RPVCCA_CC_SS_2014_03_18_SS1_Tentative_Agendas_Goals
TENTATIVE AGENDAS
Note: Time Estimates include 45 mins. for the first section of the agenda (Mayor’s
Announcements, etc. through the Consent Calendar) and 15 mins. for the last section (Future
Agenda Items through Adjournment).
March 20, 2014 – Adj. Reg. Mtg. – Closed Session (6:00 P.M.) (Time Est. - 3 hrs)
Labor Negotiations
April 1, 2014 – (Time Est. – 3 hrs 50 mins)
Closed Session:
Mayor’s Announcements:
City Manager Report:
New Business:
Consent
Border Issues Status Report
Approve Prog. Supp. Agmt No. 015-N for the PVDE-Bronco to Headland Safety Imp.
Comprehensive Audited Financial Reports
Award Custodial Services Contract Extension to Great Cleaning Service
Public Hearings
Marymount Calif. Univ – Review of the Expanded Parking Lot Project (90 mins)
Regular Business
Consideration of Appeal-App. of Conditional Use Permit-New Roof-mounted Antenna
Structure on the Roof of the 7-11 Building (15 mins)
Proposal to Enroll Malaga Canyon Open Space into the Preserve (20 mins)
Hatano Farm Lease (15 mins)
New Council Policy (30 mins)
April 2, 2014 – (Time Est. – 3 hrs) – PVIC – 6:30 P.M. – Adjourned Reg. Mtg.
Regular Business
Interviews of City Manager Recruitment Firms
April 15, 2014 – (Time Est. – 4 hrs 40 mins)
6:00 pm – Finance Advisory Committee - Interviews for Vacancy
Study Session:
Mayor’s Announcements: Upcoming EDCO Shredding Event
City Manager Report:
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New Business:
Consent
Founders Park Agreement
Award Prof Serv Agmt for the FY12-13 Resid Streets Rehab Project, Areas 1 and 5B
Award Prof Serv Agmt for the FY13-14 Residential Streets Rehab Project, Area 9
Award of Construction Contract Salvation Army Trail Improvement Project
Award Prof Serv Agmt for the City Manager Recruitment Firm
Award of Contract – Bell Event Services
Public Hearings
Appeal of PC Denial of a New Residence on Knoll View Drive (10 mins)
Zone 2 Final EIR & Code Amendment (3 hrs)
Regular Business
Infrastructure Report Card Background Data and Recommendations (30 mins)
April 29, 2014–Calif. Joint Powers Ins. Authority Wkshp–6:00 PM–Hesse Park (Time Est. – 4 hrs)
New Business:
Regular Business
CJPIA Workshop
May 6, 2014 – (Time Est. – 4 hrs 20 mins)
Closed Session:
Mayor’s Announcements: Household Hazardous Waste Roundup Event; Building & Safety Month
City Manager Report:
New Business:
Consent
Initiate Proceedings/Prep of Engineer’s Rept–Citywide Landscaping & Lighting Maint. District
Public Hearings
General Plan Amendment Initiation Request – Crest Road (30 mins)
Regular Business
Establishment of an Anonymous Fraud, Waste & Abuse Hotline (20 mins)
Foliage Analysis at Time of Property Sale (30 mins)
Budget Menu (1 hr)
Coastal Specific Plan – Viewing Station Policy (1 hr)
May 20, 2014 – (Time Est. – 4 hrs)
Closed Session:
Mayor’s Announcements: Public Works Week
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City Manager Report:
New Business:
Consent
First Amdt. to Agmt. - Community Development Block Grant Administration Services
Public Hearings
Marymount California University - Athletic Field Reconfiguration (3 hrs)
Regular Business
June 3, 2014 – (Time Est. – 2 hrs 40 mins)
Closed Session:
Mayor’s Announcements:
City Manager Report:
New Business:
Consent
Award a 1 year Contract Extension to Fire Grazers for Fuel Mod. with Goats
Award a 1 year Contract Extension to L.A. Conservation Corps
Award a 1 year Contract Extension to Nationwide Envir. Serv-Street Sweeping Services
Award a 1 year Contract Extension to West Coast Arborist-Tree Trimming Maint. Services
Public Hearings
EDCO Rate Adjustment Request for FY 14-15 (15 mins)
UWS Rate Adjustment Request for FY 14-15 (5 mins)
Regular Business
Placement of Surveillance Cameras at City Entrances (20 mins)
Draft Budget/Five-Year Model/CIP (1 hr)
June 17, 2014 – (Time Est. – 2 hrs 20 mins)
Closed Session:
Mayor’s Announcements:
City Manager Report:
New Business:
Consent
Award Parks and Trails Landscape Contract
Award Median Maintenance Contract
Public Hearings
