,postage prepaid,to the addresses listed below,
or at such other address as one party may notify the other:
To CITY:
Interim Director of Public Works
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
To CONSULTANT:
Peter Bucknam,President
3548 Seagate Way,Suite 230
Oceanside,CA 92056
[Signatures on next page.]
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of
the date and year first above written.
Dated:_
Dated:_
ATTEST:
By:_
City Clerk
BUCKNAM INFRASTRUCTURE GROUP,
INC.("CONSULTANT")
By:_
Printed Name:_
Title:_
By:_
Printed Name:_
Title:------------
CITY OF RANCHO PALOS VERDES
("CITY")
By:_
Mayor
APPROVED AS TO FORM:
By:_
City Attorney
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Agreement for ProfessionallTechnical Services
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Exhibit "A":
City's Request For Proposals
Exhibit "A"
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Exhibit "B":
Consultant's Proposal,including Schedule of Hourly Rates
Exhibit "B"
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ExhbitA
CITYOF RANCHO PALOS VERDES
PUBLIC WORKS DEPARTMENT
April 10,2013
INTRODUCTION
Request for Proposals
For
Pavement Management System Update
The City of Rancho Palos Verdes (RPV),Public Works Department is seeking
proposals from qualified consultants to prepare the Pavement Management System
Update:
SCOPE OF WORK
The scope of services set forth in this Request For Proposals represents an outline of
the services which the City anticipates the successful proposer to perform,and is
presented for the primary purpose of allowing the CITY to compare proposals.The
precise scope of services to be incorporated into the Professional Services Agreement
shall be negotiated between the City and the successful proposer.The CITY requests
that the Proposer suggest changes to the scope of services in order to achieve the
CITY's state project objectives.
The primary objective is to obtain the professional assistance to update the Pavement
Management System (PMS)to reflect the current conditions of the City's roadways.
The last update to the system was performed in 2009.The consultant shall be
responsible for updating the PMS which includes adding streets that are currently not in
the system and updating the condition of existing streets.The scope of services shall
include but not limited to the following tasks:
•Task 1 -Update Maintenance and Rehab Activities
•Task 2 -Conduct Pavement Condition Survey
•Task 3 -Mapping &GIS Update
•Task 4 -Prepare Multi~Year CIP
•Task 5 -Deliverables
30940 HAWTHORNE BOULEVARD /RANCHO PALOS VI:RDf:S CA 90275-5391 /(310)544-5252/FAX (310)544-5292 /WWWPALOSVElmf:SCOM!RPV
PRINTED ON REGlUED PAPER
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Exhbit A
SUBMITIAL SCHEDULE
Submit one original and (2)copies of the proposal no later than 5:30 p.m.on April 16,
2013.Submittal of Qualifications date listed above to:
Ms.Nicole Jules,P.E.
City of Rancho Palos Verdes
Department of Public Works
310-544-5275
nicolej@rpv.com
Copies received by FAX shall not be deemed received.
SUBMITIAL EVALUATION CRITERIA
Submittals received will be evaluated according to the criteria listed below:
•Organization,presentation,and content of the sUbmittal;
•Specialized experience and technical competence of the consultant;record of
performance;and the strength of the key personnel who will be dedicated to this
contract;
•Proposed methods and overall strategic plan to provide the inspection services
in a timely and competent manner;
•KnOWledge and understanding of the City;
•Ability to meet the insurance requirements as stated in the Terms and
Conditions of the RFQ
TERMS AND CONDITIONS
Issuance of this RFQ does not commit the City of RPV to award a contract,to pay any
costs incurred in the preparation of a response to this request,or to procure a contract
for services.All respondents should note that the execution of any contract pursuant to
this RFQ is dependent upon the approval of the Rancho Palos Verdes City Council.
The term of the contract(s)if awarded,is estimated to be three years,with three one
year options to extend.The City retains the right to rejeot all submittals.
Each submittal shall be valid for not less than ninety (90)days from the date of receipt.
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Exhibit B
April 16,2013
Ms.Nicole Jules,P.E.
Senior Engineer
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes,CA 90275
Subject:
Dear Ms.Jules:
Proposal for Pavement Management Program Services -2013
It is our pleasure to submit our proposal to assist the City in continuing the proactive management of your
Pavement Management Program (PMP).With the City of Rancho Palos Verdes'(RPV)PMP moving toward
automation through condition survey updates,Capital Improvement reporting (CIP),and GIS development,
Bucknam Infrastructure Group,Inc.has identified a proactive and cost efficient method to assist the City in
the continued success of the PMP program.Our team will focus our high-end pavement management
expertise,annual working knowledge RPV's MicroPAVER dataset and GIS technology to optimize the City's
management of the pavement management program.
Our PMP services will build upon the success ofthe PMP with cost-conscience pavement inspections,annual
work history updates,additional CIP reporting,alternative budgetary reporting,and general database
management.
Our project staff can be relied upon to prOVide outstanding service to the City because we will provide:
.:.Relevant and accurate PMP services based on our ongoing work within the Los Angeles County,
METRO compliance;
.:.Local-Los Angeles County knowledge and experience gained through our management of 60 local
agency PMP's within Southern California;Mr.Peter Bucknam is currently serving as Project
Manager for numerous Los Angeles County PMP projects (i.e.EI Segundo,Hermosa Beach,Lomita,
Sierra Madre,Palmdale,Alhambra,Arcadia,Culver City,Diamond Bar,and Huntington Park}and
he has personally managed over 200 PMP projects over the past fifteen years;
.:.Project/engineering experience that brings the understanding that MicroPAVER results are not
stone;we proactively use the available data to enhance budget forecasting,project plalnningiar!d
maintenance zone development;
BUCKNAM INFRASTRUCTURE GROUP,INC.
