RPVCCA_CC_SR_2013_05_07_05_Filling_Staffing_VacanciesCrrvOF
MEMORANDUM
4
°iRANCHO I1\lDS VERDES
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR &CITY COUNCIL MEMBERS
CAROLYNN PETRU,DEPUTY CITY MANAGE~
SEAN M.ROBINSON,INTERIM HUMAN RESOURCES
MANAGER @
MAY 7,2013
FILLING OF STAFFING VACANCIES""n
CAROLYN LEHR,CITY MANAGER \bL-
RECOMMENDATION
With the completion of Pension Revisions and the Citywide Organizational Assessment,
receive and file the list of staff recruitments and authorize Staff to immediately initiate
the process to fill the positions in the manner prioritized by Staff.
BACKGROUND
The filling of all vacant full-time positions has been on hold since last year,pending the
completion of Pension Revisions initiated in 2011 and a Citywide Organizational
Assessment initiated in 2012.
Pension Revisions
On February 5,2013,the City Council received a report on the status of Pension
Revisions.A new 2 nd Tier went into effect on October 6,2012 with the adoption of
Ordinance No.538U.Subsequent to the Council's action to establish the 2 nd Tier,the
State of California passed AS 340 which created a 3
rd Tier of further restricted pension
benefits for all new participants to the CalPERS system hired after January 1,2013.
On February 5th
,the Council authorized staff to move forward with recruitment for a
Senior Administrative Analyst -Emergency Services in the City Manager's Office and a
Staff Assistant II in the City Clerk's Office.Pending the completion of the Citywide
Organizational Assessment,staff was further directed to initiate the preliminary
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Filling of Staffing Vacancies
May 7,2013
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recruitment process of the five (5)other staff positions listed in the staff report,but with
direction to the City Manager to return to Council before any decisions or offers are
made.
Citywide Organizational Assessment
On July 17,2012,the City Council entered into a professional services agreement with
the Matrix Consulting Group to prepare a Citywide Organizational Assessment.Matrix's
final report was submitted to City Council on April 16,2013.In that report,Matrix made
62 recommendations,and of those,identified ten (10)positions that needed to be filled.
These ten positions include the two that Council authorized staff to fill on February 5th .
DISCUSSION
The City currently has 56 budgeted full-time positions in FY12-13.Pursuant to the
Council's prior direction on February 5th ,the City conducted recruitments and has filled
the two authorized positions of Senior Administrative Analyst and Staff Assistant II.
Based on the City's remaining staffing needs and workload,and taking into
consideration the recommendations provided by the Citywide Organizational
Assessment,the City Manager's Office proposes to move forward with recruiting and
filling the following eight (8)positions:
City Manager's Office
1.Human Resources Manager Recruitment has been
completed
Pending
Offer
Finance and Information Technology Department
2.Information Technology Manager
Community Development Department
3.Administrative Staff Assistant
Public Works Department
4.Deputy Director,Public Works
5.Assistant Engineer
6.Director,Public Works
Recruitment has not
been started
Recruitment has not
been started
Recruitment has not
been started
Recruitment has not
been started
Recruitment has not
been started
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Filling of Staffing Vacancies
May 7,2013
Page 2
Recreation and Parks Department
7.
8.
Director,Recreation and Parks
Administrative Staff Assistant
Recruitment has
started;closed 5/6/13
Recruitment has not
been started
In addition to the above vacant positions,employees are retiring or leaving City service
and staff will recruit for these positions as needed.Once the positions listed above are
filled,and the current vacancies due to retirements are filled,the City will still be within
its full staffing authorization.
FISCAL IMPACT
Funds for the Deputy Director of Public Works position is not currently included in the
FY13-14 draft budget.Inclusion of this position would increase General fund
expenditures by an estimated $175,000 for salary and benefits combined.Funding for
all of the other positions recommended by Matrix in the Citywide Organizational
Assessment is included in the FY13-14 draft budget.
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