Proposed Levy & Coll. of Assessments - Citywide Lands. & Lighting Maint. Dist. (10 mins)
Abalone Cove Sewer Maintenance Fee (10 mins)
Adopt FY 14-15 Budget (15 mins)
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Regular Business
Sheriff’s Contract (15 mins)
Matrix Report Status Update (30 mins)
Future Agenda Items (Identified at Council Mtgs & pending receipt of memo from Councilmember)
July 3, 2012 – Consideration of Implementation of a Wireless Master Plan (Campbell)
August 21, 2012 –City Maintenance Yard – View, Location and Safety Issues (Campbell)
March 19, 2013 – Explore outreach program to residents to incorporate 100% participation in
Neighborhood Watch Program (Misetich)
April 2, 2013 - Transparency regarding Labor Negotiations (Campbell)
Revisit Policy regarding Naming of Public Facilities and establish a protocol for acknowledging the
passing of former City officials, civic leaders, and military personnel (Campbell)
Revisiting the Skateboarding Ordinance (Brooks)
April 30, 2013 – Council Allocations & Expense Reimbursement (Brooks)
June 4, 2013 – Clean-up language regarding the City Council Rules of Procedure (Campbell)
July 16, 2013 – Policy regarding use of the City Attorney’s time (Brooks)
October 15, 2013 – Policy re: responses to significant correspondence received by Council (Brooks)
Road kill pick-up procedures (Brooks)
December 17, 2013 – Senior Mgmt hires – Council to have an advise and consent role (Duhovic)
February 4, 2014 - Transparency regarding Labor Negotiations (Campbell) [From April 2, 2013]
February 18, 2014 – Review of Policy No. 43 regarding Banking Services Procurement (Knight)
March 4, 2014 – Skate Park Proposal (Duhovic)
Future Agenda Items Agendized or Otherwise Being Addressed
November 6, 2013 – Feasibility to Incorporate the Private Storm Drain on Rockinghorse Road into
the City’s Storm Drain System (Misetich) [Staff to address.]
November 19, 2013 (Study Session) - City Street Tree Maintenance Practices (Brooks) (To be
placed on a future agenda.)
March 4, 2014 – Crossing Guard at Miraleste Intermediate School (Duhovic) [Staff to address with
Capt. Bolin.]
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CITY OF RANCHO PALOS VERD
2014 CITY COUNCIL GOALS
PUBLIC SAFETY AND TRAFFIC CONTROL
Priorities include:
1. Continue with focus on crime prevention
Response by: Report to City Council on options to enhance crime
prevention programs by April 15, 2014
Assigned to: City Manager's Office
2. Continue forging close City relationships with Sheriff's Department
Response by: On-going throughout 2014
Assigned to: City Manager's Office
3. Create joint powers agency for emergency management for the Peninsula
Response by: Report to City Council on process to form a JPA or
alternative by May 31, 2014
Assigned to: City Manager's Office
4. Ambulance service on the south side of the City
Response by: Report to City Council on options to establish an
ambulance "station" on the south side of the Peninsula
by August 31, 2014
Assigned to: City Manager's Office
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INFRASTRUCTURE
Priorities include:
1. Infrastructure Management Plan funding and alternatives
Response by: First infrastructure category by December 16, 2014
Assigned to: Public Works and Finance/IT Departments
2. Continue with programmed maintenance and dewatering wells for
Portuguese Bend and Abalone Cove Landslide Areas
Response by: Quarterly updates and Public Works Staff to recommend
landslide mitigation measures, including but not limited
to dewatering wells, in accordance with approved and
budgeted capital improvement plan
Assigned to: Public Works Department
CITIZEN INVOLVEMENT AND PUBLIC OUTREACH
Priorities include:
1. Continue citizen involvement in infrastructure goal-setting process
Response by: Present Infrastructure Management Plan to City Council
by December 16, 2014
Assigned to: Public Works Department and City Manager's Office
2. Continue community workshops for issues such as safe school routes,
cross-walks, Coast Vision Plan, park/preserve improvements, etc.