3548 St!agate Way,SUite 230 oceanside,CA 92056
T.760.216.6529 F.760.216.6549
www.buckna~inc.rom
H-18
Exhibit B
.:.Cost effective management methodologies,from the project kickoff through final reporting,gained
through our Project Manager's experience and use of GIS tablet-based /digital roadway imaging
surveys;and
.:.Professional Engineering experience through our Principal,Mr.Steve Bucknam,P.E.who brings 40+
years of public/private local agency experience.Mr.Bucknam has served as City Engineer,Deputy
City Manager,Design Engineer and Utilities Director for numerous public agencies and brings a
tremendous amount of relative pavement management knowledge to this project.
As Project Manager,my goal is not just to meet the requirements of this project but establish a living
document (MPAH &Local pavement CIP /METRO submittal)that will be used throughout the term of the
CIP as well as implement achievable long-term infrastructure management goals in coordination with City
schedules.
By selecting Bucknam,the City of RPV will receive a strong,knowledgeable,innovative and communicative
team with the experience to implement a cost-effective pavement management program.Our handpicked
pavement management professionals are committed to delivering quality services to the City.Mr.Peter
Bucknam will represent our firm for this project and can be contacted at 760-216-6529 (work)714-501-1024
(cell)or email atpeter@bucknam-inc.com.
In order to streamline project management and work schedules,all work efforts will be conducted through
Bucknam offices in Laguna Niguel and Oceanside,CA.
Respectfully submitted,
Bucknam Infrastructure Group,Inc.
Peter J.Bucknam
Project Manager /President
H-19
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
Scope of Services
We have defined a detailed scope of work in accordance to the City's goals;
1.Project Implementation·
2.Client Satisfaction
3.Project Schedule
4.Scope of Work (Major Tasks)
5.Optional Tasks (PMP Training/On-Call Services /Automated Digital Imaging Survey)
1)Project Implementation
TASK 1.1:Project Kickoff
The first step in updating a successful pavement management program truly resides in
frequent communication and timely scheduled data updates.For the City of Rancho
Palos Verdes (RPV)it will be essential to establish,up front,the Public Work and
Maintenance department PMP priorities.Our team will set a Project Kickoff meeting to
further discuss and review in detail the expectations of the project,technical approach,
finalization of the scope of work and the review of schedule and budget.
This effort will build consensus between the Maintenance and Public Works
departments as well as build stronger ARTERIAL and RESIDENTIAL maintenance
programs.Our staff already has the necessary data pertaining to the City's street
rankings and maintenance zones.If changes have been made to this data,we will
incorporate the changes within the RPV MicroPAVER database.
The first key topics to be discussed will include the review and assessment of the
existing MicroPAVER pavement plan/data,Los Angeles County MTA (METRO)
compliance,and survey areas based on recent maintenance work and schedules,new
construction,data quality and condition,current pavement procedures,historical
expenditure levels,and desired service levels.
Deliverable:Meeting minutes,revised project schedule (if necessary)
TASK 1.2:Project Status Meetings -Quality Control Program
Status Meetings and Progress Reports
•Minimum of three meetings during the project (kickoff,field,and status
meetings)
•Field review meetings
•Monthly progress status reports will be delivered to City project manager
1-1
H-20
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field
technician's work.In this manner,10 percent (14.2 miles)of the original surveys will be
re-surveyed by an independent survey crew,supervised by a field supervisor,and the
results will be compared to the original surveys.
Our QC process involves checking the field crews'work in a "blind study"fashion.
Quality control checks will be performed at the end of each survey week.This will
ensure that all field personnel are properly collecting distresses and pavement
quantities for all street segments.Since we are collecting distress information on our
field Tablets with the RPV MicroPAVER database live,our staff will perform several
quality control tests within the pavement management software using a sample set of
the City of RPV's street distress data.This will ensure that all system and analysis
settings as well as City recommendations and standards are being followed.
Registered Engineer
Mr.Steve Bucknam,P.E.will supervise all operations,review all completed data and
prepare and sign a final report incorporating the results of our pavement evaluation and
conditions.We will provide engineered recommendations for pavement rehabilitation
and replacement design based upon field data and analysis.
Deliverable:Monthly Project Status reports,field review and project status meetings
2)Client Satisfaction
TASK 2.1:Project Deliverables
Shown throughout our Scope of Work,each Task is summarized with project deliverables.
Client satisfaction will derive from frequent communication with the Project Manager and
key staff members from the Engineering and Street Maintenance departments.
Project success is created by delivering on three main factors;1)Adherence to scope tasks
and deliverables,2)Performing to the standard set by the Project Schedule and 3)
Controlling costs.Our Project Manager will follow each of these factors throughout the
duration of the project.
Deliverable:Project Status Updates,as stated in Task 1.2
1-2
H-21
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
3)Project Schedule
TASK 3.1:Work Flow I Project Schedule
Our project schedule shows each major task identified in our scope of work,as well as quality
control milestones and meetings.Bucknam currently has ample staff to apply to this project in
order to meet an aggressive schedule (2 to 3 field technicians will drive the proactive schedule).
BASt:SCXlI'f OF WORK-----__..____---
.!!*-.E_:....~.~__.__
__~~~!..~!!!l!!!!~~~..
!askg=-~.~~~..:~.~..!!!.
.-...fp~~!:!!!_~.~'E......_.._"__
2)a_Satisfadltm
__•______m .
!~~!.:.~..~__.
