RPVCCA_CC_SR_2014_03_18_H_Crossing_Guard_Svcs_AmndtCITY OF
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
REVIEWED:
HONORABLE MAYOR & CITY COUNCIL MEMBERS
MATT WATERS, SENIOR ADMINISTRATIVE ANALYST@
MARCH 18, 2014
CROSSING GUARD SERVICES FOR 2014-2015 SCHOOL YEAR,
AMENDMENT TO CONTRACT WITH ALL CITY MANAGEMENT
SERVICES
CAROLYNN PETRU, ACTING CITY MANAGE~
RECOMMENDATION
Authorize the Mayor and the City Clerk to execute an amendment to the agreement
with All City Management Services, Inc. (ACMS), for an amount not to exceed $18,044
to provide crossing guard services at Miraleste Intermediate School and Silver Spur
Elementary School for the 2014-2015 School Year.
BACKGROUND
Because crossing guards work in the public right-of-way, cities are the typical providers
of this service for schools within their jurisdictions. There are currently two locations in
Rancho Palos Verdes where the City provides crossing guards to protect the safety of
children walking to and from school: Miraleste Intermediate School on Palos Verdes
Drive East and Silver Spur Elementary School on Ironwood Street (the crossing guard
for Silver Spur is stationed at the intersection of Montemalaga Drive and Basswood
Avenue).
DISCUSSION
Each year, the City considers renewing its contract with ACMS for the upcoming school
year. Since the City first began contracting with ACMS in 1991, the company has
increased its hourly rates six times, in 1994, 2002, 2006, 2009, 2011, and 2013. ACMS
is not increasing its rate for the upcoming 2014-15 school year. The rate will remain at
$15.87 per hour.
The total cost to provide a crossing guard at Miraleste Intermediate School and Silver
Spur Elementary School for the 2014-15 school year will not exceed $18,044 based on
1,080 hours of service during the school year and 57 hours of summer service.
Because ACMS has continued to provide reliable service to the City and has been
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Crossing Guard Services for 2014-15 School Year
March 18, 2014
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responsive to the needs of the City and the schools that are served, staff recommends
approval of the contract amendment.
FISCAL IMPACT
The proposed contract amendment for providing 1, 137 crossing guard hours during FY
14-15 totals $18,044, the same amount as FY 13-14. In addition, the City is fully
reimbursed for 540 hours of crossing guard service at Miraleste Intermediate School by
the Palos Verdes Peninsula Unified School District during the regular school year and
by the Peninsula Education Foundation for 57 hours of crossing guard service during
Summer School. Therefore, the City's net share of the contract is 540 hours, which
totals $8,569 at $15.87 per hour.
Attach merits:
Letter from All City Management Services
Amendment to Agreement
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February 26, 2014
Carolyn Petru, Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes CA 90275
Dear Carolyn Petru:
City of Ranct'lo PatosVerdes
FEB 2 8 2014
City Manager's Office
It is once again the time of the year when many agencies are formulating their budgets for
the coming fiscal year. Toward that end, please allow this letter to serve as confirmation
of our interest in extending our agreement with the City of Rancho Palos Verdes for
Crossing Guard Services through the 2014-2015 fiscal year
All City Management Services (ACMS) is keenly aware of the difficult economic times
faced by many of our clients. Many Agencies continue to reassess their budgets against
the need to maintain critical services and provide for public safety.
In light of these circumstances ACMS has placed a price freeze on our billing rate for the
coming 2014-2015 fiscal year for the City of Rancho Palos Verdes. The hourly billing
rate will remain at Fifteen Dollars and Eighty-Seven Cents ($15.87) per hour.
We have taken the liberty of enclosing two (2) Amendments for the coming 2014-2015
fiscal year. If all meets with your approval please execute and return one of the original
Amendments for our records.
We look forward to another safe and successful school year. If you have any questions,
please feel free to contact us.
ll, General Manager
667I'!fare Czross~ng GM@f,trd C@m]p@r,"!!8,JJ''
10440 Pioneer Blvd., Ste. #5, Santa Fe Springs, CA 90670 " 310-202-8284 " 800-540-9290" FAX 310-202-8325 H-3
. -'
Amendment to Agreement between
All City Management Services, Inc. and the City of Rancho Palos Verdes
for providing~School Crossing Guard Services
the City of Rancho Palos Verdes herel.nafter referred to as the "City", and All City
Management Services, Inc., located at 10440 Pioneer Blvd., Suite 5, Santa Fe Springs,
CA 90670, hereinafter referred to as the "Contractor", mutually agree to amend the
existing Agreement entered into on September 1, 1992 as follows:
Item #1
Item #17
The City and the Contractor agree to extend the term of this
Agreement for the 2014-2015 fiscal year beginning July 1, 2014
through June 30, 2015.
The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fifteen Dollars and Eighty-Seven Cents,
($15.87) per hour of guard service provided. It is understcJod that
the cost of providing One Thousand, One Hundred and Thirty-
Seven ( 1, 13 7) hours 6f service shall not exceed Eighteen
Thousand, and Forty-Four.Dollars ($18,044.00).
Except as provided for in Item #1 and Item #17, all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Rancho Palos Verdes
Signature
Print Name and Title
ATTEST:
By-------,-----~
Signature
Print Name and Title
Date February 26, 2014
Date --------
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