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
3. Expand public outreach program to familiarize residents and businesses
about City services, etc. (citizen survey, town hall meetings, leadership
academy, etc.)
Response by: On-going throughout 2014
Assigned to: All Departments (City Manager's Office to lead)
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GOVERNMENT EFFICIENCY, ACCOUNT ABILITY, FISCAL
CONTROL, TRANSPARENCY AND OVERSIGHT
Priorities include:
1. Determine timing, format, job description, etc. for new City Manager
search
Response by: Work with Subcommittee to present contract for
executive search firm for City Council approval by April 1,
2014
Assigned to: City Manager's Office/Human Resources
2. ~ouncil to improve conduct and efficiencies (JPIA Guidelines, Matrix
recommendations, etc.)
Response by: Present Matrix Report update to City Council on March
18, 2014, and conduct follow-up session with JPIA on
April 29, 2014
Assigned to: City Manager's Office/Human Resources
3. Request recommendations from Human Resources Director on avoiding
another period of high turnover in City staff
Response by: Report to City Council by May 31, 2014
Assigned to: City Manager's Office/Human Resources
4. Reinforce actions taken regarding full transparency of financial information
(employee compensation/benefits, CAFR, etc.)
Response by: On-going throughout 2014
Assigned to: Finance/IT Department
5. Improve Organizational Efficiency (from Matrix Report, previous City
Council goals, etc.)
Rebidding of contracts (large -City Attorney, IT, etc.)
Response by: August through December 2014
Assigned to: City Manager's Office and Finance/IT Department
Public Works Actions
Transparency Enhancements
City Clerk
Human Resources
Community Development
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PARKS AND RECREATION PROGRAMS
Priorities include:
1. City trail system enhancement
Response by: Complete Trails Network Plan Update by February 2015
Assigned to: Community Development and Recreation & Parks
Departments
2. Implementation of on-line access to recreation programs and space rentals
Response by: Complete "go-live" for Active.Net by May 2014
Assigned to: Recreation & Parks Department
3. Continue with shared use of PVPUSD & City Facilities
Response by: City recreation programs to be available at Peninsula High
pool and Miraleste Intermediate gym by May 2014
Assigned to: Recreation & Parks Department
4. Continue with evaluation of city recreation programs, sustainability
of/demand for programs
Response by: Complete evaluation by August/September 2014
Assigned to: Recreation & Parks Department
INTERGOVERNMENTAL ISSUES
Priorities include:
1. State, County and Regional
Response by: On-going throughout 2014
Assigned to: City Manager's Office
2. Revisit Council policy on upcoming legislation
Response by: Present Policy No. 29 to City Council for review by April
2014
Assigned to: City Manager's Office
3. Aircraft Noise Impacts: Monitor FAA airspace proposal for Long Beach
airport, monitor helicopter flight path revisions to/from Torrance airport &
attend and participate in these workshops and the overall SoCal OAPM
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process to emphasize the importance of avoiding any increase in Peninsula
overflights or reduction in altitudes that would adversely impact City
residents.