3)Project Sd!edlIle
With a completed survey,our team will work with you to establish a PMP that provides specific,
manageable pavement segments,detailed maintenance schedules of needed repairs and cost
conscious maintenance recommendations that will assist you in preparing budget estimates
required to complete the scheduled work for fiscal year 2013-14 and beyond.See project
schedule below:
Based on the survey methodology used or the deterioration analysis reporting option,our staff
will be able to meet and exceed the City's project schedule.
•Project Kickoff -April 23,2013
•Survey Completion -May 27,2013
•Delivery of Scope Deliverables /Draft C1P PMP -May 28,2013
•City comments returned to Consultant -May 31,2013
•Delivery of multi-yr CIP Final Report (METRO Report)-June 1,2013
H-22
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
4)Scope of Work (Major Tasks)
TASK 4.1:Update Maintenance and Rehabilitation Activities
Based on the pavement maintenance that has been performed by in-house staff as well as
contractual maintenance,our staff will review all street and alley activities that have been
performed since the last update (Willdan 2009).This data will be entered into MicroPAVER to
enhance the recommendations for the upcoming budgetary analysis and CIP reporting.
It is our understanding that the City does not currently have the 2009 MicroPAVER database
available;we will assist the City in the effort to retrieve this database;if this database is not
available Bucknam will reproduce all pavement segmentation and historical work history events.
Deliverable:Citywide Work History Report
TASK 4.2:Conduct Pavement Condition Survey
Once the pavement segmentation has been assessed and verified,the inspection of
approximately 142 miles of residential streets will be performed).Our survey methodologies
will include one of the following approaches based on the City's cost and benefit analysis:
1.Windshield/Walking (Standard)based MicroPAVER survey (performed on Tablets live in
the field);our staff will establish all inspection sample locations for survey based on
MicroPAVER guidelines.
2.Automated Digital Roadway Imaging survey (see
Optional Task 5.3);Bucknam has recently performed
this service for the cities of Fountain Valley,Cypress,
RSM,Santa Ana,La Habra Heights,National City and
Palm Desert for PMP and ROW inspections.MicroPAVER
sampling method used.
Distress types will be collected based upon actual surface
conditions and physical characteristics of the segment.
Surveying methods will be conducted by remaining consistent
with MicroPAVER &the Army Corp of Engineers sampling
guidelines while being flexible to current City practices.
Through our windshield surveys,we use a mixture of windshield and walking surveys based on
the functional classification of the roadway and the street conditions found.We will use the
City's GIS centerline live in the field to reduce survey times and project schedules.If the City has
a recent high-resolution aerial (approx.3")we will use this file during our field survey efforts to
verify street measurements and other segment attributes.
Our use of MicroPAVER-Tablet units allows our staff to collect pavement data with the City of
RPV's MicroPAVER database live in the field.At the end of the day all electronic data is
transferred to our office for quality control and management.Our Tablet methodology sets us
apart from the competition since we are using a paper-less inventory process to enter data;
this in turn generates cost savings to enhance other portions of the project such as CIP
reporting,MicroPAVER training,and on-call services.
1-4
H-23
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
Roadway Verification Survey -A listing of the field attribute data that is updated/verified during
the su rvey for the pavement management database is listed below:
1.Field Attribute Data (updated and/or verified)
.:.From/to,indicating the assigned limits of the section,sample test areas,street
name,a street codification (i.e.truck route,school zone,maintenance district)
.:.Street ranking indicating local,alley,arterial,collector,#of lanes,surface type
.:.Historical PCI tracking from previous inspections and 2013 PCI inspections
.:.Segment quantities,indicating the length,width,and total true area of the
section
.:.Structural sections (if available from previous reports or City documents)
2.Conditional data will be evaluated for all street segments and will include:
.:.MicroPAVER 20 AC &19 PCC distresses by type,severity and sample area
.:.PCI ratings (0-100),taking into account the surface condition,level of distress
.:.Drainage Condition Rating (standing water,etc.)
We welcome staff members from the City of RPV to join our surveys.All pavement data
will be entered into the City's most current licensed software (version 6.5).All items listed
above will be maintained by our staff for the duration of this project.Data management
will be performed in-house at our Laguna Niguel office.At the completion of the project,
the MicroPAVER database will be placed within your information services/communication
network.
3.Section Distress and PCI Reporting
Once inspections are completed,we will generate a draft Pavement Condition Index (PC!)
Report for City staff to review.The City and our staff will review these reports to ensure
that all inventory data is correct and the project is running smoothly.
Our submittal will include:
1.Street centerline miles,lane miles,and pavement area
a.Reported as an entire network
b.Reported by functional classification (arterial,collector,local)
2.Current street network Pavement Condition Index ratings
a.Report as an entire network
b.Reported by functional classification (arterial,collector,local)
3.Pavement segment tabular listing for the entire street network
a.PCI Report -sorted by PCI
H-24
Deliverable:
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
b.pC!Report -sorted alphabetically
Citywide draft PCI report,quality control reports
TASK 4.3:Mapping and GIS Update
As an enhancement and proactive approach to this project,our staff will update the existing
Pavement-GIS link between MicroPAVER and the City's GIS system.The City's centerline will be
used as the platform for updating a unique pavement-GIS layer.
Once the City has approved the Pavement Condition Report,we will develop the necessary
MicroPAVER-GIS linkages.By using the unique ID's within the PMP and the City's GIS street
segment ID's,we will create a one-to-one match for each pavement section in the GIS.As new
pavement inspections and edits are entered into the PMP the link that we have created will
display the most current PMP data through the City's GIS.
The maps described below will be incorporated into the City's Final PMP report:
.:.PCI values for every section
.:.Work History identifications
.:.Multi-yr Arterial/Residential Rehabilitation and Slurry Seal Programs
.:.Functional classification maps
Deliverable:Complete GIS files/themes based on list above (shapefiles).
DEVELOP RECOMMENDED MASTER PLAN OF STREETS
TASK 4.4:Preparation of Multi-yr Pavement CIP
With the City desiring to update and develop a comprehensive multi-year Pavement CIP
internally,our staff will review all pavement treatments that were recommended in the 2009
reporting as well as current 2013 applications.Through our experience in developing numerous
pavement CIP reports on a yearly basis,we will support city staff through each essential phase
of the development of the CIP.These services will include:
.:.Review and determination of maintenance strategies
.:.Review of grant applications and status
.:.Analysis of alternative pavement materials and applications for possible use by the City in
upcoming years
.:.Assistance with METRO Pavement Compliance reporting
1-6
H-25
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
We will assist the City by preparing the report in a format that uses the information found in the
PCI reports in conjunction with the information and analyses performed by our team.The
report will include:
.:.Current inventory and pavement conditions indices (PCI)shown in tabular and GIS layouts
for all road classes and surface types (pavement condition report,priority listings)
.:.Assessment of current unit costs for materials and application of asphalt treatments as
well as future costs over the five-year program .
•:.Projected annual repair/rehabilitation programs for street maintenance,for each street,
for a defined CIP term (Pavement CIP report)that demonstrates the greatest return on
.investment
.:.Three options will be included in the ClP report,they typically include:
•#1-Model current "actual"funding against found 2013 conditions
•#2 -Model a recommended report that proactively increases the City's weighted
PCI and lowers backlog of maintenance
•#3 -Model a constrained budget to demonstrate the impacts of reducing CIP and
maintenance funding
.:.Identification of potential funding sources for the street rehabilitation projects .
•:.Recommendations for each section and/or neighborhood zones will be identified that will
include maintenance type,estimated cost to complete and encumbered inflation .
•:.A distinct and separate section will identify the City's annual slurry seal program that will
cover yearly priority recommendations,neighborhood programs and annual estimated
costs
.:.A detailed breakdown of deferred maintenance (backlog)which will allow the City to
measure and understand its impact to current and future capital projects
Deliverable:We will submit three copies (one original)of the Draft Master Plan of Streets
Report,in binder form,to be reviewed by the City.Three (3)copies of the Final Pavement
Management Program Report will be delivered to the City once all comments and reviews are
completed.Digital copies of the report will also be delivered for the City convenience.
TASK 4.5:Deliverables
Our final deliverable for the project will include the following items below:
1.PCI database refinement -list of deletions/modifications
2.PCI survey data (incorporated into an updated PMP database -MicroPAVER install)
3.Pavement statistics
1-7
H-26
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
4.MicroPAVER install;our staff will ensure that the data collected during the project is
compatible with the existing version of MicroPAVER.Our staff will install the database
and software on the City's network and/or stand-alone workstations.
5.Final Report (METRO Compliant)
a.Executive Summary
b.Pavement Condition Index (PCI report)
i.Alphabetical order (A to Z)
ii.PCI Ranking (0-100)
iii.Alphabetical by maintenance zone
c.PCI,Historical and Budgetary Mapping ofthe network
d.Condition distribution map
e.RPV Pavement CIP Budget Scenarios;typically includes:
i.Actual
ii.Recommended
iii.Constrained
[~tv of R8ncho Pcd05 'VFrdt:·~
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1-8
H-27
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
5)Optional Services (typically provided by our PMP Team)
TASK 5.1:Pavement Field &Software Training
We will provide City staff with the quality,certified training and necessary skills needed to
steward and maintain the PMP.This will include operation manuals for both field data
collection and software use.Peter Bucknam,who is certified in the use of MicroPAVER,will
conduct comprehensive multi-day training sessions covering segmentation management,
reporting,and editing/updating the database.This is estimated to consist of a minimum of 12
hour~of training.There is no minimum or maximum amount of people that can be trained
under this methodology.
Bucknam will provide training in the AC and PCC pavement field survey techniques.Engineering,
Street Maintenance and GIS staff will have a clear understanding of how the system is
developed and data recorded.City staff will be versed in the proper procedures for field data
collection,thereby ensuring the ability of the City to repeat the pavement survey on its own
when the need arises.
At the completion of the training,the City will be able to update each individual portions of the
dataset as maintenance and future inspection are completed.The training will include:
.:.General MicroPAVER use
.:.Annual data entry needs,reporting requests and deterioration modeling
.:.Annual budget projection reports -PCI report generation
.:.Update of maintenance costs,strategy assignments,engineering data,and
deterioration curves;interpretation and utilization of management reports)
.:.Querying,managing and plotting from PMP -GIS mapping
Deliverable:Training materials used in workshops,field survey forms
TASK 5.2:On-Call Services
Pavement Management Program Support
Bucknam will provide annual support for a period of two years where we will provide quality
and accurate use of the in-house operation of MicroPAVER software.Once the City has
approved the Pavement Condition Index Report under this years work effort,this service will
become active.Our typical On-Call services include:
•Additional budget scenarios,general reporting,deterioration studies
~Additional visual inspections above the mileage amount indicated in Task 4.2
H-28
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
~Additional pavement management -GIS mapping
~Additional MicroPAVER training,operation use
•Enter annual work ARTERIAL and RESIDENTIAL maintenance records
Also,if requested,Bucknam assess and review the City's upcoming maintenance schedule for
that fiscal year.The agreement will continue to include the provision of onsite and telephone
support for the City staff.