Response by:
Assigned to:
On-going throughout 2014
Finance/IT Department {transition to
Development Department in March 2014)
(Adopted by Rancho Palos Verdes City Council on February 18, 2014)
Community
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RANCHO PALOS VERDES
2014 CITY COUNCIL PRIORITIES
Revised and Re-Adopted February 18, 2014
1) PUBLIC SAFETY AND TRAFFIC CONTROL
• Focus on Crime Prevention: Prioritization of "Crime Watch," notification of the
public, Neighborhood Watch (Score= 14)
• Forge Closer City Relationship with Sheriffs Department: Improve
communication with leadership at the Lomita Sheriffs station (Score = 9)
• Increase Sheriffs Presence on South and West Sides of the City: Consider
creation of Sheriffs Department substation on City property, possibly
including a base for ambulance service (Score = 6)
• Review Sheriffs Department's Allocation of Assets: Promote better focus the
Department's efforts in the City (Score = 5)
• Notification of Public Safety Issues: Formalize system to notify City Staff of
public safety issues, review communications policy and guidelines (Score = 5)
• Explore Joint Powers Agency for Emergency Management for the
Peninsula: Pre-arrangements to share resources during natural disasters
(i.e., wildfire, earthquake, tsunami, flooding, etc.) and for other hazards
(Score= 4)
• Focus on Traffic Enforcement: Eliminate "speed traps" & replace with speed
warning signs/units, target perceived erratic driving related to Marymount
College (Score = 3)
• Palos Verdes Drive East Safety: Improve roadway safety (Score= 2)
• Bicycle Safety: Cyclist safety and awareness, sharing of roadways with motor
vehicles (Score = 2)
2) INFRASTRUCTURE
• San Ramon Canyon Stabilization: Solicit financial support from the City &
County of Los Angeles and present financing alternatives (Score = 12)
• Infrastructure Funding: Consider a full range of funding options (Score = 12)
2014 City Council Priorities rev. 02/18/14
Page 1 of 8
SS1-10
• Western Avenue Commercial Corridor: Evaluate & integrate existing Western
Avenue specific plans, SCAG mant proposal, City Municipal Code and other
programs for future discussion and goal-setting; improve aesthetics of City
"gateway" (Score = 10)
• SCE Infrastructure Safety & Reliability: Confer with SCE to ensure the safety
of electrical lines; follow up on implementation of AB 66 (Score = 9)
• Portuguese Bend Landslide. Abalone Cove Landslide and Altamira
Canyon: Roadway maintenance, dewatering wells (Score = 6)
• Citywide Sewer Maintenance: Review maintenance program, schedule and
projects (Score = 6)
• Citywide Storm Drain Maintenance: Review maintenance program, schedule
and projects (Score = 5)
• Energy Audit of City Facilities: Provide update of grants and completed
projects (Score = 3)
• CalWater Facilities within Portuguese Bend Community: Meet with CalWater
to ensure the safety of water lines and other infrastructure in active landslide
area (Score = 1)
• Cell Sites in Public Right-of-Way: Explore options to provide better visual
screening (Score = 0)
• Citywide Street Maintenance: Review street maintenance program (Score =
Unk)
3) CITIZEN INVOLVEMENT AND PUBLIC OUTREACH
• Increase Citizen Involvement in Infrastructure Goal-Setting & Planning: Review
"lessons learned" from past projects, need more direct Staff outreach to residents
and businesses, identify instances and plans to deal with deferred maintenance of
facilities (Score = 12)
• Evaluate City Recreation Programs: Review the current types of recreation
programs offered to the public (Score = 2)
• Public Outreach Program: Develop and implement a comprehensive program
for 2014 to familiarize residents about City services, resource information
available, public participation opportunities, fiscal and management
accountability, and frequently asked questions.
2014 City Council Priorities rev. 02/18/14
Page 2 of 8
SS1-11
4) GOVERNMENT EFFICIENCY, ACCOUNTABILITY, FISCAL CONTROL,
TRANSPARENCY AND OVERSIGHT
• Evaluate "Core" City Services: What services do citizens really want from the
City? (Score= 11)
• Full Transparency of Financial Information: Improve public access to City
financial information (Score = 10)
• Improve Organizational Efficiency: Run a "tight ship," conduct performance
audit of City staffing & programs, analyze "needs" vs. "wants," consider
increased use of volunteers (Score = 10)
• Conduct a Business Survey: Staff to prepare a survey, with the assistance of
the Chamber of Commerce or other organizations with similar experience and
expertise, to assess what the City can do for businesses and how can the
City be a better partner with businesses. (Score = 4)
• Council Liaison to Advisory Boards: Consider whether each City advisory
board should have a designated City Council liaison (Score= 4)
• Review of Existing Contracts/Consultants: Review all contracts and consider
formal bid process, review City's use of consultants, ensure that consultant
work product is actually used (Score = 3)
• Evaluate Development Review Process: Review fees, expand lower-level
decision making, streamlined review processes, etc. (Score = 3)
• Create a City Business Forum: Include City Council and Staff (Score = 1)
• Evaluate View Restoration Process: Re-evaluate ordinance and procedures
(Score= 1)
• Evaluate Employee Compensation: Review salary, benefits & pension
(Score= 0)
• RPV Chamber of Commerce: Focus on developing RPV businesses, possible
"subset" of existing Peninsula Chamber of Commerce (Score = 0)
• Implementation of the recommendations made by Nexlevel regarding IT
(including formalizing a Strategic Plan. installation of a help-desk incident
tracking & metric system and conducting quarterly internal IT meetings with
departments).
• Conducting the competitive process for all IT services.
2014 City Council Priorities rev. 02/18/14
Page 3 of 8
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• Implementation of the replacement accounting system (replacement
was high-priority recommendation by Management Partners in 2008.
5) PARKS AND RECREATION PROGRAMS
• Shared Use of PVPUSD & City Facilities: Coordinate with the school district
to share active recreation facilities (Score = 11)
• Trail System Enhancement: (Score = 9)
6) INTERGOVERNMENTALISSUES
• Monitor Actions by the State of California and County of Los Angeles: Staff
to proactively inform the Council of actions by the State Legislature or State
agencies or the County that may adversely impact the City or our residents
(examples: unfunded mandates, tax/revenue changes).
2014 City Council Priorities rev. 02/18/14
Page 4 of 8
SS1-13
ITEMS REMOVED BY COUNCIL AT JANUARY arH MEETING:
• Eastview School District Issue: Consider whether to resume efforts to resolve
disenfranchisement of Eastview residents regarding PVPUSD issues (Score =
2)
• Ponte Vista Project in San Pedro: Monitor and evaluate development
proposal for Ponte Vista site, focus on traffic impacts (Score = 5)
ITEMS REMOVED BY COUNCIL AT FEBRUARY 4rH MEETING:
• County Sewer Pump Station at Western Avenue & Avenida Aprenda: Identify issues
to be addressed, encourage LA County Sanitation Districts to complete work (Score
=:= 1)
• Western Avenue Improvement: City "gateway," improve aesthetics (Score= 7)
2014 City Council Priorities rev. 02/18/14
Page 5 of 8
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COMPLETED GOALS or TASKS SINCE 2012:
City Dog Park-The temporary dog park was constructed at Point Vicente
Park/Civic Center and officially opened on November 8, 2012. The City will
continue to support a regional dog park location.
City Skate Park -Completed, due to the construction of a Peninsula-
serving skate park in San Pedro at Peck Park, scheduled to open Summer
2014.
City Dog Beach -The trial period and Council policy action was completed.
Peninsula-Wide Park Support of City Parks -Staff outreach was part of the
Dog Park and Skate Park discussions with Peninsula cities.
Overview of Current Business Environment-Staff (Rojas) presentation to
Council March 6, 2012.
Review City Fees -Completed review of fees and staff (Rojas) covered in
presentation to Council on March 6, 2012.
Evaluate Business Fees -Completed also on March 6, 2012.
Streamline Business Openings -Completed also on March 6, 2012.
Zero-Based Budgeting -Expanded menu of discretionary funding items for
Council budget workshop June 19, 2012.
Support of Local Businesses -Completed with presentation March 6, 2012.