TASK 5.3:Automated Digital RoadwayImaging
w~c_M·.__
will'''''::~'~T::.,w fi~.\t<Ol..«fV'~_._..I:•Rutting depth (full width of lane or street)
Through our previous PMP project with the City in
2008,'City staff was introduced to our automated
pavement survey methodologies.As an alternative
survey methodology,our staff will implement a
pavement survey methodology that will support Task
4.2 efforts as well as implement a proactive and cost
efficient GPS survey methodology that will allow for
the collection of numerous GPS locations using "one"
set of digital imagery (e.g.five citywide infrastructure
surveys for the cost of one).
Beyond the pavement survey capabilities,the City will
be able to collect other infrastructure assets in the future such as signs,driveways,catch
basins and other ROW features;a tremendous costs savings that reaches $300,000 over the
next 3 years.
With verification of street segmentation,the inspection of approximately 70 residential miles
will be surveyed.MicroPAVER -Army Corp of Engineers AC and PCC distress types will be
collected based upon actual surface conditions and physical characteristics of the segment while
being flexible to current City practices.
Our automated digital imaging allows technician to collect the following:
•Continuous pavement imaging (images taken
every 5 meters,competition typically surveys
at every 8 meters/25 feet intervals)
•MicroPAVER AC and PCC distresses (e.g.
linear/transverse cracking,alligator,patching,
bleeding,block cracking,etc.
•Surface roughness ratings (IRI)
•Imaging captures 100%of each pavement IIIilli:J=~~.....I.i.-..I
segment (not just one lane)
•Data transfers seamlessly to MicroPAVER
H-29
Exhibit B
Scope of Work ~
•Optional Ground Penetrating Radar (GPR)for arterials and collectors -
•2mm pixel images allows for centimeter horizontal and vertical accuracy
The first survey process will involve the mobile GPS vehicle taking approximately three-week's
time to survey the RPV's street network;additionally,the vehicles drive the posted speed limits.
The images that are collected are taken by using Sony digital stereographic cameras (6 cameras)
positioned on the vehicle.The images have a
resolution of 1600x1200 and are geo-referenced by
means of inertial GPS equipment contained within
the van;images are taken every 4 to 6 meters,15 ft
intervals.
The quality of the imagery and its GIS /record
collecting capabilities within the software provided
allows the technician to accurately identify the
required pavement distresses defined by the
pavement software and the project (distresses are
collected in-house).All pavement GIS data associated with each pavement section will be
entered into the City's working software.
Survey vehicles are equipped with digital measuring instrumentation (DMI)that will be used to
verify all pavement section lengths and widths.Our vehicles can be equipped with road
roughness rating equipment,strip mapping cameras and are set to record 360 degree street
imaging.
The survey will be performed by the Bucknam team that is experienced and trained in pavement
condition assessment using LambdaTech's "Feature Extraction"software.Bucknam will
measure specific distress types from the digital image set.A listing of the field attributes that
will be collected during the survey is listed above in Task 4.2.
1-11
H-30
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
Proposed fee
Task Items 1 through 4 can be accomplished on a time and materials,not-to-exceed basis in
accordance with the standard hourly rate schedule attached;totaling $44,224.
_--...J.~.540
_J.!l.OOO
""_'!!l0
180
Total by Task
==.:==:1=-="==--,"","---
Project Assistant
Additional services outsldeofthlscontractwlll be MgOtiated with tIM!City where we will usetlM!Standard Hourly Rate Schedule shown here.
Optional services will be negotiated when the City indicates the need for activating the services
described above.Should the City desire to increase the service level above the task description
outlined above for the Task 1 through 4 or require other services not described herein,a fee
adjustment would be negotiated and mutually agreed upon by both parities.
Our Project Team consists of:
Name Title Rate
C.Stephan Bucknam,P.E.
Peter Bucknam
James Crandall
Greg Bucknam
Dan Lipinski
Lauren Springfield
Principal
Project Manager
Assistant Planner
Field Technician
Field Technician
Field Technician
$250
$170
$125
$82
$82
$82
1-12
H-31
Exhibit B
_sc_o_p_e_O_f_w_o_rk ~-
Standard Hourly Rate Schedule
Category
Principal
Senior Project Manager
Senior Engineer /Planner
Construction Manager
Pavement Management Project Manager
Management Analyst
Project Engineer /Planner
Engineer /Senior Technician /Planner /Senior Inspector
Assistant Engineer /Technician /Planner /Inspector
CADD Operator
Administrative Assistant
Clerical/Word Processing
Field Technician
Forensic Services
Reimbursables
Mileage
Subconsultant Services
Reproduction
Travel &Subsistence
Fees &Permits
Computer Services (External)
Rates Effective 9/1/12
Rate
$250
210
180
172
170
160
155
130
125
105
100
75
82
Quote
$0.65/mile
Cost +15%
Cost +15%
Cost +15%
Cost +15%
Cost +15%
1-13
H-32
Exhibit B
_p_ro...;;,j_e_ct_T_e_a_m ~-
Project Team -Key Staff
The Bucknam pavement management team's local agency expertise is demonstrated through:
.:.Our experience of managing pavement projects over the past fifteen years;
.:.Assisting cities comply with County PMP Propositions
.:.Implementing MicroPAVER throughout Southern California
.:.Extensive Orange,Los'Angeles,San Diego,Ventura,and Inland Empire PMP project
management experience;
.:.Our understanding of public works projects from the "city"side through City
Engineer and Public Works Director experience;
.:.Implementing a realistic,proactive and repeatable PMP methodology that matches
your agencies needs and goals.