Enhance General Fund & CIP Reserves -Presented to Council June 19,
2012.
Prepare a Fiscal Health Statement-Presented FAC statement to Council
on January 15, 2013.
Evaluate City Tree Review Process -Revisions presented by Community
Development and approved by Council on October 1, 2013.
Analyze various methods of generating revenues for the City -Completed by
FAC in 2013.
Update the Committee's Memorandum to the City Council dated April 25, 2012
and titled "Calculation of the City's Unfunded Pension Liability" -Presented to
City Council on February 4, 2014.
Conduct a competitive bid process for banking services -Comp1eted and
presented to City Council on February 18, 2014.
2014 City Council Priorities rev. 02/18/14
Page 6 of 8
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The following goals were not included on the final adopted list because
they are already under review or scheduled on the Tentative Agenda:
• Civic Center Master Plan: Staff to present all information about the
Civic Center project prepared to date to the City Council and the public
within 60 days; City Council may then refer to PC and/or FAC for
recommendations. (Completed with City Manager Report presented
on February 21, 2012, regarding the update to the Civic Center
Master Plan page on the City's website)
• Sheriffs Department Community Outreach: Consider Deputies'
attendance at HOA meetings (On going, the Lomita Sheriff's Station
continues to make its personnel available to attend HOA meetings
upon invitation)
• Monitor Traffic Safety Commission Activity: Review & evaluate
effectiveness of flashing lights at crosswalks
• Animal Control: Review contract with County Animal Control,
trapping of wild/nuisance animals and road-kill disposal
• Review Fire Protection Services: Ensure weed abatement is sufficient
on City's open space properties
• Rancho LPG Butane Tanks in San Pedro: Reconsider position on the
removal of tanks (On going, continue to monitor this facility in the
Border Issues Status Report)
• Terranea Resort: Evaluate fees and process for use of City Hall for off-
site Parking
• Current Park Improvement Initiatives: Provide City Council overview of
status of current projects (i.e., Lower Hesse, Grandview, Abalone Cove
grant, ADA upgrades, etc.)
• Status of Redevelopment Agency: Staff to brief City Council on status of
RDA in light of recent State Supreme Court decision (On going, the
dissolution of the Successor Agency to the RDA will be on-going
through 2014 and into 2015, with the most recent update provided to
the Successor Agency Board on December 3, 2013)
• Beautification (Recycling) Grant Program: Reinstate the
Beautification (Recycling) Grant Program, review City policy, consider
disbursement on basis of best use/need, possibly focus on
Hawthorne Boulevard or other major corridors.
2014 City Council Priorities rev. 02/18/14
Page 7 of 8
SS1-16
• Temporary Non-Commercial Banner Program: Re-evaluate
aesthetics of current banner sign "backdrops" (Completed with City
Council approval of revised banner policy on September 18,
2012)
• Aircraft Noise Impacts: Monitor FAA airspace proposal for Long
Beach airport, monitor helicopter flight paths from Torrance airport;
Monitor FAA airspace proposal for Long Beach Airport, monitor
helicopter flight paths from Torrance Airport and LAX, participate in
upcoming workshops and meetings regarding the SOCAL
Metroplex OAPM process to emphasize the importance of avoiding
any increase in Peninsula overflights or reduction in altitudes that
would adversely impact City residents, and monitor potential
Congressional/FAA action on helicopter activity and altitudes
throughout LA County.
• Re-Evaluate "No Solicitation" Ordinance: Review solicitation regulations
and alternatives; tentatively agendized for 4/3/12 meeting (Completed
with report to City Council on April 17, 2012)
• Public Feedback via Citv Website: Revise City website to provide
enhance opportunities for public feedback, opinion surveys, etc.
• Town Hall Meetings: Consider establishing a regular schedule of "town
hall"-style meetings
• Regular City Council Meetings: Reduce duration of meetings, length of
Staff reports (Completed with implementation of the revised City
Council Rules of Procedure on May 29, 2012)
2014 City Council Priorities rev. 02/18/14
Page 8 of 8
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