Bucknam will continue to bring our extensive experience to the City of RPV by building upon our
knowledge and understanding of your PMP goals.Mr.Bucknam's pavement team includes six
(6)dedicated,qualified managers and field technicians that have served under his management
for over fifteen years on PMP projects.His team of inspectors will update your PMP through
sound Army Corps of Engineers -MicroPAVER inspection methodologies.Mr.Bucknam's
experience covers the management and implementation of infrastructure management
programs that exceeds 15,000 miles of pavement for more than 60 cities and 200+PMP
projects.
Based on the scope of work related to this project,our team brings a tremendous amount of
experience to the City of RPV regarding field and in-house training for MicroPAVER and
innovative survey methodologies (i.e.Tablet-based windshield and/or automated digital
roadway imaging).We bring a wealth of experience through projects,pavement application
knowledge and relationship building through trust and adherence to schedule.
Bucknam Team Experience
PETER BUCKNAM,Project Manager,has managed numerous pavement management
projects over the past 15 years in the Southern California region and will be the Project Manager
for RPV's PMP project.Within this time he has served as project manager for sixty agencies in
the Southern California.Peter is committed to the project from the receipt of the notice-to-
proceed through completion and furthermore he is a certified PMS software trainer on
MicroPAVER and performed numerous training sessions for local agencies.He has performed
over 40 training workshops covering software's such as MicroPAVER,MTC and CarteGraph.
2-1
H-33
Exhibit B
_p_ro....j_e_ct_T_e_a_m ~-
He brings his expertise to cities through converting,implementing,updating,and enhancing
pavement management programs.
Mr.Bucknam has spoken at numerous conferences pertaining to pavement practices,surveying,
management and GIS integration as well as conducted numerous City Council pavement studies.
As the City moves into the "program management"phase for its pavement program,Mr.
Bucknam brings his experience of working with individual cities for numerous years,where he
has assisted cities from the onset (turn~key,data conversion)to high-end pavement
management and GIS integration and County compliance.Our staff is proud of the numerous
long-term,on-call PMP support contracts we continue to serve with local agencies (e.g.Lake
Elsinore,Ontario,Fountain Valley,Huntington Beach,Newport Beach,and Rancho Santa
Margarita,Irvine,John Wayne Airport).
Mr.Bucknam will bring new,fresh and proactive recommendations to this project (i.e.zone
maintenance)and will identify realistic program management and fiscal goals to assist the City
in its upcoming CIP.Our team brings proven conversion and survey methodologies that
efficiently and accurately update all pavement data within the City's PMS.The City will receive
recommendations that are sound and achievable,rather than timid or unrealistic.
STEVE BUCKNAM,PE,Principal-in-Charge,will be responsible for the overall performance
of the project and provide quality assurance review.Mr.Steve Bucknam is a licensed Civil
Engineer (L1C #20903)and will oversee all tasks for this project.Mr.Bucknam is a former
Deputy City Manager for Public Works and City Engineer of Norwalk,and City Engineer in
Arcadia and Pacifica,California.He has over 40 years of professional experience and has
managed street maintenance,reconstruction and improvement programs.He has developed
and administered Street maintenance and improvement programs in those cities as well as the
City of Newport Beach where he served as Design Division head.He has extensive experience in
capital program planning,pavement construction and budgeting for street improvement
programs.
JAMES CRANDAll,Assistant Planner,will oversee all field surveyors for this project.His
responsibilities will include adherence to the survey schedule,survey quality control,
maintaining the MicroPAVER database through survey and GIS deliverables.Mr.Crandall has
been involved with over 50 pavement management projects within San Diego,LA and Orange
counties.
GREGORY BUCKNAM,Field Technician,will be a supportive field surveyor for this project.
His responsibilities will include surveying,quality control,and working with our management
staff ensuring the updated MicroPAVER database is complete.He has been involved with over
47 pavement management projects and brings his wealth of CarteGraph,MicroPAVER,GIS and
inspection experience to this project.
CHRIS VICTORIO,Field Technician,will be a supportive field surveyor for this project.His
responsibilities will include surveying,quality control,and working with our management staff
ensuring the updated MicroPAVER database is complete.
2-2
H-34
Exhibit B
_p_ro.....j_e_ct_T_e_a_m ~-
Mr.Victorio has been involved with over 7S pavement management projects and brings his
wealth of MicroPAVER,GIS and inspection experience to this project.
DAN LIPINSKI,Field Technician,will be a supportive field surveyor for this project.His
responsibilities will include surveying,quality control,and working with our management staff
ensuring the updated MicroPAVER database is complete.He has been involved with over 20
pavement management projects and brings his wealth of CarteGraph,MicroPAVER,GIS and
inspection experience to this project.
With three technicians on this project that are trained in the Army Corps of Engineers survey
methodology and available to begin work immediately;our survey schedule will be expedited.
Our team will be able to survey the entire 141 miles of pavement within five (5)weeks'time
due to our experience,availability and man-power.
...............................................]
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H-35
Exhibit B
_E....;xp;...e_r_i_e_n_ce_a_n_d_R_e_f_e_re_n_c_e_s ~-
Relevant Project Experience
The following project experience presents our description of work,its relevance in completing
similar projects for numerous other agencies,Prop.A,METRO compliance,OCTA Measure M &
M2 PMP experience,PMP software training expertise,and the broad knowledge of our
pavement project team.Our project team brings over 75 years of public/private engineering
and data management experience to the City of RPV.This includes over 60 PMP projects
covering turn-key projects,simply training of City staff with pavement management methods,
County Measure/Proposition compliancy,financial strategies and Capital Improvement
Programs.
Mr.Peter Bucknam,our Project Manager,has worked with over five (5)Riverside County local
agen'Cies seven (7)San Diego County local agencies,over half the cities within Orange County
and 15+Los Angeles county cities regarding pavement management projects.He served as the
Project Manager for the OCTA Pavement Management Software project in 2008-09 where he
interviewed all 35 Orange County agencies regarding their unique PMP needs and successfully
approved MicroPAVER for County wide use.
Over the past fifteen years,Mr.Bucknam has worked on numerous projects similar to RPV's
current PMP project.We have listed five (5)similar pavement management projects that cover
the same task descriptions as listed in your RFP (all use MicroPAVER):
1.FY 2008/12 -City of Sierra Madre,"Citywide Pavement Management Program"
2.FY 2010/11-City of Lomita,"Citywide Pavement Management Program"
3.FY 2008/14 -City of Irvine,"Citywide Pavement Management Program -GIS
4.FY 2008/14 -John Wayne Airport (County of Orange)Pavement Management Program
5.FY 1998/13 -City of Fountain Valley,"Citywide PMP,GIS Intranet Implementation
Bucknam Infrastructure Group,Inc.
Pavement Management -GIS Program
City of Sierra Madre (2008-2012)
Mr.Bruce Inman,Director of Public Works -(626)355-7135
232 West Sierra Madre Boulevard,Sierra Madre,CA 91024 binman@cLsierra-madre.ca.us
Bucknam was contracted to perform pavement data conversion services where our staff
converted the City's prior PMP from Stanwick to MicroPAVER.The City consists of roughly 37
centerline miles of streets and all pavement records under this project were linked to the City's
GIS.Our staff worked closely with Public Works and IT staff to ensure the one-to-one match
between the City's XY Maps and MicroPAVER system.
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H-36
Exhibit B
_Ex..,;p;...e_r_ie_n_c_e_a_n_d_R_e_fe_r_e_n_c_e_s ~_
We also developed a 5-year Capital Improvement Program to assist the City in identifying the
needed revenue to annually maintain an accepted Pavement Condition Index (PC!)value.This
was extremely useful for PubliC Works in that it demonstrated to City Council the annually
investment needed to stay proactive with pavement management.
Citywide Pavement /Sidewalk Management Program
City of Lomita (2010-2011)
Mr.Vince Damasse,Director of Public Works -(310)325-7110
24300 Narbonne Ave,Lomita,CA 90717 v.damasese@lomitacity.com
Rece.ntly,Bucknam was contracted to perform a citywide pavement management inventory for
the City of Lomita.This work effort is ongoing and will be completed in performed in the
summer of 2011;our staff is surveying 40 miles of pavement.These inspections will drive the
development of the City's 2011-16 pavement management CIP created by Bucknam.
Additionally in 2010,Bucknam was contracted to perform a citywide sidewalk condition
inventory for the City of Lomita.This work effort was performed in late 2010 where our staff
collected over 3,000 sidewalk distress locations with varying levels of severity.
This data was collected through GPS /GIS technologies and transferred into a working
management file for City use.As the City begins the process of maintaining sidewalk
deficiencies the staff will be able to utilize the Sidewalk GIS layer delivered under the project.
Citywide Pavement Management Program Update
City of Irvine (2008-2014)
Mr.Joe Dillman,Public Works Street Supervisor-(949)724-7696
6427 Oak Canyon,Irvine,CA 92618 (jdillman@d.irvine.ca.us)
Bucknam was recently selected
by the City of Irvine to perform
a citywide conversion of their
previous CHEC pavement
software to MicroPAVER as
well as perform 400 miles of
pavement survey.Our staff
developed a citywide capital
improvement plan that
proactively developed an OCTA
Measure M2 compliant MPAH
network and a local
maintenance zone program
that will garner the greatest
return-on-investment for the
City.
City of Irvine.CA
Pavement Condit/on Index (PCI}Map
lionel Oft Ih"III".'l004 11UPU'UOft,
3-2
H-37
Exhibit B
_Ex_p_e_r_ie_n_c_e_a_n_d_R_e_fe_r_e_n_c_e_s ~_
All MicroPAVER data was be linked to the City's GIS system through the GBA Master Series
software.Based on our assessment,conversion and implementation efforts,the City contracted
with our firm through fiscal year 2014 for pavement management services.
Additionally,our staff is currently performing pavement management and inspection services on
all designated "off-street"bike and trail pathways,park sidewalk and facility hardscapes.Our
firm will be supporting the City with PMP services through fiscal year 2013-14.
John Wayne Airport (JWA)I Orange County
Pavement Management Program Update -2008 thru 2014)
Mr.John Pape,AlE Project Manager -(949)252-6058
316d Airway Avenue,Costa Mesa,CA 92626 jpape@ocair.com
Bucknam was selected by the John Wayne Airport to perform a facility-wide pavement survey
which includes all PCC aprons,taxiways and AC runways.Our staff will be assessing previous
MicroPAVER inspection and survey efforts that have been performed over the past six plus years
as well as assist JWA staff develop a new FAA required capital improvement program through
the use of MicroPAVER.Our work efforts have covered a three-year term and assisted JWA staff
in implementing a MicroPAVER-GIS based system to enhance the PMP.Based on the success of
our initial project,Bucknam was recently awarded a three-year extension to 2014 for PMP
services.
Citywide Pavement Management Program
City of Fountain Valley (1998-2013)
Mr.Mark lewis,Director of Public Works I City Engineer -(714)593-4435
10200 Slater Avenue,Fountain Valley,CA 92708 (mark.lewis@fountainvalley.org)
Mr.Peter Bucknam has managed the City of
Fountain Valley's pavement management program
for over fourteen (14)years and is current
beginning the 2012 annual update for MPAH for
Measure M2 compliance. Over the twelve years
Mr.Bucknam as overseen seven phases of
pavement survey,built the City's Pavement-GIS
layer,and assisted the City in accomplishing the
overlay of more than 80%of the City's arterial
network.This fiscal year,our firm is implementing
an Intranet ArclMS system to assist the City in
managing its pavement,traffic,storm,sewer and
water GIS data.
Thto effom tho Iludttutm &A.uccl.5L!s IeM1 hm pullmtllll'l dovdotl'.'Ii)~1'14 ~lnl)
tho ~1:J G1S CO~$1IMo MV3 ~D tmm&nd~bl'lftofit U-~tm:I1tlc City ot
rOlJn~V.lI!vr.AS dliiltj)r1mOt'lb.lAd~the City Mtrnl)Ql'r.Q~~1'.'!l9 1M ~
t:kWrtklp(ld to pmyIdA quk::k,easy ac::ewaz to InkmtatMl tmd to ckWotop qlJallty ~faPl\k:i1
Inlw.l afttwshlHt koVWoknof1hC comvAef,
Thu Cdykr.>kt ~lll'd to ~na O\It ro'.at!on(l;hlpvi.ftJ 1htdcnll':Jl &A~3:-L"l'-~WI)
aJi'l)Ml!2M m&\e Dtlr CIS 5pabiutic!i
ML;g.t
H-38
Exhibit B
_Ex....;p;...e_r_ie_n_c_e_a_n_d_R_e_fe_r_e_n_c_e_s ~_
Our firm converted all pavement data from CarteGraph to MicroPAVER (2005)based on the use
of the program from surrounding agencies and its integration into the City's GIS Intranet
program.
Residential maintenance zone management is now the focus of the program where our project
team is performing survey,coring and the reorganization of the City's slurry/cape seal zones to
create a more attainable,proactive residential maintenance program.
Additionally,this fiscal year,our staff is performing a cityWide arterial and collector pavement
management study,sign,catch basin,and curb marking inventory for the City.
Additional local agencies our project manager and staff have worked with over the past
fourteen years regarding Pavement Management Programs:
City of Santa Ana City of EI Segundo City of Cathedral City
City ofTemecula City of Sierra Madre City of Westminster
City of Burbank City of Alhambra City of San Clemente
City of Pico Rivera City of Yorba Linda City of Beverly Hills
City of Los Alamitos City of Tustin City of Santa Barbara
City of Stanton City of Rancho Palos Verdes City of Palmdale
City of Culver City City of Moreno Valley City of Arcadia
City of Carlsbad City of Cypress City of Huntington Park
City of Costa Mesa City of Diamond Bar City of La Habra
City of La Habra Heights City of Lake Elsinore City of Lomita
City of National City OCSD OCTA
City of Norwalk City of Orange City of Palm Desert
City of Sa ntee City of Rosemead City of Santee
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H-39
Exhibit B
_Q_U_a_li_fi_ca_t_io_ns ~-
Firm Profile and Qualifications
With more than fifteen years of managing change,Bucknam Infrastructure Group,Inc.is
committed to building stronger relationships with government organizations through frequent
communication and team building.We build long-term partnerships with agencies that expect
and require accuracy,efficiency,and integrity in all aspects of community services.Our
experienced staff is committed to ensuring that immediate and long-term goals are met and are
a top priority in the development of pavement management,infrastructure management,
financial,geographic information systems (GIS),and facility management projects.
Our full-service Infrastructure Management -GIS Division provides comprehensive engineering
and infrastructure management services,as well as database management,pavement /ROW
field inspection services,and GIS automation and management.Our staff consists of registered
civil engineers;former Director of Public Works-City Engineers and maintenance specialists who
can help implement solutions based upon your specific facility/infrastructure needs and will
provide assistance through each step of your project.
Our extensive professional experience includes:
Public Works Management Intranet GIS Implementation
ADA Self-Evaluation/Transition Planning GIS Custom Applications
GASB 34 Compliance/Reporting Water Resources Planning
Pavement-CIP Management (PMP)City Engineering Services
Pavement Data Conversion Federal &State Funding Assistance
Pavement Condition Surveys Traffic Control Device /Sign Inventory
PMS/GIS Coordination Infrastructure Grant Assistance
Public Right-of-Way Inventories Maintenance Management Programs
PMP Compliance Reporting Record Retention /Scanning Services
Digital Roadway Imaging /Survey
Regarding Pavement Management Programs,our firm is currently assisting 25+local agencies
comply with the County pavement reporting requirements.In addition to the extensive
knowledge and experience of our infrastructure management professionals,Bucknam provides
a broad scope of administrative,inspection,construction management,civil engineering,and
GIS services to public agencies.The extensive experience of Bucknam's staff,coupled with its
service to more than 100 cities and other public agencies,assures our clients that the firm is a
broad based resource with an understanding of today's infrastructure issues and knows how to
provide the necessary solutions to public agencies in today's complex governmental
environment.
We bring a wealth of experience to the City through our successful track record,pavement
management knowledge through application,and relationship building through trust and
adherence to schedule.We look forward to working with you on your project.Our handpicked
management professionals are committed to delivering quality services to the City.Our offices
are located in Laguna Niguel and Oceanside.CA.
H-40